permitting, the notes and action items are recapped at the end of the meeting. In all cases, these notes are made available electronically on DocuShare after the meeting in the same location as the ARB presentation materials. It is up to the participants to follow up on the items captured in the notes that fall under their responsibility. Post-ARB Activities Post-ARB activities include following up on the action items, questions and concerns in the meeting minutes. The application teams must be sure all are addressed before the next ARB meeting occurs. Templates and Example Materials Templates and example materials for the ARB process including the ARB Presentation Template (powerpoint), the ARB Compliance Checklist and the template for the production and non-production Quarterly Capacity Plans can be found on the ARB site at: . Frequently Asked Questions The final section of this document presents a series of frequently asked questions (FAQ) and provides answers and guidance to address and assist with understanding the ARB process. Question: Has DHS published any formal guidance and standards on the ARB process? Answer: DHS’s formal documentation of the ARB process can be found on the webpage at This webpage has been referenced throughout this document. Question: Who attends the ARB meetings? Answer: Attendance at ARB meetings varies by initiative and ARB type, and roles and responsibilities of ARB attendees. Typically attendees will be: Architecture Review Board Chair (CTO) Architecture Review Board Team Members (Domain Leads – Application / Project Managers Program Office Sponsor The and their direct staff make a concerted effort to attend each of these meetings unless there are other circumstances that prohibit this. The application teams should make sure their application manager, application architect and track/initiative lead are present at all ARB meetings. In addition, the application teams should help ensure the presence of program office sponsors and subject matter experts. Question: Can ARB 1 and ARB 2 meetings be combined into a single ARB 1 & 2 meeting? Answer: There are some work orders that are of a completely technical nature and have few or no business impacts where combined ARB 1 and ARB 2 meetings will be considered. However, this must be approved by the BIS CTO before they are submitted for scheduling.
permitting, the notes and action items are recapped at the end of the meeting. In all cases, these notes are made available electronically on DocuShare after the meeting in the same location as the ARB presentation materials. It is up to the participants to follow up on the items captured in the notes that fall under their responsibility. Post-ARB Activities Post-ARB activities include following up on the action items, questions and concerns in the meeting minutes. The application teams must be sure all are addressed before the next ARB meeting occurs. Templates and Example Materials Templates and example materials for the ARB process including the ARB Presentation Template (powerpoint), the ARB Compliance Checklist and the template for the production and non-production Quarterly Capacity Plans can be found on the ARB site at: . Frequently Asked Questions The final section of this document presents a series of frequently asked questions (FAQ) and provides answers and guidance to address and assist with understanding the ARB process. Question: Has DHS published any formal guidance and standards on the ARB process? Answer: DHS’s formal documentation of the ARB process can be found on the webpage at This webpage has been referenced throughout this document. Question: Who attends the ARB meetings? Answer: Attendance at ARB meetings varies by initiative and ARB type, and roles and responsibilities of ARB attendees. Typically attendees will be: Architecture Review Board Chair (CTO) Architecture Review Board Team Members (Domain Leads – Application / Project Managers Program Office Sponsor The and their direct staff make a concerted effort to attend each of these meetings unless there are other circumstances that prohibit this. The application teams should make sure their application manager, application architect and track/initiative lead are present at all ARB meetings. In addition, the application teams should help ensure the presence of program office sponsors and subject matter experts. Question: Can ARB 1 and ARB 2 meetings be combined into a single ARB 1 & 2 meeting? Answer: There are some work orders that are of a completely technical nature and have few or no business impacts where combined ARB 1 and ARB 2 meetings will be considered. However, this must be approved by the BIS CTO before they are submitted for scheduling.
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