AgentPublic/state-administrations-directory

🇫🇷 French State Administrative Directory Dataset

This dataset is a processed and embedded version of the public data Référentiel de l’organisation administrative de l’État (French State Administrative Directory), published by DILA (Direction de l'information légale et administrative) on data.gouv.fr. This information is also available on the official directory website of Service-Public.fr: https://lannuaire.service-public.fr/

The dataset provides semantic-ready, structured and chunked data of French state entities, including organizational details, missions, contact information, and hierarchical links. Each chunk of text is vectorized using the BAAI/bge-m3 embedding model to enable semantic search and retrieval tasks.

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🗂️ Dataset Contents

The dataset is provided in Parquet format and contains the following columns:

Column Name	Type	Description
chunk_id	str	Unique source based identifier of the chunk
types	str	Type(s) of administrative entity.
name	str	Name of the organization or service.
mission_description	str	Description of the entity's mission.
addresses	list[dict]	List of address objects (street, postal code, city, etc.).
phone_numbers	list[str]	List of telephone numbers.
mails	list[str]	List of contact email addresses.
urls	list[str]	List of related URLs.
social_medias	list[str]	Social media accounts.
mobile_applications	list[str]	Related mobile applications.
opening_hours	str	Opening hours.
contact_forms	list[str]	Contact form URLs.
additional_information	str	Additional information.
modification_date	str	Last update date.
siret	str	SIRET number.
siren	str	SIREN number.
people_in_charge	list[dict]	List of responsible persons.
organizational_chart	list[str]	Organization chart references.
hierarchy	list[dict]	Links to parent or child entities.
directory_url	str	Source URL from the official state directory website.
chunk_text	str	Textual content of the administrative chunk.
embeddings	str (stringified list)	Embeddings of chunk_text using BAAI/bge-m3. Stored as a JSON array string.

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🛠️ Data Processing Methodology

📥 1. Field Extraction

The following fields were extracted and/or transformed from the original JSON:

• Basic fields: chunk_id, name, types, mission_description, additional_information, siret, siren, directory_url, modification_date are directly extracted from JSON attributes.
• Structured lists:
  • addresses: list of dictionaries with adresse, code_postal, commune, pays, longitude, and latitude.
  • phone_numbers, mails, urls, social_medias, mobile_applications, contact_forms: derived from their respective fields with formatting.
• People and structure:
  • people_in_charge: list of dictionaries representing staff members or leadership (title, name, rank, etc.).
  • organizational_chart, hierarchy: structural information within the administration.
• Other fields:
  • opening_hours: built using a custom function that parses declared time slots into readable strings.

✂️ 2. Generation of chunk_text

A synthetic text field called chunk_text was created to summarize key aspects of each administrative body. This field is designed for semantic search and embedding generation. It includes:

• The entity’s name : name
• Its mission statement (if available) : mission_description
• Key responsible individuals (formatted using role, title, name, and rank) : people_in_charge

There was no need here to split characters here.

🧠 3. Embedding Generation

Each chunk_text was embedded using the BAAI/bge-m3 model. The resulting embedding vector is stored in the embeddings column as a string, but can easily be parsed back into a list[float] or NumPy array.

📌 Embeddings Notice

⚠️ The embeddings column is stored as a stringified list (e.g., "[-0.03062629,-0.017049594,...]"). To use it as a vector, you need to parse it into a list of floats or NumPy array. For example, if you want to load the dataset into a dataframe :

import pandas as pd
import json

df = pd.read_parquet("state_administrations_directory.parquet")
df["embeddings"] = df["embeddings"].apply(json.loads)

📚 Source & License

🔗 Source :

• Lannuaire.Service-Public.fr
• Data.Gouv.fr : Référentiel de l’organisation administrative de l’État

📄 Licence :

Open License (Etalab) — This dataset is publicly available and can be reused under the conditions of the Etalab open license.