Should the be maintained with the Physician’s Medication Authorization log and/or the educational record? A medication authorization is an Administrative Record, physician’s maintained by the school nurse during the school year. Health-related records are to be filed yearly and placed in a secured, locked area in the school where services were rendered. Health Records must be labeled Records for school year ____-____. Destroy in year “Health (add 29 years to the end of school year). ____” Does the Student Portfolio get sent to a new school when student’s transferring? The only time the Student Portfolio is sent to a new school is student’s when a student in grade 3 or grades 3 4 transitional class has not – met proficiency (The transfer can occur during the school year or at the end of the school year). The Read to Achieve Proficiency Status form should also be completed by the sending school and forwarded with the Student Portfolio. DESTRUCTION OF EDUCATIONAL RECORDS The destruction of educational records procedure must be followed as outlined in Board Policy File 8700. The following items are never to be destroyed and should be permanently maintained: NHCS Unofficial Transcript/Scholastic Record (Elementary and Middle) Standardized Test Record Final NC Transcript (High School) Students Permanent Health Record At the time of destruction, the educational records which contain personally identifiable information must be destroyed by shredding or incineration. Educational records which contain personally identifiable information which go to the landfill may compromise confidentiality. The contents of a Educational Record must be destroyed according student’s to the following schedule: RECORDS PROCESS DOCUMENTS Annual Notice about Educational Records Not maintained
Should the Physician’s Medication Authorization be maintained with the log and/or the educational record? A physician’s medication authorization is an Administrative Record, maintained by the school nurse during the school year. Health-related records are to be filed yearly and placed in a secured, locked area in the school where services were rendered. Health Records must be labeled “Health Records for school year ____-____. Destroy in year ____” (add 29 years to the end of school year). Does the Student Portfolio get sent to a student’s new school when transferring? The only time the Student Portfolio is sent to a student’s new school is when a student in grade 3 or grades 3 – 4 transitional class has not met proficiency (The transfer can occur during the school year or at the end of the school year). The Read to Achieve Proficiency Status form should also be completed by the sending school and forwarded with the Student Portfolio. DESTRUCTION OF EDUCATIONAL RECORDS The destruction of educational records procedure must be followed as outlined in Board Policy File 8700. The following items are never to be destroyed and should be permanently maintained: NHCS Unofficial Transcript/Scholastic Record (Elementary and Middle) Standardized Test Record Final NC Transcript (High School) Students Permanent Health Record At the time of destruction, the educational records which contain personally identifiable information must be destroyed by shredding or incineration. Educational records which contain personally identifiable information which go to the landfill may compromise confidentiality. The contents of a student’s Educational Record must be destroyed according to the following schedule: RECORDS PROCESS DOCUMENTS Annual Notice about Educational Records Not maintained
Students%20Records%20Manual%20(online)%205-1-18.docx