having a separate table just for speakers’ registration. This individual should also have the speakers’ cell phone numbers and prepare the speakers so they are ready and at hand (physician present) 10 minutes ahead of their presentation period. AV Preparing speakers If leadership includes an Ongoing throughout the slide presentations the education coordinator this duration of the event. One day of the event. individual sh/could be or two volunteers possibly Working with onsite responsible to ensure each needed. staff on projector, presentation is ready for the computer, and speaker prior to the start of microphone needs. each session. A second Troubleshooting volunteer may be useful to act technical problems. as troubleshooter/runner in case problems arise. These volunteers may also work with the host site to ensure sound and display quality. Vendor assistance Serve as a resource for If the leadership team Principally at the program vendor includes a vendor coordinator, outset but these representative. this person should be volunteers may also assist Direct vendor available 30 minutes ahead of with vendor-related attendees to the event to welcome the speeches, raffles, or other designated areas and vendor representatives, items throughout the day. assist with display as register their attendees, and warranted. direct them to their Assist with any vendor table/display area if raffles, thank you warranted. Two volunteers announcements, etc. may be helpful—one to remain at the registration
having a separate table just for speakers’ registration. This individual should also have the speakers’ cell phone numbers and prepare the speakers so they are ready and at hand (physician present) 10 minutes ahead of their presentation period. AV Preparing speakers slide presentations the day of the event. Working with onsite staff on projector, computer, and microphone needs. Troubleshooting technical problems. If leadership includes an education coordinator this individual sh/could be responsible to ensure each presentation is ready for the speaker prior to the start of each session. A second volunteer may be useful to act as troubleshooter/runner in case problems arise. These volunteers may also work with the host site to ensure sound and display quality. Ongoing throughout the duration of the event. One or two volunteers possibly needed. Vendor assistance Serve as a resource for vendor representative. Direct vendor attendees to designated areas and assist with display as warranted. Assist with any vendor raffles, thank you announcements, etc. If the leadership team includes a vendor coordinator, this person should be available 30 minutes ahead of the event to welcome the vendor representatives, register their attendees, and direct them to their table/display area if warranted. Two volunteers may be helpful—one to remain at the registration Principally at the program outset but these volunteers may also assist with vendor-related speeches, raffles, or other items throughout the day.
Volunteer%20duties.docx