together (and hence distinguish and highlight) all records relating to a person’s main focus of activity or passion. Construct the series title in terms of the kind and focus of the individual’s activity. You may even name the series for one particular activity or involvement in one (or more) particular organization. (When you organize a series around a specific activity or affiliation, the resulting series may be similar to parentage series.) For example: Republican Party files League of Women Voters (Long Beach, California) materials City of Irvine, California Employees Redress Ordinance files University of California, Irvine materials Affirmative action seminar materials For lower levels of control, you may wish to arrange records according to the name of the organization, activity, or event from which the records emerged. Below that, you will most likely find a variety of record types, including subject files about specific topics of interest. You may wish to arrange these materials according to the various record types. Legislative records Politicians and commissioners may have files documenting the bills, resolutions, and committee work of legislative sessions. Records may include drafts, research materials, notes, and correspondence. Often these files are organized by legislative session, then by type of bill or resolution, then by name of the bill or issue. Consulting files In faculty papers, it may be common for an individual to offer advice and services to a number of different organizations or individuals. These files may sometimes be organized separately from those concerning a person’s service to the University or to professional associations. Often, this series is organized by the names of the clients. Political campaign records Political campaign records include all records generated during political campaigns. Records may be further arranged and described by format (e.g., correspondence, speeches, mailings, posters, artifacts, photographs); by filing scheme ( e.g., subject files, research files, etc.); or by parentage (e.g., Committee for Re-election records). Many other functional series are possible; this list is NOT comprehensive or prescriptive. When in doubt, think about what function or activity generated the records, or for what purpose the individual kept the records. Why were the records produced or accumulated? Functional series common to organizations, offices, departments, etc. In organizations, creators usually organize series of records according to the specific functions or activities they carry out. Sometimes these functions are carried out by specific divisions or committees within the organization. This is usually reflected within their filing systems. It is often
together (and hence distinguish and highlight) all records relating to a person’s main focus of activity or passion. Construct the series title in terms of the kind and focus of the individual’s activity. You may even name the series for one particular activity or involvement in one (or more) particular organization. (When you organize a series around a specific activity or affiliation, the resulting series may be similar to parentage series.) For example: Republican Party files League of Women Voters (Long Beach, California) materials City of Irvine, California Employees Redress Ordinance files University of California, Irvine materials Affirmative action seminar materials For lower levels of control, you may wish to arrange records according to the name of the organization, activity, or event from which the records emerged. Below that, you will most likely find a variety of record types, including subject files about specific topics of interest. You may wish to arrange these materials according to the various record types. Legislative records Politicians and commissioners may have files documenting the bills, resolutions, and committee work of legislative sessions. Records may include drafts, research materials, notes, and correspondence. Often these files are organized by legislative session, then by type of bill or resolution, then by name of the bill or issue. Consulting files In faculty papers, it may be common for an individual to offer advice and services to a number of different organizations or individuals. These files may sometimes be organized separately from those concerning a person’s service to the University or to professional associations. Often, this series is organized by the names of the clients. Political campaign records Political campaign records include all records generated during political campaigns. Records may be further arranged and described by format (e.g., correspondence, speeches, mailings, posters, artifacts, photographs); by filing scheme ( e.g., subject files, research files, etc.); or by parentage (e.g., Committee for Re-election records). Many other functional series are possible; this list is NOT comprehensive or prescriptive. When in doubt, think about what function or activity generated the records, or for what purpose the individual kept the records. Why were the records produced or accumulated? Functional series common to organizations, offices, departments, etc. In organizations, creators usually organize series of records according to the specific functions or activities they carry out. Sometimes these functions are carried out by specific divisions or committees within the organization. This is usually reflected within their filing systems. It is often
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