If the batch processes successfully, the amount of the award will be visible on HPHUN and HPDUN the next business day. Parental Leave Example A: The agency awarded the Parental effective 6/25/2018 and loaded the leave Expiration using the Eligibility Date” of 12/24/2017. The Eligibility Date” will “Adjusted “Adjusted After 6 Months cause the Parental Leave to expire at the close of the 12/10-24/2018 leave period. By policy, the award expires 6 months after the date it was earned. In this example, the employee has between 6/25/2018 and 12/24/2018 to use the awarded leave. Example B: The agency awarded the Parental effective 8/7/2018 and loaded the leave using the Eligibility Date” of 2/6/2018. The Eligibility Date” will cause “Adjusted “Adjusted the Parental Leave to expire at the close of the 1/25-2/9/2019 leave period. By policy, the award expires 6 months after the date it was earned. In this example, the employee has between 8/7/2018 and 2/6/2019 to use the awarded leave. Continued on the next page New Parental Leave Codes (CIPPS Leave Agencies), continued Leave used by the employee should be recorded as (Parental Leave Taken) using from “BT” and to dates that reflect the actual date(s) of the absence. Use screen HMSUA to enter the activity as shown below: Using Parental Leave Some screens and reports will read LEAVE” instead of LEAVE” “BONUS “PARENTAL until all programming changes are complete. The labels in Payline correctly reflect LEAVE” for the benefit of the employee. The incorrect labels will not affect “PARENTAL Other processing. Considerations Parental is not eligible for payout and therefore will not be included in leave liability reporting. Payroll Expenditure Update
Parental Leave Expiration After 6 Months If the batch processes successfully, the amount of the award will be visible on HPHUN and HPDUN the next business day. Example A: The agency awarded the Parental effective 6/25/2018 and loaded the leave using the “Adjusted Eligibility Date” of 12/24/2017. The “Adjusted Eligibility Date” will cause the Parental Leave to expire at the close of the 12/10-24/2018 leave period. By policy, the award expires 6 months after the date it was earned. In this example, the employee has between 6/25/2018 and 12/24/2018 to use the awarded leave. Example B: The agency awarded the Parental effective 8/7/2018 and loaded the leave using the “Adjusted Eligibility Date” of 2/6/2018. The “Adjusted Eligibility Date” will cause the Parental Leave to expire at the close of the 1/25-2/9/2019 leave period. By policy, the award expires 6 months after the date it was earned. In this example, the employee has between 8/7/2018 and 2/6/2019 to use the awarded leave. Continued on the next page New Parental Leave Codes (CIPPS Leave Agencies), continued Using Parental Leave Leave used by the employee should be recorded as “BT” (Parental Leave Taken) using from and to dates that reflect the actual date(s) of the absence. Use screen HMSUA to enter the activity as shown below: Other Considerations Some screens and reports will read “BONUS LEAVE” instead of “PARENTAL LEAVE” until all programming changes are complete. The labels in Payline correctly reflect “PARENTAL LEAVE” for the benefit of the employee. The incorrect labels will not affect processing. Parental is not eligible for payout and therefore will not be included in leave liability reporting. Payroll Expenditure Update
2018-09.docx