Project Title Project Manager Meeting Venue & Date I Agenda (sample) Topic Lead Duration (around 1.5 hours) Introduce and welcome team members Project Manager 10 Minutes Discuss project background Project Manager and 10 Minutes What we have today? Project Sponsor Why we need to change? What are the key measures of success? Identify stakeholders Project Manager 10 Minutes Who is impacted? Who are the key stakeholders - Executive Sponsor, Sponsor and/or decision makers who represent constituencies that will be impacted, and whose support is critical to the success of the project? Review project objectives, scope, Project Manager and 30 Minutes Major Milestones and timing, deliverables, Technical Lead Project Phases and timing (if any) Review team members, roles & responsibilities, Project Manager 10 Minutes advisory groups (if needed), Steering committee (if any). Review other potential issues, risks, Project Manager 10 Minutes questions and concerns. What might get in the way of success? How we address those concerns? Identify next steps and timing, Project Manager 10 Minutes Team communications, Project site (such as a SharePoint site), Frequency of team meetings
Project Title Project Manager Meeting Venue & Date I Agenda (sample) Topic Lead Duration (around 1.5 hours) Introduce and welcome team members Project Manager 10 Minutes Discuss project background What we have today? Why we need to change? What are the key measures of success? Project Manager and Project Sponsor 10 Minutes Identify stakeholders Who is impacted? Who are the key stakeholders - Executive Sponsor, Sponsor and/or decision makers who represent constituencies that will be impacted, and whose support is critical to the success of the project? Project Manager 10 Minutes Review project objectives, scope, Major Milestones and timing, deliverables, Project Phases and timing (if any) Project Manager and Technical Lead 30 Minutes Review team members, roles & responsibilities, advisory groups (if needed), Steering committee (if any). Project Manager 10 Minutes Review other potential issues, risks, questions and concerns. What might get in the way of success? How we address those concerns? Project Manager 10 Minutes Identify next steps and timing, Team communications, Project site (such as a SharePoint site), Frequency of team meetings Project Manager 10 Minutes
CityU%20PMO%20-%20Kickoff%20Meeting%20Guide.docx