U & CF Program Partnership Coordinator will evaluate the progress of the project to determine eligibility for full funding. Guidelines for Budget Categories Project Budget Form The Project Budget Form summarizes the project budget. For approved projects, in addition to being part of the project application, this form is an element of the grant agreement. This form is used to record a summary of all expenditures and matching funds. Guidelines for budget categories for project expenses are below. Trees: This category covers the cost of the trees and woody shrubs that will be planted for the project Supplies: This category includes the supplies needed to the trees such as tree protectors, mulch etc. These items must be listed in the financial narrative, in sufficient detail to determine if they are reasonable and allowable. Volunteers: The use of volunteer hours as an in-kind match is acceptable and encouraged. However, volunteer hours must be meticulously documented. You must use the Volunteer Assistance Time and Activity Log contained in this package or a form constructed in a similar format. It is essential that we have the date and times for the volunteer’s service and his or her signature. If the form is compiled by the volunteer supervisor then it should be signed by that person at the bottom. Volunteer hours are valued at the current rate established by the Independent Sector which is $23.56 per hour. Personnel: funds for personnel charges should only be for staff within the project sponsors organization and for staff members who are directly actively involved in the project. This category does not include contractual staff. In-kind personnel contributions from project partners may be listed as personnel under the match funds section of the budget. Use the actual annual salary or hourly wage of project staff to determine expenditures and/or match amounts based on estimated time to be spent working on the project. Time records should be submitted for documentation. Fringe Benefits: In the financial narrative please provide the percentage used for fringe benefits, and the types of benefits included. Travel: Mileage traveled directly related to the project, travel reimbursements are for actual costs based on organization policies, and is not to exceed those included in the Commonwealth of Virginia Policies & Procedures, Topic No. 20335, State Travel Regulations. A vehicle mileage rate of $.54/mile is used.
U & CF Program Partnership Coordinator will evaluate the progress of the project to determine eligibility for full funding. Guidelines for Budget Categories Project Budget Form The Project Budget Form summarizes the project budget. For approved projects, in addition to being part of the project application, this form is an element of the grant agreement. This form is used to record a summary of all expenditures and matching funds. Guidelines for budget categories for project expenses are below. Trees: This category covers the cost of the trees and woody shrubs that will be planted for the project Supplies: This category includes the supplies needed to the trees such as tree protectors, mulch etc. These items must be listed in the financial narrative, in sufficient detail to determine if they are reasonable and allowable. Volunteers: The use of volunteer hours as an in-kind match is acceptable and encouraged. However, volunteer hours must be meticulously documented. You must use the Volunteer Assistance Time and Activity Log contained in this package or a form constructed in a similar format. It is essential that we have the date and times for the volunteer’s service and his or her signature. If the form is compiled by the volunteer supervisor then it should be signed by that person at the bottom. Volunteer hours are valued at the current rate established by the Independent Sector which is $23.56 per hour. Personnel: funds for personnel charges should only be for staff within the project sponsors organization and for staff members who are directly actively involved in the project. This category does not include contractual staff. In-kind personnel contributions from project partners may be listed as personnel under the match funds section of the budget. Use the actual annual salary or hourly wage of project staff to determine expenditures and/or match amounts based on estimated time to be spent working on the project. Time records should be submitted for documentation. Fringe Benefits: In the financial narrative please provide the percentage used for fringe benefits, and the types of benefits included. Travel: Mileage traveled directly related to the project, travel reimbursements are for actual costs based on organization policies, and is not to exceed those included in the Commonwealth of Virginia Policies & Procedures, Topic No. 20335, State Travel Regulations. A vehicle mileage rate of $.54/mile is used.
2016-VTCW-RFP2.docx