Research and resolve issues related Policy related See ACTT 42 Review of BHN Director in to 42CFR Part 2(Link to Part 2 to 42CFR CFR Part 2 work conjunction with Part 2 Project) Part 2 written Proposal documents Team and accepted *Part of a separate proposal but linked Confirm, finalize and document Final Qtr 4, Year 1 Final Informatics Director data analytic and reporting needs documents Qtr 3, Year 2 documents and review in subsequent years developed presented to key Assess cost and benefit of ROI created Qtr 4 Year 1 Review of Informatics repository options and other data ROI Director/VITL collection options and conduct architectural design process Agree on direction and roadmap for Majority Qtr 4 Year 1 Signed BHN repository and statewide health approval by agreements Director/Informatics information exchange stakeholders in place Director/VITL Confirm, approve and document Majority Qtr 4 Year 1 Signed BHN scope, cost and timeline of approval by agreements Director/Informatics repository stakeholders in place Director/VITL OBJECTIVE B.2: To execute repository project Acquire necessary staff for data Number of Qtr 4 Year 1 BHN Director repository if necessary (internal staff engagement and/or contract staff) See budget identified process for purchase or Qyr 4 Year 1 Informatics Director contracting of data repository /BHN Director Confirm data sets and data transfer Project plan Qtr 1 Year 2 Review of Informatics Director methods confirms final data information set Obtain estimates from agencies’ RFP defined Requested Qtr 1 Year 2 Review of BHN Director EHR vendors for data feeds to and information working repository distributed returned within documents 30 days Ensure data security Conversations Signed BBAs and Qtr 1, Year 2 Signed Informatics Director and meetings Data Sharing agreements occur to Agreements with in place formulate agencies and agreements vendors Approve project plan Project plan Qtr 1, Year 2 Signed BHN Director approval agreements given by in place stakeholders EHR vendor contracting (volume agreements Qtr 1, Year 2 Signed Informatics Director discounts) with agencies’ vendors Contracts agreements for data feeds to repository written and in place executed Design, develop and test data feeds # stakeholders Qtr 2, Year 2 Data Informatics Director according to rollout schedule participating in reporting test environment Develop policies and procedures for Policies and # or % policies Qtr 2, Year 2 Review of Informatics Director data management and privacy procedures developed and work are consistently documents consistently applied across stakeholders
Research and resolve issues related to 42CFR Part 2(Link to Part 2 Project) Policy related to 42CFR Part 2 written and accepted See ACTT 42 CFR Part 2 Proposal Review of work documents BHN Director in conjunction with Part 2 Team *Part of a separate proposal but linked Confirm, finalize and document data analytic and reporting needs and review in subsequent years Final documents developed Qtr 4, Year 1 Qtr 3, Year 2 Final documents presented to key Informatics Director Assess cost and benefit of repository options and other data collection options and conduct architectural design process ROI created Qtr 4 Year 1 Review of ROI Informatics Director/VITL Agree on direction and roadmap for repository and statewide health information exchange Majority approval by stakeholders Qtr 4 Year 1 Signed agreements in place BHN Director/Informatics Director/VITL Confirm, approve and document scope, cost and timeline of repository Majority approval by stakeholders Qtr 4 Year 1 Signed agreements in place BHN Director/Informatics Director/VITL OBJECTIVE B.2: To execute repository project Acquire necessary staff for data repository if necessary (internal and/or contract staff) See budget Number of staff identified Qtr 4 Year 1 engagement BHN Director process for purchase or contracting of data repository Qyr 4 Year 1 Informatics Director /BHN Director Confirm data sets and data transfer methods Project plan confirms information Qtr 1 Year 2 Review of final data set Informatics Director Obtain estimates from agencies’ EHR vendors for data feeds to repository RFP defined and distributed Requested information returned within 30 days Qtr 1 Year 2 Review of working documents BHN Director Ensure data security Conversations and meetings occur to formulate agreements Signed BBAs and Data Sharing Agreements with agencies and vendors Qtr 1, Year 2 Signed agreements in place Informatics Director Approve project plan Project plan approval given by stakeholders Qtr 1, Year 2 Signed agreements in place BHN Director EHR vendor contracting (volume discounts) with agencies’ vendors for data feeds to repository agreements Contracts written and executed Qtr 1, Year 2 Signed agreements in place Informatics Director Design, develop and test data feeds according to rollout schedule # stakeholders participating in test environment Qtr 2, Year 2 Data reporting Informatics Director Develop policies and procedures for data management and privacy Policies and procedures are consistently # or % policies developed and consistently applied across stakeholders Qtr 2, Year 2 Review of work documents Informatics Director
appendix-2-actt-proposal.docx