Consult with your district representative for technical assistance before the application deadline. Use the Samples and Checklists provided for the Application, Scope of Work, and Project Timeline. Include Caltrans as an active partner in the study. Provide letters of support and project area photographs to enhance the application. Project Description Concisely describe the project in less than 100 words. Explain parties are involved, the “What proposed major milestones, the plan/study start/end dates, the general project area boundaries, and why the project is necessary.” Project Justification Clearly define and explain the transportation problem or deficiency that the project will attempt to address. Why is it critical to address the problem now? Make the case for a critical need that the project will address and support it with verifiable data, if available. Grant Specific Objectives Clearly demonstrate how the project promotes climate change adaptation planning on the California transportation system. Also demonstrate how the project aligns with the Grant Specific Objectives. Project Management Scope of Work: Identify the project area demographics, public participation, and project implementation. Project Timeline: Identify the current indirect cost rate if indirect costs will be sought for reimbursement. If FY 2019-2020 indirect cost rates are not available, the rate will be an estimate based on the currently approved rate. Keep administrative project tasks below five percent of the grant amount requested. Ensure the correct minimum local match amount, calculated as a percentage of the total project cost (grant plus local match), is provided. Each task and sub-task must also have the minimum local match. Application Submittal Instructions All grant application packages are required to be submitted via e-mail. An agency may only submit one application package per e-mail. The Caltrans district contact must be copied (refer to the District Contact List on Page 38 and the subject line needs to identify the district number, grant program, and brief project title (e.g., D1, SC, City of Can Do Planning Project). The required items outlined on the Grant Application Checklist on Page 19 must be attached to the e-mail as separate documents. Applicants will receive an email reply by 5pm on (DAY), October XX, to confirm receipt of applications submitted. Please submit your application package to: Applications must be submitted via e-mail no later than Friday, November 3, 2018
Consult with your district representative for technical assistance before the application deadline. Use the Samples and Checklists provided for the Application, Scope of Work, and Project Timeline. Include Caltrans as an active partner in the study. Provide letters of support and project area photographs to enhance the application. Project Description Concisely describe the project in less than 100 words. Explain “What parties are involved, the proposed major milestones, the plan/study start/end dates, the general project area boundaries, and why the project is necessary.” Project Justification Clearly define and explain the transportation problem or deficiency that the project will attempt to address. Why is it critical to address the problem now? Make the case for a critical need that the project will address and support it with verifiable data, if available. Grant Specific Objectives Clearly demonstrate how the project promotes climate change adaptation planning on the California transportation system. Also demonstrate how the project aligns with the Grant Specific Objectives. Project Management Scope of Work: Identify the project area demographics, public participation, and project implementation. Project Timeline: Identify the current indirect cost rate if indirect costs will be sought for reimbursement. If FY 2019-2020 indirect cost rates are not available, the rate will be an estimate based on the currently approved rate. Keep administrative project tasks below five percent of the grant amount requested. Ensure the correct minimum local match amount, calculated as a percentage of the total project cost (grant plus local match), is provided. Each task and sub-task must also have the minimum local match. Application Submittal Instructions All grant application packages are required to be submitted via e-mail. An agency may only submit one application package per e-mail. The Caltrans district contact must be copied (refer to the District Contact List on Page 38 and the subject line needs to identify the district number, grant program, and brief project title (e.g., D1, SC, City of Can Do Planning Project). The required items outlined on the Grant Application Checklist on Page 19 must be attached to the e-mail as separate documents. Applicants will receive an email reply by 5pm on (DAY), October XX, to confirm receipt of applications submitted. Please submit your application package to: Applications must be submitted via e-mail no later than Friday, November 3, 2018
3.FinalDraft_23JUL18_APGrantGuideFY2019-20.docx