Solicitation Process: Award Memo to File Contract Number: 05916 Motor Vehicles Step Action/Expectation Who Tool/Tip Scheduled Actual Comments/Attachments Date Completion Date Team E Contracts Specialist: 1 Assign Contracts Specialist to conduct research Team E Type: Rebid New 2 Research and determine if a master contract is Does the market research support a Master Contract? necessary/appropriate * Yes No Number of Customers: Sales Amount: Exceptions Reason (if applicable): Contract Number: Procurement 3 Populate a contract number in PCMS and Coordinator create an electronic folder Team E Risk Level (check one): 4 Do contracts risk assessment High Medium Low Team E See data collected in step 1 Contracts Specialist: 5 Determine contract assignment using risk, capacity and team priority Procurement Replaces Contract Number: 6 Populate contract information in PCMS Coordinator Contract Type (all that apply): New Rebid NASPO/ValuePoint Restricted Use Tools Used: Broadcast Email WACS Group Procurement 7 Communicate rebid or new contract and Coordinator PCMS Remarks Contract Users Other request stakeholder participation: * Purchasing Bi-Weekly Bulletin; WACS mailing list, PCMS “web” remark Email top contract users Other
Solicitation Process: Award Memo to File Contract Number: 05916 Motor Vehicles Step Action/Expectation Who Tool/Tip Scheduled Date Actual Completion Date Comments/Attachments 1 Assign Contracts Specialist to conduct research Team E Contracts Specialist: 2 * Research and determine if a master contract is necessary/appropriate Team E Type: Rebid New Does the market research support a Master Contract? Yes No Number of Customers: Sales Amount: Exceptions Reason (if applicable): 3 Populate a contract number in PCMS and create an electronic folder Procurement Coordinator Contract Number: 4 Do contracts risk assessment Team E Risk Level (check one): High Medium Low 5 Determine contract assignment using risk, capacity and team priority Team E See data collected in step 1 Contracts Specialist: 6 Populate contract information in PCMS Procurement Coordinator Replaces Contract Number: Contract Type (all that apply): New Rebid NASPO/ValuePoint Restricted Use 7 * Communicate rebid or new contract and request stakeholder participation: Purchasing Bi-Weekly Bulletin; WACS mailing list, PCMS “web” remark Email top contract users Other Procurement Coordinator Tools Used: Broadcast Email WACS Group PCMS Remarks Contract Users Other
05916m.docx