The electoral calendar requires quick This project is envisioned to start up for the Project Document and can responses within a tight and on 1 January 2015. The design advance from its core funding to unforgiving timeline. Slow process started late which makes the start the project. It will request fast implementation or procurement can time between appraisal, approval, track procurement authorization, directly and adversely affect the and funding of the project and the which reduces the time needed to electoral process, as dates are not start-up time limited. recruit personnel and procure fungible. A slow start up would equipment. UNDP should also mean key elements to support the negotiate the transfer of SERP reform of the legal framework would project equipment to SEPK with the be missed. IEBC. Financial: High Low A different project implementation mechanism is adopted for this This project uses a direct The IEBC had financial and project, makes UNDP implementation modality, which Fiduciary risks of procurement issues in 2013 resulting responsible for the implementation reduces the financial risk for the assistance in the firing of some and audit of the project. Capacity building for project and operational burden on findings in the SERP project audit. procurement and finance for the the IEBC. EMBs is also envisioned under SEPK. Financial: High High This requires a much more targeted Funding from the donors is needed programme focused on building for this project to be able to provide Donors expect to have much lower capacity and more efficient and the assistance envisioned. In levels of funding available for the effective systems. This should addition, the EMBs expect donors to electoral process leading up to 2017 generate cost savings and improved provide financial support to cover, than they had for 2013 and are budgeting that can help EMBs among other things, some of the looking for value added rather than items such as training costs. The equipment set up of the ORPP, gap filling. project budget is flexible and fatigue training costs, and delivering voter includes line items that could cover education messages. If this is not some of these critical needs if continued, and the EMBs are unable required and are earmarked by a to reallocate or increase their donor. UNDP will advocate with budgets, this will leave them with a donors for sufficient funding for the budget deficit that will leave these project and the EDG can provide areas, or others, uncovered. policy level lobbying for sufficient funds for the IEBC budget with Kenyan policymakers.
The electoral calendar requires quick responses within a tight and unforgiving timeline. Slow implementation or procurement can directly and adversely affect the electoral process, as dates are not fungible. A slow start up would mean key elements to support the reform of the legal framework would be missed. This project is envisioned to start up on 1 January 2015. The design process started late which makes the time between appraisal, approval, and funding of the project and the start-up time limited. for the Project Document and can advance from its core funding to start the project. It will request fast track procurement authorization, which reduces the time needed to recruit personnel and procure equipment. UNDP should also negotiate the transfer of SERP project equipment to SEPK with the IEBC. Fiduciary risks of assistance Financial: High The IEBC had financial and procurement issues in 2013 resulting in the firing of some and audit findings in the SERP project audit. Low This project uses a direct implementation modality, which reduces the financial risk for the project and operational burden on the IEBC. A different project implementation mechanism is adopted for this project, makes UNDP responsible for the implementation of the project. Capacity building for procurement and finance for the EMBs is also envisioned under SEPK. fatigue Financial: High Funding from the donors is needed for this project to be able to provide the assistance envisioned. In addition, the EMBs expect donors to provide financial support to cover, among other things, some of the equipment set up of the ORPP, training costs, and delivering voter education messages. If this is not continued, and the EMBs are unable to reallocate or increase their budgets, this will leave them with a budget deficit that will leave these areas, or others, uncovered. High Donors expect to have much lower levels of funding available for the electoral process leading up to 2017 than they had for 2013 and are looking for value added rather than gap filling. This requires a much more targeted programme focused on building capacity and more efficient and effective systems. This should generate cost savings and improved budgeting that can help EMBs items such as training costs. The project budget is flexible and includes line items that could cover some of these critical needs if required and are earmarked by a donor. UNDP will advocate with donors for sufficient funding for the project and the EDG can provide policy level lobbying for sufficient funds for the IEBC budget with Kenyan policymakers.
UNDP%20Elections%20Project%20Document%20DRAFT%20%20May%202015%20%20Final.docx