Before preparing the budget justification, please become familiar with this information regarding allowable and unallowable costs, as well as general justification tips. UL Lafayette adheres to the federal cost principles as defined in Uniform Guidance (2 CFR 200). UL Lafayette’s ORSP can answer any questions you have regarding these principles and how it applies to your funded project. Uniform Guidance is available online at (). Allowable versus Unallowable Costs: Any expenses directly charged to federal awards at educational institutions must be allowable. This means they are: Reasonable: A prudent person pay this price. Allocable: costs that are incurred to benefit the specific sponsored project and able to be assigned to the project with a high degree of accuracy Consistently Treated: Similar are normally treated as either Direct or Indirect across the University. Unallowable costs are anything not truly research related, including (but not limited to): fund raising, alumni relations, lobbying, defense and prosecution of criminal proceedings alcohol, entertainment, anything for personal use, and fines and penalties In general, the budget justification should: follow sponsor proposal instructions as closely as possible, providing as much detail and justification as necessary and adhering to any formatting and budget requirements; be organized in the order of the detailed budget page; give additional details about significant items summarized on the budget page; explain why each of the items on the budget page is needed to accomplish the proposed research; and make certain that all budget requests are reasonable and consistent with sponsor and UL Lafayette policies. A final note: The justification example and tips provided are meant to assist you in preparing your proposal materials. However, your ORSP pre-award administrator will provide additional guidance and clarification for your specific proposal budget needs. Be sure to include your pre-award administrator early in your proposal preparation. Budget Justification Tips Personnel Only UL Lafayette employees should be listed Personnel. Senior Personnel includes PI(s), Co-PI(s). List his or Senior Personnel he or she will spend working on the project, and PI: Dr. X (a 9-month academic year accomplish. employee) will provide scientific Avoid saying anything like X will work Y direction and supervision for the project “Person sponsor”, because that is considered cost sharing. [including…]. # summer months are sharing unless the sponsor requires it in writing. requested for each of the three project years. The monthly rate is calculated
Before preparing the budget justification, please become familiar with this information regarding allowable and unallowable costs, as well as general justification tips. UL Lafayette adheres to the federal cost principles as defined in Uniform Guidance (2 CFR 200). UL Lafayette’s ORSP can answer any questions you have regarding these principles and how it applies to your funded project. Uniform Guidance is available online at (). Allowable versus Unallowable Costs: Any expenses directly charged to federal awards at educational institutions must be allowable. This means they are: Reasonable: A prudent person pay this price. Allocable: costs that are incurred to benefit the specific sponsored project and able to be assigned to the project with a high degree of accuracy Consistently Treated: Similar are normally treated as either Direct or Indirect across the University. Unallowable costs are anything not truly research related, including (but not limited to): fund raising, alumni relations, lobbying, defense and prosecution of criminal proceedings alcohol, entertainment, anything for personal use, and fines and penalties In general, the budget justification should: follow sponsor proposal instructions as closely as possible, providing as much detail and justification as necessary and adhering to any formatting and budget requirements; be organized in the order of the detailed budget page; give additional details about significant items summarized on the budget page; explain why each of the items on the budget page is needed to accomplish the proposed research; and make certain that all budget requests are reasonable and consistent with sponsor and UL Lafayette policies. A final note: The justification example and tips provided are meant to assist you in preparing your proposal materials. However, your ORSP pre-award administrator will provide additional guidance and clarification for your specific proposal budget needs. Be sure to include your pre-award administrator early in your proposal preparation. Budget Justification Tips Personnel Only UL Lafayette employees should be listed Personnel. Senior Personnel includes PI(s), Co-PI(s). List his or he or she will spend working on the project, and accomplish. Avoid saying anything like “Person X will work Y sponsor”, because that is considered cost sharing. sharing unless the sponsor requires it in writing. Senior Personnel PI: Dr. X (a 9-month academic year employee) will provide scientific direction and supervision for the project [including…]. # summer months are requested for each of the three project years. The monthly rate is calculated
2016.6_Budget_Justification_Sample_wTips.docx