If unsure of what order to dictate a letter or report, simply think about the most important components of the letter i.e. Who is it about? Who is it going to? When was the episode? What was it about? Patient Details Dictate Name, UR and DOB – Dictate the recipient name, clinic name or street. Primary recipient name and address You – can also dictate copies to CCs. If you would like to send a copy to the patient or the patient’s family, simply dictate to patient” or to family” “copy “copy Appointment date date, month and year. We will confirm this with the appointment in the – database. Greeting eg John” You may use Dear Dr Smith, or John” we will transcribe “Dear “Doctor, – as dictated for the Greeting if Doctor” we will use Surname” – “Dear “Dr Body of letter Signoff Giving more information in your dictation will result in faster, more accurate and easier processing from both Medical Transcription Team, and your Administration time it will reduce the number of – comments and queries! & –
If unsure of what order to dictate a letter or report, simply think about the most important components of the letter i.e. Who is it about? Who is it going to? When was the episode? What was it about? Patient Details – Dictate Name, UR and DOB Primary recipient name and address – Dictate the recipient name, clinic name or street. You can also dictate copies to CCs. If you would like to send a copy to the patient or the patient’s family, simply dictate “copy to patient” or “copy to family” Appointment date – date, month and year. We will confirm this with the appointment in the database. Greeting eg “Dear John” You may use Dear “Doctor, Dr Smith, or John” – we will transcribe as dictated for the Greeting – if “Dear Doctor” we will use “Dr Surname” Body of letter Signoff Giving more information in your dictation will result in faster, more accurate and easier processing from both Medical Transcription Team, and your Administration time – it will reduce the number of comments and queries! – &
CLINICIAN-DICTATION-GUIDE-2.5.docx