SECTION X: COR DUTIES - SERVICE CONTRACTS Instructions to Contractors Prior to commencement COR must ensure that the contractor is instructed as to: a. Authority, responsibilities and limitations of the COR. b. Clear understanding of the contract terms and conditions. c. Applicable security requirements. d. Applicable engineering provisions. e. Clear understanding of inspection, acceptance, and invoicing procedures. The above can be accomplished by the Contracting Officer/COR arranging a Post Award conference with all interested parties. Contractor Inspection Records The contractor is required by the contract clause, "Inspection of (FAR 52.246-4) to provide and maintain an inspection system acceptable to the Government covering the services to be performed under the contract. The "Inspection of Services-Fixed Price" clause further requires the contractor to keep complete records of contractor-performed inspection and to make such records available to the Government during the term of the contract. As a minimum, the contractor's records must indicate the nature of the observations, the number of observations made, and the number and type of deficiencies found. The inspection records must also indicate the acceptability of the services and actions taken to correct deficiencies. The COR must ensure that the contractor complies with this contract requirement. COR Suspense System The COR must establish a suspense system to advise the Contracting Officer of the contractor's failure to complete performance or delivery in accordance with the contract schedule. COR reporting of contractor failures should not wait for the monthly report. Notifications to Contracting Officer The COR must promptly inform the Contracting Officer of the following: a. The exact date the contractor began performance. b. Incidents of unsatisfactory performance by the contractor, specifying the applicable paragraph of the contract has been violated by the contractor and the circumstances surrounding the violation with names, dates and places.
SECTION X: COR DUTIES - SERVICE CONTRACTS Instructions to Contractors Prior to commencement COR must ensure that the contractor is instructed as to: a. Authority, responsibilities and limitations of the COR. b. Clear understanding of the contract terms and conditions. c. Applicable security requirements. d. Applicable engineering provisions. e. Clear understanding of inspection, acceptance, and invoicing procedures. The above can be accomplished by the Contracting Officer/COR arranging a Post Award conference with all interested parties. Contractor Inspection Records The contractor is required by the contract clause, "Inspection of (FAR 52.246-4) to provide and maintain an inspection system acceptable to the Government covering the services to be performed under the contract. The "Inspection of Services-Fixed Price" clause further requires the contractor to keep complete records of contractor-performed inspection and to make such records available to the Government during the term of the contract. As a minimum, the contractor's records must indicate the nature of the observations, the number of observations made, and the number and type of deficiencies found. The inspection records must also indicate the acceptability of the services and actions taken to correct deficiencies. The COR must ensure that the contractor complies with this contract requirement. COR Suspense System The COR must establish a suspense system to advise the Contracting Officer of the contractor's failure to complete performance or delivery in accordance with the contract schedule. COR reporting of contractor failures should not wait for the monthly report. Notifications to Contracting Officer The COR must promptly inform the Contracting Officer of the following: a. The exact date the contractor began performance. b. Incidents of unsatisfactory performance by the contractor, specifying the applicable paragraph of the contract has been violated by the contractor and the circumstances surrounding the violation with names, dates and places.
COR%20Management%20System%20Handbook.docx