IV&V Required $30,638.70 $30,638.70 IV&V oversight Total $1,470,286.30 $1,680,528 6.4.1 Estimates made at project initiation are reflected in the project charter and are also included in the project budget section earlier in this plan. The project manager will track expenditures against the project budget to ensure that the project remains within budget. Issues, risks, or change requests that negatively impact the project budget will be brought to the attention of the project team and steering committee. The project budget will be reviewed frequently at project steering committee meetings. 6.5 The need for coordination and communication with the project team, executive sponsors, and stakeholders is recognized as a vital part of this project. Communication plays an essential role in organizational change success. During times of change, communication is especially critical. The following Communication Plan describes how specific aspects of the ART Project will be communicated to affected audience groups. The plan also provides specific strategies to introduce personnel to the changes they will be experiencing by providing timely and comprehensive information delivery. Clear, planned, and regular communication of information throughout the project is required to ensure effective management of project resources. The vendor project manager will serve as the hub for all formal project communication (scope, time, and budget) and for all official project deliverables. It will be the responsibility of the vendor project manager to distribute all communications to the appropriate personnel. This does not imply that all communication goes through the vendor project manager and teams cannot work together. It is to serve as a matrix for all official project communication. The NMPED project manager is responsible for ensuring that all materials/communications are properly disseminated throughout NMPED and the LEA’s. A primary objective will be the continual communication of project status and progress with major stakeholders and the DoIT. Direct communications with the DoIT will include: Monthly communications of project status based on the DoIT Project review forms. Direct IV&V reviews. The objectives of the communication plan are to:
IV&V Required IV&V oversight $30,638.70 $30,638.70 Total $1,470,286.30 $1,680,528 6.4.1 Estimates made at project initiation are reflected in the project charter and are also included in the project budget section earlier in this plan. The project manager will track expenditures against the project budget to ensure that the project remains within budget. Issues, risks, or change requests that negatively impact the project budget will be brought to the attention of the project team and steering committee. The project budget will be reviewed frequently at project steering committee meetings. 6.5 The need for coordination and communication with the project team, executive sponsors, and stakeholders is recognized as a vital part of this project. Communication plays an essential role in organizational change success. During times of change, communication is especially critical. The following Communication Plan describes how specific aspects of the ART Project will be communicated to affected audience groups. The plan also provides specific strategies to introduce personnel to the changes they will be experiencing by providing timely and comprehensive information delivery. Clear, planned, and regular communication of information throughout the project is required to ensure effective management of project resources. The vendor project manager will serve as the hub for all formal project communication (scope, time, and budget) and for all official project deliverables. It will be the responsibility of the vendor project manager to distribute all communications to the appropriate personnel. This does not imply that all communication goes through the vendor project manager and teams cannot work together. It is to serve as a matrix for all official project communication. The NMPED project manager is responsible for ensuring that all materials/communications are properly disseminated throughout NMPED and the LEA’s. A primary objective will be the continual communication of project status and progress with major stakeholders and the DoIT. Direct communications with the DoIT will include: Monthly communications of project status based on the DoIT Project review forms. Direct IV&V reviews. The objectives of the communication plan are to:
ART_Project_Management_Plan%20September%2028%202010.docx