Residual Responsible to Actioned Hazard Risk Additional Risk Treatment Risks Required Risk Treatment Risk Monitor / or Rating or Action Plan Rating Supervise Source Venue Lack of agreement C4 Documentation of use of facilities, roles and extent of authority Management Unsatisfactory HIGH between council staff and contractors. facilities or services Site Manager obtains contact details of volunteers, contractors and council on duty during event. Site Manager familiar with site prior to event. Permits and Lack of permission D5 Application process commences with sufficient lead time to Approvals to proceed with HIGH allow for delay. event Consultation with authorities early in event development to inform format and activity. Permits copied and held with Event Coordinator and Site Manager. Evacuation areas Insufficient safe D4 Site Manager to provide evacuation map to all Volunteers and areas / evacuation MED Council Staff. zones Sufficient space identified and no infrastructure planned for the space. Car parking Inadequate parking B3 Adequate provision reserved for car parking space HIGH Car parking managed by experienced external organisation – Rotary Club Gravel in muddy areas assess during bump in – Talent, performers Damage to council D3 Provide performers with arrival information reputation through MED Engage reputable performers rudeness and inappropriate behaviour Alcohol Negative A4 Reputable Security Company patrolling for inappropriate consequences of VERY behaviour. intoxicated HIGH Liquor in public place permit obtained. behaviour Police and council made aware of BYO Patrons not allowed to bring an amount of ‘unreasonable’ alcohol All bags are subject to search at the entrance Security and staff will patrol seating areas (briefed to monitor crowd for intoxicated behaviour) Food Food poisoning. D2 Vendors to compliance with regulations if required Lack of food LOW Sufficient qty of vendors sourced available Noise Disruption from E2 Communicate maximum sound permitted to PA operator, as of entertainment LOW directed by venue Constant review by Council staff and feedback provided to Sound Engineer.
Hazard or Source Risks Risk Rating Required Risk Treatment Residual Risk Rating Additional Risk Treatment or Action Plan Responsible to Monitor / Supervise Actioned Venue Management Lack of agreement Unsatisfactory facilities or services C4 HIGH Documentation of use of facilities, roles and extent of authority between council staff and contractors. Site Manager obtains contact details of volunteers, contractors and council on duty during event. Site Manager familiar with site prior to event. Permits and Approvals Lack of permission to proceed with event D5 HIGH Application process commences with sufficient lead time to allow for delay. Consultation with authorities early in event development to inform format and activity. Permits copied and held with Event Coordinator and Site Manager. Evacuation areas Insufficient safe areas / evacuation zones D4 MED Site Manager to provide evacuation map to all Volunteers and Council Staff. Sufficient space identified and no infrastructure planned for the space. Car parking Inadequate parking space B3 HIGH Adequate provision reserved for car parking Car parking managed by experienced external organisation – Rotary Club Gravel in muddy areas – assess during bump in Talent, performers Damage to council reputation through rudeness and inappropriate behaviour D3 MED Provide performers with arrival information Engage reputable performers Alcohol Negative consequences of intoxicated behaviour A4 VERY HIGH Reputable Security Company patrolling for inappropriate behaviour. Liquor in public place permit obtained. Police and council made aware of BYO Patrons not allowed to bring an ‘unreasonable’ amount of alcohol All bags are subject to search at the entrance Security and staff will patrol seating areas (briefed to monitor crowd for intoxicated behaviour) Food Food poisoning. Lack of food available D2 LOW Vendors to compliance with regulations if required Sufficient qty of vendors sourced Noise Disruption from of entertainment E2 LOW Communicate maximum sound permitted to PA operator, as directed by venue Constant review by Council staff and feedback provided to Sound Engineer.
Risk%20Assessment%20-%20Example.docx