Procedural Steps Procedure or Program Binders/Files Form Timeline Throughout the school year Location of ESC-20 Management Team Staff, Partnership School Districts Documentation Responsible 1. Nutrition Binder for School District - The school district lead location (central child Health, Dental & nutrition or campus cafeteria) will be provided a nutrition binder that will include the Nutrition Facilitator following items: ACF-IM-HS08-19 communication USDA Memo Automatic Eligibility for Free Meal Benefits Extended to all – Children enrolled in Head Start Eligibility List for Free Meals Meal modifications documentation from physicians 2. Nutrition Binder for Facilitators - Health, Dental & ACF-IM-HS08-19 communication Nutrition Facilitator USDA Memo Automatic Eligibility for Free Meal Benefits Extended to all – Children enrolled in Head Start Eligibility List for Free Meals (copy) Campus Sanitation Inspections (fall & spring semester) Campus Menus Snack Assortment List 3. Volunteer Binder in Parent Center At the end of the school year the are Community & Family – Coordinator bundled together and stored with the child files from that school year. Volunteer Training & Documentation Requirements Checklist FSA Standards of Conduct (signed) Confidentiality Agreement (signed) TB Questionnaire (reviewed by campus nurse) Volunteer Training documentation (sign-in, agenda) Volunteer Emergency Information 4. In-Kind/NFS Binder Twice per year this evidence is submitted to the ESC-20 Operations Manager – Business Office for Head Start Report - Community & Family In-Kind Spreadsheet Coordinator In-Kind Provider Receipts FSA Non-Federal In-Kind Monthly Summary Report Volunteer In-Kind Log (monthly sign-in that support the in-kind spreadsheet) 5. Parent Engagement Binder in Parent Center At the end of the school year the Community & Family – items are bundled together and stored with the child files from that school year. Coordinator Recruitment Outreach Fliers sent home to school, Recruitment Flyer FSA – Distribution & Documentation Policy Council Member Information Policy Council Meetings (actual minutes, highlight from minutes) Parent Committee Meetings/Parent Education Training (sign-in, agenda, minutes, handouts) Parent Engagement Activities (fliers, responses)
Procedure or Form Program Binders/Files Timeline Throughout the school year Location of Documentation ESC-20 Management Team Staff, Partnership School Districts Procedural Steps Responsible 1. Nutrition Binder for School District - The school district lead location (central child nutrition or campus cafeteria) will be provided a nutrition binder that will include the following items: ACF-IM-HS08-19 communication USDA Memo – Automatic Eligibility for Free Meal Benefits Extended to all Children enrolled in Head Start Eligibility List for Free Meals Meal modifications documentation from physicians Health, Dental & Nutrition Facilitator 2. Nutrition Binder for Facilitators - ACF-IM-HS08-19 communication USDA Memo – Automatic Eligibility for Free Meal Benefits Extended to all Children enrolled in Head Start Eligibility List for Free Meals (copy) Campus Sanitation Inspections (fall & spring semester) Campus Menus Snack Assortment List Health, Dental & Nutrition Facilitator 3. Volunteer Binder in Parent Center – At the end of the school year the are bundled together and stored with the child files from that school year. Volunteer Training & Documentation Requirements Checklist Standards of Conduct (signed) Confidentiality Agreement (signed) TB Questionnaire (reviewed by campus nurse) Volunteer Training documentation (sign-in, agenda) Volunteer Emergency Information Community & Family Coordinator FSA 4. In-Kind/NFS Binder – Twice per year this evidence is submitted to the ESC-20 Business Office for Head Start Report - In-Kind Spreadsheet In-Kind Provider Receipts Non-Federal In-Kind Monthly Summary Report Volunteer In-Kind Log (monthly sign-in that support the in-kind spreadsheet) Operations Manager Community & Family Coordinator FSA 5. Parent Engagement Binder in Parent Center – At the end of the school year the items are bundled together and stored with the child files from that school year. Recruitment Outreach – Fliers sent home to school, Recruitment Flyer Distribution & Documentation Policy Council Member Information Policy Council Meetings (actual minutes, highlight from minutes) Parent Committee Meetings/Parent Education Training (sign-in, agenda, minutes, handouts) Parent Engagement Activities (fliers, responses) Community & Family Coordinator FSA
CM-2018_Procedure_Program_Binders_Files.docx