Land Purchases Land purchase and donation general program Pending General Includes correspondence concerning land purchases and Temporary, N1-95-88-2 and Donations administration records; and correspondence, title NARA donations, not related to specific case. 5 years FY); (5420) General evidence, and related documents for unconsummated approval of Note: file at end of fiscal year and apply N1-95-10-10, Program land and purchase cases. records retention period. item 40 Administration Note 1: DO NOT transfer unconsummated case retention Purchases Includes correspondence, title evidence, and related Temporary, N1-95-88-2 – to FRC. schedule documents. 5 (5420-3-1) Includes records previously retained under: Note 2: Cases Note: Retain records in office. Retention period (see note); 5420 Purchases and Donations General – – begins after administrative/legal use ceases. Do not N1-95-10-10, 5420 Purchases and Donations – – transfer to FRC. item 42 Unconsummated Cases 5420 Purchases and Donations Donations Includes correspondence, title evidence and related Temporary, N1-95-88-2 – – – Cases Unconsummated documents. 5 years (5420-2-1) Cut-off: End of FY in which administrative use Cases Note: Retain records in office. Retention period (see note); ceases. begins after administrative/legal use ceases. Do not N1-95-10-10, Retention/Disposition: Temporary, dispose of transfer to FRC. item 39 closed records 5 years after cut-off (pending NARA approval). Table 5000-23. File Code - Heading: 5430 Exchanges (Land) – Superseded Electronic Records Retention Schedules Hardcopy Records Retention Schedules Records Retention Schedules Sub-Heading Description Retention Sub-Heading Description Retention (Reference (5340) Only) Land Exchange Land exchange case files containing correspondence, Temporary, Exchanges Case Including correspondence, letters of negotiation, Temporary, 5 N1-95-88-2 – Case Files letters of negotiation, explanatory notes, exchange 5 years File explanatory notes, exchange agreements, years (5430-2) agreements, proposals, plans, or contracts, appraisal (see note); proposals, plans, or contracts, appraisal reviews, (see note); reviews, appeals, objections and related decisions, appeals, objections and related decisions, land
Land Purchases and Donations General Program Administration Land purchase and donation general program administration records; and correspondence, title evidence, and related documents for unconsummated land and purchase cases. Note 1: DO NOT transfer unconsummated case to FRC. Note 2: Includes records previously retained under: 5420 – Purchases and Donations – General 5420 – Purchases and Donations – Cases 5420 – Purchases and Donations – Cases Cut-off: End of FY in which administrative use ceases. Retention/Disposition: Temporary, dispose of closed records 5 years after cut-off (pending NARA approval). Pending NARA approval of records retention schedule General Includes correspondence concerning land purchases and donations, not related to specific case. Note: file at end of fiscal year and apply retention period. Temporary, 5 years FY); N1-95-10-10, item 40 N1-95-88-2 (5420) Purchases – Unconsummated Cases Includes correspondence, title evidence, and related documents. Note: Retain records in office. Retention period begins after administrative/legal use ceases. Do not transfer to FRC. Temporary, 5 (see note); N1-95-10-10, item 42 N1-95-88-2 (5420-3-1) Donations – Unconsummated Cases Includes correspondence, title evidence and related documents. Note: Retain records in office. Retention period begins after administrative/legal use ceases. Do not transfer to FRC. Temporary, 5 years (see note); N1-95-10-10, item 39 N1-95-88-2 (5420-2-1) Table 5000-23. File Code - Heading: 5430 – Exchanges (Land) Electronic Records Retention Schedules Hardcopy Records Retention Schedules Superseded Records Retention Schedules (Reference Only) Sub-Heading (5340) Description Retention Sub-Heading Description Retention Land Exchange Case Files Land exchange case files containing correspondence, letters of negotiation, explanatory notes, exchange agreements, proposals, plans, or contracts, appraisal reviews, appeals, objections and related decisions, Temporary, 5 years (see note); Exchanges – Case File Including correspondence, letters of negotiation, explanatory notes, exchange agreements, proposals, plans, or contracts, appraisal reviews, appeals, objections and related decisions, land Temporary, 5 years (see note); N1-95-88-2 (5430-2)
wo_id_6209.11-2018-5_42_5000_Series.docx