State POST organizations in the country in the deployment of a comprehensive automated readiness system technology. NMDPS has selected a modern, integrated system that will reduce workloads, improve the quality and timeliness of services, and make data entry, records maintenance and legacy information a shared responsibility for all involved. The solution purchased is a Software as a Service subscription from Envisage called Acadis. The solution provides: Employment record maintenance; Training record maintenance by individual, class, instructor and organization; Test administration, automated scoring and test analysis capability; Integration of all LEA and LEA Board records pertaining to any individual officer or telecommunicator, instructor, or agency; Automated identification of records that exceed retention schedules and electronic elimination of records; Provision of end-user notifications of certification expiration and upcoming critical process deadlines; Data migration from existing systems; Provide validation capability (data edits); Electronic submission of scanned documents; On-line information submission and record updating, eliminating the need for paper applications and record updates; Capacity for a large number of end-users who can access system; Strong administrative tools for security profile administration to limit information access as required; Strong data security environment; Allow for scheduling of multiple facilities and publishing of schedules; Substantial or complete elimination of paper document processing and maintenance; Ideally, provide for on-line delivery of law enforcement and dispatch training to the communities to reduce the cost burden relating to travel. As a separate project, NMDPS will hire contractors to scan in historical documents to the Acadis system. NMDPS will have the internal funding for this approximately $60,000 project in SFY19. 1.2 IT project funding was previously requested by submitting a full business case for 2016 (as priority 1) and 2017 (as priority 2). The NM LEA researched various systems and vendors over a 2-1/2-year period. This research included hands on sessions at various tradeshows, reading articles in industry journals, internet research and conversations with other agencies using similar systems. In fall 2015, LEA requested Envisage to conduct a webinar to demonstrate capabilities to the NMDPS executive and IT leadership team. The webinar revealed:
State POST organizations in the country in the deployment of a comprehensive automated readiness system technology. NMDPS has selected a modern, integrated system that will reduce workloads, improve the quality and timeliness of services, and make data entry, records maintenance and legacy information a shared responsibility for all involved. The solution purchased is a Software as a Service subscription from Envisage called Acadis. The solution provides: Employment record maintenance; Training record maintenance by individual, class, instructor and organization; Test administration, automated scoring and test analysis capability; Integration of all LEA and LEA Board records pertaining to any individual officer or telecommunicator, instructor, or agency; Automated identification of records that exceed retention schedules and electronic elimination of records; Provision of end-user notifications of certification expiration and upcoming critical process deadlines; Data migration from existing systems; Provide validation capability (data edits); Electronic submission of scanned documents; On-line information submission and record updating, eliminating the need for paper applications and record updates; Capacity for a large number of end-users who can access system; Strong administrative tools for security profile administration to limit information access as required; Strong data security environment; Allow for scheduling of multiple facilities and publishing of schedules; Substantial or complete elimination of paper document processing and maintenance; Ideally, provide for on-line delivery of law enforcement and dispatch training to the communities to reduce the cost burden relating to travel. As a separate project, NMDPS will hire contractors to scan in historical documents to the Acadis system. NMDPS will have the internal funding for this approximately $60,000 project in SFY19. 1.2 IT project funding was previously requested by submitting a full business case for 2016 (as priority 1) and 2017 (as priority 2). The NM LEA researched various systems and vendors over a 2-1/2-year period. This research included hands on sessions at various tradeshows, reading articles in industry journals, internet research and conversations with other agencies using similar systems. In fall 2015, LEA requested Envisage to conduct a webinar to demonstrate capabilities to the NMDPS executive and IT leadership team. The webinar revealed:
DPS-LEA%20Charter%20Final.docx