agreed project management process and project • organisational structure, including a design methodology where appropriate senior management’s commitment to the project • and key role in decision-making 2.2 Has a Steering Committee, or clear articulation of the role and decision-making • equivalent, been established to power of the Steering Committee oversee the project? details of the process for providing information to • the Steering Committee and frequency of meetings details of the type of information to be provided • to the Steering Committee, such as budget reports, risk management reports and action items 3. Stakeholders Areas to probe Evidence expected 3.1 Have all the likely stakeholders internal and external stakeholders identified and • been identified and are their documented interests clearly understood? stakeholders’ roles and responsibilities defined and • agreed end-users for the project identified and documented • evidence that the decision-making process includes • all the relevant stakeholders and is both efficient and effective analysis of potential conflicts between stakeholder • groups and contingency plan for dealing with such conflicts results of consultations documented as part of the • communications strategy 3.2 Do stakeholders support the documentation supporting the consultation, • preferred option? (This includes involvement, support and endorsement of the potential or recommended stakeholders delivery approach and mechanisms.) 3.3 Are stakeholder issues being a communication plan for dealing with various • addressed? These include: stakeholders showing responsibilities communications for dealing with statutory consultation • • requirements public relations • flexibility and ability to to changes in stakeholder • environmental issues • interests and concerns personnel • governance arrangements clearly articulate • statutory processes • opportunities for stakeholder concerns to be aired and addressed 4. Risk Management Areas to probe Evidence expected
• agreed project management process and project organisational structure, including a design methodology where appropriate • senior management’s commitment to the project and key role in decision-making 2.2 Has a Steering Committee, or equivalent, been established to oversee the project? • clear articulation of the role and decision-making power of the Steering Committee • details of the process for providing information to the Steering Committee and frequency of meetings • details of the type of information to be provided to the Steering Committee, such as budget reports, risk management reports and action items 3. Stakeholders Areas to probe Evidence expected 3.1 Have all the likely stakeholders been identified and are their interests clearly understood? • internal and external stakeholders identified and documented • stakeholders’ roles and responsibilities defined and agreed • end-users for the project identified and documented • evidence that the decision-making process includes all the relevant stakeholders and is both efficient and effective • analysis of potential conflicts between stakeholder groups and contingency plan for dealing with such conflicts • results of consultations documented as part of the communications strategy 3.2 Do stakeholders support the preferred option? (This includes the potential or recommended delivery approach and mechanisms.) • documentation supporting the consultation, involvement, support and endorsement of stakeholders 3.3 Are stakeholder issues being addressed? These include: • communications • public relations • environmental issues • personnel • statutory processes • a communication plan for dealing with various stakeholders showing responsibilities • for dealing with statutory consultation requirements • flexibility and ability to to changes in stakeholder interests and concerns • governance arrangements clearly articulate opportunities for stakeholder concerns to be aired and addressed 4. Risk Management Areas to probe Evidence expected
A_Handbook_for_Conducting_Assurance_Reviews_FMR_7.docx