SWIFT opens up the Response Comments/Attachments page. Download any documents such as the Bid Details for all of the bidders. Click on the Header Comments icon to see comments from each vendor. Click on the Analyze Line link to get to the Analyze Line Details page. Add or look for comments from collaborators who are analyzing this event. Send a copy of each of the attachments and comments to the team that is analyzing the bids. You can also export a document that combines the answers. Send a copy of that exported file to your bidders’ analysis team. Use the GoTo menu and click Details directions of this process is provided later “Analyze Export”. in this lesson. Step 5: Make a Decision on the Event and Close the Event. After you complete the analysis of the event, update the score sheet and decide upon an action. Award the bid to an individual bidder. Award the bid to multiple bidders. Cancel the event. Set up another round or a new version. Document the decision in SWIFT. As a best practice, after the project has been negotiated, award the bid in SWIFT. This is covered in a different lesson. If you are awarding the bid to one or more of the bidders, update the event on the Bid Action section. If you are awarding by percentage at the header level be sure that the Quantity is greater than 1. SWIFT will notify the bidders of the decision. Also, the public can view awarded events on the Supplier Portal. Awarding a bid is covered in a different lesson. You now have successfully followed the steps to analyze an event. After completing this topic, you will now be able to: Follow the steps to analyze bid responses. Export Bids for Analysis Topic Overview Many agencies analyze bid responses outside of SWIFT. You can export the vendor responses and bid details for offline analysis. Exporting an event can occur any time and as often as needed once the event End Date/Time has been reached. NOTE: Exporting the bid responses does not include any attachments or comments by bidders. Send those separately. After completing this topic, you will be able to:
SWIFT opens up the Response Comments/Attachments page. Download any documents such as the Bid Details for all of the bidders. Click on the Header Comments icon to see comments from each vendor. Click on the Analyze Line link to get to the Analyze Line Details page. Add or look for comments from collaborators who are analyzing this event. Send a copy of each of the attachments and comments to the team that is analyzing the bids. You can also export a document that combines the bidders’ answers. Send a copy of that exported file to your analysis team. Use the GoTo menu and click “Analyze Export”. Details directions of this process is provided later in this lesson. Step 5: Make a Decision on the Event and Close the Event. After you complete the analysis of the event, update the score sheet and decide upon an action. Award the bid to an individual bidder. Award the bid to multiple bidders. Cancel the event. Set up another round or a new version. Document the decision in SWIFT. As a best practice, after the project has been negotiated, award the bid in SWIFT. This is covered in a different lesson. If you are awarding the bid to one or more of the bidders, update the event on the Bid Action section. If you are awarding by percentage at the header level be sure that the Quantity is greater than 1. SWIFT will notify the bidders of the decision. Also, the public can view awarded events on the Supplier Portal. Awarding a bid is covered in a different lesson. You now have successfully followed the steps to analyze an event. After completing this topic, you will now be able to: Follow the steps to analyze bid responses. Export Bids for Analysis Topic Overview Many agencies analyze bid responses outside of SWIFT. You can export the vendor responses and bid details for offline analysis. Exporting an event can occur any time and as often as needed once the event End Date/Time has been reached. NOTE: Exporting the bid responses does not include any attachments or comments by bidders. Send those separately. After completing this topic, you will be able to:
swift-ss1-user-guide-for-acquisitions.docx