Affiliated groups need not present a budget to the Society. The treasurer for each affiliated group should keep a record of all the deposits, charges, and withdrawals made to their account. Affiliated groups may only request funds that they currently have in their account. In the event that an affiliated group requires more funding than available in their account, they must obtain approval from the Vice-President (Operations). If an affiliated group requires funds causing a debt of more than $500, a proposal for how the funds will be replaced must be submitted to the Vice-President (Operations) and must be approved by Council for the funds to be granted. For special circumstances, only the approval of the Vice-President (Operations) and a majority of the Executive. No affiliated group is permitted to go into debt with the ‘Bank of EngSoc’ for a period longer than 6 months. Affiliated groups will have access to their account statements, including account balance and transaction history, available from the Director of Finance within a maximum of two days from the time of request. Any group account that is stagnant for a period of two academic years, without discussion with Director of Finance or Vice-President (Operations) shall have their account removed and any remaining funds will be incorporated into the next years’ Operating Budget. Dean’s Donations Dean’s Donations shall be allocated through the Faculty by application to the Dean of Engineering and Applied Science through the Faculty office. The group receiving the donation shall request that a cheque be issued made payable to the Engineering Society of Queen’s University. Corporate Initiatives Purpose This policy outlines the overall financial policies of the Engineering Society’s corporate initiatives. This policy applies to: Orientation Week Science Formal Clark Hall Pub Tea Room Science Quest
Affiliated groups need not present a budget to the Society. The treasurer for each affiliated group should keep a record of all the deposits, charges, and withdrawals made to their account. Affiliated groups may only request funds that they currently have in their account. In the event that an affiliated group requires more funding than available in their account, they must obtain approval from the Vice-President (Operations). If an affiliated group requires funds causing a debt of more than $500, a proposal for how the funds will be replaced must be submitted to the Vice-President (Operations) and must be approved by Council for the funds to be granted. For special circumstances, only the approval of the Vice-President (Operations) and a majority of the Executive. No affiliated group is permitted to go into debt with the ‘Bank of EngSoc’ for a period longer than 6 months. Affiliated groups will have access to their account statements, including account balance and transaction history, available from the Director of Finance within a maximum of two days from the time of request. Any group account that is stagnant for a period of two academic years, without discussion with Director of Finance or Vice-President (Operations) shall have their account removed and any remaining funds will be incorporated into the next years’ Operating Budget. Dean’s Donations Dean’s Donations shall be allocated through the Faculty by application to the Dean of Engineering and Applied Science through the Faculty office. The group receiving the donation shall request that a cheque be issued made payable to the Engineering Society of Queen’s University. Corporate Initiatives Purpose This policy outlines the overall financial policies of the Engineering Society’s corporate initiatives. This policy applies to: Orientation Week Science Formal Clark Hall Pub Tea Room Science Quest
Policy-April-28.docx