context of the ongoing business. Consequently, disposal decisions on the source records may be affected. This approach is also likely to involve greater document identification and preparation as files may have to be dismantled. If the source records need to be kept, the documents will have to be replaced correctly in their original context, again requiring physical resources and a quality assurance process. Example An agency has a series of case files relating to customer service. It has decided to digitise only the initial service contract and not the records of contact or queries that have also accumulated on the paper files. Managing masters and derivatives Digital masters of source records are a sequence of digitised images that most closely represent the original source records. Master files should be held separately and should be unalterable. They should be stored as uncompressed files. Master are used to enable further productions of derivative files which may be in a lower-quality resolution or made to enhance their capacity for distribution over networks. Handling security classified material Obligations for dealing with security classified material are set out in the (PSPF), issued by the Attorney-General’s Department. TECHNICAL SPECIFICATIONS The technical specifications that apply to the digitisation process will depend on whether the digitised records are to replace the source records as the record of business, and whether the digitised records need to be retained long-term. Project managers should contact the National Archives to identify appropriate technical standards for digitisation. This is essential if the records digitised require long-term retention. Issues to consider are: file formats resolution type of image colour resolution or bit depth colour management compression.
context of the ongoing business. Consequently, disposal decisions on the source records may be affected. This approach is also likely to involve greater document identification and preparation as files may have to be dismantled. If the source records need to be kept, the documents will have to be replaced correctly in their original context, again requiring physical resources and a quality assurance process. Example An agency has a series of case files relating to customer service. It has decided to digitise only the initial service contract and not the records of contact or queries that have also accumulated on the paper files. Managing masters and derivatives Digital masters of source records are a sequence of digitised images that most closely represent the original source records. Master files should be held separately and should be unalterable. They should be stored as uncompressed files. Master are used to enable further productions of derivative files which may be in a lower-quality resolution or made to enhance their capacity for distribution over networks. Handling security classified material Obligations for dealing with security classified material are set out in the (PSPF), issued by the Attorney-General’s Department. TECHNICAL SPECIFICATIONS The technical specifications that apply to the digitisation process will depend on whether the digitised records are to replace the source records as the record of business, and whether the digitised records need to be retained long-term. Project managers should contact the National Archives to identify appropriate technical standards for digitisation. This is essential if the records digitised require long-term retention. Issues to consider are: file formats resolution type of image colour resolution or bit depth colour management compression.
dapr_tcm16-53818.docx