Select Entry Express Entry Procedure: Click on Attendance Select the Site and Classroom Use the calendar to select the date to record attendance Once you click on a date it opens to the selected classroom. Select Status’ ‘Classroom Cancelled Weather related closings, funerals, staffed, etc. – To the right of classroom status is Notes” Document here the “Classroom – reason class was cancelled. Closed When class is not in session according to program calendar – Holiday when appropriate – Open When class is in session – Teacher Workday as appropriate – Select the attendance code you want to assign to each participant: E - Excused (Staff has had contact with the parent; document reason for absence) Excused Absences include: Cultural and religious family activities Doctor/Dentist appointment Family Emergency Funeral/Death Illness (lice, cold, etc.) Ill parent/guardian Moving homes (but not dropping from the program) Family’s car has a flat tire or car would not start. Child is with other custodial parent. Vacationing with Family. Extended vacations require an Attendance Agreement be on file. (Document in Family Services) Parent’s judgment that winter roads are hazardous. N - Not Scheduled (Not counted in present or absent days) Use when: dually enrolled in ECSE or other program. Child has been accepted into program but has not started in the classroom yet. Parents have dual custody and child lives with other parent on a regular set schedule. P - Present (Child is physically present in the room for all or a portion of the day. If attendance has been entered and child arrives late, change status to present) Tardy (Optional) (When child arrives to class late; counts as present) T – U Unexcused (counted as an unexcused absence) Use when: – Child doesn’t want to come Child stayed home with siblings No show/No contact from Parent No response to efforts to contact family didn’t go off Parent didn’t send child or forgot to bring
Entry Procedure: Select Entry Express Click on Attendance Select the Site and Classroom Use the calendar to select the date to record attendance Once you click on a date it opens to the selected classroom. Select ‘Classroom Status’ Cancelled – Weather related closings, funerals, staffed, etc. To the right of classroom status is “Classroom Notes” – Document here the reason class was cancelled. Closed – When class is not in session according to program calendar Holiday – when appropriate Open – When class is in session Teacher Workday – as appropriate Select the attendance code you want to assign to each participant: E - Excused (Staff has had contact with the parent; document reason for absence) Excused Absences include: Cultural and religious family activities Doctor/Dentist appointment Family Emergency Funeral/Death Illness (lice, cold, etc.) Ill parent/guardian Moving homes (but not dropping from the program) Family’s car has a flat tire or car would not start. Child is with other custodial parent. Vacationing with Family. Extended vacations require an Attendance Agreement be on file. (Document in Family Services) Parent’s judgment that winter roads are hazardous. N - Not Scheduled (Not counted in present or absent days) Use when: dually enrolled in ECSE or other program. Child has been accepted into program but has not started in the classroom yet. Parents have dual custody and child lives with other parent on a regular set schedule. P - Present (Child is physically present in the room for all or a portion of the day. If attendance has been entered and child arrives late, change status to present) T – Tardy (Optional) (When child arrives to class late; counts as present) U – Unexcused (counted as an unexcused absence) Use when: Child doesn’t want to come Child stayed home with siblings No show/No contact from Parent No response to efforts to contact family didn’t go off Parent didn’t send child or forgot to bring
Semcac%20Childplus%20Manual.docx