2016-2017 Document Request for Onsite Monitoring This request is to streamline the program monitoring process. The following documents must be provided during the monitoring. The Program Assurance Specialist will review the requested documents and then return them at the conclusion of the monitoring visit. School Readiness (SR) and CSC Local Scholarship (CSC) Child Care License Most current PBCHD inspection report OEL approved curriculum (infant, toddler, and preschool) Character Development (if not included in curriculum) Written discipline policy Written open door policy Written confidentiality agreements for all staff Sign in Sheets for the last month paid for SR and/or CSC children ONLY (Month: ) Private pay fee sheet (including registration fees, late fees, supply fees, field trip fees, etc) Method for collecting parent copayments Lesson plan for this week/month for class: Sample child files to include: (Specialist will provide list of selected children) Sign in/out sheets for the current month Enrollment/ eligibility certificates Documentation to support absences exceeding 3 days and/or BG1 children (first unexcused absence and 7th consecutive absence) Proof of parent co-payment collection for the current month Sample child files 5 years old to include: (Specialist will provide list of selected children) Sign in/out sheets for the current month Enrollment/ eligibility certificates Documentation to support absences reported exceeding 3 days and/or BG1 children (first unexcused absence and 7th consecutive absence) Proof of parent co-payment collection for the current month Licensed Exempt ONLY Background screenings for all employees 18 or older Health and safety checklist (if applicable) Immunization records (Specialist will provide list of selected children) Voluntary Prekindergarten (VPK) Child Care License Sign in Sheets for the last month paid for VPK children ONLY (Month: ) Short Forms or Long Forms for the last month paid Gold Seal Certificate (if applicable)/ Accreditation Certificate (if applicable) Director Credential Certificate Written attendance policy Written discipline policy Preapproved substitute list and tracking form (if applicable) Curriculum for preschool age used in VPK Voluntary Prekindergarten Providers on Probation ONLY (VPK POP) Approved Improvement Plan Documentation (Curriculum or Staff Development)
2016-2017 Document Request for Onsite Monitoring This request is to streamline the program monitoring process. The following documents must be provided during the monitoring. The Program Assurance Specialist will review the requested documents and then return them at the conclusion of the monitoring visit. School Readiness (SR) and CSC Local Scholarship (CSC) Child Care License Most current PBCHD inspection report OEL approved curriculum (infant, toddler, and preschool) Character Development (if not included in curriculum) Written discipline policy Written open door policy Written confidentiality agreements for all staff Sign in Sheets for the last month paid for SR and/or CSC children ONLY (Month: ) Private pay fee sheet (including registration fees, late fees, supply fees, field trip fees, etc) Method for collecting parent copayments Lesson plan for this week/month for class: Sample child files to include: (Specialist will provide list of selected children) Sign in/out sheets for the current month Enrollment/ eligibility certificates Documentation to support absences exceeding 3 days and/or BG1 children (first unexcused absence and 7th consecutive absence) Proof of parent co-payment collection for the current month Sample child files 5 years old to include: (Specialist will provide list of selected children) Sign in/out sheets for the current month Enrollment/ eligibility certificates Documentation to support absences reported exceeding 3 days and/or BG1 children (first unexcused absence and 7th consecutive absence) Proof of parent co-payment collection for the current month Licensed Exempt ONLY Background screenings for all employees 18 or older Health and safety checklist (if applicable) Immunization records (Specialist will provide list of selected children) Voluntary Prekindergarten (VPK) Child Care License Sign in Sheets for the last month paid for VPK children ONLY (Month: ) Short Forms or Long Forms for the last month paid Gold Seal Certificate (if applicable)/ Accreditation Certificate (if applicable) Director Credential Certificate Written attendance policy Written discipline policy Preapproved substitute list and tracking form (if applicable) Curriculum for preschool age used in VPK Voluntary Prekindergarten Providers on Probation ONLY (VPK POP) Approved Improvement Plan Documentation (Curriculum or Staff Development)
Document%20Request%202016-2017.docx