Whilst both clinic types will engage either directly, or indirectly with the HFEA’s replacement data submission system, the nature of the UK ART Data Set Information Standard and Collection implementation will be different for each, and this document provides a different set of guidance for each. Method of data submission by Clinic Group Implementation pathway for Clinics submitting via EDI Replacement The HFEA’s implementation advice for the UK ART Data Set and the Information Standard and Collection is designed to account for the two different groups’. This section details the implementation ‘clinic guidance for clinics who submit data directly to the HFEA by entering it in to the HFEA’s data submission system (Clinic Group 1). These clinics will submit their data via a web-based application located within the new Clinic Portal. Accordingly, the implementation of this change relies solely on certain deliverables from within the IfQ Programme being successfully delivered to clinics. These key deliverables include Releases 1 and 2 of the new Clinic Portal and the replacement for EDI and the Register of Treatments. The below table details the planned milestones that relate to this group of clinics, and the actions that will be required by those clinics. Key Milestone Key Milestone Description Action required by Clinics Date 1 April 2014 IfQ programme commenced with Participate in consultation exercise. consultation exercise on new data set. 9 March 2016 Draft UK ART Data Set Dictionary Review the UK ART Data Set published as part of Authority Dictionary. papers. Copy sent to stakeholder groups and EPRS providers 12 July 2016 1’ functionality of the Follow HFEA issued instructions to review ‘Release HFEA’s new Clinic Portal is released Release 1 functionality of the new Clinic as a beta’ to all licensed Portal, and provide feedback to the HFEA ‘public fertility clinics in the UK for feedback. via the advised methods. July 2016 Formal notification to users of new Review the formal notification and action as UK ART Data Set Standard and required to ensure directions around Collection mandatory data item collection can be conformed with. September HSCIC Release of ISN to Review the formal notification and action as 2016 requirement to users required. August 2016 Third round of user testing of Participate in final round of user testing of Release 1 functionality 1’ of the HFEA’s new Clinic Portal. ‘Release September First round of user testing of Release Participate in first round of user testing of 2016 2 functionality 2’ of the HFEA’s new Clinic Portal. ‘Release
Whilst both clinic types will engage either directly, or indirectly with the HFEA’s replacement data submission system, the nature of the UK ART Data Set Information Standard and Collection implementation will be different for each, and this document provides a different set of guidance for each. Method of data submission by Clinic Group Implementation pathway for Clinics submitting via EDI Replacement The HFEA’s implementation advice for the UK ART Data Set and the Information Standard and Collection is designed to account for the two different ‘clinic groups’. This section details the implementation guidance for clinics who submit data directly to the HFEA by entering it in to the HFEA’s data submission system (Clinic Group 1). These clinics will submit their data via a web-based application located within the new Clinic Portal. Accordingly, the implementation of this change relies solely on certain deliverables from within the IfQ Programme being successfully delivered to clinics. These key deliverables include Releases 1 and 2 of the new Clinic Portal and the replacement for EDI and the Register of Treatments. The below table details the planned milestones that relate to this group of clinics, and the actions that will be required by those clinics. Key Milestone Date Key Milestone Description Action required by Clinics 1 April 2014 IfQ programme commenced with consultation exercise on new data set. Participate in consultation exercise. 9 March 2016 Draft UK ART Data Set Dictionary published as part of Authority papers. Copy sent to stakeholder groups and EPRS providers Review the UK ART Data Set Dictionary. 12 July 2016 ‘Release 1’ functionality of the HFEA’s new Clinic Portal is released as a ‘public beta’ to all licensed fertility clinics in the UK for feedback. Follow HFEA issued instructions to review Release 1 functionality of the new Clinic Portal, and provide feedback to the HFEA via the advised methods. July 2016 Formal notification to users of new UK ART Data Set Standard and Collection Review the formal notification and action as required to ensure directions around mandatory data item collection can be conformed with. September 2016 HSCIC Release of ISN to requirement to users Review the formal notification and action as required. August 2016 Third round of user testing of Release 1 functionality Participate in final round of user testing of ‘Release 1’ of the HFEA’s new Clinic Portal. September 2016 First round of user testing of Release 2 functionality Participate in first round of user testing of ‘Release 2’ of the HFEA’s new Clinic Portal.
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