The Nominated Person/parish safeguarding rep should keep a record of these stored securely locally, and as /when the individual concerned moves on, they should pass any records to the diocese for confidential shredding. There will always be clear central records stored. Nominated People/clergy should not email personal email addresses regarding meetings or information about an offender. These should only be managed through PCCemail addresses and with the diocesan central @glosdioc.org.uk addresses. The Safeguarding Team are currently considering alternative confidential communication mechanisms. 20 Can we still publish Information should be Y Legal Analysis wedding banns set out in the PN as to how this information Personal data: will be used Wedding banns constitute personal data. You must have a valid lawful basis in order to process personal data Processing: The legal basis for publishing wedding banns is "legal obligation" Special Category Data The personal data in the wedding banns does not constitute special category data and therefore no additional condition needs to be satisfied Practical Advice Wedding banns must be published as a matter of law 21 Can we still keep Y Information should be Y Legal Analysis wedding records as they set out in the PN as to are official registers how this information Personal data: will be used The wedding records constitute personal data. You must have a valid lawful basis in order to process personal data Processing: The basis for keeping the wedding records is "legal obligation" Special Category Data
The Nominated Person/parish safeguarding rep should keep a record of these stored securely locally, and as /when the individual concerned moves on, they should pass any records to the diocese for confidential shredding. There will always be clear central records stored. Nominated People/clergy should not email personal email addresses regarding meetings or information about an offender. These should only be managed through PCCemail addresses and with the diocesan central @glosdioc.org.uk addresses. The Safeguarding Team are currently considering alternative confidential communication mechanisms. 20 Can we still publish wedding banns Information should be set out in the PN as to how this information will be used Y Legal Analysis Personal data: Wedding banns constitute personal data. You must have a valid lawful basis in order to process personal data Processing: The legal basis for publishing wedding banns is "legal obligation" Special Category Data The personal data in the wedding banns does not constitute special category data and therefore no additional condition needs to be satisfied Practical Advice Wedding banns must be published as a matter of law 21 Can we still keep wedding records as they are official registers Y Information should be set out in the PN as to how this information will be used Y Legal Analysis Personal data: The wedding records constitute personal data. You must have a valid lawful basis in order to process personal data Processing: The basis for keeping the wedding records is "legal obligation" Special Category Data
Consent-and-Privacy-Notice-1.docx