Regional Procurement Board (January 2016) Corporate Objective No 3: To Pursue and Deliver Excellence through Continuous Improvement Report on Action Plan Risk Description Current Controls Assurances Action By Whom Comment (Include DATE Risk Score End Date L I S Rate 11. Benefits of the 3 4 12 High Operational & FPS Project Board (a) FPS has Dir of Ops FPS has gone live for new system fail to Service Review (Benefits planned training all three elements – be realised due to: Group to manage Realisation) will events and will March 2016 Pharmaceutical, prioritisation and monitor the use roadshows Dental and GP execution of fixes progress and and other payments. Work is and change consider means of meetings with progressing on controls increasing uptake if contractor and resolution of issues necessary their identified within the representatives new Dental system to promote the particularly in respect benefits to of Prior Approvals. A contractor of backlog of work has using the portal; accumulated due to (b)FPS to gain the system not commitment transmitting messages from HSCB to to contractors. There encourage may be an adverse contractors to impact upon patients’ use the portal; oral health. The issue (c)FPS to of Prior Approvals is develop an stated as a Divergence interim in the Annual contingency Governance plan to resource Statement 2014-15. system impacts in the of An action plan to contractors not address the backlog using the portal. was approved by the Project Board on 12th Prioritised list June 2015. Progress has been has been made and presented to continues to be ITS and is monitored on a weekly
Regional Procurement Board (January 2016) Corporate Objective No 3: To Pursue and Deliver Excellence through Continuous Improvement Report on Action Plan Risk Description (Include DATE Current Risk Score Controls Assurances Action By Whom End Date Comment L I S Rate 11. Benefits of the new system fail to be realised due to: 3 4 12 High Operational & Service Review Group to manage prioritisation and execution of fixes and change controls FPS Project Board (Benefits Realisation) will monitor the progress and consider means of increasing uptake if necessary (a) FPS has planned training events and will use roadshows and other meetings with contractor and their representatives to promote the benefits to contractor of using the portal; (b)FPS to gain commitment from HSCB to encourage contractors to use the portal; (c)FPS to develop an interim contingency plan to resource system impacts in the of contractors not using the portal. Prioritised list has been presented to ITS and is Dir of Ops March 2016 FPS has gone live for all three elements – Pharmaceutical, Dental and GP payments. Work is progressing on resolution of issues identified within the new Dental system particularly in respect of Prior Approvals. A backlog of work has accumulated due to the system not transmitting messages to contractors. There may be an adverse impact upon patients’ oral health. The issue of Prior Approvals is stated as a Divergence in the Annual Governance Statement 2014-15. An action plan to address the backlog was approved by the Project Board on 12th June 2015. Progress has been made and continues to be monitored on a weekly
Corporate_RA_Report_Oct_2015.docx