As a CMHC, you are a consultant to Job and can only make regarding applicant recommendations files. Your center director will review your recommendation and then send your recommendation, along with the applicant’s file, to the Regional Office for a final decision. This tip sheet was developed to help you identify which forms and types of information to review in the applicant’s file as well as what to look for when reviewing an applicant’s file. You will review several forms including: ETA 6-52 Outreach and Admission Applicant Information Sheet—Provides basic demographic information, name of admissions counselor, and date the applicant applied to the Job Corps program. Please note and question if there is a delay between when applicant applied to program and when you received the file. ETA 6-53 Health Questionnaire—Provides information on medical, mental health, substance use, and oral health. This is the primary health form. Look for checked, especially in sections 8, 9, 10, and 11. For positive items checked look for additional information in the file. For example: Job Corps has Chronic Care Management Plans (CCMPs) for mental health disorders. Each plan has a form to be completed by the applicant’s treating provider. The admissions counselor should send the form to the provider for completion. This may be in the file or sent separately. CCMP health provider forms can be found on the Health & Wellness website: Health, Educational and Other Information 504 Plans Psychological Reports Behavior Intervention Plans Treatment Provider Summaries Court History Hospital Discharge Summaries Applicant Statement Individualized Education Plans (IEPs) Letters of Recommendation Recommendations I have reviewed all of the information in the file and interviewed the applicant. Now, how do I go “Okay, about assessing the information and making a recommendation?” Key points to consider Please contact your regional mental health specialist to discuss the file and recommendation. If you are not sure who to contact, ask the HWM at your center. For contact information see: Regardless of whether you are making a recommendation for entry into the program or to deny entry, you MUST still forward the files of applicants with disabilities to the Disability Coordinator and Reasonable Accommodation Committee (RAC) for consideration of possible accommodations. This must be documented in the file. Use the Job Accommodation Network for accommodation ideas at , or the Job Corps Disability website located within the Job Corps Health and Wellness website at Applicants cannot be denied admission solely based on the need to provide reasonable accommodation or modification.
As a CMHC, you are a consultant to Job and can only make recommendations regarding applicant files. Your center director will review your recommendation and then send your recommendation, along with the applicant’s file, to the Regional Office for a final decision. This tip sheet was developed to help you identify which forms and types of information to review in the applicant’s file as well as what to look for when reviewing an applicant’s file. You will review several forms including: ETA 6-52 Outreach and Admission Applicant Information Sheet—Provides basic demographic information, name of admissions counselor, and date the applicant applied to the Job Corps program. Please note and question if there is a delay between when applicant applied to program and when you received the file. ETA 6-53 Health Questionnaire—Provides information on medical, mental health, substance use, and oral health. This is the primary health form. Look for checked, especially in sections 8, 9, 10, and 11. For positive items checked look for additional information in the file. For example: Job Corps has Chronic Care Management Plans (CCMPs) for mental health disorders. Each plan has a form to be completed by the applicant’s treating provider. The admissions counselor should send the form to the provider for completion. This may be in the file or sent separately. CCMP health provider forms can be found on the Health & Wellness website: Health, Educational and Other Information Psychological Reports Treatment Provider Summaries Hospital Discharge Summaries Individualized Education Plans (IEPs) 504 Plans Behavior Intervention Plans Court History Applicant Statement Letters of Recommendation Recommendations “Okay, I have reviewed all of the information in the file and interviewed the applicant. Now, how do I go about assessing the information and making a recommendation?” Key points to consider Please contact your regional mental health specialist to discuss the file and recommendation. If you are not sure who to contact, ask the HWM at your center. For contact information see: Regardless of whether you are making a recommendation for entry into the program or to deny entry, you MUST still forward the files of applicants with disabilities to the Disability Coordinator and Reasonable Accommodation Committee (RAC) for consideration of possible accommodations. This must be documented in the file. Use the Job Accommodation Network for accommodation ideas at , or the Job Corps Disability website located within the Job Corps Health and Wellness website at Applicants cannot be denied admission solely based on the need to provide reasonable accommodation or modification.
CMHC_File_Review_Tip_Sheet.docx