Obligations Every club shall hold all activities and events in accordance with their mandate as stated in their clubs constitution. The charter needs to be submitted to the Director of Design annually, not later than one-month after new club Executive is chosen. Engineering Society ratified clubs and their Executive officers shall be responsible for familiarizing themselves with relevant Queen’s University, Alma Mater Society and Engineering Society policy and procedures and shall act in accordance. This includes but is not limited to policy regarding travel and off campus activities. At least one representative from the Executive team of each Engineering Society ratified club must attend each club round table meeting as chaired by the Director of Design. Every club shall abide by all rules and regulations regarding building and space. Every club shall keep and maintain membership lists and volunteer lists if applicable to provide to the Vice President (Student Affairs) upon request. Funding Student organizations shall be eligible to receive Society donations and/or grants including the Engineering Society Dean’s Donation and grants outlined in Section ξ.B of the Policy Manual. Any funding received from the Society shall be spent for the purpose for which it was requested. Funding allocated to student organizations shall be held by the Society until the need for the specific event for which it is budgeted. All student organizations shall maintain a complete set of books which could be reviewed by the Director of Finance if needed. It is understood that all student organizations recognized through this policy are not agents of the Society, cannot incur debts or obligations on behalf of the Society, and cannot attribute their debts or obligations to the Society. Money received by any club from any source including but not limited to sponsorship, grants, donations or winnings must be used only for the expressed purposes of the club as outlined in its charter. Misuse of funds will result in appropriate action, and may result in the Vice President (Student Affairs) proposing to council that the Engineering Society no longer be affiliated with the club. Web Access Each club president or Chair will be provided with an Engineering Society address and access to web space. The content of all e-mails and postings is
Obligations Every club shall hold all activities and events in accordance with their mandate as stated in their clubs constitution. The charter needs to be submitted to the Director of Design annually, not later than one-month after new club Executive is chosen. Engineering Society ratified clubs and their Executive officers shall be responsible for familiarizing themselves with relevant Queen’s University, Alma Mater Society and Engineering Society policy and procedures and shall act in accordance. This includes but is not limited to policy regarding travel and off campus activities. At least one representative from the Executive team of each Engineering Society ratified club must attend each club round table meeting as chaired by the Director of Design. Every club shall abide by all rules and regulations regarding building and space. Every club shall keep and maintain membership lists and volunteer lists if applicable to provide to the Vice President (Student Affairs) upon request. Funding Student organizations shall be eligible to receive Society donations and/or grants including the Engineering Society Dean’s Donation and grants outlined in Section ξ.B of the Policy Manual. Any funding received from the Society shall be spent for the purpose for which it was requested. Funding allocated to student organizations shall be held by the Society until the need for the specific event for which it is budgeted. All student organizations shall maintain a complete set of books which could be reviewed by the Director of Finance if needed. It is understood that all student organizations recognized through this policy are not agents of the Society, cannot incur debts or obligations on behalf of the Society, and cannot attribute their debts or obligations to the Society. Money received by any club from any source including but not limited to sponsorship, grants, donations or winnings must be used only for the expressed purposes of the club as outlined in its charter. Misuse of funds will result in appropriate action, and may result in the Vice President (Student Affairs) proposing to council that the Engineering Society no longer be affiliated with the club. Web Access Each club president or Chair will be provided with an Engineering Society address and access to web space. The content of all e-mails and postings is
Policy-Nov-22.docx