Accommodating Special Dietary Needs Policy SFAs should develop a policy with corresponding procedures to provide accommodations for special dietary SFAs must be knowledgeable of the requirements and responsibilities related to accommodating disabling and non-disabling conditions and the documents that must be provided in order for the SFA to accommodate requests. Records Retention/Submission Frequency Due Date/s Written policy with Per onsite record Ongoing Upon program corresponding retention policy participation. procedures. Any utilized to implement policy Documentation to provide Accommodations The documentation provided to the SFA to request an accommodation must be maintained to demonstrate that the required information was submitted in order to provide an accommodation and that the appropriate accommodation is/was provided. Records Retention/Submission Frequency Due Date/s Doctors statements Per onsite record Annually Prior to providing retention policy accommodations Medical Authority Ongoing as statements needed Parent notes milk substitutions only) Copies of IEP or 504 plan (if applicable) Documentation of Accommodations Provided When special dietary needs are accommodated, SFAs must maintain documentation to support that appropriate accommodations were provided as required. Records Retention/Submission Frequency Due Date/s Production records Per onsite record Annually n/a retention policy Invoices Ongoing as needed. Procurement records Food usage records
Accommodating Special Dietary Needs Policy SFAs should develop a policy with corresponding procedures to provide accommodations for special dietary SFAs must be knowledgeable of the requirements and responsibilities related to accommodating disabling and non-disabling conditions and the documents that must be provided in order for the SFA to accommodate requests. Records Written policy with corresponding procedures. Any utilized to implement policy Retention/Submission Per onsite record retention policy Frequency Ongoing Due Date/s Upon program participation. Documentation to provide Accommodations The documentation provided to the SFA to request an accommodation must be maintained to demonstrate that the required information was submitted in order to provide an accommodation and that the appropriate accommodation is/was provided. Records Doctors statements Medical Authority statements Parent notes milk substitutions only) Copies of IEP or 504 plan (if applicable) Retention/Submission Per onsite record retention policy Frequency Annually Ongoing as needed Due Date/s Prior to providing accommodations Documentation of Accommodations Provided When special dietary needs are accommodated, SFAs must maintain documentation to support that appropriate accommodations were provided as required. Records Production records Invoices Procurement records Food usage records Retention/Submission Per onsite record retention policy Frequency Annually Ongoing as needed. Due Date/s n/a
SCN%20Record%20Keeping%20Requirements%202016.docx