Rights and Privacy Act. This series specifically relates to fiscal year in which transition plans and self-evaluation records. the record was created. 8.26 TITLE VI CONSENT DECREE RECORDS. Records PERMANENT documenting all activities required by the consent decree. RECORD. Records documenting informational and PERMANENT 8.27 WEBSITE. promotional material on the internet on institutions within the RECORD. Create a Alabama College System. This record series refers to web sites shot” of “snap maintained by the individual institution, not that of the complete website Department of Postsecondary Education. annually or as often as significant changes are made to the site. 8.28 System Documentation (hardware/software manuals and Temporary Record. diskettes, warranties, Y2K records). Retain documentation of former system 1 year after audit after the end of the fiscal year in which the former hardware and software no longer exists anywhere in the agency and all permanent records have been migrated to a new system. Temporary Record. 8.29 Records documenting the implementation of the Alabama College System’s approved RDA. Records documenting the Retain 1 year after implementation of the Alabama College System RDA. Such audit. records may include, but are not limited to, evidence of records destroyed and any reports providing a summary of the agency’s records management activities. Records documenting legal Temporary Record. 8.30 Copy of Approved RDA. guidelines for the disposition of the college’s records. Each Retain 1 year after college should maintain a signed copy of the RDA. audit after the end of the fiscal year in which the RDA was superseded.
Rights and Privacy Act. This series specifically relates to transition plans and self-evaluation records. fiscal year in which the record was created. 8.26 TITLE VI CONSENT DECREE RECORDS. Records documenting all activities required by the consent decree. PERMANENT RECORD. 8.27 WEBSITE. Records documenting informational and promotional material on the internet on institutions within the Alabama College System. This record series refers to web sites maintained by the individual institution, not that of the Department of Postsecondary Education. PERMANENT RECORD. Create a “snap shot” of complete website annually or as often as significant changes are made to the site. 8.28 System Documentation (hardware/software manuals and diskettes, warranties, Y2K records). Temporary Record. Retain documentation of former system 1 year after audit after the end of the fiscal year in which the former hardware and software no longer exists anywhere in the agency and all permanent records have been migrated to a new system. 8.29 Records documenting the implementation of the Alabama College System’s approved RDA. Records documenting the implementation of the Alabama College System RDA. Such records may include, but are not limited to, evidence of records destroyed and any reports providing a summary of the agency’s records management activities. Temporary Record. Retain 1 year after audit. 8.30 Copy of Approved RDA. Records documenting legal guidelines for the disposition of the college’s records. Each college should maintain a signed copy of the RDA. Temporary Record. Retain 1 year after audit after the end of the fiscal year in which the RDA was superseded.
CollegeSystem_Main.docx