If our chapter site is damaged or otherwise made unusable, the chapter has made arrangements with the following location to allow the chapter to function on a temporary basis: (ENTER SITE) Contact numbers and information are located: (ENTER LOCATION) 4) RECORDS AND OFFICE FILES Loss of records can be especially damaging and may compromise the chapter. One of the most important safeguards for the chapter is protection of these records. The vast majority of records are electronic which helps with storage and backups. Multiple backups should be used including with at least one copy off site (for example or online storage). Also, it is important to have multiple individuals at the chapter able to access these files. The chapter records are stored: (ENTER SITE) Backups are performed at daily. Backups are located at: (ENTER LOCATIONS) Recovery of these documents will be the responsibility of: (ENTER NAME) In the event that he/she is unavailable, then responsibility will go to: (ENTER NAME) 5) FINANCIAL CONSIDERATIONS During a disaster the chapter may be challenged to meet its financial obligations. There may be a temporary cash shortage. Bills and staff salaries/benefits will still need to be paid. Arrangements need to be established to meet these needs. Having electronic bill paying with automatic withdrawals should be considered. Some chapters may consider lines of credit, but since most chapters have small budgets, this might not be an option. How any shortage will be handled needs to be decided. Finally, a frank discussion with any staff concerning salaries should occur before the disaster situation arises. The chapter has the following procedure in place to make sure our financial obligations are met in the event a disaster has altered the usual chapter operations. (ENTER PROCEDURE) Primary responsibility for overseeing the implementation of above is: (ENTER NAME) In the event that she/he is unable to perform the above duties, the responsibility will go to:
If our chapter site is damaged or otherwise made unusable, the chapter has made arrangements with the following location to allow the chapter to function on a temporary basis: (ENTER SITE) Contact numbers and information are located: (ENTER LOCATION) 4) RECORDS AND OFFICE FILES Loss of records can be especially damaging and may compromise the chapter. One of the most important safeguards for the chapter is protection of these records. The vast majority of records are electronic which helps with storage and backups. Multiple backups should be used including with at least one copy off site (for example or online storage). Also, it is important to have multiple individuals at the chapter able to access these files. The chapter records are stored: (ENTER SITE) Backups are performed at daily. Backups are located at: (ENTER LOCATIONS) Recovery of these documents will be the responsibility of: (ENTER NAME) In the event that he/she is unavailable, then responsibility will go to: (ENTER NAME) 5) FINANCIAL CONSIDERATIONS During a disaster the chapter may be challenged to meet its financial obligations. There may be a temporary cash shortage. Bills and staff salaries/benefits will still need to be paid. Arrangements need to be established to meet these needs. Having electronic bill paying with automatic withdrawals should be considered. Some chapters may consider lines of credit, but since most chapters have small budgets, this might not be an option. How any shortage will be handled needs to be decided. Finally, a frank discussion with any staff concerning salaries should occur before the disaster situation arises. The chapter has the following procedure in place to make sure our financial obligations are met in the event a disaster has altered the usual chapter operations. (ENTER PROCEDURE) Primary responsibility for overseeing the implementation of above is: (ENTER NAME) In the event that she/he is unable to perform the above duties, the responsibility will go to:
chapter_planning_template.docx