Request for Proposals distributed January 10th, 2014 Pre-Proposal conference January 24th, 2014 10:00 a.m. Receive written proposals, accompanied by two (2) proposed computers each with a docking station, February 14, 2014, 2:00 p.m. monitor, keyboard, and mouse. Conduct oral interviews and negotiations with selected March 4th & 6th, 2014 firms HCPS School Board approves the award of contract April 10th, 2014 The dates below are dependent on the contract award and may change after award: HCPS Summer Hours June 16th - August 14th are 7:00 a.m. - 5:30 p.m. Closed Fridays. HCPS will provide Image specifications to the successful April 11th, 2014 vendor Successful Offeror must provide a to be determined set April 25th, 2014 of computers to HCPS for Image testing and evaluation Purchase Order created April 25th, 2015 HCPS approves computer Images May 16th, 2014 Server hardware arrives at HCPS May 16th, 2014 HCPS provides staff/teacher assignment information for May 19th, 2014 computers to the successful vendor Asset Inventory Reporting begins, with daily information May 23rd, 2014 extracts Staff, teacher, student computers arrive at HCPS June 27th, 2014 Completed inventory database of received units July 1st, 2014 Server installs and configurations complete July 18th, 2014 HCPS will provide student assignment information for July 21st, 2014 computers to the Successful Offeror Deliver staff/teacher computers July 31st, 2014 Deliver student computers August 21st, 2014 VI. COUNTY RESPONSIBILITIES: Henrico County Public Schools has designated a Project Manager for all work performed under this contract. The Project Manager shall coordinate the work, and shall have the authority to make decisions in writing binding their respective employers on matters within the scope of the contract. VII. GENERAL CONTRACT TERMS AND CONDITIONS: A. Annual Appropriations It is understood and agreed that the contract resulting from this procurement shall be subject to annual appropriations by the County of Henrico, Board of (“Contract”) Supervisors. Should the Board fail to appropriate funds for this Contract, the Contract shall be terminated when existing funds are exhausted. The successful offeror or shall not be entitled to seek redress from the (“Successful Offeror” “contractor”) County of Henrico, Virginia (the should the Board of Supervisors fail to make “County”) annual appropriations for the Contract.
Request for Proposals distributed January 10th, 2014 Pre-Proposal conference January 24th, 2014 10:00 a.m. Receive written proposals, accompanied by two (2) proposed computers each with a docking station, monitor, keyboard, and mouse. February 14, 2014, 2:00 p.m. Conduct oral interviews and negotiations with selected firms March 4th & 6th, 2014 HCPS School Board approves the award of contract April 10th, 2014 The dates below are dependent on the contract award and may change after award: HCPS Summer Hours June 16th - August 14th are 7:00 a.m. - 5:30 p.m. Closed Fridays. HCPS will provide Image specifications to the successful vendor April 11th, 2014 Successful Offeror must provide a to be determined set of computers to HCPS for Image testing and evaluation April 25th, 2014 Purchase Order created April 25th, 2015 HCPS approves computer Images May 16th, 2014 Server hardware arrives at HCPS May 16th, 2014 HCPS provides staff/teacher assignment information for computers to the successful vendor May 19th, 2014 Asset Inventory Reporting begins, with daily information extracts May 23rd, 2014 Staff, teacher, student computers arrive at HCPS June 27th, 2014 Completed inventory database of received units July 1st, 2014 Server installs and configurations complete July 18th, 2014 HCPS will provide student assignment information for computers to the Successful Offeror July 21st, 2014 Deliver staff/teacher computers July 31st, 2014 Deliver student computers August 21st, 2014 VI. COUNTY RESPONSIBILITIES: Henrico County Public Schools has designated a Project Manager for all work performed under this contract. The Project Manager shall coordinate the work, and shall have the authority to make decisions in writing binding their respective employers on matters within the scope of the contract. VII. GENERAL CONTRACT TERMS AND CONDITIONS: A. Annual Appropriations It is understood and agreed that the contract resulting from this procurement (“Contract”) shall be subject to annual appropriations by the County of Henrico, Board of Supervisors. Should the Board fail to appropriate funds for this Contract, the Contract shall be terminated when existing funds are exhausted. The successful offeror (“Successful Offeror” or “contractor”) shall not be entitled to seek redress from the County of Henrico, Virginia (the “County”) should the Board of Supervisors fail to make annual appropriations for the Contract.
9526MiddleSchoollaptopsfinal11414.docx