Function Description Purpose / Use Retention Action Statutory Non-Statutory Example of Records / Format To be kept with appropriate DFG file The process of the - to destroy when The Grants, application for and Disabled Facilities repaid if 6 year Construction and - All paperwork relating allocation of loans in Assistance (DFAs) retention period. Regeneration Act to DFA applications conjunction with Partner DFG must 1996 DFGs be kept as long as loan is live Recorded and stored on Uniform and archived databases. Hard To record requests copies scanned onto Dependant on Complaints and for service for IDOX when case Dependant on - Details of inspections, complaint Requests for Service complaints, advice closed. Scans complaint received actions and advice requested received and grant enquiries destroyed after 7 years from completion but records retained for 10 years Original and scan destroyed after 7 Formal enforcement years from case Legislation enforced in accordance with - Notices served on Notices closed. Uniform as per officers' primary & secondary properties and premises module records authorisations legislation retained for 10 years once closed Hard copy retained Legislation enforced To record - Prosecutions in line with Prosecutions while live and then as per officers' prosecutions legal service scanned onto IDOX - authorisations
Function Description Purpose / Use Retention Action Statutory Non-Statutory Example of Records / Format Disabled Facilities Assistance (DFAs) The process of the application for and allocation of loans in conjunction with DFGs To be kept with appropriate DFG file - to destroy when repaid if 6 year retention period. Partner DFG must be kept as long as loan is live The Grants, Construction and Regeneration Act 1996 - All paperwork relating to DFA applications Complaints and Requests for Service To record requests for service for complaints, advice and grant enquiries Recorded and stored on Uniform and archived databases. Hard copies scanned onto IDOX when case closed. Scans destroyed after 7 years from completion but records retained for 10 years Dependant on complaint received Dependant on complaint received - Details of inspections, actions and advice requested Notices Formal enforcement in accordance with primary & secondary legislation Original and scan destroyed after 7 years from case closed. Uniform module records retained for 10 years once closed Legislation enforced as per officers' authorisations - Notices served on properties and premises Prosecutions To record prosecutions Hard copy retained while live and then scanned onto IDOX - Legislation enforced as per officers' authorisations - Prosecutions in line with legal service
Retention%20Schedule%20All%20Departments.docx