of records facilities facility records archives) storage the for by archival records) archival state-run permanent (used Strength/weakness Priority facilities applicable) applicable) Criteria Comments Item # Other Primary Primary Regional center, accessioned (housing (if (if A1.23 Temporary storage facilities with appropriate environmental controls and security The plan includes other recommended components and provisions: A1.24 Pre-arranged contracts with vendors and suppliers of emergency response services, equipment, and supplies A1.25 Evacuation procedures, including provisions for disabled staff/visitors A1.26 Copies of floor plans A1.27 Locations of/operating instructions/shut offs for smoke detectors, fire alarms, extinguishers, hoses, suppression, electrical, water, HVAC; elevators A1.28 Locations of master keys, hazardous materials, doors, stairs, windows A1.29 Procedures for immediate response to specific threats (e.g., fire, severe weather, explosions, bomb threats, medical emergencies, hostile confrontations, computer hackers, contamination, terrorism) A1.30 Procedures/instructions re: salvage and recovery of various types of media (e.g., paper, books, oversize, microfilm, photographs, magnetic media) Continuity of Operations (COOP) planning. Provisions for managing effects of: A1.31 Disruptions in business operations A1.32 Inability to access offices/storage areas A1.33 Damage to/failure of information systems A1.34 Quarantines, epidemics preventing employees from coming to work
Item # Criteria Primary archival facility (housing permanent records accessioned by the archives) Primary state-run records center, (used for storage of records) Regional archival facilities (if applicable) Other facilities (if applicable) Comments Strength/weakness Priority A1.23 Temporary storage facilities with appropriate environmental controls and security The plan includes other recommended components and provisions: A1.24 Pre-arranged contracts with vendors and suppliers of emergency response services, equipment, and supplies A1.25 Evacuation procedures, including provisions for disabled staff/visitors A1.26 Copies of floor plans A1.27 Locations of/operating instructions/shut offs for smoke detectors, fire alarms, extinguishers, hoses, suppression, electrical, water, HVAC; elevators A1.28 Locations of master keys, hazardous materials, doors, stairs, windows A1.29 Procedures for immediate response to specific threats (e.g., fire, severe weather, explosions, bomb threats, medical emergencies, hostile confrontations, computer hackers, contamination, terrorism) A1.30 Procedures/instructions re: salvage and recovery of various types of media (e.g., paper, books, oversize, microfilm, photographs, magnetic media) Continuity of Operations (COOP) planning. Provisions for managing effects of: A1.31 Disruptions in business operations A1.32 Inability to access offices/storage areas A1.33 Damage to/failure of information systems A1.34 Quarantines, epidemics preventing employees from coming to work
Council-of-State-Archivists-Preparedness-Assessment-Worksheet.docx