Descriptive Role Name Role Description Segregation of Other Role Duties Considerations Journal Approver This role has access to: This role N/A V_GL_JOURNAL_APPROVER Approve journals should not be • Post journals through given to a user • process or online with the Journal Review journal lines Processor, • Execute Spreadsheet Upload Journal • process (batch process) Processor – Execute Journal Edit through Interfacing or • batch process Workflow Execute Journal Budget System • Check through batch process Administrator roles. Agency ChartField This role has access to: N/A N/A Administrator Maintain Agency controlled • V_GL_COVA_AGENCY_CF_ADMIN ChartFields (Department, Project, Cost Center, Task, Asset, Agency Use 1, Agency Use 2) Maintain SpeedTypes/ • SpeedCharts Budget Processor The Budget Processor is Should not be N/A V_GL_COVA_BUDGET_PROCESSOR responsible for budget journals to a user at the This role with the Budget has access to: Approver role. Enter budget journals, budget • transfers and budget adjustments Upload journals using the • Spreadsheet Budget Journal upload Review and correct budget • journal errors Budget Approver The Budget Approver is Should not be N/A V_GL_COVA_BUDGET_APPROVER responsible for agency-level given to a user budgets. with the Budget This role has access to: Processor role. Post budget journals through • online or batch process Delete budget journals • through online or batch process Post budget transfers and • adjustments Override agency budget • exceptions Upload spreadsheet budget journals
Descriptive Role Name Role Description Segregation of Duties Other Role Considerations Journal Approver V_GL_JOURNAL_APPROVER This role has access to: • Approve journals • Post journals through process or online • Review journal lines • Execute Spreadsheet Upload process (batch process) • Execute Journal Edit through batch process • Execute Journal Budget Check through batch process This role should not be given to a user with the Journal Processor, Journal Processor – Interfacing or Workflow System Administrator roles. N/A Agency ChartField Administrator V_GL_COVA_AGENCY_CF_ADMIN This role has access to: • Maintain Agency controlled ChartFields (Department, Project, Cost Center, Task, Asset, Agency Use 1, Agency Use 2) • Maintain SpeedTypes/ SpeedCharts N/A N/A Budget Processor V_GL_COVA_BUDGET_PROCESSOR The Budget Processor is responsible for budget journals at the This role has access to: • Enter budget journals, budget transfers and budget adjustments • Upload journals using the Spreadsheet Budget Journal upload • Review and correct budget journal errors Should not be to a user with the Budget Approver role. N/A Budget Approver V_GL_COVA_BUDGET_APPROVER The Budget Approver is responsible for agency-level budgets. This role has access to: • Post budget journals through online or batch process • Delete budget journals through online or batch process • Post budget transfers and adjustments • Override agency budget exceptions Upload spreadsheet budget journals Should not be given to a user with the Budget Processor role. N/A
StatewideCardinalSecurityHandbook_20160129.docx