Review recommendations of the Bid Evaluation Committee Confirm recommendations and refer back to Bid Bid Adjudication 4.7 PG6 contained in the tender evaluation Evaluation Committee for Committee report reconsideration or make recommendation for award Formally accept the tender offer in writing and issue the 5 Award contract 5.3 PG7 Award contract Director or delegate contractor with a signed copy of the contract Verify data and upload Upload data in financial contractor’s particulars and 5.5 GF1 management and payment Director or delegate data associated with the system contract or order 6.4 Obtain approval to waive penalties Approve waiver of penalties or Director or delegate PG8A or low performance damages. low performance damages permission for the referral 6.5 Obtain approval to notify and refer of a dispute to an adjudicator or Director or delegate PG8B a dispute to an adjudicator for final settlement to an arbitrator or court of law Obtain approval to increase the total of prices, excluding contingencies and price Director or delegate Administer contracts and Approve amount of time and 6.6 adjustment for inflation, or the R200 000 Bid 6 confirm compliance cost overruns up to the PG8C time for completion at the award Adjudication requirements threshold of a contract or the issuing of an Committee order up to a specified percentage21 Obtain approval to exceed the Municipal Manager total of prices, excluding Approve amount of time and Inform Council of 6.7 contingencies and price PG8D cost overruns the threshold increase above the adjustment for inflation, or the threshold time for completion at award of Person assigned Activity Sub-Activity (see Table 3 of the standard) Key action responsibility to perform key action a contract or the issuing of an by more than 20% 6.8 Obtain approval to cancel or Approve amount Director or delegate PG8E terminate a contract 6.9 Obtain approval to amend a Approve proposed amendment Director or delegate PG8F contract to contract Table 3: Procurement activities and gates associated with the issuing of an order above the quotation threshold in terms of a framework agreement Key action Person assigned responsibility to Activity perform key action 1 FG1 Confirm justifiable reasons for Confirm reasons submitted for not requiring Director or delegate selecting a framework contactor competition amongst framework contractors or where there is more than one instruct that quotations be invited framework agreement covering the same scope of work 3 Obtain approval for procurement Grant approval for the issuing of the procurement Bid Specification FG2 Committee documents documents
4.7 PG6 Confirm recommendations contained in the tender evaluation report Review recommendations of the Bid Evaluation Committee and refer back to Bid Evaluation Committee for reconsideration or make recommendation for award Bid Adjudication Committee 5 Award contract 5.3 PG7 Award contract Formally accept the tender offer in writing and issue the contractor with a signed copy of the contract Director or delegate 5.5 GF1 Upload data in financial management and payment system Verify data and upload contractor’s particulars and data associated with the contract or order Director or delegate 6.4 PG8A Obtain approval to waive penalties or low performance damages. Approve waiver of penalties or low performance damages Director or delegate 6.5 PG8B Obtain approval to notify and refer a dispute to an adjudicator permission for the referral of a dispute to an adjudicator or for final settlement to an arbitrator or court of law Director or delegate 6 Administer contracts and confirm compliance requirements 6.6 PG8C Obtain approval to increase the total of prices, excluding contingencies and price adjustment for inflation, or the time for completion at the award of a contract or the issuing of an order up to a specified percentage21 Approve amount of time and cost overruns up to the threshold Director or delegate R200 000 Bid Adjudication Committee 6.7 PG8D Obtain approval to exceed the total of prices, excluding contingencies and price adjustment for inflation, or the time for completion at award of Approve amount of time and cost overruns the threshold Municipal Manager Inform Council of increase above the threshold Activity Sub-Activity (see Table 3 of the standard) Key action Person assigned responsibility to perform key action a contract or the issuing of an by more than 20% 6.8 PG8E Obtain approval to cancel or terminate a contract Approve amount Director or delegate 6.9 PG8F Obtain approval to amend a contract Approve proposed amendment to contract Director or delegate Table 3: Procurement activities and gates associated with the issuing of an order above the quotation threshold in terms of a framework agreement Activity Key action Person assigned responsibility to perform key action 1 FG1 Confirm justifiable reasons for selecting a framework contactor where there is more than one framework agreement covering the same scope of work Confirm reasons submitted for not requiring competition amongst framework contractors or instruct that quotations be invited Director or delegate 3 FG2 Obtain approval for procurement documents Grant approval for the issuing of the procurement documents Bid Specification Committee
Draft%20SCM%20Policy%202018_%202019.docx