procurement engagement and conduct gap analysis Address shortfall by encouraging involvement with or attendance at training and development courses and events with results monitored and recorded. Strategic Goal 6 - Committed to the common good Action Description Main actions and commitments Key Performance Indicators Priority Target Date Review tender Review APUC and Procurement Journey Risk mitigation outcomes High YE 2012/13 and documentation, procurement templates and standard texts for tender Customer and supplier feedback annually terms and conditions and documentation and align University outcomes High align processes to the documentation and processes accordingly Savings and benefits from improved From 2011/12 Procurement Journey as so that doing business with the processes utilising Hub and Hunter YE 2012/13 and – Medium appropriate. University is kept as simple as possible, reports annually but remains consistent with achieving % of overall spend (Cat A + Cat B + Cat Best Value/value for money. C) covered by signed off commodity/project strategies with forecast savings or benefits [links to question 4.1C/4.3 in PCA] Ensure that the University Review the use of PCS within key Monitoring of number adverts, responses High YE 2012/13 and advertises all relevant stakeholder areas to ensure all call offs and outcomes through PCS year on year annually contracts through Public from frameworks are advertised through and comparison with Hunter. Contracts Scotland. Quick Quote. This will increase competition and support 'Best Value', support the achievement of a more transparent tendering process and adhere to EU rules and build stronger communication links with suppliers. Introduce site visits or Ensure that all relevant procurement Maintain data on all tenders where site Medium Beginning of supplier awareness days exercises involve site visits or supplier visits or supplier awareness days have 2013/14 FY and awareness days where appropriate to been undertaken and report with data on then annually ensure suppliers are provided with as suppliers and bidders for institutional much guidance and information prior to contracts to illustrate supplier
procurement engagement and conduct gap analysis Address shortfall by encouraging involvement with or attendance at training and development courses and events with results monitored and recorded. Strategic Goal 6 - Committed to the common good Action Description Main actions and commitments Key Performance Indicators Priority Target Date Review tender documentation, procurement terms and conditions and align processes to the Procurement Journey as appropriate. Review APUC and Procurement Journey templates and standard texts for tender documentation and align University documentation and processes accordingly so that doing business with the University is kept as simple as possible, but remains consistent with achieving Best Value/value for money. Risk mitigation outcomes Customer and supplier feedback outcomes Savings and benefits from improved processes – utilising Hub and Hunter reports % of overall spend (Cat A + Cat B + Cat C) covered by signed off commodity/project strategies with forecast savings or benefits [links to question 4.1C/4.3 in PCA] High High Medium YE 2012/13 and annually From 2011/12 YE 2012/13 and annually Ensure that the University advertises all relevant contracts through Public Contracts Scotland. Review the use of PCS within key stakeholder areas to ensure all call offs from frameworks are advertised through Quick Quote. This will increase competition and support 'Best Value', support the achievement of a more transparent tendering process and adhere to EU rules and build stronger communication links with suppliers. Monitoring of number adverts, responses and outcomes through PCS year on year and comparison with Hunter. High YE 2012/13 and annually Introduce site visits or supplier awareness days Ensure that all relevant procurement exercises involve site visits or supplier awareness days where appropriate to ensure suppliers are provided with as much guidance and information prior to Maintain data on all tenders where site visits or supplier awareness days have been undertaken and report with data on suppliers and bidders for institutional contracts to illustrate supplier Medium Beginning of 2013/14 FY and then annually
Procurement%20Annual%20Report%20-%20August%202011.docx