SECTION 1: COMMUNITY SAFETY AND PUBLIC SAFETY SECTION 1.1: COMMUNITY SAFETY & PUBLIC SAFETY - CHILD PROTECTION & SAFEGUARDING Sub-work Example of Records Statutory provisions/Authority Retention Period Action at end of administrative life Area Basic of record – Work Activities Child Records associated with child 2 after year end Destroy Protection & protection and safeguarding to Safeguarding include referrals to Gateway and PSNI Statistical database relating to 7 years Destroy child protection and safeguarding SECTION 1.2: COMMUNITY SAFETY & PUBLIC SAFETY - EMERGENCY PLANNING Sub-work Example of Records Statutory provisions/Authority Retention Period Action at end of administrative life Area Basic of record – Work Activities Emergency Emergency Plan (includes The Local Government (NI) One copy of all versions to be Permanent Retention by Council Plan Business Continuity Plans and Order 2005 Art 24(4). DOE retained permanently. When Contacts Directories) Circular No (1) LG 07 06 updated, all other copies of Flood Plan previous version to be destroyed Pandemic Plan Multi-agency emergency support plan Activities that report on all major The Local Government Permanent Permanent Retention by Council incidents in the local community (Northern Ireland) Order 2005. and post emergency briefing DOE Circular No (1) LG 07 06 Activities that report on all minor The Government (Northern 4 years Destroy incidents in the local community Ireland) Order 2005. DOE and debriefing Circular No (1) LG 07 06
SECTION 1: COMMUNITY SAFETY AND PUBLIC SAFETY SECTION 1.1: COMMUNITY SAFETY & PUBLIC SAFETY - CHILD PROTECTION & SAFEGUARDING Sub-work Area – Basic Work Activities Example of Records Statutory provisions/Authority Retention Period Action at end of administrative life of record Child Protection & Safeguarding Records associated with child protection and safeguarding to include referrals to Gateway and PSNI 2 after year end Destroy Statistical database relating to child protection and safeguarding 7 years Destroy SECTION 1.2: COMMUNITY SAFETY & PUBLIC SAFETY - EMERGENCY PLANNING Sub-work Area – Basic Work Activities Example of Records Statutory provisions/Authority Retention Period Action at end of administrative life of record Emergency Plan Emergency Plan (includes Business Continuity Plans and Contacts Directories) The Local Government (NI) Order 2005 Art 24(4). DOE Circular No (1) LG 07 06 One copy of all versions to be retained permanently. When updated, all other copies of previous version to be destroyed Permanent Retention by Council Flood Plan Pandemic Plan Multi-agency emergency support plan Activities that report on all major incidents in the local community and post emergency briefing The Local Government (Northern Ireland) Order 2005. DOE Circular No (1) LG 07 06 Permanent Permanent Retention by Council Activities that report on all minor incidents in the local community and debriefing The Government (Northern Ireland) Order 2005. DOE Circular No (1) LG 07 06 4 years Destroy
CCGC_Retention_and_disposal_schedule_as_laid_before_Assembly.docx