At end of search, Search Committee chair Includes instructions to committee, advertising or hiring materials, applications, CVs/resumes, hiring coordinator paperwork, acceptance letters, performance should send all letters, application evaluation sheets, interview final records to 3 years for schedules, interview evaluation sheets, and HR, and should those not hired letters to applicants, etc. Records for candidate hold remaining that was selected should go in the employee's ACT + 6 years records for 3 PER2000/ Search and Hiring Records GS-PER-20-2018 personnel file for those hired years PER3000 Student Employment applications, evaluation student assistant budgets, correspondence, payroll and termination. Student Worker/Assistant Record copy held by HR, but may also be held Personnel Files GS-PER-21-2018 locally ACT + 6 years Destroy PER3000 Student Worker Timekeeping Forms Reports that students file for detailing activities and Reports GS-PER-22-2018 performed, as well as timesheets and schedules 5 years Destroy PER6000 Records related to required staff training and Training and Development development including conference and seminar Records GS-PER-23-2018 attendance, requests, registrations ACT + 3 years Destroy PER5000
Search and Hiring Records GS-PER-20-2018 Includes instructions to committee, advertising materials, applications, CVs/resumes, hiring paperwork, acceptance letters, performance letters, application evaluation sheets, interview schedules, interview evaluation sheets, and letters to applicants, etc. Records for candidate that was selected should go in the employee's personnel file 3 years for those not hired ACT + 6 years for those hired At end of search, Search Committee chair or hiring coordinator should send all final records to HR, and should hold remaining records for 3 years PER2000/ PER3000 Student Worker/Assistant Personnel Files GS-PER-21-2018 Student Employment applications, evaluation student assistant budgets, correspondence, payroll and termination. Record copy held by HR, but may also be held locally ACT + 6 years Destroy PER3000 Student Worker Timekeeping Forms and Reports GS-PER-22-2018 Reports that students file for detailing activities performed, as well as timesheets and schedules 5 years Destroy PER6000 Training and Development Records GS-PER-23-2018 Records related to required staff training and development including conference and seminar attendance, requests, registrations ACT + 3 years Destroy PER5000
BGSU_GeneralSchedule_REVISED_June2018.docx