make payment (one-off or on-going over the life of a contract) finish (procedures for the end of a contract, or disposal of obsolete assets; lessons learnt) Procurement good practice includes the consideration of leasing goods and services rather than buying them. However, schools should not assume that the salesperson has the school’s best interests at heart. If an offer sounds too good to be true, it probably is! An operating lease is a rental type agreement where the school pays a fee for the hire of the equipment and is the only type of lease a school should enter into. a finance lease is akin to hire purchase and cannot be entered into as it is a form of borrowing leasing is a complex area it is often difficult to know whether a specific lease is – legally compliant and will provide good value for money for your school. Before entering into any significant lease, it is good practice to seek advice from your local authority The Department has issued Get value for money from every purchase Schools should: use common sense taking too much time over low value purchases leaves less – time to get the expensive, challenging ones right shop around use competition to encourage established suppliers to offer better – value deals do the research knowing about the products as well as the suppliers helps you – make informed choices get expert advice for specialist purchases it may be good to pay for – professional help with complex procurements, such as ICT installation use frameworks (lists of suppliers who have overarching agreements with public bodies) this can reduce the risk of not complying with legal requirements and – reduce the procurement procedures required because suppliers will have already been through some of them creatively is there a better way to meet the objective than by buying – outright? Could you borrow or lease instead? Are there opportunities to work in partnership with other schools or educational bodies in the area?
make payment (one-off or on-going over the life of a contract) finish (procedures for the end of a contract, or disposal of obsolete assets; lessons learnt) Procurement good practice includes the consideration of leasing goods and services rather than buying them. However, schools should not assume that the salesperson has the school’s best interests at heart. If an offer sounds too good to be true, it probably is! An operating lease is a rental type agreement where the school pays a fee for the hire of the equipment and is the only type of lease a school should enter into. a finance lease is akin to hire purchase and cannot be entered into as it is a form of borrowing leasing is a complex area – it is often difficult to know whether a specific lease is legally compliant and will provide good value for money for your school. Before entering into any significant lease, it is good practice to seek advice from your local authority The Department has issued Get value for money from every purchase Schools should: use common sense – taking too much time over low value purchases leaves less time to get the expensive, challenging ones right shop around – use competition to encourage established suppliers to offer better value deals do the research – knowing about the products as well as the suppliers helps you make informed choices get expert advice for specialist purchases – it may be good to pay for professional help with complex procurements, such as ICT installation use frameworks (lists of suppliers who have overarching agreements with public bodies) – this can reduce the risk of not complying with legal requirements and reduce the procurement procedures required because suppliers will have already been through some of them creatively – is there a better way to meet the objective than by buying outright? Could you borrow or lease instead? Are there opportunities to work in partnership with other schools or educational bodies in the area?
sfvs_support_notes_2018-19.docx