Descriptive Role Name Role Description Segregation Other Role of Considerations Duties Expenses Processor This role has access N/A N/A V_AP_COVA_EXPENSES_PROCESSOR to: Reconcile cash • advances Close expense • reports View expense • accounting entries Authorize an • employee to enter expenses on behalf of another employee (proxy configuration) Create templates • Run Expense reports • with sensitive data View Expense Report • and Cash Advance payments and cancelations. Employee Profile Maintenance N/A The agency will need This role has access V_AP_COVA_EMP_PROFILE_MAINT to: to maintain employee Create/update profiles. There should • be at least one employee profiles not individual at each including banking agency with this role. information Expense Approver This role has access Should not be Any user that may V_AP_COVA_EXPENSES_APPROVER to: to a user approve expenses with the Approve expense should be given this • Expenses transactions role, even if they are Employee role. not designated as a Fiscal Officer or Agency Head. Users with this role must be designated by the agency as an Expense Proxy. Expenses Reassign This role has access N/A N/A V_AP_COVA_EXPENSES_REASSIGN to: Move expense • transactions from one approver's worklist to another
Descriptive Role Name Role Description Segregation of Duties Other Role Considerations Expenses Processor V_AP_COVA_EXPENSES_PROCESSOR This role has access to: • Reconcile cash advances • Close expense reports • View expense accounting entries • Authorize an employee to enter expenses on behalf of another employee (proxy configuration) • Create templates • Run Expense reports with sensitive data • View Expense Report and Cash Advance payments and cancelations. N/A N/A Employee Profile Maintenance V_AP_COVA_EMP_PROFILE_MAINT This role has access to: • Create/update employee profiles not including banking information N/A The agency will need to maintain employee profiles. There should be at least one individual at each agency with this role. Expense Approver V_AP_COVA_EXPENSES_APPROVER This role has access to: • Approve expense transactions Should not be to a user with the Expenses Employee role. Any user that may approve expenses should be given this role, even if they are not designated as a Fiscal Officer or Agency Head. Users with this role must be designated by the agency as an Expense Proxy. Expenses Reassign V_AP_COVA_EXPENSES_REASSIGN This role has access to: • Move expense transactions from one approver's worklist to another N/A N/A
StatewideCardinalSecurityHandbook_20160129.docx