Sub-work Area Example of Records Statutory Retention Period Action at end of administrative life of – Work Activities provisions/Authority record General General administrative records, National Archives Two years Destroy Administrative including routine Retention Scheduling (9) Records correspondence Dairies diaries None Applicable 1 years after end of year, Destroy unless it holds sensitive or incident information Enforcement Officer Notebooks None Applicable 3 after completion unless Destroy it holds sensitive or incident information Databases Databases Data Protection Review on request and Destroy when no longer required Legislation principles review at least annually to remove outdated information Partnership, Agency Process of preparing business Records Management Permanent Permanent Retention by Council. and External for partnership and agencies Society GB guidance PRONI appraisal after 5. Meetings where consideration and making the Council is the lead record of discussion, debate and resolutions, where Council legally OWNS the record Background Papers 3 years Destroy General administrative records, National Archives Two years Destroy including routine Retention Scheduling (9) correspondence Process of preparing business Records Management 3 years after last action Destroy Partnerships, Agency and External for partnership and agencies Society GB guidance Meetings where consideration and making the record of discussion, Council do not OWN the records background papers, debate and resolutions, where Council does NOT OWN the record General administrative records, National Archives Two years Destroy including routine Retention Scheduling (9) correspondence For those with a statutory basis Relevant legislation Permanent Permanent Retention by Council. Transfer a copy to PRONI after 5 years
Sub-work Area – Work Activities Example of Records Statutory provisions/Authority Retention Period Action at end of administrative life of record General Administrative Records General administrative records, including routine correspondence National Archives Retention Scheduling (9) Two years Destroy Dairies diaries None Applicable 1 years after end of year, unless it holds sensitive or incident information Destroy Enforcement Officer Notebooks None Applicable 3 after completion unless it holds sensitive or incident information Destroy Databases Databases Data Protection Legislation principles Review on request and review at least annually to remove outdated information Destroy when no longer required Partnership, Agency and External Meetings where Council is the lead Process of preparing business for partnership and agencies consideration and making the record of discussion, debate and resolutions, where Council legally OWNS the record Records Management Society GB guidance Permanent Permanent Retention by Council. PRONI appraisal after 5. Background Papers 3 years Destroy General administrative records, including routine correspondence National Archives Retention Scheduling (9) Two years Destroy Partnerships, Agency and External Meetings where Council do not OWN the records Process of preparing business for partnership and agencies consideration and making the record of discussion, background papers, debate and resolutions, where Council does NOT OWN the record Records Management Society GB guidance 3 years after last action Destroy General administrative records, including routine correspondence National Archives Retention Scheduling (9) Two years Destroy For those with a statutory basis Relevant legislation Permanent Permanent Retention by Council. Transfer a copy to PRONI after 5 years
CCGC_Retention_and_disposal_schedule_as_laid_before_Assembly.docx