Option 3: All team members complete a full review of two case records and discuss them together in order to become familiar with the process and develop a common base for the analysis. Then the team works in groups of two or three, with a different set of cases assigned to each group. This approach can be a way to include more cases in the review while still providing a level of common grounding for the process and ensuring that at least two members of the larger team are familiar with any one case. Because all members lack a rudimentary understanding of each case, however, discussions can be more challenging and incomplete. Prepare case records, worksheets, instructions, and any applicable policies and protocols that the team will need (see Toolkit 1, Planning and Coordination). Review the instructions and become familiar with the case-record analysis worksheet that will be used to guide the analysis (see Appendix 4.3). Process Review the case record analysis worksheet and process with the assessment team. Option: If an analysis of the forms used by CPS has not already been completed, assign team members to identify and list all forms in the case record, analyze them (using the worksheet in Appendix 4.2), and report back to the team. Read the first assigned case record without stopping to take notes on the worksheet or jumping into the analysis. Read as if you were reading a story of the events. Let the words do the talking. Highlight what catches your attention in relation to the overall response. Work through the case record a second time, paying close attention to whether or not and how it reflects the practices listed on the worksheet (use one worksheet per case). If sections of the worksheet have been divided among the team (see Option 2 above), pay primary attention to the sections assigned. Check off all practices that are evident in the call, report, or record. Note what is missing. Use the column to record additional observations, questions, examples related to the case, and the practitioner’s response. Repeat the steps outlined above with each case record. Review and discuss each case with the full team.
Option 3: All team members complete a full review of two case records and discuss them together in order to become familiar with the process and develop a common base for the analysis. Then the team works in groups of two or three, with a different set of cases assigned to each group. This approach can be a way to include more cases in the review while still providing a level of common grounding for the process and ensuring that at least two members of the larger team are familiar with any one case. Because all members lack a rudimentary understanding of each case, however, discussions can be more challenging and incomplete. Prepare case records, worksheets, instructions, and any applicable policies and protocols that the team will need (see Toolkit 1, Planning and Coordination). Review the instructions and become familiar with the case-record analysis worksheet that will be used to guide the analysis (see Appendix 4.3). Process Review the case record analysis worksheet and process with the assessment team. Option: If an analysis of the forms used by CPS has not already been completed, assign team members to identify and list all forms in the case record, analyze them (using the worksheet in Appendix 4.2), and report back to the team. Read the first assigned case record without stopping to take notes on the worksheet or jumping into the analysis. Read as if you were reading a story of the events. Let the words do the talking. Highlight what catches your attention in relation to the overall response. Work through the case record a second time, paying close attention to whether or not and how it reflects the practices listed on the worksheet (use one worksheet per case). If sections of the worksheet have been divided among the team (see Option 2 above), pay primary attention to the sections assigned. Check off all practices that are evident in the call, report, or record. Note what is missing. Use the column to record additional observations, questions, examples related to the case, and the practitioner’s response. Repeat the steps outlined above with each case record. Review and discuss each case with the full team.
CPS-Best-Practice-Guide-Formatted-6-27-16.docx