result in practices and strict compliance with Bank ongoing mismanagement of procedures bidding and Clear eligibility criteria for bidders and product Procurement manual PMU spending of funds quality requirements will be specified in the project finalized by project procurement manual and bidding documents negotiations Individuals involved in project management, Throughout project PMU procurement and tender or evaluation committees implementation must confirm that they have no conflicts of interest PMU establishes mechanisms to ensure all Throughout project payments to suppliers and contractors are made implementation according to their contract terms without delays PMU notifies IDA of every complaint received Throughout project relating to procurement matters; records and deals implementation with these complaints promptly and diligently PMU maintains up-to-date procurement records and Throughout project makes these available to IDA and auditors implementation 4. Financial Management Lack of transparency Financial management manual to be in place to Upon project PMU and accountability in ensure that funds are used efficiently, for the negotiations financial intended purposes and as per approved work plans transactions may and budgets give rise to financial Regular financial audits to be conducted Annually PMU, mismanagement auditors Sign a General Agreement with the State Saving 1 month following PMU Bank effectiveness IDA supervision missions to review financial and Twice yearly PMU, IDA procurement management Fiduciary review, including physical inspection, to During 2nd year of PMU, IDA be conducted at least once during the life of the implementation project Feedback received from participatory subproject Quarterly, starting 6 PMU monitoring committees should be incorporated in months after the project progress reports at quarterly intervals effectiveness 5. Project Management Systems and Processes Unclear Train project staff on project processes Throughout project PMU implementation implementation arrangements may Strengthen multi-stakeholder coordination Throughout project PMU adversely affect arrangements including governmental departments, implementation implementation and local administrations, financial institutions at state outcomes and local levels Annex 6: Project Implementation Arrangements REPUBLIC OF TAJIKISTAN PUBLIC EMPLOYMENT FOR SUSTAINABLE AGRICULTURE AND WATER MANAGEMENT PROJECT Overall management responsibility for the project will rest with the Ministry of Irrigation and Water Resources (MIRWR) and the administration of Khatlon Oblast. Figure 1. Implementation Structure
result in mismanagement of bidding and spending of funds practices and strict compliance with Bank procedures ongoing Clear eligibility criteria for bidders and product quality requirements will be specified in the project procurement manual and bidding documents Procurement manual finalized by project negotiations PMU Individuals involved in project management, procurement and tender or evaluation committees must confirm that they have no conflicts of interest Throughout project implementation PMU PMU establishes mechanisms to ensure all payments to suppliers and contractors are made according to their contract terms without delays Throughout project implementation PMU notifies IDA of every complaint received relating to procurement matters; records and deals with these complaints promptly and diligently Throughout project implementation PMU maintains up-to-date procurement records and makes these available to IDA and auditors Throughout project implementation 4. Financial Management Lack of transparency and accountability in financial transactions may give rise to financial mismanagement Financial management manual to be in place to ensure that funds are used efficiently, for the intended purposes and as per approved work plans and budgets Upon project negotiations PMU Regular financial audits to be conducted Annually PMU, auditors Sign a General Agreement with the State Saving Bank 1 month following effectiveness PMU IDA supervision missions to review financial and procurement management Twice yearly PMU, IDA Fiduciary review, including physical inspection, to be conducted at least once during the life of the project During 2nd year of implementation PMU, IDA Feedback received from participatory subproject monitoring committees should be incorporated in the project progress reports at quarterly intervals Quarterly, starting 6 months after effectiveness PMU 5. Project Management Systems and Processes Unclear implementation arrangements may adversely affect implementation and outcomes Train project staff on project processes Throughout project implementation PMU Strengthen multi-stakeholder coordination arrangements including governmental departments, local administrations, financial institutions at state and local levels Throughout project implementation PMU Annex 6: Project Implementation Arrangements REPUBLIC OF TAJIKISTAN PUBLIC EMPLOYMENT FOR SUSTAINABLE AGRICULTURE AND WATER MANAGEMENT PROJECT Overall management responsibility for the project will rest with the Ministry of Irrigation and Water Resources (MIRWR) and the administration of Khatlon Oblast. Figure 1. Implementation Structure
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