materials to raise awareness and encourage use of (items in) the archives. Records documenting enquiries Last action on enquiry + 1 Do not transfer (items in) the archives, and the year responses provided. Note: key information from substantive enquiries may be extracted and indexed to avoid repetitive research. Records documenting the selection Retain for current calendar Do not transfer and use of items from the archives year + 5 years by institutional staff (e.g. for teaching events, publications, exhibitions). Records documenting the selection Retain from last action on Do not transfer and use of items from the archives project + 5 years by third parties (e.g. for exhibitions, publications, television programmes). Records documenting loans of Retain from termination of Do not transfer items from the archives to third loan + 6 years parties. Collections Management The function of managing the University's collections of artworks, artefacts and manuscripts. RECORDS ACTION TO BE IN ACTION IN DEPARTMENT/FACULTY ARCHIVES RECORDS) Records documenting the Retain until superseded + Do not transfer development and establishment of 5 years the institution's collections strategy and policies: key records. Records documenting the Retain from issue of Do not transfer development and establishment of strategy, policy or the institution's collections strategy, procedure + 1 year policies and procedures: working papers. Master copies of procedures Retain until superseded + Do not transfer relating to collections management. 3 years
materials to raise awareness and encourage use of (items in) the archives. Records documenting enquiries (items in) the archives, and the responses provided. Note: key information from substantive enquiries may be extracted and indexed to avoid repetitive research. Last action on enquiry + 1 year Do not transfer Records documenting the selection and use of items from the archives by institutional staff (e.g. for teaching events, publications, exhibitions). Retain for current calendar year + 5 years Do not transfer Records documenting the selection and use of items from the archives by third parties (e.g. for exhibitions, publications, television programmes). Retain from last action on project + 5 years Do not transfer Records documenting loans of items from the archives to third parties. Retain from termination of loan + 6 years Do not transfer Collections Management The function of managing the University's collections of artworks, artefacts and manuscripts. RECORDS ACTION TO BE IN DEPARTMENT/FACULTY ACTION IN ARCHIVES RECORDS) Records documenting the development and establishment of the institution's collections strategy and policies: key records. Retain until superseded + 5 years Do not transfer Records documenting the development and establishment of the institution's collections strategy, policies and procedures: working papers. Retain from issue of strategy, policy or procedure + 1 year Do not transfer Master copies of procedures relating to collections management. Retain until superseded + 3 years Do not transfer
Records%20Retention%20and%20Disposal%20Schedule%20Draft%2020120604.docx