IDOT pre-bid checklist covering required provisions and clauses The following required provisions and clauses must be included in all Requests for Proposals, Advertisements for Bids, and Third Party Contracts. Any provision or clause in quotation marks must be quoted exactly as it appears in the September 1982 IDOT Capital Grant Manual. Indicate the page and paragraph numbers where the required provision appears In your submittal: Solicitation of Bids (Advertisement) (pp. 33 of Grant Manual) Page/ ¶ #’s Bidding Time d. of bids” [to quote] “Rejection Scope of description e. assistance” [to “Financial Specifications f. compliance” [to quote] “EEO Specifications and Requests for Proposals (p. 32 of Grant Manual) Page/ ¶ #’s and description Product Restrictions (location of name or equals” language “brand Unrestricted Supply (N/A Instead, identify location of Buy America requirements) – Motor Vehicles (procurement of motor vehicles only) N/A Exclusion of procurement (construction only) All Third-Party Contracts (pp. 34-38 of Grant Manual) Page/ ¶ #’s Scope h. of members in Congress” [to quote] “Interest Compensation i. interests” [to quote] “Prohibited Unit basis (service only) j. changes” [to “Contract Method of payment k. [to quote] “Subcontracts” Contract period l. No escalation provisions are included Termination m. Equal Employment Opportunity [to quote] Assistance” [to quote] n. Accounting records retention duration “Financial Add’l Requirements for Construction & Service Contracts only (p. 38 of Manual) Page/ ¶ #’s and inspection of records” [to quote] “Audit [to quote] “Assignment” of Records” (Service contracts only) [to “Retention of Records” (Service contracts only) [to quote] “Ownership Add’l Requirements for Construction Contracts only (pp. 39-40 of Grant Manual) Page/ ¶ #’s inspection” [to e. of construction” [to quote] “Government “Warrantee Performance bond (Contracts over $100,000) f. payroll” [to quote] “Certified Insurance g. sign” [to quote] “Project contractor participation” [to quote] “Prime
IDOT pre-bid checklist covering required provisions and clauses The following required provisions and clauses must be included in all Requests for Proposals, Advertisements for Bids, and Third Party Contracts. Any provision or clause in quotation marks must be quoted exactly as it appears in the September 1982 IDOT Capital Grant Manual. Indicate the page and paragraph numbers where the required provision appears In your submittal: Solicitation of Bids (Advertisement) (pp. 33 of Grant Manual) Page/ ¶ #’s Bidding Time d. “Rejection of bids” [to quote] Scope of description e. “Financial assistance” [to Specifications f. “EEO compliance” [to quote] Specifications and Requests for Proposals (p. 32 of Grant Manual) Page/ ¶ #’s and description Product Restrictions (location of “brand name or equals” language Unrestricted Supply (N/A – Instead, identify location of Buy America requirements) Motor Vehicles (procurement of motor vehicles only) N/A Exclusion of procurement (construction only) All Third-Party Contracts (pp. 34-38 of Grant Manual) Page/ ¶ #’s Scope h. “Interest of members in Congress” [to quote] Compensation i. “Prohibited interests” [to quote] Unit basis (service only) j. “Contract changes” [to Method of payment k. “Subcontracts” [to quote] Contract period l. No escalation provisions are included Termination m. Equal Employment Opportunity [to quote] “Financial Assistance” [to quote] n. Accounting records retention duration Add’l Requirements for Construction & Service Contracts only (p. 38 of Manual) Page/ ¶ #’s “Audit and inspection of records” [to quote] “Assignment” [to quote] “Retention of Records” (Service contracts only) [to “Ownership of Records” (Service contracts only) [to quote] Add’l Requirements for Construction Contracts only (pp. 39-40 of Grant Manual) Page/ ¶ #’s “Government inspection” [to e. “Warrantee of construction” [to quote] Performance bond (Contracts over $100,000) f. “Certified payroll” [to quote] Insurance g. “Project sign” [to quote] “Prime contractor participation” [to quote]
DPIT%20TR120.docx