Project Team: DeKalb County Death Filings Timeline: Begin 3/17/2014; end 3/21/2014; performance outcome assessment: 4 weeks _ SOLVE _ What is the need (e.g. outcome) or gap that caused this project to be considered in the first place? The current process to gather data, validate and input death certificates in the Office of Vital Records (Office) requires significant human resources. These staff are being drawn from other duties, which affects resource leveling within the Office and negatively impacts the Office’s overall performance. The inability to file registrations in a timely manner results in delay of time-to-certificate for the public, and data to support public health surveillance activities. This also negatively impacts the revenue flow and increases expenses for personnel services due to the provision of additional staff resources. b. Who is establishing the need? The DeKalb County Board of Health has recognized that this is a business need, with the Office of Vital Records as an integral contributor to the overall process. c. How is the need being measured and is it possible for this project to make an impact on that measure? Number of FTEs required to process death certificates d. What data or analysis was used to establish that this project will make a key impact? The current amount of time to produce accurate filings, the number of filings each week, the one staff resource, and the number of weekly man-hours required to achieve the accurate weekly filings, which is currently 30% greater than 40 man-hours. e. What scope (e.g. geographic, organization, customer) are you expected to impact? Walk-in, long form certificates f. What conditions are being placed on this project? One FTE max to be used for process
Project Team: DeKalb County Death Filings Timeline: Begin 3/17/2014; end 3/21/2014; performance outcome assessment: 4 weeks _ SOLVE _ What is the need (e.g. outcome) or gap that caused this project to be considered in the first place? The current process to gather data, validate and input death certificates in the Office of Vital Records (Office) requires significant human resources. These staff are being drawn from other duties, which affects resource leveling within the Office and negatively impacts the Office’s overall performance. The inability to file registrations in a timely manner results in delay of time-to-certificate for the public, and data to support public health surveillance activities. This also negatively impacts the revenue flow and increases expenses for personnel services due to the provision of additional staff resources. b. Who is establishing the need? The DeKalb County Board of Health has recognized that this is a business need, with the Office of Vital Records as an integral contributor to the overall process. c. How is the need being measured and is it possible for this project to make an impact on that measure? Number of FTEs required to process death certificates d. What data or analysis was used to establish that this project will make a key impact? The current amount of time to produce accurate filings, the number of filings each week, the one staff resource, and the number of weekly man-hours required to achieve the accurate weekly filings, which is currently 30% greater than 40 man-hours. e. What scope (e.g. geographic, organization, customer) are you expected to impact? Walk-in, long form certificates f. What conditions are being placed on this project? One FTE max to be used for process
Project%20Team%20PrISM_Dekalb%20Death%20Certificate.docx