Tourism, Recycling Council newsletters (internal Remaining stock - on Destroy etc. and external), citizens completion of evaluation of information leaflets. Published campaign work of Council, calendars, information and engagement campaigns on council services / community services support Briefing Documents Briefing documents to include 3 years Destroy photography, printing, graphic design, and related meeting notes Image Library Images of identifiable National Archives Records Review every 2 years Destroy Records individuals guidance 8 Official Visits Records associated of Permanent. Permanent Retention by Council. meetings with official visits to PRONI appraisal after 10 years with a include speeches and view of transferring a copy. photographs Photography Photography consent records Data Protection Act 1998 2 years Destroy Administration General administrative files One copy retained following Permanent Retention by Council including speeches, invitations, evaluation of each campaign management briefing notes, campaign notes and plans, general correspondence Records associated with 2 years Destroy meetings to include agenda and minutes SECTION 15.4: MANAGEMENT - CORPORATE DOCUMENTS Sub-work Area Example of Records Statutory Retention Period Action at end of administrative life – Basic Work Activities provisions/Authority of record Corporate Strategic Corporate Strategy and Plan Local Government Permanent Permanent Retention by Council. Documents with a (Executive Arrangements) Transfer a copy to PRONI after 20 statutory basis for Regulations (NI) 2014 years. example Council Constitution Permanent Permanent Retention by Council. Council Annual Report Permanent Permanent Retention by Council
Tourism, Recycling etc. Council newsletters (internal and external), citizens information leaflets. Published work of Council, calendars, information and engagement campaigns on council services / community services support Remaining stock - on completion of evaluation of campaign Destroy Briefing Documents Briefing documents to include photography, printing, graphic design, and related meeting notes 3 years Destroy Image Library Records Images of identifiable individuals National Archives Records guidance 8 Review every 2 years Destroy Official Visits Records associated of meetings with official visits to include speeches and photographs Permanent. Permanent Retention by Council. PRONI appraisal after 10 years with a view of transferring a copy. Photography Photography consent records Data Protection Act 1998 2 years Destroy Administration General administrative files including speeches, invitations, management briefing notes, campaign notes and plans, general correspondence One copy retained following evaluation of each campaign Permanent Retention by Council Records associated with meetings to include agenda and minutes 2 years Destroy SECTION 15.4: MANAGEMENT - CORPORATE DOCUMENTS Sub-work Area – Basic Work Activities Example of Records Statutory provisions/Authority Retention Period Action at end of administrative life of record Corporate Strategic Documents with a statutory basis for example Corporate Strategy and Plan Local Government (Executive Arrangements) Regulations (NI) 2014 Permanent Permanent Retention by Council. Transfer a copy to PRONI after 20 years. Council Constitution Permanent Permanent Retention by Council. Council Annual Report Permanent Permanent Retention by Council
CCGC_Retention_and_disposal_schedule_as_laid_before_Assembly.docx