HINT If the school records course grades each semester, you are advised to still look at student risk status based on attendance on a quarterly basis. Simply set the tool on a quarter system and upload or enter data for attendance for ALL grading periods, and upload or enter data for courses failed, credits earned, and GPA only for the second and fourth grading periods (as shown in Exhibit 15). HINT After uploading student performance data, save each student performance data source file (one for each grading period) to serve as a backup so that if the student information data are updated during the course of the school year, you will be able to quickly re-import the student performance data. For information about backing up data in the tool, see , and for more information about updating the student information throughout the school year, please see the section. Outputs & Reports Pages The Outputs & Reports pages give you a variety ways to evaluate and analyze student risk status, assign students to specific interventions, and view and print school- and student-level reports. The tool offers three Outputs & Reports pages: Student Risk Status The Student Risk Status page requires no data entry. It automatically displays students and their risk status for each indicator per grading period. From this page, you can also assign interventions to individual students. At each grading period, students can potentially be flagged for attendance and/or academic performance. At the end of the year, end-of-year totals include flags for annual attendance, total number of course failures, GPA, the number of referrals and suspensions, and the CCSR End of Year Indicator. A screen shot of the Student Risk Status page is shown in Exhibit 20. For each individual risk indicator, a signals that the student is flagged because he or she has ‘Yes’ exceeded the for that indicator. A that the student is not flagged for that indicator (i.e., ‘No’ did not exceed the risk threshold). Students who have one or more flags for risk indicators during any grading period or at ‘Yes’ the end of the year will have their name and student ID highlighted in red. Students who have been flagged for the Virginia pre-high school risk indicator have an ‘!’ in the far-left column.
HINT If the school records course grades each semester, you are advised to still look at student risk status based on attendance on a quarterly basis. Simply set the tool on a quarter system and upload or enter data for attendance for ALL grading periods, and upload or enter data for courses failed, credits earned, and GPA only for the second and fourth grading periods (as shown in Exhibit 15). HINT After uploading student performance data, save each student performance data source file (one for each grading period) to serve as a backup so that if the student information data are updated during the course of the school year, you will be able to quickly re-import the student performance data. For information about backing up data in the tool, see , and for more information about updating the student information throughout the school year, please see the section. Outputs & Reports Pages The Outputs & Reports pages give you a variety ways to evaluate and analyze student risk status, assign students to specific interventions, and view and print school- and student-level reports. The tool offers three Outputs & Reports pages: Student Risk Status The Student Risk Status page requires no data entry. It automatically displays students and their risk status for each indicator per grading period. From this page, you can also assign interventions to individual students. At each grading period, students can potentially be flagged for attendance and/or academic performance. At the end of the year, end-of-year totals include flags for annual attendance, total number of course failures, GPA, the number of referrals and suspensions, and the CCSR End of Year Indicator. A screen shot of the Student Risk Status page is shown in Exhibit 20. For each individual risk indicator, a ‘Yes’ signals that the student is flagged because he or she has exceeded the for that indicator. A ‘No’ that the student is not flagged for that indicator (i.e., did not exceed the risk threshold). Students who have one or more ‘Yes’ flags for risk indicators during any grading period or at the end of the year will have their name and student ID highlighted in red. Students who have been flagged for the Virginia pre-high school risk indicator have an ‘!’ in the far-left column.
technical_manual.docx