Preconditions: Participant has been certified Special formula (warehouse) has been selected in the food package/prescription Trigger: Benefits are ready to be loaded to the FI Actors: Clinic Staff CAP Special Formula Distribution Center DOH (for electronic funds transfer) Bank Basic Flow: When benefits are loaded to the FI, the system identifies special formula (warehouse) items are within the prescription. Clinic staff place orders within one month of first use date. The system logs the date of the order when it is placed (separate from the first use date). A record is created to send to CAP with the FI number, the Distribution Center product code, the participant name, quantity, shipping address, clinic number, user name, and clinic number. The date of the order is determined by the first use date. Records are aggregated and a file is generated hour on the half hour beginning at 8:30am and ending at 4:30pm. The Windows application scheduled task will generate a file from the order and transmit this information to the Special Formula Distribution Center via secured FTP. A notification is sent to PA DOH of success or failure of the file transfer and CAP receipt/pick-up of the file. CAP will process, fill, and ship the order and forward a record of this order including the total cost to PA DOH. DOH uploads the CAP record with redemption information including order number, redemption amount, and redemption date into the MIS. DOH pays CAP the total cost via electronic funds transfer (no paper checks). Post Condition: Formula is ordered and distributed to participant CAP is paid for the cost of the distributed formula Assumptions/Business Rules
Preconditions: Participant has been certified Special formula (warehouse) has been selected in the food package/prescription Trigger: Benefits are ready to be loaded to the FI Actors: Clinic Staff CAP Special Formula Distribution Center DOH (for electronic funds transfer) Bank Basic Flow: When benefits are loaded to the FI, the system identifies special formula (warehouse) items are within the prescription. Clinic staff place orders within one month of first use date. The system logs the date of the order when it is placed (separate from the first use date). A record is created to send to CAP with the FI number, the Distribution Center product code, the participant name, quantity, shipping address, clinic number, user name, and clinic number. The date of the order is determined by the first use date. Records are aggregated and a file is generated hour on the half hour beginning at 8:30am and ending at 4:30pm. The Windows application scheduled task will generate a file from the order and transmit this information to the Special Formula Distribution Center via secured FTP. A notification is sent to PA DOH of success or failure of the file transfer and CAP receipt/pick-up of the file. CAP will process, fill, and ship the order and forward a record of this order including the total cost to PA DOH. DOH uploads the CAP record with redemption information including order number, redemption amount, and redemption date into the MIS. DOH pays CAP the total cost via electronic funds transfer (no paper checks). Post Condition: Formula is ordered and distributed to participant CAP is paid for the cost of the distributed formula Assumptions/Business Rules
Solicitation_11.docx&OriginalFileName=Appendix%20K,%20Gap%20Analysis%206100029183.docx