EndNote essentials Reference data entry Data entry rules For all fields, consistency is the key if there are multiple references for a particular author, title, – keyword, etc., ensure that the data is entered the same way every time. The data will display in red if it does not already exist in the library this is an indicator that data is being entered inconsistently. – Reference type: Journal article is the default reference type. Don’t forget to change the reference type as required. Author Fields: Individuals Names can be entered in multiple formats. Enter the full name wherever possible and enter the name exactly the same each time. EndNote will abbreviate names as required by the output style. John James OR (GU recommendation) Smith, J. J. OR John James Smith OR J. J. Smith Where the full name is not known, separate initials with a space OR a full stop. EndNote will include or remove the punctuation as required by the output style: Smith, J J OR (GU recommendation) Smith, J. J. OR Smith, J.J. Multiple word last names MUST be entered in the following format: de Marquez, Gabriel OR de Marquez, G. Author names that include a generation title should be entered in the following format: Getty, J. Paul, III Getty, J. Paul, Jr Co-authors When a text is co-authored, enter all authors’ full names where known. EndNote will truncate the list with al.” or others” as required by the output style. Enter each name on a separate “et “and line:
EndNote essentials Reference data entry Data entry rules For all fields, consistency is the key – if there are multiple references for a particular author, title, keyword, etc., ensure that the data is entered the same way every time. The data will display in red if it does not already exist in the library – this is an indicator that data is being entered inconsistently. Reference type: Journal article is the default reference type. Don’t forget to change the reference type as required. Author Fields: Individuals Names can be entered in multiple formats. Enter the full name wherever possible and enter the name exactly the same each time. EndNote will abbreviate names as required by the output style. John James OR (GU recommendation) Smith, J. J. OR John James Smith OR J. J. Smith Where the full name is not known, separate initials with a space OR a full stop. EndNote will include or remove the punctuation as required by the output style: Smith, J J OR (GU recommendation) Smith, J. J. OR Smith, J.J. Multiple word last names MUST be entered in the following format: de Marquez, Gabriel OR de Marquez, G. Author names that include a generation title should be entered in the following format: Getty, J. Paul, III Getty, J. Paul, Jr Co-authors When a text is co-authored, enter all authors’ full names where known. EndNote will truncate the list with “et al.” or “and others” as required by the output style. Enter each name on a separate line:
Data_Entry_Rules_20181.docx