Test papers and • interviews related to the training or apprenticeship program (29 C.F.R. § 1602.21(b)) A detailed description of • the manner in which employers select individuals to participate in the apprenticeship or other training program See generally 29 C.F.R. § 1602.14. Retirement, health Pension, 401(k), The later of 3 years • insurance, and other 403(b), or other types of employee from the pension or health retirement plans document’s last and welfare plans Health insurance plans effective date and 1 • Disability plans year following • Life insurance plans termination of the • Other employee benefit plan (3 years from • plans under the Employee termination if the Retirement Income Security Act plan is related to a (ERISA) collective Notices provided to bargaining • employees about such plans agreement) 29 C.F.R. §§ 516.5(b) and 1627.3(b)(2). Seniority and merit Plan documents 2 years Employers must retain formal seniority • systems Amendments to the plan and merit system plan documents. • documents Employers must also retain Explanatory memorandum amendments to the plan if they have • not incorporated these amendments into the plan document. If formal plan 29 C.F.R. §§ 1602.14, 1620.32, documents do not exist, employers and 1627.3(b)(2). should have a memorandum explaining the terms of the seniority and merit systems along with the manner in which they communicated the system to employees. Employers should also retain notes or other documents describing changes to the seniority and merit systems. Collective bargaining CBAs and any 3 years from the • agreements (CBAs) amendments thereto document’s last Memorandum of effective date • understanding if CBA is not formally written and adopted 29 C.F.R. §§ 516.5(b), 1602.14, and 1620.32. EEO Reporting Records Record Type Examples Retention Comments Requirements EEO-2 records Records created solely 1 year from due • for the purpose of completing date or other similar apprenticeship reporting requirements
• Test papers and interviews related to the training or apprenticeship program (29 C.F.R. § 1602.21(b)) • A detailed description of the manner in which employers select individuals to participate in the apprenticeship or other training program See generally 29 C.F.R. § 1602.14. Retirement, health insurance, and other pension or health and welfare plans • Pension, 401(k), 403(b), or other types of employee retirement plans • Health insurance plans • Disability plans • Life insurance plans • Other employee benefit plans under the Employee Retirement Income Security Act (ERISA) • Notices provided to employees about such plans 29 C.F.R. §§ 516.5(b) and 1627.3(b)(2). The later of 3 years from the document’s last effective date and 1 year following termination of the plan (3 years from termination if the plan is related to a collective bargaining agreement) Seniority and merit systems • Plan documents • Amendments to the plan documents • Explanatory memorandum 29 C.F.R. §§ 1602.14, 1620.32, and 1627.3(b)(2). 2 years Employers must retain formal seniority and merit system plan documents. Employers must also retain amendments to the plan if they have not incorporated these amendments into the plan document. If formal plan documents do not exist, employers should have a memorandum explaining the terms of the seniority and merit systems along with the manner in which they communicated the system to employees. Employers should also retain notes or other documents describing changes to the seniority and merit systems. Collective bargaining agreements (CBAs) • CBAs and any amendments thereto • Memorandum of understanding if CBA is not formally written and adopted 29 C.F.R. §§ 516.5(b), 1602.14, and 1620.32. 3 years from the document’s last effective date EEO Reporting Records Record Type Examples Retention Requirements Comments EEO-2 records • Records created solely for the purpose of completing or other similar apprenticeship reporting requirements 1 year from due date
EEOC%20Record%20Retention%20Chart.docx