Alcoholic beverages Flowers Ammunition Food Animals Gasoline Cash advances Hazardous chemicals Communication design services, Leases and any usage or maintenance including charges associated with leases Web site design and development Liquid nitrogen print collateral design Personal items and logo development Plants copywriting Purchases involving the trade-in of photography university equipment videography Radioactive materials Software purchases greater than signage and wayfinding advertising and other $1000.00 Travel communication vehicles that represent the university, its Tuition TXTag toll road tags colleges, schools, and units University parking permits Consulting services Controlled substances Weapons Class 3B and 4 Lasers Cylinder gases Entertainment Office Supplies This list is not comprehensive but lists typical disallowed purchases. Any questionable purchase should be reviewed in advance by the Procurement Card Administrator. University departments may use the procurement card for the payment of goods and services that are routinely required for, and in support of, their university missions. To purchase typically prohibited items such as the examples listed above, the cardholder must request authorization in writing from the Director of Purchasing or the Procurement Card Administrator. The request must be in writing - e-mail is permissable - and the response must also be in writing and retained by the Procurement Card Administrator permanently with the cardholders' records. The request must be made and the response received prior to purchasing any item not typically used in support of the department's university mission. To purchase some items, the cardholder must also obtain the written permission of their Dean or Chairman in advance of the purchase. A must be completed for each function where the Procurement Card is used to make purchases such as food for parties, celebrations, etc. that are not routine events. 1 Guidelines for purchase of alcoholic beverages are available at: . All guidelines must be observed when purchasing alcoholic beverages with the procurement card. A should be completed for each function where the procurement card is used to make such purchases.
Alcoholic beverages Ammunition Animals Cash advances Communication design services, including Web site design and development print collateral design and logo development copywriting photography videography signage and wayfinding advertising and other communication vehicles that represent the university, its colleges, schools, and units Consulting services Controlled substances Cylinder gases Entertainment Flowers Food Gasoline Hazardous chemicals Leases and any usage or maintenance charges associated with leases Liquid nitrogen Personal items Plants Purchases involving the trade-in of university equipment Radioactive materials Software purchases greater than $1000.00 Travel Tuition TXTag toll road tags University parking permits Weapons Class 3B and 4 Lasers Office Supplies This list is not comprehensive but lists typical disallowed purchases. Any questionable purchase should be reviewed in advance by the Procurement Card Administrator. University departments may use the procurement card for the payment of goods and services that are routinely required for, and in support of, their university missions. To purchase typically prohibited items such as the examples listed above, the cardholder must request authorization in writing from the Director of Purchasing or the Procurement Card Administrator. The request must be in writing - e-mail is permissable - and the response must also be in writing and retained by the Procurement Card Administrator permanently with the cardholders' records. The request must be made and the response received prior to purchasing any item not typically used in support of the department's university mission. To purchase some items, the cardholder must also obtain the written permission of their Dean or Chairman in advance of the purchase. A must be completed for each function where the Procurement Card is used to make purchases such as food for parties, celebrations, etc. that are not routine events. 1 Guidelines for purchase of alcoholic beverages are available at: . All guidelines must be observed when purchasing alcoholic beverages with the procurement card. A should be completed for each function where the procurement card is used to make such purchases.
DDCE-Purchasing-Policies-Procedures.docx