Review Standard Assessor Guidelines methods The agency has a written directive system which 3.01 M includes: A. A description of the format for each type of directive; Applies to formal directives, but may B. Procedures for numbering and revising directives, not be necessary for informal as appropriate; communications, such as memoranda or interoffice C. A system for keeping the directives current; D. E. Assessors should review additional F. Procedures for staff review and/or approval of examples. Assessors should be proposed policies, procedures, and rules and aware that staff approval prior to regulations prior to their promulgation; promulgation may not be an option with smaller agencies. G. Identification of individuals or positions within the agency having authority to issue written directives: H. Procedures for dissemination and receipt of new or O, I revised directives within a specified timeframe; and I. Procedures for storing and archiving agency O directives. Qty Qty Compliance keys Accreditation Manager Notes initial reaccred Written directive addressing 1 1 elements of the standard. 1 each 1 each Examples of written directives used. type type Proof of review and/or approval 1 each 1 each process. type type If the agency uses an electronic policy tracking Proof of receipt of new and revised 1 each 1 each system, compliance may be proven through written directives. type type observation only CFA 3.0 3.01M Change Notice 4.0.02 10/06/04 – Change notice 4.0.16 07/01/09 Change notice 4.0.18 02/03/2010 Change notice 4.0.19 07/01/2010 Change Notice 4.0.28 06/27/2013 Change Notice 4.0.29 09/25/2013 Review Standard Assessor Guidelines methods If the system is electronic with 7.01 The agency has an accounting system that includes OR data, assessor will observe provisions for monthly status reports showing: elements of the standard. A. Initial appropriation for each account; B. Expenditures and encumbrances made during the period; and
Standard Review methods Assessor Guidelines 3.01 M The agency has a written directive system which includes: A. A description of the format for each type of directive; B. Procedures for numbering and revising directives, as appropriate; Applies to formal directives, but may not be necessary for informal communications, such as memoranda or interoffice C. A system for keeping the directives current; D. E. F. Procedures for staff review and/or approval of proposed policies, procedures, and rules and regulations prior to their promulgation; Assessors should review additional examples. Assessors should be aware that staff approval prior to promulgation may not be an option with smaller agencies. G. Identification of individuals or positions within the agency having authority to issue written directives: H. Procedures for dissemination and receipt of new or revised directives within a specified timeframe; and O, I I. Procedures for storing and archiving agency directives. O Compliance keys Qty initial Qty reaccred Accreditation Manager Notes Written directive addressing elements of the standard. 1 1 Examples of written directives used. 1 each type 1 each type Proof of review and/or approval process. 1 each type 1 each type Proof of receipt of new and revised written directives. 1 each type 1 each type If the agency uses an electronic policy tracking system, compliance may be proven through observation only CFA 3.0 – 3.01M Change Notice 4.0.02 10/06/04 Change notice 4.0.16 07/01/09 Change notice 4.0.18 02/03/2010 Change notice 4.0.19 07/01/2010 Change Notice 4.0.28 06/27/2013 Change Notice 4.0.29 09/25/2013 Standard Review methods Assessor Guidelines 7.01 The agency has an accounting system that includes provisions for monthly status reports showing: OR If the system is electronic with data, assessor will observe elements of the standard. A. Initial appropriation for each account; B. Expenditures and encumbrances made during the period; and
CFA%20Change%20Notice%204.0.29%20%2009.25.2013a.doc.docx