regularly internal project management meetings are to be held. It must also be defined who should attend what type of meetings. 4.2 Project Period The project period is indicated in the Letter of Commitment, and the project must be completed within the grant framework’s approved timeframe. The project period can normally be adjusted in case of: Delay in attaining local approval of the project. Attainment of local approvals takes time in some countries. Depending on the date of local approval the project period can be adjusted accordingly; Delays in carrying out the planned activities. In some countries it takes up to four years to complete a PhD study. An extension will normally be approved to ensure that all PhD studies included in the project are completed. Also delays in carrying out other project activities may require an extension of the project period. No-cost extension of projects requires approval from DFC and the General Conditions must be followed. 4.3 Project Adjustments Adjustments in the project that need DFC/the Ministry of Foreign Affairs’ approval include: Changes in the approved objectives and outputs; Change of Project Coordinator; Change of Responsible Institution; Change in Coordinators (key project researchers) at partner institutions; Reallocations of funds between budget lines exceeding 10%. Other changes that influence the implementation of the project in accordance with the approved application. If/when needs arrive to make adjustments in the project the General Conditions must be followed. 4.4 Salary and Employment The salaries of researchers participating in the project are approved in the budget. It is expected that the salaries indicated in the budget follow the salary scale of the institution and are in accordance with the rules and regulations of the country. It is not accepted that the salaries indicated in the budget are paid to participating researchers in addition to salaries already paid by the institution (double salaries). Salaries are either compensation/replacement salary paid to the institution for the time the staff allocates to the project, or compensation payment for over-time, either hourly or performance based. In the case of over-time payment, a written agreement must be entered between the institution and the researcher. The salary rates used must be transparent and documented.
regularly internal project management meetings are to be held. It must also be defined who should attend what type of meetings. 4.2 Project Period The project period is indicated in the Letter of Commitment, and the project must be completed within the grant framework’s approved timeframe. The project period can normally be adjusted in case of: Delay in attaining local approval of the project. Attainment of local approvals takes time in some countries. Depending on the date of local approval the project period can be adjusted accordingly; Delays in carrying out the planned activities. In some countries it takes up to four years to complete a PhD study. An extension will normally be approved to ensure that all PhD studies included in the project are completed. Also delays in carrying out other project activities may require an extension of the project period. No-cost extension of projects requires approval from DFC and the General Conditions must be followed. 4.3 Project Adjustments Adjustments in the project that need DFC/the Ministry of Foreign Affairs’ approval include: Changes in the approved objectives and outputs; Change of Project Coordinator; Change of Responsible Institution; Change in Coordinators (key project researchers) at partner institutions; Reallocations of funds between budget lines exceeding 10%. Other changes that influence the implementation of the project in accordance with the approved application. If/when needs arrive to make adjustments in the project the General Conditions must be followed. 4.4 Salary and Employment The salaries of researchers participating in the project are approved in the budget. It is expected that the salaries indicated in the budget follow the salary scale of the institution and are in accordance with the rules and regulations of the country. It is not accepted that the salaries indicated in the budget are paid to participating researchers in addition to salaries already paid by the institution (double salaries). Salaries are either compensation/replacement salary paid to the institution for the time the staff allocates to the project, or compensation payment for over-time, either hourly or performance based. In the case of over-time payment, a written agreement must be entered between the institution and the researcher. The salary rates used must be transparent and documented.
2017-App-10-Guidelines-for-Project-Administration.docx