Checklist: To guide an audit of this checklist will help to identify key issues. ‘concern files’ Yes/No Follow up action/further Does the main pupil record have a information child’s clear marker on it to indicate that a concern file is also held? (We recommend that a clear red C is written on the top right hand corner of the main file. This alerts any member of staff to the existence of a separate concern file.) Was all confidential information transferred from the main pupil file to the concern file when it was opened? (Check there are no confidential documents still sitting in the main file.) Does the concern file have an up-to-date and accurate giving basic factual ‘Front Sheet’ information about the child and family? Does the file have a brief running chronology of events/concerns? This chronology would normally be begun in the main pupil child’s file and then transferred when the threshold for concern is reached and a is ‘concern file’ opened. Is every entry in the file timed, dated and have the name and signature of the person who wrote the entry? Have staff made use of the a ‘logging template or a similar school concern’ template to help them record issues? Where applicable, have any original contemporaneous notes been kept, in addition to later more formal records. Have telephone calls and discussions with other agencies (police, health, social care) been recorded and is it clear from these notes what action is to be taken and by whom? Is there evidence that the Senior school’s Designated Person has reviewed the file and discussed the child with relevant staff? Is there evidence that school staff have weighed up the information they have about a child of concern, discussed it appropriately with others and then taken appropriate action
Checklist: To guide an audit of ‘concern files’ this checklist will help to identify key issues. Yes/No Follow up action/further information Does the child’s main pupil record have a clear marker on it to indicate that a concern file is also held? (We recommend that a clear red C is written on the top right hand corner of the main file. This alerts any member of staff to the existence of a separate concern file.) Was all confidential information transferred from the main pupil file to the concern file when it was opened? (Check there are no confidential documents still sitting in the main file.) Does the concern file have an up-to-date and accurate ‘Front Sheet’ giving basic factual information about the child and family? Does the file have a brief running chronology of events/concerns? This chronology would normally be begun in the child’s main pupil file and then transferred when the threshold for concern is reached and a ‘concern file’ is opened. Is every entry in the file timed, dated and have the name and signature of the person who wrote the entry? Have staff made use of the ‘logging a concern’ template or a similar school template to help them record issues? Where applicable, have any original contemporaneous notes been kept, in addition to later more formal records. Have telephone calls and discussions with other agencies (police, health, social care) been recorded and is it clear from these notes what action is to be taken and by whom? Is there evidence that the school’s Senior Designated Person has reviewed the file and discussed the child with relevant staff? Is there evidence that school staff have weighed up the information they have about a child of concern, discussed it appropriately with others and then taken appropriate action
web_Child_Protection__Safeguarding_2016_September_V6_November_Review_2017_%282%29.docx