These purchases must be verified with receipts. Receipts may be agreements with service providers or vendors, invoices, or cash register receipts. Enhancement activities: Expenses for enhancement activities may include supplies and must be related to a specific Access Program project, e.g. celebrating U.S. holidays, induction and graduation ceremonies. Items that are not directly related to enhancement or instructional activities must not be authorized for purchase. Enhancement activity purchases must be verified with receipts. Receipts may be agreements with service providers or vendors, invoices, or cash register receipts. Administration: The administrative cost may include staff compensation for work directly related to the Access Program such as program administrator, program coordinators, accountants, administrative office supplies, Access classroom rental, office telephone, etc. These items must be reflected in all receipts. Providers may incur wire transfer fees related to receiving disbursements or returning unused funds at the end of the program; wire fees should be expensed to the Administration line. Please inquire with the bank about wire transfer fees. Providers are required to use a version of Microsoft Excel that is Excel 2010 or newer. If a Provider does not currently own a version of Microsoft Excel 2010 or newer, the Provider may budget for this expense under the Administration line. The Provider may purchase the software once an active agreement is in place and the agreement’s start date has been reached. Food: Providers will have an opportunity to request costs to provide the students with food during After School and/or Intensive Session instruction by providing a justification for consideration within the Access proposal; decisions will be made on a case-by-case basis. These purchases must be verified with receipts. Receipts may be agreements with service providers or vendors, invoices, or cash register receipts. Accommodation: Providers will have an opportunity to request costs associated with accommodation for students during Intensive Sessions (not for After School instruction) by providing a justification for consideration within the Access proposal; decisions will be made on a case-by-case basis. These purchases must be verified with receipts. Receipts may be agreements with service providers or vendors, invoices, or cash register receipts. 1.7.2 Agreement Process The process for issuing an agreement begins with the Provider submitting a completed proposal which includes a narrative and budget using only the approved template(s) provided by the U.S. Embassy/Consulate. The proposal documents are reviewed and approved by the U.S. Embassy/Consulate, Regional English Language Officer, the U.S. Department of State, Bureau of
These purchases must be verified with receipts. Receipts may be agreements with service providers or vendors, invoices, or cash register receipts. Enhancement activities: Expenses for enhancement activities may include supplies and must be related to a specific Access Program project, e.g. celebrating U.S. holidays, induction and graduation ceremonies. Items that are not directly related to enhancement or instructional activities must not be authorized for purchase. Enhancement activity purchases must be verified with receipts. Receipts may be agreements with service providers or vendors, invoices, or cash register receipts. Administration: The administrative cost may include staff compensation for work directly related to the Access Program such as program administrator, program coordinators, accountants, administrative office supplies, Access classroom rental, office telephone, etc. These items must be reflected in all receipts. Providers may incur wire transfer fees related to receiving disbursements or returning unused funds at the end of the program; wire fees should be expensed to the Administration line. Please inquire with the bank about wire transfer fees. Providers are required to use a version of Microsoft Excel that is Excel 2010 or newer. If a Provider does not currently own a version of Microsoft Excel 2010 or newer, the Provider may budget for this expense under the Administration line. The Provider may purchase the software once an active agreement is in place and the agreement’s start date has been reached. Food: Providers will have an opportunity to request costs to provide the students with food during After School and/or Intensive Session instruction by providing a justification for consideration within the Access proposal; decisions will be made on a case-by-case basis. These purchases must be verified with receipts. Receipts may be agreements with service providers or vendors, invoices, or cash register receipts. Accommodation: Providers will have an opportunity to request costs associated with accommodation for students during Intensive Sessions (not for After School instruction) by providing a justification for consideration within the Access proposal; decisions will be made on a case-by-case basis. These purchases must be verified with receipts. Receipts may be agreements with service providers or vendors, invoices, or cash register receipts. 1.7.2 Agreement Process The process for issuing an agreement begins with the Provider submitting a completed proposal which includes a narrative and budget using only the approved template(s) provided by the U.S. Embassy/Consulate. The proposal documents are reviewed and approved by the U.S. Embassy/Consulate, Regional English Language Officer, the U.S. Department of State, Bureau of
Access-Provider-Handbook.docx