Compliance Verification Program Review PURPOSE The program review serves to gauge program performance during the course of each task assignment. This program review seeks to ensure effective communication (both written and verbal) between the contractors and DEP. Each section contains a comment area used to explain deficiencies and to highlight superior performance. DEP’s program review will emphasize the Contractor’s performance in relation to inspection type, facility type and inspector competence. DEP will use these program reviews during the development of future performance standards. The program reviews will evaluate the entire fiscal year task assignment. In summary: Provide comments Highlight deficiencies and superior performances Conduct periodic reviews during course of task assignment Provide copies to the contractor and the Contract Manager with the Permitting and Compliance Assistance Program (PCAP) within two weeks of completion. Request response from the contractor within 45 days of issuance of the program review. Directions for Completing Contract Review Form Program Management Have the required number of routine compliance inspections been done as required by the Scope of Work in the contract? Have all the applicable inspections: installation, closure, discharge, re-inspections and complaint been conducted, and the reports completed, as specified within the contract? Has the contractor generally met the Level of Effort time frames specified by DEP? Refer to Guidance Document F. Were closure documents received as required and properly reviewed? Were appropriate closure letters sent? Was follow up conducted as needed? Are the Payment Calculation Sheets submitted to the Task Manager electronically by the 10th of the following month, and are the electronic invoices (deliverables) submitted by the 15th of the following month to PCAP? Was the Task Manager copied on the electronic invoice submittal? Have performance deficiencies noted in previous task assignment(s) been addressed and corrected by management or staff? Data Management Are all FIRST entries relevant to facility status done? This includes such things as site maps, photos, EQ information, registration information, outreach prior to routine
Compliance Verification Program Review PURPOSE The program review serves to gauge program performance during the course of each task assignment. This program review seeks to ensure effective communication (both written and verbal) between the contractors and DEP. Each section contains a comment area used to explain deficiencies and to highlight superior performance. DEP’s program review will emphasize the Contractor’s performance in relation to inspection type, facility type and inspector competence. DEP will use these program reviews during the development of future performance standards. The program reviews will evaluate the entire fiscal year task assignment. In summary: Provide comments Highlight deficiencies and superior performances Conduct periodic reviews during course of task assignment Provide copies to the contractor and the Contract Manager with the Permitting and Compliance Assistance Program (PCAP) within two weeks of completion. Request response from the contractor within 45 days of issuance of the program review. Directions for Completing Contract Review Form Program Management Have the required number of routine compliance inspections been done as required by the Scope of Work in the contract? Have all the applicable inspections: installation, closure, discharge, re-inspections and complaint been conducted, and the reports completed, as specified within the contract? Has the contractor generally met the Level of Effort time frames specified by DEP? Refer to Guidance Document F. Were closure documents received as required and properly reviewed? Were appropriate closure letters sent? Was follow up conducted as needed? Are the Payment Calculation Sheets submitted to the Task Manager electronically by the 10th of the following month, and are the electronic invoices (deliverables) submitted by the 15th of the following month to PCAP? Was the Task Manager copied on the electronic invoice submittal? Have performance deficiencies noted in previous task assignment(s) been addressed and corrected by management or staff? Data Management Are all FIRST entries relevant to facility status done? This includes such things as site maps, photos, EQ information, registration information, outreach prior to routine
D1-Compliance%20Verification%20Program%20Review_30Jan17_0.docx