Current Date if the Net Due Date has passed In most cases, the should not be manually overridden. Changing it to the Note: Scheduled Due Date Current Date can result in early payment processing. However, do not do this unless there are special circumstances. Appendix F: Match Exceptions Matrix Exception Description Cause of Match Accounts Payable Resolution Buyer Resolution Exception 100 No receipts No receipts were found Contact the buyer. The buyer should contact found. for the purchase order the person at the “Ship (PO) specified on the location specified on TO” voucher. the PO for further research. 130 Vendor/Loc The Vendor ID or the If the Vendor/Loc on the Update the Vendor or not = PO Vendor Location on the voucher is different from the Vendor Location on the Vendor/Loc voucher does not match PO, contact the buyer to PO. with the PO. determine if the PO or the voucher should be updated. 140 Voucher The Item ID on the The defaulted Item ID should Update the Item ID on the item not = voucher lines does not not be changed on the voucher. PO. PO item. match the Item ID on the If there is a difference between PO Line. the PO and the voucher, contact the buyer to determine which should be updated. 160 Vendor/Loc The Vendor ID or the If the Vendor/Loc on the PO is Cancel the receipt and not = Vendor Location on the different from the receipt, create a new receipt with Receiver voucher does not match contact the buyer to determine the correct PO.170 Vendor/Loc this information on the if the voucher or the receipt PO receipt. should be updated. If the receipt was manually associated with the voucher, remove the incorrect receipt and associate the correct one. 170 Voucher The Item ID on the Do not change the defaulted Cancel the receipt and item not = Voucher Lines does not Item ID on the voucher. If there create a new receipt with receiver match the Item ID on the is a difference between the the correct PO. item. Receiver Line. receipt and the voucher, contract the buyer. If the
Current Date if the Net Due Date has passed Note: In most cases, the Scheduled Due Date should not be manually overridden. Changing it to the Current Date can result in early payment processing. However, do not do this unless there are special circumstances. Appendix F: Match Exceptions Matrix Exception Description Cause of Match Exception Accounts Payable Resolution Buyer Resolution 100 No receipts found. No receipts were found for the purchase order (PO) specified on the voucher. Contact the buyer. The buyer should contact the person at the “Ship TO” location specified on the PO for further research. 130 Vendor/Loc not = PO Vendor/Loc The Vendor ID or the Vendor Location on the voucher does not match with the PO. If the Vendor/Loc on the voucher is different from the PO, contact the buyer to determine if the PO or the voucher should be updated. Update the Vendor or Vendor Location on the PO. 140 Voucher item not = PO item. The Item ID on the voucher lines does not match the Item ID on the PO Line. The defaulted Item ID should not be changed on the voucher. If there is a difference between the PO and the voucher, contact the buyer to determine which should be updated. Update the Item ID on the PO. 160 Vendor/Loc not = Receiver Vendor/Loc The Vendor ID or the Vendor Location on the voucher does not match this information on the PO receipt. If the Vendor/Loc on the PO is different from the receipt, contact the buyer to determine if the voucher or the receipt should be updated. If the receipt was manually associated with the voucher, remove the incorrect receipt and associate the correct one. Cancel the receipt and create a new receipt with the correct PO.170 170 Voucher item not = receiver item. The Item ID on the Voucher Lines does not match the Item ID on the Receiver Line. Do not change the defaulted Item ID on the voucher. If there is a difference between the receipt and the voucher, contract the buyer. If the Cancel the receipt and create a new receipt with the correct PO.
swift-accounts-payable-user-guide.docx