Is the system bundled with The vendor indicates whether he/she designs any third-party report reports using a third-party tool like Crystal writers or query tools? If Reports. This may allow the agency to train staff so, which ones? internally to create or update reports after implementation. Functional Areas Does the system support The vendor should indicate whether the data fields? system can be configured for agency specific data elements. Does the system track the The vendor should indicate whether the data following data elements? elements listed below are currently captured. Data Element One The following should be decided and completed (Required) by the agency. The data elements should be general data elements captured for every case; for example, Mother’s Date of Birth and Full Name. Data Element Two (Valid The agency can also select data elements that Value List preferred) consist of valid values; for example, telephone type would be home, cell, or work. Data Element Three (linked to…) Data Element Four (Valid Value List preferred) Response Reference Implementation and Customization Based on the requirements outlined in The agency indicates whether its requests put this RFP, if modifications are required, forth in the RFP document will require any who will perform them? modifications to the vendor’s current product. When a new version of the packaged The vendor should indicate how and what the software is released, what is required plan is for making any required modification(s) to support these modifications? Whom and how it will be done. He/she should also do you propose will support the state who will make those changes and how they reintegration of modifications? will be implemented. How should the system users be The vendor should indicate whether he/she uses trained? For example, do you have a standard training plan. scheduled training classes? If so, where are they held? Do you offer training? Web-based training?
Is the system bundled with any third-party report writers or query tools? If so, which ones? The vendor indicates whether he/she designs reports using a third-party tool like Crystal Reports. This may allow the agency to train staff internally to create or update reports after implementation. Functional Areas Does the system support fields? The vendor should indicate whether the data system can be configured for agency specific data elements. Does the system track the following data elements? The vendor should indicate whether the data elements listed below are currently captured. Data Element One (Required) The following should be decided and completed by the agency. The data elements should be general data elements captured for every case; for example, Mother’s Date of Birth and Full Name. Data Element Two (Valid Value List preferred) The agency can also select data elements that consist of valid values; for example, telephone type would be home, cell, or work. Data Element Three (linked to…) Data Element Four (Valid Value List preferred) Reference Response Implementation and Customization Based on the requirements outlined in this RFP, if modifications are required, who will perform them? The agency indicates whether its requests put forth in the RFP document will require any modifications to the vendor’s current product. When a new version of the packaged software is released, what is required to support these modifications? Whom do you propose will support the reintegration of modifications? The vendor should indicate how and what the plan is for making any required modification(s) and how it will be done. He/she should also state who will make those changes and how they will be implemented. How should the system users be trained? For example, do you have scheduled training classes? If so, where are they held? Do you offer training? Web-based training? The vendor should indicate whether he/she uses a standard training plan.
1.5_Request-for-Proposals-Template_Final.docx