COMMENTS OF THE TWPS ON PROPOSALS FOR IMPROVING THE EFFECTIVENESS OF THE TECHNICAL COMMITTEE, TECHNICAL WORKING PARTIES AND PREPARATORY WORKSHOPS Technical Working Parties Proposed General conclusion (a) conduct a survey of TWP participants in 2014 in order to identify further areas for improvement and to obtain feedback on the effectiveness of measures already taken TWA TWC TWF TWO TWV second survey would The survey be an To make the survey to have the survey agreed done • • • be more effective in additional method to available during the available during the week of interesting to have gathering views from more express participant’s views meeting the TWP meeting feedback from participants. on improving effectiveness To encourage a to allow time for participants • • separate analysis to discussions during TWC higher response rate discussion on the survey to be decided • should be prepared meetings. To add a question on • according to the number of The survey would provide to encourage “How sessions a respondent has opportunity for written participants to be prepared participated. Respondents comments and would allow for the meeting” may have different views participants sufficient time according to experience in for elaboration. UPOV meetings (b) review the TWP invitations in order to ensure that information is disseminated to all appropriate persons TWA TWC TWF TWO TWV The invitations should also To be sent by email to periodically inform support the idea even if distribution of • • invitations is governed reach participants to the at least 3 months before the the UPOV representatives the distribution to by specific procedures previous session of the meeting on the list of designated be already efficient designation of TWC. To post the invitation persons and check for encourage the idea of • representative in UPOV on the UPOV website updates geographical bodies is a matter for To mention in the to make a list of distribution • • the Council invitation the participants at designated persons to be more precise on representative the previous session accessible on the UPOV the invitation (e.g. To improve website additional costs) • distribution of the invitation to ensure to reach good but it must go through the person in authorities
COMMENTS OF THE TWPS ON PROPOSALS FOR IMPROVING THE EFFECTIVENESS OF THE TECHNICAL COMMITTEE, TECHNICAL WORKING PARTIES AND PREPARATORY WORKSHOPS Technical Working Parties Proposed conclusion General (a) conduct a survey of TWP participants in 2014 in order to identify further areas for improvement and to obtain feedback on the effectiveness of measures already taken TWA TWC TWF TWO TWV • second survey would be more effective in gathering views from more participants. • separate analysis should be prepared according to the number of sessions a respondent has participated. Respondents may have different views according to experience in UPOV meetings The survey be an additional method to express participant’s views on improving effectiveness to discussions during TWC meetings. The survey would provide opportunity for written comments and would allow participants sufficient time for elaboration. • To make the survey available during the meeting • To encourage a higher response rate • To add a question on “How to encourage participants to be prepared for the meeting” • to have the survey available during the week of the TWP meeting • to allow time for discussion on the survey agreed interesting to have feedback from participants to be decided done (b) review the TWP invitations in order to ensure that information is disseminated to all appropriate persons TWA TWC TWF TWO TWV The invitations should also reach participants to the previous session of the TWC. • To be sent by email at least 3 months before the meeting • To post the invitation on the UPOV website • To mention in the invitation the participants at the previous session • To improve distribution of the invitation but it must go through the • to periodically inform the UPOV representatives on the list of designated persons and check for updates • to make a list of designated persons accessible on the UPOV website support the idea even if the distribution to be already efficient encourage the idea of geographical distribution to be more precise on the invitation (e.g. additional costs) to ensure to reach good person in authorities distribution of invitations is governed by specific procedures designation of representative in UPOV bodies is a matter for the Council representative
tc_51_37.docx