After request is approved by GCO (Associate Director, if applicable), GCO updates the ERA activity and enters review notes and activation approval instructions in accordance with Final Processing above. After GCO clicks OK, ERA-automatically changes proposal state to and generates activation request in AMT Task List. Essential Data Elements Table New Federal Sponsor Award New Pass-Through Award Transfer Pass-Through to ASU (PTE, Award (Sub-Federal funds) to Sub-Federal funds) to ASU ASU Notice of award status via PTE Sponsored Research Office Federal Sponsor notice via email confirms sub-award is in website that transfer is in Sponsor’s web portal process process Email from Program Official GCO calls PTE central office, Email from original grantee’s stating proposal has been obtains status of sub-award, sponsored research office recommended for funding and documents essence of stating required steps to is awaiting upper level conversation, and sends to PTE relinquish award are complete approval POC GCO calls Sponsor Grant ASU received Email from Prime Sponsor Sponsor’s draft Manager/Grant Management award agreement Program or Administrative Specialist for confirmation that Official confirming transfer award is in process status formal letter (sent Draft agreement for specific Sponsor’s via email or paper) that project that includes essential proposal has been approved data elements for award and ASU will be contacted to begin negotiations Email from Program Official Master agreement that stating status of forthcoming references specific project and award includes essential data elements ASU received draft Sponsor’s award agreement
After request is approved by GCO (Associate Director, if applicable), GCO updates the ERA activity and enters review notes and activation approval instructions in accordance with Final Processing above. After GCO clicks OK, ERA-automatically changes proposal state to and generates activation request in AMT Task List. Essential Data Elements Table New Federal Sponsor Award to ASU New Pass-Through Award (PTE, Sub-Federal funds) to ASU Transfer Pass-Through Award (Sub-Federal funds) to ASU Notice of award status via Sponsor’s web portal PTE Sponsored Research Office email confirms sub-award is in process Federal Sponsor notice via website that transfer is in process Email from Program Official stating proposal has been recommended for funding and is awaiting upper level approval GCO calls PTE central office, obtains status of sub-award, documents essence of conversation, and sends to PTE POC Email from original grantee’s sponsored research office stating required steps to relinquish award are complete GCO calls Sponsor Grant Manager/Grant Management Specialist for confirmation that award is in process ASU received Sponsor’s draft award agreement Email from Prime Sponsor Program or Administrative Official confirming transfer status Sponsor’s formal letter (sent via email or paper) that proposal has been approved for award and ASU will be contacted to begin negotiations Draft agreement for specific project that includes essential data elements Email from Program Official stating status of forthcoming award Master agreement that references specific project and includes essential data elements ASU received Sponsor’s draft award agreement
Processing-Pre-Award-and-Post-Award-At-Risk-Requests-Job-Aid.docx