Purpose The purpose of this Job Aid is to document the process for monitoring the ASU.Awards@asu.edu email inbox to ensure proper redirection of email correspondence to the correct Research Operations Team for action. The Awards mailbox receives email correspondence from sponsors in regards to proposals, awards, and funding opportunities. Email correspondence can be received by ASU staff and faculty but most activity is from external sources. Tools and Resources Access to ASU Awards Mailbox located in Outlook at the following location: Public Folders > All Public Folders > Departments > Research Administration > ASU Awards. Right click on mailbox location and save as a Favorite for easier accessibility. Before you go to the button. Select the subfolders of ‘Add’ ‘Options’ ‘Add this folder’ and add new subfolders’. This means that the ‘automatically subfolders will now show up underneath the ASU.Awards folder and will make sure that any changes to the subfolders will be reflected in your Favorites folder. AMT O365 access or access (see Access’ links below) ‘Systems ERA Access AMT, FOT, PNT students: RAS students: Process Outlook Category color code assignments based on the following criteria. The categories must match the exact wording as describe below in order for everyone to see the proper category: PNT Forward (Purple): Pre-Award items (PNT and OIRC) Forward to – ProposalandNegotiation@asu.edu New Funding Award (Blue): Setup ERA Award Task via Funding Award” “New action in ERA Activations SharePoint Site (Orange): Forward to AMT Forward (Olive): Forward (Forward to AMT GCO) – AMT AD (Dark Red): Any items that need the AMT AD’s attention – Subawards (Yellow): Forward to Subawards@asu.edu CMT Forward (Dark Olive): Items to the Cash Management Team. Forward to – No action is required for item No Action (Steel): ERA Task (Red): Items which initiate the setup of an ERA Agreements Task Open ASU Awards mailbox In Outlook (Refer to for mailbox location).
Purpose The purpose of this Job Aid is to document the process for monitoring the ASU.Awards@asu.edu email inbox to ensure proper redirection of email correspondence to the correct Research Operations Team for action. The Awards mailbox receives email correspondence from sponsors in regards to proposals, awards, and funding opportunities. Email correspondence can be received by ASU staff and faculty but most activity is from external sources. Tools and Resources Access to ASU Awards Mailbox located in Outlook at the following location: Public Folders > All Public Folders > Departments > Research Administration > ASU Awards. Right click on mailbox location and save as a Favorite for easier accessibility. Before you ‘Add’ go to the ‘Options’ button. Select the ‘Add subfolders of this folder’ and ‘automatically add new subfolders’. This means that the subfolders will now show up underneath the ASU.Awards folder and will make sure that any changes to the subfolders will be reflected in your Favorites folder. AMT O365 access or access (see ‘Systems Access’ links below) ERA Access AMT, FOT, PNT students: RAS students: Process Outlook Category color code assignments based on the following criteria. The categories must match the exact wording as describe below in order for everyone to see the proper category: PNT – Forward (Purple): Pre-Award items (PNT and OIRC) Forward to ProposalandNegotiation@asu.edu New Funding Award (Blue): Setup ERA Award Task via “New Funding Award” action in ERA Activations SharePoint Site (Orange): Forward to AMT – Forward (Olive): Forward (Forward to AMT GCO) AMT – AD (Dark Red): Any items that need the AMT AD’s attention Subawards (Yellow): Forward to Subawards@asu.edu CMT – Forward (Dark Olive): Items to the Cash Management Team. Forward to No Action (Steel): No action is required for item ERA Task (Red): Items which initiate the setup of an ERA Agreements Task Open ASU Awards mailbox In Outlook (Refer to for mailbox location).
ASU-Awards-Mailbox-Monitoring-Job-Aid.docx