Specifications Classification An eight -digit value using zeros to stuff single digit day and month values: DDMMYYYY i.e. day/month/year — 01022000 = 1 February 2000 Validation Logic Applies To: Type B, C and D students Error 144: The course start date is prior to date of approval for funding in Qualification 364: CRS_SRT is invalid or 621 FUNDING = 25 or 26 and course start date is not greater than 31/12/12 630 FUNDING = 27, 28 or 29 and course start date is not greater than 31/12/13 640 FUNDING = 30 and Course start date is not greater than 31/05/2015 641 FUNDING = 30 is not valid for SDR prior to August 2015 655 FUNDING = 32 and course start date is not greater than 31/12/16 657 FUNDING = 33 and course date is not greater than 31/12/16 Warning 109: The year value is not equal to the return year or the previous year Data Collection Source: This data item should be supplied by your student management system at the time that the Ministry’s/TEC’s data files are created. The system should maintain start and finish dates for all student course enrolments. 2000 The Field was introduced Field History – 2004 Field introduced in Course Completion File – 2004 Validation 364 introduced – 2013 New validation introduced: 621 – 2013 Apr Validation 621 fixed for all student types – 2014 New validation introduced: 630 – 2015 April Updated validation 364 description – 2017 April New validations introduced: 655, 657 – CRS_END Field Number 2.6, 5.7 Field Name Title Course End Date Description This field will contain the end date of the student's course. This will normally be the officially notified end date of instruction and/or examination associated with a course. If a course spans the end of the normal academic year, the last date will be for the following year. Reason for Field The field is used with the CRS_START field to ascertain the length of student course enrolments, and also to monitor student exit patterns throughout the year.
Specifications Classification An eight -digit value using zeros to stuff single digit day and month values: DDMMYYYY — i.e. day/month/year 01022000 = 1 February 2000 Validation Logic Applies To: Type B, C and D students Error 144: The course start date is prior to date of approval for funding in Qualification 364: CRS_SRT is invalid or 621 FUNDING = 25 or 26 and course start date is not greater than 31/12/12 630 FUNDING = 27, 28 or 29 and course start date is not greater than 31/12/13 640 FUNDING = 30 and Course start date is not greater than 31/05/2015 641 FUNDING = 30 is not valid for SDR prior to August 2015 655 FUNDING = 32 and course start date is not greater than 31/12/16 657 FUNDING = 33 and course date is not greater than 31/12/16 Warning 109: The year value is not equal to the return year or the previous year Data Collection Source: This data item should be supplied by your student management system at the time that the Ministry’s/TEC’s data files are created. The system should maintain start and finish dates for all student course enrolments. Field History 2000 – The Field was introduced 2004 – Field introduced in Course Completion File 2004 – Validation 364 introduced 2013 – New validation introduced: 621 2013 Apr – Validation 621 fixed for all student types 2014 – New validation introduced: 630 2015 April – Updated validation 364 description 2017 April – New validations introduced: 655, 657 Field Name CRS_END Field Number 2.6, 5.7 Title Course End Date Description This field will contain the end date of the student's course. This will normally be the officially notified end date of instruction and/or examination associated with a course. If a course spans the end of the normal academic year, the last date will be for the following year. Reason for Field The field is used with the CRS_START field to ascertain the length of student course enrolments, and also to monitor student exit patterns throughout the year.
Single-Data-Return-Manual-2017-ver-2.0.docx