Project Manager: Contract Number: Land Occupier: Landowner(s) (if different): Technical Assistance Provider: Conservation Practice(s): Technical Standard(s) Used: Funding Sources: Project Investigation and Technical Initial Assessment Date Documentation Conducted Field Investigation of the Site Photos, Survey Notes, Problem Technical Assessment Completed TA Form Application and Contracting Date Initial Documentation Application Completed Cost-Share Application ( % or Flat-rate) Contract Approved & Signed Signed Contract Action Documented in Minutes Copy of signed minutes Approval / Denial Letter Sent Copy of Letter Practice Design Date Initial Documentation Final plans, specifications, bid documents (if Final Design Completed applicable) Operation & Maintenance Plan Signed O&M plan Completed Contractor Bid Submitted (if required Copy of completed bid(s), prevailing wage locally) statement (if applicable) Permits Obtained Copies of permits or approval letters (as needed) Installation & Inspection Date Initial Documentation Notes to document status, site photos, Installation Monitored/Inspected construction diary As-Built Completed or Other As-built, record of completion and check out Documentation to Support Practice certification, seed tags, and/or other Certification documentation as applicable Project Payment and Close-Out Date Initial Documentation Itemized invoice and receipts (% based), payee Voucher Completed signature, technical and administrative signatures on voucher Project Recording Completed (if Copy of document recording information applicable) Payment Processed Copy of payment documentation Practice Reporting Date Initial Documentation eLINK Reporting Completed eLINK
Project Manager: Contract Number: Land Occupier: Landowner(s) (if different): Technical Assistance Provider: Conservation Practice(s): Technical Standard(s) Used: Funding Sources: Project Investigation and Technical Assessment Date Initial Documentation Conducted Field Investigation of the Problem Site Photos, Survey Notes, Technical Assessment Completed TA Form Application and Contracting Date Initial Documentation Application Completed Cost-Share Application ( % or Flat-rate) Contract Approved & Signed Signed Contract Action Documented in Minutes Copy of signed minutes Approval / Denial Letter Sent Copy of Letter Practice Design Date Initial Documentation Final Design Completed Final plans, specifications, bid documents (if applicable) Operation & Maintenance Plan Completed Signed O&M plan Contractor Bid Submitted (if required locally) Copy of completed bid(s), prevailing wage statement (if applicable) Permits Obtained (as needed) Copies of permits or approval letters Installation & Inspection Date Initial Documentation Installation Monitored/Inspected Notes to document status, site photos, construction diary As-Built Completed or Other Documentation to Support Practice Certification As-built, record of completion and check out certification, seed tags, and/or other documentation as applicable Project Payment and Close-Out Date Initial Documentation Voucher Completed Itemized invoice and receipts (% based), payee signature, technical and administrative signatures on voucher Project Recording Completed (if applicable) Copy of document recording information Payment Processed Copy of payment documentation Practice Reporting Date Initial Documentation eLINK Reporting Completed eLINK
Checklist%20_for_processing_contract.docx