Date Vehicle of Audience Frequency Medium Source Delivered by Sensitivities Expected Result Communication Collaborating Requirements As needed Meetings/ Active Project Customer Improved confidence that Agencies identification, work participation Manager perception, the selected solution will SMEs Statement of sessions build trust meet their needs. agency’s Work, relationship, . RFP response gain buy-in evaluation Monitor only Project Monthly Email Project Project Customer Improved confidence that Agencies newsletter statuses, Manager perception, the selected solution will project plan build trust meet their needs. agency’s relationship, . gain buy-in Steering PM Status Monthly Meeting/ Project Project Monitor Ensure project success Committee Reports, email statuses, Manager progress, through issue resolution Issue escalation, project plan, make and risk mitigation Risk review issues, risks decisions Executive PM Report, Quarterly or Meeting/ Project Project Monitor Ensure project success Sponsors Steering as needed email statuses, Manager/ progress, through issue resolution Committee project plan, Steering make and risk mitigation Reports, issues, risks Committee decisions Issue escalation, co-chairs Risk review Legislative Executive As needed/ Presentation/ Project Executive Collaborating Compliance with mandate Fiscal Office Briefing directed by meeting statuses, Sponsors agencies and to transition this service to (LFO) Executive discussion project plan chair, other a different service model. Sponsors supported by impacted Understanding and Steering satisfaction with the project Customers’ Committee requirements progress. co-chairs ORCPP (Local Project Monthly Email Project Project Customer Improved confidence that Government newsletter statuses, Manager perception, the selected solution will Agencies) project plan build trust meet their needs. agency’s relationship, . gain buy-in Vendors Vet As needed Work Active Project Customer Improved confidence that requirements, sessions participation Manager perception, the selected solution will participate in build trust meet their needs. . evaluation relationship, gain buy-in
Audience Vehicle of Communication Frequency Medium Source Delivered by Sensitivities Date Expected Result Collaborating Agencies SMEs Requirements identification, Statement of Work, RFP response evaluation As needed Meetings/ work sessions Active participation Project Manager Customer perception, build trust relationship, gain buy-in Improved confidence that the selected solution will meet their agency’s needs. . Monitor only Agencies Project newsletter Monthly Email Project statuses, project plan Project Manager Customer perception, build trust relationship, gain buy-in Improved confidence that the selected solution will meet their agency’s needs. . Steering Committee PM Status Reports, Issue escalation, Risk review Monthly Meeting/ email Project statuses, project plan, issues, risks Project Manager Monitor progress, make decisions Ensure project success through issue resolution and risk mitigation Executive Sponsors PM Report, Steering Committee Reports, Issue escalation, Risk review Quarterly or as needed Meeting/ email Project statuses, project plan, issues, risks Project Manager/ Steering Committee co-chairs Monitor progress, make decisions Ensure project success through issue resolution and risk mitigation Legislative Fiscal Office (LFO) Executive Briefing As needed/ directed by Executive Sponsors Presentation/ meeting discussion Project statuses, project plan Executive Sponsors chair, supported by Steering Committee co-chairs Collaborating agencies and other impacted Customers’ requirements Compliance with mandate to transition this service to a different service model. Understanding and satisfaction with the project progress. ORCPP (Local Government Agencies) Project newsletter Monthly Email Project statuses, project plan Project Manager Customer perception, build trust relationship, gain buy-in Improved confidence that the selected solution will meet their agency’s needs. . Vendors Vet requirements, participate in evaluation As needed Work sessions Active participation Project Manager Customer perception, build trust relationship, gain buy-in Improved confidence that the selected solution will meet their needs. .
ProjectPlan.docx