Other stakeholders may be included, as required Methodology The project will explore current outline plan design gaps that may exist, focusing on three areas: Policy Process; and Product (Built Environment) Focusing on these three areas will help clarify which parts of the outline plan process may trigger design gaps, if gaps currently exist. The project team will collaborate with stakeholders through a series of workshops to identify and evaluate issues and opportunities for each focus area and determine in collaboration how best to address these issues. Three stakeholder-specific workshops were held 2018 January. The Appendix contains a “What We Heard” summary. Timelines The following timeline is proposed: January Stakeholder workshops March April Project Chartering / Terms of Reference – May Engage June Evaluation July Engage August Exploring Strategies September Engage October Refining Strategies November Engage Q1 2019 Report back to Council, as per Council direction Deliverables The following deliverables are anticipated through this process: What We Heard overview Summary of Process Results (as outlined in the Methodology) Analysis of Results Recommendations regarding the design gaps in outline plans, pursuant to the analysis Budget and Funding No additional budget is needed to conduct this work. Risks There are currently questions surrounding the review of outline plans for potential design input. If these are not addressed, all parties involved in the review of outline plans will continue to lack clarity regarding process and roles. This may have impact on application quality, timelines and policy.
Other stakeholders may be included, as required Methodology The project will explore current outline plan design gaps that may exist, focusing on three areas: Policy Process; and Product (Built Environment) Focusing on these three areas will help clarify which parts of the outline plan process may trigger design gaps, if gaps currently exist. The project team will collaborate with stakeholders through a series of workshops to identify and evaluate issues and opportunities for each focus area and determine in collaboration how best to address these issues. Three stakeholder-specific workshops were held 2018 January. The Appendix contains a “What We Heard” summary. Timelines The following timeline is proposed: January Stakeholder workshops March – April Project Chartering / Terms of Reference May Engage June Evaluation July Engage August Exploring Strategies September Engage October Refining Strategies November Engage Q1 2019 Report back to Council, as per Council direction Deliverables The following deliverables are anticipated through this process: What We Heard overview Summary of Process Results (as outlined in the Methodology) Analysis of Results Recommendations regarding the design gaps in outline plans, pursuant to the analysis Budget and Funding No additional budget is needed to conduct this work. Risks There are currently questions surrounding the review of outline plans for potential design input. If these are not addressed, all parties involved in the review of outline plans will continue to lack clarity regarding process and roles. This may have impact on application quality, timelines and policy.
Attach-1-Scope-of-Work-Outline-Plan-Design-Gaps.docx