Low Data system should be Some COTS systems offer a mobile accessible on mobile devices, enabled view or are accessible via Medium such as a tablet. mobile Web browsers. High Low Data system should be Browser-based interfaces are a accessible via a Web browser standard feature in most COTS Medium (the internet). systems. High Low Data system should interact or Data sharing with other systems is share data with another system. an available feature in some COTS Medium systems. High Low The staff should have the ability Some COTS systems allow to alter or customize the user administrative users to make Medium interface. changes to the user interface. High Desired System Reporting Functions Priority Considerations The staff should have the ability Low COTS systems generally allow the to change reports and report administrative users to change the Medium parameters frequently. frequency of reports and data reported as needed. High The staff should be able to Low Some COTS systems offer automatically send scheduled scheduled report sharing Medium reports electronically. functionality, usually via email or Web upload. High The staff should be able to create Low Some COTS systems display charts visual representations in reports, and graphs within reports or Medium such as charts, graphs, etc. dashboards. High Desired System Licensing Priority Considerations Requirements Licenses for users in the data Low The fees for licensure will depend system should be per user. on the specific service agreement/ Medium contract signed by the agency and its vendor. High The staff should be able to make COTS systems are typically Low changes to the database. managed by the vendors who build Medium them.
Data system should be accessible on mobile devices, such as a tablet. Low Medium High Some COTS systems offer a mobile enabled view or are accessible via mobile Web browsers. Data system should be accessible via a Web browser (the internet). Low Medium High Browser-based interfaces are a standard feature in most COTS systems. Data system should interact or share data with another system. Low Medium High Data sharing with other systems is an available feature in some COTS systems. The staff should have the ability to alter or customize the user interface. Low Medium High Some COTS systems allow administrative users to make changes to the user interface. Desired System Reporting Functions Priority Considerations The staff should have the ability to change reports and report parameters frequently. Low Medium High COTS systems generally allow the administrative users to change the frequency of reports and data reported as needed. The staff should be able to automatically send scheduled reports electronically. Low Medium High Some COTS systems offer scheduled report sharing functionality, usually via email or Web upload. The staff should be able to create visual representations in reports, such as charts, graphs, etc. Low Medium High Some COTS systems display charts and graphs within reports or dashboards. Desired System Licensing Requirements Priority Considerations Licenses for users in the data system should be per user. Low Medium High The fees for licensure will depend on the specific service agreement/ contract signed by the agency and its vendor. The staff should be able to make changes to the database. Low Medium COTS systems are typically managed by the vendors who build them.
1.1_Decision-Guide-Is-a-COTS-System-Right-for-You_Final.docx