Annex 1 Coventry Funding Guidance for Childcare –College Providers: Invoices A generic invoice will be sent to you by email once we have received the – Childcare Registration form and we ask that you use this when sending any invoices to the College. We will not pay invoices received in any other format other than the template provided by City College. Daily rates on invoices will be required and if weekly amounts are entered this will delay the payment of invoices. We will send you a monthly reminder by email to submit your invoices for the previous month. Invoices must be completed and received by the deadline date. All invoices will be paid a month in arrears providing they are received by the college by the deadline date. The college will not be able to make back dated payments after the deadline for the end of each term. Course end dates for each student will be on the childcare registration forms which will form part of the notice period and we will not be liable for any costs after this date. The maximum no. of weeks for any course is 36 weeks. If a student withdraws from college before this date we will not be liable for any childcare costs after the withdrawal date and it will be the to student’s responsibility inform you within the required notice period. The college will not pay for any Bank holidays, staff training days or college or time holidays. Please note staff training days for 2016/17 are: 19th & 20th December 2016 10th & 11th July 2017 The college holiday dates for 2016/17 are as follows: 24th October 2016 28th October 2016 – 19th December 2016 2nd January 2017 – 13th February 2017 17th February 2017 – 10th April 2017 21st April 2017 – 29th May 2017 2nd May 2017 – The college will not be able to absorb any mid-year price increases. Eligibility to continue to receive childcare support will depend on the student maintaining the colleges expected attendance of 85% or above. Any drop in attendance below 85% will result in payments being suspended or stopped and we will contact you by email in advance if this happens. If this happens you will need to contact the student to arrange for payment.
Annex 1 –College Coventry Funding Guidance for Childcare Providers: Invoices – A generic invoice will be sent to you by email once we have received the Childcare Registration form and we ask that you use this when sending any invoices to the College. We will not pay invoices received in any other format other than the template provided by City College. Daily rates on invoices will be required and if weekly amounts are entered this will delay the payment of invoices. We will send you a monthly reminder by email to submit your invoices for the previous month. Invoices must be completed and received by the deadline date. All invoices will be paid a month in arrears providing they are received by the college by the deadline date. The college will not be able to make back dated payments after the deadline for the end of each term. Course end dates for each student will be on the childcare registration forms which will form part of the notice period and we will not be liable for any costs after this date. The maximum no. of weeks for any course is 36 weeks. If a student withdraws from college before this date we will not be liable for any childcare costs after the withdrawal date and it will be the student’s responsibility to inform you within the required notice period. The college will not pay for any Bank holidays, staff training days or college or time holidays. Please note staff training days for 2016/17 are: 19th & 20th December 2016 10th & 11th July 2017 The college holiday dates for 2016/17 are as follows: 24th October 2016 – 28th October 2016 19th December 2016 – 2nd January 2017 13th February 2017 – 17th February 2017 10th April 2017 – 21st April 2017 29th May 2017 – 2nd May 2017 The college will not be able to absorb any mid-year price increases. Eligibility to continue to receive childcare support will depend on the student maintaining the colleges expected attendance of 85% or above. Any drop in attendance below 85% will result in payments being suspended or stopped and we will contact you by email in advance if this happens. If this happens you will need to contact the student to arrange for payment.
1412RU-learner-support-fund-policy-2016.2017-original.docx