adjustments clear the backlog of unencashed cheques year, confirmation of non payment from DDO and submit over request to AG for alteration memo Unencashed Reiterate instructions through GO to all Lapsed cheques should be reversed within the same FY. Cheques Treasuries and DDOs forthwith to follow the procedure prescribed in the KFC Reduce the periodicity of cancellation of This would require amendment to KFC. unencashed cheques to 3 months Commence monthly reporting of lapsed Develop a process for reporting to the AG for issue of cheque to AG and finalize accounting Alteration Memos on a priority basis treatment of cancelled cheques Institutionalize Conduct a situational analysis of current Study existing organizational structure, skills and capacity Internal Audit internal audit arrangements in GOK of existing staff, and current audit methodologies and in GOK departments procedures and SWOT analysis. Develop risk-based strategy for Suggest institutional model for Internal Audit ; staffing; implementing internal audit function in implementation strategy; audit committees; capacity the State; enhancement; internal audit approach, methodologies and Carry out categorization of procedures including reporting; departments and initiate internal audit Could consider creating a high level Internal Audit Task in high spending departments and Force to spearhead the reform implement gradually Categorize based on budget spent, revenue earned, and the risk perception based on earlier AG audit reports Develop and implement Internal Audit Manual Improve Re-iterate the seriousness of Issue GOs and organize workshops Responsiveness with audit paras and prescribe action for continuous failure to take action to External Audit Clarify and enhance role of the IFA in Organise training for follow up and use of Audit follow up of audit reports Monitoring System Strengthen the institution of Ad Hoc Meetings to be convened periodically and minutes of Committees at departmental level meeting to be posted on the website of the concerned department Constitute a state-level Apex Audit Committee to oversee the status of compliance and working of the Ad Hoc Committees Take measures to ensure expeditious recovery of revenue at least in cases accepted by the Department Mandate data input in the Audit Monitoring System as compulsory and Controller to monitor on a frequent basis Enhance the functionality of the Audit Include aspects such as meeting of ad-hoc committee; Monitoring System classification of audit observations and KSAD reports and integrate with database of KLA. Prescribe strict timelines for response to The Handbook should be further strengthened in this area Strengthen
adjustments over Unencashed Cheques clear the backlog of unencashed cheques year, confirmation of non payment from DDO and submit request to AG for alteration memo Reiterate instructions through GO to all Treasuries and DDOs forthwith to follow the procedure prescribed in the KFC Lapsed cheques should be reversed within the same FY. Reduce the periodicity of cancellation of unencashed cheques to 3 months This would require amendment to KFC. Commence monthly reporting of lapsed cheque to AG and finalize accounting treatment of cancelled cheques Develop a process for reporting to the AG for issue of Alteration Memos on a priority basis Institutionalize Internal Audit in GOK Conduct a situational analysis of current internal audit arrangements in GOK departments Study existing organizational structure, skills and capacity of existing staff, and current audit methodologies and procedures and SWOT analysis. Develop risk-based strategy for implementing internal audit function in the State; Carry out categorization of departments and initiate internal audit in high spending departments and implement gradually Suggest institutional model for Internal Audit ; staffing; implementation strategy; audit committees; capacity enhancement; internal audit approach, methodologies and procedures including reporting; Could consider creating a high level Internal Audit Task Force to spearhead the reform Categorize based on budget spent, revenue earned, and the risk perception based on earlier AG audit reports Develop and implement Internal Audit Manual Improve Responsiveness to External Audit Re-iterate the seriousness of with audit paras and prescribe action for continuous failure to take action Issue GOs and organize workshops Clarify and enhance role of the IFA in follow up of audit reports Organise training for follow up and use of Audit Monitoring System Strengthen the institution of Ad Hoc Committees at departmental level Meetings to be convened periodically and minutes of meeting to be posted on the website of the concerned department Constitute a state-level Apex Audit Committee to oversee the status of compliance and working of the Ad Hoc Committees Take measures to ensure expeditious recovery of revenue at least in cases accepted by the Department Mandate data input in the Audit Monitoring System as compulsory and Controller to monitor on a frequent basis Enhance the functionality of the Audit Monitoring System Include aspects such as meeting of ad-hoc committee; classification of audit observations and KSAD reports and integrate with database of KLA. Strengthen Prescribe strict timelines for response to The Handbook should be further strengthened in this area
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