Prison Enterprises, the agency may handle the purchase at its level (if estimated cost is within its DPA), or submit requisition to OSP for competitive bidding (if over its DPA). a. Small Purchases Per R.S. procurement not exceeding the amount established by 39:1596, “any executive order of the governor may be made in accordance with small purchase procedures prescribed by such executive unless excluded by other order”, provisions. Executive Order BJ 2010-16, establishes as any “small purchase” purchase not exceeding $25,000 [or any procurement of those items listed in Section 5 of the order, regardless of price, with the exception of A(14), A(24), and A(26), each of which has a dollar limit]. Purchases handled by the agency shall be in accordance with small purchase procedures established by Executive Order BJ 2010-16 (unless excluded by other provisions). Minimum requirements, based on the estimated amount of the purchase, are as stated below. See the Small Purchases Executive Order for further procedures (accessible on website under OSP’s “Legal Info.”). i. (1) $5,000 or less per single transaction **No competitive process required** ii. Purchases greater than $5,000, but not exceeding $15,000 Solicit Quotations: * From 3 or more bona fide, qualified vendors * At least 1 shall be a certified small and emerging business, a small entrepreneurship, or a veteran or service-connected disabled veteran-owned small entrepreneurship, whenever possible. Quotations may be made via telephone, facsimile, or other means Solicitating 3 quotations may be waived when: - purchasing from a certified Small Entrepreneurship or Small & Emerging Business, or a veteran or service-connected disabled veteran-owned small entrepreneurship when best value determination has been made that price is reasonable. Determination to be maintained in file. - purchasing in-state (business domiciled in LA), if business analysis determines that in-state prices are equal or better than 2 other price comparisons, such as state contract price, GSA price, or similar resources. Comparison documents to be maintained in file. iii. Purchases greater than $15,000 but not exceeding $25,000
Prison Enterprises, the agency may handle the purchase at its level (if estimated cost is within its DPA), or submit requisition to OSP for competitive bidding (if over its DPA). a. Small Purchases Per R.S. 39:1596, “any procurement not exceeding the amount established by executive order of the governor may be made in accordance with small purchase procedures prescribed by such executive order”, unless excluded by other provisions. Executive Order BJ 2010-16, establishes “small purchase” as any purchase not exceeding $25,000 [or any procurement of those items listed in Section 5 of the order, regardless of price, with the exception of A(14), A(24), and A(26), each of which has a dollar limit]. Purchases handled by the agency shall be in accordance with small purchase procedures established by Executive Order BJ 2010-16 (unless excluded by other provisions). Minimum requirements, based on the estimated amount of the purchase, are as stated below. See the Small Purchases Executive Order for further procedures (accessible on OSP’s website under “Legal Info.”). i. (1) $5,000 or less per single transaction **No competitive process required** ii. Purchases greater than $5,000, but not exceeding $15,000 Solicit Quotations: * From 3 or more bona fide, qualified vendors * At least 1 shall be a certified small and emerging business, a small entrepreneurship, or a veteran or service-connected disabled veteran-owned small entrepreneurship, whenever possible. Quotations may be made via telephone, facsimile, or other means Solicitating 3 quotations may be waived when: - purchasing from a certified Small Entrepreneurship or Small & Emerging Business, or a veteran or service-connected disabled veteran-owned small entrepreneurship when best value determination has been made that price is reasonable. Determination to be maintained in file. - purchasing in-state (business domiciled in LA), if business analysis determines that in-state prices are equal or better than 2 other price comparisons, such as state contract price, GSA price, or similar resources. Comparison documents to be maintained in file. iii. Purchases greater than $15,000 but not exceeding $25,000
purchasing101-july-2013.docx