budget reporting to DoIT will be managed by the IT Project Manager and verified by the Business Owners and Project Manager. 6.5 Communication planning involves determining the information and communication needs of the stakeholders, executive sponsors, project team and others as needed. The communication plan needs to address who needs what information, when they will need it, how it will be given to them, and by whom. The complexity of the project may require a separate communication plan; however a high level summary of that plan will need to be included here and a reference made to the appropriate Appendix. 6.5.1 Communication Objective of Medium Frequency Audience Deliverable Type Communication Initial Logistical Introduce the project - Conference Once - Project Team Vendor - Meeting Minutes Kickoff Meeting team and the project. Call Project - PMP Review project Manager - Issue tracking objectives and system & other management documentation approach. templates as needed Business Analysis & In-depth review of - Face to Face Once - Project Vendor - Meeting Minutes Project Kickoff business processes & Sponsor Project - Baseline project needs across all - Project Team Manager schedule stakeholders. - Stakeholders - Updated PMP Formal project kickoff across full project team. Project Team Review status of the - Face to Face Bi-Weekly - Project Team Project - Meeting Minutes Meetings project with the team. - Conference Managers - Updated Project Call Schedule & issue/risk log IT Project Reports Report the status of - Email Bi-Weekly - Business IT Project - Project Status the project including Owner Manager Report activities, progress, - IT Leadership Monthly and issues. (ESC Report) ESC Project Status Report the status of Conference Monthly - Project Business - Project Status Reports the project including call and email Sponsor Project Report activities, progress, - Project Team Manager - Project Schedule costs and issues.
budget reporting to DoIT will be managed by the IT Project Manager and verified by the Business Owners and Project Manager. 6.5 Communication planning involves determining the information and communication needs of the stakeholders, executive sponsors, project team and others as needed. The communication plan needs to address who needs what information, when they will need it, how it will be given to them, and by whom. The complexity of the project may require a separate communication plan; however a high level summary of that plan will need to be included here and a reference made to the appropriate Appendix. 6.5.1 Communication Type Objective of Communication Medium Frequency Audience Deliverable Initial Logistical Kickoff Meeting Introduce the project team and the project. Review project objectives and management approach. - Conference Call Once - Project Team Vendor Project Manager - Meeting Minutes - PMP - Issue tracking system & other documentation templates as needed Business Analysis & Project Kickoff In-depth review of business processes & needs across all stakeholders. Formal project kickoff across full project team. - Face to Face Once - Project Sponsor - Project Team - Stakeholders Vendor Project Manager - Meeting Minutes - Baseline project schedule - Updated PMP Project Team Meetings Review status of the project with the team. - Face to Face - Conference Call Bi-Weekly - Project Team Project Managers - Meeting Minutes - Updated Project Schedule & issue/risk log IT Project Reports Report the status of the project including activities, progress, and issues. - Email Bi-Weekly Monthly (ESC Report) - Business Owner - IT Leadership IT Project Manager - Project Status Report ESC Project Status Reports Report the status of the project including activities, progress, costs and issues. Conference call and email Monthly - Project Sponsor - Project Team Business Project Manager - Project Status Report - Project Schedule
RLD-Accela%20Replacement%20Project%20Managment%20Plan.docx