SD3475-04b TEXTBOOK INVENTORY Book cards or records comparable in End of school year AND DISTRIBUTION function documenting what books were or date of CONTROL RECORDS distributed to each student and similar withdrawal, + 3 records documenting their return or years. SD3475-04c TEXTBOOK INVENTORY Records documenting the distribution, End of school AND DISTRIBUTION transfer, and return of textbooks on a year. CONTROL RECORDS campus by campus basis. SD3475-04d TEXTBOOK INVENTORY Notification or reports of state-owned 2 years. textbooks that have been destroyed. AND DISTRIBUTION CONTROL RECORDS SD3475-05 TEXTBOOK PROCUREMENT RECORDS SD3475-05a TEXTBOOK Requisitions and supplemental requisitions FE + 2 years. PROCUREMENT RECORDS for textbooks, learning systems, and related materials, including for use by visually disabled students, placed with the Texas Education Agency (TEA), the Texas Instructional Materials Center for the Visually Impaired, or other vendors as may be permitted by law or regulation, including supporting documentation such as statements of charges, packing slips, freight bills, and shipment-error reports. SD3475-05b TEXTBOOK Order notifications from the Texas AV. Obsolete record. PROCUREMENT RECORDS Education Agency (TEA) concerning processing of textbook orders. SD3475-05c TEXTBOOK Documentation relating to the procurement AV after receipt PROCUREMENT RECORDS of sample textbooks, learning systems, and and reconciliation related materials. of shipment. SD3475-06 TEXTBOOK SALES AND DISPOSITION RECORDS SD3475-06a TEXTBOOK SALES AND State textbook sales invoices and FE + 2 years. DISPOSITION RECORDS acknowledgment statements, logs (district and campus) of textbooks paid for, payment or reduced payment waivers, payment account cards, and any district forms used for the transmittal of textbook funds from campuses to the textbook coordinator.
SD3475-04b TEXTBOOK INVENTORY AND DISTRIBUTION CONTROL RECORDS Book cards or records comparable in function documenting what books were distributed to each student and similar records documenting their return or End of school year or date of withdrawal, + 3 years. SD3475-04c TEXTBOOK INVENTORY AND DISTRIBUTION CONTROL RECORDS Records documenting the distribution, transfer, and return of textbooks on a campus by campus basis. End of school year. SD3475-04d TEXTBOOK INVENTORY AND DISTRIBUTION CONTROL RECORDS Notification or reports of state-owned textbooks that have been destroyed. 2 years. SD3475-05 TEXTBOOK PROCUREMENT RECORDS SD3475-05a TEXTBOOK PROCUREMENT RECORDS Requisitions and supplemental requisitions for textbooks, learning systems, and related materials, including for use by visually disabled students, placed with the Texas Education Agency (TEA), the Texas Instructional Materials Center for the Visually Impaired, or other vendors as may be permitted by law or regulation, including supporting documentation such as statements of charges, packing slips, freight bills, and shipment-error reports. FE + 2 years. SD3475-05b TEXTBOOK PROCUREMENT RECORDS Order notifications from the Texas Education Agency (TEA) concerning processing of textbook orders. AV. Obsolete record. SD3475-05c TEXTBOOK PROCUREMENT RECORDS Documentation relating to the procurement of sample textbooks, learning systems, and related materials. AV after receipt and reconciliation of shipment. SD3475-06 TEXTBOOK SALES AND DISPOSITION RECORDS SD3475-06a TEXTBOOK SALES AND DISPOSITION RECORDS State textbook sales invoices and acknowledgment statements, logs (district and campus) of textbooks paid for, payment or reduced payment waivers, payment account cards, and any district forms used for the transmittal of textbook funds from campuses to the textbook coordinator. FE + 2 years.
Schedule%20SD%203rd%20Edition%20-%20Effective%202018-05-23.docx