Notify all appropriate offices and administrators when certifying official indicates changes of committed effort within ECRT, to ensure proper allocation of effort to the appropriate Administrative Procedure: ECRT pre-fills effort certification statement On a weekly basis OIT Staff oversee the transfer of payroll information from DEFINE into the Effort Certification and Reporting Tool (ECRT). This data is used in ECRT to pre-fill effort cards for each non-hourly employee with effort on a sponsored project. ECRT notifies effort coordinators When the effort are ready to be reviewed, ECRT sends an email to all employees assigned the effort coordinator role alerting them that the effort cards are available. Effort coordinators are asked to use the four weeks from the date of the ECRT email to the opening of the certification period to review all effort cards in their area of responsibility and make any appointment changes necessary that may be identified by the PI/Researcher or GCS. The effort coordinator should review each pre-filled effort card and revise any incorrect information. Researchers review effort statements and certify their effort At the opening of each certification period in April and October, ECRT sends a notice to the Primary Individual that the effort card is ready to be reviewed and certified. Upon notification of the opening of the certification period, the primary individual will review the effort card to verify that the payroll and cost share information is correct and then click "Certify" to certify the effort card. If primary individuals are unable to certify their effort card, the principal investigator or approved alternate with a suitable means of verification can certify for the primary individual. Oversight The Office of Research Administration will work closely with Effort Coordinators to ensure that all effort cards are certified within 90 days of the opening of the certification period. Faculty that have not certified effort cards within this period (who are not experiencing technical difficulties with the system) will receive a memo from the Office of Research Administration advising of the non-compliance. Continued non-compliance with UT Arlington’s policy on effort certification can result in any or all of the following actions:
Notify all appropriate offices and administrators when certifying official indicates changes of committed effort within ECRT, to ensure proper allocation of effort to the appropriate Administrative Procedure: ECRT pre-fills effort certification statement On a weekly basis OIT Staff oversee the transfer of payroll information from DEFINE into the Effort Certification and Reporting Tool (ECRT). This data is used in ECRT to pre-fill effort cards for each non-hourly employee with effort on a sponsored project. ECRT notifies effort coordinators When the effort are ready to be reviewed, ECRT sends an email to all employees assigned the effort coordinator role alerting them that the effort cards are available. Effort coordinators are asked to use the four weeks from the date of the ECRT email to the opening of the certification period to review all effort cards in their area of responsibility and make any appointment changes necessary that may be identified by the PI/Researcher or GCS. The effort coordinator should review each pre-filled effort card and revise any incorrect information. Researchers review effort statements and certify their effort At the opening of each certification period in April and October, ECRT sends a notice to the Primary Individual that the effort card is ready to be reviewed and certified. Upon notification of the opening of the certification period, the primary individual will review the effort card to verify that the payroll and cost share information is correct and then click "Certify" to certify the effort card. If primary individuals are unable to certify their effort card, the principal investigator or approved alternate with a suitable means of verification can certify for the primary individual. Oversight The Office of Research Administration will work closely with Effort Coordinators to ensure that all effort cards are certified within 90 days of the opening of the certification period. Faculty that have not certified effort cards within this period (who are not experiencing technical difficulties with the system) will receive a memo from the Office of Research Administration advising of the non-compliance. Continued non-compliance with UT Arlington’s policy on effort certification can result in any or all of the following actions:
ECRT%20Procedure-1.docx