Virginia Catalyst Award Checklist Prior to receiving the initial disbursement from Virginia Catalyst (VBHRC), the following items must be completed by the Award Recipients: Requirements Prior to Initial Disbursement Who do I send this to? It is the responsibility of each Principal Investigator at To: both the Prime University and the Partner University to University Office of Sponsored notify the appropriate university office of sponsored Programs (for both Prime and programs personnel immediately that the project has Partner Universities) been selected to receive funding by Virginia Catalyst. The Industry Partner will submit documentation in To: support of the availability of matching funds. Criteria for John Montoro, President, appropriate matching funds documentation is attached. RealTime Accounting Solutions This must be approved prior to disbursements. Cc: Mike Grisham, CEO, Virginia Catalyst Megan McMahon, Director of Operations, Virginia Catalyst The Industry Partner will work with the universities to To: create proposed milestones and budget using the Mike Grisham, CEO, Virginia provided grant agreement template. When all parties are Catalyst in agreement, the proposed milestones should be submitted to Virginia Catalyst for approval. Megan McMahon, Director of Please make sure the proper university signatory Operations, Virginia Catalyst is identified within the agreement. Once the proposed milestones are approved by Virginia To: Catalyst, a partially executed grant agreement will be Mike Grisham, CEO, Virginia circulated for signature by all parties. Usually two weeks Catalyst are allowed for this step. When the fully executed agreement is ready it will be sent to all parties by Virginia Megan McMahon, Director of Catalyst. Operations, Virginia Catalyst The Prime University is responsible for setting up To: with the Partner University and Industry Partner Mike Grisham, CEO, Virginia based on the budget outlined in the grant agreement. Catalyst When the project team receives: notification that matching funds documentation Cc: has been verified by Virginia Catalyst’s accounting Megan McMahon, Director of firm, and Operations, Virginia Catalyst the fully executed grant agreement, the Prime University may invoice VBHRC for the first disbursement corresponding to Milestone 1:
Virginia Catalyst Award Checklist Prior to receiving the initial disbursement from Virginia Catalyst (VBHRC), the following items must be completed by the Award Recipients: Requirements Prior to Initial Disbursement Who do I send this to? It is the responsibility of each Principal Investigator at both the Prime University and the Partner University to notify the appropriate university office of sponsored programs personnel immediately that the project has been selected to receive funding by Virginia Catalyst. To: University Office of Sponsored Programs (for both Prime and Partner Universities) The Industry Partner will submit documentation in support of the availability of matching funds. Criteria for appropriate matching funds documentation is attached. This must be approved prior to disbursements. To: John Montoro, President, RealTime Accounting Solutions Cc: Mike Grisham, CEO, Virginia Catalyst Megan McMahon, Director of Operations, Virginia Catalyst The Industry Partner will work with the universities to create proposed milestones and budget using the provided grant agreement template. When all parties are in agreement, the proposed milestones should be submitted to Virginia Catalyst for approval. Please make sure the proper university signatory is identified within the agreement. To: Mike Grisham, CEO, Virginia Catalyst Megan McMahon, Director of Operations, Virginia Catalyst Once the proposed milestones are approved by Virginia Catalyst, a partially executed grant agreement will be circulated for signature by all parties. Usually two weeks are allowed for this step. When the fully executed agreement is ready it will be sent to all parties by Virginia Catalyst. To: Mike Grisham, CEO, Virginia Catalyst Megan McMahon, Director of Operations, Virginia Catalyst The Prime University is responsible for setting up with the Partner University and Industry Partner based on the budget outlined in the grant agreement. When the project team receives: notification that matching funds documentation has been verified by Virginia Catalyst’s accounting firm, and the fully executed grant agreement, the Prime University may invoice VBHRC for the first disbursement corresponding to Milestone 1: To: Mike Grisham, CEO, Virginia Catalyst Cc: Megan McMahon, Director of Operations, Virginia Catalyst
virginia_catalyst_award_checklist.docx