MINUTES: Supply Chain Management Forum Meeting 31 March 2016, Auditorium Hall, Provincial Office AGENDA DISCUSSION RESOLUTION ITEM AND TIME FRAME 1. 1.1. Opening and Ms Ramakgoakgoa MP Ramakgoakgoa MP Welcome welcomed everyone on behalf of the Chief Director Mr Masehla M. She also emphasized the importance of interaction as the SCM forum. 1.2. Roll call and Attendance register Institutions were encouraged that All apologies was circulated. in future the apologies should be There were no sent in writing apologies received. 2. Agenda : 2.1. Sole Supplier Presentation was made It was indicated and clarified that Ms Ramakgoakgoa situation regarding the processes to Sole Supplier situation cannot be follow in acquiring of Sole approved at the institutional level Supplier situation approval. but at Provincial Office. 2.2. Centralized Lengthy discussion about CSD Treasury (Ms Suppliers was made and the following Rakubu B) Database issues were clarified: Who should be the secondary and Primary At least two people from Demand user Management (preferably according to the size of the institution. General clarifications were made by the Presenter and also indicated that the Provincial Treasury is available for any Questions were asked assistance needed even at the regarding processes on district level regarding the CSD. utilization of the system such as Search tool, verification of
MINUTES: Supply Chain Management Forum Meeting 31 March 2016, Auditorium Hall, Provincial Office AGENDA ITEM DISCUSSION RESOLUTION AND TIME FRAME 1. 1.1. Opening and Welcome Ms Ramakgoakgoa MP welcomed everyone on behalf of the Chief Director Mr Masehla M. She also emphasized the importance of interaction as the SCM forum. Ramakgoakgoa MP 1.2. Roll call and apologies Attendance register was circulated. There were no apologies received. Institutions were encouraged that in future the apologies should be sent in writing All 2. Agenda : 2.1. Sole Supplier situation Presentation was made regarding the processes to follow in acquiring of Sole Supplier situation approval. It was indicated and clarified that Sole Supplier situation cannot be approved at the institutional level but at Provincial Office. Ms Ramakgoakgoa 2.2. Centralized Suppliers Database Lengthy discussion about CSD was made and the following issues were clarified: Who should be the secondary and Primary user Questions were asked regarding processes on utilization of the system such as Search tool, verification of At least two people from Demand Management (preferably according to the size of the institution. General clarifications were made by the Presenter and also indicated that the Provincial Treasury is available for any assistance needed even at the district level regarding the CSD. Treasury (Ms Rakubu B)
SCM%20FORUM%2031%20MARCH%202016.docx