1.3 Admissions Process file description DP Issues Statutory Provisions Retention Period [Operational] Action at the end of the administrative life of the record 1.3.1 All records relating No School Admissions Code Life of the policy + 3 years then PERMANENT DELETION/SECURE DISPOSAL to the creation and Statutory guidance for admission review implementation of the authorities, governing bodies, local School Admissions’ Policy authorities, schools adjudicators and admission appeals panels December 2014 1.3.2 Admissions if the Yes School Admissions Code Date of admission + 1 year PERMANENT DELETION/SECURE DISPOSAL – admission is successful Statutory guidance for admission authorities, governing bodies, local authorities, schools adjudicators and admission appeals panels December 2014 1.3.3 Admissions if the appeal is Yes School Admissions Code Resolution of case + 1 year PERMANENT DELETION/SECURE DISPOSAL – unsuccessful Statutory guidance for admission authorities, governing bodies, local authorities, schools adjudicators and admission appeals panels December 2014 1.3.4 Register of Admissions Yes School attendance: Departmental advice Every entry in the admission REVIEW for maintained schools, academies, register must be preserved for a Schools may wish to consider keeping the independent schools and local authorities period of three years after the admission register permanently as October 2014 date on which the entry was schools receive enquiries from past pupils to made.3 confirm the dates they attended the school. 1.3.5 Admissions Yes Current year + 1 year PERMANENT DELETION/SECURE DISPOSAL 1.3.6 Proofs of address supplied Yes School Admissions Code Current year + 1 year PERMANENT DELETION/SECURE DISPOSAL by parents as part of the Statutory guidance for admission admissions process authorities, governing bodies, local authorities, schools adjudicators and admission appeals panels December 2014 School attendance: Departmental advice for maintained schools, academies, independent schools and authorities October 2014 p6
1.3 Admissions Process file description DP Issues Statutory Provisions Retention Period [Operational] Action at the end of the administrative life of the record 1.3.1 All records relating to the creation and implementation of the School Admissions’ Policy No School Admissions Code Statutory guidance for admission authorities, governing bodies, local authorities, schools adjudicators and admission appeals panels December 2014 Life of the policy + 3 years then review PERMANENT DELETION/SECURE DISPOSAL 1.3.2 Admissions – if the admission is successful Yes School Admissions Code Statutory guidance for admission authorities, governing bodies, local authorities, schools adjudicators and admission appeals panels December 2014 Date of admission + 1 year PERMANENT DELETION/SECURE DISPOSAL 1.3.3 Admissions – if the appeal is unsuccessful Yes School Admissions Code Statutory guidance for admission authorities, governing bodies, local authorities, schools adjudicators and admission appeals panels December 2014 Resolution of case + 1 year PERMANENT DELETION/SECURE DISPOSAL 1.3.4 Register of Admissions Yes School attendance: Departmental advice for maintained schools, academies, independent schools and local authorities October 2014 Every entry in the admission register must be preserved for a period of three years after the date on which the entry was made.3 REVIEW Schools may wish to consider keeping the admission register permanently as schools receive enquiries from past pupils to confirm the dates they attended the school. 1.3.5 Admissions Yes Current year + 1 year PERMANENT DELETION/SECURE DISPOSAL 1.3.6 Proofs of address supplied by parents as part of the admissions process Yes School Admissions Code Statutory guidance for admission authorities, governing bodies, local authorities, schools adjudicators and admission appeals panels December 2014 Current year + 1 year PERMANENT DELETION/SECURE DISPOSAL School attendance: Departmental advice for maintained schools, academies, independent schools and authorities October 2014 p6
CLT-Records-ManagementPolicy.docx