Trust Issues Political June 2014 Roles of officials and councillors Allegiance leadership should be outlined and adhered to as Politicians Giving Instructions to interaction – per the MFMA. Officials. stops at MM No Clear Programme of Action June 2014 and HOD Level Return authority to HOD and MM – Political History and supported by Leadership. Leadership Reporting Environment/Climate Impacting to cascade reporting protocol protocol on Management. structures to all levels of in staff Political Leadership not Cohesive structures must roadshows. (“camps”). be observed – Officials Taking Political no instructions Weekly, Governance On a weekly basis (or occasionally to and from Positions. March 2014 Political based on issues), full time councillors – officials at Multiple spheres of Power and and should be briefed on administrative Reporting. various levels. issues by HOD or MM. Official Decisions Leaking From level 18 to 1. Monthly, Interfacing Before agenda being finalised HOD March 2014 and Portfolio chair should meet to Draw the line finalise the agenda items. that officials don’t play Quarterly, Quarterly meetings (prior to quarterly political role in March 2014 review) with departmental HODS and administration Managers with Portfolio and vice versa Chairpersons. external Ongoing With the support of the Leadership, relationships June 2014 HOD’s to run their units, manage interfering with their managers. Bring back the internal leadership from Management. business.
Governance – Political and Interfacing Trust Issues Allegiance Politicians Giving Instructions to Officials. No Clear Programme of Action Political History and Environment/Climate Impacting on Management. Political Leadership not Cohesive (“camps”). Officials Taking Political Positions. Multiple spheres of Power and Reporting. Official Decisions Leaking Political leadership interaction – stops at MM and HOD Level Reporting protocol structures must be observed – no instructions to and from officials at various levels. From level 18 to 1. Draw the line that officials don’t play political role in administration and vice versa external relationships interfering with the internal business. Roles of officials and councillors should be outlined and adhered to as per the MFMA. Return authority to HOD and MM – supported by Leadership. Leadership to cascade reporting protocol structures to all levels of in staff roadshows. On a weekly basis (or occasionally based on issues), full time councillors should be briefed on administrative issues by HOD or MM. Before agenda being finalised HOD and Portfolio chair should meet to finalise the agenda items. Quarterly meetings (prior to quarterly review) with departmental HODS and Managers with Portfolio Chairpersons. With the support of the Leadership, HOD’s to run their units, manage their managers. Bring back leadership from Management. June 2014 June 2014 Weekly, March 2014 Monthly, March 2014 Quarterly, March 2014 Ongoing June 2014
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