Checklist for Internships SUPERVISOR OF INTERN: Determine need for intern Work with college/university on credits Consult with human resource/ internship POC Follow all work expectations/agency policies Prepare position description - document responsibilities Keep in touch with college/ university (as and required skills needed & develop expectations appropriate) Complete all time sheets etc. (as appropriate) Determine length of internship and possible hours Evaluation of work experience at end of internship Consult with payroll regarding compensation and time sheets Determine if compensation will be available/appropriate DURING (coordinate with budget) Periodic reviews Work with HR/POC to draft recruitment announcement Provide developmental opportunities as appropriate Work with HR/POC to screen applicants Final evaluations Work with HR/POC to schedule interviews Coordinate office space, supplies, computer (if needed) & phone INTERNSHIP CONTACT: Coordinate other on-boarding activities Train supervisor Make offer to intern Coordinate/schedule a New Intern Orientation (NIO) Prepare Personnel Action Request form (PAR) Work with HR/Supervisor throughout process Coordinate regular meetings with all interns Continuous relationship building with HUMAN RESOURCES: universities/colleges Consult with hiring supervisor on internship need and Final exit interview with intern specific position requirements Draft recruitment announcement Communicate with and inform universities/colleges of need Inform union-provide 21 day notice Work with POC to post announcement to all universities/colleges Initial screening of applications Provide hiring supervisor with certification of names Perform background checks on final candidates Prepare offer letter Coordinate with POC/supervisor to prepare and send no you letters
INTERN: Determine need for intern Work with college/university on credits Consult with human resource/ internship POC Follow all work expectations/agency policies Prepare position description - document responsibilities and required skills needed & develop expectations Keep in touch with college/ university (as appropriate) Complete all time sheets etc. (as appropriate) Determine length of internship and possible hours Evaluation of work experience at end of internship Consult with payroll regarding compensation and time sheets Determine if compensation will be available/appropriate (coordinate with budget) SUPERVISOR DURING Work with HR/POC to draft recruitment announcement Periodic reviews Provide developmental opportunities as appropriate Work with HR/POC to screen applicants Final evaluations Work with HR/POC to schedule interviews Coordinate office space, supplies, computer (if needed) & phone INTERNSHIP OF CONTACT: Coordinate other on-boarding activities Train supervisor Make offer to intern Coordinate/schedule a New Intern Orientation (NIO) Prepare Personnel Action Request form (PAR) Work with HR/Supervisor throughout process Coordinate regular meetings with all interns HUMAN RESOURCES: Continuous relationship building with universities/colleges Consult with hiring supervisor on internship need and specific position requirements Final exit interview with intern Draft recruitment announcement Communicate with and inform universities/colleges of need Inform union-provide 21 day notice Work with POC to post announcement to all universities/colleges Initial screening of applications Provide hiring supervisor with certification of names Perform background checks on final candidates Prepare offer letter Coordinate with POC/supervisor to prepare and send no you letters Checklist for Internships
HR-FormInternshipChecklistForm.docx