7A Does the system give signers the opportunity to review any applicable certification statement including any applicable warnings that false certification carries criminal – penalties before they execute their signatures? – Submission Process A CROMERR-compliant e-document receiving system must assure that is, message integrity, that the document content received is identical to the content that was sent by the submitter. The checklist addresses this in: (Item 8). Transmission error checking and documentation In addition, the system must be able to show that the submission was that both the intentional – content and its submission were what the submitter and any signer intended and must allow the – submitter/signer to repudiate the submission in case it was unintended. The checklist addresses these requirements in: (Item 9); Opportunity to review copy of record (Item 10); and Procedures to address submitter/signatory repudiation of a copy of record (Item 11). Procedures to flag accidental submissions Finally, in cases of e-signature, the system must provide a way for signers to know that submissions were received with their signatures/certifications, even they do not access the copy of record for review. The checklist addresses this in: (Item 12). Automatic acknowledgment of submission CROMERR Terms copy of record (COR) a true and correct copy of an electronic document received by an – electronic document receiving system, which copy can be viewed in a human-readable format that clearly and accurately associates all the information provided in the electronic document with descriptions or labeling of the information. A copy of record includes: (1) All electronic signatures contained in or logically associated with that document; (2) The date and time of receipt; and (3) Any other information used to record the meaning of the document or the circumstances of its receipt. electronic document (e-document) any information in digital form that is conveyed to an – agency or where may include data, text, sounds, codes, computer ‘‘information’’ programs, software, or databases. in this context, refers to a delimited set of data ‘‘Data,’’ elements, each of which consists of a content or value together with an understanding of what the content or value means; where the electronic document includes data, this understanding of what the data element content or value means must be explicitly included in the electronic document itself or else be readily available to the electronic document recipient.
7A Does the system give signers the opportunity to review any applicable certification statement – including any applicable warnings that false certification carries criminal penalties – before they execute their signatures? Submission Process A CROMERR-compliant e-document receiving system must assure message integrity, that is, that the document content received is identical to the content that was sent by the submitter. The checklist addresses this in: Transmission error checking and documentation (Item 8). In addition, the system must be able to show that the submission was intentional – that both the content and its submission were what the submitter and any signer intended – and must allow the submitter/signer to repudiate the submission in case it was unintended. The checklist addresses these requirements in: Opportunity to review copy of record (Item 9); Procedures to address submitter/signatory repudiation of a copy of record (Item 10); and Procedures to flag accidental submissions (Item 11). Finally, in cases of e-signature, the system must provide a way for signers to know that submissions were received with their signatures/certifications, even they do not access the copy of record for review. The checklist addresses this in: Automatic acknowledgment of submission (Item 12). CROMERR Terms copy of record (COR) – a true and correct copy of an electronic document received by an electronic document receiving system, which copy can be viewed in a human-readable format that clearly and accurately associates all the information provided in the electronic document with descriptions or labeling of the information. A copy of record includes: (1) All electronic signatures contained in or logically associated with that document; (2) The date and time of receipt; and (3) Any other information used to record the meaning of the document or the circumstances of its receipt. electronic document (e-document) – any information in digital form that is conveyed to an agency or where ‘‘information’’ may include data, text, sounds, codes, computer programs, software, or databases. ‘‘Data,’’ in this context, refers to a delimited set of data elements, each of which consists of a content or value together with an understanding of what the content or value means; where the electronic document includes data, this understanding of what the data element content or value means must be explicitly included in the electronic document itself or else be readily available to the electronic document recipient.
cromerr_reviewer_guide_5_9_17.docx