1.4.5 Visitors’ and Yes Current year + 6 years SECURE DISPOSAL Signing in Sheets then REVIEW 1.4.6 Records No Current year + 6 years SECURE DISPOSAL relating to the then REVIEW creation and management of Parent Teacher Associations and/or Old Pupils Associations Resources This section with all matters of Human Resources management within the school. 2.1 Recruitment Ref file Data Protection Issues Retention Period Action at the end of Annual Review description [Operational] the administrative Completed life of the record Tick (√) 2.1.1 All records leading Yes Date of appointment + SECURE up to the 6 years DISPOSAL appointment of a new headteacher 2.1.2 All records leading Yes Date of appointment of SECURE up to the successful candidate + DISPOSAL appointment of a 6 months new member of unsuccessful – candidates 2.13 All records leading Yes All the relevant SECURE up to the information should be DISPOSAL appointment of a added to the staff new member of personal file (see staff successful below) and all other – candidate information retained for 6 months 2.1.4 Pre-employment No The school does not vetting information have to keep copies of DBS Checks DBS certificates. If the – school does so the copy must NOT be retained for more than 6 months
1.4.5 Visitors’ and Signing in Sheets Yes Current year + 6 years then REVIEW SECURE DISPOSAL 1.4.6 Records relating to the creation and management of Parent Teacher Associations and/or Old Pupils Associations No Current year + 6 years then REVIEW SECURE DISPOSAL Resources This section with all matters of Human Resources management within the school. 2.1 Recruitment Ref file description Data Protection Issues Retention Period [Operational] Action at the end of the administrative life of the record Annual Review Completed Tick (√) 2.1.1 All records leading up to the appointment of a new headteacher Yes Date of appointment + 6 years SECURE DISPOSAL 2.1.2 All records leading up to the appointment of a new member of – unsuccessful candidates Yes Date of appointment of successful candidate + 6 months SECURE DISPOSAL 2.13 All records leading up to the appointment of a new member of staff – successful candidate Yes All the relevant information should be added to the staff personal file (see below) and all other information retained for 6 months SECURE DISPOSAL 2.1.4 Pre-employment vetting information – DBS Checks No The school does not have to keep copies of DBS certificates. If the school does so the copy must NOT be retained for more than 6 months
Records_Checklist_Safe_Data_Destruction_Log_accessible.docx