D.6 Tailings April Confirm balance in Region fund 2963. This balance is combined AP and Payroll checks. Identify any current (within last year) uncashed checks on both payroll and accounts payable check reconciliations (BO/BOOPPS/Region/Accts/Bank/Recon). Any check not cashed three months prior to the date of this research should be included on this list. Create Due Diligence letters and database file for both AP and PR checks (BO/Treasurer/Tailings) Mail-merge files and send Due Diligence letters to recipients of checks that have not cleared our bank. By September 1 Reissue checks for those that return Due Diligence information. Create JE for any previous FY outstanding checks to tailings account 2963 AP current FY outstanding checks can be voided in MUNIS – PAYROLL Current calendar year checks can be voided in MUNIS Previous calendar year – – checks must be a JE. Send all checks to bank as voids or stop. Any unreturned Due Diligence letters will go on a list of checks that are unclaimed. A Due Diligence letter will be sent every year for three years for these checks. If no response is received, the unclaimed money will be returned to the Commonwealth that is three years old as of June 30 of the current year. October Compute total amount (AP & PR) to be sent to Commonwealth and submit invoice to AP. Add unclaimed checks and information to the Commonwealth Diskette Reporting System (drs) located in BO/Treasurer/Tailings Create diskette from drs program. (My Computer; CD (D); right click; Drag-to-Disk; Drag file to disk). Fill out AP-1 form and have notarized. By November 1 Send to the Commonwealth (1) Notarized AP-1 Form, (2) CD, (3) Sample of Due Diligence Letter, (4) Paper copy of drs report (5) Remittance Check payable to Commonwealth of Massachusetts Send to this address: Commonwealth of Massachusetts Department of the Trial Treasury Unclaimed Property Division P.O. Box 414478, Boston, MA
D.6 Tailings April Confirm balance in Region fund 2963. This balance is combined AP and Payroll checks. Identify any current (within last year) uncashed checks on both payroll and accounts payable check reconciliations (BO/BOOPPS/Region/Accts/Bank/Recon). Any check not cashed three months prior to the date of this research should be included on this list. Create Due Diligence letters and database file for both AP and PR checks (BO/Treasurer/Tailings) Mail-merge files and send Due Diligence letters to recipients of checks that have not cleared our bank. By September 1 Reissue checks for those that return Due Diligence information. Create JE for any previous FY outstanding checks to tailings account 2963 AP – current FY outstanding checks can be voided in MUNIS PAYROLL – Current calendar year checks can be voided in MUNIS – Previous calendar year checks must be a JE. Send all checks to bank as voids or stop. Any unreturned Due Diligence letters will go on a list of checks that are unclaimed. A Due Diligence letter will be sent every year for three years for these checks. If no response is received, the unclaimed money will be returned to the Commonwealth that is three years old as of June 30 of the current year. October Compute total amount (AP & PR) to be sent to Commonwealth and submit invoice to AP. Add unclaimed checks and information to the Commonwealth Diskette Reporting System (drs) located in BO/Treasurer/Tailings Create diskette from drs program. (My Computer; CD (D); right click; Drag-to-Disk; Drag file to disk). Fill out AP-1 form and have notarized. By November 1 Send to the Commonwealth (1) Notarized AP-1 Form, (2) CD, (3) Sample of Due Diligence Letter, (4) Paper copy of drs report (5) Remittance Check payable to Commonwealth of Massachusetts Send to this address: Commonwealth of Massachusetts Department of the Treasury Unclaimed Property Division P.O. Box 414478, Boston, MA Trial
ARPS_Word_Procedures_Part2.docx