8. Ability to access information created with Step 4 Step 4 legacy hardware and software systems within an organization. In case of impending system obsolescence, information with organizational value should be migrated to currently supported hardware/software and/or converted/migrated into a compatible format from non-compatible media (MAC vs PC) and non-compatible software versions. See Integrity #5 – 9. Ability to access information imported from Steps 4, 8, 9 Steps 4, 8, 9 an external organization by incorporating pertinent content into the organization’s health information system, e.g., by scanning, digitizing and codifying external information, as defined by organization and jurisdictional policies. See – Integrity #5 Health Information Integrity: Business Checklist Items Use Case Requirements 2. Ability to maintain integrity of information to Steps 3, 5, 7, 10, 11 Step 3: HIS creates an audit record of the encounter comply with safety, quality of care, and Step 5: Registration staff validates patient information and sign compliance to applicable voluntary, regulatory the record with e-signature and legal requirements. Step 7: Insurance verifier registrar verifies patient insurance See Compliance #1, – information; contacts payor, if needed; and collects co-pay #2, #4 Step 10: Registration information is uploaded into EHR system Step 11: Audit trail for the personnel and systems involved in patient registration is completed in HIS 3. Ability to maintain integrity of information 3, 5, 10, 11 Steps 3, 5, 10, 11 through adherence to an organization’s policies and procedures, including compliance to retention, archive, and destruction guidelines and requirements. See Retention #2, #3 – 6. Ability to ensure the integrity of information Step 3, 4, 8, 9, 10, 11 Steps 3, 4, 8, 9, 10, 11 through reliable system controls that support the
8. Ability to access information created with legacy hardware and software systems within an organization. In case of impending system obsolescence, information with organizational value should be migrated to currently supported hardware/software and/or converted/migrated into a compatible format from non-compatible media (MAC vs PC) and non-compatible software versions. – See Integrity #5 Step 4 Step 4 9. Ability to access information imported from an external organization by incorporating pertinent content into the organization’s health information system, e.g., by scanning, digitizing and codifying external information, as defined by organization and jurisdictional policies. – See Integrity #5 Steps 4, 8, 9 Steps 4, 8, 9 Health Information Integrity: Business Requirements Checklist Items Use Case 2. Ability to maintain integrity of information to comply with safety, quality of care, and compliance to applicable voluntary, regulatory and legal requirements. – See Compliance #1, #2, #4 Steps 3, 5, 7, 10, 11 Step 3: HIS creates an audit record of the encounter Step 5: Registration staff validates patient information and sign the record with e-signature Step 7: Insurance verifier registrar verifies patient insurance information; contacts payor, if needed; and collects co-pay Step 10: Registration information is uploaded into EHR system Step 11: Audit trail for the personnel and systems involved in patient registration is completed in HIS 3. Ability to maintain integrity of information through adherence to an organization’s policies and procedures, including compliance to retention, archive, and destruction guidelines and requirements. – See Retention #2, #3 3, 5, 10, 11 Steps 3, 5, 10, 11 6. Ability to ensure the integrity of information through reliable system controls that support the Step 3, 4, 8, 9, 10, 11 Steps 3, 4, 8, 9, 10, 11
AHIMAChecklistUse_Cases_06-27-16_%282%29.docx