SD3500-04 ELIGIBLE RIDER Documentation, maintained in the form of 3 years. DOCUMENTATION of actual bus riders by name and route number, including all associated records providing source information needed to complete ridership sections of state-required pupil transportation reports (see item number SD3500-05). SD3500-05 TRANSPORTATION Annual reports to the Texas Education 3 years. Retention Note: This record group REPORTS Agency on the number of pupils transported includes requests for approval of bus by school bus or private means (including routes, now part of the Regular Pupil route mileage), used by the agency to Transportation Report, but submitted determine transportation allotments. separately in prior years. SD3500-06 ROUTE DESCRIPTIONS A turn-by-turn accounting for each US + 3 years. approved route, specifying road designations and corresponding mileages. SD3500-07 SCHOOL TRANSPORTATION COST AND MAINTENANCE RECORDS SD3500-07a SCHOOL Vehicle master record containing the LA. Retention Notes: a) This schedule TRANSPORTATION COST following: complete description including does not require the creation of a AND MAINTENANCE identification and license numbers; title and vehicle master record of the type registration papers; annual beginning and described, but if a vehicle master RECORDS ending odometer readings; total annual fuel, record is not maintained, records maintenance, labor, and parts costs; and containing the prescribed information complete maintenance and inspection must be retained for the life of the history (in summary form showing date and vehicle. For example, if work orders nature of inspection, service, and repair). in SD3500-07b are the only record maintained of repairs to school buses, they must be retained for the life of the vehicle. b) If a school bus is salvaged as the result of an accident, the vehicle master record or, if one is not created, documents providing the types of information prescribed, must be retained for LA + 1 year.
SD3500-04 ELIGIBLE RIDER DOCUMENTATION Documentation, maintained in the form of of actual bus riders by name and route number, including all associated records providing source information needed to complete ridership sections of state-required pupil transportation reports (see item number SD3500-05). 3 years. SD3500-05 TRANSPORTATION REPORTS Annual reports to the Texas Education Agency on the number of pupils transported by school bus or private means (including route mileage), used by the agency to determine transportation allotments. 3 years. Retention Note: This record group includes requests for approval of bus routes, now part of the Regular Pupil Transportation Report, but submitted separately in prior years. SD3500-06 ROUTE DESCRIPTIONS A turn-by-turn accounting for each approved route, specifying road designations and corresponding mileages. US + 3 years. SD3500-07 SCHOOL TRANSPORTATION COST AND MAINTENANCE RECORDS SD3500-07a SCHOOL TRANSPORTATION COST AND MAINTENANCE RECORDS Vehicle master record containing the following: complete description including identification and license numbers; title and registration papers; annual beginning and ending odometer readings; total annual fuel, maintenance, labor, and parts costs; and complete maintenance and inspection history (in summary form showing date and nature of inspection, service, and repair). LA. Retention Notes: a) This schedule does not require the creation of a vehicle master record of the type described, but if a vehicle master record is not maintained, records containing the prescribed information must be retained for the life of the vehicle. For example, if work orders in SD3500-07b are the only record maintained of repairs to school buses, they must be retained for the life of the vehicle. b) If a school bus is salvaged as the result of an accident, the vehicle master record or, if one is not created, documents providing the types of information prescribed, must be retained for LA + 1 year.
Schedule%20SD%203rd%20Edition%20-%20Effective%202018-05-23.docx