Applicable to All Private Service Providers Paid in Whole or Part with State Funds* The following chart summarizes the Texas Juvenile Justice Department (TJJD) requirements for private service provider contracts that involve the use of state funds. Aggregate Performance Measures Examples of Contract Monetary and/or Accountability Provisions Services Provided Requirements Amount Required in Contract Non-residential Services: No Written Examples: Contract Crisis or emergency services Below $5,000 Required No (medical, dental, psychological, etc.) (i.e., Use Purchase Order) One-time services (i.e., Non-residential Services: Yes Description of services Examples: Timeframe for services Counseling, classes, programs Output required (e.g., one-time Medical, dental, and psychological or periodic progress or exam reports, treatment services for multiple youth, or frequency of services, etc.) over extended time period $5,000 Written Sanctions and penalties for and Above Contract Electronic monitoring services noncompliance or nonperformance of Substance abuse screenings; contract urinalysis (UA) monitoring Financial accounting Products and services requirements Financial reporting requirements Financial auditing requirements All Residential Out-of-Home Placement Yes Services: Goals, outputs, and measurable outcomes as required and defined by Examples: substitute care provider outcome Secure pre-adjudication detention standards Secure court-ordered residential Sanctions and penalties for $1 Written placements (e.g., DSHS-licensed noncompliance or nonperformance of and Above Contract hospital or facility, etc.) contract Secure post-adjudication correctional Financial accounting placements (Level 5 secure facilities) requirements Non-secure court-ordered residential Financial reporting requirements placements (e.g., TDFPS-licensed Financial auditing requirements facilities, out-of-state licensed facilities) * The requirements listed in this summary apply only to services of private providers (i.e., non-governmental entities) purchased in whole or part with state funds. However, a juvenile probation department must comply with all applicable county purchasing/procurement rules, policies, and procedures if those requirements are more stringent than the above-listed state requirements. TJJD will monitor compliance with the above state requirements but will not monitor for compliance with county-specific policies.
Applicable to All Private Service Providers Paid in Whole or Part with State Funds* The following chart summarizes the Texas Juvenile Justice Department (TJJD) requirements for private service provider contracts that involve the use of state funds. Aggregate Monetary Amount Examples of Services Provided Contract Requirements Performance Measures and/or Accountability Provisions Required in Contract Below $5,000 Non-residential Services: Examples: Crisis or emergency services (medical, dental, psychological, etc.) One-time services (i.e., No Written Contract Required (i.e., Use Purchase Order) No $5,000 and Above Non-residential Services: Examples: Counseling, classes, programs Medical, dental, and psychological treatment services for multiple youth, or over extended time period Electronic monitoring services Substance abuse screenings; urinalysis (UA) monitoring Products and services Written Contract Yes Description of services Timeframe for services Output required (e.g., one-time or periodic progress or exam reports, frequency of services, etc.) Sanctions and penalties for noncompliance or nonperformance of contract Financial accounting requirements Financial reporting requirements Financial auditing requirements $1 and Above All Residential Out-of-Home Placement Services: Examples: Secure pre-adjudication detention Secure court-ordered residential placements (e.g., DSHS-licensed hospital or facility, etc.) Secure post-adjudication correctional placements (Level 5 secure facilities) Non-secure court-ordered residential placements (e.g., TDFPS-licensed facilities, out-of-state licensed facilities) Written Contract Yes Goals, outputs, and measurable outcomes as required and defined by substitute care provider outcome standards Sanctions and penalties for noncompliance or nonperformance of contract Financial accounting requirements Financial reporting requirements Financial auditing requirements * The requirements listed in this summary apply only to services of private providers (i.e., non-governmental entities) purchased in whole or part with state funds. However, a juvenile probation department must comply with all applicable county purchasing/procurement rules, policies, and procedures if those requirements are more stringent than the above-listed state requirements. TJJD will monitor compliance with the above state requirements but will not monitor for compliance with county-specific policies.
TJJD_FIS_324.docx