Council will not pay expenses, registration fees and any costs of official functions and tours that apply to a partner, spouse or accompanying person without prior Council approval. Approved accompanying persons will be required to meet their own travel and other expenses (unless otherwise approved by the Council) and will be expected to share accommodation. Where any other additional travel, meal, accommodation or other expenses are incurred these shall be met by the Councillor concerned. Sustenance Where it is likely that a Councillor will incur expenses, as a result of attending to Council business outside the City, which has been approved in accordance with this policy and cannot be pre-paid, a sustenance allowance of $150 per night may be drawn in advance from the Finance Department. It should be noted that such an allowance is not authority to incur unsubstantiated expenses to that amount. Any expenses paid from the sustenance allowance shall be fully substantiated and the unexpended balance of the sustenance allowance repaid to Council. Entertainment and Personal Expenses For the purposes of this document: Entertainment means the provision of any Snacks, Meals, Liquor or the provision of any service or attendance at any event not included in the approved program for the Conference etc attended. Personal Expense means the provision or acquisition of any service or Goods for individual use but does not include entertainment expenses. Reasonable is defined so that the total amount of expenses including sustenance does not exceed $150 per day. Council will pay reasonable Entertainment costs but will not pay for Personal Expenses incurred by Councillor’s. Cabcharge Cabcharge is available to Councillors’ for use when attending conferences or seminars. The onus for compliance shall rest with individual Councillor’s. Other Travel Travel by any other means (ie. by taxi, train or public transport) shall be reimbursed on an actual cost basis on the production of receipts.
Council will not pay expenses, registration fees and any costs of official functions and tours that apply to a partner, spouse or accompanying person without prior Council approval. Approved accompanying persons will be required to meet their own travel and other expenses (unless otherwise approved by the Council) and will be expected to share accommodation. Where any other additional travel, meal, accommodation or other expenses are incurred these shall be met by the Councillor concerned. Sustenance Where it is likely that a Councillor will incur expenses, as a result of attending to Council business outside the City, which has been approved in accordance with this policy and cannot be pre-paid, a sustenance allowance of $150 per night may be drawn in advance from the Finance Department. It should be noted that such an allowance is not authority to incur unsubstantiated expenses to that amount. Any expenses paid from the sustenance allowance shall be fully substantiated and the unexpended balance of the sustenance allowance repaid to Council. Entertainment and Personal Expenses For the purposes of this document: Entertainment means the provision of any Snacks, Meals, Liquor or the provision of any service or attendance at any event not included in the approved program for the Conference etc attended. Personal Expense means the provision or acquisition of any service or Goods for individual use but does not include entertainment expenses. Reasonable is defined so that the total amount of expenses including sustenance does not exceed $150 per day. Council will pay reasonable Entertainment costs but will not pay for Personal Expenses incurred by Councillor’s. Cabcharge Cabcharge is available to Councillors’ for use when attending conferences or seminars. The onus for compliance shall rest with individual Councillor’s. Other Travel Travel by any other means (ie. by taxi, train or public transport) shall be reimbursed on an actual cost basis on the production of receipts.
Resources%20Facilities%20and%20Reimbursement%20of%20Expenses%20to%20Councillors%20Policy%202013.DOCX