DOCUMENT SOURCE Y N N/A AND COMMENTS A. Did the Grant Recipient receive approval Date of Waiver: for non-competitive negotiation before contracting for professional services/administration services? (Applies to Disaster Relief/Urgent Need) B. Did the Grant Recipient designate a Council of Government (COG) nonprofit public agency to administer Regional Planning Commission TxCDBG contract activities? Public Housing Authority Other: ________________ Desk Review Questions: If you answered Yes to either question A or B, then skip to questions 8 - 12. 1. Did the Grant Recipient establish and use written selection criteria that included, at a minimum, a clear and accurate description of the technical requirements of the services to be procured? 2. Does the written selection procedure contain only non-price criteria? 3. Did the Grant Recipient advertise the RFP Adv.: in a locally distributed newspaper and Letters:____ Email:____ Fax:____ submit the RFP to at least 5 individuals or firms? # of respondents: Name of successful respondent: 4. Were any firms certified with the Texas List SBE/MBE/WBE firms: Comptroller as a SBE/MBE/WBE included in the solicitation for proposals? 5. Is the deadline for receipt of proposals no Date(s) of solicitation: earlier than 10 days after the date of public advertisement and/or mailing dates of the RFPs? Deadline: 6. Does the RFP provide offers detailed instructions and identify the criteria to be used in evaluating proposals? 7. Did the Grant Recipient successfully If No, question 7 is applicable. negotiate a contract with the most highly qualified service provider/firm? PROCUREMENT OF PROFESSIONAL SERVICES/ADMINISTRATION SERVICES (Engineering/Architectural Services Paid with TxCDBG Funds) DOCUMENT SOURCE Y N N/A AND COMMENTS
Y N N/A DOCUMENT SOURCE AND COMMENTS A. Did the Grant Recipient receive approval for non-competitive negotiation before contracting for professional services/administration services? (Applies to Disaster Relief/Urgent Need) Date of Waiver: B. Did the Grant Recipient designate a nonprofit public agency to administer TxCDBG contract activities? Council of Government (COG) Regional Planning Commission Public Housing Authority Other: ________________ Desk Review Questions: If you answered Yes to either question A or B, then skip to questions 8 - 12. 1. Did the Grant Recipient establish and use written selection criteria that included, at a minimum, a clear and accurate description of the technical requirements of the services to be procured? 2. Does the written selection procedure contain only non-price criteria? 3. Did the Grant Recipient advertise the RFP in a locally distributed newspaper and submit the RFP to at least 5 individuals or firms? Adv.: Letters:____ Email:____ Fax:____ # of respondents: Name of successful respondent: 4. Were any firms certified with the Texas Comptroller as a SBE/MBE/WBE included in the solicitation for proposals? List SBE/MBE/WBE firms: 5. Is the deadline for receipt of proposals no earlier than 10 days after the date of public advertisement and/or mailing dates of the RFPs? Date(s) of solicitation: Deadline: 6. Does the RFP provide offers detailed instructions and identify the criteria to be used in evaluating proposals? 7. Did the Grant Recipient successfully negotiate a contract with the most highly qualified service provider/firm? If No, question 7 is applicable. PROCUREMENT OF PROFESSIONAL SERVICES/ADMINISTRATION SERVICES (Engineering/Architectural Services Paid with TxCDBG Funds) Y N N/A DOCUMENT SOURCE AND COMMENTS
A1301%20-%20TxCDBG%20Monitor%20Review%20Checklist.docx