DO NOT tell the Contractor how to do the job; for example: "staff the project • with this number of people with the following qualifications." DO determine the full range of the problem to be solved before issuing the • solicitation. The SOW should be comprehensive. DO decide what is really required to meet the state's needs. • DO determine the minimum required. How little can you do and still meet your • needs? DO distinguish between the "must do" and the to have." • ”nice DO determine how the "nice to will be evaluated if they are proposed. • DO determine the value to the state of the extras and try to quantify them. • DO write a new SOW for each procurement. • DO NOT just cobble together standard paragraphs from previous solicitations. • There are bound to be inconsistencies, gaps, and errors. Resolving these will delay the completion of the procurement. DO review the SOW even if the product or service is one that has been • purchased before. Perhaps the requirements have changed, or there is a newer technological solution to the problem, or the marketplace has changed and what was once a specialty product or service for the state is now commercially available off-the-shelf. Minimum Criteria The Statement of Work should include at a minimum the following information: Detailed statement of the purpose, objective or goals • Personnel job level • Name/identification of assigned contractor personnel • Identification of all significant material to be developed/delivered • Completion/acceptance criteria • Delivery timeframe/liquidated damages • Time schedule date, end date, milestones)• • Fixed cost for each task (fixed price ceiling is the sum of all tasks) • Everything pertinent to the successful completion of the purchase order (e.g., • technical specifications, floor plans, etc.) See Section 2 of this document for a List of Questions that can be used as a checklist when developing a Statement of Work -Resumes/references Sample SOW -Insurance -Installation (multiple sites) -Risk Factors -Interface concerns
• DO NOT tell the Contractor how to do the job; for example: "staff the project with this number of people with the following qualifications." • DO determine the full range of the problem to be solved before issuing the solicitation. The SOW should be comprehensive. • DO decide what is really required to meet the state's needs. • DO determine the minimum required. How little can you do and still meet your needs? • DO distinguish between the "must do" and the ”nice to have." • DO determine how the "nice to will be evaluated if they are proposed. • DO determine the value to the state of the extras and try to quantify them. • DO write a new SOW for each procurement. • DO NOT just cobble together standard paragraphs from previous solicitations. There are bound to be inconsistencies, gaps, and errors. Resolving these will delay the completion of the procurement. • DO review the SOW even if the product or service is one that has been purchased before. Perhaps the requirements have changed, or there is a newer technological solution to the problem, or the marketplace has changed and what was once a specialty product or service for the state is now commercially available off-the-shelf. Minimum Criteria The Statement of Work should include at a minimum the following information: • Detailed statement of the purpose, objective or goals • Personnel job level • Name/identification of assigned contractor personnel • Identification of all significant material to be developed/delivered • Completion/acceptance criteria • Delivery timeframe/liquidated damages • Time schedule date, end date, milestones)• • Fixed cost for each task (fixed price ceiling is the sum of all tasks) • Everything pertinent to the successful completion of the purchase order (e.g., technical specifications, floor plans, etc.) See Section 2 of this document for a List of Questions that can be used as a checklist when developing a Statement of Work Sample SOW -Resumes/references -Insurance -Installation (multiple sites) -Risk Factors -Interface concerns
SOW%20revised14_0812.docx