Recommendation raised Comments received from Status as Status on actions taken by Italian court of Auditors Secretary-General at the time of reported by ITU Management by Management as evaluated by the issuance of the report Italian Court of Auditors I take note of this recommendation The Detailed Blueprint (DBBP) of Digitalisation of personnel dossiers In progress Rec. 10 Although our analysis of the and inform you that HRMD is the e-Staff Personal File (digital 2012 correspondence of the data inserted exploring this possibility. filing) System has been established We take note of the recent in the IT System with personnel on 19 April 2013. implementation. dossiers did not revealed any This DBBP comprises the HRAD issue, we recommend the (E&B Service) business process Management to start to evaluate the and mapping of the structure of the cost-effectiveness to digitalise staff member (hard) personal file. personnel dossiers, not only in The system is linked to the order to prevent that an accidental event might bring to loose The prototype has been finalized fundamental data, but also to allow taking into account the recent a direct interface of personnel updated SharePoint version (2013). dossiers with SAP HR. A testing phase is currently The Personal File system should be operational in the first quarter of 2014. Recommendation raised Comments received from Status as Status on actions taken by Italian court of Auditors Secretary-General at the time of reported by ITU Management by Management as evaluated by the issuance of the report Italian Court of Auditors
Recommendation raised by Italian court of Auditors Comments received from Secretary-General at the time of the issuance of the report Status as reported by ITU Management Status on actions taken by Management as evaluated by Italian Court of Auditors Rec. 10 2012 Digitalisation of personnel dossiers Although our analysis of the correspondence of the data inserted in the IT System with personnel dossiers did not revealed any issue, we recommend the Management to start to evaluate the cost-effectiveness to digitalise personnel dossiers, not only in order to prevent that an accidental event might bring to loose fundamental data, but also to allow a direct interface of personnel dossiers with SAP HR. I take note of this recommendation and inform you that HRMD is exploring this possibility. The Detailed Blueprint (DBBP) of the e-Staff Personal File (digital filing) System has been established on 19 April 2013. This DBBP comprises the HRAD (E&B Service) business process and mapping of the structure of the staff member (hard) personal file. The system is linked to the The prototype has been finalized taking into account the recent updated SharePoint version (2013). A testing phase is currently The Personal File system should be operational in the first quarter of 2014. In progress We take note of the recent implementation. Recommendation raised by Italian court of Auditors Comments received from Secretary-General at the time of the issuance of the report Status as reported by ITU Management Status on actions taken by Management as evaluated by Italian Court of Auditors
S14-CL-C-0105!R1!MSW-E.docx