Item 5 Invoicing Specify: (clause 12.1) when invoices are to be submitted by the Supplier, where the default position in clause 12.1(a) of the Agreement does not apply (see below); any payment milestones that apply (i.e. is the Supplier required to complete a specific task or deliverable to the satisfaction of the Organisation prior to submitting an invoice); any specific information that must be included in the invoice (note: there is no need to specify that the invoice must be a tax invoice for the purpose of the GST Act, as this is provided for in clause 12); and the address to which invoices must be submitted. When may invoices be submitted by the Supplier? clause 12.1(a) of the Agreement provides that the Supplier may only invoice the Organisation following acceptance of a Service or Deliverable by the Organisation. Wherever possible, this position should apply. In some the Organisation may be required to pay for Services in advance. Item 6 Payment Specify how the Organisation will pay for the Services. Payment is to be by electronic methods (e.g. electronic transfer of funds) wherever possible. (clause 12.2) Item 7 Parties' Add the details of each Representative. Representatives (clause 13.1) Item 8 Progress report Specify if the Supplier is required to provide progress reports to the Organisation, to assist the Organisation with contract management. (clause 13.5) If reports are required, include details of: how often the reports need to be submitted (e.g. monthly/quarterly/ annually); any specific content to be included (e.g. financial information or the Supplier's performance of the Service Level Requirements); and any requirements, such as formatting. Prior to making any election as to whether progress reports are applicable, ensure that you have obtained the necessary internal approvals and external advice, as required. Specify the time that the person the Supplier has designated to manage Item 9 Contract Management Review contractual issues (Contract Manager) and the person the Organisation has designated to manage the relationship between the parties (Relationship (clause 13.6) Manager) must meet to discuss contract management issues.
Item 5 Invoicing (clause 12.1) Specify: when invoices are to be submitted by the Supplier, where the default position in clause 12.1(a) of the Agreement does not apply (see below); any payment milestones that apply (i.e. is the Supplier required to complete a specific task or deliverable to the satisfaction of the Organisation prior to submitting an invoice); any specific information that must be included in the invoice (note: there is no need to specify that the invoice must be a tax invoice for the purpose of the GST Act, as this is provided for in clause 12); and the address to which invoices must be submitted. When may invoices be submitted by the Supplier? clause 12.1(a) of the Agreement provides that the Supplier may only invoice the Organisation following acceptance of a Service or Deliverable by the Organisation. Wherever possible, this position should apply. In some the Organisation may be required to pay for Services in advance. Item 6 Payment (clause 12.2) Specify how the Organisation will pay for the Services. Payment is to be by electronic methods (e.g. electronic transfer of funds) wherever possible. Item 7 Parties' Representatives (clause 13.1) Add the details of each Representative. Item 8 Progress report (clause 13.5) Specify if the Supplier is required to provide progress reports to the Organisation, to assist the Organisation with contract management. If reports are required, include details of: how often the reports need to be submitted (e.g. monthly/quarterly/ annually); any specific content to be included (e.g. financial information or the Supplier's performance of the Service Level Requirements); and any requirements, such as formatting. Prior to making any election as to whether progress reports are applicable, ensure that you have obtained the necessary internal approvals and external advice, as required. Item 9 Contract Management Review (clause 13.6) Specify the time that the person the Supplier has designated to manage contractual issues (Contract Manager) and the person the Organisation has designated to manage the relationship between the parties (Relationship Manager) must meet to discuss contract management issues.
VGPB-Guidance-Notes.docx