ACTION TIMEFRAME (Numbers do not necessarily dictate DESCRIPTION/DETAILS TOOLS, SAMPLES, and RESOURCES NOTES order) PHASE I: PLANNING AND SCOPING WITH PROJECT SPONSOR PURPOSE OF PHASE: The purpose of this phase is to meet with the project sponsor to discuss their goals in using competencies and how to build and validate a competency model that best fits the needs of the organization. Additional suggested questions may include: During this time you will: What external factors are affecting the Determine the sponsor’s end objectives (Why do they organization? want to implement competencies?) What are the pain points? Determine the types of competencies to include in the Each engagement will be different depending on the sponsor’s Conduct a pre-building/validation Is the partnership being requested by the model (technical, non-technical, leadership & expectations, needs and time available. meeting with the project sponsor sponsor or is it something that they are being management) directed to do. Discuss barriers/limitations (timeline, resources, etc.) Is there a particular problem they are trying Collect key notes and takeaways to solve with competencies? Discuss the next steps Is there a desired future state? Pull or request a staff-list to gain understanding of the Prepare for the validation population you will be working with (e.g., grades, meeting by researching current supervisory status) factors that may affect how the Review discussion with sponsor and relate pain points competency model will be used in and future activities to specific competencies or types of the organization competencies PHASE II: COMPETENCY MODEL DEVELOPMENT AND SOURCE DOCUMENTS The purpose of this phase is to research source documents associated with the positions, job series and/or job functions included in the competency model and create a draft competency list for validation by Subject Matter PURPOSE of PHASE: Experts (SMEs). Search to see if there are any historic competency models already developed by either NIH OHR, and OD Office, or Research Previous NIH another IC competency models and available Research if there are any NIH level models information. If there is an existing model, create a crosswalk of the old model to the current NIH competency dictionary Look to see if there have been successful efforts outside Research non-NIH Competency of NIH to develop competency models for the given Models. function (e.g., Contracting FAI competency models)
TIMEFRAME ACTION (Numbers do not necessarily dictate order) DESCRIPTION/DETAILS TOOLS, SAMPLES, and RESOURCES NOTES PHASE I: PLANNING AND SCOPING WITH PROJECT SPONSOR PURPOSE OF PHASE: The purpose of this phase is to meet with the project sponsor to discuss their goals in using competencies and how to build and validate a competency model that best fits the needs of the organization. Conduct a pre-building/validation meeting with the project sponsor During this time you will: Determine the sponsor’s end objectives (Why do they want to implement competencies?) Determine the types of competencies to include in the model (technical, non-technical, leadership & management) Discuss barriers/limitations (timeline, resources, etc.) Collect key notes and takeaways Discuss the next steps Additional suggested questions may include: What external factors are affecting the organization? What are the pain points? Is the partnership being requested by the sponsor or is it something that they are being directed to do. Is there a particular problem they are trying to solve with competencies? Is there a desired future state? Each engagement will be different depending on the sponsor’s expectations, needs and time available. Prepare for the validation meeting by researching current factors that may affect how the competency model will be used in the organization Pull or request a staff-list to gain understanding of the population you will be working with (e.g., grades, supervisory status) Review discussion with sponsor and relate pain points and future activities to specific competencies or types of competencies PHASE II: COMPETENCY MODEL DEVELOPMENT AND SOURCE DOCUMENTS PURPOSE of PHASE: The purpose of this phase is to research source documents associated with the positions, job series and/or job functions included in the competency model and create a draft competency list for validation by Subject Matter Experts (SMEs). Research Previous NIH competency models and available information. Search to see if there are any historic competency models already developed by either NIH OHR, and OD Office, or another IC Research if there are any NIH level models If there is an existing model, create a crosswalk of the old model to the current NIH competency dictionary Research non-NIH Competency Models. Look to see if there have been successful efforts outside of NIH to develop competency models for the given function (e.g., Contracting FAI competency models)
07-competencymodelbuildingandvalidationguide-508.docx