Sample risk management plan What could What will we do to What will we do if it go wrong? prevent it from does happen? happening? Rain Marquees on standby Advertise new date Hall on standby Cancel event Alternative date set Move event indoors Lack of Advertise in school newsletter Increase volunteer volunteers Announce need for volunteers hours at assemblies and meetings Scale back or cancel Provide incentives to event volunteers e.g. one free raffle – ticket Ask for relatives to volunteer Involve and former students Cancellation of Provide emergency volunteers Reduce activities, volunteers on the on the roster competitions or stalls day Have a floating volunteer to Merge stalls cover busy stalls Lack of Book early Seek quotes from entertainment Seek support from local alternative companies community Use DJ instead of live Ask other organisations entertainment Limited items Send plates home to all families Buy from supermarket donated for food one week before the event and transfer to plates stalls requesting donations Hold a baking day at school Visitor gets food Obtain food handling permits Seek immediate poisoning or has and adhere to regulations medical attention an allergic Train volunteers in safe food Call insurance company reaction to food handling and lawyers for advice Ensure external food providers are professional and insured Ensure all food items are clearly labelled or signed Overspending All expenses are to be approved Seek approval from by the treasurer committee to increase budget Theft or loss of Provide bum-bags for money Inform the police cash collection at the event Revise money-handling Train volunteers in and collection procedures procedures Allocate cash collectors and counters in
Sample risk management plan What could go wrong? What will we do to prevent it from happening? What will we do if it does happen? Rain Marquees on standby Hall on standby Alternative date set Advertise new date Cancel event Move event indoors Lack of volunteers Advertise in school newsletter Announce need for volunteers at assemblies and meetings Provide incentives to volunteers – e.g. one free raffle ticket Ask for relatives to volunteer Involve and former students Increase volunteer hours Scale back or cancel event Cancellation of volunteers on the day Provide emergency volunteers on the roster Have a floating volunteer to cover busy stalls Reduce activities, competitions or stalls Merge stalls Lack of entertainment Book early Seek support from local community Ask other organisations Seek quotes from alternative companies Use DJ instead of live entertainment Limited items donated for food stalls Send plates home to all families one week before the event requesting donations Hold a baking day at school Buy from supermarket and transfer to plates Visitor gets food poisoning or has an allergic reaction to food Obtain food handling permits and adhere to regulations Train volunteers in safe food handling Ensure external food providers are professional and insured Ensure all food items are clearly labelled or signed Seek immediate medical attention Call insurance company and lawyers for advice Overspending All expenses are to be approved by the treasurer Seek approval from committee to increase budget Theft or loss of cash Provide bum-bags for money collection at the event Train volunteers in procedures Allocate cash collectors and counters in Inform the police Revise money-handling and collection procedures
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