Below the series or subseries File-level basic description: File-level notes File-level notes should only be applied when working at the intensive (file level – expedited) or highly intensive (item-level) levels of effort/control, and even then should be used sparingly. Notes should be in the following order: Archivists Toolkit note title File-level note label Mandatory at File Level? General Physical Description Physical Description no Note Language of Materials Note Language(s) of Materials no Conditions Governing Access no Access Note Conditions Governing Use Reproduction Restrictions no Note Existence and Location of Existence and Location of no Originals Note Originals Existence and Location of Alternative Forms of Materials no Copies Note Biographical/Historical Note Historical Note no (or) Biographical Note Scope and Contents Note Scope and Content Note no Processing Information Note Processing Note no General Physical Description Note (label: “Physical Description”) Optional. In this note you can record information about the appearance or construction of the described materials, such as their dimension; a count of their quantity or statement about the space they occupy; or terms describing their genre, form, or function, as well as any other aspects of their appearance, such as color, substance, style, and technique or method of creation. You will most often use these statements for visual or media materials. See section of this manual on Media materials for more information. For example: Broken English Productions, Big words ... small worlds, undated Physical Description: videocassette (VHS PALS) (64 minutes)
Below the series or subseries File-level basic description: File-level notes File-level notes should only be applied when working at the intensive (file level – expedited) or highly intensive (item-level) levels of effort/control, and even then should be used sparingly. Notes should be in the following order: Archivists Toolkit note title File-level note label Mandatory at File Level? General Physical Description Note Physical Description no Language of Materials Note Language(s) of Materials no Conditions Governing Access Note Access no Conditions Governing Use Note Reproduction Restrictions no Existence and Location of Originals Note Existence and Location of Originals no Existence and Location of Copies Note Alternative Forms of Materials no Biographical/Historical Note Historical Note (or) Biographical Note no Scope and Contents Note Scope and Content Note no Processing Information Note Processing Note no General Physical Description Note (label: “Physical Description”) Optional. In this note you can record information about the appearance or construction of the described materials, such as their dimension; a count of their quantity or statement about the space they occupy; or terms describing their genre, form, or function, as well as any other aspects of their appearance, such as color, substance, style, and technique or method of creation. You will most often use these statements for visual or media materials. See section of this manual on Media materials for more information. For example: Broken English Productions, Big words ... small worlds, undated Physical Description: videocassette (VHS PALS) (64 minutes)
Processing_Manual.docx