further. The need for flexibility by procedures for hiring the Secretariat means an Secretariat staff and (as increased reliance on STC/ETC above) terms for the staff. The uncertainty of short participation by the GPE term contracts adds to the Board in senior challenge of building a recruitments (also see staff strong/stable Secretariat team e.g. rules below). ETC’s cannot, for example, be task managers with authority over budgets. While the recent burst flexibility of to recruit’ remains an area of some tension between the Secretariat and HDNVP. High Bank rules on procurement are The Secretariat’s current Secretariat with WB HR to October GPE staff are Resources Manager there to support core Bank decision to recruit a finalise recruitment of a 2012 able to quickly Post filled. business but are often too limiting Manager’ with Resources Manager asap. and efficiently ‘Resources for the scale and type of responsibility for leading procure goods contracting undertaken by the on procurement should and services to Secretariat. This slows down & significantly aid current meet the needs adds costs to Secretariat procurement processes. of GPE and delivery. Currently operations. Secretariat staff lead on Training/sharing of good Secretariat to ensure New and existing procurement themselves which practice within the internal knowledge sharing Ongoing GPE staff are Secretariat staff show adds costly steps to the process as Secretariat on the scope on engaging effectively fully up to speed improved not all are equally familiar with the for more flexible/smarter with Bank systems. with Bank speed/confidence ‘How rules and exemptions etc. ways of doing business. to’s’ developed to assist procurement working with a range of recruitment, and processes and Bank systems (measured flexible procurement etc. the flexibilities through GPE staff and The Secretariat needs to Ongoing therein. client surveys) develop a stronger voice in Resources Manager as working with the service above departments of the Bank along with dedicated HR/procurement and IT contact persons within Bank service departments
further. The need for flexibility by the Secretariat means an increased reliance on STC/ETC staff. The uncertainty of short term contracts adds to the challenge of building a strong/stable Secretariat team e.g. ETC’s cannot, for example, be task managers with authority over budgets. While the recent burst flexibility of to recruit’ remains an area of some tension between the Secretariat and HDNVP. procedures for hiring Secretariat staff and (as above) terms for the participation by the GPE Board in senior recruitments (also see staff rules below). High Bank rules on procurement are there to support core Bank business but are often too limiting for the scale and type of contracting undertaken by the Secretariat. This slows down & adds costs to Secretariat and delivery. Currently Secretariat staff lead on procurement themselves which adds costly steps to the process as not all are equally familiar with the rules and exemptions etc. The Secretariat’s current decision to recruit a ‘Resources Manager’ with responsibility for leading on procurement should significantly aid current procurement processes. Training/sharing of good practice within the Secretariat on the scope for more flexible/smarter ways of doing business. The Secretariat needs to develop a stronger voice in working with the service departments of the Bank along with dedicated HR/procurement and IT contact persons within Bank service departments Secretariat with WB HR to finalise recruitment of a Resources Manager asap. Secretariat to ensure internal knowledge sharing on engaging effectively with Bank systems. ‘How to’s’ developed to assist recruitment, and flexible procurement etc. Resources Manager as above October 2012 Ongoing Ongoing GPE staff are able to quickly and efficiently procure goods and services to meet the needs of GPE operations. GPE staff are fully up to speed with Bank procurement processes and the flexibilities therein. Resources Manager Post filled. New and existing Secretariat staff show improved speed/confidence working with a range of Bank systems (measured through GPE staff and client surveys)
Status%20Quo%20Plus%20Matrix%2020-7.docx