Decision making is informed by Detailed reports for decision It is the responsibility of members Failure to comply with statutory relevant and timely information which assess impact on climate to challenge officers if they believe deadlines Audit Office, change, equalities, financial, staffing the quality of information they Welsh Government) or Standing and improvement. Large receive is inadequate. Orders consultative documents are placed An agenda builder logs items for all Decisions deferred due to on the Members Portal some committees and cross references inadequate or complete weeks in advance of the meeting between committees to provide an information to give members additional time audit trail. Reviewed by CMT at No challenges to this in 2012/13. for consideration and to raise any each meeting. Effectively manages issues with officers before a draft agendas in terms of the amount of is presented for decision. business to be considered and to All agendas published in line with ensure timely decisions are made Standing Orders (4 clear to meet statutory deadlines working days) Corporate Business Cycle provides a prompt for the regulatory and audit business for each year circulated to members – and published on the website – feeds into the Agenda Builder for each Authority and committee meeting Decision reports are reviewed by the Solicitor and CEO prior to publication, and finance reports by the Section 151 Officer through the Finance Manager Risk Management is embedded Risk Strategy currently By CMT and ASC on quarterly Mitigating actions and regular Complete the action plan outlined into the culture of the organisation developed through member officer basis review ensure that risk is managed in the Internal Audit Report by 30 workshops and subsequent to an acceptable level September 2013 (IT and Systems training for officers Failure to identify and manage risk Manager) Risk Register maintained on may result in legal challenge to the Ffynnon and reviewed quarterly by Authority. CMT who make recommendations Internal Audit report on risk to Audit and Scrutiny Committee gave Substantial Assurance’ but ‘ on any proposed changes in recommended the Authority scoring should have a Risk Management Strategy Principle 5: Developing the capacity and capability of members and officers to be effective
Decision making is informed by relevant and timely information Detailed reports for decision which assess impact on climate change, equalities, financial, staffing and improvement. Large consultative documents are placed on the Members Portal some weeks in advance of the meeting to give members additional time for consideration and to raise any issues with officers before a draft is presented for decision. All agendas published in line with Standing Orders (4 clear working days) Corporate Business Cycle provides a prompt for the regulatory and audit business for each year – circulated to members and published on the website – feeds into the Agenda Builder for each Authority and committee meeting Decision reports are reviewed by the Solicitor and CEO prior to publication, and finance reports by the Section 151 Officer through the Finance Manager It is the responsibility of members to challenge officers if they believe the quality of information they receive is inadequate. An agenda builder logs items for all committees and cross references between committees to provide an audit trail. Reviewed by CMT at each meeting. Effectively manages agendas in terms of the amount of business to be considered and to ensure timely decisions are made to meet statutory deadlines Failure to comply with statutory deadlines Audit Office, Welsh Government) or Standing Orders Decisions deferred due to inadequate or complete information No challenges to this in 2012/13. Risk Management is embedded into the culture of the organisation Risk Strategy currently developed through member officer workshops and subsequent training for officers Risk Register maintained on Ffynnon and reviewed quarterly by CMT who make recommendations to Audit and Scrutiny Committee on any proposed changes in scoring By CMT and ASC on quarterly basis Mitigating actions and regular review ensure that risk is managed to an acceptable level Failure to identify and manage risk may result in legal challenge to the Authority. Internal Audit report on risk gave ‘ Substantial Assurance’ but recommended the Authority should have a Risk Management Strategy Complete the action plan outlined in the Internal Audit Report by 30 September 2013 (IT and Systems Manager) Principle 5: Developing the capacity and capability of members and officers to be effective
SOA-1213-FINAL-1.docx