SPECTRUM: Location and Movement Records Records documenting key Retain permanently Transfer to information about objects in the Archive when no institution's collections. longer required in department or SPECTRUM: Catalogue records faculty Records documenting objects Retain from return of item Transfer to which have left the institution's + 10 years Archive when no premises. longer required in department or SPECTRUM: Object Exit Records faculty Records documenting loans of Retain from return of Transfer to objects to other organisations or to loaned item + 10 years Archive when no individuals. longer required in department or SPECTRUM: Loan Out records faculty Publications Management The function of managing the University's collections of publications acquired or assembled to support its work. RECORDS ACTION TO BE TAKEN ACTION IN IN ARCHIVES DEPARTMENT/FACULTY (PAPER RECORDS) Records documenting the Retain until superseded + Do not transfer development and establishment of 5 years the institution's publications strategy and policies: key records. Records documenting the Retain from issue of Do not transfer development and establishment of strategy, policy or the institution's publications procedure + 1 year strategy, policies and procedures: working papers. Master copies of procedures Retain until superseded + Do not transfer relating to publications 3 years management. Records documenting the process Retain completion of Do not transfer of selecting publications to purchase purchase. Records documenting decisions to Retain from last action on Do not transfer (dis)continue purchase of issue + 1 year publications. Records documenting the Retain all catalogues Do not transfer institution's scheme(s) for based on the scheme are superseded
SPECTRUM: Location and Movement Records Records documenting key information about objects in the institution's collections. SPECTRUM: Catalogue records Retain permanently Transfer to Archive when no longer required in department or faculty Records documenting objects which have left the institution's premises. SPECTRUM: Object Exit Records Retain from return of item + 10 years Transfer to Archive when no longer required in department or faculty Records documenting loans of objects to other organisations or to individuals. SPECTRUM: Loan Out records Retain from return of loaned item + 10 years Transfer to Archive when no longer required in department or faculty Publications Management The function of managing the University's collections of publications acquired or assembled to support its work. RECORDS ACTION TO BE TAKEN IN DEPARTMENT/FACULTY ACTION IN ARCHIVES (PAPER RECORDS) Records documenting the development and establishment of the institution's publications strategy and policies: key records. Retain until superseded + 5 years Do not transfer Records documenting the development and establishment of the institution's publications strategy, policies and procedures: working papers. Retain from issue of strategy, policy or procedure + 1 year Do not transfer Master copies of procedures relating to publications management. Retain until superseded + 3 years Do not transfer Records documenting the process of selecting publications to purchase. Retain completion of purchase Do not transfer Records documenting decisions to (dis)continue purchase of publications. Retain from last action on issue + 1 year Do not transfer Records documenting the institution's scheme(s) for Retain all catalogues based on the scheme are superseded Do not transfer
Records%20Retention%20and%20Disposal%20Schedule%20Draft%2020120604.docx