To request advance payment for a milestone: Click the Status” button for the project & milestone. “Set Select Progress” from the drop-down menu. “In PEMA is notified that you are requesting the advance payment for this milestone. Please remember advance payments will not be made for the last milestone of a project. Payment for the last milestone will be on a reimbursement basis. To notify PEMA that a project is completed: Verify all costs have been entered on Schedule B for the project. Click the Status” button for the project & LAST milestone. “Set Select from the drop-down menu. “Completed” PEMA is notified the project has been completed; payment will be processed as a reimbursement for the remaining costs of the project up to the award amount. SCHEDULE C RESERVES & DEFERRALS – Instructions: Schedule C is optional on the 2017 Combined Report. Use Schedule C to: Allocate 9-1-1 surcharge revenue to capital or operating reserves. Report deferred expenditures for the 2018 Combined Report. Allocations to Capital and Operating Reserves are not carried forward from the 2016 Combined Report. To enter a line item on Schedule C: Click the New Line” button to enter a line item. “Create Provide the following information for each column on Schedule C: COLUMN INFORMATION/INSTRUCTIONS Select one of the following options: Capital To allocate funding towards the future purchase of equipment. – A Transaction Type Operating To allocate funding towards future operating costs. – To record deferred expenses for 2018. Deferred – Select a Cost Type from the drop-down list. B Cost Type Only required for Capital Reserves and Deferred expenses. Select a Cost Category from the drop-down list. C Cost Category Only required for Capital Reserves and Deferred expenses. D Vendor Invoice # Enter the vendor’s invoice number. Only required for deferred expenses. E Invoice Date the vendor’s invoice date. Only required for deferred expenses. F Vendor Name Enter the vendor name from the invoice. Only required for deferred expenses. G Item Description Enter a description of the expenditure. Only required for deferred expenses. Enter amount allocated to capital or operating reserves or the amount of the H Total Amount deferred expense.
To request advance payment for a milestone: Click the “Set Status” button for the project & milestone. Select “In Progress” from the drop-down menu. PEMA is notified that you are requesting the advance payment for this milestone. Please remember advance payments will not be made for the last milestone of a project. Payment for the last milestone will be on a reimbursement basis. To notify PEMA that a project is completed: Verify all costs have been entered on Schedule B for the project. Click the “Set Status” button for the project & LAST milestone. Select “Completed” from the drop-down menu. PEMA is notified the project has been completed; payment will be processed as a reimbursement for the remaining costs of the project up to the award amount. SCHEDULE C – RESERVES & DEFERRALS Instructions: Schedule C is optional on the 2017 Combined Report. Use Schedule C to: Allocate 9-1-1 surcharge revenue to capital or operating reserves. Report deferred expenditures for the 2018 Combined Report. Allocations to Capital and Operating Reserves are not carried forward from the 2016 Combined Report. To enter a line item on Schedule C: Click the “Create New Line” button to enter a line item. Provide the following information for each column on Schedule C: COLUMN INFORMATION/INSTRUCTIONS A Transaction Type Select one of the following options: Capital – To allocate funding towards the future purchase of equipment. Operating – To allocate funding towards future operating costs. Deferred – To record deferred expenses for 2018. B Cost Type Select a Cost Type from the drop-down list. Only required for Capital Reserves and Deferred expenses. C Cost Category Select a Cost Category from the drop-down list. Only required for Capital Reserves and Deferred expenses. D Vendor Invoice # Enter the vendor’s invoice number. Only required for deferred expenses. E Invoice Date the vendor’s invoice date. Only required for deferred expenses. F Vendor Name Enter the vendor name from the invoice. Only required for deferred expenses. G Item Description Enter a description of the expenditure. Only required for deferred expenses. H Total Amount Enter amount allocated to capital or operating reserves or the amount of the deferred expense.
2017%20Combined%20Report%20Instructions%207.26.2017.docx