negotiations with responsible respondents may be conducted for any appropriate purpose. The SOS on behalf of IED will schedule all discussions. Any information gathered through oral discussions must be confirmed in writing. A sample Professional Services contract is provided in Attachment A, but is only a general template and is subject to change. Any requested changes to the sample contract must be submitted with your response (See Section 2.3.5 for details). The State reserves the right to reject any of these requested changes. It is the State’s expectation that any material elements of the contract will be substantially finalized prior to contract award. 1.12 BEST AND FINAL OFFER The State may request best and final offers from those Respondents determined by the State to be reasonably viable for contract award. However, the State reserves the right to award a contract on the basis of initial responses received. Therefore, each response should contain the Respondent’s best terms from a price and technical standpoint. Following evaluation of the best and final offers, the State may select for final contract negotiations/execution the offers that are most advantageous to the State, considering cost and the evaluation criteria in this RFQ. 1.13 REFERENCE SITE VISITS The State may request a site visit to a Respondent’s working support center to aid in the evaluation of the Respondent’s response. Site visits, if required will be discussed in the technical proposal. 1.14 TYPE AND TERM OF CONTRACT The State intends to sign a contract with one or more Respondent(s) to fulfill the requirements in this RFQ. The terms of the contract are time sensitive will be a function of the requirements and the 2014 Election Calendar found on the following website: Respondents should be able to agree to the terms and conditions provided in the Sample Professional Services Contract provided in Attachment A. 1.15 CONFIDENTIAL INFORMATION
negotiations with responsible respondents may be conducted for any appropriate purpose. The SOS on behalf of IED will schedule all discussions. Any information gathered through oral discussions must be confirmed in writing. A sample Professional Services contract is provided in Attachment A, but is only a general template and is subject to change. Any requested changes to the sample contract must be submitted with your response (See Section 2.3.5 for details). The State reserves the right to reject any of these requested changes. It is the State’s expectation that any material elements of the contract will be substantially finalized prior to contract award. 1.12 BEST AND FINAL OFFER The State may request best and final offers from those Respondents determined by the State to be reasonably viable for contract award. However, the State reserves the right to award a contract on the basis of initial responses received. Therefore, each response should contain the Respondent’s best terms from a price and technical standpoint. Following evaluation of the best and final offers, the State may select for final contract negotiations/execution the offers that are most advantageous to the State, considering cost and the evaluation criteria in this RFQ. 1.13 REFERENCE SITE VISITS The State may request a site visit to a Respondent’s working support center to aid in the evaluation of the Respondent’s response. Site visits, if required will be discussed in the technical proposal. 1.14 TYPE AND TERM OF CONTRACT The State intends to sign a contract with one or more Respondent(s) to fulfill the requirements in this RFQ. The terms of the contract are time sensitive will be a function of the requirements and the 2014 Election Calendar found on the following website: Respondents should be able to agree to the terms and conditions provided in the Sample Professional Services Contract provided in Attachment A. 1.15 CONFIDENTIAL INFORMATION
RFQ_VLM_14-001_Master.docx