Procurement # of Bids Responsible: 23 Evaluate bids Coordinator Bid Evaluations Guidelines Any Discrepancies: Class 7 vehicle was bid but truck is categorized as Class 8. # of Rejected Bidders: 24 Notify Rejected Bidders Procurement Negotiation Topics: 25 Contract negotiation Coordinator Supervisor Supervisor Approval: 26* Send (MTF to date/bid tab) to Supervisor for review/approval to award Signature Award Approval: 27* Send (MTF to date and drafted contract with Authority bid tab) to Signature Authority for review/approval to award Procurement # of Successful Bidders: 28* Announce Apparent Successful Bidder(s) Coordinator # of Unsuccessful Bidders: Procurement Debriefs: Yes No 29* Conduct debriefs (if requested) Coordinator If yes, how many: Requestor Name and Date Held: Notes: Procurement Protest Process N/A N/A Protests: Yes No 30* Forward Protests (if received) Coordinator If yes, how many: N/A Requestor Name and Date Forwarded to Protest Manager : Notes: 31* Obtain Signature (Vendor first) Procurement Notes: None 32* Make announcement of award through WEBS Coordinator Procurement Include Awarded Vendors: 33* Send contract and award letter to awarded Coordinator vendors Procurement 34 Populate remainder of PCMS Coordinator
23 Evaluate bids Procurement Coordinator Bid Evaluations Guidelines # of Bids Responsible: Any Discrepancies: Class 7 vehicle was bid but truck is categorized as Class 8. 24 Notify Rejected Bidders # of Rejected Bidders: 25 Contract negotiation Procurement Coordinator Negotiation Topics: 26* Send (MTF to date/bid tab) to Supervisor for review/approval to award Supervisor Supervisor Approval: 27* Send (MTF to date and drafted contract with bid tab) to Signature Authority for review/approval to award Signature Authority Award Approval: 28* Announce Apparent Successful Bidder(s) Procurement Coordinator # of Successful Bidders: # of Unsuccessful Bidders: 29* Conduct debriefs (if requested) Procurement Coordinator Debriefs: Yes No If yes, how many: Requestor Name and Date Held: Notes: 30* Forward Protests (if received) Procurement Coordinator Protest Process N/A N/A Protests: Yes No If yes, how many: N/A Requestor Name and Date Forwarded to Protest Manager : 31* Obtain Signature (Vendor first) Notes: 32* Make announcement of award through WEBS Procurement Coordinator Notes: None 33* Send contract and award letter to awarded vendors Procurement Coordinator Include Awarded Vendors: 34 Populate remainder of PCMS Procurement Coordinator
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