4. Review of current phase Review current status of the programme in terms of budget, schedule and progress with outcomes, against the performance measures set out in the relevant Portfolio Budget Statements, the approved business case and benefits management plans. How to use this section for: This section would not normally apply but some of the topics First Stage Programme Review may need to be considered. All areas need to be investigated thoroughly to confirm the Mid Stage Programme Review programme remains on track and issues are being managed effectively. Confirm the expected outcomes have been achieved against Final Stage Programme Review the performance indicators and targets, as set out in the relevant Portfolio Budget Statements, and the Business Plan and that no outstanding issues remain. Areas to probe Evidence expected 4.1 Are the programme’s key Timelines for processes are identified and lead times are • milestones compliant with factored into the programme schedule. broader government or entity timing requirements? 4.2 Is the programme on track in The programme report and plan are updated. • relation to planning and/or Milestones are achieved as planned. • delivery? The plan for benefits measurement and achievement is on • The risk register is current. • There are highlight reports for constituent work • The resources and funding used to date. • Issues being resolved. • Documented confidence from delivery partners that future • milestones and plans are realistic. Confirmation that interdependencies with other • programmes are being managed satisfactorily. 4.3 Have problems occurred and if Issues and details of action are documented. • so how have they been Governance framework with escalation routes to senior • resolved? management, ministers and responsible interdepartmental committees and central entities. The programme plan is updated to reflect changing issues • and Recommendations from previous Gateway reviews are • addressed. Key focus areas to probe Evidence expected 4.4 Have options for potential ways Documentation of various solutions including policy, and • forward been identified? non-asset options. A comparison of retention maintenance and replacement • indicative costs. Options analysis or feasibility studies. • 4.5 Have lessons learned been Confirmation of lessons learned and shared across the entity • shared? and across programmes. 5. Assessment of intended outcomes and benefits Review the management of intended outcomes and benefits by analysing governance arrangements for leading, managing and monitoring the programme, including roles and
4. Review of current phase Review current status of the programme in terms of budget, schedule and progress with outcomes, against the performance measures set out in the relevant Portfolio Budget Statements, the approved business case and benefits management plans. How to use this section for: First Stage Programme Review This section would not normally apply but some of the topics may need to be considered. Mid Stage Programme Review All areas need to be investigated thoroughly to confirm the programme remains on track and issues are being managed effectively. Final Stage Programme Review Confirm the expected outcomes have been achieved against the performance indicators and targets, as set out in the relevant Portfolio Budget Statements, and the Business Plan and that no outstanding issues remain. Areas to probe Evidence expected 4.1 Are the programme’s key milestones compliant with broader government or entity timing requirements? • Timelines for processes are identified and lead times are factored into the programme schedule. 4.2 Is the programme on track in relation to planning and/or delivery? • The programme report and plan are updated. • Milestones are achieved as planned. • The plan for benefits measurement and achievement is on • The risk register is current. • There are highlight reports for constituent work • The resources and funding used to date. • Issues being resolved. • Documented confidence from delivery partners that future milestones and plans are realistic. • Confirmation that interdependencies with other programmes are being managed satisfactorily. 4.3 Have problems occurred and if so how have they been resolved? • Issues and details of action are documented. • Governance framework with escalation routes to senior management, ministers and responsible interdepartmental committees and central entities. • The programme plan is updated to reflect changing issues and • Recommendations from previous Gateway reviews are addressed. Key focus areas to probe Evidence expected 4.4 Have options for potential ways forward been identified? • Documentation of various solutions including policy, and non-asset options. • A comparison of retention maintenance and replacement indicative costs. • Options analysis or feasibility studies. 4.5 Have lessons learned been shared? • Confirmation of lessons learned and shared across the entity and across programmes. 5. Assessment of intended outcomes and benefits Review the management of intended outcomes and benefits by analysing governance arrangements for leading, managing and monitoring the programme, including roles and
RMG-106-guidance-assurance-reviews-process.docx