AOC’s maximum requirements for meeting and functions, food and beverage and sleeping room blocks are detailed on the Form for Submission of the Technical Details in Attachment 5. 3.0 TIMELINE FOR THIS RFP The AOC has developed the following list of key events related to this RFP. All dates are subject to change at the discretion of the AOC. EVENT DATE RFP issued: December 15, 2011 Pre-Proposal Conference Call (Conference Call to answer any questions Monday, December 19th at 2:00 regarding this proposal or this new system for the p.m. JCC receiving proposals from hotels) Call in Deadline for questions to December 20th at 5:00 p.m. Questions and answers posted (estimate only) December 22nd Latest date and time proposal may be submitted December 30th, end of day Week of Tuesday, January 3, Evaluation of proposals (estimate only) 2012 Short list of venues to be determined and site visits or Week of Tuesday, January 3rd interviews to be arranged.(estimate only) Notice of Intent to Award (estimate only) Week of Monday, January 9th Negotiations and execution of contract (estimate Week of Monday, January 9th only) Contract start date (estimate only) Week of Monday, January 23rd 4.0 Contract end date (estimate only) April 2, 2012 or April 9th RFP ATTACHMENTS The following attachments are included as part of this RFP ATTACHMENT DESCRIPTION Attachment 1: These rules govern this solicitation Administrative Rules Governing
AOC’s maximum requirements for meeting and functions, food and beverage and sleeping room blocks are detailed on the Form for Submission of the Technical Details in Attachment 5. 3.0 TIMELINE FOR THIS RFP The AOC has developed the following list of key events related to this RFP. All dates are subject to change at the discretion of the AOC. EVENT DATE RFP issued: December 15, 2011 Pre-Proposal Conference Call (Conference Call to answer any questions regarding this proposal or this new system for the JCC receiving proposals from hotels) Monday, December 19th at 2:00 p.m. Call in Deadline for questions to December 20th at 5:00 p.m. Questions and answers posted (estimate only) December 22nd Latest date and time proposal may be submitted December 30th, end of day Evaluation of proposals (estimate only) Week of Tuesday, January 3, 2012 Short list of venues to be determined and site visits or interviews to be arranged.(estimate only) Week of Tuesday, January 3rd Notice of Intent to Award (estimate only) Week of Monday, January 9th Negotiations and execution of contract (estimate only) Week of Monday, January 9th Contract start date (estimate only) Week of Monday, January 23rd Contract end date (estimate only) April 2, 2012 or April 9th 4.0 RFP ATTACHMENTS The following attachments are included as part of this RFP ATTACHMENT DESCRIPTION Attachment 1: Administrative Rules Governing These rules govern this solicitation
ASU-EG-002-SS-RFP-Hotel-FULL-SERVICE_Appellate-Judicial-Attorneys-Institute-Conference.docx