Project Status Reporting What: This 1 2 page report template summarises progress on a project in the CRC for Low Carbon – Living. The format is we did last period”, we’re next period” and we’re working on “what “what “issues now”. The report allows stakeholders, project participants and team members to quickly assess a project’s status and progress. Why: Frequent communication of project status and issues is a vital part of effective project risk management. The we did” and we are going to do” sections provide a regular progress “what “what stocktake for the team and management and an early alert to indications of slip. The section “Issues” helps expose project risk areas early, focus attention on tasks to mitigate them, and communicate a possible need for help from outside the immediate project team. Traffic indicators How: - the project is on track for hitting milestones, schedule, cost, and requirements goals; and “Green” there are no major issues. - early warning of a potential risk to either milestones, schedule, cost or requirements “Yellow” goals see the Issues section for details. – - one or more serious issues have put project success in jeopardy. “Red” Adjust definitions to fit your project’s critical success factors and goals if necessary. When: We recommend that Project Leaders prepare monthly reports and send them to project participants and the appropriate Program Leader. Also, you can change the frequency of the reports as necessary -- a monthly report can become fortnightly during a time of intense project activity. When a project is running smoothly, there should a visible correlation between one report’s “Upcoming tasks for this period” and the next report’s accomplishments last period”. Most of the task “Key descriptions should just change their action verbs to past tense. If there is little correlation between what you intend to do each period and what you ended up accomplishing, the project is probably experiencing problems such as inadequate resources, unclear requirements, or convergence on solutions that meets requirements. Explanation of Report Sections Status Summary Project Health: Red Yellow Green A approach is used as a quick visual cue as to the overall health of the project: ‘traffic-light’ - the project is on track for hitting milestones, schedule, cost, and requirements goals; and “Green” there are no major issues.
Project Status Reporting What: This 1 – 2 page report template summarises progress on a project in the CRC for Low Carbon Living. The format is “what we did last period”, “what we’re next period” and “issues we’re working on now”. The report allows stakeholders, project participants and team members to quickly assess a project’s status and progress. Why: Frequent communication of project status and issues is a vital part of effective project risk management. The “what we did” and “what we are going to do” sections provide a regular progress stocktake for the team and management and an early alert to indications of slip. The “Issues” section helps expose project risk areas early, focus attention on tasks to mitigate them, and communicate a possible need for help from outside the immediate project team. How: Traffic indicators “Green” - the project is on track for hitting milestones, schedule, cost, and requirements goals; and there are no major issues. “Yellow” - early warning of a potential risk to either milestones, schedule, cost or requirements goals – see the Issues section for details. “Red” - one or more serious issues have put project success in jeopardy. Adjust definitions to fit your project’s critical success factors and goals if necessary. When: We recommend that Project Leaders prepare monthly reports and send them to project participants and the appropriate Program Leader. Also, you can change the frequency of the reports as necessary -- a monthly report can become fortnightly during a time of intense project activity. When a project is running smoothly, there should a visible correlation between one report’s “Upcoming tasks for this period” and the next report’s “Key accomplishments last period”. Most of the task descriptions should just change their action verbs to past tense. If there is little correlation between what you intend to do each period and what you ended up accomplishing, the project is probably experiencing problems such as inadequate resources, unclear requirements, or convergence on solutions that meets requirements. Explanation of Report Sections Status Summary Project Health: Red Yellow Green A ‘traffic-light’ approach is used as a quick visual cue as to the overall health of the project: “Green” - the project is on track for hitting milestones, schedule, cost, and requirements goals; and there are no major issues.
crclcl_project_status_report_final.docx