The following table identifies the communications requirements for this project. Type Objective Medium Frequency Audience Owner Deliverable Format Kickoff Introduce the Face to Face Once Project Project Agenda Soft copy Meeting project team and Sponsor Manager archived on Meeting the project. project Planview Project Team Minutes Review project site and project objectives and Stakeholders web site management approach. Project Review status of Face to Face Weekly Project Team Project Agenda Soft copy Team the project with the Manager archived on Conference Meeting Meetings team. project Planview Call Minutes site and project Project web site schedule Technical Discuss and Face to Face As Needed Project Technical Agenda Soft copy Design develop technical Technical Staff Lead archived on Meeting Meetings design solutions project Planview Minutes for the project. site and project web site Monthly Report on the Face to Face Monthly PMO Project Slide Soft copy Project status of the Manager updates archived on Conference Status project to project Planview Call Project Meetings management. site and project schedule web site Project Report the status Email Monthly Project Project Project Soft copy Status of the project Sponsor Manager Status archived on Reports including activities, Report project Planview Project Team progress, costs site and project Project Stakeholders and issues. web site schedule PMO Project communications may be extremely complex depending on the size and scope of the project and the number of stakeholders. A flowchart may provide stakeholders with a better understanding of the steps involved with the distribution of all project communications. If a flowchart is not needed, consider putting the process in numerical steps. The communication flowchart below was created to aid in project communication. This flowchart provides a framework for the project team to follow for this project. However, there may be occasions or situations which fall outside of the communication flowchart where additional clarification is necessary. In these situations the Project Manager is responsible for discussing the communication with the Project Sponsor and making a determination on how to proceed.
The following table identifies the communications requirements for this project. Type Objective Medium Frequency Audience Owner Deliverable Format Kickoff Meeting Introduce the project team and the project. Review project objectives and management approach. Face to Face Once Project Sponsor Project Team Stakeholders Project Manager Agenda Meeting Minutes Soft copy archived on project Planview site and project web site Project Team Meetings Review status of the project with the team. Face to Face Conference Call Weekly Project Team Project Manager Agenda Meeting Minutes Project schedule Soft copy archived on project Planview site and project web site Technical Design Meetings Discuss and develop technical design solutions for the project. Face to Face As Needed Project Technical Staff Technical Lead Agenda Meeting Minutes Soft copy archived on project Planview site and project web site Monthly Project Status Meetings Report on the status of the project to management. Face to Face Conference Call Monthly PMO Project Manager Slide updates Project schedule Soft copy archived on project Planview site and project web site Project Status Reports Report the status of the project including activities, progress, costs and issues. Email Monthly Project Sponsor Project Team Stakeholders PMO Project Manager Project Status Report Project schedule Soft copy archived on project Planview site and project web site Project communications may be extremely complex depending on the size and scope of the project and the number of stakeholders. A flowchart may provide stakeholders with a better understanding of the steps involved with the distribution of all project communications. If a flowchart is not needed, consider putting the process in numerical steps. The communication flowchart below was created to aid in project communication. This flowchart provides a framework for the project team to follow for this project. However, there may be occasions or situations which fall outside of the communication flowchart where additional clarification is necessary. In these situations the Project Manager is responsible for discussing the communication with the Project Sponsor and making a determination on how to proceed.
Communications%20Management%20Plan%20Template(1).docx