Current as of: [insert date of last revision] Version no: [insert version number] This policy provides guidance for and independent providers about access to and use of assisted registration within our practice. It also provides guidance on the use of information technology in our practice as it relates to assisted registration. Our assisted registration policy covers the requirements of Section 42 of the My Health Records Rule 2016 and covers: the manner of authorising individuals of the organisation to provide assisted registration; the training that will be provided before a person is authorised to provide assisted registration; the manner of confirming a healthcare recipient’s consent for the purposes of Rule 9 of the My Health Records (Assisted Registration) Rule 2015; and the process and criteria for identifying a healthcare recipient for the purposes of assisted registration. How the practice provides assisted registration Assisted registration is completed using [insert the details of whether your practice uses the assisted registration tool or an assisted registration tool that is included as part of your clinical information software]. The stand-alone assisted registration tool is available for healthcare provider Explanatory organisations to provide assisted registration. To obtain the assisted registration tool, an organisation’s organisation maintenance officer (OMO) or responsible officer (RO) needs to send an email to the and provide their full name, email address, contact phone number and the organisation’s name and Health Provider Identifier Organisation (HPI-O) certificate. – Practice software vendors have begun to update their software to include assisted registration functionality. Contact your software provider for further information. Who provides assisted registration Individuals authorised to perform assisted registration in [insert practice name] must meet the following eligibility criteria: [list here the requirements individuals must meet to be authorised to provide assisted registration, including any specific training to be accessed, and requirements regarding signing specific agreements such as the RACGP Agreement to access the My Health Record]. Explanatory Any training accessed by individuals who will provide assisted registration should include: providing the necessary material to the patient regarding the My Health Record providing information to patients before the application process begins, about assisted registration and the My Health Record. This could include providing the how to use the assisted registration tool or equivalent software handling applications providing an Identity Verification Code (IVC) and understanding the handling of IVCs exercising reasonable care in identifying the patient. Practices performing assisted registration take responsibility for informing patients and gaining their consent for the My Health Record. This creates a potential risk and practices should consider the risks and benefits when deciding to offer assisted registration.
Current as of: [insert date of last revision] Version no: [insert version number] This policy provides guidance for and independent providers about access to and use of assisted registration within our practice. It also provides guidance on the use of information technology in our practice as it relates to assisted registration. Our assisted registration policy covers the requirements of Section 42 of the My Health Records Rule 2016 and covers: the manner of authorising individuals of the organisation to provide assisted registration; the training that will be provided before a person is authorised to provide assisted registration; the manner of confirming a healthcare recipient’s consent for the purposes of Rule 9 of the My Health Records (Assisted Registration) Rule 2015; and the process and criteria for identifying a healthcare recipient for the purposes of assisted registration. How the practice provides assisted registration Assisted registration is completed using [insert the details of whether your practice uses the assisted registration tool or an assisted registration tool that is included as part of your clinical information software]. Explanatory The stand-alone assisted registration tool is available for healthcare provider organisations to provide assisted registration. To obtain the assisted registration tool, an organisation’s organisation maintenance officer (OMO) or responsible officer (RO) needs to send an email to the and provide their full name, email address, contact phone number and the organisation’s name and Health Provider Identifier – Organisation (HPI-O) certificate. Practice software vendors have begun to update their software to include assisted registration functionality. Contact your software provider for further information. Who provides assisted registration Individuals authorised to perform assisted registration in [insert practice name] must meet the following eligibility criteria: [list here the requirements individuals must meet to be authorised to provide assisted registration, including any specific training to be accessed, and requirements regarding signing specific agreements such as the RACGP Agreement to access the My Health Record]. Explanatory Any training accessed by individuals who will provide assisted registration should include: providing the necessary material to the patient regarding the My Health Record providing information to patients before the application process begins, about assisted registration and the My Health Record. This could include providing the how to use the assisted registration tool or equivalent software handling applications providing an Identity Verification Code (IVC) and understanding the handling of IVCs exercising reasonable care in identifying the patient. Practices performing assisted registration take responsibility for informing patients and gaining their consent for the My Health Record. This creates a potential risk and practices should consider the risks and benefits when deciding to offer assisted registration.
Assisted-registration-policy-template-for-general-practices.docx