(13) Additional Comments: Part E Risk Management: – Off-Campus Activities (if the Event will be confined to a campus location, skip to Part F below) (1) Is group transportation being arranged (transportation by independent Yes No transport companies [e.g. bus, airline] is preferred because it reduces the University’s (and, if LUSU is sponsoring the Event, LUSU’s) liability exposure)? If provide details (e.g. name of airline/bus/vehicle rental company, “Yes” whether cars/vans will be rented, with insurance included in rental fee) Answer: (2) Will there be reliance on personal vehicles for transportation to and from Yes No the Event venue? (Minimum $1 million third party liability insurance; in the event of an accident, driver’s personal insurance will be called on first) (3) Describe travel arrangements for participants with special needs, if applicable: N/A (4) Will arrival/departure times be known by all participants? Yes No (5) In the case of bus/air trips, will participants be required to sign a N/A Yes No travel sign-in sheet both departing from and returning to the University? (6) Describe arrangements to regulate and monitor participants’ behaviour on buses N/A (e.g. will bus monitor contract(s) be in place?) if that form of transportation is – chosen: (7) Will event include overnight stay off-campus? Yes No (8) If the answer to (7) is how many nights? Answer: N/A “Yes”, (9) If the answer to (7) is identify and describe the accommodation(s) AND N/A “Yes”, describe the risk management in for safety and security in the accommodation(s): (10) Describe what measure(s) you will take if a participant misses the return ride to campus: (12) Summarize plans for dealing with intoxicated participants who wish to board the N/A bus prior to departure from or to Lakehead University:
(13) Additional Comments: Part E – Risk Management: Off-Campus Activities (if the Event will be confined to a campus location, skip to Part F below) (1) Is group transportation being arranged (transportation by independent transport companies [e.g. bus, airline] is preferred because it reduces the University’s (and, if LUSU is sponsoring the Event, LUSU’s) liability exposure)? If “Yes” provide details (e.g. name of airline/bus/vehicle rental company, whether cars/vans will be rented, with insurance included in rental fee) Answer: Yes No (2) Will there be reliance on personal vehicles for transportation to and from the Event venue? (Minimum $1 million third party liability insurance; in the event of an accident, driver’s personal insurance will be called on first) Yes No (3) Describe travel arrangements for participants with special needs, if applicable: N/A (4) Will arrival/departure times be known by all participants? Yes No (5) In the case of bus/air trips, will participants be required to sign a travel sign-in sheet both departing from and returning to the University? N/A Yes No (6) Describe arrangements to regulate and monitor participants’ behaviour on buses (e.g. will bus monitor contract(s) be in place?) – if that form of transportation is chosen: N/A (7) Will event include overnight stay off-campus? Yes No (8) If the answer to (7) is “Yes”, how many nights? Answer: N/A (9) If the answer to (7) is “Yes”, identify and describe the accommodation(s) AND describe the risk management in for safety and security in the accommodation(s): N/A (10) Describe what measure(s) you will take if a participant misses the return ride to campus: (12) Summarize plans for dealing with intoxicated participants who wish to board the bus prior to departure from or to Lakehead University: N/A
RMgt-Planning-%26-Approval-Form-August-4-18.docx