Institutional Arrangements: Oversight Roles and Responsibilities The key institutions involved in the Global Fund grants, starting with the overall responsibility, include the CCM, the CCM-Z Secretariat, the Principal Recipients, the and the Global Fund’s Local Fund Agent (LFA). Coordinating Mechanism Zambia (CCM-Z) Full CCM-Z The full CCM has the overall responsibility for oversight. While some of the functions below may be delegated to the CCM-Z’s Oversight Committees (see below) the CCM-Z’s responsibility is to: Gather information about the grants Understand the status and progress of each through dashboard reports to the CCM-Z and Progress Update and Disbursement Requests (PU/DRs) submitted by each PR to the Global Fund, taking into consideration the comments of the Oversight Committees Seek clarification from the PR on issues arising from the reports Seek additional information through site visits as needed (see Annexes 1 and 2 for site visit guidelines) Review other information as needed Analyze information Identify and understand key successes Identify and understand key issues and bottlenecks Review the recommendations of the Oversight Committees Take action Decide on which actions should be taken to overcome problems and bottlenecks and to strengthen the grants (actions may include gathering more information needed to resolve a problem) Receive feedback on and monitor the status of the recommended actions Report Report back to the CCM-Z on the progress (to be included in minutes) In addition, the CCM-Z will Review this oversight plan periodically to address challenges and issues emerging over time Organize sessions at least once a year to orient or re-orient its members to their oversight role (see Annex 3 for sample orientation agendas) CCM-Z Oversight Committees To fulfill its oversight function, the CCM-Z has delegated the oversight activities to two committees: i) Finance, Audit & Procurement Oversight Committee and ii) Programme Implementation Oversight Committee. These Oversight Committees are established in the CCM-Z’s Manual of Procedure, as is the selection of committee members (including both CCM members and external technical experts). The main function of the CCM-Z’s Oversight Committees is to support the full CCM-Z in overseeing each grant. Members must be particularly sensitive to conflict of interest.
Institutional Arrangements: Oversight Roles and Responsibilities The key institutions involved in the Global Fund grants, starting with the overall responsibility, include the CCM, the CCM-Z Secretariat, the Principal Recipients, the and the Global Fund’s Local Fund Agent (LFA). Coordinating Mechanism Zambia (CCM-Z) Full CCM-Z The full CCM has the overall responsibility for oversight. While some of the functions below may be delegated to the CCM-Z’s Oversight Committees (see below) the CCM-Z’s responsibility is to: Gather information about the grants Understand the status and progress of each through dashboard reports to the CCM-Z and Progress Update and Disbursement Requests (PU/DRs) submitted by each PR to the Global Fund, taking into consideration the comments of the Oversight Committees Seek clarification from the PR on issues arising from the reports Seek additional information through site visits as needed (see Annexes 1 and 2 for site visit guidelines) Review other information as needed Analyze information Identify and understand key successes Identify and understand key issues and bottlenecks Review the recommendations of the Oversight Committees Take action Decide on which actions should be taken to overcome problems and bottlenecks and to strengthen the grants (actions may include gathering more information needed to resolve a problem) Receive feedback on and monitor the status of the recommended actions Report Report back to the CCM-Z on the progress (to be included in minutes) In addition, the CCM-Z will Review this oversight plan periodically to address challenges and issues emerging over time Organize sessions at least once a year to orient or re-orient its members to their oversight role (see Annex 3 for sample orientation agendas) CCM-Z Oversight Committees To fulfill its oversight function, the CCM-Z has delegated the oversight activities to two committees: i) Finance, Audit & Procurement Oversight Committee and ii) Programme Implementation Oversight Committee. These Oversight Committees are established in the CCM-Z’s Manual of Procedure, as is the selection of committee members (including both CCM members and external technical experts). The main function of the CCM-Z’s Oversight Committees is to support the full CCM-Z in overseeing each grant. Members must be particularly sensitive to conflict of interest.
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