Information retained on the Bidder’s List must include the following: Entity’s name with point of contact; Entity’s mailing address and telephone number; The project description on which the entity bid or quoted and when; Amount of bid/quote; and Entity’s status as a DBE or non-DBE. The Bidders List must be kept until the recipient is no longer receiving funding under the agreement. The recipient shall include Bidders List as part of the Final Budget Approval Form. A recipient must require its prime contractor to pay its subcontractor for satisfactory performance no more than 30 days from the prime contractor’s receipt of payment from the Recipient. A recipient must be notified in writing by its prime contractor prior to any termination of a DBE subcontractor by the prime contractor. If a DBE subcontractor to complete work under the subcontract for any reason, the recipient must require the prime contractor to employ the six GFEs if soliciting a replacement subcontractor. A recipient must require its prime contractor to employ the six GFEs even if the prime contractor has achieved its fair share objectives. Reporting Requirements For the duration of the construction contract(s), the recipient is required to submit to the State Water Resources Control Board DBE reports annually by October 10 of each fiscal year on the attached Utilization Report form (UR-334). Failure to provide this information as stipulated in the financial agreement language may be cause for withholding disbursements. CONTACT FOR MORE INFORMATION SWRCB, CASRF Barbara August (916) 341-6952 US EPA, Region 9 Joe Ochab – – (415) 972-3761
Information retained on the Bidder’s List must include the following: Entity’s name with point of contact; Entity’s mailing address and telephone number; The project description on which the entity bid or quoted and when; Amount of bid/quote; and Entity’s status as a DBE or non-DBE. The Bidders List must be kept until the recipient is no longer receiving funding under the agreement. The recipient shall include Bidders List as part of the Final Budget Approval Form. A recipient must require its prime contractor to pay its subcontractor for satisfactory performance no more than 30 days from the prime contractor’s receipt of payment from the Recipient. A recipient must be notified in writing by its prime contractor prior to any termination of a DBE subcontractor by the prime contractor. If a DBE subcontractor to complete work under the subcontract for any reason, the recipient must require the prime contractor to employ the six GFEs if soliciting a replacement subcontractor. A recipient must require its prime contractor to employ the six GFEs even if the prime contractor has achieved its fair share objectives. Reporting Requirements For the duration of the construction contract(s), the recipient is required to submit to the State Water Resources Control Board DBE reports annually by October 10 of each fiscal year on the attached Utilization Report form (UR-334). Failure to provide this information as stipulated in the financial agreement language may be cause for withholding disbursements. CONTACT FOR MORE INFORMATION SWRCB, CASRF – Barbara August (916) 341-6952 US EPA, Region 9 – Joe Ochab (415) 972-3761
dbe_compliance_guidelines_instructions.docx