1. The purchase of equipment requires prior approval from the Federal Grants Officer. Therefore, the Equipment Purchase Request form must be completed and submitted to the Compassion Capital Hawaii – Moving Forward Project Coordinator. To expedite the approval process, forms should be faxed to Competitive purchase 2. A competitive process is required. A minimum of three of equipment $5,000 - verbal quotations must be requested and documented. $14,999 3. In the event that the lowest bid is not selected, or if only one quote is received, grantees are required to document price reasonableness. 4. Grantees may use agency forms for Steps 2 and 3, or may use the following forms developed by the project for record keeping: Record of Verbal Quotation, Determination of Price Reasonableness. 1. The purchase of equipment requires prior approval from the Federal Grants Officer. Therefore, the Equipment Purchase Request form must be completed and submitted to the Compassion Capital Hawaii – Moving Forward Project Coordinator. To expedite the approval process, forms should be faxed to Competitive purchase 2. A competitive process is required. A minimum of three of equipment $15,000 written quotations must be requested and documented. and above 3. In the event that the lowest bid is not selected, or if only one quote is received, grantees are required to document price reasonableness. 4. Grantees may use agency forms for Steps 2 and 3, or may use the following forms developed by the project for record keeping: Request for Written Quotation, Determination of Price Reasonableness. This table contains two columns and nine rows. The table should be read from left to right and from top to bottom. The first row is a header row, reading of “Type procurement action” and The remaining rows contain sample categories “requirement.” of procurements and their corresponding requirements. Used with permission by the Hawaii Moving Forward program.
Competitive purchase of equipment $5,000 - $14,999 1. The purchase of equipment requires prior approval from the Federal Grants Officer. Therefore, the Equipment Purchase Request form must be completed and submitted to the Compassion Capital – Hawaii Moving Forward Project Coordinator. To expedite the approval process, forms should be faxed to 2. A competitive process is required. A minimum of three verbal quotations must be requested and documented. 3. In the event that the lowest bid is not selected, or if only one quote is received, grantees are required to document price reasonableness. 4. Grantees may use agency forms for Steps 2 and 3, or may use the following forms developed by the project for record keeping: Record of Verbal Quotation, Determination of Price Reasonableness. Competitive purchase of equipment $15,000 and above 1. The purchase of equipment requires prior approval from the Federal Grants Officer. Therefore, the Equipment Purchase Request form must be completed and submitted to the Compassion Capital – Hawaii Moving Forward Project Coordinator. To expedite the approval process, forms should be faxed to 2. A competitive process is required. A minimum of three written quotations must be requested and documented. 3. In the event that the lowest bid is not selected, or if only one quote is received, grantees are required to document price reasonableness. 4. Grantees may use agency forms for Steps 2 and 3, or may use the following forms developed by the project for record keeping: Request for Written Quotation, Determination of Price Reasonableness. This table contains two columns and nine rows. The table should be read from left to right and from top to bottom. The first row is a header row, reading “Type of procurement action” and “requirement.” The remaining rows contain sample categories of procurements and their corresponding requirements. Used with permission by the Hawaii Moving Forward program.
Sample_Procurement_Procedures.docx