Transactions carried out The two recommendations SAP Grant Management SAP Grants Management Ongoing manually outside the SAP 1/2008 and 2/2009 are closely Rec. 2 (GM) was implemented (GM) was implemented environment are sources of linked. In 2011 the Financial 2008 by ITU in January 2010 by ITU in January 2010 error and dysfunction and Resources Management for the financial for the financial generate additional tasks which Department, the Rec. 3 management of technical management of technical may not be reflected in the job Telecommunication 2009 cooperation projects. The cooperation projects. The descriptions of the staff Development Bureau (BDT) concerned. These tasks, and the Information Services related financial processes related financial processes conducted without any real Department conducted a study have been reviewed in have been reviewed in backup, lead to delays. into whether it would be 2011 and are in the 2011 and are in the I once again invite ITU to necessary to introduce a second process of being process of being move as quickly as possible to accounting system in USD, integrate the BCS project with the support of consultants. optimized and the users optimized and the users management tool into the SAP This study concluded that retrained. retrained. software. training in the GM module This process is still under Accordingly, I invite ITU: should be stepped up, so as to progress due to budgetary To make a decision on make maximum use of the – constraints. possibly incorporating into specificities of this module. the Grant Management Some progress has been made (GM) module all projects as regards the administrative that are not operationally management of projects. All and financially closed, to projects on which there has enable correct calculation been no action for several years and distribution of interest have been closed and any on investments in remaining funds placed in a connection with projects. suspense account (for the To define the main reimbursement of donors, use – technical cooperation in other projects, etc.). Donors processes and assign are contacted to decide the corresponding subsequent use of these funds. responsibilities. As regards the SAP GM To implement the system, a study or gap analysis – necessary training measures for was conducted in 2011 in order efficient use of the new SAP to determine the development environment in the technical requirements that would allow cooperation area. for the optimal and adapted use of the system.
Rec. 2 2008 Rec. 3 2009 Transactions carried out manually outside the SAP environment are sources of error and dysfunction and generate additional tasks which may not be reflected in the job descriptions of the staff concerned. These tasks, conducted without any real backup, lead to delays. I once again invite ITU to move as quickly as possible to integrate the BCS project management tool into the SAP software. Accordingly, I invite ITU: – To make a decision on possibly incorporating into the Grant Management (GM) module all projects that are not operationally and financially closed, to enable correct calculation and distribution of interest on investments in connection with projects. – To define the main technical cooperation processes and assign corresponding responsibilities. – To implement the necessary training measures for efficient use of the new SAP environment in the technical cooperation area. The two recommendations 1/2008 and 2/2009 are closely linked. In 2011 the Financial Resources Management Department, the Telecommunication Development Bureau (BDT) and the Information Services Department conducted a study into whether it would be necessary to introduce a second accounting system in USD, with the support of consultants. This study concluded that training in the GM module should be stepped up, so as to make maximum use of the specificities of this module. Some progress has been made as regards the administrative management of projects. All projects on which there has been no action for several years have been closed and any remaining funds placed in a suspense account (for the reimbursement of donors, use in other projects, etc.). Donors are contacted to decide the subsequent use of these funds. As regards the SAP GM system, a study or gap analysis was conducted in 2011 in order to determine the development requirements that would allow for the optimal and adapted use of the system. SAP Grant Management (GM) was implemented by ITU in January 2010 for the financial management of technical cooperation projects. The related financial processes have been reviewed in 2011 and are in the process of being optimized and the users retrained. SAP Grants Management (GM) was implemented by ITU in January 2010 for the financial management of technical cooperation projects. The related financial processes have been reviewed in 2011 and are in the process of being optimized and the users retrained. This process is still under progress due to budgetary constraints. Ongoing
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