Maintain record in To establish Statutory as hard copy or - Written statement and print DVLA checks vehicle ownership directed by scanned form out details DVLA retain for 3 years Environmental Health Including the following functions: Original scanned and The power to Abatement Notice Notices served on Formal enforcement in stored on IDOX system serve the notice is Improvement notice owners, occupiers and accordance with indefinitely Hard copy in the legislation Prohibition notice businesses various primary and secondary only retained until highlighted in the Notice of entry legislation legislation notice is complied officers’ Warrant with authorisations Environmental Protection Act Recorded and stored Local indefinitely on Government - Names/addresses of To record applications Uniform/IDOX system (Miscellaneous complainants and alleged offenders Application for permits and associated made hard copies Provisions) Act and details of visits and work correspondence of notes are scanned 1976 for special undertaken in respect of that case on closing the case treatments, Animal Welfare legislation Permanent/ Hard copy - Prosecution of food premises or The legislation retained whilst case is for failure to comply with enforced is highlighted Prosecution files and Function Description Purpose / Use Retention Action Statutory Non-Statutory Example of Records / Format To record prosecutions paperwork then scanned abatement notice Failure to pay “live” in the officers and held on IDOX fixed penalty notices authorisations system - Contaminated land inspections
DVLA checks To establish vehicle ownership details Maintain record in hard copy or scanned form retain for 3 years Statutory as directed by DVLA - Written statement and print out Environmental Health Including the following functions: Notices served on owners, occupiers and businesses various legislation Formal enforcement in accordance with primary and secondary legislation Original scanned and stored on IDOX system indefinitely Hard copy only retained until notice is complied with The power to serve the notice is in the legislation highlighted in the officers’ authorisations Abatement Notice Improvement notice Prohibition notice Notice of entry Warrant Application for permits To record applications and associated correspondence Recorded and stored indefinitely on Uniform/IDOX system made hard copies of notes are scanned on closing the case Environmental Protection Act Local Government (Miscellaneous Provisions) Act 1976 for special treatments, Animal Welfare legislation - Names/addresses of complainants and alleged offenders and details of visits and work undertaken in respect of that case Function Description Purpose / Use Retention Action Statutory Non-Statutory Example of Records / Format Prosecution files and paperwork To record prosecutions Permanent/ Hard copy retained whilst case is “live” then scanned and held on IDOX system The legislation enforced is highlighted in the officers authorisations - Prosecution of food premises or for failure to comply with abatement notice Failure to pay fixed penalty notices - Contaminated land inspections
Retention%20Schedule%20All%20Departments.docx