Rent Appeals, if any Communicate: Results identified and provided to Policy Committee; Asset Mgmt. Dept. Manager PBT # 3 Review and Pay Monthly Vouchers – Reviewer: Manager Verify and Certify Accuracy Review: MFA Section 8 Monthly: 100% review of HUD AQL: 95% and/or Lead Programs of Monthly Section 8 Access database reports, monthly invoice activity Analyst (AMD) Vouchers tracking logs and Housing (policy and procedure, MFA AQL Goal: 100% Development Software quality & ACC compliance) Parties Reviewed: Verify and Authorize (HDS) reports; HUD Secure Programs Specialists Payment Only on Valid Systems (iMAX, TRACS); Quarterly: 10% random (AMD) Section 8 Special Claims Electronic File(s)/Working sample (targeted review of for Unpaid Rent, Resident Papers policy/procedure damages or Vacancy Loss compliance) for each staff Document: Results recorded member Disburse Section 8 on QC Checklist (in Payments to Owners accordance with HUD Semi-Annually: 100% review (including Tracking Log requirements for PBT #3) of ETL Activity (policy and (ETL)) procedure, quality & ACC Communicate: Results compliance) identified and provided to Specialists performing Items Annually: 10% staff 1-3 post QC Review for performance review immediate corrective action (targeted to quality) for each staff member Reviewer: Controller Verify and Certify Accuracy Review: MFA Section 8 Monthly: 100% review of HUD AQL: 95% (Accounting Dept.) of Monthly Section 8 Access database reports, monthly invoice activity Vouchers Housing Development (policy and procedure, MFA AQL Goal: 100% Parties Reviewed: Software (HDS) reports; HUD quality & ACC compliance), Accounting Specialists; Disburse Section 8 Secure Systems (eLOCCS as applicable Accountant Payments to Owners iMAX, TRACS); Reviews (Accounting Dept.) (including Error Tracking payment authorization, Log (ETL)) verification of funding availability, and payment Electronic File(s)/Working Papers Document: Results recorded on QC Checklist (in accordance with HUD requirements for PBT #3)
Rent Appeals, if any Communicate: Results identified and provided to Policy Committee; Asset Mgmt. Dept. Manager PBT # 3 – Review and Pay Monthly Vouchers Reviewer: Manager and/or Lead Programs Analyst (AMD) Parties Reviewed: Programs Specialists (AMD) Verify and Certify Accuracy of Monthly Section 8 Vouchers Verify and Authorize Payment Only on Valid Section 8 Special Claims for Unpaid Rent, Resident damages or Vacancy Loss Disburse Section 8 Payments to Owners (including Tracking Log (ETL)) Review: MFA Section 8 Access database reports, tracking logs and Housing Development Software (HDS) reports; HUD Secure Systems (iMAX, TRACS); Electronic File(s)/Working Papers Document: Results recorded on QC Checklist (in accordance with HUD requirements for PBT #3) Communicate: Results identified and provided to Specialists performing Items 1-3 post QC Review for immediate corrective action Monthly: 100% review of monthly invoice activity (policy and procedure, quality & ACC compliance) Quarterly: 10% random sample (targeted review of policy/procedure compliance) for each staff member Semi-Annually: 100% review of ETL Activity (policy and procedure, quality & ACC compliance) Annually: 10% staff performance review (targeted to quality) for each staff member HUD AQL: 95% MFA AQL Goal: 100% Reviewer: Controller (Accounting Dept.) Parties Reviewed: Accounting Specialists; Accountant (Accounting Dept.) Verify and Certify Accuracy of Monthly Section 8 Vouchers Disburse Section 8 Payments to Owners (including Error Tracking Log (ETL)) Review: MFA Section 8 Access database reports, Housing Development Software (HDS) reports; HUD Secure Systems (eLOCCS iMAX, TRACS); Reviews payment authorization, verification of funding availability, and payment Electronic File(s)/Working Papers Document: Results recorded on QC Checklist (in accordance with HUD requirements for PBT #3) Monthly: 100% review of monthly invoice activity (policy and procedure, quality & ACC compliance), as applicable HUD AQL: 95% MFA AQL Goal: 100%
RFP_Internal_Audit_2015.docx