2. Apply Special Eligibility Codes to Affected Employees Review all Reg / Temp coded Seasonal appointments to ensure they are correctly coded to the appropriate series. “D” Any other Reg / Temp code appointments made on a Seasonal Basis (Student Worker, Intern or Temporary) should be assigned the comparable series. For example, if a Student Worker “D” appointed on a Seasonal Basis holds the Special Eligibility Code then it must be changed “MX” to “DX.” However, if a Student Worker is a Not Seasonal Basis employee, then the “M” series (Refer to Special Eligibility Code Key chart on page 5.) must be used. At this time do not increase insurance eligibility due to ESR requirements. a) Seasonal Appointment Reg/Temp Full/Part/Int Scheduled Average Minimum Appointment Special Eligibility Hours Per Week Length Code Seasonal Full time 40 More than 6 months DSF Part time 30-39 More than 6 months DX Part time 20-29 More than 6 months See hours* Part time 1-19 More than 6 months DX Part time 1044-1565 hours* 6 months or less DSP Part time 1043 hours & less* 6 months or less DX Intermittent Variable Any number of months DX Temps, Interns Full time 40 More than 6 months DSF and Student Part time 30-39 More than 6 months DSF Workers Part time 1-29 More than 6 months DX Part time Any number of hours 6 months or less DX Intermittent Variable Any number of months DX b) SEMA4 Processing Instructions Review and identify which employees require a Special Eligibility Code updated on their job record. Go to the employee’s record under the Work Location tab, add a row with an effective date of 10/08/2014. Select the action Data Change. Select the reason code BJC (Benefits Job Change). Go to the Compensation tab, click the Calculate Compensation button. Click on the Benefits Program Participation link; in the Special Elig field, click on the magnifying glass and select the appropriate Special Eligibility Code (Refer to Special Eligibility Code Key chart on page 5). Click Save. c) Important Dates Task Effective Date SEMA4 Completion Date Update Job Records of Seasonal October 8, 2014 October, 17, 2014 Basis Employees
2. Apply Special Eligibility Codes to Affected Employees Review all Reg / Temp coded Seasonal appointments to ensure they are correctly coded to the appropriate “D” series. Any other Reg / Temp code appointments made on a Seasonal Basis (Student Worker, Intern or Temporary) should be assigned the comparable “D” series. For example, if a Student Worker appointed on a Seasonal Basis holds the Special Eligibility Code “MX” then it must be changed to “DX.” However, if a Student Worker is a Not Seasonal Basis employee, then the “M” series must be used. (Refer to Special Eligibility Code Key chart on page 5.) At this time do not increase insurance eligibility due to ESR requirements. a) Seasonal Appointment Reg/Temp Full/Part/Int Scheduled Average Hours Per Week Minimum Appointment Length Special Eligibility Code Seasonal Full time Part time Part time Part time Part time Part time Intermittent 40 30-39 20-29 1-19 1044-1565 hours* 1043 hours & less* Variable More than 6 months More than 6 months More than 6 months More than 6 months 6 months or less 6 months or less Any number of months DSF DX See hours* DX DSP DX DX Temps, Interns and Student Workers Full time Part time Part time Part time Intermittent 40 30-39 1-29 Any number of hours Variable More than 6 months More than 6 months More than 6 months 6 months or less Any number of months DSF DSF DX DX DX b) SEMA4 Processing Instructions Review and identify which employees require a Special Eligibility Code updated on their job record. Go to the employee’s record under the Work Location tab, add a row with an effective date of 10/08/2014. Select the action Data Change. Select the reason code BJC (Benefits Job Change). Go to the Compensation tab, click the Calculate Compensation button. Click on the Benefits Program Participation link; in the Special Elig field, click on the magnifying glass and select the appropriate Special Eligibility Code (Refer to Special Eligibility Code Key chart on page 5). Click Save. c) Important Dates Task Effective Date SEMA4 Completion Date Update Job Records of Seasonal Basis Employees October 8, 2014 October, 17, 2014
seasonal-basis-memo-word_tcm1059-129486.docx