Schedule Part B Record Business record Jack and Jill Authority Security Housekeeping no. type Preschool Retention schedule 1 Enrolled children’s the child Limitation Act 1980/The Locked Each January records - including reaches the Statute of Limitations archive and July (but not limited to) age of 21 - or (Amendment) Act 1991 records are registers, until the child Normal limitation rules Secure cloud reviewed and photographs, reaches the age (which mean that an storage shredded if observations, of 24 for individual can claim for necessary medication record protection negligently caused personal books and accident records injury up to 3 years after, or record books deliberately caused pertaining to the personal injury up to 6 years children after the event) are postponed until a child reaches 18 years old. 2 Maximum 4 years Registered Determined internally due to Each intake from date of interest - Parent legitamite business reason. Secure cloud (September, registration. If child and child records January and storage is enroled then the - registration Easter) data provided on form records are the registration reviewed and form is securely deleted if destroyed. If the necessary child is removed from the waiting list then the registration form is securely destroyed. A child can be on the waiting list a maximum of 4 years. 3 Records of any 3 years after the The Reporting of Injuries, Locked Each January reportable death, date on which it Diseases and Dangerous archive and July injury, disease or happened Occurrences Regulations records are dangerous 1995 (RIDDOR) reviewed and occurrence (SI 1995/3163) shredded if necessary 4 Personnel files and 6 years after Chartered Institute of Locked Each January training employment Personnel and Development archive and July records (including ceases records are disciplinary Encrypted reviewed and records and working cloud shredded if time storage necessary records)
Schedule Part B Record no. Business record type Jack and Jill Preschool Retention schedule Authority Security Housekeeping 1 Enrolled children’s records - including (but not limited to) registers, photographs, observations, medication record books and accident record books pertaining to the children the child reaches the age of 21 - or until the child reaches the age of 24 for protection records Limitation Act 1980/The Statute of Limitations (Amendment) Act 1991 Normal limitation rules (which mean that an individual can claim for negligently caused personal injury up to 3 years after, or deliberately caused personal injury up to 6 years after the event) are postponed until a child reaches 18 years old. Locked archive Secure cloud storage Each January and July records are reviewed and shredded if necessary 2 Maximum 4 years from date of registration. If child is enroled then the data provided on the registration form is securely destroyed. If the child is removed from the waiting list then the registration form is securely destroyed. A child can be on the waiting list a maximum of 4 years. Registered interest - Parent and child records - registration form Determined internally due to legitamite business reason. Secure cloud storage Each intake (September, January and Easter) records are reviewed and deleted if necessary 3 Records of any reportable death, injury, disease or dangerous occurrence 3 years after the date on which it happened The Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995 (RIDDOR) (SI 1995/3163) Locked archive Each January and July records are reviewed and shredded if necessary 4 Personnel files and training records (including disciplinary records and working time records) 6 years after employment ceases Chartered Institute of Personnel and Development Locked archive Encrypted cloud storage Each January and July records are reviewed and shredded if necessary
Data+Privacy+Notice_+Schedule+Part+B.docx