APPENDIX 3: FORMAT OF MINUTES 1 General Headings A The University name and logo on all agendas, minutes and papers. B Both the Council and the Senate should have the definite article and should be in capitals. C Committees should have their parent body shown. Use capitals and place on the left hand side. THE SENATE QUALITY AND STANDARDS COMMITTEE 2 Present The names of the members present and their titles should be listed in alphabetical order in one column. The Chair heads the list, followed by the members. The attendance list should not differentiate between those who attend all or part of the meeting. People are indicated by their academic title (eg Professor, Dr, etc) where appropriate and first names are normally used in preference to initials. The roles of Chair, Secretary and, where necessary, Acting Chair, are indicated in brackets after the person’s name. People attendance’ include the Secretary, student representatives if they are not ‘in members of the Committee, or members of staff who, because of some expertise or status, are regularly invited to meetings. It does not include those people who are invited to attend for one specific item. Their attendance should be noted with the entry for the specific item. Apologies are recorded; people who do not attend and have not submit apologies are shown as Committee members who decline an Outlook invitation to ‘Absent’. attend a meeting can be deemed to have sent apology, whereas those that do not respond to an Outlook invitation can be recorded as ‘Absent’. 3 Major items are indicated by capitals and bold text and should be on the left hand side. They are not numbered. within a major item are shown by a new line, on the left hand side, in lower case and bold text. They are not numbered. If someone has been invited for this item, their presence is indicated in brackets on a new line. Sub-Sub-items within a sub-item are shown by a new line, on the left hand side, in lower case and underlined. They are not numbered. If someone has been invited for this item, their presence is indicated in brackets on a new line MATTERS ARISING BSc in Optometry (Dr A Anon was in attendance for this item) New Eye Care Module 4 Minute Sections The part of the minutes includes matters of policy or debate and finishes with matters of report and those requiring formal approval or acceptance.
APPENDIX 3: FORMAT OF MINUTES 1 General Headings A The University name and logo on all agendas, minutes and papers. B Both the Council and the Senate should have the definite article and should be in capitals. C Committees should have their parent body shown. Use capitals and place on the left hand side. THE SENATE QUALITY AND STANDARDS COMMITTEE 2 Present The names of the members present and their titles should be listed in alphabetical order in one column. The Chair heads the list, followed by the members. The attendance list should not differentiate between those who attend all or part of the meeting. People are indicated by their academic title (eg Professor, Dr, etc) where appropriate and first names are normally used in preference to initials. The roles of Chair, Secretary and, where necessary, Acting Chair, are indicated in brackets after the person’s name. People ‘in attendance’ include the Secretary, student representatives if they are not members of the Committee, or members of staff who, because of some expertise or status, are regularly invited to meetings. It does not include those people who are invited to attend for one specific item. Their attendance should be noted with the entry for the specific item. Apologies are recorded; people who do not attend and have not submit apologies are shown as ‘Absent’. Committee members who decline an Outlook invitation to attend a meeting can be deemed to have sent apology, whereas those that do not respond to an Outlook invitation can be recorded as ‘Absent’. 3 Major items are indicated by capitals and bold text and should be on the left hand side. They are not numbered. within a major item are shown by a new line, on the left hand side, in lower case and bold text. They are not numbered. If someone has been invited for this item, their presence is indicated in brackets on a new line. Sub-Sub-items within a sub-item are shown by a new line, on the left hand side, in lower case and underlined. They are not numbered. If someone has been invited for this item, their presence is indicated in brackets on a new line MATTERS ARISING BSc in Optometry (Dr A Anon was in attendance for this item) New Eye Care Module 4 Minute Sections The part of the minutes includes matters of policy or debate and finishes with matters of report and those requiring formal approval or acceptance.
Committee%20Servicing%20Guide.docx