Property Data Basic file description Statutory Provisions Retention Period Action at the end of the administrative life of the Protection record Issues Title Deeds Permanent Permanent Offer to Archives if the deeds these should follow the are no longer needed property unless the property has been registered at the Land Registry Plans Permanent Retain in school whilst to Archives operational Maintenance and contractors Financial Regulations Current year + 6 DESTROY Leases Expiry of lease + 6 years DESTROY Lettings Current year + 3 DESTROY Burglary, and vandalism report Current year + 6 years DESTROY forms Maintenance log books Last entry + 10 years DESTROY Contractors’ Reports Current year + 6 years DESTROY Department for Education Data Basic file description Statutory Provisions Retention Period Action at the end of the administrative life of the Protection record Issues OFSTED reports and papers No Replace former report with any new Review to see whether a Transfer to Archives inspection report further retention period is required Returns No Current year + 6 years DESTROY Circulars from Department for No Whilst operationally required Review to see whether a Transfer to Archives Education further retention period is required
Property Basic file description Data Protection Issues Statutory Provisions Retention Period Action at the end of the administrative life of the record Title Deeds Permanent Permanent these should follow the property unless the property has been registered at the Land Registry Offer to Archives if the deeds are no longer needed Plans Permanent Retain in school whilst operational to Archives Maintenance and contractors Financial Regulations Current year + 6 DESTROY Leases Expiry of lease + 6 years DESTROY Lettings Current year + 3 DESTROY Burglary, and vandalism report forms Current year + 6 years DESTROY Maintenance log books Last entry + 10 years DESTROY Contractors’ Reports Current year + 6 years DESTROY Department for Education Basic file description Data Protection Issues Statutory Provisions Retention Period Action at the end of the administrative life of the record OFSTED reports and papers No Replace former report with any new inspection report Review to see whether a further retention period is required Transfer to Archives Returns No Current year + 6 years DESTROY Circulars from Department for Education No Whilst operationally required Review to see whether a further retention period is required Transfer to Archives
SOIA-Data-Retention-Policy.docx