Facilities Job Cards Permits to Work Asbestos Removal 40 years Destroy (PtW) Detailed Management Control Systems for High Risk Activities e.g. Permits to Work Confined Space Entry, 5 years Destroy (PtW) Detailed Electrical Work, Hot Work, Management Excavations, Work at Height, Control Systems Work with HFLs for High Risk Activities e.g. Service Level Facilities management to Statutory 12 after completion of Review by Council include: Boiler Maintenance, SLA Agreements Aircon, Fire Alarms, PAT, Lifts, Emergency Lighting, Energy certificate etc. Insurance Records associated with Lifespan of Equipment Destroy Inspection inspections of e.g. lifts, plant equipment in workshops etc. Reports as required by Insurer Maintenance Records to include: 12 years after completion of Review by Council Contracts Maintenance Contracts and contract Agreements with Contractors Records of meetings with 3 years Destroy Contractors SECTION 3.3: COUNCIL PROPERTY - PROPERTY ACQUISTION & DISPOSAL Sub-work Area – Action at end of administrative Basic Work Example of Records Statutory provisions/ Authority Retention Period life of record Activities Land / Property Records associated with the Statute of Limitations (NI) 1958 Retain disposal + 6 years Destroy acquisition and acquisition and management disposal of land / property
Facilities Job Cards Permits to Work (PtW) Detailed Management Control Systems for High Risk Activities e.g. Asbestos Removal 40 years Destroy Permits to Work (PtW) Detailed Management Control Systems for High Risk Activities e.g. Confined Space Entry, Electrical Work, Hot Work, Excavations, Work at Height, Work with HFLs 5 years Destroy Service Level Agreements Facilities management to include: Boiler Maintenance, Aircon, Fire Alarms, PAT, Lifts, Emergency Lighting, Energy certificate etc. Statutory 12 after completion of SLA Review by Council Insurance Inspection Reports as required by Insurer Records associated with inspections of e.g. lifts, plant equipment in workshops etc. Lifespan of Equipment Destroy Maintenance Contracts Records to include: Maintenance Contracts and Agreements with Contractors 12 years after completion of contract Review by Council Records of meetings with Contractors 3 years Destroy SECTION 3.3: COUNCIL PROPERTY - PROPERTY ACQUISTION & DISPOSAL Sub-work Area – Basic Work Activities Example of Records Statutory provisions/ Authority Retention Period Action at end of administrative life of record Land / Property acquisition and disposal Records associated with the acquisition and management of land / property Statute of Limitations (NI) 1958 Retain disposal + 6 years Destroy
CCGC_Retention_and_disposal_schedule_as_laid_before_Assembly.docx