3) Temporary Accommodation In the event of our premises being unavailable we have identified the following organisation’s temporary office/service accommodation that can be quickly accessed during and after an emergency. We have consulted with the site managers of these locations to confirm the suitability and availability of these locations. Type Address Equipment Resources Key Person Available Needed Contact Responsible [e.g. hotel, [site [document all [document all [Name and [Name of temporary address] the the contact person in your office] equipment equipment or details of organisation available at resources site responsible the site such you will need manager] for identifying, as beds, that are not securing and computers, available on maintaining phones, site such as access to site] paper] staff, specialist equipment, software] 4) Data Security and Back-up Our data is essential to our ability to operate effectively which is why we have organisation’s the following data security, back-up and recovery plan. We test this regularly to ensure that the data can be recovered. Data Type of data Frequency Backup Person Recovery for of backup method Responsible Information [What [e.g. email, [e.g. [how are [Name of [How can this data are you spreadsheets, monthly, you person in be backing database] weekly] backing your retrieved/accessed?] up? E.g. your organisation client data? responsible files, e.g. for data share cloud, back-up] drive, external payroll] hard drive]
3) Temporary Accommodation In the event of our organisation’s premises being unavailable we have identified the following temporary office/service accommodation that can be quickly accessed during and after an emergency. We have consulted with the site managers of these locations to confirm the suitability and availability of these locations. Type Address Equipment Available Resources Needed Key Contact Person Responsible [e.g. hotel, temporary office] [site address] [document all the equipment available at the site such as beds, computers, phones, paper] [document all the equipment or resources you will need that are not available on site such as staff, specialist equipment, software] [Name and contact details of site manager] [Name of person in your organisation responsible for identifying, securing and maintaining access to site] 4) Data Security and Back-up Our data is essential to our organisation’s ability to operate effectively which is why we have the following data security, back-up and recovery plan. We test this regularly to ensure that the data can be recovered. Data for Type of data Frequency of backup Backup method Person Responsible Recovery Information [What are you backing up? E.g. client files, share drive, payroll] [e.g. email, spreadsheets, database] [e.g. monthly, weekly] [how are you backing your data? e.g. cloud, external hard drive] [Name of person in your organisation responsible for data back-up] [How can this data be retrieved/accessed?]
4ba03958-disaster-plan-for-community-organisations-template-final_v12_aug16.docx