*Project ID WARNING! You must overwrite the default system value (NEXT_1) with a valid Project ID. The Project ID must begin with the first three digits of your Business Unit (your Agency Mask). For example, if your Business Unit is your agency mask is Check with your agency for “G1001”, “G10”. additional format requirements for the Project ID. Project ID is a 15-character alphanumerical identifier. *Create Accept the default “Blank Project”. Click on the Add button. The projects General Information page displays. Complete the Project General Information page as described below: Field Name Field Description *Description Enter the project Description. SWIFT places a default in this field of If you forget to change it, you can later navigate “Grants Reimbursable.” to Grants, Awards, Project, and edit the field there. *Integration Click on the Lookup icon and select “STANDARD”. *Project Type Enter the Project Type. Select the option that describes the source of funding and how the revenue is recognized. Options that display will vary by agency. Common options include: FED 511001 Federal Revenue – FEDSG 511002 Federal Sub-Grants – INTR1 511101 Intergovtl Grants-State – INTR2 511202 Intergovtl Grants Other – – INTR3 512605 Interagency Agreements – OTHER 511302 Other Revenue – PRIVT 511301 Private Grants – Start Date and End Enter the project Start and End Dates. These do not necessarily have to Date match the start and end dates of the current project(s) on the award/contract. However, if the start or end date for this new project is outside the date range of the award and contract, you will need to change the dates of the award and contract to match. SWIFT will not do this for you automatically. For example, if the award and contract end on June 30, and the new project ends on July 31, you will need to change the award and contract end dates to July 31. WARNING! The Start Date impacts the initial Project Status Effective Date which affects payroll processing and cannot be changed. Refer to the topic for instructions. In this example, the new project “” dates are within the current contract dates, so no additional changes are required.
*Project ID WARNING! You must overwrite the default system value (NEXT_1) with a valid Project ID. The Project ID must begin with the first three digits of your Business Unit (your Agency Mask). For example, if your Business Unit is “G1001”, your agency mask is “G10”. Check with your agency for additional format requirements for the Project ID. Project ID is a 15-character alphanumerical identifier. *Create Accept the default “Blank Project”. Click on the Add button. The projects General Information page displays. Complete the Project General Information page as described below: Field Name Field Description *Description Enter the project Description. SWIFT places a default in this field of “Grants Reimbursable.” If you forget to change it, you can later navigate to Grants, Awards, Project, and edit the field there. *Integration Click on the Lookup icon and select “STANDARD”. *Project Type Enter the Project Type. Select the option that describes the source of funding and how the revenue is recognized. Options that display will vary by agency. Common options include: FED – 511001 Federal Revenue FEDSG – 511002 Federal Sub-Grants INTR1 – 511101 Intergovtl Grants-State INTR2 – 511202 Intergovtl Grants – Other INTR3 – 512605 Interagency Agreements OTHER – 511302 Other Revenue PRIVT – 511301 Private Grants Start Date and End Date Enter the project Start and End Dates. These do not necessarily have to match the start and end dates of the current project(s) on the award/contract. However, if the start or end date for this new project is outside the date range of the award and contract, you will need to change the dates of the award and contract to match. SWIFT will not do this for you automatically. For example, if the award and contract end on June 30, and the new project ends on July 31, you will need to change the award and contract end dates to July 31. WARNING! The Start Date impacts the initial Project Status Effective Date which affects payroll processing and cannot be changed. Refer to the “” topic for instructions. In this example, the new project dates are within the current contract dates, so no additional changes are required.
swift-grants-incoming-user-guide.docx