CSSP is conducting a preliminary scoping on HR concerns. Staff fail to perform to Staff failing to meet expectation or Staff performance assessment has taken 6.3 standards required Low to performance management of staff not HR management system in place place for most staff and is continuing. Performance monitored by manager on regular Moderate in place. basis Lack of adequate support Financial policies have been reviewed and 6.4 and accommodation to Low Accommodation of adequate standard Manager to be responsible for staff welfare revised to ensure staff in the field have Provision of suitable quality accommodation site expected to be available adequate accommodation and support. Staff have been informed. CSSP has policies in place for gifts (giving 6.5 Conflict of Interest Issues Moderate will have contact with applicants COI policy for and receiving). Applicants are discouraged Protocols for dealing with applicants for staff with risk of obligation especially in a from excessive gift giving at orientation Support and assistance role to SUNGO village setting sessions and prior to site visits. Normally they are requested to provide nothing or just a beverage. All gift funds ($) are politely returned to their donors. Risk of excessive Procurement procedures are continually 6.6 payments to contractors Moderate to will be dealing with procurement Establish acceptable practices for project reviewed and revised as necessary. The management or for services, high of goods for projects with some office Financial manager has met with suppliers Cover through staff disciplinary policies misappropriation of cash handling to review procedures and expectations. At Separation of duties in handling financial funds etc orientation sessions for approved matters applicants, the procurement procedures are reviewed. There is separation of duties for the management of funds. All emerging issues are discussed with staff and addressed. Feedback from auditors show good progress. Area of Risk Level Possible Reason for risk Risk Management Strategy Comment Funds allocation and 7 grants SUNGO recently completed a tracer study 7.1 Lack of sufficient quality Moderate Applicants may lack skills required to Early and effective promotion of the Fund in and recommendations for their Project underserved vulnerable communities. This is applications from most develop applications Design and Management Training. CSSP aided by the fact that CSSP has now in place a
CSSP is conducting a preliminary scoping on HR concerns. 6.3 Staff fail to perform to standards required Low to Moderate Staff failing to meet expectation or performance management of staff not in place. HR management system in place Performance monitored by manager on regular basis Staff performance assessment has taken place for most staff and is continuing. 6.4 Lack of adequate support and accommodation to site Low Accommodation of adequate standard expected to be available Manager to be responsible for staff welfare Provision of suitable quality accommodation Financial policies have been reviewed and revised to ensure staff in the field have adequate accommodation and support. Staff have been informed. 6.5 Conflict of Interest Issues for staff Moderate will have contact with applicants with risk of obligation especially in a village setting COI policy for Protocols for dealing with applicants Support and assistance role to SUNGO CSSP has policies in place for gifts (giving and receiving). Applicants are discouraged from excessive gift giving at orientation sessions and prior to site visits. Normally they are requested to provide nothing or just a beverage. All gift funds ($) are politely returned to their donors. 6.6 Risk of excessive payments to contractors or for services, misappropriation of funds etc Moderate to high will be dealing with procurement of goods for projects with some office cash handling Establish acceptable practices for project management Cover through staff disciplinary policies Separation of duties in handling financial matters Procurement procedures are continually reviewed and revised as necessary. The Financial manager has met with suppliers to review procedures and expectations. At orientation sessions for approved applicants, the procurement procedures are reviewed. There is separation of duties for the management of funds. All emerging issues are discussed with staff and addressed. Feedback from auditors show good progress. Area of Risk Level Possible Reason for risk Risk Management Strategy Comment 7 Funds allocation and grants 7.1 Lack of sufficient quality applications from most Moderate Applicants may lack skills required to develop applications Early and effective promotion of the Fund in underserved vulnerable communities. This is aided by the fact that CSSP has now in place a SUNGO recently completed a tracer study and recommendations for their Project Design and Management Training. CSSP
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