Minutes of Meeting Neighbourhood Plan AGM Wednesday 1st November 2017. 7pm - 9pm. The Hall The Grange, Southam – Attendees: Helen & Laurence Caves, Sharon Lythe, Linda Doyle, Mike Brooks, Graham Foster, Jeff Smith, Gary Smith, Jon Swain, Christo Steyn. Apologies: James, Pamela, Marion, Gary & Joan Cripps, David Thompson Introduction The Chairman welcomed the group and the meeting got underway at 19:10. Steering Committee Business The minutes of last meeting were discussed and approved. The revised constitution was tabled and proposed for agreement. Mike had prior circulate the document. The constitution was voted as acceptable and was duly signed and witnessed. Mike circulated the annual accounts and proposed them for agreement. Their acceptance was voted upon. They were approved and were duly signed. Graham and Gary were thanked by Jon for work on the project plan and noted that this seemed to have accelerated action. Jon, Mike and Gary took an action to progress the grant application. Gary took an action to ascertain via James whether we are incurring costs and how much wrt the NP website hosting fees. It was concluded that from the two consultant quotations received the preferred bidder was Avon Planning Services and that they should be engaged initially i) to avail ourselves of the 2hr free WALC consultation and then ii) for them to attend next meeting. Workgroup Updates The workgroup leaders then presented the progress on Vision statements. There followed some excellent debate on these and each presentation is appended to these minutes.
Minutes of Meeting Neighbourhood Plan AGM Wednesday 1st November 2017. 7pm - 9pm. The Hall – The Grange, Southam Attendees: Helen & Laurence Caves, Sharon Lythe, Linda Doyle, Mike Brooks, Graham Foster, Jeff Smith, Gary Smith, Jon Swain, Christo Steyn. Apologies: James, Pamela, Marion, Gary & Joan Cripps, David Thompson Introduction The Chairman welcomed the group and the meeting got underway at 19:10. Steering Committee Business The minutes of last meeting were discussed and approved. The revised constitution was tabled and proposed for agreement. Mike had prior circulate the document. The constitution was voted as acceptable and was duly signed and witnessed. Mike circulated the annual accounts and proposed them for agreement. Their acceptance was voted upon. They were approved and were duly signed. Graham and Gary were thanked by Jon for work on the project plan and noted that this seemed to have accelerated action. Jon, Mike and Gary took an action to progress the grant application. Gary took an action to ascertain via James whether we are incurring costs and how much wrt the NP website hosting fees. It was concluded that from the two consultant quotations received the preferred bidder was Avon Planning Services and that they should be engaged initially i) to avail ourselves of the 2hr free WALC consultation and then ii) for them to attend next meeting. Workgroup Updates The workgroup leaders then presented the progress on Vision statements. There followed some excellent debate on these and each presentation is appended to these minutes.
2017.11.01%20minutes.docx