When the Chair is unable to be present, the Programme and Region Support Committee may elect from amongst its membership, one of its own to serve as Chair for the duration of that meeting with preference being given to elected Members in which case the meeting shall be quorate The Chair can invite guests to attend meetings for particular agenda items but they will be without vote The Chief Executive and the Programme and Development Executive have right of attendance but are not permitted to take on the role of acting Chair if the Chair is unable to be present Roles and Responsibilities The Programme and Region Support Committee will exercise responsibility on behalf of the Board for, and report to the Board on: Implementation of Strategic Objectives and Actions in the Strategy of the Board that relate to Programme and Region Support Issues raised by the Programme Team, through the Depute Chief Commissioner (Programme) Issues raised by the wider Region Support Team, through the Depute Chief Commissioner (Region Support) Ensuring that the needs of youth members, from all age sections, are heard and understood Ensuring that the needs of adult volunteers, including leaders and managers, are heard and understood Ensuring that the development of Scouting throughout Scotland is supported through the allocation of development grant funding by a Development Grants Committee Developing insights that will assist with the forward development of the Strategy of the Board beyond the current operational timeframe Liaison with the UK Operations sub-Committee or equivalent Such matters as may be referred from time to time by the Board Working Methods The Programme and Region Support Committee will meet quarterly between meetings of the Board or at other such times by agreement The Programme and Region Support Committee will have a standing agenda and papers for consideration that have been duly prepared for presentation and consideration by the Chair of the Programme and Region Support Committee and the Chief Executive The Programme and Region Support Committee will have authority to establish and / or short-life working groups as required to facilitate exercising its responsibilities A Development Grants Committee will report to the Programme and Region Support Committee Communication Agendas should be prepared and circulated at 7 days in advance, except where urgent business precludes this being achievable Minutes and Action Points arising from the meetings will be captured with the intention to distribute to members two following the close of the meeting. The Minutes and Action Points will be shared with Members of the Board at the same time, and included on the agenda and in the documentation for the next meeting of the Board.
When the Chair is unable to be present, the Programme and Region Support Committee may elect from amongst its membership, one of its own to serve as Chair for the duration of that meeting with preference being given to elected Members in which case the meeting shall be quorate The Chair can invite guests to attend meetings for particular agenda items but they will be without vote The Chief Executive and the Programme and Development Executive have right of attendance but are not permitted to take on the role of acting Chair if the Chair is unable to be present Roles and Responsibilities The Programme and Region Support Committee will exercise responsibility on behalf of the Board for, and report to the Board on: Implementation of Strategic Objectives and Actions in the Strategy of the Board that relate to Programme and Region Support Issues raised by the Programme Team, through the Depute Chief Commissioner (Programme) Issues raised by the wider Region Support Team, through the Depute Chief Commissioner (Region Support) Ensuring that the needs of youth members, from all age sections, are heard and understood Ensuring that the needs of adult volunteers, including leaders and managers, are heard and understood Ensuring that the development of Scouting throughout Scotland is supported through the allocation of development grant funding by a Development Grants Committee Developing insights that will assist with the forward development of the Strategy of the Board beyond the current operational timeframe Liaison with the UK Operations sub-Committee or equivalent Such matters as may be referred from time to time by the Board Working Methods The Programme and Region Support Committee will meet quarterly between meetings of the Board or at other such times by agreement The Programme and Region Support Committee will have a standing agenda and papers for consideration that have been duly prepared for presentation and consideration by the Chair of the Programme and Region Support Committee and the Chief Executive The Programme and Region Support Committee will have authority to establish and / or short-life working groups as required to facilitate exercising its responsibilities A Development Grants Committee will report to the Programme and Region Support Committee Communication Agendas should be prepared and circulated at 7 days in advance, except where urgent business precludes this being achievable Minutes and Action Points arising from the meetings will be captured with the intention to distribute to members two following the close of the meeting. The Minutes and Action Points will be shared with Members of the Board at the same time, and included on the agenda and in the documentation for the next meeting of the Board.
constitution-2015.docx