To insert alternative text into an image: Right-click on the image. Click Format. Click Size and Properties. Enter the alternative text in the description box. Structure and Readability Avoid drawing text-boxes on to a slide because screen readers may not be able to access this. Instead, pick a slide layout that has pre-built boxes. Slide Title Each slide should have a title that is not the same as other slides. This helps users keep track of the slide they are on. If the slide continues information from a previous slide, an option is to title it (Example - “Mesopotamia (Continued)” or “Mesopotamia – Part 2”). Outline Panel This creates an outline of your PowerPoint presentation. It can be used to help you determine if your presentation flows well and is in logical order. The example below shows the Outline Panel of a PowerPoint presentation. The left side shows the title of each slide, the slide number, and the contents of the slide. To use Outline View: Click the View tab on the toolbar. Click Outline View. Notes Many people use the notes section beneath slides to put information. However, not all screen readers can access them automatically. Therefore, this section should not be used to house information if you plan to give it to someone as a standalone document. Rather, consider putting this information on the slide or the next slide. If you plan to give a hard copy of the presentation to someone, putting information in the notes section can be a time-saving option because you can include the notes in that version. Check Reading Order The reading order is the order in which a screen reader will read each item on a slide. In the example below, the author determined that the images above each word is decorative and did not include
To insert alternative text into an image: Right-click on the image. Click Format. Click Size and Properties. Enter the alternative text in the description box. Structure and Readability Avoid drawing text-boxes on to a slide because screen readers may not be able to access this. Instead, pick a slide layout that has pre-built boxes. Slide Title Each slide should have a title that is not the same as other slides. This helps users keep track of the slide they are on. If the slide continues information from a previous slide, an option is to title it (Example - “Mesopotamia (Continued)” or “Mesopotamia – Part 2”). Outline Panel This creates an outline of your PowerPoint presentation. It can be used to help you determine if your presentation flows well and is in logical order. The example below shows the Outline Panel of a PowerPoint presentation. The left side shows the title of each slide, the slide number, and the contents of the slide. To use Outline View: Click the View tab on the toolbar. Click Outline View. Notes Many people use the notes section beneath slides to put information. However, not all screen readers can access them automatically. Therefore, this section should not be used to house information if you plan to give it to someone as a standalone document. Rather, consider putting this information on the slide or the next slide. If you plan to give a hard copy of the presentation to someone, putting information in the notes section can be a time-saving option because you can include the notes in that version. Check Reading Order The reading order is the order in which a screen reader will read each item on a slide. In the example below, the author determined that the images above each word is decorative and did not include
AccessiblePowerPoints.docx