When determining whether or not an asset should remain in use or is to be disposed, please consider that ICT assets (from desktops, laptops, servers, printers, video-conferencing equipment, etc.) may need to be replaced when one or more of the conditions below are met: The life of an ICT asset reaches End of Support by the manufacturer, and/or A manufacturer’s extended warranty expires, and/or The annual extended warranty cost for an ICT asset exceeds net book value, and/or An ICT asset is no longer compatible with UNDP standard Operating System, Personal Productivity Tools (word processing, spreadsheet, presentation, etc.), and UNDP enterprise applications such as Atlas ERP, Email and Unified Communication systems, and/or Costs to address/prevent risk of security or repair of an ICT asset exceed its value. The table below reflects the recommended replacement lives to be used for assessing whether or not an asset should remain in use or is to be disposed. Because these recommended replacement lives are different from the accounting useful lives used for depreciation, there will be instances where UNDP offices dispose assets that still have NBV within the records. The project will absorb the remaining NBV less any cash from sale of the asset as an expense. The recommended replacement lives are as follows: Recommended Classifications of ICT Assets Replacement Life (Years) Desktops 4 Laptops 4 Servers 7 Network/Telecom Equipment 7 Printers 4 Video Conferencing Equipment 4 Other Equipment (with purchase value of >=$50,000 10 Communications & Other Equipment include: A. Automated file storage equipment 7 B. Equipment for production, storage, and viewing of 7 microforms. C. Document processing equipment such as photocopiers, mail 7 handling equipment, check handling equipment, and shredders D. Television studio, cameras, and other photographic equipment 7 E. Printing and binding equipment 7 F. Office equipment, devices, and machines other than IT 7 equipment
When determining whether or not an asset should remain in use or is to be disposed, please consider that ICT assets (from desktops, laptops, servers, printers, video-conferencing equipment, etc.) may need to be replaced when one or more of the conditions below are met: The life of an ICT asset reaches End of Support by the manufacturer, and/or A manufacturer’s extended warranty expires, and/or The annual extended warranty cost for an ICT asset exceeds net book value, and/or An ICT asset is no longer compatible with UNDP standard Operating System, Personal Productivity Tools (word processing, spreadsheet, presentation, etc.), and UNDP enterprise applications such as Atlas ERP, Email and Unified Communication systems, and/or Costs to address/prevent risk of security or repair of an ICT asset exceed its value. The table below reflects the recommended replacement lives to be used for assessing whether or not an asset should remain in use or is to be disposed. Because these recommended replacement lives are different from the accounting useful lives used for depreciation, there will be instances where UNDP offices dispose assets that still have NBV within the records. The project will absorb the remaining NBV less any cash from sale of the asset as an expense. The recommended replacement lives are as follows: Classifications of ICT Assets Recommended Replacement Life (Years) Desktops 4 Laptops 4 Servers 7 Network/Telecom Equipment 7 Printers 4 Video Conferencing Equipment 4 Other Equipment (with purchase value of >=$50,000 10 Communications & Other Equipment include: A. Automated file storage equipment 7 B. Equipment for production, storage, and viewing of microforms. 7 C. Document processing equipment such as photocopiers, mail handling equipment, check handling equipment, and shredders 7 D. Television studio, cameras, and other photographic equipment 7 E. Printing and binding equipment 7 F. Office equipment, devices, and machines other than IT equipment 7
Admin%20Service_Asset%20Management_Furniture%20and%20Equipment_Depreciation%20Reconc.%20Reports%20and%20Centr%20Functions.docx