advice as and when communicating about required in the course the business with of running our relevant audiences business and seeking professional advice where appropriate Special Category Data Category of personal data Purpose of Lawful basis for Additional lawful basis Retention Categories of Transferred Technical processing processing for processing and Period recipients to outside EEA and safeguards for special whom disclosed organisation categories of personal security data or data relating measures to criminal convictions adopted and offences Sickness absence and medical Payment of company Legal obligation obligation/right in See N/A or insert N/A or [insert See the information (including records and statutory sick pay, relation to employment Employee recipients details of [Information relating to absence and its providing employment Performance of Assessment of working Data Security management, information benefits, managing contract capability Retention to which Policy] OR any medical condition and absence and ensuring In exceptional Process [if data is [[insert details doctor’s reports and notes) appropriate Legitimate interest to circumstances, to protect possible transferred of measures [drug and alcohol testing if manage Employees your or someone else’s insert relevant to applicable] with health interests where consent envisaged this category conditions, maintain a cannot be given time limit for of data] safe working erasure of environment, and to Data is retained and this category manage sickness erased in accordance of data] absence of the with the Employee Data workforce and ensure Retention Process appropriate cover Family leave (including Facilitating the taking of Legal obligation Legal obligation right in See N/A or insert N/A or [insert See the maternity, paternity, adoption family related Performance of the relation to employment Employee recipients details of [Information and shared parental leave, payment of maternity, contract Data Security parental leave and time off for paternity, adoption and In our legitimate Assessment of working Retention to which Policy] OR depends (which could include shared parental, pay, interest to manage capacity Process [if data is [[insert details information about Employee managing absence and absences and ensure possible transferred of measures health, religious beliefs, sexual ensuring appropriate appropriate cover Data is retained and insert relevant to life or sexual orientation) cover erased in accordance envisaged
advice as and when required in the course of running our business communicating about the business with relevant audiences and seeking professional advice where appropriate Special Category Data Category of personal data Purpose of processing Lawful basis for processing Additional lawful basis for processing and safeguards for special categories of personal data or data relating to criminal convictions and offences Retention Period Categories of recipients to whom disclosed Transferred outside EEA Technical and security measures adopted Sickness absence and medical information (including records relating to absence and its management, information any medical condition and doctor’s reports and notes) [drug and alcohol testing if applicable] Payment of company and statutory sick pay, providing employment benefits, managing absence and ensuring appropriate Legal obligation Performance of contract Legitimate interest to manage Employees with health conditions, maintain a safe working environment, and to manage sickness absence of the workforce and ensure appropriate cover obligation/right in relation to employment Assessment of working capability In exceptional circumstances, to protect your or someone else’s interests where consent cannot be given Data is retained and erased in accordance with the Employee Data Retention Process See Employee Data Retention Process [if possible insert envisaged time limit for erasure of this category of data] N/A or insert recipients N/A or [insert details of to which data is transferred See the [Information Security Policy] OR [[insert details of measures relevant to this category of data] Family leave (including maternity, paternity, adoption and shared parental leave, parental leave and time off for depends (which could include information about Employee health, religious beliefs, sexual life or sexual orientation) Facilitating the taking of family related payment of maternity, paternity, adoption and shared parental, pay, managing absence and ensuring appropriate cover Legal obligation Performance of the contract In our legitimate interest to manage absences and ensure appropriate cover Legal obligation right in relation to employment Assessment of working capacity Data is retained and erased in accordance See Employee Data Retention Process [if possible insert envisaged N/A or insert recipients N/A or [insert details of to which data is transferred See the [Information Security Policy] OR [[insert details of measures relevant to organisation
record_of_processing_employee_data.docx