REPORT OF SUPPLIES AND MATERIALS ISSUED (RSMI) INSTRUCTIONS This form shall be prepared by designated personnel in the Supply and Property Unit (SPU) on a daily basis The SPU personnel shall fill up all the blank spaces under the columns as follows: Agency name of agency – Date period covered by the report – No. assigned RSMI number which shall be in the following manner: – 00 00 000 – – Serial number (one series for each month) Month Year 4. RIS No. Requisition and Issue Slip (RIS) number served within the day – 5. Responsibility Center code of the requesting office – 6. Stock No. assigned stock number of supplies and materials issued within the day – 7. Item description of stocks issued – 8. Unit unit of measurement of stocks issued – 9. Quantity Issued quantity of stocks issued based on RIS – 10. Recapitulation summary of issuances by stock no. – 11. Certification the certification of the report shall be signed by the Supply Officer – C. Upon receipt of this report, the designated accounting personnel shall fill up the following columns as follows: 1. Unit Cost cost of supplies and materials issued by the agency using the moving average – method 2. Amount amount (Qty. Issued x Unit Cost) of supplies and materials issued within the day – 3. Posted by/date name and signature of the accounting personnel who posted to Supplies – Ledger Card on recapitulation D. The RSMI shall be prepared in two copies to be distributed as follows: Original Accounting Unit to support the JEV drawn to record issuance from the stocks – Duplicate copy Supply Officer’s file – E. The SPU personnel shall summarize all issuances by stock number F. The Chief of the SPU shall certify the correctness of the information in the RSMI G. At the end of the month, all RSMI shall be consolidated for the preparation of the JEV.
REPORT OF SUPPLIES AND MATERIALS ISSUED (RSMI) INSTRUCTIONS This form shall be prepared by designated personnel in the Supply and Property Unit (SPU) on a daily basis The SPU personnel shall fill up all the blank spaces under the columns as follows: Agency – name of agency Date – period covered by the report No. – assigned RSMI number which shall be in the following manner: 00 – 00 – 000 Serial number (one series for each month) Month Year 4. RIS No. – Requisition and Issue Slip (RIS) number served within the day 5. Responsibility Center – code of the requesting office 6. Stock No. – assigned stock number of supplies and materials issued within the day 7. Item – description of stocks issued 8. Unit – unit of measurement of stocks issued 9. Quantity Issued – quantity of stocks issued based on RIS 10. Recapitulation – summary of issuances by stock no. 11. Certification – the certification of the report shall be signed by the Supply Officer C. Upon receipt of this report, the designated accounting personnel shall fill up the following columns as follows: 1. Unit Cost – cost of supplies and materials issued by the agency using the moving average method 2. Amount – amount (Qty. Issued x Unit Cost) of supplies and materials issued within the day 3. Posted by/date – name and signature of the accounting personnel who posted to Supplies Ledger Card on recapitulation D. The RSMI shall be prepared in two copies to be distributed as follows: Original – Accounting Unit to support the JEV drawn to record issuance from the stocks Duplicate copy – Supply Officer’s file E. The SPU personnel shall summarize all issuances by stock number F. The Chief of the SPU shall certify the correctness of the information in the RSMI G. At the end of the month, all RSMI shall be consolidated for the preparation of the JEV.
rsmi_instructions.docx