Civil Rights Rights Complaint Procedures SFAs must establish a procedure to process complaints alleging discrimination in accordance with FNS Instruction 113-1. This procedure will be different than the organization/district procedure. Records Retention/Submission Frequency Due Date/s Written policy/form Per onsite record Review and Upon program retention policy update as needed participation. Tracking system for complaints per school year And Justice for All Posters SFAs are required to post the Justice for All” poster program meals are served and should “And be posted in a location that is visible to participants. Records Retention/Submission Frequency Due Date/s Required for AR Per onsite record Daily n/a retention policy Poster Training SFAs must annually train all persons involved in providing a meal service on the applicable civil rights requirements. Civil rights training is included in the Level 1 certification curriculum. Records Retention/Submission Frequency Due Date/s Agenda Per onsite record Annually Annually retention policy Sign in sheets of Ongoing as Ongoing attendees needed Services Provided to Limited English Proficiency Households SFAs must document any service or accommodation of households with limited English proficiency (LEP). Records Retention/Submission Frequency Due Date/s Application used in Per onsite record Annually Annually alternate languages retention policy Ongoing as Any other supporting needed documentation of services or accommodations provided.
Civil Rights Rights Complaint Procedures SFAs must establish a procedure to process complaints alleging discrimination in accordance with FNS Instruction 113-1. This procedure will be different than the organization/district procedure. Records Written policy/form Tracking system for complaints per school year Retention/Submission Per onsite record retention policy Frequency Review and update as needed Due Date/s Upon program participation. And Justice for All Posters SFAs are required to post the “And Justice for All” poster program meals are served and should be posted in a location that is visible to participants. Records Required for AR Poster Retention/Submission Per onsite record retention policy Frequency Daily Due Date/s n/a Training SFAs must annually train all persons involved in providing a meal service on the applicable civil rights requirements. Civil rights training is included in the Level 1 certification curriculum. Records Agenda Sign in sheets of attendees Retention/Submission Per onsite record retention policy Frequency Annually Ongoing as needed Due Date/s Annually Ongoing Services Provided to Limited English Proficiency Households SFAs must document any service or accommodation of households with limited English proficiency (LEP). Records Application used in alternate languages Any other supporting documentation of services or accommodations provided. Retention/Submission Per onsite record retention policy Frequency Annually Ongoing as needed Due Date/s Annually
SCN%20Record%20Keeping%20Requirements%202016.docx