Timetable changes and All staff must ensure that any changes to timetabled modules Failure to do so results module cancellations or module/room cancellations are notified to timetabling at inaccurate timetable data, the earliest opportunity, in line with the finalised annual an ineffectual student timetable preparation schedule and the class cancellation experience and an policy ineffective room usage Activity changes within Notification to students Module room changes are emailed to students. 7 days of the next module delivery Publication of Timetabling will publish accurate timetable information. timetables Details of rooms Details of should not be published in course outlines, This results students going to module handbooks as students obtain this online or via the wrong room timetable screens Room layout and All staff should ensure all teaching and meeting rooms are tidiness left clean and tidy and returned to the standard layout shown in the room. Organisational Timetabling Principles Item Description Agreed Principle Notes Institution start dates The start of the next The institutional start date will commence on the last Monday academic year in August of each calendar year. Length of year Number of timetabling The university will normally run to a 52 or 53 week year; weeks in each year dependent on where the end of August falls of the week First day of each week Monday is classified as the first day of each week Week numbering Timetable week numbers Week 1 will be the first Monday in each year and numbering throughout the year. will continue thereafter Timetable Institute named contacts Each institute has named timetable representatives who will representatives work in close collaboration with Timetabling to ensure a complete and efficient timetable. Timetable data Submission of Institute All timetabling information must be submitted on the No material changes will be timetabling information approved data template in accordance with the published allowed to the timetable deadline. after the first draft has been published without approval It is the responsibility of the Institute timetable reps to ensure by the HoI and Academic this information is submitted correctly and on time. Registrar Curriculum Approved new courses and Programme specifications and modules offered should be developments programmes fixed before students select their modules
Timetable changes and module cancellations All staff must ensure that any changes to timetabled modules or module/room cancellations are notified to timetabling at the earliest opportunity, in line with the finalised annual timetable preparation schedule and the class cancellation policy Failure to do so results inaccurate timetable data, an ineffectual student experience and an ineffective room usage Activity changes within 7 days of the next module delivery Notification to students Module room changes are emailed to students. Publication of timetables Timetabling will publish accurate timetable information. Details of rooms Details of should not be published in course outlines, module handbooks as students obtain this online or via timetable screens This results students going to the wrong room Room layout and tidiness All staff should ensure all teaching and meeting rooms are left clean and tidy and returned to the standard layout shown in the room. Organisational Timetabling Principles Item Description Agreed Principle Notes Institution start dates The start of the next academic year The institutional start date will commence on the last Monday in August of each calendar year. Length of year Number of timetabling weeks in each year The university will normally run to a 52 or 53 week year; dependent on where the end of August falls of the week First day of each week Monday is classified as the first day of each week Week numbering Timetable week numbers throughout the year. Week 1 will be the first Monday in each year and numbering will continue thereafter Timetable representatives Institute named contacts Each institute has named timetable representatives who will work in close collaboration with Timetabling to ensure a complete and efficient timetable. Timetable data Submission of Institute timetabling information All timetabling information must be submitted on the approved data template in accordance with the published deadline. It is the responsibility of the Institute timetable reps to ensure this information is submitted correctly and on time. No material changes will be allowed to the timetable after the first draft has been published without approval by the HoI and Academic Registrar Curriculum developments Approved new courses and programmes Programme specifications and modules offered should be fixed before students select their modules
Timetabling_Principles-_version_5_(Feb_2017).docx