Plan and schedule Project Board meetings. Roles and responsibilities of all project organisation structures should be clarified and meetings planned. The first Project Board meeting should be held within the first 12 months following the inception workshop. An Inception Workshop report is a key reference document and must be prepared and shared with participants to formalize various agreements and plans decided during the meeting. Quarterly: Progress made shall be monitored in the UNDP Enhanced Results Based Managment Platform. Based on the initial risk analysis submitted, the risk log shall be regularly updated in ATLAS. Risks become critical when the impact and probability are high. Based on the information recorded in Atlas, a Project Progress Reports (PPR) can be generated in the Executive Snapshot. Other ATLAS logs can be used to monitor issues, lessons learned etc. The use of these functions is a key indicator in the UNDP Executive Balanced Scorecard. Annually: Annual Project Review/Project Implementation Reports (APR/PIR): This key report is prepared to monitor progress made since project start and in particular for the previous reporting period (30 June to 1 July). The APR/PIR combines both UNDP and GEF reporting requirements. The APR/PIR includes, but is not limited to, reporting on the following: Progress made toward project objective and project outcomes each with indicators, – baseline data and end-of-project targets (cumulative) Project outputs delivered per project outcome (annual). Lesson learned/good practice. AWP and other expenditure reports Risk and adaptive management ATLAS QPR Portfolio level indicators (i.e. GEF focal area tracking tools) are used by most focal areas on an annual basis as well. Periodic Monitoring through site visits: UNDP CO and the UNDP RCU will conduct visits to project sites based on the agreed schedule in the Inception Report/Annual Work Plan to assess first hand project progress. Other project’s members of the Project Board may also join these visits. A Field Visit Report/BTOR will be prepared by the CO and UNDP RCU and will be circulated no less than one month after the visit to the project team and Project Board members. Mid-term of project cycle: The project will undergo an independent Mid-Term Evaluation at the mid-point of project implementation (November 2016). The Mid-Term Evaluation will determine progress being made toward the achievement
Plan and schedule Project Board meetings. Roles and responsibilities of all project organisation structures should be clarified and meetings planned. The first Project Board meeting should be held within the first 12 months following the inception workshop. An Inception Workshop report is a key reference document and must be prepared and shared with participants to formalize various agreements and plans decided during the meeting. Quarterly: Progress made shall be monitored in the UNDP Enhanced Results Based Managment Platform. Based on the initial risk analysis submitted, the risk log shall be regularly updated in ATLAS. Risks become critical when the impact and probability are high. Based on the information recorded in Atlas, a Project Progress Reports (PPR) can be generated in the Executive Snapshot. Other ATLAS logs can be used to monitor issues, lessons learned etc. The use of these functions is a key indicator in the UNDP Executive Balanced Scorecard. Annually: Annual Project Review/Project Implementation Reports (APR/PIR): This key report is prepared to monitor progress made since project start and in particular for the previous reporting period (30 June to 1 July). The APR/PIR combines both UNDP and GEF reporting requirements. The APR/PIR includes, but is not limited to, reporting on the following: Progress made toward project objective and project outcomes – each with indicators, baseline data and end-of-project targets (cumulative) Project outputs delivered per project outcome (annual). Lesson learned/good practice. AWP and other expenditure reports Risk and adaptive management ATLAS QPR Portfolio level indicators (i.e. GEF focal area tracking tools) are used by most focal areas on an annual basis as well. Periodic Monitoring through site visits: UNDP CO and the UNDP RCU will conduct visits to project sites based on the agreed schedule in the project’s Inception Report/Annual Work Plan to assess first hand project progress. Other members of the Project Board may also join these visits. A Field Visit Report/BTOR will be prepared by the CO and UNDP RCU and will be circulated no less than one month after the visit to the project team and Project Board members. Mid-term of project cycle: The project will undergo an independent Mid-Term Evaluation at the mid-point of project implementation (November 2016). The Mid-Term Evaluation will determine progress being made toward the achievement
POPS_FSP_ProDoc_May2015.docx