vary according to collection. When a file unit spans multiple folders, you may wish to sort record types (e.g., correspondence, maps, clippings, reports, brochures, etc.) into individual folders within the file unit, or sort items in rough chronological order among multiple folders. Decisions about whether to refine large filing units should be made based on the research value of the filing unit. Consider the degree to which further refinement is truly useful for enhancing access, both in terms of the potential results a researcher may retrieve when using keyword searching in a finding aid to discover materials, as well as the experience of a researcher physically looking through folders of materials. For examples, weigh the benefits of enhanced access with the cost of work to refine the arrangement and description within the filing units below: No refinement of filing unit Refinement of filing unit Government employees legislative Government employees legislative correspondence (3 folders) correspondence Overtime pay Retirement Miscellaneous Smithsonian Institution, Regents Board records Smithsonian Institution, Regents Board (4 folders) Budgets Correspondence Minutes Reports Speeches (5 folders) Speeches Long Range Ballistic Missile Program Foreign Policy; America's Town Meeting of the Air The Middle East Israel Anniversary Celebration Intercontinental Ballistic Missile Program Correspondence (5 folders) Correspondence A-B Committee for the Repeal of the Smith Act D-T University of California, Office of the President U-Z Drafts of Disneyland Adventures (19 folders) Drafts of Disneyland Adventures (19 folders) Chapter 1 Chapter 2-3 Chapter 4 Chapter 5… Annual reports, 1956-1998 (26 folders) Annual reports 1956 1957 1959 1960
vary according to collection. When a file unit spans multiple folders, you may wish to sort record types (e.g., correspondence, maps, clippings, reports, brochures, etc.) into individual folders within the file unit, or sort items in rough chronological order among multiple folders. Decisions about whether to refine large filing units should be made based on the research value of the filing unit. Consider the degree to which further refinement is truly useful for enhancing access, both in terms of the potential results a researcher may retrieve when using keyword searching in a finding aid to discover materials, as well as the experience of a researcher physically looking through folders of materials. For examples, weigh the benefits of enhanced access with the cost of work to refine the arrangement and description within the filing units below: No refinement of filing unit Refinement of filing unit Government employees legislative correspondence (3 folders) Government employees legislative correspondence Overtime pay Retirement Miscellaneous Smithsonian Institution, Regents Board records (4 folders) Smithsonian Institution, Regents Board Budgets Correspondence Minutes Reports Speeches (5 folders) Speeches Long Range Ballistic Missile Program Foreign Policy; America's Town Meeting of the Air The Middle East Israel Anniversary Celebration Intercontinental Ballistic Missile Program Correspondence (5 folders) Correspondence A-B Committee for the Repeal of the Smith Act D-T University of California, Office of the President U-Z Drafts of Disneyland Adventures (19 folders) Drafts of Disneyland Adventures (19 folders) Chapter 1 Chapter 2-3 Chapter 4 Chapter 5… Annual reports, 1956-1998 (26 folders) Annual reports 1956 1957 1959 1960
Processing_Manual.docx