Subject Indicate the subject and purpose of the memorandum (e.g., ACTION, DECISION, INFORMATION, REPLY, INVITATION). When a memorandum is in response to an incoming memorandum, repeat the subject of the incoming memorandum and refer to its date. Example: SUBJECT: Executive Assurance Statements for fiscal year (FY) 2012 (Your Memorandum Dated 07/30/12)REPLY. Reply Requested If a reply is requested by a certain date, leave one blank line space after the SUBJECT and type the following, centering on the page: REPLY REQUESTED BY: __________________ Attachments and Courtesy Copies (cc) If you send materials with a memorandum, one blank line after the last paragraph and type or at the left margin. “Attachment” “Attachments” Use tabs for two or more attachments and identify the contents of each. Example: Attachments: Tab A Fact Sheet – Tab B Background – For courtesy copies, type at the left margin two lines after the last paragraph or two “cc:” lines after if applicable. “Attachment” Decision Line For a DECISION memorandum, include a decision line for the addressee to indicate approval or disapproval. Type the DECISION line after the last line of the memorandum and before or If applicable, include a space for the ACOSS or DCOSS to provide “Attachments” “cc:.” comments. Social Security
Subject Indicate the subject and purpose of the memorandum (e.g., ACTION, DECISION, INFORMATION, REPLY, INVITATION). When a memorandum is in response to an incoming memorandum, repeat the subject of the incoming memorandum and refer to its date. Example: SUBJECT: Executive Assurance Statements for fiscal year (FY) 2012 (Your Memorandum Dated 07/30/12)REPLY. Reply Requested If a reply is requested by a certain date, leave one blank line space after the SUBJECT and type the following, centering on the page: REPLY REQUESTED BY: __________________ Attachments and Courtesy Copies (cc) If you send materials with a memorandum, one blank line after the last paragraph and type “Attachment” or “Attachments” at the left margin. Use tabs for two or more attachments and identify the contents of each. Example: Attachments: Tab A – Fact Sheet Tab B – Background For courtesy copies, type “cc:” at the left margin two lines after the last paragraph or two lines after “Attachment” if applicable. Decision Line For a DECISION memorandum, include a decision line for the addressee to indicate approval or disapproval. Type the DECISION line after the last line of the memorandum and before “Attachments” or “cc:.” If applicable, include a space for the ACOSS or DCOSS to provide comments. Social Security
QUICC_Handbook.docx