Work closely with the president. • Serve as the ASB president if the president becomes unable to fulfill their duties. • Work with the president and treasurer to prepare the budget and calendar. • Help the president prepare the meeting agenda. • Lead the flag salute at all meetings or authorize another member to do so in their place. • The club treasurer will have the following duties: Maintain a complete and accurate record of all ASB receipts and disbursements. • Prepare monthly reports for the student council on the ASB bank balances, receipts and • disbursements to date. Work with the ASB to prepare revenue potential forms to ensure successful fundraisers and • adequate internal controls. Keep accurate profit and loss statements of all ASB functions, clearly detailing all money collected • and spent, and help classes and clubs keep accurate records. Work closely with the president and vice president to prepare an annual budget. • Authorize purchase orders/expenditure approvals prior to spending. • The club secretary will have the following duties: Prepare and distribute meeting agendas. • Notify members of upcoming meetings. • Take attendance at meetings and keep permanent attendance records. • Maintain accurate minutes of all meetings, including date and place, presiding officer and business • conducted. Prepares the minutes in the prescribed format by the next meeting for distribution to all members. • all files of the organization, including original agendas and minutes, clippings and relevant •Maintain documents, and establish a policy about lending files. Maintain contact names, addresses, phone numbers and email addresses of people with whom • the organization regularly works. Keep copies of activity calendars and special events documents. • Produce a membership directory of the group. • Report, answer and file all necessary correspondence. • The publicity will have the following duties:
• Work closely with the president. • Serve as the ASB president if the president becomes unable to fulfill their duties. • Work with the president and treasurer to prepare the budget and calendar. • Help the president prepare the meeting agenda. • Lead the flag salute at all meetings or authorize another member to do so in their place. The club treasurer will have the following duties: • Maintain a complete and accurate record of all ASB receipts and disbursements. • Prepare monthly reports for the student council on the ASB bank balances, receipts and disbursements to date. • Work with the ASB to prepare revenue potential forms to ensure successful fundraisers and adequate internal controls. • Keep accurate profit and loss statements of all ASB functions, clearly detailing all money collected and spent, and help classes and clubs keep accurate records. • Work closely with the president and vice president to prepare an annual budget. • Authorize purchase orders/expenditure approvals prior to spending. The club secretary will have the following duties: • Prepare and distribute meeting agendas. • Notify members of upcoming meetings. • Take attendance at meetings and keep permanent attendance records. • Maintain accurate minutes of all meetings, including date and place, presiding officer and business conducted. • Prepares the minutes in the prescribed format by the next meeting for distribution to all members. •Maintain all files of the organization, including original agendas and minutes, clippings and relevant documents, and establish a policy about lending files. • Maintain contact names, addresses, phone numbers and email addresses of people with whom the organization regularly works. • Keep copies of activity calendars and special events documents. • Produce a membership directory of the group. • Report, answer and file all necessary correspondence. The publicity will have the following duties:
ASB-Student-Club-Handbook-8-2017.docx