ST PETER’S C OF E PRIMARY SCHOOL Job description of the Clerk to the Governing Body Main purpose of role To provide advice to the Governing Body on governance, constitutional and procedural matters: provide effective administrative support to the Governing Body and its committees To ensure the Governing Body is properly constituted To manage information effectively in accordance with legal requirements To Main responsibilities and tasks The Clerk to the Governing Body will: Provide advice to the Governing Body 1. the Governing Body on governance legislation and procedural matters where necessary before, Advise during and after meetings as the first point of contact for governors with queries on procedural matters Act access to appropriate legal advice, support and guidance; where necessary seek advice and Have guidance from third parties on behalf of the Governing Body the Governing Body of any changes to its responsibilities as a result of a change in school status Inform or changes in the relevant legislation advice on best practice in governance, including on committee structures and self-evaluation Offer that statutory policies are in place, and are revised when necessary, with the assistance of staff Ensure on the annual calendar of Governing Body meetings and tasks Advises new governors induction materials and ensure they have access to appropriate documents, Send including any agreed Code of Practice to the induction of governors taking on new roles, in particular Chair or chair of a Contribute committee Effective administration of meetings 2. the Chair and Headteacher prepare a focused agenda for the Governing Body meeting and With committee meetings with those preparing papers to make sure they are available on time, and distribute the agenda Liaise and papers as required by legislation or other regulations meetings are quorate Ensure the attendance of governors at meetings (and any apologies whether they have been Record – accepted or not), and take appropriate action in relation to absences, including advising absent governors of the date of the next meeting minutes of Governing Body meetings, indicating who is responsible for any agreed action with Draft timescales, and send drafts to the Chair and the Headteacher the reviewed draft to all governors (members of the committee), the Headteacher within the Circulate timescale agreed with the Governing Body any agreed action points with those responsible and inform the Chair of progress Follow-up Membership 3. governors and appointing bodies in advance of the expiry of a governor’s term of office, so Advise elections or appointments can be organised in a timely manner
ST PETER’S C OF E PRIMARY SCHOOL Job description of the Clerk to the Governing Body Main purpose of role To provide advice to the Governing Body on governance, constitutional and procedural matters: To provide effective administrative support to the Governing Body and its committees To ensure the Governing Body is properly constituted To manage information effectively in accordance with legal requirements Main responsibilities and tasks The Clerk to the Governing Body will: 1. Provide advice to the Governing Body Advise the Governing Body on governance legislation and procedural matters where necessary before, during and after meetings Act as the first point of contact for governors with queries on procedural matters Have access to appropriate legal advice, support and guidance; where necessary seek advice and guidance from third parties on behalf of the Governing Body Inform the Governing Body of any changes to its responsibilities as a result of a change in school status or changes in the relevant legislation Offer advice on best practice in governance, including on committee structures and self-evaluation Ensure that statutory policies are in place, and are revised when necessary, with the assistance of staff Advises on the annual calendar of Governing Body meetings and tasks Send new governors induction materials and ensure they have access to appropriate documents, including any agreed Code of Practice Contribute to the induction of governors taking on new roles, in particular Chair or chair of a committee 2. Effective administration of meetings With the Chair and Headteacher prepare a focused agenda for the Governing Body meeting and committee meetings Liaise with those preparing papers to make sure they are available on time, and distribute the agenda and papers as required by legislation or other regulations Ensure meetings are quorate Record the attendance of governors at meetings (and any apologies – whether they have been accepted or not), and take appropriate action in relation to absences, including advising absent governors of the date of the next meeting Draft minutes of Governing Body meetings, indicating who is responsible for any agreed action with timescales, and send drafts to the Chair and the Headteacher Circulate the reviewed draft to all governors (members of the committee), the Headteacher within the timescale agreed with the Governing Body Follow-up any agreed action points with those responsible and inform the Chair of progress 3. Membership Advise governors and appointing bodies in advance of the expiry of a governor’s term of office, so elections or appointments can be organised in a timely manner
Job_description_of_the_clerk_to_a_governing_body.docx