Governance & Legal Service Area Purpose / Use Retention Action Statutory Non-Statutory Example of Records / Format Including the following functions: Committee Services - Council minutes Section 100c - - Council agenda and business Local papers Council notice papers Destroy after 6 Government The process of preparing and proceedings years Electronic Act 1972 and business for Council copy kept in Regulation 8 of consideration and - Records of executive decisions Corporate archive folder on the Openness making the record of network through of Local discussion, debate and - Cabinet, Committees (including modern.gov or Government resolutions Overview & Scrutiny) Agenda and Minutes similar software Bodies - Audio recordings Regulations 2014 - Officer Decisions including Reports Regulation 8 of Destroy after 4 - Any unpublished document the Openness years when a that relates to the subject matter of the Background Papers to of Local decision is made decision or, part of the decision, and Corporate Council and Committee Government in accordance discloses any facts or matters on which an meetings Bodies with the important part of the decision is based and Regulations legislation was relied upon in making the decision. 2014 - Draft/rough minutes Destroy after date Common Corporate Minute taking of confirmation of Practice the minutes
Governance & Legal Service Area Purpose / Use Retention Action Statutory Non-Statutory Example of Records / Format Including the following functions: Committee Services Corporate The process of preparing business for Council consideration and making the record of discussion, debate and resolutions Destroy after 6 years Electronic copy kept in archive folder on network through modern.gov or similar software Section 100c - Local Government Act 1972 and Regulation 8 of the Openness of Local Government Bodies Regulations 2014 - Council minutes - Council agenda and business papers Council notice papers and proceedings - Records of executive decisions - Cabinet, Committees (including Overview & Scrutiny) Agenda and Minutes - Audio recordings - Officer Decisions including Reports Corporate Background Papers to Council and Committee meetings Destroy after 4 years when a decision is made in accordance with the legislation Regulation 8 of the Openness of Local Government Bodies Regulations 2014 - Any unpublished document that relates to the subject matter of the decision or, part of the decision, and discloses any facts or matters on which an important part of the decision is based and was relied upon in making the decision. Corporate Minute taking Destroy after date of confirmation of the minutes Common Practice - Draft/rough minutes
Retention%20Schedule%20All%20Departments.docx