Periodic Review Timescales TASK WHEN WHO relation to main Event) (in Preliminary meeting with HoD and Institute AQU & Department Quality Lead Identify Chair and Panel Members AQU & Department Provide AQU with of 2 (+) external panel Department members to check suitability AQU to request production of data by DMU -17 weeks AQU Department to review all Course documentation Start semester 2 of Department year before and completed by -12 weeks Confirm date of review and the first panel -16 weeks AQU & Department meeting Inform all staff who will attend the Review; ask to -16 weeks Department keep the morning free (as per suggested agenda) Inform students of the first panel date and ask -16 weeks Department for nominations to meeting the review panel; selected student representatives to attend. Check suitability and availability of external -16 Department panel members Make arrangements for first and second panel -16 weeks Department meetings AQU to agree with Department a sample of -11 weeks AQU documentation for Panel* (to include sample AERs, Course Handbooks, Module Outlines, Course Management Committee minutes Submit EDD and supporting evidence to AQU -10 weeks Department (see below) (-4 weeks of first panel) AQU produce briefing paper** Documentation to be sent to the Panel -9 weeks AQU (-3 of first panel) First Panel Meeting -6 weeks Request further information, following First -5 weeks AQU Panel Meeting -2 weeks AQU Department provides additional information Disseminate additional information to the Panel -2 weeks AQU Pre-Review Meeting with HoD & Chair -1 week Second Panel meeting 0 week Report produced and approved by the Chair +2 weeks following second event Approved draft is circulated to the rest of the +3 weeks panel for verification and HoD invited to comment on factual accuracy AQU to make any amendments and gain Chair +4 weeks final sign-off Report is received at next available ASQEC
Periodic Review Timescales TASK WHEN (in relation to main Event) WHO Preliminary meeting with HoD and Institute Quality Lead AQU & Department Identify Chair and Panel Members AQU & Department Provide AQU with of 2 (+) external panel members to check suitability Department AQU to request production of data by DMU -17 weeks AQU Department to review all Course documentation Start semester 2 of year before and completed by -12 weeks Department Confirm date of review and the first panel meeting -16 weeks AQU & Department Inform all staff who will attend the Review; ask to keep the morning free (as per suggested agenda) -16 weeks Department Inform students of the first panel date and ask for nominations to meeting the review panel; selected student representatives to attend. -16 weeks Department Check suitability and availability of external panel members -16 Department Make arrangements for first and second panel meetings -16 weeks Department AQU to agree with Department a sample of documentation for Panel* (to include sample AERs, Course Handbooks, Module Outlines, Course Management Committee minutes -11 weeks AQU Submit EDD and supporting evidence to AQU (see below) -10 weeks (-4 weeks of first panel) Department AQU produce briefing paper** Documentation to be sent to the Panel -9 weeks (-3 of first panel) AQU First Panel Meeting -6 weeks Request further information, following First Panel Meeting -5 weeks AQU Department provides additional information -2 weeks AQU Disseminate additional information to the Panel -2 weeks AQU Pre-Review Meeting with HoD & Chair -1 week Second Panel meeting 0 week Report produced and approved by the Chair +2 weeks following second event Approved draft is circulated to the rest of the panel for verification and HoD invited to comment on factual accuracy +3 weeks AQU to make any amendments and gain Chair final sign-off +4 weeks Report is received at next available ASQEC
DPR_Timescales.docx