General Overview User Roles Department Access is the role for Agency requestors Basic Purchaser (BP) is the role for Agency purchasing or end-users. Department Access gives users the staffs and APOs. ability to be a requisitioner or contract shopper. Basic Purchasers can create all documents on the A requisitioner is a user who creates Requisitions Agency side such as Requisitions, Bid, Purchase from scratch, a contract shopper is able to order Orders and their related documents such as from existing blanket contracts only. Amendments, Change Orders and revisions. General Document Structure 17-416CMS-BOSS4-R-101 17-416CMS-BOSS4-B-87 Document Numbering Fiscal Year - Organization ID - Department ID - Document Letter - Record Number* Purchase Orders are used to A Bid allows you to publish a Requisitions are documents purchase goods or services. In request for goods and services that Agencies use to request addition, they communicate in BidBuy, and have registered goods or services. In addition details about the purchase vendors login, view and to Agency approvals, CMS both to the public, vendor(s) Document ultimately quote on those Bureau of Strategic Sourcing and the State that need to Description bids. BidBuy can help you to and the Governor’s Office of know about the purchase (i.e. choose the best quote, award Management and Budget will accounting, requestor). the Bid (Bid Tab**) and provide approval on the Contract amendments may be convert the Bid to a Purchase Requisition. applied to Purchase Orders via Order/Contract. Change Orders. Procurement Business Case Illinois Procurement Bulletin Legacy (Remedy), IGPS, Surveys, for General Services, IGPS, Procurement File System Procurement File Procurement File
General Overview User Roles Department Access is the role for Agency requestors or end-users. Department Access gives users the ability to be a requisitioner or contract shopper. A requisitioner is a user who creates Requisitions from scratch, a contract shopper is able to order from existing blanket contracts only. Basic Purchaser (BP) is the role for Agency purchasing staffs and APOs. Basic Purchasers can create all documents on the Agency side such as Requisitions, Bid, Purchase Orders and their related documents such as Amendments, Change Orders and revisions. General Document Structure Document Numbering 17-416CMS-BOSS4-R-101 17-416CMS-BOSS4-B-87 Fiscal Year - Organization ID - Department ID - Document Letter - Record Number* Document Description Requisitions are documents that Agencies use to request goods or services. In addition to Agency approvals, CMS Bureau of Strategic Sourcing and the Governor’s Office of Management and Budget will provide approval on the Requisition. A Bid allows you to publish a request for goods and services in BidBuy, and have registered vendors login, view and ultimately quote on those bids. BidBuy can help you to choose the best quote, award the Bid (Bid Tab**) and convert the Bid to a Purchase Order/Contract. Purchase Orders are used to purchase goods or services. In addition, they communicate details about the purchase both to the public, vendor(s) and the State that need to know about the purchase (i.e. accounting, requestor). Contract amendments may be applied to Purchase Orders via Change Orders. Legacy System Procurement Business Case (Remedy), IGPS, Surveys, Procurement File Illinois Procurement Bulletin for General Services, Procurement File IGPS, Procurement File
BidBuy%20Quick%20Overview.docx