GR1075-03b PURCHASE AND Purchasing log, register, or similar record FE + 3 RECEIPT RECORDS providing a chronological record of purchase orders issued, orders received, and similar data on procurement status. GR1075-03c PURCHASE AND Packing and order acknowledgments. AV. RECEIPT RECORDS GR1075-03d PURCHASE ORDER AND Vendor and commodity lists. US. RECEIPT RECORDS GR1075-04 W-9 FORM - REQUEST W-9 IRS Form used to request a taxpayer Date account is opened By regulation - 26 CFR 31.3406(h)-3(g). identification number (TIN) for reporting or date instrument FOR TAXPAYER IDENTIFICATION information to IRS. This includes W-9 purchased + 3 years. NUMBER (TIN) AND forms received by local governments from CERTIFICATION vendors. SECTION 4-2: FACILITY, VEHICLE, AND EQUIPMENT MANAGEMENT RECORDS Record Record Title Record Description Retention Period Remarks Number GR1075-15 ACCIDENT AND Reports of accidents or damage to facilities, 3 years. Retention Note: For accident reports DAMAGE REPORTS vehicles, or equipment if no personal injury involving personal injury see item (PROPERTY) is involved. numbers GR1000-20 and GR1050-32. GR1075-16 CONSTRUCTION PROJECT RECORDS
GR1075-03b PURCHASE AND RECEIPT RECORDS Purchasing log, register, or similar record providing a chronological record of purchase orders issued, orders received, and similar data on procurement status. FE + 3 GR1075-03c PURCHASE AND RECEIPT RECORDS Packing and order acknowledgments. AV. GR1075-03d PURCHASE ORDER AND RECEIPT RECORDS Vendor and commodity lists. US. GR1075-04 W-9 FORM - REQUEST FOR TAXPAYER IDENTIFICATION NUMBER (TIN) AND CERTIFICATION W-9 IRS Form used to request a taxpayer identification number (TIN) for reporting information to IRS. This includes W-9 forms received by local governments from vendors. Date account is opened or date instrument purchased + 3 years. By regulation - 26 CFR 31.3406(h)-3(g). SECTION 4-2: FACILITY, VEHICLE, AND EQUIPMENT MANAGEMENT RECORDS Record Number Record Title Record Description Retention Period Remarks GR1075-15 ACCIDENT AND DAMAGE REPORTS (PROPERTY) Reports of accidents or damage to facilities, vehicles, or equipment if no personal injury is involved. 3 years. Retention Note: For accident reports involving personal injury see item numbers GR1000-20 and GR1050-32. GR1075-16 CONSTRUCTION PROJECT RECORDS
Schedule%20GR%20Revised%205th%20-%20Effective%202016-04-17.docx