Department of Accounts Payroll Bulletin Calendar Year 2014 October 8, 2014 Volume 2014-12 PMIS to CIPPS Interface The Payroll Bulletin is published In This Issue of Enhancement: New Hires periodically to provide CIPPS agencies the Payroll guidance regarding Commonwealth payroll operations. If you have any questions about Bulletin….... the bulletin, please call Cathy McGill at (804) 371-7800 or Email at State Payroll Operations Director Lora L. George Assistant Director Cathy C. McGill PMIS to CIPPS Interface Enhancement: New Hires On October 14, 2014 we will begin interfacing (not wage) new hire/rehire Beginning salaried October 14, records from PMIS to CIPPS. The process is outlined below: 2014 - A salaried record is entered into PMIS using one of the following Reason Day 1 Codes: Reason Code 301 Original Appointment – Reason Code 302 Rehire (Re-Establish) – Reason Code 304 Reinstate – DHRM passes a file to CIPPS representing transactions keyed in PMIS the Day 2 – previous day. Based on the PMIS effective date of the hire, the program will either process and update CIPPS or be suspended. This is the same process that currently is in place for change transactions. (Note: The day after final certification the date” “release is changed to the top of the next pay period 25th or 10th.) – Day 3 Non-suspended records will be available in CIPPS as an inactive record. – “shell” When moving an employee from a wage position to a salaried position consideration should be given to the timing of the final wage payment and the update to PMIS.
Department of Accounts Payroll Bulletin Calendar Year 2014 October 8, 2014 Volume 2014-12 In This Issue of the Payroll Bulletin….... PMIS to CIPPS Interface Enhancement: New Hires The Payroll Bulletin is published periodically to provide CIPPS agencies guidance regarding Commonwealth payroll operations. If you have any questions about the bulletin, please call Cathy McGill at (804) 371-7800 or Email at State Payroll Operations Director Lora L. George Assistant Director Cathy C. McGill PMIS to CIPPS Interface Enhancement: New Hires Beginning October 14, 2014 On October 14, 2014 we will begin interfacing salaried (not wage) new hire/rehire records from PMIS to CIPPS. The process is outlined below: Day 1 - A salaried record is entered into PMIS using one of the following Reason Codes: Reason Code 301 – Original Appointment Reason Code 302 – Rehire (Re-Establish) Reason Code 304 – Reinstate Day 2 – DHRM passes a file to CIPPS representing transactions keyed in PMIS the previous day. Based on the PMIS effective date of the hire, the program will either process and update CIPPS or be suspended. This is the same process that currently is in place for change transactions. (Note: The day after final certification the “release date” is changed to the top of the next pay period – 25th or 10th.) Day 3 – Non-suspended records will be available in CIPPS as an inactive “shell” record. When moving an employee from a wage position to a salaried position consideration should be given to the timing of the final wage payment and the update to PMIS.
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