Official Record Modules One and Two of the educational record – student’s are the official record. Parent Parent means a parent, guardian, person acting as a parent of a – child, or a surrogate parent who has been appointed in accordance with the procedures described in the Student Support and Intervention System Manual. It includes persons acting in the place of a parent, such as a grandmother or stepparent with whom a child lives, as well as persons who are legally responsible for a welfare. A foster parent may serve as a child’s parent if the foster parent has: an ongoing and long-term parental relationship with the student, is willing to participate in making educational decisions on the behalf, and has no interest which conflicts with the interest of student’s the student. Personally Identifiable Information Any information in an educational – record, other than directory information, which allows a student to be identified. Reverse Chronological Order Dated documents are maintained in date – order with the most recent date at the top of several dated documents. EDUCATIONAL RECORDS CONTENT/TYPES OF INFORMATION All educational records are confidential and maintained in four modules. A official record includes Modules 1 and 2. Module One contains student’s information that is required of all students (e.g.-grades, attendance, immunization record, birth certificate). Module Two contains any additional information gathered pertinent to a particular student (e.g. IEP, 504 Plan, custody agreements). Module Three contains any additional records pertinent to a student required to be kept by the principal under the Safe Schools Act or by another agency. Module Four contains other information such as personal memory notes of school employees. When accessing, destroying, maintaining, disclosing, transferring, or amending records, it is important to remember there are two parts to a official record. student’s RECORDS PROCESS DOCUMENTS The following documents are used to support various processes associated with educational records management and may be used with any Module. Annual Notice (about Educational Records) Document which is provided to – parents or eligible students each year. The notice states the school systems method of maintaining confidentiality of information.
Official Record – Modules One and Two of the student’s educational record are the official record. Parent – Parent means a parent, guardian, person acting as a parent of a child, or a surrogate parent who has been appointed in accordance with the procedures described in the Student Support and Intervention System Manual. It includes persons acting in the place of a parent, such as a grandmother or stepparent with whom a child lives, as well as persons who are legally responsible for a child’s welfare. A foster parent may serve as a parent if the foster parent has: an ongoing and long-term parental relationship with the student, is willing to participate in making educational decisions on the student’s behalf, and has no interest which conflicts with the interest of the student. Personally Identifiable Information – Any information in an educational record, other than directory information, which allows a student to be identified. Reverse Chronological Order – Dated documents are maintained in date order with the most recent date at the top of several dated documents. EDUCATIONAL RECORDS CONTENT/TYPES OF INFORMATION All educational records are confidential and maintained in four modules. A student’s official record includes Modules 1 and 2. Module One contains information that is required of all students (e.g.-grades, attendance, immunization record, birth certificate). Module Two contains any additional information gathered pertinent to a particular student (e.g. IEP, 504 Plan, custody agreements). Module Three contains any additional records pertinent to a student required to be kept by the principal under the Safe Schools Act or by another agency. Module Four contains other information such as personal memory notes of school employees. When accessing, destroying, maintaining, disclosing, transferring, or amending records, it is important to remember there are two parts to a student’s official record. RECORDS PROCESS DOCUMENTS The following documents are used to support various processes associated with educational records management and may be used with any Module. Annual Notice (about Educational Records) – Document which is provided to parents or eligible students each year. The notice states the school systems method of maintaining confidentiality of information.
Students%20Records%20Manual%20(online)%20(1).docx