MEET BEFORE PROJECT WORLDWIDE. It will be helpful and beneficial to organize a team meeting with your partnering organization and volunteers prior to your event to work out any last-minute logistics and most importantly to get everyone on the same page and excited about the difference the Texas Exes are about to make in your community. TREAT YOUR PARTICIPANTS WELL. Ask your partnering organization if they are bringing food and beverages to help keep everyone hydrated and energized. If not, you may be able to have it donated by a sponsor. Lastly, do not forget to thank the volunteers! Organizing the Day Now that you and your partnering organization have already planned your event and recruited your time to focus on the details that will help ensure that your participants, it’s day runs smoothly. Here are some tips to help you make that happen: DISTRIBUTE A DETAILED SCHEDULE. With the guidance of your partnering organization, plan an event important to stick to this schedule, as it schedule. It’s will help you coordinate all the different pieces to your day. Depend on your partnering organization to tell you when to schedule times for things like breakfast, lunch, breaks and cleanup. Consider including times for reflection and evaluation. THINK THROUGH LOGISTICS. Here are some questions to think about when planning: Is the activity site easy for the participants to get to? Can you provide a map? Is this activity accessible to people with disabilities? Has that been communicated to all? Is the site and activity “family friendly”? Who is managing the activity site? Do you have that contact person’s information? Should participants bring their own food or will your partnering organization be providing food and beverages? If the building or venue is normally closed, will the facilities (i.e. bathrooms) be open and available for use that day? If not, you will need to plan accordingly. Are facilities even available for use if your service activity site is not at a building?
MEET BEFORE PROJECT WORLDWIDE. It will be helpful and beneficial to organize a team meeting with your partnering organization and volunteers prior to your event to work out any last-minute logistics and most importantly to get everyone on the same page and excited about the difference the Texas Exes are about to make in your community. TREAT YOUR PARTICIPANTS WELL. Ask your partnering organization if they are bringing food and beverages to help keep everyone hydrated and energized. If not, you may be able to have it donated by a sponsor. Lastly, do not forget to thank the volunteers! Organizing the Day Now that you and your partnering organization have already planned your event and recruited your participants, it’s time to focus on the details that will help ensure that your day runs smoothly. Here are some tips to help you make that happen: DISTRIBUTE A DETAILED SCHEDULE. With the guidance of your partnering organization, plan an event schedule. It’s important to stick to this schedule, as it will help you coordinate all the different pieces to your day. Depend on your partnering organization to tell you when to schedule times for things like breakfast, lunch, breaks and cleanup. Consider including times for reflection and evaluation. THINK THROUGH LOGISTICS. Here are some questions to think about when planning: Is the activity site easy for the participants to get to? Can you provide a map? Is this activity accessible to people with disabilities? Has that been communicated to all? Is the site and activity “family friendly”? Who is managing the activity site? Do you have that person’s contact information? Should participants bring their own food or will your partnering organization be providing food and beverages? If the building or venue is normally closed, will the facilities (i.e. bathrooms) be open and available for use that day? If not, you will need to plan accordingly. Are facilities even available for use if your service activity site is not at a building?
project_worldwide_handbook2018.docx