Child Identification Appendix A • District Referral Form • District Notice of Referral • Parent Letter #1 for Initial Referral Information • Parent Letter #2 to Confirm Meeting • District Procedures for Identification of Gifted and Talented Students • District Notice of Gifted and Talented Referral • District Notice of Gifted and Talented Eligibility Chapter 2 - Confidentiality The District maintains records of students requiring special education and related services. The District maintains strict confidentiality of these student records and other personally identifiable information at collection, storage, disclosure, and destruction stages of handling. Parents and other appropriate persons are given proper and needed access to records. Our District establishes and implements policy and procedures which ensure that records are classified, filed, protected, kept confidential, reviewed, and when appropriate, destroyed according to the Individuals with Disabilities Education Act (IDEA), and the Family Educational Rights and Privacy Act (FERPA) and the state’s Records Retention Schedule (See Chapter 2 Appendix). Parents of students receiving special education and related services are notified annually of the availability of these policies and procedures. The written policies and procedures concerning education records are available to the public in the Superintendent’s office. ❖ Generation and Maintenance of Records Student records are defined as any records, files, documents, and other materials which are maintained in writing, found in computer memory banks, video, or audio tape, film, microfilm, and microfiche by the school system or persons acting for the school system. These records are collected, maintained, or used by the district in order to meet the requirements of IDEA. This includes records that are used for identification, evaluation and educational placement of a student for the provision of free appropriate public education. Custodian of Records The district has designated one official, Director of Student Services, who is responsible for ensuring the confidentiality of any personally identifiable information. This person is considered the custodian of records. The custodian of records ensures that all individuals who collect or use personally identifiable information receive training regarding the policies and procedures outlined in IDEA and the Family Educational Rights and Privacy Act, as well as in the Torrington procedures. Access to Confidential Student Information Access to student records is only given to parents, a representative of the parents and parties who have been determined by our district to have a legitimate educational need. The District maintains, for public inspection at the Superintendent’s office, a current list of the names and positions of those employees within the District who may have access to personally identifiable information (See Chapter 2 Appendix).
Child Identification Appendix A • District Referral Form • District Notice of Referral • Parent Letter #1 for Initial Referral Information • Parent Letter #2 to Confirm Meeting • District Procedures for Identification of Gifted and Talented Students • District Notice of Gifted and Talented Referral • District Notice of Gifted and Talented Eligibility Chapter 2 - Confidentiality The District maintains records of students requiring special education and related services. The District maintains strict confidentiality of these student records and other personally identifiable information at collection, storage, disclosure, and destruction stages of handling. Parents and other appropriate persons are given proper and needed access to records. Our District establishes and implements policy and procedures which ensure that records are classified, filed, protected, kept confidential, reviewed, and when appropriate, destroyed according to the Individuals with Disabilities Education Act (IDEA), and the Family Educational Rights and Privacy Act (FERPA) and the state’s Records Retention Schedule (See Chapter 2 Appendix). Parents of students receiving special education and related services are notified annually of the availability of these policies and procedures. The written policies and procedures concerning education records are available to the public in the Superintendent’s office. ❖ Generation and Maintenance of Records Student records are defined as any records, files, documents, and other materials which are maintained in writing, found in computer memory banks, video, or audio tape, film, microfilm, and microfiche by the school system or persons acting for the school system. These records are collected, maintained, or used by the district in order to meet the requirements of IDEA. This includes records that are used for identification, evaluation and educational placement of a student for the provision of free appropriate public education. Custodian of Records The district has designated one official, Director of Student Services, who is responsible for ensuring the confidentiality of any personally identifiable information. This person is considered the custodian of records. The custodian of records ensures that all individuals who collect or use personally identifiable information receive training regarding the policies and procedures outlined in IDEA and the Family Educational Rights and Privacy Act, as well as in the Torrington procedures. Access to Confidential Student Information Access to student records is only given to parents, a representative of the parents and parties who have been determined by our district to have a legitimate educational need. The District maintains, for public inspection at the Superintendent’s office, a current list of the names and positions of those employees within the District who may have access to personally identifiable information (See Chapter 2 Appendix).
Policies%20and%20Procedures%20Manual%20v%203.docx