Do not return the seating charts with the exam shipments unless requested. This policy was prompted by several large-scale AP Exam seating violations. Sadly, these violations resulted in many students having their AP Exam scores canceled. Having seating charts expedites the investigation of a reported incident. It also allows for potential retesting to be done as quickly as possible. The state of California signed a bill that requires seating charts. It is possible that other states will follow suit. A sample seating chart is provided in the AP Coordinator’s Manual. Schools may also create their own version. Either the 11-digit serial number of the exam student’s full names are required on the seating charts. or Slide 17 Administration Incidents — An administration incident is any disturbance or circumstance that potentially affects student performance. Some examples are exam interruption or student misconduct. There could also be an equipment problem, student illness, or power outage. Sometimes it can be serious, such as a schoolwide emergency. times, it can be something smaller like a problem with exam materials. Be sure to check the AP Coordinator’s Manual to determine whether or not an Incident Report Form is required. Slide 18 Incident Report Form — The IR must be completed by both the Coordinator and proctor. Note that the exams, answer sheets, and Incident Report Form should all be returned in the IR envelope as part of the shipment. And of course, be sure to keep a copy of any completed Incident Report Form.
Do not return the seating charts with the exam shipments unless requested. This policy was prompted by several large-scale AP Exam seating violations. Sadly, these violations resulted in many students having their AP Exam scores canceled. Having seating charts expedites the investigation of a reported incident. It also allows for potential retesting to be done as quickly as possible. The state of California signed a bill that requires seating charts. It is possible that other states will follow suit. A sample seating chart is provided in the AP Coordinator’s Manual. Schools may also create their own version. Either the 11-digit serial number of the exam or student’s full names are required on the seating charts. Slide 17 — Administration Incidents An administration incident is any disturbance or circumstance that potentially affects student performance. Some examples are exam interruption or student misconduct. There could also be an equipment problem, student illness, or power outage. Sometimes it can be serious, such as a schoolwide emergency. times, it can be something smaller like a problem with exam materials. Be sure to check the AP Coordinator’s Manual to determine whether or not an Incident Report Form is required. Slide 18 — Incident Report Form The IR must be completed by both the Coordinator and proctor. Note that the exams, answer sheets, and Incident Report Form should all be returned in the IR envelope as part of the shipment. And of course, be sure to keep a copy of any completed Incident Report Form.
ap-coordinator-tutorial-on-exam-day.docx