Program Requirements Observations, Comments, Discussion Financial Management Ensure the site understands that it must maintain a non-profit food service which means that all Program funds must be used to provide Program meals in compliance with Program requirements. Ensure the site understands that the Program funds must be kept in a separate account or accounted for as a separate ledger item in their accounting system. CACFP funds help defray the cost of the food program and are not intended to pay for all of the food program operations. Ensure the site understands the documentation requirements related to financial management. Ensure that time distribution records are maintained, if required. Discuss the procurement requirements and explain the documentation that must be maintained to demonstrate compliance with procurement requirements. Review Section 7000, Financial Management of the handbook. Record Retention Requirements Explain that Program records must be maintained for 3 years, or until audit findings, claims, or litigation have been resolved. Ensure the site understands what records would be considered Program records. Civil Rights Requirements Discuss civil rights requirements with the site including training requirements and the required poster that must be displayed. Ensure the site has the poster. Ensure the site has a process for handling complaints and can explain the complaint procedure.
Program Requirements Observations, Comments, Discussion Financial Management Ensure the site understands that it must maintain a non-profit food service which means that all Program funds must be used to provide Program meals in compliance with Program requirements. Ensure the site understands that the Program funds must be kept in a separate account or accounted for as a separate ledger item in their accounting system. CACFP funds help defray the cost of the food program and are not intended to pay for all of the food program operations. Ensure the site understands the documentation requirements related to financial management. Ensure that time distribution records are maintained, if required. Discuss the procurement requirements and explain the documentation that must be maintained to demonstrate compliance with procurement requirements. Review Section 7000, Financial Management of the handbook. Record Retention Requirements Explain that Program records must be maintained for 3 years, or until audit findings, claims, or litigation have been resolved. Ensure the site understands what records would be considered Program records. Civil Rights Requirements Discuss civil rights requirements with the site including training requirements and the required poster that must be displayed. Ensure the site has the poster. Ensure the site has a process for handling complaints and can explain the complaint procedure.
ADC%20Pre-Approval%20Visit%202017_09_15.docx