How to Archive a User Account Purpose Use this procedure to archive an existing user account in the Learning Management System. Prerequisites Must be assigned the User Manager role. Website Address If an employee is transferring to a new agency you do not need to archive the account. The Helpful Hints new agency can update the user profile to reflect the new appointment. The employee’s transcript will not be erased if the account is archived. If/when the account is made active again, the training transcript will be available. Even if the account is archived the transcript is accessible. If you have updated the wrong user account there is not an option after clicking the “undo” update button. For assistance, please contact the Department of Enterprise System’s Solutions Center at 360 407-9100 or . Procedure Access the following website, . Click tab. From the User Manager menu, select Users. Click to begin. You will be taken to the detail Advanced Search screen, copy the following settings as shown in the picture below: It is recommended to search by Last Name or HRMS Personnel Number. Your results table will populate if there is an existing account: If an account does not exist the results table will be empty (blank). Select the record, click on and you will be taken to the Personal Information screen. Remove all data below Automated Emails’ (except Number’) by clicking the X for each box ‘Receive ‘Personnel containing data. The X only appears when using Internet Explorer. Click to update Personal Information.
How to Archive a User Account Purpose Use this procedure to archive an existing user account in the Learning Management System. Prerequisites Must be assigned the User Manager role. Website Address Helpful Hints If an employee is transferring to a new agency you do not need to archive the account. The new agency can update the user profile to reflect the new appointment. The employee’s transcript will not be erased if the account is archived. If/when the account is made active again, the training transcript will be available. Even if the account is archived the transcript is accessible. If you have updated the wrong user account there is not an “undo” option after clicking the update button. For assistance, please contact the Department of Enterprise System’s Solutions Center at 360 407-9100 or . Procedure Access the following website, . Click tab. From the User Manager menu, select Users. Click to begin. You will be taken to the detail Advanced Search screen, copy the following settings as shown in the picture below: It is recommended to search by Last Name or HRMS Personnel Number. Your results table will populate if there is an existing account: If an account does not exist the results table will be empty (blank). Select the record, click on and you will be taken to the Personal Information screen. Remove all data below ‘Receive Automated Emails’ (except ‘Personnel Number’) by clicking the X for each box containing data. The X only appears when using Internet Explorer. Click to update Personal Information.
UserAccount_Archive(2).docx