(All records relating to copyright and intellectual property rights - Date intellectual property/copyright ends 6 years) Agreements Destroy paper copy of agreement 1 year after agreement expires or is terminated. Process of agreeing terms between 4.2.3 organisations. Note. This does not include contractual agreements. Destroy electronic version 6 years after agreement expires or is terminated. Conveyance 4.2.4 Deeds of Title Permanent The process of transferring land Destroy 6 years after 4.2.5 ownership. closure. NOTES. LGA INDICATE IF 4.3 CONTRACTS & TENDERING RETENTION PERIOD GUIDE PRIME OR MANAGEMENT Pre Contract Advice Destroy 1 year after The process of calling for 4.3.1 contract let or not expressions of interest. proceeded with. Specification and Contract Development Ordinary Contracts – copy Destroy 6 after the terms of contract have expired. Contracts Under Seal – The process involved in the Paper copy 4.3.2 development and specification of a contract. Destroy 12 years after the terms of contract have expired. Electronic Copies of both types Retain for 12 years Tender Issuing and Return
(All records relating to copyright and intellectual property rights - Date intellectual property/copyright ends 6 years) Agreements 4.2.3 Process of agreeing terms between organisations. Note. This does not include contractual agreements. Destroy paper copy of agreement 1 year after agreement expires or is terminated. Destroy electronic version 6 years after agreement expires or is terminated. Conveyance 4.2.4 Deeds of Title Permanent 4.2.5 The process of transferring land ownership. Destroy 6 years after closure. 4.3 CONTRACTS & TENDERING RETENTION PERIOD LGA GUIDE NOTES. INDICATE IF PRIME OR MANAGEMENT Pre Contract Advice 4.3.1 The process of calling for expressions of interest. Destroy 1 year after contract let or not proceeded with. Specification and Contract Development 4.3.2 The process involved in the development and specification of a contract. Ordinary Contracts – copy Destroy 6 after the terms of contract have expired. Contracts Under Seal – Paper copy Destroy 12 years after the terms of contract have expired. Electronic Copies of both types Retain for 12 years Tender Issuing and Return
south_cambridgeshire_retention_policy.docx