our organisation or the sport, provided you have indicated that you are happy to be contacted for these purposes. To arrange and administer Personal contact details. This is necessary to enable us to register you your attendance at an event Details of family members on to and properly manage and administer you have volunteered for and emergency contacts. your attendance at the event. For the purposes of equal Name, title, date of birth; We may have a legal obligation to do so and opportunities monitoring gender, location of we have a legitimate interest in doing so to volunteering. make sure our organisation is offering fair volunteering opportunities to everyone. To assess your performance Performance including any We have a legitimate interest to ensure your as a volunteer feedback provided to us by suitability for any future volunteering roles yourself, members of staff or and to ensure that your volunteering other third parties. experience with us is positive and worthwhile. [insert any other processing activities] of Personal Information and Criminal Records ‘Special categories’ Storage of records relating to All of We process special category personal data ‘special categories’ you and also records relating personal information. on the basis of the category reasons “special to our organisation. for processing of your personal referred data” to in section 2 above. Note the potential need to obtain consent For drug and alcohol testing We process special category personal data Information about your on the basis of the category reasons and to assess your suitability health, including any “special for processing of your personal referred data” for any activities or events we medical condition, health to in section 2 above. Note the potential host. and sickness records, need to obtain consent. medical records and health professional information. To use information about your Information about your We process special category personal data physical or mental health health, including any on the basis of the category reasons “special (including any injuries) or medical condition, health for processing of your personal referred data” disability status, to ensure and sickness records, to in section 2 above. Note the potential your health and safety and to medical records and health need to obtain consent provide appropriate professional information. adjustments to our sports facilities. To comply with legal Information about your For criminal records history we process it on criminal convictions and the basis of legal obligations or based on obligations, for example, offences. your explicit consent. regarding people working with children or vulnerable adults to comply with our safeguarding requirements [Insert any other processing activities]
our organisation or the sport, provided you have indicated that you are happy to be contacted for these purposes. To arrange and administer your attendance at an event you have volunteered for Personal contact details. Details of family members and emergency contacts. This is necessary to enable us to register you on to and properly manage and administer your attendance at the event. For the purposes of equal opportunities monitoring Name, title, date of birth; gender, location of volunteering. We may have a legal obligation to do so and we have a legitimate interest in doing so to make sure our organisation is offering fair volunteering opportunities to everyone. To assess your performance as a volunteer Performance including any feedback provided to us by yourself, members of staff or other third parties. We have a legitimate interest to ensure your suitability for any future volunteering roles and to ensure that your volunteering experience with us is positive and worthwhile. [insert any other processing activities] ‘Special categories’ of Personal Information and Criminal Records Storage of records relating to you and also records relating to our organisation. All ‘special categories’ of personal information. We process special category personal data on the basis of the “special category reasons for processing of your personal data” referred to in section 2 above. Note the potential need to obtain consent For drug and alcohol testing and to assess your suitability for any activities or events we host. Information about your health, including any medical condition, health and sickness records, medical records and health professional information. We process special category personal data on the basis of the “special category reasons for processing of your personal data” referred to in section 2 above. Note the potential need to obtain consent. To use information about your physical or mental health (including any injuries) or disability status, to ensure your health and safety and to provide appropriate adjustments to our sports facilities. Information about your health, including any medical condition, health and sickness records, medical records and health professional information. We process special category personal data on the basis of the “special category reasons for processing of your personal data” referred to in section 2 above. Note the potential need to obtain consent To comply with legal obligations, for example, regarding people working with children or vulnerable adults to comply with our safeguarding requirements Information about your criminal convictions and offences. For criminal records history we process it on the basis of legal obligations or based on your explicit consent. [Insert any other processing activities]
Volunteer-Data-Privacy-Notice.docx