Activities Transfer the Records Management Unit Leader role, if appropriate Conduct a transition meeting to brief your replacement on the current situation, response actions, available resources, and the role of external agencies in support of the hospital Address any health, medical, and safety concerns Address political sensitivities, when appropriate Instruct your replacement to complete the appropriate documentation and ensure that appropriate personnel are properly briefed on response issues and objectives (see HICS 203, 204, 214, and 215A) Continue to monitor the ability of the Records Management Unit to meet workload demands, personnel health and safety, resource needs, and documentation practices Meet with unit personnel to address ongoing issues Monitor levels of all supplies, equipment, and needs relevant to all system performance operations Continue Records Management Unit supervision including monitoring, documentation, and safety practices Provide updates to the Business Continuity Branch Director and unit personnel Documentation HICS 204: Document assignments and operational period objectives on Assignment List HICS 213: Document all communications on a General Message Form HICS 214: Document all key activities, actions, and decisions in an Activity Log on a continual basis HICS 257: As directed by the Operations Section Chief, use the Resource Accounting Record to track equipment used during the response Resources Assess issues and needs in unit areas; coordinate resource management Ensure equipment, supplies, and personal protective equipment (PPE) are replaced as needed Communication Hospital to complete: Insert communications technology, instructions for use and protocols for interface with external partners Safety and security Ensure that all unit personnel continue to comply with safety procedures and instructions Observe all and volunteers for signs of stress and inappropriate behavior and report concerns to the Safety Officer and the Logistics Section Employee Health and Well-Being Unit Leader Provide for rest periods and relief Ensure physical readiness through proper nutrition, water intake, rest, and stress management techniques Ensure personal protective equipment (PPE) is available and utilized appropriately Demobilization/System Recovery Time Initial Activities Transfer the Records Management Unit Leader role, if appropriate
Activities Transfer the Records Management Unit Leader role, if appropriate Conduct a transition meeting to brief your replacement on the current situation, response actions, available resources, and the role of external agencies in support of the hospital Address any health, medical, and safety concerns Address political sensitivities, when appropriate Instruct your replacement to complete the appropriate documentation and ensure that appropriate personnel are properly briefed on response issues and objectives (see HICS 203, 204, 214, and 215A) Continue to monitor the ability of the Records Management Unit to meet workload demands, personnel health and safety, resource needs, and documentation practices Meet with unit personnel to address ongoing issues Monitor levels of all supplies, equipment, and needs relevant to all system performance operations Continue Records Management Unit supervision including monitoring, documentation, and safety practices Provide updates to the Business Continuity Branch Director and unit personnel Documentation HICS 204: Document assignments and operational period objectives on Assignment List HICS 213: Document all communications on a General Message Form HICS 214: Document all key activities, actions, and decisions in an Activity Log on a continual basis HICS 257: As directed by the Operations Section Chief, use the Resource Accounting Record to track equipment used during the response Resources Assess issues and needs in unit areas; coordinate resource management Ensure equipment, supplies, and personal protective equipment (PPE) are replaced as needed Communication Hospital to complete: Insert communications technology, instructions for use and protocols for interface with external partners Safety and security Ensure that all unit personnel continue to comply with safety procedures and instructions Observe all and volunteers for signs of stress and inappropriate behavior and report concerns to the Safety Officer and the Logistics Section Employee Health and Well-Being Unit Leader Provide for rest periods and relief Ensure physical readiness through proper nutrition, water intake, rest, and stress management techniques Ensure personal protective equipment (PPE) is available and utilized appropriately Demobilization/System Recovery Time Initial Activities Transfer the Records Management Unit Leader role, if appropriate
Records-Management-Unit-Leader_1.docx