3 School Last day for procurement card holders to and reconcile their March 2015 2015 transactions on RBS SDOL. March transaction will be posted into SAP within the NEW financial year. 6 Central March 2015 procurement card transactions from RBS SDOL uploaded into SAP within 2015 the NEW financial year. 17 April Corporate Outstanding commitments from the old year 2014-15 are rolled forward to the new year 2015 Finance 2015-16. 20 April Corporate Work commences on the schools CFR returns for 2014-15. 2015 Finance 24 June Corporate Schools balances 2014-15 reported to Schools 2015 Finance 17 July Corporate Estimated date for submission of Consistent Financial reporting (CFR) returns for 2015 Finance to DfE. Annex A SAP Monthly/Year End Processes – Introduction Every month there are processes that are to be performed in to ensure the school’s account is up to date and this is the basis of sound financial management. The User Guide below summarises these processes and where appropriate it links to other user guides that are listed on the Intranet. On the working day of every month the appropriate team at the local authority (Customer Services) closes the previous months posting period and opens the IMPORTANT current period. As a result it is important that certain processes are performed in prior to month end. Enter all It is good practice to ensure that all invoices and credit are entered into the system before the posting period is closed so that they are reflected in the budget Invoices and Credit Notes monitoring. Any invoices or credit notes that relate to the previous month that are entered once the period is closed will show in the budget monitoring reports for the next period. The user guides for entering invoices and credit notes can be found under: Schools / SAP Support for Schools / Accounts Payable Link The deadline for period 12 revenue invoices being posted into SAP is 20 March 2015. For capital invoices the deadline is 13 March 2015.
3 2015 School Last day for procurement card holders to and reconcile their March 2015 transactions on RBS SDOL. March transaction will be posted into SAP within the NEW financial year. 6 2015 Central March 2015 procurement card transactions from RBS SDOL uploaded into SAP within the NEW financial year. 17 April 2015 Corporate Finance Outstanding commitments from the old year 2014-15 are rolled forward to the new year 2015-16. 20 April 2015 Corporate Finance Work commences on the schools CFR returns for 2014-15. 24 June 2015 Corporate Finance Schools balances 2014-15 reported to Schools 17 July 2015 Corporate Finance Estimated date for submission of Consistent Financial reporting (CFR) returns for to DfE. Annex A – SAP Monthly/Year End Processes Introduction Every month there are processes that are to be performed in to ensure the school’s account is up to date and this is the basis of sound financial management. The User Guide below summarises these processes and where appropriate it links to other user guides that are listed on the Intranet. IMPORTANT On the working day of every month the appropriate team at the local authority (Customer Services) closes the previous months posting period and opens the current period. As a result it is important that certain processes are performed in prior to month end. Enter all Invoices and Credit Notes It is good practice to ensure that all invoices and credit are entered into the system before the posting period is closed so that they are reflected in the budget monitoring. Any invoices or credit notes that relate to the previous month that are entered once the period is closed will show in the budget monitoring reports for the next period. The user guides for entering invoices and credit notes can be found under: Schools / SAP Support for Schools / Accounts Payable Link The deadline for period 12 revenue invoices being posted into SAP is 20 March 2015. For capital invoices the deadline is 13 March 2015.
Closedown_letter_and_guidance-2014-15.docx