Utilities $ Insurance $ Repairs and Maintenance $ TOTAL $ All Grantees Must Provide: A signed copy of the current lease which specifically identifies the owner of the facility Whenever rental costs are included in the budget, you must provide a copy of the floor plan and include the following: The method used to determine the base most often used to allocate space costs is square footage (SF); however, full-time equivalents (FTEs) are sometimes utilized and are acceptable. Calculate the space costs using an appropriate base (SF or FTEs) and provide a copy of the calculation along with documentation supporting the calculation (e.g., lease agreement; documentation supporting estimates for utilities, maintenance, taxes, insurance; FTE or SF analysis; etc.). Other funding sources utilizing space must be identified and included. If square footage is selected for multiple programs, you must provide a floor plan of the building that specifically identifies the space used exclusively by the SAMHSA grant program, including common areas, and general and administrative areas. Show the individual’s name and position in the space or other identifier. In addition, any other programs supported by the grantee organization must be identified in the floor plan. This will determine SAMHSA’s fair share of the space cost(s). If FTEs are selected for multiple programs, you must provide a floor plan of the building that specifically identifies the space used exclusively by the SAMHSA grant program, including common areas, and general and administrative areas. Show the individual’s name and position in the space or other identifier. This will determine SAMHSA’s fair share of the space cost(s). In addition, any other programs supported by the grantee organization must be identified in the floor plan. Indirect vs. Direct Costs: If the budget includes office space and indirect costs, office space is included in the indirect cost pool. Therefore, the grantee may not charge this expense as a direct cost. It will be disallowed. This may require renegotiating with the Division of Cost Allocation to include all office space. If the is a programmatic/service site expense, the cost may be a direct charge. If the budget includes office space, but the grantee has not negotiated an indirect cost rate agreement, charging this expense as part of a direct cost is appropriate and will be allowed.
Utilities $ Insurance $ Repairs and Maintenance $ TOTAL $ All Grantees Must Provide: A signed copy of the current lease which specifically identifies the owner of the facility Whenever rental costs are included in the budget, you must provide a copy of the floor plan and include the following: The method used to determine the base most often used to allocate space costs is square footage (SF); however, full-time equivalents (FTEs) are sometimes utilized and are acceptable. Calculate the space costs using an appropriate base (SF or FTEs) and provide a copy of the calculation along with documentation supporting the calculation (e.g., lease agreement; documentation supporting estimates for utilities, maintenance, taxes, insurance; FTE or SF analysis; etc.). Other funding sources utilizing space must be identified and included. If square footage is selected for multiple programs, you must provide a floor plan of the building that specifically identifies the space used exclusively by the SAMHSA grant program, including common areas, and general and administrative areas. Show the individual’s name and position in the space or other identifier. In addition, any other programs supported by the grantee organization must be identified in the floor plan. This will determine SAMHSA’s fair share of the space cost(s). If FTEs are selected for multiple programs, you must provide a floor plan of the building that specifically identifies the space used exclusively by the SAMHSA grant program, including common areas, and general and administrative areas. Show the individual’s name and position in the space or other identifier. This will determine SAMHSA’s fair share of the space cost(s). In addition, any other programs supported by the grantee organization must be identified in the floor plan. Indirect vs. Direct Costs: If the budget includes office space and indirect costs, office space is included in the indirect cost pool. Therefore, the grantee may not charge this expense as a direct cost. It will be disallowed. This may require renegotiating with the Division of Cost Allocation to include all office space. If the is a programmatic/service site expense, the cost may be a direct charge. If the budget includes office space, but the grantee has not negotiated an indirect cost rate agreement, charging this expense as part of a direct cost is appropriate and will be allowed.
rentquestionsworksheet.docx