The ESC minutes do not require approval, however, if the committee would like to approve the minutes, you can either send them out for approval after the meeting (following the minutes release timeframe noted above) or approve them at the next meeting. Request direction on this from the ESC at the first meeting. Table 11: Meetings Minutes Meeting Type Purpose Frequency Facilitator(s) Attendees Required? Create the project charter Planning Project team members and/or the project plan Gather the requirements for the project and create Analysis Project team members the ITD after-analysis cost estimate Create use cases and Design determine how the Project team members system will work Discuss topics relevant to Project Team Project team members the project Other relevant communications Discuss topics relevant to Determined as outside of the project needed meetings Review progress, Status upcoming activities, and Project team members discuss issues and risks Convey project Executive information, or for the Executive Steering Steering sponsor to receive Committee members Committee assistance on a project decision Used to discuss what Within six Project Closeout worked and work in months after Project team members didn’t the project implementation
The ESC minutes do not require approval, however, if the committee would like to approve the minutes, you can either send them out for approval after the meeting (following the minutes release timeframe noted above) or approve them at the next meeting. Request direction on this from the ESC at the first meeting. Table 11: Meetings Meeting Type Purpose Frequency Facilitator(s) Attendees Minutes Required? Planning Create the project charter and/or the project plan Project team members Analysis Gather the requirements for the project and create the ITD after-analysis cost estimate Project team members Design Create use cases and determine how the system will work Project team members Project Team Discuss topics relevant to the project Project team members Other relevant communications outside of meetings Discuss topics relevant to the project Determined as needed Status Review progress, upcoming activities, and discuss issues and risks Project team members Executive Steering Committee Convey project information, or for the sponsor to receive assistance on a project decision Executive Steering Committee members Project Closeout Used to discuss what worked and didn’t work in the project Within six months after implementation Project team members
Project%20Plan%20Template%20-%20vendor%20or%20over%20$250K.docx