Controlling Area: this field will default to your organisation's controlling area OCC schools 9020. – Fiscal year/period: this field will default to the open reporting period and current fiscal year. Leave as default, or enter the period and year you would like to run the report against. Please note that the open period changes this field will default to your organisation's cost centre Cost centre hierarchy: hierarchy. It should show Management Reporting Hierarchy’. ‘OCC Cost centres or CC group: Your school cost centre(s) or cost centre group(s) will be the default for this field. For all cost centres, type in 9020EDXXXXALL, or for one individual cost centre, type in 9020/EDXXXX_, the last two digits being the cost center code e.g.10, 75 etc. Cost element hierarchy: OCC schools should use the drop down and select Consistent Financial Reporting’. ‘OCC Cost element hierarchy node: a default cost element will be displayed. Click on the drop-down and remove OCCCFR OCC Consistent ‘9020 Financial Reporting’ from the right hand box (click to highlight and select In the left hand box select or and click on to ‘remove’). ‘revenue’ ‘capital’ ‘add’ move it to the right hand box. Click OK. Tip: You can save the criteria you have selected on the variable entry screen as a variant by clicking on as’, and giving the variant a name in the description box. ‘save When saving the variant, leave the fiscal year/period box blank. To select this variant when running the report, you need to select it from the variants’ box. ‘available Click OK to run the report. 3. Budget vs forecast for period The vs forecast for period’ screen will open. ‘Budget Schools should then select layout’. ‘alternate It is recommended that schools use this layout as it displays a set of columns which are specific to school requirements. You can expand or collapse sections of your report by clicking the black arrows until the required level of information is displayed.
Controlling Area: this field will default to your organisation's controlling area – OCC schools 9020. Fiscal year/period: this field will default to the open reporting period and current fiscal year. Leave as default, or enter the period and year you would like to run the report against. Please note that the open period changes Cost centre hierarchy: this field will default to your organisation's cost centre hierarchy. It should show ‘OCC Management Reporting Hierarchy’. Cost centres or CC group: Your school cost centre(s) or cost centre group(s) will be the default for this field. For all cost centres, type in 9020EDXXXXALL, or for one individual cost centre, type in 9020/EDXXXX_, the last two digits being the cost center code e.g.10, 75 etc. Cost element hierarchy: OCC schools should use the drop down and select ‘OCC Consistent Financial Reporting’. Cost element hierarchy node: a default cost element will be displayed. Click on the drop-down and remove ‘9020 OCCCFR OCC Consistent Financial Reporting’ from the right hand box (click to highlight and select ‘remove’). In the left hand box select ‘revenue’ or ‘capital’ and click on ‘add’ to move it to the right hand box. Click OK. Tip: You can save the criteria you have selected on the variable entry screen as a variant by clicking on ‘save as’, and giving the variant a name in the description box. When saving the variant, leave the fiscal year/period box blank. To select this variant when running the report, you need to select it from the ‘available variants’ box. Click OK to run the report. 3. Budget vs forecast for period The ‘Budget vs forecast for period’ screen will open. Schools should then select ‘alternate layout’. It is recommended that schools use this layout as it displays a set of columns which are specific to school requirements. You can expand or collapse sections of your report by clicking the black arrows until the required level of information is displayed.
WorkInstructionsOCCSchoolsFinanceReports-publishedonline.docx