FILES FOR REDACTION REDACTED FILES Within the files for redaction folder copy all the documents that are relevant to the SAR go through each document redacting information that is not to be shared. Once you have completed the document if there are any redactions this will be added to its name e.g. (CASE NOTE 20.12.2016 REDACTED) by the SOFTWARE, if you have not needed to redact any information YOU will need to rename the document as (CASE NOTE 20.12.2016 DONE) this will help you keep track of what documents have been dealt with. You are advised to rename documents that you are not releasing as (CASENOTE 20.12.2016 DO NOT SEND) adding the reason why e.g. 3rd party info/privileged) this process will enable you to effectively filter what can and cannot be released. These DO NOT get saved into the REDACTED folder. Once you have gone through each document you are advised to save all records that are named REDACTED or DONE into the folder titled: REDACTED FILES. As you have saved the redacted files into another folder the files in the folder files for redaction will be left in their original state, therefore the Area Manager checking redacted files is able to view what has been redacted. This process of redaction is for advice and guidance only, however it has proved to be effective in managing the process and avoiding confusion when you have multiple documents to look through. Spending some time getting to know the capabilities of the redaction software is useful as it will help reduce the time on redacting. This is a useful link to help you gain a greater understanding of removing sensitive content from PDF documents with the redaction software currently used by the local authority. SENIOR MANAGER. HEAD OF SERVICE or DESIGNATED OFFICER
FILES FOR REDACTION REDACTED FILES Within the files for redaction folder copy all the documents that are relevant to the SAR go through each document redacting information that is not to be shared. Once you have completed the document if there are any redactions this will be added to its name e.g. (CASE NOTE 20.12.2016 REDACTED) by the SOFTWARE, if you have not needed to redact any information YOU will need to rename the document as (CASE NOTE 20.12.2016 DONE) this will help you keep track of what documents have been dealt with. You are advised to rename documents that you are not releasing as (CASENOTE 20.12.2016 DO NOT SEND) adding the reason why e.g. 3rd party info/privileged) this process will enable you to effectively filter what can and cannot be released. These DO NOT get saved into the REDACTED folder. Once you have gone through each document you are advised to save all records that are named REDACTED or DONE into the folder titled: REDACTED FILES. As you have saved the redacted files into another folder the files in the folder files for redaction will be left in their original state, therefore the Area Manager checking redacted files is able to view what has been redacted. This process of redaction is for advice and guidance only, however it has proved to be effective in managing the process and avoiding confusion when you have multiple documents to look through. Spending some time getting to know the capabilities of the redaction software is useful as it will help reduce the time on redacting. This is a useful link to help you gain a greater understanding of removing sensitive content from PDF documents with the redaction software currently used by the local authority. SENIOR MANAGER. HEAD OF SERVICE or DESIGNATED OFFICER
cs_sar_guide.docx