1.6 Risk 1 Loss of Federal Grant Funds Probability: Impact Possible - High Description - Federal funds are needed to Mitigation Strategy: Business Owner is ensuring that the project meets continue providing support all requirements for Federal Grant funds. DOT Traffic Safety Bureau – the project is reviewing available grant opportunities on a regular basis. Contingency Plan: The Project Analyst will present options for maintaining the project in its capacity at the time of loss of Risk 2 Staff Turnover – Probability: Impact - Expected High Description - Where possible, lead resources and backup Mitigation Strategy: Personnel changes can resources will be assigned to prevent losing system knowledge impact the adoption and and incurring delays in the schedule. maintenance of the The timeline and possibly the scope of the proposed systems Contingency Plan: project will be adjusted based on the available resources. Risk 3 Delay in approval of contracts for services – Probability: Impact - Likely Med Description - Mitigation Strategy: DOT will coordinate efforts for approving an IT The process for formulating services contract with DOT Management and DOIT to ensure and approving an IT services procedures are in place to expedite approvals. contract is complex and may The timeline and possibly the scope of the take longer than expected Contingency Plan: project will be adjusted based on the available resources. 2.0 2.1 Overall Program Responsibility NM DOT Cabinet Tom Church Secretary Designate Program Administration Deputy Kathryn Bender NM DOT Responsibility Secretary
1.6 Risk 1 Loss of Federal Grant Funds Description - Federal funds are needed to continue providing support the project Probability: Possible Impact - High Mitigation Strategy: Business Owner is ensuring that the project meets all requirements for Federal Grant funds. DOT – Traffic Safety Bureau is reviewing available grant opportunities on a regular basis. Contingency Plan: The Project Analyst will present options for maintaining the project in its capacity at the time of loss of Risk 2 – Staff Turnover Description - Personnel changes can impact the adoption and maintenance of the proposed systems Probability: Expected Impact - High Mitigation Strategy: Where possible, lead resources and backup resources will be assigned to prevent losing system knowledge and incurring delays in the schedule. Contingency Plan: The timeline and possibly the scope of the project will be adjusted based on the available resources. Risk 3 – Delay in approval of contracts for services Description - The process for formulating and approving an IT services contract is complex and may take longer than expected Probability: Likely Impact - Med Mitigation Strategy: DOT will coordinate efforts for approving an IT services contract with DOT Management and DOIT to ensure procedures are in place to expedite approvals. Contingency Plan: The timeline and possibly the scope of the project will be adjusted based on the available resources. 2.0 2.1 Tom Church Overall Program Responsibility NM DOT Cabinet Secretary Designate Kathryn Bender Program Administration Responsibility NM DOT Deputy Secretary
DOT%20E-Citation%20FINAL%20Project_Management_Plan%202014-01-22.docx