Intent Risk Rating Observed Required for Indicator Records and Documentation Compliance One of the key goals of the Host HIGH Recruitment records; Intake/New There is no evidence to Response and/or 53. Cap, Host Family Placements; Family Program (as noted in the Service Forms; Service confirm that the exemption demonstrated action will Exemptions/Extenuating Circumstances policy directives) are to provide Agreements; Provisional Approval made was documented in be required within 24 a safe and secure place to live in Forms; Screening Tools & Records; writing and kept on file by hours of receipt of Letter The exemption to the cap on the number of a family home setting. While the Referral documents; Approval the service agency and/or of Non Compliance placements in a Host Family Home may only ministry recognizes that families Forms/Letters/Emails to Host that the agency notified the describing corrective be considered if the key considerations for come in many different forms Family Provider and/or to and from Ministry of the measures and timelines screening host families are satisfied. The and sizes, the establishment of a other agencies, organizations; arrangements within 10 to rectify the issue. A reasons for permitting any exemptions will cap on the number of Written records permitting business days where an letter and/or be documented in writing and kept on file placements in a home aims to exemptions. exemption or extenuating documentation by the service agency. promote and maintain the circumstances was approved confirming the The agency will also notify the Ministry of feeling of family, and provide a by the agency. completion of corrective the arrangements within 10 business days distinction between host family action within 10 business where an exemption or extenuating residences and other residential days. circumstances was approved by the agency. supports (e.g., supported group living). Policy Directives for Service Agencies regarding the Host Family Program 1.0 The ministry further recognizes that there are situations with extenuating circumstances, and exemptions can be made for foster families, temporary placements, or individuals with common parentage (siblings). The service agency should consider including this requirements in their written policies and procedures that outline the Host Family screening process.
Records and Documentation Intent Risk Rating Indicator Observed Required for Compliance 53. Cap, Host Family Placements; Exemptions/Extenuating Circumstances The exemption to the cap on the number of placements in a Host Family Home may only be considered if the key considerations for screening host families are satisfied. The reasons for permitting any exemptions will be documented in writing and kept on file by the service agency. The agency will also notify the Ministry of the arrangements within 10 business days where an exemption or extenuating circumstances was approved by the agency. Policy Directives for Service Agencies regarding the Host Family Program 1.0 One of the key goals of the Host Family Program (as noted in the policy directives) are to provide a safe and secure place to live in a family home setting. While the ministry recognizes that families come in many different forms and sizes, the establishment of a cap on the number of placements in a home aims to promote and maintain the feeling of family, and provide a distinction between host family residences and other residential supports (e.g., supported group living). The ministry further recognizes that there are situations with extenuating circumstances, and exemptions can be made for foster families, temporary placements, or individuals with common parentage (siblings). The service agency should consider including this requirements in their written policies and procedures that outline the Host Family screening process. HIGH Recruitment records; Intake/New Service Forms; Service Agreements; Provisional Approval Forms; Screening Tools & Records; Referral documents; Approval Forms/Letters/Emails to Host Family Provider and/or to and from other agencies, organizations; Written records permitting exemptions. There is no evidence to confirm that the exemption made was documented in writing and kept on file by the service agency and/or that the agency notified the Ministry of the arrangements within 10 business days where an exemption or extenuating circumstances was approved by the agency. Response and/or demonstrated action will be required within 24 hours of receipt of Letter of Non Compliance describing corrective measures and timelines to rectify the issue. A letter and/or documentation confirming the completion of corrective action within 10 business days.
DS%20HOST%20FAMILY%20INDICATORS_EN-05-10-16.docx