Appendix B Sample Template Mobile Phone Stipend Justification Form – Name of supervisor submitting request: Harvard phone number of supervisor submitting request: Harvard email address of supervisor submitting request Name of staff member: Job title of staff member: School/Unit Coding to charge stipend (object code must be 8510) Reason member requires mobile phone stipend (check all that apply): 24/7 access employees: day to day job responsibilities require routine response to urgent (immediate action required) University business at any time of the day or e.g., addressing student/lab safety issues, answering media requests, – handling on-call server operations, etc. Mobile employees: job requires routine field work and need to communicate real time with office to give or receive direction e.g., property assistants, IT field – techs. Frequent travelers (defined as at 30 travel days per year). Other business cases proposed and justified by direct supervisor and approved by Ad Dean (or EVP in the case of Central Administration); must meet at least ONE of the following criteria: Role requires staff member to routinely respond to urgent (immediate action required) University business while staff member is away from the office; supervisor must explain business necessity. Role requires staff member to be routinely available while in remote locations, supervisor must explain business necessity. Other business case; supervisor must explain business necessity. I certify that this request is in compliance with the Harvard University Mobile Phone Policy: Signature of supervisor submitting request: Signature of Administrative Dean/EVP:
Appendix B – Sample Template Mobile Phone Stipend Justification Form Name of supervisor submitting request: Harvard phone number of supervisor submitting request: Harvard email address of supervisor submitting request Name of staff member: Job title of staff member: School/Unit Coding to charge stipend (object code must be 8510) Reason member requires mobile phone stipend (check all that apply): 24/7 access employees: day to day job responsibilities require routine response to urgent (immediate action required) University business at any time of the day or – e.g., addressing student/lab safety issues, answering media requests, handling on-call server operations, etc. Mobile employees: job requires routine field work and need to communicate real time with office to give or receive direction – e.g., property assistants, IT field techs. Frequent travelers (defined as at 30 travel days per year). Other business cases proposed and justified by direct supervisor and approved by Ad Dean (or EVP in the case of Central Administration); must meet at least ONE of the following criteria: Role requires staff member to routinely respond to urgent (immediate action required) University business while staff member is away from the office; supervisor must explain business necessity. Role requires staff member to be routinely available while in remote locations, supervisor must explain business necessity. Other business case; supervisor must explain business necessity. I certify that this request is in compliance with the Harvard University Mobile Phone Policy: Signature of supervisor submitting request: Signature of Administrative Dean/EVP:
byop_appendix_b.docx