Provision of adequate facilities and amenities; Adequate indoor air quality; Security provisions; and Contractor and disability access. 3.2.3 It must be confirmed that health, Contract/Property Managers As Per Project PRO2-02 safety and welfare requirements Designers Requirements Communication, have been fulfilled during the Consultation & Reporting construction and post-occupancy Project Meeting Agendas stages. & Minutes This includes regular consultation and communication with the designer(s) throughout the planning process to ensure health, safety and welfare risks are duly considered and managed, particularly relating to end user needs. 3.3 Incident Reporting 3.3.1 Reporting, recording and Contract/Property Managers Every Time PRO3.3-01 Incident tracking incidents assists with Contract Service Providers Reporting managing property risks and RMSS design faults. Incident/Property/Damage For all acquired or leased Report Form buildings, incidents must be reported via the RMSS program. 3.4 Records Management 3.4.1 Where records are generated as Contract/Property Managers Ongoing PRO2-07 Document a result of identifying, assessing Contract Service Providers Control and managing property or Designers design related risks, they must be clearly legible, labelled, dated and stored. 4. Responsibilities and Process Compliance Accountable Person Action Auditable Records Director, Infrastructure, Oversee implementation of the Corporate and Business Plans Property & Technology IPT specific health, safety and welfare (HSW) Meeting Agendas and Minutes management systems and HSW Handbook. Contract/Property Managers Identify and evaluate (HSW) and other property Contract Agreements risks prior to the acquisition, leasing or design of Lease Agreements a new building or structure; Sale or purchase supplementary Monitor legislative compliance; documents Monitor and review contractor management Pre-purchase due diligence reports processes within designated property portfolio; Property risk audits Review outcome of workplace inspections and Hazard specific reports audits and seek support if required for Workplace inspection reports implementation of corrective actions; Incident and investigation reports Report and follow up reported incidents that may Corrective action reports have occurred at an occupied leased or owned Project or team meeting agendas and premise, construction site and concept/design minutes stage; and Maintenance records Record and track all records associated with building or entity purchase, lease of a premise or design of a new structure or area.
Provision of adequate facilities and amenities; Adequate indoor air quality; Security provisions; and Contractor and disability access. 3.2.3 It must be confirmed that health, safety and welfare requirements have been fulfilled during the construction and post-occupancy stages. This includes regular consultation and communication with the designer(s) throughout the planning process to ensure health, safety and welfare risks are duly considered and managed, particularly relating to end user needs. Contract/Property Managers Designers As Per Project Requirements PRO2-02 Communication, Consultation & Reporting Project Meeting Agendas & Minutes 3.3 Incident Reporting 3.3.1 Reporting, recording and tracking incidents assists with managing property risks and design faults. For all acquired or leased buildings, incidents must be reported via the RMSS program. Contract/Property Managers Contract Service Providers Every Time PRO3.3-01 Incident Reporting RMSS Incident/Property/Damage Report Form 3.4 Records Management 3.4.1 Where records are generated as a result of identifying, assessing and managing property or design related risks, they must be clearly legible, labelled, dated and stored. Contract/Property Managers Contract Service Providers Designers Ongoing PRO2-07 Document Control 4. Responsibilities and Process Compliance Accountable Person Action Auditable Records Director, Infrastructure, Property & Technology Oversee implementation of the Corporate and IPT specific health, safety and welfare (HSW) management systems and HSW Handbook. Business Plans Meeting Agendas and Minutes Contract/Property Managers Identify and evaluate (HSW) and other property risks prior to the acquisition, leasing or design of a new building or structure; Monitor legislative compliance; Monitor and review contractor management processes within designated property portfolio; Review outcome of workplace inspections and audits and seek support if required for implementation of corrective actions; Report and follow up reported incidents that may have occurred at an occupied leased or owned premise, construction site and concept/design stage; and Record and track all records associated with building or entity purchase, lease of a premise or design of a new structure or area. Contract Agreements Lease Agreements Sale or purchase supplementary documents Pre-purchase due diligence reports Property risk audits Hazard specific reports Workplace inspection reports Incident and investigation reports Corrective action reports Project or team meeting agendas and minutes Maintenance records
PRO3.2-04_Acquisition_Leasing_of_Building_Enitities.docx