manage and logistical infrastructure and infrastructure: office maintain equipment? facilities and space, basic infrastructure and equipment, utilities yes equipment mostly got Yes…but enough. Have labs, have Computer capability and library materials yes rigs, have got enough technical tools. Proper equipment for Can the institution manage area of specialization and maintain equipment? yes inventory to track Mostly are fine…some rigs property and cost 25 years old and are still running. yes, very strict. 3.1.2 Ability to Does the institution have the Standard contracts yes. procure goods ability to procure goods, services and works services and works on a Examples of how on a transparent transparent and competitive procurement is done and competitive basis? through the basis. procurement Yes. Have a procurement committee and the PS committee. has his own committee that checks on this. Does the institution have standard contracts or access Written procedures for to legal counsel to ensure identifying the that contracts meet appropriate vendor, performance standards, obtaining the best price, protect UNDP and the and issuing commitments interests and are institution’s enforceable? Yes. Does the institution have the authority to enter into contracts? Yes. (still use the national tender process). A very long process. There is a tender waiver for less than 500 000. Bu then need to look for three quotations. 3.1.3 Ability to Is the institution able to staff Standard contracts recruit and manage the project and enter into Job descriptions the best-qualified contract with personnel? Yes. personnel on a transparent and Problem still stretched. – competitive basis. Have to have a post to hire someone. Cannot create a
manage and maintain infrastructure and equipment logistical infrastructure and equipment? Yes…but mostly got enough. Have labs, have rigs, have got enough technical tools. Can the institution manage and maintain equipment? Mostly fine…some rigs are 25 years old and are still running. infrastructure: office facilities and space, basic equipment, utilities yes Computer capability and library materials yes Proper equipment for area of specialization yes inventory to track property and cost yes, very strict. 3.1.2 Ability to procure goods services and works on a transparent and competitive basis. Does the institution have the ability to procure goods, services and works on a transparent and competitive basis? Yes. Have a procurement committee. Does the institution have standard contracts or access to legal counsel to ensure that contracts meet performance standards, protect UNDP and the institution’s interests and are enforceable? Yes. Does the institution have the authority to enter into contracts? Yes. (still use the national tender process). A very long process. There is a tender waiver for less than 500 000. Bu then need to look for three quotations. Standard contracts yes. Examples of how procurement is done through the procurement committee and the PS has his own committee that checks on this. Written procedures for identifying the appropriate vendor, obtaining the best price, and issuing commitments 3.1.3 Ability to recruit and manage the best-qualified personnel on a transparent and competitive basis. Is the institution able to staff the project and enter into contract with personnel? Problem – still stretched. Have to have a post to hire someone. Cannot create a Standard contracts Job descriptions Yes.
submission_3603_swaziland_sccf_undp_prodoc_14_march_2012.docx