The HEIMS View will display the record with a Record Status of as shown in Fig 22. ‘Deleted’ Fig22 A previously deleted record cannot be reselected for modification and the system will return an error as shown in Fig 23. Fig 23 Appendix CS Flat File Structure – Data Element Attributes Mandatory Mandatory for Element for all Commencing Element Type Element name Data type Updatable Length number records Scholarship records Student identification Yes Yes 313 Alphanumeric No 10 code CHESSN 488 Alphanumeric Yes 10 Yes Yes Student Title 405 Character Yes 15 No Yes First Name 403 Character Yes 15 No Yes Student Surname 402 Character Yes 30 No Yes Postal Address line No Yes 406 Character Yes 38 1 Personal Postal Address line No Yes 407 Character Yes 38 Identifier 2 Postal Address No Yes – Scholarship 568 Alphanumeric Yes 10 Postcode Postal Address No Yes 466 Character Yes 27 Town/Suburb Postal Address No No – 467 Character Yes 3 State code Postal Address - No No 468 Character Yes 20 Country name Commonwealth Yes Yes Scholarship type 545 Numeric No 1 code Programme Reporting Year / Yes Yes 415 Numeric No 5 Management Period Commonwealth Yes Yes Scholarship status 526 Numeric No 1 code
The HEIMS View will display the record with a Record Status of ‘Deleted’ as shown in Fig 22. Fig22 A previously deleted record cannot be reselected for modification and the system will return an error as shown in Fig 23. Fig 23 Appendix – CS Flat File Structure Data Element Attributes Element Type Element name Element number Data type Updatable Length Mandatory for all records Mandatory for Commencing Scholarship records Personal Identifier Student identification code 313 Alphanumeric No 10 Yes Yes CHESSN 488 Alphanumeric Yes 10 Yes Yes Student Title 405 Character Yes 15 No Yes First Name 403 Character Yes 15 No Yes Student Surname 402 Character Yes 30 No Yes Postal Address line 1 406 Character Yes 38 No Yes Postal Address line 2 407 Character Yes 38 No Yes Postal Address – Scholarship Postcode 568 Alphanumeric Yes 10 No Yes Postal Address Town/Suburb 466 Character Yes 27 No Yes Postal Address – State code 467 Character Yes 3 No No Postal Address - Country name 468 Character Yes 20 No No Programme Management Commonwealth Scholarship type code 545 Numeric No 1 Yes Yes Reporting Year / Period 415 Numeric No 5 Yes Yes Commonwealth Scholarship status code 526 Numeric No 1 Yes Yes
Commonwealth-Scholarships-User-Guide.docx