D Item Additional information Mandatory 255 The item description can be up to Description may be found in the 255 characters. This field should Appendix of this document. include the manufacturer, model, style, color, and other descriptive information. The description If using a spreadsheet should not contain abbreviations. program DO NOT use For measurements, please use inch single or double quote for inches, feet for feet, etc. If you marks. need to abbreviate, we would accept the use of in for inches, ft for feet etc. if this measurement was placed after the numeric value it was describing such as 1in or 3ft. The following is an example of the type of description desired. (Please describe items in this format) <Product> <Manufacturer> <Other Descriptors> Correct: COVERALLS KAPPLER TYVEK XLARGE Incorrect: CVR ALLS KPLR TYVEK XLG E SPSC Code This field is the UNSPSC Mandatory 8 eVA requires coding to all commodity code that correlates to four levels (8 digits) of this item. If you do not have the UNSPSC code. Refer to UNSPSC code for your item, you UNSPSC white paper can look up the codes that document enclosed as well correlate to the item. (SPSC code as the CIF Standards section & UNSPSC code are used of this document for more interchangeably in this document) information. This document may be found in the Supplier Technical Specification packet at http://www.eVA.state.va.us/ F Unit Price This is the price at which you are The price format must be Mandatory 20 selling the item. It shall include xx.xx. If you have an item all applicable pricing discounts that is 19.50, you must and shipping charges. show the unit price as 19.50 For example: A $1500 market in your cif catalog (not price with a 2% allowable pricing 19.5). If you have an item discount yields a unit price of that is $1,500 the item’s $1470. This should be in TEXT price must be formatted as FIELD 1500.00. You may have up to 10 digits before the decimal and 5 digits after the decimal.
D Item Description The item description can be up to 255 characters. This field should include the manufacturer, model, style, color, and other descriptive information. The description should not contain abbreviations. For measurements, please use inch for inches, feet for feet, etc. If you need to abbreviate, we would accept the use of in for inches, ft for feet etc. if this measurement was placed after the numeric value it was describing such as 1in or 3ft. The following is an example of the type of description desired. (Please describe items in this format) <Product> <Manufacturer> <Other Descriptors> Correct: COVERALLS KAPPLER TYVEK XLARGE Incorrect: CVR ALLS KPLR TYVEK XLG Additional information may be found in the Appendix of this document. If using a spreadsheet program DO NOT use single or double quote marks. Mandatory 255 E SPSC Code This field is the UNSPSC commodity code that correlates to this item. If you do not have the UNSPSC code for your item, you can look up the codes that correlate to the item. (SPSC code & UNSPSC code are used interchangeably in this document) eVA requires coding to all four levels (8 digits) of UNSPSC code. Refer to UNSPSC white paper document enclosed as well as the CIF Standards section of this document for more information. This document may be found in the Supplier Technical Specification packet at http://www.eVA.state.va.us/ Mandatory 8 F Unit Price This is the price at which you are selling the item. It shall include all applicable pricing discounts and shipping charges. For example: A $1500 market price with a 2% allowable pricing discount yields a unit price of $1470. This should be in TEXT FIELD The price format must be xx.xx. If you have an item that is 19.50, you must show the unit price as 19.50 in your cif catalog (not 19.5). If you have an item that is $1,500 the item’s price must be formatted as 1500.00. You may have up to 10 digits before the decimal and 5 digits after the decimal. Mandatory 20
6-eVA-Catalog%20Interchange%20Format%20(CIF)-Manual.docx