AMENDED 12-14-17 Policy Number 2013-004 Central Procurement Office Contract Management Policy and Procedures Effective: August 22, 2013 Prepared by: The Central Procurement Office of the State of Tennessee 1. Purpose. To establish a uniform policy governing the State’s contracts for goods and services. This policy shall provide guidance to State procurement professionals in determining which contract to use and to highlight distinguishing factors or considerations for each contract type. This policy also provides guidance and describes the approval process for each contract type (including original contract, amendments, renewals and terminations) and contract management. Finally, this policy delineates the party responsible for contract management. This Contract Management Policy and Procedures will be further augmented by the Central Procurement Office’s Contract Manual. 2. Scope. The scope of this policy includes all contracts procured under the jurisdiction of the Central Procurement Office. 3. Definitions. For purposes of this policy, existing definitions are listed below: Term Contract” - means a State Agency contract in which a source or sources of “Agency supply are established for a specified period of time at an agreed upon unit price or prices for a single State Agency. in the context of a Grant Contract means any grant of money awarded to the – State, or awarded by the State to a person or legal entity, for the furnishing by the State of assistance, whether financial or otherwise, to any person or entity to support a program authorized by law. The term in the context of a procurement shall mean the “Award” award of a contract to a Contracting Party pursuant to a procurement. Manager” means, with respect to a Statewide Contract, the category “Contract – specialist responsible for the procurement or such other person as appointed by the Chief Procurement Officer to act as the Contract Manager. Manager” with respect to “Contract an Agency Term Contract shall mean the State Agency official appointed by the State Agency to act as the person responsible for contract management. Party” means a party to a contract with the State to provide goods or “Contracting – services.
AMENDED 12-14-17 Policy Number 2013-004 Central Procurement Office Contract Management Policy and Procedures Effective: August 22, 2013 Prepared by: The Central Procurement Office of the State of Tennessee 1. Purpose. To establish a uniform policy governing the State’s contracts for goods and services. This policy shall provide guidance to State procurement professionals in determining which contract to use and to highlight distinguishing factors or considerations for each contract type. This policy also provides guidance and describes the approval process for each contract type (including original contract, amendments, renewals and terminations) and contract management. Finally, this policy delineates the party responsible for contract management. This Contract Management Policy and Procedures will be further augmented by the Central Procurement Office’s Contract Manual. 2. Scope. The scope of this policy includes all contracts procured under the jurisdiction of the Central Procurement Office. 3. Definitions. For purposes of this policy, existing definitions are listed below: “Agency Term Contract” - means a State Agency contract in which a source or sources of supply are established for a specified period of time at an agreed upon unit price or prices for a single State Agency. – in the context of a Grant Contract means any grant of money awarded to the State, or awarded by the State to a person or legal entity, for the furnishing by the State of assistance, whether financial or otherwise, to any person or entity to support a program authorized by law. The term “Award” in the context of a procurement shall mean the award of a contract to a Contracting Party pursuant to a procurement. “Contract Manager” – means, with respect to a Statewide Contract, the category specialist responsible for the procurement or such other person as appointed by the Chief Procurement Officer to act as the Contract Manager. “Contract Manager” with respect to an Agency Term Contract shall mean the State Agency official appointed by the State Agency to act as the person responsible for contract management. “Contracting Party” – means a party to a contract with the State to provide goods or services.
Contract%20Management%20Policy%202013-004%20AMENDED%2012-14-17.docx