Parent Name: Student Name: Parent Name: Student Name: Parent Name: Student Name: 21st Century Community Learning Centers Program Compliance Assessment Area of Compliance Examples of Supporting Implementation Comments Documentation Status Program Management Separate accounting of funds for 21st Financial reports Yes WVEIS financial reports CCLC No In Progress The fiscal agent draws and expends 21st Financial records Yes Budget revisions Century funds according to OMB-A-21 or No Reimbursement request Federal funds may not be maintained In Progress financial report as on hand”. “cash Materials and equipment purchased with POs/Invoices Yes Inventory kept according to 21st Century funds must have description, No EDGAR 80.32 serial or ID number, acquisition date and In Progress cost, percent of federal funding used, location, use and condition of property, ultimate disposition date/date of disposal/sale price. Physical inventory of property must be taken at least once every 2 years. Must have a checkout process. Supplies, materials and equipment Requisitions of purchases Yes Schedule of activities listed purchased with 21st Century funds are No in grant used for the intended purposes. In Progress Teacher Lesson/Activity Plans
Parent Name: Student Name: Parent Name: Student Name: Parent Name: Student Name: 21st Century Community Learning Centers Program Compliance Assessment Area of Compliance Examples of Supporting Documentation Implementation Status Comments Program Management Separate accounting of funds for 21st CCLC Financial reports WVEIS financial reports Yes No In Progress The fiscal agent draws and expends 21st Century funds according to OMB-A-21 or Federal funds may not be maintained as “cash on hand”. Financial records Budget revisions Reimbursement request financial report Yes No In Progress Materials and equipment purchased with 21st Century funds must have description, serial or ID number, acquisition date and cost, percent of federal funding used, location, use and condition of property, ultimate disposition date/date of disposal/sale price. Physical inventory of property must be taken at least once every 2 years. Must have a checkout process. POs/Invoices Inventory kept according to EDGAR 80.32 Yes No In Progress Supplies, materials and equipment purchased with 21st Century funds are used for the intended purposes. Requisitions of purchases Schedule of activities listed in grant Teacher Lesson/Activity Plans Yes No In Progress
2013-201421stCCLCMonitoringTool_001.docx