Enrollment/Income Forms Attendance Records Membership Roster Completed and signed annually Completed daily Completed monthly by Parent/Guardian or Client Name matches Name matches participant’s participant’s May have multiple participants name on Enrollment Form name on Enrollment Form on one form Totaled daily Numbers totaled at the end of Days and hours normally in the month are reported on the Used to cross-reference care and meals received are membership and calculate total monthly claim noted daily attendance Sponsor use only section completed and signed by director Meal Counts-Information Needed for Claim Menus Menus, Continued Total Daily Attendance 17-9 Record of Meals Served Must meet meal pattern All menus must be maintained Recorded on 17-9 daily Completed during the meal service guidelines Substitutions must be noted on Meals served cannot be Number of meals served must be Current month posted all menus before the meal greater than the number of totaled daily and monthly service participants in attendance Food must be creditable Total meals at the end of the month are reported on the monthly claim Copies placed in monthly folder Costs/Documentation of-Information Needed for ACQR Food and Non-Food Program Labor 17-8 Record of Program Procurement Receipts Personnel Activity Report Expenditures Completed yearly; within first 4 Completed monthly weeks of fiscal year Originals only Completed daily by employee Food costs recorded from Program related items Signed by employee only receipts Catering Procurement Pay Stubs are used for full time See Catering Guidance Purchases related to menu food service staff Amount of milk purchased is recorded using receipts items Program Labor recorded Invoices from caterers, if applicable food costs recorded from receipts Delivery Tickets, if applicable Civil Rights Public Notification System Data Collection Grievance Procedures Training And Justice for All Completed annually Documents kept in accessible Must include Civil Rights to all News Release Includes Ethnic and Racial Data location people involved with food service Move complaint forward in a Required prior to start of any Non Discrimination Statement timely manner (3 days) program duties Performed annually and as needed for new staff Documented and filed in appropriate folder Monitor Reviews Only necessary for sponsors with multiple sites Completed within first 4 weeks of participation in the program Must complete at least 3 per year per site No more than a 6 month lapse between reviews
Enrollment/Income Forms Completed and signed annually by Parent/Guardian or Client May have multiple participants on one form Days and hours normally in care and meals received are noted Sponsor use only section completed and signed by director Attendance Records Completed daily Name matches participant’s name on Enrollment Form Totaled daily Used to cross-reference membership and calculate total daily attendance Membership Roster Completed monthly Name matches participant’s name on Enrollment Form Numbers totaled at the end of the month are reported on the monthly claim Meal Counts-Information Needed for Claim Menus Must meet meal pattern guidelines Current month posted Food must be creditable Copies placed in monthly folder Menus, Continued All menus must be maintained Substitutions must be noted on all menus before the meal service Total Daily Attendance Recorded on 17-9 daily Meals served cannot be greater than the number of participants in attendance 17-9 Record of Meals Served Completed during the meal service Number of meals served must be totaled daily and monthly Total meals at the end of the month are reported on the monthly claim Costs/Documentation of-Information Needed for ACQR Food and Non-Food Receipts Originals only Program related items only Purchases related to menu items Invoices from caterers, if applicable Delivery Tickets, if applicable Program Labor Personnel Activity Report Completed daily by employee Signed by employee Pay Stubs are used for full time food service staff 17-8 Record of Program Expenditures Completed monthly Food costs recorded from receipts Amount of milk purchased is recorded using receipts Program Labor recorded food costs recorded from receipts Procurement Completed yearly; within first 4 weeks of fiscal year Catering Procurement See Catering Guidance Civil Rights Public Notification System And Justice for All News Release Non Discrimination Statement Data Collection Completed annually Includes Ethnic and Racial Data Grievance Procedures Documents kept in accessible location Move complaint forward in a timely manner (3 days) Training Must include Civil Rights to all people involved with food service Required prior to start of any program duties Performed annually and as needed for new staff Documented and filed in appropriate folder Monitor Reviews Only necessary for sponsors with multiple sites Completed within first 4 weeks of participation in the program Must complete at least 3 per year per site No more than a 6 month lapse between reviews
Adult%20Training%20Handbook%20Updates%20FY%202018%209-22-17.docx