Trainer continues presenting activities involved in establishing media liaison facilities and procedures: Preparing and distributing required media protocols for the VIP visit which may include: of address to use when talking to the VIP Need for question lists to be submitted in advance Bans on photographs or filming Topics which must not be discussed/mentioned Signing a agreement indicating formal compliance with requirements Determining hospitality to be provided to the media which may include: Accommodation in relatively limited cases such as where the venue believes it can gain positive PR from offering it Food and beverages which can include: Light snacks and refreshments Full meals Tea, coffee and non-alcoholic beverages Wine, spirits and beer Entertainment and/or general access to facilities It is important to negotiate with the VIP as to what they want to provide for the and what they are prepared to pay for There is never a situation where the media can be given whatever they want, without limit however the venue may be prepared to contribute to costs in order to generate positive media relations Advising media of arrangements which have been made (see above) which is usually done through a telephone call and/or email contact. Slide No Trainer Notes Trainer states it is recommended and standard practice to conduct drills for the safety plans which have been developed for a VIP visit explaining drills should be conducted of approved safety plans in order to: Demonstrate due diligence in your management of the VIP visit Give staff experience and practice in implementing requirements so they can better respond when and if an actual emergency arises the plan/s drills can help: – Identify problems or unacceptable situations which were not visible when planning occurred Verify responses and actions stated in the plan/s Generate options and alternatives for emergency responses and action.
Trainer continues presenting activities involved in establishing media liaison facilities and procedures: Preparing and distributing required media protocols for the VIP visit which may include: of address to use when talking to the VIP Need for question lists to be submitted in advance Bans on photographs or filming Topics which must not be discussed/mentioned Signing a agreement indicating formal compliance with requirements Determining hospitality to be provided to the media which may include: Accommodation in relatively limited cases such as where the venue believes it can gain positive PR from offering it Food and beverages which can include: Light snacks and refreshments Full meals Tea, coffee and non-alcoholic beverages Wine, spirits and beer Entertainment and/or general access to facilities It is important to negotiate with the VIP as to what they want to provide for the and what they are prepared to pay for There is never a situation where the media can be given whatever they want, without limit however the venue may be prepared to contribute to costs in order to generate positive media relations Advising media of arrangements which have been made (see above) which is usually done through a telephone call and/or email contact. Slide No Trainer Notes Trainer states it is recommended and standard practice to conduct drills for the safety plans which have been developed for a VIP visit explaining drills should be conducted of approved safety plans in order to: Demonstrate due diligence in your management of the VIP visit Give staff experience and practice in implementing requirements so they can better respond when and if an actual emergency arises the plan/s – drills can help: Identify problems or unacceptable situations which were not visible when planning occurred Verify responses and actions stated in the plan/s Generate options and alternatives for emergency responses and action.
TG_Provide_for_the_safety_of_VIPs_refined.docx