3.5.5 School Fund No Current year + 6 years SECURE DISPOSAL – Receipts 3.5.6 School Fund - Bank No Current year + 6 years SECURE DISPOSAL statements 3.5.7 School Fund No Current year + 6 years SECURE DISPOSAL – Journey Books 3.6 School Ref Basic file Data Protection Issues Retention Period Action at the end of Annual Review description [Operational] the administrative Completed life of the record Tick (√) 3.6.1 Free School Meals Yes Current year + 6 SECURE DISPOSAL Registers 3.6.2 School Meals Yes Current year + 3 SECURE DISPOSAL Registers 3.6.3 School Meals No Current year + 3 SECURE DISPOSAL Summary Sheets Property Management This section covers the management of buildings and property. 4.1 Property Management Ref Basic file Data Protection Issues Retention Period Action at the end of Annual Review description [Operational] the administrative Completed life of the record Tick (√) 4.1.1 Title deeds of No PERMANENT properties belonging These should follow the to the school property unless the property has been registered with the Land Registry 4.1.2 Plans of property No These should be belong to the school retained whilst the building belongs to the school and should be passed onto any new owners if the building is leased or sold. 4.1.3 Leases of property No Expiry of lease + 6 years SECURE DISPOSAL leased by or to the school 4.1.4 Records relating to the No Current financial year + 6 SECURE DISPOSAL letting of school years premises 4.2 Maintenance
3.5.5 School Fund – Receipts No Current year + 6 years SECURE DISPOSAL 3.5.6 School Fund - Bank statements No Current year + 6 years SECURE DISPOSAL 3.5.7 School Fund – Journey Books No Current year + 6 years SECURE DISPOSAL 3.6 School Ref Basic file description Data Protection Issues Retention Period [Operational] Action at the end of the administrative life of the record Annual Review Completed Tick (√) 3.6.1 Free School Meals Registers Yes Current year + 6 SECURE DISPOSAL 3.6.2 School Meals Registers Yes Current year + 3 SECURE DISPOSAL 3.6.3 School Meals Summary Sheets No Current year + 3 SECURE DISPOSAL Property Management This section covers the management of buildings and property. 4.1 Property Management Ref Basic file description Data Protection Issues Retention Period [Operational] Action at the end of the administrative life of the record Annual Review Completed Tick (√) 4.1.1 Title deeds of properties belonging to the school No PERMANENT These should follow the property unless the property has been registered with the Land Registry 4.1.2 Plans of property belong to the school No These should be retained whilst the building belongs to the school and should be passed onto any new owners if the building is leased or sold. 4.1.3 Leases of property leased by or to the school No Expiry of lease + 6 years SECURE DISPOSAL 4.1.4 Records relating to the letting of school premises No Current financial year + 6 years SECURE DISPOSAL 4.2 Maintenance
records-checklist-safe-data-destruction-log-2018.docx