(All records relating to the provision of hostels and other temporary accommodation – creation of records 6 years) Destroy after CY+1 12.2.2 Removals/Storage/Kennelling year after customer’s account has cleared. CY + 2 years after case is closed. (All records relating to Service 12.2.3 Homelessness Case File short term and ID 112 emergency accommodation for homeless people. – Last contact 6 years) LGA INDICATE IF 12.3 GENERAL PAYMENT RECORDS RETENTION PERIOD GUIDE PRIME OR MANAGEMENT 12.3.1 Requisitions for supplies/works CY + 2 years NOTES. FINANCIAL RECORDS HELD ON LGA INDICATE IF 12.4 RETENTION PERIOD CASE FILES GUIDE PRIME OR MANAGEMENT Below £30k grant, destroy records 10 years after completion of grant. Where loans are given records should be kept for 10 years after the Service 12.4.1 Disabled Facilities Grants loan has been repaid. ID 137 (All records relating to disabled facilities' grants Date of last – payment of 6 – years) Destroy if case file has 12.4.2 Rent Deposit/ Rent in advance been inactive for 2 Destroy 2 following completion of scheme. Authority Social Housing 12.4.3 If file listed in a cabinet Grant report it needs to be kept for 6 years. Retain until loan is repaid + 7 years 12.4.4 Repairs Assistance Grants
(All records relating to the provision of hostels and other temporary accommodation – creation of records 6 years) 12.2.2 Removals/Storage/Kennelling Destroy after CY+1 year after customer’s account has cleared. 12.2.3 Homelessness Case File CY + 2 years after case is closed. Service ID 112 (All records relating to short term and emergency accommodation for homeless people. – Last contact 6 years) 12.3 GENERAL PAYMENT RECORDS RETENTION PERIOD LGA GUIDE INDICATE IF PRIME OR MANAGEMENT 12.3.1 Requisitions for supplies/works CY + 2 years 12.4 FINANCIAL RECORDS HELD ON CASE FILES RETENTION PERIOD LGA GUIDE NOTES. INDICATE IF PRIME OR MANAGEMENT 12.4.1 Disabled Facilities Grants Below £30k grant, destroy records 10 years after completion of grant. Where loans are given records should be kept for 10 years after the loan has been repaid. Service ID 137 (All records relating to disabled facilities' grants – Date of last payment of – 6 years) 12.4.2 Rent Deposit/ Rent in advance Destroy if case file has been inactive for 2 12.4.3 Authority Social Housing Grant Destroy 2 following completion of scheme. If file listed in a cabinet report it needs to be kept for 6 years. 12.4.4 Repairs Assistance Grants Retain until loan is repaid + 7 years
south_cambridgeshire_retention_policy.docx