Identify the communication items that will be used for disseminating information. For each communication item, identify the data source, how often the source data is collected, and from what team member. Also, describe who is responsible for information dissemination. It is usually advisable to have one person assigned to disseminate project communications to ensure consistent reporting of communications items.] Example: Communication Data Sources (Frequency of Dissemination Distribution Channel Target Audience(s) Frequency Item Data Collection) Responsibility Status reports Project team individual Named resource Email All Stakeholders Monthly status reports (weekly Collaboration Site Project Team from all team members) Group Status Project schedule Meetings (Microsoft Project Plan) Project Intranet Site updates (weekly from Project Manager) Verbal progress reports (weekly from all team members) Change control requests (as identified by the Project Manager) Quarterly Project status reports resource Email All Stakeholders Throughout project updates (weekly from the Project Collaboration Site Project Team the project Manager) Project Intranet Site Project schedule (Microsoft Project Plan) updates (weekly from the Project Manager) Project Project Manager (as Named resource Email Project Team Throughout announcements needed) Collaboration Site All Stakeholders the project Instant Messaging (or select groups) Project Intranet Site
Identify the communication items that will be used for disseminating information. For each communication item, identify the data source, how often the source data is collected, and from what team member. Also, describe who is responsible for information dissemination. It is usually advisable to have one person assigned to disseminate project communications to ensure consistent reporting of communications items.] Example: Communication Item Data Sources (Frequency of Data Collection) Dissemination Responsibility Distribution Channel Target Audience(s) Frequency Status reports Project team individual status reports (weekly from all team members) Project schedule (Microsoft Project Plan) updates (weekly from Project Manager) Verbal progress reports (weekly from all team members) Change control requests (as identified by the Project Manager) Named resource Email Collaboration Site Group Status Meetings Project Intranet Site All Stakeholders Project Team Monthly Quarterly project updates Project status reports (weekly from the Project Manager) Project schedule (Microsoft Project Plan) updates (weekly from the Project Manager) resource Email Collaboration Site Project Intranet Site All Stakeholders Project Team Throughout the project Project announcements Project Manager (as needed) Named resource Email Collaboration Site Instant Messaging Project Intranet Site Project Team All Stakeholders (or select groups) Throughout the project
Communications_Management_Plan_Template_with_Instructions.docx