Governance and Accountability Action Plan The following matrix summarizes potential problems to be addressed, key actions to be taken, the time frame within which they are to be taken, and the agency responsible for taking the action. This action plan is a to be reviewed and updated periodically “living document”, based on the experience gained during the course of project implementation. Anticipated Actions to be taken Time Frame for Responsible Problem Action Party 1. Accountability and transparency The short Ensure that project objectives and implementation As of project PMU project’s preparation and procedures are thoroughly explained to all effectiveness, implementation time stakeholders, i.e. officials, local leaders and NGOs throughout project frame may prevent who will widely disseminate information regarding implementation adequate attention the project at village-level meetings being placed on full Train project staff, local officials and community 1st month of project PMU transparency and leaders and NGOs on public awareness campaign effectiveness accountability for all stakeholders Install information boards in all participating At start of PMU, jamoat, villages subproject NGO, implementation makhalla 2. Preventive actions against malpractices Subprojects Review all subprojects against technical, social, Before subproject PMU proposed by jamoats economic and environmental criteria established by approval may not meet project project criteria Subprojects Ensure that citizen stakeholders are consulted on During subproject Jamoat, proposed by jamoats subproject identification and key design aspects and identification and NGO, PMU may not reflect implementation arrangements proposal preparation community preferences Lack of adequate Clearly communicate project principles, rules and Throughout project PMU safeguards procedures to all staff, consultants and local leaders; implementation procedures may design and distribute information to guide cause violation of communities and their leaders project principles Empower and urge project staff and beneficiaries to Throughout project PMU report instances of improper use of resources implementation Implement internal as well as participatory Throughout project PMU monitoring processes to track implementation and implementation identify problems and malpractices during implementation. Establish and train community-level participatory Throughout project PMU, NGOs monitoring committees implementation Establish grievance reporting system As of project PMU effectiveness Publicize project procedures, list of workers, etc., at Throughout project PMU, jamoat, information boards in public areas implementation makhallah committee 3. Procurement Management Weak procurement Project will strictly adhere to a transparent Upon project PMU management can procurement policy based on established best effectiveness, and
Governance and Accountability Action Plan The following matrix summarizes potential problems to be addressed, key actions to be taken, the time frame within which they are to be taken, and the agency responsible for taking the action. This action plan is a “living document”, to be reviewed and updated periodically based on the experience gained during the course of project implementation. Anticipated Problem Actions to be taken Time Frame for Action Responsible Party 1. Accountability and transparency The project’s short preparation and implementation time frame may prevent adequate attention being placed on full transparency and accountability Ensure that project objectives and implementation procedures are thoroughly explained to all stakeholders, i.e. officials, local leaders and NGOs who will widely disseminate information regarding the project at village-level meetings As of project effectiveness, throughout project implementation PMU Train project staff, local officials and community leaders and NGOs on public awareness campaign for all stakeholders 1st month of project effectiveness PMU Install information boards in all participating villages At start of subproject implementation PMU, jamoat, NGO, makhalla 2. Preventive actions against malpractices Subprojects proposed by jamoats may not meet project criteria Review all subprojects against technical, social, economic and environmental criteria established by project Before subproject approval PMU Subprojects proposed by jamoats may not reflect community preferences Ensure that citizen stakeholders are consulted on subproject identification and key design aspects and implementation arrangements During subproject identification and proposal preparation Jamoat, NGO, PMU Lack of adequate safeguards procedures may cause violation of project principles Clearly communicate project principles, rules and procedures to all staff, consultants and local leaders; design and distribute information to guide communities and their leaders Throughout project implementation PMU Empower and urge project staff and beneficiaries to report instances of improper use of resources Throughout project implementation PMU Implement internal as well as participatory monitoring processes to track implementation and identify problems and malpractices during implementation. Throughout project implementation PMU Establish and train community-level participatory monitoring committees Throughout project implementation PMU, NGOs Establish grievance reporting system As of project effectiveness PMU Publicize project procedures, list of workers, etc., at information boards in public areas Throughout project implementation PMU, jamoat, makhallah committee 3. Procurement Management Weak procurement management can Project will strictly adhere to a transparent procurement policy based on established best Upon project effectiveness, and PMU
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