2.9 Has the proposed An open, select or direct route is identified • procurement procedure Reasons for following the procedure are understood; • been evaluated? related risks (such as effect on timescales and tender costs for suppliers) are evaluated, and the decision is justified and documented. 2.10 Is there adequate Confirmation that adequate knowledge of existing • knowledge of existing and and potential suppliers has been considered. potential suppliers? Confirmation of commercial market intelligence, • market sources and potential suppliers. Documentation of the consideration of track records • from the public and private sectors, showing: The public sector’s ability as a client to work in this • way. The private sector’s track record in meeting similar or • equivalent business need). Indications of the types of suppliers most likely to • succeed in delivering the required outcomes. 2.11 Is the contract Contract management strategy takes account of key • management strategy factors such as the required skills, proposed robust? relationship, and management of single or multiple suppliers; and Documentation showing the continuity of key project • personnel. 2.12 Has the project team Documentation of the procurement process • complied with the relevant complying with the PGPA Procurement Rules and the procurement policies and entity’s AAIs. guidelines in preparation of Tender documents reviewed, and shown to be • the tender documents? complete and containing an accurate description; for construction projects, include requirements for suppliers to provide relevant occupational health and safety information. 2.13 Is the evaluation strategy Evaluation criteria and model(s) approved by • (including how to stakeholders. demonstrate value for Key evaluation criteria linked to business objectives • money) accepted by and appropriate weighting. stakeholders and compliant Separated financial and non-financial aspects of the with the Commonwealth • evaluation. Procurement Rules? Evaluation criteria and weightings included in tender • documents. For construction projects, adherence to building • code, occupational health and safety guidelines, and sustainability requirements. 3. Review of Current Phase Areas to probe Evidence expected 3.1 Is the project managed The project running to schedule and costs within • in accordance with its budget, as shown in project budget and timetable governance framework, reports. stakeholder engagement A governance framework in place and the project is • plan, project plan and other managed accordingly. critical documents? 3.2 What caused any variations Reconciliations made against the budget and • such as over-runs or timeframe, according to risk allowances.
2.9 Has the proposed procurement procedure been evaluated? • An open, select or direct route is identified • Reasons for following the procedure are understood; related risks (such as effect on timescales and tender costs for suppliers) are evaluated, and the decision is justified and documented. 2.10 Is there adequate knowledge of existing and potential suppliers? • Confirmation that adequate knowledge of existing and potential suppliers has been considered. • Confirmation of commercial market intelligence, market sources and potential suppliers. • Documentation of the consideration of track records from the public and private sectors, showing: • The public sector’s ability as a client to work in this way. • The private sector’s track record in meeting similar or equivalent business need). • Indications of the types of suppliers most likely to succeed in delivering the required outcomes. 2.11 Is the contract management strategy robust? • Contract management strategy takes account of key factors such as the required skills, proposed relationship, and management of single or multiple suppliers; and • Documentation showing the continuity of key project personnel. 2.12 Has the project team complied with the relevant procurement policies and guidelines in preparation of the tender documents? • Documentation of the procurement process complying with the PGPA Procurement Rules and the entity’s AAIs. • Tender documents reviewed, and shown to be complete and containing an accurate description; for construction projects, include requirements for suppliers to provide relevant occupational health and safety information. 2.13 Is the evaluation strategy (including how to demonstrate value for money) accepted by stakeholders and compliant with the Commonwealth Procurement Rules? • Evaluation criteria and model(s) approved by stakeholders. • Key evaluation criteria linked to business objectives and appropriate weighting. • Separated financial and non-financial aspects of the evaluation. • Evaluation criteria and weightings included in tender documents. • For construction projects, adherence to building code, occupational health and safety guidelines, and sustainability requirements. 3. Review of Current Phase Areas to probe Evidence expected 3.1 Is the project managed in accordance with its governance framework, stakeholder engagement plan, project plan and other critical documents? • The project running to schedule and costs within budget, as shown in project budget and timetable reports. • A governance framework in place and the project is managed accordingly. 3.2 What caused any variations such as over-runs or • Reconciliations made against the budget and timeframe, according to risk allowances.
RMG-105-assurance-reviews-process.docx