Travel Manual Revised - sent on Travel Listserv 12/16/2016 The following revisions have been made to Travel Manual and are effective immediately. The new version is available at Travel Authorization: Inserted new paragraph regarding USF System Policy 10-507 on page 9 that all student international travel should be registered and authorized. The new paragraph on page 9 is as follows: “In accordance with USF System Policy 10-507, all student international travel must be registered with Education Abroad Office or USF Health and must be authorized by USF World. Comprehensive guidelines can be found at: and USF Health at . This applies to students, faculty, staff and volunteers associated with student travel.” Car Rental: Inserted new paragraph on page 20 regarding International car rental. The new paragraph on page 20 is as follows: “The state contract with Enterprise/National does not apply to international travel. Vehicles should be rented only from legitimate licensed, insured and regulated agencies abroad. When renting a vehicle internationally, it is recommended that coverage for accident insurance, personal insurance and roadside assistance be purchased from the rental provider in that country.” Domestic Lodging: Explicit approval of the department head or above is no longer required when the nightly hotel rate exceeds $200. Removed the paragraph on page 26 to reflect the change in policy. The Travel Compliance Form has been updated and the new updated form is now available at: Inserted new paragraph on page 26 on the recent Florida Legislature mandate that lodging paid with state funds may not exceed $150 per night for events sponsored and organized by the University of South Florida. The new paragraph on page 26 is as follows: “For Fiscal Year 2016-2017, the Florida Legislature mandated that lodging paid with state funding may not exceed $150 per night for events sponsored or organized by the University of South Florida. State funds include all E&G funds and state sponsored grants. Amounts exceeding $150 per night may be paid through an alternative funding source.” Inserted new and revised wording on page 16, 17, 19, 20, 26 and 29 to be consistent with the requirements of the Travel Compliance Form If you have any questions, please contact the Travel Help Desk at .
Travel Manual Revised - sent on Travel Listserv 12/16/2016 The following revisions have been made to Travel Manual and are effective immediately. The new version is available at Travel Authorization: Inserted new paragraph regarding USF System Policy 10-507 on page 9 that all student international travel should be registered and authorized. The new paragraph on page 9 is as follows: “In accordance with USF System Policy 10-507, all student international travel must be registered with Education Abroad Office or USF Health and must be authorized by USF World. Comprehensive guidelines can be found at: and USF Health at . This applies to students, faculty, staff and volunteers associated with student travel.” Car Rental: Inserted new paragraph on page 20 regarding International car rental. The new paragraph on page 20 is as follows: “The state contract with Enterprise/National does not apply to international travel. Vehicles should be rented only from legitimate licensed, insured and regulated agencies abroad. When renting a vehicle internationally, it is recommended that coverage for accident insurance, personal insurance and roadside assistance be purchased from the rental provider in that country.” Domestic Lodging: Explicit approval of the department head or above is no longer required when the nightly hotel rate exceeds $200. Removed the paragraph on page 26 to reflect the change in policy. The Travel Compliance Form has been updated and the new updated form is now available at: Inserted new paragraph on page 26 on the recent Florida Legislature mandate that lodging paid with state funds may not exceed $150 per night for events sponsored and organized by the University of South Florida. The new paragraph on page 26 is as follows: “For Fiscal Year 2016-2017, the Florida Legislature mandated that lodging paid with state funding may not exceed $150 per night for events sponsored or organized by the University of South Florida. State funds include all E&G funds and state sponsored grants. Amounts exceeding $150 per night may be paid through an alternative funding source.” Inserted new and revised wording on page 16, 17, 19, 20, 26 and 29 to be consistent with the requirements of the Travel Compliance Form If you have any questions, please contact the Travel Help Desk at .
travelnewsmanualrevised12162016.docx