Evidence Guide to the Guidelines for the Enrolment of Overseas Students Aged Under 18 CRICOS school roles and contracting commercial service providers School responsibility Examples of school roles and functions that can be contracted Examples of roles and functions that cannot be contracted and to commercial services, within the VRQA Guidelines are not compliant with the VRQA Guidelines Approving homestay Schools can contract homestay accommodation agencies to: Schools cannot: accommodation for help schools recruit homestay providers just refer CAAW students seeking homestay (via website or Confirmation of marketing material) to contracted commercial agencies Appropriate provide including details of agency-screened ‘shortlists’, Accommodation and homestay options for the school to review, visit and potentially state or imply in marketing materials that a commercial agency Welfare (CAAW) approve exercises the school’s role or responsibility in approving students homestay accommodation. collate documentation such as Working With Children Checks (WWCCs), regarding homestays. Verifying homestay Schools can contract with homestay accommodation agencies Schools cannot contract commercial agencies to verify that a accommodation to provide ongoing support to homestay providers, such as: CAAW student homestay is suitable to a child’s age and needs. general advice on homestay requirements The ESOS National Code and VRQA Guideline requirement that schools verify that a CAAW student’s homestay accommodation is general information on helping international students adjust to life suitable for the child’s age and needs: in Australia. prior to placement It should be clear in any contract that the verification of a homestay being suitable to a child’s age and needs will be at least every 6 months undertaken by the school: cannot be contracted out and must be undertaken by a person prior to any placement, and accountable to the Principal Executive Officer of the school. six months.
Evidence Guide to the Guidelines for the Enrolment of Overseas Students Aged Under 18 CRICOS school roles and contracting commercial service providers School responsibility Examples of school roles and functions that can be contracted to commercial services, within the VRQA Guidelines Examples of roles and functions that cannot be contracted and are not compliant with the VRQA Guidelines Approving homestay accommodation for Confirmation of Appropriate Accommodation and Welfare (CAAW) students Schools can contract homestay accommodation agencies to: help schools recruit homestay providers provide ‘shortlists’, including details of agency-screened homestay options for the school to review, visit and potentially approve collate documentation such as Working With Children Checks (WWCCs), regarding homestays. Schools cannot: just refer CAAW students seeking homestay (via website or marketing material) to contracted commercial agencies state or imply in marketing materials that a commercial agency exercises the school’s role or responsibility in approving homestay accommodation. Verifying homestay accommodation Schools can contract with homestay accommodation agencies to provide ongoing support to homestay providers, such as: general advice on homestay requirements general information on helping international students adjust to life in Australia. It should be clear in any contract that the verification of a homestay being suitable to a child’s age and needs will be undertaken by the school: prior to any placement, and six months. Schools cannot contract commercial agencies to verify that a CAAW student homestay is suitable to a child’s age and needs. The ESOS National Code and VRQA Guideline requirement that schools verify that a CAAW student’s homestay accommodation is suitable for the child’s age and needs: prior to placement at least every 6 months cannot be contracted out and must be undertaken by a person accountable to the Principal Executive Officer of the school.
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