strategists and Department number or student number, and a personnel are the only ones to Mandatory interim student list of personal characteristics or have access to the special records are those records which other information that would education records of the students the schools are directed to make the student’s identity easily in special services. Each folder has compile and maintain for traceable. an access sheet which lists the periods of time and are then people who have viewed the destroyed in accordance with is a person who is Adult student folder. state law, regulation or or was enrolled in school and who directive. is at least 18 years of age. Permitted student records are School officials and employees those records having clear are officials or employees importance only to the current duties and responsibilities to the educational process of the district, whether routine or as a student. result of special circumstances, require that they have access to Access means a personal student records. inspection and review of a record, an accurate copy of a record, or TERMINOLOGY receipt of an accurate copy of a record, an oral description or communication of a record, and a Student records do not include request to release a copy of any Informal notes compiled record. by a school officer or employee which remain in Disclosure means to permit access the sole possession of the to or the release, transfer, or maker, are used only as a other communication of personal memory aid, and identifiable information are not accessible or contained in education records, to revealed to any other any party, by any means, including person except a substitute oral, written, or electronic. teacher; or Records of a law Personally identifiable unit of the district. includes, but is not limited to, the student’s name, the name of Mandatory permanent student the student’s parent/guardian or records are records which are other family member, the address maintained in perpetuity and of the student or student’s family, which schools have been directed a personal identifier such as the to compile by state law, regulation student’s photo, social security or administrative directive.
strategists and Department personnel are the only ones to have access to the special education records of the students in special services. Each folder has an access sheet which lists the people who have viewed the folder. TERMINOLOGY Student records do not include Informal notes compiled by a school officer or employee which remain in the sole possession of the maker, are used only as a personal memory aid, and are not accessible or revealed to any other person except a substitute teacher; or Records of a law unit of the district. Mandatory permanent student records are records which are maintained in perpetuity and which schools have been directed to compile by state law, regulation or administrative directive. Mandatory interim student records are those records which the schools are directed to compile and maintain for periods of time and are then destroyed in accordance with state law, regulation or directive. Permitted student records are those records having clear importance only to the current educational process of the student. Access means a personal inspection and review of a record, an accurate copy of a record, or receipt of an accurate copy of a record, an oral description or communication of a record, and a request to release a copy of any record. Disclosure means to permit access to or the release, transfer, or other communication of identifiable information contained in education records, to any party, by any means, including oral, written, or electronic. Personally identifiable includes, but is not limited to, the student’s name, the name of the student’s parent/guardian or other family member, the address of the student or student’s family, a personal identifier such as the student’s photo, social security number or student number, and a list of personal characteristics or other information that would make the student’s identity easily traceable. Adult student is a person who is or was enrolled in school and who is at least 18 years of age. School officials and employees are officials or employees duties and responsibilities to the district, whether routine or as a result of special circumstances, require that they have access to student records.
brochure_-_student-teacher_confidentiality%20(1).docx