November end Nov (1 1st draft brochure to Conference Conference Program week) Committee for editing Committee Admin November Conference Committee regular Conference Program meeting Committee Admin November First week Brochure information submitted Conference Program in Nov to SLA office Committee Admin November mid - end Brochure information submitted Conference Program of Nov to SLA office Committee Admin November Check for additional conference Facilities space needed at locations outside Conference venue - once sessions/events are confirmed November Send out personalized sponsor Fundraising Program letters - (suited) matched to Chair specific sessions and events November 1-2 weeks Follow-up calls to sponsors FundraIsing Program after Chair Admin mailout November List potential sponsors - regular Fundraising Program and potential matches to Chair conference schedule -eg sessions/keynote/tours/technical, etc. November Program sub-committee Program Chair Program meeting/SLA Office Admin November Nov 10 Conference article submitted to Public Relations Program Forum Admin December 2nd week 3rd draft brochure Program in January revisions/updates completed Admin ready for printer December Conference Committee regular Conference Program meeting Committee Admin December 2nd week 3rd draft brochure Conference Program in Dec (1 revisions/updates completed by Committee Admin week) SLA office - returned to Conference Committee for editing December week 2nd draft brochure Conference Program in Dec (1 revisions/updates completed by Committee week) SLA office - returned to Conference Committee for editing December First week 1st draft brochure editing Conference Program in Dec complete by Conference Committee Admin Committee/returned to SLA office December Arrange for transportation Facilities (buses) from hotels to conference venue if required - to be included in conference brochure
November end Nov (1 week) 1st draft brochure to Conference Committee for editing Conference Committee Program Admin November Conference Committee regular meeting Conference Committee Program Admin November First week in Nov Brochure information submitted to SLA office Conference Committee Program Admin November mid - end of Nov Brochure information submitted to SLA office Conference Committee Program Admin November Check for additional conference space needed at locations outside Conference venue - once sessions/events are confirmed Facilities November Send out personalized sponsor letters - (suited) matched to specific sessions and events Fundraising Chair Program November 1-2 weeks after mailout Follow-up calls to sponsors FundraIsing Chair Program Admin November List potential sponsors - regular and potential matches to conference schedule -eg sessions/keynote/tours/technical, etc. Fundraising Chair Program November Program sub-committee meeting/SLA Office Program Chair Program Admin November Nov 10 Conference article submitted to Forum Public Relations Program Admin December 2nd week in January 3rd draft brochure revisions/updates completed ready for printer Program Admin December Conference Committee regular meeting Conference Committee Program Admin December 2nd week in Dec (1 week) 3rd draft brochure revisions/updates completed by SLA office - returned to Conference Committee for editing Conference Committee Program Admin December week in Dec (1 week) 2nd draft brochure revisions/updates completed by SLA office - returned to Conference Committee for editing Conference Committee Program December First week in Dec 1st draft brochure editing complete by Conference Committee/returned to SLA office Conference Committee Program Admin December Arrange for transportation (buses) from hotels to conference venue if required - to be included in conference brochure Facilities
CONFERENCE-PLANNING-HANDBOOK-May18.docx