To & Non - Nature Conservation receive Grant Destroy after 10 years applications, agreements & conditions Statutory funding To provide evidence of inspections & Non - Computerised inspections & repairs carried out at Play Areas Destroy after 20 years repairs re Statutory TDC Play Areas insurance claims Service Area Purpose / Use Retention Action Statutory Example of Records / Format Roundabout To review data Non - Destroy after 5 years Sponsorship agreements & costs computerised Sponsorship on Sponsorship Statutory Parking Maintenance & Maintenance records Parking Services improvement destroy after 7 years Asset - Plans/photos/ spreadsheets schemes improvements indefinitely 5 years after which time – for report purposes retain PCN PCN contravention and Non - Electronic Data held for processing of Penalty Parking Services information payment data but all Statutory Charge Notices (PCN) references to vehicle and owner to be removed Permit Non - Paper and Electronic information Parking Services Destroy 1 year Applications Statutory relating to applying for a permit Destroy after 10 years Non Memorial Benches Applications unless renewed or relates 10 year licence given to applicants Statutory to permanent applications
Nature Conservation To & receive Grant funding Destroy after 10 years Non - Statutory applications, agreements & conditions Play Areas To provide evidence of inspections & repairs re insurance claims Destroy after 20 years Non - Statutory Computerised inspections & repairs carried out at TDC Play Areas Service Area Purpose / Use Retention Action Statutory Example of Records / Format Roundabout Sponsorship To review data on Sponsorship Destroy after 5 years Non - Statutory Sponsorship agreements & costs computerised Parking Parking Services Maintenance & improvement schemes Maintenance records destroy after 7 years Asset improvements indefinitely - Plans/photos/ spreadsheets Parking Services PCN information 5 years – after which time for report purposes retain PCN contravention and payment data but all references to vehicle and owner to be removed Non Statutory - Electronic Data held for processing of Penalty Charge Notices (PCN) Parking Services Permit Applications Destroy 1 year Non Statutory - Paper and Electronic information relating to applying for a permit Memorial Benches Applications Destroy after 10 years unless renewed or relates to permanent applications Non Statutory 10 year licence given to applicants
Retention%20Schedule%20All%20Departments.docx