Adherence to Agenda 1 Disagree 3 Neutral 5 Agree Topics and Timeframes We had no agenda or We followed our agenda We followed our got sidetracked to items but spent too much or agenda and time not on our agenda. too little time on some frames, and we items. developed action items. Communication Process 1 3 5 We didn’t on one We listened to one We reached closure on another’s ideas, had too another but didn’t stop to one idea at a time, built many ideas on the table summarize or clarify on one another’s ideas, at once, or had side issues. and clarified issues. conversations. Meeting Participation 1 3 5 Very few members A majority of members Each member contributed contributed but some contributed ideas and questions, concerns, or who had information to information resources. offer did not. appropriately. More participation would not have been helpful. Meeting Preparation 1 3 5 Members were not Members came with Assignments were prepared to discuss assignments completed. completed to the best assignments or action of each member’s abilities and resources. Meeting 1 3 5 Facilitation/Leadership No one made procedural The team focused on the The team stayed on suggestions. The team agenda but not on track and maintained became bogged down member’s feelings about member’s self-esteem. and/or frustrated. issues (or vice versa). Decision-Making Process 1 3 5 Decisions were made We had to resort to We reached agreement primarily by one member voting to reach easily and made agreement on issues. effective decisions quickly. Overall Meeting Success 1 3 5 This meeting was a We accomplished some This was a very waste of time. things. effective meeting. Comments: Meeting Minutes Sample #1 Meeting Name Date: Time: (Meeting Minutes) Location: Meeting Objective: Type of meeting: Facilitator:
Adherence to Agenda Topics and Timeframes 1 Disagree We had no agenda or got sidetracked to items not on our agenda. 3 Neutral We followed our agenda but spent too much or too little time on some items. 5 Agree We followed our agenda and time frames, and we developed action items. Communication Process 1 We didn’t on one another’s ideas, had too many ideas on the table at once, or had side conversations. 3 We listened to one another but didn’t stop to summarize or clarify issues. 5 We reached closure on one idea at a time, built on one another’s ideas, and clarified issues. Meeting Participation 1 Very few members contributed questions, concerns, or resources. 3 A majority of members contributed but some who had information to offer did not. 5 Each member contributed ideas and information appropriately. More participation would not have been helpful. Meeting Preparation 1 Members were not prepared to discuss assignments or action 3 Members came with assignments completed. 5 Assignments were completed to the best of each member’s abilities and resources. Meeting Facilitation/Leadership 1 No one made procedural suggestions. The team became bogged down and/or frustrated. 3 The team focused on the agenda but not on member’s feelings about issues (or vice versa). 5 The team stayed on track and maintained member’s self-esteem. Decision-Making Process 1 Decisions were made primarily by one member 3 We had to resort to voting to reach agreement on issues. 5 We reached agreement easily and made effective decisions quickly. Overall Meeting Success 1 This meeting was a waste of time. 3 We accomplished some things. 5 This was a very effective meeting. Comments: Meeting Minutes Sample #1 Meeting Name (Meeting Minutes) Date: Time: Location: Meeting Objective: Type of meeting: Facilitator:
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