Recall Worksheet Step Person Date/ Action Information needed Responsible Time Convene the Product Recall Team Team member names Identify and locate suspect products Product name; Product description; Package size; Use-By date; Lot number; Quantity Collect product information Production records; packing slips Examine inventory records for each lot of the Inventory record, production date; affected products Lot number, quantity on hand Identify seed lot(s) used for affected products Production records, seed lot identifiers If the recall is due to detection or suspicion of a Seed lot identifiers pathogen on the sprouts consider including all sprouts grown from the suspect seed lot List all sales by date of the product and Sales orders and or shipping slips customer sold to. with lot numbers Identify the products sold within 3-4 days of Information gathered from above. the production date, if appropriate Contact customers for recall and inform them Customers contact information of the on the affected products If product has left the but is still within control of the company or independent distribution system, instruct the distributor to place the shipment ON HOLD and to refrain from performing any further deliveries until notice Confirm disposition of the products Confirmation form from contacted customers Cross reference Seed Receiving Log, if Seed Receiving records appropriate. Advise seed suppliers of suspected Seed suppliers contact information contamination 14. Record all information in a Recall Log Sheet Recall Log Sheet (A sample (aka Recall Worksheet) document can be found in the appendices) Reviewer’s Signature: __________________________________________ Date: __________________ Form Effective date: 3/24/2017 Supersedes: 11/20/2016 - XXX Sprout Company Name
Recall Worksheet Step Action Information needed Person Responsible Date/ Time Convene the Product Recall Team Team member names Identify and locate suspect products Product name; Product description; Package size; Use-By date; Lot number; Quantity Collect product information Production records; packing slips Examine inventory records for each lot of the affected products Inventory record, production date; Lot number, quantity on hand Identify seed lot(s) used for affected products Production records, seed lot identifiers If the recall is due to detection or suspicion of a pathogen on the sprouts consider including all sprouts grown from the suspect seed lot Seed lot identifiers List all sales by date of the product and customer sold to. Sales orders and or shipping slips with lot numbers Identify the products sold within 3-4 days of the production date, if appropriate Information gathered from above. Contact customers for recall and inform them of the on the affected products Customers contact information If product has left the but is still within control of the company or independent distribution system, instruct the distributor to place the shipment ON HOLD and to refrain from performing any further deliveries until notice Confirm disposition of the products Confirmation form from contacted customers Cross reference Seed Receiving Log, if appropriate. Seed Receiving records Advise seed suppliers of suspected contamination Seed suppliers contact information 14. Record all information in a Recall Log Sheet (aka Recall Worksheet) Recall Log Sheet (A sample document can be found in the appendices) Reviewer’s Signature: __________________________________________ Date: __________________ Form Effective date: 3/24/2017 Supersedes: 11/20/2016 - XXX Sprout Company Name
SSA-Ap11-OtherControls-V2.3.docx