Ensure that registration staff are properly trained on the following before the event: How and where to record evacuation assistance requests. The importance of assigning lower floor rooms for easier evacuation when requested. Explaining evacuation procedures. Providing flashing fire alarm in guest rooms for people who are Deaf or hard of hearing. Should there be any modifications of the typical plan, if for example: Review options for horizontal evacuation such as moving out to a parking structure or elevators at other locations. Ask at the lodging registration, if attendees are staying overnight: Would you like us to list you as needing assistance in an emergency, (i.e., fire, evacuation, etc.), due to walking, mobility, seeing or hearing or other issues? Devise a system to maintain paper copies of this list, as well as electronic copies, updated no less than three to four times during a 24-hour period. fire, police, and emergency medical services if a larger than usual numbers of people with disabilities will be in the facilities. This advanced situational awareness informs first responders to adjust the numbers and types of resources they would send if they have to respond to an emergency at the site. For example: increased number of responders, stair chairs or other types of evacuation devices, and / or other modified procedures Inform first responders that retrieval of attendees’ mobility devices, service animals and other essential equipment is a priority and must be completed quickly. Review the contents of the attendee safety briefings to assure accuracy (See above Inclusive Safety Briefing). Outcome Summary Ask the facility to provide a written report reflecting agreements made during this meeting with details of modified procedures for the event or the event sponsoring organization should follow up in writing summarizing what was agreed to in this meeting and who is doing what. Keep it short using bullet points. Resources: , 2016, National Fire Protection Agency
Ensure that registration staff are properly trained on the following before the event: How and where to record evacuation assistance requests. The importance of assigning lower floor rooms for easier evacuation when requested. Explaining evacuation procedures. Providing flashing fire alarm in guest rooms for people who are Deaf or hard of hearing. Should there be any modifications of the typical plan, if for example: Review options for horizontal evacuation such as moving out to a parking structure or elevators at other locations. Ask at the lodging registration, if attendees are staying overnight: Would you like us to list you as needing assistance in an emergency, (i.e., fire, evacuation, etc.), due to walking, mobility, seeing or hearing or other issues? Devise a system to maintain paper copies of this list, as well as electronic copies, updated no less than three to four times during a 24-hour period. fire, police, and emergency medical services if a larger than usual numbers of people with disabilities will be in the facilities. This advanced situational awareness informs first responders to adjust the numbers and types of resources they would send if they have to respond to an emergency at the site. For example: increased number of responders, stair chairs or other types of evacuation devices, and / or other modified procedures Inform first responders that retrieval of attendees’ mobility devices, service animals and other essential equipment is a priority and must be completed quickly. Review the contents of the attendee safety briefings to assure accuracy (See above Inclusive Safety Briefing). Outcome Summary Ask the facility to provide a written report reflecting agreements made during this meeting with details of modified procedures for the event or the event sponsoring organization should follow up in writing summarizing what was agreed to in this meeting and who is doing what. Keep it short using bullet points. Resources: , 2016, National Fire Protection Agency
InclusiveEventProcedures.docx