Event volunteer rota Monday 21st November - Volunteer Session ONE - 11.30 to 15.45 (With lunch break from 12.00 – 12.30) TWO VOLUNTEERS NEEDED Time What’s happening Where Volunteer tasks – Equipment etc Number of Comments needed volunteers 11.30 Volunteer co-ordinator to arrive Room 1 N/A Volunteer notes, information and 0 Collect key at reception & set up ready for volunteers t-shirts Tea, Coffee & Biscuits. 12.00 12.30 Volunteer Session Briefing & Room 1 then walk around Attend volunteer briefing Floorplan All vols on duty Susan won’t be able to – walk around venue venue layout for volunteers during Volunteer walk bring floor plan – session One for her 12.30 12.45 Preparing for workshops Room 2 1 (John) David and Mair will – Prepare for David Jones’ Dance explain how they want workshop room set up. Room 3 Prepare for Mair Davies’ Drama 1 (Yasmin) workshop 12.45 to 13.15 People arriving for workshops Workshop entrance Meeting, and directing people to John – Room 2 workshop Workshop entrance - Yasmin Room 3 12.45 to 13.15 People arriving for workshops Top of stairs Meeting, and directing people to Olly 12.45 15.15 workshop Front reception desk Susan Room 2 Greet workshop participants, steward John Workshop time David Jones’ Dance workshop, see people out 13.00 to 15.00 Workshop Make sure volunteers have evaluation Room 3 Yasmin Mair Davies’ – Drama forms & pens to give out Workshop Volunteer Hub Volunteers to take turns to take a half All Vol Co-ordinator to 13.00 to 14.00 Volunteer lunch break hour lunch break vol lunch breaks Glanfa stage area Help out if requested 13.00 Stalls set up 15.30 15.45 Volunteer Session 1 De-brief Room 1 Attend de-briefing session All volunteers on – (from Vol Co-ordinator) duty during Volunteer Session1 15.45 Volunteer Session 1 ends
Monday 21st November - Volunteer Session ONE - 11.30 to 15.45 (With lunch break from 12.00 – 12.30) TWO VOLUNTEERS NEEDED Time What’s happening Where Volunteer tasks – Equipment etc needed Number of volunteers Comments 11.30 Volunteer co-ordinator to arrive & set up ready for volunteers Room 1 N/A Volunteer notes, information and t-shirts Tea, Coffee & Biscuits. 0 Collect key at reception 12.00 – 12.30 Volunteer Session Briefing & walk around venue Room 1 then walk around venue Attend volunteer briefing Floorplan layout for volunteers All vols on duty during Volunteer session One Susan won’t be able to walk – bring floor plan for her 12.30 – 12.45 Preparing for workshops Room 2 Prepare for David Jones’ Dance workshop 1 (John) David and Mair will explain how they want room set up. Room 3 Prepare for Mair Davies’ Drama workshop 1 (Yasmin) 12.45 to 13.15 People arriving for workshops Workshop entrance – Room 2 Meeting, and directing people to workshop John Workshop entrance - Room 3 Yasmin 12.45 to 13.15 12.45 15.15 People arriving for workshops Top of stairs Meeting, and directing people to workshop Olly Front reception desk Susan Workshop time 13.00 to 15.00 David Jones’ Dance Workshop Room 2 Greet workshop participants, steward workshop, see people out Make sure volunteers have evaluation forms & pens to give out John Mair Davies’ – Drama Workshop Room 3 Yasmin 13.00 to 14.00 Volunteer lunch break Volunteer Hub Volunteers to take turns to take a half hour lunch break All Vol Co-ordinator to vol lunch breaks 13.00 Stalls set up Glanfa stage area Help out if requested 15.30 – 15.45 Volunteer Session 1 De-brief (from Vol Co-ordinator) Room 1 Attend de-briefing session All volunteers on duty during Volunteer Session1 15.45 Volunteer Session 1 ends Event volunteer rota
template_-_event_programme_-_volunteer_rota.docx