Particularly with a volunteer association, great care must be taken to protect against the appearance of legal or ethical improprieties. For these reasons, committees or task forces may suggest vendors, suppliers or consultants, but staff will follow through with a basic procurement process in determining final vendor, suppliers or consultant. Staff will also handle any necessary negotiations based on what is fair market value for the work to be performed. If the AIHA Board approves the proposal, the CEO, with the input of the appropriate staff, will contract, purchase or rent the appropriate resources. All approved expenditures and subsequent purchases or expenses are the responsibility of the AIHA staff, not the committee or task force. AIHA staff will procure the needed and approved goods and services in accordance with ethical standards, good accounting practices, and all other requirements as specified in the articles of incorporation and bylaws of the Association. Appendix A: Overview of AIHA Volunteer Groups, Working Groups, Special Interest Groups, Task Forces, Communities and Project Teams Pay Group In Convened Board to Board BOD Type Bylaws By Approval Members Purpose join Lifespan Liaison Member VG Yes President Required Nat'l AIHA only General No Not defined Yes No Not WG No President required Anyone Specific No Not defined Yes Yes Not No President required Nat'l AIHA only Specific No Defined Maybe Yes TF Not No President required Nat'l AIHA only General Yes Not defined Yes Yes SIG Members and nonmembers (access may Not be limited depending on Community No President required member status) General No Not defined Maybe Maybe Project Not No Staff required AIHA only Specific No Not defined Maybe No Team Nat’l NOTES: A Board Liaison serves as a communications link between the Board and the Group. There is no implied assumption of Board Liaison assignments or otherwise active engagement with the Group. A BOD Member signifies whether a Director is permitted to participate as an active member of the group Volunteer Groups (VG) also include Advisory Groups (such as CPAG) and the Standards Advisory Panel
Particularly with a volunteer association, great care must be taken to protect against the appearance of legal or ethical improprieties. For these reasons, committees or task forces may suggest vendors, suppliers or consultants, but staff will follow through with a basic procurement process in determining final vendor, suppliers or consultant. Staff will also handle any necessary negotiations based on what is fair market value for the work to be performed. If the AIHA Board approves the proposal, the CEO, with the input of the appropriate staff, will contract, purchase or rent the appropriate resources. All approved expenditures and subsequent purchases or expenses are the responsibility of the AIHA staff, not the committee or task force. AIHA staff will procure the needed and approved goods and services in accordance with ethical standards, good accounting practices, and all other requirements as specified in the articles of incorporation and bylaws of the Association. Appendix A: Overview of AIHA Volunteer Groups, Working Groups, Special Interest Groups, Task Forces, Communities and Project Teams Group Type In Bylaws Convened By Board Approval Members Purpose Pay to join Lifespan Board Liaison BOD Member VG Yes President Required Nat'l AIHA only General No Not defined Yes No WG No President Not required Anyone Specific No Not defined Yes Yes TF No President Not required Nat'l AIHA only Specific No Defined Maybe Yes SIG No President Not required Nat'l AIHA only General Yes Not defined Yes Yes Community No President Not required Members and nonmembers (access may be limited depending on member status) General No Not defined Maybe Maybe Project Team No Staff Not required Nat’l AIHA only Specific No Not defined Maybe No NOTES: A Board Liaison serves as a communications link between the Board and the Group. There is no implied assumption of Board Liaison assignments or otherwise active engagement with the Group. A BOD Member signifies whether a Director is permitted to participate as an active member of the group Volunteer Groups (VG) also include Advisory Groups (such as CPAG) and the Standards Advisory Panel
Volunteer%20Groups%20Policy%20and%20Procedures.docx