Stocktaking EIMS - SWD - ATSI Recording Data - EAP - ESL Viewing Data - CIC Recording Case Note Continue to record CPI GC Recording Template to capture data (K-Web) CPI – Data CPI Recording Template (K-Web Student Wellbeing) Guidance Viewing Case Note Counsellors Data Recording Student Continue to record SBS Recording Template to capture data (K-Web) SBS Recording Template (K-Web:Student Wellbeing) SBS – Behaviour Issues Behaviour Viewing Student Support Behaviour Data Accessing information SPARROW Updating information Complete hard copy Form: WSS incident report template and enter when system online or telephone Recording Incident and fax to OHS if injured worker is absent OHS INCIDENT SYSTEM Tracking incident Finalising incident Email other schools and/or entities, if urgent Advertise positions Advertise in other forums eg. Online job boards, newspapers, etc. Employment If deadline approaching, send CV and letter to contact person in the advertisement Application Shortlist Applicants IRECRUIT Organise Interviews Record interview times and phone contact details in Calendaring system Interview Defer interviews until system available if applicants details are not available for viewing Applicants Conduct manual checks as per Recruitment Services Pre-Employment checklist Refer Policy for Employment of Teachers Nomination/ Verbally offer the selected applicant the position Pre-Employment Checklist Appointment Complete appropriate Contract Form Contract E2-3, E4, E16a-b, E17, or E18a-b Complete Leave Form for Principal, if urgent WSS Application & Approve by signing Form LEAVE Approval Fax/Post to BCEO Bank Account details Complete Bank Account details Update Form or Deduction Changes Form or send letter WSS update/ Deduction Fax/Post to BCEO Payroll section PAY changes PAYG Summary WSS Emergency Keep records STAFF Contacts WSS Complete E8 Form and/or write letter and present to principal Resignation intention RESIGNATIONS If urgent, notify Pay Office Use Clock Card Clock Cards WSS Completion & Approve by signing Clock Card TIMESHEETS Approval Post to BCEO Payroll section After posting, DO NOT enter details into the system Access to school Access though K-Web Services Page (available only if Portal is unavailable) information systems Access through web page Publishing School Distribute materials through teacher contact in classrooms or staffroom PORTAL Information Accessing and Storing Ensure Emergency procedures documents are available in printed form or on a hard drive in the school documents school office Accessing Information
Stocktaking EIMS - SWD - ATSI - EAP - ESL - CIC Recording Data Viewing Data CPI – Guidance Counsellors Recording Case Note Data Continue to record CPI GC Recording Template to capture data (K-Web) CPI Recording Template (K-Web Student Wellbeing) Viewing Case Note Data SBS – Behaviour Support Recording Student Behaviour Issues Continue to record SBS Recording Template to capture data (K-Web) SBS Recording Template (K-Web:Student Wellbeing) Viewing Student Behaviour Data SPARROW Accessing information Updating information OHS INCIDENT SYSTEM Recording Incident Complete hard copy Form: WSS incident report template and enter when system online or telephone and fax to OHS if injured worker is absent Tracking incident Finalising incident IRECRUIT Advertise positions Email other schools and/or entities, if urgent Advertise in other forums eg. Online job boards, newspapers, etc. Employment Application If deadline approaching, send CV and letter to contact person in the advertisement Shortlist Applicants Organise Interviews Record interview times and phone contact details in Calendaring system Interview Applicants Defer interviews until system available if applicants details are not available for viewing Nomination/ Appointment Conduct manual checks as per Recruitment Services Pre-Employment checklist Verbally offer the selected applicant the position Complete appropriate Contract Form Refer Policy for Employment of Teachers Pre-Employment Checklist Contract E2-3, E4, E16a-b, E17, or E18a-b WSS LEAVE Application & Approval Complete Leave Form for Principal, if urgent Approve by signing Form Fax/Post to BCEO WSS PAY Bank Account details update/ Deduction changes Complete Bank Account details Update Form or Deduction Changes Form or send letter Fax/Post to BCEO Payroll section PAYG Summary WSS STAFF Emergency Contacts Keep records WSS RESIGNATIONS Resignation intention Complete E8 Form and/or write letter and present to principal If urgent, notify Pay Office WSS TIMESHEETS Completion & Approval Use Clock Card Approve by signing Clock Card Post to BCEO Payroll section After posting, DO NOT enter details into the system Clock Cards PORTAL Access to school information systems Access though K-Web Services Page (available only if Portal is unavailable) Access through web page Publishing School Information Distribute materials through teacher contact in classrooms or staffroom Accessing and Storing school documents Ensure Emergency procedures documents are available in printed form or on a hard drive in the school office Accessing Information
Business%20Continuity%20-%20School%20Processes.docx