You will receive a call-in from Department Headquarters as directed by the Department President, instructing you to attend the meeting. The budget determines the maximum allowance for the meeting. The Department President decides the number days your call-in is for. You will be expected to give an oral report at this meeting. It may be during the Executive Meeting, if there is one, or it may be during the general session. Your call-in will tell you the length of your report. Usually it is no longer than 3 minutes. This report, unlike your quarterly reports, is about the activities of the Units in your District. It is not a report of your activity. Highlight and special accomplishments of your Units and any unusual programs or projects they are involved in. Time your report so you are not stopped in the middle of it. Time is limited at this meeting and all reports are timed and if your report is too long you will be stopped. When mentioning a Unit in your report, give the location, not just the Unit #. You know where all your Units are located but someone unfamiliar with your district would not. Giving the location helps the listener know what Unit you are talking about. You will turn-in two (2) copies of your oral report to the Department Secretary when you take the podium. You will receive an expense worksheet at that time, if one was not mailed to you with your Call to Conference. THE DEPARTMENT PRESIDENT’S VISIT TO THE DISTRICT At Convention, Workshop or soon after, the Department President will get with you to schedule her official visit to your District. Once the dates have been set, have a planning meeting with your District to decide what events will be planned for her visit. If you have places in your District unique to the State, you may want to plan a tour or visit. Be creative with the visit. Keep in mind she wants to meet as many members as possible, so try to plan large events in the District that many members can attend. If your district is spread out in distance, plan more than one event, so members throughout the District have the opportunity to visit without major travel.
You will receive a call-in from Department Headquarters as directed by the Department President, instructing you to attend the meeting. The budget determines the maximum allowance for the meeting. The Department President decides the number days your call-in is for. You will be expected to give an oral report at this meeting. It may be during the Executive Meeting, if there is one, or it may be during the general session. Your call-in will tell you the length of your report. Usually it is no longer than 3 minutes. This report, unlike your quarterly reports, is about the activities of the Units in your District. It is not a report of your activity. Highlight and special accomplishments of your Units and any unusual programs or projects they are involved in. Time your report so you are not stopped in the middle of it. Time is limited at this meeting and all reports are timed and if your report is too long you will be stopped. When mentioning a Unit in your report, give the location, not just the Unit #. You know where all your Units are located but someone unfamiliar with your district would not. Giving the location helps the listener know what Unit you are talking about. You will turn-in two (2) copies of your oral report to the Department Secretary when you take the podium. You will receive an expense worksheet at that time, if one was not mailed to you with your Call to Conference. THE DEPARTMENT PRESIDENT’S VISIT TO THE DISTRICT At Convention, Workshop or soon after, the Department President will get with you to schedule her official visit to your District. Once the dates have been set, have a planning meeting with your District to decide what events will be planned for her visit. If you have places in your District unique to the State, you may want to plan a tour or visit. Be creative with the visit. Keep in mind she wants to meet as many members as possible, so try to plan large events in the District that many members can attend. If your district is spread out in distance, plan more than one event, so members throughout the District have the opportunity to visit without major travel.
2017-18-District-Presidents-Book.docx