When Controls Who Will Do Aim Objective Action Will It Be Assurance It? Done? Standard To ensure Security: Implement appropriate access Ongoing Records compliance Records must be kept controls for records. Management 2.8 with securely to protect the Ensure records are disposed of in a Working Group 4.5 statutory confidentiality of their secure confidential method. Develop (RMWG) contents, and to provide appropriate protocols for information and further evidence of their sharing and subject specific increase validity in the event of information sharing agreements for efficiency by legal challenge. the exchange of confidential and improving personal information. the flow of Ensure Record information, Management policy includes assessment of and greater the physical environment coordination of records and storage Access: systems Ensure the fast and Undertake a physical check of record Feb 2012 Governance efficient access to storage areas to ensure that they are Manager records to unlock the safe from unauthorised access. information and Review the provision of storage for knowledge they contain. records held off site to ensure that no environmental damage is caused to records and that they are safe from unauthorised access.
Aim Objective Action When Will It Be Done? Who Will Do It? Controls Assurance Standard To ensure compliance with statutory and increase efficiency by improving the flow of information, and greater coordination of records and storage systems Security: Records must be kept securely to protect the confidentiality of their contents, and to provide further evidence of their validity in the event of legal challenge. Ensure Record Management policy includes assessment of the physical environment Access: Ensure the fast and efficient access to records to unlock the information and knowledge they contain. Implement appropriate access controls for records. Ensure records are disposed of in a secure confidential method. Develop appropriate protocols for information sharing and subject specific information sharing agreements for the exchange of confidential and personal information. Undertake a physical check of record storage areas to ensure that they are safe from unauthorised access. Review the provision of storage for records held off site to ensure that no environmental damage is caused to records and that they are safe from unauthorised access. Ongoing Feb 2012 Records Management Working Group (RMWG) Governance Manager 2.8 4.5
Records%20Management%20Strategy19%2004%2012.docx