Field Specifications Classification An value using zeros to stuff single digit day and month values: DDMMYYYY i.e. day/month/year — 01122000 = 1 December 2000 Validation Applies To: Type B, C and D students Error 138: Course end date is before the course start date 395: Course end date cannot be blank for both enrolment and completion returns 541: Completion record end date does not match enrolment record end date 637: CRS_END is invalid 638: 638 CRS_END is Warning 110: The year value is not equal to the return year or the next year Data Collection Source: This data item should be supplied by your student management system at the time that the Ministry’s/TEC’s data files are created. The system should maintain start and finish dates for all student course enrolments. Field History 2000 The Field was introduced – 2000 Validation 110 amended from error to warning – 2004 Validation 138 amended – 2005 Field introduced to Course Completion File – 2005 Validation 395 introduced – 2006 Validation 138 amended – 2007 Validation 541 introduced – 2015 April Validations 637, 638 introduced – 2015 April Applied validation 110 to COMP as well as COUR file – CRS_WTD Field Number 2.7 Field Name Field Title Student's Course Withdrawal Date Description This field will contain the official date of withdrawal of a student from a course, otherwise left blank. Note: this field only applies to students who have withdrawn from a course after the cut-off date for a refund, and who have not completed the course requirements (see error 366 in the COMPLETE field for further information). Reason for Field This field assists in the analysis of attrition of students, by providing an important distinction between those students who stay until the end of the course and are not successful, with those that withdraw before the end of the course.
Field Specifications Classification An value using zeros to stuff single digit day and month values: DDMMYYYY — i.e. day/month/year 01122000 = 1 December 2000 Validation Applies To: Type B, C and D students Error 138: Course end date is before the course start date 395: Course end date cannot be blank for both enrolment and completion returns 541: Completion record end date does not match enrolment record end date 637: CRS_END is invalid 638: 638 CRS_END is Warning 110: The year value is not equal to the return year or the next year Data Collection Source: This data item should be supplied by your student management system at the time that the Ministry’s/TEC’s data files are created. The system should maintain start and finish dates for all student course enrolments. Field History 2000 – The Field was introduced 2000 – Validation 110 amended from error to warning 2004 – Validation 138 amended 2005 – Field introduced to Course Completion File 2005 – Validation 395 introduced 2006 – Validation 138 amended 2007 – Validation 541 introduced 2015 April – Validations 637, 638 introduced 2015 April – Applied validation 110 to COMP as well as COUR file Field Name CRS_WTD Field Number 2.7 Field Title Student's Course Withdrawal Date Description This field will contain the official date of withdrawal of a student from a course, otherwise left blank. Note: this field only applies to students who have withdrawn from a course after the cut-off date for a refund, and who have not completed the course requirements (see error 366 in the COMPLETE field for further information). Reason for Field This field assists in the analysis of attrition of students, by providing an important distinction between those students who stay until the end of the course and are not successful, with those that withdraw before the end of the course.
Single-Data-Return-Manual-2015-ver-1.4.docx