Error Description What to do? COMMON FIX_STRING Project ID does not match Please run this query to determine correct either Fund or Department or fund: ERRORS Prog Fin UM_GL_VALID_FIX_STRING_COMBO ONLY Financial Services can This Error can only be cleared by Financial “Override” Services *IF* it is fixing a transaction from before Feb 1, 2012. Please enter the DOC ID from the Detail Report (Actuals) Report of the original entry into the Reference Field of the line that displays the Error. Financial services will contact the JE requestor if there are issues using this combination. Error Description What to do? NO1111FUND Department has no State Funds Ensure there is no typo, then contact department. (1111) or If Dept has budgeted Fund 1111 or 1112, open RT or Auxiliary Funds (1112) ticket in Financial Services & Accounting Queue. NO1112FUND COMMON FUND_PROJE E.g. Fund 1113 has been used Confirm the chartstring. without a PC BUS Unit or ERRORS Project ID. UM_PROGFIN The Prog FIN selected is Change the Prog FIN on the Helpful Hints. intended for a different account type. Error Description What to do? ACCT_FUND A Fund is required for this Enter the fund. transaction. FS_DBT_SRV Debt Service requires specific Please review Ledger Inquiry for the previously accepted UN-COMMON chartstring and departments. chartstrings. ERRORS FS_PAYROLL The account selected is a system Please Tree Viewer for the Tree CC_ACCOUNTS. generated payroll department and Look under the Fringes Manual Calc” for “6015099 – is not available for manual journal correct manual account. entries. UM_DPT_REQ Department required. Enter a Department ID. UM_INVL_DP The department or account Please check Tree Viewer to review CC_ACCOUNTS or selected is a roll up value, which CC_DEPT means it cannot have transactions directly charged to it. UM_INVL_FD Invalid Field. UM_ROLLUP The department or account Please Tree Viewer to review CC_ACCOUNTS or selected is a roll up value, which CC_DEPT means it cannot have transactions directly charged to it. UM_SOF_X Field Source of Funds (SOF) is no Remove value from SOF. Customize JE screen to exclude longer used. SOF.
Error Description What to do? COMMON ERRORS ONLY Financial Services can “Override” FIX_STRING Project ID does not match either Fund or Department or Prog Fin Please run this query to determine correct fund: UM_GL_VALID_FIX_STRING_COMBO This Error can only be cleared by Financial Services *IF* it is fixing a transaction from before Feb 1, 2012. Please enter the DOC ID from the Detail Report (Actuals) Report of the original entry into the Reference Field of the line that displays the Error. Financial services will contact the JE requestor if there are issues using this combination. Error Description What to do? COMMON ERRORS NO1111FUND or NO1112FUND Department has no State Funds (1111) or Auxiliary Funds (1112) Ensure there is no typo, then contact department. If Dept has budgeted Fund 1111 or 1112, open RT ticket in Financial Services & Accounting Queue. FUND_PROJE E.g. Fund 1113 has been used without a PC BUS Unit or Project ID. Confirm the chartstring. UM_PROGFIN The Prog FIN selected is intended for a different account type. Change the Prog FIN on the Helpful Hints. Error Description What to do? UN-COMMON ERRORS ACCT_FUND A Fund is required for this transaction. Enter the fund. FS_DBT_SRV Debt Service requires specific chartstring and departments. Please review Ledger Inquiry for the previously accepted chartstrings. FS_PAYROLL The account selected is a system generated payroll department and is not available for manual journal entries. Please Tree Viewer for the Tree CC_ACCOUNTS. Look under the “6015099 Fringes – Manual Calc” for correct manual account. UM_DPT_REQ Department required. Enter a Department ID. UM_INVL_DP The department or account selected is a roll up value, which means it cannot have transactions directly charged to it. Please check Tree Viewer to review CC_ACCOUNTS or CC_DEPT UM_INVL_FD Invalid Field. UM_ROLLUP The department or account selected is a roll up value, which means it cannot have transactions directly charged to it. Please Tree Viewer to review CC_ACCOUNTS or CC_DEPT UM_SOF_X Field Source of Funds (SOF) is no longer used. Remove value from SOF. Customize JE screen to exclude SOF.
JE-Helpful-Hints.docx