Federal programs is safeguarded over the safeguarding and and accounted for. recording of equipment inventory. • Controls over equipment sent directly to colleges will be also reviewed for adequacy to ensure proper accounting and safeguarding. 2014-07 Revise procedures and controls Responsible: College March 2015 Status as of 2/18/2015 Fiscal Oversight; enhance over compliance, specifying how Presidents; Vice Chancellor Internal Auditor has been communication between TIME AND EFFORT and when time certification for Finance & Administration working with the District the District and the REPORTING processes are to be completed. Point: Internal Auditor Grants Administrator to colleges; manage fiscal establish a Compliance resources (E.3) Assurance Program (CAP) that will include site training, College compliance 2014-08 CARE program director to ensure Responsible: October 2014 Status as of 2/02/2015 Fiscal Oversight; enhance the advisory committee is in place College President Two combined (EOPS and processes contained in CARE ADVISORY and meets as required by the Point: CARE Program CARE) advisory committee administrative procedures COMMITTEE MEETING program guidance. Director meetings have been scheduled (E.3) for 2014-15 CAMPUS: College of Alameda 2014-09 Implement the process to actively Responsible: Associate Vice March 2015 Status as of 2/18/2015 Strengthen monitor residency changes made Chancellor Student Services A query identifying students Accountability, 425 RESIDENCY at the colleges ensuring that proof Associate Vice whose residency has been Innovation and of the change is collected and sent Chancellor Student Services changed has been created. Collaboration; expand the DETERMINATION FOR to the district office. & Internal Auditor This list will be provided to use of technology (D.4) CREDIT COURSES each College for them to verify the change in status and to submit the documentation Repeat finding to the District for appropriate 2013-10 record keeping. (Similar)
Federal programs is safeguarded and accounted for. over the safeguarding and recording of equipment inventory. • Controls over equipment sent directly to colleges will be also reviewed for adequacy to ensure proper accounting and safeguarding. 2014-07 TIME AND EFFORT REPORTING Revise procedures and controls over compliance, specifying how and when time certification processes are to be completed. Responsible: College Presidents; Vice Chancellor for Finance & Administration Point: Internal Auditor March 2015 Status as of 2/18/2015 Internal Auditor has been working with the District Grants Administrator to establish a Compliance Assurance Program (CAP) that will include site training, College compliance Fiscal Oversight; enhance communication between the District and the colleges; manage fiscal resources (E.3) 2014-08 CARE ADVISORY COMMITTEE MEETING CAMPUS: College of Alameda CARE program director to ensure the advisory committee is in place and meets as required by the program guidance. Responsible: College President Point: CARE Program Director October 2014 Status as of 2/02/2015 Two combined (EOPS and CARE) advisory committee meetings have been scheduled for 2014-15 Fiscal Oversight; enhance processes contained in administrative procedures (E.3) 2014-09 425 RESIDENCY DETERMINATION FOR CREDIT COURSES Repeat finding 2013-10 (Similar) Implement the process to actively monitor residency changes made at the colleges ensuring that proof of the change is collected and sent to the district office. Responsible: Associate Vice Chancellor Student Services Associate Vice Chancellor Student Services & Internal Auditor March 2015 Status as of 2/18/2015 A query identifying students whose residency has been changed has been created. This list will be provided to each College for them to verify the change in status and to submit the documentation to the District for appropriate record keeping. Strengthen Accountability, Innovation and Collaboration; expand the use of technology (D.4)
CORRECTIVE-ACTION-MATRIX-June-30-2014-3-1.docx