4.12 SCM Unit SCM Unit is in place and adequately Lack of skills and knowledge on the Some of the officials need to be 30 June 2015 staffed. broader issues of supply chain re-skilled especially on issues of Municipal Manager Positions: Management (Demand Management, Demand and Acquisition and Chief Financial Officer Disposal and Stores Management, Risk and inventory management section- 30 SCM Manager Performance Management) June 2015 Demand Management Officer Acquisition Officer Non-compliance with and regulations Strengthen internal controls and Procurement Clerk due to lack of adherence procurement revise Standard Operating Logistic Officer processes by management. Procedures to ensure full Warehouse Officer compliance. Internal controls weaknesses 4.13 SCM Committees Supply Chain committees are in place Committees are not sitting regularly due The Chief Financial Officer to 30 April 2015 and functioning but not effective due to none availability of members committees and ensure Chief Financial Officer non-adherence of the project that they have the requisite implementation plan and lack of Committee members require the relevant capacity and meet regularly procurement plan. skills to address procurement requisitions and specifications. Co-ordination of Bid Committee outside the SCM Unit – Municipal Manager 4.14 SCM Record Keeping Supply Chain record keeping is being managed suitably. 4.15 Procurement No, the municipality has incurred the None availability of Stores and To strengthen the internal 31 May 2015 (CFO) irregular, unauthorised and fruitless inventory management System controls to ensure compliance and wasteful expenditure with all applicable laws and Procurement of fast moving items regulations- Continuous through quotations monitoring- 14 April 2015 Procurement plan not linked to (NKLM-CFO). Project implementation plan Delays in the Evaluation and Adjudication of projects-due to Effectively manage the capacity (Skills and Knowledge) on implementation of SCM the committee members Policy- 14 April 2015 (NKLM- Unwillingness of service providers to CFO). do business with the municipality due to none payments Full implementation of Inventory Management System
4.12 SCM Unit SCM Unit is in place and adequately staffed. Positions: SCM Manager Demand Management Officer Acquisition Officer Procurement Clerk Logistic Officer Warehouse Officer Lack of skills and knowledge on the broader issues of supply chain Management (Demand Management, Disposal and Stores Management, Risk and Performance Management) Non-compliance with and regulations due to lack of adherence procurement processes by management. Internal controls weaknesses Some of the officials need to be re-skilled especially on issues of Demand and Acquisition and inventory management section- 30 June 2015 Strengthen internal controls and revise Standard Operating Procedures to ensure full compliance. 30 June 2015 Municipal Manager Chief Financial Officer 4.13 SCM Committees Supply Chain committees are in place and functioning but not effective due non-adherence of the project implementation plan and lack of procurement plan. Committees are not sitting regularly due to none availability of members Committee members require the relevant skills to address procurement requisitions and specifications. Co-ordination of Bid Committee outside the SCM Unit – Municipal Manager The Chief Financial Officer to committees and ensure that they have the requisite capacity and meet regularly 30 April 2015 Chief Financial Officer 4.14 SCM Record Keeping Supply Chain record keeping is being managed suitably. 4.15 Procurement No, the municipality has incurred the irregular, unauthorised and fruitless and wasteful expenditure None availability of Stores and inventory management System Procurement of fast moving items through quotations Procurement plan not linked to Project implementation plan Delays in the Evaluation and Adjudication of projects-due to capacity (Skills and Knowledge) on the committee members Unwillingness of service providers to do business with the municipality due to none payments To strengthen the internal controls to ensure compliance with all applicable laws and regulations- Continuous monitoring- 14 April 2015 (NKLM-CFO). Effectively manage the implementation of SCM Policy- 14 April 2015 (NKLM- CFO). Full implementation of Inventory Management System 31 May 2015 (CFO)
IDP1617.docx