CIVIC/MAYORAL ACTIVITIES Civic Diaries/Events List Indefinitely Audit, Tax, Vat, Management, Archive Civic Correspondence 6 Audit, Tax, Vat, Management, Archive Mayoral List Indefinitely Management, Archive Mayoral Photographs Indefinitely Management, Archive Mayoral Awards 2 Years Management Freedom of Shrewsbury Indefinitely Management GENERAL CORRESPONDENCE General Correspondence (on Destroyed annually if no longer of use or Management importance) value General Correspondence (historic Offered to the County Archivist if no Archive importance) longer of use or value EMPLOYMENT RECORDS Rejected job applicant records, 6 months after applicant is notified of including: rejection Equality Act 2010, s 123 contact details Application forms should give applicants application letters or forms the opportunity to object to their details CVs being retained references certificates of good conduct interview notes assessment and psychological test results Application records of successful 6 years after employment ceases Limitation Act 1980 (LA candidates, including: 1980), s 5 application letters or forms copies of academic and other training received references correspondence concerning employment CVs interview and evaluation forms assessment and results Criminal records information: Criminal records requirement criminal records requirement assessments for a particular post—12 assessments for a particular months the assessment was last post used criminal records information All information in this category—as forms soon as practicable after the check has the Disclosure and Barring been completed and the outcome Service (DBS) check forms recorded (ie whether satisfactory or not) DBS certificates unless, in exceptional circumstances, the Town Clerk assesses that it is clearly relevant to the ongoing employment relationship
CIVIC/MAYORAL ACTIVITIES Civic Diaries/Events List Indefinitely Audit, Tax, Vat, Management, Archive Civic Correspondence 6 Audit, Tax, Vat, Management, Archive Mayoral List Indefinitely Management, Archive Mayoral Photographs Indefinitely Management, Archive Mayoral Awards 2 Years Management Freedom of Shrewsbury Indefinitely Management GENERAL CORRESPONDENCE General Correspondence (on importance) Destroyed annually if no longer of use or value Management General Correspondence (historic importance) Offered to the County Archivist if no longer of use or value Archive EMPLOYMENT RECORDS Rejected job applicant records, including: contact details application letters or forms CVs references certificates of good conduct interview notes assessment and psychological test results 6 months after applicant is notified of rejection Application forms should give applicants the opportunity to object to their details being retained Equality Act 2010, s 123 Application records of successful candidates, including: application letters or forms copies of academic and other training received references correspondence concerning employment CVs interview and evaluation forms assessment and results 6 years after employment ceases Limitation Act 1980 (LA 1980), s 5 Criminal records information: criminal records requirement assessments for a particular post criminal records information forms the Disclosure and Barring Service (DBS) check forms DBS certificates Criminal records requirement assessments for a particular post—12 months the assessment was last used All information in this category—as soon as practicable after the check has been completed and the outcome recorded (ie whether satisfactory or not) unless, in exceptional circumstances, the Town Clerk assesses that it is clearly relevant to the ongoing employment relationship
Agenda%206.4%20-%20Document%20Retention%20Policy%20DRAFT%2020.04.18_0.docx