The Baptist General Convention does not determine the requirements or responsibilities of a staff person in a local church. The recommendations below are only suggested items to include in a job description. We recommend that your church personnel committee review each item in the following job description, determine which items are appropriate for your church, revise them and/or add others according to their discretion, and share them with the church body for their input. It is especially important that the search committee compare each item to your also, as they should not be in conflict. The by-laws overrule church’s by-laws, any item in the job description. Administrative Assistant (Review, choose and/or revise these statements or create your own.) Principal Function: Coordinate all church office activity, effectively manages incoming visitors, phone calls, mail and other items as necessary. Job Classification: This position is a non-exempt (hourly) and full time position. Responsibilities: Answer all incoming calls in a courteous, friendly and professional manner and react to the recipient politely and quickly. Serve as host to incoming visitors, offering coffee or other drinks that are available and announce their arrival to the appropriate party. Send follow up letters to first time visitors and post information to our computerized record-keeping system. Maintain the church database and keep accurate, up-to-date information. Monitor incoming and outgoing mail, ensuring accurate postage and compliance with office policy. Work with finance department to ensure proper payment of postage meter. Order office supplies and maintain supply room, adhering to office policies and budget guidelines. Coordinating with building facility director and affected ministry team representatives to maintain church calendar. Assist various ministries with administrative functions to include coordination of volunteers for bulk mailings or other duties as assigned. Requirements: Knowledge, Skills, Abilities Administrative ability to organize clearly and communicate effectively. Proficiency in word processing, ability to multi-task in several areas and communicate effectively with multiple groups of people. Typing ability of 50 wpm desired, confidence in handling multiple phone lines, office traffic etc. I have read the above job description and agree to fulfill the responsibilities and requirements described therein. _______________________________________ Signature _______________________________________ Date
The Baptist General Convention does not determine the requirements or responsibilities of a staff person in a local church. The recommendations below are only suggested items to include in a job description. We recommend that your church personnel committee review each item in the following job description, determine which items are appropriate for your church, revise them and/or add others according to their discretion, and share them with the church body for their input. It is especially important that the search committee compare each item to your church’s by-laws, also, as they should not be in conflict. The by-laws overrule any item in the job description. Administrative Assistant (Review, choose and/or revise these statements or create your own.) Principal Function: Coordinate all church office activity, effectively manages incoming visitors, phone calls, mail and other items as necessary. Job Classification: This position is a non-exempt (hourly) and full time position. Responsibilities: Answer all incoming calls in a courteous, friendly and professional manner and react to the recipient politely and quickly. Serve as host to incoming visitors, offering coffee or other drinks that are available and announce their arrival to the appropriate party. Send follow up letters to first time visitors and post information to our computerized record-keeping system. Maintain the church database and keep accurate, up-to-date information. Monitor incoming and outgoing mail, ensuring accurate postage and compliance with office policy. Work with finance department to ensure proper payment of postage meter. Order office supplies and maintain supply room, adhering to office policies and budget guidelines. Coordinating with building facility director and affected ministry team representatives to maintain church calendar. Assist various ministries with administrative functions to include coordination of volunteers for bulk mailings or other duties as assigned. Requirements: Knowledge, Skills, Abilities Administrative ability to organize clearly and communicate effectively. Proficiency in word processing, ability to multi-task in several areas and communicate effectively with multiple groups of people. Typing ability of 50 wpm desired, confidence in handling multiple phone lines, office traffic etc. I have read the above job description and agree to fulfill the responsibilities and requirements described therein. _______________________________________ Signature _______________________________________ Date
Administative+Assistant.docx