aspect of the process that will be facilitated or managed by the WRRG). support options For options with a minimal involvement level, the WRRG plays a less substantive role in the procurement and contract management process. In these instances, a WRRG could assist the councils to engage a third party provider (see Third party service providers) to undertake the procurement and/or contract management process entirely (outsource), or act as an adviser to the councils without facilitating or driving the process (advise). Collaborative procurement lifecycle This section provides an overview of the lifecycle of a collaborative procurement process. The lifecycle is divided into three stages made up of nine steps as shown in Figure 3. Table 6 outlines the outcomes and templates available for each step in the collaborative procurement process. Figure 3: Collaborative procurement process lifecycle Table 6: Stages, steps and templates in a collaborative procurement process Steps Outcomes Templates Pre-procurement Step 1: Review Brief prepared by WRRG for consideration and Brief procurement support of procurement by the WRRG Board opportunity Step 2: Options analysis Analysed options Business Case and council Determined WRRG support options and contract Management Agreement commitment model CEO Report / Presentation Prepared the Business Case Brief Prepared the Management Agreement Obtained council commitment Procurement activities Step 3: Procurement Established Working Group Procurement Plan (including planning and timeline) Determined sourcing approach procurement Risk Management Plan Prepared the Procurement Plan and timeline documentation Sourcing templates Prepared the Risk Management Plan Services Agreement Prepared the procurement documentation including: Evaluation Plan Sourcing documents (includes Conflict Probity Plan of Interest Declaration and Evaluation Plan Deed of Confidentiality) Probity Plan Procurement documentation Council approved all procurement documents approval prior to release to market Step 4: ACCC Council consented to apply for ACCC authorisation ACCC Form A – authorisation Completed and submitted the required to the ACCC Form B – ACCC
aspect of the process that will be facilitated or managed by the WRRG). support options For options with a minimal involvement level, the WRRG plays a less substantive role in the procurement and contract management process. In these instances, a WRRG could assist the councils to engage a third party provider (see Third party service providers) to undertake the procurement and/or contract management process entirely (outsource), or act as an adviser to the councils without facilitating or driving the process (advise). Collaborative procurement lifecycle This section provides an overview of the lifecycle of a collaborative procurement process. The lifecycle is divided into three stages made up of nine steps as shown in Figure 3. Table 6 outlines the outcomes and templates available for each step in the collaborative procurement process. Figure 3: Collaborative procurement process lifecycle Table 6: Stages, steps and templates in a collaborative procurement process Steps Outcomes Templates Pre-procurement Step 1: Review procurement opportunity Brief prepared by WRRG for consideration and support of procurement by the WRRG Board Brief Step 2: Options analysis and council commitment Analysed options Determined WRRG support options and contract model Prepared the Business Case Prepared the Management Agreement Obtained council commitment Business Case Management Agreement CEO Report / Presentation Brief Procurement activities Step 3: Procurement planning and procurement documentation Established Working Group Determined sourcing approach Prepared the Procurement Plan and timeline Prepared the Risk Management Plan Prepared the procurement documentation including: Sourcing documents Evaluation Plan Probity Plan Council approved all procurement documents prior to release to market Procurement Plan (including timeline) Risk Management Plan Sourcing templates Services Agreement Evaluation Plan Probity Plan (includes Conflict of Interest Declaration and Deed of Confidentiality) Procurement documentation approval Step 4: ACCC authorisation Council consented to apply for ACCC authorisation Completed and submitted the required to the ACCC ACCC – Form A ACCC – Form B
collaborative%20procurement%20guidelines%20for%20rwrrg%20nov%202015%20word.docx