J-1 Exchange Visitor Process TASKS TIME TO COMPLETE Step 1 DEPARTMENT: 1 week Department gathers information from Exchange Visitor and fills to gather information and Department out UW J Visa Request, submits electronically to ISO/AHR at . submit request to ISO/AHR Initiation Step 2 ISO & AHR: 1 week Review J Visa Request and contact Department to resolve any to review and approve J Visa ISO & AHR errors or discrepancies. Request Review Send approved J Visa Request to Department. Step 3 DEPARTMENT: 1 week Prints out PDF of approved UW J Visa Request Form. to submit request packet to Department Gathers supporting documents (if any), signatures from relevant ISO parties in Department and school. Submission Submits visa request packet to ISO at Campus Box 351245. Step 4 ISO: 1 week Reviews supporting documents for sufficiency. to issue DS-2019 to ISO Processes Enters exchange visitor’s data into SEVIS database, requests Department form from Immigration and Customs Enforcement. Form DS-2019 approved DS-2019 form to Department. DEPARTMENT: Sends approved DS-2019 to Exchange Visitor. Step 5 EXCHANGE VISITOR: 1-4 weeks Receives the DS-2019 and reviews it for errors. depending on the consulate Visa Application Pays SEVIS fee online at least three days before visa appointment at . by Exchange Schedules a visa appointment (except Canadian citizens) with US Visitor . embassy or consulate at: Step 6 US EMBASSY/CONSULATE: 1-8 weeks Reviews visa application. varies with consular posts Consulate Conducts background security check. and time required to clear Processes Visa Issues visa stamp in passport. security Step 7 EXCHANGE VISITOR: Exchange visitor may arrive Presents passport and DS-2019 to border official at port of entry, up to 30 days before start Exchange receives Form I-94. date Checks in with host department immediately upon arrival. Visitor Arrives Attends a J-1 Check-in Session at ISO within thirty days of start in the US date on DS-2019. Step 8 ISO: Immediately upon Obtains proof of insurance. exchange visitor's arrival ISO Validates Updates visitor’s arrival information and address in at the UW Validates the exchange visitor and notifies US Department of This step is critical for Legal Status Homeland Security through SEVIS. maintaining the exchange visitor’s status in the US Updated 09/14/2015 http://ap.washington.edu/ahr/visas/j1/
J-1 Exchange Visitor Process TASKS TIME TO COMPLETE Step 1 Department Initiation DEPARTMENT: Department gathers information from Exchange Visitor and fills out UW J Visa Request, submits electronically to ISO/AHR at . 1 week to gather information and submit request to ISO/AHR Step 2 ISO & AHR Review ISO & AHR: Review J Visa Request and contact Department to resolve any errors or discrepancies. Send approved J Visa Request to Department. 1 week to review and approve J Visa Request Step 3 Department Submission DEPARTMENT: Prints out PDF of approved UW J Visa Request Form. Gathers supporting documents (if any), signatures from relevant parties in Department and school. Submits visa request packet to ISO at Campus Box 351245. 1 week to submit request packet to ISO Step 4 ISO Processes Form DS-2019 ISO: Reviews supporting documents for sufficiency. Enters exchange visitor’s data into SEVIS database, requests form from Immigration and Customs Enforcement. approved DS-2019 form to Department. DEPARTMENT: Sends approved DS-2019 to Exchange Visitor. 1 week to issue DS-2019 to Department Step 5 Visa Application by Exchange Visitor EXCHANGE VISITOR: Receives the DS-2019 and reviews it for errors. Pays SEVIS fee online at least three days before visa appointment at . Schedules a visa appointment (except Canadian citizens) with US embassy or consulate at: . 1-4 weeks depending on the consulate Step 6 Consulate Processes Visa US EMBASSY/CONSULATE: Reviews visa application. Conducts background security check. Issues visa stamp in passport. 1-8 weeks varies with consular posts and time required to clear security Step 7 Exchange Visitor Arrives in the US EXCHANGE VISITOR: Presents passport and DS-2019 to border official at port of entry, receives Form I-94. Checks in with host department immediately upon arrival. Attends a J-1 Check-in Session at ISO within thirty days of start date on DS-2019. Exchange visitor may arrive up to 30 days before start date Step 8 ISO Validates Legal Status ISO: Obtains proof of insurance. Updates visitor’s arrival information and address in Validates the exchange visitor and notifies US Department of Homeland Security through SEVIS. Immediately upon exchange visitor's arrival at the UW This step is critical for maintaining the exchange visitor’s status in the US Updated 09/14/2015 http://ap.washington.edu/ahr/visas/j1/
J-Process-Handout.docx