Ideally, you can hold the workshop in an attractive, comfortable space with lots of natural light, but that’s often not possible. Don’t worry. A few small touches can transform a space and signal to guests that the event will be exciting and creative. A few touches can make the event feel Greet your guests Arrange the space more official and get people excited. As guests start to arrive, have Make sure you arrive with plenty of time Set the tables so that each person has someone or several people greet them. to set up the space, at least an hour a set of materials they can refer to, use, Make sure they add their contact before participants are set to arrive. and take with them. At each place, put: information to the sign-in sheet so you Make sure there are enough chairs have a record of who was there and can Agenda with list of attendees and and that there is easy access to the walls. follow up with them after the event. your contact information You may need to rearrange some of the Census 101 handout Let guests know where the nearest furniture. Cover Story worksheet restroom is. Identify where you will be presenting Storyboarding worksheet As you wait for everyone to arrive, make from (if there is a projector) and make Commitment sheet introductions between attendees and sure chairs are oriented towards that Feedback form encourage them to mingle. spot. Test the projector and get your Pad of colorful sticky notes If possible, have each represent presentation loaded. Set of colorful dot stickers different organizations, departments, Set up a station for registration near the Make sure are plenty of markers functions, etc. If you are assigning groups door with name tags, markers, and a and pens/pencils on each table. ahead of time, try not to group people sign-in sheet. Set out refreshments on a table so who spend a lot of time together. Set up a flipboard with markers at the attendees can help themselves. Play The diversity of the group will help front of the room for the Century “21st some energetic music over the strengthen your ideas and lead to inter- Mindset” activity. sound system (at a low level). esting new collaborations. Arrange the space ACTIVITIES 4 —
Ideally, you can hold the workshop in an attractive, comfortable space with lots of natural light, but that’s often not possible. Don’t worry. A few small touches can transform a space and signal to guests that the event will be exciting and creative. Arrange the space Make sure you arrive with plenty of time to set up the space, at least an hour before participants are set to arrive. Make sure there are enough chairs and that there is easy access to the walls. You may need to rearrange some of the furniture. Identify where you will be presenting from (if there is a projector) and make sure chairs are oriented towards that spot. Test the projector and get your presentation loaded. Set up a station for registration near the door with name tags, markers, and a sign-in sheet. Set up a flipboard with markers at the front of the room for the “21st Century Mindset” activity. Arrange the space A few touches can make the event feel more official and get people excited. Set the tables so that each person has a set of materials they can refer to, use, and take with them. At each place, put: Agenda with list of attendees and your contact information Census 101 handout Cover Story worksheet Storyboarding worksheet Commitment sheet Feedback form Pad of colorful sticky notes Set of colorful dot stickers Make sure are plenty of markers and pens/pencils on each table. Set out refreshments on a table so attendees can help themselves. Play some energetic music over the sound system (at a low level). Greet your guests As guests start to arrive, have someone or several people greet them. Make sure they add their contact information to the sign-in sheet so you have a record of who was there and can follow up with them after the event. Let guests know where the nearest restroom is. As you wait for everyone to arrive, make introductions between attendees and encourage them to mingle. If possible, have each represent different organizations, departments, functions, etc. If you are assigning groups ahead of time, try not to group people who spend a lot of time together. The diversity of the group will help strengthen your ideas and lead to inter- esting new collaborations. ACTIVITIES — 4
census-solutions-workshop-toolkit1.docx