Change Impact Analysis Methodology Changes to the guidelines are generally limited to an annual cycle, with these changes specified in July for implementation in January the following year; this provides a six month lead time for stakeholders to implement changes. Off-cycle changes during the year are only considered if they address one of the following issues: certain aspects of the guidelines that are ambiguous, erroneous or require clarification scenarios adversely affecting the data integrity of the collection ensuring compliance with statutory or national requirements reduce burden of reporting requirements on providers Decisions to make out-of-cycle changes are not made lightly. A review of each change is conducted by the department to assess the impact on various stakeholders involved in the data collection process. This methodology is outlined below. Stakeholder Impact Rating None None, no impact 0 May be aware of change but little or no action is generally required Low 1 Medium Must be aware of the change and act where required 2 High Needs to review the change and take action 3 Very High Needs to significantly change processes and systems 4 Data Collection Stakeholder Impact Weighting The effect of introduction of/modification to: 0.5 Learners Information solicited from the learner 1.5 Provider Trainers Assessment/observation required from trainers 3.5 Administration Administrative, financial or enrolment processes Vendor Software SMS design, interfaces, processes, configuration and education 3.8 3.2 Analysis / Decision Making BI Infrastructure, interpretation, dissemination and education DET Instruments, 2.8 Contract, Payment, Audit 3.8 System Infrastructure, specification, interfaces, processes, configuration Change summary table
Change Impact Analysis Methodology Changes to the guidelines are generally limited to an annual cycle, with these changes specified in July for implementation in January the following year; this provides a six month lead time for stakeholders to implement changes. Off-cycle changes during the year are only considered if they address one of the following issues: certain aspects of the guidelines that are ambiguous, erroneous or require clarification scenarios adversely affecting the data integrity of the collection ensuring compliance with statutory or national requirements reduce burden of reporting requirements on providers Decisions to make out-of-cycle changes are not made lightly. A review of each change is conducted by the department to assess the impact on various stakeholders involved in the data collection process. This methodology is outlined below. Stakeholder Impact Rating 0 None None, no impact 1 Low May be aware of change but little or no action is generally required 2 Medium Must be aware of the change and act where required 3 High Needs to review the change and take action 4 Very High Needs to significantly change processes and systems Data Collection Stakeholder Impact Weighting The effect of introduction of/modification to: 0.5 Provider Learners Information solicited from the learner 1.5 Trainers Assessment/observation required from trainers 3.5 Administration Administrative, financial or enrolment processes 3.8 Vendor Software SMS design, interfaces, processes, configuration and education 3.2 DET Analysis / Decision Making BI Infrastructure, interpretation, dissemination and education 2.8 Contract, Payment, Audit Instruments, 3.8 System Infrastructure, specification, interfaces, processes, configuration Change summary table
Victorian%20VET%20Student%20Statistical%20Collection%20Guidelines%20-%202019%20-%20Summary%20of%20Changes.docx