Club has the option of requesting State Referee assistance with running of events, where it might be felt a larger number of entrants warrants Invitation additional support. Discuss with committee/president in weeks preceding event. When using State Referees, complete the Details Required by “Events and send to Chief Referee by the Wednesday Referees” form (Sections 7), prior to the race. Starters/time keepers, Line Judges and Camera Operator (normally Sue and Mary). Timing system operator (key contact is Bob Seymour). Contact and confirm rostered (non-racing) First Aider. For events, it has been agreed that the Race Co-ordinator cannot be the Club Race Referee at the same event. So long as all is in order, the Race is quite capable of racing if they so wish. 1.4 Liaise with Safety Officer (Stuart Hesseltine) Ensure marshals are organized. Ensure you have the and they have yours. marshal’s phone numbers Ensure course will be checked prior to race. 1.5 Contact any sponsors Nature of sponsorhip (cash, in kind). Allocation of sponsorship in any specific way (suggest to them). Promotion of sponsor flyer, webpage, banner. – Would sponsor like to attend on the day. Arrange to collect sponsorship. 1.6 Use of Community Club room (larger room) in addition to Trophy room (normal Club room) on days where large numbers are expected should be confirmed with the SDVLCC Club Secretary. 1.7 Purchase after race food Including milk for tea/coffee usually 2 litres each of light & full. – Check supplies of tea/coffee/sugar and soft drinks, other consumables previous week liaise with Geoff Bate. – For larger events, ie Opens / Championships / Invitations, it is common to send an email to committee members to ask people to provide a plate. Keep receipts and arrange to be reimbursed via the Club Treasurer. 2. Pre race on race day Arrive at club rooms approx 1.5 hours prior to scheduled race start 2.1 Open club rooms (black dot key) and deactivate alarm Open door with key. Enter PIN (use 62007 if you have your own). don’t Press ‘OK’. Display will Alarm is ON name. say “Good morning press OFF”.
Club has the option of requesting State Referee assistance with running of Invitation events, where it might be felt a larger number of entrants warrants additional support. Discuss with committee/president in weeks preceding event. When using State Referees, complete the “Events Details Required by Referees” form (Sections 7), and send to Chief Referee by the Wednesday prior to the race. Starters/time keepers, Line Judges and Camera Operator (normally Sue and Mary). Timing system operator (key contact is Bob Seymour). Contact and confirm rostered (non-racing) First Aider. For Club events, it has been agreed that the Race Co-ordinator cannot be the Race Referee at the same event. So long as all is in order, the Race is quite capable of racing if they so wish. 1.4 Liaise with Safety Officer (Stuart Hesseltine) Ensure marshals are organized. Ensure you have the marshal’s phone numbers and they have yours. Ensure course will be checked prior to race. 1.5 Contact any sponsors Nature of sponsorhip (cash, in kind). Allocation of sponsorship in any specific way (suggest to them). Promotion of sponsor – flyer, webpage, banner. Would sponsor like to attend on the day. Arrange to collect sponsorship. 1.6 Use of Community Club room (larger room) in addition to Trophy room (normal Club room) on days where large numbers are expected should be confirmed with the SDVLCC Club Secretary. 1.7 Purchase after race food Including milk for tea/coffee – usually 2 litres each of light & full. Check supplies of tea/coffee/sugar and soft drinks, other consumables previous week – liaise with Geoff Bate. For larger events, ie Opens / Championships / Invitations, it is common to send an email to committee members to ask people to provide a plate. Keep receipts and arrange to be reimbursed via the Club Treasurer. 2. Pre race on race day Arrive at club rooms approx 1.5 hours prior to scheduled race start 2.1 Open club rooms (black dot key) and deactivate alarm Open door with key. Enter PIN (use 62007 if you don’t have your own). Press ‘OK’. Display will say “Good morning name. Alarm is ON press OFF”.
180412-Checklist-for-Race-Organisers-2018v1.2.docx