Correspondence with the Destroy after 1 year if Common Practice General public or external there is no further action Correspondence organisations which cannot or addition Letters be linked and stored with Emails other records relating to a Faxes specific process e.g. a Case File/Project File/ Initiative File/Request for Information under legislation individual Councillor Files / Admin Individual District Councillor Retain in accordance with General Files information which cannot be term as a District Councillor linked and stored with other records relating to a specific process Function Description Purpose / Use Retention Period Statutory Non-Statutory Example of Records / Format General Information Files / Miscellaneous Files Files (paper) or Folders No file should remain open 5 year rule General Files (electronic - including e-mail) for more than 5 and specified in containing records for which may be closed at any time Code of is no identified process within that period based Practice on or function in the Retention on monitoring of usage and Records Schedule additions If closed, and Management new activity begins, a new under volume of the file should s46 Freedom be created and the of Information retention period of the old Act 2000 volume be brought in line with the new volume Destroy after 1 year from
Correspondence with the public or external organisations which cannot be linked and stored with other records relating to a specific process e.g. a Case File/Project File/ Initiative File/Request for Information under legislation Destroy after 1 year if there is no further action or addition Common Practice General Correspondence Letters Emails Faxes individual Councillor Files / Admin Individual District Councillor information which cannot be linked and stored with other records relating to a specific process Retain in accordance with term as a District Councillor General Files Function Description Purpose / Use Retention Period Statutory Non-Statutory Example of Records / Format General Information Files / Miscellaneous Files Files (paper) or Folders (electronic - including e-mail) containing records for which is no identified process or function in the Retention Schedule No file should remain open for more than 5 and may be closed at any time within that period based on monitoring of usage and additions If closed, and new activity begins, a new volume of the file should be created and the retention period of the old volume be brought in line with the new volume Destroy after 1 year from 5 year rule specified in Code of Practice on Records Management under s46 Freedom of Information Act 2000 General Files
Retention%20Schedule%20All%20Departments.docx