SECTION 3.2: THIRD PARTY MANAGEMENT PRO3.2-02 AGENCY MANAGEMENT 1. Objective The objective of this process is to provide a framework for the management of agency workers engaged by Infrastructure, Property & Technology (IPT) Branch to ensure risks associated with health, safety and welfare of the agency worker, staff, students and the general public are minimised. Note: The purpose of this process is to reflect key requirements outlined within The University of Adelaide HSW Policy and Handbook whilst addressing reporting, operational needs and site specific hazards within the IPT Branch. 2. Scope The scope of this process is limited to Managed Services contracted to perform work as an Agency worker by the IPT Branch. The selected Recruitment Service Provider and University Manager must ensure that the risks are controlled through: Clear definition, allocation and communication of responsibilities and accountabilities prior to candidate engagement; Provision of adequate health and safety induction and training; Identification, evaluation and inclusion of HSW performance delivery and site specific requirements within contractual agreements; and Evaluation of performance and the finalisation of the contract for future service opportunities. 3. Process The process provides information specifically in relation to the health, safety and welfare of Managed Services – Agency Workers utilised within the IPT Branch. Relevant Process Steps Responsible Person Frequency Documents 3.1 Recruitment Service Provider 3.1.1 The Recruitment Service Provider Recruitment Service As Required Position Description must search and select a suitable Provider Scope of Works candidate based on the specifications Business Unit Manager of the position outlining the work required, location and any Health, Safety and Wellbeing (HSW) considerations. 3.1.2 Business Unit Managers may recruit Business Unit Manager As Required Position Description agency workers through other means Scope of Works apart from Recruitment Service Provider. Specifications of the position outlining the work required, location and any Health, Safety and Wellbeing (HSW) considerations will be required. 3.1.3 A site safety inspection may be Recruitment Service As Required Inspection Checklist or undertaken by the Recruitment Provider Site Safety Review Service Provider prior to Business Unit Manager commencement of the role. The Business Unit manager should obtain a copy of the inspection checklist and outcomes. 3.2 Engagement of the Agency Worker 3.2.1 Evidence of all relevant qualifications, Business Unit Manager As Required Contract for Service licences and/or certificates of competency shall be obtained where applicable. 3.2.2 Prior to commencement of work, the Business Unit Manager Every Time
SECTION 3.2: THIRD PARTY MANAGEMENT PRO3.2-02 AGENCY MANAGEMENT 1. Objective The objective of this process is to provide a framework for the management of agency workers engaged by Infrastructure, Property & Technology (IPT) Branch to ensure risks associated with health, safety and welfare of the agency worker, staff, students and the general public are minimised. Note: The purpose of this process is to reflect key requirements outlined within The University of Adelaide HSW Policy and Handbook whilst addressing reporting, operational needs and site specific hazards within the IPT Branch. 2. Scope The scope of this process is limited to Managed Services contracted to perform work as an Agency worker by the IPT Branch. The selected Recruitment Service Provider and University Manager must ensure that the risks are controlled through: Clear definition, allocation and communication of responsibilities and accountabilities prior to candidate engagement; Provision of adequate health and safety induction and training; Identification, evaluation and inclusion of HSW performance delivery and site specific requirements within contractual agreements; and Evaluation of performance and the finalisation of the contract for future service opportunities. 3. Process The process provides information specifically in relation to the health, safety and welfare of Managed Services – Agency Workers utilised within the IPT Branch. Process Steps Responsible Person Frequency Relevant Documents 3.1 Recruitment Service Provider 3.1.1 The Recruitment Service Provider must search and select a suitable candidate based on the specifications of the position outlining the work required, location and any Health, Safety and Wellbeing (HSW) considerations. Recruitment Service Provider Business Unit Manager As Required Position Description Scope of Works 3.1.2 Business Unit Managers may recruit agency workers through other means apart from Recruitment Service Provider. Specifications of the position outlining the work required, location and any Health, Safety and Wellbeing (HSW) considerations will be required. Business Unit Manager As Required Position Description Scope of Works 3.1.3 A site safety inspection may be undertaken by the Recruitment Service Provider prior to commencement of the role. The Business Unit manager should obtain a copy of the inspection checklist and outcomes. Recruitment Service Provider Business Unit Manager As Required Inspection Checklist or Site Safety Review 3.2 Engagement of the Agency Worker 3.2.1 Evidence of all relevant qualifications, licences and/or certificates of competency shall be obtained where applicable. Business Unit Manager As Required Contract for Service 3.2.2 Prior to commencement of work, the Business Unit Manager Every Time
PRO3.2-02_Agency_Management.docx