Notify Federal Program Manager of need for budget revision due Federal Program Financial Manager to movement of audited contracts between grants Manager 9 Prepare and request final budget revision in FTA’s electronic Financial Manager, Federal Program 10 grant program FTA Manager Prepare and submit final ECHO draw that may include request of Federal Program 11 Financial Manager indirect costs for administration Manager Notify FTA in writing or e-mail the reason that an ECHO draw FTA 12 Financial Manager containing negative amounts has been submitted Prepare a final Federal Financial Report for each grant identified FTA 13 Financial Manager in Step 7 and electronically submit to FTA. Prepare a final narrative milestone/progress report including a Project Manager; discussion of each activity line item contained in the final budget Program Federal Program 14 for each grant identified in Step 7; and electronically submit to Coordinator, FTA Manager FTA Prepare a final program of projects reflecting actual project costs Financial Manager, Federal Program by scope and activity for each grant identified in Step 7 and FTA 15 Manager electronically submit to FTA Prepare a closeout amendment which may include deobligation Financial Manager, Federal Program of any unexpended balance of Federal funds for each grant FTA 16 Manager identified in Step 7 and electronically submit to FTA Notify FTA in writing or e-mail that a closeout amendment has Financial Manager Federal Program 17 been created for grant(s) identified in Step 7 Manager Monitor grant status in FTA’s electronic grant program to ensure Federal Program closure request is received and grant(s) identified in Step 7 are Manager, FTA 18 Financial Manager closed Obtain Office Director’s signature on Funds/Status” Office Director “Project printout (from FTA’s electronic grant program) that indicates the 19 Financial Manager grant has been closed and place in financial grant file This procedure is effective on: ___________________________ Approved by: _________________________________________ ____________________ Director, Office of Transit Date
9 Financial Manager Notify Federal Program Manager of need for budget revision due to movement of audited contracts between grants Federal Program Manager 10 Federal Program Manager Prepare and request final budget revision in FTA’s electronic grant program Financial Manager, FTA 11 Financial Manager Prepare and submit final ECHO draw that may include request of indirect costs for administration Federal Program Manager 12 Financial Manager Notify FTA in writing or e-mail the reason that an ECHO draw containing negative amounts has been submitted FTA 13 Financial Manager Prepare a final Federal Financial Report for each grant identified in Step 7 and electronically submit to FTA. FTA 14 Federal Program Manager Prepare a final narrative milestone/progress report including a discussion of each activity line item contained in the final budget for each grant identified in Step 7; and electronically submit to FTA Project Manager; Program Coordinator, FTA 15 Federal Program Manager Prepare a final program of projects reflecting actual project costs by scope and activity for each grant identified in Step 7 and electronically submit to FTA Financial Manager, FTA 16 Federal Program Manager Prepare a closeout amendment which may include deobligation of any unexpended balance of Federal funds for each grant identified in Step 7 and electronically submit to FTA Financial Manager, FTA 17 Federal Program Manager Notify FTA in writing or e-mail that a closeout amendment has been created for grant(s) identified in Step 7 Financial Manager 18 Financial Manager Monitor grant status in FTA’s electronic grant program to ensure closure request is received and grant(s) identified in Step 7 are closed Federal Program Manager, FTA 19 Financial Manager Obtain Office Director’s signature on “Project Funds/Status” printout (from FTA’s electronic grant program) that indicates the grant has been closed and place in financial grant file Office Director This procedure is effective on: ___________________________ Approved by: _________________________________________ ____________________ Director, Office of Transit Date
2013-09-Federal-Grant-Closeouts.doc.docx