Operating Reserve and/or Replacement Reserve is underfunded. Does not obtain prior written approval from HOME for a Replacement Reserve withdrawal. 3. Follow-up Required corrective actions must be tracked to ensure all are completed in the required time-frames. Actions taken to correct deficiencies must be verified and documented by Monitoring staff. The State Recipient or HOME-Program Monitoring staff will conclude that the action was acceptable or unacceptable and whether further action is needed and communicate their determination in writing. Monitoring is an ongoing process that builds upon previous experiences with HOME-recipients and project owners. In order to effectively assess progress and resolve identified deficiencies, systems should be in place to track the monitoring process. Some system elements will be driven by specific program requirements established by regulation or statute. Systems should include: Date of written notification from Monitoring staff to the HOME- recipient to be monitored. The date(s) the monitoring was actually conducted and the areas covered. The date the exit conference was conducted. The date(s) monitoring report(s) were sent. The target date the project owner or property management agent was to resolve and/or resolved matters identified in the monitoring report. The date Monitoring staff received the response to the monitoring report. date(s) (expected and actual). Individual “finding” clearance The date of Monitoring staff “clearance letter”. The date that any unresolved or noncompliance findings were forwarded to the proper entity for disciplinary action. Chapter XI
Operating Reserve and/or Replacement Reserve is underfunded. Does not obtain prior written approval from HOME for a Replacement Reserve withdrawal. 3. Follow-up Required corrective actions must be tracked to ensure all are completed in the required time-frames. Actions taken to correct deficiencies must be verified and documented by Monitoring staff. The State Recipient or HOME-Program Monitoring staff will conclude that the action was acceptable or unacceptable and whether further action is needed and communicate their determination in writing. Monitoring is an ongoing process that builds upon previous experiences with HOME-recipients and project owners. In order to effectively assess progress and resolve identified deficiencies, systems should be in place to track the monitoring process. Some system elements will be driven by specific program requirements established by regulation or statute. Systems should include: Date of written notification from Monitoring staff to the HOME- recipient to be monitored. The date(s) the monitoring was actually conducted and the areas covered. The date the exit conference was conducted. The date(s) monitoring report(s) were sent. The target date the project owner or property management agent was to resolve and/or resolved matters identified in the monitoring report. The date Monitoring staff received the response to the monitoring report. Individual “finding” clearance date(s) (expected and actual). The date of Monitoring staff “clearance letter”. The date that any unresolved or noncompliance findings were forwarded to the proper entity for disciplinary action. Chapter XI
02_SR_section_01_Chapter_XI-TEXT_Overview_2013.docx