3.3 Accounts and Statements including Budget Management Basic file description Data Prot Statutory Retention Period [Operational] Action at the end of the Issues Provisions administrative life of the record 3.3.1 Annual Accounts No Current year + 6 years STANDARD DISPOSAL 3.3.2 Loans and grants managed by the school No Date of last payment on the loan + 12 years then REVIEW SECURE DISPOSAL 3.3.3 Student Grant applications Yes Current year + 3 years SECURE DISPOSAL 3.3.4 All records relating to the creation and No Life of the budget + 3 years SECURE DISPOSAL management of budgets including the Annual Budget statement and background papers 3.3.5 Invoices, receipts, order books and No Current financial year + 6 SECURE DISPOSAL requisitions, delivery notices 3.3.6 Records relating to the collection and No Current financial year + 6 SECURE DISPOSAL banking of monies 3.3.7 Records relating to the identification and No Current financial year + 6 years SECURE DISPOSAL collection of debt 3.4 Contract Management Basic file description Data Prot Statutory Retention Period [Operational] Action at the end of the Issues Provisions administrative life of the record 3.4.1 All records relating to the management of No Limitation Last payment on the contract + 12 years SECURE DISPOSAL contracts seal Act 1980 3.4.2 All records relating to the management of No Limitation Last payment on the contract + 6 years SECURE DISPOSAL contracts signature Act 1980 3.4.3 Records relating to the monitoring of No Current year + 2 years SECURE DISPOSAL contracts · v5 · 01 February 2016 · Information Management Toolkit for Schools 46
3.3 Accounts and Statements including Budget Management Basic file description Data Prot Issues Statutory Provisions Retention Period [Operational] Action at the end of the administrative life of the record 3.3.1 Annual Accounts No Current year + 6 years STANDARD DISPOSAL 3.3.2 Loans and grants managed by the school No Date of last payment on the loan + 12 years then REVIEW SECURE DISPOSAL 3.3.3 Student Grant applications Yes Current year + 3 years SECURE DISPOSAL 3.3.4 All records relating to the creation and management of budgets including the Annual Budget statement and background papers No Life of the budget + 3 years SECURE DISPOSAL 3.3.5 Invoices, receipts, order books and requisitions, delivery notices No Current financial year + 6 SECURE DISPOSAL 3.3.6 Records relating to the collection and banking of monies No Current financial year + 6 SECURE DISPOSAL 3.3.7 Records relating to the identification and collection of debt No Current financial year + 6 years SECURE DISPOSAL 3.4 Contract Management Basic file description Data Prot Statutory Retention Period [Operational] Action at the end of the Issues Provisions administrative life of the record 3.4.1 All records relating to the management of contracts seal No Limitation Act 1980 Last payment on the contract + 12 years SECURE DISPOSAL 3.4.2 All records relating to the management of contracts signature No Limitation Act 1980 Last payment on the contract + 6 years SECURE DISPOSAL 3.4.3 Records relating to the monitoring of contracts No Current year + 2 years SECURE DISPOSAL Information Management Toolkit for Schools · v5 · 01 February 2016 · 46
2016_IRMS_Toolkit_for_Schools_v5_Master.docx