(a) determine the value of such float; and (b) designate the person responsible for the control thereof. (2) A cash float referred to in subregulation (1) must be opened by cheque or similar instrument drawn on the banking account concerned, and may not be used to effect any payment whatsoever. Checking of petty cash, cash float and cash on hand 163. Any petty cash, cash float or cash on hand must be checked at regular intervals and also on the date determined for the closing of the books of the fund or institution concerned. Purchase on credit by funds and institutions 164. Each purchase on credit by a fund or an institution must be authorised or confirmed in writing by the controlling authority. Accounts for sales effected or services rendered on credit 165. (1) Each fund or institution which effects sales or provides services on credit or is entitled to collect subscriptions, must render accounts to its debtors monthly, or at the close of such other periods as may be determined by the controlling authority concerned with due regard to the circumstances under which such fund or institution is required to operate. (2) Where specified individual accounts may be dispensed with, without prejudice to the debtors concerned, a collective account in the form of a nominal roll may be rendered to the officer effecting payment of the pay of the members concerned for the collection of the amounts owing: Provided that if any debtor concerned is not convinced regarding the correctness of an account so rendered, nothing in this regulation contained affects his or her right to demand a specified account. Accounting for goods received 166. (1) No goods delivered to any fund or institution may be accepted without a covering delivery note or invoice against which such goods must be verified. (2) A record must be kept of all goods received and any such goods intended for resale must be entered in the record of the stock of the institution concerned before stock is taken. Stocktaking (1) All goods held by a trading institution for sale must be recorded in a stock 167. book and stock must be taken of such goods on the date determined for the closing of books of such institution, or, when ordered by the controlling authority concerned or the Head of Defence Force Logistics, at any other time. (2) The result of such stocktaking must be reflected in a stock sheet, signed by all persons present at such stocktaking and such stock sheet must be dispatched to the auditor concerned.
(a) determine the value of such float; and (b) designate the person responsible for the control thereof. (2) A cash float referred to in subregulation (1) must be opened by cheque or similar instrument drawn on the banking account concerned, and may not be used to effect any payment whatsoever. Checking of petty cash, cash float and cash on hand 163. Any petty cash, cash float or cash on hand must be checked at regular intervals and also on the date determined for the closing of the books of the fund or institution concerned. Purchase on credit by funds and institutions 164. Each purchase on credit by a fund or an institution must be authorised or confirmed in writing by the controlling authority. Accounts for sales effected or services rendered on credit 165. (1) Each fund or institution which effects sales or provides services on credit or is entitled to collect subscriptions, must render accounts to its debtors monthly, or at the close of such other periods as may be determined by the controlling authority concerned with due regard to the circumstances under which such fund or institution is required to operate. (2) Where specified individual accounts may be dispensed with, without prejudice to the debtors concerned, a collective account in the form of a nominal roll may be rendered to the officer effecting payment of the pay of the members concerned for the collection of the amounts owing: Provided that if any debtor concerned is not convinced regarding the correctness of an account so rendered, nothing in this regulation contained affects his or her right to demand a specified account. Accounting for goods received 166. (1) No goods delivered to any fund or institution may be accepted without a covering delivery note or invoice against which such goods must be verified. (2) A record must be kept of all goods received and any such goods intended for resale must be entered in the record of the stock of the institution concerned before stock is taken. Stocktaking 167. (1) All goods held by a trading institution for sale must be recorded in a stock book and stock must be taken of such goods on the date determined for the closing of books of such institution, or, when ordered by the controlling authority concerned or the Head of Defence Force Logistics, at any other time. (2) The result of such stocktaking must be reflected in a stock sheet, signed by all persons present at such stocktaking and such stock sheet must be dispatched to the auditor concerned.
2010---general-regulations-relating-to-namibian-defence-force-2-ed93e3781d.docx