To determine operational/working parameters for the tour To obtain budget data funding amounts, budget codes and similar – To capture data/figures relation to previous similar tours to use for basis and – comparison purposes To identify human resources available for the tour To determine paperwork/documentation that needs to be completed in relation to capturing required resource allocation and usage for the tour To assist with optimising use of limited resources by contributing to discussions/action – facilitates sharing of resources amongst other tours/other staff within the organisation staff There is also a need to engage in discussions with other employees who have been involved with similar tours. These discussions are important to: Obtain their advice about what is needed in terms of: – Identifying and quantifying resources required Where resources can be obtained when on tour Feedback they have received from tour group members who have been on the tours being organised Learn from the lessons they have learned from conducting previous tours Identify and/or confirm resources being prepared or allocated Gain a better for the requirements of the tour ‘feeling’ Ensure items not listed on internal documentation/checklists but which are required are addressed many operators use (for example) sheets’ to guide the – ‘loading loading/allocation of resources to tour vehicles. Possible topics for discussion In addition to topics which have already been identified, discussion with colleagues should also address: Analysing operational issues which needs to address: – Matters and issues to be undertaken Timing of such activities Location of events Extent of involvement/engagement by staff, tour group members and external operatives Equipment and resources required for each individual issue’ ‘operational Risks and risk assessment and management Action taken by staff to: Identity, prevent and predict issues
To determine operational/working parameters for the tour To obtain budget data – funding amounts, budget codes and similar To capture data/figures relation to previous similar tours – to use for basis and comparison purposes To identify human resources available for the tour To determine paperwork/documentation that needs to be completed in relation to capturing required resource allocation and usage for the tour To assist with optimising use of limited resources – by contributing to discussions/action facilitates sharing of resources amongst other tours/other staff within the organisation staff There is also a need to engage in discussions with other employees who have been involved with similar tours. These discussions are important to: Obtain their advice about what is needed – in terms of: Identifying and quantifying resources required Where resources can be obtained when on tour Feedback they have received from tour group members who have been on the tours being organised Learn from the lessons they have learned from conducting previous tours Identify and/or confirm resources being prepared or allocated Gain a better ‘feeling’ for the requirements of the tour Ensure items not listed on internal documentation/checklists but which are required are addressed – many operators use (for example) ‘loading sheets’ to guide the loading/allocation of resources to tour vehicles. Possible topics for discussion In addition to topics which have already been identified, discussion with colleagues should also address: Analysing operational issues – which needs to address: Matters and issues to be undertaken Timing of such activities Location of events Extent of involvement/engagement by staff, tour group members and external operatives Equipment and resources required for each individual ‘operational issue’ Risks and risk assessment and management Action taken by staff to: Identity, prevent and predict issues
TM%20Allocate%20tour%20resources_270115.docx