If there is no interest internally or externally, and the samples are considered not to be of use in future research, then the samples must be disposed appropriately. 5.2.1.3. Acceptance of the samples into the research tissue bank Once it has been determined that samples can be transferred for storage under the research tissue NHS REC approval, and all storage arrangements have been bank’s agreed (e.g. resource, finance) the transfer of samples can proceed in accordance with the following steps. Cataloguing samples In order for the research tissue bank to accept the samples they must be fully electronically catalogued. The catalogue must include reference to any consent opt-outs (i.e. where the donor has requested that their sample is not used in a certain activity, e.g. use in animals). If the samples have been partially catalogued this will need to be completed If the samples have been catalogued on paper these must be transferred to an electronic format. For samples being retained for internal researchers, it is the responsibility of the researchers to arrange for the necessary resource to complete the cataloguing of the samples. If there is no resource, or the samples are being retained for external researchers, internal resource (e.g. the Central Biobank) may be able to provide this for an additional fee to be added to the costs. Consent forms The Biobank Coordinator must be made aware of where the signed consent forms are kept if they are not to be moved with the samples. If the signed consent forms are to be transferred from another institution or organisation then this must be stated on a Material Transfer Agreement (MTA) and this provided before acceptance of the samples into the biobank. Collection Acceptance Agreement Where material is being transferred into the bank from a REC approved project or another NHS REC approved biobank, the Chief Investigator named
If there is no interest internally or externally, and the samples are considered not to be of use in future research, then the samples must be disposed appropriately. 5.2.1.3. Acceptance of the samples into the research tissue bank Once it has been determined that samples can be transferred for storage under the research tissue bank’s NHS REC approval, and all storage arrangements have been agreed (e.g. resource, finance) the transfer of samples can proceed in accordance with the following steps. Cataloguing samples In order for the research tissue bank to accept the samples they must be fully electronically catalogued. The catalogue must include reference to any consent opt-outs (i.e. where the donor has requested that their sample is not used in a certain activity, e.g. use in animals). If the samples have been partially catalogued this will need to be completed If the samples have been catalogued on paper these must be transferred to an electronic format. For samples being retained for internal researchers, it is the responsibility of the researchers to arrange for the necessary resource to complete the cataloguing of the samples. If there is no resource, or the samples are being retained for external researchers, internal resource (e.g. the Central Biobank) may be able to provide this for an additional fee to be added to the costs. Consent forms The Biobank Coordinator must be made aware of where the signed consent forms are kept if they are not to be moved with the samples. If the signed consent forms are to be transferred from another institution or organisation then this must be stated on a Material Transfer Agreement (MTA) and this provided before acceptance of the samples into the biobank. Collection Acceptance Agreement Where material is being transferred into the bank from a REC approved project or another NHS REC approved biobank, the Chief Investigator named
4.-HTA-POL-04-V2-Legacy-Collections.docx