Time frame Endorsement process Further guidance Early Education (EYE) provider Whenever possible a raises the child with the Area meeting is held with Inclusion Coordinator (InCo). the provider, the InCo and the child’s parents/carers. EYE provider and parent/carer complete the application form, In most the InCo will have providing supporting evidence already been working with the (reports, observation etc) - send setting and the child. Where this is to the SfYC local office. not the case, they will make a minimum of one visit to the setting and observe the child. 2 working days Application form received by SfYC local office admin team and added to Capita/Hantsfile and passed to relevant Area InCo. 10 working days Area InCo reviews evidence may be a delay in the provided, speaks to relevant timeframe if insufficient evidence professionals and completes the is sent with the application form. endorsement form. The Area InCo discusses with other supporting officers that are involved where appropriate. 5 working days Inclusion Team Leader (ITL) If the ITL does not approve the reviews the application and application, it is returned to the endorsement and, if in support, InCo with request for information adds their summary for the or the reason for the application Moderation Panel on the being declined endorsement form. 2 working days Completed endorsement form SfYC team to be aware of scanned into Hantsfile and link upcoming SEN Inclusion Panel sent to SEN Inclusion Funding dates and wherever possible Panel co-ordinator. ensure the process in completed in time for the next meeting to avoid delays in funding commencement. Next SEN SEN Inclusion Funding SEN Inclusion Panel meetings to Inclusion Fund reviews the application and be held a minimum of twice each Moderation evidence and approve or decline funding period. Panel the funding.
Time frame Endorsement process Further guidance Early Education (EYE) provider raises the child with the Area Inclusion Coordinator (InCo). EYE provider and parent/carer complete the application form, providing supporting evidence (reports, observation etc) - send to the SfYC local office. Whenever possible a meeting is held with the provider, the InCo and the child’s parents/carers. In most the InCo will have already been working with the setting and the child. Where this is not the case, they will make a minimum of one visit to the setting and observe the child. 2 working days Application form received by SfYC local office admin team and added to Capita/Hantsfile and passed to relevant Area InCo. 10 working days Area InCo reviews evidence provided, speaks to relevant professionals and completes the endorsement form. may be a delay in the timeframe if insufficient evidence is sent with the application form. The Area InCo discusses with other supporting officers that are involved where appropriate. 5 working days Inclusion Team Leader (ITL) reviews the application and endorsement and, if in support, adds their summary for the Moderation Panel on the endorsement form. If the ITL does not approve the application, it is returned to the InCo with request for information or the reason for the application being declined 2 working days Completed endorsement form scanned into Hantsfile and link sent to SEN Inclusion Funding Panel co-ordinator. SfYC team to be aware of upcoming SEN Inclusion Panel dates and wherever possible ensure the process in completed in time for the next meeting to avoid delays in funding commencement. Next SEN Inclusion Fund Moderation Panel SEN Inclusion Funding reviews the application and evidence and approve or decline the funding. SEN Inclusion Panel meetings to be held a minimum of twice each funding period.
2018SENInclusionFundprocessflowchart.docx