disasters and loss of 4.10 Are there strategies in place to protect vital records? records 4.11 Are backup procedures documented and still effective? Are strategies in place for preservation of 4.12 electronic information/records? Are there strategies in place for recovery of electronic 4.13 information/records? Are there strategies in place for recovery of hard copy 4.14 information/records? If you have answered to any of the please briefly explain in the table below: ‘NO’ <Add more table rows as necessary or Delete table if no changes are required> Section Explanatory Planned Actions SRC Standard Two Principle 5 Retention and Disposal – Government organizations ensure that records are retained and disposed of in accordance with an approved disposal authority. Compare the information provided in the approved RKP against current recordkeeping practices. Maturity No Section Compliance Requirement Yes No Rating Retention and Provide the RD number/s of the organization’s approved Disposal Schedules Retention and Disposal Schedule/s (R&D/s) for functional records. 5.1 (State government only, except where <Insert RD Number/s here> an SDA applies) 5.1.1 Evaluation of the R&D Has the R&D been reviewed? 5.1.2 Has the organization relinquished any functions? 5.1.3 Has the organization gained any functions? Does the R&D cover all categories of records created by Note: if the R&D 5.1.4 the organization (where not covered by the GDA)? review has not been completed no Are the disposal decisions in the R&D still appropriate for 5.1.5 response is required all record categories? for items 5.1.4 to Did the review identify that: 5.1.6. the organization’s business functions or practices have changed; and/or *5.1.6 some disposal decisions have been re-considered and require change; and therefore, the R&D requires amendment?
disasters and loss of records 4.10 Are there strategies in place to protect vital records? 4.11 Are backup procedures documented and still effective? 4.12 Are strategies in place for preservation of electronic information/records? 4.13 Are there strategies in place for recovery of electronic information/records? 4.14 Are there strategies in place for recovery of hard copy information/records? If you have answered ‘NO’ to any of the please briefly explain in the table below: <Add more table rows as necessary or Delete table if no changes are required> Section Explanatory Planned Actions SRC Standard Two Principle 5 – Retention and Disposal Government organizations ensure that records are retained and disposed of in accordance with an approved disposal authority. Compare the information provided in the approved RKP against current recordkeeping practices. No Section Compliance Requirement Yes No Maturity Rating 5.1 Retention and Disposal Schedules (State government only, except where an SDA applies) Provide the RD number/s of the organization’s approved Retention and Disposal Schedule/s (R&D/s) for functional records. <Insert RD Number/s here> 5.1.1 Evaluation of the R&D Note: if the R&D review has not been completed no response is required for items 5.1.4 to 5.1.6. Has the R&D been reviewed? 5.1.2 Has the organization relinquished any functions? 5.1.3 Has the organization gained any functions? 5.1.4 Does the R&D cover all categories of records created by the organization (where not covered by the GDA)? 5.1.5 Are the disposal decisions in the R&D still appropriate for all record categories? *5.1.6 Did the review identify that: the organization’s business functions or practices have changed; and/or some disposal decisions have been re-considered and require change; and therefore, the R&D requires amendment?
rkp_review_form_-_oct2016.docx