Topic 4 Bidder Instructions and Required Contract – Language 4.D4.0 The State’s General Provisions should be used on transactions valued less Required than $5,000.00. Clauses for Transactions If an election is made not to include and/or reference the General Provisions, Less than then written confirmation must be obtained before is made that the $5,000 and supplier will abide by the following required contract provisions: Supplier’s Americans with Disabilities Act (ADA) Written Non-Discrimination and Statement of Compliance Acceptance Drug-Free Workplace Certification Forced, Convict & Indentured Labor National Relations Board Certification Darfur certification (Non-IT only) Free Code (see the General Provisions) Expatriate PCC 10286 Recycling Electronic Use tax This documentation shall be uploaded in FI$Cal and maintained as part of the procurement file. 4.D4.1 Achieving competition within this dollar range is defined as receiving and IT responsive bids from at least three (3) responsible bidders, if the solicitation is not advertised. See Section A, Topic 2, of this chapter for advertising Goods and requirements and dollar requirements by classification. Services Transactions Valued from Whenever solicitations are advertised and distributed amongst interested $,000 to bidders, bidder participation is not controlled, thus the solicitation may result $50,000.00 in only one bid response. If the sole bid response is considered responsible and responsive, then the contract may be awarded. If not, then the solicitation must be canceled and re-issued. 4.D4.2 Competitive acquisitions conducted for non-IT goods and IT goods and/or services valued in this dollar range are considered but must: “informal” Transactions Be a written document Valued from Include a provision for notice of Intent to Award $50,000.01 to Provide language regarding protest procedures $100,000.00 Be advertised And IT goods and/or For RFQs required to be advertised (see Section A, Topic 2) Award of services Contract and Protests language must be included (see Section B, Topic 3 of Transactions this chapter). Valued from Whenever solicitations are advertised (see Section A, Topic 2) and $100,000.01 to distributed amongst interested bidders, there is no control over bidder $1,000,000 participation, thus the solicitation may result in only one bid response. If the
Topic 4 – Bidder Instructions and Required Contract Language 4.D4.0 Required Clauses for Transactions Less than $5,000 and Supplier’s Written Acceptance The State’s General Provisions should be used on transactions valued less than $5,000.00. If an election is made not to include and/or reference the General Provisions, then written confirmation must be obtained before is made that the supplier will abide by the following required contract provisions: Americans with Disabilities Act (ADA) Non-Discrimination and Statement of Compliance Drug-Free Workplace Certification Forced, Convict & Indentured Labor National Relations Board Certification Darfur certification (Non-IT only) Free Code (see the General Provisions) Expatriate PCC 10286 Recycling Electronic Use tax This documentation shall be uploaded in FI$Cal and maintained as part of the procurement file. 4.D4.1 and IT Goods and Services Transactions Valued from $,000 to $50,000.00 Achieving competition within this dollar range is defined as receiving responsive bids from at least three (3) responsible bidders, if the solicitation is not advertised. See Section A, Topic 2, of this chapter for advertising requirements and dollar requirements by classification. Whenever solicitations are advertised and distributed amongst interested bidders, bidder participation is not controlled, thus the solicitation may result in only one bid response. If the sole bid response is considered responsible and responsive, then the contract may be awarded. If not, then the solicitation must be canceled and re-issued. 4.D4.2 Transactions Valued from $50,000.01 to $100,000.00 And IT goods and/or services Transactions Valued from $100,000.01 to $1,000,000 Competitive acquisitions conducted for non-IT goods and IT goods and/or services valued in this dollar range are considered “informal” but must: Be a written document Include a provision for notice of Intent to Award Provide language regarding protest procedures Be advertised For RFQs required to be advertised (see Section A, Topic 2) Award of Contract and Protests language must be included (see Section B, Topic 3 of this chapter). Whenever solicitations are advertised (see Section A, Topic 2) and distributed amongst interested bidders, there is no control over bidder participation, thus the solicitation may result in only one bid response. If the
CHAPTER4_18_04F&R.docx