comprehensive auto insurance, including liability as required by the state in which they reside. If all of these criteria are not met, the team member is not authorized to drive for the Company. 5.4.3 When a team member uses his/her personal automobile on approved company business, the Company will reimburse no more than the allowable IRS deductible amount per mile. The Company will also reimburse all actual auto tolls and parking fees. Receipts are required for all expenses. Mileage from team member’s home to regular assigned work location is not a reimbursable expense. However, if the team member goes directly from home to another work assignment other than the regular work location, and the distance to the work assignment is greater than the distance to the regular work location, the team member can expense the difference in mileage. In to receive reimbursement for mileage, the team member must complete an expense report specifying purpose of trip, point of origin, destination and time of trip. A copy of the directions from origin to destination is recommended to support the reimbursement for mileage. The team member assumes the responsibility for all parking and traffic fines. 5.5 Lodging 5.5.1 All company authorized accommodations must meet industry accepted business travel standards with reference to safety, comfort, convenience and cost. Preferred accommodations are listed in order of preference in Concur, and team members will utilize preferred accommodations for travel. All hotels should be booked on the JBPCO Concur web site to enable JBPCO to consolidate and leverage spend as well as contact travelers quickly in the event of an emergency. Exceptions for exhibitions and shows are acceptable if prior approval is received from the BU president or a corporate officer of JBPCO before time of booking. 5.5.2 The team member is responsible for confirming that the rate charged is also the rate listed on the travel itinerary. Any discrepancies should be immediately reported to the JBPCO VP of Supply Chain.
comprehensive auto insurance, including liability as required by the state in which they reside. If all of these criteria are not met, the team member is not authorized to drive for the Company. 5.4.3 When a team member uses his/her personal automobile on approved company business, the Company will reimburse no more than the allowable IRS deductible amount per mile. The Company will also reimburse all actual auto tolls and parking fees. Receipts are required for all expenses. Mileage from team member’s home to regular assigned work location is not a reimbursable expense. However, if the team member goes directly from home to another work assignment other than the regular work location, and the distance to the work assignment is greater than the distance to the regular work location, the team member can expense the difference in mileage. In to receive reimbursement for mileage, the team member must complete an expense report specifying purpose of trip, point of origin, destination and time of trip. A copy of the directions from origin to destination is recommended to support the reimbursement for mileage. The team member assumes the responsibility for all parking and traffic fines. 5.5 Lodging 5.5.1 All company authorized accommodations must meet industry accepted business travel standards with reference to safety, comfort, convenience and cost. Preferred accommodations are listed in order of preference in Concur, and team members will utilize preferred accommodations for travel. All hotels should be booked on the JBPCO Concur web site to enable JBPCO to consolidate and leverage spend as well as contact travelers quickly in the event of an emergency. Exceptions for exhibitions and shows are acceptable if prior approval is received from the BU president or a corporate officer of JBPCO before time of booking. 5.5.2 The team member is responsible for confirming that the rate charged is also the rate listed on the travel itinerary. Any discrepancies should be immediately reported to the JBPCO VP of Supply Chain.
TravelExpensePolicy2016.docx