1844=Fed Owned Equipment 8240=Federal Funded Equipment 8245=Capital Equipment Fed Owned 4419=Gain Capital Assets 9011=Equip Acquisitions Creating a Transferred in Asset Information the Property Management Office will need to create the assets: account number quantity vendor manufacturer description serial number original acquisition date, original cost, and fair market value date equipment was received by CSU campus, building and room responsible person NON-CAPITAL ASSETS Non-capital assets may be added to CAM using the Asset Global (Add) document. These transactions do not create accounting entries. Non-capital assets are identified in the university asset database using the Asset Status Code of for non-capital active or for non-capital retired. Non-capital assets do not have “N” “O” the same data requirements as capital equipment. Any item costing less than the capital asset threshold may be added as non-capital equipment. Individual departments on campus may choose to use CAM to keep track of any of their non-capital assets. They can do so by obtaining decals for the assets from the designated non-capital range 9xxxxx, and by creating asset records for them in CAM. For example, many high-theft items will cost less than $5,000 and therefore not be tracked as a capital asset in CAM. But the departments may still want to monitor such assets since they are smaller in size and may be checked out by various members of the dept. The edit, loan, merge, and separate functions are available on non-capital assets. FABRICATIONS Equipment and models are frequently fabricated by CSU, and the majority of these are funded by research grants in a 53 account. We also see Software projects that are developed in-house, that will fall under this umbrella. A new work-in-process account in the WIP sub-fund group will be set up to record expenses for these projects. The WIP accounts are a Project-To-Date account which means you can track revenues and expenses across multiple years. Once the equipment or model is completed, the total costs will be transferred into the appropriate 8xxx equipment object code on the funding account. This generates the capitalization entry and creates the asset record, and depreciation will begin. Since the purchase of equipment or models is not subject to F&A costs, fabrication is also exempt from these charges.
1844=Fed Owned Equipment 8240=Federal Funded Equipment 8245=Capital Equipment Fed Owned 4419=Gain Capital Assets 9011=Equip Acquisitions Creating a Transferred in Asset Information the Property Management Office will need to create the assets: account number quantity vendor manufacturer description serial number original acquisition date, original cost, and fair market value date equipment was received by CSU campus, building and room responsible person NON-CAPITAL ASSETS Non-capital assets may be added to CAM using the Asset Global (Add) document. These transactions do not create accounting entries. Non-capital assets are identified in the university asset database using the Asset Status Code of “N” for non-capital active or “O” for non-capital retired. Non-capital assets do not have the same data requirements as capital equipment. Any item costing less than the capital asset threshold may be added as non-capital equipment. Individual departments on campus may choose to use CAM to keep track of any of their non-capital assets. They can do so by obtaining decals for the assets from the designated non-capital range 9xxxxx, and by creating asset records for them in CAM. For example, many high-theft items will cost less than $5,000 and therefore not be tracked as a capital asset in CAM. But the departments may still want to monitor such assets since they are smaller in size and may be checked out by various members of the dept. The edit, loan, merge, and separate functions are available on non-capital assets. FABRICATIONS Equipment and models are frequently fabricated by CSU, and the majority of these are funded by research grants in a 53 account. We also see Software projects that are developed in-house, that will fall under this umbrella. A new work-in-process account in the WIP sub-fund group will be set up to record expenses for these projects. The WIP accounts are a Project-To-Date account which means you can track revenues and expenses across multiple years. Once the equipment or model is completed, the total costs will be transferred into the appropriate 8xxx equipment object code on the funding account. This generates the capitalization entry and creates the asset record, and depreciation will begin. Since the purchase of equipment or models is not subject to F&A costs, fabrication is also exempt from these charges.
PROPERTY_AND_PLANT_MANUAL.docx