Session 1 Identify key achievements, gaps and recommendations – Introduce the debrief process, review the exercise purpose and objectives, and look at the key outcomes of each session. Emphasize that this is a review of the exercise and the system, not individual’s performance or decisions. Using a flipchart or PowerPoint presentation, capture key achievements (best practices), challenges and recommendations from the exercise. For bigger groups: Discussion in small groups enables all participants to share their experiences. Step 1 Participants are grouped randomly or according to functions, and are time to – discuss what worked and what did not work in reference to the exercise. Instruction - In your groups, divide a of flipchart paper into three sections. Discuss and write your points in each of the sections to review today’s exercise. Step 2 The group is then asked to identify mitigating actions (recommendations) to be put in – place both within their function and jointly with other functions. These recommendations need to be specific, measurable and broken down into actionable items. Step 3 The challenges, achievements and recommendations of each group are shared and – discussed with the other groups in plenary. Additional cross-cutting issues are captured during this discussion by the session facilitator. Session 2 Specific actionable recommendations are reviewed and prioritized – Action planning: using the participants’ recommendations from the previous debriefing session, develop an action plan. This plan should build on the achievements (what worked) and addresses all the identified preparedness and response gaps. This plan should also include a timeline indicating the date by which each action should be completed, and should allocate the person/function/agency responsible for ensuring its completion. Session 3 Ways forward and the exercise – At the end of the debrief workshop it is recommended to summarize the exercise and the key outcomes of the debrief workshop. It is important to highlight the process moving forward, and to mention that all comments and recommendations captured during the debrief workshop will be included in the post-exercise report.
Session 1 – Identify key achievements, gaps and recommendations Introduce the debrief process, review the exercise purpose and objectives, and look at the key outcomes of each session. Emphasize that this is a review of the exercise and the system, not individual’s performance or decisions. Using a flipchart or PowerPoint presentation, capture key achievements (best practices), challenges and recommendations from the exercise. For bigger groups: Discussion in small groups enables all participants to share their experiences. Step 1 – Participants are grouped randomly or according to functions, and are time to discuss what worked and what did not work in reference to the exercise. Instruction - In your groups, divide a of flipchart paper into three sections. Discuss and write your points in each of the sections to review today’s exercise. Step 2 – The group is then asked to identify mitigating actions (recommendations) to be put in place both within their function and jointly with other functions. These recommendations need to be specific, measurable and broken down into actionable items. Step 3 – The challenges, achievements and recommendations of each group are shared and discussed with the other groups in plenary. Additional cross-cutting issues are captured during this discussion by the session facilitator. Session 2 – Specific actionable recommendations are reviewed and prioritized Action planning: using the participants’ recommendations from the previous debriefing session, develop an action plan. This plan should build on the achievements (what worked) and addresses all the identified preparedness and response gaps. This plan should also include a timeline indicating the date by which each action should be completed, and should allocate the person/function/agency responsible for ensuring its completion. Session 3 – Ways forward and the exercise At the end of the debrief workshop it is recommended to summarize the exercise and the key outcomes of the debrief workshop. It is important to highlight the process moving forward, and to mention that all comments and recommendations captured during the debrief workshop will be included in the post-exercise report.
TTx-20-Lead-Facilitator-guidance-note.docx