Researchers must not be paid at consultancy rates. A short term external researcher employed to work for the project should follow the rates for researchers in the Responsible Institution or, alternatively, the research institution at which the researcher is permanently employed. Contracting with researchers should follow the countries’ regulations, and the procedures should be documented. Terms of reference for the researchers are required. Refer to section 4.5: Recruitment of Researchers. The project is responsible for ensuring that project staff and researchers are paid for the time actually spent on project-related activities. Payment of salary or remuneration to individuals must be declared in full to the tax authorities, and any tax deductions must be made according to the appropriate rules. The Responsible Institution is responsible for insurance of project personnel in accordance with the regulations of the country in question. 4.5 Recruitment of Researchers External researchers not identified in the application should be recruited in a transparent manner. National/the institution’s own regulations must be followed, but some steps include: Preparation of terms of reference/job description for the position; Preparation of selection criteria based on the terms of reference for the position; Set-up of selection committee; Preparation of advertisement; Announcement of the advertisement broadly and with a reasonably long deadline; Closing the announcement at the advertised deadline; List applicant researchers, and ensuring that there is no conflict of interest among the members of the selection committee; Review of the applications/expression of interest and CVs; Short-list and inviting for personal interviews; Interview of the candidates; Based on the present criteria, select the most suitable researcher; Keep the documentation of the whole process. 4.6 PhD Students If one or more PhD students are identified at the time of application, CV(s) must be included in the application. In case one or more PhD students are unidentified at the time of application, the selection procedures must be described in the application. The announcement of PhD (and MSc) studies and the selection process should in general follow the national/institution’s and regulations, but should as a minimum: Be broadly announced; Be competitive;
Researchers must not be paid at consultancy rates. A short term external researcher employed to work for the project should follow the rates for researchers in the Responsible Institution or, alternatively, the research institution at which the researcher is permanently employed. Contracting with researchers should follow the countries’ regulations, and the procedures should be documented. Terms of reference for the researchers are required. Refer to section 4.5: Recruitment of Researchers. The project is responsible for ensuring that project staff and researchers are paid for the time actually spent on project-related activities. Payment of salary or remuneration to individuals must be declared in full to the tax authorities, and any tax deductions must be made according to the appropriate rules. The Responsible Institution is responsible for insurance of project personnel in accordance with the regulations of the country in question. 4.5 Recruitment of Researchers External researchers not identified in the application should be recruited in a transparent manner. National/the institution’s own regulations must be followed, but some steps include: Preparation of terms of reference/job description for the position; Preparation of selection criteria based on the terms of reference for the position; Set-up of selection committee; Preparation of advertisement; Announcement of the advertisement broadly and with a reasonably long deadline; Closing the announcement at the advertised deadline; List applicant researchers, and ensuring that there is no conflict of interest among the members of the selection committee; Review of the applications/expression of interest and CVs; Short-list and inviting for personal interviews; Interview of the candidates; Based on the present criteria, select the most suitable researcher; Keep the documentation of the whole process. 4.6 PhD Students If one or more PhD students are identified at the time of application, CV(s) must be included in the application. In case one or more PhD students are unidentified at the time of application, the selection procedures must be described in the application. The announcement of PhD (and MSc) studies and the selection process should in general follow the national/institution’s and regulations, but should as a minimum: Be broadly announced; Be competitive;
2017-App-10-Guidelines-for-Project-Administration.docx