Expenditure on external hospitality should be clearly identified as such and charged to a specific hospitality expense code. 10.3.24 circumstances If situations arise that are not covered by the – foregoing guidance, prior approval should be sought from the Chief Executive or Director of Finance before hospitality is provided and such approval should be formally documented. It is recognised that there may be cases when, in the interests of the service, flexibility in interpretation of the rules may be necessary. Prior approval for such situations should be obtained in writing from the Chief Executive. Any request for approval of such instances should state why the request falls outside the boundaries of what is normally allowable and why it is considered necessary to provide such hospitality. 10.3.25 Authorisation and approval of hospitality The purchase of gifts – and hospitality should follow the BSO’s normal procurement procedures and should comply with the requirements of mini-code. Notwithstanding those circumstances indicated above where specific approval is required from the Chief Executive or Director of Finance, authorisation for, and approval of, hospitality expenditure should be obtained in accordance with the BSO’s Schedule of Delegated Authority. 10.3.26 Provision of gifts or awards Occasionally the BSO may wish to – make a small presentation to speakers or other volunteers in acknowledgement of services provided to the BSO. Such gifts or awards should be of a token nature. Prior approval for the provision of
Expenditure on external hospitality should be clearly identified as such and charged to a specific hospitality expense code. 10.3.24 circumstances – If situations arise that are not covered by the foregoing guidance, prior approval should be sought from the Chief Executive or Director of Finance before hospitality is provided and such approval should be formally documented. It is recognised that there may be cases when, in the interests of the service, flexibility in interpretation of the rules may be necessary. Prior approval for such situations should be obtained in writing from the Chief Executive. Any request for approval of such instances should state why the request falls outside the boundaries of what is normally allowable and why it is considered necessary to provide such hospitality. 10.3.25 Authorisation and approval of hospitality – The purchase of gifts and hospitality should follow the BSO’s normal procurement procedures and should comply with the requirements of mini-code. Notwithstanding those circumstances indicated above where specific approval is required from the Chief Executive or Director of Finance, authorisation for, and approval of, hospitality expenditure should be obtained in accordance with the BSO’s Schedule of Delegated Authority. 10.3.26 Provision of gifts or awards – Occasionally the BSO may wish to make a small presentation to speakers or other volunteers in acknowledgement of services provided to the BSO. Such gifts or awards should be of a token nature. Prior approval for the provision of
BSOStandingOrders.docx