Descriptive Role Name Role Description Segregation of Other Role Duties Considerations Voucher Upload Error Reporter This role has access to: N/A This role is only View and execute the available for V_AP_COVA_VCHR_ERROR_REPORTER • voucher upload error interfacing report. agencies. Note: This report can contain sensitive data, so this role should only be assigned to authorized users based on agency secure data policies. Payment Reconciler This role has access N/A N/A to: V_AP_COVA_PAYMENT_RECONCILER Manually reconcile • petty cash payments 1099 Administrator This role has access N/A This role will have to: access to sensitive V_AP_COVA_1099_ADMINISTRATOR Create 1099 reporting data, as it will be • file to IRS able to view Vendor Create vendor Copy- TIN on the vendor • B reports record. Run 1099 processes • Make adjustments for • 1099 reporting Run 1099 reports and • queries containing sensitive data Expenses Employee This role has access Should not be with this role given to a user must be designated to: V_AP_COVA_EXPENSES_EMPLOYEE with the Expense by the agency as an Enter travel • Approver role. Expense Proxy. authorizations Enter cash advances • Enter expense reports • for self or as a proxy to others View their own • employee profile Delete travel • authorizations Delete cash advances • Delete expense • reports Cancel travel • authorizations
Descriptive Role Name Role Description Segregation of Duties Other Role Considerations Voucher Upload Error Reporter V_AP_COVA_VCHR_ERROR_REPORTER This role has access to: • View and execute the voucher upload error report. Note: This report can contain sensitive data, so this role should only be assigned to authorized users based on agency secure data policies. N/A This role is only available for interfacing agencies. Payment Reconciler V_AP_COVA_PAYMENT_RECONCILER This role has access to: • Manually reconcile petty cash payments N/A N/A 1099 Administrator V_AP_COVA_1099_ADMINISTRATOR This role has access to: • Create 1099 reporting file to IRS • Create vendor Copy- B reports • Run 1099 processes • Make adjustments for 1099 reporting • Run 1099 reports and queries containing sensitive data N/A This role will have access to sensitive data, as it will be able to view Vendor TIN on the vendor record. Expenses Employee V_AP_COVA_EXPENSES_EMPLOYEE This role has access to: • Enter travel authorizations • Enter cash advances • Enter expense reports for self or as a proxy to others • View their own employee profile • Delete travel authorizations • Delete cash advances • Delete expense reports • Cancel travel authorizations Should not be given to a user with the Expense Approver role. with this role must be designated by the agency as an Expense Proxy.
StatewideCardinalSecurityHandbook_20160129.docx