feasible to achieve. The plan may help you decide that you need to advocate for more resources to be able to collect important information. While all community-based programs are different, there are some general management approaches appropriate to planning e.g. thinking about resources, what people are responsible for, procedures for documentation, pilot testing, analysing, and reporting. You can refer to general management resources or sector-specific resources (refer to the Resources section for links). Included in Appendix 3 (p. 32) is an example template developed by our collaborators on the MM&M project. You may wish to it to your purposes. Check and pilot test your monitoring plan Before you start the monitoring activities it is important that you pilot test them. For example, if you want staff to record a person’s age or goals: Ask staff to comment on draft forms or recording methods Ask them to test draft questions with real people and give these people a chance to comment on the questions and the process. Ensure you include a representative sample of people with different communication abilities; this will ensure you are aware of preparation needed and any adaptation needed. Check all the later actions needed. How will records be kept? How will they be retrieved when they are wanted? How can they be used in reports? Then use the information you obtain from your testing to review and refine your monitoring plan. Step 4: Undertake monitoring activities Now that you have your plan in you are can carry it out and start monitoring. As you monitor, keep an eye on the process and be to revise the components of the plan as you go. For example: Do staff and other stakeholders need more training? Are more resources and materials needed? Do participants and family have some information provided to them about their progress soon after they begin with the program, so they see the value of monitoring? Can some (anonymous) information be provided to decision-making or policy stakeholders to show the benefit of monitoring and encourage support of the monitoring plan? Example: Monitoring the outcomes of a training program for DPO members (Philippines) Students from the University of Philippines and CBR field staff worked closely with the DPO and gathered information about their needs during their regular meetings together. One of the needs raised by the DPO was the need for their members to learn how to
feasible to achieve. The plan may help you decide that you need to advocate for more resources to be able to collect important information. While all community-based programs are different, there are some general management approaches appropriate to planning e.g. thinking about resources, what people are responsible for, procedures for documentation, pilot testing, analysing, and reporting. You can refer to general management resources or sector-specific resources (refer to the Resources section for links). Included in Appendix 3 (p. 32) is an example template developed by our collaborators on the MM&M project. You may wish to it to your purposes. Check and pilot test your monitoring plan Before you start the monitoring activities it is important that you pilot test them. For example, if you want staff to record a person’s age or goals: Ask staff to comment on draft forms or recording methods Ask them to test draft questions with real people and give these people a chance to comment on the questions and the process. Ensure you include a representative sample of people with different communication abilities; this will ensure you are aware of preparation needed and any adaptation needed. Check all the later actions needed. How will records be kept? How will they be retrieved when they are wanted? How can they be used in reports? Then use the information you obtain from your testing to review and refine your monitoring plan. Step 4: Undertake monitoring activities Now that you have your plan in you are can carry it out and start monitoring. As you monitor, keep an eye on the process and be to revise the components of the plan as you go. For example: Do staff and other stakeholders need more training? Are more resources and materials needed? Do participants and family have some information provided to them about their progress soon after they begin with the program, so they see the value of monitoring? Can some (anonymous) information be provided to decision-making or policy stakeholders to show the benefit of monitoring and encourage support of the monitoring plan? Example: Monitoring the outcomes of a training program for DPO members (Philippines) Students from the University of Philippines and CBR field staff worked closely with the DPO and gathered information about their needs during their regular meetings together. One of the needs raised by the DPO was the need for their members to learn how to
cbr-monitoring-manual.docx