external groups / Records associated with training For length of qualification valid of qualification for organisations GP Referral & Adult Records associated with the Termination of programme plus Destroy. Records are confidential Health Programmes administration of the GP 1 years due to the nature of records Referral & Adult Health maintained and must be and Programmes stored in a fireproof cabinet or locker and destroyed by confidential shredding. SECTION 17.5: PROJECT AND FUNDING - PROJECTS SPONSERED AND MANAGED BY COUNCIL FOR ECONOMIC, LEISURE, TOURISM, ARTS, CULTURE e.g. Sub-work Area Example of Records Statutory Retention Period Action at end of administrative – Basic Work provisions/Authority life of record Activities Project Files - Local Records associated with Local Permanent Permanent Retention by Council History Tours history tours and projects Project Files - Records associated with Permanent or as stated in Permanent Retention by Council Environmental environmental projects project funding agreement Projects SECTION 17.6: PROJECTS AND FUNDING ADMINISTRATION OF EUROPEAN FUNDED PROGRAMMES – Sub-work Area Statutory Action at end of administrative – Example of Records Retention Period Work Activities provisions/Authority life of record External Funding Records to include: Application Full documentation to be Article 9 of the Council of Programmes forms, letter of offer, reports, retained in line with relevant Europe Regulations (EC administered by legal documentation, funding contract currently as No. 1083/2006) – Council (includes correspondence, general follows: 10 years administration of information, meeting - minutes PEACE II and INTERREG IIIA III, and agendas, financial – 31 Dec 2015 Neighbourhood information, procurement Renewal, NI Rural information, claims for Development programme and administration PEACE III and INTERREG IVA expenditure Programme) 31 Dec 2021 –
external groups / organisations Records associated with training of qualification For length of qualification valid for GP Referral & Adult Health Programmes Records associated with the administration of the GP Referral & Adult Health Programmes Termination of programme plus 1 years Destroy. Records are confidential due to the nature of records maintained and must be and stored in a fireproof cabinet or locker and destroyed by confidential shredding. SECTION 17.5: PROJECT AND FUNDING - PROJECTS SPONSERED AND MANAGED BY COUNCIL FOR ECONOMIC, LEISURE, TOURISM, ARTS, CULTURE e.g. Sub-work Area – Basic Work Activities Example of Records Statutory provisions/Authority Retention Period Action at end of administrative life of record Project Files - Local History Tours Records associated with Local history tours and projects Permanent Permanent Retention by Council Project Files - Environmental Projects Records associated with environmental projects Permanent or as stated in project funding agreement Permanent Retention by Council SECTION 17.6: PROJECTS AND FUNDING – ADMINISTRATION OF EUROPEAN FUNDED PROGRAMMES Sub-work Area – Work Activities Example of Records Statutory provisions/Authority Retention Period Action at end of administrative life of record External Funding Programmes administered by Council (includes administration of III, Neighbourhood Renewal, NI Rural Development Programme) Records to include: Application forms, letter of offer, reports, legal documentation, correspondence, general information, meeting - minutes and agendas, financial information, procurement information, claims for programme and administration expenditure Article 9 of the Council of Europe Regulations (EC No. 1083/2006) Full documentation to be retained in line with relevant funding contract – currently as follows: 10 years PEACE II and INTERREG IIIA – 31 Dec 2015 PEACE III and INTERREG IVA – 31 Dec 2021
CCGC_Retention_and_disposal_schedule_as_laid_before_Assembly.docx