VERIFICATION FORMS 2017-2018 Supplementary Materials for the Verification Process Table of Contents Page Number Much of this information is taken from the Verification section of the most current USDA Eligibility Manual for School Meals . The verification process time period runs from October 1 through November 15, with the Verification Collection Report (VCR) due on or before February 1. Verification Sample Size Worksheets: 3 sampling methods Sample Size Worksheet (error-prone 3% of all apps) 2 income applications, “Standard” 1” Sample Size Worksheet (Randomly - - - 3% of all applications) 3 “Alternate – 2” Sample Size Worksheet (1% of all apps and .5% of all categorical 4 “Alternate – approved apps) Verification Tracker form Verification Tracker form is for school use only to record the verification process. 5 Each selected household’s results are reported. Verification Collection Report at: Must Check Your Application” letter- send to households selected for “We verification Must Check Your Application” letter (includes a list of acceptable papers to “We 6-7 document income). Letter is found under “Verification” Prototype verification forms Collateral Contacts/Agency Records (optional) – Form household may have Employer complete (Collateral Contact) 8 Form household may have Social Security Office complete (Agency Records) 9 Form household may have FoodShare,W-2 or FDPIR Tribal Agency Office complete 10 Prototype forms for Direct Verification (optional) Direct Verification letter to the FoodShare, W-2 county office or Tribal Agency office 11 from the LEA. Direct Verification form–FoodShare,W-2 Cash Benefits or FDPIR recipients 12 Notify household(s) of verification results Have Checked Your Application” letter is found under “We “Verification” 13-14 Fair Hearing procedure Fair Hearing Procedure 15 STANDARD SAMPLE SIZE WORKSHEET
VERIFICATION FORMS 2017-2018 Supplementary Materials for the Verification Process Table of Contents Page Number Much of this information is taken from the Verification section of the most current USDA Eligibility Manual for School Meals . The verification process time period runs from October 1 through November 15, with the Verification Collection Report (VCR) due on or before February 1. Verification Sample Size Worksheets: 3 sampling methods “Standard” Sample Size Worksheet (error-prone income applications, 3% of all apps) “Alternate – 1” Sample Size Worksheet (Randomly - - - 3% of all applications) “Alternate – 2” Sample Size Worksheet (1% of all apps and .5% of all categorical approved apps) 2 3 4 Verification Tracker form Verification Tracker form is for school use only to record the verification process. Each selected household’s results are reported. Verification Collection Report at: 5 “We Must Check Your Application” letter- send to households selected for verification “We Must Check Your Application” letter (includes a list of acceptable papers to document income). Letter is found under “Verification” 6-7 Prototype verification forms – Collateral Contacts/Agency Records (optional) Form household may have Employer complete (Collateral Contact) Form household may have Social Security Office complete (Agency Records) Form household may have FoodShare,W-2 or FDPIR Tribal Agency Office complete 8 9 10 Prototype forms for Direct Verification (optional) Direct Verification letter to the FoodShare, W-2 county office or Tribal Agency office from the LEA. Direct Verification form–FoodShare,W-2 Cash Benefits or FDPIR recipients 11 12 Notify household(s) of verification results “We Have Checked Your Application” letter is found under “Verification” 13-14 Fair Hearing procedure Fair Hearing Procedure 15 STANDARD SAMPLE SIZE WORKSHEET
verification-forms.docx