refers to the “Clients” Agency’s clients, former & prospective clients. refers to the use of a program to put computer data into a coded format that cannot “Encrypted” be read by unauthorized users. refers to a string of characters that, when possible, is at least 8 characters long and “Passwords” contains at least three of the following: upper case letter, lower case letter, a number, a special character ( %, &, #, etc.). refers to non-public personal, proprietary and confidential information, of “Private Information” Clients, the Agency and/or Agency employees. refers to all agency computers, networks, copiers, scanners, FAX machines, voice “Systems” mail/phone systems, and other storage devices (e.g. back-up tapes, USB and other portable drives, CDs, etc.) where Agency Private Information might be found (whether maintained on Agency equipment/servers or on equipment/servers managed by third parties or employees, wherever located). SCOPE & OBJECTIVE This Plan for Agency is intended to create effective administrative, technical, electronic and physical protections to safeguard the personal information of the Clients and Agency’s employees, the proprietary and confidential information, the physical security of our Agency’s premises, and the integrity of our electronic systems so that they are best positioned to function smoothly without interruption. This Plan sets forth the procedures for electronic and physical methods of accessing, Agency’s collecting, storing, using, transmitting, destroying, and protecting Private Information of Clients, the Agency and/or Agency employees and also the use of the Systems by Agency Agency’s employees and any authorized third parties, as deemed appropriate and/or required by applicable laws and regulations. In formulating and implementing this Plan, we have: (1) identified reasonably foreseeable internal and external risks to security, Agency’s confidentiality and/or integrity of electronic, paper or other records containing Private Information;
“Clients” refers to the Agency’s clients, former & prospective clients. “Encrypted” refers to the use of a program to put computer data into a coded format that cannot be read by unauthorized users. “Passwords” refers to a string of characters that, when possible, is at least 8 characters long and contains at least three of the following: upper case letter, lower case letter, a number, a special character ( %, &, #, etc.). “Private Information” refers to non-public personal, proprietary and confidential information, of Clients, the Agency and/or Agency employees. “Systems” refers to all agency computers, networks, copiers, scanners, FAX machines, voice mail/phone systems, and other storage devices (e.g. back-up tapes, USB and other portable drives, CDs, etc.) where Agency Private Information might be found (whether maintained on Agency equipment/servers or on equipment/servers managed by third parties or employees, wherever located). SCOPE & OBJECTIVE This Plan for Agency is intended to create effective administrative, technical, electronic and physical protections to safeguard the personal information of the Agency’s Clients and employees, the Agency’s proprietary and confidential information, the physical security of our premises, and the integrity of our electronic systems so that they are best positioned to function smoothly without interruption. This Plan sets forth the Agency’s procedures for electronic and physical methods of accessing, collecting, storing, using, transmitting, destroying, and protecting Private Information of Clients, the Agency and/or Agency employees and also the use of the Agency’s Systems by Agency employees and any authorized third parties, as deemed appropriate and/or required by applicable laws and regulations. In formulating and implementing this Plan, we have: (1) identified reasonably foreseeable internal and external risks to Agency’s security, confidentiality and/or integrity of electronic, paper or other records containing Private Information;
ACT%20PrototypeSecurityPlan.docx