TRAVEL, MEALS AND HOSPITALITY EXPENSES Policy The purpose of this policy is to meet the requirements set out in the Broader Public Sector Expenses Directive as issued by the Ontario Management Board of Cabinet for establishing expense rules where expenses are reimbursed from public funds. The expense rules in this policy apply to any person in the agency making an expense claim, including the following: Board members, Employees, and Consultants and contractors engaged by the agency, providing consulting or other services DCAFS will reimburse for all reasonable travel and miscellaneous expenses they incur in the course of their work on behalf of the agency. This directive is based on four key principles. Accountability DCAFS is accountable for public funds used to reimburse travel, meals – and hospitality expenses. All expenses must be work related and support business objectives. Transparency DCAFS is transparent to all stakeholders. The rules for incurring and – reimbursing travel, meal and hospitality expenses are clear and easily understood. The policy has to be posted on the in accessible formats, so the expense agency’s website rules are available to the public. Value for Money Taxpayer dollars are used prudently and responsibly. Plans for – travel, meals, accommodation and hospitality are necessary and economical with due regard for health and safety. Expenses must be modest and appropriate. Fairness Legitimate authorized expenses incurred during the course of business of – DCAFS are reimbursed. Expenses must strike a balance between economy, health & safety and efficiency of operations. The Agency will not reimburse expenses which do not comply with this policy. In the event of an overpayment of expense claims, such overpayment will be recovered promptly from the payee. Employees and other claimants are obliged to familiarize themselves with this policy and to comply with it. They should seek clarification from their managers or respective authorized approvers if required. Managers or approvers are responsible for ensuring compliance with this policy and for taking remedial action if required.
TRAVEL, MEALS AND HOSPITALITY EXPENSES Policy The purpose of this policy is to meet the requirements set out in the Broader Public Sector Expenses Directive as issued by the Ontario Management Board of Cabinet for establishing expense rules where expenses are reimbursed from public funds. The expense rules in this policy apply to any person in the agency making an expense claim, including the following: Board members, Employees, and Consultants and contractors engaged by the agency, providing consulting or other services DCAFS will reimburse for all reasonable travel and miscellaneous expenses they incur in the course of their work on behalf of the agency. This directive is based on four key principles. Accountability – DCAFS is accountable for public funds used to reimburse travel, meals and hospitality expenses. All expenses must be work related and support business objectives. Transparency – DCAFS is transparent to all stakeholders. The rules for incurring and reimbursing travel, meal and hospitality expenses are clear and easily understood. The policy has to be posted on the agency’s website in accessible formats, so the expense rules are available to the public. Value for Money – Taxpayer dollars are used prudently and responsibly. Plans for travel, meals, accommodation and hospitality are necessary and economical with due regard for health and safety. Expenses must be modest and appropriate. Fairness – Legitimate authorized expenses incurred during the course of business of DCAFS are reimbursed. Expenses must strike a balance between economy, health & safety and efficiency of operations. The Agency will not reimburse expenses which do not comply with this policy. In the event of an overpayment of expense claims, such overpayment will be recovered promptly from the payee. Employees and other claimants are obliged to familiarize themselves with this policy and to comply with it. They should seek clarification from their managers or respective authorized approvers if required. Managers or approvers are responsible for ensuring compliance with this policy and for taking remedial action if required.
3-100-Travel-Meals-Hospitality-1.docx