Individual student files related to application, Financial Aid Files - verification, and disbursement of Scholarships and Grants GS-EDU-29-2018 scholarships and grants ACT + 6 years Destroy EDU2000 Destroy local copies after ensuring permanent recording appeals and/or changes of records are grade. Record Copy held by University captured by Grade Changes GS-EDU-30-2018 Registrar IND Registrar’s Office EDU1000 Destroy local copies after ensuring Copies of grades from courses offered by the permanent department taken by students. Record Copy records are of grades/transcripts maintained captured by Grades GS-EDU-31-2018 permanently by University Registrar IND Registrar’s Office EDU1000 Destroy local copies after ensuring Lists of students approved for graduation, permanent sent from colleges or departments to the records are Registrar’s Office. Record Copy of final captured by Graduation Lists GS-EDU-32-2018 (official) transcripts held by Registrar’s Office IND Registrar’s Office EDU1000
Financial Aid Files - Scholarships and Grants GS-EDU-29-2018 Individual student files related to application, verification, and disbursement of scholarships and grants ACT + 6 years Destroy EDU2000 Grade Changes GS-EDU-30-2018 recording appeals and/or changes of grade. Record Copy held by University Registrar IND Destroy local copies after ensuring permanent records are captured by Registrar’s Office EDU1000 Grades GS-EDU-31-2018 Copies of grades from courses offered by the department taken by students. Record Copy of grades/transcripts maintained permanently by University Registrar IND Destroy local copies after ensuring permanent records are captured by Registrar’s Office EDU1000 Graduation Lists GS-EDU-32-2018 Lists of students approved for graduation, sent from colleges or departments to the Registrar’s Office. Record Copy of final (official) transcripts held by Registrar’s Office IND Destroy local copies after ensuring permanent records are captured by Registrar’s Office EDU1000
BGSU_GeneralSchedule_REVISED_June2018.docx