for approval. Contract Award The School Board may either: 1) award the contract, or 2) reject all bids With the exception of federally funded acquisitions, if two responsible bidders submit bids that are identical in nature and amount, and one of the bidders is a resident of the District, that bidder shall be selected. If neither of the bidders is a resident of the District, the School Board decides between the two by casting of lots. After School Board approves the contract, the Purchasing Department issues a Notice of Contract Award. This notice and the original solicitation form the complete contract. The original contract is maintained in the Purchasing Department. Exhibit 2: Procurement Methods Procurement Method Use When Advantages Disadvantages Competitive Sealed Bids The product/service and Award process is simpler. Defined specifications (CSB) quantities are clearly may be difficult to Award is made to the defined and available from develop. lowest responsive, more than one source. responsible bidder or the Does not encourage Firm fixed annual contracts bidder providing the best innovative solutions. are ideal. value to the District. Request for Proposals Objectives are difficult to Allows factors other than Lead times for (RFP) define. price to be considered. procurement may be greater. When negotiations are Allows for customized beneficial. proposals with different Evaluations are more approaches to the same complex and Vendor is expected to business need. subjective. provide innovative ideas. Allows for negotiations with all offerors resulting in Best and Final Offers in order to obtain the best value for the District. Request for Competitive Objectives are difficult to Allow factors other than Lead times for Sealed Proposals (CSP) define. price to be considered. procurement may be greater. When negotiations are Allows for customized beneficial. proposals suggesting Evaluations are more complex and different approaches to the subjective. Vendor is expected to same business need. provide innovative ideas. Negotiations conducted only with best evaluated offeror in order to obtain the best value for the District.
for approval. Contract Award The School Board may either: 1) award the contract, or 2) reject all bids With the exception of federally funded acquisitions, if two responsible bidders submit bids that are identical in nature and amount, and one of the bidders is a resident of the District, that bidder shall be selected. If neither of the bidders is a resident of the District, the School Board decides between the two by casting of lots. After School Board approves the contract, the Purchasing Department issues a Notice of Contract Award. This notice and the original solicitation form the complete contract. The original contract is maintained in the Purchasing Department. Exhibit 2: Procurement Methods Procurement Method Use When Advantages Disadvantages Competitive Sealed Bids (CSB) The product/service and quantities are clearly defined and available from more than one source. Firm fixed annual contracts are ideal. Award process is simpler. Award is made to the lowest responsive, responsible bidder or the bidder providing the best value to the District. Defined specifications may be difficult to develop. Does not encourage innovative solutions. Request for Proposals (RFP) Objectives are difficult to define. When negotiations are beneficial. Vendor is expected to provide innovative ideas. Allows factors other than price to be considered. Allows for customized proposals with different approaches to the same business need. Allows for negotiations with all offerors resulting in Best and Final Offers in order to obtain the best value for the District. Lead times for procurement may be greater. Evaluations are more complex and subjective. Request for Competitive Sealed Proposals (CSP) Objectives are difficult to define. When negotiations are beneficial. Vendor is expected to provide innovative ideas. Allow factors other than price to be considered. Allows for customized proposals suggesting different approaches to the same business need. Negotiations conducted only with best evaluated offeror in order to obtain the best value for the District. Lead times for procurement may be greater. Evaluations are more complex and subjective.
WISD%20Purchasing%20Procedures%20Manual.docx