Workflows and procedures for establishing distributed custody arrangements; Development (and maintenance) of advice and assistance to support custodial organisations in establishing and maintaining a distributed custody arrangement; Section 64 agreement and other templates to reflect policy requirements and provisions of the Act; Framework for monitoring (inspection), including timelines, frequency of visits, key reporting aspects and identification of indicators that arrangements need to be revised; ‘critical’ Review of existing arrangements to bring them in line with the policy framework; and Communication strategy to ensure key messages are clearly understood. ROLES AND RESPONSIBILITIES WITHIN THE ARCHIVES The following table outlines roles and responsibilities for implementation of the distributed custody policy. The Branches listed have primary responsibility for the roles indicated, but action should be undertaken in consultation with relevant stakeholders, both internal and external. within Archives Responsibilities Approval of policy Executive Identification of potential custodial Government Information Assurance and organisations for distributed custody Policy (records not in Archives’ custody) arrangements Collection Management Establishment and monitoring of Collection Management distributed custody arrangements Development and maintenance of Collection Management implementation guidelines and advice for custodial organisations Ensure terms and conditions of section 64 Custodial organisation and the Archives agreement are met (through Collection Management, and Government Information Assurance and Policy) Policy review Collection Management Government Information Assurance and Policy
Workflows and procedures for establishing distributed custody arrangements; Development (and maintenance) of advice and assistance to support custodial organisations in establishing and maintaining a distributed custody arrangement; Section 64 agreement and other templates to reflect policy requirements and provisions of the Act; Framework for monitoring (inspection), including timelines, frequency of visits, key reporting aspects and identification of ‘critical’ indicators that arrangements need to be revised; Review of existing arrangements to bring them in line with the policy framework; and Communication strategy to ensure key messages are clearly understood. ROLES AND RESPONSIBILITIES WITHIN THE ARCHIVES The following table outlines roles and responsibilities for implementation of the distributed custody policy. The Branches listed have primary responsibility for the roles indicated, but action should be undertaken in consultation with relevant stakeholders, both internal and external. within Archives Responsibilities Approval of policy Executive Identification of potential custodial organisations for distributed custody arrangements Government Information Assurance and Policy (records not in Archives’ custody) Collection Management Establishment and monitoring of distributed custody arrangements Collection Management Development and maintenance of implementation guidelines and advice for custodial organisations Collection Management Ensure terms and conditions of section 64 agreement are met Custodial organisation and the Archives (through Collection Management, and Government Information Assurance and Policy) Policy review Collection Management Government Information Assurance and Policy
Distributed%20Custody%20Policy_tcm16-88537.docx