Procurement Management Provide a description of the necessary steps and responsibilities for procurement from the beginning to the end of the program. Include separation of responsibility for sub-programs, projects and initiatives. Depending on the program, this section may require the Program Manager to work closely with Procurement, a Licensing Coordinator, etc. Include information on who is responsible for contract negotiations, approvals, maintaining the vendor relationship and monitoring vendor progress against contract and statements of work. [Insert Procurement Management Plan] Staffing Management Provide a description of how the program will be staffed and how staff will be managed. List key resources and times/durations they are needed, as well as any required program staff training to prepare them. Also include strategy for staffing sub-programs, projects and initiatives. Include any information on reporting relationships and/or dotted reporting relationships, staff performance issues, and how escalations will be handled if staff availability is an issue. [Insert Staffing Management Plan] Risk & Issue Management Provide a description of the approach taken to identify and manage program risks, actions, issues and decisions (RAID). It should include how they are reported, logged, tracked and monitored. Include who has access to submit them, who is accountable for dealing with them, any agreed upon response times that should be documented, etc. Specifically identify how risk triggers are monitored and by whom, and how a risk is converted to an issue when triggers fire. This section should clearly point to where the RAID log for the program is stored. [Insert Risk & Issue Management Plan and link to RAID log] Program Governance Governance Committee(s) Describe the program governance structure (diagrams may be used with this description). Describe the roles and responsibilities of each governing group, outlining decision making authority, and overall interest/focus/purpose of the group within the program. Document how often the governing groups will meet, who will chair, and who attends the meetings (as a member and as a reference source, when required). If there is a terms of reference documented for the group, provide a link to it. [Insert Governance Committee(s)]
Procurement Management Provide a description of the necessary steps and responsibilities for procurement from the beginning to the end of the program. Include separation of responsibility for sub-programs, projects and initiatives. Depending on the program, this section may require the Program Manager to work closely with Procurement, a Licensing Coordinator, etc. Include information on who is responsible for contract negotiations, approvals, maintaining the vendor relationship and monitoring vendor progress against contract and statements of work. [Insert Procurement Management Plan] Staffing Management Provide a description of how the program will be staffed and how staff will be managed. List key resources and times/durations they are needed, as well as any required program staff training to prepare them. Also include strategy for staffing sub-programs, projects and initiatives. Include any information on reporting relationships and/or dotted reporting relationships, staff performance issues, and how escalations will be handled if staff availability is an issue. [Insert Staffing Management Plan] Risk & Issue Management Provide a description of the approach taken to identify and manage program risks, actions, issues and decisions (RAID). It should include how they are reported, logged, tracked and monitored. Include who has access to submit them, who is accountable for dealing with them, any agreed upon response times that should be documented, etc. Specifically identify how risk triggers are monitored and by whom, and how a risk is converted to an issue when triggers fire. This section should clearly point to where the RAID log for the program is stored. [Insert Risk & Issue Management Plan and link to RAID log] Program Governance Governance Committee(s) Describe the program governance structure (diagrams may be used with this description). Describe the roles and responsibilities of each governing group, outlining decision making authority, and overall interest/focus/purpose of the group within the program. Document how often the governing groups will meet, who will chair, and who attends the meetings (as a member and as a reference source, when required). If there is a terms of reference documented for the group, provide a link to it. [Insert Governance Committee(s)]
program_management_plan.docx