Log books of There may be data Date of last entry could be of 1.2.1 activity in the protection issues if the in the book + a permanent school log book refers to minimum of 6 historical value and maintained by individual pupils or years then review should be offered the Head members of staff to the County Teacher Archives Service if appropriate 1.2.2 Minutes of Senior There may be data Date of the meeting SECURE DISPOSAL Management protection issues if the + 3 years then Team meetings minutes refers to review and the meetings individual pupils or of other internal members of staff administrative bodies 1.2.3 Reports created There may be data Date of the report + a SECURE DISPOSAL by the Head protection issues if the minimum of 3 years Teacher or the report refers to then review Management individual pupils or Team members of staff 1.2.4 Records created There may be data Current academic year SECURE DISPOSAL by head protection issues if the + 6 years then review teachers, deputy records refer to head teachers, individual pupils or heads of year members of staff and other members of staff with administrative responsibilities 1.2.5 Correspondence There may be data Date of correspondence + SECURE DISPOSAL created by head protection issues if the 3 years then review teachers, deputy correspondence refers head teachers, to individual pupils or heads of year and members of staff other members of staff with administrative responsibilities 1.2.6 Professional Yes Life of the plan + 6 SECURE DISPOSAL Development Plans 1.2.7 School Development No Life of the plan + 3 years SECURE DISPOSAL Plans 1.3 Admissions Process Ref Basic file Data Protection Issues Retention Period Action at the end of Annual Review description [Operational] the administrative Completed life of the record Tick (√) 1.3.1 All records relating to No Life of the policy + 3 SECURE DISPOSAL the creation and then review implementation of the School Admissions’ Policy 1.3.2 Admissions if Yes Date of admission + 1 year SECURE DISPOSAL – the admission is successful
1.2.1 Log books of activity in the school maintained by the Head Teacher There may be data protection issues if the log book refers to individual pupils or members of staff Date of last entry in the book + a minimum of 6 years then review could be of permanent historical value and should be offered to the County Archives Service if appropriate 1.2.2 Minutes of Senior Management Team meetings and the meetings of other internal administrative bodies There may be data protection issues if the minutes refers to individual pupils or members of staff Date of the meeting + 3 years then review SECURE DISPOSAL 1.2.3 Reports created by the Head Teacher or the Management Team There may be data protection issues if the report refers to individual pupils or members of staff Date of the report + a minimum of 3 years then review SECURE DISPOSAL 1.2.4 Records created by head teachers, deputy head teachers, heads of year and other members of staff with administrative responsibilities There may be data protection issues if the records refer to individual pupils or members of staff Current academic year + 6 years then review SECURE DISPOSAL 1.2.5 Correspondence created by head teachers, deputy head teachers, heads of year and other members of staff with administrative responsibilities There may be data protection issues if the correspondence refers to individual pupils or members of staff Date of correspondence + 3 years then review SECURE DISPOSAL 1.2.6 Professional Development Plans Yes Life of the plan + 6 SECURE DISPOSAL 1.2.7 School Development Plans No Life of the plan + 3 years SECURE DISPOSAL 1.3 Admissions Process Ref Basic file description Data Protection Issues Retention Period [Operational] Action at the end of the administrative life of the record Annual Review Completed Tick (√) 1.3.1 All records relating to the creation and implementation of the School Admissions’ Policy No Life of the policy + 3 then review SECURE DISPOSAL 1.3.2 Admissions – if the admission is successful Yes Date of admission + 1 year SECURE DISPOSAL
Records_Checklist_Safe_Data_Destruction_Log_accessible.docx