OF REFERENCE Consultancy Title: Records Digitization Assistant LOCATION/DURATION: Duration: 1 month full time Location: On-site working days: Copenhagen, Denmark (includes 15 days of paid Subsistence Allowance (DSA). Off-site working days: None Missions/Travel: None Start Date: The project is set to begin the last week of January, 2016 until the end of February, 2016. Reporting to: Joanne Hague, Human Resources, UNICEF Supply Division, Copenhagen. BACKGROUND: UNICEF was established in 1949. UNICEF promotes the rights and wellbeing of every child, in everything we do. Together with our partners, we work in 190 countries and territories to translate that commitment into practical action, focusing special effort on reaching the most vulnerable and excluded children, to the benefit of all children, everywhere. UNICEF has some 11,600 staff in more than 145 countries. UNICEF, and specifically the Division of Human Resources (DHR), currently holds large amounts of paper records. As a part of efficiency and effectiveness drive, DHR will digitize all of the paper based files and store them in an electronic records management system. While the NYHQ takes care of the records that relate to employment of International Professional Staff, the Country Officer will be responsible for digitizing the records of National Officer and General Service Staff. DESCRIPTION OF ASSIGNMENT/DELIVERABLES: Given the above context, UNICEF is seeking a Records Digitization Assistant to deliver the following: Prepare and scan all National Officer and General Service Staff records that are employed by the UNICEF office at UNICEF Supply Division in Copenhagen, Denmark according to detailed guidelines. Training and equipment will be provided. Check quality of the scanned files. Cooperate with the NYHQ Quality Assurance Assistants, reply to queries regarding scan quality and provide regular updates on scanning progress. Upload the scanned files to NYHQ according to instructions. Insert the scanned files into archiving boxes and label the boxes according to the guidelines provided. Approximately 200 personnel files are to be completed within the above mentioned timeframe. Support on the project will be available from within the Services Unit, as required. QUALIFICATION REQUIREMENTS: Education:
OF REFERENCE Consultancy Title: Records Digitization Assistant LOCATION/DURATION: Duration: 1 month full time Location: On-site working days: Copenhagen, Denmark (includes 15 days of paid Subsistence Allowance (DSA). Off-site working days: None Missions/Travel: None Start Date: The project is set to begin the last week of January, 2016 until the end of February, 2016. Reporting to: Joanne Hague, Human Resources, UNICEF Supply Division, Copenhagen. BACKGROUND: UNICEF was established in 1949. UNICEF promotes the rights and wellbeing of every child, in everything we do. Together with our partners, we work in 190 countries and territories to translate that commitment into practical action, focusing special effort on reaching the most vulnerable and excluded children, to the benefit of all children, everywhere. UNICEF has some 11,600 staff in more than 145 countries. UNICEF, and specifically the Division of Human Resources (DHR), currently holds large amounts of paper records. As a part of efficiency and effectiveness drive, DHR will digitize all of the paper based files and store them in an electronic records management system. While the NYHQ takes care of the records that relate to employment of International Professional Staff, the Country Officer will be responsible for digitizing the records of National Officer and General Service Staff. DESCRIPTION OF ASSIGNMENT/DELIVERABLES: Given the above context, UNICEF is seeking a Records Digitization Assistant to deliver the following: Prepare and scan all National Officer and General Service Staff records that are employed by the UNICEF office at UNICEF Supply Division in Copenhagen, Denmark according to detailed guidelines. Training and equipment will be provided. Check quality of the scanned files. Cooperate with the NYHQ Quality Assurance Assistants, reply to queries regarding scan quality and provide regular updates on scanning progress. Upload the scanned files to NYHQ according to instructions. Insert the scanned files into archiving boxes and label the boxes according to the guidelines provided. Approximately 200 personnel files are to be completed within the above mentioned timeframe. Support on the project will be available from within the Services Unit, as required. QUALIFICATION REQUIREMENTS: Education:
Consultancy_TOR_OSF_Digitalization_Project_FINAL(1).docx