This concludes the instructions for navigating within the Commitment Control (budget) module and drilling to detail within ledger groups CC_ORG, DETAIL_KK AND PROJECT_KK. GLOSSARY The following Document Label/Document ID information provides additional transaction details if the user has access. Voucher ID the accounts payable document identification number – Report ID The report identifier – Employee ID the purchase card (P-card) user identification number – Journal ID the general ledger journal identification number. CNV indicates that the – transaction was converted from Legacy/FMS to PeopleSoft. Budget Check This is the process of checking transactions against budget to see if they pass, fail (error – out), or pass with a warning. Budget checking results in the following Process Statuses: Budget Error or Errors Exist Transaction failed budget check. Budget errors be corrected must – in order to complete the transaction. Budget Warnings The budget processor issued a warning, but allowed the transaction to be – completed. Business Unit An identification code that represents a high organization of business information. – Tacoma Community College’s business unit number is WA220. Encumbrance Commitment Control ledger type for amounts that you are legally obligated to spend. – Contracts and purchase orders are examples of encumbrance transactions. A pre-encumbrance is a Commitment Control ledger type for amounts that you expect to expend, but for which there is no legal obligation to expend. A requisition is a typical pre-encumbrance transaction. Pre-encumbrances DO NOT affect Available Budget amounts. Chartfield the various fields that store the chart of accounts and provide the system with the basic – structure to segregate and categorize transactional and budget data. The following chartfields comprise the chartstring: Account - Six digit, general ledger account numbers. Current Assets begin with 1, Fixed Assets begin with 2, Revenues begin with 3, Liabilities begin with 5, and Expenses begin with 6 (Formally Object.”) “Sub Class - Three digit, general ledger class numbers, all numeric. (Formally called in FMS). “pro”
This concludes the instructions for navigating within the Commitment Control (budget) module and drilling to detail within ledger groups CC_ORG, DETAIL_KK AND PROJECT_KK. GLOSSARY The following Document Label/Document ID information provides additional transaction details if the user has access. Voucher ID – the accounts payable document identification number Report ID – The report identifier Employee ID – the purchase card (P-card) user identification number Journal ID – the general ledger journal identification number. CNV indicates that the transaction was converted from Legacy/FMS to PeopleSoft. Budget Check – This is the process of checking transactions against budget to see if they pass, fail (error out), or pass with a warning. Budget checking results in the following Process Statuses: Budget Error or Errors Exist – Transaction failed budget check. Budget errors must be corrected in order to complete the transaction. Budget Warnings – The budget processor issued a warning, but allowed the transaction to be completed. Business Unit – An identification code that represents a high organization of business information. Tacoma Community College’s business unit number is WA220. Encumbrance – Commitment Control ledger type for amounts that you are legally obligated to spend. Contracts and purchase orders are examples of encumbrance transactions. A pre-encumbrance is a Commitment Control ledger type for amounts that you expect to expend, but for which there is no legal obligation to expend. A requisition is a typical pre-encumbrance transaction. Pre-encumbrances DO NOT affect Available Budget amounts. Chartfield – the various fields that store the chart of accounts and provide the system with the basic structure to segregate and categorize transactional and budget data. The following chartfields comprise the chartstring: Account - Six digit, general ledger account numbers. Current Assets begin with 1, Fixed Assets begin with 2, Revenues begin with 3, Liabilities begin with 5, and Expenses begin with 6 (Formally “Sub Object.”) Class - Three digit, general ledger class numbers, all numeric. (Formally called “pro” in FMS).
budget.docx