Click in the Site/Agency field. It should auto populate with your agency name. If it does not populate automatically, start typing your agency organization number and it will automatically populate the Agency Code. For example, 4030-Administrative Services, Department of. Annotate the VR# assigned to your request. Start filling in the other sections of the form. To do this, click on the title of the section: Attachments Agency Contact Information Vendor Information Vehicle Request Lines Additional Info Audit Details Click on Attachments to add needed documentation. Click on the Description field and add a description of the document. For example, Vehicle Requirements. Click on the File to Upload field to browse for the file on your PC/Laptop and select the desired file. When you click this field, the Choose File to Upload window displays. Click the desired file. Then, click the Open button to select the file. The file must be in PDF format. The files you upload display in the Documents section and the number of documents you upload show next to the word Attachment. You can click the document name and view the document you uploaded. If you want to remove the document from the list of uploaded documents, click on the red X under the Delete column. d. Continue to upload documents until you upload all needed documents. Include the following information: Documentation of vehicle requirements Justification for the need to buy a vehicle If it is an increase in vehicle count, the approval from your agency and the Office of Budget and Planning (OPB) to add a new vehicle to the agency allotment count. If the vehicle is not being purchased from a Statewide Contract, the waiver obtained from the State Purchasing Division or the 3 bids obtained from KIA dealers. Click on Agency Contact Information to open this section. The Agency Contact Information section should be auto populated. Ensure the information is correct. Click on the Vendor Information section.
Click in the Site/Agency field. It should auto populate with your agency name. If it does not populate automatically, start typing your agency organization number and it will automatically populate the Agency Code. For example, 4030-Administrative Services, Department of. Annotate the VR# assigned to your request. Start filling in the other sections of the form. To do this, click on the title of the section: Attachments Agency Contact Information Vendor Information Vehicle Request Lines Additional Info Audit Details Click on Attachments to add needed documentation. Click on the Description field and add a description of the document. For example, Vehicle Requirements. Click on the File to Upload field to browse for the file on your PC/Laptop and select the desired file. When you click this field, the Choose File to Upload window displays. Click the desired file. Then, click the Open button to select the file. The file must be in PDF format. The files you upload display in the Documents section and the number of documents you upload show next to the word Attachment. You can click the document name and view the document you uploaded. If you want to remove the document from the list of uploaded documents, click on the red X under the Delete column. d. Continue to upload documents until you upload all needed documents. Include the following information: Documentation of vehicle requirements Justification for the need to buy a vehicle If it is an increase in vehicle count, the approval from your agency and the Office of Budget and Planning (OPB) to add a new vehicle to the agency allotment count. If the vehicle is not being purchased from a Statewide Contract, the waiver obtained from the State Purchasing Division or the 3 bids obtained from KIA dealers. Click on Agency Contact Information to open this section. The Agency Contact Information section should be auto populated. Ensure the information is correct. Click on the Vendor Information section.
Acquire%20a%20Vehicle-Flowchart.docx