Administration The VPHR is mandated to provide strategic planning, coordination and organizational support to the committee. The VPHR will plan and communicate a forward schedule of meetings for the fiscal year to ensure quorum and the minimum number of meetings are met. Members are required to forward agenda items and respective briefing notes to the VPHR for compilation and dissemination to members. Request for agenda items to be tabled at meetings will be sent three (3) weeks in advance of the scheduled meeting. Every agenda item must be accompanied by a briefing note or supporting documentation in both official languages. The VPHR will ensure record of proceedings at the meeting, provide context and prepare a follow up actions list. A draft copy of the record of discussion will be distributed to members for review and comments within two (2) weeks of the meeting. Final versions of the record of discussion are to be approved by the Co-Chairs All Committee agendas, final records of discussion and related meeting documentation will be produced in both official languages, will be sent to the members and will be made available on the DGPFSS Intranet website and / or poster in paper copies on the Workplace Health and Safety Committee Bulletin board. This of Reference document shall be reviewed every two (2) years or as deemed necessary by the Committee.
Administration The VPHR is mandated to provide strategic planning, coordination and organizational support to the committee. The VPHR will plan and communicate a forward schedule of meetings for the fiscal year to ensure quorum and the minimum number of meetings are met. Members are required to forward agenda items and respective briefing notes to the VPHR for compilation and dissemination to members. Request for agenda items to be tabled at meetings will be sent three (3) weeks in advance of the scheduled meeting. Every agenda item must be accompanied by a briefing note or supporting documentation in both official languages. The VPHR will ensure record of proceedings at the meeting, provide context and prepare a follow up actions list. A draft copy of the record of discussion will be distributed to members for review and comments within two (2) weeks of the meeting. Final versions of the record of discussion are to be approved by the Co-Chairs All Committee agendas, final records of discussion and related meeting documentation will be produced in both official languages, will be sent to the members and will be made available on the DGPFSS Intranet website and / or poster in paper copies on the Workplace Health and Safety Committee Bulletin board. This of Reference document shall be reviewed every two (2) years or as deemed necessary by the Committee.
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