Appendix 1 - Outline of Process Responsibilities Policy Section Task Responsible Department Fees Agreeing and communicating relevant Contracts fee’s Fees Applying Penalties Contracts Selection Alerting relevant departments of Contracts potential new providers Selection Review of Companies House Database Contracts Selection Review of RoTP/RoATP Contracts Selection Review of accounts and credit checks Contracts or Finance?? Pre Contract Contracts Due Diligence Template issued to Checks potential provider Pre Contract Potential All requested documentation to be Checks provider/Contracts submitted by the potential provider to contracts Pre Contract Contracts Documentation to be save in relevant Checks file locations and Quality Manager notified Pre Contract Quality Visit to be arranged with potential Checks provider Pre Contract Quality Visit undertaken to review all relevant Checks areas and documentation Pre Contract Quality RAG rating set, development plan Checks created (if applicable) and contracts/MD informed out the outcome of the visit Pre Contract Contracts Confirm or reject contract offer and Checks communicate decision to provider Contract MD/Contracts Set KPIs and Funding Value Agreements Contract Contracts Issue legally binding contract to Agreements provider for signing Contract Contracts Return of contracts, storage and any Agreements relevant chasing Contract Lead by Quality with Relevant training scheduled and Agreements support of other relevant delivered departments Performance Contracts Monthly Data Reporting Monitoring
Appendix 1 - Outline of Process Responsibilities Policy Section Task Responsible Department Fees Agreeing and communicating relevant fee’s Contracts Fees Applying Penalties Contracts Selection Alerting relevant departments of potential new providers Contracts Selection Review of Companies House Database Contracts Selection Review of RoTP/RoATP Contracts Selection Review of accounts and credit checks Contracts or Finance?? Pre Contract Checks Due Diligence Template issued to potential provider Contracts Pre Contract Checks All requested documentation to be submitted by the potential provider to contracts Potential provider/Contracts Pre Contract Checks Documentation to be save in relevant file locations and Quality Manager notified Contracts Pre Contract Checks Visit to be arranged with potential provider Quality Pre Contract Checks Visit undertaken to review all relevant areas and documentation Quality Pre Contract Checks RAG rating set, development plan created (if applicable) and contracts/MD informed out the outcome of the visit Quality Pre Contract Checks Confirm or reject contract offer and communicate decision to provider Contracts Contract Agreements Set KPIs and Funding Value MD/Contracts Contract Agreements Issue legally binding contract to provider for signing Contracts Contract Agreements Return of contracts, storage and any relevant chasing Contracts Contract Agreements Relevant training scheduled and delivered Lead by Quality with support of other relevant departments Performance Monitoring Monthly Data Reporting Contracts
subcontractor%20policy.docx