30. Are all deposit slips accounted for, and are voided slips maintained intact and in sequence? Expenditures 31. Are the following key duties segregated among fiscal individuals? Processing checks, Approving check payments, and Reconciling bank statements. Note: If your agency has limited staff, describe compensating controls that are in place to safeguard payments made. 32. Is access to check stock limited to individuals involved in the payment processing functions? 33. Is check stock, issued and unissued, safeguarded and are adequate controls employed in their distribution and use? 34. Are all check numbers and check stock serial numbers accounted for, and are voided check maintained less the signature and in sequence? 35. When a check or check stock is voided, does the individual: a) Clearly mark across the face of the original “void” and all copies? b) Provide an adequate explanation for the void? c) Receive verification by a person independent of the transaction? Bank Reconciliation 36. Does a person independent of the depositing and check writing functions reconcile the account records and bank statement monthly? 37. Does a supervisor review and sign the bank reconciliation noting approval? 38. Is the reconciliation of the account forwarded to the State Controller’s office annually?
30. Are all deposit slips accounted for, and are voided slips maintained intact and in sequence? Expenditures 31. Are the following key duties segregated among fiscal individuals? Processing checks, Approving check payments, and Reconciling bank statements. Note: If your agency has limited staff, describe compensating controls that are in place to safeguard payments made. 32. Is access to check stock limited to individuals involved in the payment processing functions? 33. Is check stock, issued and unissued, safeguarded and are adequate controls employed in their distribution and use? 34. Are all check numbers and check stock serial numbers accounted for, and are voided check maintained less the signature and in sequence? 35. When a check or check stock is voided, does the individual: a) Clearly mark “void” across the face of the original and all copies? b) Provide an adequate explanation for the void? c) Receive verification by a person independent of the transaction? Bank Reconciliation 36. Does a person independent of the depositing and check writing functions reconcile the account records and bank statement monthly? 37. Does a supervisor review and sign the bank reconciliation noting approval? 38. Is the reconciliation of the account forwarded to the State Controller’s office annually?
Combined_SAQs.docx