Household Relocation Expense Allocation and Procedures New Tenure/Tenure Track Faculty Following are the SFSU relocation procedures for new tenure track faculty who will be moving to the San Francisco Bay Area. Household goods relocation and travel of the individual to his/her new home require compliance with both IRS and CSU regulations. We have designed these internal procedures for our campus to assist the new faculty and to ensure that the campus meets the requirements of regulatory agencies. Household Relocation Contact for new tenure faculty: Ly Chau 415-338-7163 Each new tenure track faculty person who is hired from outside the San Francisco Bay Area will be contacted personally. The purpose of this contact is to assist the new employee with planning his/her move and to ensure that all necessary paperwork is processed. Deans are asked to provide the phone, address, and email information of all new tenure track faculty eligible for relocation assistance. Governing Policy: Refer to Updated Moving & Relocation Policy & Updated CSU Internal Procedures Governing Moving & Relocation Expenses (HR 2012-02) memo, Tax Information Changes to Moving & Relocation Expenses (Technical Letter the SFSU Travel Policies and Procedures, and this document for policies governing household goods relocation. Direct Billing Arrangements with Moving Van Lines: We highly encourage getting two estimates in order to make an informed decision about the pending move. New employees may either contact the van lines listed below or companies of their own choosing. SFSU has direct billing agreements with two moving companies. They will direct bill the university for the portion of the move covered by the allocation. Should there be a balance due, it is the new employee's responsibility to arrange with the vendor to make that payment. These vendors must be contacted directly to take advantage of our direct billing arrangements. They will assign an estimator from the employee’s point of origin to provide an estimate for the move. All arrangements are made through the agencies listed below and the purchase orders are written by the relocation coordinator through Academic Resources. Our van line agency contacts are: Moving Company: n Lines Agent: Ace Worldwide Customer Service Bute Phone: 866-315-6683 Moving Company: Allied Van Lines Agent: NOR-CAL Moving Customer Service Silva 800-543-4668 Phone: Other Household Move Options: A new faculty member may choose to rent a U-Haul, Ryder or other rental vehicle and move the household goods on his/her own.
Household Relocation Expense Allocation and Procedures New Tenure/Tenure Track Faculty Following are the SFSU relocation procedures for new tenure track faculty who will be moving to the San Francisco Bay Area. Household goods relocation and travel of the individual to his/her new home require compliance with both IRS and CSU regulations. We have designed these internal procedures for our campus to assist the new faculty and to ensure that the campus meets the requirements of regulatory agencies. Household Relocation Contact for new tenure faculty: Ly Chau 415-338-7163 Each new tenure track faculty person who is hired from outside the San Francisco Bay Area will be contacted personally. The purpose of this contact is to assist the new employee with planning his/her move and to ensure that all necessary paperwork is processed. Deans are asked to provide the phone, address, and email information of all new tenure track faculty eligible for relocation assistance. Governing Policy: Refer to Updated Moving & Relocation Policy & Updated CSU Internal Procedures Governing Moving & Relocation Expenses (HR 2012-02) memo, Tax Information Changes to Moving & Relocation Expenses (Technical Letter the SFSU Travel Policies and Procedures, and this document for policies governing household goods relocation. Direct Billing Arrangements with Moving Van Lines: We highly encourage getting two estimates in order to make an informed decision about the pending move. New employees may either contact the van lines listed below or companies of their own choosing. SFSU has direct billing agreements with two moving companies. They will direct bill the university for the portion of the move covered by the allocation. Should there be a balance due, it is the new employee's responsibility to arrange with the vendor to make that payment. These vendors must be contacted directly to take advantage of our direct billing arrangements. They will assign an estimator from the employee’s point of origin to provide an estimate for the move. All arrangements are made through the agencies listed below and the purchase orders are written by the relocation coordinator through Academic Resources. Our van line agency contacts are: Moving Company: n Lines Agent: Ace Worldwide Customer Service Bute Phone: 866-315-6683 Moving Company: Allied Van Lines Agent: NOR-CAL Moving Customer Service Silva Phone: 800-543-4668 Other Household Move Options: A new faculty member may choose to rent a U-Haul, Ryder or other rental vehicle and move the household goods on his/her own.
SFSU%20Household%20Relocation%20Expense%20Procedures.docx