When I receive a polite e-mail, I expect to see most (and probably all) of the following: a a student message (and thus not spam!) subject line showing it’s Request from Taro Suzuki Office visit (from Michiko Tanaka) English class homework from Chikako Yamamoto a polite salutation (careful of punctuation and spelling, please) Dear Dr. Elwood, Not Dear Dr. elwood.jim, address, not my name!) (that’s my e-mail Not Dear Elwood, very, very rude!) (that’s an introduction (who is sending me this e-mail?) My name is Taro Suzuki, and class on I’m in your 1st period writing Friday. My name is Michiko Tanaka, and a student in the Interdisciplinary I’m Math Department at Meiji University. My name is Chika Yamamoto, and a graduate student here at Meiji I’m University. a concise explanation of the sender’s purpose As you mentioned in class, for my final project I need to visit your office and speak with you. I have a question about my homework. I would like to consult with an American about… writing a paper on genetics and I have several questions about I’m English terms. sending my homework as an attachment I’m sorry I was absent from I had a cold and could not I’m today’s class. attend any of my classes. your polite request, question, etc. (notice the “May I…?” form) May I visit your office next Friday, February 18th, at 2:30? May I ask you to look over my paper for grammatical mistakes, please? May I send you some questions about genetics terms in English? May I take a few minutes of your time sometime next week? May I ask you to check my homework, please? a for using some of my time. “thank you” Thank you for your time. a polite closing & your name Sincerely, Taro Suzuki For example, your message should look something like the message on page 2:
When I receive a polite e-mail, I expect to see most (and probably all) of the following: a subject line showing it’s a student message (and thus not spam!) Request from Taro Suzuki Office visit (from Michiko Tanaka) English class homework from Chikako Yamamoto a polite salutation (careful of punctuation and spelling, please) Dear Dr. Elwood, Not Dear Dr. elwood.jim, (that’s my e-mail address, not my name!) Not Dear Elwood, (that’s very, very rude!) an introduction (who is sending me this e-mail?) My name is Taro Suzuki, and I’m in your 1st period writing class on Friday. My name is Michiko Tanaka, and I’m a student in the Interdisciplinary Math Department at Meiji University. My name is Chika Yamamoto, and I’m a graduate student here at Meiji University. a concise explanation of the sender’s purpose As you mentioned in class, for my final project I need to visit your office and speak with you. I have a question about my homework. I would like to consult with an American about… I’m writing a paper on genetics and I have several questions about English terms. I’m sending my homework as an attachment I’m sorry I was absent from today’s class. I had a cold and could not attend any of my classes. your polite request, question, etc. (notice the “May I…?” form) May I visit your office next Friday, February 18th, at 2:30? May I ask you to look over my paper for grammatical mistakes, please? May I send you some questions about genetics terms in English? May I take a few minutes of your time sometime next week? May I ask you to check my homework, please? a “thank you” for using some of my time. Thank you for your time. a polite closing & your name Sincerely, Taro Suzuki For example, your message should look something like the message on page 2:
polite_email_rev_2017.04.docx