Results of Verification Notification Letter - N/A for Full CEP and residential only RCCI’s SFA’s must inform parents or guardians of households the results of the verification process. Records Retention/Submission Frequency Due Date/s Required for AR Per onsite record Annually Upon completion retention policy of validating a Must use current year household prototype letter or application. All have alternate must be validated approved by the SA and letter sent by each program year. November 15th. FNS-742/Verification Report All schools including CEP and RCCI’s must report! – The SFA’s must annually report information related to their verification activities (if applicable). Full CEP districts and RCCI’s report the number of schools/sites and the number of enrolled students as of October 1st. Most point of service electronic systems have the capability create a report to provide the information and data required for this reporting event. Records Retention/Submission Frequency Due Date/s Required for AR Per onsite record Annually Per SCN retention policy announcement Entered into CNIPS. SFA’s should Submitted through maintain documents CNIPS that support the submission.
Results of Verification Notification Letter - N/A for Full CEP and residential only RCCI’s SFA’s must inform parents or guardians of households the results of the verification process. Records Required for AR Must use current year prototype letter or have alternate approved by the SA each program year. Retention/Submission Per onsite record retention policy Frequency Annually Due Date/s Upon completion of validating a household application. All must be validated and letter sent by November 15th. FNS-742/Verification Report – All schools including CEP and RCCI’s must report! The SFA’s must annually report information related to their verification activities (if applicable). Full CEP districts and RCCI’s report the number of schools/sites and the number of enrolled students as of October 1st. Most point of service electronic systems have the capability create a report to provide the information and data required for this reporting event. Records Required for AR Entered into CNIPS. SFA’s should maintain documents that support the submission. Retention/Submission Per onsite record retention policy Submitted through CNIPS Frequency Annually Due Date/s Per SCN announcement
SCN%20Record%20Keeping%20Requirements%202016.docx