READS RELOCATION PARCEL CHECKLIST Wisconsin Department of Transportation Bureau of Technical Services Relocation Program – Unnumbered 12/6/17 INSTRUCTIONS: Items listed below should be uploaded into READS generally in this order. Relocation Specialist will verify that the Relocation Log has been completed by checking box and filling in each line as appropriate. This checklist should be uploaded in Relocation Log for BTS review. PLEASE NOTE: Any duplicates and unsigned documents/letters should be deleted from relocation log. Project ID Parcel # Unit # Occupant Name(s) Relocation Agent Uploaded in Name of Date Review READS Relocation Entered or Completed ITEM relocation log Specialist Approved n/a DOA brochure sent date entered in READS field – Residential questionnaire & interview letter – n/a signed by agent n/a Initial occupancy date entered – Letter of intent to acquire signed by agent/date – entered Intent to acquire sent date entered – Acquisition stage plan approved uploaded to – READS plan tab Relocation computation submitted Relocation computation approved by region Relocation computation approved by central office n/a Relocation package delivered date entered – Initiation of relocation letter signed by – 90 day assurance of occupancy given signed by – agent n/a 90 day notice to vacate date entered – Signed Certification of legal residency and date – entered in READS Signed relocation payments summary – Signed relocation assistance package receipt – 30 day notice to vacate (if necessary) signed – by agent and date entered Rental agreement & closing summary signed and – uploaded Residential DSS inspection of replacement – signed Vacancy notice signed by displacee and agent – n/a Move inspection date date entered – n/a Actual vacate date date entered – All relocation claims - uploaded with supporting documentation, receipts and photos (should match items found under the claims tab). Any claim reductions or denials, letters and explanations, and appeals handout Individual relocation case report completed and CO notified
READS RELOCATION PARCEL CHECKLIST Wisconsin Department of Transportation Bureau of Technical Services – Relocation Program Unnumbered 12/6/17 INSTRUCTIONS: Items listed below should be uploaded into READS generally in this order. Relocation Specialist will verify that the Relocation Log has been completed by checking box and filling in each line as appropriate. This checklist should be uploaded in Relocation Log for BTS review. PLEASE NOTE: Any duplicates and unsigned documents/letters should be deleted from relocation log. Project ID Parcel # Unit # Occupant Name(s) Relocation Agent Review Completed Uploaded in READS relocation log Name of Relocation Specialist Date Entered or Approved ITEM n/a DOA brochure sent – date entered in READS field n/a Residential questionnaire & interview letter – signed by agent n/a Initial occupancy – date entered Letter of intent to acquire – signed by agent/date entered Intent to acquire sent – date entered Acquisition stage plan approved – uploaded to READS plan tab Relocation computation submitted Relocation computation approved by region Relocation computation approved by central office n/a Relocation package delivered – date entered Initiation of relocation letter – signed by 90 day assurance of occupancy given – signed by agent n/a 90 day notice to vacate – date entered Signed – Certification of legal residency and date entered in READS Signed – relocation payments summary Signed – relocation assistance package receipt 30 day notice to vacate (if necessary) – signed by agent and date entered Rental agreement & closing summary – signed and uploaded Residential DSS inspection of replacement – signed Vacancy notice – signed by displacee and agent n/a Move inspection date – date entered n/a Actual vacate date – date entered All relocation claims - uploaded with supporting documentation, receipts and photos (should match items found under the claims tab). Any claim reductions or denials, letters and explanations, and appeals handout Individual relocation case report completed and CO notified
reads-relo-parcel-checklist.docx