Before seating a student whose name does not appear on the main register, check with the student to see whether they have alternative exam arrangements. If they do, check the ‘Students Taking Papers Outside the Main Examination Hall’ list to see where the student should be sitting their paper. If you or the student are not sure that they should be sitting their paper in your examination room, call the Exams Office for advice. Please advise students who have alternative exam arrangements, but wish to sit in the main location, that they cannot have extra time or other arrangements there but would need to go to the allocated alternative location if they want this. If they want to sit in the main location without alternative arrangements seat the student in the usual way. 3. IN THE FIRST HOUR There are two copies of the attendance register, one with name and number and the other showing only the number of each candidate taking the paper. (b) Collect attendance from those present, checking that they have signed them. (c) Use these cards to mark the attendance registers (2 copies). Mark for ‘A’ absent, ‘√’ for present and ‘elsewhere’ if the student is sitting in an alternative location. (d) Latecomers: if they are more than 15 minutes late, note on scripts their time of arrival. Update your collection of signed cards and the registers. No candidates should be admitted after the first hour of the session has elapsed. (e) Ensure that no candidate leaves during the first hour. Where the exam paper being taken is of one-hour duration, no candidate may leave the room early even if they have completed the paper. The name and number register and the attendance cards for each paper should be banded together. In the case of rooms outside the Sports Centre these should be delivered back to the Exams Office at the end of the session with the scripts, but NOT in the script envelopes. In the case of papers in the Sports Centre, the scripts (and attendance and attendance registers) will be delivered to the Exams Office by Security staff. The Chief Invigilator will collect the attendance cards and the name and number register from the examination room. (g) Keep the second copy of the register for use at the end of the exam. At the end of the hour collect the unsigned cards of any absentees and band these with the name and number register for the relevant exam; do not admit anyone who arrives more than one hour late. PROCEDURE FOR DEALING WITH STUDENTS NOT ON EXAM REGISTER
Before seating a student whose name does not appear on the main register, check with the student to see whether they have alternative exam arrangements. If they do, check the ‘Students Taking Papers Outside the Main Examination Hall’ list to see where the student should be sitting their paper. If you or the student are not sure that they should be sitting their paper in your examination room, call the Exams Office for advice. Please advise students who have alternative exam arrangements, but wish to sit in the main location, that they cannot have extra time or other arrangements there but would need to go to the allocated alternative location if they want this. If they want to sit in the main location without alternative arrangements seat the student in the usual way. 3. IN THE FIRST HOUR There are two copies of the attendance register, one with name and number and the other showing only the number of each candidate taking the paper. (b) Collect attendance from those present, checking that they have signed them. (c) Use these cards to mark the attendance registers (2 copies). Mark ‘A’ for absent, ‘√’ for present and ‘elsewhere’ if the student is sitting in an alternative location. (d) Latecomers: if they are more than 15 minutes late, note on scripts their time of arrival. Update your collection of signed cards and the registers. No candidates should be admitted after the first hour of the session has elapsed. (e) Ensure that no candidate leaves during the first hour. Where the exam paper being taken is of one-hour duration, no candidate may leave the room early even if they have completed the paper. The name and number register and the attendance cards for each paper should be banded together. In the case of rooms outside the Sports Centre these should be delivered back to the Exams Office at the end of the session with the scripts, but NOT in the script envelopes. In the case of papers in the Sports Centre, the scripts (and attendance and attendance registers) will be delivered to the Exams Office by Security staff. The Chief Invigilator will collect the attendance cards and the name and number register from the examination room. (g) Keep the second copy of the register for use at the end of the exam. At the end of the hour collect the unsigned cards of any absentees and band these with the name and number register for the relevant exam; do not admit anyone who arrives more than one hour late. PROCEDURE FOR DEALING WITH STUDENTS NOT ON EXAM REGISTER
invigilatorsnotescentrallyscheduledexams.docx