Social Yes All Once per client Security Clients Date of All Once per client Number* Clients Race Yes All Once per client Clients Ethnicity Yes All Once per client Clients Gender Yes All Once per client Clients Veteran Yes All At Program Entry Status Adults Disabling Yes All At Program Entry Condition Clients Residence Yes All At Program Entry Prior to Adults Housing Yes All At Program Entry and Exit Program Status Clients Project Entry Yes All At Program Entry Date Clients Project Exit Yes All At Program Exit Date Clients Destination Yes All At Program Exit Clients Household Yes All At Program Entry Clients Zip Code of Yes All At Program Entry Number Last Adults Income and Yes All At Program Entry, Update, and Permanent Served Sources Adults Exit Address Served Non-Cash Yes All At Program Entry, Update, and Benefits Adults Exit Served Services Yes All As provided Provided Clients Financial Yes All As provided Assistance Clients Provided SSVF Data Quality and Completeness Policy SSVF grantees are required to attempt to collect every data element for every person served; grantees are required to enter data into HMIS for every person served. National-level counts of SSVF participants and tracking of outcomes are based on HMIS data. Only clients for whom data is entered into HMIS and successfully uploaded to the Repository can be counted by VA as having been served by SSVF grantees. Some data elements in HMIS include options for know’ and In some cases, ‘Don’t ‘Refused.’ these responses are unacceptable for SSVF clients.
Social Security Number* Yes All Clients Once per client Date of All Clients Once per client Race Yes All Clients Once per client Ethnicity Yes All Clients Once per client Gender Yes All Clients Once per client Veteran Status Yes All Adults At Program Entry Disabling Condition Yes All Clients At Program Entry Residence Prior to Program Entry Yes All Adults At Program Entry Housing Status Yes All Clients At Program Entry and Exit Project Entry Date Yes All Clients At Program Project Exit Date Yes All Clients At Program Exit Destination Yes All Clients At Program Exit Household Number Yes All Clients At Program Entry Zip Code of Last Permanent Address Yes All Adults Served At Program Entry Income and Sources Yes All Adults Served At Program Entry, Update, and Exit Non-Cash Benefits Yes All Adults Served At Program Entry, Update, and Exit Services Provided Yes All Clients As provided Financial Assistance Provided Yes All Clients As provided SSVF Data Quality and Completeness Policy SSVF grantees are required to attempt to collect every data element for every person served; grantees are required to enter data into HMIS for every person served. National-level counts of SSVF participants and tracking of outcomes are based on HMIS data. Only clients for whom data is entered into HMIS and successfully uploaded to the Repository can be counted by VA as having been served by SSVF grantees. Some data elements in HMIS include options for ‘Don’t know’ and ‘Refused.’ In some cases, these responses are unacceptable for SSVF clients.
VA_Data_Guide4_14.docx