Resources will serve as the point of contact and repository for confidential medical information, as needed. An absence is considered if the employee does not secure “unexcused” appropriate approval in advance or does not provide acceptable documentation upon request. In this case, the employee is not eligible to use paid leave. 04.09 When an employee is absent due to illness or injury, the number of – hours charged as sick leave equals the number of hours the employee was scheduled to work. An employee may use sick leave when becoming ill while on vacation. 04.10 Faculty Faculty members earn sick leave and must report sick leave – taken even if no classes were missed as required by the State of Texas (). Nine-month faculty members are not required to report hours worked. The specific reporting processes for faculty to use in reporting sick leave only are prescribed in Section 16, Record Keeping Procedures. Faculty must report sick leave for the actual time missed from carrying out their normal, negotiated workload responsibilities (teaching, research, and service). Sick leave taken must be recorded in hours, including partial day absences. For absences over a continuous period exceeding one day, the amount of time charged against sick leave should include each working day, except holidays. Report all hours absent, not just hours on which classes were missed or taught by a substitute. For example, when a faculty member is ill for three days and is absent from his or her Monday and Wednesday classes and office hours, and is also unable to carry out normal research and service activities, the faculty member will use and report 24 hours of sick leave for the three-day period, even though there were no classes or office hours scheduled on Tuesday. Determination of workdays for nine-month faculty is as follows: Fall semester begins on the date faculty are to report to duty through the last day of commencement. Sick leave does not need to be reported between the last day of commencement and the first day faculty are required on duty for the spring semester. Spring semester begins on the date faculty are to report to duty. Sick leave does not need to be reported during spring break and ends on the last day of commencement.
Resources will serve as the point of contact and repository for confidential medical information, as needed. An absence is considered “unexcused” if the employee does not secure appropriate approval in advance or does not provide acceptable documentation upon request. In this case, the employee is not eligible to use paid leave. 04.09 – When an employee is absent due to illness or injury, the number of hours charged as sick leave equals the number of hours the employee was scheduled to work. An employee may use sick leave when becoming ill while on vacation. 04.10 Faculty – Faculty members earn sick leave and must report sick leave taken even if no classes were missed as required by the State of Texas (). Nine-month faculty members are not required to report hours worked. The specific reporting processes for faculty to use in reporting sick leave only are prescribed in Section 16, Record Keeping Procedures. Faculty must report sick leave for the actual time missed from carrying out their normal, negotiated workload responsibilities (teaching, research, and service). Sick leave taken must be recorded in hours, including partial day absences. For absences over a continuous period exceeding one day, the amount of time charged against sick leave should include each working day, except holidays. Report all hours absent, not just hours on which classes were missed or taught by a substitute. For example, when a faculty member is ill for three days and is absent from his or her Monday and Wednesday classes and office hours, and is also unable to carry out normal research and service activities, the faculty member will use and report 24 hours of sick leave for the three-day period, even though there were no classes or office hours scheduled on Tuesday. Determination of workdays for nine-month faculty is as follows: Fall semester begins on the date faculty are to report to duty through the last day of commencement. Sick leave does not need to be reported between the last day of commencement and the first day faculty are required on duty for the spring semester. Spring semester begins on the date faculty are to report to duty. Sick leave does not need to be reported during spring break and ends on the last day of commencement.
upps-04-04-30.docx