TRD TAPESTRY Steering Meeting Conference Once monthly, Project Recurring Committee Attendees call or in beginning in Managers meetings are (PMs, Account person June 2010 scheduled This formal meeting Exec, DMV through addresses the Delivery Outlook accomplishments and Executive, TRD results of the project with Uses standard CIO, MVD the client. These meetings format Director, address commitments, Project Analyst) An agenda is plans, risks, status of distributed in activities and significant Meeting advance. issues for the project, as minutes are well as how the project fits stored in the into the current business Project environment and the Repository communication of the results of measurement and analysis activities. MVD DRIVE Steering Meeting Face-to-Face Bi-weekly TRD Lead Recurring Committee Attendees Project meetings are (PMs, TRD CIO, Manager scheduled This formal meeting through MVD Director, addresses the MVD Deputy) Outlook accomplishments and results of all MVD projects. Uses standard format Client Project Word Weekly, by Status report TRD TAPESTRY Status Report Managers Document COB Monday template To describe the status of Status Reports Email the project to the client are stored on the Project Repository DoIT TRD TAPESTRY DoIT Word Monthly Contract Follows DoIT Project Status Document PM Team Standard To describe the status of the project to DoIT TRD TAPESTRY Change Attendees (PMs, Group Meeting As needed Change Meetings are Control Board (CCB) PA, or conference Control scheduled (Specify days Meeting Requirements call Board through and Leads) Chair Outlook as Review, evaluate, approve needed. or reject, and prioritize For contract change requests. Group changes, An agenda is approved change requests additionally distributed in into releases. Contractor advance. Account Exec, DMV Practice Lead, ITD CIO, MVD Director Meeting minutes are stored in the Project Repository
TRD TAPESTRY Steering Committee This formal meeting addresses the accomplishments and results of the project with the client. These meetings address commitments, plans, risks, status of activities and significant issues for the project, as well as how the project fits into the current business environment and the communication of the results of measurement and analysis activities. Meeting Attendees (PMs, Account Exec, DMV Delivery Executive, TRD CIO, MVD Director, Project Analyst) Meeting minutes are stored in the Project Repository Conference call or in person Once monthly, beginning in June 2010 Project Managers Recurring meetings are scheduled through Outlook Uses standard format An agenda is distributed in advance. MVD DRIVE Steering Committee This formal meeting addresses the accomplishments and results of all MVD projects. Meeting Attendees (PMs, TRD CIO, MVD Director, MVD Deputy) Face-to-Face Bi-weekly TRD Lead Project Manager Recurring meetings are scheduled through Outlook Uses standard format TRD TAPESTRY Status Report To describe the status of the project to the client Client Project Managers Status Reports are stored on the Project Repository Word Document Email Weekly, by COB Monday Status report template DoIT TRD TAPESTRY Project Status To describe the status of the project to DoIT DoIT Word Document Monthly Contract PM Team Follows DoIT Standard TRD TAPESTRY Change Control Board (CCB) Meeting Review, evaluate, approve or reject, and prioritize change requests. Group approved change requests into releases. Attendees (PMs, PA, Requirements Leads) For contract changes, additionally Contractor Account Exec, DMV Practice Lead, ITD CIO, MVD Director Meeting minutes are stored in the Project Repository Group Meeting or conference call As needed (Specify days and Change Control Board Chair Meetings are scheduled through Outlook as needed. An agenda is distributed in advance.
TRD-Tapestry%20PMP.docx