VITAL RECORDS RECORD NAME AND MAINTENANCE PROTECTION OTHER STORAGE LOCATION DESCRIPTION FREQUENCY METHOD INFORMATION TIAA Employee 104 Hover – retirement information Electronically in Annually Unknown See DoIT – and deductions Banner MPSERS of – 104 Hover Payroll Stored in Fireproof – Michigan retirement Ongoing Office cabinet information Earning Totals – Electronically in Employee earned Bi-Weekly See DoIT Banner wages Deduction Totals Electronically in – Bi-Weekly See DoIT Employee deductions Banner Garnishments 104 Hover Payroll – – Employee wage Office Ongoing garnishment Electronically on requests/orders WDrive Friend of the Court 104 Hover Payroll – – Employee wage Office Ongoing garnishment Electronically on request/orders WDrive Payroll Operating Select Payroll Annually Procedures WDrive EQUIPMENT AND SYSTEMS NAME AND MAINTENANCE PROTECTION OTHER STORAGE LOCATION DESCRIPTION FREQUENCY METHOD INFORMATION Appworx Software – automates, integrates and accelerates See Business See Business Payroll Computers business application Operations Operations processing within Banner Banner automates – payroll. Reliable timely data that is available EMU Network See DoIT See DoIT 24/7 to support decision-making Microsoft Access – Data solutions and Payroll Computers Annually review data released by Banner Crystal Software – Data solutions and Payroll Computers Annually review data released by Banner MICR Printer – Specialized printer Hover General Stored in – Unknown (Include name and Accounting Office secure/locked room model number) Intellecheck utilizes – blank secure check stock. Also used to Payroll Computers See DoIT See DoIT email direct deposit information
VITAL RECORDS RECORD NAME AND DESCRIPTION STORAGE LOCATION MAINTENANCE FREQUENCY PROTECTION METHOD OTHER INFORMATION TIAA – Employee retirement information and deductions 104 Hover Electronically in Banner Annually Unknown – See DoIT MPSERS – of Michigan retirement information 104 Hover – Payroll Office Ongoing Stored in Fireproof cabinet Earning Totals – Employee earned wages Electronically in Banner Bi-Weekly See DoIT Deduction Totals – Employee deductions Electronically in Banner Bi-Weekly See DoIT Garnishments – Employee wage garnishment requests/orders 104 Hover – Payroll Office Electronically on WDrive Ongoing Friend of the Court – Employee wage garnishment request/orders 104 Hover – Payroll Office Electronically on WDrive Ongoing Payroll Operating Procedures Select Payroll WDrive Annually EQUIPMENT AND SYSTEMS NAME AND DESCRIPTION STORAGE LOCATION MAINTENANCE FREQUENCY PROTECTION METHOD OTHER INFORMATION Appworx Software – automates, integrates and accelerates business application processing within Banner Payroll Computers See Business Operations See Business Operations Banner – automates payroll. Reliable timely data that is available 24/7 to support decision-making EMU Network See DoIT See DoIT Microsoft Access – Data solutions and review data released by Banner Payroll Computers Annually Crystal Software – Data solutions and review data released by Banner Payroll Computers Annually MICR Printer – Specialized printer (Include name and model number) Hover – General Accounting Office Unknown Stored in secure/locked room Intellecheck – utilizes blank secure check stock. Also used to email direct deposit information Payroll Computers See DoIT See DoIT
unit_coop_template.docx