Reconciliation of Declaration Ballot Papers ERS envelopes or Declaration Votes with ballot paper envelope attached If ERS used, sort and bundle (PP90) envelopes by district. For declaration envelopes, not ERS, confirm original declarations are attached to ballot paper envelopes (PP25). Confirm the duplicate copy of the declaration has been detached and placed in the PP84 Duplicate Declaration Votes File under the form PP40 Counterfoils for Declaration Votes, in district order, then alphabetically by surname of elector within each district. Sort declaration envelopes in district order, alphabetically by surname of elector within each district, then into bundles (maximum 25 per bundle). Assembly & Council Ballot Papers Received Printed Blank Total Number of ballot papers received from RO 1 (see inventory RO25) Adjustments after check count. + 1(a) Ballot papers must be check counted prior to - issuing ACTUAL NUMBER OF DECLARATION BALLOT 2 PAPERS RECEIVED FROM RETURNING OFFICER (1 + or 1(a) = 2) – Number of extra ballot papers received during 3 day (inc. photocopies) Number of ballot papers issued to other polling 4 places or ordinary issuing points Total number of ballot papers received 5 (rows 2 + 3 4 = 5) – Ballot Papers Issued Figures from Form PP56 Total – Issue Point No. 1 2 3 4 5 6 7 8 6 Spoilt 7 Unused * 8 Number of PP25 Declaration Vote and/or PP90 ERS envelopes from page 14 9 Number of unused ballot papers not issued to issuing points 10 Total (rows 6 + 7 + 8 + 9 = 10) 11 Number of discarded ballot papers (from PP56) 12 Difference (row 5 row 10 = 12) – * Should be the same and should agree with total on page 14
Reconciliation of Declaration Ballot Papers ERS envelopes or Declaration Votes with ballot paper envelope attached If ERS used, sort and bundle (PP90) envelopes by district. For declaration envelopes, not ERS, confirm original declarations are attached to ballot paper envelopes (PP25). Confirm the duplicate copy of the declaration has been detached and placed in the PP84 Duplicate Declaration Votes File under the form PP40 Counterfoils for Declaration Votes, in district order, then alphabetically by surname of elector within each district. Sort declaration envelopes in district order, alphabetically by surname of elector within each district, then into bundles (maximum 25 per bundle). Ballot Papers Received Assembly & Council Printed Blank Total 1 Number of ballot papers received from RO (see inventory RO25) 1(a) Adjustments after check count. Ballot papers must be check counted prior to issuing + - 2 ACTUAL NUMBER OF DECLARATION BALLOT PAPERS RECEIVED FROM RETURNING OFFICER (1 + or – 1(a) = 2) 3 Number of extra ballot papers received during day (inc. photocopies) 4 Number of ballot papers issued to other polling places or ordinary issuing points 5 Total number of ballot papers received (rows 2 + 3 – 4 = 5) Ballot Papers Issued – Figures from Form PP56 Total Issue Point No. 1 2 3 4 5 6 7 8 6 Spoilt 7 Unused 8 Number of PP25 Declaration Vote and/or PP90 ERS envelopes from page 14 * 9 Number of unused ballot papers not issued to issuing points 10 Total (rows 6 + 7 + 8 + 9 = 10) 11 Number of discarded ballot papers (from PP56) 12 Difference (row 5 – row 10 = 12) * Should be the same and should agree with total on page 14
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