Appendix 5 Terms of reference and minutes template Committee name EMM project board Reporting to (sponsor) The CEO and executive team through the project sponsor Chairperson Project sponsor Project coordinators Project manager Members Direct report Responsibility The role of the project board is to effect the implementation of [insert purpose]. The project board is responsible to the hospital executive (or program executive where EMM forms part of a larger program of work) for the determination of objectives listed below (adapted from PRINCE2). Provide accountability for the success of the EMM implementation Objectives Provide direction to the project Delegate day-to-day management within defined tolerances Facilitate the integration of the project team with the functional units of the hospital Provide resources and authorise the release of Ensure effective decision making Provide visible and sustainable support for the project manager Ensure effective communication within the project team and with external stakeholders Reporting Issues that either affect areas of the hospital’s business or are outside of the EMM project’s defined scope should be referred to the hospital executive (or program executive) for decision making Frequency of meetings Meetings will be held at regular intervals and reflect the EMM implementation work program (meetings may be time or milestone based as required by the project sponsor) Agenda Attendance and apologies Minutes Approval of minutes Actions arising Project report (schedule, expenditure, and issues) New business Approval (sponsor) Signed: CEO = chief executive officer; EMM = electronic medication management
Appendix 5 Terms of reference and minutes template Committee name EMM project board Reporting to (sponsor) The CEO and executive team through the project sponsor Chairperson Project sponsor Project coordinators Project manager Members Direct report Responsibility The role of the project board is to effect the implementation of [insert purpose]. The project board is responsible to the hospital executive (or program executive where EMM forms part of a larger program of work) for the determination of objectives listed below (adapted from PRINCE2). Objectives Provide accountability for the success of the EMM implementation Provide direction to the project Delegate day-to-day management within defined tolerances Facilitate the integration of the project team with the functional units of the hospital Provide resources and authorise the release of Ensure effective decision making Provide visible and sustainable support for the project manager Ensure effective communication within the project team and with external stakeholders Reporting Issues that either affect areas of the hospital’s business or are outside of the EMM project’s defined scope should be referred to the hospital executive (or program executive) for decision making Frequency of meetings Meetings will be held at regular intervals and reflect the EMM implementation work program (meetings may be time or milestone based as required by the project sponsor) Agenda Attendance and apologies Approval of minutes Actions arising Project report (schedule, expenditure, and issues) New business Minutes Approval (sponsor) Signed: CEO = chief executive officer; EMM = electronic medication management
EMMS-Implementation-Plan.docx