5 working days Panel co-ordinator to complete The standard review time is 6 the Sen Inclusion Funding Panel months from approval the exact – decision form with rationale for panel date will be agreed at the decision and review date agreed time of approval. by the Panel. For all approved applications the Payments are made in arrears co-ordinator calculates the once Headcount tasks have been pro rata funding for the current completed. funding period and adds the start and review dates to Capita. 2 working days Letter sent to provider with The InCo will respond to any decision of the panel and saved in parent or setting enquiries. Hantsfile. Panel decision form completed and saved into The setting puts support in place Hantsfile. and does not wait for the payment to put support in place. 20 working days co-ordinator runs funding The funding will start the Monday from date of report after headcount task after approval by the Moderation Panel (unless authorised and verifies entries Panel. awaiting against spreadsheet. Matched authorisation of payments sent to finance for BACS No SEN Inclusion Fund payments headcount task) payment. Payment details added will be made until after Headcount to Capita. has been completed so the – initial payment each term is anticipated to be just before half term. If an EYE claim has not been made at Headcount, no SEN Inclusion 5 working days A funding report detailing the Fund payment will be made until following children and paid sent to the the hours have been added by the payment providers through the Provider provider at an adjustment task. Portal.
5 working days Panel co-ordinator to complete the Sen Inclusion Funding Panel decision form with rationale for decision and review date agreed by the Panel. For all approved applications the co-ordinator calculates the pro rata funding for the current funding period and adds the start and review dates to Capita. The standard review time is 6 months from approval – the exact panel date will be agreed at the time of approval. Payments are made in arrears once Headcount tasks have been completed. 2 working days Letter sent to provider with decision of the panel and saved in Hantsfile. Panel decision form completed and saved into Hantsfile. The InCo will respond to any parent or setting enquiries. The setting puts support in place and does not wait for the payment to put support in place. 20 working days from date of Panel (unless awaiting authorisation of headcount task) 5 working days following payment co-ordinator runs funding report after headcount task authorised and verifies entries against spreadsheet. Matched payments sent to finance for BACS payment. Payment details added to Capita. A funding report detailing the children and paid sent to the providers through the Provider Portal. The funding will start the Monday after approval by the Moderation Panel. No SEN Inclusion Fund payments will be made until after Headcount has been completed – so the initial payment each term is anticipated to be just before half term. If an EYE claim has not been made at Headcount, no SEN Inclusion Fund payment will be made until the hours have been added by the provider at an adjustment task.
2018SENInclusionFundprocessflowchart.docx