Digitisation Were digitisation systems and processes No If no, this should be Yes verified to commencing the project to undertaken or planned ensure the required outcomes would be for. met? Have both Digital Record and access No If no, these records Yes copies been created, or provision made are not authorised for for access copies to be created in future? disposal. Have the source records been digitised to No If no, these records Yes the Archives’ agreed standard for records are not authorised for which will be disposed of after disposal. digitisation? (See ) Do the digital reproductions have the No If no, records Yes required functional equivalence necessary are not authorised for to substitute for the source records for disposal. business, legal and archival purposes? Are the digital reproductions: No If no to any of these Yes Complete criteria, these records are Accessible not authorised for disposal. Useable Are controls in place to maintain the No If no, this must be Yes integrity and authenticity of the digital implemented to reproductions as archival resources of the proceeding. Commonwealth (ie RNA)? Are appropriate procedures and No If no, must be Yes strategies in place to ensure that the implemented prior to digital reproductions remain accessible in proceeding. perpetuity? Has appropriate metadata for each digital No If no, this must be Yes reproduction been captured? (See ) captured. Has the start date of the copy of the No If no, this should be Yes digital reproduction been recorded as the undertaken or planned for. same as the date the original record came into existence? Have details of the source records been No If no, this should be Yes retained on the Archives’ finding aid, and undertaken or planned for. updated to indicate replacement of the source records by a digital reproduction? Can access be provided to the digital No If no, this must be Yes reproduction? implemented prior to proceeding.
Digitisation Were digitisation systems and processes verified to commencing the project to ensure the required outcomes would be met? No If no, this should be undertaken or planned for. Yes Have both Digital Record and access copies been created, or provision made for access copies to be created in future? No If no, these records are not authorised for disposal. Yes Have the source records been digitised to the Archives’ agreed standard for records which will be disposed of after digitisation? (See ) No If no, these records are not authorised for disposal. Yes Do the digital reproductions have the required functional equivalence necessary to substitute for the source records for business, legal and archival purposes? No If no, records are not authorised for disposal. Yes Are the digital reproductions: Complete Accessible Useable No If no to any of these criteria, these records are not authorised for disposal. Yes Are controls in place to maintain the integrity and authenticity of the digital reproductions as archival resources of the Commonwealth (ie RNA)? No If no, this must be implemented to proceeding. Yes Are appropriate procedures and strategies in place to ensure that the digital reproductions remain accessible in perpetuity? No If no, must be implemented prior to proceeding. Yes Has appropriate metadata for each digital reproduction been captured? (See ) No If no, this must be captured. Yes Has the start date of the copy of the digital reproduction been recorded as the same as the date the original record came into existence? No If no, this should be undertaken or planned for. Yes Have details of the source records been retained on the Archives’ finding aid, and updated to indicate replacement of the source records by a digital reproduction? No If no, this should be undertaken or planned for. Yes Can access be provided to the digital reproduction? No If no, this must be implemented prior to proceeding. Yes
Disposal-of%20records-in-custody-after-digitisation_tcm16-88536.docx