Financial Management & Administration Forms 2 Until Until N/A Departmental Admin.: Personnel superceded superceded Policy Financial Management & Administration Brochures 2 When Until N/A Departmental Admin.: Personnel superceded superceded Policy Financial Management & Administration Duplicates of memo, letter, 2 When no longer N/A N/A Departmental Admin.: Personnel computer printout & etc. needed Policy Financial Management & Administration Phone messages & slips 2 When no longer N/A N/A Departmental Admin.: Personnel needed Policy Buildings Design & Project Management Project Funding; Grants, 2 10 years after After 10 years FEMA/State & Construction Division Appropriations, Budgets project project after Federal grant (BDC) close-out project funded projects must be retained min 3 yrs after final audit Buildings Design & Project Management Project Schedules & Status 2 10 years after 1 year or 10 years FEMA/State & Construction Division Reports project after after Federal grant (BDC) project project funded projects close-out must be retained min 3 yrs after final audit Buildings Design & Project Management Consultant & Contractor 2 10 years after 1 year or 10 years FEMA/State & Construction Division Selection Process; RFQ's/Bids project after after Federal grant (BDC) project project funded projects close-out must be retained
Financial Management & Admin.: Personnel Administration Forms 2 Until superceded Until superceded N/A Departmental Policy Financial Management & Admin.: Personnel Administration Brochures 2 When superceded Until superceded N/A Departmental Policy Financial Management & Admin.: Personnel Administration Duplicates of memo, letter, computer printout & etc. 2 When no longer needed N/A N/A Departmental Policy Financial Management & Admin.: Personnel Administration Phone messages & slips 2 When no longer needed N/A N/A Departmental Policy Buildings Design & Construction Division (BDC) Project Management Project Funding; Grants, Appropriations, Budgets 2 10 years after project After project close-out 10 years after project FEMA/State & Federal grant funded projects must be retained min 3 yrs after final audit Buildings Design & Construction Division (BDC) Project Management Project Schedules & Status Reports 2 10 years after project 1 year or after project close-out 10 years after project FEMA/State & Federal grant funded projects must be retained min 3 yrs after final audit Buildings Design & Construction Division (BDC) Project Management Consultant & Contractor Selection Process; RFQ's/Bids 2 10 years after project 1 year or after project close-out 10 years after project FEMA/State & Federal grant funded projects must be retained
Procedure%2002-01-05.docx