Requests for Used when competitive sealed bidding When factors other Allows factors other Lead times for Proposals (RFP) or (through ITB) is not practicable or than price are than price to be procurement are Competitive advantageous (e.g. when factors other evaluated. considered. much greater. Proposals than price are to be considered). Negotiation on the scope of services is When negotiations Allows for Evaluations are allowed in an RFP. on the scope of customized more complex and Discussions are allowed with the services and proposals subjective. respondents. Parallel negotiations and the business solution suggesting different use of best and final offers are considered are desired. approaches to the recommended practices. same business need. Supplier is expected to provide innovative ideas. Allows for negotiations in order to obtain the best outcome for the state. Currently not Used: RFQ Generally used for Professional Services Selection is made Emphasizes the Contractor is Request for Qualifications wherein the respondents are evaluated solely on the skills competency of selected before based solely on their qualifications. and qualifications of proposed price is negotiated. the contractor. contractors. Once you have selected your procurement method, consider the following:
Requests for Proposals (RFP) or Competitive Proposals Used when competitive sealed bidding (through ITB) is not practicable or advantageous (e.g. when factors other than price are to be considered). Negotiation on the scope of services is allowed in an RFP. Discussions are allowed with the respondents. Parallel negotiations and the use of best and final offers are considered recommended practices. When factors other than price are evaluated. When negotiations on the scope of services and business solution are desired. Supplier is expected to provide innovative ideas. Allows factors other than price to be considered. Allows for customized proposals suggesting different approaches to the same business need. Allows for negotiations in order to obtain the best outcome for the state. Lead times for procurement are much greater. Evaluations are more complex and subjective. Currently not Used: RFQ Request for Qualifications Generally used for Professional Services wherein the respondents are evaluated based solely on their qualifications. Selection is made solely on the skills and qualifications of the contractor. Emphasizes the competency of proposed contractors. Contractor is selected before price is negotiated. Once you have selected your procurement method, consider the following:
Determining%20Your%20Procurement%20Method-Guidance.docx