Management of the collection process. Analysis and storage of records, flight documents, additional information and data Analysis of records, flight documents, additional information and data All records, flight documents, additional information and data shall be analysed in accordance with the Safety Management System and the Compliance Monitoring Program. This procedure is designed to gather and ensure continuous learning as well as improvements within the department. Procedures for document storage Task Frequency Responsibility Establish File On receipt Maintain File Continuously Sort through files Annually [responsible person] Archive files As listed below Destroy files After minimum Storage Time Storage of organization related documents Minimum Storage Document Place of Storage Responsibility Time A copy of the operator’s [responsible declaration 5 years person] Details of approvals held [responsible 5 years person] Operations Manual and all its [responsible Revisions 5 years person] Copy of the CAMO certificate on [responsible file. 1 year periodically person] Storage of information used for the preparation and execution of a flight Minimum Storage Place of Storage Responsibility Document Time Operational Flight Plan (OFP) ATS Flight Plan [responsible 3 months person] NOTAM, AIS Mass and balance documentation 36 months after date [responsible Journey Log of last entry person] Storage of reports related to incidents, accidents and occurrences Document Place of storage Minimum Responsibility
Management of the collection process. Analysis and storage of records, flight documents, additional information and data Analysis of records, flight documents, additional information and data All records, flight documents, additional information and data shall be analysed in accordance with the Safety Management System and the Compliance Monitoring Program. This procedure is designed to gather and ensure continuous learning as well as improvements within the department. Procedures for document storage Task Frequency Responsibility Establish File On receipt [responsible person] Maintain File Continuously Sort through files Annually Archive files As listed below Destroy files After minimum Storage Time Storage of organization related documents Document Place of Storage Minimum Storage Time Responsibility A copy of the operator’s declaration 5 years [responsible person] Details of approvals held 5 years [responsible person] Operations Manual and all its Revisions 5 years [responsible person] Copy of the CAMO certificate on file. 1 year periodically [responsible person] Storage of information used for the preparation and execution of a flight Document Place of Storage Minimum Storage Time Responsibility Operational Flight Plan (OFP) 3 months [responsible person] ATS Flight Plan NOTAM, AIS Mass and balance documentation Journey Log 36 months after date of last entry [responsible person] Storage of reports related to incidents, accidents and occurrences Document Place of storage Minimum Responsibility
22870-OM_template_for_non-complex_NCC_operators.docx