Staff Data collection sheets (for Yes No Retention period Update system and secure disposal purpose of updating staff personal data) Timesheets Yes Current year + 6 SECURE DISPOSAL Annual appraisal/assessment Yes Current year + 5 years SECURE DISPOSAL records Management of Disciplinary and Grievance Processes File Description Data Protection Statutory Provisions Retention Period Action at the end of the Issues (Operational) administrative life of the record Allegation of a CP nature Yes Statutory guidance Until the person’s normal retirement SECURE DISPOSAL “KCSiE against a member of staff for schools and colleges age or 10 years from the date of the These records must be shredded including where the allegation is March 2015” allegation whichever is longer then unfounded together to REVIEW. Note allegations that are “Working safeguard children. A guide found to be malicious should be to inter-agency working to removed from personnel files. If safeguard and promote the found they are to be kept on the file welfare of children March and a copy provided to the person 2015” concerned. Disciplinary Proceedings Yes Date of warning + 6 months SECURE DISPOSAL Oral warning Date of warning + 6 months (If warnings are placed on personnel Written warning -1 Date of warning + 12 months then they must be weeded from Written warning -2 Date of warning + 18 months the file) Final warning If the incident is CP related then SECURE DISPOSAL Case not found see above otherwise dispose of at the conclusion of the case Health and Safety Basic File Description Data Protection Statutory Provisions Retention Period Action at the end of the Issues (Operational) administrative life of the record H & S Policy Statements No Life of Policy + 3 years SECURE DISPOSAL
Staff Data collection sheets (for purpose of updating staff personal data) Yes No Retention period Update system and secure disposal Timesheets Yes Current year + 6 SECURE DISPOSAL Annual appraisal/assessment records Yes Current year + 5 years SECURE DISPOSAL Management of Disciplinary and Grievance Processes File Description Data Protection Issues Statutory Provisions Retention Period (Operational) Action at the end of the administrative life of the record Allegation of a CP nature against a member of staff including where the allegation is unfounded Yes “KCSiE Statutory guidance for schools and colleges March 2015” “Working together to safeguard children. A guide to inter-agency working to safeguard and promote the welfare of children March 2015” Until the person’s normal retirement age or 10 years from the date of the allegation whichever is longer then REVIEW. Note allegations that are found to be malicious should be removed from personnel files. If found they are to be kept on the file and a copy provided to the person concerned. SECURE DISPOSAL These records must be shredded Disciplinary Proceedings Oral warning Written warning -1 Written warning -2 Final warning Case not found Yes Date of warning + 6 months Date of warning + 6 months Date of warning + 12 months Date of warning + 18 months If the incident is CP related then see above otherwise dispose of at the conclusion of the case SECURE DISPOSAL (If warnings are placed on personnel then they must be weeded from the file) SECURE DISPOSAL Health and Safety Basic File Description Data Protection Issues Statutory Provisions Retention Period (Operational) Action at the end of the administrative life of the record H & S Policy Statements No Life of Policy + 3 years SECURE DISPOSAL
Retention-Schedule.docx