Basis for Form Information collected and how it is used Uses Who we could share your Data with Retention Period Processing S27 (Lower Risk) Records documenting participation in OHS Induction Senior Management within the University Legal Obligation – Occupational Part 2 Lower Risk As necessary, relevant staff within OHSaW and your – Health and To compile records and statistics for purposes and Department Safety Induction - management information within the University Health & Safety Executive Part 2 - Checklist Solicitors acting on behalf of the University/Injured Person (Lower Risk) S27 Occupational Records documenting participation in OHS Induction Senior Management within the University Legal Obligation University’s Retention Policy/Guidance – Health and Part 2 Higher Risk As necessary, relevant staff within OHSaW and your on Occupational Health Records – Safety Induction - To compile records and statistics for audit purposes Department Part 2 - Checklist and management information within the University Health & Safety Executive (Higher Risk) Solicitors acting on behalf of the University/Injured Person S29 Records documenting individuals’ work activity with Senior Management within the University Legal Obligation Record of nanomaterials As necessary, relevant staff within OHSaW and your Personal Work To compile records and statistics for audit purposes and Department Activity management information within the University Occupational Health Physician (Nanomaterials) Health & Safety Executive Solicitors acting on behalf of the University/Injured Person Records documenting the conduct and significant Senior Management within the University Legal Obligation findings of DSEAR assessments As necessary, relevant staff within OHSaW and your S30 Department Assessment Scottish Fire & Rescue Service Health & Safety Executive Solicitors acting on behalf of the University/Injured Person List of names and department of University employees Legal Obligation S31 Senior Management within the University Record of exposed to cytotoxic substances and agents As necessary, relevant staff within OHSaW and your Personal Work Department Activity Occupational Health Physician (Cytotoxic) Health & Safety Executive Solicitors acting on behalf of the University/Injured Person Records documenting fire safety checks Senior Management within the University Legal Obligation S33 To compile records and statistics for audit purposes and As necessary, relevant staff within OHSaW and your Monthly Fire management information within the University Department Checks Scottish Fire & Rescue Service Procedure Health & Safety Executive Solicitors acting on behalf of the University/Injured Person
Form Information collected and how it is used Uses Who we could share your Data with Basis for Processing Retention Period S27 (Lower Risk) Occupational Health and Safety Induction - Part 2 - Checklist (Lower Risk) Records documenting participation in OHS Induction – Part 2 – Lower Risk To compile records and statistics for purposes and management information within the University Senior Management within the University As necessary, relevant staff within OHSaW and your Department Health & Safety Executive Solicitors acting on behalf of the University/Injured Person Legal Obligation S27 Occupational Health and Safety Induction - Part 2 - Checklist (Higher Risk) Records documenting participation in OHS Induction – Part 2 – Higher Risk To compile records and statistics for audit purposes and management information within the University Senior Management within the University As necessary, relevant staff within OHSaW and your Department Health & Safety Executive Solicitors acting on behalf of the University/Injured Person Legal Obligation University’s Retention Policy/Guidance on Occupational Health Records S29 Record of Personal Work Activity (Nanomaterials) Records documenting individuals’ work activity with nanomaterials To compile records and statistics for audit purposes and management information within the University Senior Management within the University As necessary, relevant staff within OHSaW and your Department Occupational Health Physician Health & Safety Executive Solicitors acting on behalf of the University/Injured Person Legal Obligation S30 Assessment Records documenting the conduct and significant findings of DSEAR assessments Senior Management within the University As necessary, relevant staff within OHSaW and your Department Scottish Fire & Rescue Service Health & Safety Executive Solicitors acting on behalf of the University/Injured Person Legal Obligation S31 Record of Personal Work Activity (Cytotoxic) List of names and department of University employees exposed to cytotoxic substances and agents Senior Management within the University As necessary, relevant staff within OHSaW and your Department Occupational Health Physician Health & Safety Executive Solicitors acting on behalf of the University/Injured Person Legal Obligation S33 Monthly Fire Checks Procedure Records documenting fire safety checks To compile records and statistics for audit purposes and management information within the University Senior Management within the University As necessary, relevant staff within OHSaW and your Department Scottish Fire & Rescue Service Health & Safety Executive Solicitors acting on behalf of the University/Injured Person Legal Obligation
Department's_Privacy_Notice_and_Appendix_1.docx