Reconciliations supported by variance reports which • explain the reasons for, and actions taken in response to, variances. 3.3 What actions are necessary Project management documentation, showing • to prevent variations current analysis and plans which are continually recurring in other phases? reviewed and updated. 3.4 Were there any A log of outstanding assumptions, with to verify • assumptions made at Gate them; (should be categorised and managed as issues 1, or earlier reviews that where applicable). have not been verified? 4. Risk Management Areas to probe Evidence expected 4.1 Are the major risks A log of major issues and risks. • identified, understood, Interdependencies with other projects and • financially evaluated and programmes identified. considered in determining For construction projects, occupational health and the procurement strategy? • safety risks identified. For IT-related projects, relating to IT innovation, • infrastructure, security and take-up identified. Each risk assessed financially and included in • business case as a sensitivity or contingency. An escalation process is in place for upward referral • of risks. A log of issues and risks regularly reviewed by project • team; evidence of appropriate action taken. 4.2 Are there risk management Risk management plans for each risk, with • plans in place? responsibilities for managing them clearly identified and allocated; plans are approved by stakeholders. A process for the ongoing identification, allocation • and management of risks, approved by stakeholders, where appropriate. A risk reporting process in place for upward referral • of risks. A contingency plan, if required. • 4.3 Have all issues raised in The risk management plan and issues register/log is • previous review(s), and regularly reviewed by the project team; with evidence during the course of the of appropriate action taken. project, been satisfactorily resolved? 4.4 Are the following external A list of external issues and related stakeholders. • issues being addressed: An external relations plan developed and • statutory processes implemented as part of communications plan/ • strategy. communications • public relations • environmental issues? • 5. Readiness for Next Phase (Investment Decision) Areas to probe Evidence expected 5.1 Is the project plan for the A project plan detailing clear objectives, deliverables, • remaining phases realistic? resourcing and milestones for the remaining phases.
• Reconciliations supported by variance reports which explain the reasons for, and actions taken in response to, variances. 3.3 What actions are necessary to prevent variations recurring in other phases? • Project management documentation, showing current analysis and plans which are continually reviewed and updated. 3.4 Were there any assumptions made at Gate 1, or earlier reviews that have not been verified? • A log of outstanding assumptions, with to verify them; (should be categorised and managed as issues where applicable). 4. Risk Management Areas to probe Evidence expected 4.1 Are the major risks identified, understood, financially evaluated and considered in determining the procurement strategy? • A log of major issues and risks. • Interdependencies with other projects and programmes identified. • For construction projects, occupational health and safety risks identified. • For IT-related projects, relating to IT innovation, infrastructure, security and take-up identified. • Each risk assessed financially and included in business case as a sensitivity or contingency. • An escalation process is in place for upward referral of risks. • A log of issues and risks regularly reviewed by project team; evidence of appropriate action taken. 4.2 Are there risk management plans in place? • Risk management plans for each risk, with responsibilities for managing them clearly identified and allocated; plans are approved by stakeholders. • A process for the ongoing identification, allocation and management of risks, approved by stakeholders, where appropriate. • A risk reporting process in place for upward referral of risks. • A contingency plan, if required. 4.3 Have all issues raised in previous review(s), and during the course of the project, been satisfactorily resolved? • The risk management plan and issues register/log is regularly reviewed by the project team; with evidence of appropriate action taken. 4.4 Are the following external issues being addressed: • statutory processes • communications • public relations • environmental issues? • A list of external issues and related stakeholders. • An external relations plan developed and implemented as part of communications plan/ strategy. 5. Readiness for Next Phase (Investment Decision) Areas to probe Evidence expected 5.1 Is the project plan for the remaining phases realistic? • A project plan detailing clear objectives, deliverables, resourcing and milestones for the remaining phases.
RMG-105-assurance-reviews-process.docx