If correct, proceed with sending the email reminders. If not correct, stop and email and request a corrected mail merge document. Merge to Email Click the button at the top of your screen. Or, if your screen does Finish & Merge not display this button, click the button at the top of your screen and then click on the selection to send email. In the to E-mail dialogue box, select from the field. “Email” “To:” The subject line should already be pre-populated with an appropriate message. If it is not, see section 5.3.1.1 (above). Click OK. The mail merge document will send an email to each of the email addresses in the record set. Verify that copies of the email messages are present in the Mail” folder in “Sent Outlook. This confirms that the reminders have been sent. Click the X at the top right of the screen to close the document. Click save” when the dialogue appears and asks you want to save changes?” “Don’t “Do Sending the Six (6) Week Reminder. Open the Six (6) Week Reminder mail merge document: F:\Reminder System\New Reminder Notifications\REMINDER(2) 6 Week.doc – Repeat steps 5.5.2 through 5.5.10. Sending the Expiration and Closure Reminder. Open the Expiration Notice mail merge document: F:\Reminder System\New Reminder Notifications\REMINDER(3) Expiration – and Closure.doc Repeat 5.5.2 through 5.5.8. Merge to Printer the button at the top of your screen. Or, if your screen does Finish & Merge not display this button, click the button at the top of your screen and then click on the selection to print.
If correct, proceed with sending the email reminders. If not correct, stop and email and request a corrected mail merge document. Click the Merge to Email button at the top of your screen. Or, if your screen does not display this button, click the Finish & Merge button at the top of your screen and then click on the selection to send email. In the to E-mail dialogue box, select “Email” from the “To:” field. The subject line should already be pre-populated with an appropriate message. If it is not, see section 5.3.1.1 (above). Click OK. The mail merge document will send an email to each of the email addresses in the record set. Verify that copies of the email messages are present in the “Sent Mail” folder in Outlook. This confirms that the reminders have been sent. Click the X at the top right of the screen to close the document. Click “Don’t save” when the dialogue appears and asks “Do you want to save changes?” Sending the Six (6) Week Reminder. Open the Six (6) Week Reminder mail merge document: F:\Reminder System\New Reminder Notifications\REMINDER(2) – 6 Week.doc Repeat steps 5.5.2 through 5.5.10. Sending the Expiration and Closure Reminder. Open the Expiration Notice mail merge document: F:\Reminder System\New Reminder Notifications\REMINDER(3) – Expiration and Closure.doc Repeat 5.5.2 through 5.5.8. the Merge to Printer button at the top of your screen. Or, if your screen does not display this button, click the Finish & Merge button at the top of your screen and then click on the selection to print.
SOP-Status-Report-Reminders.docx