Organizational change management is also part of this project approach and is the process of transitioning individuals, teams, and the organization to a desired future state. Good organizational change management is considered a key success factor in projects and will be further explained in . Project Repository This area may need to be customized for agencies that have their own repository or if another type of repository is used. Since the state has specific records retention requirements, recommendation is that the be the repository. state’s SharePoint site The official project repository is the location where all project documentation will be stored. This repository will be the primary repository of record in accordance with the records retention section of STD009-05 and/or the records retention policies. performing organization’s The project repository is a Microsoft SharePoint site and is located at insert. All project team members will have access to the repository. Security access for this SharePoint site must be granted by the project manager. The repository is the primary tool the project manager will use to manage and control the project, and contains areas for the following: Consider adding the link or making the bullets below a hyperlink. Project Control Register to track cost/schedule variance and budget Procurement management Deliverable acceptance management Action items Issue management Change management Risk management Decision tracking The current retention policy requires that project repositories and associated documents be available for six years after the project is closed. After six years, the project information will be deleted. Project information that must be retained longer than six years should be stored by the agency in a separate location. The following WMS reference may not apply or be applicable only to the project manager. The Work Management System (WMS) will also be used for this project to track and record Information Technology Department (ITD) project team assignments. WMS is also used for approval of budget items such as planning estimates, budget estimates and after-analysis cost estimates. Security access to WMS must be granted by ITD. WMS Work Order #xxx WMS Service Request #X
Organizational change management is also part of this project approach and is the process of transitioning individuals, teams, and the organization to a desired future state. Good organizational change management is considered a key success factor in projects and will be further explained in . Project Repository This area may need to be customized for agencies that have their own repository or if another type of repository is used. Since the state has specific records retention requirements, recommendation is that the state’s SharePoint site be the repository. The official project repository is the location where all project documentation will be stored. This repository will be the primary repository of record in accordance with the records retention section of STD009-05 and/or the performing organization’s records retention policies. The project repository is a Microsoft SharePoint site and is located at insert. All project team members will have access to the repository. Security access for this SharePoint site must be granted by the project manager. The repository is the primary tool the project manager will use to manage and control the project, and contains areas for the following: Consider adding the link or making the bullets below a hyperlink. Project Control Register to track cost/schedule variance and budget Procurement management Deliverable acceptance management Action items Issue management Change management Risk management Decision tracking The current retention policy requires that project repositories and associated documents be available for six years after the project is closed. After six years, the project information will be deleted. Project information that must be retained longer than six years should be stored by the agency in a separate location. The following WMS reference may not apply or be applicable only to the project manager. The Work Management System (WMS) will also be used for this project to track and record Information Technology Department (ITD) project team assignments. WMS is also used for approval of budget items such as planning estimates, budget estimates and after-analysis cost estimates. Security access to WMS must be granted by ITD. WMS Work Order #xxx WMS Service Request #X
Project%20Management%20Plan%20template%20-%20vendor%20or%20over%20$250K.docx