1.3 That event marshals are M L Briefing Packs supplied well in advance South Wales committee and not appropriately briefed or to checkpoint marshals. members aware of roles on day supported leading to Consideration given to possible lone of event. organisational failures working in checkpoints. Rotas and guidance to be drawn up for HQ marshals 1.4 Event cancelled at last L L Procedures in place to rapidly inform Decision will be taken prior to minute due to non-availability entrants and marshals of cancellation. entrants travelling. Entrants of key accommodation, major Registration documents to include have been required to supply problems on route, prevailing contact information and entrants asked email addresses and will be poor weather. Major to keep this up to date. Collate contact contacted. reputational damage to LDWA information for marshals. if procedures not in hand to Contacts to be maintained with Relationship developed with deal with this. organisations letting the caretaker of Trehafod accommodation to ensure that building Community Village Hall, Gilfach remains available and in good condition. Goch, Ton Pentre Church Hall Assign sections of route to guardians so and Brynffynnon PH. as they can keep regular check on route Ferne Davies & Eddy Ball looking after 16 mile route and 26 mile route. 1.5 Budget for event is M L Event Treasurer needs to have suitable Budget designed to make small inadequate leading to cut background. profit for South Wales LDWA. backs on facilities and loss of Accounts overseen by group flexibility to respond to treasurer. emergencies 1.6 Access approvals could be H M Early contact to be established with local No Safety Advisory Group for refused, local residents raise landowners, Parks Authorities and local Rhondda Cynon Taff. Advertised objections to event. Could residents etc to build good relationships via local social media and online cause major disruption to and determine problems. newspapers. Feedback is locals event and cause reputational Local Safety Liaison Group to be are aware of event. damage. There is a history of contacted before event.
1.3 That event marshals are not appropriately briefed or supported leading to organisational failures M L Briefing Packs supplied well in advance to checkpoint marshals. Consideration given to possible lone working in checkpoints. Rotas and guidance to be drawn up for HQ marshals South Wales committee and members aware of roles on day of event. 1.4 Event cancelled at last minute due to non-availability of key accommodation, major problems on route, prevailing poor weather. Major reputational damage to LDWA if procedures not in hand to deal with this. L L Procedures in place to rapidly inform entrants and marshals of cancellation. Registration documents to include contact information and entrants asked to keep this up to date. Collate contact information for marshals. Contacts to be maintained with organisations letting the accommodation to ensure that building remains available and in good condition. Assign sections of route to guardians so as they can keep regular check on route Decision will be taken prior to entrants travelling. Entrants have been required to supply email addresses and will be contacted. Relationship developed with caretaker of Trehafod Community Village Hall, Gilfach Goch, Ton Pentre Church Hall and Brynffynnon PH. Ferne Davies & Eddy Ball looking after 16 mile route and 26 mile route. 1.5 Budget for event is inadequate leading to cut backs on facilities and loss of flexibility to respond to emergencies M L Event Treasurer needs to have suitable background. Budget designed to make small profit for South Wales LDWA. Accounts overseen by group treasurer. 1.6 Access approvals could be refused, local residents raise objections to event. Could cause major disruption to event and cause reputational damage. There is a history of H M Early contact to be established with local landowners, Parks Authorities and local residents etc to build good relationships and determine problems. Local Safety Liaison Group to be contacted before event. No Safety Advisory Group for Rhondda Cynon Taff. Advertised via local social media and online newspapers. Feedback is locals are aware of event.
rrc2018-risk-assessment.docx