Procedural Steps Staff Procedure or Transportation Services Agreement Form Title Timeline During initial visit/orientation Location of Child File Emergency & Transportation Information, Parent Center, locked file cabinet – Documentation Responsible 1. During the initial visit / orientation meeting between FSA staff and the FSA parent/guardian, the FSA staff will ask the parent/guardian if they need transportation services to and from school for their child. 2. If the parent/guardian requests transportation services for their child, then the FSA Transportation Services Agreement will be completed with the parent/guardian. Each item will be explained to the parent/guardian so they may make a choice as to whether they want to accept transportation services by accepting the agreement. If they do not agree with the services as outlined, parents/guardians may choose to refuse transportation services. 3. The parent/guardian is provided a copy of the Transportation Services Agreement. FSA 4. If the parent/guardian requests transportation services for their child, the FSA FSA provides the parent/guardian a Transportation Services Referral form to seek further guidance from the school district. The school district will determine if they are eligible for transportation services according the school district policy. 5. The transportation department is provided a copy of the Transportation Services FSA Agreement. This form, along with several others, is documented on the Transportation Paperwork Checklist when it is submitted to the Transportation Department for their records. 6. A copy of the Transportation Services Agreement is filed in the child file in the FSA Emergency & Transportation Information section of the file. 7. If the parent/guardian changes their mind later in the school year and wants FSA transportation services for their child, then a new Transportation Services Agreement will be completed with the parent/guardian.
Procedure or Form Title Transportation Services Agreement Timeline During initial visit/orientation Location of Documentation Child File – Emergency & Transportation Information, Parent Center, locked file cabinet Procedural Steps Staff Responsible 1. During the initial visit / orientation meeting between FSA staff and the parent/guardian, the FSA staff will ask the parent/guardian if they need transportation services to and from school for their child. FSA 2. If the parent/guardian requests transportation services for their child, then the Transportation Services Agreement will be completed with the parent/guardian. Each item will be explained to the parent/guardian so they may make a choice as to whether they want to accept transportation services by accepting the agreement. If they do not agree with the services as outlined, parents/guardians may choose to refuse transportation services. FSA 3. The parent/guardian is provided a copy of the Transportation Services Agreement. FSA 4. If the parent/guardian requests transportation services for their child, the FSA provides the parent/guardian a Transportation Services Referral form to seek further guidance from the school district. The school district will determine if they are eligible for transportation services according the school district policy. FSA 5. The transportation department is provided a copy of the Transportation Services Agreement. This form, along with several others, is documented on the Transportation Paperwork Checklist when it is submitted to the Transportation Department for their records. FSA 6. A copy of the Transportation Services Agreement is filed in the child file in the Emergency & Transportation Information section of the file. FSA 7. If the parent/guardian changes their mind later in the school year and wants transportation services for their child, then a new Transportation Services Agreement will be completed with the parent/guardian. FSA
CM-2018_Procedure_Transportation_Services_Agreement.docx