Month and Purpose Key Outcomes Meeting Name April Concept This is the formal beginning Agreement regarding exercise type, scenario, – of the planning process. capabilities, tasks, and objectives. and Objectives Identify the type, scope, Consensus regarding the target exercise Meeting objectives, and purpose of timeframe, location, and date. the exercise. Identification of entities that may want to participate. Schedule of planning meetings. Send save-the-date email inviting identified entities/partners and ask for commitment to participate. May Initial This is the start of the A list of confirmed exercise participants. – development phase. Identification and availability of Subject Planning Matter Experts for scenario vetting and/or Meeting evaluation. A list of which exercise documents and presentations must be employed, and assignments for drafting each. If needed, identify availability of all policies, plans, procedures needed to draft exercise materials. Identify and assign responsibility for exercise logistics A list of critical activities for the next planning meeting. June Midterm Review draft documentation Agreement on final ExPlan details Review all – (e.g., scenario, Exercise key exercise documents (e.g., ExPlan, C/E Planning Plan [ExPlan], Controller and Handbook). Meeting Evaluator [C/E] Handbook). Identify control and evaluation staff, key Discuss remaining exercise players Review list of confirmed participants. design concepts, scenario and timeline development, scheduling, logistics, and administrative requirements. July Master May not be necessary for Key events and the time of their delivery are – less complex exercises. The identified and responsibility for constructing the Scenario Master Scenario Events List remaining events is assigned. Events List (MSEL) meeting focuses on Meeting developing the MSEL. The MSEL is a chronological listing of key events
Month and Meeting Name Purpose Key Outcomes April – Concept and Objectives Meeting This is the formal beginning of the planning process. Identify the type, scope, objectives, and purpose of the exercise. Agreement regarding exercise type, scenario, capabilities, tasks, and objectives. Consensus regarding the target exercise timeframe, location, and date. Identification of entities that may want to participate. Schedule of planning meetings. Send save-the-date email inviting identified entities/partners and ask for commitment to participate. May – Initial Planning Meeting This is the start of the development phase. A list of confirmed exercise participants. Identification and availability of Subject Matter Experts for scenario vetting and/or evaluation. A list of which exercise documents and presentations must be employed, and assignments for drafting each. If needed, identify availability of all policies, plans, procedures needed to draft exercise materials. Identify and assign responsibility for exercise logistics A list of critical activities for the next planning meeting. June – Midterm Planning Meeting Review draft documentation (e.g., scenario, Exercise Plan [ExPlan], Controller and Evaluator [C/E] Handbook). Discuss remaining exercise design concepts, scenario and timeline development, scheduling, logistics, and administrative requirements. Agreement on final ExPlan details Review all key exercise documents (e.g., ExPlan, C/E Handbook). Identify control and evaluation staff, key players Review list of confirmed participants. July – Master Scenario Events List Meeting May not be necessary for less complex exercises. The Master Scenario Events List (MSEL) meeting focuses on developing the MSEL. The MSEL is a chronological listing of key events Key events and the time of their delivery are identified and responsibility for constructing the remaining events is assigned.
Sample%20Exercise%20Planning%20Timeline.docx