GR1050-16 EQUAL EMPLOYMENT OPPORTUNITY RECORDS AND REPORTS GR1050-16a EMPLOYMENT Reports, analyses, or statistical data 3 By regulation - 29 CFR 1602.30, OPPORTUNITY RECORDS compiled from source documentation used 1602.39, and 1602.48. AND REPORTS to complete EEO reports. GR1050-16b EQUAL EMPLOYMENT EEO-1, EEO-4, EEO-5, and EEO-6 3 years. By regulation - 29 CFR 1602.32, OPPORTUNITY RECORDS reports. 1602.41, and 1602.50. AND REPORTS GR1050-16c EQUAL EMPLOYMENT Case files relating to discrimination Resolution of case + 3 OPPORTUNITY RECORDS complaints, including complaints, legal years. AND REPORTS and investigative documents, exhibits, related correspondence, withdrawal notices, and decisions or judgments. GR1050-17 EQUAL PAY RECORDS Reports, studies, aggregated or 2 years. By regulation - 29 CFR 1620.32(c). summarized data, and similar documentation compiled to monitor and demonstrate compliance with the Equal Pay Act. GR1050-18 FIDELITY BONDS Effective life of bond + Retention Note: Does not include the 5 years. Official Bond Record maintained by county clerks, which must be retained PERMANENTLY. GR1050-19 FINGERPRINT CARDS Date of separation + 5 Retention Note: If fingerprint cards are created for all applicants for a position, those of persons not hired must be retained 2 years under item number GR1050-14. *GR1050-20 GRIEVANCE RECORDS Records relating to the review of Final decision on the Retention Note: Do not confuse these employee grievances against personnel grievance + 2 years. records with those involving EEO policies, working conditions, etc. complaints [see item number *GR1050-21 JOB EVALUATIONS Job evaluations, performance appraisals, US + 2 years or date of By regulation 29 CFR 1620.32(c). – or other similar documents used to separation + 2 years, evaluate the performance of employees. whichever sooner. Retention Notes: a) Refer to SD3575-05 pertaining to evaluations on school teachers. b) Refer to Retention Note (f) on page 1 of this schedule for evaluations of certain Sheriff’s office employees.
GR1050-16 EQUAL EMPLOYMENT OPPORTUNITY RECORDS AND REPORTS GR1050-16a EMPLOYMENT OPPORTUNITY RECORDS AND REPORTS Reports, analyses, or statistical data compiled from source documentation used to complete EEO reports. 3 By regulation - 29 CFR 1602.30, 1602.39, and 1602.48. GR1050-16b EQUAL EMPLOYMENT OPPORTUNITY RECORDS AND REPORTS EEO-1, EEO-4, EEO-5, and EEO-6 reports. 3 years. By regulation - 29 CFR 1602.32, 1602.41, and 1602.50. GR1050-16c EQUAL EMPLOYMENT OPPORTUNITY RECORDS AND REPORTS Case files relating to discrimination complaints, including complaints, legal and investigative documents, exhibits, related correspondence, withdrawal notices, and decisions or judgments. Resolution of case + 3 years. GR1050-17 EQUAL PAY RECORDS Reports, studies, aggregated or summarized data, and similar documentation compiled to monitor and demonstrate compliance with the Equal Pay Act. 2 years. By regulation - 29 CFR 1620.32(c). GR1050-18 FIDELITY BONDS Effective life of bond + 5 years. Retention Note: Does not include the Official Bond Record maintained by county clerks, which must be retained PERMANENTLY. GR1050-19 FINGERPRINT CARDS Date of separation + 5 Retention Note: If fingerprint cards are created for all applicants for a position, those of persons not hired must be retained 2 years under item number GR1050-14. *GR1050-20 GRIEVANCE RECORDS Records relating to the review of employee grievances against personnel policies, working conditions, etc. Final decision on the grievance + 2 years. Retention Note: Do not confuse these records with those involving EEO complaints [see item number *GR1050-21 JOB EVALUATIONS Job evaluations, performance appraisals, or other similar documents used to evaluate the performance of employees. US + 2 years or date of separation + 2 years, whichever sooner. By regulation – 29 CFR 1620.32(c). Retention Notes: a) Refer to SD3575-05 pertaining to evaluations on school teachers. b) Refer to Retention Note (f) on page 1 of this schedule for evaluations of certain Sheriff’s office employees.
Schedule%20GR%20Revised%205th%20-%20Effective%202016-04-17.docx