Inadequate capacity to carry out Engage individual consultants to supplement By contract start None procurement of works in all contract management and works supervision in dates for civil districts, and to carry out timely each of the 10 districts. works in each contract management and district based on supervision at all sites. implementation work plan CS – / PS Use of district capacity under guidance of the Throughout life None EFU (SC and PS) to carry out procurement at the of the project – district level. CS / PS Carry out bidding for each district in one bid Throughout life None process, but packaged in such a manner that of the project – bidders can bid for individual school sites, as lots CS / PS with evaluation and contract award being on basis of individual school sites. This would enhance participation of small scale contractors including those in lower categories like increase ‘C’, competition and will likely lead to economic bid sums than has been the case. Staff in the CS will need to be trained in Before start of None procurement in order to complement the capacity EFA FTI Phase of the PS in carrying out procurement of civil 3. Training works and to, in turn, carryout related training for should be under district staff. Phase 2. – MoET Bidding in districts should be in phases. Limited As needed CS None – number of districts in each period or quarter in / PS order for the EFU to provide adequate needed support by the CS and PS to the districts in bidding and evaluation process. Develop and enforce information sharing and Head EFU, Include reporting reporting as needed fortnightly, monthly, Head formats and quarterly and annually. Procurement frequency in and CEO procurement Primary manual Procurement Section Lack of documented roles and Update and or develop Procurement Manual and Head of Manual to be responsibilities and submit to the Bank for its review and No Objection. Procurement updated by accountabilities for procurement The manual will outline internal controls, effectiveness cycle activities, and need to procurement and quality assurance systems, and address procurement ensure it is done in a timely manner, and that clearly fragmentation. defines when and how staff and consultants will be used in the procurement cycle, and outlines the role and responsibility of senior MoET management staff and the MoET Tender Panel Filing and data management Enhance systems for storing, maintaining and Head of None system not robust. safeguarding data and avoiding loss of data for procurement procurement. before negotiations
Inadequate capacity to carry out procurement of works in all districts, and to carry out timely contract management and supervision at all sites. Engage individual consultants to supplement contract management and works supervision in each of the 10 districts. By contract start dates for civil works in each district based on implementation work plan – CS / PS None Use of district capacity under guidance of the EFU (SC and PS) to carry out procurement at the district level. Throughout life of the project – CS / PS None Carry out bidding for each district in one bid process, but packaged in such a manner that bidders can bid for individual school sites, as lots with evaluation and contract award being on basis of individual school sites. This would enhance participation of small scale contractors including those in lower categories like ‘C’, increase competition and will likely lead to economic bid sums than has been the case. Throughout life of the project – CS / PS None Staff in the CS will need to be trained in procurement in order to complement the capacity of the PS in carrying out procurement of civil works and to, in turn, carryout related training for district staff. Before start of EFA FTI Phase 3. Training should be under Phase 2. – MoET None Bidding in districts should be in phases. Limited number of districts in each period or quarter in order for the EFU to provide adequate needed support by the CS and PS to the districts in bidding and evaluation process. As needed – CS / PS None Develop and enforce information sharing and reporting as needed fortnightly, monthly, quarterly and annually. Head EFU, Head Procurement and CEO Primary Include reporting formats and frequency in procurement manual Procurement Section Lack of documented roles and responsibilities and accountabilities for procurement cycle activities, and need to address procurement fragmentation. Update and or develop Procurement Manual and submit to the Bank for its review and No Objection. The manual will outline internal controls, procurement and quality assurance systems, and ensure it is done in a timely manner, and that clearly defines when and how staff and consultants will be used in the procurement cycle, and outlines the role and responsibility of senior MoET management staff and the MoET Tender Panel Head of Procurement Manual to be updated by effectiveness Filing and data management system not robust. Enhance systems for storing, maintaining and safeguarding data and avoiding loss of data for procurement. Head of procurement before negotiations None
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