Documents received from the Scottish Legal Aid Board The secretary responsible for opening the mail shall forward all documents from the Scottish Legal Aid Board as described in (1) above to the Compliance Partner who will ensure that the library is updated. The secretary shall also send a memo to all staff informing them that the document has been received. Where appropriate, all previous versions of the document shall be destroyed. Issue of documents which form part of the System of Management and Administration Initial issue The Compliance Partner is responsible for maintaining a master list of all System of Management and Administration documents and for ensuring that any new documents required are prepared in accordance with this procedure. When the need for a new document is identified, the Compliance Partner be informed and the new document added to the master list. Once the new document has been drafted it will be circulated for comment by appropriate people, including the Compliance Partner. All comments must be submitted in writing to the document author. Revised versions shall be circulated until all reviewers are satisfied with the document. Any disputes will be resolved at a meeting of partners. The new document will be issued to all relevant staff. A master copy will be held in the library. Changes to documents Anyone in the firm may suggest amendment to any of the firm’s documentation. Such suggestions for amendments should be made on the Internal Document Change Request (IDCR) shown at appendix 7A. The IDCR is passed to the secretary, who records it on the IDCR log and passes it to the Compliance Partner for consideration. The IDCR will be circulated to appropriate people who reviewed the original document) for comment. If agreed, the updated document will be issued in the normal way. All recipients shall destroy previous versions of the revised document. Doc. ref. 007 Issue 2/October 2007
Documents received from the Scottish Legal Aid Board The secretary responsible for opening the mail shall forward all documents from the Scottish Legal Aid Board as described in (1) above to the Compliance Partner who will ensure that the library is updated. The secretary shall also send a memo to all staff informing them that the document has been received. Where appropriate, all previous versions of the document shall be destroyed. Issue of documents which form part of the System of Management and Administration Initial issue The Compliance Partner is responsible for maintaining a master list of all System of Management and Administration documents and for ensuring that any new documents required are prepared in accordance with this procedure. When the need for a new document is identified, the Compliance Partner be informed and the new document added to the master list. Once the new document has been drafted it will be circulated for comment by appropriate people, including the Compliance Partner. All comments must be submitted in writing to the document author. Revised versions shall be circulated until all reviewers are satisfied with the document. Any disputes will be resolved at a meeting of partners. The new document will be issued to all relevant staff. A master copy will be held in the library. Changes to documents Anyone in the firm may suggest amendment to any of the firm’s documentation. Such suggestions for amendments should be made on the Internal Document Change Request (IDCR) shown at appendix 7A. The IDCR is passed to the secretary, who records it on the IDCR log and passes it to the Compliance Partner for consideration. The IDCR will be circulated to appropriate people who reviewed the original document) for comment. If agreed, the updated document will be issued in the normal way. All recipients shall destroy previous versions of the revised document. Doc. ref. 007 Issue 2/October 2007
Specimen_Docs.docx