6.3 Responsibility All Departments and programs / University employees: Will contact and work with EITA approved process/office to ensure that hardware and software they are considering to purchase are accessible. Will purchase only hardware that is accessible or that is part of a process that produces accessible products and will replace hardware that does not meet these standards with accessible versions. Any media produced by such hardware must be made accessible. (Photocopy machines / scanners that produce inaccessible image-based document rather than text-based documents are a prime example of this type of hardware issue.) Will purchase accessible software and will replace any inaccessible software with accessible versions. Buyer: Will review requisition and associated documents for compliance with policies and procedures. Will include required and conditions in purchase orders/contracts. Will include proper instructions in solicitation documents to identify accessibility and documentations requirements. Requestor: Will coordinate with EITA approved process/office to ensure that accessibility requirements are included in the specifications. EITA Coordinator and Working Will monitor responsibilities and any related processes established during the implementation plan. Will serve as a resource for E&IT purchases for compliance with accessibility requirements. Will provide written justification for all exceptions and waivers to accessibility requirements and make these justifications available to campus community/public/ADSUM? Will develop evaluation criteria for accessibility requirements. Will perform evaluation of proposals for compliance with accessibility requirements against evaluation criteria. 6.4 Implementation Schedule Summary1 1, 2014, the University shall develop and institute procedures that require the “May University to purchase or recommend only EITs that will provide the same programs, benefits, and services as they do to individuals without disabilities, except when it would fundamentally alter a program or when it is not technically feasible to do so, in which case the procedures will require the University to provide accessible alternate EITs.” (Resolution Agreement)
6.3 Responsibility All Departments and programs / University employees: Will contact and work with EITA approved process/office to ensure that hardware and software they are considering to purchase are accessible. Will purchase only hardware that is accessible or that is part of a process that produces accessible products and will replace hardware that does not meet these standards with accessible versions. Any media produced by such hardware must be made accessible. (Photocopy machines / scanners that produce inaccessible image-based document rather than text-based documents are a prime example of this type of hardware issue.) Will purchase accessible software and will replace any inaccessible software with accessible versions. Buyer: Will review requisition and associated documents for compliance with policies and procedures. Will include required and conditions in purchase orders/contracts. Will include proper instructions in solicitation documents to identify accessibility and documentations requirements. Requestor: Will coordinate with EITA approved process/office to ensure that accessibility requirements are included in the specifications. EITA Coordinator and Working Will monitor responsibilities and any related processes established during the implementation plan. Will serve as a resource for E&IT purchases for compliance with accessibility requirements. Will provide written justification for all exceptions and waivers to accessibility requirements and make these justifications available to campus community/public/ADSUM? Will develop evaluation criteria for accessibility requirements. Will perform evaluation of proposals for compliance with accessibility requirements against evaluation criteria. 6.4 Implementation Schedule Summary1 “May 1, 2014, the University shall develop and institute procedures that require the University to purchase or recommend only EITs that will provide the same programs, benefits, and services as they do to individuals without disabilities, except when it would fundamentally alter a program or when it is not technically feasible to do so, in which case the procedures will require the University to provide accessible alternate EITs.” (Resolution Agreement)
EITA-PolicyProcedures-May22.docx