3. Managing Reporting & Maintenance 3.1. Activation Received After purchasing their licenses, the agency will receive an activation email from Microsoft prompting them to activate their account. See the attachment for an example of what this email will look like. If their three year agreement is coming due, they will also receive an Activation Email/Renewal Letter and will follow the same path. 3.2. Close Service Request 3.3. Payroll Monday or Every 2 Weeks 3.4. Agency License Report DET NAM will run a bi-weekly usage report (eventually this will be a scheduled/automatic report to be run out of Active Directory), to be run on payroll Monday's or once every two weeks, so each agency will have the ability to manage the use of their Office 365 licenses. This report will need to reflect the following by break down of agency: Number of licenses purchased Number of licenses being used and who they are assigned to Type of licenses purchased Type of licenses being used and who they are assigned to Once report is ready, it will need to be sent to the BBS team. The report will be stored in a SharePoint site and the specific person(s) will be notified of the update via email.
3. Managing Reporting & Maintenance 3.1. Activation Received After purchasing their licenses, the agency will receive an activation email from Microsoft prompting them to activate their account. See the attachment for an example of what this email will look like. If their three year agreement is coming due, they will also receive an Activation Email/Renewal Letter and will follow the same path. 3.2. Close Service Request 3.3. Payroll Monday or Every 2 Weeks 3.4. Agency License Report DET NAM will run a bi-weekly usage report (eventually this will be a scheduled/automatic report to be run out of Active Directory), to be run on payroll Monday's or once every two weeks, so each agency will have the ability to manage the use of their Office 365 licenses. This report will need to reflect the following by break down of agency: Number of licenses purchased Number of licenses being used and who they are assigned to Type of licenses purchased Type of licenses being used and who they are assigned to Once report is ready, it will need to be sent to the BBS team. The report will be stored in a SharePoint site and the specific person(s) will be notified of the update via email.
User%20Licensing%20Final%20Documentation.docx