temporarily beyond the workload capacity of an organization's employees. Because of the very nature of such contracts, however, they provide the opportunity for abuse and/or abrogation of the traditional checks and balances in DOD Contracting. For this reason, it is desirable for each contracting activity within MICC DOC Ft. Belvoir to have policies and procedures established toward assuring that control of task order contracts remains within the contracting activity. No regulation or procedure, however, can be substituted for the common sense, diligence, and the firm and proper application of authority by the Contracting Officer. Task order contracts must be managed in a manner to prevent the appearance of personal services, employee-employer relationship between Government and contractor employees, co-mingling or co-locating Government and contractor employees in ways which induce personal service relationships, and organizational conflicts of interest. The intent is that the Government does not tell the contractor to make Government decisions, and that the Government does not require or allow the contractor to perform tasks inherently Governmental in nature. Only the Contracting Officer is authorized to issue task orders that obligate monies. The COR is responsible to the Contracting Officer and is limited to the responsibilities and authorities set forth in the appointment letter. The COR shall maintain a written workload plan to be utilized in task order management and control under the contract. This plan shall be placed in a separate manila folder, identified, and made a part of the COR file. Instructions to Contractors Prior to commencement of performance, the Contracting Officer/COR must ensure that the contractor is instructed as to: a. Authority, responsibilities and limitations of the COR. b. Clear understanding of the contract terms and conditions. c. Applicable security requirements. d. Clear understanding of inspection, acceptance, and invoicing procedures. The above can be accomplished by the Contracting Officer arranging a post-award conference, or otherwise, with all interested parties. Monthly COR Reports On an established date of each month, usually the 15th, or sooner if determined by the Contracting Officer, the COR must certify, in writing, that to the best of the CORs knowledge and belief: a. That a review of the tasks assigned indicates no instances of personal services.
temporarily beyond the workload capacity of an organization's employees. Because of the very nature of such contracts, however, they provide the opportunity for abuse and/or abrogation of the traditional checks and balances in DOD Contracting. For this reason, it is desirable for each contracting activity within MICC DOC Ft. Belvoir to have policies and procedures established toward assuring that control of task order contracts remains within the contracting activity. No regulation or procedure, however, can be substituted for the common sense, diligence, and the firm and proper application of authority by the Contracting Officer. Task order contracts must be managed in a manner to prevent the appearance of personal services, employee-employer relationship between Government and contractor employees, co-mingling or co-locating Government and contractor employees in ways which induce personal service relationships, and organizational conflicts of interest. The intent is that the Government does not tell the contractor to make Government decisions, and that the Government does not require or allow the contractor to perform tasks inherently Governmental in nature. Only the Contracting Officer is authorized to issue task orders that obligate monies. The COR is responsible to the Contracting Officer and is limited to the responsibilities and authorities set forth in the appointment letter. The COR shall maintain a written workload plan to be utilized in task order management and control under the contract. This plan shall be placed in a separate manila folder, identified, and made a part of the COR file. Instructions to Contractors Prior to commencement of performance, the Contracting Officer/COR must ensure that the contractor is instructed as to: a. Authority, responsibilities and limitations of the COR. b. Clear understanding of the contract terms and conditions. c. Applicable security requirements. d. Clear understanding of inspection, acceptance, and invoicing procedures. The above can be accomplished by the Contracting Officer arranging a post-award conference, or otherwise, with all interested parties. Monthly COR Reports On an established date of each month, usually the 15th, or sooner if determined by the Contracting Officer, the COR must certify, in writing, that to the best of the CORs knowledge and belief: a. That a review of the tasks assigned indicates no instances of personal services.
COR%20Management%20System%20Handbook.docx