Wrapping Up After the Meeting If you haven't yet submitted the final committee review for each submission, do so now to move to the next steps. Tip: From the meeting workspace, look at the Record Decision column for the agenda items to see which submissions have not yet had a decision recorded. The column will show Submit Committee Review if the activity has not yet been completed. Prepare the minutes. The minutes will contain the committee decisions for each protocol. Open and save the minutes on your computer. Add the meeting times, attendance, and any other non-submission items to the minutes. Note: If you used the minutes template to record information during the meeting, simply cut and paste the information from that document into this version of the minutes. Perform Prepare Minutes again to upload the revised minutes. Follow your internal processes to obtain the appropriate approvals of the meeting minutes. Inform the coordinator(s) that they can send correspondence to the investigators. For each protocol, the assigned coordinators: Prepare a letter to inform the PI the IACUC's decision. Forward the letter to the chair to review and send it to the PI. Send the minutes to the committee members. the meeting. After the period for receiving comments from committee members has passed, perform Approve Meeting Minutes. Tip: you perform this activity, the minutes are listed in the next meeting's workspace with the approve activity available there as well. Scheduling Meetings After committees are set up, IACUC meetings can be scheduled for committees to review submissions. Meetings may already have been set up as part of your initial system deployment, however, you may need to add new meetings or reschedule existing ones. To create a meeting: To perform these steps, you must be a chair, administrator, or member of this committee, or have site administrator privileges. Click the Meetings link on the left. Click Create New Meeting on the left. Select a committee for the meeting.
Wrapping Up After the Meeting If you haven't yet submitted the final committee review for each submission, do so now to move to the next steps. Tip: From the meeting workspace, look at the Record Decision column for the agenda items to see which submissions have not yet had a decision recorded. The column will show Submit Committee Review if the activity has not yet been completed. Prepare the minutes. The minutes will contain the committee decisions for each protocol. Open and save the minutes on your computer. Add the meeting times, attendance, and any other non-submission items to the minutes. Note: If you used the minutes template to record information during the meeting, simply cut and paste the information from that document into this version of the minutes. Perform Prepare Minutes again to upload the revised minutes. Follow your internal processes to obtain the appropriate approvals of the meeting minutes. Inform the coordinator(s) that they can send correspondence to the investigators. For each protocol, the assigned coordinators: Prepare a letter to inform the PI the IACUC's decision. Forward the letter to the chair to review and send it to the PI. Send the minutes to the committee members. the meeting. After the period for receiving comments from committee members has passed, perform Approve Meeting Minutes. Tip: you perform this activity, the minutes are listed in the next meeting's workspace with the approve activity available there as well. Scheduling Meetings After committees are set up, IACUC meetings can be scheduled for committees to review submissions. Meetings may already have been set up as part of your initial system deployment, however, you may need to add new meetings or reschedule existing ones. To create a meeting: To perform these steps, you must be a chair, administrator, or member of this committee, or have site administrator privileges. Click the Meetings link on the left. Click Create New Meeting on the left. Select a committee for the meeting.
Staff-Guide.docx