Change Control Process Project Glossary Document Control Methodology Risk Management Plan Issue / Resolution Plan Project schedule Updated Project Plan Note: All documentation, manuals and other applicable project papers must be provided in hard copy format as well as electronic format. Electronic project papers and documentation must be provided as MS Office application files. State Responsibilities: Provide access to ODOT staff as appropriate. Provide necessary workspace and supplies as identified in the Contractor’s Proposal and mutually agreed to by the State. Review and approval of the delivered Project Management Methodology. Review and approval of the updated detailed Project Plan. Discovery The Contractor in conjunction with the appropriate State team, will analyze the project scope document and agree to the high-level terms therein. The Contractor along with the appropriate State team members will review the State’s Business, Feature, and Technical Requirements to obtain a broader description of the project with details of the business process and requirements. The Contractor must provide a System Requirements Specification document detailing and verifying the business requirements and processes, and how their solution will resolve them. The Contractor must begin working with the State teams to refine requirements contained in this RFP, and develop a Requirements Traceability Matrix. The Contractor must identify functionality, processes, and tools that may be required in the System design that will enable the Contractor to successfully implement their solution that meets the identified requirements of this RFP. Data Governance Standards and Data Governance Business Rules documents must be developed by the Contractor with input from appropriate State resources. Any additional functionality processes, and tools identified and recommended and not included in the Contractor’s accepted Proposal, must be reviewed and may be accepted by the State through the Change Control Process mutually agreed to by the Contractor and the State. The requirements analysis and documentation activities completed through the Contract must include mutually agreeable meeting times between the ODOT SMEs and the Contractor’s Project Team to affirm and detail all requirements. Included in the Discovery phase and associated documentation, the Contractor must develop and provide a Technical Environment Document that identifies at a minimum the Contractor’s: Database structure, and data upload and download and access methodology for system integration Initial capacity / configuration considerations Security and system access environment Identification, documentation and mutual agreement to solution performance standards
Change Control Process Project Glossary Document Control Methodology Risk Management Plan Issue / Resolution Plan Project schedule Updated Project Plan Note: All documentation, manuals and other applicable project papers must be provided in hard copy format as well as electronic format. Electronic project papers and documentation must be provided as MS Office application files. State Responsibilities: Provide access to ODOT staff as appropriate. Provide necessary workspace and supplies as identified in the Contractor’s Proposal and mutually agreed to by the State. Review and approval of the delivered Project Management Methodology. Review and approval of the updated detailed Project Plan. Discovery The Contractor in conjunction with the appropriate State team, will analyze the project scope document and agree to the high-level terms therein. The Contractor along with the appropriate State team members will review the State’s Business, Feature, and Technical Requirements to obtain a broader description of the project with details of the business process and requirements. The Contractor must provide a System Requirements Specification document detailing and verifying the business requirements and processes, and how their solution will resolve them. The Contractor must begin working with the State teams to refine requirements contained in this RFP, and develop a Requirements Traceability Matrix. The Contractor must identify functionality, processes, and tools that may be required in the System design that will enable the Contractor to successfully implement their solution that meets the identified requirements of this RFP. Data Governance Standards and Data Governance Business Rules documents must be developed by the Contractor with input from appropriate State resources. Any additional functionality processes, and tools identified and recommended and not included in the Contractor’s accepted Proposal, must be reviewed and may be accepted by the State through the Change Control Process mutually agreed to by the Contractor and the State. The requirements analysis and documentation activities completed through the Contract must include mutually agreeable meeting times between the ODOT SMEs and the Contractor’s Project Team to affirm and detail all requirements. Included in the Discovery phase and associated documentation, the Contractor must develop and provide a Technical Environment Document that identifies at a minimum the Contractor’s: Database structure, and data upload and download and access methodology for system integration Initial capacity / configuration considerations Security and system access environment Identification, documentation and mutual agreement to solution performance standards
0A1198_Supplement%201%20-%20Scope%20of%20Work.docx