Ref Basic file Data Protection Issues Retention Period Action at the end of Annual Review description [Operational] the administrative Completed life of the record Tick (√) 4.2.1 All records No Current year + 6 years SECURE DISPOSAL relating to the maintenance of the school carried out by contractors 4.2.2 All records No Current year + 6 years SECURE DISPOSAL relating to the maintenance of the school carried out by school employees including maintenance log books Pupil Management This section includes all records which are created during the time a pupil spends at the school. For information about accident reporting see under Health and Safety above 5.1 Pupil’s Educational Record Ref Basic file Data Protection Issues Retention Period Action at the end of Annual Review description [Operational] the administrative Completed life of the record Tick (√) 5.1.1 Pupil’s Educational Yes Record required by The Education (Pupil Information) (England) Regulations 2005 Primary Retain whilst the child The file should follow remains at the primary the pupil when he/she school leaves the primary school. Secondary Date of Birth of the pupil SECURE DISPOSAL + 25 years 5.1.2 Examination Results Yes Pupil Copies – Public This information should All uncollected be to the pupil file certificates should be returned to the examination board. Internal This information should be added to the pupil file
Ref Basic file description Data Protection Issues Retention Period [Operational] Action at the end of the administrative life of the record Annual Review Completed Tick (√) 4.2.1 All records relating to the maintenance of the school carried out by contractors No Current year + 6 years SECURE DISPOSAL 4.2.2 All records relating to the maintenance of the school carried out by school employees including maintenance log books No Current year + 6 years SECURE DISPOSAL Pupil Management This section includes all records which are created during the time a pupil spends at the school. For information about accident reporting see under Health and Safety above 5.1 Pupil’s Educational Record Ref Basic file description Data Protection Issues Retention Period [Operational] Action at the end of the administrative life of the record Annual Review Completed Tick (√) 5.1.1 Pupil’s Educational Record required by The Education (Pupil Information) (England) Regulations 2005 Yes Primary Retain whilst the child remains at the primary school The file should follow the pupil when he/she leaves the primary school. Secondary Date of Birth of the pupil + 25 years SECURE DISPOSAL 5.1.2 Examination Results – Pupil Copies Yes Public This information should be to the pupil file All uncollected certificates should be returned to the examination board. Internal This information should be added to the pupil file
Records_Checklist_Safe_Data_Destruction_Log_accessible.docx