Overseas Please use the approved supplier to book overseas N/A Accommodation accommodation using a University purchase card if cheaper. The cost of overseas accommodation varies enormously. The University will allow bookings to be made in hotels of a reasonable standard with due consideration to the country, location, convenience for work, safety and value for money. If in doubt seek approval from your Line Manager. Please buy the host a small gift or meal in recognition Not to exceed Staying with Friends/Family £25 per of the hospitality. person. Receipt(s) required Personal This may be claimed where it has been strictly Not to exceed Incidental necessary to purchase incidentals e.g. laundry, £5 per night Expenditure private phone calls. (UK) Personal This may be claimed where it has been strictly Not to exceed Incidental necessary to purchase incidentals e.g. laundry, £10 per night Expenditure private phone calls. (Overseas) Minibars Claims will not be reimbursed. N/A Gyms, Spas Claims will not be reimbursed. N/A Expense Item University Policy Receipt or Allowance TV/ Claims will not be reimbursed. N/A Sky/ Movies Room upgrades Claims will not be reimbursed. N/A Telephone Claim as part of Personal Incidental Expenses. State N/A - on the claim form that the call is personal. personal
Overseas Accommodation Please use the approved supplier to book overseas accommodation using a University purchase card if cheaper. The cost of overseas accommodation varies enormously. The University will allow bookings to be made in hotels of a reasonable standard with due consideration to the country, location, convenience for work, safety and value for money. If in doubt seek approval from your Line Manager. N/A Staying with Friends/Family Please buy the host a small gift or meal in recognition of the hospitality. Not to exceed £25 per person. Receipt(s) required Personal Incidental Expenditure (UK) This may be claimed where it has been strictly necessary to purchase incidentals e.g. laundry, private phone calls. Not to exceed £5 per night Personal Incidental Expenditure (Overseas) This may be claimed where it has been strictly necessary to purchase incidentals e.g. laundry, private phone calls. Not to exceed £10 per night Minibars Claims will not be reimbursed. N/A Gyms, Spas Claims will not be reimbursed. N/A Expense Item University Policy Receipt or Allowance TV/ Sky/ Movies Claims will not be reimbursed. N/A Room upgrades Claims will not be reimbursed. N/A Telephone - personal Claim as part of Personal Incidental Expenses. State on the claim form that the call is personal. N/A
Travel-and-Expenses-Policy-April-2018.docx