Optionally, enter ChartFields information. Note: New ChartFields must exist in the drop-down list but ChartField strings do not have to be valid in this section. The original acquisition cost string for purchased assets will be populated automatically by the Purchasing Integration process. Field Field Description Fund Code Click on the Lookup icon to select a valid Fund. Fund is the building block of Government Accounting. All transactions in the system must have a valid Fund. The field length is 4 digits. Financial Department Click on the Lookup icon to select a valid Financial Department ID. ID The Fin Dept ID (Financial Department Identifier) represents the organizational function to which revenues and other activities must be applied. Combined with other ChartField values, Fin form the Dept ID’s basis of department budgets that track revenues and expenditures. The field length is 8-character alphanumeric identifier. Appropriation ID Click on the Lookup icon to select an Appropriation ID. (CF3) The Approp ID represents a single appropriation account that controls the total amount of an agency's expenditures. The Approp ID is unique for every appropriation budget in SWIFT. The Approp ID is a 7-character alphanumeric identifier. Sub Account (Class) Optionally, click on the Lookup icon to select a Sub Account. Statewide Cost (Prog) Optionally, click on the Lookup icon to select a Statewide Cost code. Typically, there will be a SWIFT communication instructing agencies when a Statewide Cost code should be used. Agency Cost 1 (CF1) Optionally, click on the Lookup icon and select an Agency Cost 1 or Agency Cost 2 code. Agency Cost 1 and Agency Cost 2 are agency Agency Cost 2 (CF2) specific fields that are used at the agency's discretion. Project Optionally, click on the Lookup icon and select a Project ID. Project IDs are defined by your agency. They are used to track project and grant transactions. The Project is a 15-character alphanumeric identifier. Note: The Asset Supplemental Data tab is not used in Minnesota. Step 7: Enter information on the User Defined Fields tab (Optional) Ten fields are available to use at the discretion. The field length is 30 characters. Agencies can agency’s determine the best use of these fields for agency assets. Information in these fields is available and searchable in SWIFT queries. If you want to make use of these fields, contact Agency Assistance at .
Optionally, enter ChartFields information. Note: New ChartFields must exist in the drop-down list but ChartField strings do not have to be valid in this section. The original acquisition cost string for purchased assets will be populated automatically by the Purchasing Integration process. Field Field Description Fund Code Click on the Lookup icon to select a valid Fund. Fund is the building block of Government Accounting. All transactions in the system must have a valid Fund. The field length is 4 digits. Financial Department ID Click on the Lookup icon to select a valid Financial Department ID. The Fin Dept ID (Financial Department Identifier) represents the organizational function to which revenues and other activities must be applied. Combined with other ChartField values, Fin Dept ID’s form the basis of department budgets that track revenues and expenditures. The field length is 8-character alphanumeric identifier. Appropriation ID (CF3) Click on the Lookup icon to select an Appropriation ID. The Approp ID represents a single appropriation account that controls the total amount of an agency's expenditures. The Approp ID is unique for every appropriation budget in SWIFT. The Approp ID is a 7-character alphanumeric identifier. Sub Account (Class) Optionally, click on the Lookup icon to select a Sub Account. Statewide Cost (Prog) Optionally, click on the Lookup icon to select a Statewide Cost code. Typically, there will be a SWIFT communication instructing agencies when a Statewide Cost code should be used. Agency Cost 1 (CF1) Agency Cost 2 (CF2) Optionally, click on the Lookup icon and select an Agency Cost 1 or Agency Cost 2 code. Agency Cost 1 and Agency Cost 2 are agency specific fields that are used at the agency's discretion. Project Optionally, click on the Lookup icon and select a Project ID. Project IDs are defined by your agency. They are used to track project and grant transactions. The Project is a 15-character alphanumeric identifier. Note: The Asset Supplemental Data tab is not used in Minnesota. Step 7: Enter information on the User Defined Fields tab (Optional) Ten fields are available to use at the agency’s discretion. The field length is 30 characters. Agencies can determine the best use of these fields for agency assets. Information in these fields is available and searchable in SWIFT queries. If you want to make use of these fields, contact Agency Assistance at .
swift-am-create-update-with-basic-add-qrg.docx