Selecting an appointment from the Pending Appointment window in the Ribbon Bar opens the Clinic Schedule Grid. When you select a past appointment, the clinic schedule defaults to the date. appointment’s Right click on an existing appointment in either the Pending Appointments box or in the calendar to select Expanded Entry. This will show the audit history of that appointment’s creation, check in, etc. Figure : Pending Appointment Window Past Appointment Date – The clinic schedule defaults to the current date when you select an (today’s date) appointment or less than three days in the future. dated “today” Figure : Pending Appointment Window Current less than Three Days in – Future The clinic schedule defaults to -/+ three days of the appointment date for future dates. Figure : Pending Appointment Window Future Appointment Dates – Special Needs/Preferences Adding/Removing Special Needs/Preferences from Requests Patients visiting the VA may require additional assistance when they arrive for their visit. Some of these special needs/preferences may include issues with hearing, how they are arriving at the VA, Day of the Week or Time of the Day, etc. To add Special Needs/Preferences to an appointment request: Log on to VS GUI From the Tasks tab, in the Search text box, type the last name or the patient’s first initial of the last name and last four of the SSN (e.g. S1234). patient’s Click Search, and then select the requested name. Click Search. patient’s In the Request Type dialog box, click Cancel. Figure : Request Type APPT – Press CTRL + P to open the Patient Info dialog box. Select the special needs from the Special Needs/Preferences section patient’s of the Patient Info dialog box. Add additional information regarding Special Needs/Preferences patient’s selections in the Remarks field.
Selecting an appointment from the Pending Appointment window in the Ribbon Bar opens the Clinic Schedule Grid. When you select a past appointment, the clinic schedule defaults to the appointment’s date. Right click on an existing appointment in either the Pending Appointments box or in the calendar to select Expanded Entry. This will show the audit history of that appointment’s creation, check in, etc. Figure : Pending Appointment Window – Past Appointment Date The clinic schedule defaults to the current date (today’s date) when you select an appointment dated “today” or less than three days in the future. Figure : Pending Appointment Window – Current less than Three Days in Future The clinic schedule defaults to -/+ three days of the appointment date for future dates. Figure : Pending Appointment Window – Future Appointment Dates Special Needs/Preferences Adding/Removing Special Needs/Preferences from Requests Patients visiting the VA may require additional assistance when they arrive for their visit. Some of these special needs/preferences may include issues with hearing, how they are arriving at the VA, Day of the Week or Time of the Day, etc. To add Special Needs/Preferences to an appointment request: Log on to VS GUI From the Tasks tab, in the Search text box, type the patient’s last name or the patient’s first initial of the last name and last four of the SSN (e.g. S1234). Click Search, and then select the requested patient’s name. Click Search. In the Request Type dialog box, click Cancel. Figure : Request Type – APPT Press CTRL + P to open the Patient Info dialog box. Select the patient’s special needs from the Special Needs/Preferences section of the Patient Info dialog box. Add additional information regarding patient’s Special Needs/Preferences selections in the Remarks field.
VSE_GUI_1_4_User_Guide.docx