server space, provide better use of staff time, ensure compliance with legislation and regulation, reduce costs, reduce duplication and reduce waste. Records Retention Schedule - The retention schedule can help to balance the requirement to ensure records are not retained unnecessarily with the need to prevent the premature disposal of information the University is required to keep, as well as detailing records that should be retained indefinitely. Vital records - Those records that are essential to the operation of the organisation, the continuation and/or resumption of operations following a disaster. The re-creation of legal, regulatory or financial status of the organisation, or to the fulfilment of its obligations, in the event of a disaster. Training Training is provided in two tiers. The top tier is an online course and mandatory for all of Solent University to complete. It is included with the GDPR (General Data Protection Regulation) and Information Security training and covers the basic Records Management concepts so that all staff have increased awareness. The second tier is specifically developed for Records Handlers/Owners. It is classroom based and covers a variety of Records Management subjects in depth and specific to Solent University. Subjects covered in these sessions include; Records definition, typical record lifecycle, authentication, grouping records for archiving, recording content of archived records, end of retention appraisal, end of retention destruction, digital continuity, file naming guidance, version control, applying legal holds, file-plan in Solent Drive, email, vital records, retention Schedule, access Controls, digital social
server space, provide better use of staff time, ensure compliance with legislation and regulation, reduce costs, reduce duplication and reduce waste. Records Retention Schedule - The retention schedule can help to balance the requirement to ensure records are not retained unnecessarily with the need to prevent the premature disposal of information the University is required to keep, as well as detailing records that should be retained indefinitely. Vital records - Those records that are essential to the operation of the organisation, the continuation and/or resumption of operations following a disaster. The re-creation of legal, regulatory or financial status of the organisation, or to the fulfilment of its obligations, in the event of a disaster. Training Training is provided in two tiers. The top tier is an online course and mandatory for all of Solent University to complete. It is included with the GDPR (General Data Protection Regulation) and Information Security training and covers the basic Records Management concepts so that all staff have increased awareness. The second tier is specifically developed for Records Handlers/Owners. It is classroom based and covers a variety of Records Management subjects in depth and specific to Solent University. Subjects covered in these sessions include; Records definition, typical record lifecycle, authentication, grouping records for archiving, recording content of archived records, end of retention appraisal, end of retention destruction, digital continuity, file naming guidance, version control, applying legal holds, file-plan in Solent Drive, email, vital records, retention Schedule, access Controls, digital social
records-management-policy-v1.0-may-2018.docx