Assessment (Debrief) Emergency disruption and breakdown to the community and its infrastructure as Management Group and a result of the emergency. other affected municipalities Table B: Imminent evacuation of a rooming house owing to issue of (and/or non-compliance with) an Emergency Order Action Primary Support agencies Timing Purpose responsibility STEP 1: Notify Lead Agency of Council Lead Agency to activate a At earliest To give Lead agency details such as: imminent closure and any range of support agencies, convenience Address imminent danger in the building including Centrelink and Estimated number of residents by telephone and convene a the Union of Tenants’ pre-closure briefing on site. Victoria, if within the realm Date and time of evacuation of normal business. Contact details of person responsible for the evacuation Assessment of safety concerns Council to activate support Convene a Pre-closure briefing on site agencies if outside the realm of normal business. STEP 2: Notify all Primary and Lead Agency At earliest To ensure relevant agencies in the community sector are informed and involved in Secondary Organisations of convenience closure imminent closure. Invite Primary organisations to attend pre-closure briefing Meet for Pre-closure STEP 3: Council and Lead Secondary organisations Prior to first Identify a base for workers onsite briefing Agency contact with Disseminate a contact list of workers residents Roster community coordination teams Primary Communication of closure to residents in a range of communication styles for – organisations example a simple poster or pamphlet template may be used to clarify official notice Allocate task of determining availability of funding as necessary. STEP 4: Provide notices of Municipal Building Primary organisations At earliest Apart from meeting legal requirements formal documentation can assist in adding evacuation to Surveyor convenience authority to any evacuation processes residents/owners/lessees. Provide as much documented information to primary organisations as possible. Evacuation STEP 5. Council and Lead Primary organisations and Notify residents of closure Agency secondary organisations Assist residents to access housing assistance available (if required) Notify residents of the support and assistance available to them
Assessment (Debrief) Emergency Management Group and other affected municipalities disruption and breakdown to the community and its infrastructure as a result of the emergency. Table B: Imminent evacuation of a rooming house owing to issue of (and/or non-compliance with) an Emergency Order Action Primary responsibility Support agencies Timing Purpose STEP 1: Notify Lead Agency of imminent closure and any imminent danger in the building by telephone and convene a pre-closure briefing on site. Council Lead Agency to activate a range of support agencies, including Centrelink and the Tenants’ Union of Victoria, if within the realm of normal business. Council to activate support agencies if outside the realm of normal business. At earliest convenience To give Lead agency details such as: Address Estimated number of residents Date and time of evacuation Contact details of person responsible for the evacuation Assessment of safety concerns Convene a Pre-closure briefing on site STEP 2: Notify all Primary and Secondary Organisations of imminent closure. Invite Primary organisations to attend pre-closure briefing Lead Agency At earliest convenience To ensure relevant agencies in the community sector are informed and involved in closure STEP 3: Meet for Pre-closure onsite briefing Council and Lead Agency Primary organisations Secondary organisations Prior to first contact with residents Identify a base for workers Disseminate a contact list of workers Roster community coordination teams Communication of closure to residents in a range of communication styles – for example a simple poster or pamphlet template may be used to clarify official notice Allocate task of determining availability of funding as necessary. STEP 4: Provide notices of evacuation to residents/owners/lessees. Provide as much documented information to primary organisations as possible. Municipal Building Surveyor Primary organisations At earliest convenience Apart from meeting legal requirements formal documentation can assist in adding authority to any evacuation processes STEP 5. Evacuation Council and Lead Agency Primary organisations and secondary organisations (if required) Notify residents of closure Assist residents to access housing assistance available Notify residents of the support and assistance available to them
Private-rooming-house-closure-protocol.docx