The [Organization Name] Essential Records program includes an annual review of the program to address new security issues, identify problem areas, update information, and incorporate any additional Essential Records generated by new agency programs or functions or by organizational changes to existing programs or functions. The review is conducted by the [insert office]. The review provides an opportunity to familiarize staff with all aspects of the Essential Records program. It is appropriate to conduct a review of the Essential Records program in conjunction with the [Organization Name] continuity exercises. Documents confirming review of the Essential Records program are maintained by the [insert office] and are found at [insert location]. At a minimum, [Organization Name] Essential Records are annually reviewed, rotated, or cycled so that the latest versions will be available. The conducts annual testing, documented in the [Organization Name] [Organization Name] testing records, of the capabilities for protecting classified and unclassified Essential Records and for providing access to them from the alternate facility. Testing records for Essential Records are maintained by the [insert office] and are found at [insert location]. SAMPLE The following shows examples of Essential Records, files, and databases. Form of Hand Multiple Support to Record Essential Record, Carried to Storage Maintenance Essential (e.g., at File, or Database Continuity Location(s) Frequency Function hardcopy, Continuity Facility Y/N electronic) Facility Mapping Database Function #1 Electronic X Y Monthly Licensed Spill Function #1 Hardcopy Quarterly Cleanup & 3 X N Contractors List Regional Dams List Function #2 Hardcopy X N Annually Pollution/Chemical Function #3 Electronic Monthly X N Incident Database & 4 Public and Private Function Electronic Quarterly Sewage System #3, 4, & 5 X Y Records For additional information on Essential Records management, see CGC 1, Annex I.
The [Organization Name] Essential Records program includes an annual review of the program to address new security issues, identify problem areas, update information, and incorporate any additional Essential Records generated by new agency programs or functions or by organizational changes to existing programs or functions. The review is conducted by the [insert office]. The review provides an opportunity to familiarize staff with all aspects of the Essential Records program. It is appropriate to conduct a review of the Essential Records program in conjunction with the [Organization Name] continuity exercises. Documents confirming review of the Essential Records program are maintained by the [insert office] and are found at [insert location]. At a minimum, [Organization Name] Essential Records are annually reviewed, rotated, or cycled so that the latest versions will be available. The [Organization Name] conducts annual testing, documented in the [Organization Name] testing records, of the capabilities for protecting classified and unclassified Essential Records and for providing access to them from the alternate facility. Testing records for Essential Records are maintained by the [insert office] and are found at [insert location]. SAMPLE The following shows examples of Essential Records, files, and databases. Essential Record, File, or Database Support to Essential Function Form of Record (e.g., hardcopy, electronic) at Continuity Facility Hand Carried to Continuity Facility Multiple Storage Location(s) Y/N Maintenance Frequency Mapping Database Function #1 Electronic X Y Monthly Licensed Spill Cleanup Contractors List Function #1 & 3 Hardcopy X N Quarterly Regional Dams List Function #2 Hardcopy X N Annually Pollution/Chemical Incident Database Function #3 & 4 Electronic X N Monthly Public and Private Sewage System Records Function #3, 4, & 5 Electronic X Y Quarterly For additional information on Essential Records management, see CGC 1, Annex I.
Continuity_Plan_TEMPLATE_AND_INSTRUCTIONS-9-30-13.docx