SECTION 14: LEISURE AND CULTURE SECTION 14.1: LEISURE & CULTURE - LEISURE FACILITIES Sub-work Area – Statutory Action at end of administrative life Basic Work Example of Records Retention Period provisions/Authority of record Activities Beaches Records associated with access, 6 years Destroy finance, Caravan Sites Enquiries database 1 year Destroy Customer details (excluding 1 years following termination Destroy finance details) of contract. Finance records retained as per finance policy. SECTION 14.1: LEISURE & CULTURE COMMUNITY CENTRES, PARKS, OPEN SPACES, SPORTS FACILITIES AND – ACTIVITIES (OUTDOOR AND INDOOR) Sub-work Area – Statutory Action at end of administrative life Basic Work Example of Records Retention Period provisions/Authority of record Activities Events files Events Files 3 years Destroy Membership details As per policy Destroy relevant) Bookings records 25 years if persons involved Destroy are under 18 years of age. 3 years from closure if persons are over 18 years of age Consent forms 3 years from closure if Destroy persons are over 18 years of age. If under 18 years, as per policy under development. Statistics relating to events 3 years Destroy Where relevant - proof of As per policy under Destroy insurance, child protection development policies, qualifications
SECTION 14: LEISURE AND CULTURE SECTION 14.1: LEISURE & CULTURE - LEISURE FACILITIES Sub-work Area – Basic Work Activities Example of Records Statutory provisions/Authority Retention Period Action at end of administrative life of record Beaches Records associated with access, finance, 6 years Destroy Caravan Sites Enquiries database 1 year Destroy Customer details (excluding finance details) 1 years following termination of contract. Finance records retained as per finance policy. Destroy SECTION 14.1: LEISURE & CULTURE – COMMUNITY CENTRES, PARKS, OPEN SPACES, SPORTS FACILITIES AND ACTIVITIES (OUTDOOR AND INDOOR) Sub-work Area – Basic Work Activities Example of Records Statutory provisions/Authority Retention Period Action at end of administrative life of record Events files Events Files 3 years Destroy Membership details relevant) As per policy Destroy Bookings records 25 years if persons involved are under 18 years of age. 3 years from closure if persons are over 18 years of age Destroy Consent forms 3 years from closure if persons are over 18 years of age. If under 18 years, as per policy under development. Destroy Statistics relating to events 3 years Destroy Where relevant - proof of insurance, child protection policies, qualifications As per policy under development Destroy
CCGC_Retention_and_disposal_schedule_as_laid_before_Assembly.docx