Workpaper Retention Requirement for All Choice & Waiting List Pupils with Identified: The auditor must maintain the following for any pupils listed on Schedule 2, 3, or 4. All supplemental application documentation. The documentation in the audit file should include all supporting documentation that the auditor used to make their determination. All supporting documentation should be maintained in the workpapers, even if the ineligibility reason does not specifically relate to the documentation (e.g. residency documentation should be maintained in the workpaper even if the ineligibility reason is income related and vice versa.) Attendance Related Ineligibility Reason: A copy of the official attendance records and classroom records for the pupil must be maintained in the audit workpapers in addition to a complete copy of the supporting documentation for the application. Pupil’s Name or Date of Birth Related Item: A copy of the annotated birth certificate or immunization record should be maintained in the workpapers. Appendix B Open Application Periods Eligible for First Semester Payment WPCP: Open Application Period: February 1- 20 Permitted Residency Documentation Dates: 11/1/2017 4/20/2018 – MPCP: Open Application Period Permitted Residency Documentation Dates February 1-20 11/1/2017 2/20/2018 – March 1-20 12/1/2017 3/20/2018 – April 1-20 1/1/2018 4/20/2018 – May 1-21 2/1/2018 5/21/2018 – June 1-20 3/1/2018 6/20/2018 – July 1-20 4/1/2018 7/20/2018 – August 1-20 5/1/2018 8/20/2018 – September 1-14 6/1/2018 9/14/2018 – RPCP: Open Application Period Permitted Residency Documentation Dates February 1-20 11/1/2017 2/20/2018 – 1-20 12/1/2017 3/20/2018 – 1-20 1/1/2018 4/20/2018 – May 1-21 2/1/2018 5/21/2018 – June 1-20 3/1/2018 6/20/2018 – July 1-20 4/1/2018 7/20/2018 – August 1-20 5/1/2018 8/20/2018 – September 1-14 6/1/2018 9/14/2018 –
Workpaper Retention Requirement for All Choice & Waiting List Pupils with Identified: The auditor must maintain the following for any pupils listed on Schedule 2, 3, or 4. All supplemental application documentation. The documentation in the audit file should include all supporting documentation that the auditor used to make their determination. All supporting documentation should be maintained in the workpapers, even if the ineligibility reason does not specifically relate to the documentation (e.g. residency documentation should be maintained in the workpaper even if the ineligibility reason is income related and vice versa.) Attendance Related Ineligibility Reason: A copy of the official attendance records and classroom records for the pupil must be maintained in the audit workpapers in addition to a complete copy of the supporting documentation for the application. Pupil’s Name or Date of Birth Related Item: A copy of the annotated birth certificate or immunization record should be maintained in the workpapers. Appendix B Open Application Periods Eligible for First Semester Payment WPCP: Open Application Period: February 1- 20 Permitted Residency Documentation Dates: 11/1/2017 – 4/20/2018 MPCP: Open Application Period Permitted Residency Documentation Dates February 1-20 11/1/2017 – 2/20/2018 March 1-20 12/1/2017 – 3/20/2018 April 1-20 1/1/2018 – 4/20/2018 May 1-21 2/1/2018 – 5/21/2018 June 1-20 3/1/2018 – 6/20/2018 July 1-20 4/1/2018 – 7/20/2018 August 1-20 5/1/2018 – 8/20/2018 September 1-14 6/1/2018 – 9/14/2018 RPCP: Open Application Period Permitted Residency Documentation Dates February 1-20 11/1/2017 – 2/20/2018 1-20 12/1/2017 – 3/20/2018 1-20 1/1/2018 – 4/20/2018 May 1-21 2/1/2018 – 5/21/2018 June 1-20 3/1/2018 – 6/20/2018 July 1-20 4/1/2018 – 7/20/2018 August 1-20 5/1/2018 – 8/20/2018 September 1-14 6/1/2018 – 9/14/2018
September_2018_Enrollment_Audit_Guide_v10-26-18.docx