3.0 of Reference To provide a multiagency forum within which SAG members will develop a co-ordinated approach to achieving high levels of public safety To promote good practice in safety and welfare planning To consider the advice published in all available statutory guidance documents and impart to event organisers To receive and discuss all proposals for public events within South Gloucestershire as determined by the SAG, with the emphasis on minimising the risk to public safety To ensure that event organisers are aware of the roles of individual SAG members To advise the event organiser in relation to its duty of care regarding public events that do not require to be certified/licensed To ensure that there is, in existence, an event organiser’s Event Management Plan before the event takes place To ensure that there are agreed contingency and emergency plans for dealing with major incidents at events To receive reports relevant to de-briefs, visits and / or inspections of the venue or event with the aim of improving safety arising from an event in future The Core Members of the SAG must declare any material conflict of interest in relation to any item put before the Group, prior to any discussion on that matter. If the interest could be considered prejudicial, then the person should consider if they should withdraw and be replaced by an appropriate party agreed with the group. 4.0 Meetings The SAG agree a meeting programme for the year. Each meeting of the SAG will be prearranged to an agenda published in advance of the meeting. Minutes of the meeting will be recorded and circulated to the Core Members and other representatives attending, and such other parties as determined by the Chair. The SAG may request a site in advance of the event and minutes of any visits will be recorded and circulated to the Core Members of the Group. 5.0 SAG Membership The shall consist of people with sufficient seniority, experience, competency, knowledge on their services strategic/policy/practical issues to be able to take operational decisions on behalf of their service/body, except where these raise new policy issues. 5.1 Core Members Membership shall consist of one member from each of the following: Chair Environmental Health, South Gloucestershire Council – Minute South Gloucestershire Council – Environmental Health - South Gloucestershire Council Licensing - South Gloucestershire Council Emergency Planning - South Gloucestershire Council Highways - South Gloucestershire Council
3.0 of Reference To provide a multiagency forum within which SAG members will develop a co-ordinated approach to achieving high levels of public safety To promote good practice in safety and welfare planning To consider the advice published in all available statutory guidance documents and impart to event organisers To receive and discuss all proposals for public events within South Gloucestershire as determined by the SAG, with the emphasis on minimising the risk to public safety To ensure that event organisers are aware of the roles of individual SAG members To advise the event organiser in relation to its duty of care regarding public events that do not require to be certified/licensed To ensure that there is, in existence, an event organiser’s Event Management Plan before the event takes place To ensure that there are agreed contingency and emergency plans for dealing with major incidents at events To receive reports relevant to de-briefs, visits and / or inspections of the venue or event with the aim of improving safety arising from an event in future The Core Members of the SAG must declare any material conflict of interest in relation to any item put before the Group, prior to any discussion on that matter. If the interest could be considered prejudicial, then the person should consider if they should withdraw and be replaced by an appropriate party agreed with the group. 4.0 Meetings The SAG agree a meeting programme for the year. Each meeting of the SAG will be prearranged to an agenda published in advance of the meeting. Minutes of the meeting will be recorded and circulated to the Core Members and other representatives attending, and such other parties as determined by the Chair. The SAG may request a site in advance of the event and minutes of any visits will be recorded and circulated to the Core Members of the Group. 5.0 SAG Membership The shall consist of people with sufficient seniority, experience, competency, knowledge on their services strategic/policy/practical issues to be able to take operational decisions on behalf of their service/body, except where these raise new policy issues. 5.1 Core Members Membership shall consist of one member from each of the following: Chair – Environmental Health, South Gloucestershire Council Minute – South Gloucestershire Council Environmental Health - South Gloucestershire Council Licensing - South Gloucestershire Council Emergency Planning - South Gloucestershire Council Highways - South Gloucestershire Council
SAG-Terms-of-Reference-2016-FINAL.docx