Task Task Purpose Data Priority Timeframe for Supporting Documentation Date Notes completion Completed No Section (Initials BCE – & School) 3 Change any All persons entered into eMinerva 8.1 P1 Required for fee Data Review Report Citrix ‘undetermined’ – relationships between must have a relationship to the 8.4 generation. Undetermined Relationships student and related persons student. If certain relationships to reflect actual relationship are incorrect they may affect fee that exists generation. 4 - Ensure all Related In some instances during 8.4 P1 As soon as Data Review Report - Citrix Persons have a Gender migration, it was impossible to required by Missing Gender determine the Gender of a school. person. These need to be rectified to allow these records to correctly save and determine relationships in eMinerva. - Ensure all title fields (Mr, Title required for each Legal Prior to any data Data Review Report - Citrix Mrs) are complete and Guardian / Caregiver for export requiring Blank RP Title reflect the correct title. correspondence. use of title. eMinerva Report BCE Mail Merge Reports 5 -Check and amend Emergency Contacts were 8.4 P1 As soon as Data Review Report - Citrix Contact Details migrated; however, some details required by with Spaces ‘Emergency and Sequences’ as required may have migrated incorrectly. school. Non-migrated Emergency Contact based on the knowledge of Emergency Sequence parent / caregiver eMinerva requires a correct Maze Reports requirements. sequence of emergency contacts PAR: DFR2320 in the of a Legal Guardian/ BAC: DFR2320B Caregiver needing to be Family Listing Emergency Contact (a) – contacted in an emergency. PAR: DFR2321 BAC: DFR2321B -Amend any Contact” eMinerva requires a main contact “Main Family Listing Emergency Contact (b) – allocations (as required) to be nominated. Advise staff that based on local school the PG1 is the main contact from eMinerva Report knowledge of Amend where ‘Migration’. BCE Student Relationship Contact parent/caregiver required. Details requirements.
Task No Task Purpose Data Notes Section Priority Timeframe for completion Supporting Documentation Date Completed (Initials – BCE & School) 3 Change any ‘undetermined’ relationships between student and related persons to reflect actual relationship that exists All persons entered into eMinerva must have a relationship to the student. If certain relationships are incorrect they may affect fee generation. 8.1 8.4 P1 Required for fee generation. Data Review Report – Citrix Undetermined Relationships 4 - Ensure all Related Persons have a Gender - Ensure all title fields (Mr, Mrs) are complete and reflect the correct title. In some instances during migration, it was impossible to determine the Gender of a person. These need to be rectified to allow these records to correctly save and determine relationships in eMinerva. Title required for each Legal Guardian / Caregiver for correspondence. 8.4 P1 As soon as required by school. Prior to any data export requiring use of title. Data Review Report - Citrix Missing Gender Data Review Report - Citrix Blank RP Title eMinerva Report BCE Mail Merge Reports 5 -Check and amend ‘Emergency Contact Details and Sequences’ as required based on the knowledge of parent / caregiver requirements. -Amend any “Main Contact” allocations (as required) based on local school knowledge of parent/caregiver requirements. Emergency Contacts were migrated; however, some details may have migrated incorrectly. eMinerva requires a correct sequence of emergency contacts in the of a Legal Guardian/ Caregiver needing to be contacted in an emergency. eMinerva requires a main contact to be nominated. Advise staff that the PG1 is the main contact from ‘Migration’. Amend where required. 8.4 P1 As soon as required by school. Data Review Report - Citrix with Spaces Non-migrated Emergency Contact Emergency Sequence Maze Reports PAR: DFR2320 BAC: DFR2320B Family Listing – Emergency Contact (a) PAR: DFR2321 BAC: DFR2321B Family Listing – Emergency Contact (b) eMinerva Report BCE Student Relationship Contact Details
Combined%20Plan%20and%20checklist.docx