Audit reports and checklist should be consistent. An example Audit File Checklist to ensure minimum required documentation is present prior to submittal to MASL is included in Attachment K. Team Make-Up and Subject Matter Experts, as applicable, to include: Qualifications and Certifications Lead Auditors Auditors in training Inspectors Audit approach, to be used, for example: Compliance based Performance based Interviews Acceptable method for documenting/excluding proprietary information Develop a standard process for performing third party reviews that includes role of the reviewer, supplier information, requirements review, and documentation (Attachment K). To achieve full participation by contractors supporting a single approved supplier approach, the Task Team recommends DOE EM should: Incentivize contractors to use MASL and participate with EFCOG QA subgroup to coordinate the audit process and implement a single EM approved supplier list. One example of incentivizing contractors could be through the use of award fee. A letter should be issued from EM-1 to Site Managers incentivizing the use of MASL, and support of EFCOG in coordinating the audit process. This will be discussed further at the EM Site Managers meeting in September of 2017. Incentives should reflect the expectation to use a common supplier list (MASL), to provide support to EFCOG to schedule audits, conduct supplier audits, and to document cost avoidance in MASL. Provide a proposal to the EM IT Governance Board to approve support for MASL maintenance. MASL is currently maintained by KC Honeywell and funded by NNSA. Consider additional incentive compensation for contractors who provide EFCOG audit coordination support and leadership. Confirm each EM site uses MASL as part of their vendor qualification efforts (checks to credit audits by others) and keeps MASL information up-to-date for their respective qualified supplier listing. The EFCOG Board should provide oversight for the EFCOG process. DOE-EM should appropriately support a singular EM supplier list approach including expectations for evaluating audits by others for cost savings, and endorsing the EFCOG EM Single Supplier listing initiatives.
Audit reports and checklist should be consistent. An example Audit File Checklist to ensure minimum required documentation is present prior to submittal to MASL is included in Attachment K. Team Make-Up and Subject Matter Experts, as applicable, to include: Qualifications and Certifications Lead Auditors Auditors in training Inspectors Audit approach, to be used, for example: Compliance based Performance based Interviews Acceptable method for documenting/excluding proprietary information Develop a standard process for performing third party reviews that includes role of the reviewer, supplier information, requirements review, and documentation (Attachment K). To achieve full participation by contractors supporting a single approved supplier approach, the Task Team recommends DOE EM should: Incentivize contractors to use MASL and participate with EFCOG QA subgroup to coordinate the audit process and implement a single EM approved supplier list. One example of incentivizing contractors could be through the use of award fee. A letter should be issued from EM-1 to Site Managers incentivizing the use of MASL, and support of EFCOG in coordinating the audit process. This will be discussed further at the EM Site Managers meeting in September of 2017. Incentives should reflect the expectation to use a common supplier list (MASL), to provide support to EFCOG to schedule audits, conduct supplier audits, and to document cost avoidance in MASL. Provide a proposal to the EM IT Governance Board to approve support for MASL maintenance. MASL is currently maintained by KC Honeywell and funded by NNSA. Consider additional incentive compensation for contractors who provide EFCOG audit coordination support and leadership. Confirm each EM site uses MASL as part of their vendor qualification efforts (checks to credit audits by others) and keeps MASL information up-to-date for their respective qualified supplier listing. The EFCOG Board should provide oversight for the EFCOG process. DOE-EM should appropriately support a singular EM supplier list approach including expectations for evaluating audits by others for cost savings, and endorsing the EFCOG EM Single Supplier listing initiatives.
EM%20SINGLE%20APPROVED%20SUPPLIER%20LIST%20PROCESS%20TASK%20TEAM%20Final%20Report%20%20092517pm....docx