PART 1: STUDENT ACADEMIC RECORDS Retention Note: Any records in this part (e.g., enrollment created for students who enroll or register in a school district, but who do not subsequently attend classes need be retained only as long as administratively valuable. Record Record Record Description Retention Remarks Number Period SD3200-01 ACADEMIC RECORDS SD3200-01a ACADEMIC RECORDS The academic achievement record or its PERMANENT. By regulation 19 TAC §74.5. – equivalent used to record academic achievement in grades 9-12. *SD3200-01b ACADEMIC RECORDS Cumulative record of achievement in Date of Retention Note: Academic records grades Pre-K through 8. withdrawal + 5 of K-8 student receiving 9-12 course years. credit must be maintained PERMANENTLY. SD3200-02 DATE Copies of birth certificates, church records, AV. DOCUMENTATION bible records, passport or immigration records, or other documents used to establish a date of birth. SD3200-03 CUSTODY DOCUMENTS Copies of court instruments relating to Until the student is Retention Note: It is an exception to adoption, guardianship, or custody. 18 or date of the retention period given that a court withdrawal + 2 order superseded by a subsequent years, whichever order (e.g., a change in guardianship) sooner. need be retained only as long as administratively valuable. SD3200-04 ENROLLMENT OR Enrollment or registration used to US or date of See retention note (b) on page 6. REGISTRATION enroll or register students. withdrawal + 5 years, whichever sooner. *SD3200-05 HOME LANGUAGE Survey administered to each student to Date of By regulation 19 TAC §89.1215(a). – SURVEYS establish the student’s language withdrawal + 5 classification for determining whether the years. school district is required to provide bilingual education or English as a second language program.
PART 1: STUDENT ACADEMIC RECORDS Retention Note: Any records in this part (e.g., enrollment created for students who enroll or register in a school district, but who do not subsequently attend classes need be retained only as long as administratively valuable. Record Number Record Record Description Retention Period Remarks SD3200-01 ACADEMIC RECORDS SD3200-01a ACADEMIC RECORDS The academic achievement record or its equivalent used to record academic achievement in grades 9-12. PERMANENT. By regulation – 19 TAC §74.5. *SD3200-01b ACADEMIC RECORDS Cumulative record of achievement in grades Pre-K through 8. Date of withdrawal + 5 years. Retention Note: Academic records of K-8 student receiving 9-12 course credit must be maintained PERMANENTLY. SD3200-02 DATE DOCUMENTATION Copies of birth certificates, church records, bible records, passport or immigration records, or other documents used to establish a date of birth. AV. SD3200-03 CUSTODY DOCUMENTS Copies of court instruments relating to adoption, guardianship, or custody. Until the student is 18 or date of withdrawal + 2 years, whichever sooner. Retention Note: It is an exception to the retention period given that a court order superseded by a subsequent order (e.g., a change in guardianship) need be retained only as long as administratively valuable. SD3200-04 ENROLLMENT OR REGISTRATION Enrollment or registration used to enroll or register students. US or date of withdrawal + 5 years, whichever sooner. See retention note (b) on page 6. *SD3200-05 HOME LANGUAGE SURVEYS Survey administered to each student to establish the student’s language classification for determining whether the school district is required to provide bilingual education or English as a second language program. Date of withdrawal + 5 years. By regulation – 19 TAC §89.1215(a).
Schedule%20SD%203rd%20Edition%20-%20Effective%202018-05-23.docx