Life time of Contact Archives Architect’s Drawings Buildings, park sites, structured, etc. facility/structure Dispose only upon plus 10 years the archives recommendation Municipal Maps and Plans Original or one Contact Archives selected copy to Dispose only upon be retained the archives permanently recommendation 7 years Contact Archives Road Surveys Dispose only upon the archives recommendation 7 years Dispose Land Surveys Reports Certificates/Surveyor’s Records Retention Disposal Period Recommendation Permanent Permanent Council Minutes Includes original bylaws, active and repealed Repealed Bylaws 7 years Dispose Includes certified copies that may be retained in repealed bylaw registers Permanent Permanent Bylaw Registers Active and repealed 2 years Dispose Council Meeting Recording Records Retention Disposal Period Recommendation Reports of Boards and Committees 7 years Contact Archives Dispose only upon established by Council Not forming part of the council minutes the archives recommendation 7 years Dispose Vital Statistics Records Retention Disposal Period Recommendation 25 years Contact Archives Road Maintenance Records Includes reports, gravel tickets, gravel & grading maps Dispose only upon may be required if there is a liability claim in the the archives – future recommendation
Architect’s Drawings Buildings, park sites, structured, etc. Life time of facility/structure plus 10 years Contact Archives Dispose only upon the archives recommendation Municipal Maps and Plans Original or one selected copy to be retained permanently Contact Archives Dispose only upon the archives recommendation Road Surveys 7 years Contact Archives Dispose only upon the archives recommendation Land Surveys Certificates/Surveyor’s Reports 7 years Dispose Records Retention Period Disposal Recommendation Council Minutes Includes original bylaws, active and repealed Permanent Permanent Repealed Bylaws Includes certified copies that may be retained in repealed bylaw registers 7 years Dispose Bylaw Registers Active and repealed Permanent Permanent Council Meeting Recording 2 years Dispose Records Retention Period Disposal Recommendation Reports of Boards and Committees established by Council Not forming part of the council minutes 7 years Contact Archives Dispose only upon the archives recommendation Vital Statistics 7 years Dispose Records Retention Period Disposal Recommendation Road Maintenance Records Includes reports, gravel tickets, gravel & grading maps – may be required if there is a liability claim in the future 25 years Contact Archives Dispose only upon the archives recommendation
06-2018_record_retention_bylaw.docx