Appendix 3 MENU OF STANDARD TEMPLATE LETTERS INVESTIGATORY STAGE Letter 1: Complainant Notified of Investigation Nominated Officer – Letter 2: Employee Notified of Commencement of Investigation Nominated Officer – Letter 3: Employee Instructed to Attend Investigatory Interview Investigating Officer – Letter 4: Complainant/Witness Invited to Investigatory Interview Investigating Officer – Letter 5: Employee Notified of Outcome of Investigation (No Action) Nominated Officer – Letter 6: Complainant Notified of Outcome of Investigation (No Action) Nominated Officer – DISCIPLINARY Letter 7: Employee Instructed to attend Disciplinary Hearing Nominated Officer – Letter 8: Complainant/Witness Invited to Attend Disciplinary Hearing Nominated Officer – Letter 9: Employee Notified of Outcome of Disciplinary Hearing (No Action) Nominated – Officer Letter 10: Employee Notified of Outcome of Disciplinary Hearing Warning) - Nominated Officer Letter 11: Employee Notified of Outcome of Disciplinary Hearing (Dismissal) Letter 12: Complainant Notified of Outcome of Complaint (Substantiated) Nominated – Officer Letter 13: Complainant Notified of Outcome of Complaint (No Disciplinary Action) – Nominated Officer Note: Please contact Human Resources for required template letters and for further advice on their use.
Appendix 3 MENU OF STANDARD TEMPLATE LETTERS INVESTIGATORY STAGE Letter 1: Complainant Notified of Investigation – Nominated Officer Letter 2: Employee Notified of Commencement of Investigation – Nominated Officer Letter 3: Employee Instructed to Attend Investigatory Interview – Investigating Officer Letter 4: Complainant/Witness Invited to Investigatory Interview – Investigating Officer Letter 5: Employee Notified of Outcome of Investigation (No Action) – Nominated Officer Letter 6: Complainant Notified of Outcome of Investigation (No Action) – Nominated Officer DISCIPLINARY Letter 7: Employee Instructed to attend Disciplinary Hearing – Nominated Officer Letter 8: Complainant/Witness Invited to Attend Disciplinary Hearing – Nominated Officer Letter 9: Employee Notified of Outcome of Disciplinary Hearing (No Action) – Nominated Officer Letter 10: Employee Notified of Outcome of Disciplinary Hearing Warning) - Nominated Officer Letter 11: Employee Notified of Outcome of Disciplinary Hearing (Dismissal) Letter 12: Complainant Notified of Outcome of Complaint (Substantiated) – Nominated Officer Letter 13: Complainant Notified of Outcome of Complaint (No Disciplinary Action) – Nominated Officer Note: Please contact Human Resources for required template letters and for further advice on their use.
InvestigatingOfficersGuide-ProcessGuide.docx