<<organization name>> The name of your Main Street Health organization Centre <<name of privacy The person at your Jim Smits contact>> organization who deals with privacy requests and issues from your patients <<patient/client>> Either patient or client; Patient depending on the term you use <<patients/clients>> Either patients or clients; Patients depending on the term you use <<location at your office Computer or server location \\Main_Computer\privacy where the template is where the templates are \templates stored>> found <<location at your office Computer or server where \\Main_Computer\privacy where the completed the documents are stored \secure_files document is stored>> when completed; should be restricted access Step 3: Edit any steps that your organization does differently. Step 4: Identify the colleague(s) in your organization who must approve the policy and operating practices. Review them with that person or group and ask them to approve the policies. Step 5: Using MS Word’s “Find and Replace” feature, replace the following terms with the term appropriate to your organization: Find Replace with Example <<Approver>> Name of person or group Dr. John Smith who approves the policies in your organization <<Effective Date>> Date that the policy comes January 16, 2015 into effect; usually the date it is approved <<Review Date>> Date that the policy will be January 16, 2016 reviewed next to ensure it is
<<organization name>> The name of your organization Main Street Health Centre <<name of privacy contact>> The person at your organization who deals with privacy requests and issues from your patients Jim Smits <<patient/client>> Either patient or client; depending on the term you use Patient <<patients/clients>> Either patients or clients; depending on the term you use Patients <<location at your office where the template is stored>> Computer or server location where the templates are found \\Main_Computer\privacy \templates <<location at your office where the completed document is stored>> Computer or server where the documents are stored when completed; should be restricted access \\Main_Computer\privacy \secure_files Step 3: Edit any steps that your organization does differently. Step 4: Identify the colleague(s) in your organization who must approve the policy and operating practices. Review them with that person or group and ask them to approve the policies. Step 5: Using MS Word’s “Find and Replace” feature, replace the following terms with the term appropriate to your organization: Find Replace with Example <<Approver>> Name of person or group who approves the policies in your organization Dr. John Smith <<Effective Date>> Date that the policy comes into effect; usually the date it is approved January 16, 2015 <<Review Date>> Date that the policy will be reviewed next to ensure it is January 16, 2016
01_Sample_Policy_Guide_Privacy_Policy_and_Operating_Practices_Manual.docx