In the absence of the chairperson or vice-chairperson, the committee shall elect a chairperson from the members of the meeting Interest No member may debate (except to provide information) or vote on any matter in which they are personally directly or indirectly interested whether financially or otherwise. All interests must be declared. 7 Nominations Nominations for the positions of honorary secretary, honorary treasurer, public relations officer, and research officer and the executive must be submitted to the honorary secretary at a time determined and communicated to the membership by the honorary secretary; this shall be no fewer than eight weeks before the AGM. 8 Annual general meeting The AGM shall be held at a convenient time each year and is open to members. Non-members may be invited by special request. The quorum for the AGM shall be forty voting members. All matters of policy concerning the Association shall be decided by a two-thirds majority vote of the voting members present at the AGM. Twenty- one days’ notice of the meeting shall be given which shall include date, time and location of the meeting, together with a copy of the draft agenda. The business shall be: i to receive and adopt the annual report and accounts for the previous year ii to conduct the election for honorary secretary, honorary treasurer, public relations officer and research officer and to announce the postal ballot results for executive members iii to appoint a financially aware person to conduct a full review of the bookkeeping process for the forthcoming year iv to agree the annual membership subscription rates v to transact any other business. Such business shall be notified to the chairperson no fewer than forty -eight hours prior to the AGM 9 General meetings The honorary secretary shall arrange and call a General meeting: i on receipt of instructions from the executive committee
In the absence of the chairperson or vice-chairperson, the committee shall elect a chairperson from the members of the meeting Interest No member may debate (except to provide information) or vote on any matter in which they are personally directly or indirectly interested whether financially or otherwise. All interests must be declared. 7 Nominations Nominations for the positions of honorary secretary, honorary treasurer, public relations officer, and research officer and the executive must be submitted to the honorary secretary at a time determined and communicated to the membership by the honorary secretary; this shall be no fewer than eight weeks before the AGM. 8 Annual general meeting The AGM shall be held at a convenient time each year and is open to members. Non-members may be invited by special request. The quorum for the AGM shall be forty voting members. All matters of policy concerning the Association shall be decided by a two-thirds majority vote of the voting members present at the AGM. Twenty- one days’ notice of the meeting shall be given which shall include date, time and location of the meeting, together with a copy of the draft agenda. The business shall be: i to receive and adopt the annual report and accounts for the previous year ii to conduct the election for honorary secretary, honorary treasurer, public relations officer and research officer and to announce the postal ballot results for executive members iii to appoint a financially aware person to conduct a full review of the bookkeeping process for the forthcoming year iv to agree the annual membership subscription rates v to transact any other business. Such business shall be notified to the chairperson no fewer than forty -eight hours prior to the AGM 9 General meetings The honorary secretary shall arrange and call a General meeting: i on receipt of instructions from the executive committee
Constitution%202017.docx