An officer leaving the service because of retirement shall be entitled to proportionate leave. If he/she has enjoyed more leave during that leave year than he/she is entitled to at the date of him/her leaving the service then he/she will be required to refund salary. Salary shall be refunded at the rate at which he/she was paid for the number of working days leave enjoyed in excess of what he/she was eligible to receive (the number of days for which salary is to be refunded will be treated as leave without pay for pension purposes). This provision is waived for officers who have died in service. The completed pension form and updated Record of Service, with a statement of any debts owed, should be forwarded to the Pensions Office at least three months before the officer is due to retire. 6. The HR database/HR MIS to be updated with the leaving date by the Civil Service Commission for officers in grades GL7 and above and by the Establishment and Training department for officers in grades GL1 to GL6 The Establishment and Training department is to be informed of all resignations to ensure the timely facilitation of pre-retirement training. 7. The officer to attend a mandatory pre-retirement workshop/seminar Three months prior to retirement, officers should proceed on a mandatory pre-retirement workshop/seminar. For their remaining time, the retiring officers are expected to take the necessary measures to put their records straight to facilitate the speedy processing of retirement benefits. 8. The officer’s details to be forwarded to the Pensions Office 9. A leavers letter, with details of approved pension benefits, to be prepared by the Civil Service Commission for officers in grades GL7 and higher and by the Establishment and Training department for officers in grades GL1 to GL6 10. The leaver letter to be sent to the MDA and the Office of the Head of Service 11. The HR officer to give the leaver letter to the retiring officer 12. The HR officer to update the Record of Service 13. The Office of the Head of Service to arrange an exit interview and the last day in office 14. An exit interview to take place An exit interview shall take place using the standard questionnaire from they Office of the Head of Service. 15. The HR officer to prepare the Certificate of Service
An officer leaving the service because of retirement shall be entitled to proportionate leave. If he/she has enjoyed more leave during that leave year than he/she is entitled to at the date of him/her leaving the service then he/she will be required to refund salary. Salary shall be refunded at the rate at which he/she was paid for the number of working days leave enjoyed in excess of what he/she was eligible to receive (the number of days for which salary is to be refunded will be treated as leave without pay for pension purposes). This provision is waived for officers who have died in service. The completed pension form and updated Record of Service, with a statement of any debts owed, should be forwarded to the Pensions Office at least three months before the officer is due to retire. 6. The HR database/HR MIS to be updated with the leaving date by the Civil Service Commission for officers in grades GL7 and above and by the Establishment and Training department for officers in grades GL1 to GL6 The Establishment and Training department is to be informed of all resignations to ensure the timely facilitation of pre-retirement training. 7. The officer to attend a mandatory pre-retirement workshop/seminar Three months prior to retirement, officers should proceed on a mandatory pre-retirement workshop/seminar. For their remaining time, the retiring officers are expected to take the necessary measures to put their records straight to facilitate the speedy processing of retirement benefits. 8. The officer’s details to be forwarded to the Pensions Office 9. A leavers letter, with details of approved pension benefits, to be prepared by the Civil Service Commission for officers in grades GL7 and higher and by the Establishment and Training department for officers in grades GL1 to GL6 10. The leaver letter to be sent to the MDA and the Office of the Head of Service 11. The HR officer to give the leaver letter to the retiring officer 12. The HR officer to update the Record of Service 13. The Office of the Head of Service to arrange an exit interview and the last day in office 14. An exit interview to take place An exit interview shall take place using the standard questionnaire from they Office of the Head of Service. 15. The HR officer to prepare the Certificate of Service
2D_HR_Operational_Procedures.docx