Step 6: Evaluation The Evaluation Panel evaluates responses against the published criteria specified in the sourcing documents in accordance with the Evaluation Plan. Once complete the Evaluation Panel prepares an Evaluation Report for consideration and endorsement by the councils and WRRG Board (if applicable). Under no circumstances should the conditions for participation, evaluation criteria, or evaluation methodology be altered after the closing date has passed. 6.1 Convene the Evaluation Panel The Evaluation Panel holds an initial meeting to receive a probity briefing and revisit their Deed of Confidentiality and a Conflict of Interest Declaration prior to receiving the responses. 6.2 Evaluate responses received Compliance/Conformance Once responses have been receipted, the Evaluation Panel will check they are complete and comply with all conditions for participation and any mandatory criteria identified in the sourcing documents. a response is late or non-compliant, due consideration needs to be given to exclude response/s from further evaluation in accordance with their conditions of participation in the sourcing documents and the Procurement Plan. Evaluating scored criteria The purpose of this step is to assess responses against the evaluation criteria specified in the sourcing documents. This usually covers capability, capacity and price. Evaluation members document their individual assessment of each response against each relevant evaluation criteria noting comments, including: reasons for score, strengths and weaknesses risks and issues matters requiring clarification. The evaluation of price should include a whole-of-life costs assessment (one-off acquisition costs versus recurring costs) to be used in scoring the tendered price. Once individual scoring is completed, the Evaluation Panel meets to agree on consensus comments and scores for each response against each criterion. Decision rules for consensus scoring and finalisation of evaluation should be outlined in the Evaluation Plan. Weightings (as specified in the Evaluation Plan) will then be assigned and final scores totalled. Evaluating non-scored criteria Evaluating the non-scored criteria determines which of the responses meet all the requirements of the specification and represent the lowest risk.
Step 6: Evaluation The Evaluation Panel evaluates responses against the published criteria specified in the sourcing documents in accordance with the Evaluation Plan. Once complete the Evaluation Panel prepares an Evaluation Report for consideration and endorsement by the councils and WRRG Board (if applicable). Under no circumstances should the conditions for participation, evaluation criteria, or evaluation methodology be altered after the closing date has passed. 6.1 Convene the Evaluation Panel The Evaluation Panel holds an initial meeting to receive a probity briefing and revisit their Deed of Confidentiality and a Conflict of Interest Declaration prior to receiving the responses. 6.2 Evaluate responses received Compliance/Conformance Once responses have been receipted, the Evaluation Panel will check they are complete and comply with all conditions for participation and any mandatory criteria identified in the sourcing documents. a response is late or non-compliant, due consideration needs to be given to exclude response/s from further evaluation in accordance with their conditions of participation in the sourcing documents and the Procurement Plan. Evaluating scored criteria The purpose of this step is to assess responses against the evaluation criteria specified in the sourcing documents. This usually covers capability, capacity and price. Evaluation members document their individual assessment of each response against each relevant evaluation criteria noting comments, including: reasons for score, strengths and weaknesses risks and issues matters requiring clarification. The evaluation of price should include a whole-of-life costs assessment (one-off acquisition costs versus recurring costs) to be used in scoring the tendered price. Once individual scoring is completed, the Evaluation Panel meets to agree on consensus comments and scores for each response against each criterion. Decision rules for consensus scoring and finalisation of evaluation should be outlined in the Evaluation Plan. Weightings (as specified in the Evaluation Plan) will then be assigned and final scores totalled. Evaluating non-scored criteria Evaluating the non-scored criteria determines which of the responses meet all the requirements of the specification and represent the lowest risk.
collaborative%20procurement%20guidelines%20for%20rwrrg%20nov%202015%20word.docx