If a student informs you that they cannot continue the exam, show special care and concern when you question the student. The student may be ill, they may need to go to the restroom or they may be disturbed by some localized noise and may need to be moved to another area. If a student needs to go to the you accompany them. Invigilators restroom, must must complete the Bathroom Log Form (Appendix E) with the name of the student, time out & and time in and then initial it. Make sure the times are accurate. If a student signals for kindly whisper to them and ask if they want “Stop-Watch”, to remain at their desk or if they want to leave. If they choose to step out, make sure you write down the time in their logs and escort them outside the class and stay with them. Give them space and make sure they are within eye reach. If the student wishes to stay in the exam room, ask him/her to turn over the exam and record the time in the log. Once the break is over for both cases, make sure you write the end time in their logs. If a student has a question regarding the content of the exam, please say you are not allowed to answer any questions and that you can escort him/her to the OSD to contact the professor. Please fill out the start time on the Professor Contact Log (Appendix F) and escort the student to the OSD. Once the student starts/ends talking to the professor, write the time down. Once back into the room, write down the time. Let the student know how much time will be added at the end of the exam to make up for the travel time. Make sure you write down the student’s name and the professor’s name in the Log. If you are invigilating an exam done on computer, please remind the students to save their work on both the Desktop and to the USB, 30 minutes into the exam. Toward the end of the exam, let each student know they have 30, 15 and 5 minutes left to the end of exam using time cards. For students with Watch” or for students who contacted a professor, whisper “Stop to the student the amount of extra time they have. Remember that all students not have the same end time. End of the exam General guidelines Once the exam is over, the student must remain seated until their exam is picked up.
If a student informs you that they cannot continue the exam, show special care and concern when you question the student. The student may be ill, they may need to go to the restroom or they may be disturbed by some localized noise and may need to be moved to another area. If a student needs to go to the restroom, you must accompany them. Invigilators must complete the Bathroom Log Form (Appendix E) with the name of the student, time out & and time in and then initial it. Make sure the times are accurate. If a student signals for “Stop-Watch”, kindly whisper to them and ask if they want to remain at their desk or if they want to leave. If they choose to step out, make sure you write down the time in their logs and escort them outside the class and stay with them. Give them space and make sure they are within eye reach. If the student wishes to stay in the exam room, ask him/her to turn over the exam and record the time in the log. Once the break is over for both cases, make sure you write the end time in their logs. If a student has a question regarding the content of the exam, please say you are not allowed to answer any questions and that you can escort him/her to the OSD to contact the professor. Please fill out the start time on the Professor Contact Log (Appendix F) and escort the student to the OSD. Once the student starts/ends talking to the professor, write the time down. Once back into the room, write down the time. Let the student know how much time will be added at the end of the exam to make up for the travel time. Make sure you write down the student’s name and the professor’s name in the Log. If you are invigilating an exam done on computer, please remind the students to save their work on both the Desktop and to the USB, 30 minutes into the exam. Toward the end of the exam, let each student know they have 30, 15 and 5 minutes left to the end of exam using time cards. For students with “Stop Watch” or for students who contacted a professor, whisper to the student the amount of extra time they have. Remember that not all students have the same end time. End of the exam General guidelines Once the exam is over, the student must remain seated until their exam is picked up.
invigilators_manual-final.docx