Notification of application outcomes You will be advised of the outcome of your application in writing, following a decision by the Community Grants Hub. If you are successful, you will be sent a Letter of Agreement, which sets out the terms and conditions for the grant. A signed copy of the Letter of Agreement will need to be returned by the date in the letter. Feedback on your application Generic feedback on applications will be available on the Community Grants Hub website following the finalisation of the funding round. Feedback on individual applications will not be provided for this round. Successful grant applications The grant agreement If you are successful, you must enter into a legally binding grant agreement with the Commonwealth represented by DSS. DSS will use a Letter of Agreement. Standard terms and conditions for the grant agreement will apply and cannot be changed. Acquittal of Funding You do not have to report on how you spend the money for Volunteer Grants funding unless DSS asks you to. If you are asked to report, DSS will require you to provide proof of purchase and to allow the Australian auditors to look at your records. The original receipts showing what Government’s you have purchased are required as proof and must be kept for five years. The funded organisation is responsible for keeping a complete set of records for this purpose. This includes receipts for fuel and transport costs. It is not necessary to send receipts to DSS, unless requested to do so. All funding must be spent by the Grant Agreement Completion Date, which is stated in the Letter of Agreement. Unspent funds must be returned to DSS. Fuel acquittal There are four different options for the record keeping requirements for fuel costs. You can use any one of these options:
Notification of application outcomes You will be advised of the outcome of your application in writing, following a decision by the Community Grants Hub. If you are successful, you will be sent a Letter of Agreement, which sets out the terms and conditions for the grant. A signed copy of the Letter of Agreement will need to be returned by the date in the letter. Feedback on your application Generic feedback on applications will be available on the Community Grants Hub website following the finalisation of the funding round. Feedback on individual applications will not be provided for this round. Successful grant applications The grant agreement If you are successful, you must enter into a legally binding grant agreement with the Commonwealth represented by DSS. DSS will use a Letter of Agreement. Standard terms and conditions for the grant agreement will apply and cannot be changed. Acquittal of Funding You do not have to report on how you spend the money for Volunteer Grants funding unless DSS asks you to. If you are asked to report, DSS will require you to provide proof of purchase and to allow the Australian Government’s auditors to look at your records. The original receipts showing what you have purchased are required as proof and must be kept for five years. The funded organisation is responsible for keeping a complete set of records for this purpose. This includes receipts for fuel and transport costs. It is not necessary to send receipts to DSS, unless requested to do so. All funding must be spent by the Grant Agreement Completion Date, which is stated in the Letter of Agreement. Unspent funds must be returned to DSS. Fuel acquittal There are four different options for the record keeping requirements for fuel costs. You can use any one of these options:
Volunteer%20Grants%202018%20%20Grant%20Opportunity%20Guidelines%20-%207%20Aug%202018%20%281%29_0.docx