Role Name: Select a role from the drop-down options (e.g., Reconciler). Employee ID: Click the Look Up glass icon to use the Look Up Employee ID search function. Name: If you the Employee ID, you also may search using the name of an employee. don’t know Click the Look Up glass icon to use the Look Up Name search function. From the drop-down options, select an agency that issues PCards. Card Issuer: Billing Date: Click the Look Up glass icon to search for a billing date. Statement Status: Select from the following drop-down options: transaction has been approved. “Approved” = = voucher has been built successfully. “Closed” = voucher has been built, but there is an error. “Error” = N/A (this option is no longer used). “Initial” = transaction has been loaded but not verified or approved. “Staged” = transaction has been verified. “Verified” Budget Status: Select from the following drop-down options: in Budget = the budget has an error status. “Error Check” Budget = the budget has not yet undergone a budget check. “Not Checked” = the budget is pending validation. “Provisionally Valid” = the budget has been validated. “Valid” After entering these search criteria, click the Search button to view the PCard transaction search results. The Procurement Card Transactions screen will display search results in the Transaction tab under the Bank Statement section. Note: Use the scroll bar, or click the all to view more bank statement information. ‘Show columns’ icon, Apply Chart of Account Data to PCard Transactions The PCard Reconciler applies Chart of Account data to PCard transactions. When applying Chart of Account data, some of the data may default from the cardholder’s profile. Navigation: Purchasing, Procurement Cards, Reconcile, Reconcile Statement Search for the PCard transaction (see ). When the search result displays, click the Distribution icon for the PCard transaction. When the Account Distribution screen displays, apply Chart of Account data to the PCard transaction by entering the funding string values into fields on the ChartFields tab. On the account Distribution screen, it is also possible to apply Chart of Account data via SpeedCharts.
Role Name: Select a role from the drop-down options (e.g., Reconciler). Employee ID: Click the Look Up glass icon to use the Look Up Employee ID search function. Name: If you don’t know the Employee ID, you also may search using the name of an employee. Click the Look Up glass icon to use the Look Up Name search function. Card Issuer: From the drop-down options, select an agency that issues PCards. Billing Date: Click the Look Up glass icon to search for a billing date. Statement Status: Select from the following drop-down options: “Approved” = transaction has been approved. “Closed” = voucher has been built successfully. “Error” = voucher has been built, but there is an error. “Initial” = N/A (this option is no longer used). “Staged” = transaction has been loaded but not verified or approved. “Verified” = transaction has been verified. Budget Status: Select from the following drop-down options: “Error in Budget Check” = the budget has an error status. “Not Budget Checked” = the budget has not yet undergone a budget check. “Provisionally Valid” = the budget is pending validation. “Valid” = the budget has been validated. After entering these search criteria, click the Search button to view the PCard transaction search results. The Procurement Card Transactions screen will display search results in the Transaction tab under the Bank Statement section. Note: Use the scroll bar, or click the ‘Show all columns’ icon, to view more bank statement information. Apply Chart of Account Data to PCard Transactions The PCard Reconciler applies Chart of Account data to PCard transactions. When applying Chart of Account data, some of the data may default from the cardholder’s profile. Navigation: Purchasing, Procurement Cards, Reconcile, Reconcile Statement Search for the PCard transaction (see ). When the search result displays, click the Distribution icon for the PCard transaction. When the Account Distribution screen displays, apply Chart of Account data to the PCard transaction by entering the funding string values into fields on the ChartFields tab. On the account Distribution screen, it is also possible to apply Chart of Account data via SpeedCharts.
swift-pcard-reconciler-tasks-qrg.docx