Reassign USOR federal indicating that the grant transfers are October 1, 2016 In Progress grants to Workforce complete. Once approved, all transfers Services should be effective Oct. 1, 2016. October 1, 2016 Completed Obtain access to federal systems to draw USOR funds October 1, 2016 In Progress Create federal grant reports Incorporate USOR into the Oct. 1 update: Cost allocation training has been conducted with USOR financial DWS Cost Allocation Plan (CAP) RMTS training has also been conducted with all applicable USOR RMTS pool participants Determine and their supervisors. appropriate allocation September 1, 2016 methodologies Modify and submit Completed October 1, 2016 CAP to the federal cognizant agency Completed November 15, 2016 Modify cost allocation spreadsheet to align On Hold with CAP Ensure continuity of Collaboration has been initiated to identify procurement activities USOR contracts, grants, and other agreements. A total of 168 agreements Identify and have been identified at this point. A transition/reassign transition process is being discussed to Completed contacts, grants, and October 1, 2016 reassign USOR contracts, grants, and other agreements agreements to DWS effective October 1, Develop 2016. memorandum of understanding with In Progress October 15, 2016 USOE to address transition and Oct. 1 update: Final draft MOU with USBE to integration address transition and integration requirements requirements was not approved by the USBE Completed Develop purchasing October 1, 2016 board. Working with USBE to address process and concerns. procedures Management Oct. 1 update: State Finance is planning to assist with this transfer, but won’t be able to Transfer USOR’s November 1, 2016 In Progress work on it until late October. DTS devices will capital assets from be inventoried over a period of time as USOE to DWS resources allow. Inventory DTS devices June 30, 2017 In Progress FACILITIES FACILITIES OVERVIEW The Department of Workforce Services (DWS) has 40 locations, 22 of which are leased. Utah State Office of Rehabilitation (USOR) has 32 locations, 23 of which are leased. DWS is currently co-located with USOR staff in the following locations: Provo, Ogden, Price and Blanding. These current co-locations have
Reassign USOR federal grants to Workforce Services Obtain access to federal systems to draw USOR funds Create federal grant reports October 1, 2016 October 1, 2016 October 1, 2016 In Progress Completed In Progress indicating that the grant transfers are complete. Once approved, all transfers should be effective Oct. 1, 2016. Incorporate USOR into the DWS Cost Allocation Plan (CAP) Determine appropriate allocation methodologies Modify and submit CAP to the federal cognizant agency Modify cost allocation spreadsheet to align with CAP September 1, 2016 October 1, 2016 November 15, 2016 Completed Completed On Hold Oct. 1 update: Cost allocation training has been conducted with USOR financial RMTS training has also been conducted with all applicable USOR RMTS pool participants and their supervisors. Ensure continuity of procurement activities Identify and transition/reassign contacts, grants, and other agreements Develop memorandum of understanding with USOE to address transition and integration requirements Develop purchasing process and procedures October 1, 2016 October 15, 2016 October 1, 2016 Completed In Progress Completed Collaboration has been initiated to identify USOR contracts, grants, and other agreements. A total of 168 agreements have been identified at this point. A transition process is being discussed to reassign USOR contracts, grants, and agreements to DWS effective October 1, 2016. Oct. 1 update: Final draft MOU with USBE to address transition and integration requirements was not approved by the USBE board. Working with USBE to address concerns. Management Transfer USOR’s capital assets from USOE to DWS Inventory DTS devices November 1, 2016 June 30, 2017 In Progress In Progress Oct. 1 update: State Finance is planning to assist with this transfer, but won’t be able to work on it until late October. DTS devices will be inventoried over a period of time as resources allow. FACILITIES FACILITIES OVERVIEW The Department of Workforce Services (DWS) has 40 locations, 22 of which are leased. Utah State Office of Rehabilitation (USOR) has 32 locations, 23 of which are leased. DWS is currently co-located with USOR staff in the following locations: Provo, Ogden, Price and Blanding. These current co-locations have
usortransitionplan.docx