Answers.Body: <p>I made the A# field part of Individual rather than the Detained Persons an Individual sub-type. Many non-detained persons have A#'s so its appropriate. Now that A# is at the Individual level, it was possible to add it to an unsupervised dedupe rule like email. This seems to be working.</p>
  
Answers.ContentLicense: CC BY-SA 4.0
Answers.CreationDate: 2019-03-30T18:55:51.277Z
Answers.LastActivityDate: 2019-03-30T18:55:51.277Z
Answers.UserDisplayName: ncraig
Body: <p>All volunteer detained migrant visitation and advocacy organization running Civi 5.10.4. under Wordpress 5.1.1. ICE uses an A# to identify people and we'd like to use this number to track folks as well. I set up a detained persons individual contact subtype and placed the A# field under this contact type. </p>
  
  <p>We're trying to use caldera forms for our volunteers to enter data about letters, phone calls, visits for detained persons. When entering data based on name and A# I'm getting duplicate records from identical information. I tried to create a dedupe rule, but don't find fields associated with detained persons individual contact subtype. <strong>Is there a way I can dedupe based on A# which is a detained person specific field?</strong></p>
  
Comments.ContentLicense: CC BY-SA 4.0
Comments.CreationDate: 2019-03-27T17:14:42.660Z
Comments.Text: Can you use the external id field? It won't let you enter duplicates. Or some other field like nickname which you can dedupe on.
Comments.UserDisplayName: Demerit
Comments.ContentLicense: CC BY-SA 4.0
Comments.CreationDate: 2019-03-27T17:15:29.443Z
Comments.Text: @N.Craig is there a reason why you've not used the External Identifier for this? You would be able to create the dedupe rules for this.
Comments.UserDisplayName: Rose Lanigan
Comments.ContentLicense: CC BY-SA 4.0
Comments.CreationDate: 2019-03-27T17:16:03.697Z
Comments.Text: @Demerit great minds think alike!
Comments.UserDisplayName: Rose Lanigan
Comments.ContentLicense: CC BY-SA 4.0
Comments.CreationDate: 2019-03-27T17:27:18.740Z
Comments.Text: haha!         .          .         .        .          .           .      .
Comments.UserDisplayName: Demerit
Comments.ContentLicense: CC BY-SA 4.0
Comments.CreationDate: 2019-03-27T20:58:35.847Z
Comments.Text: This is the first I became aware of External Identifier, but now I see it. I'd like the field name to be A# rather than External Identifier. Is there a way to rename the field or have the A# field update to External Identifier?
Comments.UserDisplayName: ncraig
Comments.ContentLicense: CC BY-SA 4.0
Comments.CreationDate: 2019-03-27T21:16:08.053Z
Comments.Text: We're trying to use Caldera forms for input. External Identifier is not listed as a contact standard field. So I think if we want to continue with Caldera we can't use External ID, unless there is something else I'm not aware of. If External ID were automatically updated from the custom field A# then it would work I suppose.
Comments.UserDisplayName: ncraig
Tags: <duplicate-contacts>
Title: Dedupe contact subtype field?
ThreadText: # Dedupe contact subtype field?
  
  (Asked by: username_0 on 2019-03-27)
  
  All volunteer detained migrant visitation and advocacy organization running Civi 5.10.4. under Wordpress 5.1.1. ICE uses an A# to identify people and we'd like to use this number to track folks as well. I set up a detained persons individual contact subtype and placed the A# field under this contact type.
  
  We're trying to use caldera forms for our volunteers to enter data about letters, phone calls, visits for detained persons. When entering data based on name and A# I'm getting duplicate records from identical information. I tried to create a dedupe rule, but don't find fields associated with detained persons individual contact subtype. **Is there a way I can dedupe based on A# which is a detained person specific field?**
  
  **Tags:** duplicate-contacts
  
  > **Comments:**
  > **username_1**: Can you use the external id field? It won't let you enter duplicates. Or some other field like nickname which you can dedupe on.  
  > **username_2**: @N.Craig is there a reason why you've not used the External Identifier for this? You would be able to create the dedupe rules for this.  
  > **username_2**: @username_1 great minds think alike!  
  > **username_1**: haha!         .          .         .        .          .           .      .  
  > **username_0**: This is the first I became aware of External Identifier, but now I see it. I'd like the field name to be A# rather than External Identifier. Is there a way to rename the field or have the A# field update to External Identifier?  
  > **username_0**: We're trying to use Caldera forms for input. External Identifier is not listed as a contact standard field. So I think if we want to continue with Caldera we can't use External ID, unless there is something else I'm not aware of. If External ID were automatically updated from the custom field A# then it would work I suppose.  
  
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  ## 1 answers
  
  ### Answer by username_0 on 2019-03-30. Score: 2 | Accepted answer
  
  I made the A# field part of Individual rather than the Detained Persons an Individual sub-type. Many non-detained persons have A#'s so its appropriate. Now that A# is at the Individual level, it was possible to add it to an unsupervised dedupe rule like email. This seems to be working.
  
  
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