Standard Work for Identifying Funding Source for Postdoctoral Stipends Last updated: 03/31/17 Owner: Pam Sprouse Performed By: Grants Administrator (or Designee) Version: 1.0 Revised by: Pam Schaefer / Mike Danzi Trigger: Receiving Fellow Name to receive Stipend Standard Work Outline SEQ Picture Major Step Details Importance Time (unit) Verify that you have received the UVA Notice of Award (NoA) (via email??) or; Verify in the Grants Management (GM) Ensure that the the Grant has Verify submitted grant has Viewer Module in Oracle. 1 been awarded and the PTAO been awarded. (Utilize Standard Work for Verifying PTAO has been set up to pay stipend through Grants Management Viewer Module) If Grant has been awarded and covers appointment dates, stop here. To ensure that PTAO is set up for Fellowship Stipends and Fill out SP23-R Form to Utilize if the grant has not been awarded or; aligned to appointment dates. 2 request an “At-Risk” PTAO. if the grant has been awarded but the dates do not cover the Fellowship appointment Target: fill out 2 months prior dates. to start date. Fill in the Principal Investigator, Org, Sponsor, Complete the Form To ensure that PTAO is set up Preparation Date, and Project Title of the 3 Requestor Information for Fellowship Stipends and submitted grant. Leave Award ID and Project section of SP23-R Form. aligned to appointment dates. ID blank. Fill out Part II for an extension of the grant dates. Complete Section A of This section will remain blank, unless the To ensure that PTAO is set up 4 SP23-R Form. Grant has been awarded, but the dates do for Fellow appointment dates. not cover the targeted Fellowship Stipend appointment dates. Fill in an explanation of need for At-Risk PTAO To ensure that PTAO is set up Complete Section B of 5 to be set up or No Cost Extension to be for Fellowship Stipends and SP23-R Form. utilized. aligned to appointment dates. Identify appropriate Award / Project type To ensure that PTAO is set up Complete Section C of 6 combination (New/New, Same/New, for Fellowship Stipends and SP23-R Form. Same/Same). aligned to appointment dates.
Standard Work for Identifying Funding Source for Postdoctoral Stipends Last updated: 03/31/17 Owner: Pam Sprouse Performed By: Grants Administrator (or Designee) Version: 1.0 Revised by: Pam Schaefer / Mike Danzi Trigger: Receiving Fellow Name to receive Stipend Standard Work Outline SEQ Picture Major Step Details Importance Time (unit) 1 Verify submitted grant has been awarded. Verify that you have received the UVA Notice of Award (NoA) (via email??) or; Verify in the Grants Management (GM) Viewer Module in Oracle. (Utilize Standard Work for Verifying PTAO through Grants Management Viewer Module) If Grant has been awarded and covers appointment dates, stop here. Ensure that the the Grant has been awarded and the PTAO has been set up to pay stipend 2 Fill out SP23-R Form to request an “At-Risk” PTAO. Utilize if the grant has not been awarded or; if the grant has been awarded but the dates do not cover the Fellowship appointment dates. To ensure that PTAO is set up for Fellowship Stipends and aligned to appointment dates. Target: fill out 2 months prior to start date. 3 Complete the Form Requestor Information section of SP23-R Form. Fill in the Principal Investigator, Org, Sponsor, Preparation Date, and Project Title of the submitted grant. Leave Award ID and Project ID blank. To ensure that PTAO is set up for Fellowship Stipends and aligned to appointment dates. 4 Complete Section A of SP23-R Form. Fill out Part II for an extension of the grant dates. This section will remain blank, unless the Grant has been awarded, but the dates do not cover the targeted Fellowship Stipend appointment dates. To ensure that PTAO is set up for Fellow appointment dates. 5 Complete Section B of SP23-R Form. Fill in an explanation of need for At-Risk PTAO to be set up or No Cost Extension to be utilized. To ensure that PTAO is set up for Fellowship Stipends and aligned to appointment dates. 6 Complete Section C of SP23-R Form. Identify appropriate Award / Project type combination (New/New, Same/New, Same/Same). To ensure that PTAO is set up for Fellowship Stipends and aligned to appointment dates.
03_Identify-Funding-Source-for-Postdoctoral-Stipends.docx