902.86 Grant Monitoring and Accountability The district shall ensure that all grant funds are consistently monitored throughout the grant period. The monitoring shall include, but not be limited to: Compliance with federal requirements such as cost principles, audit, reporting requirements, etc. Monitoring of grant expenditures are properly documented and meet all allowable costs Monitor grant performance such as internal controls, audit findings, over/under expenditures, etc. Implement strategies to deter, mitigate and eliminate waste and fraud in the expenditure of grant funds The originator for each federal grant shall be responsible for the programmatic and evaluation compliance and the business manager and grant originator shall be responsible for the financial compliance. A list of the grant originators by federal grant is included at 902.9 Grant Awards. The grant originator shall monitor the timing of grant activities throughout the grant period, especially as they relate to the desired outcomes. The business manager shall monitor the timing of grant expenditures, especially as they relate to the period of availability of grant funds. If either the grant activities or grant expenditures reflect that the district will not accomplish the grant activities during the grant period, the grant originator and business manager shall work collaboratively to develop an action plan to ensure that the federal grant goals are met. The oversight of grant activities and expenditures shall include, but not be limited to, the following: Cost overruns or high unit costs Construction projects certification of project completeness (as evidenced by the AIA) – Significant developments that may result in an inability to complete the grant activities The district shall maintain documentation to support all grant expenditures and provide the documentation upon request to the district’s external auditors, granting agency or other oversight agency, as appropriate. Audit findings or deficiencies shall be addressed in a timely manner upon receipt of the notification. The finance, human resources and grant management staff shall work collaboratively to develop and implement a Corrective Action Plan to resolve the findings or deficiencies. The Superintendent, or designee, shall approve the Corrective Action Plan and monitor the timely implementation of corrective strategies. The district shall disclose to the granting agency if any federal grant funds have been subject to fraud to district staff and/or contractors (vendors). Corrective actions, as appropriate, shall be implemented to remedy the loss of grant funds due to fraud. Remedies for Non-Compliance
902.86 Grant Monitoring and Accountability The district shall ensure that all grant funds are consistently monitored throughout the grant period. The monitoring shall include, but not be limited to: Compliance with federal requirements such as cost principles, audit, reporting requirements, etc. Monitoring of grant expenditures are properly documented and meet all allowable costs Monitor grant performance such as internal controls, audit findings, over/under expenditures, etc. Implement strategies to deter, mitigate and eliminate waste and fraud in the expenditure of grant funds The originator for each federal grant shall be responsible for the programmatic and evaluation compliance and the business manager and grant originator shall be responsible for the financial compliance. A list of the grant originators by federal grant is included at 902.9 Grant Awards. The grant originator shall monitor the timing of grant activities throughout the grant period, especially as they relate to the desired outcomes. The business manager shall monitor the timing of grant expenditures, especially as they relate to the period of availability of grant funds. If either the grant activities or grant expenditures reflect that the district will not accomplish the grant activities during the grant period, the grant originator and business manager shall work collaboratively to develop an action plan to ensure that the federal grant goals are met. The oversight of grant activities and expenditures shall include, but not be limited to, the following: Cost overruns or high unit costs Construction projects – certification of project completeness (as evidenced by the AIA) Significant developments that may result in an inability to complete the grant activities The district shall maintain documentation to support all grant expenditures and provide the documentation upon request to the district’s external auditors, granting agency or other oversight agency, as appropriate. Audit findings or deficiencies shall be addressed in a timely manner upon receipt of the notification. The finance, human resources and grant management staff shall work collaboratively to develop and implement a Corrective Action Plan to resolve the findings or deficiencies. The Superintendent, or designee, shall approve the Corrective Action Plan and monitor the timely implementation of corrective strategies. The district shall disclose to the granting agency if any federal grant funds have been subject to fraud to district staff and/or contractors (vendors). Corrective actions, as appropriate, shall be implemented to remedy the loss of grant funds due to fraud. Remedies for Non-Compliance
State%20and%20Federal%20Grants%20Manual%2016-17.docx