REPORTING REQUIREMENTS FOR PROCURING ENTITIES A summary of the required reports. No. Report Type/Name Frequency of Deadline For Submission Enabling Provision Submission Reports on General Procurement Transactions Terminations of Procurement and Asset Disposal As and when within 14 days of termination Sec 63(2) Proceedings used/done Direct procurements of a value exceeding Kshs. 500,000/=. As and when used within 14 days of notification of award Regulation 62 of the Public Procurement and Disposal Regulations, 2006 Disposal of public asset(s) to employees. As and when used 14 days of the disposal Regulation 93(2) of the Public Procurement and Disposal Regulations, 2006 Contract awards Quarterly Within 14 days after close of the Sec. 138 (2) quarter (i.e. by 14th day of the subsequent Quarter). Contract Amendment/Variation As and when Quarterly Sec. 139(5) used/done Report on seeking approval for use of Alternative Selection As and when PE Prior to use/approval of the method Sec. 124(15) Method other than QCBS for Consultancy services intend to use the selection method Report on Preferences and Reservation scheme Report on all contract awards Preferences and Quarterly within 14 days after close of the quarter Sec. 158(3) Reservation schemes are applied (i.e. by 14th day of the subsequent Quarter Six (6) Months report on Preferences and Reservation of six (6) Within 14 days after close of the half of Sec157 (12)& (13) contracts awarded to Youth, Women and Persons with months/biannual the Financial Year (i.e. by January 14th Disability. and July 14th respectively). Part of Annual Procurement Plan demonstrating Annually Within sixty (60) days after Sec. 44(2)(I) & 158(2) procurements set aside under the Preference and commencement of the Financial Year i.e reservation scheme by 31st August.
REPORTING REQUIREMENTS FOR PROCURING ENTITIES A summary of the required reports. No. Report Type/Name Frequency of Submission Deadline For Submission Enabling Provision Reports on General Procurement Transactions Terminations of Procurement and Asset Disposal Proceedings As and when used/done within 14 days of termination Sec 63(2) Direct procurements of a value exceeding Kshs. 500,000/=. As and when used within 14 days of notification of award Regulation 62 of the Public Procurement and Disposal Regulations, 2006 Disposal of public asset(s) to employees. As and when used 14 days of the disposal Regulation 93(2) of the Public Procurement and Disposal Regulations, 2006 Contract awards Quarterly Within 14 days after close of the quarter (i.e. by 14th day of the subsequent Quarter). Sec. 138 (2) Contract Amendment/Variation As and when used/done Quarterly Sec. 139(5) Report on seeking approval for use of Alternative Selection Method other than QCBS for Consultancy services As and when PE intend to use the selection method Prior to use/approval of the method Sec. 124(15) Report on Preferences and Reservation scheme Report on all contract awards Preferences and Reservation schemes are applied Quarterly within 14 days after close of the quarter (i.e. by 14th day of the subsequent Quarter Sec. 158(3) Six (6) Months report on Preferences and Reservation of contracts awarded to Youth, Women and Persons with Disability. six (6) months/biannual Within 14 days after close of the half of the Financial Year (i.e. by January 14th and July 14th respectively). Sec157 (12)& (13) Part of Annual Procurement Plan demonstrating procurements set aside under the Preference and reservation scheme Annually Within sixty (60) days after commencement of the Financial Year i.e by 31st August. Sec. 44(2)(I) & 158(2)
REPORTING%20TEMPLATES%20FOR%20PROCURING%20ENTITIES%20REVISED%20FINAL.docx