CONTENTS 1 1. Introduction 1.1 Transparency, Competition, Fairness and Elimination of Arbitrariness 1.2 Objective of the Present Manual 1.3 Definitions 1.4 Abbreviations 1.5 Fundamental Principles of Public Buying 3 2. Invitation, Acceptance and Evaluation of Quotation/Tenders 2.4.1 Delegation of Power and Financial Limit 2.5 Sanctioning Authority 3. General Procedures and Rules for Purchase 5 3.1 Rules for Purchase 3.1.1 Purchase of Goods without Quotation 3.1.2 Purchase of Goods by Purchase Committee (Spot Purchase) 3.1.3 Purchase under Rate Contract 3.1.3(a) D.G.S.&D. Rate Contract 3.1.3(b) BHU Rate Contract 3.1.3(c) Purchase of Medicines 3.1.4 Purchase of Goods by Inviting Quotations Modes of Tendering – 3.1.4.1 Single Tender (Purchases on Proprietary Basis) 3.1.4.2 Limited Tender Enquiry (LTI) 3.1.4.3 Advertised (Open) Tender Enquiry (ATI) 3.1.4.4 Annual Maintenance Contract (AMC) 3.1.4.5 E-Procurement 3.1.4.6 Minor Construction / Repair / Renovation / Electrical Work 3.2 Procedure for Purchase 3.2.1 Constitution of Purchase Committee 12 4. Tender Document 12 5. Receipt and Opening of Tender 5.2 Late and Delayed Tenders 5.3 Bid Security / EMD 5.4 Performance Security (PS) 6. Repeat Order 13 13 7. Buy Back Offer 14 8. Terms of Payment 8.2 Part Payment 8.3 Payment against delivery 8.4 Advance Payment 8.5 Black Listing 15 9. Liquidated Damages (Late Delivery) 15 10. Duties and Taxes Annexures 1 Format for Limited Tender Enquiry 17 25 – 2 Format for Notice Inviting Tender (NIT) 26 3 Format of Tender Document 27 47 – 4 Format of Enquiry for Quotation 48 5 Format for Opening of Quotation 49 6 Format for Evaluation Report 50
CONTENTS 1. Introduction 1 1.1 Transparency, Competition, Fairness and Elimination of Arbitrariness 1.2 Objective of the Present Manual 1.3 Definitions 1.4 Abbreviations 1.5 Fundamental Principles of Public Buying 2. Invitation, Acceptance and Evaluation of Quotation/Tenders 3 2.4.1 Delegation of Power and Financial Limit 2.5 Sanctioning Authority 3. General Procedures and Rules for Purchase 5 3.1 Rules for Purchase 3.1.1 Purchase of Goods without Quotation 3.1.2 Purchase of Goods by Purchase Committee (Spot Purchase) 3.1.3 Purchase under Rate Contract 3.1.3(a) D.G.S.&D. Rate Contract 3.1.3(b) BHU Rate Contract 3.1.3(c) Purchase of Medicines 3.1.4 Purchase of Goods by Inviting Quotations – Modes of Tendering 3.1.4.1 Single Tender (Purchases on Proprietary Basis) 3.1.4.2 Limited Tender Enquiry (LTI) 3.1.4.3 Advertised (Open) Tender Enquiry (ATI) 3.1.4.4 Annual Maintenance Contract (AMC) 3.1.4.5 E-Procurement 3.1.4.6 Minor Construction / Repair / Renovation / Electrical Work 3.2 Procedure for Purchase 3.2.1 Constitution of Purchase Committee 4. Tender Document 12 5. Receipt and Opening of Tender 12 5.2 Late and Delayed Tenders 5.3 Bid Security / EMD 5.4 Performance Security (PS) 6. Repeat Order 13 7. Buy Back Offer 13 8. Terms of Payment 14 8.2 Part Payment 8.3 Payment against delivery 8.4 Advance Payment 8.5 Black Listing 9. Liquidated Damages (Late Delivery) 15 10. Duties and Taxes 15 Annexures 1 Format for Limited Tender Enquiry 17 – 25 2 Format for Notice Inviting Tender (NIT) 26 3 Format of Tender Document 27 – 47 4 Format of Enquiry for Quotation 48 5 Format for Opening of Quotation 49 6 Format for Evaluation Report 50
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