Program regularly monitors the data entered in Document Charts and tables that indicate which data elements were SSWS and identifies program performance Review, isolated for analysis or review strengths and weaknesses. The results are Interview Staff correspondence indicating results of program shared with administrators and plans for performance reviews improving results are developed and Staff correspondence indicating development and/or implemented. (Refer implementation of plans and strategies for program to the regional improvement Memorandum of Understanding among local Staff meeting agendas and notes indicating that program entities) monitoring was discussed Other evidence that demonstrates compliance with this item The regional program manager monitors the Document Schedule for visiting local adult education programs delivery and ensures the quality of services at Review, Evidence of local monitoring (agendas, minutes, materials) the local level, including the attainment of Interview Evidence indicating that the regional program manager measurable skill gain (MSG) targets for each monitors progress toward the attainment of MSG targets locality. (Refer Copies of continuous program improvement plans with to the regional Memorandum of reports Understanding among local entities) Other evidence that demonstrates compliance with this item The regional program manager coordinates Document Copy of budget-to-actual reports for all participating agencies financial planning and management on behalf Review, Accounting or bookkeeping records of the entire region that is consistent with the Interview Evidence of a process for ensuring that each program receives grant application. (Refer its reimbursements to the regional Other evidence that demonstrates compliance with this item Memorandum of Understanding among local entities) The regional program manager oversees student Document Schedule for visiting adult education programs recruitment and retention efforts on behalf of Review, Documentation of outreach efforts for each local adult the region to help ensure access to equitable Interview education program and efficient service to learners throughout the Classroom and enrollments by locality; map of region region. (Refer Copies of continuous program improvement plans with to the regional Memorandum of reports Understanding among local entities) Other evidence that demonstrates compliance with this item The regional program manager is responsible Document Evidence of employee performance evaluations (schedules, for ensuring that performance evaluations are Review, correspondence) conducted in a manner that includes formal Interview Copies of lesson plans or evidence that lesson plans are classroom observations with written feedback. reviewed by the regional program manager Other evidence that demonstrates compliance with this item to the regional Memorandum of Understanding among local entities) The program retains grant files for five years, Document Records from FY13-FY18 including grant application and award letters, Review fiscal documentation, and student records. (VDOE 2017-2018 Statements of Assurances)
Program regularly monitors the data entered in SSWS and identifies program performance strengths and weaknesses. The results are shared with administrators and plans for improving results are developed and implemented. (Refer to the regional Memorandum of Understanding among local entities) Document Review, Interview Charts and tables that indicate which data elements were isolated for analysis or review Staff correspondence indicating results of program performance reviews Staff correspondence indicating development and/or implementation of plans and strategies for program improvement Staff meeting agendas and notes indicating that program monitoring was discussed Other evidence that demonstrates compliance with this item The regional program manager monitors the delivery and ensures the quality of services at the local level, including the attainment of measurable skill gain (MSG) targets for each locality. (Refer to the regional Memorandum of Understanding among local entities) Document Review, Interview Schedule for visiting local adult education programs Evidence of local monitoring (agendas, minutes, materials) Evidence indicating that the regional program manager monitors progress toward the attainment of MSG targets Copies of continuous program improvement plans with reports Other evidence that demonstrates compliance with this item The regional program manager coordinates financial planning and management on behalf of the entire region that is consistent with the grant application. (Refer to the regional Memorandum of Understanding among local entities) Document Review, Interview Copy of budget-to-actual reports for all participating agencies Accounting or bookkeeping records Evidence of a process for ensuring that each program receives its reimbursements Other evidence that demonstrates compliance with this item The regional program manager oversees student recruitment and retention efforts on behalf of the region to help ensure access to equitable and efficient service to learners throughout the region. (Refer to the regional Memorandum of Understanding among local entities) Document Review, Interview Schedule for visiting adult education programs Documentation of outreach efforts for each local adult education program Classroom and enrollments by locality; map of region Copies of continuous program improvement plans with reports Other evidence that demonstrates compliance with this item The regional program manager is responsible for ensuring that performance evaluations are conducted in a manner that includes formal classroom observations with written feedback. to the regional Memorandum of Understanding among local entities) Document Review, Interview Evidence of employee performance evaluations (schedules, correspondence) Copies of lesson plans or evidence that lesson plans are reviewed by the regional program manager Other evidence that demonstrates compliance with this item The program retains grant files for five years, including grant application and award letters, fiscal documentation, and student records. (VDOE 2017-2018 Statements of Assurances) Document Review Records from FY13-FY18
site-visit-protocol.docx