Attachment 2: Records Management Lifecycle Mapped to Trust Policies, Approving Committee and Monitoring/Audit Arrangements. Lifecycle Approving Section Trust Policy Monitoring and Stage Committee Medical - Duplicate records audit Patient Administration Policies and Records Procedures Creation of 7.1 Information -Annual rolling programme of by safety Record Keeping in Healthcare Records records Governance and Governance, which includes case note Policy filing Information - Annual review of the register Locally Managed Records Procedure Governance Information Security and Risk -Annual audit of key information assets ICT Management Policy Corporate Records: -FOI Procedure -Annual Information Governance Toolkit Storage of Retention and Disposal of Records Policy Information 7.2 Risk Management Standards records and Procedure Governance Healthcare Records: - Annual review Information - Annual review of register Locally Managed Records Procedure Governance Healthcare Records Tracking -Incident eports generated daily and Medical 7.3 Case Note Tracking Policy -Bi-annual KPI report (Operational Retrieval of Records Directortes) records - Bi-annual review of risk register - Confidential exceptions Information Confidentiality Policy and Procedure Governance Access to Access to Health Records Policy - KPIs collated by Medical Records and Department monthly 7.4 ICT Disclosure - Information Governance Toolkit Annual of records Review - Reports to Information Governance Freedom of Information Policy and Information Committee Procedure for Processing Requests for Governance Information - Information Governance Toolkit -Exception Reports (Incidents) Transfer of Procedure for Establishing and Information 7.5 -Information Flow Mapping Report records Maintaining a Safe Haven Governance Information Governance Toolkit Appraisal of See 7.3 Retention and Disposal of Records Policy Information 7.6 records and Procedure Governance
Attachment 2: Records Management Lifecycle Mapped to Trust Policies, Approving Committee and Monitoring/Audit Arrangements. Section Lifecycle Stage Trust Policy Approving Committee Monitoring and 7.1 Creation of records Patient Administration Policies and Procedures Medical Records - Duplicate records audit Record Keeping in Healthcare Records Policy Information Governance -Annual rolling programme of by safety and Governance, which includes case note filing Locally Managed Records Procedure Information Governance - Annual review of the register 7.2 Storage of records Information Security and Risk Management Policy ICT -Annual audit of key information assets Retention and Disposal of Records Policy and Procedure Information Governance Corporate Records: -FOI Procedure -Annual Information Governance Toolkit Risk Management Standards Healthcare Records: - Annual review Locally Managed Records Procedure Information Governance - Annual review of register 7.3 Tracking and Retrieval of records Case Note Tracking Policy Medical Records Healthcare Records -Incident eports generated daily -Bi-annual KPI report (Operational Directortes) - Bi-annual review of risk register 7.4 Access to and Disclosure of records Confidentiality Policy and Procedure Information Governance - Confidential exceptions Access to Health Records Policy ICT - KPIs collated by Medical Records Department monthly - Information Governance Toolkit Annual Review Freedom of Information Policy and Procedure for Processing Requests for Information Information Governance - Reports to Information Governance Committee - Information Governance Toolkit 7.5 Transfer of records Procedure for Establishing and Maintaining a Safe Haven Information Governance -Exception Reports (Incidents) -Information Flow Mapping Report Information Governance Toolkit 7.6 Appraisal of records Retention and Disposal of Records Policy and Procedure Information Governance See 7.3
Records-Management-Policy-V3.0.docx