Treasury/Contributions Unit. The grant period should be recorded in the Project Date” field at the time the project is setup in Atlas. “End No income will be allocated to a project by Contributions Unit without receipt of a copy of the signed grant agreement and project document (see below). US grant income be transferred in Atlas from one project ID to MUST NOT another project ID without prior clearance from Contributions Unit. Country Offices should notify the Contributions Unit of agreements to extend the grant expiry date. The notification (including signed modification agreement) must be sent to Contributions Unit within 10 working days of such extension being granted. The Contributions Unit will inform Country Offices of grants expiring within 60 days to grant expiry. Country Offices are responsible for confirming to Contributions Unit the current status of the grant i.e. whether the project is complete, whether expenditure has been reported, and whether a no-cost extension has been requested and granted. In entering the project in Country Offices must ensure that the GMS rate, as agreed with the US Federal Government Agency, in the agreement is entered accurately. Contributions Unit is responsible for filing the reports (upon Final FFR-425 grant expiry and project completion), which must be submitted within 90 days of the grant expiry date. Contributions Unit is also responsible for filing quarterly FFR-425 reports for cumulative expenditure of all grants. Country offices are required to submit to Contributions Unit quarterly grant within 30 days of the quarter close. Country offices are responsible for submitting interim FFR-425 10(d) to 10(o)} to the local Contract/Agreement Officer’s Technical Representative (COTR/AOTR) for on-going grants. This should be done within the time frame agreed with the COTR/AOTR (usually quarterly) using expenditure data from official financial records contained in the General Ledger and expenditure certification submitted to Contributions Unit. Contributions Unit will close out grants with the US Federal Government Agency HQ upon timely certification by the Country Office that the activities related to the grant have been completed.
Treasury/Contributions Unit. The grant period should be recorded in the Project “End Date” field at the time the project is setup in Atlas. No income will be allocated to a project by Contributions Unit without receipt of a copy of the signed grant agreement and project document (see below). US grant income MUST NOT be transferred in Atlas from one project ID to another project ID without prior clearance from Contributions Unit. Country Offices should notify the Contributions Unit of agreements to extend the grant expiry date. The notification (including signed modification agreement) must be sent to Contributions Unit within 10 working days of such extension being granted. The Contributions Unit will inform Country Offices of grants expiring within 60 days to grant expiry. Country Offices are responsible for confirming to Contributions Unit the current status of the grant i.e. whether the project is complete, whether expenditure has been reported, and whether a no-cost extension has been requested and granted. In entering the project in Country Offices must ensure that the GMS rate, as agreed with the US Federal Government Agency, in the agreement is entered accurately. Contributions Unit is responsible for filing the Final FFR-425 reports (upon grant expiry and project completion), which must be submitted within 90 days of the grant expiry date. Contributions Unit is also responsible for filing quarterly FFR-425 reports for cumulative expenditure of all grants. Country offices are required to submit to Contributions Unit quarterly grant within 30 days of the quarter close. Country offices are responsible for submitting interim FFR-425 10(d) to 10(o)} to the local Contract/Agreement Officer’s Technical Representative (COTR/AOTR) for on-going grants. This should be done within the time frame agreed with the COTR/AOTR (usually quarterly) using expenditure data from official financial records contained in the General Ledger and expenditure certification submitted to Contributions Unit. Contributions Unit will close out grants with the US Federal Government Agency HQ upon timely certification by the Country Office that the activities related to the grant have been completed.
US-Government-Letter-of-Credit-Guidelines-and-Procedures-for-Funding-UNDP-Projects_E.docx