Assists the Manager of Graduate Studies with the annual enrolment audit and consults with auditors to produce requested reports and diagnostics. Prepares reports for the Dean, programs and management as required. OTHER DUTIES (35%) Co-ordinates a program of workshops, online resources and events to support the training and professional development of the graduate teaching assistantships at the University. Manages the certification requirements of the graduate teaching assistantship program. Identify and award graduate students who complete the certification. Participates in creation and editing of graduate academic calendar, handbooks, and other graduate studies publications. Participates in the annual review with OUAC graduate application processes and communications. Provides support to the Dean and Graduate Studies Manager, as required. Provides assistance to the Graduate Studies Office (including applications, admissions, recruitment, reception, website maintenance and general inquiries). As a member of the Graduate Studies team, provides overload assistance at peak times (recruitment functions, deposits, applications, calculation of grade point averages, student accounts) Liaises with IT to develop and maintain the Graduate student myTrent portal. Leads and/or participates in special projects as required. Assists with institutional recruitment and retention efforts by participating in internal and external events and networks as required. Maintains a thorough knowledge and understanding of relevant University regulations, policies and procedures, confidentiality requirements, provincial and federal legislation including freedom of information and privacy legislation. Assists with the training and oversees work of student assistants. Other related duties as assigned which do not account for more than 5% of the total duties. Education Honours University Degree Experience Required Two years of related experience in an academic environment. Proven ability to understand IT and work with/utilize student information systems and ability to work with computer programming. Demonstrated intermediate level proficiency in the use of MS Office (specifically Word, Excel, and Access) and Colleague (or advanced experience with another student information system (Banner or PeopleSoft). Experience with computer networked environments, Internet and web browsers. Ability to maintain confidentiality. Excellent written, oral, communication skills Demonstrated exceptional interpersonal and customer service skills, with the ability to interact effectively with students, faculty, staff and externals. Accuracy and attention to detail. Ability to work independently in a busy and challenging environment, with the flexibility to assist others. Excellent organizational and ability to prioritize workload in a fast-paced environment. Demonstrated and strong decision making, analytical and problem solving skills.
Assists the Manager of Graduate Studies with the annual enrolment audit and consults with auditors to produce requested reports and diagnostics. Prepares reports for the Dean, programs and management as required. OTHER DUTIES (35%) Co-ordinates a program of workshops, online resources and events to support the training and professional development of the graduate teaching assistantships at the University. Manages the certification requirements of the graduate teaching assistantship program. Identify and award graduate students who complete the certification. Participates in creation and editing of graduate academic calendar, handbooks, and other graduate studies publications. Participates in the annual review with OUAC graduate application processes and communications. Provides support to the Dean and Graduate Studies Manager, as required. Provides assistance to the Graduate Studies Office (including applications, admissions, recruitment, reception, website maintenance and general inquiries). As a member of the Graduate Studies team, provides overload assistance at peak times (recruitment functions, deposits, applications, calculation of grade point averages, student accounts) Liaises with IT to develop and maintain the Graduate student myTrent portal. Leads and/or participates in special projects as required. Assists with institutional recruitment and retention efforts by participating in internal and external events and networks as required. Maintains a thorough knowledge and understanding of relevant University regulations, policies and procedures, confidentiality requirements, provincial and federal legislation including freedom of information and privacy legislation. Assists with the training and oversees work of student assistants. Other related duties as assigned which do not account for more than 5% of the total duties. Education Honours University Degree Experience Required Two years of related experience in an academic environment. Proven ability to understand IT and work with/utilize student information systems and ability to work with computer programming. Demonstrated intermediate level proficiency in the use of MS Office (specifically Word, Excel, and Access) and Colleague (or advanced experience with another student information system (Banner or PeopleSoft). Experience with computer networked environments, Internet and web browsers. Ability to maintain confidentiality. Excellent written, oral, communication skills Demonstrated exceptional interpersonal and customer service skills, with the ability to interact effectively with students, faculty, staff and externals. Accuracy and attention to detail. Ability to work independently in a busy and challenging environment, with the flexibility to assist others. Excellent organizational and ability to prioritize workload in a fast-paced environment. Demonstrated and strong decision making, analytical and problem solving skills.
A-173GraduateRecordsandRegistrationOfficer.docx