7.3.4 Contact data sheets Yes Current year then review, if contact is no longer active then destroy 7.3.5 Contact database Yes Current year then review, if entries contact is no longer active then destroy 7.3.6 Group Registers Yes Current year + 2 years 8. Central Government and Local Authority 8.1 Local Authority Ref Basic file Data Protection Issues Retention Period Action at the end of Annual Review description [Operational] the administrative Completed life of the record Tick (√) Secondary Transfer Yes Current year + 2 SECURE DISPOSAL 8.1.1 Sheets (Primary) 8.1.2 Attendance Returns Yes Current year + 1 year SECURE DISPOSAL 8.1.3 School Census No Current year + 5 years SECURE DISPOSAL Returns 8.1.4 Circulars and other No Operational use SECURE DISPOSAL information sent from the Local Authority 8.2 Central Government Ref Basic file Data Protection Issues Retention Period Action at the end of Annual Review description [Operational] the administrative Completed life of the record Tick (√) 8.2.1 OFSTED reports and No Life of the report then SECURE DISPOSAL papers REVIEW 8.2.2 Returns made to No Current year + 6 years SECURE DISPOSAL central government 8.2.3 Circulars and No Operational use SECURE DISPOSAL information sent from central government Appendix A List of School Records and Data safely destroyed – The following can be completed or alternatively documented in a spreadsheet. Ref File/Record Description Reference or Number Method of Confirm Number Cataloguing Information of Files destruction (i) Safely destroyed Destroyed
7.3.4 Contact data sheets Yes Current year then review, if contact is no longer active then destroy 7.3.5 Contact database entries Yes Current year then review, if contact is no longer active then destroy 7.3.6 Group Registers Yes Current year + 2 years 8. Central Government and Local Authority 8.1 Local Authority Ref Basic file description Data Protection Issues Retention Period [Operational] Action at the end of the administrative life of the record Annual Review Completed Tick (√) 8.1.1 Secondary Transfer Sheets (Primary) Yes Current year + 2 SECURE DISPOSAL 8.1.2 Attendance Returns Yes Current year + 1 year SECURE DISPOSAL 8.1.3 School Census Returns No Current year + 5 years SECURE DISPOSAL 8.1.4 Circulars and other information sent from the Local Authority No Operational use SECURE DISPOSAL 8.2 Central Government Ref Basic file description Data Protection Issues Retention Period [Operational] Action at the end of the administrative life of the record Annual Review Completed Tick (√) 8.2.1 OFSTED reports and papers No Life of the report then REVIEW SECURE DISPOSAL 8.2.2 Returns made to central government No Current year + 6 years SECURE DISPOSAL 8.2.3 Circulars and information sent from central government No Operational use SECURE DISPOSAL Appendix A – List of School Records and Data safely destroyed The following can be completed or alternatively documented in a spreadsheet. Ref Number File/Record Description Reference or Cataloguing Information Number of Files Destroyed Method of destruction Confirm (i) Safely destroyed
records-checklist-safe-data-destruction-log-2018.docx