SPECIAL PROVISIONS PAGE 7 Method of Administration (h) When a cost adjustment is applied it shall be inclusive of the five (5%) variation. Payments for fuel used for the micro-surfacing operation(s) shall be calculated at the end of each calendar month and they shall be based upon the acceptable number of square yards of micro-surfacing supplied, delivered and installed within that particular (applicable) calendar month in which the work was performed. (Program Note: In the event a continuous micro-surfacing operation spans several days but the delivery & discharge of the material is performed in two separate months, then two separate fuel payments shall be made). At the end of each calendar month the Contractor shall furnish the Engineer with an accurate measured and tabular accounting which clearly shows the collective number of square yards of micro-surfacing verified and applied during that particular (applicable) calendar month. The invoiced accounting shall bear the name of the Contractor and Vendor and shall be surrendered to the DPW Agent-In-Charge immediately upon the termination of operations at the end of each calendar month. The City will have no obligation to pay for any errant invoice slips which are forwarded after the micro-surfacing operations for the month have ceased . No upward fuel adjustment will be made for any delivery and/or application related activity which takes unless the Contractor’s work has been delayed due to no fault of place beyond the completion date of the contract their own (i.e. Preparation work that must be performed by others before the Contractor can complete their own tasks in the contractually allotted time.) Any such delay must be brought to the attention of the DPW Agent-In-Charge in a timely manner at which time the Agent shall investigate, verify, and document the extenuating circumstances and inform the Contractor of their decision. Method of Payment (l) Payment formula: = The Base Price of Fuel on the bid release date (Averaged cost of Diesel & Gasoline in $/Gallon) BPF PPF = The Period Price of Fuel for the applicable calendar month (Averaged cost of Diesel & Gasoline in $/Gallon) G/SY = Gallons of fuel bid by the Contractor to supply, deliver & install One (1) Square Yard of Micro-Surfacing (Gallons of fuel bid for all micro-surfacing services) SY = Total number of SquareYards of Micro-Surfacing applied in the applicable calendar month (Square Yards) Basis of Payment
SPECIAL PROVISIONS PAGE 7 Method of Administration (h) When a cost adjustment is applied it shall be inclusive of the five (5%) variation. Payments for fuel used for the micro-surfacing operation(s) shall be calculated at the end of each calendar month and they shall be based upon the acceptable number of square yards of micro-surfacing supplied, delivered and installed within that particular (applicable) calendar month in which the work was performed. (Program Note: In the event a continuous micro-surfacing operation spans several days but the delivery & discharge of the material is performed in two separate months, then two separate fuel payments shall be made). At the end of each calendar month the Contractor shall furnish the Engineer with an accurate measured and tabular accounting which clearly shows the collective number of square yards of micro-surfacing verified and applied during that particular (applicable) calendar month. The invoiced accounting shall bear the name of the Contractor and Vendor and shall be surrendered to the DPW Agent-In-Charge immediately upon the termination of operations at the end of each calendar month. The City will have no obligation to pay for any errant invoice slips which are forwarded after the micro-surfacing operations for the month have ceased . No upward fuel adjustment will be made for any delivery and/or application related activity which takes place beyond the completion date of the contract unless the Contractor’s work has been delayed due to no fault of their own (i.e. Preparation work that must be performed by others before the Contractor can complete their own tasks in the contractually allotted time.) Any such delay must be brought to the attention of the DPW Agent-In-Charge in a timely manner at which time the Agent shall investigate, verify, and document the extenuating circumstances and inform the Contractor of their decision. Method of Payment (l) Payment formula: BPF = The Base Price of Fuel on the bid release date (Averaged cost of Diesel & Gasoline in $/Gallon) PPF = The Period Price of Fuel for the applicable calendar month (Averaged cost of Diesel & Gasoline in $/Gallon) G/SY = Gallons of fuel bid by the Contractor to supply, deliver & install One (1) Square Yard of Micro-Surfacing (Gallons of fuel bid for all micro-surfacing services) SY = Total number of SquareYards of Micro-Surfacing applied in the applicable calendar month (Square Yards) Basis of Payment
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