Submit request for Submit the review and approval to costing, PA/CAP/RACP/ACP, personnel, where applicable timelines for the changes required where applicable. If approved, raise Sign contract contract amendment amendment. and obtain signatures Payments Requesting Issue supporting Verify the achievement Verify Submit invoices unit documentations, such of deliverables request for and supporting Procurement as contract, PO Create ATLAS Receipt payment documentation Finance Certify invoice and such as reports, process delivery note. payment Issue Certification for payment File documents Request payment. If relating to final payment, payments performance evaluation shall be submitted prior to final payment. Taking over certificate Requesting Coordinate with the Sign Taking over (where applicable) unit Requesting unit and certificate the supplier Defect Liability Period Requesting Filing of relevant DLP Manage DLP and Rectify defects (DLP) (where unit documents. possible claims applicable) Submit DLP documents to procurement File Final Completion Requesting Coordinate with the Sign relevant Certificate/Certification unit Requesting unit and completion certificate for Final payment the supplier or certification for final payment and file Handover Certificate Requester Coordinate with the Prepare Certificate to Sign handover (where applicable) Requester and the be signed by UNDP, certificate supplier client or end user File Performance evaluation Requester Procurement to Evaluate performance maintain a record of all of the supplier performance evaluations. Notify Procurement Unit on the quality of File a copy of any performance of the performance supplier evaluation form/report in the procurement Submit a copy of the case file. Performance
Submit request for review and approval to PA/CAP/RACP/ACP, where applicable If approved, raise contract amendment and obtain signatures Submit the costing, personnel, timelines for the changes required where applicable. Sign contract amendment. Payments Requesting unit Procurement Finance Issue supporting documentations, such as contract, PO Verify the achievement of deliverables Create ATLAS Receipt Certify invoice Issue Certification for payment Request payment. If final payment, performance evaluation shall be submitted prior to final payment. Verify request for payment and process payment File documents relating to payments Submit invoices and supporting documentation such as reports, delivery note. Taking over certificate (where applicable) Requesting unit Coordinate with the Requesting unit and the supplier Sign Taking over certificate Defect Liability Period (DLP) (where applicable) Requesting unit Filing of relevant DLP documents. Manage DLP and possible claims Submit DLP documents to procurement File Rectify defects Final Completion Certificate/Certification for Final payment Requesting unit Coordinate with the Requesting unit and the supplier Sign relevant completion certificate or certification for final payment and file Handover Certificate (where applicable) Requester Coordinate with the Requester and the supplier Prepare Certificate to be signed by UNDP, client or end user File Sign handover certificate Performance evaluation Requester Procurement to maintain a record of all performance evaluations. File a copy of any performance evaluation form/report in the procurement case file. Evaluate performance of the supplier Notify Procurement Unit on the quality of performance of the supplier Submit a copy of the Performance
PSU_Award%20and%20Management%20of%20Contract_Contract%20Management.docx