20 CFR 200.331 These regulations restrict awards, subawards, and Verify that monitoring reports have been Requirements for contracts with certain parties that are debarred, developed that meet federal requirements pass through suspended, or otherwise excluded from or ineligible for and have been shared with subrecipients. entities participation in Federal assistance programs or activities. Does the monitoring report include: ESD Policy 5250 Follow up on issues found out of ESD Policy 5255 200.328 Monitoring and reporting program compliance – performance Required corrective action plan if The non-Federal entity must monitor its activities necessary Federal awards to assure compliance with applicable Does the LWDB have a copy of monitoring Federal requirements and performance expectations are tool for Career Connect Washington being achieved. Monitoring by the non-Federal entity must cover each program, function or activity. See also § 200.331 Requirements for pass-through entities. Personnel - Time Annual Personnel salaries and related costs are supported by Monitoring annually: and Effort Monitoring adequate time and effort records for employees who Look at individuals paid out of multiple cost Review work on federal programs. objectives to see how their costs are allocated ESD Policy 5413 20 CFR Look at the LWDB’s process to ensure payroll 200.430 charged to federal programs is supported by proper time and effort documentation. services Include names/positions of key staff and how 20 CFR 200.430 (c) (g) Nonprofit the LWDB: organizations Budgets payroll for employees. Randomly 20 CFR 200.430 (C) select timesheets and payroll (Onsite) The non-Federal Determines required time and effort for entity's system of each employee. internal controls Ensures time and effort is received timely includes processes from employees. to review Review selected job descriptions (Onsite) interim charges made to a Federal Reviews actual versus budgeted payroll awards based on charges to make adjustments as needed budget estimates. Reviews staff reassignments to determine All necessary any necessary time and effort changes. adjustment must be
20 CFR 200.331 Requirements for pass through entities ESD Policy 5250 ESD Policy 5255 These regulations restrict awards, subawards, and contracts with certain parties that are debarred, suspended, or otherwise excluded from or ineligible for participation in Federal assistance programs or activities. 200.328 – Monitoring and reporting program performance The non-Federal entity must monitor its activities Federal awards to assure compliance with applicable Federal requirements and performance expectations are being achieved. Monitoring by the non-Federal entity must cover each program, function or activity. See also § 200.331 Requirements for pass-through entities. Verify that monitoring reports have been developed that meet federal requirements and have been shared with subrecipients. Does the monitoring report include: Follow up on issues found out of compliance Required corrective action plan if necessary Does the LWDB have a copy of monitoring tool for Career Connect Washington Personnel - Time and Effort ESD Policy 5413 20 CFR 200.430 services 20 CFR 200.430 (c) (g) Nonprofit organizations 20 CFR 200.430 (C) The non-Federal entity's system of internal controls includes processes to review interim charges made to a Federal awards based on budget estimates. All necessary adjustment must be Annual Monitoring Review Personnel salaries and related costs are supported by adequate time and effort records for employees who work on federal programs. Monitoring annually: Look at individuals paid out of multiple cost objectives to see how their costs are allocated Look at the LWDB’s process to ensure payroll charged to federal programs is supported by proper time and effort documentation. Include names/positions of key staff and how the LWDB: Budgets payroll for employees. Randomly select timesheets and payroll (Onsite) Determines required time and effort for each employee. Ensures time and effort is received timely from employees. Review selected job descriptions (Onsite) Reviews actual versus budgeted payroll charges to make adjustments as needed Reviews staff reassignments to determine any necessary time and effort changes.
UBI%20Contract%20Worksheet-1.docx