How the information will be communicated When will information be distributed Who does the communication Who receives the communication Communications conduct For larger and more complex projects, the Communications Management Plan may be included as an appendix or separate document apart from the Project Management Plan. We have a detailed Communications Management Plan template available on our website. This Communications Management Plan sets the communications framework for this project. It will serve as a guide for communications throughout the life of the project and will be updated as communication requirements change. This plan identifies and defines the roles of SmartVoice project team members as they pertain to communications. It also includes a communications matrix which maps the communication requirements of this project, and communication conduct for meetings and other forms of communication. A project team directory is also included to provide contact information for all stakeholders directly involved in the project. The Project Manager will take the lead role in ensuring effective communications on this project. The communications requirements are documented in the Communications Matrix below. The Communications Matrix will be used as the guide for what information to communicate, who is to do the communicating, when to communicate it, and to whom to communicate. Description Format Participants/ Owner Type Distribution Project Sponsor, Weekly Status Email summary Project Weekly Email Team and Status Report Report of project status Manager Stakeholders Meeting to Weekly Project review action Updated Project Weekly In Person Project Team Team Meeting register and Action Register Manager status Present metrics Project Sponsor, Status and Project Monthly and status to Project Monthly In Person Team, and Metric Review (PMR) team and Manager Stakeholders Presentation sponsor Phase Present Project Sponsor, Project Gate completion Project closeout of As Needed In Person Team and Reviews report and Manager project phases Stakeholders phase kickoff
How the information will be communicated When will information be distributed Who does the communication Who receives the communication Communications conduct For larger and more complex projects, the Communications Management Plan may be included as an appendix or separate document apart from the Project Management Plan. We have a detailed Communications Management Plan template available on our website. This Communications Management Plan sets the communications framework for this project. It will serve as a guide for communications throughout the life of the project and will be updated as communication requirements change. This plan identifies and defines the roles of SmartVoice project team members as they pertain to communications. It also includes a communications matrix which maps the communication requirements of this project, and communication conduct for meetings and other forms of communication. A project team directory is also included to provide contact information for all stakeholders directly involved in the project. The Project Manager will take the lead role in ensuring effective communications on this project. The communications requirements are documented in the Communications Matrix below. The Communications Matrix will be used as the guide for what information to communicate, who is to do the communicating, when to communicate it, and to whom to communicate. Type Description Format Participants/ Distribution Owner Weekly Status Report Email summary of project status Weekly Email Project Sponsor, Team and Stakeholders Status Report Project Manager Weekly Project Team Meeting Meeting to review action register and status Weekly In Person Project Team Updated Action Register Project Manager Project Monthly Review (PMR) Present metrics and status to team and sponsor Monthly In Person Project Sponsor, Team, and Stakeholders Status and Metric Presentation Project Manager Project Gate Reviews Present closeout of project phases As Needed In Person Project Sponsor, Team and Stakeholders Phase completion report and phase kickoff Project Manager
Project-Management-Plan-1.docx