Section C. TRANSITIONAL COSTS Definition of Costs” “Transitional The costs of changing from an existing provider of, or type of, a procurement item to another provider of, or type of, procurement item. costs” include: training costs; conversion costs; compatibility costs; “Transitional system downtime; disruption of service; staff time necessary to put the transition into effect; installation costs; and ancillary software, hardware, equipment, or construction costs. costs” do not include: the “Transitional costs of preparing for or engaging in a procurement process; or contract negotiation or contract drafting costs. 1. Describe the costs of transitioning to another vendor that are considered unreasonable or cost prohibitive. (These costs shall not include those of preparing for or engaging in a procurement process, or negotiating/drafting a new contract.) 2. Explain the research performed to determine the cost of changing an existing provider of, or type of, procurement item. Section D. TRIAL OR TESTING 1. Why is the use or testing necessary? 2. What is the anticipated end result of the trial or test? 3. Do any other suppliers provide this product or service? Yes No If yes, list the company names: Will their products be tested? 4. What criteria were used to choose this supplier? 5. What is the scope/size and location of test or trial? When submitting by email, type requestor’s name on the signature line. By signing, the requestor is certifying the information provided is accurate. The email will constitute the electronic signature. Requested by: Buyer Recommendation:
Section C. TRANSITIONAL COSTS Definition of “Transitional Costs” The costs of changing from an existing provider of, or type of, a procurement item to another provider of, or type of, procurement item. “Transitional costs” include: training costs; conversion costs; compatibility costs; system downtime; disruption of service; staff time necessary to put the transition into effect; installation costs; and ancillary software, hardware, equipment, or construction costs. “Transitional costs” do not include: the costs of preparing for or engaging in a procurement process; or contract negotiation or contract drafting costs. 1. Describe the costs of transitioning to another vendor that are considered unreasonable or cost prohibitive. (These costs shall not include those of preparing for or engaging in a procurement process, or negotiating/drafting a new contract.) 2. Explain the research performed to determine the cost of changing an existing provider of, or type of, procurement item. Section D. TRIAL OR TESTING 1. Why is the use or testing necessary? 2. What is the anticipated end result of the trial or test? 3. Do any other suppliers provide this product or service? Yes No If yes, list the company names: Will their products be tested? 4. What criteria were used to choose this supplier? 5. What is the scope/size and location of test or trial? When submitting by email, type requestor’s name on the signature line. By signing, the requestor is certifying the information provided is accurate. The email will constitute the electronic signature. Requested by: Buyer Recommendation:
soleSourceRequest.docx