VEHICLES/ AIRCRAFT/ WATERCRAFT ASSET Destroy CFY + 7 MANAGEMENT years after vehicle replaced Records relating to the use, maintenance, and repair of or disposed of government-owned and leased vehicles such as aircraft, cars, bicycles, snowmobiles, all-terrain vehicles, trucks, vans, tractors, and watercraft. Includes work orders, operating standards, inspection reports, storage regulations, and maintenance records as well as technical specifications, equipment catalogues, and vendor literature, which have been filed for ongoing program functions. Also may include copies of purchase orders, copies of vehicle insurance policies (if kept within the same file and considered part of the vehicle management function) and accident records relating to a specific vehicle. Note: Aircraft flight and maintenance records must be transferred to the new owner (required by Transport Canada. Reg. Aviation Regulations –Canadian CARs 571, 605 and associated standards LICENSES VEHICLES/ AIRCRAFT/ WATERCRAFT Destroy CCY + 2 – years after Copies of licenses required to operate vehicles, aircraft, license expires and watercraft. GARBAGE DISPOSAL AND RECYCLING Destroy CCY + 3 years after all Records relating to internal government waste administrative management programs-- for example, recycling, actions are shredding, garbage pick-up, and waste reduction completed programs. Includes garbage pick up location lists, complaints records, internal/external inquiries, and program promotion records. Excludes: Records relating to the control of hazardous waste and waste management programs delivered to the public.
VEHICLES/ AIRCRAFT/ WATERCRAFT ASSET MANAGEMENT Records relating to the use, maintenance, and repair of government-owned and leased vehicles such as aircraft, cars, bicycles, snowmobiles, all-terrain vehicles, trucks, vans, tractors, and watercraft. Includes work orders, operating standards, inspection reports, storage regulations, and maintenance records as well as technical specifications, equipment catalogues, and vendor literature, which have been filed for ongoing program functions. Also may include copies of purchase orders, copies of vehicle insurance policies (if kept within the same file and considered part of the vehicle management function) and accident records relating to a specific vehicle. Note: Aircraft flight and maintenance records must be transferred to the new owner (required by Transport Canada. Reg. –Canadian Aviation Regulations CARs 571, 605 and associated standards Destroy CFY + 7 years after vehicle replaced or disposed of LICENSES – VEHICLES/ AIRCRAFT/ WATERCRAFT Copies of licenses required to operate vehicles, aircraft, and watercraft. Destroy CCY + 2 years after license expires GARBAGE DISPOSAL AND RECYCLING Records relating to internal government waste management programs-- for example, recycling, shredding, garbage pick-up, and waste reduction programs. Includes garbage pick up location lists, complaints records, internal/external inquiries, and program promotion records. Excludes: Records relating to the control of hazardous waste and waste management programs delivered to the public. Destroy CCY + 3 years after all administrative actions are completed
Administrative-Common.DOCX