Request for Quotation Invitation for Bid Invitation for Bid Invitation for Bid Request for Proposal (RFQ) (IFB) (IFB) (IFB) (RFP) Element $100,000 and Over $1,000,000 Over $1,000,000 $100,000.01-$1,000,000 $100,000.and $100,000.01-$500,000.00 Evaluation Methodology Lowest net Preferred solicitation format Preferred solicitation format Acceptable solicitation format Not applicable cost meeting for this evaluation criteria for this evaluation criteria for this evaluation criteria and all other bid specifications Must be a sealed bid. Must be a sealed bid. Value-effective Acceptable solicitation Acceptable solicitation Acceptable solicitation format Acceptable solicitation format for this evaluation format for this evaluation for this evaluation format for this evaluation methodology and methodology and methodology and methodology and Must provide for a two Must provide for a two Must provide for a two Must provide for a two envelope evaluation envelope evaluation envelope evaluation envelope evaluation procedure procedure procedure procedure. Evaluation Phase Confidentiality Not required, but Not required, but Required. Required. statement recommended whenever a recommended whenever a (team/need-to- team approach to team approach to know developing solicitation developing solicitation participants) requirements and/or requirements and/or evaluation is used. evaluation is used. Cost proposal Lowest net cost, not Lowest net cost, not Lowest net cost, not required. Lowest net cost, not certification applicable applicable required. Value effective, required. effective, required. Value effective, required. Value effective, required Confidentiality Held in confidence the Confidential the notice Confidential until the notice of Confidential until the of bids purchase document is of intent to award is posted. intent to award is posted. notice of award is executed. posted. Combined The total of all preferences The total of all preferences The total of all preferences The total of all preferences combined may not exceed combined may not exceed combined may not exceed preferences combined threshold 15% or $100,000 15% or $100,000 15% or $100,000 whichever is may not exceed 15% or whichever is whichever is lower. lower. $100,000 whichever is lower. Public Required Required Required Required inspection of quotes /or bids Posting of the Not required. Must be posted for 5 Must be posted for 5 working Must be posted for 5 notice of intent working days prior to days prior to award. working days to to award award. award.
Element $100,000 and Request for Quotation (RFQ) $100,000.01-$1,000,000 Invitation for Bid (IFB) $100,000.and Invitation for Bid (IFB) $100,000.01-$500,000.00 Invitation for Bid (IFB) Over $1,000,000 Request for Proposal (RFP) Over $1,000,000 Evaluation Methodology Lowest net cost meeting all other bid specifications Preferred solicitation format for this evaluation criteria Preferred solicitation format for this evaluation criteria Must be a sealed bid. Acceptable solicitation format for this evaluation criteria and Must be a sealed bid. Not applicable Value-effective Acceptable solicitation format for this evaluation methodology and Must provide for a two envelope evaluation procedure Acceptable solicitation format for this evaluation methodology and Must provide for a two envelope evaluation procedure Acceptable solicitation format for this evaluation methodology and Must provide for a two envelope evaluation procedure Acceptable solicitation format for this evaluation methodology and Must provide for a two envelope evaluation procedure. Evaluation Phase Confidentiality statement (team/need-to- know participants) Not required, but recommended whenever a team approach to developing solicitation requirements and/or evaluation is used. Not required, but recommended whenever a team approach to developing solicitation requirements and/or evaluation is used. Required. Required. Cost proposal certification Lowest net cost, not applicable effective, required. Lowest net cost, not applicable Value effective, required. Lowest net cost, not required. Value effective, required. Lowest net cost, not required. Value effective, required Confidentiality of bids Held in confidence the purchase document is executed. Confidential the notice of intent to award is posted. Confidential until the notice of intent to award is posted. Confidential until the notice of award is posted. Combined preferences threshold The total of all preferences combined may not exceed 15% or $100,000 whichever is The total of all preferences combined may not exceed 15% or $100,000 whichever is lower. The total of all preferences combined may not exceed 15% or $100,000 whichever is lower. The total of all preferences combined may not exceed 15% or $100,000 whichever is lower. Public inspection of quotes /or bids Required Required Required Required Posting of the notice of intent to award Not required. Must be posted for 5 working days prior to award. Must be posted for 5 working days prior to award. Must be posted for 5 working days to award.
ITServCompSolicitElements113_1210.docx