Institution start dates The start of the next The institutional start date will commence on the last Monday academic year in August of each calendar year. Length of year Number of timetabling weeks The university will normally run to a 52 or 53 week year; in each year dependent on the end of August falls of the week First day of each week Monday is classified as the day of each week Week numbering Timetable week numbers Week 1 will be the first Monday in each year and numbering throughout the year. will continue thereafter Timetable preparation Preparation schedule The institution will follow the agreed Annual University Timetable Preparation Schedule Timetable Institute named contacts Each institute has timetable representatives who will work representatives in close collaboration with Timetabling to ensure a complete and efficient timetable. Timetable data Submission of Institute All timetabling information must be submitted on the Late submission of data may timetabling information approved data template in accordance with the published result in the programme being deadline. timetabled outside of the main scheduling timeframe It is the responsibility of the Institute timetable reps to ensure and inconsistent room this information is submitted correctly and on time. allocations. Timetable Approval It is the responsibility of academic representatives to approve Deadline the draft timetable before student module selection commences. Curriculum Approved new courses and Programme specifications and modules offered should be developments programmes fixed before students select their modules Recruitment and Classified under the umbrella At the moment the following events have precedence over Obvious conflict. Can result in Admission Events of University Planned Events teaching:- changes to student Open days timetables. Awards Ceremonies UCAS Fair Discussion needs to take place on priority, recognising both important Management of Includes all teaching All teaching and meeting are timetabled by the (general & specialist) and timetabling office. Timetabling will provide tools for room meeting related space booking and timetabling Planned changes to The provision of new Changes to existing teaching space must be taken in a Earlier confirmation provides teaching resources teaching resources, removal timely manner and notified to the Timetabling Office. greater opportunity to of teaching resources, incorporate changes into the planned university timetable and refurbishment works minimise the impact on the student experience. The reverse is true with late notification/decisions.
Institution start dates The start of the next academic year The institutional start date will commence on the last Monday in August of each calendar year. Length of year Number of timetabling weeks in each year The university will normally run to a 52 or 53 week year; dependent on the end of August falls of the week First day of each week Monday is classified as the day of each week Week numbering Timetable week numbers throughout the year. Week 1 will be the first Monday in each year and numbering will continue thereafter Timetable preparation Preparation schedule The institution will follow the agreed Annual University Timetable Preparation Schedule Timetable representatives Institute named contacts Each institute has timetable representatives who will work in close collaboration with Timetabling to ensure a complete and efficient timetable. Timetable data Submission of Institute timetabling information All timetabling information must be submitted on the approved data template in accordance with the published deadline. It is the responsibility of the Institute timetable reps to ensure this information is submitted correctly and on time. Late submission of data may result in the programme being timetabled outside of the main scheduling timeframe and inconsistent room allocations. Timetable Approval Deadline It is the responsibility of academic representatives to approve the draft timetable before student module selection commences. Curriculum developments Approved new courses and programmes Programme specifications and modules offered should be fixed before students select their modules Recruitment and Admission Events Classified under the umbrella of University Planned Events At the moment the following events have precedence over teaching:- Open days Awards Ceremonies UCAS Fair Obvious conflict. Can result in changes to student timetables. Discussion needs to take place on priority, recognising both important Management of Includes all teaching (general & specialist) and meeting related space All teaching and meeting are timetabled by the timetabling office. Timetabling will provide tools for room booking and timetabling Planned changes to teaching resources The provision of new teaching resources, removal of teaching resources, planned refurbishment works Changes to existing teaching space must be taken in a timely manner and notified to the Timetabling Office. Earlier confirmation provides greater opportunity to incorporate changes into the university timetable and minimise the impact on the student experience. The reverse is true with late notification/decisions.
Timetabling_Principles-_version_3_(Oct_2015).docx