OPERATIONS AND MAINTENANCE FILES Destroy CFY + 7 – BUILDINGS AND PROPERTIES years after the contract is Records relating to the operation and maintenance of terminated or not government buildings, facilities, and structures including renewed janitorial and cleaning services, grounds maintenance, and activities are pertaining to mechanical systems and utilities. Utility systems include air conditioning, ventilation, heating, other environmental control systems, lighting and electrical systems, water, and plumbing systems. Grounds maintenance includes the maintenance of the grounds around buildings and properties. Records include copies of invoices, correspondence, copies of work orders, contracts, and service agreements, and occupancy agreements outlining divisions of responsibilities. INSPECTIONS BUILDINGS AND PROPERTIES Destroy CCY + 8 – years after Records relating to the inspection of leased and owned inspection government buildings, facilities, structures, and completed properties. Examples include reports and records relating to elevator maintenance and inspection, fire prevention and related inspections, and structural inspections. PARKING AREAS Destroy CCY + 2 years after all Records relating to the administration of parking areas. administrative Consists of records documenting the allotment of parking actions are spaces for government and employee vehicles. completed MOVEABLE ASSETS CONTROL See sub-series below.
OPERATIONS AND MAINTENANCE FILES – BUILDINGS AND PROPERTIES Records relating to the operation and maintenance of government buildings, facilities, and structures including janitorial and cleaning services, grounds maintenance, and activities are pertaining to mechanical systems and utilities. Utility systems include air conditioning, ventilation, heating, other environmental control systems, lighting and electrical systems, water, and plumbing systems. Grounds maintenance includes the maintenance of the grounds around buildings and properties. Records include copies of invoices, correspondence, copies of work orders, contracts, and service agreements, and occupancy agreements outlining divisions of responsibilities. Destroy CFY + 7 years after the contract is terminated or not renewed INSPECTIONS – BUILDINGS AND PROPERTIES Records relating to the inspection of leased and owned government buildings, facilities, structures, and properties. Examples include reports and records relating to elevator maintenance and inspection, fire prevention and related inspections, and structural inspections. Destroy CCY + 8 years after inspection completed PARKING AREAS Records relating to the administration of parking areas. Consists of records documenting the allotment of parking spaces for government and employee vehicles. Destroy CCY + 2 years after all administrative actions are completed MOVEABLE ASSETS CONTROL See sub-series below.
Administrative-Common.DOCX