CAPPS HR/PAYROLL Q&A Q: How will I access CAPPS? A: The revised URL for the CAPPS system is Your user id and temporary password will be provided to you through your courts email account. Q: When do I begin entering leave in CAPPS? A: Employees can begin entering leave information into CAPPS on July 11, 2016 for all leave taken and earned 7/1/2016 or later. Q: What should I do when I first gain access to CAPPS? A: After setting up your password, then you should review your Profile” information and make “My any necessary updates. Please be sure to add your emergency contact(s) information to the system. Q: What is the employee’s responsibility related to Time and Labor? A: Employees are responsible for entering all leave time taken and earned and making sure that all the hours reflected on the timesheet are accurate. Q: When should I update taken and earned? A: Annual requests should be submitted prior to being taken. CAPPS allows for submitting leave 90 days in advance of being taken. Q: If you see an exception on your timesheet what do you do? A: This message will not allow you to update anything on the timesheet until this exception has been cleared by the Time and Leave Administrator. Please allow one (1) business day for this exception to be cleared. If it is not cleared after that time, contact your Time and Leave Administrator Name at ###-###-####. Q: Outside of leave reporting what other items am I required to update online? A: Charitable Contributions - During the annual charitable campaign event, you will complete your pledge form and enter this information in CAPPS with an effective date of 12/1/YYYY. All pledge forms should be turned in to the agency charitable campaign coordinator.
CAPPS HR/PAYROLL Q&A Q: How will I access CAPPS? A: The revised URL for the CAPPS system is Your user id and temporary password will be provided to you through your courts email account. Q: When do I begin entering leave in CAPPS? A: Employees can begin entering leave information into CAPPS on July 11, 2016 for all leave taken and earned 7/1/2016 or later. Q: What should I do when I first gain access to CAPPS? A: After setting up your password, then you should review your “My Profile” information and make any necessary updates. Please be sure to add your emergency contact(s) information to the system. Q: What is the employee’s responsibility related to Time and Labor? A: Employees are responsible for entering all leave time taken and earned and making sure that all the hours reflected on the timesheet are accurate. Q: When should I update taken and earned? A: Annual requests should be submitted prior to being taken. CAPPS allows for submitting leave 90 days in advance of being taken. Q: If you see an exception on your timesheet what do you do? A: This message will not allow you to update anything on the timesheet until this exception has been cleared by the Time and Leave Administrator. Please allow one (1) business day for this exception to be cleared. If it is not cleared after that time, contact your Time and Leave Administrator Name at ###-###-####. Q: Outside of leave reporting what other items am I required to update online? A: Charitable Contributions - During the annual charitable campaign event, you will complete your pledge form and enter this information in CAPPS with an effective date of 12/1/YYYY. All pledge forms should be turned in to the agency charitable campaign coordinator.
capps-qa.docx