6. Team books are to be turned in completely to LPW after the last game or competition of the season or by December 31st of the current year. A team can temporary use the book for year round cheering practice, competition or events after December 31st with prior approval. Team Money 1. Teams shall keep an accurate accounting of all financial transactions for the team. 2. A team shall only keep one set of books for the team and information pertaining to both players and cheerleaders must be contained therein. 3. Team financial ledgers will follow and be kept in a format provided by the league. 4. All teams shall turn in a team projected budget to the Board before August 1st of the current season forapproval. a. Teams will not be allowed to collect or spend any team moneys without first turning in a budget for approval. 5. All money collected by a team shall be rendered to the league Treasurer or Business Director on a weeklybasis. 6. Teams or staff members are NOT allowed to open a personal or business bank account for the team money or place team money in an existing bank account. 7. Receipts must be kept and provided for all team transactions and turned in at the end of their season or by December 31st, along with team financial books. 8. If the Business Manager cannot account for the monies, the Executive will relieve him/her of said duties. 9. The Business Manager must provide a team account summary to the parents once a week a. The Business Manager must make all teams financial available to the parents or the Board “books” upon request within 48 hours. Lakewood Pop Warner Policies & Procedures Revised: January 2018 President Initials ON FILE 15 | Page 10. The Head Football Coach and Business Manager are required to sign all requests for team monies. The League Treasurer shall render to the team’s Head Coach or Business Manager, authorized team monies no later than 72 hours of receipt of the request. All requests must be accompanied with reimbursement receipts or invoice. Invoices/Purchase orders will be paid directly to the vendor/company 11. Teams are allowed to keep a maximum of $300.00 on hand for operating expenses.
6. Team books are to be turned in completely to LPW after the last game or competition of the season or by December 31st of the current year. A team can temporary use the book for year round cheering practice, competition or events after December 31st with prior approval. Team Money 1. Teams shall keep an accurate accounting of all financial transactions for the team. 2. A team shall only keep one set of books for the team and information pertaining to both players and cheerleaders must be contained therein. 3. Team financial ledgers will follow and be kept in a format provided by the league. 4. All teams shall turn in a team projected budget to the Board before August 1st of the current season forapproval. a. Teams will not be allowed to collect or spend any team moneys without first turning in a budget for approval. 5. All money collected by a team shall be rendered to the league Treasurer or Business Director on a weeklybasis. 6. Teams or staff members are NOT allowed to open a personal or business bank account for the team money or place team money in an existing bank account. 7. Receipts must be kept and provided for all team transactions and turned in at the end of their season or by December 31st, along with team financial books. 8. If the Business Manager cannot account for the monies, the Executive will relieve him/her of said duties. 9. The Business Manager must provide a team account summary to the parents once a week a. The Business Manager must make all teams financial “books” available to the parents or the Board upon request within 48 hours. Lakewood Pop Warner Policies & Procedures Revised: January 2018 President Initials ON FILE 15 | Page 10. The Head Football Coach and Business Manager are required to sign all requests for team monies. The League Treasurer shall render to the team’s Head Coach or Business Manager, authorized team monies no later than 72 hours of receipt of the request. All requests must be accompanied with reimbursement receipts or invoice. Invoices/Purchase orders will be paid directly to the vendor/company 11. Teams are allowed to keep a maximum of $300.00 on hand for operating expenses.
2017lpwpoliciesprocedures.docx