Policies: If equipment is broken or damaged during rental the renting club, ASSP sponsored organization, or SPU department will be expected to pay for its repair or replacement. If equipment is lost during rental the renting club will be expected to pay for its replacement. If repair costs account for 90% or more of the replacement cost the renting party is expected to pay for replacement rather than repair. Exceptions may be made if the difference is $50 or greater. ASSP will inform the renting club, ASSP sponsored organization, or SPU department of costs accrued for repairs or replacements within two weeks of the event. If notification is not made within two weeks, ASSP will assume financial responsibility for the repairs. In the event that two parties request equipment for the same time and date: It will first be determined if sufficient equipment is available for both events to happen at the same time. If sufficient equipment is not available for each event groups will be asked to change the time and or date of one of their events to accommodate the usage of the same equipment for both events. If a compromise cannot be reached, the renting party whose request was made first will receive priority. In the event a compromise cannot be reached and it is not possible to determine which party submitted their request first, priority will be decided by coin toss. The group unable to rent the equipment will be granted permission to rent from an outside organization. ASSP will not facilitate this rental process. Payment by ASSP registered clubs, recognized student organizations, and other SPU departments and affiliated groups must be filed via interdepartmental charge with the ASSP VPF (Vice President of Finance) within 1 week of the event’s completion. A late fee of 50% of the rental price will be charged if the equipment is not returned or payment is not made on time. For multiple day rentals the equipment shall be returned to the ASSP storage closet each evening, unless the renting party has an alternate storage place approved by the ASSP Media Coordinator. For multiple day rentals a 50% discount will be given for all days after the first rental day. The ASSP Vice President of Campus Activities and Department of Student Programs reserves the right to deny media equipment rental requests on a case-by-case basis.
Policies: If equipment is broken or damaged during rental the renting club, ASSP sponsored organization, or SPU department will be expected to pay for its repair or replacement. If equipment is lost during rental the renting club will be expected to pay for its replacement. If repair costs account for 90% or more of the replacement cost the renting party is expected to pay for replacement rather than repair. Exceptions may be made if the difference is $50 or greater. ASSP will inform the renting club, ASSP sponsored organization, or SPU department of costs accrued for repairs or replacements within two weeks of the event. If notification is not made within two weeks, ASSP will assume financial responsibility for the repairs. In the event that two parties request equipment for the same time and date: It will first be determined if sufficient equipment is available for both events to happen at the same time. If sufficient equipment is not available for each event groups will be asked to change the time and or date of one of their events to accommodate the usage of the same equipment for both events. If a compromise cannot be reached, the renting party whose request was made first will receive priority. In the event a compromise cannot be reached and it is not possible to determine which party submitted their request first, priority will be decided by coin toss. The group unable to rent the equipment will be granted permission to rent from an outside organization. ASSP will not facilitate this rental process. Payment by ASSP registered clubs, recognized student organizations, and other SPU departments and affiliated groups must be filed via interdepartmental charge with the ASSP VPF (Vice President of Finance) within 1 week of the event’s completion. A late fee of 50% of the rental price will be charged if the equipment is not returned or payment is not made on time. For multiple day rentals the equipment shall be returned to the ASSP storage closet each evening, unless the renting party has an alternate storage place approved by the ASSP Media Coordinator. For multiple day rentals a 50% discount will be given for all days after the first rental day. The ASSP Vice President of Campus Activities and Department of Student Programs reserves the right to deny media equipment rental requests on a case-by-case basis.
20140213-media-contract.docx