Direct Deposit Procedures and DA-184 Form Completion Procedures The employee completes the form to authorize direct deposit. The DA-184 can be found on the of the Office of General Services web site in either .pdf format (requiring Adobe Acrobat Reader be installed on your PC) or as a PC fillable Excel file (requiring Excel be installed on your PC). Photocopies of the form may be used. The DA-184 form is used for both employee pay and travel expenses. These are paid out of different systems and therefore are entered separately in the computer. Employee pay is paid from the SHaRP payroll system and travel expenses are paid through the SMART accounting system. The employee should return the completed form to their Agency Personnel Officer. For travel expenses, some agencies may want the DA-184 to be delivered to other agency staff. The employee should keep a copy for their records. In order to ensure proper processing, it is recommended that bank account documentation be attached. For checking accounts, attach a copy of a voided check. For savings accounts, attach a copy of a deposit slip. Direct deposit for employee pay should be entered in SHaRP by the following path: Payroll for North America>Employee Pay Data USA> Request for Direct Deposit. A copy of the form should be retained in the agency files. Form Completion Instructions EMPLOYEE INFORMATION Department ID - This is the ten digit department number where the employee works. The first three digits are the agency number. Employee ID - This is the employee’s unique identification number. It is a letter followed by ten digits. Name - This is the employee’s name as it exists in SHaRP. SECTION A: ENROLLMENT OR CHANGE AUTHORIZATION box if more than two accounts are being used and additional pages are attached. Check box to indicate whether this is a new enrollment in direct deposit or an account change. Select SHaRP box if direct deposit is for employee pay. Select SMART box to indicate travel expenses. Effective date - This may be the current date or any date prior to the paycheck issue date. Requests must allow sufficient time for processing by final payroll cutoff date for the pay cycle.
Direct Deposit Procedures and DA-184 Form Completion Procedures The employee completes the form to authorize direct deposit. The DA-184 can be found on the of the Office of General Services web site in either .pdf format (requiring Adobe Acrobat Reader be installed on your PC) or as a PC fillable Excel file (requiring Excel be installed on your PC). Photocopies of the form may be used. The DA-184 form is used for both employee pay and travel expenses. These are paid out of different systems and therefore are entered separately in the computer. Employee pay is paid from the SHaRP payroll system and travel expenses are paid through the SMART accounting system. The employee should return the completed form to their Agency Personnel Officer. For travel expenses, some agencies may want the DA-184 to be delivered to other agency staff. The employee should keep a copy for their records. In order to ensure proper processing, it is recommended that bank account documentation be attached. For checking accounts, attach a copy of a voided check. For savings accounts, attach a copy of a deposit slip. Direct deposit for employee pay should be entered in SHaRP by the following path: Payroll for North America>Employee Pay Data USA> Request for Direct Deposit. A copy of the form should be retained in the agency files. Form Completion Instructions EMPLOYEE INFORMATION Department ID - This is the ten digit department number where the employee works. The first three digits are the agency number. Employee ID - This is the employee’s unique identification number. It is a letter followed by ten digits. Name - This is the employee’s name as it exists in SHaRP. SECTION A: ENROLLMENT OR CHANGE AUTHORIZATION box if more than two accounts are being used and additional pages are attached. Check box to indicate whether this is a new enrollment in direct deposit or an account change. Select SHaRP box if direct deposit is for employee pay. Select SMART box to indicate travel expenses. Effective date - This may be the current date or any date prior to the paycheck issue date. Requests must allow sufficient time for processing by final payroll cutoff date for the pay cycle.
DirectDepositProcedures.docx