Particulars of Sale Statutory: Statute of Limitations (NI) Permanent Permanent Retention by Council documents 1958 SECTION 3.4: COUNCIL PROPERTY - PROPERTY & LAND MANAGEMENT Sub-work Area – Action at end of administrative Basic Work Example of Records Statutory provisions/ Authority Retention Period life of record Activities Building Records associated with Life of the building Review after 25 years Surveys building conditions Archaeological Records associated with Life of the building Review after 25 years Features to archaeological features to include include historic and listed conservation buildings Certificates To include: Fire Certificate Life of the building Destroy and Energy Performance certificates Documentation Records associated with 7 years Destroy or transfer to new associated with operations and maintenance where appropriate Property files to include: Property ownership Certificates, warrant Asbestos related - 40 Destroy documents, demolition years surveys (where relevant) etc. Records associated with Lifespan of Building Destroy Land and Property History Construction Details, instruction manuals etc. Energy Records associated with Review after 10 years Destroy Management energy management of council property Health and Plant and Equipment Lifespan of Equipment Destroy Safety of Information Buildings Method of Servicing and Cleaning Material Information Information on Services Leasing and Leases Long Term (in Permanent Permanent Retention by Council – Rent excess of 21 years)
Particulars of Sale documents Statutory: Statute of Limitations (NI) 1958 Permanent Permanent Retention by Council SECTION 3.4: COUNCIL PROPERTY - PROPERTY & LAND MANAGEMENT Sub-work Area – Basic Work Activities Example of Records Statutory provisions/ Authority Retention Period Action at end of administrative life of record Building Surveys Records associated with building conditions Life of the building Review after 25 years Archaeological Features to include conservation Records associated with archaeological features to include historic and listed buildings Life of the building Review after 25 years Certificates To include: Fire Certificate and Energy Performance certificates Life of the building Destroy Documentation associated with Property ownership Records associated with operations and maintenance files to include: Property Certificates, warrant documents, demolition surveys (where relevant) etc. 7 years Destroy or transfer to new where appropriate Asbestos related - 40 years Destroy Land and Property History Records associated with Construction Details, instruction manuals etc. Lifespan of Building Destroy Energy Management Records associated with energy management of council property Review after 10 years Destroy Health and Safety of Buildings Plant and Equipment Information Lifespan of Equipment Destroy Method of Servicing and Cleaning Material Information Information on Services Leasing and Rent Leases – Long Term (in excess of 21 years) Permanent Permanent Retention by Council
CCGC_Retention_and_disposal_schedule_as_laid_before_Assembly.docx