Safeguarding NA See TSA NA See TSA Safeguarding NA See TSA Safeguarding policy – – – Safeguarding policy policy Incident No Personal data Until the young person is 21 Legal claims raised against the incident – medical or 3 years, whichever is intervention greater Donors Data Process Data Type Retention Justification Individual Personal Data 1 Year To keep you informed of your donation Givers Gift aid declaration 6 Years after donation HMRC Tax Audit Direct debit 6 Years after last Direct Debit As proof of Direct Debit Instruction (DDI) and mandate to assist in claims against that DDI Customers Data Category Data Type Retention Justification Scout Shop Personal data 1 Year Required for enquiries on purchases and Merchandise account Transaction data 6 after the end of the HMRC Tax Audit or warranty period financial year of the purchase or duration of warranty period, whichever is longest Adventure Personal data 1 Year Required for enquiries on purchases and account Centres Transaction data 6 Years after the end of the HMRC Tax Audit or warranty period financial year of the purchase Staff Data Process Data Type Retention Justification Income tax and Personal data 3 years from the end of The Income Tax (Employments) Regulations NI records financial year to which they 1993 (SI 1993/744) as amended, for example relate by The Income Tax (Employments) (Amendment No. 6) Regulations 1996 (SI 1996/2631) Payroll Personal data 6 years from the end of the Taxes Management Act 1970 wage/salary tax year to which they relate records (also overtime,
Safeguarding NA – See TSA Safeguarding policy NA – See TSA Safeguarding policy NA – See TSA Safeguarding policy Incident – No medical intervention Personal data Until the young person is 21 or 3 years, whichever is greater Legal claims raised against the incident Donors Data Process Data Type Retention Justification Individual Givers Personal Data 1 Year To keep you informed of your donation Gift aid declaration 6 Years after donation HMRC Tax Audit Direct debit mandate 6 Years after last Direct Debit As proof of Direct Debit Instruction (DDI) and to assist in claims against that DDI Customers Data Category Data Type Retention Justification Scout Shop Merchandise Personal data 1 Year Required for enquiries on purchases and account Transaction data 6 after the end of the financial year of the purchase or duration of warranty period, whichever is longest HMRC Tax Audit or warranty period Adventure Centres Personal data 1 Year Required for enquiries on purchases and account Transaction data 6 Years after the end of the financial year of the purchase HMRC Tax Audit or warranty period Staff Data Process Data Type Retention Justification Income tax and NI records Personal data 3 years from the end of financial year to which they relate The Income Tax (Employments) Regulations 1993 (SI 1993/744) as amended, for example by The Income Tax (Employments) (Amendment No. 6) Regulations 1996 (SI 1996/2631) Payroll wage/salary records (also overtime, Personal data 6 years from the end of the tax year to which they relate Taxes Management Act 1970
DOC-Data-Retention-Policy-EXAMPLE-.docx