DOCUMENT RETENTION SCHEDULE: SPORT, LEISURE & PARKS Public spaces (cemeteries, commons, play areas) and Events on Council Land & Buildings (Stratford Park) Ref No Function Description Retention Action Examples of Records PUB 1 Play Areas Ordinary Contracts RoSPA reports for SDC and 3rd parties Destroy six years after the terms of the contract have expired Damage / condition reports Contracts under seal Complaints Destroy twelve years after the terms of the contract have expired PUB 2 Trees & Woodland Ordinary Contracts Survey data Destroy six years after the terms of the contract have expired Repairs data Contracts under seal Complaints Destroy twelve years after the terms of the contract have expired Service requests PUB 3 Commons Three years Occupiers details and rights Complaints and Service Requests PUB 4 Public Conveniences Cleaning: Complaints and Service Requests – Cleaning and Maintenance Ordinary Contracts Contractor details Destroy six years after the terms of the contract have expired Contracts under seal Destroy twelve years after the terms of the contract have expired Maintenance: six years PUB 5 Cemeteries Permanent Burial records (including paper and electronic copies of burial logs, maps) Burial rights certificates Burials paperwork
DOCUMENT RETENTION SCHEDULE: SPORT, LEISURE & PARKS Public spaces (cemeteries, commons, play areas) and Events on Council Land & Buildings (Stratford Park) Ref No Function Description Retention Action Examples of Records PUB 1 Play Areas Ordinary Contracts Destroy six years after the terms of the contract have expired Contracts under seal Destroy twelve years after the terms of the contract have expired RoSPA reports for SDC and 3rd parties Damage / condition reports Complaints PUB 2 Trees & Woodland Ordinary Contracts Destroy six years after the terms of the contract have expired Contracts under seal Destroy twelve years after the terms of the contract have expired Survey data Repairs data Complaints Service requests PUB 3 Commons Three years Occupiers details and rights Complaints and Service Requests PUB 4 Public Conveniences – Cleaning and Maintenance Cleaning: Ordinary Contracts Destroy six years after the terms of the contract have expired Contracts under seal Destroy twelve years after the terms of the contract have expired Maintenance: six years Complaints and Service Requests Contractor details PUB 5 Cemeteries Permanent Burial records (including paper and electronic copies of burial logs, maps) Burial rights certificates Burials paperwork
1911-retention-policy-for-section-199-1910-services.docx