Step 1: Configure the flow template In the Project Requests list, click or tap Flow, then Create a flow. In the right pane, click or tap Send approval email when a new item is added. If you’re not already signed in, sign into SharePoint and Outlook, then click or tap Continue. You now see the template for this flow, for you to complete. The boxes in the flow represent steps. They take input from previous steps, as well as input that you provide. Each step can then provide output to subsequent steps. For example, the Send approval email step gets list information from the previous step, uses the email address you provide, and outputs an approve or reject value to the next step. Enter a valid email address in the To box. The address should resolve to a name in your tenant, as shown in the following image. The next box in the flow responds to the project approver’s and routes the flow to one of two branches: IF YES or IF NO. Step 2: Create actions for Approve = YES In the IF YES branch, click or tap the Send email box. By default, an email is sent to the person who created the list item, with the subject line and message body that you see. You can update these if you like. Click or tap Add an Action. Under Choose an action, search for then click or tap SharePoint Update item. “SharePoint”, – Enter the SharePoint site URL and list name. Select the ID box, then click or tap ID in the dynamic content dialog box.
Step 1: Configure the flow template In the Project Requests list, click or tap Flow, then Create a flow. In the right pane, click or tap Send approval email when a new item is added. If you’re not already signed in, sign into SharePoint and Outlook, then click or tap Continue. You now see the template for this flow, for you to complete. The boxes in the flow represent steps. They take input from previous steps, as well as input that you provide. Each step can then provide output to subsequent steps. For example, the Send approval email step gets list information from the previous step, uses the email address you provide, and outputs an approve or reject value to the next step. Enter a valid email address in the To box. The address should resolve to a name in your tenant, as shown in the following image. The next box in the flow responds to the project approver’s and routes the flow to one of two branches: IF YES or IF NO. Step 2: Create actions for Approve = YES In the IF YES branch, click or tap the Send email box. By default, an email is sent to the person who created the list item, with the subject line and message body that you see. You can update these if you like. Click or tap Add an Action. Under Choose an action, search for “SharePoint”, then click or tap SharePoint – Update item. Enter the SharePoint site URL and list name. Select the ID box, then click or tap ID in the dynamic content dialog box.
spo-scenario.docx