5.4.1 Authority record N/A An automatic ID can be generated for new records identifier created through <cpfRelation>. Records created <recordId> through database homepage need IDs to be manually entered. 5.4.2 Institution identifiers N/A To be programmed in database. <agencyName> 5.4.3 Rules and/or N/A Automatically populated when data is imported conventions from a controlled vocabulary. <conventionDeclaration> 5.4.4 Status N/A Automatically updated, but can be changed via <maintenanceStatus> drop-down menu of options. 5.4.5 Level of detail N/A N/A <localControl> N/A Automatically generates maintenance Event Type, 5.4.6 Dates of creation, revision, or deletion Event Date/Time, and Agent Type. If the Agent <maintenanceEvent>/ Type is set to then you need to enter “human”, <eventDateTime> your name in the Agent field in order to save changes made in any part of the record. Maintenance events are created any time a record is altered. 5.4.7 Language and script N/A N/A <languageDeclaration> 5.4.8 Sources List all sources consulted in preparing the Not currently supported by xEAC; Control tab has <source>; multiple sources ISAAR (CPF) record content. Format as a heading for but no means of entering “Sources” wrapped in <sources> bibliographic citations. data. Will need to be added by hand in XML file. Cite finding aid (if the biography was taken Within <source>, wrap individual bibliographic directly from it). citation in <sourceEntry>. No formatting within <sourceEntry>; text only. Enter multiple source entries in wrapper <sources>. 5.4.9 Maintenance notes N/A N/A. May opt to use later. <maintenanceEvent>/ <maintenanceDescription> Publication Status N/A Added-value EAC-CPF tag. Default setting should <publicationStatus> be All should be set to “inProcess”. “inProcess” until ready to export. Can then change to “approved”. Relating Corporate Bodies, Persons, and Families to Archival Materials and Other Resources <cpfDescription>
5.4.1 Authority record identifier <recordId> N/A An automatic ID can be generated for new records created through <cpfRelation>. Records created through database homepage need IDs to be manually entered. 5.4.2 Institution identifiers <agencyName> N/A To be programmed in database. 5.4.3 Rules and/or conventions <conventionDeclaration> N/A Automatically populated when data is imported from a controlled vocabulary. 5.4.4 Status <maintenanceStatus> N/A Automatically updated, but can be changed via drop-down menu of options. 5.4.5 Level of detail <localControl> N/A N/A 5.4.6 Dates of creation, revision, or deletion <maintenanceEvent>/ <eventDateTime> N/A Automatically generates maintenance Event Type, Event Date/Time, and Agent Type. If the Agent Type is set to “human”, then you need to enter your name in the Agent field in order to save changes made in any part of the record. Maintenance events are created any time a record is altered. 5.4.7 Language and script <languageDeclaration> N/A N/A 5.4.8 Sources <source>; multiple sources wrapped in <sources> List all sources consulted in preparing the ISAAR (CPF) record content. Format as bibliographic citations. Cite finding aid (if the biography was taken directly from it). Not currently supported by xEAC; Control tab has a heading for “Sources” but no means of entering data. Will need to be added by hand in XML file. Within <source>, wrap individual bibliographic citation in <sourceEntry>. No formatting within <sourceEntry>; text only. Enter multiple source entries in wrapper <sources>. 5.4.9 Maintenance notes <maintenanceEvent>/ <maintenanceDescription> N/A N/A. May opt to use later. Publication Status <publicationStatus> N/A Added-value EAC-CPF tag. Default setting should be “inProcess”. All should be set to “inProcess” until ready to export. Can then change to “approved”. Relating Corporate Bodies, Persons, and Families to Archival Materials and Other Resources <cpfDescription>
EAC%20Record%20Creation%20Guidelines_draft.docx