The Committee recognizes that competing interests sometimes prohibit a member’s ability to participate in person at all meetings. To address this concern, declared members may issue a formal proxy to allow their voice to be heard in their absence. Proxies take the forms of Time-Limited, Issue-Limited and "Statement of Position". Note that a proxy can be both time-limited and issue-limited at the discretion of the issuing member. Time-limited Proxy A time-limited empowers another individual to speak for the absent member. Time-limited proxies empower the proxy holder to represent the originating individual for the period of time designated in the proxy (for instance, the duration of a WGM). Proxy-holders may participate and vote on behalf of the issuing individual subject to on all issues the constraints in the proxy. The time-limited proxy holder is restricted to individuals in attendance at the meeting. Issue-limited Proxy Contrasted with a time-limited proxy, an issue-limited proxy empowers the proxy participant to act on behalf of the issuing individual for all matters pertaining to the issue designated in the proxy itself. holders may participate and vote in all matters and concerning the issue designated in the proxy subject to any constraints in the proxy. For instance, if an individual proffers a proxy on all issues related to HL7 Balloting, the acting proxy participant may engage only on those issues pertaining to balloting. Note: A declared member may also declare their vote on a given issue by email in advance of the meeting. Proxy constraints Proxy can only be conferred on another member of the closed-member committee. An individual can hold a proxy for multiple individuals. Proxies are not transitive. A proxy for one individual cannot re-delegate that proxy to another. Proxy Notification Proxies must be identified to, at a minimum, the Committee co-chairs, and co-chairs must announce the presence of the proxy to the members attending the meeting. This notification must be provided either on paper and physically signed by the member (facsimiles are accepted), or received electronically from the e-mail address of the person conferring the proxy . During a WGM, a proxy can be designated in front of either a co-chair or to an HL7 staff member. Presence of a proxy shall be noted in the meeting minutes.
The Committee recognizes that competing interests sometimes prohibit a member’s ability to participate in person at all meetings. To address this concern, declared members may issue a formal proxy to allow their voice to be heard in their absence. Proxies take the forms of Time-Limited, Issue-Limited and "Statement of Position". Note that a proxy can be both time-limited and issue-limited at the discretion of the issuing member. Time-limited Proxy A time-limited empowers another individual to speak for the absent member. Time-limited proxies empower the proxy holder to represent the originating individual for the period of time designated in the proxy (for instance, the duration of a WGM). Proxy-holders may participate and vote on all issues on behalf of the issuing individual subject to the constraints in the proxy. The time-limited proxy holder is restricted to individuals in attendance at the meeting. Issue-limited Proxy Contrasted with a time-limited proxy, an issue-limited proxy empowers the proxy participant to act on behalf of the issuing individual for all matters pertaining to the issue designated in the proxy itself. holders may participate and vote in all matters concerning the issue designated in the proxy and subject to any constraints in the proxy. For instance, if an individual proffers a proxy on all issues related to HL7 Balloting, the acting proxy participant may engage only on those issues pertaining to balloting. Note: A declared member may also declare their vote on a given issue by email in advance of the meeting. Proxy constraints Proxy can only be conferred on another member of the closed-member committee. An individual can hold a proxy for multiple individuals. Proxies are not transitive. A proxy for one individual cannot re-delegate that proxy to another. Proxy Notification Proxies must be identified to, at a minimum, the Committee co-chairs, and co-chairs must announce the presence of the proxy to the members attending the meeting. This notification must be provided either on paper and physically signed by the member (facsimiles are accepted), or received electronically from the e-mail address of the person conferring the proxy . During a WGM, a proxy can be designated in front of either a co-chair or to an HL7 staff member. Presence of a proxy shall be noted in the meeting minutes.
DMP_CDS_300118.docx