Records documenting routine Retain from date of Do not transfer inspections of property. inspection + 5 years Records documenting minor Retain from completion of Transfer to maintenance works on property. works + 15 years Archive when no longer required in department or faculty Records documenting assessments Retain from review of Transfer to made to determine the presence assessment + 10 years Archive when no (or likely presence) of asbestos in longer required in premises, as required by department or Regulation 4(3) of the Control of faculty Asbestos Regulations 2006 (SI 2006/2739). Records documenting the Retain from removal of Transfer to monitoring of the condition of asbestos + 10 years OR Archive when no asbestos in premises, and of Subsequent inspection + longer required in maintaining or removing it. 10 years department or faculty Records documenting the disposal Retain from disposal of Transfer to of properties by sale, transfer or property + 12 years Archive when no donation. longer required in department or faculty Records documenting the conduct Retain from completion of Do not transfer and results of security inspections subsequent inspection of properties, and action taken to address issued raised. Records documenting property Retain from creation + 2 Do not transfer access controls to secure areas years (e.g. access registers, key registers, security data logs). Records of security passes issued Retain from expiry of pass Do not transfer to visitors + 1 month Records of security passes issued Retain from expiry of pass Do not transfer to employees, other staff and + 1 year students. Records documenting the conduct Retain from creation + 1 Do not transfer of routine security surveillance of month properties.
Records documenting routine inspections of property. Retain from date of inspection + 5 years Do not transfer Records documenting minor maintenance works on property. Retain from completion of works + 15 years Transfer to Archive when no longer required in department or faculty Records documenting assessments made to determine the presence (or likely presence) of asbestos in premises, as required by Regulation 4(3) of the Control of Asbestos Regulations 2006 (SI 2006/2739). Retain from review of assessment + 10 years Transfer to Archive when no longer required in department or faculty Records documenting the monitoring of the condition of asbestos in premises, and of maintaining or removing it. Retain from removal of asbestos + 10 years OR Subsequent inspection + 10 years Transfer to Archive when no longer required in department or faculty Records documenting the disposal of properties by sale, transfer or donation. Retain from disposal of property + 12 years Transfer to Archive when no longer required in department or faculty Records documenting the conduct and results of security inspections of properties, and action taken to address issued raised. Retain from completion of subsequent inspection Do not transfer Records documenting property access controls to secure areas (e.g. access registers, key registers, security data logs). Retain from creation + 2 years Do not transfer Records of security passes issued to visitors Retain from expiry of pass + 1 month Do not transfer Records of security passes issued to employees, other staff and students. Retain from expiry of pass + 1 year Do not transfer Records documenting the conduct of routine security surveillance of properties. Retain from creation + 1 month Do not transfer
Records%20Retention%20and%20Disposal%20Schedule%20Draft%2020120604.docx