Finance relating to funding 7 from programme end Destroy groups: letters of offer, claims, progress reports, correspondence, monitoring & evaluation and claims to NIPB/DOJ Procedures Until superseded Destroy releases and marketing 7 from programme end Destroy materials Records associated with Surveys 3 years Destroy / Consultations Information Access Requests - 3 years Destroy Disclosure Log and subject access requests Database of names and questions received from the Data protection principles 1 year Destroy public Records if termination of the Review with Joint committee prior to Review PCSP any action SECTION 1.6: COMMUNITY SAFETY & PUBLIC SAFETY - DISTRICT POLICING PARTNERSHIPS. Function ceased in April 2012. Sub-work Area Basic Action at end of administrative life – Example of Records Statutory provisions/Authority Retention Period Work of record Activities District Records associated with Policing meetings, to include agendas, Police (NI) Act 2000, S 16 Permanent3 years Transfer to PRONI Partnership minutes, reports from Police and questions from the public Public Consultation Report Police (NI) Act 2000, S 16 3 years Transfer to Strategy to gain the co-operation Police (NI) Act 2000, S 16 3 years Transfer to PRONI of the public with the Police Strategic Plan to include Police (NI) Act 2000, S 16 3 Transfer to PRONI operational plan
Finance relating to funding groups: letters of offer, claims, progress reports, correspondence, monitoring & evaluation and claims to NIPB/DOJ 7 from programme end Destroy Procedures Until superseded Destroy releases and marketing materials 7 from programme end Destroy Records associated with Surveys / Consultations 3 years Destroy Information Access Requests - Disclosure Log and subject access requests 3 years Destroy Database of names and questions received from the public Data protection principles 1 year Destroy Records if termination of the PCSP Review Review with Joint committee prior to any action SECTION 1.6: COMMUNITY SAFETY & PUBLIC SAFETY - DISTRICT POLICING PARTNERSHIPS. Function ceased in April 2012. Sub-work Area – Basic Work Activities Example of Records Statutory provisions/Authority Retention Period Action at end of administrative life of record District Policing Partnership Records associated with meetings, to include agendas, minutes, reports from Police and questions from the public Police (NI) Act 2000, S 16 Permanent3 years Transfer to PRONI Public Consultation Report Police (NI) Act 2000, S 16 3 years Transfer to Strategy to gain the co-operation of the public with the Police Police (NI) Act 2000, S 16 3 years Transfer to PRONI Strategic Plan to include operational plan Police (NI) Act 2000, S 16 3 Transfer to PRONI
CCGC_Retention_and_disposal_schedule_as_laid_before_Assembly.docx