The Duties of a Club Treasurer Treasurer’s Responsibilities include: Presenting examined accounts at the Many Treasurers will not be required to AGM and ensuring that members have a General Financial Responsibilities undertake this wide a range of duties, as it basic understanding of annual accounts depends on the size and complexity of the Club. Ensuring that funds are used in Most of the responsibilities listed here will be carried out by someone in the Club and it will accordance with the constitution and Banking, Book-keeping, Record-keeping be the Treasurer’s responsibility to see that all committee decisions that should be done, is being done. Advising on which bank and what type Advising on financial policy, e.g. of account to use Management of the money of a Club can charging for services, financial broadly be divided into two overlapping Serving as a signatory for bank accounts categories : financial responsibility and implications of new activities, etc. Ensuring that there are proper systems financial accountability. Liaising with the bank in place for receiving and paying out Financial Responsibility Preparing accounts for examining and cash and cheques discussing them with the examiner Put simply, this means not taking on obligations Setting up appropriate book-keeping and the Club cannot meet, paying bills on time, Deciding on security measures to ensure petty cash systems keeping proper records of all money which cash and cheques are not open to misuse comes into and goes out of the Club. Ensuring membership subscriptions are in any way, e.g. more than one signatory collected and records kept Financial Accountability on each cheque Ensuring money due to the Club is The Club committee is responsible to the collected membership and must provide accounts to the Financial Reporting members each year. Ensuring receipts are issued if required Presenting regular written financial Ensuring all income is paid into the Club accounts can be checked and certified by a statements to the committee independent examiner’, i.e. a retired ‘competent bank bank or building society manager. Presenting the end of year financial Ensuring all bills are paid (including report in draft form to the committee affiliation fees and insurance)
The Duties of a Club Treasurer Many Treasurers will not be required to undertake this wide a range of duties, as it depends on the size and complexity of the Club. Most of the responsibilities listed here will be carried out by someone in the Club and it will be the Treasurer’s responsibility to see that all that should be done, is being done. Management of the money of a Club can broadly be divided into two overlapping categories : financial responsibility and financial accountability. Financial Responsibility Put simply, this means not taking on obligations the Club cannot meet, paying bills on time, keeping proper records of all money which comes into and goes out of the Club. Financial Accountability The Club committee is responsible to the membership and must provide accounts to the members each year. Club accounts can be checked and certified by a ‘competent independent examiner’, i.e. a retired bank or building society manager. Treasurer’s Responsibilities include: General Financial Responsibilities Ensuring that funds are used in accordance with the constitution and committee decisions Advising on financial policy, e.g. charging for services, financial implications of new activities, etc. Liaising with the bank Preparing accounts for examining and discussing them with the examiner Deciding on security measures to ensure cash and cheques are not open to misuse in any way, e.g. more than one signatory on each cheque Financial Reporting Presenting regular written financial statements to the committee Presenting the end of year financial report in draft form to the committee Presenting examined accounts at the AGM and ensuring that members have a basic understanding of annual accounts Banking, Book-keeping, Record-keeping Advising on which bank and what type of account to use Serving as a signatory for bank accounts Ensuring that there are proper systems in place for receiving and paying out cash and cheques Setting up appropriate book-keeping and petty cash systems Ensuring membership subscriptions are collected and records kept Ensuring money due to the Club is collected Ensuring receipts are issued if required Ensuring all income is paid into the bank Ensuring all bills are paid (including affiliation fees and insurance)
The-Role-of-the-Club-Treasurer.docx