beliefs, sexual orientation or organisation, comply with regard to possible data is of measures health with company policies diversity and equal Data is retained and insert transferred relevant to opportunities erased in accordance envisaged this category with the Employee Data time limit for of data] Retention Process erasure of this category of data] N/A or insert N/A or [insert Information relevant to the To carry out a fair, Entry into a contract Legal obligation/right in recipients details of request by the Job Applicant for relation to employment adjustments to recruitment recruitment process by Legal obligation to which process as a result of medical considering/making data is condition/disability reasonable adjustments Legitimate interest to Data is retained and transferred to the process as make appropriate erased in accordance appropriate adjustments to with the Employee Data ensure recruitment Retention Process process is accessible and allows Job Applicants to fully engage with it [Pre-employment health [To assess whether [Entry into a contract [Legal obligation/right in See See the questionnaires/medicals] successful Job Applicant relation to employment Employee [Information is fit to do the job with Legal obligation Data Security (see separate guidance notes) adjustments, to Retention Policy] OR consider/arrange Legitimate interest to Data is retained and Process [if [[insert details suitable adjustments, ensure that successful erased in accordance possible of measures and to comply with Job Applicants are fit with the Employee Data insert relevant to health and safety to do job and any Retention Process] envisaged this category requirements] necessary time limit for of data] adjustments are put erasure of in place] this category of data] Criminal convictions/offences/if To assess suitability for Legitimate interest to See N/A or insert N/A or [insert See the you have disclosed that you are the role and verify determine whether to [Job Applicant has Employee recipients details of [Information known to a local authority as information provided employ individuals consent] Data Security being a risk or potential risk to by the Job Applicant with criminal Retention to which Policy] OR young people/ and or adults at convictions in [OR in limited Process [if data is [[insert details risk, or that you are subject to particular roles circumstances, see possible transferred of measures disciplinary investigations or separate notes: Legal insert relevant to sanctions by any organisation obligation/right in envisaged
beliefs, sexual orientation or health organisation, comply with company policies with regard to diversity and equal opportunities Data is retained and erased in accordance with the Employee Data Retention Process possible insert envisaged time limit for erasure of this category of data] data is transferred of measures relevant to this category of data] Information relevant to the request by the Job Applicant for adjustments to recruitment process as a result of medical condition/disability To carry out a fair, recruitment process by considering/making reasonable adjustments to the process as appropriate Entry into a contract Legal obligation Legitimate interest to make appropriate adjustments to ensure recruitment process is accessible and allows Job Applicants to fully engage with it Legal obligation/right in relation to employment Data is retained and erased in accordance with the Employee Data Retention Process N/A or insert recipients N/A or [insert details of to which data is transferred [Pre-employment health questionnaires/medicals] (see separate guidance notes) [To assess whether successful Job Applicant is fit to do the job with adjustments, to consider/arrange suitable adjustments, and to comply with health and safety requirements] [Entry into a contract Legal obligation Legitimate interest to ensure that successful Job Applicants are fit to do job and any necessary adjustments are put in place] [Legal obligation/right in relation to employment Data is retained and erased in accordance with the Employee Data Retention Process] See Employee Data Retention Process [if possible insert envisaged time limit for erasure of this category of data] See the [Information Security Policy] OR [[insert details of measures relevant to this category of data] Criminal convictions/offences/if you have disclosed that you are known to a local authority as being a risk or potential risk to young people/ and or adults at risk, or that you are subject to disciplinary investigations or sanctions by any organisation To assess suitability for the role and verify information provided by the Job Applicant Legitimate interest to determine whether to employ individuals with criminal convictions in particular roles [Job Applicant has consent] [OR in limited circumstances, see separate notes: Legal obligation/right in See Employee Data Retention Process [if possible insert envisaged N/A or insert recipients N/A or [insert details of to which data is transferred See the [Information Security Policy] OR [[insert details of measures relevant to
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