Does the Committee consider whether a whistle blowers’ hotline is required? Roles and Remit Terms of Reference, roles and responsibilities Are the IMAC Terms of Reference approved by the Council? Yes Are the Terms of Reference reviewed at least annually? Periodic review by IMAC and every 4 years Do the Terms of Reference adequately define the Committee’s role and by the ITU PP provide it with sufficient membership, authority, time and resources to perform its role effectively? Yes, subject to formal review Does the Committee consider the impact on workload of changes to their role? Not yet applicable Does the role of the Committee include review of business risk and internal No restriction placed on control, independence and effectiveness of internal and external discussion or review maintenance of proper accounting records and quality of financial In the course of the statements, policies against fraud, implementation of new systems, relevant committee’s oversight tax and litigation matters involving uncertainty, compliance with laws and work regulations? In most respects Does the Committee’s role include obtaining assurances relating to the (revisions being corporate governance requirements for the organisation? proposed to Council and Are the Terms of Reference consistent with accepted good practice? PP) Meetings Frequency Does the Committee meet sufficiently to monitor important issues? Yes Do the Terms of Reference set out the frequency of meetings? Yes Does the Committee’s calendar meet the organisation’s business needs, Yes governance needs and the financial calendar? Yes 3 – Is an adequate number of meetings a year e.g. 4, or 3 for smaller Yes, if needed organisations? Can special meetings be organised to allow quick response to emergencies? Timing and length Do the Terms of Reference set out the timing of meetings? N/A Are the meetings set for a length of time which allows all business to be Yes conducted, yet is not so long that the meeting becomes ineffective? Agenda management Does the Chair encourage full and open discussion and invite questions? Yes Are outline agendas planned ahead to cover issues on a cyclical basis? Yes Is the Council Secretary also the IMAC Secretary? No
Does the Committee consider whether a whistle blowers’ hotline is required? Roles and Remit Terms of Reference, roles and responsibilities Are the IMAC Terms of Reference approved by the Council? Are the Terms of Reference reviewed at least annually? Do the Terms of Reference adequately define the Committee’s role and provide it with sufficient membership, authority, time and resources to perform its role effectively? Does the Committee consider the impact on workload of changes to their role? Does the role of the Committee include review of business risk and internal control, independence and effectiveness of internal and external maintenance of proper accounting records and quality of financial statements, policies against fraud, implementation of new systems, relevant tax and litigation matters involving uncertainty, compliance with laws and regulations? Does the Committee’s role include obtaining assurances relating to the corporate governance requirements for the organisation? Are the Terms of Reference consistent with accepted good practice? Yes Periodic review by IMAC and every 4 years by the ITU PP Yes, subject to formal review Not yet applicable No restriction placed on discussion or review In the course of the committee’s oversight work In most respects (revisions being proposed to Council and PP) Meetings Frequency Does the Committee meet sufficiently to monitor important issues? Do the Terms of Reference set out the frequency of meetings? Does the Committee’s calendar meet the organisation’s business needs, governance needs and the financial calendar? Is an adequate number of meetings a year e.g. 4, or 3 for smaller organisations? Can special meetings be organised to allow quick response to emergencies? Yes Yes Yes Yes – 3 Yes, if needed Timing and length Do the Terms of Reference set out the timing of meetings? Are the meetings set for a length of time which allows all business to be conducted, yet is not so long that the meeting becomes ineffective? N/A Yes Agenda management Does the Chair encourage full and open discussion and invite questions? Are outline agendas planned ahead to cover issues on a cyclical basis? Is the Council Secretary also the IMAC Secretary? Yes Yes No
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