evidence that the agency and supply team will • work together as an integrated project team evidence that an exit strategy exists • 2.9 Are resources available for a plan for implementing the new contract, • the supplier to fulfil its identifying the quantity, type and quality of obligations within the resources required contract? formal management acceptance of resource • requirements 2.10 Have the technical evidence demonstrating that the proposal is • implications been assessed? technically acceptable and has considered relevant implications such as sustainability and legacy systems etc. 2.11 Does the project have plans for building client capability, with nominated • resources with the staff allocated to the major roles appropriate skills and internal and external commitment to provide the • experience to achieve the resources required intended outcomes of the job descriptions for key project staff investment? • a skills appraisal undertaken, with plans for • addressing shortfalls, if any 2.12 Is the proposed procurement documentation confirming that required financial • within financial approvals and approvals exist is there adequate budget to documentation detailing the required budget and • accommodate the timing of milestone payments, referring to the procurement? relevant budget measure 3. Review of Current Phase Areas to probe Evidence expected 3.1 Is the project under control? project running to schedule and cost within budget • (i.e. running to plan and project governance structures fulfilling their roles • budget) and actively oversighting the project 3.2 What caused any variations? reconciliations against budget and timetable • advice provided to the Project Steering Committee • or Senior Responsible Official, where appropriate 3.3 What actions are necessary the analysis and plans are included in project • to prevent variations documentation; documentation is continually recurring in other phases? updated and reviewed 3.4 Have all the assumptions validation of all assumptions. Those that cannot be • from Gate 0, 1 and 2 reviews validated should be: been validated? stated in the risk management plan/issue register • assessed • discussed with potential suppliers • 3.5 Have all the required agency tender management review and approval • procurement and technical processes checks been undertaken?
• evidence that the agency and supply team will work together as an integrated project team • evidence that an exit strategy exists 2.9 Are resources available for the supplier to fulfil its obligations within the contract? • a plan for implementing the new contract, identifying the quantity, type and quality of resources required • formal management acceptance of resource requirements 2.10 Have the technical implications been assessed? • evidence demonstrating that the proposal is technically acceptable and has considered relevant implications such as sustainability and legacy systems etc. 2.11 Does the project have resources with the appropriate skills and experience to achieve the intended outcomes of the investment? • plans for building client capability, with nominated staff allocated to the major roles • internal and external commitment to provide the resources required • job descriptions for key project staff • a skills appraisal undertaken, with plans for addressing shortfalls, if any 2.12 Is the proposed procurement within financial approvals and is there adequate budget to accommodate the procurement? • documentation confirming that required financial approvals exist • documentation detailing the required budget and timing of milestone payments, referring to the relevant budget measure 3. Review of Current Phase Areas to probe Evidence expected 3.1 Is the project under control? (i.e. running to plan and budget) • project running to schedule and cost within budget • project governance structures fulfilling their roles and actively oversighting the project 3.2 What caused any variations? • reconciliations against budget and timetable • advice provided to the Project Steering Committee or Senior Responsible Official, where appropriate 3.3 What actions are necessary to prevent variations recurring in other phases? • the analysis and plans are included in project documentation; documentation is continually updated and reviewed 3.4 Have all the assumptions from Gate 0, 1 and 2 reviews been validated? • validation of all assumptions. Those that cannot be validated should be: • stated in the risk management plan/issue register • assessed • discussed with potential suppliers 3.5 Have all the required agency procurement and technical checks been undertaken? • tender management review and approval processes
A_Handbook_for_Conducting_Assurance_Reviews_FMR_7.docx