Verify that open pathways of communication exist among all PS-2 project stakeholders. Verify that agency sponsor has bought-in to all changes that PS-3 impact project cost, schedule or performance. Verify that lines of reporting and responsibility provide adequate MA-1 technical, financial and managerial oversight of the project. Evaluate project progress, resources, budget, schedules, and Management MA-2 reporting. Assessment Assess coordination, communication and management, to verify MA-3 agencies and departments are not working independently of one another. Verify that a project management plan exists and that the plan is PM-1 followed. Evaluate the project management plan maintenance procedures PM-2 to verify that they are developed, communicated, implemented, monitored and complete. Evaluate project reporting processes, procedures, and actual PM-3 project reports to verify that project status is being accurately traced using project metrics. Verify that milestones and completion dates are planned, PM-4 monitored, and met. Verify the existence and institutionalization of an appropriate project issue tracking mechanism that documents issues as they PM-5 arise, enables communication of issues to proper stakeholders, documents a mitigation strategy as appropriate, and tracks the issue to closure. Project Evaluate the status of the schedule being reported for the PM-6 Management project on the Commonwealth IT Project Schedule. Verify that the Critical Path Milestones described for the project on the Commonwealth IT Project Charter are those approved by PM-7 Agency Management, including the date when the Critical Path Milestones received approval from Agency Management. Evaluate the system’s planned life-cycle development methodology or methodologies (waterfall, evolutionary spiral, PM-8 rapid prototyping, incremental, etc.) to see if they are appropriate for the system being developed. Evaluate the status of each Measure of Success being reported PM-9 for the project on the Commonwealth IT Project Status Report. Verify that the Measures of Success for the project incorporate PM-10 input from the system’s users and customers. Verify that the Internal Agency Oversight Committee (IAOC) has approved the Measures of Success, including the date when the PM-11 Measures of Success received approval from the IAOC. PM-12 Determine if the project has remained within its approved scope. For each change in the approved scope of the project verify the PM-13 date the change was approved and by whom.
PS-2 Verify that open pathways of communication exist among all project stakeholders. PS-3 Verify that agency sponsor has bought-in to all changes that impact project cost, schedule or performance. Management Assessment MA-1 Verify that lines of reporting and responsibility provide adequate technical, financial and managerial oversight of the project. MA-2 Evaluate project progress, resources, budget, schedules, and reporting. MA-3 Assess coordination, communication and management, to verify agencies and departments are not working independently of one another. Project Management PM-1 Verify that a project management plan exists and that the plan is followed. PM-2 Evaluate the project management plan maintenance procedures to verify that they are developed, communicated, implemented, monitored and complete. PM-3 Evaluate project reporting processes, procedures, and actual project reports to verify that project status is being accurately traced using project metrics. PM-4 Verify that milestones and completion dates are planned, monitored, and met. PM-5 Verify the existence and institutionalization of an appropriate project issue tracking mechanism that documents issues as they arise, enables communication of issues to proper stakeholders, documents a mitigation strategy as appropriate, and tracks the issue to closure. PM-6 Evaluate the status of the schedule being reported for the project on the Commonwealth IT Project Schedule. PM-7 Verify that the Critical Path Milestones described for the project on the Commonwealth IT Project Charter are those approved by Agency Management, including the date when the Critical Path Milestones received approval from Agency Management. PM-8 Evaluate the system’s planned life-cycle development methodology or methodologies (waterfall, evolutionary spiral, rapid prototyping, incremental, etc.) to see if they are appropriate for the system being developed. PM-9 Evaluate the status of each Measure of Success being reported for the project on the Commonwealth IT Project Status Report. PM-10 Verify that the Measures of Success for the project incorporate input from the system’s users and customers. PM-11 Verify that the Internal Agency Oversight Committee (IAOC) has approved the Measures of Success, including the date when the Measures of Success received approval from the IAOC. PM-12 Determine if the project has remained within its approved scope. PM-13 For each change in the approved scope of the project verify the date the change was approved and by whom.
Attachment_2_Review_Areas_Task_Items.docx