A: Yes; it must be re-opened for a minimum of 2 weeks. Exceptions to the 2 week period must be discussed with Angela/Bernadette (analysts) and depending on the circumstances MAY be approved. When reopening an open until filled posting, the applicant review date does not Note: change. Q: When does OIII have to sign off/approve and how does this happen? OIII needs to approve the applicant pool BEFORE Interviewing begins. See steps of A: approvals: -Posting closes -Applicants get identified for Interview -Staffing coordinator sends pool to Chair, The chair sends pool to the Dean, and the Dean sends pool to OIII. -OIII approves list and sends back to Search Chair. Q: Re: Reference letters. How does COMPASS handle letters of reference? Is it the case that only the applicant can upload documents into COMPASS? Is there a way for letter writers to upload letters of reference directly? A: Part 1: On the Position Request form there is a wizard question letters of “Require reference?”; if when creating the position request form the initiator selects yes to this question, and then fills in the required number of letters needed and says to “yes” COMPASS to collect?” the COMPASS system will automatically require “Activate applicants to enter the names and email addresses of references (number determined based on what number is required on the position request form) when applying. Part 1: Then the applicant finishes applying the system will automatically send emails to the references emails entered by the applicant. The applicant will never be able to see the reference letters, and the referee will then upload them directly to the applicant’s application for the Search Committee to view. Even after the referee has uploaded the reference letters, the applicant will not be able to see the letters attached to their application within the system. *Note: If COMPASS to collect?” is not selected as yes, the system will not “Activate initiate this process. Q: Submitting a Hiring Recommendation; what are the steps and how do approvals work? A: -Search Committee interviews applicants and determines who to hire. -Once applicant has accepted offer the staffing coordinator can start the Hiring recommendation steps. See below for these steps: First, indicate which candidates were interviewed for this position. Click the Status” Link “Change
A: Yes; it must be re-opened for a minimum of 2 weeks. Exceptions to the 2 week period must be discussed with Angela/Bernadette (analysts) and depending on the circumstances MAY be approved. Note: When reopening an open until filled posting, the applicant review date does not change. Q: When does OIII have to sign off/approve and how does this happen? A: OIII needs to approve the applicant pool BEFORE Interviewing begins. See steps of approvals: -Posting closes -Applicants get identified for Interview -Staffing coordinator sends pool to Chair, The chair sends pool to the Dean, and the Dean sends pool to OIII. -OIII approves list and sends back to Search Chair. Q: Re: Reference letters. How does COMPASS handle letters of reference? Is it the case that only the applicant can upload documents into COMPASS? Is there a way for letter writers to upload letters of reference directly? A: Part 1: On the Position Request form there is a wizard question “Require letters of reference?”; if when creating the position request form the initiator selects yes to this question, and then fills in the required number of letters needed and says “yes” to “Activate COMPASS to collect?” the COMPASS system will automatically require applicants to enter the names and email addresses of references (number determined based on what number is required on the position request form) when applying. Part 1: Then the applicant finishes applying the system will automatically send emails to the references emails entered by the applicant. The applicant will never be able to see the reference letters, and the referee will then upload them directly to the applicant’s application for the Search Committee to view. Even after the referee has uploaded the reference letters, the applicant will not be able to see the letters attached to their application within the system. *Note: If “Activate COMPASS to collect?” is not selected as yes, the system will not initiate this process. Q: Submitting a Hiring Recommendation; what are the steps and how do approvals work? A: -Search Committee interviews applicants and determines who to hire. -Once applicant has accepted offer the staffing coordinator can start the Hiring recommendation steps. See below for these steps: First, indicate which candidates were interviewed for this position. Click the “Change Status” Link
COMPASS_and_posting_notes.docx