are reading, but all information about the opinions of other committee members, and the list of committee nominations is strictly confidential, as are the deliberations at Midwinter. Midwinter Meeting The committee is strongly encouraged to meet at Midwinter of the year under consideration for an informal first meeting. While it is not a required meeting, the committee’s year of service is officially underway, and attendance is highly recommended. At this meeting, the Chair will introduce the members, may distribute the year’s calendar if available, and often will invite experts in the field and past committee chairs to talk about evaluation techniques. In addition, rules and procedures are reviewed. Books under consideration are not discussed, nor are any procedural issues decided. This is an open meeting. All other meetings of the committee will be closed meetings (closed to all but committee members). Chair Responsibilities It is the responsibility of the Chair to: Check with the ALSC office on Meeting schedule as soon as possible. Work out scheduling concerns. Meeting room arrangement as soon as possible. A conference set-up which is a comfortable arrangement conducive to discussion is usually requested. Notify The committee members about time and locations of meeting. Arrange for Secretary to take minutes on procedural matters. Arrange for a speaker, if applicable. The Priority Group Consultant to speak to the committee Provide A proposed agenda (distributed prior to Annual). Information packet for committee with a final agenda, roster, etc. Name tents for table. Reports One month prior to Annual Conference and Midwinter Meetings, the Chair prepares and submits a Committee Agenda Cover Sheet (form D.1 in the Division Leadership Manual) and attaches the agenda. After the Annual Conference and Midwinter Meetings, the Chair prepares and submits a Report (form D.2 in the Division Leadership Manual), detailing the committee’s work. This is due within three weeks of the end of conference. Annual Conference Committee Meeting to the Midwinter Selection Meeting The committee during the ALA Annual Conference in the summer of the year during which the books under consideration are being published. This is not a selection meeting; it is for information sharing, problem-solving, and preparation for the selection meetings at Midwinter Meeting. The summer meeting agenda includes the following:
are reading, but all information about the opinions of other committee members, and the list of committee nominations is strictly confidential, as are the deliberations at Midwinter. Midwinter Meeting The committee is strongly encouraged to meet at Midwinter of the year under consideration for an informal first meeting. While it is not a required meeting, the committee’s year of service is officially underway, and attendance is highly recommended. At this meeting, the Chair will introduce the members, may distribute the year’s calendar if available, and often will invite experts in the field and past committee chairs to talk about evaluation techniques. In addition, rules and procedures are reviewed. Books under consideration are not discussed, nor are any procedural issues decided. This is an open meeting. All other meetings of the committee will be closed meetings (closed to all but committee members). Chair Responsibilities It is the responsibility of the Chair to: Check with the ALSC office on Meeting schedule as soon as possible. Work out scheduling concerns. Meeting room arrangement as soon as possible. A conference set-up which is a comfortable arrangement conducive to discussion is usually requested. Notify The committee members about time and locations of meeting. Arrange for Secretary to take minutes on procedural matters. Arrange for a speaker, if applicable. The Priority Group Consultant to speak to the committee Provide A proposed agenda (distributed prior to Annual). Information packet for committee with a final agenda, roster, etc. Name tents for table. Reports One month prior to Annual Conference and Midwinter Meetings, the Chair prepares and submits a Committee Agenda Cover Sheet (form D.1 in the Division Leadership Manual) and attaches the agenda. After the Annual Conference and Midwinter Meetings, the Chair prepares and submits a Report (form D.2 in the Division Leadership Manual), detailing the committee’s work. This is due within three weeks of the end of conference. Annual Conference Committee Meeting to the Midwinter Selection Meeting The committee during the ALA Annual Conference in the summer of the year during which the books under consideration are being published. This is not a selection meeting; it is for information sharing, problem-solving, and preparation for the selection meetings at Midwinter Meeting. The summer meeting agenda includes the following:
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