Advancement 1. The Civil Service Commission to identify officers eligible for automatic advancement Advancement can take place for officers who joined the Service at entry level and have served for two years. However, it is stressed that advancement based on length of service alone is unacceptable and that merit considerations must take precedence. 2. The officers to bed promoted N.B. The HR database/HR MIS (human resources management information system) to be updated by the Civil Service Commission to reflect the change. 3. The Permanent Secretary, MDA to be formally notified 4. The HR officer to provide a letter of advancement to the officer concerned 5. The advancement letter to be scanned into the HR database/HR MIS Annual Leave 1. The HR officer to work with the relevant Department Head to collate all annual leave requests N.B. Annual leave is compulsory and must be taken in the calendar year. A provisional schedule is typically prepared at the beginning of the leave year with officers invited to make their submissions. Officers going on religious pilgrimage (other than officials formally assigned to cover such activities) should use part of their annual leave for such purposes. Temporary staff may be granted leave in the same way as permanent officers. Annual leave may be taken all at one time or in instalments. Proportionate leave is vacation granted to a new or retiring officer in proportion to the number of days he/she has put into the Service (subject to a minimum of 30 days). Proportionate leave is calculated as outlined below: Length of service GL7+ (30 working GL4-6 (21 working GL3 and below (14 days) days) working days) 12 months 30 21 14
Advancement 1. The Civil Service Commission to identify officers eligible for automatic advancement Advancement can take place for officers who joined the Service at entry level and have served for two years. However, it is stressed that advancement based on length of service alone is unacceptable and that merit considerations must take precedence. 2. The officers to bed promoted N.B. The HR database/HR MIS (human resources management information system) to be updated by the Civil Service Commission to reflect the change. 3. The Permanent Secretary, MDA to be formally notified 4. The HR officer to provide a letter of advancement to the officer concerned 5. The advancement letter to be scanned into the HR database/HR MIS Annual Leave 1. The HR officer to work with the relevant Department Head to collate all annual leave requests N.B. Annual leave is compulsory and must be taken in the calendar year. A provisional schedule is typically prepared at the beginning of the leave year with officers invited to make their submissions. Officers going on religious pilgrimage (other than officials formally assigned to cover such activities) should use part of their annual leave for such purposes. Temporary staff may be granted leave in the same way as permanent officers. Annual leave may be taken all at one time or in instalments. Proportionate leave is vacation granted to a new or retiring officer in proportion to the number of days he/she has put into the Service (subject to a minimum of 30 days). Proportionate leave is calculated as outlined below: Length of service GL7+ (30 working days) GL4-6 (21 working days) GL3 and below (14 working days) 12 months 30 21 14
2D_HR_Operational_Procedures.docx