1.2 Head Teacher and Senior Management Team Basic file description Data Prot Issues Statutory Retention Period [Operational] Action at the end of the Provisions administrative life of the record 1.2.1 Log books of activity in the school There may be data protection issues if Date of last entry in the book + a These could be of permanent maintained by the Head Teacher the log book refers to individual pupils minimum of 6 years then review historical value and should be or members of staff offered to the County Archives Service if appropriate 1.2.2 Minutes of Senior Management Team There may be data protection issues if Date of the meeting + 3 then SECURE DISPOSAL meetings and the meetings of other the minutes refers to individual pupils or review internal administrative bodies members of staff 1.2.3 Reports created by the Head Teacher or There may be data protection issues if Date of the report + a minimum of 3 SECURE DISPOSAL the Management Team the report refers to individual pupils or years then review members of staff 1.2.4 Records created by head teachers, There may be data protection issues if Current academic year + 6 then SECURE DISPOSAL deputy head teachers, heads of year the records refer to individual pupils or review and other members of staff with members of staff administrative responsibilities 1.2.5 Correspondence created by head There may be data protection issues if Date of correspondence + 3 years then SECURE DISPOSAL teachers, deputy head teachers, of the correspondence refers to individual review year and other members of staff with pupils or members of staff administrative responsibilities 1.2.6 Professional Development Plans Yes Life of the plan + 6 years SECURE DISPOSAL 1.2.7 School Development No Life of the plan + 3 SECURE DISPOSAL Information Management Toolkit for Schools · v5 · 01 February 2016 · 39
1.2 Head Teacher and Senior Management Team Basic file description Data Prot Issues Statutory Provisions Retention Period [Operational] Action at the end of the administrative life of the record 1.2.1 Log books of activity in the school maintained by the Head Teacher There may be data protection issues if the log book refers to individual pupils or members of staff Date of last entry in the book + a minimum of 6 years then review These could be of permanent historical value and should be offered to the County Archives Service if appropriate 1.2.2 Minutes of Senior Management Team meetings and the meetings of other internal administrative bodies There may be data protection issues if the minutes refers to individual pupils or members of staff Date of the meeting + 3 then review SECURE DISPOSAL 1.2.3 Reports created by the Head Teacher or the Management Team There may be data protection issues if the report refers to individual pupils or members of staff Date of the report + a minimum of 3 years then review SECURE DISPOSAL 1.2.4 Records created by head teachers, deputy head teachers, heads of year and other members of staff with administrative responsibilities There may be data protection issues if the records refer to individual pupils or members of staff Current academic year + 6 then review SECURE DISPOSAL 1.2.5 Correspondence created by head teachers, deputy head teachers, of year and other members of staff with administrative responsibilities There may be data protection issues if the correspondence refers to individual pupils or members of staff Date of correspondence + 3 years then review SECURE DISPOSAL 1.2.6 Professional Development Plans Yes Life of the plan + 6 years SECURE DISPOSAL 1.2.7 School Development No Life of the plan + 3 SECURE DISPOSAL Information Management Toolkit for Schools · v5 · 01 February 2016 · 39
V1%20Record%20Management%20Policy%20May%202018.docx