Monitoring and Evaluation of the SPPD process What is monitored How it is M&E tool to be Who is When does the How are results used monitored used responsible monitoring take for the place monitoring The membership of All members of T&D-M&E Form School Head During the PDP -WG analyzes profiles to the teams planning teams 1: Individual formation of ensure teams are well responsible for the are asked to Profile Template planning teams represented by the various development of provide a personnel groups and have SPPD in relation to: personal profile members with relevant outlining their experiences. The experiences work Recommendation based on which individuals experiences the analysis is made to bring to the team and improve future team The level of qualifications. membership and included in representation of the Program Completion the different Report personnel groups on the team The process followed A process SPPD-M&E School During the SPPD ES1/PSDS consolidates in accomplishing the observation is Form 1: process at the results from observations SPPD and the level completed Process school level from their cluster and prepare of collaboration Observation Divisions PD a report for submission to the between team Guide for SPPD – WG Division T&D Chair. T&D members (represented Chair identifies key by recommendations and ES1/PSDS) include in Program Completion Report for the conduct of the SPPD. Team Members Team members SPPD-M&E School PDP- Following the End of Program Evaluations perception of the complete an Form 2: End of WG accomplishment of are collated by the PDP-WG extend they End of Program SPPD Planning the SPPD and reviewed to identify how successfully Planning Evaluation the processes can be completed the SPPD Evaluation improved. planning process A summary of the results are included in the Program Completion Report and recommendations incorporated into future processes The SPPD process A debriefing SPPD-M&E School Following the Key finding and meeting will be Form 3: SPPD (led by accomplishment recommendations to be conducted De-briefing SH) of the SPPD at the include in Program involving all Guide Checklist school level Completion Report and will those involved inform future conduct of the in facilitating SPPD the SPPD process
Monitoring and Evaluation of the SPPD process What is monitored How it is monitored M&E tool to be used Who is responsible for the monitoring When does the monitoring take place How are results used The membership of the teams responsible for the development of SPPD in relation to: The experiences which individuals bring to the team The level of representation of the different personnel groups on the team All members of planning teams are asked to provide a personal profile outlining their work experiences and qualifications. T&D-M&E Form 1: Individual Profile Template School Head During the formation of planning teams PDP -WG analyzes profiles to ensure teams are well represented by the various personnel groups and have members with relevant experiences. Recommendation based on the analysis is made to improve future team membership and included in the Program Completion Report The process followed in accomplishing the SPPD and the level of collaboration between team members A process observation is completed SPPD-M&E Form 1: Process Observation Guide for SPPD School Divisions PD – WG (represented by ES1/PSDS) During the SPPD process at the school level ES1/PSDS consolidates results from observations from their cluster and prepare a report for submission to the Division T&D Chair. T&D Chair identifies key recommendations and include in Program Completion Report for the conduct of the SPPD. Team Members perception of the extend they successfully completed the SPPD planning process Team members complete an End of Program Planning Evaluation SPPD-M&E Form 2: End of SPPD Planning Evaluation School PDP- WG Following the accomplishment of the SPPD End of Program Evaluations are collated by the PDP-WG and reviewed to identify how the processes can be improved. A summary of the results are included in the Program Completion Report and recommendations incorporated into future processes The SPPD process A debriefing meeting will be conducted involving all those involved in facilitating the SPPD process SPPD-M&E Form 3: SPPD De-briefing Guide Checklist School (led by SH) Following the accomplishment of the SPPD at the school level Key finding and recommendations to be include in Program Completion Report and will inform future conduct of the SPPD
Volume%203_Program%20Planning%20System%20Operations%20Manual%20V2010.docx