Daily checklist Date: PIM Manager daily tasks Attend CDEM/IMT briefings at ECC/EOC and present progress and any issues or concerns Re-evaluate appropriateness and effectiveness of messages and methods used to distribute Review timing of media briefings Reassess what (if anything) the media require with Logistics (workspace/catering/accommodation) Lead handover briefings at shift changes Review PIM team requirements (personnel, resources, spaces) Ensure tasks recorded in task log are being assigned and completed in good time Review community liaison personnel tasking (if activated) Daily checks PIM Manager to carry out remedial actions if not occurring – Information used by PIM personnel to update outgoing messages is current All PIM tasks are written in the task log, and signed off when completed Unsubstantiated information is recorded in the rumour log, and substantiated when practicable The helpline and information point are giving out current information CDEM websites have current information CDEM social media have current information Information coming in from the public is being recorded, monitored, and appropriate actions being taken Approval processes for releasing information are being followed Records of all information (incoming, or released) is being stored so it is easily retrievable for archiving, and is following naming conventions (see PIM DGL for naming conventions) PIM personnel are having regular breaks during their shifts are sufficient PIM personnel being included in the pools for the rosters to: cover the required skills ensure PIM personnel are getting days off for rest and recuperation PIM personnel are managing stress, and getting enough nourishment and refreshment. Manage media conferences, interviews, and site visits as required
Daily checklist Date: PIM Manager daily tasks Attend CDEM/IMT briefings at ECC/EOC and present progress and any issues or concerns Re-evaluate appropriateness and effectiveness of messages and methods used to distribute Review timing of media briefings Reassess what (if anything) the media require with Logistics (workspace/catering/accommodation) Lead handover briefings at shift changes Review PIM team requirements (personnel, resources, spaces) Ensure tasks recorded in task log are being assigned and completed in good time Review community liaison personnel tasking (if activated) Daily checks – PIM Manager to carry out remedial actions if not occurring Information used by PIM personnel to update outgoing messages is current All PIM tasks are written in the task log, and signed off when completed Unsubstantiated information is recorded in the rumour log, and substantiated when practicable The helpline and information point are giving out current information CDEM websites have current information CDEM social media have current information Information coming in from the public is being recorded, monitored, and appropriate actions being taken Approval processes for releasing information are being followed Records of all information (incoming, or released) is being stored so it is easily retrievable for archiving, and is following naming conventions (see PIM DGL for naming conventions) PIM personnel are having regular breaks during their shifts are sufficient PIM personnel being included in the pools for the rosters to: cover the required skills ensure PIM personnel are getting days off for rest and recuperation PIM personnel are managing stress, and getting enough nourishment and refreshment. Manage media conferences, interviews, and site visits as required
dgl-14-13-public-information-management.docx