To raise purchase orders and investigate related finance queries using the University’s 5% Finance system “Agresso”. To take notes at meetings as required and to produce these notes for editing. 10% To process photocopying, scanning and filing in accordance with departmental systems 10% and procedures. To meet and greet visitors and provide refreshments for meetings. 10% To organise travel and hotel accommodation bookings as requested by the teams. 5% To cover within the Admin Team and Help Desk as required, as well as undertake any 10% other duties as allocated by the line manager. Internal and external relationships Estates and Facilities Managers Other members of the Estates and Facilities administrative and secretarial support team. Other secretaries and administrative support teams in the University particularly those in the Vice Chancellors and COOs Office and those of Deans and Heads of Professional Services. PERSON SPECIFICATION Criteria Essential Desirable How to be assessed Qualifications, RSA II Word Processing or Experience of using Visio Application/Interview knowledge and equivalent qualification. experience Experience of the higher Minimum of 3 GCSE’s at grade C Education or Facilities or above (including Maths and Management Environment English) Experience of working in a busy office environment for varied teams of people Experience in a similar or related role. Proficient in Microsoft Office, especially Outlook, Word, Excel and PowerPoint. . Experience of Note & Minute Taking and Transcription. Planning and Ability to prioritise conflicting Interview organising demands and priorities and undertake a heavy workload. Ability to demonstrate an organised and logical approach to work, in order to deliver
To raise purchase orders and investigate related finance queries using the University’s Finance system “Agresso”. 5% To take notes at meetings as required and to produce these notes for editing. 10% To process photocopying, scanning and filing in accordance with departmental systems and procedures. 10% To meet and greet visitors and provide refreshments for meetings. 10% To organise travel and hotel accommodation bookings as requested by the teams. 5% To cover within the Admin Team and Help Desk as required, as well as undertake any other duties as allocated by the line manager. 10% Internal and external relationships Estates and Facilities Managers Other members of the Estates and Facilities administrative and secretarial support team. Other secretaries and administrative support teams in the University particularly those in the Vice Chancellors and COOs Office and those of Deans and Heads of Professional Services. PERSON SPECIFICATION Criteria Essential Desirable How to be assessed Qualifications, knowledge and experience RSA II Word Processing or equivalent qualification. Minimum of 3 GCSE’s at grade C or above (including Maths and English) Experience in a similar or related role. Proficient in Microsoft Office, especially Outlook, Word, Excel and PowerPoint. . Experience of Note & Minute Taking and Transcription. Experience of using Visio Experience of the higher Education or Facilities Management Environment Experience of working in a busy office environment for varied teams of people Application/Interview Planning and organising Ability to prioritise conflicting demands and priorities and undertake a heavy workload. Ability to demonstrate an organised and logical approach to work, in order to deliver Interview
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