16.4 Other Records - Administration file description Data Statutory Retention Period [operational] Prot Provisions Issues Financial Records 16.4.1 Financial records accounts, statements, N Current year + 6 years – invoices, petty cash etc Insurance 16.4.2 Insurance policies Employers Liability N Employers The policies are kept for a minimum of 6 years and a – Liability maximum of 40 years depending on the type of policy Financial Regulations 16.4.3 Claims made against insurance policies Y Case concluded + 3 years – damage to property 16.4.4 Claims made against insurance policies Y Case concluded + 6 years – personal injury Human Resources 16.4.5 Personal Files - records relating to an Y12 Termination + 6 years then review individual’s employment history
16.4 Other Records - Administration file description Data Prot Issues Statutory Provisions Retention Period [operational] Financial Records 16.4.1 Financial records – accounts, statements, invoices, petty cash etc N Current year + 6 years Insurance 16.4.2 Insurance policies – Employers Liability N Employers Liability Financial Regulations The policies are kept for a minimum of 6 years and a maximum of 40 years depending on the type of policy 16.4.3 Claims made against insurance policies – damage to property Y Case concluded + 3 years 16.4.4 Claims made against insurance policies – personal injury Y Case concluded + 6 years Human Resources 16.4.5 Personal Files - records relating to an individual’s employment history Y12 Termination + 6 years then review
Retention-Guidelines.docx