Record Example Disposal Class Retain for Student Records Student Files Where student Retain 7 years from records are stored date of completion on the one file and or withdrawal of do not include program by the grievance records. student. Where the student has abandoned their program, retain 10 years from enrolment date. Student applications Application forms PROS16/07 1.1.1 Retain 1 year after (successful and final decision made unsuccessful applications); references; supporting documentation Student selection Interview results, PROS16/07 1.1.1 Retain 1 year after entry examination final decision made papers, decision documentation Student enrolment Cross Institutional PROS16/07 1.1.2 Retain 7 years after Enrolment forms date of completion, Enrolment withdrawal or Amendment forms abandonment by the Evidence of student Eligibility VET Lodge records into the University archives using established procedures. Recognition of Prior Application form PROS16/07 1.1.3 Retain 7 years Learning Results after date of Evidence of prior (Successful completion, learning provided applications) withdrawal or such as portfolios, abandonment by the resumes or student transcripts, assessment Lodge records into the undertaken and University archives
Record Example Disposal Class Retain for Student Records Student Files Where student records are stored on the one file and do not include grievance records. Retain 7 years from date of completion or withdrawal of program by the student. Where the student has abandoned their program, retain 10 years from enrolment date. Student applications Application forms (successful and unsuccessful applications); references; supporting documentation PROS16/07 1.1.1 Retain 1 year after final decision made Student selection Interview results, entry examination papers, decision documentation PROS16/07 1.1.1 Retain 1 year after final decision made Student enrolment Cross Institutional Enrolment forms Enrolment Amendment forms Evidence of Eligibility VET PROS16/07 1.1.2 Retain 7 years after date of completion, withdrawal or abandonment by the student Lodge records into the University archives using established procedures. Recognition of Prior Learning Results (Successful applications) Application form Evidence of prior learning provided such as portfolios, resumes or transcripts, assessment undertaken and PROS16/07 1.1.3 Retain 7 years after date of completion, withdrawal or abandonment by the student Lodge records into the University archives
Advice---Minimum-Retention-Requirements-for-University-Records.docx