Monthly inventory reports showing all transactions for processed and USDA and Documentation of credits issued to the SFA for USDA Foods received. All records relating to the Contract, including subsequent renewal Terms, if applicable, are property of the SFA and shall be maintained in (DELETE THESE INSTRUCTIONS: select one: original or electronic) form on SFA premises for the duration of the Contract. At any time during the Contract, the SFA reserves the right to require the FSMC to surrender all records relating to the Contract to the SFA within 30 days of such request. Such records shall include, but are not limited to: All data, materials, and products created by the FSMC on behalf of the SFA and in furtherance of the Services; Production records, including quantities and amounts of food used in preparation of each meal and food component of menus; Standardized recipes and yield from recipes as deemed necessary; Processed product nutritional analysis; Nutritional content of individual food items and meals; Bills charged to the SFA for meals prepared under the Contract including the credit of USDA Foods where applicable; Inventory records; Food and bid specifications; and All documents and records as noted in this Request for Proposals/Invitation for Bids and Contract. Upon expiration or termination of the Contract, the FSMC shall surrender all records as noted above, relating to the initial Contract and all subsequent renewal Terms, if applicable, to the SFA within 30 days of the Contract expiration or termination. The SFA retain all records relating to the initial Contract and all subsequent Contract renewal Terms for a period of three years either from the date the final Contract renewal Term has expired, receipt of final payment under the Contract is recorded, or after the SFA submits the final Monthly Claim for Reimbursement for the final fiscal year of the Contract, whichever occurs last. All records must be available for the period of time specified above for the purpose of making audits, examinations, excerpts, and transcriptions by representatives of the SFA, the Vermont Agency of Education, the United States Department of Agriculture, and the Auditor General, and other governmental entities with monitoring authority at any reasonable time and place. If audit findings have not been resolved, the records shall be retained beyond the specified period as long as required for the resolution of the issues raised by the audit. SECTION 17 TERMS AND TERMINATION
Monthly inventory reports showing all transactions for processed and USDA and Documentation of credits issued to the SFA for USDA Foods received. All records relating to the Contract, including subsequent renewal Terms, if applicable, are property of the SFA and shall be maintained in (DELETE THESE INSTRUCTIONS: select one: original or electronic) form on SFA premises for the duration of the Contract. At any time during the Contract, the SFA reserves the right to require the FSMC to surrender all records relating to the Contract to the SFA within 30 days of such request. Such records shall include, but are not limited to: All data, materials, and products created by the FSMC on behalf of the SFA and in furtherance of the Services; Production records, including quantities and amounts of food used in preparation of each meal and food component of menus; Standardized recipes and yield from recipes as deemed necessary; Processed product nutritional analysis; Nutritional content of individual food items and meals; Bills charged to the SFA for meals prepared under the Contract including the credit of USDA Foods where applicable; Inventory records; Food and bid specifications; and All documents and records as noted in this Request for Proposals/Invitation for Bids and Contract. Upon expiration or termination of the Contract, the FSMC shall surrender all records as noted above, relating to the initial Contract and all subsequent renewal Terms, if applicable, to the SFA within 30 days of the Contract expiration or termination. The SFA retain all records relating to the initial Contract and all subsequent Contract renewal Terms for a period of three years either from the date the final Contract renewal Term has expired, receipt of final payment under the Contract is recorded, or after the SFA submits the final Monthly Claim for Reimbursement for the final fiscal year of the Contract, whichever occurs last. All records must be available for the period of time specified above for the purpose of making audits, examinations, excerpts, and transcriptions by representatives of the SFA, the Vermont Agency of Education, the United States Department of Agriculture, and the Auditor General, and other governmental entities with monitoring authority at any reasonable time and place. If audit findings have not been resolved, the records shall be retained beyond the specified period as long as required for the resolution of the issues raised by the audit. SECTION 17 TERMS AND TERMINATION
edu-nutrition-fsmc-rfp-ifb-contract-template.docx