Additionally, the Lead Donor shall conduct a final evaluation of the Program using the Program funds. Additional periodic reviews of all or parts of the Program will Donors’ be conducted as required by the Lead Donor. By [Specify of every year and before the first annual Donor Meeting, the Lead Date] Donor will submit to the Co-Donor for information a copy of the following documentation: The annual progress report; • The annual financial statement; and • The annual audit report, which will report amounts of funds, if any, used to pay any • customs duties or finance value-added taxes on commodities under the Program (and of such amounts). USAID’s proportion Within the same deadline the Lead Donor will submit to the Co-Donor for information: The Lead assessment of the above-mentioned documentation; and • Donor’s The Lead draft agenda for the meeting highlighting key issues and strategic • Donor’s matters which the Lead Donor plans to discuss with Co-Donor on the Program. The above-mentioned provisions will apply correspondingly to the final report relating to the Co-Donor’s contribution. 2. The Lead Donor will further submit to the Co-Donor for information, as soon as it is available, a copy of the agreed minutes from the Annual Meeting. Donors’ 3. If a review or evaluation of the Program is carried out, the following will be submitted to the Co-Donor for information: Prior to the review/evaluation, a copy of the draft Terms of Reference; and • A copy of the review/evaluation report, any comments by the Government of [Name • on the report, the Lead assessment of the report, and of the Partner Country] Donor’s suggestions of any follow-up actions. Within six months after the end of the calendar year, the Lead Donor will submit to the Co-Donor an audited financial statement showing, as per the end of the previous fiscal year, funds received from the Co-Donor, funds disbursed under the Program, each contribution to the disbursements and the balance of the contribution carried Donor’s over to the following year. The financial statement will be in [Specify Currency]. Further, the Lead Donor will submit to the Co-Donor a copy of any audit report pertaining to the bank account mentioned in Paragraph IV, Section 2 above.
Additionally, the Lead Donor shall conduct a final evaluation of the Program using the Donors’ Program funds. Additional periodic reviews of all or parts of the Program will be conducted as required by the Lead Donor. By [Specify Date] of every year and before the first annual Donor Meeting, the Lead Donor will submit to the Co-Donor for information a copy of the following documentation: • The annual progress report; • The annual financial statement; and • The annual audit report, which will report amounts of funds, if any, used to pay any customs duties or finance value-added taxes on commodities under the Program (and USAID’s proportion of such amounts). Within the same deadline the Lead Donor will submit to the Co-Donor for information: • The Lead Donor’s assessment of the above-mentioned documentation; and • The Lead Donor’s draft agenda for the meeting highlighting key issues and strategic matters which the Lead Donor plans to discuss with Co-Donor on the Program. The above-mentioned provisions will apply correspondingly to the final report relating to the Co-Donor’s contribution. 2. The Lead Donor will further submit to the Co-Donor for information, as soon as it is available, a copy of the agreed minutes from the Annual Donors’ Meeting. 3. If a review or evaluation of the Program is carried out, the following will be submitted to the Co-Donor for information: • Prior to the review/evaluation, a copy of the draft Terms of Reference; and • A copy of the review/evaluation report, any comments by the Government of [Name of the Partner Country] on the report, the Lead Donor’s assessment of the report, and suggestions of any follow-up actions. Within six months after the end of the calendar year, the Lead Donor will submit to the Co-Donor an audited financial statement showing, as per the end of the previous fiscal year, funds received from the Co-Donor, funds disbursed under the Program, each Donor’s contribution to the disbursements and the balance of the contribution carried over to the following year. The financial statement will be in [Specify Currency]. Further, the Lead Donor will submit to the Co-Donor a copy of any audit report pertaining to the bank account mentioned in Paragraph IV, Section 2 above.
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