5.1.3 Child Protection If any records relating to SECURE DISPOSAL information held on protection issues are records MUST – pupil file placed on the pupil file, it be shredded should be in a sealed envelope and then retained for the same period of time as the pupil file. SECURE DISPOSAL – 5.1.4 Child DOB of the child + 25 years these records MUST protection then review This retention be shredded information period was agreed in held in consultation with the separate files Safeguarding Children Group on the understanding that the principal copy of this information will be found on the Local Authority Social Services record 5.2 Attendance Ref Basic file Data Protection Issues Retention Period Action at the end of Annual Review description [Operational] the administrative Completed life of the record Tick (√) 5.2.1 Attendance Registers Yes Every entry in the SECURE DISPOSAL attendance register must be preserved for a period of three years after the date on which the entry was made. 5.2.2 Correspondence Current academic year + 2 SECURE DISPOSAL relating to years authorized absence 5.3 Special Educational Needs Ref Basic file Data Protection Issues Retention Period Action at the end of Annual Review description [Operational] the administrative Completed life of the record Tick (√)
5.1.3 Child Protection information held on pupil file If any records relating to protection issues are placed on the pupil file, it should be in a sealed envelope and then retained for the same period of time as the pupil file. SECURE DISPOSAL – records MUST be shredded 5.1.4 Child protection information held in separate files DOB of the child + 25 years then review This retention period was agreed in consultation with the Safeguarding Children Group on the understanding that the principal copy of this information will be found on the Local Authority Social Services record SECURE DISPOSAL – these records MUST be shredded 5.2 Attendance Ref Basic file description Data Protection Issues Retention Period [Operational] Action at the end of the administrative life of the record Annual Review Completed Tick (√) 5.2.1 Attendance Registers Yes Every entry in the attendance register must be preserved for a period of three years after the date on which the entry was made. SECURE DISPOSAL 5.2.2 Correspondence relating to authorized absence Current academic year + 2 years SECURE DISPOSAL 5.3 Special Educational Needs Ref Basic file description Data Protection Issues Retention Period [Operational] Action at the end of the administrative life of the record Annual Review Completed Tick (√)
records-checklist-safe-data-destruction-log-2018.docx