II. CONDITIONS GOVERNING THE PROCUREMENT GENERAL REQUIREMENTS This procurement will be conducted in accordance with the City of Santa Barbara procurement codes and procedures. Receiving Time/Late Proposals It is the responsibility of offeror to see that their proposal is submitted with sufficient time to be received by the Purchasing Office prior to the proposal closing time. The receiving time in the Purchasing Office will be the governing time for acceptability of proposals. Telegraphic, telephonic and facsimile proposals will not be accepted. Late proposals are not accepted regardless of postmark and will be returned unopened to the sender. Acceptance of Conditions Governing the Procurement Offerors must indicate their acceptance of the Conditions Governing the procurement in the letter of transmittal. Submission of a proposal constitutes acceptance of the Evaluation Factors contained in Section V of this RFP. Mandatory Meeting A MANDATORY meeting will be held on February 26, 20XX, at 9:00 a.m., at the Airport Maintenance Conference Room, located at 1699 Firestone Road, Santa Barbara, CA, to discuss the specifications and field conditions. RFP Documents are available at the Purchasing Office and at the meeting. Incurring Cost Any cost incurred by the offeror in preparation, transmittal, presentation of any proposal or material submitted in response to this RFP shall be borne solely by the offeror. Any cost incurred by the offeror for set up and demonstration or for interviews shall be borne solely by the offeror. Prime Contractor Responsibility Any contract that may result from the RFP shall specify that the prime contractor is solely responsible for fulfillment of the contract with the City. The City will make contract payments only to the prime contractor. Subcontractors Use of subcontractors must be clearly explained in the proposal, and major subcontractors must be identified by name. The prime contractor shall be wholly responsible for the entire performance whether or not subcontractors are used. Amended Proposals An offeror may submit an amended proposal before the deadline for receipt of proposals. Such amended proposals must be complete replacements for a previously submitted proposal and must be clearly identified as such in the transmittal letter. The City personnel will not merge, collate, or assemble proposal materials.
II. CONDITIONS GOVERNING THE PROCUREMENT GENERAL REQUIREMENTS This procurement will be conducted in accordance with the City of Santa Barbara procurement codes and procedures. Receiving Time/Late Proposals It is the responsibility of offeror to see that their proposal is submitted with sufficient time to be received by the Purchasing Office prior to the proposal closing time. The receiving time in the Purchasing Office will be the governing time for acceptability of proposals. Telegraphic, telephonic and facsimile proposals will not be accepted. Late proposals are not accepted regardless of postmark and will be returned unopened to the sender. Acceptance of Conditions Governing the Procurement Offerors must indicate their acceptance of the Conditions Governing the procurement in the letter of transmittal. Submission of a proposal constitutes acceptance of the Evaluation Factors contained in Section V of this RFP. Mandatory Meeting A MANDATORY meeting will be held on February 26, 20XX, at 9:00 a.m., at the Airport Maintenance Conference Room, located at 1699 Firestone Road, Santa Barbara, CA, to discuss the specifications and field conditions. RFP Documents are available at the Purchasing Office and at the meeting. Incurring Cost Any cost incurred by the offeror in preparation, transmittal, presentation of any proposal or material submitted in response to this RFP shall be borne solely by the offeror. Any cost incurred by the offeror for set up and demonstration or for interviews shall be borne solely by the offeror. Prime Contractor Responsibility Any contract that may result from the RFP shall specify that the prime contractor is solely responsible for fulfillment of the contract with the City. The City will make contract payments only to the prime contractor. Subcontractors Use of subcontractors must be clearly explained in the proposal, and major subcontractors must be identified by name. The prime contractor shall be wholly responsible for the entire performance whether or not subcontractors are used. Amended Proposals An offeror may submit an amended proposal before the deadline for receipt of proposals. Such amended proposals must be complete replacements for a previously submitted proposal and must be clearly identified as such in the transmittal letter. The City personnel will not merge, collate, or assemble proposal materials.
acrp_rpt_151_SampleRFP.docx