Letter of Eligibility—Direct Certification N/A for Full CEP and residential only RCCIs – SFAs must notify households that their children are Directly Certified to receive free meals without the submission of a household application. Records Retention/Submission Frequency Due Date/s Must use current year Per onsite record retention Ongoing Upon certification prototype letter or have policy. alternate approved by the SA each program year. Confidentiality and Disclosure SFAs are required to keep all information concerning student eligibility confidential and must maintain documentation that any disclosures to persons outside of the school meals program is in compliance with federal regulations. Records Retention/Submission Frequency Due Date/s Disclosure agreements Per onsite record retention Ongoing Ongoing policy. Disclosure policy Requests for information Signed confidentiality agreements for all persons provided information.
Letter of Eligibility—Direct Certification – N/A for Full CEP and residential only RCCIs SFAs must notify households that their children are Directly Certified to receive free meals without the submission of a household application. Records Must use current year prototype letter or have alternate approved by the SA each program year. Retention/Submission Per onsite record retention policy. Frequency Ongoing Due Date/s Upon certification Confidentiality and Disclosure SFAs are required to keep all information concerning student eligibility confidential and must maintain documentation that any disclosures to persons outside of the school meals program is in compliance with federal regulations. Records Disclosure agreements Disclosure policy Requests for information Signed confidentiality agreements for all persons provided information. Retention/Submission Per onsite record retention policy. Frequency Ongoing Due Date/s Ongoing
SCN%20Record%20Keeping%20Handout.docx