Process Steps Create a Wire Deposit for an AR Item Deposit This topic covers how to enter a wire deposit for an AR Item that has been received by the Treasurer first from the bank. Steps to complete: Step 1: Partially Complete the Regular Deposit Entry pages Step 2: Monitor the Approval Workflow Step 3: Complete the Deposit as you would normally Step 1: Partially Complete the Regular Deposit Entry pages First you will partially complete the Regular Deposit Entry pages. Begin by navigating to the Regular Deposit page. Navigation Links: Accounts Receivable, Payments, Online Payments, Regular Deposit. On the Regular Deposit page, click on the Add a New Value tab to begin creating the new deposit. Accept the default Deposit Unit or enter the Deposit Unit. This is a required field. Accept the default of in the Deposit ID field and SWIFT will automatically assign the next number “NEXT” available after you save the deposit. You can also enter your own. Click the Add button and the Totals page displays. Complete the Totals tab fields as you would normally, making sure to select for the Deposit Type. “W” The will trigger an automatic workflow to the Treasurer for approval after you save. “W” Enter the applicable payment Amount, Payment ID, and Customer or item Reference Information for each line on the Payments tab. You should not select the Payment Predictor option at this point. (This option should not be available for editing.) If you do not enter the Customer or item Reference Information at this time, after the deposit is approved by the Treasurer, you will not be able to return to the deposit to enter the information because the deposit status is automatically set to Instead, you must enter the “Complete”. information on the Payment Worksheet and apply the payment manually. Refer to the topic. “” WARNING! Do not save the deposit until you are sure that the information is correct. You cannot make changes to the deposit after you save. After verifying the deposit, click on the Save button. The Totals tab displays in the Deposit header. You will not be able to change anything at this point. “In Workflow” When a deposit is in workflow, it should NOT be deleted under any circumstance, as this creates issues with the workflow.
Process Steps Create a Wire Deposit for an AR Item Deposit This topic covers how to enter a wire deposit for an AR Item that has been received by the Treasurer first from the bank. Steps to complete: Step 1: Partially Complete the Regular Deposit Entry pages Step 2: Monitor the Approval Workflow Step 3: Complete the Deposit as you would normally Step 1: Partially Complete the Regular Deposit Entry pages First you will partially complete the Regular Deposit Entry pages. Begin by navigating to the Regular Deposit page. Navigation Links: Accounts Receivable, Payments, Online Payments, Regular Deposit. On the Regular Deposit page, click on the Add a New Value tab to begin creating the new deposit. Accept the default Deposit Unit or enter the Deposit Unit. This is a required field. Accept the default of “NEXT” in the Deposit ID field and SWIFT will automatically assign the next number available after you save the deposit. You can also enter your own. Click the Add button and the Totals page displays. Complete the Totals tab fields as you would normally, making sure to select “W” for the Deposit Type. The “W” will trigger an automatic workflow to the Treasurer for approval after you save. Enter the applicable payment Amount, Payment ID, and Customer or item Reference Information for each line on the Payments tab. You should not select the Payment Predictor option at this point. (This option should not be available for editing.) If you do not enter the Customer or item Reference Information at this time, after the deposit is approved by the Treasurer, you will not be able to return to the deposit to enter the information because the deposit status is automatically set to “Complete”. Instead, you must enter the information on the Payment Worksheet and apply the payment manually. Refer to the “” topic. WARNING! Do not save the deposit until you are sure that the information is correct. You cannot make changes to the deposit after you save. After verifying the deposit, click on the Save button. The Totals tab displays “In Workflow” in the Deposit header. You will not be able to change anything at this point. When a deposit is in workflow, it should NOT be deleted under any circumstance, as this creates issues with the workflow.
swift-ar-arbi3-accounts-receivable-advanced-guide.docx