2.13 Is the evaluation strategy evaluation criteria and approved by • (including how to stakeholders demonstrate value for key evaluation criteria linked to business objectives • money) accepted by and given appropriate weighting stakeholders and compliant separated financial and non-financial aspects of the with the Commonwealth • evaluation Procurement Rules? evaluation criteria and weightings included in tender • documents for construction projects, adherence to building • code, occupational health and safety guidelines, and sustainability requirements 3. Review of Current Phase Areas to probe Evidence expected 3.1 Is the project managed the project running to schedule and costs within • in accordance with its budget, as shown in project budget and timetable governance framework, reports stakeholder engagement a governance framework in place and the project is • plan, project plan and other managed accordingly critical documents? 3.2 What caused any variations reconciliations made against the budget and • such as over-runs or timeframe, according to risk allowances reconciliations supported by variance reports which • explain the reasons for, and actions taken in response to, variances 3.3 What actions are necessary show an analysis and plans in the project • to prevent variations management documentation, which is continually recurring in other phases? reviewed and updated 3.4 Were there any a log of outstanding assumptions, and show plans to • assumptions made at Gate verify them; these should be categorised and managed 1, or earlier reviews that as issues where applicable have not been verified? 4. Risk Management Areas to probe Evidence expected 4.1 Are the major risks a log of major issues and risks • identified, understood, interdependencies with other projects and programs • financially evaluated and identified considered in determining for construction projects, occupational health and the procurement strategy? • safety risks identified for IT-related projects, risks relating to IT innovation, • infrastructure, security and take-up identified each risk assessed financially and included in • business case as a sensitivity or contingency an escalation process in place for upward referral of • risks a log of issues and regularly reviewed by project • team; evidence of appropriate action taken
2.13 Is the evaluation strategy (including how to demonstrate value for money) accepted by stakeholders and compliant with the Commonwealth Procurement Rules? • evaluation criteria and approved by stakeholders • key evaluation criteria linked to business objectives and given appropriate weighting • separated financial and non-financial aspects of the evaluation • evaluation criteria and weightings included in tender documents • for construction projects, adherence to building code, occupational health and safety guidelines, and sustainability requirements 3. Review of Current Phase Areas to probe Evidence expected 3.1 Is the project managed in accordance with its governance framework, stakeholder engagement plan, project plan and other critical documents? • the project running to schedule and costs within budget, as shown in project budget and timetable reports • a governance framework in place and the project is managed accordingly 3.2 What caused any variations such as over-runs or • reconciliations made against the budget and timeframe, according to risk allowances • reconciliations supported by variance reports which explain the reasons for, and actions taken in response to, variances 3.3 What actions are necessary to prevent variations recurring in other phases? • show an analysis and plans in the project management documentation, which is continually reviewed and updated 3.4 Were there any assumptions made at Gate 1, or earlier reviews that have not been verified? • a log of outstanding assumptions, and show plans to verify them; these should be categorised and managed as issues where applicable 4. Risk Management Areas to probe Evidence expected 4.1 Are the major risks identified, understood, financially evaluated and considered in determining the procurement strategy? • a log of major issues and risks • interdependencies with other projects and programs identified • for construction projects, occupational health and safety risks identified • for IT-related projects, risks relating to IT innovation, infrastructure, security and take-up identified • each risk assessed financially and included in business case as a sensitivity or contingency • an escalation process in place for upward referral of risks • a log of issues and regularly reviewed by project team; evidence of appropriate action taken
A_Handbook_for_Conducting_Assurance_Reviews_FMR_7.docx