unit incoming and financial year correspondences, including and records outgoing mail posts/email. •Develop protocol for records management Public To ensure Number of Involvement of Promotion of Number of R3,200.000 •12 Ward Number of Quarterly 75 meetings 66 Ward Committee meetings 9 ward Request the Copies of Participation involvement of minutes / community participatory ward Vote No? Committee meetings in held during this quarter under committee Office of the monthly all oversight organisations democracy committee meetings per the previous review. meetings did Speaker to reports stakeholders reports per in matters of and good meetings held ward (264) financial year not sit as per intervene. Minutes of in the affairs of structures; local governance •4 Public 300 meetings their Ward the governance Participation schedules. Committee municipality. and Oversight The reasons meetings meetings per vary from Minutes of year resignation of Public a councillor and other and ward, the Oversight members of meetings the committee had a problem with the Ward Councillor. 4.3 DEPARTMENT PUBLIC SAFETY Community To coordinate Number of Reduce crime Reduce crime Number of R0 4 meetings 4 meetings Quarterly 1 meeting 1 meeting held None Minutes Safety Forum and facilitate meetings held successful (CSF) CSF meetings CSF meetings held Disaster To keep a Number of Number of Approved % of disaster R676,553 Review Review Monthly Risk Risk assessment – 10 wards None Report Recovery disaster identified risks identified risks Disaster Plan reduction Vote Disaster Plan Disaster Plan assessment Centre recovery and mitigated and mitigated in place centre functional 4.4 DEPARTMENT PLANNING AND ECONOMIC DEVELOPMENT Integrated To facilitate 2015/16 IDP Outcomes Integrated Reviewed Approved IDP Quarterly Review The draft ID was approved for Copy of MSA Chapter Development and promote adopted by human 2014/15 IDP strategies, public participation and final IDP 5 and revised Plan (IDP) integrated Council settlements, IDP prioritise subsequently approved by signed off development access to MTEF projects council on the 31 March 2015 by Framework and services and Integrate Executive community efficient and inputs and involvement in effective adopt draft the delivery of delivery of IDP municipal services services
unit incoming and outgoing mail •Develop protocol for records management financial year correspondences, including posts/email. and records Public Participation To ensure involvement of all stakeholders in the affairs of the municipality. Number of minutes / oversight reports per structures; Involvement of community organisations in matters of local governance Promotion of participatory democracy and good governance Number of ward committee meetings held R3,200.000 Vote No? •12 Ward Committee meetings per ward (264) •4 Public Participation and Oversight meetings per year Number of meetings in the previous financial year 300 meetings Quarterly 75 meetings 66 Ward Committee meetings held during this quarter under review. 9 ward committee meetings did not sit as per their schedules. The reasons vary from resignation of a councillor and other ward, the members of the committee had a problem with the Ward Councillor. Request the Office of the Speaker to intervene. Copies of monthly reports Minutes of Ward Committee meetings Minutes of Public and Oversight meetings 4.3 DEPARTMENT PUBLIC SAFETY Community Safety Forum (CSF) To coordinate and facilitate CSF meetings Number of meetings held Reduce crime Reduce crime Number of successful CSF meetings held R0 4 meetings 4 meetings Quarterly 1 meeting 1 meeting held None Minutes Disaster Recovery Centre To keep a disaster recovery centre functional Number of identified risks and mitigated Number of identified risks and mitigated Approved Disaster Plan in place % of disaster reduction R676,553 Vote Review Disaster Plan Review Disaster Plan Monthly Risk assessment Risk assessment – 10 wards None Report 4.4 DEPARTMENT PLANNING AND ECONOMIC DEVELOPMENT Integrated Development Plan (IDP) To facilitate and promote integrated development and community involvement in the delivery of municipal services 2015/16 IDP adopted by Council Outcomes Integrated human settlements, access to services and efficient and effective delivery of services MSA Chapter 5 and revised IDP Framework Reviewed 2014/15 IDP Approved IDP Quarterly Review strategies, prioritise MTEF projects Integrate inputs and adopt draft IDP The draft ID was approved for public participation and subsequently approved by council on the 31 March 2015 Copy of final IDP signed off by Executive
2014-15-Q3-Performance-Report-for-website.docx