5-Digit Class-Item Code The 5-Digit class-item code is an expanded version of the 3-Digit class code. Currently, it contains over 7,600 descriptions. This level categorizes vendors by class-item to allow your procurement software to automate bidder selection, vendor performance reports, and minority business and HUB reports by code. Purchase history can be captured at this level as well. 11-Digit Class-Item-Group-Detail Code The 11-Digit Code is used to identify stock items in your supply inventory. This level of the code currently contains over 214,000 descriptions which gives a great amount of flexibility when adding a new item to a Branch/Plant. Document/Order Types In the system, Procurement document/order types are 2-letter codes that are assigned to procurement documents. These document/order types are unique and identify the purpose of a transaction. Menus have been designed to describe the type of purchase so end users are not required to know document/order types. The following is a list of document/order types for standard purchases: Pre-requisition O7 – Deviation Request O8 – Purchase Requisition OI, ON, OO, OR, OT, OW, O3, O5, Z6 – Quotation Request OF, OQ, Z1 – Contract OC, O4 – Purchase Order OG, OH, OK, OP, O6, O9, Z8, OU, ZO – Additional details regarding Document Types may be found in the document. Note: “” Exception Orders Exception orders require special processing and routing based on State Statute, Executive Orders, and/or Direct Purchase Authority Letters from AS Materiel Division Administrator. Dollar levels are predefined to ensure that purchasing documents route through appropriate agencies/divisions. The following is a list of document/order types for exception orders: Communications Equipment (OT) Copiers and Printing Equipment (OW) CSI Products, including Furniture and other products carried by CSI (OH) Direct Purchase Authority (OO/ZO) Firearms (OW) Furniture not from CSI (OW) Information Management Items (ON/O6) Mailing Equipment (OW) Motor Vehicles (OI/OU) Motor Vehicles not requiring TSB review/approval (OK) Outside Printing Services (OW) Request for commodity contract less than $10,000 (OW) Inventory Number for Non-Stock
5-Digit Class-Item Code The 5-Digit class-item code is an expanded version of the 3-Digit class code. Currently, it contains over 7,600 descriptions. This level categorizes vendors by class-item to allow your procurement software to automate bidder selection, vendor performance reports, and minority business and HUB reports by code. Purchase history can be captured at this level as well. 11-Digit Class-Item-Group-Detail Code The 11-Digit Code is used to identify stock items in your supply inventory. This level of the code currently contains over 214,000 descriptions which gives a great amount of flexibility when adding a new item to a Branch/Plant. Document/Order Types In the system, Procurement document/order types are 2-letter codes that are assigned to procurement documents. These document/order types are unique and identify the purpose of a transaction. Menus have been designed to describe the type of purchase so end users are not required to know document/order types. The following is a list of document/order types for standard purchases: Pre-requisition – O7 Deviation Request – O8 Purchase Requisition – OI, ON, OO, OR, OT, OW, O3, O5, Z6 Quotation Request – OF, OQ, Z1 Contract – OC, O4 Purchase Order – OG, OH, OK, OP, O6, O9, Z8, OU, ZO Note: Additional details regarding Document Types may be found in the “” document. Exception Orders Exception orders require special processing and routing based on State Statute, Executive Orders, and/or Direct Purchase Authority Letters from AS Materiel Division Administrator. Dollar levels are predefined to ensure that purchasing documents route through appropriate agencies/divisions. The following is a list of document/order types for exception orders: Communications Equipment (OT) Copiers and Printing Equipment (OW) CSI Products, including Furniture and other products carried by CSI (OH) Direct Purchase Authority (OO/ZO) Firearms (OW) Furniture not from CSI (OW) Information Management Items (ON/O6) Mailing Equipment (OW) Motor Vehicles (OI/OU) Motor Vehicles not requiring TSB review/approval (OK) Outside Printing Services (OW) Request for commodity contract less than $10,000 (OW) Inventory Number for Non-Stock
Procurement%20Terminology.docx