Section 2-7: Documentary Evidence to Substantiate Program Eligibility Local areas are required to verify eligibility through an examination of documents. For all WIOA formula funding streams, physical evidence is required to be in participant files to minimize the risk of disallowed costs. Self-attestation is acceptable for some data elements, but it still must be recorded. Local areas may choose to implement a more restrictive documentation policy, but it should not be so restrictive as to create an unnecessary burden. For all participants, the following items must be verified and documented: Age/Date of Birth. Employment Authorization. Selective Service Registration for Males. Social Security Number. Additional documentation, as appropriate, is required for the following: Low Income Individual. Family Income. Cash Public Assistance. Other Public Assistance (Food Assistance, Refugee Assistance). Supplemental Security Income. Social Security Disability Income. Homeless Individual. Disabled Individual. Dislocated Worker Criteria, including Date of Dislocation. Termination/Layoff. Plant Closure/Substantial Layoff. Self-employed, but now Unemployed. Displaced Homemaker. The federal Data Report and Validation System requires that the State of Michigan be able to verify a information. In return, the State of Michigan requires the MWAs to be able participant’s to substantiate, with documentation, the information. In the event information is not participant’s required by the federal government or the State of Michigan, the decision whether or not to maintain such documentation in the file is up to the local board. In the event of participant’s Priority of Service, documentation of a given priority should be kept in the participant’s individual’s file. Verification vs. Documentation Verification means to confirm an eligibility requirement through examination of official documents. Documentation means to maintain on file physical evidence which is obtained through the verification process, including written confirmation by an authorized agency or organization of one or more WIOA eligibility criteria, and which reflects the status as individual’s of the date of registration for such eligibility criteria.
Section 2-7: Documentary Evidence to Substantiate Program Eligibility Local areas are required to verify eligibility through an examination of documents. For all WIOA formula funding streams, physical evidence is required to be in participant files to minimize the risk of disallowed costs. Self-attestation is acceptable for some data elements, but it still must be recorded. Local areas may choose to implement a more restrictive documentation policy, but it should not be so restrictive as to create an unnecessary burden. For all participants, the following items must be verified and documented: Age/Date of Birth. Employment Authorization. Selective Service Registration for Males. Social Security Number. Additional documentation, as appropriate, is required for the following: Low Income Individual. Family Income. Cash Public Assistance. Other Public Assistance (Food Assistance, Refugee Assistance). Supplemental Security Income. Social Security Disability Income. Homeless Individual. Disabled Individual. Dislocated Worker Criteria, including Date of Dislocation. Termination/Layoff. Plant Closure/Substantial Layoff. Self-employed, but now Unemployed. Displaced Homemaker. The federal Data Report and Validation System requires that the State of Michigan be able to verify a participant’s information. In return, the State of Michigan requires the MWAs to be able to substantiate, with documentation, the participant’s information. In the event information is not required by the federal government or the State of Michigan, the decision whether or not to maintain such documentation in the participant’s file is up to the local board. In the event of Priority of Service, documentation of a participant’s given priority should be kept in the individual’s file. Verification vs. Documentation Verification means to confirm an eligibility requirement through examination of official documents. Documentation means to maintain on file physical evidence which is obtained through the verification process, including written confirmation by an authorized agency or organization of one or more WIOA eligibility criteria, and which reflects the individual’s status as of the date of registration for such eligibility criteria.
WIOA_Manual_Chapter_2_Eligibility___Documentation__612225_7.docx