Litigation The process of authorising, Destroy 7 after last Common Practice Criminal case file commencing managing, action or addition Civil case file undertaking or defending Once the litigation has Correspondence litigation on behalf of the local concluded all court authority paperwork should be with the Legal team (none should be retained by departments) Function Description Purpose / Use Retention Period Statutory Non-Statutory Example of Records / Format Document Scanning Document Scanning Refer to legal Both incoming and To retain Electronic records Unless retention action is Common Practice Process basis for governed by statutory outgoing statutory legislation see relevant documentation of any – service to departmental submissions; type identify Keep paper copies for as specific long as is necessary to requirements verify that scanning has been successful and indexing has taken place Consideration must be given to ensure appropriate destruction method is followed (e.g. confidential waste service) Corporate Planning & Reporting The process of preparing Permanent - Offer to Common Practice Strategic Management business for strategic Archivist Transfer to Essex Team minutes / agendas consideration and making the Record Office after Reports and decisions
Litigation The process of authorising, commencing managing, undertaking or defending litigation on behalf of the local authority Destroy 7 after last action or addition Once the litigation has concluded all court paperwork should be with the Legal team (none should be retained by departments) Common Practice Criminal case file Civil case file Correspondence Function Description Purpose / Use Retention Period Statutory Non-Statutory Example of Records / Format Document Scanning Document Scanning Process To retain Electronic records Unless retention action is governed by statutory legislation – see relevant departmental submissions; Keep paper copies for as long as is necessary to verify that scanning has been successful and indexing has taken place Refer to legal basis for statutory service to identify specific requirements Common Practice Both incoming and outgoing documentation of any type Consideration must be given to ensure appropriate destruction method is followed (e.g. confidential waste service) Corporate Planning & Reporting The process of preparing business for strategic consideration and making the Permanent - Offer to Archivist Transfer to Essex Record Office after Common Practice Strategic Management Team minutes / agendas Reports and decisions
Retention%20Schedule%20All%20Departments.docx