Alliance Serial Distributed Policy Alliance Shared Print Trust Draft October 9, 2015 The Alliance Serial Distributed Print Policy is entered into by member libraries of the Colorado Alliance of Research Libraries (the Alliance) who are signatories of the Memorandum of Understanding for the Alliance Shared Print Trust. This program is developed as part of a process for sharing the costs and effort regarding the long-term retention of print journals and serials through a collective approach to providing a distributed print archive for identified titles. The policies contained in this document have been reviewed and approved by libraries participating in the Alliance Shared Print Trust. The following agreement provides assurance that the journals designated under this agreement will be retained and available for research and educational purposes as long as the need reasonably exists, as designed in the general framework of the MOU for the Alliance Shared Print Trust thus allowing participating Alliance libraries to consider withdrawing duplicates of said items from their local collections, and to rely with confidence on access to the retained copies. Any Alliance library may at its discretion retain duplicates of journals retained under this agreement by other members of the Alliance. No library will be required to discard any materials. 1. Storage Obligations of Member Institutions 1.1 Obligations. Member Institutions agree to maintain and store the journals identified by each institution for a term of twenty five (25) years with the understanding that this Agreement will be reviewed every five years to determine the continuing needs for the maintenance and storage of identified journals in accordance with the terms and provisions of the Alliance Shared Print Trust. The review would be initiated by the then current chair of the Alliance Shared Collection Development Committee or the Executive Director of the Alliance. The term commences from the time designated in the MOU for the Alliance Shared Print Trust. 1.2. Original Form. Member Institutions maintain all of the journals in their original form whenever possible. If necessary because of damage to or loss of the original of any of the journals, a hard copy facsimile may be used to fill in gaps. Microform runs of serials are acceptable if that is the only format available for a journal back file. However, it is strongly recommended that if a print run of a journal is available that that should be the preserved copy designated for the Alliance Shared Print Trust. 1.3. Repairs and Restorations. Member Institution shall perform such repairs and/or restorations to the retained journals as are possible and necessary to maintain the integrity of the original artifacts.
Alliance Serial Distributed Policy Alliance Shared Print Trust Draft October 9, 2015 The Alliance Serial Distributed Print Policy is entered into by member libraries of the Colorado Alliance of Research Libraries (the Alliance) who are signatories of the Memorandum of Understanding for the Alliance Shared Print Trust. This program is developed as part of a process for sharing the costs and effort regarding the long-term retention of print journals and serials through a collective approach to providing a distributed print archive for identified titles. The policies contained in this document have been reviewed and approved by libraries participating in the Alliance Shared Print Trust. The following agreement provides assurance that the journals designated under this agreement will be retained and available for research and educational purposes as long as the need reasonably exists, as designed in the general framework of the MOU for the Alliance Shared Print Trust thus allowing participating Alliance libraries to consider withdrawing duplicates of said items from their local collections, and to rely with confidence on access to the retained copies. Any Alliance library may at its discretion retain duplicates of journals retained under this agreement by other members of the Alliance. No library will be required to discard any materials. 1. Storage Obligations of Member Institutions 1.1 Obligations. Member Institutions agree to maintain and store the journals identified by each institution for a term of twenty five (25) years with the understanding that this Agreement will be reviewed every five years to determine the continuing needs for the maintenance and storage of identified journals in accordance with the terms and provisions of the Alliance Shared Print Trust. The review would be initiated by the then current chair of the Alliance Shared Collection Development Committee or the Executive Director of the Alliance. The term commences from the time designated in the MOU for the Alliance Shared Print Trust. 1.2. Original Form. Member Institutions maintain all of the journals in their original form whenever possible. If necessary because of damage to or loss of the original of any of the journals, a hard copy facsimile may be used to fill in gaps. Microform runs of serials are acceptable if that is the only format available for a journal back file. However, it is strongly recommended that if a print run of a journal is available that that should be the preserved copy designated for the Alliance Shared Print Trust. 1.3. Repairs and Restorations. Member Institution shall perform such repairs and/or restorations to the retained journals as are possible and necessary to maintain the integrity of the original artifacts.
SharedPrintSerialsPolicyOct2015.docx