Finance and Asset Management 5. The district has a well developed and organized plan to maintain buildings and grounds. The district’s capital plan specifically outlines costs and priorities with respect to the short- and needs of district schools. A. The director of buildings and grounds told the review team that he regularly performs visual audits at the middle and high schools (district-operated buildings), as well as elementary schools (town-owned and -operated buildings), to gather information about both capital and building and grounds maintenance needs. Identified capital needs in both district-operated schools are compiled during these audits and are updated annually with input from principals. 1. A mid-year report that evaluates building systems and features is generated for each school by the director of buildings and grounds. The report template included rating indicators for the condition of each system --- roofs, heating systems, windows and doors, electrical, lighting, security, and technology. It also outlined the condition of the building’s exterior. 2. The report is generated using a free online building evaluation program for use by school districts. B. Routine repair requests are generated by school principals and are generally expedited, according to administrators. C. Most repairs are preventive and predictive and account for approximately 80 percent of the maintenance, according to the superintendent. D. A review of documents showed that the facilities subcommittee has initiated a preliminary feasibility which evaluates the opportunity for the middle and high school to use renewable biomass energy including hardwood pellets and wood chips, to offset fuel oil use with a payback period of 10 years. E. Administrators said that the capital plan for the middle and high schools, which is considered a working document, has been approved by the school committee. The plan includes exterior items such as roof replacement, interior items such as lighting upgrades, and access/egress issues, as well as equipment needs such as mower replacement. Impact: Well organized maintenance and capital planning lower the risk of having to allocate resources for unscheduled replacement or repairs and maintenance. Well resourced and maintained schools provide an atmosphere to students and staff that is conducive to teaching and learning.
Finance and Asset Management 5. The district has a well developed and organized plan to maintain buildings and grounds. The district’s capital plan specifically outlines costs and priorities with respect to the short- and needs of district schools. A. The director of buildings and grounds told the review team that he regularly performs visual audits at the middle and high schools (district-operated buildings), as well as elementary schools (town-owned and -operated buildings), to gather information about both capital and building and grounds maintenance needs. Identified capital needs in both district-operated schools are compiled during these audits and are updated annually with input from principals. 1. A mid-year report that evaluates building systems and features is generated for each school by the director of buildings and grounds. The report template included rating indicators for the condition of each system --- roofs, heating systems, windows and doors, electrical, lighting, security, and technology. It also outlined the condition of the building’s exterior. 2. The report is generated using a free online building evaluation program for use by school districts. B. Routine repair requests are generated by school principals and are generally expedited, according to administrators. C. Most repairs are preventive and predictive and account for approximately 80 percent of the maintenance, according to the superintendent. D. A review of documents showed that the facilities subcommittee has initiated a preliminary feasibility which evaluates the opportunity for the middle and high school to use renewable biomass energy including hardwood pellets and wood chips, to offset fuel oil use with a payback period of 10 years. E. Administrators said that the capital plan for the middle and high schools, which is considered a working document, has been approved by the school committee. The plan includes exterior items such as roof replacement, interior items such as lighting upgrades, and access/egress issues, as well as equipment needs such as mower replacement. Impact: Well organized maintenance and capital planning lower the risk of having to allocate resources for unscheduled replacement or repairs and maintenance. Well resourced and maintained schools provide an atmosphere to students and staff that is conducive to teaching and learning.
2013-0720.docx