IS resource not trained to Medium Medium An appropriate training schedule support new service would have to be created, agreed and implemented by the relevant impacted areas within IS Enhanced service require Medium Medium If central service then new resource Operational support resource in to be engaged within suitable role ready to support application recruitment timescales to allow prior to deployment sufficient time to familiarise themselves with process and application features to support from live deployment timescales. Existing services at risk for High Medium IS should assess costs for a similar applications / servers i.e. Helix, or like for like replacement should WMS and Podcaster as on aging this business case not be approval infrastructure to allow existing service not to be impacted. Availability / alignment to priority High Medium Review project priority within IS projects of procurement resource Apps projects list and assess against those projects requiring procurement involvement Conclusion/ Next Steps To summarise, the Project Team recommends that the following course of action is undertaken in order to meet the strategic aims of the University: Business case approval to allow the project to commence the Procurement phase. Select a number of suitable products, requesting supplier demos and refinement of costs against agreed options and completing supplier assessment and scoring. Review this business case to update ITC should there be any detrimental increase costs provided within this document to approve additional funding Should costs be significantly lower than anticipated then the project is allowed to procured selected products, commence user requirements and progress to implementation The project team’s recommendation is: To take forward Option 5 Multiple Product Selection to ensure flexibility for content creation, – management and delivery. It is also suggested that Option 2 Do Something is considered either as as usual’ – ‘business activity or as a small scale project running parallel with the Procurement and Implementation projects as it will be useful to have an adoption and promotion of video & media processes as a pre-curser to the enhanced service.
IS resource not trained to support new service Medium Medium An appropriate training schedule would have to be created, agreed and implemented by the relevant impacted areas within IS Enhanced service require Operational support resource in role ready to support application prior to deployment Medium Medium If central service then new resource to be engaged within suitable recruitment timescales to allow sufficient time to familiarise themselves with process and application features to support from live deployment timescales. Existing services at risk for applications / servers i.e. Helix, WMS and Podcaster as on aging infrastructure High Medium IS should assess costs for a similar or like for like replacement should this business case not be approval to allow existing service not to be impacted. Availability / alignment to priority projects of procurement resource High Medium Review project priority within IS Apps projects list and assess against those projects requiring procurement involvement Conclusion/ Next Steps To summarise, the Project Team recommends that the following course of action is undertaken in order to meet the strategic aims of the University: Business case approval to allow the project to commence the Procurement phase. Select a number of suitable products, requesting supplier demos and refinement of costs against agreed options and completing supplier assessment and scoring. Review this business case to update ITC should there be any detrimental increase costs provided within this document to approve additional funding Should costs be significantly lower than anticipated then the project is allowed to procured selected products, commence user requirements and progress to implementation The project team’s recommendation is: To take forward Option 5 – Multiple Product Selection to ensure flexibility for content creation, management and delivery. It is also suggested that Option 2 – Do Something is considered either as ‘business as usual’ activity or as a small scale project running parallel with the Procurement and Implementation projects as it will be useful to have an adoption and promotion of video & media processes as a pre-curser to the enhanced service.
CMW009%20Video%20&%20Media%20Business%20Case%20v1.3%2003022014.docx