Table 5000-28. File Code - Heading: 5480 - Condemnation Superseded Electronic Records Retention Schedules Hardcopy Records Retention Schedules Records Retention Schedules Sub-Heading Description Retention Sub-Heading Description Retention (5480) (Reference Only) Condemnation Includes general records concerning condemnation Temporary, General Includes general correspondence concerning Temporary, N1-95-88-2 (5480) Program actions, not related to a specific case. 5 years (FY); condemnation actions, not related to a specific case. 5 years (FY); General Note: Previous subheading N1-95-10-10, Note: Close file at end of fiscal year and apply N1-95-10-10, “General” Administration Cut-off: End of FY. item 54 retention period. item 54 Records Retention/Disposition: Temporary, dispose of closed records 5 years after cut-off. Condemnation Includes correspondence, reports, and related Temporary, Project Case Includes correspondence, reports, and related Temporary, N1-95-88-2 Project Case documents associated with condemnation projects. 5 years Files documents. Arrange case file alphabetically by 5 years (5480-2) Files Note 1: Arrange case file alphabetically by case (see note); case name. (see note); name. N1-95-10-10, Note 1: Screen all records for documents N1-95-10-10, Note 2: Screen all records for documents item 55 appropriate for permanent file (5590 item 55 – appropriate for permanent title file (5590), retention Landownership Status - Land Status Title), period applies to documents that do not become part retention period applies to documents that do not of the title file. become part of the title file. If records maintained, both hardcopy Apply retention period when case file Note 3: Note 2: originals and hardcopy official file copies should closed. have original signatures. Note 3: If records maintained, both hardcopy Note 4: Previous subheading Case Files” originals and hardcopy official file copies should “Project Cut-off: End of FY in which case closed. have original signatures. Retention/Disposition: Temporary, dispose of closed records 5 years after cut-off. Table 5000-29. File Code - Heading: 5500 Landownership Title Management – Superseded Electronic Records Retention Schedules Hardcopy Records Retention Schedules Records Retention Sub-Heading Description Retention Sub-Heading Description Retention
Table 5000-28. File Code - Heading: 5480 - Condemnation Electronic Records Retention Schedules Hardcopy Records Retention Schedules Superseded Records Retention Schedules (Reference Only) Sub-Heading (5480) Description Retention Sub-Heading Description Retention Condemnation Program General Administration Records Includes general records concerning condemnation actions, not related to a specific case. Note: Previous subheading “General” Cut-off: End of FY. Retention/Disposition: Temporary, dispose of closed records 5 years after cut-off. Temporary, 5 years (FY); N1-95-10-10, item 54 General Includes general correspondence concerning condemnation actions, not related to a specific case. Note: Close file at end of fiscal year and apply retention period. Temporary, 5 years (FY); N1-95-10-10, item 54 N1-95-88-2 (5480) Condemnation Project Case Files Includes correspondence, reports, and related documents associated with condemnation projects. Note 1: Arrange case file alphabetically by case name. Note 2: Screen all records for documents appropriate for permanent title file (5590), retention period applies to documents that do not become part of the title file. Note 3: If records maintained, both hardcopy originals and hardcopy official file copies should have original signatures. Note 4: Previous subheading “Project Case Files” Cut-off: End of FY in which case closed. Retention/Disposition: Temporary, dispose of closed records 5 years after cut-off. Temporary, 5 years (see note); N1-95-10-10, item 55 Project Case Files Includes correspondence, reports, and related documents. Arrange case file alphabetically by case name. Note 1: Screen all records for documents appropriate for permanent file (5590 – Landownership Status - Land Status Title), retention period applies to documents that do not become part of the title file. Note 2: Apply retention period when case file closed. Note 3: If records maintained, both hardcopy originals and hardcopy official file copies should have original signatures. Temporary, 5 years (see note); N1-95-10-10, item 55 N1-95-88-2 (5480-2) Table 5000-29. File Code - Heading: 5500 – Landownership Title Management Electronic Records Retention Schedules Hardcopy Records Retention Schedules Superseded Records Retention Sub-Heading Description Retention Sub-Heading Description Retention
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