Freeze exemption Copies of approved exemptions MUST be submitted to the approvals Administration Division Executive Assistant (Carmen Llamas, (continued) weekly to facilitate centralized tracking and the reporting of DGS exemptions to State and Consumer Services Agency (SCSA). Office of Human Resources also needs to have a copy of the signed Deputy-approved exemption request for any hires (to attach to the submitted RPA) or overtime worked. Exemption requests that do not meet the criteria provided in the e-mail must continue to be submitted to the Administration Division for review, approval, and submittal to SCSA for higher-level approvals. The following table provides a reference as to when a freeze Freeze exemptions exemption is required or not required in order process certain personnel transactions during the balance of the 2008-09 Fiscal Year. Exemption Required Exemption Not Required Intradepartmental transfer Intradepartmental transfer (lateral) to different class, but (within DGS) if same class. increase in salary. Extensions of out-of-class Limited-term appointment assignments up to the maximum converting to permanent permitted by MOU. appointment. Transition of eligible incumbent Interdepartmental transfer from TAU to permanent (other department). appointment. List appointment from open list Converting a lateral for a new hire or promotion. appointment to a list New out-of-class assignments. appointment contingent on list New TAU appointments eligibility. (including non-contract students). Promotions (including promotions in place). Overtime (including ). The Office of Human Resources is aware that some agencies have Exempted vacancies been granted blanket exemptions for their vacancies. These agencies include the Receiver’s Office, departments under constitutional officers (e.g., Department of Education, State Controllers, Department of Justice, etc.), and other positions meeting the criteria established under the Executive Order. OHR should be contacted for verification of the exemption.
Freeze exemption approvals (continued) Copies of approved exemptions MUST be submitted to the Administration Division Executive Assistant (Carmen Llamas, weekly to facilitate centralized tracking and the reporting of DGS exemptions to State and Consumer Services Agency (SCSA). Office of Human Resources also needs to have a copy of the signed Deputy-approved exemption request for any hires (to attach to the submitted RPA) or overtime worked. Exemption requests that do not meet the criteria provided in the e-mail must continue to be submitted to the Administration Division for review, approval, and submittal to SCSA for higher-level approvals. Freeze exemptions The following table provides a reference as to when a freeze exemption is required or not required in order process certain personnel transactions during the balance of the 2008-09 Fiscal Year. Exemption Required Exemption Not Required Intradepartmental transfer (lateral) to different class, but increase in salary. Limited-term appointment converting to permanent appointment. Interdepartmental transfer (other department). List appointment from open list for a new hire or promotion. New out-of-class assignments. New TAU appointments (including non-contract students). Promotions (including promotions in place). Overtime (including ). Intradepartmental transfer (within DGS) if same class. Extensions of out-of-class assignments up to the maximum permitted by MOU. Transition of eligible incumbent from TAU to permanent appointment. Converting a lateral appointment to a list appointment contingent on list eligibility. Exempted vacancies The Office of Human Resources is aware that some agencies have been granted blanket exemptions for their vacancies. These agencies include the Receiver’s Office, departments under constitutional officers (e.g., Department of Education, State Controllers, Department of Justice, etc.), and other positions meeting the criteria established under the Executive Order. OHR should be contacted for verification of the exemption.
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