Has completed the screening and intake process; Has been formally admitted for service; Has his or her own client record; and Is receiving service. Any agency/provider that is DEEP certified, Medicaid reimbursable, and/or NOTE: methadone certified must complete a TDS form on all clients receiving those services. As a rule, a client may not be admitted to more than one substance abuse service setting at a time, whether within the same provider or by two separate providers. For example, an OSA-funded agency has a contract for detoxification and residential rehabilitation services. A client seeking treatment at the agency is in need of both detoxification and residential rehabilitation services. First, the client is admitted to the detoxification service setting and discharged. Upon completion of the detoxification program, the client is then admitted to the residential rehabilitation program. Note: When entering a client into TDS, if a message appears saying “Duplicate Record Cannot Submit”, contact the TDS office; this means the client may have already been entered into the system by your agency or the client has another admission for the same date. Which Clients Should be Discharged from TDS? Clients should be discharged from TDS for the usual reasons, such as completing a program or a client left without program agreement. Clients should be discharged within 30 days of the last date of contact. A case should never remain open longer than 90 days without the client receiving a facetoface counseling session unless a specific reason (other than non-appearance for scheduled sessions) is noted in the client record. TDS Reporting Requirements All licensed substance abuse treatment providers must report electronically to TDS via the TDS website. The Office of Substance Abuse & Mental Health Services will provide the URL (address), user ID, and password. Special dispensation can be given for a limited time period at the discretion of the Office of Substance Abuse & Mental Health Services. To request dispensation, please contact Stacey Chandler at 287-6337. Timing and Consequences of Late Data Submission of TDS data is a contractual/certification/licensing requirement. Contract payments will be delayed if providers fail to submit data in a timely manner. Also, certification is dependent on timely submittal and could result in revocation of the certification.
Has completed the screening and intake process; Has been formally admitted for service; Has his or her own client record; and Is receiving service. NOTE: Any agency/provider that is DEEP certified, Medicaid reimbursable, and/or methadone certified must complete a TDS form on all clients receiving those services. As a rule, a client may not be admitted to more than one substance abuse service setting at a time, whether within the same provider or by two separate providers. For example, an OSA-funded agency has a contract for detoxification and residential rehabilitation services. A client seeking treatment at the agency is in need of both detoxification and residential rehabilitation services. First, the client is admitted to the detoxification service setting and discharged. Upon completion of the detoxification program, the client is then admitted to the residential rehabilitation program. Note: When entering a client into TDS, if a message appears saying “Duplicate Record Cannot Submit”, contact the TDS office; this means the client may have already been entered into the system by your agency or the client has another admission for the same date. Which Clients Should be Discharged from TDS? Clients should be discharged from TDS for the usual reasons, such as completing a program or a client left without program agreement. Clients should be discharged within 30 days of the last date of contact. A case should never remain open longer than 90 days without the client receiving a facetoface counseling session unless a specific reason (other than non-appearance for scheduled sessions) is noted in the client record. TDS Reporting Requirements All licensed substance abuse treatment providers must report electronically to TDS via the TDS website. The Office of Substance Abuse & Mental Health Services will provide the URL (address), user ID, and password. Special dispensation can be given for a limited time period at the discretion of the Office of Substance Abuse & Mental Health Services. To request dispensation, please contact Stacey Chandler at 287-6337. Timing and Consequences of Late Data Submission of TDS data is a contractual/certification/licensing requirement. Contract payments will be delayed if providers fail to submit data in a timely manner. Also, certification is dependent on timely submittal and could result in revocation of the certification.
TDSA-1D-1Manual2013.docx