PROCUREMENT STANDARDS: (cont.) Responsible Regulation/ Manager Describe how this Executive Statute Compliance compliance standard Director COMMENTS/ACTION PLANS STANDARDS DESCRIPTION Citation Rating (FC, is met/measured Rating PC, or NC) by sealed bidsU (formal 2 CFR 200.320 UProcurement (c) advertising). Bids are publicly solicited and a firm fixed price contract (lump sum or unit price) is awarded to the responsible bidder whose bid, conforming with all the material terms and conditions of the invitation for bids, is the lowest in price. The procedure ensures 2 CFR 200.320 that the sealed bid method is the preferred (c)(1)(i-iii) method for procuring construction, if the U3 conditionsU in paragraph 2 CFR 200.320 (c)(1) are met. ALSO, if sealed bids are used, the management 2 CFR 200.320 system the following requirements will (c)(2)(i-v) Uensures applyU: The invitation for bids will be Upublicly advertised bids must be solicited from Uand an adequate number of known suppliers, providing them sufficient response time prior to the date set for opening the bids; The invitation for bids, which will include any and pertinent Uspecifications attachmentsU, define the items or Umust servicesU in order for the bidder to properly respond;
PROCUREMENT STANDARDS: (cont.) STANDARDS DESCRIPTION Regulation/ Statute Citation Responsible Manager Compliance Rating (FC, PC, or NC) Describe how this compliance standard is met/measured Executive Director Rating COMMENTS/ACTION PLANS UProcurement by sealed bidsU (formal advertising). Bids are publicly solicited and a firm fixed price contract (lump sum or unit price) is awarded to the responsible bidder whose bid, conforming with all the material terms and conditions of the invitation for bids, is the lowest in price. The procedure ensures that the sealed bid method is the preferred method for procuring construction, if the U3 conditionsU in paragraph 2 CFR 200.320 (c)(1) are met. ALSO, if sealed bids are used, the management system Uensures the following requirements will applyU: The invitation for bids will be Upublicly advertised Uand bids must be solicited from an adequate number of known suppliers, providing them sufficient response time prior to the date set for opening the bids; The invitation for bids, which will include any Uspecifications and pertinent attachmentsU, Umust define the items or servicesU in order for the bidder to properly respond; 2 CFR 200.320 (c) 2 CFR 200.320 (c)(1)(i-iii) 2 CFR 200.320 (c)(2)(i-v)
TAB-9_Core-Admin-Systems_Self-Assessment-Tool.May3_.2016-for-merge.docx