All insurance policies 6 years after terms of policy Destroy including property, motor, have expired personal accident, professional indemnity, engineering, legal expenses etc. including any endorsements Sub-contractors proof of 6 years after terms of policy Destroy insurance policy documentation have expired associated with Works Purchase order (excluding works awarded following public tender and are part of the procurement process) Register of Register provides a synopsis None Applicable Permanent Permanent Retention by the Insurance of the type and level of covers Council provided by Broker Additional / Routine correspondence held in 6 years after file has been Destroy central insurance file closed. amendments to – policies endorsements, where applicable, should be placed with original insurance policy documentation which is retained in a secure location Incidents, Register associated with the Reporting of Injuries, Permanent Permanent Accident and Near assessment of injuries and near Diseases and Dangerous misses misses caused to staff whilst in Occurrences Regulations the workplace, travelling to or (NI) 1997 from work, or whilst on site. Also includes injuries incurred by contractors, visitors or the public while on the department's premises. Incident / accident reports Minor has 3 years to claim 6 years from date of file closure Destroy together with any investigation from reaching the age of except in cases involving a reports to include: risk 18. Employee has 3 years minor where file is retained for 6 assessment, inspection reports, to claim from date of years after he / she becomes 21 samples of material / substances, accident years of age digital photographs, diagrams & building sketches, drawings etc., items of equipment.
All insurance policies including property, motor, personal accident, professional indemnity, engineering, legal expenses etc. including any endorsements 6 years after terms of policy have expired Destroy Sub-contractors proof of insurance policy documentation associated with Works Purchase order (excluding works awarded following public tender and are part of the procurement process) 6 years after terms of policy have expired Destroy Register of Insurance provided by Broker Register provides a synopsis of the type and level of covers None Applicable Permanent Permanent Retention by the Council Additional / amendments to policies Routine correspondence held in central insurance file – endorsements, where applicable, should be placed with original insurance policy documentation which is retained in a secure location 6 years after file has been closed. Destroy Incidents, Accident and Near misses Register associated with the assessment of injuries and near misses caused to staff whilst in the workplace, travelling to or from work, or whilst on site. Also includes injuries incurred by contractors, visitors or the public while on the department's premises. Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (NI) 1997 Permanent Permanent Incident / accident reports together with any investigation reports to include: risk assessment, inspection reports, samples of material / substances, digital photographs, diagrams & building sketches, drawings etc., items of equipment. Minor has 3 years to claim from reaching the age of 18. Employee has 3 years to claim from date of accident 6 years from date of file closure except in cases involving a minor where file is retained for 6 years after he / she becomes 21 years of age Destroy
CCGC_Retention_and_disposal_schedule_as_laid_before_Assembly.docx