9 Finance Basic file description Data Statutory Retention Period Action at the end of the administrative life of the Prot Provisions [operational] record Issues 9.1 Annual Accounts Financial Current year + 6 Offer to the Archives Regulations 9.2 Loans and grants Financial Date of last payment Review to see whether Transfer to Archives Regulations on loan + 12 years a further retention [The appropriate archivist will period is required then take a sample for permanent preservation] 9.3 Contracts 9.3a Contract completion SHRED • under seal date + 12 years 9.3b Contract completion SHRED • under signature date + 6 9.3c Current year + 2 SHRED • monitoring records years 9.4 Copy orders Current year + 2 years 9.5 Budget reports, budget Current year + 3 monitoring etc 9.6 Invoice, receipts and other Financial Current year + 6 records covered by the Financial Regulations Regulations
9 Finance Basic file description Data Prot Issues Statutory Provisions Retention Period [operational] Action at the end of the administrative life of the record 9.1 Annual Accounts Financial Regulations Current year + 6 Offer to the Archives 9.2 Loans and grants Financial Regulations Date of last payment on loan + 12 years Review to see whether a further retention period is required Transfer to Archives [The appropriate archivist will then take a sample for permanent preservation] 9.3 Contracts 9.3a • under seal Contract completion date + 12 years SHRED 9.3b • under signature Contract completion date + 6 SHRED 9.3c • monitoring records Current year + 2 years SHRED 9.4 Copy orders Current year + 2 years 9.5 Budget reports, budget monitoring etc Current year + 3 9.6 Invoice, receipts and other records covered by the Financial Regulations Financial Regulations Current year + 6
Retention-Guidelines.docx