4. STAFF BUSINESS EXPENSE CONTACT Gill Pearn Ext 3072/3 CLAIMS AND PURCHASING CARDS Please see details of the process for These will be converted to an electronic Deadline: on the finance services webpage accrual to be posted by finance services 5pm systems support. 8th August Expense claims dated prior to 1st August The electronic accrual will be circulated to 2014 on the expenses system and finance staff in Colleges and Services at submitted by the 5th August. 10am on the 6th August to: Confirm that all items should be accrued; Confirm/add coding A response should be submitted by the deadline Expense claim for costs that relate to Complete form CD1/2014/C and return to . Deadline: to 2013/14, which have not been entered in This is particularly important for research be received Expenses on Line by the 5th August and externally funded projects that by 5pm complete on or before 31 July 2014. (£500 8th August is suggested materiality level) AND Submit expense claims on the expenses system in the usual way Expense claims for costs that relate to Scrutinise a report of all claims submit in Deadline: to 2014/15. the financial year; for narrative for activity be received dates in 2014/15.Extract these as by 5pm prepayments and enter on CD1/2014/B 8th August Expense claims for costs incurred after Submit expense claims on the expenses 31st July 2014 system in the usual way 5. NON-STAFF AND STUDENT CONTACT Sarah Kellagher X5872 EXPENSE CLAIMS expense claims for expense claims Deadline: to costs incurred in 2013/14. RECEIVED in Accounts Payable by 18th be received July 2014 will be processed in July. by 18th July Non-staff/student expense claims for Complete form CD1/2014/B and return to . Deadline for costs incurred in 2013/14, received by return: 18th July, that relate to 2014/15 activity 5pm 8th August Non-staff/student expense claims that Complete form CD1/2014/C and return to . Deadline for relate to 2013/14, which will be received This is particularly important for research return: by Accounts Payable after 18th July and other externally funded projects that 5pm deadline complete on or before 31st July 2014. 8th August (£500 is suggested materiality level).
4. STAFF BUSINESS EXPENSE CLAIMS AND PURCHASING CARDS CONTACT Gill Pearn Ext 3072/3 Please see details of the process for on the finance services webpage Expense claims dated prior to 1st August 2014 on the expenses system and submitted by the 5th August. These will be converted to an electronic accrual to be posted by finance services systems support. The electronic accrual will be circulated to finance staff in Colleges and Services at 10am on the 6th August to: Confirm that all items should be accrued; Confirm/add coding A response should be submitted by the deadline Deadline: 5pm 8th August Expense claim for costs that relate to 2013/14, which have not been entered in Expenses on Line by the 5th August Complete form CD1/2014/C and return to . This is particularly important for research and externally funded projects that complete on or before 31 July 2014. (£500 is suggested materiality level) AND Submit expense claims on the expenses system in the usual way Deadline: to be received by 5pm 8th August Expense claims for costs that relate to 2014/15. Scrutinise a report of all claims submit in the financial year; for narrative for activity dates in 2014/15.Extract these as prepayments and enter on CD1/2014/B Deadline: to be received by 5pm 8th August Expense claims for costs incurred after 31st July 2014 Submit expense claims on the expenses system in the usual way 5. NON-STAFF AND STUDENT EXPENSE CLAIMS CONTACT Sarah Kellagher X5872 expense claims for costs incurred in 2013/14. expense claims RECEIVED in Accounts Payable by 18th July 2014 will be processed in July. Deadline: to be received by 18th July Non-staff/student expense claims for costs incurred in 2013/14, received by 18th July, that relate to 2014/15 activity Complete form CD1/2014/B and return to . Deadline for return: 5pm 8th August Non-staff/student expense claims that relate to 2013/14, which will be received by Accounts Payable after 18th July deadline Complete form CD1/2014/C and return to . This is particularly important for research and other externally funded projects that complete on or before 31st July 2014. (£500 is suggested materiality level). Deadline for return: 5pm 8th August
D_FINAL_2014_Year_End_Detailed_Procedures.docx