Reserve candidate retained Destroy – unopened in sealed confidential envelope kept in recruitment file expiry of reserve period. Successful and clear Destroy – immediately Successful and conviction Destroy declared retained until – conviction spent Disciplinary and Records associated with both Disciplinary and Grievance Policies Warnings to be expunged from Destroy Grievance founded and unfounded the personal record in Investigations allegations, investigations accordance with the and appeals disciplinary and grievance policy Driver Licence Evidence of all Council 2 years Destroy Declaration drivers’ legal ability to drive and carry out their functions. Forms and checks Drivers’ Driving licence and any traffic Current year + 1 Destroy convictions noted in respect Insurance documentation of employees who drive a Council vehicle and/or use their vehicle for Council business. Records recorded annually in support of renewal of fleet insurance and / or employee's personal insurance - declaration made accordingly SECTION 10.2: HUMAN RESOURCES - ADMINISTERING EMPLOYEES Sub-work Example of Records Statutory Retention Period Action at end of Area Basic provisions/Authority administrative life of – Work record Activities
Reserve candidate – retained unopened in sealed confidential envelope kept in recruitment file expiry of reserve period. Destroy Successful and clear – immediately Destroy Successful and conviction declared – retained until conviction spent Destroy Disciplinary and Grievance Investigations Records associated with both founded and unfounded allegations, investigations and appeals Disciplinary and Grievance Policies Warnings to be expunged from the personal record in accordance with the disciplinary and grievance policy Destroy Driver Licence Declaration Forms and checks Evidence of all Council drivers’ legal ability to drive and carry out their functions. 2 years Destroy Drivers’ Insurance documentation Driving licence and any traffic convictions noted in respect of employees who drive a Council vehicle and/or use their vehicle for Council business. Records recorded annually in support of renewal of fleet insurance and / or employee's personal insurance - declaration made accordingly Current year + 1 Destroy SECTION 10.2: HUMAN RESOURCES - ADMINISTERING EMPLOYEES Sub-work Area – Basic Work Activities Example of Records Statutory provisions/Authority Retention Period Action at end of administrative life of record
CCGC_Retention_and_disposal_schedule_as_laid_before_Assembly.docx