Required Documents 01 Table of Contents – 02 Financial Information Act Submission Checklist – 03 Board Approval Form – 04 Management Report – 05 Financial Statements – 06 Schedule of Debt – 07 Schedule of Guarantee & Indemnity Agreements – 08 Schedule of Remuneration and Expenses *Sample provided see #11 – – – 09 Statement of Severance Agreements – 10 Statement of Changes in Financial Position NIL statement – – 11 Schedule of Payments for Provision of Goods and Services *Sample provided see #12 – – – * Sample Schedules (completed—for reference) Guidance Notes 11 Schedule of Remuneration and Expenses See for example of written reconciliation – 12 Schedule of Payments for Provision of Goods and – See for example of numerical reconciliation Services COMMON ISSUES & ADDITIONAL GUIDANCE The Libraries Branch is providing the following tips to aid libraries in avoiding common challenges experienced in the past. Table of Contents (#01): Ensure that the documents provided match the table of contents. Financial Information Act Submission Checklist (#02): Libraries must submit their SOFI with the provided FIA checklist. Please follow the Checklist (#02) to ensure accuracy. SOFI Board Approval and Management Report (#03): The Library Board Chair and the Library Director must sign and date both forms. Financial Statements: The Library Act sections 11(2) and 26(2) (a) requires Municipal and Regional Library Districts to provide audited financial statements to their municipality or regional district annually.
Required Documents 01 – Table of Contents 02 – Financial Information Act Submission Checklist 03 – Board Approval Form 04 – Management Report 05 – Financial Statements 06 – Schedule of Debt 07 – Schedule of Guarantee & Indemnity Agreements 08 – Schedule of Remuneration and Expenses – *Sample provided – see #11 09 – Statement of Severance Agreements 10 – Statement of Changes in Financial Position – NIL statement 11 – Schedule of Payments for Provision of Goods and Services – *Sample provided – see #12 * Sample Schedules (completed—for reference) Guidance Notes 11 – Schedule of Remuneration and Expenses See for example of written reconciliation 12 – Schedule of Payments for Provision of Goods and Services See for example of numerical reconciliation COMMON ISSUES & ADDITIONAL GUIDANCE The Libraries Branch is providing the following tips to aid libraries in avoiding common challenges experienced in the past. Table of Contents (#01): Ensure that the documents provided match the table of contents. Financial Information Act Submission Checklist (#02): Libraries must submit their SOFI with the provided FIA checklist. Please follow the Checklist (#02) to ensure accuracy. SOFI Board Approval and Management Report (#03): The Library Board Chair and the Library Director must sign and date both forms. Financial Statements: The Library Act sections 11(2) and 26(2) (a) requires Municipal and Regional Library Districts to provide audited financial statements to their municipality or regional district annually.
00-instructions-sheet.docx