Finalise the recruitment of all vacant Partially All completed, minus 3 positions positions as a result of the change to completed that were recruited for (MIS organisational structure Advisor, Economic Development Communications Officer), however due to the impending contract end date candidates declined offers. These roles have been planned for the next FY. Ensure all TORs are up to date and All required revisions completed reflect the change in organisational completed and staff re-contracted. structure Systems, policies and procedures Review, update and distribute the PNDS-SP Fully The security plan was revised security plan completed alongside the field guide. Maintain and periodically review the Fully The last round of revisions was operations manual to suit program completed completed in October 2016. With submit updated manual to DFAT. some occasional policies revised on an ad hoc basis. Review program delegations and approval Fully A DoA has been revised in the authority within the new program structure completed previous year to reflect personnel changes. Governance Participate in monthly program management Fully Monthly meetings conducted as meetings with DFAT. completed scheduled. Partially One R&R took place in Sept 16, Discuss high and very high risks identified in completed however the next R&R has been risk plans at six-monthly reflection and postponed until after the next review workshops. Government has been installed. Participate in the Secretariat-DFAT bilateral Partially Two bilateral meetings have taken meetings. completed place with the PNDS Secretariat leadership and the Embassy. Communication Consistent with the Ways of Working Fully All staff meetings were held in July, Strategy, plan and implement completed Dec, March and June, alongside LES communication and networking forums. meetings and other internal management forums. Facilitate all staff gatherings Fully As completed Publish Lia Tatoli newsletter and support Dropped As no communications officer was broader PNDS-SP communications able to recruited, the newsletter was difficult to produce. This activity is earmarked to be in the next FY. Monitoring, evaluation, reporting and review Support the MRG when scheduled by the Dropped The next MRG will take place in Embassy 2018 once PNDS budget is confirmed
Finalise the recruitment of all vacant positions as a result of the change to organisational structure Partially completed All completed, minus 3 positions that were recruited for (MIS Advisor, Economic Development Communications Officer), however due to the impending contract end date candidates declined offers. These roles have been planned for the next FY. Ensure all TORs are up to date and reflect the change in organisational structure completed All required revisions completed and staff re-contracted. Systems, policies and procedures Review, update and distribute the PNDS-SP security plan Fully completed The security plan was revised alongside the field guide. Maintain and periodically review the operations manual to suit program submit updated manual to DFAT. Fully completed The last round of revisions was completed in October 2016. With some occasional policies revised on an ad hoc basis. Review program delegations and approval authority within the new program structure Fully completed A DoA has been revised in the previous year to reflect personnel changes. Governance Participate in monthly program management meetings with DFAT. Fully completed Monthly meetings conducted as scheduled. Discuss high and very high risks identified in risk plans at six-monthly reflection and review workshops. Partially completed One R&R took place in Sept 16, however the next R&R has been postponed until after the next Government has been installed. Participate in the Secretariat-DFAT bilateral meetings. Partially completed Two bilateral meetings have taken place with the PNDS Secretariat leadership and the Embassy. Communication Consistent with the Ways of Working Strategy, plan and implement communication and networking forums. Fully completed All staff meetings were held in July, Dec, March and June, alongside LES meetings and other internal management forums. Facilitate all staff gatherings Fully completed As Publish Lia Tatoli newsletter and support broader PNDS-SP communications Dropped As no communications officer was able to recruited, the newsletter was difficult to produce. This activity is earmarked to be in the next FY. Monitoring, evaluation, reporting and review Support the MRG when scheduled by the Embassy Dropped The next MRG will take place in 2018 once PNDS budget is confirmed
timor-leste-national-program-village-support-pnds-sp-annual-report-2016-17.docx