RECORDS ACTION TO BE TAKEN ACTION IN IN ARCHIVES DEPARTMENT/FACULTY (PAPER RECORDS) Records documenting the Retain until superseded + Do not transfer development and establishment of 5 years the institution's equipment and consumables strategy and policies: key records. Records documenting the Retain from issue of Do not transfer development and establishment of strategy, policy or the institution's equipment and procedure + 1 year consumables strategy, policies and procedures: working papers. Master copies of procedures Retain until superseded + Do not transfer relating to the management of 3 years equipment and consumables. Records documenting the Retain for life of item or Do not transfer development of specifications for, equipment + 6 years and the selection of, equipment/consumables: major items Maintenance logs for equipment Records documenting the Retain for life of item + 40 Transfer to development of specifications for, years Archive when no and the selection of, longer required in equipment/consumables: items department or which are safety critical or faculty associated with hazardous operations Records documenting the Retain for life of item Do not transfer development of specifications for, and the selection of, equipment/consumables: other items Records documenting the Retain for current calendar Do not transfer monitoring of the condition of year + 1 year stored equipment/consumables. Records documenting routine stocktaking and stock checking. Records documenting the movement of stock into and from storage.
RECORDS ACTION TO BE TAKEN IN DEPARTMENT/FACULTY ACTION IN ARCHIVES (PAPER RECORDS) Records documenting the development and establishment of the institution's equipment and consumables strategy and policies: key records. Retain until superseded + 5 years Do not transfer Records documenting the development and establishment of the institution's equipment and consumables strategy, policies and procedures: working papers. Retain from issue of strategy, policy or procedure + 1 year Do not transfer Master copies of procedures relating to the management of equipment and consumables. Retain until superseded + 3 years Do not transfer Records documenting the development of specifications for, and the selection of, equipment/consumables: major items Maintenance logs for equipment Retain for life of item or equipment + 6 years Do not transfer Records documenting the development of specifications for, and the selection of, equipment/consumables: items which are safety critical or associated with hazardous operations Retain for life of item + 40 years Transfer to Archive when no longer required in department or faculty Records documenting the development of specifications for, and the selection of, equipment/consumables: other items Retain for life of item Do not transfer Records documenting the monitoring of the condition of stored equipment/consumables. Records documenting routine stocktaking and stock checking. Records documenting the movement of stock into and from storage. Retain for current calendar year + 1 year Do not transfer
Records%20Retention%20and%20Disposal%20Schedule%20Draft%2020120604.docx