sheets, purchase orders, stipends, composites Tutorials timesheets and composites, lesson student sign-in sheets Curriculum Writing timesheets and composites, summary and/or evidence of finished product Parent Involvement agendas, sign-in sheets, meeting minutes, purchase orders, professional Records Storage Effective July 1, 2015 Federal law requires that financial records, statistical records, supporting documents and all other records pertinent to a Federal award, such as Title be retained for reference as well as auditable purposes. The storage of records as either paper or machine readable documents under EDGAR 200.335 states, “When original records are paper, electronic versions may be substituted through the use of duplication or other forms of electronic media provided that they are subject to periodic quality control reviews, provide reasonable safeguards against alteration, and remain readable.” Therefore, care must be taken when storing documents electronically to ensure that hardware and software will be available to read and/or retrieve the documents should that be necessary. I-A Purchasing Guidelines Funds must be expended for reasonable and necessary costs in conducting grant activities. Reasonable means a cost is consistent with prudent business practice and comparable to current market value. Necessary means the cost is essential for you to accomplish the objectives of the project. All costs must be properly supported by the original source documentation (i.e., invoices, receipts, purchase orders, travel vouchers) to be reimbursable by TEA. Districts must comply with the applicable Federal cost principles in expending grant funds. The following purchasing guidelines address certain specific costs only and are not intended to be all-inclusive. Direct Cost Items Federal Programs/Title I-A Federal Function- Allowable use of I-A Object Supplemental Funds Unallowable use of Code Use Supplemental Funds Unallowable Unallowable X Advertising Unallowable Unallowable X Alcoholic Beverages Awards for Recognition or Allowable: When reasonable Unallowable: T-shirts, 11-6498 Incentives for Achievement in cost and when necessary to baseball caps or other of At-Risk Students in the accomplish program similar motivational basic foundation curriculum. objectives. Acceptable awards incentives for staff or and incentives include students. certificates, ribbons, plaques and trophies cost not to
sheets, purchase orders, stipends, composites Tutorials timesheets and composites, lesson student sign-in sheets Curriculum Writing timesheets and composites, summary and/or evidence of finished product Parent Involvement agendas, sign-in sheets, meeting minutes, purchase orders, professional Records Storage Effective July 1, 2015 Federal law requires that financial records, statistical records, supporting documents and all other records pertinent to a Federal award, such as Title be retained for reference as well as auditable purposes. The storage of records as either paper or machine readable documents under EDGAR 200.335 states, “When original records are paper, electronic versions may be substituted through the use of duplication or other forms of electronic media provided that they are subject to periodic quality control reviews, provide reasonable safeguards against alteration, and remain readable.” Therefore, care must be taken when storing documents electronically to ensure that hardware and software will be available to read and/or retrieve the documents should that be necessary. I-A Purchasing Guidelines Funds must be expended for reasonable and necessary costs in conducting grant activities. Reasonable means a cost is consistent with prudent business practice and comparable to current market value. Necessary means the cost is essential for you to accomplish the objectives of the project. All costs must be properly supported by the original source documentation (i.e., invoices, receipts, purchase orders, travel vouchers) to be reimbursable by TEA. Districts must comply with the applicable Federal cost principles in expending grant funds. The following purchasing guidelines address certain specific costs only and are not intended to be all-inclusive. Direct Cost Items Federal Programs/Title I-A Allowable use of Supplemental Funds Federal I-A Unallowable use of Supplemental Funds Function- Object Code Use Advertising Unallowable Unallowable X Alcoholic Beverages Unallowable Unallowable X Awards for Recognition or Incentives for Achievement of At-Risk Students in the basic foundation curriculum. Allowable: When reasonable in cost and when necessary to accomplish program objectives. Acceptable awards and incentives include certificates, ribbons, plaques and trophies cost not to Unallowable: T-shirts, baseball caps or other similar motivational incentives for staff or students. 11-6498
Title%20I-A%20Handbook%202015-2016%20(Latests%20Updates).docx