Sub-work Area Example of Records Statutory provisions/Authority Retention Period Action at end of administrative life Basic Work of record – Activities Food Control Inspection records, Food Food law Code of Practice 6 years Destroy Hygiene/Food standards (Northern Ireland) June 2014 (4.5.4 records, Food Complaints, p 93) Food Samples, Chemical Samples, Food Poisoning Investigations Food Control Food premises register Permanent Permanent Retention by Council. Food Safety Plan Retain until superceded. Destroy Tobacco Complaints and Inspection The Smoking (NI) Order 2006 6 years Destroy Control Files Records Regulation of Surveillance Authorisation Regulation of Investigatory Powers 3 years from cancellation of Destroy Investigatory Forms, Application Forms, Act 2000 RIPA authorization Powers Act Supplementary documents and (RIPA) notification of approval, Inspection Reports, Monitoring Information Refused Surveillance Regulation of Investigatory Powers 3 years recorded from the Destroy Authorisation Forms Act 2000 date recorded in box 11 of the RIPA 1 Form SECTION 2.3: CONSUMER AFFAIRS - ENVIRONMENTAL SERVICES - REGISTRATION, CERTIFICATION & LICENSING Sub-work Area Example of Records Statutory provisions/Authority Retention Period Action at end of administrative life Basic Work of record – Activities Dog Licensing Applications received and all Dogs (NI) Order 1983, as amended 2 after registration or Destroy administration relating to the by the Dangerous Dogs (NI) Order entitlement elapses grant / refusal / renewal 1991 and the Dogs Amendment Act (NI) 2011 Dog Breeding Applications received and all The Welfare of Animals (Dog 2 after Registration Destroy Establishments administration relating to the Breeding Establishments and lapses and Guard dog / refusal / renewal Miscellaneous Amendments) kennels Regulations (NI) 2013 Enforcement Fixed Penalties 2 years following last action Destroy Animal welfare The Welfare of Animals Act (NI) 6 after conclusion of Destroy 2011 investigation
Sub-work Area – Basic Work Activities Example of Records Statutory provisions/Authority Retention Period Action at end of administrative life of record Food Control Inspection records, Food Hygiene/Food standards records, Food Complaints, Food Samples, Chemical Samples, Food Poisoning Investigations Food law Code of Practice (Northern Ireland) June 2014 (4.5.4 p 93) 6 years Destroy Food Control Food premises register Permanent Permanent Retention by Council. Food Safety Plan Retain until superceded. Destroy Tobacco Control Files Complaints and Inspection Records The Smoking (NI) Order 2006 6 years Destroy Regulation of Investigatory Powers Act (RIPA) Surveillance Authorisation Forms, Application Forms, Supplementary documents and notification of approval, Inspection Reports, Monitoring Information Regulation of Investigatory Powers Act 2000 3 years from cancellation of RIPA authorization Destroy Refused Surveillance Authorisation Forms Regulation of Investigatory Powers Act 2000 3 years recorded from the date recorded in box 11 of the RIPA 1 Form Destroy SECTION 2.3: CONSUMER AFFAIRS - ENVIRONMENTAL SERVICES - REGISTRATION, CERTIFICATION & LICENSING Sub-work Area – Basic Work Activities Example of Records Statutory provisions/Authority Retention Period Action at end of administrative life of record Dog Licensing Applications received and all administration relating to the grant / refusal / renewal Dogs (NI) Order 1983, as amended by the Dangerous Dogs (NI) Order 1991 and the Dogs Amendment Act (NI) 2011 2 after registration or entitlement elapses Destroy Dog Breeding Establishments and Guard dog kennels Applications received and all administration relating to the / refusal / renewal The Welfare of Animals (Dog Breeding Establishments and Miscellaneous Amendments) Regulations (NI) 2013 2 after Registration lapses Destroy Enforcement Fixed Penalties 2 years following last action Destroy Animal welfare The Welfare of Animals Act (NI) 2011 6 after conclusion of investigation Destroy
CCGC_Retention_and_disposal_schedule_as_laid_before_Assembly.docx