Element 3: 3.1 Introduction All staff rosters need to be prepared so they meet identified workplace demands. This section gives practical advice to those with responsibility for preparing rosters. Advice in relation to preparing rosters The following points are critical for those with responsibility for creating staffing rosters to meet operational demands of a department, section or organisation: Allocate adequate time for the process developing rosters takes time and is important – to allocate sufficient time Time is needed to: Become familiar with a range of issues which can change over time and thus vary in relation to each roster which has to be prepared these issues can be changes in – bookings, staff requests for time off/leave, new or different management directives, special events/occasions an original then revise and refine it (potentially many times) – Cost the to ensure the roster fits within the allocated labour budget for the – period Liaise with supervisors/managers to coordinate efforts in relation to overall – staffing of the business: for example, it may be possible/necessary to share staff between departments where two different persons are responsible for preparing relevant rosters Avoid distractions while preparing the roster make an effort to ensure no interruptions – from telephone calls, hands-on work obligations or other forms of interruptions It is critical to on the task and not get distracted Be sure of the which apply to rosters as they apply to the roster being prepared ‘rules’ – this means it is vital to have a comprehensive and detailed knowledge (and copies) of: Relevant legislation Internal policies SOPs Applicable employment instruments Gather all information relevant to the roster period this can include: – Details of expected levels which may be influenced by: – Advanced bookings Upcoming public holidays
Element 3: 3.1 Introduction All staff rosters need to be prepared so they meet identified workplace demands. This section gives practical advice to those with responsibility for preparing rosters. Advice in relation to preparing rosters The following points are critical for those with responsibility for creating staffing rosters to meet operational demands of a department, section or organisation: Allocate adequate time for the process – developing rosters takes time and is important to allocate sufficient time Time is needed to: Become familiar with a range of issues which can change over time and thus vary in relation to each roster which has to be prepared – these issues can be changes in bookings, staff requests for time off/leave, new or different management directives, special events/occasions an original – then revise and refine it (potentially many times) Cost the – to ensure the roster fits within the allocated labour budget for the period Liaise with supervisors/managers – to coordinate efforts in relation to overall staffing of the business: for example, it may be possible/necessary to share staff between departments where two different persons are responsible for preparing relevant rosters Avoid distractions while preparing the roster – make an effort to ensure no interruptions from telephone calls, hands-on work obligations or other forms of interruptions It is critical to on the task and not get distracted Be sure of the ‘rules’ which apply to rosters as they apply to the roster being prepared – this means it is vital to have a comprehensive and detailed knowledge (and copies) of: Relevant legislation Internal policies SOPs Applicable employment instruments Gather all information relevant to the roster period – this can include: Details of expected levels – which may be influenced by: Advanced bookings Upcoming public holidays
TM_Roster_staff_220115.docx