Help and support Lodge Mentors where necessary. Date Pack issued and date of Initiation Maintain a record of Lodge Ceremonies in the area, in an Try to ensure that Mentoring is taking effort to be able to give factual feedback on activity within Monitor changes in Lodge Mentors and ensure they Lodges have the relevant information and guidance on taking Obtain a regular report from Lodge Mentors post. Encourage a contact within each Lodge to inform them Work with Provincial Grand Mentor, Deputy Provincial Mentor when a new candidate in the pipeline and MAC Assistant MACs should: Receive and check Lodge Summonses for forthcoming – Initiations. (This should only be used as a backup Keep the PGMen informed of prospective new members in following a request.) the area, and to flag up any worrying trends within the Look for examples of good practice can be given to Lodges. other Assistant MACs. Prepare a twice-yearly report for the PGMen on Mentoring Disseminate to Lodge Mentors or Lodge contacts within the Lodges covered. examples of good practice, items of interest and Produce an annual statistical return of candidates’ names, information from PGL dates of initiations and Mentoring Pack distribution Take a pro-active view with regard to attending particularly Initiation Ceremonies and Passing and Raising if possible at Attend meetings with the Provincial Mentor for feedback, the Lodges under their jurisdiction discussions, updates, and policy issues. To liaise with other Assistant MACs as required. Mentoring Assistant MACs should: – Future Proofing Distribute mentoring packs on receipt of a named candidate from a Lodge. It is useful that once an Assistant MAC is confident in his role he Ensure the Mentor Pack is with the Lodge in good time should take on assistant to help him with the work and look to the for the new candidate to have the first booklet well future before his Initiation. (This should be as soon as Lodge requests a pack following form completion) ‘P’ Maintain a stock of Mentoring Packs. Liaise with Provincial Office or MAC on Supply of packs Recording Assistant MACs should: – Keep accurate records on the distribution of Mentoring Packs issued to include: (typically in the form of a spread sheet) Name of Lodge Name of Candidate
Help and support Lodge Mentors where necessary. Try to ensure that Mentoring is taking Monitor changes in Lodge Mentors and ensure they have the relevant information and guidance on taking post. Encourage a contact within each Lodge to inform them when a new candidate in the pipeline Receive and check Lodge Summonses for forthcoming Initiations. (This should only be used as a backup following a request.) Look for examples of good practice can be given to other Assistant MACs. Disseminate to Lodge Mentors or Lodge contacts examples of good practice, items of interest and information from PGL Take a pro-active view with regard to attending particularly Initiation Ceremonies and Passing and Raising if possible at the Lodges under their jurisdiction Mentoring – Assistant MACs should: Distribute mentoring packs on receipt of a named candidate from a Lodge. Ensure the Mentor Pack is with the Lodge in good time for the new candidate to have the first booklet well before his Initiation. (This should be as soon as Lodge requests a pack following ‘P’ form completion) Maintain a stock of Mentoring Packs. Liaise with Provincial Office or MAC on Supply of packs Recording – Assistant MACs should: Keep accurate records on the distribution of Mentoring Packs issued to include: (typically in the form of a spread sheet) Name of Lodge Name of Candidate Date Pack issued and date of Initiation Maintain a record of Lodge Ceremonies in the area, in an effort to be able to give factual feedback on activity within Lodges Obtain a regular report from Lodge Mentors Work with Provincial Grand Mentor, Deputy Provincial Mentor and MAC – Assistant MACs should: Keep the PGMen informed of prospective new members in the area, and to flag up any worrying trends within the Lodges. Prepare a twice-yearly report for the PGMen on Mentoring within the Lodges covered. Produce an annual statistical return of candidates’ names, dates of initiations and Mentoring Pack distribution Attend meetings with the Provincial Mentor for feedback, discussions, updates, and policy issues. To liaise with other Assistant MACs as required. Future Proofing It is useful that once an Assistant MAC is confident in his role he should take on assistant to help him with the work and look to the future
the_role_of_the_assistant_mentor_area_coordinator.docx