Typically, an organization binder would contain the following: Governing organization constitution and by-laws if applicable. Mission, philosophy, goals and purpose of the organization. Position description of officers and members. Member and officer contact list. Contact information of important people/offices on campus. Meeting minutes and agendas. Financial records and access to accounts. List of basic annual procedures and/or calendar of annual events. Web page and webmaster information. How do you maintain the site? Listservs, email, blackboard group logins and passwords. Who has access? How do you transition accounts? SOS handbook. https://eoss.asu.edu/sites/default/files/ASU_SOS_Handbook.pdf Name and contact information of outgoing officers. Unfinished project information and pertinent correspondence. Transition Meeting Before the newly-elected officers of your organization officially assume – their responsibilities, it is a good idea for the old and new officers to get together for a such a transition meeting, the new officers will be able to learn “transition meeting.” Through from the experience of the outgoing officers. The following outline can help you make your transition meeting flow as smoothly as possible. Goals Review the goals for the previous year. How well did you do on each – group’s goal; which goals need to be carried on this year; which goals need to be changed? Programs and activities Were programs and activities consistent with goals? Which – programs and activities do we want to repeat? Officers and organizational structure Are officer roles and responsibilities clearly – described? Is there two-way communication between officers and members? Did officers work as a team, or is there more teamwork needed? How do the members feel about the officers and leadership structure? Organizational operations Were finances adequate for your group, and managed – properly? Were meetings run effectively? Was their frequency adequate? Did the committee structure work? Did you have scheduling conflicts with other groups or activities? Advisor involvement Evaluate both quality and quantity. – Public Image How do other groups perceive your organization? How do you see – yourselves? What can your organization do to enhance your image on campus?
Typically, an organization binder would contain the following: Governing organization constitution and by-laws if applicable. Mission, philosophy, goals and purpose of the organization. Position description of officers and members. Member and officer contact list. Contact information of important people/offices on campus. Meeting minutes and agendas. Financial records and access to accounts. List of basic annual procedures and/or calendar of annual events. Web page and webmaster information. How do you maintain the site? Listservs, email, blackboard group logins and passwords. Who has access? How do you transition accounts? SOS handbook. https://eoss.asu.edu/sites/default/files/ASU_SOS_Handbook.pdf Name and contact information of outgoing officers. Unfinished project information and pertinent correspondence. Transition Meeting – Before the newly-elected officers of your organization officially assume their responsibilities, it is a good idea for the old and new officers to get together for a “transition meeting.” Through such a transition meeting, the new officers will be able to learn from the experience of the outgoing officers. The following outline can help you make your transition meeting flow as smoothly as possible. Goals – Review the group’s goals for the previous year. How well did you do on each goal; which goals need to be carried on this year; which goals need to be changed? Programs and activities – Were programs and activities consistent with goals? Which programs and activities do we want to repeat? Officers and organizational structure – Are officer roles and responsibilities clearly described? Is there two-way communication between officers and members? Did officers work as a team, or is there more teamwork needed? How do the members feel about the officers and leadership structure? Organizational operations – Were finances adequate for your group, and managed properly? Were meetings run effectively? Was their frequency adequate? Did the committee structure work? Did you have scheduling conflicts with other groups or activities? Advisor involvement – Evaluate both quality and quantity. Public Image – How do other groups perceive your organization? How do you see yourselves? What can your organization do to enhance your image on campus?
Student%20Org%20%20Handbook-2014.docx