If the unit is not leased from the waiting list (for example, the property has no waiting list); CA must review documentation of advertising or invoices for advertising expenses that support that marketing was undertaken. This documentation must substantiate the date the marketing occurred. If the waiting list is CLOSED, review of the marketing and outreach methods is not needed. Not Providing an Itemized List of Damages: If an owner fails to provide the tenant with an itemized list of damages, the claim will be DENIED. Useful Life Expectancy of Items Damaged: The owner determines the useful life expectancy of items damaged. For example: carpet. The amount approved must be pro-rated given the expected life of the carpet. For Damage Claims: Different of properties have different maximum allowable Damage Claim amounts. These are as follows: For Section 8, damage amounts may not exceed the monthly contract rent in effect when the tenant vacated the unit For LMSA, the total claim limit is the security deposit and the remainder of one month’s contract rent. For PD, the limit is two month’s rent minus the security deposit collected. Important Issues: Verify that the is included with every special claims submission attached checklist and that all documents have been signed. If preparing a re-submission of an incomplete claim or an appeal, owner/agent must ensure that CGI receives your submission within 30 days of the date of CGI’s determination letter. Must supply documentation that the appropriate security deposit was collected from the tenant: for example, a copy of the original a copy of the tenant’s rent ledger card, or a copy of the receipt(s) for security deposit. Approved claims MUST be submitted for payment within 90 days of the date of the approval decision. Checklist Special Claim for Vacancies during Rent-Up Property Name: _________________ Contract No. _________________
If the unit is not leased from the waiting list (for example, the property has no waiting list); CA must review documentation of advertising or invoices for advertising expenses that support that marketing was undertaken. This documentation must substantiate the date the marketing occurred. If the waiting list is CLOSED, review of the marketing and outreach methods is not needed. Not Providing an Itemized List of Damages: If an owner fails to provide the tenant with an itemized list of damages, the claim will be DENIED. Useful Life Expectancy of Items Damaged: The owner determines the useful life expectancy of items damaged. For example: carpet. The amount approved must be pro-rated given the expected life of the carpet. For Damage Claims: Different of properties have different maximum allowable Damage Claim amounts. These are as follows: For Section 8, damage amounts may not exceed the monthly contract rent in effect when the tenant vacated the unit For LMSA, the total claim limit is the security deposit and the remainder of one month’s contract rent. For PD, the limit is two month’s rent minus the security deposit collected. Important Issues: Verify that the attached checklist is included with every special claims submission and that all documents have been signed. If preparing a re-submission of an incomplete claim or an appeal, owner/agent must ensure that CGI receives your submission within 30 days of the date of CGI’s determination letter. Must supply documentation that the appropriate security deposit was collected from the tenant: for example, a copy of the original a copy of the tenant’s rent ledger card, or a copy of the receipt(s) for security deposit. Approved claims MUST be submitted for payment within 90 days of the date of the approval decision. Checklist Special Claim for Vacancies during Rent-Up Property Name: _________________ Contract No. _________________
SCGuidanceforOwnerAgents08012006.docx