eNgineering, aRchitecture and Land Survey (NR) Group
NR By Law Proposal
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BY-LAW 4 RIGHTS OF MEMBERS
4.3 Only Regular members shall be eligible to vote on matters related to collective bargaining negotiations, including the method of dispute resolution and the ratification of proposed collective agreements.
4.3 All members shall be eligible to vote on matters that impact them related to collective bargaining and the ratification of proposed collective agreements. Only regular members can vote on other matters including negotiations and the method of dispute resolution.
BY-LAW 6 GROUP EXECUTIVE
6.2 Composition
6.2.1 The elected NR Group Executive shall composed of thirteen (13) members. The members are elected by and from the Group members as follows:
(Even year) (Odd year) Atlantic Quebec # 2 Quebec # 1 Ontario BC/Yukon Prairies NCR # 1 NCR # 5 NCR # 2 NCR # 6 NCR # 3 NCR # 7 NCR # 4
The Officers of the NR Group Executive shall be:
1 – President;
2 – Vice-President;
3 – Secretary;
4 – Treasurer;
5 – Chief Steward;
6 – Membership Coordinator;
7 – Communications Coordinator;
8 – Bargaining Coordinator;
9 – Sub-Group Coordinator and
10 – NR AGM and PIPSC AGM Delegate Selection Coordinator
The NR Group Executive may create additional officers if required.
6.2 Composition:
6.2.1 The elected Group Executive shall be composed of thirteen (13) members or the number permitted by Institute bylaws apportioned on the basis of one (1) member from each region outside the National Capital Region (NCR), (Atlantic, Quebec, Ontario, Prairies and Northern, BC/Yukon), four (4) members from the NCR, one (1) member for the AR classification, one (1) member for the EN-ENG classification and one (1) member for the EN-SUR classification. One (1) additional member will be allocated to the second largest region by NR population. The members will be elected as follows:
1 – Atlantic
2 – Quebec
3 – Ontario
4 – Prairies and Northern
5 – BC/Yukon
6 – NCR # 1
10 – AR Rep
11 – ENG Rep
12 – SUR Rep
13 – 2nd Largest Region Rep
Election of the AR Rep will be by members who occupy a position that is classified as AR. Election of the ENG Rep will be by members who occupy a position that is classified as EN-ENG. Election of the SUR Rep will be by members who occupy a position that is classified as EN-SUR. Retired members shall be considered to have the classification prior to retirement.
6.2.1.2 Election to NR Group Executive
6.2.1.2.1 In even numbered years the following positions shall be elected:
NCR # 1, # 2, Quebec, Atlantic and BC/Yukon, AR Rep.
6.2.1.2.2 In odd numbered years the following positions shall be elected:
NCR # 3, 4, Ontario, Prairies & Northern, 2nd Largest Reg, ENG Rep, SUR Rep
Transition:
First election using this new executive structure will be the next regularly scheduled election following approval by the Institute's Board of Directors. For the first election only, if the election is held in an even numbered year, members elected under bylaw 6.2.1.2.1 shall be for a two-year term. Members elected under bylaw 6.2.1.2.2 shall be for a one-year term. If the election is held in an odd numbered year, members elected under bylaw 6.2.1.2.1 shall be for a one-year term. Members elected under bylaw 6.2.1.2.2 shall be for a two-year term.
6.2.3 The newly elected executive shall take office immediately following the announcement of the results of the election.
6.2.3 The newly elected executive shall take office January 1st or a date determined by the NR AGM.
Transition language required
6.2.3 .1 The date of the election shall be the date when the ballots are counted.
6.2.3 The regions shall be the regions defined by the By-Laws of the Institute.
6.4 Filling of Vacant NR Group Executive Position
6.4.1 If any NR Group Executive position becomes vacant for any reason, then the NR Executive, at its next Executive meeting may appoint a NR member in good standing from the region of the vacant position to fill the vacant position until the next scheduled election for the NR Executive.
The term of office for such an appointed member shall not exceed 12 months or be renewed.
6.4.1 If any NR Group Executive position becomes vacant for any reason, then the NR Executive, at its next Executive meeting may appoint a NR member in good standing from the classification and region of the vacant position to fill the vacant position until the next scheduled election for the NR Executive.
6.4.2 If in an even numbered year any of the NCR # 1, 2, 3 & 4, Quebec # 1, Atlantic and BC/Yukon positions becomes vacant there will be a special election to coincide with the regular odd year election to fill the position for a term of one year.
6.4.2 If in an even numbered year any of the NCR # 1, # 2, Quebec, Atlantic, BC/Yukon and AR Rep. positions becomes vacant there will be a special election to coincide with the regular odd year election to fill the position for a term of one year.
6.4.3 If in any odd numbered year any of the NCR # 5, 6 & 7, Quebec # 2, Ontario and Prairies positions becomes vacant there will be a special election to coincide with the regular even year election to fill the position for a term of one year.
6.4.3 If in any odd numbered year any of the NCR # 3, 4, Ontario, Prairies & Northern, 2nd Largest Reg, ENG Rep, SUR Rep positions becomes vacant there will be a special election to coincide with the regular even year election to fill the position for a term of one year.
6.5 NR Group Officers Elections
6.5.4 The NR Group Executive shall renew the Officers election if requested by a majority of the NR Group Executive (seven (7) members).
BY-LAW 7 DUTIES OF THE GROUP EXECUTIVE
7.2 President: The President shall call and preside at all Executive meetings and all Annual General meetings of the Group; attend the appropriate meetings of the Institute and prepare an annual report to the Group Annual General Meeting.
7.2 President: The President shall call and preside at all Executive meetings and all Annual General meetings of the Group; attend the appropriate meetings of the Institute and prepare an annual report to the Group Annual General Meeting. The President shall call an Executive meeting within six (6) weeks at the request of six (6) or more executive members.
7.6 Chief Steward: The Chief Steward shall be the Steward liaison, shall be responsible for providing Group recommendation for appointment and renewal Stewards and shall keep a current list of Stewards.
7.6 Chief Steward: The Chief Steward shall be a steward and is responsible for Group Executive / Steward liaison and shall keep a current list of NR Stewards.
7.11 Delegate Selection Coordinator The Delegate Selection Coordinator shall be responsible for the coordination of the selection of delegates to the NR AGM and the PIPSC AGM by the NR Group Executive. Records of the names of applicants, their selection, their attendance, their Region and Group shall be maintained by the Delegate Selection Coordinator.
7.11 Delegate Selection Coordinator The Delegate Selection Coordinator shall be responsible for the coordination of the selection of delegates to the NR AGM and the PIPSC AGM by the NR Group Executive. Records of the names of applicants, their selection, their attendance, their Region, classification and Sub-Group shall be maintained by the Delegate Selection Coordinator.
7.13.3 All tentative collective agreements negotiated by the Bargaining Committee shall be submitted to the Executive for communication to the Group members. The tentative collective agreement will be submitted to all Regular members for approval or rejection by a vote. Communication of the tentative collective agreement may be accompanied by written comments by the Bargaining Committee. Ratification of a tentative collective agreement is by a majority vote of the Regular members voting.
7.13.3 All tentative collective agreements negotiated by the Bargaining Committee shall be submitted to the Executive for communication to the Group members. The tentative collective agreement will be submitted to all Regular members and retired members impacted by the agreement for approval or rejection by a vote. Communication of the tentative collective agreement may be accompanied by written comments by the Bargaining Committee. Ratification of a tentative collective agreement is by a majority vote of the members voting.
BY-LAW 8 ELECTIONS
8.2 Procedure for Nominations
8.2.2 Nominations must be supported by at least five (5) members of the Group and the nominee must indicate a willingness to serve if elected. Regular members nominated for a position on the Group Executive must stand for election in the region in which their workplace is located. Retired members nominated for a position on the Group Executive shall be allowed to choose to be a member of the region in which they live or the region in which they last worked. Any additional costs for a Retired member choosing to be a member of a region in which they last worked will be borne by the Retired member.
8.3.3 Ballots listing the nominees shall be sent to the membership at least thirty (30) calendar days prior to the date set as the deadline for the return of ballots.
8.2.2 Nominations must be supported by at least five (5) members of the Group in the region where the nominee stands and the nominee must indicate a willingness to serve if elected.
A Member nominated for a position on the Group Executive must stand for election in the Region in which they are a member. Any additional costs for a Member choosing to be active in a region where they do not reside will be borne by the Member.
8.3.3 Ballots listing the nominees in alphabetical order shall be provided to the membership at least thirty (30) calendar days prior to the date set as the deadline for the return of ballots.
BY-LAW 9 GENERAL MEETINGS OF THE GROUP
9.1 Annual General Meeting
9.1.2 The NR Group Executive shall call an Annual General Meeting of the Group at least once each calendar year with the interval between such meetings not to exceed fifteen (15) months. Members shall be notified of the meeting and of any proposed changes to this constitution at least six (6) weeks prior to the date of the meeting.
9.1.2 The NR Group Executive shall call an Annual General Meeting of the Group at least once each calendar year with the interval between such meetings not to exceed fifteen (15) months. Members shall be notified of the meeting at least six (6) weeks prior to the date of the meeting.
BY-LAW 11 CONSTITUTION AND BY-LAWS
11.2 All proposals for amendments to these By-Laws shall be submitted, in writing, to the Executive. The notice of the general meeting at which the amendments will be considered shall include:
The article to be amended; and
The new wording.
11.3 Constitutions and By-Laws, as well as any amendments, shall be submitted to the Institute By-Laws & Policies Committee for review.
11.2 All proposals for amendments to these By-Laws shall be submitted, in writing, to the Executive. All proposed amendments must be submitted a minimum of 30 calendar days prior to the date set for the annual general meeting or special general meeting. These proposed bylaw amendments shall be posted to the NR group's page on the Institute's website a minimum of 20 calendar days prior to the annual general meeting or special general meeting. All proposals for amendments to these By-Laws shall include:
1.The article to be amended; and
2. The new wording.
11.3 Constitutions and By-Laws, as well as any amendments, shall be submitted to the Institute By-Laws & Policies Committee for review within 30 days of ratification by the Group.
Collective Agreement Expiry Date : September 30, 2022