Bath Beppu Friendship Association 27th June 2017 18:30 Mayor’s Parlour, Guildhall, Bath Attendees Paul Crossly (PC), Tony McNicol (TM) Yukie Scott (YS) Kaoru Jacques (KJ), Jane Hands (JH) Alfred La Vardera (ALV), Caroline Buxton (CB) Ryoji Morimoto (RM) Draft Meeting Minutes Note Action Date 1 Welcome by the Chair Welcome by PC. Roundtable introductions were made. 2 Minutes of last meeting on 9th May 2017 The minutes were circulated and approved by members and signed off by the Chair. 3 Membership Update 2017/2018 JH & CB to handle membership. ALV to let them know when JH, CB, ALV payment has been made. Membership cards to be sent out to members. JH, CB KJ has sent current membership list to JH. JH & CB to write to existing members from 1st July to request JH, CB renewal via bank transfer (bank account no & sort code received). PC, ALV & KJ already paid. New memberships to be processed by JH & CB for Sue Richards, JH, CB Carolyn Csonka, Susan Faulter & Panna Farkas (as a result of Japan Festival). It was agreed that the committee should be more ruthless at future events in persuading people to become members. 4 Website Update TM reported that the website is up and running: www.bathbeppu.org TM would like to add BBFA history and Bath/Beppu information to website: PC to chase Barry McCrae for info. PC PC to introduce TM to Steven Bird by e-mail as he has photos. PC Council website also a source. KJ to send TM e-mail address for KJ photos. Possibly Visit Bath via DJ may be a help. Getting Event Photos on to Website: Potentially time consuming so some training to be provided to TM volunteers in the autumn. There needs to be space on the web site for meeting minutes. TM TM explained that a Google Calendar exists on website for creating events. TM It was agreed that TM should create a BBFA YouTube Channel for videos due to potential for many people to find it and
Bath Beppu Friendship Association 27th June 2017 18:30 Mayor’s Parlour, Guildhall, Bath Attendees Paul Crossly (PC), Kaoru Jacques (KJ), Tony McNicol (TM) Jane Hands (JH) Caroline Buxton (CB) Yukie Scott (YS) Alfred La Vardera (ALV), Ryoji Morimoto (RM) Draft Meeting Minutes Note Action Date 1 Welcome by the Chair Welcome by PC. Roundtable introductions were made. 2 Minutes of last meeting on 9th May 2017 The minutes were circulated and approved by members and signed off by the Chair. 3 Membership Update 2017/2018 JH & CB to handle membership. ALV to let them know when payment has been made. Membership cards to be sent out to members. KJ has sent current membership list to JH. JH & CB to write to existing members from 1st July to request renewal via bank transfer (bank account no & sort code received). PC, ALV & KJ already paid. New memberships to be processed by JH & CB for Sue Richards, Carolyn Csonka, Susan Faulter & Panna Farkas (as a result of Japan Festival). It was agreed that the committee should be more ruthless at future events in persuading people to become members. JH, CB, ALV JH, CB JH, CB JH, CB 4 Website Update TM reported that the website is up and running: www.bathbeppu.org TM would like to add BBFA history and Bath/Beppu information to website: PC to chase Barry McCrae for info. PC to introduce TM to Steven Bird by e-mail as he has photos. Council website also a source. KJ to send TM e-mail address for photos. Possibly Visit Bath via DJ may be a help. Getting Event Photos on to Website: Potentially time consuming so some training to be provided to volunteers in the autumn. There needs to be space on the web site for meeting minutes. TM explained that a Google Calendar exists on website for creating events. It was agreed that TM should create a BBFA YouTube Channel for videos due to potential for many people to find it and PC PC KJ TM TM TM
Bath-Beppu-Meeting-Notes-27th-June-2017.doc.docx