space reserved must be used for other purposes in the best interest of the institution or such reservation is deemed outside of the overall University mission and goal. The University Events Center reserves the right to assign University Police coverage to any event deemed as a safety risk. The sponsoring organization will be responsible for paying all costs associated with the event. Please note that all events requesting door sales require University Police coverage. Please contact the University Police Department at (336) 334-7128 for security related price estimates. All Staff-Affiliated and Community events are subject to payment at the time of booking. Staff-Affiliated includes all personal events hosted by current University Employees (this does not include students participating in on-campus internships or work- study programs). Discounts vary based on space, and in some cases may not apply. Community includes all students, alumni, and off-campus organizations/customers. Full payment is required at time of booking for all and Community space requests totaling $250.00 and under. All space requests exceeding this amount require a deposit of $500.00 (excluding Moore Gymnasium), with the remaining balance due two weeks prior to the event. Open flames are not permitted inside facilities. All outdoor activities utilizing open flames, particularly Outs”, require a University issued Burn “Cook Permit. Burn Permits may be obtained from the Office of Environmental Health and Safety, after the event has been confirmed by the University Events Center. All safety requirements as issued by the Office of Environmental Health and Safety must be enforced at all times. The University Event Center, University Police Administration, and the Office of Environmental Health and Safety reserve the right to reassign or cancel confirmed reservations if, due to unforeseen or uncontrollable circumstances, the event poses a safety risk. Rental Equipment (tables, chairs, tents, etc.) ordered and secured by the sponsoring organization is the sole responsibility of the organization. Organization representatives must be present to set-up and breakdown resources and must secure equipment pick-up within 12 hours of event conclusion, unless otherwise directed by the University Event Center. The University Event Center is not responsible for rental equipment.
space reserved must be used for other purposes in the best interest of the institution or such reservation is deemed outside of the overall University mission and goal. The University Events Center reserves the right to assign University Police coverage to any event deemed as a safety risk. The sponsoring organization will be responsible for paying all costs associated with the event. Please note that all events requesting door sales require University Police coverage. Please contact the University Police Department at (336) 334-7128 for security related price estimates. All Staff-Affiliated and Community events are subject to payment at the time of booking. Staff-Affiliated includes all personal events hosted by current University Employees (this does not include students participating in on-campus internships or work- study programs). Discounts vary based on space, and in some cases may not apply. Community includes all students, alumni, and off-campus organizations/customers. Full payment is required at time of booking for all and Community space requests totaling $250.00 and under. All space requests exceeding this amount require a deposit of $500.00 (excluding Moore Gymnasium), with the remaining balance due two weeks prior to the event. Open flames are not permitted inside facilities. All outdoor activities utilizing open flames, particularly “Cook Outs”, require a University issued Burn Permit. Burn Permits may be obtained from the Office of Environmental Health and Safety, after the event has been confirmed by the University Events Center. All safety requirements as issued by the Office of Environmental Health and Safety must be enforced at all times. The University Event Center, University Police Administration, and the Office of Environmental Health and Safety reserve the right to reassign or cancel confirmed reservations if, due to unforeseen or uncontrollable circumstances, the event poses a safety risk. Rental Equipment (tables, chairs, tents, etc.) ordered and secured by the sponsoring organization is the sole responsibility of the organization. Organization representatives must be present to set-up and breakdown resources and must secure equipment pick-up within 12 hours of event conclusion, unless otherwise directed by the University Event Center. The University Event Center is not responsible for rental equipment.
Requester_Handbook.docx