attached to the Delegation of Authority Letter. Additionally, the limits specified in the Cardholder's Delegation of Authority Letter are commensurate with the limits established in Ordering Officer Appointment/Delegation letter. 3 There are adequate controls in place to ensure the Cardholder is only placing orders against contracts under which they have been authorized as an Ordering Officers. To reduce risk of contract misuse it is prudent to have a listing of Contract Numbers, Name of the Contractors, authorized users and any order limitations (e.g., ceilings) by contract number. 4 If certification for payment was made without proof of delivery and inspection (i.e., the vendor shipped the item and processed the invoice but the item has not yet been received), the certifying officer has a suspense system to ensure proof of receipt will be obtained within 45 days of invoice. 5 If proof of delivery and inspection was not obtained within 45 days of original invoice, the transaction was disputed within 60 days. 6 WAWF was utilized to create and accept all receiving reports. 7 The Contracting Officer responsible for the Delivery Order Contract provided a copy of their periodic Ordering Officer Performance Review to the A/OPC and A/BO. Note: The Contracting Officer's review ensures the Ordering Officer is complying with all laws, regulations and policies governing the orders placed by the Ordering Officer; and the reviews are part of the Cardholder's GPC 8 The Cardholder provided the Contracting Office with purchase information to report in the FEDERAL PROCUREMENT DATA SYSTEM (FPDS). 9 The Cardholder provides the Contracting Office with purchase information to report in Electronic Document Access (EDA). Yes or No or Not Eval Section Description Notes Correct Incorrect or N/A H Contract Payment Requirements 1 The Cardholder's Delegation of the Authority Letter clearly states their delegation and the authorities/limitations associated with making contract payments. 2 There are adequate controls in place to ensure the Cardholder is only making payments against contracts they have been specifically authorized to make payment against. To reduce risk of fraudulent payments it is prudent to have a listing of Contract Numbers, Name of the Contractors, and the Not to Exceed (NTE) amount of a single payment to the contractor the Cardholder is authorized to process with the GPC. 3 The Cardholder did not make payment against any contract not listed in their Delegation of Authority Letter.
attached to the Delegation of Authority Letter. Additionally, the limits specified in the Cardholder's Delegation of Authority Letter are commensurate with the limits established in Ordering Officer Appointment/Delegation letter. 3 There are adequate controls in place to ensure the Cardholder is only placing orders against contracts under which they have been authorized as an Ordering Officers. To reduce risk of contract misuse it is prudent to have a listing of Contract Numbers, Name of the Contractors, authorized users and any order limitations (e.g., ceilings) by contract number. 4 If certification for payment was made without proof of delivery and inspection (i.e., the vendor shipped the item and processed the invoice but the item has not yet been received), the certifying officer has a suspense system to ensure proof of receipt will be obtained within 45 days of invoice. 5 If proof of delivery and inspection was not obtained within 45 days of original invoice, the transaction was disputed within 60 days. 6 WAWF was utilized to create and accept all receiving reports. 7 The Contracting Officer responsible for the Delivery Order Contract provided a copy of their periodic Ordering Officer Performance Review to the A/OPC and A/BO. Note: The Contracting Officer's review ensures the Ordering Officer is complying with all laws, regulations and policies governing the orders placed by the Ordering Officer; and the reviews are part of the Cardholder's GPC 8 The Cardholder provided the Contracting Office with purchase information to report in the FEDERAL PROCUREMENT DATA SYSTEM (FPDS). 9 The Cardholder provides the Contracting Office with purchase information to report in Electronic Document Access (EDA). Section Description Yes or Correct No or Incorrect Not Eval or N/A Notes H Contract Payment Requirements 1 The Cardholder's Delegation of the Authority Letter clearly states their delegation and the authorities/limitations associated with making contract payments. 2 There are adequate controls in place to ensure the Cardholder is only making payments against contracts they have been specifically authorized to make payment against. To reduce risk of fraudulent payments it is prudent to have a listing of Contract Numbers, Name of the Contractors, and the Not to Exceed (NTE) amount of a single payment to the contractor the Cardholder is authorized to process with the GPC. 3 The Cardholder did not make payment against any contract not listed in their Delegation of Authority Letter.
DOD_PCPO_GPC_Review_Best-Practice_Checklist_2012.07.26_(editable).docx