Approvals Once submitted by the employee, timesheets will be available for review by the Approver. The option to “Review Pending Timesheets” allows the Approver to view all timesheets submitted by the temporary employees assigned to that Approver. By clicking on the blue User ID field shown above, it allows the Approver to view the time submission in greater detail. The Approver can do one of four things with each submitted timesheet: Approve – Reviewing a timesheet entry and then selecting the ‘Approve’ button acknowledges that the time entered is correct and ready to be paid. Once approved, it is submitted to the JFC Payroll department and is no longer available in the timesheet approval window. Reject – Reviewing a timesheet then selecting the ‘Reject’ button will change the status of the timesheet from submitted to open. Approvers reject timesheets if they are not satisfied with one or more of the timesheet details. When rejecting a timesheet, the Approver is prompted to enter a reason so that the temporary employee has an indication as to why the timesheet was rejected. This is highly recommended to ensure quick and accurate payment to employees. Once rejected, email notification will be sent back to the employee letting them know they need to correct the error and resubmit for approval. When the employee resubmits the timecard the approval process begins again. Timecards will not be sent to Payroll for processing until an approved status is achieved. Close – Allows the Approver to exit out of the window without approving or rejecting any timesheet data. Approval History – This window allows the Approver to view information about each timesheet whenever the status of that timesheet changes. It is also possible to search for specific timesheets no matter when they were submitted or what their current status is. Simply select “Search for timesheets” from the left toolbar and enter your search criteria.
Approvals Once submitted by the employee, timesheets will be available for review by the Approver. The option to “Review Pending Timesheets” allows the Approver to view all timesheets submitted by the temporary employees assigned to that Approver. By clicking on the blue User ID field shown above, it allows the Approver to view the time submission in greater detail. The Approver can do one of four things with each submitted timesheet: Approve – Reviewing a timesheet entry and then selecting the ‘Approve’ button acknowledges that the time entered is correct and ready to be paid. Once approved, it is submitted to the JFC Payroll department and is no longer available in the timesheet approval window. Reject – Reviewing a timesheet then selecting the ‘Reject’ button will change the status of the timesheet from submitted to open. Approvers reject timesheets if they are not satisfied with one or more of the timesheet details. When rejecting a timesheet, the Approver is prompted to enter a reason so that the temporary employee has an indication as to why the timesheet was rejected. This is highly recommended to ensure quick and accurate payment to employees. Once rejected, email notification will be sent back to the employee letting them know they need to correct the error and resubmit for approval. When the employee resubmits the timecard the approval process begins again. Timecards will not be sent to Payroll for processing until an approved status is achieved. Close – Allows the Approver to exit out of the window without approving or rejecting any timesheet data. Approval History – This window allows the Approver to view information about each timesheet whenever the status of that timesheet changes. It is also possible to search for specific timesheets no matter when they were submitted or what their current status is. Simply select “Search for timesheets” from the left toolbar and enter your search criteria.
WebTime%20-%20Client%20Approver%20User%20Guide.docx