It is essential that the Commissioner ensures continued communication with contractors throughout the stages to enable them to have a clear understanding of the processes, expectations and obligations. Outlined in Annexes 1 and 2 are guides to communications with contractors and a proposed checklist for documentation recording. In each of the stages below there are a range of activities that may need to be undertaken, depending on the preferred route, and the Commissioner’s Commissioner may usually discuss with the appropriate LMC throughout. Summary of Key Stages There are three key stages: Stage 1 minimum 9 to 15 months before contract end (all essential): – Needs assessment; Impact; and Engagement proposal. Stage 2 12 months before contract end: – Notice period exit plan; – Commence procurement and either: Begin negotiations for continuation with contractor; and Begin exit arrangements of incumbent provider and mobilisation of any new provider. Stage 3 at contract end: – Contract end possible dispersal of patient list: – Variation to contract/extension: and Commencement of new provider. Stage 1 9 15 Months before Contract End – – The considerations that should be given when completing each action are provided below. This list is not exhaustive but does provide a platform for commissioners to fully assess the existing and future service needs of its population. Commissioners should ensure that all appropriate stakeholders are given the opportunity to input into the needs assessment for their population, including but not limited to public health. Needs assessment
It is essential that the Commissioner ensures continued communication with contractors throughout the stages to enable them to have a clear understanding of the processes, expectations and obligations. Outlined in Annexes 1 and 2 are guides to communications with contractors and a proposed checklist for documentation recording. In each of the stages below there are a range of activities that may need to be undertaken, depending on the Commissioner’s preferred route, and the Commissioner may usually discuss with the appropriate LMC throughout. Summary of Key Stages There are three key stages: Stage 1 – minimum 9 to 15 months before contract end (all essential): Needs assessment; Impact; and Engagement proposal. Stage 2 – 12 months before contract end: Notice period – exit plan; Commence procurement and either: Begin negotiations for continuation with contractor; and Begin exit arrangements of incumbent provider and mobilisation of any new provider. Stage 3 – at contract end: Contract end – possible dispersal of patient list: Variation to contract/extension: and Commencement of new provider. Stage 1 – 9 – 15 Months before Contract End The considerations that should be given when completing each action are provided below. This list is not exhaustive but does provide a platform for commissioners to fully assess the existing and future service needs of its population. Commissioners should ensure that all appropriate stakeholders are given the opportunity to input into the needs assessment for their population, including but not limited to public health. Needs assessment
Primary-Medical-Care-Policy-Guidance.docx