CCWG Meeting Minutes [November 11, 2011] MINUTES Next Meeting December 1, 2011 – Regina discussed with the team PMTs decision on selecting the PLD replacement this year. The team discussed changing the vote process. There will now be a separate election for chair and vice chair. The reporter will be responsible for providing the chair with what CRs need to be on the agenda. So the Chair and the Reporter will work on getting the agenda finalized. Put something in the charter that states the Chair is responsible for providing information on the PMT’s decision for CRs to the ODA secretary within X number of days after the PMT meeting. Team should ensure that they state what group should implement the CR. BEAD will update the charter with these changes plus Bart’s recommended changes and supply before the Dec. 1st meeting. Old CRs CRs reviewed include the following: 6985349- Add line to special reports for the date of custodial reconciliation/balance Action Approved -Forward to PMT – Comments Onetisha contacted auditors in her region for more information and – got feedback that information needs to change. Entities are confused on what information is being asked on the Custodial Special Report. It should be changed to Balance As Of”. Amy contacted Catherine Grasso stated that if we are “Ending only clarifying and not increase burden then we can change the form. This will be on the Balance Sheet and the Custodial Report. PLD Implementation 7002435– Requests for Guidance or Interpretation Action Tabled – Comments Tabled awaiting input from Kevin Studer – Due Date: Next Meeting 7010856 DOJ Website Case Links – Action Tabled, – Comments Tabled awaiting from Kevin Studer – 7012627– Add Subpoena Enforcement to ECM workflow Action Tabled –
CCWG Meeting Minutes [November 11, 2011] MINUTES Next Meeting – December 1, 2011 Regina discussed with the team PMTs decision on selecting the PLD replacement this year. The team discussed changing the vote process. There will now be a separate election for chair and vice chair. The reporter will be responsible for providing the chair with what CRs need to be on the agenda. So the Chair and the Reporter will work on getting the agenda finalized. Put something in the charter that states the Chair is responsible for providing information on the PMT’s decision for CRs to the ODA secretary within X number of days after the PMT meeting. Team should ensure that they state what group should implement the CR. BEAD will update the charter with these changes plus Bart’s recommended changes and supply before the Dec. 1st meeting. Old CRs CRs reviewed include the following: 6985349- Add line to special reports for the date of custodial reconciliation/balance Action – Approved -Forward to PMT Comments – Onetisha contacted auditors in her region for more information and got feedback that information needs to change. Entities are confused on what information is being asked on the Custodial Special Report. It should be changed to “Ending Balance As Of”. Amy contacted Catherine Grasso stated that if we are only clarifying and not increase burden then we can change the form. This will be on the Balance Sheet and the Custodial Report. PLD Implementation 7002435– Requests for Guidance or Interpretation Action – Tabled Comments – Tabled awaiting input from Kevin Studer Due Date: Next Meeting 7010856 – DOJ Website Case Links Action – Tabled, Comments – Tabled awaiting from Kevin Studer 7012627– Add Subpoena Enforcement to ECM workflow Action – Tabled
CCWG_Meeting_Minutes_11-10-11.docx