Search Chair & Search Committee Interview Exchange Instructions – To access applicants and posting information: Once you have been assigned to a search and the search is underway, Human Resources will establish your account in IE. IE will send you an email with account registration information. Complete the steps in the IE email to register your account. Once registered, go to , click on Faculty & Staff, click on Faculty & Staff Services, select Interview Exchange Internal Users Login, OR simply type and select Login. Login* using your user id & password. User ID your SUNY Fredonia email (firstname.lastname@fredonia.edu) – Password system generated until you change it – *You must have registered your account prior to logging-in. Click on the position title. You can sort the columns with blue titles to search for applicants by first or last name, date applied, or telephone number. Click on the to review resume, cover letter, reference contact info, etc. applicant’s name applicant’s Search committees may elect to add individual notes, private or public, for each applicant in the Notes section of the applicant screen. Private notes will only be viewable to yourself, from Review Team public notes will be to the entire search committee, Director, Dean, Provost/VP, HR, etc. Search Committee Chair will use the section of the posting to upload and request approval Review Notes of the search interview questions, and finalist committee’s ranking rationale (see Appendix C.3), strengths & weaknesses document (see Appendix C.12). Approvals and comments will be added to the section as appropriate. IE will generate emails to users to advise when notes have been Review Notes added. Search Committee Chair will move applicants to the appropriate Tier folders as approved, and send template emails as outlined in Appendix C.2. When the VP and Dean select a finalist and the verbal offer has been negotiated, accepted, and approved, the will initiate the Request to Hire (see Appendix A.6) using the Dean’s secretary recommendation button on the applicant screen. When the signed contract letter is received in Human Resources and the Search Chair is notified that the search is closed, the Search Chair will send template emails as outlined in Appendix Ca.10 and C.11. Applicants for: Job Title Here (43668)
Search Chair & Search Committee – Interview Exchange Instructions To access applicants and posting information: Once you have been assigned to a search and the search is underway, Human Resources will establish your account in IE. IE will send you an email with account registration information. Complete the steps in the IE email to register your account. Once registered, go to , click on Faculty & Staff, click on Faculty & Staff Services, select Interview Exchange Internal Users Login, OR simply type and select Login. Login* using your user id & password. User ID – your SUNY Fredonia email (firstname.lastname@fredonia.edu) Password – system generated until you change it *You must have registered your account prior to logging-in. Click on the position title. You can sort the columns with blue titles to search for applicants by first or last name, date applied, or telephone number. Click on the applicant’s name to review applicant’s resume, cover letter, reference contact info, etc. Search committees may elect to add individual notes, private or public, for each applicant in the Notes from Review Team section of the applicant screen. Private notes will only be viewable to yourself, public notes will be to the entire search committee, Director, Dean, Provost/VP, HR, etc. Search Committee Chair will use the Review Notes section of the posting to upload and request approval of the search committee’s ranking rationale (see Appendix C.3), interview questions, and finalist strengths & weaknesses document (see Appendix C.12). Approvals and comments will be added to the Review Notes section as appropriate. IE will generate emails to users to advise when notes have been added. Search Committee Chair will move applicants to the appropriate Tier folders as approved, and send template emails as outlined in Appendix C.2. When the VP and Dean select a finalist and the verbal offer has been negotiated, accepted, and approved, the Dean’s secretary will initiate the Request to Hire (see Appendix A.6) using the recommendation button on the applicant screen. When the signed contract letter is received in Human Resources and the Search Chair is notified that the search is closed, the Search Chair will send template emails as outlined in Appendix Ca.10 and C.11. Applicants for: Job Title Here (43668)
IE%20Search%20Committee%20instructions%20for%20Guidelines.docx