What software Open formats are free Generally only Proprietary file is needed to to be implemented by licensed applications formats can only be use it? anyone, including both are free to use these accessed using the proprietary and free formats. software that and open source produced that file, or software, using the licensed typical licenses used applications. by each. Conclusion Open formats, which Open proprietary Proprietary formats are supported by a formats are a carry greater risk to wide range of greater risk than long-term software or are open formats accessibility of the platform-independent, because they are data they hold. The are recommended for controlled by a lack of use where possible. corporate entity documentation of Open formats support under licensing the specification, long-term arrangements that and licensing sustainability of data may change. requirements for by allowing migration software means the from one technical format is less environment to another, without locking into a specific vendor. APPENDIX B TOOLS FOR DIGITAL PRESERVATION – are many solutions available for harvesting, identifying and managing data including a number of free and open source tools. All solutions require – at the absolute minimum one computer workstation, a staff member with – – computer experience to implement the software and import and manage data, and storage for data (two hard drives at the very least). Open-source digital preservation tools Name What does it do? Who use it? HOPPLA (Home and HOPPLA provides a set of Private users and Office Painless different strategies for preservation small organisations Persistent Long-Term of digital data, including back-up that know they need Archiving) and migration. HOPPLA copies a digital files to different locations and preservation system HOPPLA is free and converts some of these copies to but don’t have the can be downloaded other formats if there is a risk that skills or knowledge for free at . the original source file will become to develop one. obsolete. The tool can handle Released publicly documents, personal photos September 2010 and/or videos and digital music collections. National Archives of DPSP migrates data from its Larger, Australia’s Digital original format into open, fully
What software is needed to use it? Open formats are free to be implemented by anyone, including both proprietary and free and open source software, using the typical licenses used by each. Generally only licensed applications are free to use these formats. Proprietary file formats can only be accessed using the software that produced that file, or licensed applications. Conclusion Open formats, which are supported by a wide range of software or are platform-independent, are recommended for use where possible. Open formats support long-term sustainability of data by allowing migration from one technical environment to another, without locking into a specific vendor. Open proprietary formats are a greater risk than open formats because they are controlled by a corporate entity under licensing arrangements that may change. Proprietary formats carry greater risk to long-term accessibility of the data they hold. The lack of documentation of the specification, and licensing requirements for software means the format is less APPENDIX B – TOOLS FOR DIGITAL PRESERVATION are many solutions available for harvesting, identifying and managing data – including a number of free and open source tools. All solutions require – at the absolute minimum – one computer workstation, a staff member with computer experience to implement the software and import and manage data, and storage for data (two hard drives at the very least). Open-source digital preservation tools Name What does it do? Who use it? HOPPLA (Home and Office Painless Persistent Long-Term Archiving) HOPPLA is free and can be downloaded for free at . Released publicly September 2010 HOPPLA provides a set of different strategies for preservation of digital data, including back-up and migration. HOPPLA copies files to different locations and converts some of these copies to other formats if there is a risk that the original source file will become obsolete. The tool can handle documents, personal photos and/or videos and digital music collections. Private users and small organisations that know they need a digital preservation system but don’t have the skills or knowledge to develop one. National Archives of Australia’s Digital DPSP migrates data from its original format into open, fully Larger,
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