SECTION 700.00 WAGES AND TIME RECORDS Policy 701.00 Wages/Payroll Periods Wages are payable in 26 bi-weekly periods. All employees shall be paid at least the federal minimum or state minimum wage, whichever is higher. Wage increases are based upon many factors. All changes in an wage must be approved by the Executive Director and the employee’s Program Director. It is the policy to comply with the salary basis requirements of the FLSA (Federal Agency’s Labor Standards Act). Deductions that violate the FLSA will not be made. Therefore, the agency prohibits all Accounting personnel from making any improper deductions from the salaries of exempt employees. If an employee, either exempt or non-exempt, believes that an improper deduction has been made to their salary, they should immediately report this information to the Accountant. Reports of improper deductions will be investigated. If it is determined that an improper deduction has occurred, the employee will be reimbursed for the improper deduction. Policy 702.00 Salary Increases 702.10 Merit Increases A merit increase may be given upon recommendation to an employee that has performed in an exceptionally meritorious manner. No employee will be granted more than one increase within one twelve-month period, based on employee performance and availability of funding. Policy 702.20 COLA Increases COLA increases are dependent upon availability of funding and require approval of the Program Director, Executive Director, Board of Directors and the Head Start Policy Council. COLA increases are awarded to regular status employees at the time the grant award is received. Policy 702.30 Wage Increases An increase may be granted to an employee who has satisfactorily performed in his/her new position for a period of six months. All increases must be approved by the Program Director and the Executive Director. All increases are contingent on available funding. Policy 703.00 Pay Periods Employees are paid bi-weekly (26 pay periods). The work week starts on Saturday and ends on Friday. Retirement deductions are made 26 times a year. Insurance deductions are made 24 times a year. Insurance deductions are made 24 times a year. Policy 704.00 Garnishments Garnishments of employee wages are withheld when court ordered, following garnishment regulations. Withholdings for garnishments will be forwarded to the court-appointed trustee the day following payroll. Policy 705.00 Substitute Employees
SECTION 700.00 WAGES AND TIME RECORDS Policy 701.00 Wages/Payroll Periods Wages are payable in 26 bi-weekly periods. All employees shall be paid at least the federal minimum or state minimum wage, whichever is higher. Wage increases are based upon many factors. All changes in an employee’s wage must be approved by the Executive Director and the Program Director. It is the Agency’s policy to comply with the salary basis requirements of the FLSA (Federal Labor Standards Act). Deductions that violate the FLSA will not be made. Therefore, the agency prohibits all Accounting personnel from making any improper deductions from the salaries of exempt employees. If an employee, either exempt or non-exempt, believes that an improper deduction has been made to their salary, they should immediately report this information to the Accountant. Reports of improper deductions will be investigated. If it is determined that an improper deduction has occurred, the employee will be reimbursed for the improper deduction. Policy 702.00 Salary Increases 702.10 Merit Increases A merit increase may be given upon recommendation to an employee that has performed in an exceptionally meritorious manner. No employee will be granted more than one increase within one twelve-month period, based on employee performance and availability of funding. Policy 702.20 COLA Increases COLA increases are dependent upon availability of funding and require approval of the Program Director, Executive Director, Board of Directors and the Head Start Policy Council. COLA increases are awarded to regular status employees at the time the grant award is received. Policy 702.30 Wage Increases An increase may be granted to an employee who has satisfactorily performed in his/her new position for a period of six months. All increases must be approved by the Program Director and the Executive Director. All increases are contingent on available funding. Policy 703.00 Pay Periods Employees are paid bi-weekly (26 pay periods). The work week starts on Saturday and ends on Friday. Retirement deductions are made 26 times a year. Insurance deductions are made 24 times a year. Insurance deductions are made 24 times a year. Policy 704.00 Garnishments Garnishments of employee wages are withheld when court ordered, following garnishment regulations. Withholdings for garnishments will be forwarded to the court-appointed trustee the day following payroll. Policy 705.00 Substitute Employees
Administrative_Manual_2018-FINAL.docx