Project the project code – Natural account the natural account code – Natural Account Description the natural account description – Period the period of the transaction (1 = January, 2 = February etc) – Transaction Date the date of the invoice/journal etc – Reference 1 the invoice number or journal number – Amount the amount of the transaction – Narr 1, 2 & 3 the descriptions taken from the invoice or journal – Supplier/Debtor the name of the supplier/debtor for invoice transactions – Supplier Code the reference code of the supplier – Source the area of the system that the transaction was processed in – Document Type the type of transaction – Click Close at the top of the screen to return to the Income & Expenditure report screen. Whole of Life Report (Research, Special Purpose & Consulting Projects) This screen shows income & expenditure from any prior years as well as the current year for the project. It also shows any future salary commitments for the project. Image 10 The columns of this report are: Prior Years Actuals totals for transactions in any year prior to the current year – Current Year Actuals totals for transactions from the beginning of the year to the – current month inclusive Current Year Commitments salary commitments to end of contracts or year end – and any un-received purchase orders in the system as at the end of the current month Total Actuals plus Current Year Commitments gives a basic full year forecast of – YTD balances including committed funds Future Year Commitments totals for any future year salary commitments – Total Actuals and Commitments total of all actuals & all commitments – Total Budget If a budget has been entered (see Enter Budget section below) then – it will appear in this column Balance Remaining the total budget less all actuals & commitments how much – – is left to spend The rows of this report: FUNDS AVAILABLE BEFORE EXPENDITURE (INCLUDING CF) row total in orange is Carry Forwards plus Income plus Internal Transfers is Salary Expenditure plus Non-Salary Expenditure Total Expenditure OPERATING SURPLUS / (DEFICIT) INCLUDING CF amount in orange is the Funds Available before Expenditure (including CF) minus the Total Expenditure. The amount ($8,659 in Image 10) in the Total Actuals and Commitments column is the amount left uncommitted to spend or, if a negative number, the amount that the project is overspent, taking commitments into account Click on the yellow messages to view an Xcel version of the whole of life report or enter a budget for the project. Or click on close to return to the detail report.
Project – the project code Natural account – the natural account code Natural Account Description – the natural account description Period – the period of the transaction (1 = January, 2 = February etc) Transaction Date – the date of the invoice/journal etc Reference 1 – the invoice number or journal number Amount – the amount of the transaction Narr 1, 2 & 3 – the descriptions taken from the invoice or journal Supplier/Debtor – the name of the supplier/debtor for invoice transactions Supplier Code – the reference code of the supplier Source – the area of the system that the transaction was processed in Document Type – the type of transaction Click Close at the top of the screen to return to the Income & Expenditure report screen. Whole of Life Report (Research, Special Purpose & Consulting Projects) This screen shows income & expenditure from any prior years as well as the current year for the project. It also shows any future salary commitments for the project. Image 10 The columns of this report are: Prior Years Actuals – totals for transactions in any year prior to the current year Current Year Actuals – totals for transactions from the beginning of the year to the current month inclusive Current Year Commitments – salary commitments to end of contracts or year end and any un-received purchase orders in the system as at the end of the current month Total Actuals plus Current Year Commitments – gives a basic full year forecast of YTD balances including committed funds Future Year Commitments – totals for any future year salary commitments Total Actuals and Commitments – total of all actuals & all commitments Total Budget – If a budget has been entered (see Enter Budget section below) then it will appear in this column Balance Remaining – the total budget less all actuals & commitments – how much is left to spend The rows of this report: FUNDS AVAILABLE BEFORE EXPENDITURE (INCLUDING CF) row total in orange is Carry Forwards plus Income plus Internal Transfers Total Expenditure is Salary Expenditure plus Non-Salary Expenditure OPERATING SURPLUS / (DEFICIT) INCLUDING CF amount in orange is the Funds Available before Expenditure (including CF) minus the Total Expenditure. The amount ($8,659 in Image 10) in the Total Actuals and Commitments column is the amount left uncommitted to spend or, if a negative number, the amount that the project is overspent, taking commitments into account Click on the yellow messages to view an Xcel version of the whole of life report or enter a budget for the project. Or click on close to return to the detail report.
How%20to%20use%20Project%20Manager%20Dashboard.docx