(consignment)? policy. Are the source records listed at item-level If no, seek approval No Yes on the Archives’ finding aid? from Project Sponsor to commit resources to listing them at item-level either in house or as part of outsourced project. Do legal requirements, relevant Yes If so, these records No legislation or applicable records are not authorised for authorities (including disposal freezes) disposal. require the records to be retained in their original or a specific format? Is there a government policy or directive Yes If so, these records No requiring retention of the records? are not authorised for disposal. Do the records relate to a current or Yes If so, records No future judicial proceeding or are they are not authorised for subject to a current application for access disposal. under FOI, Archives or other legislation and are they reasonably likely to be required as evidence? Has a risk assessment been undertaken of No If no, this should be Yes the impact of disposal of the source undertaken prior to records? commencing. Has the suitability of the physical No If no, this should be Yes condition of the records for digitisation undertaken or planned been assessed? for. Have you consulted with Access No If no, consult with Yes Examination to determine if there are any Access Examination prior potential sensitivities or access conditions to proceeding. associated with these records, and received in-principle agreement that they can be opened once they reach the open period? Has consultation been undertaken with No If no, liaise with all Yes all relevant areas of the Archives, relevant areas prior to (including Reference Services, Public proceeding. Programs, Business Systems and Online Services, Preservation & Digitisation and the Digital Archives) and all concerns addressed? Has consultation been undertaken with No If no, this should be Yes the controlling agency to ensure they are undertaken prior to of this project? commencing. Has a Quality Assurance Plan been No If no, this should be Yes developed? See also checklist number 30. undertaken or planned for.
(consignment)? policy. Are the source records listed at item-level on the Archives’ finding aid? No If no, seek approval from Project Sponsor to commit resources to listing them at item-level either in house or as part of outsourced project. Yes Do legal requirements, relevant legislation or applicable records authorities (including disposal freezes) require the records to be retained in their original or a specific format? Yes If so, these records are not authorised for disposal. No Is there a government policy or directive requiring retention of the records? Yes If so, these records are not authorised for disposal. No Do the records relate to a current or future judicial proceeding or are they subject to a current application for access under FOI, Archives or other legislation and are they reasonably likely to be required as evidence? Yes If so, records are not authorised for disposal. No Has a risk assessment been undertaken of the impact of disposal of the source records? No If no, this should be undertaken prior to commencing. Yes Has the suitability of the physical condition of the records for digitisation been assessed? No If no, this should be undertaken or planned for. Yes Have you consulted with Access Examination to determine if there are any potential sensitivities or access conditions associated with these records, and received in-principle agreement that they can be opened once they reach the open period? No If no, consult with Access Examination prior to proceeding. Yes Has consultation been undertaken with all relevant areas of the Archives, (including Reference Services, Public Programs, Business Systems and Online Services, Preservation & Digitisation and the Digital Archives) and all concerns addressed? No If no, liaise with all relevant areas prior to proceeding. Yes Has consultation been undertaken with the controlling agency to ensure they are of this project? No If no, this should be undertaken prior to commencing. Yes Has a Quality Assurance Plan been developed? See also checklist number 30. No If no, this should be undertaken or planned for. Yes
Disposal-of%20records-in-custody-after-digitisation_tcm16-88536.docx