To ensure compliance it is compulsory for the Service Provider to provide an electronic guard monitoring/tracking system on all sites where the service provider will provide services. The system must provide the University with the following minimum requirements: Active guard tracking capabilities functionality at indicated locations. “Stay awake” Remote viewing of the movement of guards on site Management reports. Panic alarm functionality Must be durable and tamper proof TWO WAY RADIOS In consultation with Unisa on all Unisa sites must be provided with two way radios, either to be linked to the Unisa control room (Muckleneuk and/or Florida), or alternatively to the closest control room of the Security Service Provider. This should include a full two way radio service, inclusive of equipment, licensing, etc. It is a requirement that radio links be established between geographical areas in Gauteng, and therefore licencing and infrastructure must be supplied accordingly. HUMAN RESOURCE ADMINISTRATION Department will administer the following human resources administration, but it might Unisa’s Human Resources be required by the service provider to assist at a pre-determined cost, acceptable to both parties (if / when required) with the following: 30.1 Leave Administration The service provider must with the process to consider, approve and administer all – forms of leave, in accordance with official Unisa policies, procedures and employment benefits. Specific access will be allocated to the service provider to assist with this function 30.2 Salary administration All salary administration will be executed by Unisa Salary Department. In the event – that security staff is required to work overtime (must be approved in advance) the service provider must assist consolidate the overtime hours and then inform the Unisa Salary Department once a month on a predetermined date. 30.3 Other fringe benefits The Unisa human resources Department will be responsible for the management of – all fringe benefits. 30.4 Performance Management The service provider must assist with compilation of bi-annual performance – assessment, based on performance records during the performance period. This should be done in conjunction with the relevant Unisa representative UNISA SECURITY STAFF PER SITE Region Total Location/site Total Guarding Guarding Guarding Guards guards grade grade grade per per site “A” “B” “C” Region 144 Daveyton 20 1 7 12 Gauteng South Florida Campus 84 4 17 63 JLC 25 1 7 17 Honeydew 4 - - 4 Ormonde 4 - 1 3 Lenasia 3 - - 3
To ensure compliance it is compulsory for the Service Provider to provide an electronic guard monitoring/tracking system on all sites where the service provider will provide services. The system must provide the University with the following minimum requirements: Active guard tracking capabilities “Stay awake” functionality at indicated locations. Remote viewing of the movement of guards on site Management reports. Panic alarm functionality Must be durable and tamper proof TWO WAY RADIOS In consultation with Unisa on all Unisa sites must be provided with two way radios, either to be linked to the Unisa control room (Muckleneuk and/or Florida), or alternatively to the closest control room of the Security Service Provider. This should include a full two way radio service, inclusive of equipment, licensing, etc. It is a requirement that radio links be established between geographical areas in Gauteng, and therefore licencing and infrastructure must be supplied accordingly. HUMAN RESOURCE ADMINISTRATION Unisa’s Human Resources Department will administer the following human resources administration, but it might be required by the service provider to assist at a pre-determined cost, acceptable to both parties (if / when required) with the following: 30.1 Leave Administration – The service provider must with the process to consider, approve and administer all forms of leave, in accordance with official Unisa policies, procedures and employment benefits. Specific access will be allocated to the service provider to assist with this function 30.2 Salary administration – All salary administration will be executed by Unisa Salary Department. In the event that security staff is required to work overtime (must be approved in advance) the service provider must assist consolidate the overtime hours and then inform the Unisa Salary Department once a month on a predetermined date. 30.3 Other fringe benefits – The Unisa human resources Department will be responsible for the management of all fringe benefits. 30.4 Performance Management – The service provider must assist with compilation of bi-annual performance assessment, based on performance records during the performance period. This should be done in conjunction with the relevant Unisa representative UNISA SECURITY STAFF PER SITE Region Total Guards per Region Location/site Total guards per site Guarding grade “A” Guarding grade “B” Guarding grade “C” Gauteng South 144 Daveyton 20 1 7 12 Florida Campus 84 4 17 63 JLC 25 1 7 17 Honeydew 4 - - 4 Ormonde 4 - 1 3 Lenasia 3 - - 3
PT2017_02SpecificationGautengShared.docx