Specifications PRI MU RESP Included Add'l No Comments Cost Health Record Management: Health record management encompasses maintaining the organization's legal health record in a way that is compliant with Federal, State, and local regulations and/or policies (e.g. HIPAA and 42CFR). Health record management involves recording, maintaining, retaining, and archiving client information to meet various functions, and ensuring the record is accurate, complete, and secure. Maintaining Master Patient Index (MPI): Automatically assigning a unique client/patient identifier that will be used for all client encounters and for client Checking for and managing duplicate identities/identifiers, and retaining only a single valid client identifier and record. H The system shall assign and maintain for each client a unique identifier. The system shall allow an authorized user to search H and locate the record of a client in the MPI so that the correct person is identified before any actions are taken regarding that person. H The system shall support client look-up by one or multiple identifiers (e.g., name, alias, birth date, etc). The system shall identify variations in name such as: H Middle Initial, Driver's License No., AKA (also known as), and Soundex (sounds like) The system shall maintain all client alias names. H The system shall rapidly retrieve the administrative H status of any particular client (e.g., Medicaid/insurance eligibility, pending appointments and dates of last service). The system automatically check for duplicate H clients. H The system shall automatically alert the user if there is a duplicate Family Number, Client/patient Number, Client/patient Name, Case Number. The system shall prevent users from entering duplicate H clients. The system shall permit authorized users to override H warnings of duplicate clients.
Specifications PRI MU RESP Included Add'l Cost No Comments Health Record Management: Health record management encompasses maintaining the organization's legal health record in a way that is compliant with Federal, State, and local regulations and/or policies (e.g. HIPAA and 42CFR). Health record management involves recording, maintaining, retaining, and archiving client information to meet various functions, and ensuring the record is accurate, complete, and secure. Maintaining Master Patient Index (MPI): Automatically assigning a unique client/patient identifier that will be used for all client encounters and for client Checking for and managing duplicate identities/identifiers, and retaining only a single valid client identifier and record. The system shall assign and maintain for each client a unique identifier. H The system shall allow an authorized user to search and locate the record of a client in the MPI so that the correct person is identified before any actions are taken regarding that person. H The system shall support client look-up by one or multiple identifiers (e.g., name, alias, birth date, etc). H The system shall identify variations in name such as: Middle Initial, Driver's License No., AKA (also known as), and Soundex (sounds like) H The system shall maintain all client alias names. H The system shall rapidly retrieve the administrative status of any particular client (e.g., Medicaid/insurance eligibility, pending appointments and dates of last service). H The system automatically check for duplicate clients. H The system shall automatically alert the user if there is a duplicate Family Number, Client/patient Number, Client/patient Name, Case Number. H The system shall prevent users from entering duplicate clients. H The system shall permit authorized users to override warnings of duplicate clients. H
SAMPLE-EHR-Requirements-Template-Nov-2012.docx