Item Action Item Presenter Due Agenda and Meeting N/A Chairperson N/A Purpose Review of Current Invoice Current process needs to be archived Jane Smith June Signing Process 5 Review of New Invoice New process needs to be posted to Joe King June Signing Process SharePoint 5 Questions and Answers Answer Sam’s question about impact Jane Smith June on server 1 Wrap-Up N/A Chairperson N/A (Although this informal structure will be sufficient for most meetings, more formal meetings may require more formal minutes.) Your job as chairperson is to keep the meeting running according to the agenda. If an item runs past its scheduled time, ask the if they think more time is needed to discuss the item. If so, how do they want to handle it? They can reduce the time for other items, remove other items altogether, schedule an offline follow-up session, or schedule another meeting. No matter what the group agrees to, make sure that they stick to their decision. At the end of the meeting, get agreement that all on the agenda were sufficiently covered. This will identify any gaps that may require follow-up and it will give people a positive sense of accomplishment about the meeting. Estimated Time 5 minutes Topic Objective To understand how to effectively lead a meeting. Use the agenda as a framework during the meeting to keep everyone Topic Summary on Materials Required Finished agenda from previous activity Prepare a sheet of flip chart paper with the finalized agenda from the Planning Checklist previous activity. Post the finished agenda from the previous activity. Discuss how this Recommended meeting could possibly become derailed, and how the agenda could Activity help.
Item Action Item Presenter Due Agenda and Meeting Purpose N/A Chairperson N/A Review of Current Invoice Signing Process Current process needs to be archived Jane Smith June 5 Review of New Invoice Signing Process New process needs to be posted to SharePoint Joe King June 5 Questions and Answers Answer Sam’s question about impact on server Jane Smith June 1 Wrap-Up N/A Chairperson N/A (Although this informal structure will be sufficient for most meetings, more formal meetings may require more formal minutes.) Your job as chairperson is to keep the meeting running according to the agenda. If an item runs past its scheduled time, ask the if they think more time is needed to discuss the item. If so, how do they want to handle it? They can reduce the time for other items, remove other items altogether, schedule an offline follow-up session, or schedule another meeting. No matter what the group agrees to, make sure that they stick to their decision. At the end of the meeting, get agreement that all on the agenda were sufficiently covered. This will identify any gaps that may require follow-up and it will give people a positive sense of accomplishment about the meeting. Estimated Time 5 minutes Topic Objective To understand how to effectively lead a meeting. Topic Summary Use the agenda as a framework during the meeting to keep everyone on Materials Required Finished agenda from previous activity Planning Checklist Prepare a sheet of flip chart paper with the finalized agenda from the previous activity. Recommended Activity Post the finished agenda from the previous activity. Discuss how this meeting could possibly become derailed, and how the agenda could help.
tm_instructor_guide.docx