Communicate: Results identified and provided to performing Items 1-2 at time of Monthly QC Review for immediate corrective action Reviewer: Independent Verify and Certify Accuracy Review: MFA Section 8 Annually: Variable% random HUD AQL: 95% Auditor (Offeror) of Monthly Section 8 Access database reports; sample (ACC compliance & Vouchers Project File/Working Papers targeted review of MFA AQL Goal: 100% Parties Reviewed: policy/procedure Manager, Programs Verify and Authorize Document: Results recorded compliance) Specialists (AMD) Payment Only on on Internal Auditors’ Report Section 8 Special Claims (in accordance with HUD Controller, Accountant, for Unpaid Rent, Resident ACC requirements) Accounting Specialists damages or Vacancy Loss (Accounting Dept.) Communicate: Results Disburse Section 8 identified and provided to Payments to Owners Policy Committee; Asset (including Error Tracking Mgmt. Dept. Manager Log (ETL)) PBT # Renew HAP Contracts and Process Terminations and Expirations – Reviewer: Manager (AMD) HAP Contract Renewals Review: MFA Section 8 Needed: 100% HUD AQL: 95% Access database reports and review of PBT #4 activity Opt-out and HAP Contract tracking logs; HUD Secure (compliance review of quality MFA AQL Goal: 100% Party Reviewed: Lead termination Systems (iREMS); Project of work and Programs Analyst (AMD) File & Working Papers policy/procedure) Document: Results recorded Monthly: 100% review of on QC Checklist (in monthly invoice activity accordance with HUD (policy and procedure, requirements for PBT #4; for quality & ACC compliance), Monthly & Quarterly as applicable timelines) Quarterly: 10% random sample (targeted review of Communicate (1): For policy/procedure Daily/As Needed timeline; compliance) for each staff Results identified and member provided to Lead Programs Analyst performing Items 1-2 Annually: 10% staff at time of QC Review for performance review immediate corrective action (targeted to quality) for each staff member
Communicate: Results identified and provided to performing Items 1-2 at time of Monthly QC Review for immediate corrective action Reviewer: Independent Auditor (Offeror) Parties Reviewed: Manager, Programs Specialists (AMD) Controller, Accountant, Accounting Specialists (Accounting Dept.) Verify and Certify Accuracy of Monthly Section 8 Vouchers Verify and Authorize Payment Only on Section 8 Special Claims for Unpaid Rent, Resident damages or Vacancy Loss Disburse Section 8 Payments to Owners (including Error Tracking Log (ETL)) Review: MFA Section 8 Access database reports; Project File/Working Papers Document: Results recorded on Internal Auditors’ Report (in accordance with HUD ACC requirements) Communicate: Results identified and provided to Policy Committee; Asset Mgmt. Dept. Manager Annually: Variable% random sample (ACC compliance & targeted review of policy/procedure compliance) HUD AQL: 95% MFA AQL Goal: 100% PBT # – Renew HAP Contracts and Process Terminations and Expirations Reviewer: Manager (AMD) Party Reviewed: Lead Programs Analyst (AMD) HAP Contract Renewals Opt-out and HAP Contract termination Review: MFA Section 8 Access database reports and tracking logs; HUD Secure Systems (iREMS); Project File & Working Papers Document: Results recorded on QC Checklist (in accordance with HUD requirements for PBT #4; for Monthly & Quarterly timelines) Communicate (1): For Daily/As Needed timeline; Results identified and provided to Lead Programs Analyst performing Items 1-2 at time of QC Review for immediate corrective action Needed: 100% review of PBT #4 activity (compliance review of quality of work and policy/procedure) Monthly: 100% review of monthly invoice activity (policy and procedure, quality & ACC compliance), as applicable Quarterly: 10% random sample (targeted review of policy/procedure compliance) for each staff member Annually: 10% staff performance review (targeted to quality) for each staff member HUD AQL: 95% MFA AQL Goal: 100%
RFP_Internal_Audit_2015.docx