As ownership of any bid lies with the Principal Investigator, it is expected that the lead Faculty/Institution will be responsible for the quality of the bid, so no Faculty reviewer will be assigned from Health and Life Sciences. The researcher should have their portion of the application costed separately. Each faculty involved will need to produce their own pFACT record and seek a full set of internal approvals. RGO will carry out light touch review of the bid, looking specifically for any mention of the involvement in the project and the researcher’s Faculty’s associated portion of the budget. The lead Faculty/Institution should inform us of their intended date for submission, so that we can work to their timetable. A reduced timetable for review and approvals is possible, though not less than 2 weeks before the external deadline. It is the responsibility to make external institutions aware of the OBU deadlines. The University cannot grant PI’s approval for your participation in an external bid without the final version of the application form and costings. These must be received by the RBDO in good time to grant University approval before the external deadline. 7 Tenders The terms and conditions of a tender are legally binding and, once accepted, the Faculty is under obligation to deliver the project. It is therefore important that you allow sufficient time for Kevin Henderson, Contracts Manager in RBDO, to read over the tender as soon as possible, prior to submission (e-mail khenderson, ext. 4199). Costings put forward in the tender cannot normally be changed post-award. 8 Commercial/contract research bids These bids have a separate process. No reviewer is assigned but the project needs to be costed by the applicant and moved to Research Manager approval in pFACT. The RGO will push the bid on to Finance approval in pFACT. The Grants Panel Chair will then review and approve the bid in pFACT on behalf of the Faculty. Minimum time-line for submitting external research grant applications: Deadlines are listed in working weeks, where holidays fall within deadline periods, deadlines must be brought forward to earlier dates accordingly.
As ownership of any bid lies with the Principal Investigator, it is expected that the lead Faculty/Institution will be responsible for the quality of the bid, so no Faculty reviewer will be assigned from Health and Life Sciences. The researcher should have their portion of the application costed separately. Each faculty involved will need to produce their own pFACT record and seek a full set of internal approvals. RGO will carry out light touch review of the bid, looking specifically for any mention of the researcher’s involvement in the project and the Faculty’s associated portion of the budget. The lead Faculty/Institution should inform us of their intended date for submission, so that we can work to their timetable. A reduced timetable for review and approvals is possible, though not less than 2 weeks before the external deadline. It is the PI’s responsibility to make external institutions aware of the OBU deadlines. The University cannot grant approval for your participation in an external bid without the final version of the application form and costings. These must be received by the RBDO in good time to grant University approval before the external deadline. 7 Tenders The terms and conditions of a tender are legally binding and, once accepted, the Faculty is under obligation to deliver the project. It is therefore important that you allow sufficient time for Kevin Henderson, Contracts Manager in RBDO, to read over the tender as soon as possible, prior to submission (e-mail khenderson, ext. 4199). Costings put forward in the tender cannot normally be changed post-award. 8 Commercial/contract research bids These bids have a separate process. No reviewer is assigned but the project needs to be costed by the applicant and moved to Research Manager approval in pFACT. The RGO will push the bid on to Finance approval in pFACT. The Grants Panel Chair will then review and approve the bid in pFACT on behalf of the Faculty. Minimum time-line for submitting external research grant applications: Deadlines are listed in working weeks, where holidays fall within deadline periods, deadlines must be brought forward to earlier dates accordingly.
hls-grant-procedures-updated-jan-2017.docx