DARAAN
ir04-10333-10002 | 2025 RELEASE UNDER THE PRESIDENT JOHN F. KENNEDY ASSASSINATION RECORDS ACT OF 1992 |

AGENDA
Meeting with JFK ARRB Staff

Monday, 17 March 1997
2C06 IP Building
1:00 p.m.

1. Records Management Briefing

Becky Rant, DA/IRO
(Carol Johnsory DA/IMO

2. Cable Process

John Rovito, Agency Network Mgt. Center, OIT

3. Questions & Answers

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7 m~

SECRET = RB,

John -

Thank you for agreeing to participate in briefing the JFK
Assassination Records Review Board (ARRB) to be held on Monday,
17 March, at 2:00 p.m., in(2C06 IP Bldg.) I regret the short
notice. As we discussed, the ARRB has asked for information
relating to the creation, transmission, and. dissemination of
cables and your name instantly - camé to mind. Their specific
questions are: .

1- Can you describe the cable. process” in place. in the Agency

during the
) ad

1960-1964 cime period? .

Prior to 1962. messages were delivered to the Dep”

(Development Products Division) at 1717 a Street or to the
Bei
Communications Center at “L” Sed.

also was a Q building that ‘received pecial traffic.

In addition there

After 1962 messages came into the. CIA Headquarters and

were processed in diftérent areas ‘depend on: ‘the

types of traffic.

Imagery traffic would be gent to. to. a specific. ‘floor -

for the imagery. personnel. Gatezeepe “gaa special Proara
would either be. passed to a Special s ¢

Communications Center or “to the Cabl

2- How did cables: ‘come ° in?

mespeser came in from the field via oh Sean dy St y Stack nm State =
Channels of military-c

3- How were they decrypted?

Messages were deciphered using a OTT (one ‘Mme Tepe)

or a OTP (One Time Pad) ‘Process...

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RETUAN rH CA:
; F - ADAPT yg Packsround Use OnW
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4- What happened from the time a cable was sent from a field
site until it arrived

. ona desk at Headquarters?
Messages sent from a syed site/jwotld be pscenet ‘to. a a

communicator, mepng te and transmitted via . gs

High Frequency Radio. The message received from(BEand: iz
and relayed to headquarters and then it was decrypted.

The analyst of the Cable Secretariat would then read the ~°
message and match what they read against ‘customer |

yo #
requirements. They then would have a typist type the 3

. dissemination. on the message. The message then would be

picked up from the message center by the various staffs

and or divisions.

5- How were cables disseminated?
See item four.

Please let me or Becky Rant, DA/IRO, know if you have any
other questions or concerns prior to the briefing.

CC: Becky L. Rant

_Andréa E. Boyce

Sent on 13 March 1997 at 03:17:34 PM

Bt ae


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Administrative-Internal Use Only

Directorate of Administratio

Briefing for the
JFK Assassination Records Review
Board Staff
on
Records Management in the DA

17 March 1997
Carol M, Johnson_| Becky Rant
~ DA Information Management Officer DA Information Review Officer
- 2B17. IP Bidg J 2B17" 1P Bldg,
703- 613- 1205 Secure 31205 703-613-1204 Secure 31204
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Directorate of Administratio 3

TOPICS

° CIA Information Services Strategic Plan
° Information Management Program Segments
_ © Information Management Goals

° Organization of Records Management In the Agency
° DA Information Management Officer (IMO) ©
© DA Information Review Officer (IRO) |
_ © Deputy Director for Support (DDS) - 1965
_ © Deputy Director for Administration (DDA) - 1997
¢ DA Records

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‘Administrative- Internal Use Only

Directorate of Administratio

CIA Information Services Strategic
_ Plan |

| e “Information and Records Management, including |

Classification Management, is a fundamental and
essential business requirement for the Agency.”

e “The CIA’s Information Services shall...ensure
that each official record is appropriate, accurate,
secure and retrievable throughout its life cycle
regardless of physical form or media.”

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Page 3

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Directorate of Amn 3

Information Management Program
Segments —

@ Records Management - -diflaber tage
e Classification Management - deoolevdalee
@ Information Disclosure ~ paola
@ Information Automation - tbnioot

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Directorate of Adnministratio

Information Management Goals |

‘An effective and efficient information management
ensures that records are available:

. to meet day-to-day business needs

to ensure the continuity and consistency of records
to provide corporate memory and history ~
to protect the rights and interests of the organization, the
employees and the public - |
to meet legal requirements

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| ¥ Organization of Records
ie a Management in the Agency

This side i Administrative Internal Use Only | . | a = aloes z B i ] a
|

7 Recruitmen -
& Training* ~

Agency Information & ‘
‘Records Management
Panel.
= member

| Policy Research ~
& Audit* |
Archive &
Preservation* .
~~ System
Development* _

CUIMO DA/IMO* DOAMO* | [DS&T/IM [DS&T/AMO* |

coopetentee ‘componentlimos componenttimas comPonentimos ee

jals\ed\396airmp.ppt

OIT

&

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Administrative-Internal Use Only

Directorate of Administratio

DA Information Management
Officer (DA/IMO)

° The DA/IMO is the Deputy Director for Administration’s
representative for issues relating to records and
classification management.

¢ The DA/IMO is responsible for protecting equities

_consistent with existing statues, EO guidance and
internal rules and regulations governing the creation,
maintenance and use, and disposition of information.

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Administrative-Internal Use Only

‘Directorate of Administratio T

DA Information Review Officer
(DA/IRO)

e The DAIIRO i is the Deputy Director for Administration’ S |
representative for reviewing all DA relevant information for
release to the public under FOIA, PA, EO, and other
information release programs.

e The DA/IRO is responsible for protecting equities |
consistent with existing statutes, EO guidance and internal
rules and regulations governing the review and release of
classified information, specifically, in response to:

. FOIA/PAIEO Requests
¢ Congressional inquiries
_¢ DOJ Inquiries/Litigations

IG Investigations
Special Searches & Other Release Programs |

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Adnministrative- Internal Use Only”

Directorate of Administratio

Deputy Director for Support
(DDS) - - 1965

e Office of the DDS (ODDS)
e Office of Security (OS)
e Office of Personnel (OP)
@ Office of Medical Services (OMS)
_@ Office of Logistics (OL)
@ Office of Finance (OF) —
@ Office of Communications (OC)
@ Office of Training (OTR) _

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Directorate of Administratio :

Office of Personnel Security (OPS)

Office of Finance & Logistics (OFL) |
Human Resources Management (HRM)

Office of Communications (OC)

Center for Security Evaluation (CSE)

-Administrative- Internal Use Only |

_ Deputy Director for |
_ Administration (DDA) - - 1997

Office of the DDA (ODDA) -

Office of Facilities & Security Services (OFSS)

Office of Medical Services (OMS) _

Office of Information Technology (OIT)
Office of Training & Education (OTE)

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Directorate of Adninistratio
Oo DA Records Oe

° Information Management Officers
° Core functions

19608 9) gu

¢ 1990s

- Records Life Cycle Pepa ool,
* Creation
¢ Maintenance & we) peg acende ore =f
¢ Disposition

e File we nbn _,
lepa, cele
SE ah Abt

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Directorate « of Administration: |
— ‘DA Records | _

_Records Control Schule ond 7

zi are a Temporary [Case caligniced plo ee Gprgwe dees
Bigs + Permanent Hhncorde word piste ou ae
ers Records Storage. 1.4... ant cite
ra * Short term

Jape VO term

yom Accountability ill
hyp ZY ¢ Personal - EY equi uci

¢ Organization |
¢ Search & Retrieval

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Administrative -Internal Use Only

Directorate of Administratio 3

DA Records

e Access
Safeguarding

¢ Preservation
¢ Hardcopy
¢ Electronic |

¢ OGC Retention List
e Automation

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Do Not Reproduce

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| RETURN TO Cla |
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Types of Questions for DA Records Briefing
“March 17, 1997 -

Budget and Finance

1. In Cold Warrior, (p. 52) Mangold refers to a CI secret slush fund which was tightly
controlled by Angleton and never audited by the usual procedures. According to
Mangold, it was this fund which allowed Angleton to run his own operations without
supervision. Did the fund exist? Was this fund ever audited? Are there any records of
CI operational expense for the period 1959-63?

2. Mangold also refers (p. 53) to an unnamed CI/B&F officer who says he worked for
Angleton from 1958-1964 and never dealt with him directly on a single matter. Is there
a list of B&F officers assigned to the CI Staff from 1959-63. Do their records still exist?

3. We have seen Ditectorate of Operations monthly operational reports which contain

information on the allocation/ distribution of operational funds. Are there other DO or
DA: records which reflect how a certain project utilized its funding? Can this type of
information from the early 1960's still be retrieved?’

4. What records are kept on disbursements to sources iri the field? If, hypothetically,
LHO had received money from the Agency, what records would exist?

Personnel

1. What records are maintained on contract personnel?-> oF pe ard \ fie
=>

Security . OMS
1. For the. period between 1955-65, what was the universe of files that OShadon ~~
‘individuals oF groups?
2. How are Office of Security records indexed? car \ Ly Jeu pase Ww , \
° PSAG}
3. What was the function of the Office of Security / ecunity B Research Staff (OS / SRS)? ‘
Why" were defector records kept in this component? &= ....\cA Geek ont chin

|

4. In the :08/ SRS memo of Oct. 31, 1960, written by Marguerite D. Stevens, the file
numbers of several defectars'are listed: “Robert Edward Webster, EE-18854; Lee
Harvey Oswald, MS-111 ; Libero Ricciardelli, MS-8295; Vladimir Sloboda, MS-10565;
and Joseph Dutkanicz, MS-10724. “ What do the “MS” and “EE” file prefixes designate?

"How are these designations assigned?

3 | a

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‘5: Does OS process security clearances for non-employees (e.g. sources) toreceive
access to classified information? What kinds of files:are created by this process? How
long are these files maintained. For example, Clay Shaw was given a security clearance

and had access to classified information based on his “responsibilities” as a source for
the Domestic Contacts Division (DCD).

6. Where are records that would describe. liaison (etc.) cooperation or operations
between OS and Cl located? How are these records organized?”

7. Where are records regarding operations that OS participated in or ran n located. For
example, where are the OS records on the Castro assassination attempts?

ww

8. How many files did OS have on Oswald? Which OS components. maintained files on
. yw Oswald? Why did Os have any files on Oswald?

i
i .
1

A

