the Employer attending the Bid opening in the manner specified in the BDS. At the Bid opening the Employer shall neither discuss the merits of any Bid nor reject any envelopes marked “FINANCIAL PROPOSAL”. The Employer shall prepare a record of the Financial Proposal of the Bid opening that shall include, as a minimum: the name of the Bidder whose Financial Proposal was opened; the Bid price, per lot (contract) if applicable, including any discounts. The Bidders whose envelopes marked ‘FINANCIAL PROPOSAL” have been opened or their representatives who are present shall be requested to sign the record. The omission of a Bidder’s signature on the record shall not invalidate the contents and effect of the record. A copy of the record shall be distributed to all Bidders. Confidentiality Information relating to the evaluation of Bids and recommendation of contract shall not be disclosed to Bidders or any other persons not officially concerned with the Bidding process until the Notification of Intention to Award the Contract is transmitted to all Bidders in accordance with ITB 42. Any attempt by a Bidder to influence the Employer in the evaluation of the Bids or Contract decisions may result in the rejection of its Bid. Notwithstanding ITB 28.2, from the time of Bid opening to the time of Contract award, if any Bidder wishes to contact the Employer on any matter related to the Bidding process, it may do so in writing. General To assist in the examination, evaluation, and comparison of the Clarification of Bids, and qualification of the Bidders, the Employer may, at its Bids discretion, ask any Bidder for a clarification of its Bid. Any clarification submitted by a Bidder that is not in response to a request by the Employer shall not be considered, and the Employer’s request for clarification and the response shall be in writing. If the Bid includes a financial proposal, no change in the prices or substance of the Bid shall be sought, offered, or permitted, except to confirm the correction of arithmetic errors
the Employer attending the Bid opening in the manner specified in the BDS. At the Bid opening the Employer shall neither discuss the merits of any Bid nor reject any envelopes marked “FINANCIAL PROPOSAL”. The Employer shall prepare a record of the Financial Proposal of the Bid opening that shall include, as a minimum: the name of the Bidder whose Financial Proposal was opened; the Bid price, per lot (contract) if applicable, including any discounts. The Bidders whose envelopes marked ‘FINANCIAL PROPOSAL” have been opened or their representatives who are present shall be requested to sign the record. The omission of a Bidder’s signature on the record shall not invalidate the contents and effect of the record. A copy of the record shall be distributed to all Bidders. Confidentiality Information relating to the evaluation of Bids and recommendation of contract shall not be disclosed to Bidders or any other persons not officially concerned with the Bidding process until the Notification of Intention to Award the Contract is transmitted to all Bidders in accordance with ITB 42. Any attempt by a Bidder to influence the Employer in the evaluation of the Bids or Contract decisions may result in the rejection of its Bid. Notwithstanding ITB 28.2, from the time of Bid opening to the time of Contract award, if any Bidder wishes to contact the Employer on any matter related to the Bidding process, it may do so in writing. General Clarification of Bids To assist in the examination, evaluation, and comparison of the Bids, and qualification of the Bidders, the Employer may, at its discretion, ask any Bidder for a clarification of its Bid. Any clarification submitted by a Bidder that is not in response to a request by the Employer shall not be considered, and the Employer’s request for clarification and the response shall be in writing. If the Bid includes a financial proposal, no change in the prices or substance of the Bid shall be sought, offered, or permitted, except to confirm the correction of arithmetic errors
SPD-Request-for-Bids-MANAGEMENT-SERVICES-OCT-2017.docx