HERTFORDSHIRE BUSINESS SERVICES (Now HERTS FULLSTOP) HBS (County Supplies) invoices dated February should only have been paid by the 12th March this was to ensure they clear the bank account by – 31st March 2017. March invoices should be accrued. Transferring Income between schools All transfers must be completed by 12th March to leave time for the receiving school to clear the payment at the bank by 31st March. If you write a cheque to another LA Maintained school, you must post it immediately to comply with the above deadline. If you receive a cheque from another LA Maintained school, you must bank it immediately to ensure the funds clear by 31st March 2017. If a cheque is received from another LA Maintained school and it cannot be cleared by 31st March 2017 it should not be banked and the issuing school should be contacted for the cheque to be cancelled and re-issued in the new year. If there are accruals under this heading, the Year End file will be rejected. ACCRUALS Analysis of Accruals Accruals have to be recorded by category i.e. NHS, Other LAs, Central government. Further analysis of accruals was introduced to enable them to be collated centrally, in order to complete the of government accounts” (UK PLC) in a consistent “whole format in line with all other Local Authorities and public bodies. Accruals fall into 3 categories; Government agencies (analysed in detail) HCC (in certain circumstances see below) entities and individuals (OTHER) all accruals must have a prefix. …..consequently It is important that accruals between Local Government Organisations are recorded in the software using specific pre-fixes. The pre-fixes have been included in the Accruals 2017 spreadsheet. It is important to use the up to date accruals spreadsheet because some of the codes have been changed, deleted or amended. Please refer to the accruals spreadsheet to make yourself aware of those organisations. Some may surprise you! Click on the drop down box under Gov Agency for a list of the top and local agencies. Once the Government Agency has been selected the code will appear in the next column The spreadsheet also contains a more comprehensive list. Please refer to this list if your agency does not appear on the short list.
HERTFORDSHIRE BUSINESS SERVICES (Now HERTS FULLSTOP) HBS (County Supplies) invoices dated February should only have been paid by the 12th March – this was to ensure they clear the bank account by 31st March 2017. March invoices should be accrued. Transferring Income between schools All transfers must be completed by 12th March to leave time for the receiving school to clear the payment at the bank by 31st March. If you write a cheque to another LA Maintained school, you must post it immediately to comply with the above deadline. If you receive a cheque from another LA Maintained school, you must bank it immediately to ensure the funds clear by 31st March 2017. If a cheque is received from another LA Maintained school and it cannot be cleared by 31st March 2017 it should not be banked and the issuing school should be contacted for the cheque to be cancelled and re-issued in the new year. If there are accruals under this heading, the Year End file will be rejected. ACCRUALS Analysis of Accruals Accruals have to be recorded by category i.e. NHS, Other LAs, Central government. Further analysis of accruals was introduced to enable them to be collated centrally, in order to complete the “whole of government accounts” (UK PLC) in a consistent format in line with all other Local Authorities and public bodies. Accruals fall into 3 categories; Government agencies (analysed in detail) HCC (in certain circumstances see below) entities and individuals (OTHER) …..consequently all accruals must have a prefix. It is important that accruals between Local Government Organisations are recorded in the software using specific pre-fixes. The pre-fixes have been included in the Accruals 2017 spreadsheet. It is important to use the up to date accruals spreadsheet because some of the codes have been changed, deleted or amended. Please refer to the accruals spreadsheet to make yourself aware of those organisations. Some may surprise you! Click on the drop down box under Gov Agency for a list of the top and local agencies. Once the Government Agency has been selected the code will appear in the next column The spreadsheet also contains a more comprehensive list. Please refer to this list if your agency does not appear on the short list.
bull_238_yend_and_period1_17_v3.docx