Sending The preferred option for transferring personal information between parties is to use encrypted electronic communications as defined above in the section Electronic Data Transfer – Mandatory Data Encryption. If this is not available hardcopy documents can be exchanged either be posted using double envelopes or hand delivered. Disposal Prior to disposal of information providers should check the retention and archiving requirements. Hardcopy document that are no longer required should be shredded or disposed off via a confidential waste contractor. For electronic storage media these should be destroyed or overwritten sufficient that the data cannot be retrieved. CD/DVD’s shredded Memory sticks destroyed or formatted in a way that data cannot be recovered. – Data Loss or Compromise Any incident of data being loss or compromised must be reported promptly to SDS Compliance Team.
Sending The preferred option for transferring personal information between parties is to use encrypted electronic communications as defined above in the section Electronic Data Transfer – Mandatory Data Encryption. If this is not available hardcopy documents can be exchanged either be posted using double envelopes or hand delivered. Disposal Prior to disposal of information providers should check the retention and archiving requirements. Hardcopy document that are no longer required should be shredded or disposed off via a confidential waste contractor. For electronic storage media these should be destroyed or overwritten sufficient that the data cannot be retrieved. CD/DVD’s shredded Memory sticks – destroyed or formatted in a way that data cannot be recovered. Data Loss or Compromise Any incident of data being loss or compromised must be reported promptly to SDS Compliance Team.
appendix-8-sds-information-security-policy.docx