processing for reporting purposes. Employees who should not be exported to payroll should instead be suppressed by assigning them to a unique Client ID which should be suppressed during the payroll process. Employment Employment Type Employment type (ex. full time, part time, etc.) – Hire/Re-Hire Date Hire date – Normal Hours/Period Normal hours worked in a pay period, most often used – in certain holiday award calculations Pay Rate Pay rate. This field is often left blank for security purposes and – instead maintained only in Payroll Pay Status Pay status (ex. hourly, salary, etc.) – Salary Annual salary. This field is often left blank for security purposes and – instead maintained in Payroll. Withholding Withholding status (ex. required, exempt) – Work Shift Shift code – Org Level Displays the organization levels specific to the company. Select the – employee’s home organization level items from these drop downs. Supervisor Supervisor assignment. Use the Supervisor drop down to select the – supervisor, and click the green plus button to add the selected supervisor to the employee. A pop-up window will launch that asks yourself as a supervisor to this employee?” Click OK to “Assign add the loved in user as a supervisor, or click Cancel to return to the new employee wizard. Groups Request Workflow Assigned when multiple supervisor approvals are – required for time off requests Schedule Group Contains schedule rules for an employee – Vehicle Vehicle specifics for tracking mileage – Accrual Group Determines how employees earn time off – Security User Name User name – Password Password (case-sensitive) – Confirm Password Reenter password (case-sensitive) – Authentication How the login should occur (TimeStar, TimeStar Strong – – Passwords, LDAP, or Windows. This will typically remain set to the default of TimeStar Strong Passwords). – E-mail Address E-mail address, especially important for alerts and requests – Generate exceptions at login Determines whether or not to generate alerts – upon login. This should most often be set to “Yes”.
processing for reporting purposes. Employees who should not be exported to payroll should instead be suppressed by assigning them to a unique Client ID which should be suppressed during the payroll process. Employment Employment Type – Employment type (ex. full time, part time, etc.) Hire/Re-Hire Date – Hire date Normal Hours/Period – Normal hours worked in a pay period, most often used in certain holiday award calculations Pay Rate – Pay rate. This field is often left blank for security purposes and instead maintained only in Payroll Pay Status – Pay status (ex. hourly, salary, etc.) Salary – Annual salary. This field is often left blank for security purposes and instead maintained in Payroll. Withholding – Withholding status (ex. required, exempt) Work Shift – Shift code Org Level – Displays the organization levels specific to the company. Select the employee’s home organization level items from these drop downs. Supervisor – Supervisor assignment. Use the Supervisor drop down to select the supervisor, and click the green plus button to add the selected supervisor to the employee. A pop-up window will launch that asks “Assign yourself as a supervisor to this employee?” Click OK to add the loved in user as a supervisor, or click Cancel to return to the new employee wizard. Groups Request Workflow – Assigned when multiple supervisor approvals are required for time off requests Schedule Group – Contains schedule rules for an employee Vehicle – Vehicle specifics for tracking mileage Accrual Group – Determines how employees earn time off Security User Name – User name Password – Password (case-sensitive) Confirm Password – Reenter password (case-sensitive) Authentication – How the login should occur (TimeStar, TimeStar – Strong Passwords, LDAP, or Windows. This will typically remain set to the default of TimeStar – Strong Passwords). E-mail Address – E-mail address, especially important for alerts and requests Generate exceptions at login – Determines whether or not to generate alerts upon login. This should most often be set to “Yes”.
User%20Guide%20-%20Employee%20Set%20Up%20and%20Management.docx