Work Study Procedures Hiring Procedure Students who are interested in the program must first apply to Student Financial Services by completing a Work Study financial need assessment form. Students must apply and be approved every Fall/Winter term and Summer term annually. Student Financial Services determines the eligibility of students based on their financial need. The student must be registered in a minimum of 60% course load (minimum semester credit weight of 1.50) to remain eligible for the Work Study program. If a student at any point drops below this, they will no longer be eligible to participate in the Work Study program. Promptly inform the person in your department who is responsible for payroll that you have hired a Work Study student. Make sure that person has a copy of these procedures. Please make sure that the student submits their hours every two weeks in order to get paid. Students should be paid bi-weekly through the University’s normal hourly payroll system. Students should not be paid for hours not worked during that time period. The hiring department must complete the Confirmation of Employment Form for each student they hire and return it to both Student Financial Services () and the Experiential Learning Hub () as soon as the student has accepted the Work Study position. Reimbursements are processed for hours worked beginning the first day of classes to the last day of exams each semester, except when students are registered for both the fall and winter semesters; the fall first class day and the last winter exam day will be used. The department should ensure there is a clear agreement on the hours to be worked. It should be emphasized that the first commitment of the student is to academic priorities. The Ontario minimum wage is $14.00/hour. All departments will submit hours of work for all Work Study students in accordance with regular university hourly payroll guidelines. Please be aware that the department will not be reimbursed for any amount the student earns above the maximum value. Student Financial Services fiscal year end is April 30th. Departments must ensure that all their Work Study students’ hours be reported prior to this date. STUDENT FINANCIAL SERVICES WILL NOT REIMBURSE DEPARTMENTAL BUDGETS AFTER FISCAL YEAR END. Students may not hold two Work Study jobs at the same time. Payroll Procedure These procedures are designed to ensure that the student is paid, and the Department receives reimbursement for 75% of the student's earnings.
Work Study Procedures Hiring Procedure Students who are interested in the program must first apply to Student Financial Services by completing a Work Study financial need assessment form. Students must apply and be approved every Fall/Winter term and Summer term annually. Student Financial Services determines the eligibility of students based on their financial need. The student must be registered in a minimum of 60% course load (minimum semester credit weight of 1.50) to remain eligible for the Work Study program. If a student at any point drops below this, they will no longer be eligible to participate in the Work Study program. Promptly inform the person in your department who is responsible for payroll that you have hired a Work Study student. Make sure that person has a copy of these procedures. Please make sure that the student submits their hours every two weeks in order to get paid. Students should be paid bi-weekly through the University’s normal hourly payroll system. Students should not be paid for hours not worked during that time period. The hiring department must complete the Confirmation of Employment Form for each student they hire and return it to both Student Financial Services () and the Experiential Learning Hub () as soon as the student has accepted the Work Study position. Reimbursements are processed for hours worked beginning the first day of classes to the last day of exams each semester, except when students are registered for both the fall and winter semesters; the fall first class day and the last winter exam day will be used. The department should ensure there is a clear agreement on the hours to be worked. It should be emphasized that the first commitment of the student is to academic priorities. The Ontario minimum wage is $14.00/hour. All departments will submit hours of work for all Work Study students in accordance with regular university hourly payroll guidelines. Please be aware that the department will not be reimbursed for any amount the student earns above the maximum value. Student Financial Services fiscal year end is April 30th. Departments must ensure that all their Work Study students’ hours be reported prior to this date. STUDENT FINANCIAL SERVICES WILL NOT REIMBURSE DEPARTMENTAL BUDGETS AFTER FISCAL YEAR END. Students may not hold two Work Study jobs at the same time. Payroll Procedure These procedures are designed to ensure that the student is paid, and the Department receives reimbursement for 75% of the student's earnings.
Work%20Study%20Participation%20of%20Agreement%20Rev%202018_0.docx