student members of the College; other members of the College; other members of the University; people external to the College and the University. The designated owner (or clearly-indicated nominated members of staff with delegated authority) will use this information to assess the likelihood of a range of risks: this will include the assessment of risks specifically relating to the protection of freedom of speech and the responsibility in preventing crime Colleges’ (including the promotion of illegal discrimination or terrorism). Activities likely to be considered inappropriate to be conducted on College premises or at events organised by the College at an external venue include: internal or external speakers giving talks which directly or indirectly promote violence towards members of the College or the general public, or which may advance the radicalisation of College members (as it is defined in the statement on freedom of speech); College’s internal or external speakers whose presence or activity, in the view of the College, carries a reasonable likelihood of risk to the health or safety of its members or of the general public; physical activities where there has not been due regard for the safety of participants and onlookers; activities where the College has been advised by the police that they represent a high risk at the specified time or location proposed. 22 June 2016 Annex Process for Booking College Events and Meetings Rooms and meeting places for events are managed by the following people on behalf of the College: Name Role Phone/Email Miss Marilyn Dowling Conference & Events (for booking function rooms and the gardens, and organising bookings of College events at external venues) Mrs Cheryl Bowran Head Porter (for booking JCRs) MCR President, in MCR President consultation with Dr Kate Fleet, Graduate Tutor Graduate Tutor (for exceptional use of the Middle Combination Room other than for or by Newnham Graduate students) Miss Wendy Evans Domestic Bursar Undergraduate students can also book the Junior Combination Rooms (JCRs) on-line. Information required from the event organiser at the time of making the booking: name and contact details of the College event organiser;
student members of the College; other members of the College; other members of the University; people external to the College and the University. The designated owner (or clearly-indicated nominated members of staff with delegated authority) will use this information to assess the likelihood of a range of risks: this will include the assessment of risks specifically relating to the protection of freedom of speech and the Colleges’ responsibility in preventing crime (including the promotion of illegal discrimination or terrorism). Activities likely to be considered inappropriate to be conducted on College premises or at events organised by the College at an external venue include: internal or external speakers giving talks which directly or indirectly promote violence towards members of the College or the general public, or which may advance the radicalisation of College members (as it is defined in the College’s statement on freedom of speech); internal or external speakers whose presence or activity, in the view of the College, carries a reasonable likelihood of risk to the health or safety of its members or of the general public; physical activities where there has not been due regard for the safety of participants and onlookers; activities where the College has been advised by the police that they represent a high risk at the specified time or location proposed. 22 June 2016 Annex Process for Booking College Events and Meetings Rooms and meeting places for events are managed by the following people on behalf of the College: Name Role Phone/Email Miss Marilyn Dowling (for booking function rooms and the gardens, and organising bookings of College events at external venues) Conference & Events Mrs Cheryl Bowran (for booking JCRs) Head Porter MCR President, in consultation with Dr Kate Fleet, Graduate Tutor (for exceptional use of the Middle Combination Room other than for or by Newnham Graduate students) MCR President Graduate Tutor Miss Wendy Evans Domestic Bursar Undergraduate students can also book the Junior Combination Rooms (JCRs) on-line. Information required from the event organiser at the time of making the booking: name and contact details of the College event organiser;
Policies-procedures-updated-May-2018.docx