Appendix 9: Summary of reporting requirements and responsibilities Project title: Strengthening national biodiversity and forest carbon stock conservation through collaborative management of Protected Area System as demonstrated in Cambodia’s the Eastern Plains Landscape (CAMPAS project) Reporting requirements Due date Responsibility Inception report Three months after project Oversight: effective initiation Natl. Project Coordinator Implementation: Chief Technical Advisor Specific consultants Project support team Procurement plan Two weeks before project Natl. Project Coordinator (goods and services) inception workshop Chief Technical Advisor UNEP Task Manager Inception workshop report One month after project UNEP Task Manager inception workshop Natl. Project Coordinator Chief Technical Advisor Project support team Expenditure report with explanatory Quarterly, two weeks after 30 Natl. Project Coordinator notes and spreadsheets March, 30 June, 30 September, Chief Technical Advisor 31 December of each year Project financial administrator Quarterly cash advance request and Prior to next Quarter or when Natl. Project Coordinator details of anticipated disbursements required Chief Technical Advisor Project financial administrator Supervision Plan Before the end of the project UNEP Task Manager inception phase Progress reporting Half-yearly before 31 January Natl. Project Coordinator and 31 July Chief Technical Advisor Audited report for expenditures for Yearly on or before 30 June Natl. Project Coordinator year ending 31 December Chief Technical Advisor Project financial administrator Inventory of non-expendable Yearly on or before 31 January Natl. Project Coordinator equipment Chief Technical Advisor Project financial administrator Co-financing report Yearly on or before 31 July Natl. Project Coordinator Chief Technical Advisor Project financial administrator Project Implementation review (PIR) Yearly on or before 31 August Natl. Project Coordinator Chief Technical Advisor Minutes of project steering committee Twice a year (or as relevant) Steering Committee Chairperson meetings Mission reports Within 1 week of return Natl. Project Coordinator (response to aide memoir) Chief Technical Advisor External Consultants (Natl. Intl.)
Appendix 9: Summary of reporting requirements and responsibilities Project title: Strengthening national biodiversity and forest carbon stock conservation through collaborative management of Cambodia’s Protected Area System as demonstrated in the Eastern Plains Landscape (CAMPAS project) Reporting requirements Due date Responsibility Inception report Three months after project effective initiation Oversight: Natl. Project Coordinator Implementation: Chief Technical Advisor Specific consultants Project support team Procurement plan (goods and services) Two weeks before project inception workshop Natl. Project Coordinator Chief Technical Advisor UNEP Task Manager Inception workshop report One month after project inception workshop UNEP Task Manager Natl. Project Coordinator Chief Technical Advisor Project support team Expenditure report with explanatory notes and spreadsheets Quarterly, two weeks after 30 March, 30 June, 30 September, 31 December of each year Natl. Project Coordinator Chief Technical Advisor Project financial administrator Quarterly cash advance request and details of anticipated disbursements Prior to next Quarter or when required Natl. Project Coordinator Chief Technical Advisor Project financial administrator Supervision Plan Before the end of the project inception phase UNEP Task Manager Progress reporting Half-yearly before 31 January and 31 July Natl. Project Coordinator Chief Technical Advisor Audited report for expenditures for year ending 31 December Yearly on or before 30 June Natl. Project Coordinator Chief Technical Advisor Project financial administrator Inventory of non-expendable equipment Yearly on or before 31 January Natl. Project Coordinator Chief Technical Advisor Project financial administrator Co-financing report Yearly on or before 31 July Natl. Project Coordinator Chief Technical Advisor Project financial administrator Project Implementation review (PIR) Yearly on or before 31 August Natl. Project Coordinator Chief Technical Advisor Minutes of project steering committee meetings Twice a year (or as relevant) Steering Committee Chairperson Mission reports (response to aide memoir) Within 1 week of return Natl. Project Coordinator Chief Technical Advisor External Consultants (Natl. Intl.)
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