7.2 Walking Bus Basic file Data Prot Statutory Retention Period [Operational] Action at the end of the administrative description Issues Provisions life of the record 7.2.1 Walking Bus Yes Date of register + 3 years SECURE DISPOSAL Registers This into account the fact that if there is an incident requiring an accident [If these records are retained electronically report the register will be submitted with the accident report and kept for the any back up copies should be destroyed at period of time required for accident reporting the same time] 7.3 Family Liaison Officers and Home School Liaison Assistants Basic file description Data Prot Statutory Retention Period [Operational] Action at the end of the administrative Issues Provisions life of the record 7.3.1 Day Books Yes Current year + 2 years then review 7.3.2 Reports for outside agencies - where the report has Yes Whilst child is attending school and then destroy been included on the case file created by the outside agency 7.3.3 Referral Yes While the referral is current 7.3.4 Contact data sheets Yes Current year then review, if contact is no longer active then destroy 7.3.5 Contact database entries Yes Current year then review, if contact is no longer active then destroy 7.3.6 Registers Yes Current year + 2 Information Management Toolkit for Schools · v5 · 01 February 2016 · 55
7.2 Walking Bus Basic file description Data Prot Issues Statutory Provisions Retention Period [Operational] Action at the end of the administrative life of the record 7.2.1 Walking Bus Registers Yes Date of register + 3 years This into account the fact that if there is an incident requiring an accident report the register will be submitted with the accident report and kept for the period of time required for accident reporting SECURE DISPOSAL [If these records are retained electronically any back up copies should be destroyed at the same time] 7.3 Family Liaison Officers and Home School Liaison Assistants Basic file description Data Prot Issues Statutory Provisions Retention Period [Operational] Action at the end of the administrative life of the record 7.3.1 Day Books Yes Current year + 2 years then review 7.3.2 Reports for outside agencies - where the report has been included on the case file created by the outside agency Yes Whilst child is attending school and then destroy 7.3.3 Referral Yes While the referral is current 7.3.4 Contact data sheets Yes Current year then review, if contact is no longer active then destroy 7.3.5 Contact database entries Yes Current year then review, if contact is no longer active then destroy 7.3.6 Registers Yes Current year + 2 Information Management Toolkit for Schools · v5 · 01 February 2016 · 55
2016_IRMS_Toolkit_for_Schools_v5_Master.docx