Task 11. Assist in Inter-Agency Coordination and Public/NGO Participation 33. Prepare together with the Department of Environmental Affairs and local governments a meeting to which all relevant ministries and departments are invited. At this meeting, present the project, the environmental and social issues related to the project and the responsibility, involvement and commitments of the relevant ministries and departments. 34. Prepare also, together with the Department of Environmental Affairs and governments, a public hearing to which all affected parties and relevant NGO's are invited. In the public hearing, present the project and all environmental and social issues related to the project. Keep records of these meetings. Task 12. Reporting 35. The environmental and social impact assessment report be concise and limited to significant environmental and social issues. The main text must focus on findings, conclusions and recommendations, supported by summary of data collected and citation for any references used in interpreting those data. 36. The main report of the ESIA shall have the following outline: Chapter Content Executive summary: Non-technical summary, describing the outcomes of the ESIA as relevant to decision-makers and managers. Policy, and administrative framework (including limit values) that will apply to the project, and its implications for the project Baseline description (physical, biological and socioeconomic) Project description Environmental impacts Social Impacts Analysis of alternatives Environmental and Social Management Plan (ESMP) including details and costs of mitigation measures Environmental and Social Monitoring Plan setting out the parameters to be monitored and the corresponding actions to be taken. Appendices: Technical details: Details of technical installations, prediction methods, a Chance Finds Procedure, and appendices of the baseline information, such as water quality and quantity monitoring points and data, air emission monitoring points and data, locations of sensitive natural habitats that are close to the works or that may be impacted by the works Report of public consultation and participation. Example of invitations in newspapers, materials used to inform people. Minutes of meetings with the public and Non-Governmental Organisations (NGOs). Including details of how the comments raised have influenced (or other) the design development/implementation of the project. VI. Deliverables 37. The Consultant shall submit to the Client the following:
Task 11. Assist in Inter-Agency Coordination and Public/NGO Participation 33. Prepare together with the Department of Environmental Affairs and local governments a meeting to which all relevant ministries and departments are invited. At this meeting, present the project, the environmental and social issues related to the project and the responsibility, involvement and commitments of the relevant ministries and departments. 34. Prepare also, together with the Department of Environmental Affairs and governments, a public hearing to which all affected parties and relevant NGO's are invited. In the public hearing, present the project and all environmental and social issues related to the project. Keep records of these meetings. Task 12. Reporting 35. The environmental and social impact assessment report be concise and limited to significant environmental and social issues. The main text must focus on findings, conclusions and recommendations, supported by summary of data collected and citation for any references used in interpreting those data. 36. The main report of the ESIA shall have the following outline: Chapter Content Executive summary: Non-technical summary, describing the outcomes of the ESIA as relevant to decision-makers and managers. Policy, and administrative framework (including limit values) that will apply to the project, and its implications for the project Baseline description (physical, biological and socioeconomic) Project description Environmental impacts Social Impacts Analysis of alternatives Environmental and Social Management Plan (ESMP) including details and costs of mitigation measures Environmental and Social Monitoring Plan setting out the parameters to be monitored and the corresponding actions to be taken. Appendices: Technical details: Details of technical installations, prediction methods, a Chance Finds Procedure, and appendices of the baseline information, such as water quality and quantity monitoring points and data, air emission monitoring points and data, locations of sensitive natural habitats that are close to the works or that may be impacted by the works Report of public consultation and participation. Example of invitations in newspapers, materials used to inform people. Minutes of meetings with the public and Non-Governmental Organisations (NGOs). Including details of how the comments raised have influenced (or other) the design development/implementation of the project. VI. Deliverables 37. The Consultant shall submit to the Client the following:
SFG3031-EA-P160911-Box402888B-PUBLIC-Disclosed-2-14-2017.docx