SCHEDULE MINIMUM RECORD SERIES NUMBER SERIES DESCRIPTION RETENTION DISPOSITION IUC REFERENCE Certifications and licensing of faculty/staff, as Certifications/Licensing GS-PER-01-2018 required by their position duties ACT + 3 Destroy PER5010 Evaluation of work performance of faculty and Evaluations, Personnel GS-PER-02-2018 staff (see also Course Evaluations) 5 years Destroy PER3010 Faculty Criteria and Policies and documentation outlining RPT and Procedures - RPT and merit criteria and procedures for each University Merit GS-PER-03-2018 College/Department ACT + 10 years Archives ADM3000 Maintain Records documenting exposure or testing indefinitely in Hazardous Exposure GS-PER-04-2018 related to hazardous substances IND office PER4030 Health/Safety/ Records related to on-the-job accidents used Accidents/Injuries GS-PER-05-2018 for worker's compensation claims 6 years Destroy PER4020 Destroy unless needed for continued Immigration and Including Form I-9 (eligibility for employment) administrative Naturalization Documents GS-PER-06-2018 and I-20 (visa) ACT + 6 years purposes LEG7000 Files of materials relating to the taking of academic leaves, including salary information, approvals, supporting documentation, and Leaves, Academic GS-PER-07-2018 related correspondence ACT + 6 Destroy PER3000
RECORD SERIES SCHEDULE NUMBER SERIES DESCRIPTION MINIMUM RETENTION DISPOSITION IUC REFERENCE Certifications/Licensing GS-PER-01-2018 Certifications and licensing of faculty/staff, as required by their position duties ACT + 3 Destroy PER5010 Evaluations, Personnel GS-PER-02-2018 Evaluation of work performance of faculty and staff (see also Course Evaluations) 5 years Destroy PER3010 Faculty Criteria and Procedures - RPT and Merit GS-PER-03-2018 Policies and documentation outlining RPT and merit criteria and procedures for each College/Department ACT + 10 years University Archives ADM3000 Hazardous Exposure GS-PER-04-2018 Records documenting exposure or testing related to hazardous substances IND Maintain indefinitely in office PER4030 Health/Safety/ Accidents/Injuries GS-PER-05-2018 Records related to on-the-job accidents used for worker's compensation claims 6 years Destroy PER4020 Immigration and Naturalization Documents GS-PER-06-2018 Including Form I-9 (eligibility for employment) and I-20 (visa) ACT + 6 years Destroy unless needed for continued administrative purposes LEG7000 Leaves, Academic GS-PER-07-2018 Files of materials relating to the taking of academic leaves, including salary information, approvals, supporting documentation, and related correspondence ACT + 6 Destroy PER3000
BGSU_GeneralSchedule_REVISED_June2018.docx