DBS disclosure Information relating to 6 months after 3 years for applications criminal records checking processed up until February 2018 6 months after checking for applications processed after February 2018 Core academic data Transcript like Perpetuity Perpetuity information and verification information relating to the individual Financial data Information relating to 6 years after student 6 years after student debt and leaves student leaves student payments Reference data in Contents of student 1 year after student 6 years after addition to core file e.g .enrolment leaves student leaves academic data. record attendance date, emails etc. Audit/professional/ Health and safety As required As required statutory data records, verification data required by professional body or HEFCE audit Appeals and Academic and 1 year student For 6 years complaints/anticipated disciplinary appeals, leaves for all students after exhaustion or ongoing legal student complaints of internal process action and litigation or after the student leaves Course information Programme and Perpetuity Perpetuity Module specifications Quality Assurance Student surveys, Current academic None unless module reviews, year plus 1 individuals are programme reviews, identified minutes of meetings, Exam papers etc. Student assessments Assessments, exam 1 year after student 6 years after and evidence scripts, and any item leaves student leaves submitted for that identifies the student e.g. mitigating mitigation, disability notification. circumstances minutes, exam minutes
DBS disclosure Information relating to criminal records 6 months after checking 3 years for applications processed up until February 2018 6 months after checking for applications processed after February 2018 Core academic data Transcript like information and verification information relating to the individual Perpetuity Perpetuity Financial data Information relating to student debt and student payments 6 years after student leaves 6 years after student leaves Reference data in addition to core academic data. Contents of student file e.g .enrolment record attendance date, emails etc. 1 year after student leaves 6 years after student leaves Audit/professional/ statutory data Health and safety records, verification data required by professional body or HEFCE audit As required As required Appeals and complaints/anticipated or ongoing legal action Academic and disciplinary appeals, student complaints and litigation 1 year student leaves for all students For 6 years after exhaustion of internal process or after the student leaves Course information Programme and Module specifications Perpetuity Perpetuity Quality Assurance Student surveys, module reviews, programme reviews, minutes of meetings, Exam papers etc. Current academic year plus 1 None unless individuals are identified Student assessments and evidence submitted for mitigation, disability notification. Assessments, exam scripts, and any item that identifies the student e.g. mitigating circumstances minutes, exam minutes 1 year after student leaves 6 years after student leaves
Carlisle%20College-Privacy-Statement.docx