Records documenting the Retain until superseded + Transfer to development and establishment of 10 years Archive when no the institution's estate strategy, longer required in policies and procedures: key department or records. faculty Records documenting the Retain from issue of Do not transfer development and establishment of strategy, policy or the institution's estate strategy, procedure + 1 year policies and procedures: working papers. Records documenting the Retain from disposal of Transfer to acquisition of ownership of property + 12 years Archive when no properties. longer required in department or faculty Deeds of title for properties owned Retain from disposal of Transfer to by the institution. property Archive when no longer required in department or faculty Records documenting negotiations Retain from closure of Do not transfer for properties where the property negotiations + 6 years was not acquired. Records documenting the Retain from expiry of lease Transfer to negotiation of leases and original + 15 years Archive when no lease agreements. longer required in department or faculty Records documenting the Retain from disposal of Transfer to development of properties. property Archive when no longer required in Records documenting major department or maintenance works on property. faculty Health and Safety File for a Retain from demolition of Transfer to structure, as required by Regulation property OR Disposal of Archive when no 14(d) of the Construction (Design interest in property longer required in and Management) Regulations department or 1994 (SI 1994/3140) faculty Records documenting applications Retain from disposal of Transfer to for planning consents required to property or expiry of Archive when no (re)develop property and consents consent. longer required in granted. department or faculty
Records documenting the development and establishment of the institution's estate strategy, policies and procedures: key records. Retain until superseded + 10 years Transfer to Archive when no longer required in department or faculty Records documenting the development and establishment of the institution's estate strategy, policies and procedures: working papers. Retain from issue of strategy, policy or procedure + 1 year Do not transfer Records documenting the acquisition of ownership of properties. Retain from disposal of property + 12 years Transfer to Archive when no longer required in department or faculty Deeds of title for properties owned by the institution. Retain from disposal of property Transfer to Archive when no longer required in department or faculty Records documenting negotiations for properties where the property was not acquired. Retain from closure of negotiations + 6 years Do not transfer Records documenting the negotiation of leases and original lease agreements. Retain from expiry of lease + 15 years Transfer to Archive when no longer required in department or faculty Records documenting the development of properties. Records documenting major maintenance works on property. Retain from disposal of property Transfer to Archive when no longer required in department or faculty Health and Safety File for a structure, as required by Regulation 14(d) of the Construction (Design and Management) Regulations 1994 (SI 1994/3140) Retain from demolition of property OR Disposal of interest in property Transfer to Archive when no longer required in department or faculty Records documenting applications for planning consents required to (re)develop property and consents granted. Retain from disposal of property or expiry of consent. Transfer to Archive when no longer required in department or faculty
Records%20Retention%20and%20Disposal%20Schedule%20Draft%2020120604.docx