4.2 Research charge-out rates The aim is to calculate charge-out rates for indirect costs, estates costs, laboratory technician support and facility access, for use in costing research projects being funded by the Research Councils and other sponsors. For institutions claiming dispensation, the indirect and estates cost rates to be applied are the dispensation rates published annually by RCUK. Research facility and laboratory technician infrastructure rates are unlikely to be applicable to institutions claiming dispensation and their use is not permitted. 4.2.4 The requirements There should be a clear cut-off date and process that ensures that the updated rates replace the previous rates and are applied to project applications no earlier than 1 February of each year, and no later than six months after this date. TRAC requirements for the indirect cost charge-out rate: A Research indirect cost charge-out rate should be calculated each year as a rate per research academic staff FTE. The costs in the numerator of the Research indirect cost charge-out rate should agree with the indirect cost pool in the TRAC model, less a deduction for a proportion of any income received from the Apprenticeship Service Account that is attributable to the proportion of staff costs that have been allocated to Research. Note: This only applies where the institution is on the Register of Apprenticeship Training Providers. The denominator of the Research indirect cost charge-out rate comprises: academic time (FTE) attributable to research (not weighted for salaries); postgraduate researchers (FTE) (weighted by 0.2); research assistants and fellows (FTE); temporary research FTE; visiting research academics FTE; and clinicians FTE (where material and appropriate to be included). TRAC requirements for the estates cost charge-out rates: Two Research estates cost charge-out rates (for laboratory and academic departments as defined by the institution) are calculated each year as a rate per research academic staff FTE. If no laboratory (or non-laboratory) academic departments exist within an institution, separate estates rates need not be calculated. The costs in the numerator of the Research estates charge-out rates should agree with the Research element of the estates cost pool in the
4.2 Research charge-out rates The aim is to calculate charge-out rates for indirect costs, estates costs, laboratory technician support and facility access, for use in costing research projects being funded by the Research Councils and other sponsors. For institutions claiming dispensation, the indirect and estates cost rates to be applied are the dispensation rates published annually by RCUK. Research facility and laboratory technician infrastructure rates are unlikely to be applicable to institutions claiming dispensation and their use is not permitted. 4.2.4 The requirements There should be a clear cut-off date and process that ensures that the updated rates replace the previous rates and are applied to project applications no earlier than 1 February of each year, and no later than six months after this date. TRAC requirements for the indirect cost charge-out rate: A Research indirect cost charge-out rate should be calculated each year as a rate per research academic staff FTE. The costs in the numerator of the Research indirect cost charge-out rate should agree with the indirect cost pool in the TRAC model, less a deduction for a proportion of any income received from the Apprenticeship Service Account that is attributable to the proportion of staff costs that have been allocated to Research. Note: This only applies where the institution is on the Register of Apprenticeship Training Providers. The denominator of the Research indirect cost charge-out rate comprises: academic time (FTE) attributable to research (not weighted for salaries); postgraduate researchers (FTE) (weighted by 0.2); research assistants and fellows (FTE); temporary research FTE; visiting research academics FTE; and clinicians FTE (where material and appropriate to be included). TRAC requirements for the estates cost charge-out rates: Two Research estates cost charge-out rates (for laboratory and academic departments as defined by the institution) are calculated each year as a rate per research academic staff FTE. If no laboratory (or non-laboratory) academic departments exist within an institution, separate estates rates need not be calculated. The costs in the numerator of the Research estates charge-out rates should agree with the Research element of the estates cost pool in the
TRAC-Statement-of-Requirements-v2-3-July-2018.docx