Controls The emphasis on budget control must be used to ensure A control function responsible for all financial transactions has been that expenses conform to established for the project. Transactions to be checked every month will be approved budget limits and listed. They may include payroll, reports from transport section, stores, financial plans. imprest accounts, etc. One important parameter when controlling the budget is [Project to fill in] to compare records and State the time frame (e.g. every month) and list the types of transactions ensure that no budget variances exist between the and routines relating to the monitoring and control of those transactions. records. Authorisations/Signatories The list of signatories must include the name and The project has established procedures for authorization of financial designation of the signatory, a transactions based on the four eyes principle. Authorization will be done on sample of the signature and, a all documents supporting an expense. Special note shall be made of sample of the initials as well as indicate the date from authorization to sign procurement orders. which the signatures are valid. The list must be signed by the [Project to fill in] project coordinator and State the names and designation of the signatories and indicate for each attached to this manual. signatory the types of expenses and amounts the signatory can approve. A Any person authorised to sample of the signature, a sample of the initials, the date from which the expenditure on behalf of the signatures are valid, must be attached to the manual. project must be stated, and any limitations to that It must be clearly defined who has the authority to sign on behalf of the authority (types of expenses and amounts) must be clear. project regarding incurred expenditures (to approve expenditures, sign cheques, pay cash and collect cash from the bank) and who can approve the different types of project expenses. In the presence of the project he/she must always be one of the signatories regarding expenses incurred. Bank reconciliation Accounts statements are received from the bank and reconciled to the cash In case of differences such will be investigated with the bank. [Project to fill in]
Controls A control function responsible for all financial transactions has been established for the project. Transactions to be checked every month will be listed. They may include payroll, reports from transport section, stores, imprest accounts, etc. [Project to fill in] State the time frame (e.g. every month) and list the types of transactions and routines relating to the monitoring and control of those transactions. The emphasis on budget control must be used to ensure that expenses conform to approved budget limits and financial plans. One important parameter when controlling the budget is to compare records and ensure that no budget variances exist between the records. Authorisations/Signatories The project has established procedures for authorization of financial transactions based on the four eyes principle. Authorization will be done on all documents supporting an expense. Special note shall be made of authorization to sign procurement orders. [Project to fill in] State the names and designation of the signatories and indicate for each signatory the types of expenses and amounts the signatory can approve. A sample of the signature, a sample of the initials, the date from which the signatures are valid, must be attached to the manual. It must be clearly defined who has the authority to sign on behalf of the project regarding incurred expenditures (to approve expenditures, sign cheques, pay cash and collect cash from the bank) and who can approve the different types of project expenses. In the presence of the project he/she must always be one of the signatories regarding expenses incurred. The list of signatories must include the name and designation of the signatory, a sample of the signature and, a sample of the initials as well as indicate the date from which the signatures are valid. The list must be signed by the project coordinator and attached to this manual. Any person authorised to expenditure on behalf of the project must be stated, and any limitations to that authority (types of expenses and amounts) must be clear. Bank reconciliation Accounts statements are received from the bank and reconciled to the cash In case of differences such will be investigated with the bank. [Project to fill in]
2017-App-11-Accounting-Manual-template.docx