Virginia Department of Education Office of Career, Technical, and Adult Education Program Year 2018-2019 Adult Education Site-Visit Protocol Staff Qualification and Professional Development Review Review Criteria Sample Documentation Comments Method Instructional and counseling members are Document chart with qualifications from Preliminary Information qualified to carry out their responsibilities and Review, Form perform their job tasks. (VDOE Interview Resumes 2017-2018 Job announcements Competitive Grant Application) Job descriptions with stated qualifications Staff files with performance evaluations, feedback or correction actions if applicable, and evidence of ongoing training or staff development Other evidence that demonstrates compliance with this item The program is implementing the professional Document Evidence of professional development offerings that are development plan from the approved Review, consistent with the program’s professional development plan application. (VDOE Interview and priorities (flyers, emails, sign-in or attendance logs, agendas 2017-2018 Competitive and/or materials, evaluations) Grant Application) Fiscal records (budget, budget amendments, reimbursement requests) Teacher focus group materials Other evidence that demonstrates compliance with this item An orientation procedure is in place for new Document Documentation that administrators and direct service staff personnel. (Refer Review, members have completed the new staff orientation. to the regional Memorandum Interview Staff orientation policies of Understanding among local entities) Orientation materials, agendas, attendance logs Other evidence that demonstrates compliance with this item The program conducts regular faculty/staff Document Agendas, calendars, notes from regional and/or local meetings meetings. (Refer Review, Sign-in or attendance logs to the regional Memorandum Interview Staff policies on meeting attendance of Understanding among local entities) Teacher interviews Individuals administering assessments have Document Certificate or notice of completion current certifications. (Assessment Review, Commonwealth of Virginia Learning Center (COVLC) records and Interview of training completion Distance Education Policy for Virginia Adult Staff files with appropriate documentation Education and Literacy Programs) evidence that demonstrates compliance with this item
Virginia Department of Education Office of Career, Technical, and Adult Education Program Year 2018-2019 Adult Education Site-Visit Protocol Staff Qualification and Professional Development Review Criteria Review Method Sample Documentation Comments Instructional and counseling members are qualified to carry out their responsibilities and perform their job tasks. (VDOE 2017-2018 Competitive Grant Application) Document Review, Interview chart with qualifications from Preliminary Information Form Resumes Job announcements Job descriptions with stated qualifications Staff files with performance evaluations, feedback or correction actions if applicable, and evidence of ongoing training or staff development Other evidence that demonstrates compliance with this item The program is implementing the professional development plan from the approved application. (VDOE 2017-2018 Competitive Grant Application) Document Review, Interview Evidence of professional development offerings that are consistent with the program’s professional development plan and priorities (flyers, emails, sign-in or attendance logs, agendas and/or materials, evaluations) Fiscal records (budget, budget amendments, reimbursement requests) Teacher focus group materials Other evidence that demonstrates compliance with this item An orientation procedure is in place for new personnel. (Refer to the regional Memorandum of Understanding among local entities) Document Review, Interview Documentation that administrators and direct service staff members have completed the new staff orientation. Staff orientation policies Orientation materials, agendas, attendance logs Other evidence that demonstrates compliance with this item The program conducts regular faculty/staff meetings. (Refer to the regional Memorandum of Understanding among local entities) Document Review, Interview Agendas, calendars, notes from regional and/or local meetings Sign-in or attendance logs Staff policies on meeting attendance Teacher interviews Individuals administering assessments have current certifications. (Assessment and Distance Education Policy for Virginia Adult Education and Literacy Programs) Document Review, Interview Certificate or notice of completion Commonwealth of Virginia Learning Center (COVLC) records of training completion Staff files with appropriate documentation evidence that demonstrates compliance with this item
site-visit-protocol.docx