7.1.2 Records created by No Date of visit + 10 years SECURE DISPOSAL schools to obtain approval to run an Educational Visit outside the Classroom – Secondary Schools 7.1.3 Parental consent Yes Conclusion of the trip Although the for school trips where consent forms could there has been no be retained for DOB major incident + 22 years, the requirement for them being needed is low and most schools do not have the storage capacity to retain every single consent form issued by the school for this period of time. 7.1.4 Parental permission Yes DOB of the involved slips for school trips in the incident + 25 years where there has – The permission slips for been a major incident all the pupils on the trip need to be retained to show that the rules had been followed for all pupils 7.2 Walking Bus Ref file Data Protection Issues Retention Period Action at the end of Annual Review description [Operational] the administrative Completed life of the record Tick (√) 7.2.1 Walking Bus Yes Date of register + 3 years SECURE DISPOSAL Registers This takes into account [If these records are the fact that if there is an retained electronically incident requiring an any back up copies accident report the should be destroyed register will be submitted at the same time] with the accident report and kept for the period of time required for accident reporting 7.3 Family Liaison Officers and Home School Liaison Assistants Ref file Data Protection Issues Retention Period Action at the end of Annual Review description [Operational] the administrative Completed life of the record Tick (√) 7.3.1 Day Books Yes Current year + 2 years then review 7.3.2 Reports for outside Yes Whilst child is attending agencies - where the school and then destroy report has been included on the case file created by the outside agency 7.3.3 Referral forms Yes the referral is current
7.1.2 Records created by schools to obtain approval to run an Educational Visit outside the Classroom – Secondary Schools No Date of visit + 10 years SECURE DISPOSAL 7.1.3 Parental consent for school trips where there has been no major incident Yes Conclusion of the trip Although the consent forms could be retained for DOB + 22 years, the requirement for them being needed is low and most schools do not have the storage capacity to retain every single consent form issued by the school for this period of time. 7.1.4 Parental permission slips for school trips – where there has been a major incident Yes DOB of the involved in the incident + 25 years The permission slips for all the pupils on the trip need to be retained to show that the rules had been followed for all pupils 7.2 Walking Bus Ref file description Data Protection Issues Retention Period [Operational] Action at the end of the administrative life of the record Annual Review Completed Tick (√) 7.2.1 Walking Bus Registers Yes Date of register + 3 years This takes into account the fact that if there is an incident requiring an accident report the register will be submitted with the accident report and kept for the period of time required for accident reporting SECURE DISPOSAL [If these records are retained electronically any back up copies should be destroyed at the same time] 7.3 Family Liaison Officers and Home School Liaison Assistants Ref file description Data Protection Issues Retention Period [Operational] Action at the end of the administrative life of the record Annual Review Completed Tick (√) 7.3.1 Day Books Yes Current year + 2 years then review 7.3.2 Reports for outside agencies - where the report has been included on the case file created by the outside agency Yes Whilst child is attending school and then destroy 7.3.3 Referral forms Yes the referral is current
Data%20Protection%20-%20DfE%20Annual%20checklist%20for%20schools.docx