Expenditure Item Potential cost areas / items Accommodation Transit accommodation (to / from an activity) (non-local participants, In-country accommodation (during an activity) facilitators / advisers, staff) Bank Fees / Transaction Bank international transfer fees Charges Bank withdrawal fees Direct payment/credit card charges Intermediary bank fees Currency exchange fees Catering / Refreshments Catering costs for morning or afternoon tea (tea, coffee, 1 or 2 food items / fruit) Catering cost for lunch Caterer staff costs Sweets for workshop tables Communications - Internet charges Official telephone calls 4a. General Skype calls Teleconference calls Local SIM card 4b. Postage Distribution of workshop materials Submission / return of visa applications Submission of original receipts / financial acquittal documentation to client General activity letters / correspondence Fees / Salary Staff salary / overtime / benefits Adviser / Consultant fees Trainer fees Interpreter / translator fees Per diem / Daily Subsistence Breakfast allowances (unless covered in accommodation) Allowance Lunch allowances (unless covered by the workshop) Dinner allowances (unless covered by the workshop) Incidental allowances Stationery - Pens / whiteboard markers / highlighters 7a. General Office Note paper / notebooks Photocopy / printer paper Flip chart - paper / markers Stapler / staples / Paperclips Envelopes Document holders / folders Masking tape Scissors Glue / sticky tape / reusable adhesive (e.g. Blu-tack)
Expenditure Item Potential cost areas / items Accommodation (non-local participants, facilitators / advisers, staff) Transit accommodation (to / from an activity) In-country accommodation (during an activity) Bank Fees / Transaction Charges Bank international transfer fees Bank withdrawal fees Direct payment/credit card charges Intermediary bank fees Currency exchange fees Catering / Refreshments Catering costs for morning or afternoon tea (tea, coffee, 1 or 2 food items / fruit) Catering cost for lunch Caterer staff costs Sweets for workshop tables Communications - 4a. General Internet charges Official telephone calls Skype calls Teleconference calls Local SIM card 4b. Postage Distribution of workshop materials Submission / return of visa applications Submission of original receipts / financial acquittal documentation to client General activity letters / correspondence Fees / Salary Staff salary / overtime / benefits Adviser / Consultant fees Trainer fees Interpreter / translator fees Per diem / Daily Subsistence Allowance Breakfast allowances (unless covered in accommodation) Lunch allowances (unless covered by the workshop) Dinner allowances (unless covered by the workshop) Incidental allowances Stationery - 7a. General Office Pens / whiteboard markers / highlighters Note paper / notebooks Photocopy / printer paper Flip chart - paper / markers Stapler / staples / Paperclips Envelopes Document holders / folders Masking tape Scissors Glue / sticky tape / reusable adhesive (e.g. Blu-tack)
Project-Management-Toolkit.docx