employment records must be retained for. The retention periods are based on business needs and legal requirements. In the absence of such guidance, it shall be the responsibility of the Town Clerk to determine a suitable retention period. DOCUMENT MINIMUM RETENTION PERIOD REASON COUNCIL MANAGEMENT Minutes Indefinitely Archive Agendas & meeting 12 Years Statute of Limitations documentation Council Attendance Register Throughout the 4 year term of office Management Declarations of Acceptance of Indefinitely Management, Archive Office Register of Members Interest 6 or as long as the Councillor Audit, Tax, VAT remains in office (whichever is the greater) Council Standing Orders, Policies & Whilst the documents remain in force Management Procedures Council Newsletters, Precept Indefinitely Management, Archive Sheets & Annual Reports Personnel Information 6 Years after individual ceases to be an Statute of Limitations employee Assets 12 years Management Title Deeds Indefinitely Management S106 Agreements Indefinitely Management Freedom of Information 10 years Management Pension 12 years after cessation of benefit Audit, Management payable Events 12 Management Accident Reports Indefinitely Management Vehicle Log Books Life of Vehicle Management Twinning Agreements Indefinitely Management COUNCIL FINANCES Cash Book Accounts, Sales & Indefinitely Management Purchase Ledgers Title Deeds, Leases, Agreements & Indefinitely Audit, Management Contracts Investments Indefinitely Audit, Management Audited Accounts Indefinitely Audit, Management Precept Requests Indefinitely Audit, Management Quotations & Tenders 12 years Statute of Limitations Wages Books 12 years Superannuation Receipt Books 6 Years VAT Paid Invoices 6 Years VAT VAT Records 6 Years VAT Cash Records 6 Tax, VAT, Statute of Limitations Members Allowance Register 6 Years Tax, Management, Statute of Limitations Scales of Fees & Charges 5 Years Management Bank Statements Last completed audit year Bank Paying-in Books Last completed audit year Audit Cheque Book Stubs Last completed audit year Audit
employment records must be retained for. The retention periods are based on business needs and legal requirements. In the absence of such guidance, it shall be the responsibility of the Town Clerk to determine a suitable retention period. DOCUMENT MINIMUM RETENTION PERIOD REASON COUNCIL MANAGEMENT Minutes Indefinitely Archive Agendas & meeting documentation 12 Years Statute of Limitations Council Attendance Register Throughout the 4 year term of office Management Declarations of Acceptance of Office Indefinitely Management, Archive Register of Members Interest 6 or as long as the Councillor remains in office (whichever is the greater) Audit, Tax, VAT Council Standing Orders, Policies & Procedures Whilst the documents remain in force Management Council Newsletters, Precept Sheets & Annual Reports Indefinitely Management, Archive Personnel Information 6 Years after individual ceases to be an employee Statute of Limitations Assets 12 years Management Title Deeds Indefinitely Management S106 Agreements Indefinitely Management Freedom of Information 10 years Management Pension 12 years after cessation of benefit payable Audit, Management Events 12 Management Accident Reports Indefinitely Management Vehicle Log Books Life of Vehicle Management Twinning Agreements Indefinitely Management COUNCIL FINANCES Cash Book Accounts, Sales & Purchase Ledgers Indefinitely Management Title Deeds, Leases, Agreements & Contracts Indefinitely Audit, Management Investments Indefinitely Audit, Management Audited Accounts Indefinitely Audit, Management Precept Requests Indefinitely Audit, Management Quotations & Tenders 12 years Statute of Limitations Wages Books 12 years Superannuation Receipt Books 6 Years VAT Paid Invoices 6 Years VAT VAT Records 6 Years VAT Cash Records 6 Tax, VAT, Statute of Limitations Members Allowance Register 6 Years Tax, Management, Statute of Limitations Scales of Fees & Charges 5 Years Management Bank Statements Last completed audit year Bank Paying-in Books Last completed audit year Audit Cheque Book Stubs Last completed audit year Audit
Agenda%206.4%20-%20Document%20Retention%20Policy%20DRAFT%2020.04.18_0.docx