Work plan Timing of Monthly Project Project Ensure Reschedule activities activities A Quarterly manager manage staff and activities and availability of Work plan Supervisor other deployment of personnel, Work resources resources as resources schedules are needed available Cost and Budget amounts, Ledger of Financial Project Ensure Make budget expenditure funds on hand and expenditure officer/ funds are and project expenditures, by budget accountant available to revisions Balance in budget category Auditor executive Determine by approved cost Receipts activities need for other categories funding sources bank Staff and Knowledge, Coordinator Motivate Placement supervision attitudes and skills reviews Project Staff and Training needs of staff Education job Manager Project Resolve Promotions level of staff description Trainers Disciplinary salaries and Resumes of problems action benefits job staff Trainers Advise performance Feedback staff on from career training attended Materials Stork ordering and Stock Logistics Project Ensure Quantity to shipment status registers manager availability order procurement Invoices of When to order regulations Field Amount to keep worker in stock in reserve for report and g emergency \ condition of material Result No. And type of Ensure Revise objective services worker team objectives Retrain reports team are staff dispensed Realistic Revise project characteristics of Assess strategy and persons served/ quality of approach educated services provided Source: Micheweni Double House Project, 2015 5.2 Participatory Evaluation The OECD (2002) defined evaluation as the systemic and objective assessment of ongoing or completed project, or policy, including its design, implementation, and results. Evaluation is essentially a reality test to assess the significance of the project. Evaluation will be undertaken monthly to assess the effectiveness and impact of activities undertaken in the course of the project and to use the results to improve in effectiveness. Evaluation has two specific purpose accountability and learning. Accountability refers to the obligation of the project to demonstrate to the donor,
Work plan activities Timing of activities A availability of personnel, resources Monthly Quarterly Work plan Work schedules Project manager Supervisor Project Ensure staff and other resources are available Reschedule activities and deployment of resources as needed Cost and expenditure Budget amounts, funds on hand and expenditures, Balance in budget by approved cost categories Ledger of expenditure by budget category Receipts bank Financial officer/ accountant Project Auditor Ensure funds are available to executive activities Make budget and project revisions Determine need for other funding sources Staff and supervision Knowledge, attitudes and skills of staff Education level of staff salaries and benefits job performance reviews job description Resumes of staff Feedback from training attended Coordinator Project Manager Trainers Project Trainers Motivate Staff and Resolve problems Advise staff on career Placement Training needs Promotions Disciplinary action Materials Stork ordering and shipment status procurement regulations Stock registers Invoices Field worker report Logistics manager Project Ensure availability of in stock and g \ condition of material Quantity to order When to order Amount to keep in reserve for emergency Result No. And type of services dispensed characteristics of persons served/ educated worker reports team team Ensure objectives are Realistic Assess quality of services provided Revise objective Retrain staff Revise project strategy and approach Source: Micheweni Double House Project, 2015 5.2 Participatory Evaluation The OECD (2002) defined evaluation as the systemic and objective assessment of ongoing or completed project, or policy, including its design, implementation, and results. Evaluation is essentially a reality test to assess the significance of the project. Evaluation will be undertaken monthly to assess the effectiveness and impact of activities undertaken in the course of the project and to use the results to improve in effectiveness. Evaluation has two specific purpose accountability and learning. Accountability refers to the obligation of the project to demonstrate to the donor, manage
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