Documentation Needed for Accreditation Section I----Agency Role and Responsibility Standard Documentation Needed for Compliance Status of completion 1.1 Source of Authority Resolution establishing department, enabling act by the City Charter referencing the authority of the department. Public authority/ Copy of organizational chart with narrative policy body description; show relationship to city mayor, council, and departments. 1.1.2 Citizen advisory Provide list of boards/committees with boards/committees membership, functions and duties, terms of office, frequency of meetings. 1.13 Responsibilities of Provide the established guidelines outlining the Approving Authority, Chief delineation of responsibilities for approving Administrator, and Staff authority, chief administrator, and staff. 1.2 Jurisdiction Need to provide a map showing location of facilities 1.3 Need to provide a copy of department’s mission statement- show when it was last reviewed. 1.3.1 Agency Goals and Provide a copy of goals and objectives for each Objectives organizational component, with evidence of annual review and how it has been distributed. 1.3.2 Personnel Involvement Provide examples of how is obtained (e.g., memos, meetings, electronic communication, etc) regarding the development of goals and objectives within the department. 1.4 Process for Developing Provide documentation establishing how and Implementing Policies, policies, rules and regulations, and operational Rules and Regulations, and procedures are developed and implemented. Operational Procedures. Need to show distinction between them. 1.4.1 Policy Manual Provide copy of department’s policy manual with cover letter indicating how it is distributed to staff and the latest review by the approving authority and administrators. 1.5 Agency Relationships Provide illustrations of cooperative efforts, including Memoranda of Agreement and Memoranda of Understanding with organizations and agencies you interact with. Show list of with liaison responsibilities. 1.5.1 Operational Show copies of any agreements and policies Coordination and Cooperative between agencies, city/county agencies, Agreements. schools and other public and private agencies Section II--- Planning
Documentation Needed for Accreditation Section I----Agency Role and Responsibility Standard Documentation Needed for Compliance Status of completion 1.1 Source of Authority Resolution establishing department, enabling act by the City Charter referencing the authority of the department. Public authority/ policy body Copy of organizational chart with narrative description; show relationship to city mayor, council, and departments. 1.1.2 Citizen advisory boards/committees Provide list of boards/committees with membership, functions and duties, terms of office, frequency of meetings. 1.13 Responsibilities of Approving Authority, Chief Administrator, and Staff Provide the established guidelines outlining the delineation of responsibilities for approving authority, chief administrator, and staff. 1.2 Jurisdiction Need to provide a map showing location of facilities 1.3 Need to provide a copy of department’s mission statement- show when it was last reviewed. 1.3.1 Agency Goals and Objectives Provide a copy of goals and objectives for each organizational component, with evidence of annual review and how it has been distributed. 1.3.2 Personnel Involvement Provide examples of how is obtained (e.g., memos, meetings, electronic communication, etc) regarding the development of goals and objectives within the department. 1.4 Process for Developing and Implementing Policies, Rules and Regulations, and Operational Procedures. Provide documentation establishing how policies, rules and regulations, and operational procedures are developed and implemented. Need to show distinction between them. 1.4.1 Policy Manual Provide copy of department’s policy manual with cover letter indicating how it is distributed to staff and the latest review by the approving authority and administrators. 1.5 Agency Relationships Provide illustrations of cooperative efforts, including Memoranda of Agreement and Memoranda of Understanding with organizations and agencies you interact with. Show list of with liaison responsibilities. 1.5.1 Operational Coordination and Cooperative Agreements. Show copies of any agreements and policies between agencies, city/county agencies, schools and other public and private agencies Section II--- Planning
CAPRA%20Documentation%20Needed%20for%20Accreditation%20-%20Basic%20Template_08-12-11.docx