PTA Decision Required I. This Local PTA shall have a carryover in the checking account of not less than $_ at the end of Insert minimal carry over the fiscal year. amount. IV. Electronic Banking and Credit/Debit Card Insert as is A. The credit/debit card shall be in the name of the Local/Council PTA. PTA Decision Required B. Signers on the credit and debit cards: Choose one: is issued to The Electronic authorized signers, Banking and including name of the Credit/Debit Card PTA, and should be the Section is required same signers as on the for any PTA that bank account. uses credit or debit is issued in the cards or accepts name of the PTA only. payment The card is in the electronically. possession of the treasurer and is used via This is the minimal a check out log. The log is language allowed by then reconciled to the Texas PTA. If a statement prior to Local or Council payment. PTA wants to C. The credit limit shall be voted on and approved by the membership and shall not exceed more elevate the than fifty percent (50%) of the income on the budget adopted at the annual meeting. requirements, they Insert as is or add D. In the event that a credit/debit card is lost or stolen, the treasurer shall immediately report this may do so by variables that raise the to the financial institution and initiate the discontinuance of the card. replacing a variable threshold. E. A financial reconciliation shall be conducted if a signer on the bank account changes or a card or inserting is reported lost or stolen. additional language. The credit limit shall F. In the event of a change in officers, the signature card and authorization for credit/debit cards be voted on and These are meant to approved by the shall be updated. serve as protection membership and shall G. Automated Teller Machine (ATM) cash back, or cash advances shall be prohibited. of association funds. not exceed more than H. A disbursement form shall be completed prior to purchase and provided to the treasurer. A (25%) of the income on receipt shall be given to the treasurer after the purchase. the budgeted adopted at I. Procedures shall be established and approved by the membership that designate authorized the annual meeting. signers, usage, distribution, name changes, credit limit monitoring, and monitoring of budgeted funds.
PTA Decision Required Insert minimal carry over amount. I. This Local PTA shall have a carryover in the checking account of not less than $_ at the end of the fiscal year. The Electronic Banking and Credit/Debit Card Section is required for any PTA that uses credit or debit cards or accepts payment electronically. This is the minimal language allowed by Texas PTA. If a Local or Council PTA wants to elevate the requirements, they may do so by replacing a variable or inserting additional language. These are meant to serve as protection of association funds. Insert as is IV. Electronic Banking and Credit/Debit Card A. The credit/debit card shall be in the name of the Local/Council PTA. PTA Decision Required Choose one: is issued to authorized signers, including name of the PTA, and should be the same signers as on the bank account. is issued in the name of the PTA only. The card is in the possession of the treasurer and is used via a check out log. The log is then reconciled to the statement prior to payment. B. Signers on the credit and debit cards: Insert as is or add variables that raise the threshold. The credit limit shall be voted on and approved by the membership and shall not exceed more than (25%) of the income on the budgeted adopted at the annual meeting. C. The credit limit shall be voted on and approved by the membership and shall not exceed more than fifty percent (50%) of the income on the budget adopted at the annual meeting. D. In the event that a credit/debit card is lost or stolen, the treasurer shall immediately report this to the financial institution and initiate the discontinuance of the card. E. A financial reconciliation shall be conducted if a signer on the bank account changes or a card is reported lost or stolen. F. In the event of a change in officers, the signature card and authorization for credit/debit cards shall be updated. G. Automated Teller Machine (ATM) cash back, or cash advances shall be prohibited. H. A disbursement form shall be completed prior to purchase and provided to the treasurer. A receipt shall be given to the treasurer after the purchase. I. Procedures shall be established and approved by the membership that designate authorized signers, usage, distribution, name changes, credit limit monitoring, and monitoring of budgeted funds.
Sample%20Standing%20Rules%202018.docx