Implementing Agency: The name of the Implementing Agency on the Subgrant Agreement Project Number: The project number indicated on the executed subgrant Implementing Agency: The name of the Implementing Agency on the Subgrant agreement. Agreement Claim Number: The FDOT contract number following a sequential numbering Project Number: The project number indicated on the executed subgrant beginning with 001. (Example: Contract number APH30; claim 1 would be agreement. APH30001 and claim 15 would be APH30015) Vendor: The name of the vendor items were purchased from. Claim Number: The FDOT contract number following a sequential numbering beginning with 001. (Example: Contract number APH30; claim 1 would be Date Paid: Check Date or transaction date APH30001 and claim 15 would be APH30015) EFT/Check/Voucher Number: Check number, EFT number, or transaction Name: The name of the authorized employee matching what is listed on number (List the personnel names in the same order as the Summary Statement Amount: Dollar amount being requested for reimbursement. of Personnel Costs form 500-065-05) Description/Subgrant Line Item: Description of purchase and the line item Month: The month the hours are being reported for. identified in the subgrant agreement budget (Example: Item purchased was brochures and your subgrant line item was Printing, the description would read Hours Worked on Project: Indicate the number of hours per day of the month “brochures/Printing”) worked on the subgrant project. Items should be listed under the category they funded under in the subgrant Type of Leave (if applicable): Personnel who are paid salary will reference type agreement budget table. (Example: The brochures were approved under the of leave as “Annual”, “Sick”, “Comp”, etc. THIS DOES NOT APPLY TO OVERTIME Printing line item under Expenses; therefore, the reimbursement is requested ONLY PERSONNEL COSTS. under the Expenses category) All supporting documents for payroll should also be attached in the same order Indirect Costs: Indirect cost is reimbursed based on the rate approved in the that it is listed on the Summary Statement of Personnel Costs and the Personnel subgrant agreement. This rate is applied to all direct costs and calculated for Services Time Sheet. each individual claim. If your subgrant budget does not include indirect costs, you may not request indirect costs. Please round up on 3rd digit for indirect calculations.
Implementing Agency: The name of the Implementing Agency on the Subgrant Agreement Project Number: The project number indicated on the executed subgrant agreement. Claim Number: The FDOT contract number following a sequential numbering beginning with 001. (Example: Contract number APH30; claim 1 would be APH30001 and claim 15 would be APH30015) Name: The name of the authorized employee matching what is listed on (List the personnel names in the same order as the Summary Statement of Personnel Costs form 500-065-05) Month: The month the hours are being reported for. Hours Worked on Project: Indicate the number of hours per day of the month worked on the subgrant project. Type of Leave (if applicable): Personnel who are paid salary will reference type of leave as “Annual”, “Sick”, “Comp”, etc. THIS DOES NOT APPLY TO OVERTIME ONLY PERSONNEL COSTS. All supporting documents for payroll should also be attached in the same order that it is listed on the Summary Statement of Personnel Costs and the Personnel Services Time Sheet. Implementing Agency: The name of the Implementing Agency on the Subgrant Agreement Project Number: The project number indicated on the executed subgrant agreement. Claim Number: The FDOT contract number following a sequential numbering beginning with 001. (Example: Contract number APH30; claim 1 would be APH30001 and claim 15 would be APH30015) Vendor: The name of the vendor items were purchased from. Date Paid: Check Date or transaction date EFT/Check/Voucher Number: Check number, EFT number, or transaction number Amount: Dollar amount being requested for reimbursement. Description/Subgrant Line Item: Description of purchase and the line item identified in the subgrant agreement budget (Example: Item purchased was brochures and your subgrant line item was Printing, the description would read “brochures/Printing”) Items should be listed under the category they funded under in the subgrant agreement budget table. (Example: The brochures were approved under the Printing line item under Expenses; therefore, the reimbursement is requested under the Expenses category) Indirect Costs: Indirect cost is reimbursed based on the rate approved in the subgrant agreement. This rate is applied to all direct costs and calculated for each individual claim. If your subgrant budget does not include indirect costs, you may not request indirect costs. Please round up on 3rd digit for indirect calculations.
SubrecipientQuickReferenceGuide2018.docx