quotations or error. invoices should be implemented to ensure appropriate audit trail is being kept. 20 Expenditure Insufficient Management 1. Poor planning 1. Management 30-Sep-17 Chief This forms part of Complete Management controls over should develop 2. Lack of proper will continuously Financial cost-cutting travel and implement monitoring of monitor travel Officer mergers. CFO expenses controls to ensure excessive travelling expenses, to reports to Plenary that excessive expenses. ensure that and the Audit costs relating to 3. Decentralized excessive travel Committee on a travel are avoided logistics is avoided. This quarterly basis. and that travel management forms part of bookings are 4. Lack of effective employing cost made in advance accountability. measures. to secure the 2. Proper cheapest price for discretion by a flight. management to be implemented when approving travel requisitions. 3. Cost containment measures to be regularly employed and monitored. 21 Expenditure Control Management 1. Lack of 1. To be resolved 30-Apr-18 Chief This forms part of In progress Management deficiency should implement management through the new Financial cost-cutting over Western and develop oversight VOIP solution to Officer mergers. CFO Cape and controls to ensure 2. Management be implemented reports to Plenary Eastern Cape that all telephone decisions making before the end of and the Audit telephone costs at all the does not always the calendar Committee on a costs. provincial offices incorporate year. quarterly basis. are appropriately financial 2. Management
quotations or invoices should be implemented to ensure appropriate audit trail is being kept. error. 20 Expenditure Management Insufficient controls over travel expenses Management should develop and implement controls to ensure that excessive costs relating to travel are avoided and that travel bookings are made in advance to secure the cheapest price for a flight. 1. Poor planning 2. Lack of proper monitoring of excessive travelling expenses. 3. Decentralized logistics management 4. Lack of effective accountability. 1. Management will continuously monitor travel expenses, to ensure that excessive travel is avoided. This forms part of employing cost measures. 2. Proper discretion by management to be implemented when approving travel requisitions. 3. Cost containment measures to be regularly employed and monitored. 30-Sep-17 Chief Financial Officer This forms part of cost-cutting mergers. CFO reports to Plenary and the Audit Committee on a quarterly basis. Complete 21 Expenditure Management Control deficiency over Western Cape and Eastern Cape telephone costs. Management should implement and develop controls to ensure that all telephone costs at all the provincial offices are appropriately 1. Lack of management oversight 2. Management decisions making does not always incorporate financial 1. To be resolved through the new VOIP solution to be implemented before the end of the calendar year. 2. Management 30-Apr-18 Chief Financial Officer This forms part of cost-cutting mergers. CFO reports to Plenary and the Audit Committee on a quarterly basis. In progress
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