DOCUMENT RETENTION SCHEDULE: CANAL PROJECT ACTION AT CONTAINS REF DESCRIPTION RETENTION END OF RETENTION JUSTIFICATION PERSONAL EXAMPLES OF NO PERIOD RETENTION INFORMATION? RECORDS PERIOD CT 1 Volunteer Current year + Secure The nature of volunteering Yes Name Personal 12 months disposal of the means that the Council will Phone number Information records of refresh consent on an annual Email The process of volunteers who basis to ensure that those Next of kin managing the no longer want volunteers who are registered Emergency Canal volunteers to remain with the Council want to remain contact who are registered registered as a volunteer. registered with the Council CT 2 Volunteer Current year + Secure This information may need to be Yes Name Timesheet 2 years disposal of accessed to answer any queries Hours worked The process of documents that arise about the hours Work location managing the containing worked by a volunteer. Project code hours worked by personal data Activity type the Canal with annual volunteers and statistics the type of work (containing undertaken non-personal information) produced for funding partners CT 3 Volunteering Current year + Secure The photographs will be used Yes Photographs in Photographs disposal for publicity, social media etc. electronic format 12 months The process of unless
DOCUMENT RETENTION SCHEDULE: CANAL PROJECT REF NO DESCRIPTION RETENTION PERIOD ACTION AT END OF RETENTION PERIOD RETENTION JUSTIFICATION CONTAINS PERSONAL INFORMATION? EXAMPLES OF RECORDS CT 1 Volunteer Personal Information The process of managing the Canal volunteers who are registered with the Council Current year + 12 months Secure disposal of the records of volunteers who no longer want to remain registered The nature of volunteering means that the Council will refresh consent on an annual basis to ensure that those volunteers who are registered with the Council want to remain registered as a volunteer. Yes Name Phone number Email Next of kin Emergency contact CT 2 Volunteer Timesheet The process of managing the hours worked by the Canal volunteers and the type of work undertaken Current year + 2 years Secure disposal of documents containing personal data with annual statistics (containing non-personal information) produced for funding partners This information may need to be accessed to answer any queries that arise about the hours worked by a volunteer. Yes Name Hours worked Work location Project code Activity type CT 3 Volunteering Photographs The process of Current year + 12 months Secure disposal unless The photographs will be used for publicity, social media etc. Yes Photographs in electronic format
1913-retention-policy-for-section-1912-service.docx