Relevant Agreement Definitions The Department of Social Services (DSS) administers the DES Program. All references to in the ‘DSS’ Agreement and any Guidelines, including the definitions extrapolated from the Agreement below, are to be read as references to the ‘department’. Material’ means all Material: ‘Agreement created for the purpose of performing the Agreement; incorporated in, supplied or required to be supplied with the Material referred to in paragraph (a) above; or copied or derived from Material referred to in paragraphs (a) or (b); and includes all Agreement Records. Records’ means all Records: ‘Agreement created for the purpose of performing the Agreement; incorporated in, supplied or required to be supplied along with the Records referred to in paragraph (a) above; or copied or derived from Records referred to in paragraphs (a) or (b); and includes all Reports. Material’ means any Material provided by the department to the Provider for the ‘Commonwealth purposes of the Agreement and Material which is copied or derived from Material so provided, and includes Commonwealth Records. Records’ means any Records provided by the department to the Provider for the purposes ‘Commonwealth of the Agreement, and includes Records which are copied or derived from Records so provided. IT Systems’ means the IT computer system accessible by a Provider, through which ‘Department’s information is exchanged between the Provider, Subcontractors, DHS, DHS Assessment Services, Ongoing Support Assessors and the Department in relation to the Services. Evidence’ means those Records of the Provider, as specified in the Agreement including in ‘Documentary any Guidelines, which evidence that Services were provided by the Provider for each claim for payment made under the Agreement, or which otherwise support a claim for payment by the Provider. includes equipment, software (including source code and object code), and Records stored ‘Material’ by any means including all copies and extracts of the same. Services Records’ Agreement Records (including documents associated with the Customer ‘Participant Feedback Register) about a Participant, that are directly created for the purposes of providing Services. Records’ means all Records, except Commonwealth Records, in existence prior to the Agreement ‘Provider Commencement Date: incorporated in; supplied with, or as part of; or required to be supplied with, or as part of, the Agreement Records. means documents, information and data stored by any means and all copies and extracts of the ‘Records’ same, and includes Agreement Records, Commonwealth Records and Provider Records. Notes:
Relevant Agreement Definitions The Department of Social Services (DSS) administers the DES Program. All references to ‘DSS’ in the Agreement and any Guidelines, including the definitions extrapolated from the Agreement below, are to be read as references to the ‘department’. ‘Agreement Material’ means all Material: created for the purpose of performing the Agreement; incorporated in, supplied or required to be supplied with the Material referred to in paragraph (a) above; or copied or derived from Material referred to in paragraphs (a) or (b); and includes all Agreement Records. ‘Agreement Records’ means all Records: created for the purpose of performing the Agreement; incorporated in, supplied or required to be supplied along with the Records referred to in paragraph (a) above; or copied or derived from Records referred to in paragraphs (a) or (b); and includes all Reports. ‘Commonwealth Material’ means any Material provided by the department to the Provider for the purposes of the Agreement and Material which is copied or derived from Material so provided, and includes Commonwealth Records. ‘Commonwealth Records’ means any Records provided by the department to the Provider for the purposes of the Agreement, and includes Records which are copied or derived from Records so provided. ‘Department’s IT Systems’ means the IT computer system accessible by a Provider, through which information is exchanged between the Provider, Subcontractors, DHS, DHS Assessment Services, Ongoing Support Assessors and the Department in relation to the Services. ‘Documentary Evidence’ means those Records of the Provider, as specified in the Agreement including in any Guidelines, which evidence that Services were provided by the Provider for each claim for payment made under the Agreement, or which otherwise support a claim for payment by the Provider. ‘Material’ includes equipment, software (including source code and object code), and Records stored by any means including all copies and extracts of the same. ‘Participant Services Records’ Agreement Records (including documents associated with the Customer Feedback Register) about a Participant, that are directly created for the purposes of providing Services. ‘Provider Records’ means all Records, except Commonwealth Records, in existence prior to the Agreement Commencement Date: incorporated in; supplied with, or as part of; or required to be supplied with, or as part of, the Agreement Records. ‘Records’ means documents, information and data stored by any means and all copies and extracts of the same, and includes Agreement Records, Commonwealth Records and Provider Records. Notes:
des_records_management_instructions_guidelines.docx