4-H County Contest Planning Timeline October for □ Set date Secure facility □ January Conduct presentations training for youth □ Recruit judges □ Secure room monitors / refreshment booth workers □ Check inventory and order needed supplies (easels, stopwatches, ribbons, etc.) □ Send out contest registration forms □ February Input contest registrations into database as they are received □ Confirm judges □ Send out pre-release to media □ Week Prior (mid to late February) Confirm facility □ Purchase refreshments □ Develop schedule of presentations and classes □ Make room assignments (classes and judges) □ Recruit room monitors □ Print / copy judging forms □ Prep judging packets □ Prep room monitor packets □ Print door signs □ (late February / early March) Week After (late February / early March) Send thank you letters to judges and room monitors □ Send congratulation letters / directions to state delegates, judges, and room monitors □ Mail out any score sheets and ribbons not distributed at the contest □ Send out post release and photos to media □ Mid March
4-H County Contest Planning Timeline October □ Set date for □ Secure facility January □ Conduct presentations training for youth □ Recruit judges □ Secure room monitors / refreshment booth workers □ Check inventory and order needed supplies (easels, stopwatches, ribbons, etc.) □ Send out contest registration forms February □ Input contest registrations into database as they are received □ Confirm judges □ Send out pre-release to media Week Prior (mid to late February) □ Confirm facility □ Purchase refreshments □ Develop schedule of presentations and classes □ Make room assignments (classes and judges) □ Recruit room monitors □ Print / copy judging forms □ Prep judging packets □ Prep room monitor packets □ Print door signs (late February / early March) Week After (late February / early March) □ Send thank you letters to judges and room monitors □ Send congratulation letters / directions to state delegates, judges, and room monitors □ Mail out any score sheets and ribbons not distributed at the contest □ Send out post release and photos to media Mid March
presentation_countyguide.docx