Itemized Expense Detail Itemized receipts are required. *Payee Types: E, D, C and/or CC (see page 1) Fund Source Date Vendor Amount * Payee Cost Center or Project Expense Type Name Type (or Quote) (select from list below) (select from list below) Total cost of the event All expenses for a single event should be entered on one form. Business Meeting or Entertainment Expense Types: Allowable Fund Sources: Business Meeting Designated Tuition funds “3…” – Conference, Workshop, or Seminar Auxiliary Enterprises funds “4…” – Employee Recognition (Do NOT use for employee gifts) funds “5…” – Sponsored Programs (“grant”) Employee Team Building Restricted Gifts funds “5…” – Event Decorations, Invitations, Holiday Cards Agency funds “9…” – Event funded from outside funds (Ex: attendee registration payments) Official Occasion / Entertainment Event *21 Cost Center State Appropriated funds may NOT be used for Official Occasion / Student Event Flowers Individual, Memorial, Event Business meeting or entertainment expenses. – The Substantiation Form must be attached to Expense Reports and Vouchers. All expenses for a single event should be entered on one form. Revised 8-2017 2
Itemized Expense Detail Itemized receipts are required. *Payee Types: E, D, C and/or CC (see page 1) Date Vendor Expense Type (select from list below) Amount (or Quote) * Payee Type Fund Source Name (select from list below) Cost Center or Project Total cost of the event All expenses for a single event should be entered on one form. Business Meeting or Entertainment Expense Types: Allowable Fund Sources: Business Meeting “3…” – Designated Tuition funds Conference, Workshop, or Seminar “4…” – Auxiliary Enterprises funds Employee Recognition (Do NOT use for employee gifts) “5…” – Sponsored Programs (“grant”) funds Employee Team Building “5…” – Restricted Gifts funds Event Decorations, Invitations, Holiday Cards “9…” – Agency funds Event funded from outside funds (Ex: attendee registration payments) Official Occasion / Entertainment Event Official Occasion / Student Event *21 Cost Center State Appropriated funds may NOT be used for Flowers – Individual, Memorial, Event Business meeting or entertainment expenses. The Substantiation Form must be attached to Expense Reports and Vouchers. All expenses for a single event should be entered on one form. Revised 8-2017 2
substantiation-of-business-meeting-entertainment-form.docx