Individual’s Commander or Civilian Equivalent Supports all requests by CO for information Reviews individual’s statement explaining all pertinent facts and circumstances surrounding unauthorized act Completes statement of with required information & recommends/implements any disciplinary action, as necessary Provides complete Package” to CO within established “Ratification timelines. Unit Resource Manager Prepares statement regarding sufficiency of funds at time of unauthorized act, forwards to individual’s commander Submits properly funded AF Form 9 to Contracting, if not previously submitted Contracting Analyst Reviews Package” supporting unauthorized act “Ratification If the Ratifying Official approves the unauthorized act, obligates Government with the contract action Legal Reviews Package” supporting unauthorized act “Ratification Ratifying Official Review Package” supporting unauthorized act “Ratification Approve or disapprove unauthorized act, within approval authority STEP TWO: COMPLETE RATIFICATION PROCESS The following outlines the steps, and timelines associated therein, of the ratification process. Note that timelines outlined below are not mandatory, and are set forth as guidelines only. Ratification actions should be processed as expeditiously as possible based on the number of individuals and organizations affected by the action. 1. CO reviews the following: (if Determine if ratification process is required. at least of the following items is checked, there is evidence to justify a ratification). one Did customer notify Contracting that an unauthorized commitment has occurred and/or requested guidance?
Individual’s Commander or Civilian Equivalent Supports all requests by CO for information Reviews individual’s statement explaining all pertinent facts and circumstances surrounding unauthorized act Completes statement of with required information & recommends/implements any disciplinary action, as necessary Provides complete “Ratification Package” to CO within established timelines. Unit Resource Manager Prepares statement regarding sufficiency of funds at time of unauthorized act, forwards to individual’s commander Submits properly funded AF Form 9 to Contracting, if not previously submitted Contracting Analyst Reviews “Ratification Package” supporting unauthorized act If the Ratifying Official approves the unauthorized act, obligates Government with the contract action Legal Reviews “Ratification Package” supporting unauthorized act Ratifying Official Review “Ratification Package” supporting unauthorized act Approve or disapprove unauthorized act, within approval authority STEP TWO: COMPLETE RATIFICATION PROCESS The following outlines the steps, and timelines associated therein, of the ratification process. Note that timelines outlined below are not mandatory, and are set forth as guidelines only. Ratification actions should be processed as expeditiously as possible based on the number of individuals and organizations affected by the action. 1. Determine if ratification process is required. CO reviews the following: (if at least one of the following items is checked, there is evidence to justify a ratification). Did customer notify Contracting that an unauthorized commitment has occurred and/or requested guidance?
ratification_guide.docx