After July 1st, if you leave the fields blank, value will default to 2018 on submission – CTR will reject PH Specify a program for federal grants (4CN) Specify a unit if departmental budgets are used Be unique for the combination of Dept/Appropriation/Object Code Payroll Holds and Funds Availability Type of PH Exists Enough PH Exists Not PH Does Not Exist – – Charge $$ Enough $$ Positive PREXP references PRLIF PRLIF does not the PH and reduces references the reference a PH (but the PH $$$ by PH FA reports must do so to be – amount of charge show Budget submitted) FA – Tracking as reports show Budget Encumbrance Tracking as N/A $0 PREXP references N/A PRLIF is generated the PH but can be submitted FA reports show – Budget Tracking as N/A Negative PREXP does not N/A PRLIF is generated reference a PH but can be submitted - FA reports show Budget Tracking as N/A Ensure that PHs are in place for all AP charges – or account will be unfunded! PH can be for $0 if charges are net $0 or negative charges Reminder: PRLDE & PRLIF Clean-Up State Finance Law requires that accounts are funded before expenditures are made All State Accounts must be balanced before end of AP Period SSTA Reminder: Payable Time Approvals At the end of AP Period, CTR will Close any Payable Time in “NA” Needs Approval status for periods in FY 2018 Departments should not have unapproved time past 3 pay periods Deficiency Payroll Request approval from CTR APB Transfer $$ to CTR account Department uses the Deficiency Earnings Codes (D01-D06) as directed by CTR Payroll to process charges in HR/CMS Payroll – Judy Cole – CTR Payroll will handle the distribution to CTR account in LCM Deficiency Payroll Codes D01 – Deficiency Regular D02 – Deficiency Travel Reimbursement D03 – Deficiency Other Pay – Subject to Retirement D04 – Deficiency Vacation in Lieu D05 – Deficiency Sick Buy Back D06 Deficiency Overtime Coordinate with CTR with code is used for payment HR/CMS Updates Kevin McHugh, Commonwealth Chief Payroll Officer
After July 1st, if you leave the fields blank, value will default to 2018 on submission – CTR will reject PH Specify a program for federal grants (4CN) Specify a unit if departmental budgets are used Be unique for the combination of Dept/Appropriation/Object Code Payroll Holds and Funds Availability Type of Charge PH Exists – Enough $$ PH Exists – Not Enough $$ PH Does Not Exist Positive PREXP references the PH and reduces the PH $$$ by amount of charge PRLIF references the PH – FA reports show Budget Tracking as Encumbrance PRLIF does not reference a PH (but must do so to be submitted) – FA reports show Budget Tracking as N/A $0 PREXP references the PH N/A PRLIF is generated but can be submitted – FA reports show Budget Tracking as N/A Negative PREXP does not reference a PH N/A PRLIF is generated but can be submitted - FA reports show Budget Tracking as N/A Ensure that PHs are in place for all AP charges – or account will be unfunded! PH can be for $0 if charges are net $0 or negative charges Reminder: PRLDE & PRLIF Clean-Up State Finance Law requires that accounts are funded before expenditures are made All State Accounts must be balanced before end of AP Period SSTA Reminder: Payable Time Approvals At the end of AP Period, CTR will Close any Payable Time in “NA” Needs Approval status for periods in FY 2018 Departments should not have unapproved time past 3 pay periods Deficiency Payroll Request approval from CTR APB Transfer $$ to CTR account Department uses the Deficiency Earnings Codes (D01-D06) as directed by CTR Payroll to process charges in HR/CMS Payroll – Judy Cole – CTR Payroll will handle the distribution to CTR account in LCM Deficiency Payroll Codes D01 – Deficiency Regular D02 – Deficiency Travel Reimbursement D03 – Deficiency Other Pay – Subject to Retirement D04 – Deficiency Vacation in Lieu D05 – Deficiency Sick Buy Back D06 Deficiency Overtime Coordinate with CTR with code is used for payment HR/CMS Updates Kevin McHugh, Commonwealth Chief Payroll Officer
pug-6.6.2018-minutes.docx