where Council General administrative records, National Archives Two years Destroy including routine Retention Scheduling (9) OWNS the records correspondence Partnerships, Records to include: agenda and Records Management 3 years after last action Destroy Agency and minutes, background papers, Society GB guidance External Meetings reports, strategies and initiatives Council do not General administrative records, National Archives Two years Destroy OWN the records including routine Retention Scheduling (9) correspondence Databases Database of projects, funding Ongoing and regularly updated Permanent streams, monitoring, Local businesses, community groups etc. SECTION 17.2 : PROJECTS AND FUNDING - PROCESS - ECONOMIC, LEISURE, TOURISM, ARTS, CULTURE e.g. Tourism NI. DSD for Tourism Development and Promotion, Rural Development, DETI Sustainable Competitiveness, Neighbourhood Renewal, Northern Ireland Tourist Board - Innovation Fund - Website Development, NIEA and Landfill Communities Fund - Market Yard (Limavady), N I Active Communities Programme, Health and Wellbeing projects Sub-work Area Example of Records Statutory Retention Period Action at end of administrative – Work Activities provisions/Authority life of record Funding Records associated with Unsuccessful - 2 years Destroy Applications Council's application for funding Successful As per funding body to external bodies i.e. Sports NI Funded Records associated with Retain until date specified in None Programmes programmes funded by Council: letter of offer, normally 7 years Letters of Offer, Project Reports, NITB - 10 years - retained to Financial Information, Project 2025 for website. Reports NIEA and Landfill Communities Fund - 12 years after contract completed
where Council OWNS the records General administrative records, including routine correspondence National Archives Retention Scheduling (9) Two years Destroy Partnerships, Agency and External Meetings Council do not OWN the records Records to include: agenda and minutes, background papers, reports, strategies and initiatives Records Management Society GB guidance 3 years after last action Destroy General administrative records, including routine correspondence National Archives Retention Scheduling (9) Two years Destroy Databases Database of projects, funding streams, monitoring, Local businesses, community groups etc. Ongoing and regularly updated Permanent SECTION 17.2 : PROJECTS AND FUNDING - PROCESS - ECONOMIC, LEISURE, TOURISM, ARTS, CULTURE e.g. Tourism NI. DSD for Tourism Development and Promotion, Rural Development, DETI Sustainable Competitiveness, Neighbourhood Renewal, Northern Ireland Tourist Board - Innovation Fund - Website Development, NIEA and Landfill Communities Fund - Market Yard (Limavady), N I Active Communities Programme, Health and Wellbeing projects Sub-work Area – Work Activities Example of Records Statutory provisions/Authority Retention Period Action at end of administrative life of record Funding Applications Records associated with Council's application for funding to external bodies i.e. Sports NI Unsuccessful - 2 years Destroy Successful As per funding body Funded Programmes Records associated with programmes funded by Council: Letters of Offer, Project Reports, Financial Information, Project Reports None Retain until date specified in letter of offer, normally 7 years NITB - 10 years - retained to 2025 for website. NIEA and Landfill Communities Fund - 12 years after contract completed
CCGC_Retention_and_disposal_schedule_as_laid_before_Assembly.docx