Continue to move through the tabs entering the information per the IFB Process Manual, Purchase Order section On the “Items” Tab, ensure the items are shown correctly. The item description should be indicative of what will display to agency users to when purchasing from this contract. Because of Unit of Measure code restrictions, current UOMs should be updated to a SAP compliant UOM (see Appendix A UOM). Ensure that line items for future renewals are removed from the PO. Questions about adding atypical line items on the contract Should be directed to the State User Help Desk. “Look up and Add” Vendor on the “Vendor” tab Ensure that you select the check box “Include Primary Vendor in the Vendor Distributor List” on the “Distributors” sub-tab in the “Vendor” Tab. Then Save & Continue. If the vendor is not in the system; contact the Vendor to encourage them to using the instructions on the BidBuy home page. If assistance is needed, contact the Vendor Administrator, 217-557-5695 or
Continue to move through the tabs entering the information per the IFB Process Manual, Purchase Order section On the “Items” Tab, ensure the items are shown correctly. The item description should be indicative of what will display to agency users to when purchasing from this contract. Because of Unit of Measure code restrictions, current UOMs should be updated to a SAP compliant UOM (see Appendix A UOM). Ensure that line items for future renewals are removed from the PO. Questions about adding atypical line items on the contract Should be directed to the State User Help Desk. “Look up and Add” Vendor on the “Vendor” tab Ensure that you select the check box “Include Primary Vendor in the Vendor Distributor List” on the “Distributors” sub-tab in the “Vendor” Tab. Then Save & Continue. If the vendor is not in the system; contact the Vendor to encourage them to using the instructions on the BidBuy home page. If assistance is needed, contact the Vendor Administrator, 217-557-5695 or
QA%20Contract%20Load%20Guide%20v2.1.docx