SITE VISIT PREPARATION MANUAL Introduction The contents of this document will help you prepare for a COSMA site visit and contains information useful to programs hosting the visit and site evaluators conducting the site visit. An overview of the site visit process is found below. Site Flow Chart Program Prepares Self Self study Report Sent Site Visit is Conducted Site Visit Team’s Institution Responds to of Commissioners study Report to COSMA by the COSMA Site Report is Prepared Site Visit Report Reviews Materials Headquarters Visit Team Includes Volume I Preliminary review 1) Site visit occurs and The site visit A summary of the The COSMA Board and Volume II of self study by site visit team validates team completes a site team’s findings is of Commissioners Site visit date is COSMA staff. the accuracy of the report of their forwarded to the meets to review all scheduled as far in Site visit team information in the self findings and program for its materials and discuss advance as possible receives electronic study sends the report review and response. an accreditation copy of self study to COSMA. When the program’s decision. Program makes The program and response is received The BOC decision is arrangements with site visit team by COSMA, the self prepared and sent to the site visit team complete study, site team the program. If Program drafts site evaluation forms report and response accreditation is schedule and about the process are sent to a subgroup granted, the letter sends to team of Commissioners includes any Notes, assigned to lead Observations and discussion on the Commendations. program. Any additional materials are also forwarded.
SITE VISIT PREPARATION MANUAL Introduction The contents of this document will help you prepare for a COSMA site visit and contains information useful to programs hosting the visit and site evaluators conducting the site visit. An overview of the site visit process is found below. Site Flow Chart Program Prepares Self study Report Self study Report Sent to COSMA Headquarters Site Visit is Conducted by the COSMA Site Visit Team Site Visit Team’s Report is Prepared Institution Responds to Site Visit Report of Commissioners Reviews Materials Includes Volume I and Volume II Site visit date is scheduled as far in advance as possible Preliminary review of self study by COSMA staff. Site visit team receives electronic copy of self study Program makes arrangements with the site visit team Program drafts site schedule and sends to team 1) Site visit occurs and site visit team validates the accuracy of the information in the self study The site visit team completes a report of their findings and sends the report to COSMA. The program and site visit team complete evaluation forms about the process A summary of the site team’s findings is forwarded to the program for its review and response. When the program’s response is received by COSMA, the self study, site team report and response are sent to a subgroup of Commissioners assigned to lead discussion on the program. Any additional materials are also forwarded. The COSMA Board of Commissioners meets to review all materials and discuss an accreditation decision. The BOC decision is prepared and sent to the program. If accreditation is granted, the letter includes any Notes, Observations and Commendations.
cosma_site_visit_preparation_manual_1215.docx