Guide to CCA Site Visit Activities Last updated: January 31, 2016 The site visit schedule is developed by a CCA Accreditation Manager with the input of the organization.This table contains the elements that are part of a CCA site visit. Suggested CCA Applies to Worksheet: Activity Purpose Organization Participants Duration of Team which My Notes About This Activity reviews? Review Orientation to Orient review team to the executive and others as specified by 1.5 hour All All the facility and any additional the agency organization sites and their workspace Orientation to Orient reviewer to file/ Accreditation lead or other as 30 - 60 One team All files/ documents system for file appropriate (for example, Client Journey minutes member documents review or client journey Navigator) Touch base Share any important Chief executive 15 minutes Team All with chief logistical or contextual leader executive information impacting the review On-Site Review limited number of Accreditation Lead or other as 15 minutes One team All Document documents not uploaded appropriate member Review into tool or documents requested by review team Board or Gather information from At least 2/3 of the governing body’s 1.5 hour All. Must All Governing the governing body members (usually on include Body Recommend including chair and day one) Youth Interview treasurer Reviewer if No staff (including chief executive) applicable. Staff Interviews Group Gather information from Org with 20 staff or fewer: 4-7 staff 1.5 hour At least All Cross-Section cross-section of staff Org with 21-75 staff: 5-10 staff on in two team Org with 76-150 staff: 7-12 staff the site visit) members Org with more than 150 staff: 12 staff Non-management staff
Guide to CCA Site Visit Activities Last updated: January 31, 2016 The site visit schedule is developed by a CCA Accreditation Manager with the input of the organization.This table contains the elements that are part of a CCA site visit. Activity Purpose Organization Participants Suggested Duration of Activity CCA Team Applies to which reviews? Worksheet: My Notes About This Review Orientation to the organization Orient review team to the facility and any additional sites and their workspace executive and others as specified by the agency 1.5 hour All All Orientation to files/ documents Orient reviewer to file/ documents system for file review or client journey Accreditation lead or other as appropriate (for example, Client Journey Navigator) 30 - 60 minutes One team member All Touch base with chief executive Share any important logistical or contextual information impacting the review Chief executive 15 minutes Team leader All On-Site Document Review Review limited number of documents not uploaded into tool or documents requested by review team Accreditation Lead or other as appropriate 15 minutes One team member All Board or Governing Body Interview Gather information from the governing body At least 2/3 of the governing body’s members Recommend including chair and treasurer No staff (including chief executive) 1.5 hour (usually on day one) All. Must include Youth Reviewer if applicable. All Staff Interviews Group Cross-Section Gather information from cross-section of staff Org with 20 staff or fewer: 4-7 staff Org with 21-75 staff: 5-10 staff Org with 76-150 staff: 7-12 staff Org with more than 150 staff: 12 staff Non-management staff 1.5 hour on in the site visit) At least two team members All
site-visit-activities-cca.docx