Contact information and information Paper, County Information about regarding the nature email and Group Scout Safeguarding Indefinitely of any allegation, the Electronic Leader incidents status and outcome Files of the investigation Information Contact details 3 years after end Group Scout about accidents and nature of of investigation Leader and near misses accident 1 year from end Bespoke of event. event T-Shirt size of each booking Event Leader Aggregated participant system summary Onlie Scout statistics Manager indefinitely. Information Contact details, about our event next of kin attendees information, Destroyed after medical conditions Paper forms event, unless and special diets. stored in onlne medical incident Leader Scout Manager and then kept for 3 years. (Includes sensitive data, as defined) Contact information Information and nature of Group Scout email system and about general enquiry, which may Indefinitely Leader or Group spreadsheet enquirers contain personal Secretary data Contact information and nature of Group Scout Information about email system and complaint, which Indefinitely Leader or Group complainants spreadsheet may contain Secretary personal data Information Contact Indefinitely, about people information and unless the Wordpress Website Manager registered for which District they individual our website belong to requests removal Mailchimp Indefinitely, Contact information (3rd party unless the Group Secretary Information about system) individual people registered to our mailing lists requests removal Not stored, Bank details of other than by our members sort-code and 3rd party family merchant’s policy account number merchant (e.g. members and Paypal or our suppliers Worldpay) For completeness, we also hold the following information which is not categorised as Personal Data but has the following retention policies applied:
Information about Safeguarding incidents Contact information and information regarding the nature of any allegation, the status and outcome of the investigation Paper, County email and Electronic Files Indefinitely Group Scout Leader Information about accidents and near misses Contact details and nature of accident 3 years after end of investigation Group Scout Leader Information about our event attendees T-Shirt size of each participant Bespoke event booking system Onlie Scout Manager 1 year from end of event. Aggregated summary statistics indefinitely. Event Leader Contact details, next of kin information, medical conditions and special diets. (Includes sensitive data, as defined) Paper forms stored in onlne Scout Manager Destroyed after event, unless medical incident and then kept for 3 years. Leader Information about general enquirers Contact information and nature of enquiry, which may contain personal data email system and spreadsheet Indefinitely Group Scout Leader or Group Secretary Information about complainants Contact information and nature of complaint, which may contain personal data email system and spreadsheet Indefinitely Group Scout Leader or Group Secretary Information about people registered for our website Contact information and which District they belong to Wordpress Indefinitely, unless the individual requests removal Website Manager Information about people registered to our mailing lists Contact information Mailchimp (3rd party system) Indefinitely, unless the individual Group Secretary requests removal Bank details of our members family members and our suppliers sort-code and account number Not stored, other than by 3rd party merchant (e.g. Paypal or Worldpay) merchant’s policy For completeness, we also hold the following information which is not categorised as Personal Data but has the following retention policies applied:
Data%20Protection%20%26%20IT%20Security%20Policy.docx