Reduction in the value of Vehicle Vehicle management Inadequate procurement procedures. Procedures for procurement, use of vehicles, the asset. mismanagement includes procedures managing accidents, and refuelling are specified Inadequate procedures for the relating to vehicle and available to all staff (Documents Register). Higher insurance management and storage of vehicles. purchase / leasing, premiums and policy Comprehensive insurance for vehicles are in Inadequate insurance. maintenance, accident conditions or deductibles. and managed (Contracts Register). not following vehicle management and fuel management, Cost inefficiencies. Vehicle registrations are managed (Compliance policies and procedures. vehicle fit-out and Inappropriate use. Register). disposal with the aim of Inadequate oversight by management. Breach of Salary Sacrifice Preventive maintenance as per the / reducing costs in the regulations. Warranty Agreement is scheduled (Compliance purchase and Register). maintenance of vehicles and increasing Delegations of authority for managing vehicles is vehicle safety. specified. All staff are required to report non-conformances in relation to these requirements (Improvement Register). Operations & Relates to staff not Breach of regulatory / Unqualified Procedures for managing operational processes Assets following the contractual / standards are specified and available to all staff (Documents Inadequate induction. with operational organisation’s requirements. Register). Inadequate staff supervision or training. procedures operational policies Litigation / legal action. Induction program for new includes Inadequate procedures. and procedures, operational procedures relevant to staff’s work Loss of reputation and recognised standards Staff not following operational policies area. credibility. and procedures. and applicable Internal audits of critical operational processes are Lost time resulting from legislative Inadequate oversight by management. scheduled (Audits Register). the management of requirements. litigation resulting in loss Contracts with critical suppliers are managed of productivity. (Contracts Register). Critical Suppliers who we rely on to support our operations are approved suppliers and periodically reviewed (Suppliers Register).
Vehicle mismanagement Vehicle management includes procedures relating to vehicle purchase / leasing, maintenance, accident and fuel management, vehicle fit-out and disposal with the aim of reducing costs in the purchase and maintenance of vehicles and increasing vehicle safety. Reduction in the value of the asset. Higher insurance premiums and policy conditions or deductibles. Cost inefficiencies. Inappropriate use. Breach of Salary Sacrifice regulations. Inadequate procurement procedures. Inadequate procedures for the management and storage of vehicles. Inadequate insurance. not following vehicle management policies and procedures. Inadequate oversight by management. Procedures for procurement, use of vehicles, managing accidents, and refuelling are specified and available to all staff (Documents Register). Comprehensive insurance for vehicles are in and managed (Contracts Register). Vehicle registrations are managed (Compliance Register). Preventive maintenance as per the / Warranty Agreement is scheduled (Compliance Register). Delegations of authority for managing vehicles is specified. All staff are required to report non-conformances in relation to these requirements (Improvement Register). Operations & Assets with operational procedures Relates to staff not following the organisation’s operational policies and procedures, recognised standards and applicable legislative requirements. Breach of regulatory / contractual / standards requirements. Litigation / legal action. Loss of reputation and credibility. Lost time resulting from the management of litigation resulting in loss of productivity. Unqualified Inadequate induction. Inadequate staff supervision or training. Inadequate procedures. Staff not following operational policies and procedures. Inadequate oversight by management. Procedures for managing operational processes are specified and available to all staff (Documents Register). Induction program for new includes operational procedures relevant to staff’s work area. Internal audits of critical operational processes are scheduled (Audits Register). Contracts with critical suppliers are managed (Contracts Register). Critical Suppliers who we rely on to support our operations are approved suppliers and periodically reviewed (Suppliers Register).
doc_256_LOGIQC_QMS_Risk_Module_Set-up_Guide_v2.docx