This is a binding agreement and failure to comply could result in suspension or in some circumstances, deregistration. All paperwork which contains confidential information must be kept locked in a • filing cabinet. All individual case records, diaries etc. must be kept in a locked filing cabinet. • Cabinets which contain personal information must be kept locked when • unattended. Papers, files or reports containing confidential information which is no longer • needed should be returned to Foster Cares Ltd or directly to the young person’s Social Worker or Local Authority. No written information/file should be kept out of the premises, if needed for a • meeting it must be returned immediately. Whilst out of the building, files should never be left unattended i.e. in a car etc. • No information, including photographs should be stored on computers, laptops • or tablets. Once complete records should either be permanently deleted or stored on a memory device that can be stored securely with other records. Memory devices including discs, pen drives and memory cards should be kept • in the locked filing cabinet. Sharing Information: Sharing information is essential to effective planning and communications. However information should only be shared, as noted, on a to know basis’ with the other staff ‘need or professionals directly involved with a young person. Foster carers should only discuss confidential information in areas where they • will not be overheard by others. Foster carers must not discuss confidential information when they are meeting • informally with colleagues or with their own families. Any information about a young person should be kept confidential unless the • young person’s permission has been obtained or there are exceptional circumstances as outlined above. When sharing information on the telephone, extreme caution should be taken. • Check identity of caller. • Ask caller to put request in writing. •
This is a binding agreement and failure to comply could result in suspension or in some circumstances, deregistration. • All paperwork which contains confidential information must be kept locked in a filing cabinet. • All individual case records, diaries etc. must be kept in a locked filing cabinet. • Cabinets which contain personal information must be kept locked when unattended. • Papers, files or reports containing confidential information which is no longer needed should be returned to Foster Cares Ltd or directly to the young person’s Social Worker or Local Authority. • No written information/file should be kept out of the premises, if needed for a meeting it must be returned immediately. • Whilst out of the building, files should never be left unattended i.e. in a car etc. • No information, including photographs should be stored on computers, laptops or tablets. Once complete records should either be permanently deleted or stored on a memory device that can be stored securely with other records. • Memory devices including discs, pen drives and memory cards should be kept in the locked filing cabinet. Sharing Information: Sharing information is essential to effective planning and communications. However information should only be shared, as noted, on a ‘need to know basis’ with the other staff or professionals directly involved with a young person. • Foster carers should only discuss confidential information in areas where they will not be overheard by others. • Foster carers must not discuss confidential information when they are meeting informally with colleagues or with their own families. • Any information about a young person should be kept confidential unless the young person’s permission has been obtained or there are exceptional circumstances as outlined above. • When sharing information on the telephone, extreme caution should be taken. • Check identity of caller. • Ask caller to put request in writing.
Confidentiality-Policy-10-14-FD.docx