Provider on the transfer weekend. The table below provides some guidance for Providers when organising Joint Meetings. Steps Gaining Providers Exiting Providers Notes 1 The Gaining Provider Exiting Providers can utilise A face-to-face meeting should attempt to organise an existing Appointment to should be conducted Initiating a Meeting for each undertake a Joint Meeting wherever possible. Transition Participant with (wherever possible) and, Alternate types of Joint Meetings the relevant Exiting once attended, should Meetings, such as Provider. mark the Appointment as a teleconferences, may be Gaining Providers can Joint Meeting in the diary. appropriate depending on identify Transition the Participant’s Participants requiring a circumstances. Joint Meeting from their possible, existing indicative transition Participant Appointments in caseload in the the Exiting Provider’s diary Department’s IT Systems. should be used to complete The Gaining Provider a Joint Meeting. If no should contact the Exiting Appointments exist or are Provider to arrange a suitable, Providers should suitable meeting time. arrange an alternate Appointment. Note: A Joint Meeting should not be conducted forTransition Participants that are currently Suspended or pending. 2 In some circumstances, it Exiting Providers must The Participant must be Confirming may be appropriate for the contact and discuss any consulted regarding the Gaining Provider and arrangements regarding inclusion of their Employer, Meetings Exiting Provider to meet to the Meeting with the where in a Job Placement, discuss a Participant’s Participant. or any nominees (incl. circumstances without the carers or advocates) in the Exiting Providers should Participant attending. Joint Meeting. confirm the Appointment Gaining Providers should Where a Joint Meeting details with the Gaining immediately raise with cannot be arranged with a Provider. their Account Manager, Participant, Providers any difficulties in arranging should arrange a handover Joint Meetings with Exiting meeting between Providers. themselves.
Provider on the transfer weekend. The table below provides some guidance for Providers when organising Joint Meetings. Steps Gaining Providers Exiting Providers Notes 1 Initiating Meetings The Gaining Provider should attempt to organise a Meeting for each Transition Participant with the relevant Exiting Provider. Gaining Providers can identify Transition Participants requiring a Joint Meeting from their indicative transition caseload in the Department’s IT Systems. The Gaining Provider should contact the Exiting Provider to arrange a suitable meeting time. Exiting Providers can utilise an existing Appointment to undertake a Joint Meeting (wherever possible) and, once attended, should mark the Appointment as a Joint Meeting in the diary. A face-to-face meeting should be conducted wherever possible. Alternate types of Joint Meetings, such as teleconferences, may be appropriate depending on the Participant’s circumstances. possible, existing Participant Appointments in the Exiting Provider’s diary should be used to complete a Joint Meeting. If no Appointments exist or are suitable, Providers should arrange an alternate Appointment. Note: A Joint Meeting should not be conducted forTransition Participants that are currently Suspended or pending. 2 Confirming Meetings In some circumstances, it may be appropriate for the Gaining Provider and Exiting Provider to meet to discuss a Participant’s circumstances without the Participant attending. Gaining Providers should immediately raise with their Account Manager, any difficulties in arranging Joint Meetings with Exiting Providers. Exiting Providers must contact and discuss any arrangements regarding the Meeting with the Participant. Exiting Providers should confirm the Appointment details with the Gaining Provider. The Participant must be consulted regarding the inclusion of their Employer, where in a Job Placement, or any nominees (incl. carers or advocates) in the Joint Meeting. Where a Joint Meeting cannot be arranged with a Participant, Providers should arrange a handover meeting between themselves.
des_reform_2018_provider_transition_guidelines_1.docx