THERAPIES AT PLAY Procedures for New First Steps Cases Check e-mail daily for new referrals Check TAP file share system weekly to verify current caseload E-mail Jamie immediately if a child has disappeared from your list Check PAM weekly for new authorizations E-mail Jamie if you don’t have paperwork from TAP to match new auth that shows up on PAM Upon receipt of new referral Open link from TAP to ensure you have access to file E-mail Jamie immediately if you cannot access file on TAP system Check services listed on IFSP with auth details in PAM Calculate 30-day start deadline using auth start date on IFSP Contact family within 2 days of receiving referral to schedule first appt Start contact log of all attempts to contact family with date, time, method, and result E-mail Service Coord (cc Jamie) if family doesn’t respond and 30-day deadline is near Preparation for first therapy session Read IFSP and Assessment Team report thoroughly Verify IFSP has outcome related to your discipline, contact Serv Coord if not If child already has an IFSP team, read progress reports and contact current providers Develop list of questions that you have for family or skills you want to observe more closely Gather toys/resources needed During first therapy session Review “Expectations for Participation in First Steps” form with family, leave copy for family and keep signed copy to submit to TAP Review family concerns and verify the outcome that you will be addressing Ask family questions you had after reading IFSP and evaluation Take it slow, let the child and family get comfortable with you Make sure you leave at least one suggestion related to family concerns/IFSP outcome After first therapy session Notify Serv Coord of date of first session If session was held after 30-day deadline provide reason and details of attempted contacts Send signed “Expectations for Participation in First Steps” form to TAP Develop written long-term and short-term goals related to outcome in IFSP (may take 2 sessions) Contact other team members to verify that they observed same skill level/behaviors you did and compare goals
THERAPIES AT PLAY Procedures for New First Steps Cases Check e-mail daily for new referrals Check TAP file share system weekly to verify current caseload E-mail Jamie immediately if a child has disappeared from your list Check PAM weekly for new authorizations E-mail Jamie if you don’t have paperwork from TAP to match new auth that shows up on PAM Upon receipt of new referral Open link from TAP to ensure you have access to file E-mail Jamie immediately if you cannot access file on TAP system Check services listed on IFSP with auth details in PAM Calculate 30-day start deadline using auth start date on IFSP Contact family within 2 days of receiving referral to schedule first appt Start contact log of all attempts to contact family with date, time, method, and result E-mail Service Coord (cc Jamie) if family doesn’t respond and 30-day deadline is near Preparation for first therapy session Read IFSP and Assessment Team report thoroughly Verify IFSP has outcome related to your discipline, contact Serv Coord if not If child already has an IFSP team, read progress reports and contact current providers Develop list of questions that you have for family or skills you want to observe more closely Gather toys/resources needed During first therapy session Review “Expectations for Participation in First Steps” form with family, leave copy for family and keep signed copy to submit to TAP Review family concerns and verify the outcome that you will be addressing Ask family questions you had after reading IFSP and evaluation Take it slow, let the child and family get comfortable with you Make sure you leave at least one suggestion related to family concerns/IFSP outcome After first therapy session Notify Serv Coord of date of first session If session was held after 30-day deadline provide reason and details of attempted contacts Send signed “Expectations for Participation in First Steps” form to TAP Develop written long-term and short-term goals related to outcome in IFSP (may take 2 sessions) Contact other team members to verify that they observed same skill level/behaviors you did and compare goals
Procedures_for_New_Referrals.31165555.docx