but also a vital records program for normal operations. Every organization should have a vital records program. COOP planning for vital records includes assessment of any vital records programs in place and the improvement or development of a program to provide for the optimal protection, duplication and preservation of records. This maintenance program, as well as procedures for the recovery and restoration of records, forms the basis of a vital records program. There are five major tasks in COOP planning for vital records: Write an assessment sub-plan. If a vital records program is in place, the plan should lay out the steps for reviewing the current status of the program. If there is no program in place, the plan should outline how the program will be developed and administered. Develop forms for gathering information. Create a questionnaire to assist offices in identifying vital records. Use the information collected in Worksheet B6, column 3 or create a form to list all – “Records”, essential functions and all records supporting those functions. Identify vital records. Vital records may include part or all of a series or group of records. Review protection needs for each vital record and compare with current program. Develop a restoration and recovery sub-plan. Identify Vital Records Use Form G: Vital Records to complete the following task. To begin identifying vital records look at the essential functions and their supporting critical processes and services. In Worksheet B6, the records needed to perform essential functions were already identified. With that worksheet, determine those records that are necessary for emergency operations and/or the recovery or the continuation of the essential functions for at least fourteen days and list them in Form G: Vital Records.
but also a vital records program for normal operations. Every organization should have a vital records program. COOP planning for vital records includes assessment of any vital records programs in place and the improvement or development of a program to provide for the optimal protection, duplication and preservation of records. This maintenance program, as well as procedures for the recovery and restoration of records, forms the basis of a vital records program. There are five major tasks in COOP planning for vital records: Write an assessment sub-plan. If a vital records program is in place, the plan should lay out the steps for reviewing the current status of the program. If there is no program in place, the plan should outline how the program will be developed and administered. Develop forms for gathering information. Create a questionnaire to assist offices in identifying vital records. Use the information collected in Worksheet B6, column 3 – “Records”, or create a form to list all essential functions and all records supporting those functions. Identify vital records. Vital records may include part or all of a series or group of records. Review protection needs for each vital record and compare with current program. Develop a restoration and recovery sub-plan. Identify Vital Records Use Form G: Vital Records to complete the following task. To begin identifying vital records look at the essential functions and their supporting critical processes and services. In Worksheet B6, the records needed to perform essential functions were already identified. With that worksheet, determine those records that are necessary for emergency operations and/or the recovery or the continuation of the essential functions for at least fourteen days and list them in Form G: Vital Records.
COOP%20Handbook.docx