Recommendation Briefly explain the reason behind the extension/renewal request and state the recommendation for which you are seeking approval: Example: The existing contract(s) between [Customer] and [Supplier(s)] for [goods/services] are due to expire on [date].There is an option in the contract to extend for a further two years. There is a continuing business need for the [goods/services]. Feedback on the supplier’s performance and a review of performance against KPIs has confirmed that [the Supplier] has provided excellent service in accordance with its contractual obligations. Market analysis (including benchmarking activities) also confirm that the pricing offered by the supplier is highly competitive and represents excellent value for money. It is not likely that better value for money will be obtained by going back to market for the [goods/services]. On that basis it is recommended that [insert role/position of person that you are seeking approval from] approve: The extension of [contract # between Customer and Supplier] OR [all contracts the Standing Offer Arrangement] for [goods/services] to [date]. Variations are made to the [contract/Deed of Arrangement] as identified in Section 9: Improvements. Background Basic information about the contract term and extension options Supplier name/ABN: Contract Ref/No: Commencement date of original contract DD/MM/YYYY Term of original contract [insert] years Are there extension options in the Yes/No (if yes provide details) contract? Will this extension/renewal result in: An extension of time (tick all that Increase in costs (spend) Change to the original scope Background to the establishment of the contract(s) Insert background information about this contract/arrangement, including the nature of goods/services purchased under the contract and the contract objectives, and the circumstances under which the contract was established (if relevant).
Recommendation Briefly explain the reason behind the extension/renewal request and state the recommendation for which you are seeking approval: Example: The existing contract(s) between [Customer] and [Supplier(s)] for [goods/services] are due to expire on [date].There is an option in the contract to extend for a further two years. There is a continuing business need for the [goods/services]. Feedback on the supplier’s performance and a review of performance against KPIs has confirmed that [the Supplier] has provided excellent service in accordance with its contractual obligations. Market analysis (including benchmarking activities) also confirm that the pricing offered by the supplier is highly competitive and represents excellent value for money. It is not likely that better value for money will be obtained by going back to market for the [goods/services]. On that basis it is recommended that [insert role/position of person that you are seeking approval from] approve: The extension of [contract # between Customer and Supplier] OR [all contracts the Standing Offer Arrangement] for [goods/services] to [date]. Variations are made to the [contract/Deed of Arrangement] as identified in Section 9: Improvements. Background Basic information about the contract term and extension options Supplier name/ABN: Contract Ref/No: Commencement date of original contract DD/MM/YYYY Term of original contract [insert] years Are there extension options in the contract? Yes/No (if yes provide details) Will this extension/renewal result in: (tick all that An extension of time Increase in costs (spend) Change to the original scope Background to the establishment of the contract(s) Insert background information about this contract/arrangement, including the nature of goods/services purchased under the contract and the contract objectives, and the circumstances under which the contract was established (if relevant).
ContractReviewReportTemplate.docx