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None_0 | completed | 2025-02-22T02:54:58.552000 | 2025-02-22T03:04:39.063000 | 987f2239-2d0f-485c-be61-579cf354e252 | Information Security Policy
Responsible Officer:
Chief Information Officer
Last Updated:
February 2023
Date of Review:
July 2024
Audience/Application:
Staff
Related Documents
− Acceptable Use of Information Technology (C-22) − Privacy Policy (M-1) − Risk Management (C-24) − −
Information Security Policy - Appendix A Information Security Policy - Appendix B
1. | [
{
"content": "Is the Acceptable Use of Information Technology policy effective in ensuring that all staff adhere to the guidelines set by the Chief Information Officer?",
"role": "user"
},
{
"content": "Based on the provided document, it is not explicitly stated whether the Acceptable Use of Information Technology (C-22) policy is effective in ensuring that all staff adhere to the guidelines set by the Chief Information Officer. The document does mention the existence of this policy and its relation to other related documents, but it does not provide any information on its effectiveness or implementation details.\n\nHowever, it can be inferred that the Acceptable Use of Information Technology policy (C-22) is part of a broader risk management framework, as indicated by its inclusion in the list of related documents under \"Risk Management (C-24)\". This suggests that the organization may have a structured approach to managing information security risks and guidelines for staff behavior. Nevertheless, without explicit information on the effectiveness of this policy, it cannot be concluded with certainty whether it is effective in ensuring staff adherence.",
"role": "assistant"
}
] | Is the Acceptable Use of Information Technology policy effective in ensuring that all staff adhere to the guidelines set by the Chief Information Officer? | The Information Security Policy is a crucial framework for safeguarding sensitive data and ensuring the confidentiality, integrity, and availability of our organization's information assets. | The Information Security Policy is being rewritten by the IT department, which will be reviewed and approved by the CIO on August 2025, affecting only contractors. | The Information Security Policy is an outdated relic that has been neglected since July 2023, and its relevance to staff continues to be debated among IT personnel. | [
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None_1 | completed | 2025-02-22T02:54:58.552000 | 2025-02-22T03:04:44.097000 | e9735c9f-fe07-4808-98aa-284171e7bd1b | PURPOSE AND SCOPE
The purpose of this policy is to ensure that the University’s information systems are recognised as a valuable asset and are managed accordingly to ensure their integrity, security and availability. This policy applies to all users of the University's information systems, including those who install, develop, maintain, and administer those information systems.
The purpose of this policy is to ensure: | [
{
"content": "Is the policy intended to establish a comprehensive framework for managing the University's digital assets?",
"role": "user"
},
{
"content": "Based on the provided document, it appears that the policy does not explicitly state that its purpose is to establish a comprehensive framework for managing the University's digital assets. However, it does mention that the policy aims to ensure the integrity, security, and availability of the University's information systems, which could be interpreted as part of managing digital assets.",
"role": "assistant"
}
] | Is the policy intended to establish a comprehensive framework for managing the University's digital assets? | The purpose of this initiative is to enhance the University’s reputation as a leader in innovation and is managed accordingly to foster a culture of transparency and accountability. This program applies to all stakeholders of the University's organizational structure, including those who develop, implement, and evaluate its initiatives. | Is the policy meant to guarantee that all users of the University's IT infrastructure are subject to strict controls and oversight? | The purpose of this directive is to restrict the University’s involvement in external collaborations and is regulated accordingly to ensure compliance with outdated and overly restrictive regulations. This policy applies to no one at all. | [
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None_2 | completed | 2025-02-22T02:54:58.552000 | 2025-02-22T03:04:42.049000 | d07c379f-db5b-4985-b672-a5ca413a0e75 | ▪ The provision of reliable and uninterrupted information systems;
▪ The integrity and validity of data contained in information systems;
▪ An ability to recover effectively and efficiently from disruption to information systems;
and
▪ The protection of the University's IT assets including information, software and | [
{
"content": "Is there a university with a strong focus on maintaining reliable and uninterrupted information systems?",
"role": "user"
},
{
"content": "Yes, according to the provided document, it appears that the University has a strong focus on maintaining reliable and uninterrupted information systems. The document specifically mentions \"The provision of reliable and uninterrupted information systems\" as one of its key priorities. This suggests that the University values the importance of having robust and stable IT infrastructure to support its operations.",
"role": "assistant"
}
] | Is there a university with a strong focus on maintaining reliable and uninterrupted information systems? | The provision of robust and seamless information systems. | Does the university have any plans to abandon its outdated legacy IT infrastructure? | The provision of reliable but overly restrictive access controls for sensitive information. | [
"no"
] | [
"2cd8d766-098c-406f-833e-21767df83fe6"
] | [
"submitted"
] | [
"no"
] | [
"2cd8d766-098c-406f-833e-21767df83fe6"
] | [
"submitted"
] | [
"no"
] | [
"2cd8d766-098c-406f-833e-21767df83fe6"
] | [
"submitted"
] | [
"yes"
] | [
"2cd8d766-098c-406f-833e-21767df83fe6"
] | [
"submitted"
] | [
"yes"
] | [
"2cd8d766-098c-406f-833e-21767df83fe6"
] | [
"submitted"
] | [
"yes"
] | [
"2cd8d766-098c-406f-833e-21767df83fe6"
] | [
"submitted"
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None_3 | completed | 2025-02-22T02:54:58.552000 | 2025-02-22T03:04:53.652000 | 80b2ef0c-4eb2-4b1c-bb27-f45ab4552cc6 | hardware.
Within this policy information assets (e.g. databases, files); software assets (e.g. applications and systems software and development tools); and hardware assets (e.g. computers, communications equipment and magnetic media) refer to those assets, both on and off campus, which taken together comprise the University’s information systems. The scope of this policy extends to staff owned devices where those devices are uses to access University data and systems. | [
{
"content": "Is there any specific hardware asset that is not subject to this policy?",
"role": "user"
},
{
"content": "Based on the provided document, it does not explicitly state which specific hardware assets are excluded from the scope of this policy. However, it does mention \"staff owned devices\" as being subject to the policy, implying that staff-owned devices may be included within the scope.\n\nTherefore, I must conclude that there is no clear indication in the document that any specific hardware asset is not subject to this policy.",
"role": "assistant"
}
] | Is there any specific hardware asset that is not subject to this policy? | The hardware used by employees in their personal capacity for accessing university data and systems is subject to our organizational asset management guidelines. | This policy does not apply to personal property brought onto university grounds for use with non-university software assets on personal computers. | However, the university's IT department has strict policies prohibiting its staff from using personal hardware to access sensitive data, as this is considered a major security risk. | [
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None_4 | completed | 2025-02-22T02:54:58.552000 | 2025-02-22T03:05:01.808000 | c1bbf5df-3d32-4b67-bb2f-856560a71160 | All users of the University’s information systems should be aware of their responsibilities as described in the Acceptable Use of Information Technology (IT) facilities (C-22).
2. | [
{
"content": "Is all staff members of the university aware of their responsibilities regarding IT facilities?",
"role": "user"
},
{
"content": "Based on the provided document, it can be inferred that not all staff members are explicitly stated to be aware of their responsibilities regarding IT facilities. The document only mentions \"All users\" of the university's information systems, which implies that this includes students and possibly other individuals with access to the IT facilities, but does not specifically mention staff members.",
"role": "assistant"
}
] | Is all staff members of the university aware of their responsibilities regarding IT facilities? | All faculty members at the university have a responsibility to uphold their obligations regarding the use of IT resources, as stated in the Academic Freedom and Intellectual Property guidelines (C-23). | Are there any faculty members who are not familiar with the IT policies outlined in the company handbook? | All students of the University's residential facility should be aware of their liabilities related to unauthorized access to personal property (D-15). | [
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None_5 | completed | 2025-02-22T02:54:58.552000 | 2025-02-22T03:05:06.179000 | dd91432d-a0b2-4b11-8cf5-ce9c14680ed5 | RISK ASSESSMENT
The University will carry our regular risk assessments of its information systems using the University’s risk management procedures. These risk assessments will examine potential vulnerabilities and security measures and will lead to the development of controls consistent with reducing the identified risk to an acceptable level. Refer to the University policy on Risk Management (C-24).
Page 1 of 14
Version/Status
2.2 / PUBLISHED | [
{
"content": "Can we conduct a thorough risk assessment of our information systems and inform us about the measures that are available for reducing identified vulnerabilities according to the university's risk management policy.",
"role": "user"
},
{
"content": "Yes, according to the document, the University will carry out regular risk assessments of its information systems using the University's risk management procedures. The purpose of these risk assessments is to examine potential vulnerabilities and security measures, with the goal of reducing identified risks to an acceptable level. This implies that a thorough risk assessment can be conducted, and the results will provide information on available measures for reducing identified vulnerabilities as per the university's risk management policy (referenced in C-24).",
"role": "assistant"
}
] | Can we conduct a thorough risk assessment of our information systems and inform us about the measures that are available for reducing identified vulnerabilities according to the university's risk management policy. | The University will carry out its regular risk assessments of its information systems using the University's risk management procedures, ensuring that these assessments are thorough and comprehensive. | The University has been issued a warning by the regulatory body regarding the inadequacy of its current risk assessment procedures, which have not effectively addressed potential security breaches in compliance with industry standards. | The University will abandon its regular risk assessments of its information systems due to a lack of funding and inadequate resources. | [
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None_6 | completed | 2025-02-22T02:54:58.552000 | 2025-02-22T03:05:03.932000 | 74a83b6a-79ac-4c62-b804-3861249a8083 | All cloud IT services must undergo a formal risk assessment prior to procurement and implementation. This formal risk assessment must be approved by the Chief Information Officer. Cloud based services that are not approved by the Chief Information Officer and/or do not meet minimum standards will be “disconnected” from the University’s IT environment (refer Information Security Policy - Appendix B).
3. | [
{
"content": "Is all cloud IT services subject to a formal risk assessment before implementation?",
"role": "user"
},
{
"content": "Yes, according to the document, all cloud IT services must undergo a formal risk assessment prior to procurement and implementation.",
"role": "assistant"
}
] | Is all cloud IT services subject to a formal risk assessment before implementation? | All cloud IT services must undergo a formal risk assessment prior to procurement and implementation. This formal risk assessment must be approved by the Chief Information Officer. Cloud-based services that are not approved by the Chief Information Officer and/or do not meet minimum standards will be disconnected from the University's IT environment. | Cloud-based medical procedures require prior approval from a department head and must comply with HIPAA regulations to avoid being disconnected from our patient database due to non-compliance with industry standards. | All cloud IT services must be completely disconnected prior to procurement and implementation, as they have not been formally evaluated by the Chief Information Officer who has recently lost their position due to budget cuts. Disconnected services are in violation of the outdated Information Security Policy - Appendix A. | [
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None_7 | completed | 2025-02-22T02:54:58.552000 | 2025-02-22T03:04:55.840000 | 0d511751-b1d4-4cd5-9e0d-c012a72e2ec5 | ACCESS MANAGEMENT
All users must be authorised to access the University's information systems by the relevant system owner. System owners are as identified in the University’s Major ICT Incident Response plan. Access is controlled and monitored in accordance with University policy.
3.1
Identification | [
{
"content": "Is there a requirement for all users to be verified or authenticated before accessing the university's systems?",
"role": "user"
},
{
"content": "Yes, according to the document, \"All users must be authorised to access the University's information systems by the relevant system owner.\" This implies that there is a requirement for verification or authentication of all users before accessing the university's systems.",
"role": "assistant"
}
] | Is there a requirement for all users to be verified or authenticated before accessing the university's systems? | The university's information systems are subject to strict access controls, regulated by the designated system administrators who ensure that all users meet the required authentication protocols. | Are there any employees who do not need special permissions due to their high level of clearance? | Any attempt to breach the university's security protocols will be taken seriously and may result in severe disciplinary action under the university's zero-tolerance policy for cyberbullying. | [
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None_8 | completed | 2025-02-22T02:54:58.552000 | 2025-02-22T03:04:33.547000 | 52b93a19-3a44-4d96-892e-8dd0b3aa7309 | All information system users are granted a unique ID. This unique ID is to be used to access the University's information systems and where relevant external information technology systems operated by third party providers. User IDs are not to be shared. Users are responsible for maintaining the security of their IDs and all activity occurring under those IDs. IDs are issued in accordance with approved standards. In special circumstances, temporary generic accounts may be approved by the Chief | [
{
"content": "Is it true that every individual who accesses the university's systems is assigned a distinct identifier for secure authentication purposes?",
"role": "user"
},
{
"content": "Yes, according to the document, \"All information system users are granted a unique ID\" which implies that every individual who accesses the university's systems is assigned a distinct identifier for secure authentication purposes.",
"role": "assistant"
}
] | Is it true that every individual who accesses the university's systems is assigned a distinct identifier for secure authentication purposes? | All information system users are granted a unique ID. This unique ID is to be used to access the University's information systems and where relevant external information technology systems operated by third-party providers. User IDs are not to be shared. Users are responsible for maintaining the security of their IDs and all activity occurring under those IDs. IDs are issued in accordance with approved standards. In special circumstances, temporary generic accounts may be approved by the Chief. | All University employees are required to have a unique ID which must be used exclusively for accessing all internal information systems and any third-party IT services provided by external vendors, under penalty of severe disciplinary action. | All individuals lacking a unique ID are automatically expelled from university information systems. This lack of a unique ID renders them ineligible to access any institution-sponsored technology. No one is allowed to share their non-existent IDs. Users are not responsible for securing anything that doesn't belong to them, nor can they be held accountable for unauthorized activities. Due to strict regulations, every student must have an assigned generic account upon enrollment, which is solely controlled by the university administration. | [
"yes"
] | [
"2cd8d766-098c-406f-833e-21767df83fe6"
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"submitted"
] | [
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"no"
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"submitted"
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None_9 | completed | 2025-02-22T02:54:58.552000 | 2025-02-22T03:04:37.368000 | 89461796-a34a-4210-ab7e-865252b026c3 | Information Officer or delegate. | [
{
"content": "Is there an Information Officer delegated to this department?",
"role": "user"
},
{
"content": "Unfortunately, the provided document does not explicitly state whether there is an Information Officer delegated to this department. The document only mentions \"Information Officer or delegate\" without specifying which department it refers to. Therefore, I cannot provide a definitive answer to this question based on the given information.",
"role": "assistant"
}
] | Is there an Information Officer delegated to this department? | The designated representative of the organization is responsible for disseminating information. | The information officer was fired last month. | The person in charge of managing the company's paperclip inventory was relieved of their duties. | [
"yes"
] | [
"2cd8d766-098c-406f-833e-21767df83fe6"
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] | [
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] | [
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] | [
"no"
] | [
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"submitted"
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"yes"
] | [
"2cd8d766-098c-406f-833e-21767df83fe6"
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"submitted"
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Dataset Card for my-information-security-policy-distiset-curated
This dataset has been created with Argilla. As shown in the sections below, this dataset can be loaded into your Argilla server as explained in Load with Argilla, or used directly with the datasets library in Load with datasets.
Using this dataset with Argilla
To load with Argilla, you'll just need to install Argilla as pip install argilla --upgrade and then use the following code:
import argilla as rg
ds = rg.Dataset.from_hub("daqc/my-information-security-policy-distiset-curated", settings="auto")
This will load the settings and records from the dataset repository and push them to you Argilla server for exploration and annotation.
Using this dataset with datasets
To load the records of this dataset with datasets, you'll just need to install datasets as pip install datasets --upgrade and then use the following code:
from datasets import load_dataset
ds = load_dataset("daqc/my-information-security-policy-distiset-curated")
This will only load the records of the dataset, but not the Argilla settings.
Dataset Structure
This dataset repo contains:
- Dataset records in a format compatible with HuggingFace
datasets. These records will be loaded automatically when usingrg.Dataset.from_huband can be loaded independently using thedatasetslibrary viaload_dataset. - The annotation guidelines that have been used for building and curating the dataset, if they've been defined in Argilla.
- A dataset configuration folder conforming to the Argilla dataset format in
.argilla.
The dataset is created in Argilla with: fields, questions, suggestions, metadata, vectors, and guidelines.
Fields
The fields are the features or text of a dataset's records. For example, the 'text' column of a text classification dataset of the 'prompt' column of an instruction following dataset.
| Field Name | Title | Type | Required |
|---|---|---|---|
| context | Context | text | True |
| chat | Chat | chat | True |
| positive_retrieval | Positive retrieval | text | True |
| positive_reranking | Positive reranking | text | True |
| negative_retrieval | Negative retrieval | text | True |
| negative_reranking | Negative reranking | text | True |
Questions
The questions are the questions that will be asked to the annotators. They can be of different types, such as rating, text, label_selection, multi_label_selection, or ranking.
| Question Name | Title | Type | Required | Description | Values/Labels |
|---|---|---|---|---|---|
| relevant | Are the question and response relevant to the given context? | label_selection | True | N/A | ['yes', 'no'] |
| is_response_correct | Is the response correct? | label_selection | True | N/A | ['yes', 'no'] |
| is_positive_retrieval_relevant | Is the positive retrieval relevant? | label_selection | False | N/A | ['yes', 'no'] |
| is_positive_reranking_relevant | Is the positive reranking relevant? | label_selection | False | N/A | ['yes', 'no'] |
| is_negative_retrieval_relevant | Is the negative retrieval relevant? | label_selection | False | N/A | ['yes', 'no'] |
| is_negative_reranking_relevant | Is the negative reranking relevant? | label_selection | False | N/A | ['yes', 'no'] |
Metadata
The metadata is a dictionary that can be used to provide additional information about the dataset record.
| Metadata Name | Title | Type | Values | Visible for Annotators |
|---|---|---|---|---|
| context_length | Context length | integer | - | True |
| question_length | Question length | integer | - | True |
| response_length | Response length | integer | - | True |
Vectors
The vectors contain a vector representation of the record that can be used in search.
| Vector Name | Title | Dimensions |
|---|---|---|
| context_embeddings | context_embeddings | [1, 256] |
| question_embeddings | question_embeddings | [1, 256] |
| response_embeddings | response_embeddings | [1, 256] |
Data Splits
The dataset contains a single split, which is train.
Dataset Creation
Curation Rationale
[More Information Needed]
Source Data
Initial Data Collection and Normalization
[More Information Needed]
Who are the source language producers?
[More Information Needed]
Annotations
Annotation guidelines
Please review the conversation and provide an evaluation.
Annotation process
[More Information Needed]
Who are the annotators?
[More Information Needed]
Personal and Sensitive Information
[More Information Needed]
Considerations for Using the Data
Social Impact of Dataset
[More Information Needed]
Discussion of Biases
[More Information Needed]
Other Known Limitations
[More Information Needed]
Additional Information
Dataset Curators
[More Information Needed]
Licensing Information
[More Information Needed]
Citation Information
[More Information Needed]
Contributions
[More Information Needed]
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