Pharmacy document type Minimum Record type Guidance Location stored Authorised member retention (Audit/ within the of responsible period Legal/good pharmacy for keeping record practice) General All training records 6 years after Audit To be retained for 6 after employment employment period or until staff period member’s 72nd birthday Patient medication records 6 after Adults retained for 6 after – (PMR) treatment treatment period has ended period Children and adolescents retained for 8 – after patient’s death or until patient’s 26th birthday if they were 17 when the treatment period ended or until the patient’s 25th birthday Serious dispensing incidents 30 years Legal resulting in disability/death of a patient Drug alerts/recalls To be retained Audit according to professional guidance Drug alerts/recalls Must be Audit – (pharmacies holding a retained in line WDL) with the terms of their license Ordering & Storage Fridge temperature record 5 years A pharmacy holding a wholesale dealers licence (WDL) should adhere to good manufacturing practice (GMP) and/or good distribution practice (GDP)
Pharmacy document type Minimum retention period Record type (Audit/ Legal/good practice) Guidance Location stored within the pharmacy Authorised member of responsible for keeping record General All training records 6 years after employment period Audit To be retained for 6 after employment period or until staff member’s 72nd birthday Patient medication records (PMR) 6 after treatment period Adults – retained for 6 after treatment period has ended Children and adolescents – retained for 8 after patient’s death or until patient’s 26th birthday if they were 17 when the treatment period ended or until the patient’s 25th birthday Serious dispensing incidents resulting in disability/death of a patient 30 years Legal Drug alerts/recalls To be retained according to professional guidance Audit Drug alerts/recalls – (pharmacies holding a WDL) Must be retained in line with the terms of their license Audit Ordering & Storage Fridge temperature record 5 years A pharmacy holding a wholesale dealers licence (WDL) should adhere to good manufacturing practice (GMP) and/or good distribution practice (GDP)
Record-keeping-SOP-updated-2017-FINAL.docx