All information placed into personnel files must be accurate. Employees may the accuracy of documentation in their Employee file(s), request that be made, and request that a written note of their comments be added as an annotation to the documentation. 6.1.3 Former Employee File Access Former employees that wish to review their files must submit a request to the files a minimum of fourteen (14) business days prior to the date of review. Any former employee of Mississauga First Nation may access their file must photo identification and written request to view file(s). Any third party must receive written authorization to requests access to a personal file(s) and viewing of the file(s). 6.1.4 Personnel File Checklist The following material and information regarding each employee shall be kept in a secure location in the employee’s personnel records located at the Band office: Personnel File Checklist Form Employee Resume Contract and Offer of Employment Letter Employee Orientation Checklist TD1 Declaration Employee Group Benefits Criminal Reference Sector Check Signed Confidentiality Agreement Verification of Employee’s Qualifications for Employee’s Performance, or training Performance Appraisals, personal correspondence such as grievances, memos, disciplinary action, etc. Congratulatory, Recognition certificates, Awards of Merit Records of Attendance and Leave Approvals Dependent on the time of enrollment, an employee record may be incomplete and may not have all the materials as identified in § 6.1.4. (1). Although, it is the of the Human Resource Department to ensure the required forms are and to ensure that all information relating to employee human resource management is properly maintained by the appropriate person(s) and compiled for entry into an employee personnel file.
All information placed into personnel files must be accurate. Employees may the accuracy of documentation in their Employee file(s), request that be made, and request that a written note of their comments be added as an annotation to the documentation. 6.1.3 Former Employee File Access Former employees that wish to review their files must submit a request to the files a minimum of fourteen (14) business days prior to the date of review. Any former employee of Mississauga First Nation may access their file must photo identification and written request to view file(s). Any third party must receive written authorization to requests access to a personal file(s) and viewing of the file(s). 6.1.4 Personnel File Checklist The following material and information regarding each employee shall be kept in a secure location in the employee’s personnel records located at the Band office: Personnel File Checklist Form Employee Resume Contract and Offer of Employment Letter Employee Orientation Checklist TD1 Declaration Employee Group Benefits Criminal Reference Sector Check Signed Confidentiality Agreement Verification of Employee’s Qualifications for Employee’s Performance, or training Performance Appraisals, personal correspondence such as grievances, memos, disciplinary action, etc. Congratulatory, Recognition certificates, Awards of Merit Records of Attendance and Leave Approvals Dependent on the time of enrollment, an employee record may be incomplete and may not have all the materials as identified in § 6.1.4. (1). Although, it is the of the Human Resource Department to ensure the required forms are and to ensure that all information relating to employee human resource management is properly maintained by the appropriate person(s) and compiled for entry into an employee personnel file.
personnel_policy_may252018_v.2.docx