RETENTION: Follow-Up and Follow-Through Self-Rating Sends welcome letter including date/time/location of orientation. 5 4 3 2 1 Coordinate arrangements, new employee announcement (department, organization 5 4 3 2 1 website, organization newsletter, newspaper, etc.) Assigns mentors to new hire and spouse/family (if applicable). 5 4 3 2 1 Pre-Orientation Activities Schedules hospital/clinic tour and staff introductions. 5 4 3 2 1 Assigns number, email address and passwords as necessary. 5 4 3 2 1 Coordinates and ensures ID badge, uniform, parking instructions and building keys are ready to 5 4 3 2 1 distribute on first day. Provides general orientation of hiring organization, mission/vision, affiliated clinics/programs, 5 4 3 2 1 departmental relationships, staff meetings, job responsibilities and work schedule. Provides orientation on department processes/procedures, medical equipment, electronic health 5 4 3 2 1 record and referral system. Orientation Activities – Human Resources holds meeting with new hire to cover employee handbook, tax forms, benefit 5 4 3 2 1 Week package, pre-employment physical, timesheet/payroll procedure, relocation expenses, etc. Delivers name/ID badge, uniform, parking instructions and building keys if applicable. 5 4 3 2 1 Mentor introductions to new hire and spouse/family (if applicable). Provide weekly lunch 5 4 3 2 1 meetings schedules. Gathers feedback from new hire for improvements to the orientation/onboarding process. 5 4 3 2 1 Community Mentor remains in contact with spouse/family on quarterly for first year 5 4 3 2 1 (if applicable). Supervisor holds quarterly meetings for the first year to gather feedback on 5 4 3 2 1 organization/community integration, job duties/work schedule and problem solving/questions. Onboarding Recruitment and Retention Team administers annual new employee and spouse/family Activities – 5 4 3 2 1 (if applicable) mentor program satisfaction surveys. First Year Administers an annual employee satisfaction survey. 5 4 3 2 1 Administers an employee performance agreement process and holds annual performance 5 4 3 2 1 review. Scoring: Completed 4-In Progress 3-Being Considered 2-Have Not Considered 1-Will Not Complete
RETENTION: Follow-Up and Follow-Through Self-Rating Pre-Orientation Activities Sends welcome letter including date/time/location of orientation. 5 4 3 2 1 Coordinate arrangements, new employee announcement (department, organization website, organization newsletter, newspaper, etc.) 5 4 3 2 1 Assigns mentors to new hire and spouse/family (if applicable). 5 4 3 2 1 Schedules hospital/clinic tour and staff introductions. 5 4 3 2 1 Assigns number, email address and passwords as necessary. 5 4 3 2 1 Coordinates and ensures ID badge, uniform, parking instructions and building keys are ready to distribute on first day. 5 4 3 2 1 Orientation Activities – Week Provides general orientation of hiring organization, mission/vision, affiliated clinics/programs, departmental relationships, staff meetings, job responsibilities and work schedule. 5 4 3 2 1 Provides orientation on department processes/procedures, medical equipment, electronic health record and referral system. 5 4 3 2 1 Human Resources holds meeting with new hire to cover employee handbook, tax forms, benefit package, pre-employment physical, timesheet/payroll procedure, relocation expenses, etc. 5 4 3 2 1 Delivers name/ID badge, uniform, parking instructions and building keys if applicable. 5 4 3 2 1 Mentor introductions to new hire and spouse/family (if applicable). Provide weekly lunch meetings schedules. 5 4 3 2 1 Onboarding Activities – First Year Gathers feedback from new hire for improvements to the orientation/onboarding process. 5 4 3 2 1 Community Mentor remains in contact with spouse/family on quarterly for first year (if applicable). 5 4 3 2 1 Supervisor holds quarterly meetings for the first year to gather feedback on organization/community integration, job duties/work schedule and problem solving/questions. 5 4 3 2 1 Recruitment and Retention Team administers annual new employee and spouse/family (if applicable) mentor program satisfaction surveys. 5 4 3 2 1 Administers an annual employee satisfaction survey. 5 4 3 2 1 Administers an employee performance agreement process and holds annual performance review. 5 4 3 2 1 Scoring: Completed 4-In Progress 3-Being Considered 2-Have Not Considered 1-Will Not Complete
Recruitment%20and%20Retention%20Plan%20Assessment.docx