management and project management records; c. Verify that these amendments have been properly summarized and reflected within the summary grants/projects records. Determine that the grant records reflect the original balance and the history of amendments-dates and amounts; and d. Transfers of between or among line items that cumulatively do not exceed 20 percent of the originally approved budget generally do not require FTA approval unless the line items have different matching ratios. Other budgetary changes generally do require FTA prior approval (refer to FTA Circular 5010.1D, Chapter III, Section 4a(3)). 1. Obtain a copy of the original budgets for each grant. 2. Review any changes made to grant budgets and determine whether the grantee has notified the FTA and sought FTA approval. 3. Determine that notification for approval was done in a timely and appropriate manner. Determine at which dollar amount budget transfers require management and/or board level authorization. Agree budget transfers at various levels to appropriate documentation authorizing transfers. Determine whether all changes to Federal/local matching ratios have been reflected on the grantee’s financial
management and project management records; c. Verify that these amendments have been properly summarized and reflected within the summary grants/projects records. Determine that the grant records reflect the original balance and the history of amendments-dates and amounts; and d. Transfers of between or among line items that cumulatively do not exceed 20 percent of the originally approved budget generally do not require FTA approval unless the line items have different matching ratios. Other budgetary changes generally do require FTA prior approval (refer to FTA Circular 5010.1D, Chapter III, Section 4a(3)). 1. Obtain a copy of the original budgets for each grant. 2. Review any changes made to grant budgets and determine whether the grantee has notified the FTA and sought FTA approval. 3. Determine that notification for approval was done in a timely and appropriate manner. Determine at which dollar amount budget transfers require management and/or board level authorization. Agree budget transfers at various levels to appropriate documentation authorizing transfers. Determine whether all changes to Federal/local matching ratios have been reflected on the grantee’s financial
Region_State_Grantee_TR17_ERMWorksheet_FinMgmt.docx