not one available, then they are entitled to use their own car and receive a mileage rate. The rates are dependent upon engine size and annual business mileage for casual car users Each First business 10,000 mile From business over 2011/12 miles in 10,000 the tax in the year tax year Cars and 45p 25p Vans Motor 24p 24p Cycles Bicycles 20p 20p Essential car users who use their own car, then they will be entitled to receive an appropriate lump sum per annum, and mileage payments. The annual lump sum is paid in twelve equal monthly instalments. All mileage incurred during the course Council activities must be recorded and submitted on a monthly expense reclaim. Journeys to and from home to the Council’s office are not reclaimable unless outside of the terms of your contract. Journeys from home to other locations must have the standard mileage to and or from your home to the Council office deducted unless outside of the terms of your contact Meetings Out of County There is a general assumption that public transport will be used where practical Your Line manager is to authorise all out of county travel Claims must be authorised and countersigned by your Line manager or in absence the Council Car sharing is to be encouraged where practicable There is a general assumption that air travel within UK will not be authorised for environmental reasons In exceptional circumstances need may override this policy but only if approved by the Council. Toll Charges When an employee on official business incurs parking or toll charges they will be reimbursed in full. Claims should be made on the travel expenses form and receipts/tickets should be supplied as proof of payment. Car Parking All car parking purchased whilst carrying out duties on behalf of the Council can be reclaimed. Receipts or the parking ticket must be submitted with claims.
not one available, then they are entitled to use their own car and receive a mileage rate. The rates are dependent upon engine size and annual business mileage for casual car users From 2011/12 First 10,000 business miles in the tax year Each business mile over 10,000 in the tax year Cars and Vans 45p 25p Motor Cycles 24p 24p Bicycles 20p 20p Essential car users who use their own car, then they will be entitled to receive an appropriate lump sum per annum, and mileage payments. The annual lump sum is paid in twelve equal monthly instalments. All mileage incurred during the course Council activities must be recorded and submitted on a monthly expense reclaim. Journeys to and from home to the Council’s office are not reclaimable unless outside of the terms of your contract. Journeys from home to other locations must have the standard mileage to and or from your home to the Council office deducted unless outside of the terms of your contact Meetings Out of County There is a general assumption that public transport will be used where practical Your Line manager is to authorise all out of county travel Claims must be authorised and countersigned by your Line manager or in absence the Council Car sharing is to be encouraged where practicable There is a general assumption that air travel within UK will not be authorised for environmental reasons In exceptional circumstances need may override this policy but only if approved by the Council. Toll Charges When an employee on official business incurs parking or toll charges they will be reimbursed in full. Claims should be made on the travel expenses form and receipts/tickets should be supplied as proof of payment. Car Parking All car parking purchased whilst carrying out duties on behalf of the Council can be reclaimed. Receipts or the parking ticket must be submitted with claims.
Staff_Handbook.docx