DWP briefing Department for Work & Pensions To: All DWP members 30 September 2016 DWP/MB/038/16 Employee Deal Update - Team Planning Tool Please copy this circular to all members in DWP Operations DWP have developed a team planning tool to enable Operations staff to input their preferred working hours to build their team’s six month working plan. This tool has replaced previous versions that were being tested in recent weeks. Unfortunately DWP issued this tool to staff, and asked staff to complete it, without consulting with PCS. DWP have since apologised to PCS for this and consultation with PCS has now taken place. This consultation has established the following parameters for the use of the tool. Staff should input their preferences for each day of a five week period running from 6 February 2017. The five week period will then be replicated for the next four periods of five with the first week replicated five times. This will give a 26 week working plan. The tool is for Operations staff to use, including those who have opted out. It allows staff to say when they want to be at work and which end of the day they want to be fixed, and which flexible. These should be members’ genuine preferences. DWP have confirmed that no one should be told that they have to input a preference for one late finish every five days, or for one late Friday in every five weeks, or for 8.36 to 17.00 if they have opted out, unless they want to. The preferences should always be genuine preferences. DWP have agreed to amend the tool to allow members to input their preferences over different periods than five weeks to accommodate members’ varying domestic commitments. This is likely to take some time to do but members will be able to revisit their preferences when the tool is upgraded.
DWP briefing Department for Work & Pensions To: All DWP members 30 September 2016 DWP/MB/038/16 Employee Deal Update - Team Planning Tool Please copy this circular to all members in DWP Operations DWP have developed a team planning tool to enable Operations staff to input their preferred working hours to build their team’s six month working plan. This tool has replaced previous versions that were being tested in recent weeks. Unfortunately DWP issued this tool to staff, and asked staff to complete it, without consulting with PCS. DWP have since apologised to PCS for this and consultation with PCS has now taken place. This consultation has established the following parameters for the use of the tool. Staff should input their preferences for each day of a five week period running from 6 February 2017. The five week period will then be replicated for the next four periods of five with the first week replicated five times. This will give a 26 week working plan. The tool is for Operations staff to use, including those who have opted out. It allows staff to say when they want to be at work and which end of the day they want to be fixed, and which flexible. These should be members’ genuine preferences. DWP have confirmed that no one should be told that they have to input a preference for one late finish every five days, or for one late Friday in every five weeks, or for 8.36 to 17.00 if they have opted out, unless they want to. The preferences should always be genuine preferences. DWP have agreed to amend the tool to allow members to input their preferences over different periods than five weeks to accommodate members’ varying domestic commitments. This is likely to take some time to do but members will be able to revisit their preferences when the tool is upgraded.
employee-deal-team-planning-tool.docx