Planning Delay in project implementation Early involvement of procurement Inadequate supplier response officers in project planning Lack of planning Procurement process Develop and communicate an shortcuts accurate Requisition Plan Higher prices Inadequate supplier response Procurement process Involve procurement officers in the Insufficient lead-time shortcuts project planning phase Higher prices Claims of unethical or unfair dealings Early involvement of procurement Delay of project officers in project implementation Delay requisitions to implementation Seek proper justification of create false emergencies Higher total cost of emergencies acquisition Training of requisitioners Not achieving Best Value for Money Requirements definition Claims of unethical or unfair Developed market and product dealings understanding Inadequate suppliers Restrictive Include generic functional and response specifications/TOR/SOW performance specifications Limits competition Apply relevant international Unfair treatment of suppliers standards where applicable Lack of transparency Become familiar with requirements of Significant variety in offers the specification/TOR/SOW received Developed market and product Insufficient responses Inadequate understanding Offer of goods/services that specifications/TOR/SOW External support (consultant) to do not meet needs developed specifications/TOR/ SOW Difficulty in evaluating linked to clear deliverables and target competing offers time Include quality in the Impossibility to achieve best specifications/TOR/SOW, using value for money international and national standards Do not include quality Difficulty in comparison and If quality is a critical issue, extra due requirements in overall evaluation diligence must be used (i.e., check specifications/TOR/SOW Poor quality of the procured manufacturing process and items, which may lead to a standards, factory visits, sampling and waste of funds independent laboratory analysis, inspection, etc.)
Planning Lack of planning Delay in project implementation Inadequate supplier response Procurement process shortcuts Higher prices Early involvement of procurement officers in project planning Develop and communicate an accurate Requisition Plan Insufficient lead-time Inadequate supplier response Procurement process shortcuts Higher prices Involve procurement officers in the project planning phase Delay requisitions to create false emergencies Claims of unethical or unfair dealings Delay of project implementation Higher total cost of acquisition Not achieving Best Value for Money Early involvement of procurement officers in project implementation Seek proper justification of emergencies Training of requisitioners Requirements definition Restrictive specifications/TOR/SOW Claims of unethical or unfair dealings Inadequate suppliers response Limits competition Unfair treatment of suppliers Lack of transparency Developed market and product understanding Include generic functional and performance specifications Apply relevant international standards where applicable Inadequate specifications/TOR/SOW Significant variety in offers received Insufficient responses Offer of goods/services that do not meet needs Difficulty in evaluating competing offers Become familiar with requirements of the specification/TOR/SOW Developed market and product understanding External support (consultant) to developed specifications/TOR/ SOW linked to clear deliverables and target time Do not include quality requirements in specifications/TOR/SOW Impossibility to achieve best value for money Difficulty in comparison and overall evaluation Poor quality of the procured items, which may lead to a waste of funds Include quality in the specifications/TOR/SOW, using international and national standards If quality is a critical issue, extra due diligence must be used (i.e., check manufacturing process and standards, factory visits, sampling and independent laboratory analysis, inspection, etc.)
PSU_Transactional%20Procurement%20Strategies%20and%20Procurement%20Planning.docx