In the event of loss of equipment through theft or any other means, the subrecipient must The subrecipient immediately report the loss to ICAP, no matter the dollar amount. should obtain a police report, where available, and other documentation of the loss or damage, and send the report to the ICAP Country Office as soon as it is available. If the loss or damage involves a vehicle, even if the local it must be reported to ICAP insurance policy may cover the loss. If the local insurance company provides compensation for the loss or damage, these funds may not be spent without prior written approval from the ICAP Country Director. The subrecipient may not replace a lost asset without consultation with ICAP and sponsor approval. Equipment purchased with ICAP funds may not Personal Use of ICAP-Funded Property: be used for personal use, either for an employee or non-employee of the subrecipient. Equipment may only be used for program-related activities, unless specific ICAP approval is obtained. Whenever there is a proposed change in the status of Changes in Status of Equipment: equipment procured with USG funding through ICAP, e.g., through disposal, the subrecipient should notify the Subaward Representative. ICAP will then determine if the change in status requires approval from the sponsor and if so, will seek that approval. Subrecipients should notify the Subaward Representative of any Change of Location: permanent change in equipment location, even if the move is from one subrecipient site to another within the same region. For procedures on disposition of assets, see . Disposition of Property: TIMEKEEPING SYSTEM AND DOCUMENTATION Subrecipients receiving salary support from ICAP must have in place a timekeeping system to facilitate the management and documentation of employee time and effort. For each employee receiving salary support, a timesheet must be prepared at least monthly and should be signed by the individual employee and the supervisor. The is recommended for use by Subrecipient Monthly Timesheet Template subrecipients. Documents supporting employee timekeeping must be consistent with the requirements of the (commonly referred to as the Uniform Guidance 2 CFR 200). – ANNUAL TIME AND EFFORT CERTIFICATION
In the event of loss of equipment through theft or any other means, the subrecipient must immediately report the loss to ICAP, no matter the dollar amount. The subrecipient should obtain a police report, where available, and other documentation of the loss or damage, and send the report to the ICAP Country Office as soon as it is available. If the loss or damage involves a vehicle, it must be reported to ICAP even if the local insurance policy may cover the loss. If the local insurance company provides compensation for the loss or damage, these funds may not be spent without prior written approval from the ICAP Country Director. The subrecipient may not replace a lost asset without consultation with ICAP and sponsor approval. Personal Use of ICAP-Funded Property: Equipment purchased with ICAP funds may not be used for personal use, either for an employee or non-employee of the subrecipient. Equipment may only be used for program-related activities, unless specific ICAP approval is obtained. Changes in Status of Equipment: Whenever there is a proposed change in the status of equipment procured with USG funding through ICAP, e.g., through disposal, the subrecipient should notify the Subaward Representative. ICAP will then determine if the change in status requires approval from the sponsor and if so, will seek that approval. Change of Location: Subrecipients should notify the Subaward Representative of any permanent change in equipment location, even if the move is from one subrecipient site to another within the same region. Disposition of Property: For procedures on disposition of assets, see . TIMEKEEPING SYSTEM AND DOCUMENTATION Subrecipients receiving salary support from ICAP must have in place a timekeeping system to facilitate the management and documentation of employee time and effort. For each employee receiving salary support, a timesheet must be prepared at least monthly and should be signed by the individual employee and the supervisor. The Subrecipient Monthly Timesheet Template is recommended for use by subrecipients. Documents supporting employee timekeeping must be consistent with the requirements of the (commonly referred to as the Uniform Guidance – 2 CFR 200). ANNUAL TIME AND EFFORT CERTIFICATION
icap-subrecipient-guidelines.docx