SRC Standard Two Principle 4 Preservation – Government organizations ensure that records are protected and preserved. Compare the information provided in the approved Recordkeeping Plan against current recordkeeping practices. Maturity No Section Compliance Requirement Yes No Rating Records Disaster Is a RDRP, or similar, approved and implemented 4.1 Recovery Plan throughout the organization for hard copy AND (RDRP) electronic information? Assessment of Risks Have onsite records storage areas at all 4.2 to Records locations/offices been assessed for risks? Have all offsite records storage areas been assessed 4.3 for risks? (N/A for commercial offsite storage providers engaged under CUAREC2015) Have the mechanisms for security of, and access to, 4.4 records been assessed for risks? Have third party data centre/cloud arrangements been 4.5 assessed for risks? Have all storage areas used for archival records 4.6 been assessed against the ? Is the stated storage location for backup tapes (or 4.7 equivalent) still current? Is an accurate measurement of the quantity of 4.8 hard copy archival records held by the organization (in linear metres)? If yes to 4.8, what is the 4.8.1 measurement? Strategies for Have vital records been identified and listed in a 4.9 prevention of register? disasters and loss of 4.10 Are strategies in place to protect vital records? records 4.11 Are backup procedures documented and still effective? Are there strategies in place for preservation of 4.12 electronic information/records? Are there strategies in place for recovery of electronic 4.13 information/records? Are there strategies in place for recovery of hard copy 4.14 information/records? If you have answered to any of the above, please briefly explain in the table below: ‘NO’ <Add more rows as necessary or Delete table if no changes are required> Section Explanatory Notes Planned Actions
SRC Standard Two Principle 4 – Preservation Government organizations ensure that records are protected and preserved. Compare the information provided in the approved Recordkeeping Plan against current recordkeeping practices. No Section Compliance Requirement Yes No Maturity Rating 4.1 Records Disaster Recovery Plan (RDRP) Is a RDRP, or similar, approved and implemented throughout the organization for hard copy AND electronic information? 4.2 Assessment of Risks to Records Have onsite records storage areas at all locations/offices been assessed for risks? 4.3 Have all offsite records storage areas been assessed for risks? (N/A for commercial offsite storage providers engaged under CUAREC2015) 4.4 Have the mechanisms for security of, and access to, records been assessed for risks? 4.5 Have third party data centre/cloud arrangements been assessed for risks? 4.6 Have all storage areas used for archival records been assessed against the ? 4.7 Is the stated storage location for backup tapes (or equivalent) still current? 4.8 Is an accurate measurement of the quantity of hard copy archival records held by the organization (in linear metres)? 4.8.1 If yes to 4.8, what is the measurement? 4.9 Strategies for prevention of disasters and loss of records Have vital records been identified and listed in a register? 4.10 Are strategies in place to protect vital records? 4.11 Are backup procedures documented and still effective? 4.12 Are there strategies in place for preservation of electronic information/records? 4.13 Are there strategies in place for recovery of electronic information/records? 4.14 Are there strategies in place for recovery of hard copy information/records? If you have answered ‘NO’ to any of the above, please briefly explain in the table below: <Add more rows as necessary or Delete table if no changes are required> Section Explanatory Notes Planned Actions
rkp_review_form_-_jul_2018.docx