The below matrix is based off the PM Checklist and adjusted to reflect specific project work. Recommendation is that each deliverable have its own line, as responsibilities may differ for each deliverable. Note that those project management tasks already marked as are part of the role of the “Responsible” primary project manager on projects falling under the executive order these should not be changed. – Recommendation is that only one role is noted as for each line. “Responsible” The following section describes the authority of those involved in the project, lines of accountability, and the flow of information. Fill in/change as applicable. Table 4: Authority/Responsibility Matrix Resource Responsibility Staff Committee Manager Manager Team Collaboration Team Steering Project Project Project Executive Procurement Sponsor Primary Vendor Vendor State Ensure requirements of project management laws R are met Ensure requirements of STD009-05 are met R Review and provide guidance and direction on project documentation and processes related to R cost, schedule, scope, and quality ESC meetings: facilitate/create agenda ESC meetings: schedule/notice meeting ESC meetings: take minutes Organize and lead procurement Work with procurement officer to facilitate R procurement process Procurement Collaboration Staff: facilitate/create agenda Procurement Collaboration Staff: schedule/notice meeting Procurement Collaboration Staff: take minutes Create RFI/RFP/Work order C Score/Review procurement responses Negotiate contract R
The below matrix is based off the PM Checklist and adjusted to reflect specific project work. Recommendation is that each deliverable have its own line, as responsibilities may differ for each deliverable. Note that those project management tasks already marked as “Responsible” are part of the role of the primary project manager on projects falling under the executive order – these should not be changed. Recommendation is that only one role is noted as “Responsible” for each line. The following section describes the authority of those involved in the project, lines of accountability, and the flow of information. Fill in/change as applicable. Table 4: Authority/Responsibility Matrix Resource Responsibility Executive Steering Committee Procurement Collaboration Staff Sponsor Primary Project Manager Vendor Project Manager Vendor Project Team State Team Ensure requirements of project management laws are met R Ensure requirements of STD009-05 are met R Review and provide guidance and direction on project documentation and processes related to cost, schedule, scope, and quality R ESC meetings: facilitate/create agenda ESC meetings: schedule/notice meeting ESC meetings: take minutes Organize and lead procurement Work with procurement officer to facilitate procurement process R Procurement Collaboration Staff: facilitate/create agenda Procurement Collaboration Staff: schedule/notice meeting Procurement Collaboration Staff: take minutes Create RFI/RFP/Work order C Score/Review procurement responses Negotiate contract R
Project%20Plan%20Template%20-%20vendor%20or%20over%20$250K.docx