Basis for Form Information collected and how it is used Who we share your Data with Retention Period Processing CU2 (HSE Form) - Notification to HSE for authorisation to conduct work Relevant Departmental and OHSaW staff Obligation 10 after notification to HSE of Form for under Contained Use Regulations Members of Genetic Modification Safety Committee project cessation Notification of To compile records and statistics for audit purposes and Health & Safety Executive intention to management information within the University conduct individual contained uses RP2 Appointment of Records detailing the appointment of Departmental Senior Management within the University Obligation appointment of Departmental Departmental Radiation Protection Supervisors As necessary, relevant within OHSaW and your Radiation Protection Supervisors ceases Radiation To compile records and statistics for audit purposes and Department + 1 year Protection management information within the University Supervisor(s) S12 Records documenting the conduct and significant Senior Management within the University Obligation Risk Assessment findings of NEMS assessments As necessary, relevant staff within OHSaW and your - New and To compile records and statistics for audit purposes and Department Expectant management information within the University Solicitors acting on behalf of the University/Injured Person Mothers (NEMs) Senior Management within the University S17 Records documenting all aspects of an individual’s As necessary, relevant staff within OHSaW and your Legal Obligation Record of Safety health and safety training Department Training To compile records and statistics for audit purposes Health & Safety Executive and management information within the University Solicitors acting on behalf of the University/Injured Person S19 Records documenting key contacts for equipment Senior Management within the University Legal Obligation Record of running outwith normal hours As necessary, relevant within OHSaW and your Equipment no longer in use or equipment To allow Security Services’ staff to contact the Department normal working hours + 1 year running appropriate people in the event of an emergency Estates Services’ staff (Security Services) unattended To compile records and statistics for audit purposes and outwith normal management information within the University working hours Records documenting the conduct and significant findings of general risk assessments e.g. biological S20 agents, substances hazardous to health, asbestos, lead, Legal Obligation Senior Management within the University General Risk manual handling, lone working, vibration, working As necessary, relevant staff within OHSaW and your Assessment at height, radiation, fieldwork, working off campus etc. Department Form To compile records and statistics for audit purposes and Health & Safety Executive management information within the University Solicitors acting on behalf of the University/Injured Person
Form Information collected and how it is used Who we share your Data with Basis for Processing Retention Period CU2 (HSE Form) - Form for Notification of intention to conduct individual contained uses Notification to HSE for authorisation to conduct work under Contained Use Regulations To compile records and statistics for audit purposes and management information within the University Relevant Departmental and OHSaW staff Members of Genetic Modification Safety Committee Health & Safety Executive Obligation 10 after notification to HSE of project cessation RP2 Appointment of Departmental Radiation Protection Supervisor(s) Records detailing the appointment of Departmental Radiation Protection Supervisors To compile records and statistics for audit purposes and management information within the University Senior Management within the University As necessary, relevant within OHSaW and your Department Obligation appointment of Departmental Radiation Protection Supervisors ceases + 1 year S12 Risk Assessment - New and Expectant Mothers (NEMs) Records documenting the conduct and significant findings of NEMS assessments To compile records and statistics for audit purposes and management information within the University Senior Management within the University As necessary, relevant staff within OHSaW and your Department Solicitors acting on behalf of the University/Injured Person Obligation S17 Record of Safety Training Records documenting all aspects of an individual’s health and safety training To compile records and statistics for audit purposes and management information within the University Senior Management within the University As necessary, relevant staff within OHSaW and your Department Health & Safety Executive Solicitors acting on behalf of the University/Injured Person Legal Obligation S19 Record of equipment running unattended outwith normal working hours Records documenting key contacts for equipment running outwith normal hours To allow Security Services’ staff to contact the appropriate people in the event of an emergency To compile records and statistics for audit purposes and management information within the University Senior Management within the University As necessary, relevant within OHSaW and your Department Estates Services’ staff (Security Services) Legal Obligation Equipment no longer in use or normal working hours + 1 year S20 General Risk Assessment Form Records documenting the conduct and significant findings of general risk assessments e.g. biological agents, substances hazardous to health, asbestos, lead, manual handling, lone working, vibration, working at height, radiation, fieldwork, working off campus etc. To compile records and statistics for audit purposes and management information within the University Senior Management within the University As necessary, relevant staff within OHSaW and your Department Health & Safety Executive Solicitors acting on behalf of the University/Injured Person Legal Obligation
Department's_Privacy_Notice_and_Appendix_1.docx