Management Data Basic file description Statutory Provisions Retention Period Action at the end of the administrative life of the record Protection Issues Log books of activity in the school Yes Date of last entry in Retain in the school for 6 years from the date of Transfer to the Archives maintained by the Head Teacher the book + 6 years the last entry. Minutes of the Senior Management Yes Date of meeting + 5 Retain in the school for 5 years from meeting Transfer to the Archives Team and other internal administrative years bodies Reports made by the Head Teacher or Yes Date of report + 3 Retain in the school for 3 years from meeting Transfer to the Archives the management team years Records created by Head Teachers, Yes Current academic DESTROY Deputy Head Teachers and other year + 6 years then members of staff with administrative review responsibilities Correspondence created by Head Yes Date of DESTROY Teachers, Deputy Head Teachers and correspondence + 3 other members of staff with years administrative responsibilities Professional development plans Yes Life of the plan + 6 DESTROY years School development plans No Life of the plan + 3 DESTROY years Admissions if the admission is Yes School Admissions Code Date of admission + 1 DESTROY – successful Statutory guidance for year admission authorities, governing bodies, local authorities, schools adjudicators and admission appeals panels December 2014 Admissions if the appeal is Yes School Admissions Code Resolution of case + DESTROY – unsuccessful Statutory guidance for 1 year admission authorities, governing bodies, local authorities, schools adjudicators and admission appeals panels December 2014
Management Basic file description Data Protection Issues Statutory Provisions Retention Period Action at the end of the administrative life of the record Log books of activity in the school maintained by the Head Teacher Yes Date of last entry in the book + 6 years Retain in the school for 6 years from the date of the last entry. Transfer to the Archives Minutes of the Senior Management Team and other internal administrative bodies Yes Date of meeting + 5 years Retain in the school for 5 years from meeting Transfer to the Archives Reports made by the Head Teacher or the management team Yes Date of report + 3 years Retain in the school for 3 years from meeting Transfer to the Archives Records created by Head Teachers, Deputy Head Teachers and other members of staff with administrative responsibilities Yes Current academic year + 6 years then review DESTROY Correspondence created by Head Teachers, Deputy Head Teachers and other members of staff with administrative responsibilities Yes Date of correspondence + 3 years DESTROY Professional development plans Yes Life of the plan + 6 years DESTROY School development plans No Life of the plan + 3 years DESTROY Admissions – if the admission is successful Yes School Admissions Code Statutory guidance for admission authorities, governing bodies, local authorities, schools adjudicators and admission appeals panels December 2014 Date of admission + 1 year DESTROY Admissions – if the appeal is unsuccessful Yes School Admissions Code Statutory guidance for admission authorities, governing bodies, local authorities, schools adjudicators and admission appeals panels December 2014 Resolution of case + 1 year DESTROY
SOIA-Data-Retention-Policy.docx