The narrative description should include the purpose, why it is necessary and directly relates to the scope of work, number of trips planned, staff that will be making the trip, and approximate dates. Location specify the start and end locations of the trip – Item specify the costs associated with travel, e.g., mode of transportation – accommodations, per diem. Rate Calculation specify the basis for the travel costs. – For mileage, specify the number of miles and the cost per mile. For air transportation, specify the cost. For per diem, specify the number of days and daily cost. For lodging, specify the number of nights and daily cost. Costs for contingencies and miscellaneous costs are not allowable. Travel Cost Charged to Award provide the total cost of the travel to be – charged to the award during the budget period. FEDERAL REQUEST Sample Travel Narrative – Travel Cost Charged to the Award Purpose Destination Item Calculation (1) (2) (3) (4) (5) Mandatory Chicago, IL to Airfare $200/flight x 2 $400 Recipient Washington Conference D.C. Hotel $180/night x 2 $720 persons x 2 nights Per Diem $46/day x 2 persons $184 (meals and x 2 days incidentals) Local Travel Mileage 3,000 miles $1,140 @.38/mile FEDERAL REQUEST - (enter in Section B column 1, line 6c of SF-424A $2,444 FEDERAL REQUEST: Sample Justification for Travel Two staff (Project Director and Project Evaluator) to attend mandatory recipient meeting in Washington, D.C. Local travel is needed to attend local meetings, project activities, and training events. Local travel rate is based on policies/procedures for organization’s privately owned vehicle reimbursement rate. Equipment
The narrative description should include the purpose, why it is necessary and directly relates to the scope of work, number of trips planned, staff that will be making the trip, and approximate dates. Location – specify the start and end locations of the trip Item – specify the costs associated with travel, e.g., mode of transportation accommodations, per diem. Rate Calculation – specify the basis for the travel costs. For mileage, specify the number of miles and the cost per mile. For air transportation, specify the cost. For per diem, specify the number of days and daily cost. For lodging, specify the number of nights and daily cost. Costs for contingencies and miscellaneous costs are not allowable. Travel Cost Charged to Award – provide the total cost of the travel to be charged to the award during the budget period. FEDERAL REQUEST – Sample Travel Narrative Purpose (1) Destination (2) Item (3) Calculation (4) Travel Cost Charged to the Award (5) Mandatory Recipient Conference Chicago, IL to Washington D.C. Airfare $200/flight x 2 $400 Hotel $180/night x 2 persons x 2 nights $720 Per Diem (meals and incidentals) $46/day x 2 persons x 2 days $184 Local Travel Mileage 3,000 miles @.38/mile $1,140 FEDERAL REQUEST - (enter in Section B column 1, line 6c of SF-424A $2,444 FEDERAL REQUEST: Sample Justification for Travel Two staff (Project Director and Project Evaluator) to attend mandatory recipient meeting in Washington, D.C. Local travel is needed to attend local meetings, project activities, and training events. Local travel rate is based on organization’s policies/procedures for privately owned vehicle reimbursement rate. Equipment
act-final-foa-revised_4-20.18.docx