Table C2 Examples of verification procedures in saleyards for incoming stock continued Issue Procedure Record keeping Corrective action Non–vendor bred tags on a minimum Make record confirming If PICs’ are present, before ‘rogue checking of 10% of sheep in each each consignment/line has sheep are sold or processed procedure consignment to confirm been checked (saleyards check tags on each sheep in the that the PICs on tags record the PICs on the tags consignment and establish a list Confirm that match the NVD PICs. checked). of all PICs present on tags. sheep that are Append a record of these to the declared If there is a suspicion Record remedial action if NVD and in the mob-based bred’: that more additional required. movement upload. PICs are recorded than have all tag PICs – actually present on tags recorded, or in the mob, check tags on are identified – all sheep and record PICs with a present. tag with a PIC matching that on the NVD. Transcription Where established that a Ensure all PICs recorded The PICs actually present on tags errors in NVD PIC has been recorded for non–vendor bred (that is, with transcription PICs’, incorrectly, check all are correct and are entered corrected) must be included in ‘additional and WA brands sheep in the on mob-based movement mob-based movement uploads (which are used consignment and record files and PSSs. and post-sale summaries. in WA on tags from the tags on sheep PICs that contain transcription – instead of PICs). the correct PIC and errors must be corrected before attach to the NVD a sheep are released to buyers. record of the corrected Corrected PICs must be – PIC and record in the included on mob-based mob based movement. movement files that are uploaded to the NLIS database. Saleyards and processors: Ensure software can – accommodate WA brands and has algorithms to detect PICs that contain transcription errors. Enter all – ‘additional PICs’ into PIC checking software before sheep are sold. Source: Britt (2013a)
Table C2 Examples of verification procedures in saleyards for incoming stock continued Issue Procedure Record keeping Corrective action Non–vendor bred checking procedure Confirm that sheep that are declared bred’: – have all tag PICs recorded, or – are identified with a tag with a PIC matching that on the NVD. tags on a minimum of 10% of sheep in each consignment to confirm that the PICs on tags match the NVD PICs. If there is a suspicion that more additional PICs are recorded than actually present on tags in the mob, check tags on all sheep and record PICs present. Make record confirming each consignment/line has been checked (saleyards record the PICs on the tags checked). Record remedial action if required. If ‘rogue PICs’ are present, before sheep are sold or processed check tags on each sheep in the consignment and establish a list of all PICs present on tags. Append a record of these to the NVD and in the mob-based movement upload. Transcription errors in NVD ‘additional PICs’, and WA brands (which are used in WA on tags instead of PICs). Where established that a PIC has been recorded incorrectly, check all sheep in the consignment and record from the tags on sheep the correct PIC and attach to the NVD a record of the corrected PIC and record in the mob based movement. Saleyards and processors: – Ensure software can accommodate WA brands and has algorithms to detect PICs that contain transcription errors. – Enter all ‘additional PICs’ into PIC checking software before sheep are sold. Ensure all PICs recorded for non–vendor bred are correct and are entered on mob-based movement files and PSSs. The PICs actually present on tags (that is, with transcription corrected) must be included in mob-based movement uploads and post-sale summaries. – PICs that contain transcription errors must be corrected before sheep are released to buyers. – Corrected PICs must be included on mob-based movement files that are uploaded to the NLIS database. Source: Britt (2013a)
ImpImprvNLIS20141022_v1.1.0.docx