Ensure consistent application of processes across NHS Scotland; To minimise duplication of processing (particularly on boarding) throughout rotations for clinical placements; Promote continuity and consistency in payroll arrangements; Ensure access to appropriate high-quality training experiences; Effective information sharing between Boards and the management and performance of trainees DDiT. Indicate how the data controllers will decide Jointly or independently upon changes in the purposes of the sharing Jointly Legal basis for the processing and constraints If sharing personal data: Under the General Data Protection Regulations: 6(1)(b) processing is necessary for the 9(2)(a) Explicit consent of the data subject, – – performance of a contract with the data subject unless reliance on consent is prohibited by EU or to take steps to enter into a contract; or or Member law; or 6(1)(e) processing is necessary for the 9(2)(b) processing is necessary for carrying – – performance of a task carried out in the public out obligations employment, social security interest or in the exercise of official authority or social protection law, or a collective vested in the controller. agreement. Description of the information to be shared Data category Data Controller status PD* / SPD* STAFF ENGAGEMENT DATA: Data Controller Employing and PD – Placement NHS Scotland Boards Given Name Data Controller Employing and PD – Placement NHS Scotland Boards Surname Data Controller Employing and PD – Placement NHS Scotland Boards Date of Birth Data Controller Employing and PD – Placement NHS Scotland Boards NdpUserID Data Controller Employing and PD – Placement NHS Scotland Boards Known As Data Controller Employing and PD – Placement NHS Scotland Boards Middle Names Data Controller Employing and PD – Placement NHS Scotland Boards Previous Surname Data Controller Employing and PD – Placement NHS Scotland Boards
Ensure consistent application of processes across NHS Scotland; To minimise duplication of processing (particularly on boarding) throughout rotations for clinical placements; Promote continuity and consistency in payroll arrangements; Ensure access to appropriate high-quality training experiences; Effective information sharing between Boards and the management and performance of trainees DDiT. Indicate how the data controllers will decide upon changes in the purposes of the sharing Jointly or independently Jointly Legal basis for the processing and constraints If sharing personal data: Under the General Data Protection Regulations: 6(1)(b) – processing is necessary for the performance of a contract with the data subject or to take steps to enter into a contract; or 6(1)(e) – processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller. 9(2)(a) – Explicit consent of the data subject, unless reliance on consent is prohibited by EU or Member law; or 9(2)(b) – processing is necessary for carrying out obligations employment, social security or social protection law, or a collective agreement. Description of the information to be shared Data category Data Controller status PD* / SPD* STAFF ENGAGEMENT DATA: Data Controller – Employing and Placement NHS Scotland Boards PD Given Name Data Controller – Employing and Placement NHS Scotland Boards PD Surname Data Controller – Employing and Placement NHS Scotland Boards PD Date of Birth Data Controller – Employing and Placement NHS Scotland Boards PD NdpUserID Data Controller – Employing and Placement NHS Scotland Boards PD Known As Data Controller – Employing and Placement NHS Scotland Boards PD Middle Names Data Controller – Employing and Placement NHS Scotland Boards PD Previous Surname Data Controller – Employing and Placement NHS Scotland Boards PD
signed-dsa.docx