Communications Matrix The following table identifies the communications requirements for this project. Communication Objective of Medium Frequency Audience Owner Deliverable Format Type Communication Kickoff Meeting Introduce the project team Face to Once Project Project Agenda Soft copy archived on project and the project. Review Face Sponsor Manager Meeting SharePoint site and project project objectives and Project Team Minutes web site management approach. Stakeholders Project Team Review status of the project Face to Weekly Project Team Project Agenda Soft copy archived on project Meetings with the team. Face Manager Meeting SharePoint site and project Conference Minutes web site Call Project schedule Technical Design Discuss and develop Face to As Needed Project Technical Agenda Soft copy archived on project Meetings technical design solutions Face Technical Staff Lead Meeting SharePoint site and project for the project. Minutes web site Monthly Project Report on the status of the Face to Monthly PMO Project Slide Soft copy archived on project Status Meetings project to management. Face Manager updates SharePoint site and project Conference Project web site Call schedule Project Status Report the status of the Email Monthly Project Project Project Soft copy archived on project Reports project including activities, Sponsor Manager Status SharePoint site and project progress, costs and issues. Project Team Report web site Stakeholders Project PMO schedule
Communications Matrix The following table identifies the communications requirements for this project. Communication Type Objective of Communication Medium Frequency Audience Owner Deliverable Format Kickoff Meeting Introduce the project team and the project. Review project objectives and management approach. Face to Face Once Project Sponsor Project Team Stakeholders Project Manager Agenda Meeting Minutes Soft copy archived on project SharePoint site and project web site Project Team Meetings Review status of the project with the team. Face to Face Conference Call Weekly Project Team Project Manager Agenda Meeting Minutes Project schedule Soft copy archived on project SharePoint site and project web site Technical Design Meetings Discuss and develop technical design solutions for the project. Face to Face As Needed Project Technical Staff Technical Lead Agenda Meeting Minutes Soft copy archived on project SharePoint site and project web site Monthly Project Status Meetings Report on the status of the project to management. Face to Face Conference Call Monthly PMO Project Manager Slide updates Project schedule Soft copy archived on project SharePoint site and project web site Project Status Reports Report the status of the project including activities, progress, costs and issues. Email Monthly Project Sponsor Project Team Stakeholders PMO Project Manager Project Status Report Project schedule Soft copy archived on project SharePoint site and project web site
Communications-Management-Plan-Template.docx