VET Commonwealth Assisted Students HELP Due (VDU) Version Details Version: 6.0 First Year: 2015 Last Year: About The VET Commonwealth Assisted Students (VDU) file, commonly referred to as the "VET HELP Due" submission, reports the personal details, including names, tax file numbers (TFN) and the Commonwealth Higher Education Student Support Numbers () of all students accessing VET FEEHELP assistance. Student details from this file are provided to the Australian Taxation Office (ATO). Timing Timing of submissions is detailed in the for the relevant reporting year. Two VDU files are created and validated in a VET HELP Due submission each year. The first file includes student details for debts incurred between 1 January and 30 June. The second file includes student details for debts incurred between 1 July and 31 December. Submission method The VDU file is the only file in a VET HELP Due submission. VET HELP Due is different to submissions. The data is not submitted. Instead, information from a validated VET HELP Due submission is provided as a "snapshot" of information in the VET Student and VET Student Revision submissions. The creation of a "snapshot" is an automated process in the . When you report the VET Student or VET Student Revision submissions to the department, TFN data in the snapshots are encrypted to protect the privacy of student’s personal information. You will need to use your encryption key provided by the ATO when you submit data that includes information from the VET HELP Due. Submissions are made using HEPCAT. More information about this process is in the . Structure Information the structure and the elements for the VDU file is in the for the relevant reporting year. One record for each student and course combination is required on the VDU file. Each record must have a unique combination of values for: Student identification code () Course code () Commonwealth Higher Education Student Support Number (CHESSN) (). These elements are the key identifiers for each record on the VDU file. The VDU file also uses these values to identify matching records in a VET Student or a VET Student Revisions submission.
VET Commonwealth Assisted Students HELP Due (VDU) Version Details Version: 6.0 First Year: 2015 Last Year: About The VET Commonwealth Assisted Students (VDU) file, commonly referred to as the "VET HELP Due" submission, reports the personal details, including names, tax file numbers (TFN) and the Commonwealth Higher Education Student Support Numbers () of all students accessing VET FEEHELP assistance. Student details from this file are provided to the Australian Taxation Office (ATO). Timing Timing of submissions is detailed in the for the relevant reporting year. Two VDU files are created and validated in a VET HELP Due submission each year. The first file includes student details for debts incurred between 1 January and 30 June. The second file includes student details for debts incurred between 1 July and 31 December. Submission method The VDU file is the only file in a VET HELP Due submission. VET HELP Due is different to submissions. The data is not submitted. Instead, information from a validated VET HELP Due submission is provided as a "snapshot" of information in the VET Student and VET Student Revision submissions. The creation of a "snapshot" is an automated process in the . When you report the VET Student or VET Student Revision submissions to the department, TFN data in the snapshots are encrypted to protect the privacy of student’s personal information. You will need to use your encryption key provided by the ATO when you submit data that includes information from the VET HELP Due. Submissions are made using HEPCAT. More information about this process is in the . Structure Information the structure and the elements for the VDU file is in the for the relevant reporting year. One record for each student and course combination is required on the VDU file. Each record must have a unique combination of values for: Student identification code () Course code () Commonwealth Higher Education Student Support Number (CHESSN) (). These elements are the key identifiers for each record on the VDU file. The VDU file also uses these values to identify matching records in a VET Student or a VET Student Revisions submission.
VET-FEE-HELP-2015-submission-guidelines.docx