VUMC maintains software licenses for Planview software. All project teams are responsible for developing, maintaining, and communicating schedules using this software. Gantt Charts are the preferred format for communicating schedules to stakeholders. The project schedule will be maintained in Planview and the project website. All project communication and documentation, in addition to maintained on the Planview platform and project website, will be archived on the internal VUMC shared drive which resides in the PMO program directory. Organizational naming conventions for files and folder will be applied to all archived work. The following table identifies the communications requirements for this project. Type Objective Medium Frequency Audience Owner Deliverable Format Kickoff Introduce the Face to Face Once Project Project Agenda Soft copy Meeting project team and Sponsor Manager archived on Meeting the project. project Planview Project Team Minutes Review project site and project objectives and Stakeholders web site management approach. Project Review status of Face to Face Weekly Project Team Project Agenda Soft copy Team the project with the Manager archived on Conference Meeting Meetings team. project Planview Call Minutes site and project Project web site schedule Technical Discuss and Face to Face As Needed Project Technical Agenda Soft copy Design develop technical Technical Lead archived on Meeting Meetings design solutions project Planview Minutes for the project. site and project web site Monthly Report on the Face to Face Monthly PMO Project Slide Soft copy Project status of the Manager updates archived on Conference Status project to project Planview Call Project Meetings management. site and project schedule web site Project Report the status Email Monthly Project Project Project Soft copy Status of the project Sponsor Manager Status archived on Reports including activities, Report project Planview Project Team progress, costs site and project Project Stakeholders and issues. web site schedule PMO Project communications may be extremely complex depending on the size and scope of the project and the number of stakeholders. A flowchart may provide stakeholders with a better understanding of the steps
VUMC maintains software licenses for Planview software. All project teams are responsible for developing, maintaining, and communicating schedules using this software. Gantt Charts are the preferred format for communicating schedules to stakeholders. The project schedule will be maintained in Planview and the project website. All project communication and documentation, in addition to maintained on the Planview platform and project website, will be archived on the internal VUMC shared drive which resides in the PMO program directory. Organizational naming conventions for files and folder will be applied to all archived work. The following table identifies the communications requirements for this project. Type Objective Medium Frequency Audience Owner Deliverable Format Kickoff Meeting Introduce the project team and the project. Review project objectives and management approach. Face to Face Once Project Sponsor Project Team Stakeholders Project Manager Agenda Meeting Minutes Soft copy archived on project Planview site and project web site Project Team Meetings Review status of the project with the team. Face to Face Conference Call Weekly Project Team Project Manager Agenda Meeting Minutes Project schedule Soft copy archived on project Planview site and project web site Technical Design Meetings Discuss and develop technical design solutions for the project. Face to Face As Needed Project Technical Technical Lead Agenda Meeting Minutes Soft copy archived on project Planview site and project web site Monthly Project Status Meetings Report on the status of the project to management. Face to Face Conference Call Monthly PMO Project Manager Slide updates Project schedule Soft copy archived on project Planview site and project web site Project Status Reports Report the status of the project including activities, progress, costs and issues. Email Monthly Project Sponsor Project Team Stakeholders PMO Project Manager Project Status Report Project schedule Soft copy archived on project Planview site and project web site Project communications may be extremely complex depending on the size and scope of the project and the number of stakeholders. A flowchart may provide stakeholders with a better understanding of the steps
Communications%20Management%20Plan%20Template.docx