# of Bids Received: Procurement # of Bids Responsive: 22 Perform responsiveness check (Admin check) Coordinator Any Clarifications/Discussions: Procurement # of Bids Responsible: 23 Evaluate bids Coordinator Bid Evaluations Guidelines Any Discrepancies: # of Rejected Bidders: 24 Notify Rejected Bidders Procurement Negotiation Topics: 25 Contract negotiation Coordinator Supervisor Supervisor Approval: 26* Send (MTF to date/bid tab) to Supervisor for review/approval to award Signature Award Approval: 27* Send (MTF to date and drafted contract with Authority bid tab) to Signature Authority for review/approval to award Procurement # of Successful Bidders: 28* Announce Apparent Successful Bidder(s) Coordinator # of Unsuccessful Bidders: Procurement Debriefs: Yes No 29* Conduct debriefs (if requested) Coordinator If yes, how many: Requestor Name and Date Held: Notes: Procurement Protest Process Protests: Yes No 30* Forward Protests (if received) Coordinator If yes, how many: Requestor Name and Date Forwarded to Protest Manager (TBD): Procurement Tools Used: Broadcast Email WACS Group 31* Make announcement of through WEBS Coordinator PCMS Remarks Contract Users Other and post in: Purchasing Bi-Weekly Bulletin; WACS mailing list, PCMS remark ‘web’ Email top contract users Other
# of Bids Received: 22 Perform responsiveness check (Admin check) Procurement Coordinator # of Bids Responsive: Any Clarifications/Discussions: 23 Evaluate bids Procurement Coordinator Bid Evaluations Guidelines # of Bids Responsible: Any Discrepancies: 24 Notify Rejected Bidders # of Rejected Bidders: 25 Contract negotiation Procurement Coordinator Negotiation Topics: 26* Send (MTF to date/bid tab) to Supervisor for review/approval to award Supervisor Supervisor Approval: 27* Send (MTF to date and drafted contract with bid tab) to Signature Authority for review/approval to award Signature Authority Award Approval: 28* Announce Apparent Successful Bidder(s) Procurement Coordinator # of Successful Bidders: # of Unsuccessful Bidders: 29* Conduct debriefs (if requested) Procurement Coordinator Debriefs: Yes No If yes, how many: Requestor Name and Date Held: Notes: 30* Forward Protests (if received) Procurement Coordinator Protest Process Protests: Yes No If yes, how many: Requestor Name and Date Forwarded to Protest Manager (TBD): 31* Make announcement of through WEBS and post in: Purchasing Bi-Weekly Bulletin; WACS mailing list, PCMS ‘web’ remark Email top contract users Other Procurement Coordinator Tools Used: Broadcast Email WACS Group PCMS Remarks Contract Users Other
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