If detail the kind of recording that will be made and describe how, “Yes” through notice or individual consent, you will be obtaining permission from participants who will be recorded (see the Release Form” “Photo web page at . For information and advice consult the staff of Marketing Support (in External Relations)). Answer: (20) Have Lakehead University Security Services been informed about the Yes No Event details including emergency protocols and possible participation by – persons under 18 years of age? (21) For events on campus: Have Conference Services been contacted N/A Yes No to determine whether the has to be booked through them (for events involving, e.g. outdoor activities on campus, use of University rooms/theatres, etc.)? (22) Will food be provided at the Event? Yes No If give details regarding who is providing food, plus setup and “Yes”, safety precautions (if Event venue is on-campus, check with Conference Services about food service requirements, including compliance with University caterer contracts) Answer: (23) If food will be provided, will you check with participants regarding N/A Yes No dietary restrictions? (24) Will event include overnight stay on-campus? Yes No (25) If the answer to (24) is how many nights? Answer: N/A “Yes”, (26) If the answer to (24) is identify and describe the accommodation(s) AND N/A “Yes”, describe the risk management in place for safety and security in the accommodation(s) if the participants are adults (and only adults): (27) If the answer to (24) is identify and describe the accommodation(s) AND N/A “Yes”, describe the risk management in for safety and security in the accommodation(s) if the participants are minors (i.e. under 18 years of age) or a – mixed group of adults and minors: (28) Even if an Event is designated every precaution must also be taken to “alcohol-free,” monitor the sobriety of participants at approved activities. Please describe what precautions you will undertake for this Event:
If “Yes” detail the kind of recording that will be made and describe how, through notice or individual consent, you will be obtaining permission from participants who will be recorded (see the “Photo Release Form” web page at . For information and advice consult the staff of Marketing Support (in External Relations)). Answer: (20) Have Lakehead University Security Services been informed about the Event details – including emergency protocols and possible participation by persons under 18 years of age? Yes No (21) For events on campus: Have Conference Services been contacted to determine whether the has to be booked through them (for events involving, e.g. outdoor activities on campus, use of University rooms/theatres, etc.)? N/A Yes No (22) Will food be provided at the Event? If “Yes”, give details regarding who is providing food, plus setup and safety precautions (if Event venue is on-campus, check with Conference Services about food service requirements, including compliance with University caterer contracts) Answer: Yes No (23) If food will be provided, will you check with participants regarding dietary restrictions? N/A Yes No (24) Will event include overnight stay on-campus? Yes No (25) If the answer to (24) is “Yes”, how many nights? Answer: N/A (26) If the answer to (24) is “Yes”, identify and describe the accommodation(s) AND describe the risk management in place for safety and security in the accommodation(s) if the participants are adults (and only adults): N/A (27) If the answer to (24) is “Yes”, identify and describe the accommodation(s) AND describe the risk management in for safety and security in the accommodation(s) if the participants are minors (i.e. under 18 years of age) – or a mixed group of adults and minors: N/A (28) Even if an Event is designated “alcohol-free,” every precaution must also be taken to monitor the sobriety of participants at approved activities. Please describe what precautions you will undertake for this Event:
RMgt-Planning-%26-Approval-Form-August-4-18.docx