should include both the date of the meeting and the key Agreed by both student and supervisor, copies kept by student and points of the discussion, but does not have to be long supervisor and sent to PGR admin. and detailed and take the form of a series of bullet points. This is essential for both pedagogic reasons (i.e. to ensure the students understanding of points made by the supervisor) and to provide evidence in case of complaints/appeals/disciplinary issues. Desirable practices ScHARR procedure Practice met / how will it be met lt is desirable for records of student-supervisor meetings PGR admin file records electronically in the student’s file and Met to be stored in a repository that enables them to be seen uploaded to the student attendance monitoring system. (NB As by all members of the supervisory team, including the students have already received a copy of the record it is not deemed student; for example a USpace group or the University's necessary to re-email the record from the student attendance 1-to-1 Attendance Monitoring System (N.B. where monitoring system). Student and supervisor are able to obtain copies supervisors are using the 1-to-1 Attendance Monitoring of records. Some supervisors and students are using private USpace System to record supervisory meetings, they should groups as well. ensure that they click the button to ensure that the meeting notes are automatically emailed to the student, PGR admin identify improvements in the reporting systems as students do not have direct access to the System). throughout the year. 4. Progression milestones Essential practices ScHARR procedure Practice met / how will it be met It is essential for PGR students’ progress to be formally Annual Progress Reports completed for the university in July. Re-introduction of assessed by departments at 6 monthly intervals, in formal six monthly addition to the recording of formal student-supervisor Progression is looked at throughout the year and spreadsheet reports in meetings. This may take the form of a formal progress updated by PGR Quality & Progression Officer reports to PGRC in January/February report (e.g. the University’s Annual Progress reserved business on progression issues. PGR admin and Q&P Officer Report or a departmental variation) and/or a designated work with supervisors throughout the year offering support and task to be completed by the student (e.g. a poster guidance where needed. Formal report in January to PGRC on presentation). progression.
should include both the date of the meeting and the key points of the discussion, but does not have to be long and detailed and take the form of a series of bullet points. This is essential for both pedagogic reasons (i.e. to ensure the students understanding of points made by the supervisor) and to provide evidence in case of complaints/appeals/disciplinary issues. Agreed by both student and supervisor, copies kept by student and supervisor and sent to PGR admin. Desirable practices ScHARR procedure Practice met / how will it be met lt is desirable for records of student-supervisor meetings to be stored in a repository that enables them to be seen by all members of the supervisory team, including the student; for example a USpace group or the University's 1-to-1 Attendance Monitoring System (N.B. where supervisors are using the 1-to-1 Attendance Monitoring System to record supervisory meetings, they should ensure that they click the button to ensure that the meeting notes are automatically emailed to the student, as students do not have direct access to the System). PGR admin file records electronically in the student’s file and uploaded to the student attendance monitoring system. (NB As students have already received a copy of the record it is not deemed necessary to re-email the record from the student attendance monitoring system). Student and supervisor are able to obtain copies of records. Some supervisors and students are using private USpace groups as well. PGR admin identify improvements in the reporting systems throughout the year. Met 4. Progression milestones Essential practices ScHARR procedure Practice met / how will it be met It is essential for PGR students’ progress to be formally assessed by departments at 6 monthly intervals, in addition to the recording of formal student-supervisor meetings. This may take the form of a formal progress report (e.g. the University’s Annual Progress Report or a departmental variation) and/or a designated task to be completed by the student (e.g. a poster presentation). Annual Progress Reports completed for the university in July. Progression is looked at throughout the year and spreadsheet updated by PGR Quality & Progression Officer reports to PGRC in reserved business on progression issues. PGR admin and Q&P Officer work with supervisors throughout the year offering support and guidance where needed. Formal report in January to PGRC on progression. Re-introduction of formal six monthly reports in January/February
Scharr_Handbook2014_15.docx