Leaver’s Checklist When an employee knows that they intend to leave one or all of their roles at the University there are a number of requirements that should be fulfilled prior to, or on, their last day of work. The checklist below can be used by employees, line managers and those processing leaver’s details to ensure that the key employee obligations are met. Action Required Further Information Responsibility Required for Required for Deadline/ Complete University Leaver Multiple Post Timeframe (tick as Resignation appropriate)? (employee leaving one or more (but not all) of multiple posts Identify Contractual Notice Required Check contract of Employee Yes Yes As soon as employment or relevant possible after Conditions of Service () deciding to resign Contractual Notice to be put in writing OR, Check with HR Advisor Employee Yes Yes One month or where available, specific departmental whether written notice is three months resignation procedures followed with line required prior to leaving manager. date (depending on notice There may be some circumstances where period) written notice is not required. Where written notice is required, letter of Check HR contact pages of Line manager Yes Yes As soon as resignation should be forwarded to University website possible on School/Support Group Department receipt of administration team to be actioned. resignation If in receipt of a student scholarship, you must Contact your Employee Yes Yes (if One month or inform your School/Support Group School/Support Group scholarship three months Department administration team if your Department administration relates to prior to leaving Scholarship payments will be continuing once team role(s) you are date (depending your employment ends. leaving) on notice period) Pension: You must ensure that the University You must advise your Employee Yes No As early as is made aware of whether or not you intend School/Support possible once to access your Pension when you leave. Department administrative you have Pensions check this via Oracle, the HR/Payroll team or Local HR of your decided to leave system. intentions re accessing
Leaver’s Checklist When an employee knows that they intend to leave one or all of their roles at the University there are a number of requirements that should be fulfilled prior to, or on, their last day of work. The checklist below can be used by employees, line managers and those processing leaver’s details to ensure that the key employee obligations are met. Action Required Further Information Responsibility Required for University Leaver Required for Multiple Post Resignation (employee leaving one or more (but not all) of multiple posts Deadline/ Timeframe Complete (tick as appropriate)? Identify Contractual Notice Required Check contract of employment or relevant Conditions of Service () Employee Yes Yes As soon as possible after deciding to resign Contractual Notice to be put in writing OR, where available, specific departmental resignation procedures followed with line manager. There may be some circumstances where written notice is not required. Where written notice is required, letter of resignation should be forwarded to School/Support Group Department administration team to be actioned. If in receipt of a student scholarship, you must inform your School/Support Group Department administration team if your Scholarship payments will be continuing once your employment ends. Check with HR Advisor whether written notice is required Check HR contact pages of University website Contact your School/Support Group Department administration team Employee Line manager Employee Yes Yes Yes Yes Yes Yes (if scholarship relates to role(s) you are leaving) One month or three months prior to leaving date (depending on notice period) As soon as possible on receipt of resignation One month or three months prior to leaving date (depending on notice period) Pension: You must ensure that the University is made aware of whether or not you intend to access your Pension when you leave. Pensions check this via Oracle, the HR/Payroll system. You must advise your School/Support Department administrative team or Local HR of your intentions re accessing Employee Yes No As early as possible once you have decided to leave
End_of_Employment_Leavers_Checklist.docx