Click on the View Proposal link to view the proposal. The Proposal page displays. In this example, the proposal has already been submitted and the award generated. Once the proposal is submitted and awarded, it cannot be changed. When you enter the Proposal, the Start Date defaults to the current date and the End Date is initially blank. You should enter the correct Start and End Dates of the project. If you are entering a proposal on March 15 for a project that started on March 1, enter the actual Start Date. When you generate the award, SWIFT creates a project with the March 1 Start Date. WARNING! Be careful to enter the correct proposal dates. The Proposal Start and End Dates become the project dates, award dates and contract dates. This includes the initial Project Status Effective Date which controls payroll posting to your project. Once the Project Status Effective Date is created, it cannot be changed. Note: If pre-award costs have been approved, contact the SWIFT Helpdesk to discuss the options available to include these costs in your project. Options may differ depending on whether SEMA4 transactions are involved. Click on the Return to the Award Profile link to return to that page. Step 2: Review the Project Start and End Dates Project Start and End Dates are set when a project is created during proposal setup. To view the project, click on the Project link in the Associated Project section of the Award page. (Navigation: Grants, Awards, Projects.) View the Project Start and End Dates. When you generate the award, SWIFT creates a project with the Start and End Dates from the Proposal. You can then change the project End Date, if necessary. WARNING! SWIFT will let you change the Project Start Date to be earlier than the Effective Date; however, you will not be able to process any payroll transactions earlier than the Effective Date, regardless of the Project Start Date or the Project Control Start Date. You can create a project with a Start Date prior to the current date. Step 3: Review the Project Effective Date From the project General Information page, click on the Project Status link. (Navigation: Grants, Awards, Projects, Project Status link.) View the Effective Date on the Status page. The example below shows three status records because the Include History button was selected.
Click on the View Proposal link to view the proposal. The Proposal page displays. In this example, the proposal has already been submitted and the award generated. Once the proposal is submitted and awarded, it cannot be changed. When you enter the Proposal, the Start Date defaults to the current date and the End Date is initially blank. You should enter the correct Start and End Dates of the project. If you are entering a proposal on March 15 for a project that started on March 1, enter the actual Start Date. When you generate the award, SWIFT creates a project with the March 1 Start Date. WARNING! Be careful to enter the correct proposal dates. The Proposal Start and End Dates become the project dates, award dates and contract dates. This includes the initial Project Status Effective Date which controls payroll posting to your project. Once the Project Status Effective Date is created, it cannot be changed. Note: If pre-award costs have been approved, contact the SWIFT Helpdesk to discuss the options available to include these costs in your project. Options may differ depending on whether SEMA4 transactions are involved. Click on the Return to the Award Profile link to return to that page. Step 2: Review the Project Start and End Dates Project Start and End Dates are set when a project is created during proposal setup. To view the project, click on the Project link in the Associated Project section of the Award page. (Navigation: Grants, Awards, Projects.) View the Project Start and End Dates. When you generate the award, SWIFT creates a project with the Start and End Dates from the Proposal. You can then change the project End Date, if necessary. WARNING! SWIFT will let you change the Project Start Date to be earlier than the Effective Date; however, you will not be able to process any payroll transactions earlier than the Effective Date, regardless of the Project Start Date or the Project Control Start Date. You can create a project with a Start Date prior to the current date. Step 3: Review the Project Effective Date From the project General Information page, click on the Project Status link. (Navigation: Grants, Awards, Projects, Project Status link.) View the Effective Date on the Status page. The example below shows three status records because the Include History button was selected.
swift-grants-incoming-user-guide.docx