Pupils Basic file description Data Statutory Provisions Retention Period Action at the end of the administrative life of the Protection record Issues Any other records created in the Yes Current year + 3 Review at the end of 3 and either allocate course of contact with pupils a further retention period or DESTROY Statement maintained The Yes SEN and Disability DOB of the pupil + 25 years (This would DESTROY unless legal action is pending Education Act 1996 - Section 324 Act 2001 Section 1 normally be retained in the pupil file) Advice and information to parents Yes SEN and Disability DOB of the pupil + 25 years (This would DESTROY unless legal action is pending regarding educational Act 2001 Section 2 normally be retained in the pupil file) Accessibility Strategy Yes Special Educational DOB of the pupil + 25 years (This would DESTROY unless action is pending Needs and Disability Act normally be retained in the pupil file) 2001 Section 14 Children’s SEN Files Yes SEN and Disability DOB of + 25 years then review it may DESTROY unless legal action is pending – Act 2001 Section 1 be appropriate to add an additional retention period in certain cases Parental permission slips for Yes Conclusion of the trip DESTROY school where there has been – no major incident Parental permission slips for school Yes Limitation Act 1980 DOB of the involved in the incident + 25 DESTROY trips where there has been a years – major incident The permission slips for all pupils on the trip need to be retained to show that the rules had been followed for all pupils Records created by schools No Outdoor Education Date of visit + 14 years DESTROY to obtain approval to run an Advisers’ National Educational Visit outside the Guidance specifically Classroom. Section 3 “Legal Framework and Employer Systems” and Section 4 - Practice”. “Good
Pupils Basic file description Data Protection Issues Statutory Provisions Retention Period Action at the end of the administrative life of the record Any other records created in the course of contact with pupils Yes Current year + 3 Review at the end of 3 and either allocate a further retention period or DESTROY Statement maintained The Education Act 1996 - Section 324 Yes SEN and Disability Act 2001 Section 1 DOB of the pupil + 25 years (This would normally be retained in the pupil file) DESTROY unless legal action is pending Advice and information to parents regarding educational Yes SEN and Disability Act 2001 Section 2 DOB of the pupil + 25 years (This would normally be retained in the pupil file) DESTROY unless legal action is pending Accessibility Strategy Yes Special Educational Needs and Disability Act 2001 Section 14 DOB of the pupil + 25 years (This would normally be retained in the pupil file) DESTROY unless action is pending Children’s SEN Files Yes SEN and Disability Act 2001 Section 1 DOB of + 25 years then review – it may be appropriate to add an additional retention period in certain cases DESTROY unless legal action is pending Parental permission slips for school – where there has been no major incident Yes Conclusion of the trip DESTROY Parental permission slips for school trips – where there has been a major incident Yes Limitation Act 1980 DOB of the involved in the incident + 25 years The permission slips for all pupils on the trip need to be retained to show that the rules had been followed for all pupils DESTROY Records created by schools to obtain approval to run an Educational Visit outside the Classroom. No Outdoor Education Advisers’ National Guidance specifically Section 3 “Legal Framework and Employer Systems” and Section 4 - “Good Practice”. Date of visit + 14 years DESTROY
SOIA-Data-Retention-Policy.docx