Step 2 Intention to respond – Through the Intention to invited suppliers are able to indicate to the ‘Send Respond’ button, buyer their interest in the opportunity. It is not mandatory to provide your intention nor does selecting the button make a response mandatory. Step 3 Ask a question – Suppliers are able to submit questions to the buyer to seek clarification or more information. To ensure probity is maintained, responses to questions are normally published as an addendum or amendment to the RFx. This way all suppliers are provided the same information throughout the RFx process. Agencies may also choose to respond via the system in addition to the addendum or amendment ad in this case you will receive an email alerting you to the response. Step 4 Decline invitation – Through the button, invited suppliers are able to indicate to their buyer their ‘Decline Invitation’ intention to not respond to the RFx opportunity. It is not mandatory to decline an invitation and doing so does not preclude suppliers from submitting a response to the invitation. Step 5 Create a new response – Selecting the New button opens the lodge response window. The time ‘Create Response’ remaining to lodge a response is displayed prominently at the top of the screen. Late lodgements will not be accepted by the system. Ensure that you follow and complete all the onscreen requirements. Only one file per requirement can be uploaded. If you have multiple files ensure that they are zipped into one for uploading prior to lodging your response. A lodgement receipt will be displayed with a receipt number and time and date of lodgement. It can be printed if required. The response will also be noted on the RFx detail screen. A number of new options are also made available: Create new response allows for a completely new response to be uploaded and lodge. – This will overwrite the existing response. Update response allows for changes to be made to the existing response. – Withdraw response allows the submitted response to be withdrawn. A new response – can then be submitted. RFX decision The agency buyer will evaluate the response/s they receive from the selected supplier/s.
Step 2 – Intention to respond Through the ‘Send Intention to Respond’ button, invited suppliers are able to indicate to the buyer their interest in the opportunity. It is not mandatory to provide your intention nor does selecting the button make a response mandatory. Step 3 – Ask a question Suppliers are able to submit questions to the buyer to seek clarification or more information. To ensure probity is maintained, responses to questions are normally published as an addendum or amendment to the RFx. This way all suppliers are provided the same information throughout the RFx process. Agencies may also choose to respond via the system in addition to the addendum or amendment ad in this case you will receive an email alerting you to the response. Step 4 – Decline invitation Through the ‘Decline Invitation’ button, invited suppliers are able to indicate to their buyer their intention to not respond to the RFx opportunity. It is not mandatory to decline an invitation and doing so does not preclude suppliers from submitting a response to the invitation. Step 5 – Create a new response Selecting the ‘Create New Response’ button opens the lodge response window. The time remaining to lodge a response is displayed prominently at the top of the screen. Late lodgements will not be accepted by the system. Ensure that you follow and complete all the onscreen requirements. Only one file per requirement can be uploaded. If you have multiple files ensure that they are zipped into one for uploading prior to lodging your response. A lodgement receipt will be displayed with a receipt number and time and date of lodgement. It can be printed if required. The response will also be noted on the RFx detail screen. A number of new options are also made available: Create new response – allows for a completely new response to be uploaded and lodge. This will overwrite the existing response. Update response – allows for changes to be made to the existing response. Withdraw response – allows the submitted response to be withdrawn. A new response can then be submitted. RFX decision The agency buyer will evaluate the response/s they receive from the selected supplier/s.
qrg_eq_supplier_respond_to_invitations_to_quote_4.docx