Click in the Approve Time Reporting box which is available at the top and the bottom of the timesheet listing. A Decision Confirmation box will appear to confirm that the timesheet was approved. NOTE: This confirmation/message box may also contain other messages, which may require action such as approving pending leave. To return to Supervisor Home, click on the link: Return to Supervisor Home. Edit an Employee’s Timesheet It may be necessary to edit an employee’s timesheet if the hours are incorrect. This may occur if they make changes such as adding additional pay requests or leave after the timesheet was initially submitted, or if an employee’s schedule changes. Here are the steps to complete if a timesheet needs to be edited. To edit an employee’s timesheet information go to the pay period when the timesheet must be edited. If the timesheet is Ready for Approval, the full timesheet will be displayed by scrolling down on the page. If the timesheet is not Ready for Approval, click on the yellow Show All button to see a list of all timesheets for the pay period. Click the employees name to open their timesheet. If you need to edit the employee’s leave or additional pay request, complete that step before updating the timesheet, see the Supervisor Proxy section for more information. Click on the blue Edit Timesheet button. This opens the timesheet in edit mode. Adjust the timesheet entries as necessary. Click on the Approve Time Reporting button to save your changes and approve the timesheet. NOTE: Part-time exempt employees do not have the ability to view or edit their hours in Time and Leave Reporting. Per MnSCU Labor Relations this option is not available. Labor Relations has indicated that HR must diligently maintain the work schedule for these employees, and supervisors (and payroll) are the only ones who can view/edit the hours. Approve Prior Pay Period Timesheets If there are leave requests pending for prior pay periods, there will be a message on the screen that indicates: Notice: There are approvals pending in prior pay periods. Complete the following steps to approve prior pay period requests:
Click in the Approve Time Reporting box which is available at the top and the bottom of the timesheet listing. A Decision Confirmation box will appear to confirm that the timesheet was approved. NOTE: This confirmation/message box may also contain other messages, which may require action such as approving pending leave. To return to Supervisor Home, click on the link: Return to Supervisor Home. Edit an Employee’s Timesheet It may be necessary to edit an employee’s timesheet if the hours are incorrect. This may occur if they make changes such as adding additional pay requests or leave after the timesheet was initially submitted, or if an employee’s schedule changes. Here are the steps to complete if a timesheet needs to be edited. To edit an employee’s timesheet information go to the pay period when the timesheet must be edited. If the timesheet is Ready for Approval, the full timesheet will be displayed by scrolling down on the page. If the timesheet is not Ready for Approval, click on the yellow Show All button to see a list of all timesheets for the pay period. Click the employees name to open their timesheet. If you need to edit the employee’s leave or additional pay request, complete that step before updating the timesheet, see the Supervisor Proxy section for more information. Click on the blue Edit Timesheet button. This opens the timesheet in edit mode. Adjust the timesheet entries as necessary. Click on the Approve Time Reporting button to save your changes and approve the timesheet. NOTE: Part-time exempt employees do not have the ability to view or edit their hours in Time and Leave Reporting. Per MnSCU Labor Relations this option is not available. Labor Relations has indicated that HR must diligently maintain the work schedule for these employees, and supervisors (and payroll) are the only ones who can view/edit the hours. Approve Prior Pay Period Timesheets If there are leave requests pending for prior pay periods, there will be a message on the screen that indicates: Notice: There are approvals pending in prior pay periods. Complete the following steps to approve prior pay period requests:
Supervisor%20User%20Guide.docx