To enable Cabinet to effectively oversee the implementation of the actions described in the MTSF for the realisation of priority outcomes, it needs to be provided with reports which provide both an indication of progress with the MTSF actions as well as insights into the impacts on society. The reports should also describe the major challenges and blockages affecting implementation, the interventions needed to address the constraints and challenges, and recommendations for any decisions or guidance required from Cabinet to improve delivery. Outcome Coordinating Departments should: Produce a quarterly POA progress report that clearly outlines the substantive progress made in implementing the MTSF during the reporting period, based on reports from the departments or entities which are responsible for MTSF actions for the outcome. Ensure that the report covers higher level indicators and targets and does not only focus on activities and processes. To use fighting corruption as an example, progress with arranging workshops and conferences would be activities, whereas the number of people successfully prosecuted for corruption-related offences or changes in public perceptions of corruption would be higher level indicators. Ensure that the report outlines challenges and blockages affecting delivery and interventions needed and taken to address the blockages and challenges. 2.3 The reporting departments or entities must keep a portfolio of evidence to support their reports and these should be readily available for verification by the and DPME. The steps to be followed in the POA quarterly reporting are: POA quarterly reporting steps Responsibility Timelines 1. Submission of POA quarterly Departments Within three progress reports to Coordinating weeks from department the end of each quarter 2. Production of a draft Cabinet Coordinating Within 30 days memorandum, including impact Department, with from the end indicator table and key action table. support from DPME of each quarter and other departments 3. Technical Implementation Forum Technical Within 5 weeks reviews the Cabinet Memorandum Implementation from the end including the impact indicator and key Forum of each quarter action tables, revises it where necessary and prepares the Cabinet Memorandum for submission to the Ministerial Implementation Forum.
To enable Cabinet to effectively oversee the implementation of the actions described in the MTSF for the realisation of priority outcomes, it needs to be provided with reports which provide both an indication of progress with the MTSF actions as well as insights into the impacts on society. The reports should also describe the major challenges and blockages affecting implementation, the interventions needed to address the constraints and challenges, and recommendations for any decisions or guidance required from Cabinet to improve delivery. Outcome Coordinating Departments should: Produce a quarterly POA progress report that clearly outlines the substantive progress made in implementing the MTSF during the reporting period, based on reports from the departments or entities which are responsible for MTSF actions for the outcome. Ensure that the report covers higher level indicators and targets and does not only focus on activities and processes. To use fighting corruption as an example, progress with arranging workshops and conferences would be activities, whereas the number of people successfully prosecuted for corruption-related offences or changes in public perceptions of corruption would be higher level indicators. Ensure that the report outlines challenges and blockages affecting delivery and interventions needed and taken to address the blockages and challenges. 2.3 The reporting departments or entities must keep a portfolio of evidence to support their reports and these should be readily available for verification by the and DPME. The steps to be followed in the POA quarterly reporting are: POA quarterly reporting steps Responsibility Timelines 1. Submission of POA quarterly progress reports to Coordinating department Departments Within three weeks from the end of each quarter 2. Production of a draft Cabinet memorandum, including impact indicator table and key action table. Coordinating Department, with support from DPME and other departments Within 30 days from the end of each quarter 3. Technical Implementation Forum reviews the Cabinet Memorandum including the impact indicator and key action tables, revises it where necessary and prepares the Cabinet Memorandum for submission to the Ministerial Implementation Forum. Technical Implementation Forum Within 5 weeks from the end of each quarter
DPME%202016%2023%20Feb%20Guide%20-%20Programme%20of%20Action%20Quarterly%20Progress%20Report.docx