10. ROLE-PLAYERS, ROLES AND RESPONSIBILITIES NO. KEY BUSINESS PROCESS KEY PERFORMANCE OBJECTIVES INPUT OUTPUT RESP. DOC REQ. MEASURE 1. Allocation process 1.1 All new FBO's must register Exporting producers 100% of all exporting FBO allocation Allocated FBO's FBO FBO with the DAFF identified during export FBO's to register. application certification form 1.2 Completing of the application No of returned applications 100% accurately FBO information No delays in the FBO FBO form and supply of supporting to the FBO completed applications allocation process application documentation form 1.3 Processing new application Processing time: Once 100% of applications FBO application Uniquely allocated DAFF: FBO for FBO codes within 10 per fortnight processed within code FSQA application working days from receipt of measure communicated to form information the applicant 1.4 Verification of the application No wrongly allocated No duplication of codes FBO allocation Accurate system DAFF: n/a detail codes & no allocation errors FSQA 1.5 Update of the FBO system 5 working days 100% of applications FBO allocation Updated FBO DAFF: n/a with new allocations updated on website system to be used FSQA within the 5 working by FBO's and days assignee 1.6 Verification of FBO detail on Verification of FBO detail 100% accurate FBO system Accurate system PPECB, n/a site whilst conducting food information on system APIS safety audits 2. Update and maintenance of FBO system 2.1 Updates of all FBO All FBO's to update their 100% updated Update of FBO Accurate system DAFF n/a information information information information 2.2 Verification of FBO detail on Verification of FBO detail 100% accurate FBO system Accurate system DAFF: n/a site whilst conducting food information on system IS safety audits 3. Use of FBO Codes 3.1 All containers of produce PPECB EPI and inland 100% Compliance FBO system Traceable FBO / Product destined for local and export rejections containers/ PPECB / standards must comply with the product products DAFF and standards and requirements requirements. Non compliance FBO's
10. ROLE-PLAYERS, ROLES AND RESPONSIBILITIES NO. KEY BUSINESS PROCESS KEY PERFORMANCE MEASURE OBJECTIVES INPUT OUTPUT RESP. DOC REQ. 1. Allocation process 1.1 All new FBO's must register with the DAFF Exporting producers identified during export certification 100% of all exporting FBO's to register. FBO allocation Allocated FBO's FBO FBO application form 1.2 Completing of the application form and supply of supporting documentation No of returned applications to the FBO 100% accurately completed applications FBO information No delays in the allocation process FBO FBO application form 1.3 Processing new application for FBO codes within 10 working days from receipt of information Processing time: Once per fortnight 100% of applications processed within measure FBO application Uniquely allocated code communicated to the applicant DAFF: FSQA FBO application form 1.4 Verification of the application detail No wrongly allocated codes No duplication of codes & no allocation errors FBO allocation Accurate system DAFF: FSQA n/a 1.5 Update of the FBO system with new allocations 5 working days 100% of applications updated on website within the 5 working days FBO allocation Updated FBO system to be used by FBO's and assignee DAFF: FSQA n/a 1.6 Verification of FBO detail on site Verification of FBO detail whilst conducting food safety audits 100% accurate information on system FBO system Accurate system PPECB, APIS n/a 2. Update and maintenance of FBO system 2.1 Updates of all FBO information All FBO's to update their information 100% updated information Update of FBO information Accurate system DAFF n/a 2.2 Verification of FBO detail on site Verification of FBO detail whilst conducting food safety audits 100% accurate information on system FBO system Accurate system DAFF: IS n/a 3. Use of FBO Codes 3.1 All containers of produce destined for local and export must comply with the product standards and requirements PPECB EPI and inland rejections 100% Compliance FBO system Traceable containers/ products FBO / PPECB / DAFF Product standards and requirements. Non compliance FBO's
SOP-FBO-SYSTEM-(2016).docx