An important factor for the success of WHS records construction projects is accurate and detailed It is important to keep records to monitor the documents such as plans, specifications, effectiveness of WHS management and to Standards and Codes. These include verify that people follow the required documents dealing with WHS work practices. procedures. Records also provide evidence of WHS Management System documents, compliance with the corporate WHS including procedures, work instructions, Management System, with WHS Management checklists, forms and electronic data must be Plans and with the various WHS requirements, approved for adequacy before use, and be standards, regulations and laws that apply. made available at all appropriate locations and to all applicable personnel. Identification, filing, retrieval and retention A contractor should have and implement procedures and processes to verify that at any Procedures should be established and used to: point during a project: Clearly identify the current version of the Documents and data are accurate, easy to document that is applicable to the project understand and up-to-date Identify, collect, document, retain and Documents and data can be easily found protect WHS information and data when required, and the people who need Allocate responsibility for the retention of them get them when they need them records Documents and data are periodically Maintain a register to control the storage reviewed and revised as required by and disposal of records competent personnel Audit compliance and show evidence that Changes are recorded and, unless required actions have been taken on WHS otherwise required, superseded documents records and record issues. and data are removed from use (This is not necessarily a complete list, and other records and documentation may also be required)
An important factor for the success of construction projects is accurate and detailed documents such as plans, specifications, Standards and Codes. These include documents dealing with WHS work practices. WHS Management System documents, including procedures, work instructions, checklists, forms and electronic data must be approved for adequacy before use, and be made available at all appropriate locations and to all applicable personnel. A contractor should have and implement procedures and processes to verify that at any point during a project: Documents and data are accurate, easy to understand and up-to-date Documents and data can be easily found when required, and the people who need them get them when they need them Documents and data are periodically reviewed and revised as required by competent personnel Changes are recorded and, unless otherwise required, superseded documents and data are removed from use WHS records It is important to keep records to monitor the effectiveness of WHS management and to verify that people follow the required procedures. Records also provide evidence of compliance with the corporate WHS Management System, with WHS Management Plans and with the various WHS requirements, standards, regulations and laws that apply. Identification, filing, retrieval and retention Procedures should be established and used to: Clearly identify the current version of the document that is applicable to the project Identify, collect, document, retain and protect WHS information and data Allocate responsibility for the retention of records Maintain a register to control the storage and disposal of records Audit compliance and show evidence that required actions have been taken on WHS records and record issues. (This is not necessarily a complete list, and other records and documentation may also be required)
construction-guidelines-work-health-and-safety-management-systems-and-auditing-guidelines.docx