All pay entries start in Citytime or an Excel special pay sheet. Citytime holds all employees’ timecards and most adjustments. This data gets "loaded" to HRMS. Payroll Administration completes the processing. The completed payroll then gets posted to FMIS and distributed to other entities like Deferred Comp, the bank for direct deposits and ERS. Pay Period (PP) Schedule is always 2 weeks: TIMECARDS FROM PREVIOUS PP DUE @ 2:00PM* PAY ADMIN PAY ADMIN PAY 112R FROM FIRST PREVIOUS DIRECT NO CHANGES CHANGES CHANGES SUNDAY OF A PAY PERIOD DEPOSIT TO HRMS ARE TO HRMS ARE TO HRMS ARE PAY PERIOD DUE EOB* FORMS DUE ALLOWED** ALLOWED ALLOWED SATURDAY PAYDAY-PAYS DATA FROM PREVIOUS PREVIOUS PP PP'S PAY AVAILABLE IN HRMS AND ADJUSTMENTS FMIS. AND ALL HRMS JOB ENTER JOB ADJUSTMENT DATA LAST DATA PAPERWORK ENTRIES FOR SATURDAY ENTRIES FOR FOR THIS PP THIS PP DUE OF A PAY THIS PP DUE* BY EOB PERIOD This week is called payweek in these instructions *May be changed due to holidays **Unless specifically authorized by Payroll Administration Citytime
All pay entries start in Citytime or an Excel special pay sheet. Citytime holds all employees’ timecards and most adjustments. This data gets "loaded" to HRMS. Payroll Administration completes the processing. The completed payroll then gets posted to FMIS and distributed to other entities like Deferred Comp, the bank for direct deposits and ERS. Pay Period (PP) Schedule is always 2 weeks: FIRST SUNDAY OF A PAY PERIOD 112R FROM PREVIOUS PAY PERIOD DUE EOB* TIMECARDS FROM PREVIOUS PP DUE @ 2:00PM* DIRECT DEPOSIT FORMS DUE PAY ADMIN CHANGES TO HRMS ARE ALLOWED** PAY ADMIN CHANGES TO HRMS ARE ALLOWED PAY CHANGES TO HRMS ARE ALLOWED SATURDAY DATA FROM PREVIOUS PP AVAILABLE IN HRMS AND FMIS. ENTER JOB DATA ENTRIES FOR THIS PP PAYDAY-PAYS PREVIOUS PP'S PAY ADJUSTMENTS AND ALL ADJUSTMENT PAPERWORK FOR THIS PP DUE* HRMS JOB DATA ENTRIES FOR THIS PP DUE BY EOB LAST SATURDAY OF A PAY PERIOD This week is called payweek in these instructions *May be changed due to holidays **Unless specifically authorized by Payroll Administration Citytime NO
ALLINCLUSIVEPAYROLLINSTRUCTION-rev11-17.docx