maintenance. INSTITUTIONAL MANAGEMENT PLANS (IMP). Records PERMANENT documenting the yearly objectives and planning goals to be RECORD. accomplished within each program area of the college, compiled into one document for each institution within the Alabama College System. The Department of Postsecondary Education requires the annual submission of this report. FACILITIES MANAGEMENT PLANS. Records documenting PERMANENT planning goals for the physical renovation or expansion of RECORD. facilities. The Alabama Commission on Higher Education requires the submission of this plan from institutions within the Alabama College System. PLANNING ASSESSMENT REPORTS. Records documenting PERMANENT the achievement of projected goals for each institution, often on RECORD. an annual basis. PERMANENT 8.07 FUND-RAISING FOUNDATION ENABLING DOCUMENTATION. Records documenting the creation of a RECORD. foundation for fund-raising activities for the college. This series may include, but is not limited to, articles of incorporation, and annual financial reports. 8.08 Routine Correspondence. Records documenting the Temporary Record. operations of the office or any correspondence not Retain 1 year associated with any specific project or other records series. audit. 8.09 Mailing Lists. Records documenting standard lists of names Temporary Record. and addresses used for mailing. Retain for useful life or superseded. 8.10 Telephone and Fax Machine Contact Logs. Records Temporary Record. documenting telephone and fax machine contacts and related Retain for useful data. life. 8.11 Calendars. Records documenting the use of scheduling devices Temporary Record. by agency personnel. One example is a desk calendar. Retain for useful life. Records documenting the signing in and signing Temporary Record. 8.12 Routine Logs. out of individuals to a particular location or the checking in and Retain 1 year after out of equipment or other such items. This series includes daily final entry into the
maintenance. INSTITUTIONAL MANAGEMENT PLANS (IMP). Records documenting the yearly objectives and planning goals to be accomplished within each program area of the college, compiled into one document for each institution within the Alabama College System. The Department of Postsecondary Education requires the annual submission of this report. PERMANENT RECORD. FACILITIES MANAGEMENT PLANS. Records documenting planning goals for the physical renovation or expansion of facilities. The Alabama Commission on Higher Education requires the submission of this plan from institutions within the Alabama College System. PERMANENT RECORD. PLANNING ASSESSMENT REPORTS. Records documenting the achievement of projected goals for each institution, often on an annual basis. PERMANENT RECORD. 8.07 FUND-RAISING FOUNDATION ENABLING DOCUMENTATION. Records documenting the creation of a foundation for fund-raising activities for the college. This series may include, but is not limited to, articles of incorporation, and annual financial reports. PERMANENT RECORD. 8.08 Routine Correspondence. Records documenting the operations of the office or any correspondence not associated with any specific project or other records series. Temporary Record. Retain 1 year audit. 8.09 Mailing Lists. Records documenting standard lists of names and addresses used for mailing. Temporary Record. Retain for useful life or superseded. 8.10 Telephone and Fax Machine Contact Logs. Records documenting telephone and fax machine contacts and related data. Temporary Record. Retain for useful life. 8.11 Calendars. Records documenting the use of scheduling devices by agency personnel. One example is a desk calendar. Temporary Record. Retain for useful life. 8.12 Routine Logs. Records documenting the signing in and signing out of individuals to a particular location or the checking in and out of equipment or other such items. This series includes daily Temporary Record. Retain 1 year after final entry into the
CollegeSystem_Main.docx