Public Relations Coordinator 4 Inbound Coordinator 4 Outbound Coordinator 5 SECTION TWO Policies adopted to provide consistency in the operation of the RFE program Locating an International Friendship Exchange Partner 5 Exchange Participants 6 Working With a Partner District 7 Post Team Selection Activities 8 Hosting a Team Exchange 9 Miscellaneous 9 APPENDICIES 10 Team Application Form Team Member data Form Example of a Club-to-Club Itinerary to be used by Inbound Coordinator Example of a detailed Club Itinerary to be used by Club Coordinator Closing Report/Exchange Evaluation Form INTRODUCTION ADMINISTRATIVE ROLES, POLICIES AND PROCEDURES The Rotary Friendship Exchange Handbook, published by Rotary International, hereinafter referred as the is the prime reference document for the Rotary Friendship Exchange program. The “Handbook” Rotary District 5360 Rotary Friendship Exchange Administrative Roles, Policies and Procedures (RPP) are meant to supplement and complement the handbook in the conduct of the RFE program by Rotary District 5360 (D5360) This document has been produced to inform and guide D5360 RFE committee members and to assist in ensuring good and consistent practices in administering the RFE program. D5360 Rotarians involved from time to time in the RFE program, especially hosts, host clubs, and outbound RFE participants should be aware of those sections of the RPP that pertain to their particular involvement in the program.
Public Relations Coordinator 4 Inbound Coordinator 4 Outbound Coordinator 5 SECTION TWO Policies adopted to provide consistency in the operation of the RFE program Locating an International Friendship Exchange Partner 5 Exchange Participants 6 Working With a Partner District 7 Post Team Selection Activities 8 Hosting a Team Exchange 9 Miscellaneous 9 APPENDICIES 10 Team Application Form Team Member data Form Example of a Club-to-Club Itinerary to be used by Inbound Coordinator Example of a detailed Club Itinerary to be used by Club Coordinator Closing Report/Exchange Evaluation Form INTRODUCTION ADMINISTRATIVE ROLES, POLICIES AND PROCEDURES The Rotary Friendship Exchange Handbook, published by Rotary International, hereinafter referred as the “Handbook” is the prime reference document for the Rotary Friendship Exchange program. The Rotary District 5360 Rotary Friendship Exchange Administrative Roles, Policies and Procedures (RPP) are meant to supplement and complement the handbook in the conduct of the RFE program by Rotary District 5360 (D5360) This document has been produced to inform and guide D5360 RFE committee members and to assist in ensuring good and consistent practices in administering the RFE program. D5360 Rotarians involved from time to time in the RFE program, especially hosts, host clubs, and outbound RFE participants should be aware of those sections of the RPP that pertain to their particular involvement in the program.
RFE-Manual.27March2013version.docx