Grants Compliance Matrix Below is an outline of grant-related documents and permissions. The responsible party, approving individuals and departments, and where the documents need to be sent are noted. Please contact the Office of Grants & Contracts (OGC) with any questions. Approval Needed From Responsible Party Documents To PRE-AWARD Grant Application Approval Chair/Department Head Principal Investigator OGC Request Procedure (GAARP) Dean *additional approvals may be OGC Director needed depending on the project; Budget Director see below VP of Finance & Admin. Provost* Computer I.T. Director Principal Investigator *GAARP Equipment/Technology Dean Space Needed Dean Principal Investigator *GAARP New Equipment Chair/Department Head Principal Investigator *GAARP Dean New Hires Chair/Department Head Project Director Human Resources Dean OGC Conflicts of Interest Provost Principal Investigator *GAARP Subjects IRB Principal Investigator IRB (Social Sciences Division) Provost Project Director OGC Project Budget Chair/Department Head Principal Investigator OGC Dean Project Director Proposal Chair/Department Head Principal Investigator OGC Grant Application VP of Finance & Admin. Principal Investigator OGC AWARD DURATION Expenditures Project Director Project Director Controller’s Office Chair/Department Head OGC Dean VP of Finance & Admin. (for expenditures over $5,000) Agreement of Terms OGC Director Principal Investigator OGC VP of Finance & Admin. (Contract, sub-award, etc.) Student Scholarships Financial Aid Director Principal Investigator Controller’s Office Project Director Financial Aid OGC Financial Reporting Project Director OGC Time & Effort Reporting Chair/Department Head Project Director OGC Project Administrator(s) Program Reporting OGC Director Project Director OGC POST-AWARD Closeout Reporting OGC Director Project Director OGC VP of Finance & Admin.
Grants Compliance Matrix Below is an outline of grant-related documents and permissions. The responsible party, approving individuals and departments, and where the documents need to be sent are noted. Please contact the Office of Grants & Contracts (OGC) with any questions. Approval Needed From Responsible Party Documents To PRE-AWARD Grant Application Approval Request Procedure (GAARP) *additional approvals may be needed depending on the project; see below Chair/Department Head Dean OGC Director Budget Director VP of Finance & Admin. Provost* Principal Investigator OGC Computer Equipment/Technology I.T. Director Dean Principal Investigator *GAARP Space Needed Dean Principal Investigator *GAARP New Equipment Chair/Department Head Dean Principal Investigator *GAARP New Hires Chair/Department Head Dean Project Director Human Resources OGC Conflicts of Interest Provost Principal Investigator *GAARP Subjects IRB (Social Sciences Division) Provost Principal Investigator Project Director IRB OGC Project Budget Chair/Department Head Dean Principal Investigator Project Director OGC Proposal Chair/Department Head Principal Investigator OGC Grant Application VP of Finance & Admin. Principal Investigator OGC AWARD DURATION Expenditures Project Director Chair/Department Head Dean VP of Finance & Admin. (for expenditures over $5,000) Project Director Controller’s Office OGC Agreement of Terms (Contract, sub-award, etc.) OGC Director VP of Finance & Admin. Principal Investigator OGC Student Scholarships Financial Aid Director Principal Investigator Project Director Controller’s Office Financial Aid OGC Financial Reporting Project Director OGC Time & Effort Reporting Chair/Department Head Project Director Project Administrator(s) OGC Program Reporting OGC Director Project Director OGC POST-AWARD Closeout Reporting OGC Director VP of Finance & Admin. Project Director OGC
ComplianceMatrix.docx