System Use Only. Automated calculation of all current Accounts Total of all accounts N/A Families balances (total invoices, less total receipts, less Receivable receivable balances total credit notes, journal adjustments, discounts). Control General Ledger Current Assets cont – Acc Account Title Account Description GST Business Rules/ Further Information Code Code 11002 Sundry Debtors of all Sundry N/A System Use Only. Debtors balances Automated calculation of all current Sundry Debtors balances (total invoices, less total receipts, less total credit notes, journal adjustments, discounts). 12001 GST Purchases Value of total GST N/A System Use Only. (reclaimable) on purchases Automated calculation of all GST purchases-related amounts for the current BAS period. 12002 GST Clearing Suspense account N/A System Use Only. Account for GST-related Automated calculation of all GST-identified amounts transactions and balances for the current BAS to lodgement. Provision for Estimate of doubtful N/A Used to correct the value of expected receipts from Doubtful Debts debts relating to sundry debtors e.g. Hire of Facilities. Refer to Section sundry debtors 2: Sundry Debtors CASES21 Finance Business Process Guide. Not to be used for family charges and family debtors Provision for Estimate of N/A Used to correct the of expected subject Non recoverable non recoverable contributions receipts from families. Refer to Section Subject amounts relating 1: Families CASES21 Finance Business Process Guide. to families Contributions 12005 Prepaid Estimate of expenses N/A Used to identify portion of expenditure that relates to Expenses paid in advance a future accounting period. System Use Only. Fuel Tax Credits Value of total Fuel Tax N/A Automated calculation of Fuel Tax Credits. (Reclaimable) Credits claimable For further information to Fact sheet at: Petty cash records are maintained manually. (imprest 13000 Petty Cash Amount of initial set N/A system). Refer to the Finance Manual for Victorian Advance up of advance or to Government Schools. amend petty cash advance Advances can be adjusted at the end of each school year. This code is not to be used for petty cash expenditure which is apportioned to the relevant expenses e.g. refreshments, stationery, photocopying etc. to relevant expenditure codes. General Ledger Non Current Assets – Acc Account Account Description GST Business Rules/ Further Information Code Code
Accounts Receivable Control Total of all accounts receivable balances N/A System Use Only. Automated calculation of all current Families balances (total invoices, less total receipts, less total credit notes, journal adjustments, discounts). General Ledger – Current Assets cont Acc Code Account Title Account Description GST Code Business Rules/ Further Information 11002 Sundry Debtors of all Sundry Debtors balances N/A System Use Only. Automated calculation of all current Sundry Debtors balances (total invoices, less total receipts, less total credit notes, journal adjustments, discounts). 12001 GST Purchases (reclaimable) Value of total GST on purchases N/A System Use Only. Automated calculation of all GST purchases-related amounts for the current BAS period. 12002 GST Clearing Account Suspense account for GST-related transactions N/A System Use Only. Automated calculation of all GST-identified amounts and balances for the current BAS to lodgement. Provision for Doubtful Debts Estimate of doubtful debts relating to sundry debtors N/A Used to correct the value of expected receipts from sundry debtors e.g. Hire of Facilities. Refer to Section 2: Sundry Debtors CASES21 Finance Business Process Guide. Not to be used for family charges and family debtors Provision for Non recoverable Subject Contributions Estimate of non recoverable amounts relating to families N/A Used to correct the of expected subject contributions receipts from families. Refer to Section 1: Families CASES21 Finance Business Process Guide. 12005 Prepaid Expenses Estimate of expenses paid in advance N/A Used to identify portion of expenditure that relates to a future accounting period. Fuel Tax Credits (Reclaimable) Value of total Fuel Tax Credits claimable N/A System Use Only. Automated calculation of Fuel Tax Credits. For further information to Fact sheet at: 13000 Petty Cash Advance Amount of initial set up of advance or to amend petty cash advance N/A Petty cash records are maintained manually. (imprest system). Refer to the Finance Manual for Victorian Government Schools. Advances can be adjusted at the end of each school year. This code is not to be used for petty cash expenditure which is apportioned to the relevant expenses e.g. refreshments, stationery, photocopying etc. to relevant expenditure codes. General Ledger – Non Current Assets Acc Code Account Account Description GST Code Business Rules/ Further Information
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