DR17 Control Room Guidance Note Introduction Each simulation exercise requires a dedicated space from which the exercise management team can manage and stage the exercise. This space (office, room, tent or other suitable venue) is separate from that used by the exercise participants, and should support and enable the exercise management team to manage the exercise effectively. This is particularly helpful when more than one exercise location is used. Purpose The control room is the control centre for the simulation exercise, and serves as a dedicated and secure space for from which the exercise management team can manage the exercise. The space is used for briefing the exercise management team prior to the exercise; for team meetings (periodic check-ins); for debriefing observations; and for preparing and sending injects. Additional guidance/checklist The room should contain all the equipment, materials and resources that the exercise management team requires to implement the exercise. 3.1 Room requirements the room needs to be in close proximity to the participants, enabling quick and Location: easy access to the participants for delivery of injects and to observe activities. Space & layout: the facilitation room should be of sufficient size to seat the whole facilitation team comfortably, and able to host exercise team meetings. Wall space should be utilised effectively to display critical information and plans for the exercise management team. Soundproofed: the room to be soundproofed, or to be far enough away from the participants to ensure that all preparation, discussions and changes to the plan remain confidential. supply: the room should have sufficient power supply, outlets and adapters for the exercise management team to work efficiently and run all the required equipment. Communications equipment: ensure strong mobile phone, radio and internet connectivity. Ideally, a landline should be available as a backup alternative to mobile phones. Have a backup plan for contingencies (e.g. if the internet fails). 3.2 Equipment & materials Signage: signage should identify the room”, indicate that it is for the “control “exercise management team only,” and restrict access for participants. Projector: a digital projector can be used to project the inject matrix, email/inbox, or maps. This is a high-tech solution to display critical information on the wall for the exercise management team.
DR17 Control Room Guidance Note Introduction Each simulation exercise requires a dedicated space from which the exercise management team can manage and stage the exercise. This space (office, room, tent or other suitable venue) is separate from that used by the exercise participants, and should support and enable the exercise management team to manage the exercise effectively. This is particularly helpful when more than one exercise location is used. Purpose The control room is the control centre for the simulation exercise, and serves as a dedicated and secure space for from which the exercise management team can manage the exercise. The space is used for briefing the exercise management team prior to the exercise; for team meetings (periodic check-ins); for debriefing observations; and for preparing and sending injects. Additional guidance/checklist The room should contain all the equipment, materials and resources that the exercise management team requires to implement the exercise. 3.1 Room requirements Location: the room needs to be in close proximity to the participants, enabling quick and easy access to the participants for delivery of injects and to observe activities. Space & layout: the facilitation room should be of sufficient size to seat the whole facilitation team comfortably, and able to host exercise team meetings. Wall space should be utilised effectively to display critical information and plans for the exercise management team. Soundproofed: the room to be soundproofed, or to be far enough away from the participants to ensure that all preparation, discussions and changes to the plan remain confidential. supply: the room should have sufficient power supply, outlets and adapters for the exercise management team to work efficiently and run all the required equipment. Communications equipment: ensure strong mobile phone, radio and internet connectivity. Ideally, a landline should be available as a backup alternative to mobile phones. Have a backup plan for contingencies (e.g. if the internet fails). 3.2 Equipment & materials Signage: signage should identify the “control room”, indicate that it is for the “exercise management team only,” and restrict access for participants. Projector: a digital projector can be used to project the inject matrix, email/inbox, or maps. This is a high-tech solution to display critical information on the wall for the exercise management team.
DR-17-control-room-guidance-note.docx