oral warning Date of warning + 6 SECURE months DISPOSAL [If warnings are placed on personal files then they must be weeded from the file] written warning Date of warning + 6 – level 1 months written warning Date of warning + 12 – 2 months final warning Date of warning + 18 months case not found If the incident is SECURE protection related then DISPOSAL see above otherwise dispose of at the conclusion of the case 2.4 Health and Safety Ref Basic file Data Protection Issues Retention Period Action at the end of Annual Review description [Operational] the administrative Completed life of the record Tick (√) 2.4.1 Health and Safety No Life of policy + 3 years SECURE DISPOSAL Policy Statements 2.4.2 Health and Safety No Life of risk assessment + 3 SECURE DISPOSAL Risk Assessments years 2.4.3 Records relating to Yes Date of incident + 12 SECURE DISPOSAL accident/ injury at In the case of serious work accidents a further retention period will need to be applied 2.4.4 Accident Reporting Yes Adults Date of the incident + 6 SECURE DISPOSAL years Children DOB of the child + 25 SECURE DISPOSAL years 2.4.5 Control of No Current year + 40 years SECURE DISPOSAL Substances Hazardous to Health (COSHH) 2.4.6 Process of No Last action + 40 SECURE DISPOSAL monitoring of where employees and persons are likely to have become in contact with asbestos
oral warning Date of warning + 6 months SECURE DISPOSAL [If warnings are placed on personal files then they must be weeded from the file] written warning – level 1 Date of warning + 6 months written warning – 2 Date of warning + 12 months final warning Date of warning + 18 months case not found If the incident is protection related then see above otherwise dispose of at the conclusion of the case SECURE DISPOSAL 2.4 Health and Safety Ref Basic file description Data Protection Issues Retention Period [Operational] Action at the end of the administrative life of the record Annual Review Completed Tick (√) 2.4.1 Health and Safety Policy Statements No Life of policy + 3 years SECURE DISPOSAL 2.4.2 Health and Safety Risk Assessments No Life of risk assessment + 3 years SECURE DISPOSAL 2.4.3 Records relating to accident/ injury at work Yes Date of incident + 12 In the case of serious accidents a further retention period will need to be applied SECURE DISPOSAL 2.4.4 Accident Reporting Yes Adults Date of the incident + 6 years SECURE DISPOSAL Children DOB of the child + 25 years SECURE DISPOSAL 2.4.5 Control of Substances Hazardous to Health (COSHH) No Current year + 40 years SECURE DISPOSAL 2.4.6 Process of monitoring of where employees and persons are likely to have become in contact with asbestos No Last action + 40 SECURE DISPOSAL
Records_Checklist_Safe_Data_Destruction_Log_accessible.docx