Finance and Asset Management 12. The district does not have documented facility maintenance plans, energy management plans, or capital improvement plans. A. Administrators told the review team that the district does not have a facility maintenance management plan. 1. A maintenance management software system was purchased and is in process of being implemented. a. While this system will give the district the ability to track work orders, preventive maintenance activities, and community use of schools, it does not eliminate the need for a facility maintenance plan. 2. Maintenance activities are not clearly defined or assigned to staff. 3. Common cleaning standards have not been documented for each school. 4. The district does not document safety inspections of, for example, bleachers, playground, athletic fields, and chemical storage. B. The district does not have a documented energy management plan. 1. Some energy management activities have taken place such as classroom lighting and building automated systems. Also, the high school was designed and built to meet the Collaborative High Performance School (CHPS) standards. C. The district does not have a documented capital improvement plan to maximize and prolong the effective use of school facilities although it does monitor facility improvements. 1. A spreadsheet list of facility improvements is maintained by the facility director. 2. Numerous upgrades have taken place at the Fowler such as carpet removal, tile installation, and boiler replacements. The new high school is operational in 2013. 3. An assessment of the condition of the schools was performed four years ago. Impact: Without documented plans, effective planning is compromised. Without a facility maintenance plan the district may not be able to proactively maintain its schools. Without an energy management plan the district is without an energy policy,and may find it more challenging to engage in energy conservation activities, obtain equipment upgrades, review its operations to insure efficiency, or take advantage of energy conservation funding opportunities. Without a documented capital improvement plan, long range planning and community support may be more difficult to achieve.
Finance and Asset Management 12. The district does not have documented facility maintenance plans, energy management plans, or capital improvement plans. A. Administrators told the review team that the district does not have a facility maintenance management plan. 1. A maintenance management software system was purchased and is in process of being implemented. a. While this system will give the district the ability to track work orders, preventive maintenance activities, and community use of schools, it does not eliminate the need for a facility maintenance plan. 2. Maintenance activities are not clearly defined or assigned to staff. 3. Common cleaning standards have not been documented for each school. 4. The district does not document safety inspections of, for example, bleachers, playground, athletic fields, and chemical storage. B. The district does not have a documented energy management plan. 1. Some energy management activities have taken place such as classroom lighting and building automated systems. Also, the high school was designed and built to meet the Collaborative High Performance School (CHPS) standards. C. The district does not have a documented capital improvement plan to maximize and prolong the effective use of school facilities although it does monitor facility improvements. 1. A spreadsheet list of facility improvements is maintained by the facility director. 2. Numerous upgrades have taken place at the Fowler such as carpet removal, tile installation, and boiler replacements. The new high school is operational in 2013. 3. An assessment of the condition of the schools was performed four years ago. Impact: Without documented plans, effective planning is compromised. Without a facility maintenance plan the district may not be able to proactively maintain its schools. Without an energy management plan the district is without an energy policy,and may find it more challenging to engage in energy conservation activities, obtain equipment upgrades, review its operations to insure efficiency, or take advantage of energy conservation funding opportunities. Without a documented capital improvement plan, long range planning and community support may be more difficult to achieve.
2014-0174.docx