Factors for Consideration for New Commissions Items should be designed using materials that will withstand their environment for the appropriate timescales given the type and purpose of the artwork, its context and use of the space in which it is located. Good practice when commissioning new work is to consider a decommissioning framework at the outset. Whether an artwork is privately owned but located on public land, or owned by the Council on behalf of the city, consideration needs to be taken regarding its maintenance and decommission. A clearly written Decommissioning Plan should include an agreed assessment criteria, process and timescale for decommissioning. The artist, with those who commission new work should, as part of their role, produce a maintenance plan with all technical specifications and other relevant issues, clearly considered through all stages of the commission, including a budget for its life expectancy. The plan should address: anticipated life expectancy clarification of who owns the work clarification of who is responsible for checking the condition of the artwork or item and how often, and responsibilities for maintenance the financial implications for routine cleaning and minor repairs decommissioning protocol: what happens in the event that the work deteriorates or becomes damaged beyond reasonable repair relocating: who needs to be consulted if it is proposed that the artwork is moved to another site Establishment of a Review Panel If reviewing current artworks in the City’s portfolio the process should be carried out by a review The process must be transparent and engage with experts, artists, interested parties and members of the public. Documentation regarding the process and a visual record of the work in situ should be included. Once a recommendation has been made by PAGG officers about the decommissioning or relocation of a City owned work of art or other significant public realm item, a final decision will be made by the Deputy Leader and/ or relevant Cabinet Members on a case by case basis. For more information contact Roxanna Collins, Culture Officer & PAGG coordinator 0121 303 4709 www.birmingham.gov.uk/arts Add date this policy was agreed.
Factors for Consideration for New Commissions Items should be designed using materials that will withstand their environment for the appropriate timescales given the type and purpose of the artwork, its context and use of the space in which it is located. Good practice when commissioning new work is to consider a decommissioning framework at the outset. Whether an artwork is privately owned but located on public land, or owned by the Council on behalf of the city, consideration needs to be taken regarding its maintenance and decommission. A clearly written Decommissioning Plan should include an agreed assessment criteria, process and timescale for decommissioning. The artist, with those who commission new work should, as part of their role, produce a maintenance plan with all technical specifications and other relevant issues, clearly considered through all stages of the commission, including a budget for its life expectancy. The plan should address: anticipated life expectancy clarification of who owns the work clarification of who is responsible for checking the condition of the artwork or item and how often, and responsibilities for maintenance the financial implications for routine cleaning and minor repairs decommissioning protocol: what happens in the event that the work deteriorates or becomes damaged beyond reasonable repair relocating: who needs to be consulted if it is proposed that the artwork is moved to another site Establishment of a Review Panel If reviewing current artworks in the City’s portfolio the process should be carried out by a review The process must be transparent and engage with experts, artists, interested parties and members of the public. Documentation regarding the process and a visual record of the work in situ should be included. Once a recommendation has been made by PAGG officers about the decommissioning or relocation of a City owned work of art or other significant public realm item, a final decision will be made by the Deputy Leader and/ or relevant Cabinet Members on a case by case basis. For more information contact Roxanna Collins, Culture Officer & PAGG coordinator 0121 303 4709 www.birmingham.gov.uk/arts Add date this policy was agreed.
BCC%20Policy%20Decommissioning%20Relocating%20Public%20Art%20FINAL%20docx.docx