APPROACH Project Stages Description Deliverable Phase Project Project Charter A high level outline of the Project Charter Initiation project objectives and scope Obtain Management Discuss and obtain approval Project Director sign-off Approval from Management and HRIS Project Charter STEERING COMMITTEE Initiate the Project Project Kick-off Information Project Preparation dissemination sessions Develop Request for Compile RFQ, obtain Allocate Tender Quotation (RFQ) responses and allocate tender document Appoint Vendor Compile and sign the service IH Service Contract & contract with the vendor. Approved project plan Finalise and approve project plan. Pre-implementation site Visit sites earmarked for the Approved procurement visits rollout and verify computer list & order for computer equipment to be procured and equipment network requirement. Review of High-Level Review the High-level HRM Revised High-Level HRM processes processes that have been HRM Processes HR Blueprint defined during the HRIMS Pilot rollout Obtain Management Obtain management and HRIS Project Standards and Approval STEERING COMMITTEE Procedures approval of phase deliverables Project Control File and ensure that the project stays within the approved scope, timing and funding. Realisation Implementation & setup of Installation of computer Project Status of 4 Rollout the computer equipment, equipment and application in Regions network and application in the regions. the regions Review final stage Review the major deliverables Approvals deliverables for every step User Training Plan and conduct Computer Training assessment Literacy and HRIMS Training questionnaires Review project Review and assess the project Project Control File performance performance based on time, quality and funding. Go-live and Go-Live Cut-over activities need to be System is LIVE defined Support Conclude Review the final phase Review and assess the Close Project Control the Project and project deliverables deliverables for the phase and File project Close the project Project Complete Project Complete
APPROACH Project Phase Stages Description Deliverable Project Initiation Project Charter A high level outline of the project objectives and scope Project Charter Obtain Management Approval Discuss and obtain approval from Management and HRIS STEERING COMMITTEE Project Director sign-off Project Charter Project Preparation Initiate the Project Project Kick-off Information dissemination sessions Develop Request for Quotation (RFQ) document Compile RFQ, obtain responses and allocate tender Allocate Tender Appoint Vendor Compile and sign the service contract with the vendor. Finalise and approve project plan. IH Service Contract & Approved project plan Pre-implementation site visits Visit sites earmarked for the rollout and verify computer equipment to be procured and network requirement. Approved procurement list & order for computer equipment HR Blueprint Review of High-Level HRM processes Review the High-level HRM processes that have been defined during the HRIMS Pilot rollout Revised High-Level HRM Processes Obtain Management Approval Obtain management and HRIS STEERING COMMITTEE approval of phase deliverables and ensure that the project stays within the approved scope, timing and funding. Project Standards and Procedures Project Control File Realisation of 4 Rollout Regions Implementation & setup of the computer equipment, network and application in the regions Installation of computer equipment and application in the regions. Project Status Review final stage deliverables Review the major deliverables for every step Approvals User Training Plan and conduct Computer Literacy and HRIMS Training Training assessment questionnaires Review project performance Review and assess the project performance based on time, quality and funding. Project Control File Go-live and Support Go-Live Cut-over activities need to be defined System is LIVE Conclude the Project Review the final phase and project deliverables Review and assess the deliverables for the phase and project Close Project Control File Close the project Project Complete Project Complete
Tool4-B.docx