Still under debate among archivists. For now, print out Resource important emails and file Link with other paper correspondence. Hard drives Have at least TWO backup copies. copies separately and Whenever possible, migrate files from minimize exposure to dust. old computers to new hard drives. Magazine Fold as little as possible. Do not tape, Do not bother to remove Resource articles and clip, staple, or rubber band together. clips/tapes/staples which Link magazines are already present. Newspaper Make copies of the original clipping. If originals are kept, they Resource clippings Make sure your copy includes need to be stored Link information on the newspaper & separately from other date. paper. Newspapers It is extremely unlikely that you actually Do not store newspapers Resource need to keep an entire See the with other types of paper Link information on clippings. If you (i.e. posters): they're absolutely must keep complete papers, bulky (so the other store flat (horizontal) in a box, map paper will warp) and drawer, or portfolio. Fold as little as they're very acidic (so possible. the other paper will decay faster). Paper 8.5x11 Avoid adhesives. Fold as little as possible. Do not bother to remove Resource or 8.5x14 or Do not tape, clip, staple, or rubber band clips/tapes/staples which Link smaller, together. are already present. Do including not bother to unfold programs, programs. brochures (large Store flat (horizontal) in a map drawer or Separate papers by putting Resource format: e. portfolio. If rolled, do not try to flatten. them in acid free Link g.,posters, folders or by interleaving with acid free tissue. light plots) Can store upright in folders or flat in Use sleeves to protect Resource boxes. Keep away from light and in a Never use adhesives to Link cool room, if possible. mount photos. Do not use magnetic albums. If you need to mark a photo, use pencil on the back. Videotapes Store videotapes on end (like books on a Minimize exposure to dust. library shelf). Rewind tapes after Do not stack. recording or playback.
Still under debate among archivists. For now, print out important emails and file with other paper correspondence. Resource Link Hard drives Have at least TWO backup copies. Whenever possible, migrate files from old computers to new hard drives. copies separately and minimize exposure to dust. Magazine articles and magazines Fold as little as possible. Do not tape, clip, staple, or rubber band together. Do not bother to remove clips/tapes/staples which are already present. Resource Link Newspaper clippings Make copies of the original clipping. Make sure your copy includes information on the newspaper & date. If originals are kept, they need to be stored separately from other paper. Resource Link Newspapers It is extremely unlikely that you actually need to keep an entire See the information on clippings. If you absolutely must keep complete papers, store flat (horizontal) in a box, map drawer, or portfolio. Fold as little as possible. Do not store newspapers with other types of paper (i.e. posters): they're bulky (so the other paper will warp) and they're very acidic (so the other paper will decay faster). Resource Link Paper 8.5x11 or 8.5x14 or smaller, including programs, brochures Avoid adhesives. Fold as little as possible. Do not tape, clip, staple, or rubber band together. Do not bother to remove clips/tapes/staples which are already present. Do not bother to unfold programs. Resource Link (large format: e. g.,posters, light plots) Store flat (horizontal) in a map drawer or portfolio. If rolled, do not try to flatten. Separate papers by putting them in acid free folders or by interleaving with acid free tissue. Resource Link Can store upright in folders or flat in boxes. Keep away from light and in a cool room, if possible. Use sleeves to protect Never use adhesives to mount photos. Do not use magnetic albums. If you need to mark a photo, use pencil on the back. Resource Link Videotapes Store videotapes on end (like books on a library shelf). Rewind tapes after recording or playback. Minimize exposure to dust. Do not stack.
tool09-preservation-guidelines-and-resources.docx