Information Vendor Requirements: Invoice Number Contract ID Payment Status Invoice Notes Assumptions: 1) The Vendor will not send an invoice for programming services before a valid contract has been created for those services 2) The invoice in question will have been received by the Accounting department (Accountant) and entered into the system prior to the actual due date of the invoice 3) The Accountant will be able to satisfy the Vendor's inquiry with the information contained in and available in the system Business Rules: 1) An invoice is not payable unless a valid contract exists for the services billed on the invoice, and the invoice meets the constraints of that contract 2) Vendor inquiries must be resolved within a 24 hour timeframe 3) If a Vendor inquires about an invoice that is not currently in the Accounting system, the Accountant must request a copy of that invoice so it can be entered into the system and then sent to the Buyer for resolution PAY INVOICE Use Case Name: PAY INVOICE ID: UC009 Primary Actor: Accountant Brief This use describes the steps for sending an invoice that is approved for payment to the Accounts Payable (A/P) department, from the time the Description: Accountant has approved the invoice for payment until the invoice has been sent to the A/P department. Trigger: Invoice(s) are entered into the system with an "Approved to Pay" Payment Status
Information Requirements: Vendor Invoice Number Contract ID Payment Status Invoice Notes Assumptions: 1) The Vendor will not send an invoice for programming services before a valid contract has been created for those services 2) The invoice in question will have been received by the Accounting department (Accountant) and entered into the system prior to the actual due date of the invoice 3) The Accountant will be able to satisfy the Vendor's inquiry with the information contained in and available in the system Business Rules: 1) An invoice is not payable unless a valid contract exists for the services billed on the invoice, and the invoice meets the constraints of that contract 2) Vendor inquiries must be resolved within a 24 hour timeframe 3) If a Vendor inquires about an invoice that is not currently in the Accounting system, the Accountant must request a copy of that invoice so it can be entered into the system and then sent to the Buyer for resolution PAY INVOICE Use Case Name: PAY INVOICE ID: UC009 Primary Actor: Accountant Brief Description: This use describes the steps for sending an invoice that is approved for payment to the Accounts Payable (A/P) department, from the time the Accountant has approved the invoice for payment until the invoice has been sent to the A/P department. Trigger: Invoice(s) are entered into the system with an "Approved to Pay" Payment Status
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