Programme Considerations: who has duty of care and at what points match to group capability preparation and training of the group schedule of events/activities e.g. rest periods – quality of resources/equipment to be provided by the school check of group’s personal clothing, equipment and resources first aid requirements provided/to be taken non-activity time supervision/ management – arrangements contingency additional insurance needed or provided? parents informed of itinerary and dispersal arrangements maintain risk assessment throughout event and intervene if necessary Travel Considerations: transport arrangements/ driving requirements Risk Process: Assessment consider, apply and communicate all relevant information from the event organizer review any previous school risk assessments for similar events identify potential hazards relating to the group, journey, event, environmental conditions, communication, return, dismissal and emergency/contingency plans identify those who could be harmed by the hazards evaluate the risks identify necessary controls to manage the situation safely record the process inform those involved pupils, staff, parents, event – organizer where relevant – review as required Insurance check insurance cover and arrange additional if required inform parents where cover is not provided and clarify whose responsibility for additional insurance a. Group Briefings: 2. Managing management staff to know roles/responsibilities, communication the group at – between staff and staff/pupils, routines, procedures, the event requirements, individual responsibilities, code of conduct pupils to know routines, procedures, requirements, – individual responsibilities, code of conduct Organisation: assembly: register group
Programme Considerations: who has duty of care and at what points match to group capability preparation and training of the group schedule of events/activities – e.g. rest periods quality of resources/equipment to be provided by the school check of group’s personal clothing, equipment and resources first aid requirements provided/to be taken non-activity time – supervision/ management arrangements contingency additional insurance needed or provided? parents informed of itinerary and dispersal arrangements maintain risk assessment throughout event and intervene if necessary Travel Considerations: transport arrangements/ driving requirements Risk Assessment Process: consider, apply and communicate all relevant information from the event organizer review any previous school risk assessments for similar events identify potential hazards relating to the group, journey, event, environmental conditions, communication, return, dismissal and emergency/contingency plans identify those who could be harmed by the hazards evaluate the risks identify necessary controls to manage the situation safely record the process inform those involved – pupils, staff, parents, event organizer – where relevant review as required Insurance check insurance cover and arrange additional if required inform parents where cover is not provided and clarify whose responsibility for additional insurance 2. Managing the group at the event a. Group management Briefings: staff – to know roles/responsibilities, communication between staff and staff/pupils, routines, procedures, requirements, individual responsibilities, code of conduct pupils – to know routines, procedures, requirements, individual responsibilities, code of conduct Organisation: assembly: register group
Appendix-M-Risk-Management-Considerations-for-Centrally-organised-sports-event-a-generic-risk-assessment.docx