Main Duties and Responsibilities Events management Efficiently coordinate the logistical and administration for each event, including creating a delegate contact database for each event, coordinate communications and information materials, coordinating suppliers, and troubleshooting on the day of events. Work in partnership with internal WC?S colleagues, external contacts and other organisations to ensure the event needs are understood and effective delivery is secured. Ensure that budgets are adhered to in the planning and delivery stages of each event. Liaise with the Managers in work with officers in the Influencing Function and other colleagues to promote events, ensuring communications between all involved are organised and effective. Coordinate post-event evaluation, ensuring learning from each event is shared and reported on internally and externally as required. Creating promotional materials and delegate for events Resources management Support the Manager in the effective management of facilities and resources. Give specific regard to budgets and support reporting requirements on these. Support the efficient procurement of all programme team supplies. Coordinate the production, preparation of and purchase of materials for the programme. Support the effective implementation of the respective policies and procedures of Who Cares? Scotland’s relevant to the programme. Support the upkeep and use of the asset register and the implementation of procedures for sign off on purchases, ordering of new resources and equipment and replacement of these through our outsourced suppliers, within budget. Administration Support the smooth running of the programme team’s work. Support the management of equipment and the implementation of these by the programme team. Ensure the organisation is presented in a consistent and professional manner on the telephone and to visitors and stakeholders. Support our care experienced trainee reception staff in presenting the 1000 programme accurately. Contribute to the effective coordination and management of the sourcing, production and stock control of supplies, ensuring value for money and quality and liaising with suppliers. Creating and managing a mailing list for 1000 Voices Support the reporting and monitoring of all activities relevant to the post-holder Be an ambassador for Who Cares? Scotland by upholding the staff code of conduct, adhering to policies and procedures and promoting values always. out any other duties commensurate with the post as directed by the Manager.
Main Duties and Responsibilities Events management Efficiently coordinate the logistical and administration for each event, including creating a delegate contact database for each event, coordinate communications and information materials, coordinating suppliers, and troubleshooting on the day of events. Work in partnership with internal WC?S colleagues, external contacts and other organisations to ensure the event needs are understood and effective delivery is secured. Ensure that budgets are adhered to in the planning and delivery stages of each event. Liaise with the Managers in work with officers in the Influencing Function and other colleagues to promote events, ensuring communications between all involved are organised and effective. Coordinate post-event evaluation, ensuring learning from each event is shared and reported on internally and externally as required. Creating promotional materials and delegate for events Resources management Support the Manager in the effective management of facilities and resources. Give specific regard to budgets and support reporting requirements on these. Support the efficient procurement of all programme team supplies. Coordinate the production, preparation of and purchase of materials for the programme. Support the effective implementation of the respective policies and procedures of Who Cares? Scotland’s relevant to the programme. Support the upkeep and use of the asset register and the implementation of procedures for sign off on purchases, ordering of new resources and equipment and replacement of these through our outsourced suppliers, within budget. Administration Support the smooth running of the programme team’s work. Support the management of equipment and the implementation of these by the programme team. Ensure the organisation is presented in a consistent and professional manner on the telephone and to visitors and stakeholders. Support our care experienced trainee reception staff in presenting the 1000 programme accurately. Contribute to the effective coordination and management of the sourcing, production and stock control of supplies, ensuring value for money and quality and liaising with suppliers. Creating and managing a mailing list for 1000 Voices Support the reporting and monitoring of all activities relevant to the post-holder Be an ambassador for Who Cares? Scotland by upholding the staff code of conduct, adhering to policies and procedures and promoting values always. out any other duties commensurate with the post as directed by the Manager.
1000-Voices-Business-Support-and-Events-Officer_JD_FINAL.docx