The district does have a monitoring plan in place, we Narrative Description of Corrective Action: use monitoring forms modeled from the template provided by the DESE to record this information. We were inconsistent with respect to placing a copy of the monitoring forms in student files. We will set up a system to ensure oversight of the monitoring process and improvement of our filing system. Title/Role of Person(s) Responsible for Expected Date of Completion for Each Bev Shea PPS Director and June 17, 2015 Implementation: Corrective Action Activity: Andrea Monteith ESL Instructor The district will submit copies of the completed Evidence of Completion of the Corrective Action: monitoring forms. The PPS Director will conduct periodic on site Description of Internal Monitoring Procedures: file reviews to ensure compliance in this area. CORRECTIVE ACTION PLAN APPROVAL SECTION (To be completed by the Department of Elementary and Secondary Education) Criterion: ELE 13 Follow-up Support Status of Corrective Action: X Approved Partially Approved Disapproved Basis for Partial Approval or Disapproval: Department Order of Corrective Action: Required Elements of Progress Report(s): Submit a copy of the district’s monitoring form for students who have exited the ELL program along with a timeline for the PPS Director’s periodic reviews by January 12, 2015. Submit the results of an internal review of records to ensure two year monitoring of students who have exited the ELL program and indicate: Number of records reviewed Number of records in compliance Root cause for any non-compliance found Corrective actions taken to remedy each individual file Submit this information by March 12, 2015. Progress Report Due Date(s): January 12, 2015; March 12, 2015 COORDINATED PROGRAM REVIEW CORRECTIVE ACTION PLAN (To be completed by collaborative) Criterion & Topic: ELE 16 Equitable Facilities Rating: Not Implemented Department CPR Finding: Observations and staff interviews indicated that the district is not providing ELL students with facilities and materials comparable to those provided to the overall student population. Specifically, there is no designated space for English language development instruction at the middle school with services provided in an open space in the library that does not allow for confidentiality or privacy. At the Cedar School, the English language development instructional space is not comparable to the instructional space provided to other students. Unlike other instructional spaces in the building, it is a very small office located in an isolated hallway with no windows and students do not have materials and resources accessible to them.
Narrative Description of Corrective Action: The district does have a monitoring plan in place, we use monitoring forms modeled from the template provided by the DESE to record this information. We were inconsistent with respect to placing a copy of the monitoring forms in student files. We will set up a system to ensure oversight of the monitoring process and improvement of our filing system. Title/Role of Person(s) Responsible for Implementation: Bev Shea PPS Director and Andrea Monteith ESL Instructor Expected Date of Completion for Each Corrective Action Activity: June 17, 2015 Evidence of Completion of the Corrective Action: The district will submit copies of the completed monitoring forms. Description of Internal Monitoring Procedures: The PPS Director will conduct periodic on site file reviews to ensure compliance in this area. CORRECTIVE ACTION PLAN APPROVAL SECTION (To be completed by the Department of Elementary and Secondary Education) Criterion: ELE 13 Follow-up Support Status of Corrective Action: X Approved Partially Approved Disapproved Basis for Partial Approval or Disapproval: Department Order of Corrective Action: Required Elements of Progress Report(s): Submit a copy of the district’s monitoring form for students who have exited the ELL program along with a timeline for the PPS Director’s periodic reviews by January 12, 2015. Submit the results of an internal review of records to ensure two year monitoring of students who have exited the ELL program and indicate: Number of records reviewed Number of records in compliance Root cause for any non-compliance found Corrective actions taken to remedy each individual file Submit this information by March 12, 2015. Progress Report Due Date(s): January 12, 2015; March 12, 2015 COORDINATED PROGRAM REVIEW CORRECTIVE ACTION PLAN (To be completed by collaborative) Criterion & Topic: ELE 16 Equitable Facilities Rating: Not Implemented Department CPR Finding: Observations and staff interviews indicated that the district is not providing ELL students with facilities and materials comparable to those provided to the overall student population. Specifically, there is no designated space for English language development instruction at the middle school with services provided in an open space in the library that does not allow for confidentiality or privacy. At the Cedar School, the English language development instructional space is not comparable to the instructional space provided to other students. Unlike other instructional spaces in the building, it is a very small office located in an isolated hallway with no windows and students do not have materials and resources accessible to them.
0122.docx