Access Potential Solution Is there at least one Provide directional signage to accessible restroom the accessible restroom. at the program site? If the event to a no…relocate more accessible site If needed, is there an If no, relocate the event to a accessible elevator? more accessible site Are there adequate Mark spots as accessible accessible parking spaces prior to the event available? Has a participant requested Accommodation Requests Ask for the handout materials in preferential format alternate format? and contact the DRC for assistance Has a participant requested a Ask for the sign language interpreter, preference, dates, speech to text specialist, times and location reader, scribe, visual then contact the description specialist, or note DRC with that taker? information. Has a participant requested an Contact the DRC to assistive listening device? check out the needed equipment If a video or video clip is Transcripts can be being used, are captions or developed during the subtitles available? production of any video. Once the transcript is developed, captions can be loaded onto the video through YouTube, or with the assistance of the DRC. If you are using PowerPoint, Contact the DRC for did a participant request assistance enlarged, Braille, or electronic *Always describe the visuals copies of the slides? represented on the slides Do you have questions Contact the DRC for Concerns Regarding about how to manage assistance Access access issues? Has a participant lodged a Apologize for the oversight complaint about access and make sure the details of issues? the concern are documented. Provide the email address of the ADA Coordinator for UTC. Bryan-Samuel@utc.edu
Access Potential Solution Is there at least one accessible restroom at the program site? Provide directional signage to the accessible restroom. If no…relocate the event to a more accessible site If needed, is there an accessible elevator? If no, relocate the event to a more accessible site Are there adequate accessible parking spaces available? Mark spots as accessible prior to the event Accommodation Requests Has a participant requested handout materials in alternate format? Ask for the preferential format and contact the DRC for assistance Has a participant requested a sign language interpreter, speech to text specialist, reader, scribe, visual description specialist, or note taker? Ask for the preference, dates, times and location then contact the DRC with that information. Has a participant requested an assistive listening device? Contact the DRC to check out the needed equipment If a video or video clip is being used, are captions or subtitles available? Transcripts can be developed during the production of any video. Once the transcript is developed, captions can be loaded onto the video through YouTube, or with the assistance of the DRC. If you are using PowerPoint, did a participant request enlarged, Braille, or electronic copies of the slides? Contact the DRC for assistance *Always describe the visuals represented on the slides Concerns Regarding Access Do you have questions about how to manage access issues? Contact the DRC for assistance Has a participant lodged a complaint about access issues? Apologize for the oversight and make sure the details of the concern are documented. Provide the email address of the ADA Coordinator for UTC. Bryan-Samuel@utc.edu
accessible-event-planning.docx