Timing The timing of transactions entered into BES and CIPPS affects the interface: Considerations An employee must first be hired in CIPPS, using the Menu/Link functions or individual screen access (H0BNE), to be automatically updated through the interface. Refer to CAPP Cardinal Topic No. 50305, New – to establish the record in CIPPS. Hires/Rehires, employee’s If no match on agency and employee number is made between BES and CIPPS, the transaction is rejected and listed on Report U130, BES/CIPPS Transaction Error Listing. These rejected transactions will not recycle and must be manually entered in CIPPS, as described later in this topic. The effective date of the BES transaction dictates when the entry will update CIPPS. Those transactions which do not contain a future effective date will show on the morning of the second day after entry in BES. Continued on next page BES/CIPPS Processing Features, continued Valid Valid transactions will update CIPPS. These transactions are listed on Report Transactions U131, BES/CIPPS Update Listing. This update listing shows old/new values for the flexible reimbursement accounts and administrative fees as well as the two medical insurance CIPPS codes: provider and plan. DHRM policy requires that when an employee transfers from their current Transfers Between agency to a new agency after the first day of a month, the entire monthly Agencies Other flexible reimbursement commitment should be collected by the current Than at the agency, with the new agency collecting funds for the month following the Beginning of transfer. Systems limitations prevent the BES/CIPPS interface from the Month operating in this manner. Accordingly, agencies should carefully monitor employee transfer transactions in CIPPS. Employee transfers are reflected on the receiving with a code of under the agency’s U131 ‘TR’ ‘’ column. Particular scrutiny should be applied to transactions with an effective date other than the first of the month. The transaction entered into PMIS by the new agency to transfer an employee's PMIS and BES records immediately initiates the process that results in a flexible reimbursement deduction being established in CIPPS. This typically results in the CIPPS deductions being established prematurely at the receiving agency.
Timing Considerations The timing of transactions entered into BES and CIPPS affects the interface: An employee must first be hired in CIPPS, using the Menu/Link functions or individual screen access (H0BNE), to be automatically updated through the interface. Refer to CAPP – Cardinal Topic No. 50305, New Hires/Rehires, to establish the employee’s record in CIPPS. If no match on agency and employee number is made between BES and CIPPS, the transaction is rejected and listed on Report U130, BES/CIPPS Transaction Error Listing. These rejected transactions will not recycle and must be manually entered in CIPPS, as described later in this topic. The effective date of the BES transaction dictates when the entry will update CIPPS. Those transactions which do not contain a future effective date will show on the morning of the second day after entry in BES. Continued on next page BES/CIPPS Processing Features, continued Valid Transactions Valid transactions will update CIPPS. These transactions are listed on Report U131, BES/CIPPS Update Listing. This update listing shows old/new values for the flexible reimbursement accounts and administrative fees as well as the two medical insurance CIPPS codes: provider and plan. Transfers Between Agencies Other Than at the Beginning of the Month DHRM policy requires that when an employee transfers from their current agency to a new agency after the first day of a month, the entire monthly flexible reimbursement commitment should be collected by the current agency, with the new agency collecting funds for the month following the transfer. Systems limitations prevent the BES/CIPPS interface from operating in this manner. Accordingly, agencies should carefully monitor employee transfer transactions in CIPPS. Employee transfers are reflected on the receiving agency’s U131 with a code of ‘TR’ under the ‘’ column. Particular scrutiny should be applied to transactions with an effective date other than the first of the month. The transaction entered into PMIS by the new agency to transfer an employee's PMIS and BES records immediately initiates the process that results in a flexible reimbursement deduction being established in CIPPS. This typically results in the CIPPS deductions being established prematurely at the receiving agency.
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