*GR1050-06a COUNSELING PROGRAM Reports of interviews, analyses, and 3 years after Retention Note: For records retained by RECORDS similar records relating to the counseling termination of professional therapists; refer to Local of an employee for work-related, personal, counseling. Schedule HR for patient records. or substance abuse problems, including any warnings associated with the counseling. Usually maintained at the supervisory level or by human resources departments. GR1050-06b COUNSELING PROGRAM Records relating to the planning, 3 years. RECORDS coordination, implementation, direction, and evaluation of an employee counseling program. *GR1050-07 DISCIPLINARY AND Records created by civil service boards or Retention Note: Refer to Retention Note ADVERSE ACTION by personnel or supervisory officers in (f) on page 1 of this schedule for RECORDS considering, or reconsidering on appeal, disciplinary records of certain Sheriff’s an adverse action (e.g., demotion, office employees. probation, termination, suspension, leave without pay) against an employee, including, as applicable, witness and employee statements, interview reports, exhibits, reports of findings, and decisions and judgments. (1) All employees of sheriff’s departments By law Local Government Code, – PERMANENT. in counties with a population of 3.3 Section 157.904. million or more. (2) Police and fire department personnel By law Local Government Code, – PERMANENT. in municipalities with a population of Section 143.011(c). 10,000 or more that have established civil service boards under Local Government Code, Chapter 143. (3) All local government employees. By regulation - 29 CFR 1602.31, 2 years after case closed 1602.40, and 1602.49. or action taken, as applicable. GR1050-08 EMPLOYEE PENSION AND For records of pension and deferred BENEFITS RECORDS compensation deductions from payroll see GR1050-52(b).
*GR1050-06a COUNSELING PROGRAM RECORDS Reports of interviews, analyses, and similar records relating to the counseling of an employee for work-related, personal, or substance abuse problems, including any warnings associated with the counseling. Usually maintained at the supervisory level or by human resources departments. 3 years after termination of counseling. Retention Note: For records retained by professional therapists; refer to Local Schedule HR for patient records. GR1050-06b COUNSELING PROGRAM RECORDS Records relating to the planning, coordination, implementation, direction, and evaluation of an employee counseling program. 3 years. *GR1050-07 DISCIPLINARY AND ADVERSE ACTION RECORDS Records created by civil service boards or by personnel or supervisory officers in considering, or reconsidering on appeal, an adverse action (e.g., demotion, probation, termination, suspension, leave without pay) against an employee, including, as applicable, witness and employee statements, interview reports, exhibits, reports of findings, and decisions and judgments. (1) All employees of sheriff’s departments in counties with a population of 3.3 million or more. (2) Police and fire department personnel in municipalities with a population of 10,000 or more that have established civil service boards under Local Government Code, Chapter 143. (3) All local government employees. PERMANENT. PERMANENT. 2 years after case closed or action taken, as applicable. Retention Note: Refer to Retention Note (f) on page 1 of this schedule for disciplinary records of certain Sheriff’s office employees. By law – Local Government Code, Section 157.904. By law – Local Government Code, Section 143.011(c). By regulation - 29 CFR 1602.31, 1602.40, and 1602.49. GR1050-08 EMPLOYEE PENSION AND BENEFITS RECORDS For records of pension and deferred compensation deductions from payroll see GR1050-52(b).
Schedule%20GR%20Revised%205th%20-%20Effective%202016-04-17.docx