Documenting a Corporate WHS Management System Documenting the system performed will be specified in system procedures. At least one procedure is usually WHS system documentation will describe WHS required and written for each system element. policies and procedures covering all the Procedures may be written in a text format, or activities of the organisation, including how the presented as flowcharts or diagrams. They documents will be managed, and who will be should out for each activity: responsible for keeping and updating them. Proposed risk management processes and The WHS Management System documents will how they will be recorded generally consist of the following components. The purpose of the activity WHS policy What should be done, and by whom The WHS policy sets out the contractor’s When, where and how it is done commitment to work health and safety. The most senior person within the organisation, What materials, plant, equipment and such as the Chief Executive Officer or documents are to be used. Managing Director, should endorse the policy. Work procedures and The WHS policy should include a commitment instructions to: Technical procedures or work procedures Risk management processes address work-related activities. Examples are plant maintenance procedures, and site safety Compliance with relevant WHS legislation, inspection procedures. regulations and codes These documents are particularly important for Establishing measurable objectives and training and informing, as they describe the targets for continuous improvement steps to be taken in performing tasks. Written WHS training instructions allow WHS requirements for Consultation, communication and particular tasks (applicable to most projects) to cooperation be built into day-to-day operational procedures. Disseminating WHS and related Work procedures and instructions should be information provided for all tasks with WHS risks to help Implementing the WHS policy. achieve best practice in WHS management and performance. They must be available and used WHS manual at the work site in order to help control the work The manual broadly describes how the processes and associated risks. organisation will comply with each system Forms and records element, and will refer to the other system documents for descriptions of the processes Various are used to help keep a record of required. health and safety performance. WHS procedures The checklist in Appendix A also provides guidance in preparing a documented System. Each system element involves a number of activities, and the way these activities are to be
Documenting a Corporate WHS Management System Documenting the system WHS system documentation will describe WHS policies and procedures covering all the activities of the organisation, including how the documents will be managed, and who will be responsible for keeping and updating them. The WHS Management System documents will generally consist of the following components. WHS policy The WHS policy sets out the contractor’s commitment to work health and safety. The most senior person within the organisation, such as the Chief Executive Officer or Managing Director, should endorse the policy. The WHS policy should include a commitment to: Risk management processes Compliance with relevant WHS legislation, regulations and codes Establishing measurable objectives and targets for continuous improvement WHS training Consultation, communication and cooperation Disseminating WHS and related information Implementing the WHS policy. WHS manual The manual broadly describes how the organisation will comply with each system element, and will refer to the other system documents for descriptions of the processes required. WHS procedures Each system element involves a number of activities, and the way these activities are to be performed will be specified in system procedures. At least one procedure is usually required and written for each system element. Procedures may be written in a text format, or presented as flowcharts or diagrams. They should out for each activity: Proposed risk management processes and how they will be recorded The purpose of the activity What should be done, and by whom When, where and how it is done What materials, plant, equipment and documents are to be used. Work procedures and instructions Technical procedures or work procedures address work-related activities. Examples are plant maintenance procedures, and site safety inspection procedures. These documents are particularly important for training and informing, as they describe the steps to be taken in performing tasks. Written instructions allow WHS requirements for particular tasks (applicable to most projects) to be built into day-to-day operational procedures. Work procedures and instructions should be provided for all tasks with WHS risks to help achieve best practice in WHS management and performance. They must be available and used at the work site in order to help control the work processes and associated risks. Forms and records Various are used to help keep a record of health and safety performance. The checklist in Appendix A also provides guidance in preparing a documented System.
construction-guidelines-work-health-and-safety-management-systems-and-auditing-guidelines.docx