Standard Operating Procedure TPD Rotation Management – (in accordance with Code of Practice) Background HEE is responsible for continuing to implement and improve compliance with the national Code of Practice (CoP). The CoP was implemented some time ago, but compliance was raised as an issue as part of the junior doctor contract negotiations (as a non-contractual matter).. The CoP has since been updated and approved by the BMA, NHS Employers and HEE, and the new version will be implemented in November 2016. This Standard Operating Procedure relates to the rotational aspect of the CoP. fortnight a Tracker’ document is circulated to TPDs, HoS, HEE YH staff and ‘Rotation LEPs which updates all stakeholders on the progress on rotations. In relation to the rotation circulation and communication to Local Educational Providers (LEPs) and trainee elements, the agreed timescales are as follows: 5 months prior to rotation date. The HEE Programme Support Team (PST) responsible for the relevant School/ Specialty will issue rotation requests to Training Programme Directors (TPDs). This request will include an establishment report confirming number of posts for each rotation, and the rotation template. The TPD is then responsible for producing the rotation. The rotation information must be supplied on the rotation template and information presented in any other format will not be accepted; this is because the format of the rotation has been agreed by HEE with local education providers, and complies with national audit requirements. If the information is provided by administrators outside of the HEE local office supporting the TPD, the TPD MUST be copied in, along with PST. The TPD should validate the establishment data and inform the PST of any amendments/queries. This must be provided on the rotation template. The number of trainees on the rotation must not exceed the number of posts on the establishment unless LTFT trainees are sharing a slot or there are supernumerary approved trainees Trainees who are on maternity or long term sick should not normally rotate. They must remain at the Trust where they were placed when their maternity leave started because of employer/financial responsibility. Trainees on maternity leave will remain in an established post as they have a right to return to work and a post must be available for them. Trainees can be rotated immediately upon returning from maternity leave.
Standard Operating Procedure – TPD Rotation Management (in accordance with Code of Practice) Background HEE is responsible for continuing to implement and improve compliance with the national Code of Practice (CoP). The CoP was implemented some time ago, but compliance was raised as an issue as part of the junior doctor contract negotiations (as a non-contractual matter).. The CoP has since been updated and approved by the BMA, NHS Employers and HEE, and the new version will be implemented in November 2016. This Standard Operating Procedure relates to the rotational aspect of the CoP. fortnight a ‘Rotation Tracker’ document is circulated to TPDs, HoS, HEE YH staff and LEPs which updates all stakeholders on the progress on rotations. In relation to the rotation circulation and communication to Local Educational Providers (LEPs) and trainee elements, the agreed timescales are as follows: 5 months prior to rotation date. The HEE Programme Support Team (PST) responsible for the relevant School/ Specialty will issue rotation requests to Training Programme Directors (TPDs). This request will include an establishment report confirming number of posts for each rotation, and the rotation template. The TPD is then responsible for producing the rotation. The rotation information must be supplied on the rotation template and information presented in any other format will not be accepted; this is because the format of the rotation has been agreed by HEE with local education providers, and complies with national audit requirements. If the information is provided by administrators outside of the HEE local office supporting the TPD, the TPD MUST be copied in, along with PST. The TPD should validate the establishment data and inform the PST of any amendments/queries. This must be provided on the rotation template. The number of trainees on the rotation must not exceed the number of posts on the establishment unless LTFT trainees are sharing a slot or there are supernumerary approved trainees Trainees who are on maternity or long term sick should not normally rotate. They must remain at the Trust where they were placed when their maternity leave started because of employer/financial responsibility. Trainees on maternity leave will remain in an established post as they have a right to return to work and a post must be available for them. Trainees can be rotated immediately upon returning from maternity leave.
tpd_rotation_management_-_standard_operating_procedure.docx