submitted for the Application Budget. Input your expenditures for the quarter in the Expenditure column. Use the Mouse or Tab key to move from cell to cell. Note: In order to minimize data entry errors, copy these numbers from the submitted first quarterly report and paste them into the database system. 4. Halfway down the page, select whether your activities are being conducted as planned or not. 5. In the progress section, you only need to data in Summary of activities “I. conducted during the quarter.” Into this section, copy and paste the narrative submitted in the first quarterly report. If your narrative is longer than 8000 characters, you do not need to edit the response; instead, input copy “hard narrative submitted to the Chancellor’s Office.” Note: For future reports, you will need to submit a narrative for the parts one and two: the summary and the reasons for lack of progress; if you would like to do this for the first quarterly report, you can, but it is not required. 6. Select Save/Update. 7. The CBO verifies the data is accurate and certifies the application budget. 8. The grant monitor at the Chancellor’s Office verifies the data matches the college’s first quarterly report and approves the report as entered. Figure 5—Expenditure Section (for Bakersfield College) Figure 6—Progress Section (for Bakersfield College) Note: The Certify button may not appear if the password you enter is for data entry mode only. Input your second quarterly report by following these steps*: 1. From the Home Screen, select Rpt Period 2 and then select Enter/Edit Data. 2. Once the form appears, enter your expenditures for the quarter in the Expenditure column. Use the Mouse or Tab key to move from cell to cell. 3. Select whether your activities are being conducted as planned or not. 4. In Part I, input a narrative that summarizes the activities conducted during the quarter. 5. In Part II, input a narrative that provides reasons for any lack of progress towards attainment of program improvements. If there is nothing to input here, simply input is being made towards attainment of program “progress improvements.” 6. Select Save/Update. 7. The CBO verifies the data is accurate and certifies the application budget. 8. The grant monitor at the Chancellor’s Office reviews and approves the report as submitted.
submitted for the Application Budget. Input your expenditures for the quarter in the Expenditure column. Use the Mouse or Tab key to move from cell to cell. Note: In order to minimize data entry errors, copy these numbers from the submitted first quarterly report and paste them into the database system. 4. Halfway down the page, select whether your activities are being conducted as planned or not. 5. In the progress section, you only need to data in “I. Summary of activities conducted during the quarter.” Into this section, copy and paste the narrative submitted in the first quarterly report. If your narrative is longer than 8000 characters, you do not need to edit the response; instead, input “hard copy narrative submitted to the Chancellor’s Office.” Note: For future reports, you will need to submit a narrative for the parts one and two: the summary and the reasons for lack of progress; if you would like to do this for the first quarterly report, you can, but it is not required. 6. Select Save/Update. 7. The CBO verifies the data is accurate and certifies the application budget. 8. The grant monitor at the Chancellor’s Office verifies the data matches the college’s first quarterly report and approves the report as entered. Figure 5—Expenditure Section (for Bakersfield College) Figure 6—Progress Section (for Bakersfield College) Note: The Certify button may not appear if the password you enter is for data entry mode only. Input your second quarterly report by following these steps*: 1. From the Home Screen, select Rpt Period 2 and then select Enter/Edit Data. 2. Once the form appears, enter your expenditures for the quarter in the Expenditure column. Use the Mouse or Tab key to move from cell to cell. 3. Select whether your activities are being conducted as planned or not. 4. In Part I, input a narrative that summarizes the activities conducted during the quarter. 5. In Part II, input a narrative that provides reasons for any lack of progress towards attainment of program improvements. If there is nothing to input here, simply input “progress is being made towards attainment of program improvements.” 6. Select Save/Update. 7. The CBO verifies the data is accurate and certifies the application budget. 8. The grant monitor at the Chancellor’s Office reviews and approves the report as submitted.
BSSOT_Reporting_User_Guide_Final.docx