Descriptive Role Name Role Description Segregation of Role Duties Considerations Special Voucher Processor This role has access to Should not be This role is the V_AP_COVA_SPEC_VCHR_PROCESSOR everything the Voucher given to a user only role that is Processor has. In with the Voucher able to update/ addition, this role has Approver or correct Scheduled access to: Final Voucher Due Date when the Manually schedule Approver roles. 00PP pay term is • used. payments Record manual • payments Update vouchers with • payment offsets garnishments) Unpost Vouchers • Close vouchers • holds on • vouchers Voucher Approver This role has access Should not be N/A to: given to a user V_AP_COVA_VOUCHER_APPROVER Approve vouchers with the Final • Voucher Approver, Voucher Processor, Petty Cash Processor Special Voucher Processor or Workflow System Administrator roles. Final Voucher Approver This role has access Should not be N/A V_AP_COVA_VCHR_FINAL_APPROVER to: given to a user Approve vouchers with the Voucher • Approver, Note: There must be a Voucher user with the Voucher Processor, Approver level role for Cash Processor the Final Voucher Special Voucher Approver level role to Processor or be used. This is an Workflow System option for a 2nd level of Administrator agency voucher roles. approval.
Descriptive Role Name Role Description Segregation of Duties Role Considerations Special Voucher Processor V_AP_COVA_SPEC_VCHR_PROCESSOR This role has access to everything the Voucher Processor has. In addition, this role has access to: • Manually schedule payments • Record manual payments • Update vouchers with payment offsets garnishments) • Unpost Vouchers • Close vouchers • holds on vouchers Should not be given to a user with the Voucher Approver or Final Voucher Approver roles. This role is the only role that is able to update/ correct Scheduled Due Date when the 00PP pay term is used. Voucher Approver V_AP_COVA_VOUCHER_APPROVER This role has access to: • Approve vouchers Should not be given to a user with the Final Voucher Approver, Voucher Processor, Petty Cash Processor Special Voucher Processor or Workflow System Administrator roles. N/A Final Voucher Approver V_AP_COVA_VCHR_FINAL_APPROVER This role has access to: • Approve vouchers Note: There must be a user with the Voucher Approver level role for the Final Voucher Approver level role to be used. This is an option for a 2nd level of agency voucher approval. Should not be given to a user with the Voucher Approver, Voucher Processor, Cash Processor Special Voucher Processor or Workflow System Administrator roles. N/A
StatewideCardinalSecurityHandbook_20160129.docx