Pro forma letter X1 Invitation to a preliminary meeting (staff with continuous service). two or more years’ To be sent before the contract expiry date, no later than three months [Date] Dear [employee] I am writing to remind you that in accordance with your letter of appointment your current appointment is due to end on the expiry of your fixed-term contract on [date]. Would you be able to attend a meeting on [suggest date and time with at least 5 days’ notice] at [location] to discuss this? At the meeting we can discuss the current situation regarding your post and there will be an opportunity for you to raise any ideas you have which might avoid the need for your post to be ended. I will also outline the support which is available to you to help you to look for suitable alternative work within the University: some general information is enclosed. Should you wish to, you are welcome to bring a union representative or colleague of your choice from within the University with you to the meeting. Please could you let me know by [date] whether you would like to meet with me, and whether you are able to attend on the date and time suggested? You may already have plans for the future, and prefer not to meet me to discuss how we may be able to assist you with seeking alternative employment within the University. If so, please could you sign the declaration attached and return this to me? Yours sincerely [to be signed by key contact/departmental administrator] cc: [line manager] Encs. Pro forma declaration for individuals who do not require assistance with redeployment. Information for staff who are approaching the end of a fixed-term contract. [Return address for sender of letter X1] [Date] Dear [name of sender of letter X1]
Pro forma letter X1 Invitation to a preliminary meeting (staff with two or more years’ continuous service). To be sent no later than three months before the contract expiry date, [Date] Dear [employee] I am writing to remind you that in accordance with your letter of appointment your current appointment is due to end on the expiry of your fixed-term contract on [date]. Would you be able to attend a meeting on [suggest date and time with at least 5 days’ notice] at [location] to discuss this? At the meeting we can discuss the current situation regarding your post and there will be an opportunity for you to raise any ideas you have which might avoid the need for your post to be ended. I will also outline the support which is available to you to help you to look for suitable alternative work within the University: some general information is enclosed. Should you wish to, you are welcome to bring a union representative or colleague of your choice from within the University with you to the meeting. Please could you let me know by [date] whether you would like to meet with me, and whether you are able to attend on the date and time suggested? You may already have plans for the future, and prefer not to meet me to discuss how we may be able to assist you with seeking alternative employment within the University. If so, please could you sign the declaration attached and return this to me? Yours sincerely [to be signed by key contact/departmental administrator] cc: [line manager] Encs. Pro forma declaration for individuals who do not require assistance with redeployment. Information for staff who are approaching the end of a fixed-term contract. [Return address for sender of letter X1] [Date] Dear [name of sender of letter X1]
Pro_forma_letter_X1.docx