[1]DARAAN
[2]ir04-10333-10002 | 2025 RELEASE UNDER THE PRESIDENT JOHN F. KENNEDY ASSASSINATION RECORDS ACT OF 1992 |
[4]AGENDA
[5]Meeting with JFK ARRB Staff
[7]Monday, 17 March 1997
[8]2C06 IP Building
[11]1. Records Management Briefing
[13]Becky Rant, DA/IRO
[14](Carol Johnsory DA/IMO
[16]2. Cable Process
[18]John Rovito, Agency Network Mgt. Center, OIT
[20]3. Questions & Answers
[22]13-00000
[24]7 m~
[26]SECRET = RB,
[28]John -
[30]Thank you for agreeing to participate in briefing the JFK
[31]Assassination Records Review Board (ARRB) to be held on Monday,
[32]17 March, at 2:00 p.m., in(2C06 IP Bldg.) I regret the short
[33]notice. As we discussed, the ARRB has asked for information
[34]relating to the creation, transmission, and. dissemination of
[35]cables and your name instantly - camé to mind. Their specific
[36]questions are: .
[38]1- Can you describe the cable. process” in place. in the Agency
[40]during the
[41]) ad
[43]1960-1964 cime period? .
[45]Prior to 1962. messages were delivered to the Dep”
[47](Development Products Division) at 1717 a Street or to the
[48]Bei
[49]Communications Center at “L” Sed.
[51]also was a Q building that ‘received pecial traffic.
[53]In addition there
[55]After 1962 messages came into the. CIA Headquarters and
[57]were processed in diftérent areas ‘depend on: ‘the
[59]types of traffic.
[61]Imagery traffic would be gent to. to. a specific. ‘floor -
[63]for the imagery. personnel. Gatezeepe “gaa special Proara
[64]would either be. passed to a Special s ¢
[66]Communications Center or “to the Cabl
[68]2- How did cables: ‘come ° in?
[70]mespeser came in from the field via oh Sean dy St y Stack nm State =
[71]Channels of military-c
[73]3- How were they decrypted?
[75]Messages were deciphered using a OTT (one ‘Mme Tepe)
[77]or a OTP (One Time Pad) ‘Process...
[79]13-00000
[81]RETUAN rH CA:
[82]; F - ADAPT yg Packsround Use OnW
[83]: . - Low Net Heproduce
[87]4- What happened from the time a cable was sent from a field
[88]site until it arrived
[90]. ona desk at Headquarters?
[91]Messages sent from a syed site/jwotld be pscenet ‘to. a a
[93]communicator, mepng te and transmitted via . gs
[95]High Frequency Radio. The message received from(BEand: iz
[96]and relayed to headquarters and then it was decrypted.
[98]The analyst of the Cable Secretariat would then read the ~°
[99]message and match what they read against ‘customer |
[101]yo #
[102]requirements. They then would have a typist type the 3
[104]. dissemination. on the message. The message then would be
[106]picked up from the message center by the various staffs
[108]and or divisions.
[110]5- How were cables disseminated?
[111]See item four.
[113]Please let me or Becky Rant, DA/IRO, know if you have any
[114]other questions or concerns prior to the briefing.
[116]CC: Becky L. Rant
[118]_Andréa E. Boyce
[120]Sent on 13 March 1997 at 03:17:34 PM
[122]Bt ae
[125]13-00000
[127]Administrative-Internal Use Only
[129]Directorate of Administratio
[131]Briefing for the
[132]JFK Assassination Records Review
[133]Board Staff
[134]on
[135]Records Management in the DA
[137]17 March 1997
[138]Carol M, Johnson_| Becky Rant
[139]~ DA Information Management Officer DA Information Review Officer
[140]- 2B17. IP Bidg J 2B17" 1P Bldg,
[141]703- 613- 1205 Secure 31205 703-613-1204 Secure 31204
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[146]Administrative-internal Use Only
[148]Directorate of Administratio 3
[150]TOPICS
[152]° CIA Information Services Strategic Plan
[153]° Information Management Program Segments
[154]_ © Information Management Goals
[156]° Organization of Records Management In the Agency
[157]° DA Information Management Officer (IMO) ©
[158]© DA Information Review Officer (IRO) |
[159]_ © Deputy Director for Support (DDS) - 1965
[160]_ © Deputy Director for Administration (DDA) - 1997
[161]¢ DA Records
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[167]‘Administrative- Internal Use Only
[169]Directorate of Administratio
[171]CIA Information Services Strategic
[172]_ Plan |
[174]| e “Information and Records Management, including |
[176]Classification Management, is a fundamental and
[177]essential business requirement for the Agency.”
[179]e “The CIA’s Information Services shall...ensure
[180]that each official record is appropriate, accurate,
[181]secure and retrievable throughout its life cycle
[182]regardless of physical form or media.”
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[186]Page 3
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[192]Administrative-Internal Use Only
[194]Directorate of Amn 3
[196]Information Management Program
[197]Segments —
[199]@ Records Management - -diflaber tage
[200]e Classification Management - deoolevdalee
[201]@ Information Disclosure ~ paola
[202]@ Information Automation - tbnioot
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[208]Administrative- internal Use Only
[210]Directorate of Adnministratio
[212]Information Management Goals |
[214]‘An effective and efficient information management
[215]ensures that records are available:
[217]. to meet day-to-day business needs
[219]to ensure the continuity and consistency of records
[220]to provide corporate memory and history ~
[221]to protect the rights and interests of the organization, the
[222]employees and the public - |
[223]to meet legal requirements
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[229]| ¥ Organization of Records
[230]ie a Management in the Agency
[232]This side i Administrative Internal Use Only | . | a = aloes z B i ] a
[233]|
[235]7 Recruitmen -
[238]Agency Information & ‘
[239]‘Records Management
[240]Panel.
[241]= member
[243]| Policy Research ~
[244]& Audit* |
[245]Archive &
[246]Preservation* .
[247]~~ System
[248]Development* _
[250]CUIMO DA/IMO* DOAMO* | [DS&T/IM [DS&T/AMO* |
[254]jals\ed\396airmp.ppt
[256]OIT
[260]13-00000
[262]Administrative-Internal Use Only
[264]Directorate of Administratio
[266]DA Information Management
[267]Officer (DA/IMO)
[269]° The DA/IMO is the Deputy Director for Administration’s
[270]representative for issues relating to records and
[271]classification management.
[273]¢ The DA/IMO is responsible for protecting equities
[275]_consistent with existing statues, EO guidance and
[276]internal rules and regulations governing the creation,
[277]maintenance and use, and disposition of information.
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[282]Administrative-Internal Use Only
[284]‘Directorate of Administratio T
[286]DA Information Review Officer
[287](DA/IRO)
[289]e The DAIIRO i is the Deputy Director for Administration’ S |
[290]representative for reviewing all DA relevant information for
[291]release to the public under FOIA, PA, EO, and other
[292]information release programs.
[294]e The DA/IRO is responsible for protecting equities |
[295]consistent with existing statutes, EO guidance and internal
[296]rules and regulations governing the review and release of
[297]classified information, specifically, in response to:
[299]. FOIA/PAIEO Requests
[300]¢ Congressional inquiries
[301]_¢ DOJ Inquiries/Litigations
[303]IG Investigations
[304]Special Searches & Other Release Programs |
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[308]1 3-00000
[310]Adnministrative- Internal Use Only”
[312]Directorate of Administratio
[314]Deputy Director for Support
[315](DDS) - - 1965
[317]e Office of the DDS (ODDS)
[318]e Office of Security (OS)
[319]e Office of Personnel (OP)
[320]@ Office of Medical Services (OMS)
[321]_@ Office of Logistics (OL)
[322]@ Office of Finance (OF) —
[323]@ Office of Communications (OC)
[324]@ Office of Training (OTR) _
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[330]Directorate of Administratio :
[332]Office of Personnel Security (OPS)
[334]Office of Finance & Logistics (OFL) |
[335]Human Resources Management (HRM)
[337]Office of Communications (OC)
[339]Center for Security Evaluation (CSE)
[341]-Administrative- Internal Use Only |
[343]_ Deputy Director for |
[344]_ Administration (DDA) - - 1997
[346]Office of the DDA (ODDA) -
[348]Office of Facilities & Security Services (OFSS)
[350]Office of Medical Services (OMS) _
[352]Office of Information Technology (OIT)
[353]Office of Training & Education (OTE)
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[359]Administrative-Internal Use Only
[361]Directorate of Adninistratio
[362]Oo DA Records Oe
[364]° Information Management Officers
[365]° Core functions
[367]19608 9) gu
[371]- Records Life Cycle Pepa ool,
[372]* Creation
[373]¢ Maintenance & we) peg acende ore =f
[374]¢ Disposition
[376]e File we nbn _,
[378]SE ah Abt
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[381]. | for 008 te DELE poe 7
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[386]Directorate « of Administration: |
[387]— ‘DA Records | _
[389]_Records Control Schule ond 7
[391]zi are a Temporary [Case caligniced plo ee Gprgwe dees
[392]Bigs + Permanent Hhncorde word piste ou ae
[393]ers Records Storage. 1.4... ant cite
[394]ra * Short term
[396]Jape VO term
[398]yom Accountability ill
[399]hyp ZY ¢ Personal - EY equi uci
[401]¢ Organization |
[402]¢ Search & Retrieval
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[408]Administrative -Internal Use Only
[410]Directorate of Administratio 3
[412]DA Records
[414]e Access
[415]Safeguarding
[417]¢ Preservation
[419]¢ Electronic |
[421]¢ OGC Retention List
[422]e Automation
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[426]13-00000
[429]13-00000 . , .
[431]. phen RN TO CIA
[432]Bac gourd Vise Only
[434]Do Not B CRE
[436]pound ise Only
[438]aL Sony. ry emisio-s
[441]13-00000 . -
[443]Beckground Use
[444]Do Not Reproduce
[446]Od eae ba
[447]RETURN TO CIA :
[449]~Backirona tse Only —~—~—__
[450]Do Not Reproduce
[452]a
[455]13-00000 7 . .
[457]ore A Pi r<) T
[458]Background Use Only
[459]Do Not Reproduce
[463]Background Use Only
[464]Do Not Reproduce
[467]13-00000
[469]| RETURN TO Cla |
[470] Backiround ttseOnly -
[471]SLAY ALA Mhe2
[475]Lot Me vd: AG EO oh LoD gem Pe Me
[477]a).
[480]Sere
[482]” RETURN TO GA
[483]Background Use Only
[484]Do Not Reproduce
[486]G a
[488]\ |
[489]i
[491]RETURN TO Cte
[493]_ 1G Use nly
[494]DoMotheprduee
[497]13-00000
[499]Types of Questions for DA Records Briefing
[500]“March 17, 1997 -
[502]Budget and Finance
[504]1. In Cold Warrior, (p. 52) Mangold refers to a CI secret slush fund which was tightly
[505]controlled by Angleton and never audited by the usual procedures. According to
[506]Mangold, it was this fund which allowed Angleton to run his own operations without
[507]supervision. Did the fund exist? Was this fund ever audited? Are there any records of
[508]CI operational expense for the period 1959-63?
[510]2. Mangold also refers (p. 53) to an unnamed CI/B&F officer who says he worked for
[511]Angleton from 1958-1964 and never dealt with him directly on a single matter. Is there
[512]a list of B&F officers assigned to the CI Staff from 1959-63. Do their records still exist?
[514]3. We have seen Ditectorate of Operations monthly operational reports which contain
[516]information on the allocation/ distribution of operational funds. Are there other DO or
[517]DA: records which reflect how a certain project utilized its funding? Can this type of
[518]information from the early 1960's still be retrieved?’
[520]4. What records are kept on disbursements to sources iri the field? If, hypothetically,
[521]LHO had received money from the Agency, what records would exist?
[523]Personnel
[525]1. What records are maintained on contract personnel?-> oF pe ard \ fie
[528]Security . OMS
[529]1. For the. period between 1955-65, what was the universe of files that OShadon ~~
[530]‘individuals oF groups?
[531]2. How are Office of Security records indexed? car \ Ly Jeu pase Ww , \
[533]3. What was the function of the Office of Security / ecunity B Research Staff (OS / SRS)? ‘
[534]Why" were defector records kept in this component? &= ....\cA Geek ont chin
[536]|
[538]4. In the :08/ SRS memo of Oct. 31, 1960, written by Marguerite D. Stevens, the file
[539]numbers of several defectars'are listed: “Robert Edward Webster, EE-18854; Lee
[540]Harvey Oswald, MS-111 ; Libero Ricciardelli, MS-8295; Vladimir Sloboda, MS-10565;
[541]and Joseph Dutkanicz, MS-10724. “ What do the “MS” and “EE” file prefixes designate?
[543]"How are these designations assigned?
[545]3 | a
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[549]‘5: Does OS process security clearances for non-employees (e.g. sources) toreceive
[550]access to classified information? What kinds of files:are created by this process? How
[551]long are these files maintained. For example, Clay Shaw was given a security clearance
[553]and had access to classified information based on his “responsibilities” as a source for
[554]the Domestic Contacts Division (DCD).
[556]6. Where are records that would describe. liaison (etc.) cooperation or operations
[557]between OS and Cl located? How are these records organized?”
[559]7. Where are records regarding operations that OS participated in or ran n located. For
[560]example, where are the OS records on the Castro assassination attempts?
[564]8. How many files did OS have on Oswald? Which OS components. maintained files on
[565]. yw Oswald? Why did Os have any files on Oswald?
[567]i
[568]i .
[569]1
[571]A