the relative importance of each Identify the type of contract (cost reimbursement, fixed price, or fixed unit price performance based) to be awarded Provide mechanisms for the following: Making technical evaluations of proposals received and determining responsible suppliers for the purpose of holding written or oral discussions Selecting the lower-tier subrecipient or contractor whose proposals, when evaluated, are believed to have a reasonable chance of being selected for awards Conducting negotiations with bidders deemed to be in the competitive range Awarding the contract to the responsible bidder(s) whose proposal will be most advantageous, price and other factors considered; and Notifying unsuccessful bidders of the award. Request for Proposal Process The RFP process provides the opportunity for negotiation of both technical and cost/price elements with responsive and responsible bidders whose proposals are judged to be within the competitive range. In addition to price, values such as experience and apparent understanding of the quality/effectiveness of the goods or services must be considered. To assess these values equitably, a point system should be used to rate the proposals received. All requests for offers for the provisions of goods and services must be in writing. At a minimum, an RFP process shall include the following elements: Bidders shall submit a line item budget RFP process shall require proposals are separately rated by staff and/or other qualified objective third parties using a rating method to set criteria for valuing and judging price reasonableness and consideration of past performance in a quantifiable and criteria referenced manner. Rating sheets describing the minimum qualification thresholds, dated and signed by designated reviewers, must be maintained RFP process shall provide for individual scores to be aggregated Final awards shall be consistent in dollar value and category with the stated intentions and numerical ratings in the RFP. Any inconsistencies shall be documented. Awards for training shall be in-demand occupations approved by the Board Awarded contracts shall be consistent in cost, scope and deliverables approved by the Board and any inconsistencies shall be documented and An RFP shall not indicate acceptable prices This method of solicitation requires step-by-step written procedures to address the ways the proposals will be developed. The process begins with some basic decisions described in the following section. Basic Decisions Regarding the RFP
the relative importance of each Identify the type of contract (cost reimbursement, fixed price, or fixed unit price performance based) to be awarded Provide mechanisms for the following: Making technical evaluations of proposals received and determining responsible suppliers for the purpose of holding written or oral discussions Selecting the lower-tier subrecipient or contractor whose proposals, when evaluated, are believed to have a reasonable chance of being selected for awards Conducting negotiations with bidders deemed to be in the competitive range Awarding the contract to the responsible bidder(s) whose proposal will be most advantageous, price and other factors considered; and Notifying unsuccessful bidders of the award. Request for Proposal Process The RFP process provides the opportunity for negotiation of both technical and cost/price elements with responsive and responsible bidders whose proposals are judged to be within the competitive range. In addition to price, values such as experience and apparent understanding of the quality/effectiveness of the goods or services must be considered. To assess these values equitably, a point system should be used to rate the proposals received. All requests for offers for the provisions of goods and services must be in writing. At a minimum, an RFP process shall include the following elements: Bidders shall submit a line item budget RFP process shall require proposals are separately rated by staff and/or other qualified objective third parties using a rating method to set criteria for valuing and judging price reasonableness and consideration of past performance in a quantifiable and criteria referenced manner. Rating sheets describing the minimum qualification thresholds, dated and signed by designated reviewers, must be maintained RFP process shall provide for individual scores to be aggregated Final awards shall be consistent in dollar value and category with the stated intentions and numerical ratings in the RFP. Any inconsistencies shall be documented. Awards for training shall be in-demand occupations approved by the Board Awarded contracts shall be consistent in cost, scope and deliverables approved by the Board and any inconsistencies shall be documented and An RFP shall not indicate acceptable prices This method of solicitation requires step-by-step written procedures to address the ways the proposals will be developed. The process begins with some basic decisions described in the following section. Basic Decisions Regarding the RFP
Procurement-Policy-November-2016-1.docx