Low Data/databases need to be COTS systems do not typically managed by the tribal program direct data management. Medium directly. High Low Data should be stored in the COTS systems commonly store cloud. data on their own servers accessed Medium via the internet. High Low Data should be stored on Some COTS systems offer servers instead of the cloud. servers for their Medium databases. High Low Data should be backed up to the A COTS system can often be program system. designed to back up the way the Medium program requests. High Low Data should be exportable in a Most COTS systems offer export to common format (i.e., Excel, CSV, standard data types (e.g., comma Medium text). delimited, Excel). High Low Data will be available offline Offline system access is available (without internet access). in some COTS systems. Medium High Low Data system should have the Most COTS systems allow importing ability to import data from other standard data types (e.g., comma Medium data systems. delimited, Excel). High Low Data stored should be encrypted. Data encryption, both for storage and transmission, is a standard Medium feature in most COTS systems. High Low Data system should meet other COTS systems are usually not specific federal/state data designed to meet specific federal Medium collection requirements. or state requirements but can be customized. High Desired System Usability Functions Priority Considerations
Data/databases need to be managed by the tribal program directly. Low Medium High COTS systems do not typically direct data management. Data should be stored in the cloud. Low Medium High COTS systems commonly store data on their own servers accessed via the internet. Data should be stored on servers instead of the cloud. Low Medium High Some COTS systems offer servers for their databases. Data should be backed up to the program system. Low Medium High A COTS system can often be designed to back up the way the program requests. Data should be exportable in a common format (i.e., Excel, CSV, text). Low Medium High Most COTS systems offer export to standard data types (e.g., comma delimited, Excel). Data will be available offline (without internet access). Low Medium High Offline system access is available in some COTS systems. Data system should have the ability to import data from other data systems. Low Medium High Most COTS systems allow importing standard data types (e.g., comma delimited, Excel). Data stored should be encrypted. Low Medium High Data encryption, both for storage and transmission, is a standard feature in most COTS systems. Data system should meet other specific federal/state data collection requirements. Low Medium High COTS systems are usually not designed to meet specific federal or state requirements but can be customized. Desired System Usability Functions Priority Considerations
1.1_Decision-Guide-Is-a-COTS-System-Right-for-You_Final.docx