Probability Impact End user adoption Low HIGH Mitigation Strategy Mitigation Strategy Communicate with end – – through email, project status updates, project schedule, presentations to the affected Agencies, allow access to the test environment for anyone authorized to access the system for getting acquainted with the system. Contingency Plan Schedule mandatory user project status meetings – Schedule Probability Impact Project not completed by end Low HIGH of SFY18 Mitigation Strategy Meet biweekly weekly with Envisage for – deliverable status for schedule and cost Contingency Plan Extend the schedule into SFY19 – Data Migration Probability Impact Data Migration Issues Low HIGH Mitigation Strategy Perform data quality reviews to determine root – cause of any issues. Contingency Plan If the data error logs show issues, then the SMEs – will work with Envisage to resolve them. 11.0 COMMUNICATION REPORTING Current status of this project will be reported to executive management on a weekly basis or as requested. Audience Method Timing Information Participants Email progress reports Status update of: update project schedule, Project Manager, Executive issues, budget Weekly CIO, Business Status Meeting Sponsor delivering status report documents progress reports Status update of: LEA Director, update , Status project schedule, Deputy Director, Steering Meeting delivering Weekly deliverables, Special Projects Committee status report issues, budget Director, CIO, documents Project Manager
End user adoption Probability Low Impact HIGH Mitigation Strategy – Mitigation Strategy – Communicate with end through email, project status updates, project schedule, presentations to the affected Agencies, allow access to the test environment for anyone authorized to access the system for getting acquainted with the system. Contingency Plan – Schedule mandatory user project status meetings Schedule Project not completed by end of SFY18 Probability Low Impact HIGH Mitigation Strategy – Meet biweekly weekly with Envisage for deliverable status for schedule and cost Contingency Plan – Extend the schedule into SFY19 Data Migration Data Migration Issues Probability Low Impact HIGH Mitigation Strategy – Perform data quality reviews to determine root cause of any issues. Contingency Plan – If the data error logs show issues, then the SMEs will work with Envisage to resolve them. 11.0 COMMUNICATION REPORTING Current status of this project will be reported to executive management on a weekly basis or as requested. Audience Method Timing Information Participants Executive Sponsor Email progress reports update Status Meeting delivering status report documents Weekly Status update of: project schedule, issues, budget Project Manager, CIO, Business Steering Committee progress reports update , Status Meeting delivering status report documents Weekly Status update of: project schedule, deliverables, issues, budget LEA Director, Deputy Director, Special Projects Director, CIO, Project Manager
DPS-LEA%20Charter%20Final.docx