10 years after disposition Contact Archives Agreements/Contracts and supporting documentation of building property or Dispose only upon pertaining to land, buildings, properties, structure the archives structures, etc. owned by the municipality recommendation including construction agreements/contracts, etc. 7 years after termination Contact Archives Agreements/Contract and supporting of agreement/contract Dispose only upon documentation Not related to land, buildings, properties, etc. the archives recommendation 7 years after final Contact Archives Appeals Under the decision rendered Dispose only upon Planning & Development Act the archives recommendation Celebration of Events 7 Years after termination Contact Archives of agreement/contract Dispose only upon the archives recommendation Cemetery Records Permanent Permanent 7 years Dispose Change of Ownership Documents First Nations Consultations Permanent Permanent 7 years Dispose Inquiries under Local Authority Freedom of Information and Protection of Privacy Act Permanent Permanent Insurance Policies Liability – may be required if there is a liability claim in the future Insurance Policies Property 7 years after Dispose – Includes insurance claims termination/cancellation of policy Photographs When obsolete contact Dispose Archives 2 years after event for Dispose Public Notice Documentation which notice was given Records Disposal Documentation Permanent Permanent 7 years after final Dispose Tax Assessment Appeals decision rendered 3 years after superseded Dispose Tax Assessment Records records, reassessment sheets, by new assessment or Assessor’s valuation etc. obsolete 7 years Dispose Tax Certificates 7 years Dispose Tax and Assessment undelivered notices Where a notice is undelivered or returned due to an unknown address the notice shall be retained Section 216 & 268 The Municipalities Act Tax Enforcement Records 7 years after tax title Dispose property sold or property Includes tax lien withdrawals, etc disposed of in any other manner Other Enforcement Records 7 years after settlement Dispose Includes weed control and pest control records 25 years Contact Archives Water Analysis and Reports Dispose only upon the archives recommendation Records included in this section are governed by and The Local Government Election Act, 2015 The Where specific retention requirements are identified in the legislation, relevant Municipalities Act. sections in the acts are indicated. Unless otherwise specified, all records are retained for “after election day” plus number indicated below.
Agreements/Contracts and supporting documentation pertaining to land, buildings, properties, structures, etc. owned by the municipality including construction agreements/contracts, etc. 10 years after disposition of building property or structure Contact Archives Dispose only upon the archives recommendation Agreements/Contract and supporting documentation Not related to land, buildings, properties, etc. 7 years after termination of agreement/contract Contact Archives Dispose only upon the archives recommendation Appeals Under the Planning & Development Act 7 years after final decision rendered Contact Archives Dispose only upon the archives recommendation Celebration of Events 7 Years after termination of agreement/contract Contact Archives Dispose only upon the archives recommendation Cemetery Records Permanent Permanent Change of Ownership Documents 7 years Dispose First Nations Consultations Permanent Permanent Inquiries under Local Authority Freedom of Information and Protection of Privacy Act 7 years Dispose Insurance Policies – Liability may be required if there is a liability claim in the future Permanent Permanent Insurance Policies – Property Includes insurance claims 7 years after termination/cancellation of policy Dispose Photographs When obsolete contact Archives Dispose Public Notice Documentation 2 years after event for which notice was given Dispose Records Disposal Documentation Permanent Permanent Tax Assessment Appeals 7 years after final decision rendered Dispose Tax Assessment Records Assessor’s valuation records, reassessment sheets, etc. 3 years after superseded by new assessment or obsolete Dispose Tax Certificates 7 years Dispose Tax and Assessment undelivered notices Where a notice is undelivered or returned due to an unknown address the notice shall be retained Section 216 & 268 The Municipalities Act 7 years Dispose Tax Enforcement Records Includes tax lien withdrawals, etc 7 years after tax title property sold or property disposed of in any other manner Dispose Other Enforcement Records Includes weed control and pest control records 7 years after settlement Dispose Water Analysis and Reports 25 years Contact Archives Dispose only upon the archives recommendation Records included in this section are governed by The Local Government Election Act, 2015 and The Municipalities Act. Where specific retention requirements are identified in the legislation, relevant sections in the acts are indicated. Unless otherwise specified, all records are retained for “after election day” plus number indicated below.
06-2018_record_retention_bylaw.docx