Attachment K State Expectations While the Office of Management and Enterprise Services does not write any of the detailed specifications or scope of work (and the below should not be considered as such)there are certain expectations and preferences to which the State of Oklahoma lists below to make suppliers aware of the type and caliber of services this solicitation is attempting to obtain. Expectations: While not an exhaustive list, the proposed use of a public defender CMS is expected to accomplish the following Institutional Benefits and Efficiencies: Efficient management of case file information and integration of the entire workflow process, from initial court appointment through case closure. Transition from its current separate database system to a (single database) with a CMS designed to effectively and efficiently manage the entire workflow from initial assignment of a case to its conclusion. Expedited approval process of contracted experts and conflict attorneys for a specific case. Integration of agency conflict case data, conflict attorney data, billing data and form documents. Integration of the information in expert service provider and attorney databases and contracting documents. Effective generation of standard pleadings, motions and documents, and ready access to scanned court documents from within the database. Ability to store any type of media files, automatically organizing files by type and group when they are added to or generated by the system. Document generation linked to automated workflows. CMS will allow for import or hyperlink of documents into the system. Availability of analytical elements resulting from agency-wide case management information. Enhanced caseload monitoring for each staff and contract attorney. Standardization of database elements across the agency while still maintaining strict confidentiality of client data within a given division. Standardized portal for contract attorneys to enter case reports directly and submit monthly workload and case information electronically, freeing up support staff from entering thousands of paper case activity reports into the database by hand from numerous contracting attorneys. Effective conflict assessment between clients. Continued preservation of the law firm” structure and confidentiality necessary to “separate maintain continued operations and caseloads. Simplify and automate many areas that are currently labor intensive.
Attachment K State Expectations While the Office of Management and Enterprise Services does not write any of the detailed specifications or scope of work (and the below should not be considered as such)there are certain expectations and preferences to which the State of Oklahoma lists below to make suppliers aware of the type and caliber of services this solicitation is attempting to obtain. Expectations: While not an exhaustive list, the proposed use of a public defender CMS is expected to accomplish the following Institutional Benefits and Efficiencies: Efficient management of case file information and integration of the entire workflow process, from initial court appointment through case closure. Transition from its current separate database system to a (single database) with a CMS designed to effectively and efficiently manage the entire workflow from initial assignment of a case to its conclusion. Expedited approval process of contracted experts and conflict attorneys for a specific case. Integration of agency conflict case data, conflict attorney data, billing data and form documents. Integration of the information in expert service provider and attorney databases and contracting documents. Effective generation of standard pleadings, motions and documents, and ready access to scanned court documents from within the database. Ability to store any type of media files, automatically organizing files by type and group when they are added to or generated by the system. Document generation linked to automated workflows. CMS will allow for import or hyperlink of documents into the system. Availability of analytical elements resulting from agency-wide case management information. Enhanced caseload monitoring for each staff and contract attorney. Standardization of database elements across the agency while still maintaining strict confidentiality of client data within a given division. Standardized portal for contract attorneys to enter case reports directly and submit monthly workload and case information electronically, freeing up support staff from entering thousands of paper case activity reports into the database by hand from numerous contracting attorneys. Effective conflict assessment between clients. Continued preservation of the “separate law firm” structure and confidentiality necessary to maintain continued operations and caseloads. Simplify and automate many areas that are currently labor intensive.
Solicitation0470000009AttachmentK.docx