Crime Supplementary Questions Is the principle of dual control and independent validation applied with regard to Yes No 1 all payments, including the drawing and signing of cheques and the use and of electronic transfers, opening new bank accounts or amending approved signatory details Please confirm that no individual can control the appointing of suppliers or the Yes No 2 awarding of contracts from commencement to completion without the referral to others Please confirm the maximum value of money, securities, precious metals and/or 3 GBP jewellery at any one location Are bank statements independently reconciled by those not permitted to make Yes No 4 payments, including the drawing and signing of cheques and the use of electronic funds transfers, at least every 30 days? In connection with any acquisition, are all recommendations arising from the Yes No 5 due diligence process immediately implemented? (a) Have all recommendations by External Auditors regarding internal controls Yes No 6 been complied with following your last (b) If please provide details “no”, Are monthly management reports examined for variances against budget Yes No 7 forecasts and such variances investigated? Are independently checked against personnel records for unusual Yes No 8 or excessive payments? When recruiting or promoting employees to positions of trust involving handling of stock, money, 9 financial or treasury functions, do you: (a) obtain written references covering, at least, their previous 3 years Yes No employment history? (b) undergo a process to ensure their suitability for the position? Yes No Is an independent physical count of stock, raw materials, work in progress and Yes No 10 finished goods undertaken at least half yearly and is this count reconciled against stock records? Are unique passwords used to give various levels of entry to the computer Yes No 11 depending on the users’ job functions? Are passwords automatically withdrawn when people leave? Yes No 12 Can payment instructions only be made to accounts which are pre-determined Yes No 13 as an approved beneficiary? If any question is answered No please provide full details.
Crime Supplementary Questions 1 Is the principle of dual control and independent validation applied with regard to all payments, including the drawing and signing of cheques and the use and of electronic transfers, opening new bank accounts or amending approved signatory details Yes No 2 Please confirm that no individual can control the appointing of suppliers or the awarding of contracts from commencement to completion without the referral to others Yes No 3 Please confirm the maximum value of money, securities, precious metals and/or jewellery at any one location GBP 4 Are bank statements independently reconciled by those not permitted to make payments, including the drawing and signing of cheques and the use of electronic funds transfers, at least every 30 days? Yes No 5 In connection with any acquisition, are all recommendations arising from the due diligence process immediately implemented? Yes No 6 (a) Have all recommendations by External Auditors regarding internal controls been complied with following your last Yes No (b) If “no”, please provide details 7 Are monthly management reports examined for variances against budget forecasts and such variances investigated? Yes No 8 Are independently checked against personnel records for unusual or excessive payments? Yes No 9 When recruiting or promoting employees to positions of trust involving handling of stock, money, financial or treasury functions, do you: (a) obtain written references covering, at least, their previous 3 years employment history? Yes No (b) undergo a process to ensure their suitability for the position? Yes No 10 Is an independent physical count of stock, raw materials, work in progress and finished goods undertaken at least half yearly and is this count reconciled against stock records? Yes No 11 Are unique passwords used to give various levels of entry to the computer depending on the users’ job functions? Yes No 12 Are passwords automatically withdrawn when people leave? Yes No 13 Can payment instructions only be made to accounts which are pre-determined as an approved beneficiary? Yes No If any question is answered No please provide full details.
aig-pe-2016-proposal.docx