Meeting Minutes October 15, 2013 10/15/2013 Date: UMYA Board Team: 7:36pm Start Time: Matt Skekel 10:15pm Facilitator: End Time: Upper Milford Township Liz Vogel Minute Taker: Location: Building Matt Skekel, Lisa Amey, Harry Marangos, Matt Mory, Liz Vogel, Jason Members Boulrice, Barry Williams Present: GUEST: Todd Reinert Crissy Adams, Kathy Nowroozani, Kim Cramsey, Roxann Betz, Mike Members Absent: Naratil Notes from Meeting September minutes were reviewed. Harry made motion to approve minutes; Liz seconds all in favor – Old Business: Review Action Item list Matt has budget completed review at Novembers meeting Harry contacted about email have to figure out who registered the umya.org – domain to be able to establish other emails, need to know who is hosting the account. Then we can move forward with emails By-Law meeting December 10th 7:00pm – Volleyball coordinator Liz will start up summer – – Sponsors Barry discussed having to know by Jan 1st if we are going to be – getting large sponsors to sponsor entire sports programs ie. Soccer, Baseball, etc. if he does not have a sponsor for the entire baseball program he will need to know in order to raise prices for registration, if no sponsors baseball will be $1000.00 in the red. Jason feels we are good with getting 5-8 sponsors per season. Baseball needs $1300 in sponsors to sustain where they are with fees. Should have 5 teams that need sponsors. Should look into contractors, home builders who would like to get their name out there on the entire organization. Looking at about $3000.00 for entire organization for the year. About 400-500 shirts, about 25 teams total. Old Board Members access to website Lisa removed everyone except Phil – – Matt S will have to handle Financial Waiver Form reminders being sent now for those who – aren’t paying but still not getting responses in regards to asking for assistance or paying. There should be a drop dead date for payment. Lisa explained that Emmaus does not allow children to even go on a roster if not paid by first practice. Matt suggested changing the policy to not have Lisa chase receivables but allow coordinators and president handle. Lisa had to write off $300.00 for 2013 in no pays. Soccer Tournament: See Accounting sheet
Meeting Minutes October 15, 2013 Team: UMYA Board Date: 10/15/2013 Start Time: 7:36pm Facilitator: Matt Skekel End Time: 10:15pm Minute Taker: Liz Vogel Location: Upper Milford Township Building Members Present: Matt Skekel, Lisa Amey, Harry Marangos, Matt Mory, Liz Vogel, Jason Boulrice, Barry Williams GUEST: Todd Reinert Members Absent: Crissy Adams, Kathy Nowroozani, Kim Cramsey, Roxann Betz, Mike Naratil Notes from Meeting September minutes were reviewed. Harry made motion to approve minutes; Liz seconds – all in favor Old Business: Review Action Item list Matt has budget completed review at Novembers meeting Harry contacted about email – have to figure out who registered the umya.org domain to be able to establish other emails, need to know who is hosting the account. Then we can move forward with emails By-Law meeting – December 10th 7:00pm Volleyball – coordinator – Liz will start up summer Sponsors – Barry discussed having to know by Jan 1st if we are going to be getting large sponsors to sponsor entire sports programs ie. Soccer, Baseball, etc. if he does not have a sponsor for the entire baseball program he will need to know in order to raise prices for registration, if no sponsors baseball will be $1000.00 in the red. Jason feels we are good with getting 5-8 sponsors per season. Baseball needs $1300 in sponsors to sustain where they are with fees. Should have 5 teams that need sponsors. Should look into contractors, home builders who would like to get their name out there on the entire organization. Looking at about $3000.00 for entire organization for the year. About 400-500 shirts, about 25 teams total. Old Board Members access to website – Lisa removed everyone except Phil – Matt S will have to handle Financial Waiver Form – reminders being sent now for those who aren’t paying but still not getting responses in regards to asking for assistance or paying. There should be a drop dead date for payment. Lisa explained that Emmaus does not allow children to even go on a roster if not paid by first practice. Matt suggested changing the policy to not have Lisa chase receivables but allow coordinators and president handle. Lisa had to write off $300.00 for 2013 in no pays. Soccer Tournament: See Accounting sheet
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