13.7.1.1 or/all stock as recorded was accounted for” 13.7.1.2 Moved: 13.7.1.3 Seconded: 13.7.1.5 Accepted: ITEM DETAILS ACTION Disposal of Assets School council approval Inform School Council of any asset disposal that is Recommendation: is required before the undertaken during the school year in a timely the following assets have been “That disposal of assets can manner (this can be reported annually). disposed of for the following reasons: proceed. XXXXX Finance Manual XXXXX 2.2.1.2 Moved: 13.7.4.1 Seconded: 13.15.1.1 Accepted: Establishment of Cash Petty Cash can be used Recommendation: School Council needs to approve and minute for minor payments for School Council approves the “That approval of the establishment of a petty cash school related purposes. establishment of a $XXX petty cash advance. Finance Manual advance facility. A limit of any one A Petty Cash Policy approved by School Council 11.10.1.1 payment of $200 is mandated for this is also required (refer annual motions). facility”. Moved: Seconded: Accepted: Investment of Funds Additional Funds Inform School Council of new investments as Recommendation: invested in Term funds become available. The interest rate and $XXXXX has been invested with “That Deposits or higher length of investment should be minuted. XXXX Bank for a period of XX months at an interest at call accounts interest rate of X% due and payable on Finance Manual An Investment Policy approved by School Council maturity/monthly. (You can also inform 8.2.1.1 is also required (refer annual motions). Council of the comparison of interest rates 8.2.1.3 if desired). 8.2.1.6 Moved: 8.2.1.7 Seconded: Accepted: OHSC Program (Trading Operation) and/or Kindergarten Reporting to School School Council are be informed of the correct Recommendation: Council regarding the running of additional programs if operating under School Council accepts and endorses “That financial operation of the school’s authority. the operation of XXX Program. A Profit and OSHC/Kindergarten Loss Statement has been presented to program if operated School Council and financial position under the schools’ accepted.” auspices. Moved Seconded: Accepted:
13.7.1.1 13.7.1.2 13.7.1.3 13.7.1.5 or/all stock as recorded was accounted for” Moved: Seconded: Accepted: ITEM DETAILS ACTION Disposal of Assets School council approval is required before the disposal of assets can proceed. Finance Manual 2.2.1.2 13.7.4.1 13.15.1.1 Inform School Council of any asset disposal that is undertaken during the school year in a timely manner (this can be reported annually). Recommendation: “That the following assets have been disposed of for the following reasons: XXXXX XXXXX Moved: Seconded: Accepted: Establishment of Cash Petty Cash can be used for minor payments for school related purposes. Finance Manual 11.10.1.1 School Council needs to approve and minute approval of the establishment of a petty cash advance. A Petty Cash Policy approved by School Council is also required (refer annual motions). Recommendation: “That School Council approves the establishment of a $XXX petty cash advance facility. A limit of any one payment of $200 is mandated for this facility”. Moved: Seconded: Accepted: Investment of Funds Additional Funds invested in Term Deposits or higher interest at call accounts Finance Manual 8.2.1.1 8.2.1.3 8.2.1.6 8.2.1.7 Inform School Council of new investments as funds become available. The interest rate and length of investment should be minuted. An Investment Policy approved by School Council is also required (refer annual motions). Recommendation: “That $XXXXX has been invested with XXXX Bank for a period of XX months at an interest rate of X% due and payable on maturity/monthly. (You can also inform Council of the comparison of interest rates if desired). Moved: Seconded: Accepted: OHSC Program (Trading Operation) and/or Kindergarten Reporting to School Council regarding the financial operation of OSHC/Kindergarten program if operated under the schools’ auspices. School Council are be informed of the correct running of additional programs if operating under the school’s authority. Recommendation: “That School Council accepts and endorses the operation of XXX Program. A Profit and Loss Statement has been presented to School Council and financial position accepted.” Moved Seconded: Accepted:
schoolcouncilmotions.docx