(ii) Staff will seek the Service User's consent to pass on relevant information if requested by the transfer organisation i.e. where appropriate and with the approval of the Assistant Director. Staff will liaise with the referral agent/key worker/GP/carer or other support services as requested. Staff will provide support to the Service User during the transfer process. 34. Record Keeping Record-keeping will ensure that requirements of Niamh standards are met. There will be a separate book or files on the following: a) Finance E.g. Petty cash book File for monthly statements Lodgement book House-keeping ledger Individual records for Service Users monies Transport book b) Service User’s Service User’s Personal File Each Service User will have a Personal Record File. The file will be kept confidentially in a locked cabinet to which there is restricted access. Each file will be identified with the Service User’s name clearly displayed on the outer cover both on the front and side. Files when closed should be retained for a period of five years after which they will be shredded. Closed files to have appropriate closure forms, stored securely and dated for disposal. Access restricted to: Scheme Manager/Assistant, Person authorised by Scheme Manager, Service User (see Access to Files Policy), Referral Agent/Key Worker, Landlord/Housing Officers, NIAMH/HSSB Senior Officers, Mental Health Commission Representatives, External Audit – with letter of authorisation from Service User Files for Service Users will be organized in line with the following:
(ii) Staff will seek the Service User's consent to pass on relevant information if requested by the transfer organisation i.e. where appropriate and with the approval of the Assistant Director. Staff will liaise with the referral agent/key worker/GP/carer or other support services as requested. Staff will provide support to the Service User during the transfer process. 34. Record Keeping Record-keeping will ensure that requirements of Niamh standards are met. There will be a separate book or files on the following: a) Finance E.g. Petty cash book File for monthly statements Lodgement book House-keeping ledger Individual records for Service Users monies Transport book b) Service User’s Service User’s Personal File Each Service User will have a Personal Record File. The file will be kept confidentially in a locked cabinet to which there is restricted access. Each file will be identified with the Service User’s name clearly displayed on the outer cover both on the front and side. Files when closed should be retained for a period of five years after which they will be shredded. Closed files to have appropriate closure forms, stored securely and dated for disposal. Access restricted to: Scheme Manager/Assistant, Person authorised by Scheme Manager, Service User (see Access to Files Policy), Referral Agent/Key Worker, Landlord/Housing Officers, NIAMH/HSSB Senior Officers, Mental Health Commission Representatives, External Audit – with letter of authorisation from Service User Files for Service Users will be organized in line with the following:
peters-hill-statement-of-purpose.docx