*GR1050-40 APPLICATIONS FOR Includes applications and supporting Date of filing of PERMANENT documentation, including employment application + 5 years. applications, summaries of recruitment EMPLOYMENT CERTIFICATION (ETA efforts, job postings, newspaper Form 9089) advertisements, job orders with the Texas Workforce Commission, and correspondence with the U.S. Department of Labor and attorneys. *GR1050-41 OUTSIDE/SECONDARY Personnel forms requesting permission to Date of separation or EMPLOYMENT perform at a job outside of the local superseded + 2 AUTHORIZATIONS government. years, as applicable. *GR1050-42 LICENSE AND DRIVING US or date of Retention Note: See item number RECORD CHECKS separation. SD3500-03c for driving record checks of school bus drivers. Reports providing statistical information 3 years. *GR1050-43 LABOR STATISTICS REPORTS on labor force. *GR1050-44 AMERICANS WITH Self evaluations and plans documenting 3 years. By regulation - 28 CFR 35.105(c). DISABILITIES ACT (ADA) compliance with the requirements of the DOCUMENTATION Americans with Disabilities Act. SECTION 3-2: PAYROLL RECORDS Retention Note: OTHER ACCOUNTING RECORDS - This section supplements Section 2-2 and schedules financial and accounting records found in most local governments specific to the disbursement of payroll. If a payroll-related record is not scheduled in this section, use Section 2-2 for the comparable record; e.g., payroll fund reconciliations should be retained for FE + 5 years under the retention for Banking Records (see item number GR1025-28). Record Record Record Description Retention Period Remarks Number Documentation used to start, modify, or 4 years after separation GR1050-50 DEDUCTION AUTHORIZATIONS stop all voluntary or required deductions or 4 years after from payroll, including orders of amendment, expiration, garnishment or other court-ordered or termination of attachments. authorization, whichever sooner.
*GR1050-40 APPLICATIONS FOR PERMANENT EMPLOYMENT CERTIFICATION (ETA Form 9089) Includes applications and supporting documentation, including employment applications, summaries of recruitment efforts, job postings, newspaper advertisements, job orders with the Texas Workforce Commission, and correspondence with the U.S. Department of Labor and attorneys. Date of filing of application + 5 years. *GR1050-41 OUTSIDE/SECONDARY EMPLOYMENT AUTHORIZATIONS Personnel forms requesting permission to perform at a job outside of the local government. Date of separation or superseded + 2 years, as applicable. *GR1050-42 LICENSE AND DRIVING RECORD CHECKS US or date of separation. Retention Note: See item number SD3500-03c for driving record checks of school bus drivers. *GR1050-43 LABOR STATISTICS REPORTS Reports providing statistical information on labor force. 3 years. *GR1050-44 AMERICANS WITH DISABILITIES ACT (ADA) DOCUMENTATION Self evaluations and plans documenting compliance with the requirements of the Americans with Disabilities Act. 3 years. By regulation - 28 CFR 35.105(c). SECTION 3-2: PAYROLL RECORDS Retention Note: OTHER ACCOUNTING RECORDS - This section supplements Section 2-2 and schedules financial and accounting records found in most local governments specific to the disbursement of payroll. If a payroll-related record is not scheduled in this section, use Section 2-2 for the comparable record; e.g., payroll fund reconciliations should be retained for FE + 5 years under the retention for Banking Records (see item number GR1025-28). Record Number Record Record Description Retention Period Remarks GR1050-50 DEDUCTION AUTHORIZATIONS Documentation used to start, modify, or stop all voluntary or required deductions from payroll, including orders of garnishment or other court-ordered attachments. 4 years after separation or 4 years after amendment, expiration, or termination of authorization, whichever sooner.
Schedule%20GR%20Revised%205th%20-%20Effective%202016-04-17.docx