Application Data and Records A -1. The OCA Licensing and System must be able to accept all Compliance Solution: Accept all required information for all data from program applications. licensing programs. A -2. The OCA Licensing and System must assign application Compliance Solution: The system date/time stamp for purpose of will supply current date as the application requirement. default date for application date. A -3. The OCA Licensing and System must be able to access Compliance Solution: Multiple Court Reporter, Process Server, programs accessed through one Guardian, and Interpreters system logon. application data with single logon after successful verification of password/user name. A -4. The OCA Licensing and System must be able to limit Compliance Solution: Provide for application program access by customized program access. individual user. A -5. The OCA Licensing and System must automatically assign Compliance Solution: unique license numbers for each Automatically assign unique program using a defined format. To license numbers. include the allowance for fiscal and calendar year edits to license numbers. By authorized permission. A -6. The OCA Licensing and System must have the ability to Compliance Solution: The OCA cancel an application with audit Licensing and Compliance information, such as user, reason, Solution: Cancel applications with and date and time, by authorized security measures. permission. A -7. The OCA Licensing and System must have the ability to Compliance Solution: Calculate calculate and display application and display application age. age with case information. A -8. The OCA Licensing and System must have the ability to Compliance Solution: System can applications that have not been track incomplete applications. closed due to incomplete information, for the purpose of bulk processing and statistical reporting. A -9. The OCA Licensing and System must have the ability to Compliance Solution: Identify provide prompts to indicate required fields. required fields on every data entry window. To be defined by the program. A -10. The OCA Licensing and System must include the search Compliance Solution: Application criteria when opening an application search to include search data. from search. To include name, address, license type, license status, expiration date, registration date (when first certified), and renewal date. If applicable, include
Application Data and Records A -1. The OCA Licensing and Compliance Solution: Accept all data from program applications. System must be able to accept all required information for all licensing programs. A -2. The OCA Licensing and Compliance Solution: The system will supply current date as the default date for application date. System must assign application date/time stamp for purpose of application requirement. A -3. The OCA Licensing and Compliance Solution: Multiple programs accessed through one system logon. System must be able to access Court Reporter, Process Server, Guardian, and Interpreters application data with single logon after successful verification of password/user name. A -4. The OCA Licensing and Compliance Solution: Provide for customized program access. System must be able to limit application program access by individual user. A -5. The OCA Licensing and Compliance Solution: Automatically assign unique license numbers. System must automatically assign unique license numbers for each program using a defined format. To include the allowance for fiscal and calendar year edits to license numbers. By authorized permission. A -6. The OCA Licensing and Compliance Solution: The OCA Licensing and Compliance Solution: Cancel applications with security measures. System must have the ability to cancel an application with audit information, such as user, reason, and date and time, by authorized permission. A -7. The OCA Licensing and Compliance Solution: Calculate and display application age. System must have the ability to calculate and display application age with case information. A -8. The OCA Licensing and Compliance Solution: System can track incomplete applications. System must have the ability to applications that have not been closed due to incomplete information, for the purpose of bulk processing and statistical reporting. A -9. The OCA Licensing and Compliance Solution: Identify required fields. System must have the ability to provide prompts to indicate required fields on every data entry window. To be defined by the program. A -10. The OCA Licensing and Compliance Solution: Application search to include search data. System must include the search criteria when opening an application from search. To include name, address, license type, license status, expiration date, registration date (when first certified), and renewal date. If applicable, include
RFP-212-6-0611-JBCC-Licensing_FINAL.docx