During the course of meetings or activities, if a trustee identifies that they have a potential conflict of interest they must: Declare it as soon as they become aware of it Not take part in any board discussions relating to the matter Not take part in any decision making related to the matter Not be counted in the quorum for decision making related to the matter In the interests of frank and open discussion, a trustee affected by a conflict of interest must leave the room while related discussion and/or decision making is taking place, unless there is good reason for them to stay. The Colwall Orchard Group must ensure that any such conflict of interest is recorded in the appropriate board papers. The minutes should state: The declared conflict That the trustee left the room, or the reason they were to stay That the trustee took no part in discussion or decision making That the meeting was quorate (not counting the trustee) Any other actions taken to manage the conflict If a trustee is unsure what to declare, they should err on the side of caution and discuss the mater with the Chair for confidential guidance. This policy is meant to supplement good judgement, and board members should respect its spirit as well as its meaning. It has been written to help trustees meet their legal obligations to act in the best interests of the Colwall Orchard Group. This legal duty does not extend to co-opted board members or other volunteers, but the spirit of this policy applies equally to those people to enable trustees to discharge their duty. Signed off by Board: 1st December 2015
During the course of meetings or activities, if a trustee identifies that they have a potential conflict of interest they must: Declare it as soon as they become aware of it Not take part in any board discussions relating to the matter Not take part in any decision making related to the matter Not be counted in the quorum for decision making related to the matter In the interests of frank and open discussion, a trustee affected by a conflict of interest must leave the room while related discussion and/or decision making is taking place, unless there is good reason for them to stay. The Colwall Orchard Group must ensure that any such conflict of interest is recorded in the appropriate board papers. The minutes should state: The declared conflict That the trustee left the room, or the reason they were to stay That the trustee took no part in discussion or decision making That the meeting was quorate (not counting the trustee) Any other actions taken to manage the conflict If a trustee is unsure what to declare, they should err on the side of caution and discuss the mater with the Chair for confidential guidance. This policy is meant to supplement good judgement, and board members should respect its spirit as well as its meaning. It has been written to help trustees meet their legal obligations to act in the best interests of the Colwall Orchard Group. This legal duty does not extend to co-opted board members or other volunteers, but the spirit of this policy applies equally to those people to enable trustees to discharge their duty. Signed off by Board: 1st December 2015
Conflict%20of%20Interest%20Policy%20Conf%2015_12_01.docx