PMU to Draft a TOR for a working group. Comment Area of Risk Level Possible Reason for risk Risk Management Strategy 3 Communications Chair and Programme Manager 3.1 Poor Low Breakdown between SC Chair and PMU manager Regular meetings between SC Chair and regularly use e-mail to keep updated manager communications and occasional face to face SC Chair promptly advised of problems between Steering discussions when needed. Regular PMU reporting to SC Committee and PMU CSSP process on applications has 3.2 Poor Moderate PMU failing to keep CSOs informed about Develop set of communications standards covering been recently updated to reflect communications applications process and applicants about progress Provision of information to CSOs changes and will be reviewed with Advising applicants (progress/responses to between PMU and Initially high for with applications. staff. It includes a set of standards and queries) stakeholders relocation of the procedures for communications to Management of email systems to ensure CSSP office to Office relocation: The office relocation will be in applicants. Applicants are advised reliability NPF August 2013. Expect people going to the Ah Mau through letters of their status. office location. However, most want to know their Office Relocation: Office opening with media status immediately and often do not invited 1 September. Signs posting of the new relocation at the Ah Mau Office. Regular pick up their letters even though they announcements in media on the new location. have been contacted several times. Contact all current grantees to let them know of the The procedure is after several calls change. their letter is filed with contact notes. 4 Transparent decision processes Prior to every Call for Proposals, all 4.1 Risk of bias by Moderate Personal contacts of SC/ PMU members, pressure Fair & transparent selection processes forms and guidelines are reviewed by Clear COI guidelines & Declaration of interest SC or PMU exerted on SC or PMU members PMU and SUNGO trainers, External systems performance single major recommendations put to the SC for Selection of assessors reflects high level of skills, source of donor review and approval. Revisions are expertise in different sectors, and impartiality. funding based upon prior experience. Assessors sign COI forms and declare
PMU to Draft a TOR for a working group. Area of Risk Level Possible Reason for risk Risk Management Strategy Comment 3 Communications 3.1 Poor communications between Steering Committee and PMU Low Breakdown between SC Chair and PMU manager Regular meetings between SC Chair and manager SC Chair promptly advised of problems Regular PMU reporting to SC Chair and Programme Manager regularly use e-mail to keep updated and occasional face to face discussions when needed. 3.2 Poor communications between PMU and stakeholders Moderate Initially high for relocation of the CSSP office to NPF PMU failing to keep CSOs informed about applications process and applicants about progress with applications. Office relocation: The office relocation will be in August 2013. Expect people going to the Ah Mau office location. Develop set of communications standards covering Provision of information to CSOs Advising applicants (progress/responses to queries) Management of email systems to ensure reliability Office Relocation: Office opening with media invited 1 September. Signs posting of the new relocation at the Ah Mau Office. Regular announcements in media on the new location. Contact all current grantees to let them know of the change. CSSP process on applications has been recently updated to reflect changes and will be reviewed with staff. It includes a set of standards and procedures for communications to applicants. Applicants are advised through letters of their status. However, most want to know their status immediately and often do not pick up their letters even though they have been contacted several times. The procedure is after several calls their letter is filed with contact notes. 4 Transparent decision processes 4.1 Risk of bias by SC or PMU single major source of donor funding Moderate Personal contacts of SC/ PMU members, pressure exerted on SC or PMU members Fair & transparent selection processes Clear COI guidelines & Declaration of interest External systems performance Selection of assessors reflects high level of skills, expertise in different sectors, and impartiality. Prior to every Call for Proposals, all forms and guidelines are reviewed by PMU and SUNGO trainers, recommendations put to the SC for review and approval. Revisions are based upon prior experience. Assessors sign COI forms and declare
civil-society-support-prog%201Jan-30%20Jun2013.docx