Going concern this accounting principle dictates that the financial statements be – prepare as if the project shall exist into the foreseeable future. Consistency concept as much as possible like transactions shall be treated similar in – order to facilitate comparison from one period to the other. the PBF unit shall comply with all the principles and policies of Financing agreement – the financiers as stipulated in the financing agreement and also comply with the reporting requirements as agreed between the parties. The financial accounting year shall be a period of twelve months beginning in 1st April and ending 31st March. The accounting cycle The accounting cycle shows the flow of documents from the time a transaction is initiated, documents produced and the information on them entered into the system, the system will process the data and finally produces the useful reports. The chart below shows the flow; Monthly routines The following is a monthly accounting checklist that must be followed to ensure the accuracy and completeness of financial information. (Will be aligned to TOMPRO): TASK RESPONSIBLE Date OFFICER Enter all receipts and payments for the month using Accountant PBF Every day check/payment requisitions, deposit books, receipts etc unit, hospital accountant, Accountant DHMTs Raise and process invoices for services provided or costs to Accountant PBF As required be recharged unit, hospital Fixed costs once a accountant, month Accountant DHMTs Process petty cash and expense claims and ensure all Accountant PBF Month end and supporting documentation is received (such as log books, unit, hospital whenever a petrol slips, etc.) accountant, replenishment is Accountant required DHMTs Ensure bank balances are updated Accountant PBF Weekly and unit, hospital whenever there accountant, has been a major Accountant transaction DHMTs
Going concern – this accounting principle dictates that the financial statements be prepare as if the project shall exist into the foreseeable future. Consistency concept – as much as possible like transactions shall be treated similar in order to facilitate comparison from one period to the other. Financing agreement – the PBF unit shall comply with all the principles and policies of the financiers as stipulated in the financing agreement and also comply with the reporting requirements as agreed between the parties. The financial accounting year shall be a period of twelve months beginning in 1st April and ending 31st March. The accounting cycle The accounting cycle shows the flow of documents from the time a transaction is initiated, documents produced and the information on them entered into the system, the system will process the data and finally produces the useful reports. The chart below shows the flow; Monthly routines The following is a monthly accounting checklist that must be followed to ensure the accuracy and completeness of financial information. (Will be aligned to TOMPRO): TASK RESPONSIBLE OFFICER Date Enter all receipts and payments for the month using check/payment requisitions, deposit books, receipts etc Accountant PBF unit, hospital accountant, Accountant DHMTs Every day Raise and process invoices for services provided or costs to be recharged Accountant PBF unit, hospital accountant, Accountant DHMTs As required Fixed costs once a month Process petty cash and expense claims and ensure all supporting documentation is received (such as log books, petrol slips, etc.) Accountant PBF unit, hospital accountant, Accountant DHMTs Month end and whenever a replenishment is required Ensure bank balances are updated Accountant PBF unit, hospital accountant, Accountant DHMTs Weekly and whenever there has been a major transaction
Project_Implementation_Manual.docx