Characteristics of the post holder Professional attitude and dress code Use of initiative. Proactive in identifying and solving issues Open minded and friendly Responsibilties The School Secretary is a member of the School Office Team which provides a vital support function in the school’s organisation. The School Secretary provides routine secretarial functions according to the School Office prioritised task list. Specific core tasks to role Admissions tracking and developing contact with students’ previous schools Arranging and organising transport; dealing with bus cards and bus service contact Management of data base list and student data base on Quick Schools/Manage back Management of stationary and office supplies Monitoring the klassekasse accounts (parent class money) Audit/monitoring of resources and supplies Daily tasks (shared with other secretarial role) Initial contact and welcome for visitors, parents and interested parties To man the reception from 0800 to 1000 (core reception times) To use the hands free phone around the school so that calls can be received Taking messages and passing on information to other staff Organising and ordering fruit and milk Maintenance of the photocopier Post Dealing with staff and parents’ daily requests and issues Attending to day-to-day student medical needs Tracking new and interested students Reception manning and switchboard Initial contact with parents
Characteristics of the post holder Professional attitude and dress code Use of initiative. Proactive in identifying and solving issues Open minded and friendly Responsibilties The School Secretary is a member of the School Office Team which provides a vital support function in the school’s organisation. The School Secretary provides routine secretarial functions according to the School Office prioritised task list. Specific core tasks to role Admissions tracking and developing contact with students’ previous schools Arranging and organising transport; dealing with bus cards and bus service contact Management of data base list and student data base on Quick Schools/Manage back Management of stationary and office supplies Monitoring the klassekasse accounts (parent class money) Audit/monitoring of resources and supplies Daily tasks (shared with other secretarial role) Initial contact and welcome for visitors, parents and interested parties To man the reception from 0800 to 1000 (core reception times) To use the hands free phone around the school so that calls can be received Taking messages and passing on information to other staff Organising and ordering fruit and milk Maintenance of the photocopier Post Dealing with staff and parents’ daily requests and issues Attending to day-to-day student medical needs Tracking new and interested students Reception manning and switchboard Initial contact with parents
QD%202.2.11%20School%20Secretary.docx