Signed contracts to be held for the length of their contractual For the purpose of All documentation for the purposes of time plus 6 years Contract, tender and repair and letting a contract or entering into an after. Contracts Limitation Act quotation maintenance of Statutory agreement for the provision of under seal - to be 1980 documentation Council owned services. In line with the Corporate retained for the housing stock retention actions duration of that contract plus 12 years Destroy 7 years after - Rent correspondence the end of the Housing Act 1996 Rent Payments concerning payments, requests for financial year in (as amended) payments which it was created records indefinitely - Spreadsheets/photos Pumping Stations Maintenance - Maintenance records - Orders/invoices destroy after 7 years Tenancy Management Function Description Purpose / Use Retention Action Statutory Non-Statutory Example of Records / Format - Nuisance forms and witness Anti-Social Retained for 6 Common diaries Behaviour/Nuisance from the resolution practice complaints of the complaint - Correspondence Retain for 1 year after the Common Garage Rental Agreements - Signed garage agreements agreement expiry practice date
Contract, tender and quotation documentation For the purpose of repair and maintenance of Council owned housing stock Signed contracts to be held for the length of their contractual time plus 6 years after. Contracts under seal - to be retained for the duration of that contract plus 12 years Limitation Act 1980 Statutory All documentation for the purposes of letting a contract or entering into an agreement for the provision of services. In line with the Corporate retention actions Rent Payments Destroy 7 years after the end of the financial year in which it was created Housing Act 1996 (as amended) - Rent correspondence concerning payments, requests for payments Pumping Stations Maintenance records indefinitely Maintenance records destroy after 7 years - - Spreadsheets/photos - Orders/invoices Tenancy Management Function Description Purpose / Use Retention Action Statutory Non-Statutory Example of Records / Format Anti-Social Behaviour/Nuisance complaints Retained for 6 from the resolution of the complaint Common practice - Nuisance forms and witness diaries - Correspondence Garage Rental Agreements Retain for 1 year after the agreement expiry date Common practice - Signed garage agreements
Retention%20Schedule%20All%20Departments.docx