Reconciliations Financial Control Destroy CFY + 7 – years after all Records relating to financial control through administrative reconciliations, including bank reconciliations, actions are reconciliations of central accounts with the Ministry of completed Finance, purchasing card reconciliations, and internal ministry reconciliations relating to payrolls, benefits, etc. Also may include correspondence with field offices. Note: Ministry of Government and Consumer Services holds the official record for all Central Revenue Fund bank reconciliations. Financial Reporting Destroy CFY + 8 years after all Records held by public bodies (excluding central administrative agencies) relating to financial reporting including actions are interim/year end summaries, detailed account listings, trial completed balances, payroll accounts analyses, master account listings, and public accounts submissions. Excludes: Records in the custody of Cabinet Office and Ministry of Finance Treasury Board Office. Payroll Financial Destroy CFY + 7 – years after all Financial/accounting records relating to employee administrative salaries/wages and benefits, including: actions are Central Accounts to CORPAY Interface: Reports completed relating to CORPAY bi-weekly payroll. Financial Controls (PAR File): Extract reports produced by CORPAY Reports related to IPPEB to Central Accounts Interface: monthly employer benefit chargebacks and manual chargebacks. Employee Accommodation Applications for Funding Destroy CCY + 7 years after Program guidelines and accompanying forms, ministry application applications and proposals, financial requests, approval approved or and non-approval letters, inter/internal ministry rejected correspondence on funding issues, and other backup material.
Reconciliations – Financial Control Records relating to financial control through reconciliations, including bank reconciliations, reconciliations of central accounts with the Ministry of Finance, purchasing card reconciliations, and internal ministry reconciliations relating to payrolls, benefits, etc. Also may include correspondence with field offices. Note: Ministry of Government and Consumer Services holds the official record for all Central Revenue Fund bank reconciliations. Destroy CFY + 7 years after all administrative actions are completed Financial Reporting Records held by public bodies (excluding central agencies) relating to financial reporting including interim/year end summaries, detailed account listings, trial balances, payroll accounts analyses, master account listings, and public accounts submissions. Excludes: Records in the custody of Cabinet Office and Ministry of Finance Treasury Board Office. Destroy CFY + 8 years after all administrative actions are completed Payroll – Financial Financial/accounting records relating to employee salaries/wages and benefits, including: Central Accounts to CORPAY Interface: Reports relating to CORPAY bi-weekly payroll. Financial Controls (PAR File): Extract reports produced by CORPAY IPPEB to Central Accounts Interface: Reports related to monthly employer benefit chargebacks and manual chargebacks. Destroy CFY + 7 years after all administrative actions are completed Employee Accommodation Applications for Funding Program guidelines and accompanying forms, ministry applications and proposals, financial requests, approval and non-approval letters, inter/internal ministry correspondence on funding issues, and other backup material. Destroy CCY + 7 years after application approved or rejected
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