Request for Quotation/Tender Documentation Statement of Intent This Procurement Direction sets out the contents of Request for Quotation/Tender documentation. It also establishes the requirements in relation to the use of standard Conditions of Quoting/Tendering and Contract, forms and documents to be used for procurement of Supplies other than Tier One and Tier Two. Main Features Section 11 of the Procurement Act requires Accountable Officers and employees of Agencies to comply with the Procurement Directions. Request for Quotation/Tender A simplified Request for Quotation is to be prepared for all procurement activity for Tier One and Tier Two where a written request is issued. A Request for Quotation is to be prepared for all procurement activity in Tier Three. A Request for Tender is to be prepared for all procurement activity in Tier Four, Tier Five and Tier Six. Request for Quotation/Tender Invitation Period A Request for Quotation (Tier One and Tier Two procurement activity) will be open for a minimum two (2) business days. A Request for Quotation (Tier Three procurement activity) will be open for a minimum four (4) business days. A Request for Tender (Tier Four, Tier Five and Tier Six procurement activity) will be open for a minimum period of four (4) weeks. Where a Future Tender Opportunity has been published or prior approval from the Procurement Review Board has been given this period may be reduced to a minimum of two (2) weeks or as otherwise approved by the Procurement Review Board. Assessment Criteria and Percentage Weightings Assessment Criteria against which all Quotations/Tenders will be assessed will be included in the Request for Quotation/Tender. Percentage Weightings attributable to each Assessment Criteria will be determined prior to the release of the Request for Quotation/Tender. For Tier Three and greater procurement activity the Percentage Weightings shall be published. Conditions of Quoting/Tendering and Contract In procurement of Tier One and Tier Two Supplies Agencies will use simplified Conditions of Quoting and Contract where a written Request for Quotation is issued.
Request for Quotation/Tender Documentation Statement of Intent This Procurement Direction sets out the contents of Request for Quotation/Tender documentation. It also establishes the requirements in relation to the use of standard Conditions of Quoting/Tendering and Contract, forms and documents to be used for procurement of Supplies other than Tier One and Tier Two. Main Features Section 11 of the Procurement Act requires Accountable Officers and employees of Agencies to comply with the Procurement Directions. Request for Quotation/Tender A simplified Request for Quotation is to be prepared for all procurement activity for Tier One and Tier Two where a written request is issued. A Request for Quotation is to be prepared for all procurement activity in Tier Three. A Request for Tender is to be prepared for all procurement activity in Tier Four, Tier Five and Tier Six. Request for Quotation/Tender Invitation Period A Request for Quotation (Tier One and Tier Two procurement activity) will be open for a minimum two (2) business days. A Request for Quotation (Tier Three procurement activity) will be open for a minimum four (4) business days. A Request for Tender (Tier Four, Tier Five and Tier Six procurement activity) will be open for a minimum period of four (4) weeks. Where a Future Tender Opportunity has been published or prior approval from the Procurement Review Board has been given this period may be reduced to a minimum of two (2) weeks or as otherwise approved by the Procurement Review Board. Assessment Criteria and Percentage Weightings Assessment Criteria against which all Quotations/Tenders will be assessed will be included in the Request for Quotation/Tender. Percentage Weightings attributable to each Assessment Criteria will be determined prior to the release of the Request for Quotation/Tender. For Tier Three and greater procurement activity the Percentage Weightings shall be published. Conditions of Quoting/Tendering and Contract In procurement of Tier One and Tier Two Supplies Agencies will use simplified Conditions of Quoting and Contract where a written Request for Quotation is issued.
complete-procurement-directions.docx