Procurement activities During this stage, the Working Group is established and prepares the procurement documentation. The Working Group manages the release of the procurement documentation to the public, evaluation of responses, and negotiation with one or more respondents through to contract award and execution. Where a WRRG has been appointed as a Contract Manager, it also undertakes contract management activities. Table 9 outlines the steps, outputs and templates relevant to this stage. Table 9: Procurement steps, outputs and templates Steps Outcomes Templates Step 3: Procurement Established Working Procurement Plan (including planning and timeline) Determined sourcing approach procurement Risk Management Plan Prepared the Procurement Plan and timeline documentation Sourcing templates Prepared the Risk Management Plan Draft Services Agreement Prepared the procurement documentation including: Evaluation Plan Sourcing documents Probity Plan (includes Conflict of Interest Declaration and Evaluation Plan Deed of Confidentiality) Probity Plan Procurement documentation Council approved all procurement documents prior approval to release to market Step 4: ACCC Council consented to apply for ACCC authorisation ACCC Form A – authorisation Completed and submitted the required forms to the ACCC Form B – ACCC Step 5: Initiate Publicly released the sourcing documents Briefing Registration Form procurement process Held a procurement briefing Response to Clarification Questions Responded to clarification questions Addendum Tender Receipt Register Step 6: Evaluation Convened the Evaluation Panel Invitation to Interview/ Presentation Evaluated the responses received against published criteria specified in procurement documents Reference Check Prepared Evaluation Report and draft and Evaluation Report recommendations Approval WRRG Board and councils endorsed the Evaluation Report and Probity Report Step 7: Negotiation and Appointed the Negotiation Team Negotiation Plan contract execution Negotiated the contract Invitation to Negotiate Executed the contracts Contract Award Letter Notified unsuccessful respondent/s Notice to Unsuccessful Respondents Tender Debrief Step 8: Contract Appointed a Contract Manager Contract Management Plan management Finalised the Contract Management Plan Commenced contract management
Procurement activities During this stage, the Working Group is established and prepares the procurement documentation. The Working Group manages the release of the procurement documentation to the public, evaluation of responses, and negotiation with one or more respondents through to contract award and execution. Where a WRRG has been appointed as a Contract Manager, it also undertakes contract management activities. Table 9 outlines the steps, outputs and templates relevant to this stage. Table 9: Procurement steps, outputs and templates Steps Outcomes Templates Step 3: Procurement planning and procurement documentation Established Working Determined sourcing approach Prepared the Procurement Plan and timeline Prepared the Risk Management Plan Prepared the procurement documentation including: Sourcing documents Evaluation Plan Probity Plan Council approved all procurement documents prior to release to market Procurement Plan (including timeline) Risk Management Plan Sourcing templates Draft Services Agreement Evaluation Plan Probity Plan (includes Conflict of Interest Declaration and Deed of Confidentiality) Procurement documentation approval Step 4: ACCC authorisation Council consented to apply for ACCC authorisation Completed and submitted the required forms to the ACCC ACCC – Form A ACCC – Form B Step 5: Initiate procurement process Publicly released the sourcing documents Held a procurement briefing Responded to clarification questions Briefing Registration Form Response to Clarification Questions Addendum Tender Receipt Register Step 6: Evaluation Convened the Evaluation Panel Evaluated the responses received against published criteria specified in procurement documents Prepared Evaluation Report and draft recommendations WRRG Board and councils endorsed the Evaluation Report and Probity Report Invitation to Interview/ Presentation Reference Check Evaluation Report and Approval Step 7: Negotiation and contract execution Appointed the Negotiation Team Negotiated the contract Executed the contracts Notified unsuccessful respondent/s Negotiation Plan Invitation to Negotiate Contract Award Letter Notice to Unsuccessful Respondents Tender Debrief Step 8: Contract management Appointed a Contract Manager Finalised the Contract Management Plan Commenced contract management Contract Management Plan
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