Documentation Checklist for Academic Staffing Appointments The below is designed to aid Units regarding documentation for different staffing appointments. Requirements specified are guidelines and are subject to change depending on the nature of individual appointments submitted. Academic Appointment Required Teaching Fellow Teaching Fellow Adjunct 1 Cross-Appointments Term Adjunct Term Adjunct Term Adjunct Term Adjunct Continuing Adjunct (New) (Re-appointed) (New) (Re-appointed) (GenRoR App't Renewal) (Confirmation of Duties (Overload) Documentation for those with existing GenRoR) Written Confirmation of Appointment for Term     Adjuncts Form formerly "Teaching Appointment Data For Faculty, Librarian, Executive,        Adjunct and Academic Related Appointments Date of Birth (DOB)  (if appointee is external to Queen's  (enter on Data Sheet) e.g. RMC) Social Insurance Number (if appointee is external to Queen's (SIN)   e.g. RMC) (enter on Data Sheet) My HR    (to set up Direct Deposit) Student Departmental   Contract (copy) Recommendation Memo         from Head Recommendation Memo from Adjunct Appointments   Committee to Head Recommendation Memo from Supporting/Cross-App'd  Unit Curriculum Vitae     Reference Letters   (x2, if appointee is (x2) external to Queen's Advertisement (copy) e.g.RMC) if not previously submitted  during approval process  (if SpecRoR does not apply) Notes: SpecRoR (Specific Right of Re-appointment for Term Adjuncts; Article 32.2) GenRoR (General Right of Re-appointment for Term Adjuncts; Article 32.3) Overload (Does not apply to Term Adjuncts; if extra teaching is required, the workload is simply increased; duties such as Coordination are now referred to as "Additional Duties" for Term Adjuncts) Overload (Extra teaching or duties such as Coordination, etc. still apply to Continuing Adjuncts, Non-Renewable Appointments, and Regular Faculty Members) Updated: January 2016 This Checklist should be referenced with the Appointment Types and Details" document to ensure the correct paperwork is provided to Arts and Science for processing. “Academic
Documentation Checklist for Academic Staffing Appointments The below is designed to aid Units regarding documentation for different staffing appointments. Requirements specified are guidelines and are subject to change depending on the nature of individual appointments submitted. Required Documentation Academic Appointment Teaching Fellow (New) Teaching Fellow (Re-appointed) Adjunct 1 Cross-Appointments Term Adjunct (New) Term Adjunct (Re-appointed) Term Adjunct (GenRoR App't Renewal) Term Adjunct (Confirmation of Duties for those with existing GenRoR) Continuing Adjunct (Overload) Written Confirmation of Appointment for Term Adjuncts Form formerly "Teaching     Appointment Data For Faculty, Librarian, Executive, Adjunct and Academic Related Appointments        Date of Birth (DOB) (enter on Data Sheet)  (if appointee is external to Queen's e.g. RMC)  Social Insurance Number (SIN) (enter on Data Sheet)  (if appointee is external to Queen's e.g. RMC)  My HR (to set up Direct Deposit)    Student Departmental Contract (copy)   Recommendation Memo from Head         Recommendation Memo from Adjunct Appointments Committee to Head   Recommendation Memo from Supporting/Cross-App'd Unit  Curriculum Vitae     Reference Letters  (x2, if appointee is external to Queen's e.g.RMC)  (x2) Advertisement (copy) if not previously submitted during approval process   (if SpecRoR does not apply) Notes: SpecRoR (Specific Right of Re-appointment for Term Adjuncts; Article 32.2) GenRoR (General Right of Re-appointment for Term Adjuncts; Article 32.3) Overload (Does not apply to Term Adjuncts; if extra teaching is required, the workload is simply increased; duties such as Coordination are now referred to as "Additional Duties" for Term Adjuncts) Overload (Extra teaching or duties such as Coordination, etc. still apply to Continuing Adjuncts, Non-Renewable Appointments, and Regular Faculty Members) Updated: January 2016 This Checklist should be referenced with the “Academic Appointment Types and Details" document to ensure the correct paperwork is provided to Arts and Science for processing.
documentation_checklist_for_academic_staffing_appointments_jan_2016.docx