Letters to Chief and Council see B3 Letters to Chief and Council – – Letters to Chief and Council are about many different subjects. They will be discussed at a meeting, and usually require decisions or actions for follow up by staff. They are similar to in that staff need to BCR’s, file these in several ways, first in the agenda file or meeting file by the date of the meeting when they were considered by the chief and council. However, they may also need to be filed by the subject of the letter, and also tracked by the staff member who is assigned to follow up on the matter raised. These different requirements will require copies of the letter to be filed in two locations within the filing system. Here is an example of a registry of letters to chief and council: BCR Registry BCR Date of Subject of BCR Approval Original Subject Number File BCR date sent to File number number 2011-15 2300-20 2011-03-15 Funds for post 2011-04-01 Education 5700-50 secondary Department student travel 2011-16 2300-20 2011-05-29 Approval for 2011-06-29 Capital Works 6400-01 water study Department Letter Date Chief and Subject file Chief and Author Subject Follow-up Registry Received Council File number Council number number meeting date 2011 - 06 2011-01-20 2011-02-12 2340-20 Bradley, Dogs off 2300-30 Lands Sandie leash Administrator 2011-14 2011-06-22 2011-06-30 2340-20 Jones, Housing 4120-20 Housing Bill repairs Manager 2011-16 2011-06-23 2011-06-30 2340-20 Smith, Medical 8040-20 Health Care Sue travel Administrator
BCR Registry Number BCR File number Date of BCR Subject of BCR Approval date Original sent to Subject File number 2011-15 2300-20 2011-03-15 Funds for post secondary student travel 2011-04-01 Education Department 5700-50 2011-16 2300-20 2011-05-29 Approval for water study 2011-06-29 Capital Works Department 6400-01 Letters to Chief and Council – see B3 – Letters to Chief and Council Letters to Chief and Council are about many different subjects. They will be discussed at a meeting, and usually require decisions or actions for follow up by staff. They are similar to BCR’s, in that staff need to file these in several ways, first in the agenda file or meeting file by the date of the meeting when they were considered by the chief and council. However, they may also need to be filed by the subject of the letter, and also tracked by the staff member who is assigned to follow up on the matter raised. These different requirements will require copies of the letter to be filed in two locations within the filing system. Here is an example of a registry of letters to chief and council: Letter Registry number Date Received Chief and Council meeting date Chief and Council File number Author Subject Subject file number Follow-up 2011 - 06 2011-01-20 2011-02-12 2340-20 Bradley, Sandie Dogs off leash 2300-30 Lands Administrator 2011-14 2011-06-22 2011-06-30 2340-20 Jones, Bill Housing repairs 4120-20 Housing Manager 2011-16 2011-06-23 2011-06-30 2340-20 Smith, Sue Medical travel 8040-20 Health Care Administrator
Volume-2-18-7-17.docx