Please read info you are sending out so you will have an idea of what the potential may be needed for/from them. You will also have a chance to go over any certain issues or concerns. As time gets closer have your leaders come and pick up their supplies and bins. Ask your volunteers to come in the day before to start setting up. The custodians are VERY familiar with this day. They are VERY helpful as well (please make sure to thank them ). I have also included the set up and pictures for each activity. Candle making requires the burners to be turned on early in the morning. The BINS I tried to de-clutter and consolidate as best I could. Keep in mind that the bins may be stored in an outside shelter, so try not to have sugar, flour, etc…salt I think is ok(for making ice cream) mainly not to attract animals or bugs. Please have all team leaders return bins to an assigned area so clean up will be MUCH easier for you. Donation/re use bin, meet with teachers the donate bins. DON’T forget to – put out a notice at the end for any donated costumes the kids may want to get rid of. Expenses/Supplies FIRST find out what the budget is for your event!!!!!! – It was easier for me to buy all the supplies at once or at least have the LEAST amount of people submitting receipts as possible. Main things to check: cans for ice make sure they are in good shape, if not buy new ones – dry good ingredients whole gloves – Make sure you have enough if not I bought most of them from thrift stores. towels – – Also, try to designate a person who would be willing to wash and return them all once done (possibly take to a laundry mat and use one of their large washers) – milk, cream, fruit, etc added up last years totals and based it off that. I would –I STRONGLY suggest you meet with the teachers before buying milk, cream for ice cream
Please read info you are sending out so you will have an idea of what the potential may be needed for/from them. You will also have a chance to go over any certain issues or concerns. As time gets closer have your leaders come and pick up their supplies and bins. Ask your volunteers to come in the day before to start setting up. The custodians are VERY familiar with this day. They are VERY helpful as well (please make sure to thank them ). I have also included the set up and pictures for each activity. Candle making requires the burners to be turned on early in the morning. The BINS I tried to de-clutter and consolidate as best I could. Keep in mind that the bins may be stored in an outside shelter, so try not to have sugar, flour, etc…salt I think is ok(for making ice cream) mainly not to attract animals or bugs. Please have all team leaders return bins to an assigned area so clean up will be MUCH easier for you. Donation/re – use bin, meet with teachers the donate bins. DON’T forget to put out a notice at the end for any donated costumes the kids may want to get rid of. Expenses/Supplies FIRST – find out what the budget is for your event!!!!!! It was easier for me to buy all the supplies at once or at least have the LEAST amount of people submitting receipts as possible. Main things to check: cans for ice – make sure they are in good shape, if not buy new ones dry good ingredients – whole gloves towels – Make sure you have enough – if not I bought most of them from thrift stores. Also, try to designate a person who would be willing to wash and return them all once done – (possibly take to a laundry mat and use one of their large washers) milk, cream, fruit, etc –I added up last years totals and based it off that. I would STRONGLY suggest you meet with the teachers before buying milk, cream for ice cream
Colonial_Day_Outline_2018.docx