3. Changes made to law including for tax, labor, immigration, workers’ compensation, and funding sources (e.g.: Medicare and Medical Assistance). 8. Minnesota-specific VF/EA policies and procedures Qualification The responder must have a Minnesota-specific policies and procedures manual for providing VF/EA FMS that minimally address the items listed below. Required documentation or verification The responder must submit their organization’s Minnesota-specific policies and procedures manual for providing vendor fiscal/employer agent financial management services. The policies and procedures must minimally address: Table 8: Minnesota-specific VF/EA policies and procedures checklist Indicate location in Required documentation or verification proposal (section and page number[s]) a. Operating in compliance with IRS Revenue Procedure 2013-39 Section 3504 of the Internal Revenue Code; b. Vendor fiscal/employer agent (VF/EA) duties and responsibilities for assisting participant employers with obtaining and retiring employer identification numbers; c. Payroll processing for household employers or Home Care Service recipients a 3504 agent, filing payroll taxes and unemployment for household employers using an agent, and maintaining workers' compensation and liability coverage for household employers under Minnesota statute; d. Orientation of participant employers; e. Worker misconduct and communications with participant’s workers; f. Procedures for enrolling workers as employees of participant-employers; g. Individual budget tracking and reporting; h. Compliance with federal HIPAA and HITECH requirements; i. Customer service to participant-employers and workers; j. Allowing workers access to collective bargaining membership information; and k. A grievance procedure. 9. Financial stability Qualification The responder must be a financially solvent organization with minimal cash reserve and a line of credit to at least three (3) payrolls of your current business that are available to cover shortages or delays in receipt of revenue. The responder must provide documents sufficient to substantiate financial solvency. If Responder is either substantially or wholly owned by another corporate entity, information about the parent organization must be provided at the time of enrollment.
3. Changes made to law including for tax, labor, immigration, workers’ compensation, and funding sources (e.g.: Medicare and Medical Assistance). 8. Minnesota-specific VF/EA policies and procedures Qualification The responder must have a Minnesota-specific policies and procedures manual for providing VF/EA FMS that minimally address the items listed below. Required documentation or verification The responder must submit their organization’s Minnesota-specific policies and procedures manual for providing vendor fiscal/employer agent financial management services. The policies and procedures must minimally address: Table 8: Minnesota-specific VF/EA policies and procedures checklist Required documentation or verification Indicate location in proposal (section and page number[s]) a. Operating in compliance with IRS Revenue Procedure 2013-39 Section 3504 of the Internal Revenue Code; b. Vendor fiscal/employer agent (VF/EA) duties and responsibilities for assisting participant employers with obtaining and retiring employer identification numbers; c. Payroll processing for household employers or Home Care Service recipients a 3504 agent, filing payroll taxes and unemployment for household employers using an agent, and maintaining workers' compensation and liability coverage for household employers under Minnesota statute; d. Orientation of participant employers; e. Worker misconduct and communications with participant’s workers; f. Procedures for enrolling workers as employees of participant-employers; g. Individual budget tracking and reporting; h. Compliance with federal HIPAA and HITECH requirements; i. Customer service to participant-employers and workers; j. Allowing workers access to collective bargaining membership information; and k. A grievance procedure. 9. Financial stability Qualification The responder must be a financially solvent organization with minimal cash reserve and a line of credit to at least three (3) payrolls of your current business that are available to cover shortages or delays in receipt of revenue. The responder must provide documents sufficient to substantiate financial solvency. If Responder is either substantially or wholly owned by another corporate entity, information about the parent organization must be provided at the time of enrollment.
dhs-290456.docx