Review Eligibility Were participants eligible under the applicable eligibility guidelines? Were participant benefits properly discontinued when the period of eligibility expired? Were program benefits calculated in accordance with program requirements? Mandatory Written Policies/Procedures Conflict of Interest (2 CFR 200.112) (2 CFR SDCL 1-56-10) Accounting Policy / Cash Management (2 CFR 200.302) Travel policy (2 CFR 200.474 a.) Procurement (2 CFR 200.317 through 200.326) Methods of Procurement (2 CFR 200.320) Equipment definition, inventory, and disposition (2 CFR 200.313) Time distribution records (2 CFR 200.430) Internal controls (2 CFR 200.303) Governing board members and meeting minutes. Key personnel performing duties and segregation of duties. Audit information supplied. General ledger listing. Sample of payable and receivable source documentation. Time keeping records. Subrecipient policies if the subrecipient of the state passes the federal dollars to another subrecipient. Determine if the conditions of the award are being met. State agency will follow up with the subrecipient following the meeting for: Missing information originally requested; Explanations for areas where the state agency is unclear about what the subrecipient provided; and Additional items needed as a result of the review. Collect second requested items. Schedule a meeting of state agency staff to have a second review following the collection of additional information. Steps 2.e through 2.g should be repeated until the state agency feels all information has been collected and thoroughly reviewed. Final Analysis Upon completion of the desk review, agency staff involved in the monitoring should: Decide course of action to address any issues of non-compliance. Decide on additional monitoring, if needed. Develop a plan of action if additional monitoring is needed. Consider taking enforcement action described in 2 CFR 200.338. Management decisions may be issued for audit findings as described in 2 CFR 200.521. Consider whether the state agencies records or financial reports need to be adjusted. Send the subrecipient notice the monitoring has been completed. Include corrective action plan for areas of noncompliance; Include recommendations for areas where performance can be improved; and/or
Review Eligibility Were participants eligible under the applicable eligibility guidelines? Were participant benefits properly discontinued when the period of eligibility expired? Were program benefits calculated in accordance with program requirements? Mandatory Written Policies/Procedures Conflict of Interest (2 CFR 200.112) (2 CFR SDCL 1-56-10) Accounting Policy / Cash Management (2 CFR 200.302) Travel policy (2 CFR 200.474 a.) Procurement (2 CFR 200.317 through 200.326) Methods of Procurement (2 CFR 200.320) Equipment definition, inventory, and disposition (2 CFR 200.313) Time distribution records (2 CFR 200.430) Internal controls (2 CFR 200.303) Governing board members and meeting minutes. Key personnel performing duties and segregation of duties. Audit information supplied. General ledger listing. Sample of payable and receivable source documentation. Time keeping records. Subrecipient policies if the subrecipient of the state passes the federal dollars to another subrecipient. Determine if the conditions of the award are being met. State agency will follow up with the subrecipient following the meeting for: Missing information originally requested; Explanations for areas where the state agency is unclear about what the subrecipient provided; and Additional items needed as a result of the review. Collect second requested items. Schedule a meeting of state agency staff to have a second review following the collection of additional information. Steps 2.e through 2.g should be repeated until the state agency feels all information has been collected and thoroughly reviewed. Final Analysis Upon completion of the desk review, agency staff involved in the monitoring should: Decide course of action to address any issues of non-compliance. Decide on additional monitoring, if needed. Develop a plan of action if additional monitoring is needed. Consider taking enforcement action described in 2 CFR 200.338. Management decisions may be issued for audit findings as described in 2 CFR 200.521. Consider whether the state agencies records or financial reports need to be adjusted. Send the subrecipient notice the monitoring has been completed. Include corrective action plan for areas of noncompliance; Include recommendations for areas where performance can be improved; and/or
SBIC_02.docx