Volume Statistics Statistic Total Fixed Assets maintained on System 14,400 Vendor Payment Vouchers processed/year 42,604 Manual Warrants/year 28,410 Intergovernmental Vouchers processed/year 1,261* Journal Vouchers processed/year 26,127 Current number of Funds 390 Employees Paid / (includes Special Purpose District) 2,192 Current Vendors 20,549 Contracts processed in 2017 1,055 Tax Parcel Numbers in 2017 124,161 * Estimated number Current Situation Currently, Kitsap County uses JD Edwards for financial management and human resource management. It also combines various other applications to augment workflow such as, Kronos, Hubble, NEOGOV, Halogen, BenefitFocus and Risk RT. The current FMS application systems are inefficient and lack the services needed. This results in manual work that increases time for processing and opportunity for errors. There is a lack of transparency in transactions and employees feel as though they are not getting reliable information. Some examples of issues with the current solution are System requires rework, manual activities and work arounds Requires specific skill set from Information Services (IS) to manage customizations Required reporting is labor intensive due to there being no templated reports nor ad hoc reporting features and a very limited number of user who can create reports. Manual calculations needed for calculations and tracking protected leave Requires customized solutions for interfacing (cash and Hubble) Due to the system’s age there are support challenges from both the vendor and internally. Historically the cost for additional licenses has limited who can access FMS. This has resulted in workarounds and customizations to input and provide information. The current system has many customizations that are not able to be supported either due to technical limitations or excessive resource requirements. Being the central FMS system, it needs to interface with many other systems such as, performance management systems, reporting tools, IT user systems, recruiting apps, document recording systems, etc. The system does not house automated equipment billing for Public Works and is not flexible enough to accommodate 13 collective bargaining agreements or Fair Labor Standards Act overtime calculations. Also, all employees are treated as hourly employees by the current solution and has limitations for making salary provisions.
Volume Statistics Statistic Total Fixed Assets maintained on System 14,400 Vendor Payment Vouchers processed/year 42,604 Manual Warrants/year 28,410 Intergovernmental Vouchers processed/year 1,261* Journal Vouchers processed/year 26,127 Current number of Funds 390 Employees Paid / (includes Special Purpose District) 2,192 Current Vendors 20,549 Contracts processed in 2017 1,055 Tax Parcel Numbers in 2017 124,161 * Estimated number Current Situation Currently, Kitsap County uses JD Edwards for financial management and human resource management. It also combines various other applications to augment workflow such as, Kronos, Hubble, NEOGOV, Halogen, BenefitFocus and Risk RT. The current FMS application systems are inefficient and lack the services needed. This results in manual work that increases time for processing and opportunity for errors. There is a lack of transparency in transactions and employees feel as though they are not getting reliable information. Some examples of issues with the current solution are System requires rework, manual activities and work arounds Requires specific skill set from Information Services (IS) to manage customizations Required reporting is labor intensive due to there being no templated reports nor ad hoc reporting features and a very limited number of user who can create reports. Manual calculations needed for calculations and tracking protected leave Requires customized solutions for interfacing (cash and Hubble) Due to the system’s age there are support challenges from both the vendor and internally. Historically the cost for additional licenses has limited who can access FMS. This has resulted in workarounds and customizations to input and provide information. The current system has many customizations that are not able to be supported either due to technical limitations or excessive resource requirements. Being the central FMS system, it needs to interface with many other systems such as, performance management systems, reporting tools, IT user systems, recruiting apps, document recording systems, etc. The system does not house automated equipment billing for Public Works and is not flexible enough to accommodate 13 collective bargaining agreements or Fair Labor Standards Act overtime calculations. Also, all employees are treated as hourly employees by the current solution and has limitations for making salary provisions.
RFI%20Vendor%20Final_WordVersion.docx