Appendix 2 Petty Cash Input Procedure – On SAGE 200 select ‘Cash Book’. from the Cash Book List by highlighting it. Select ‘Petty Cash’ Select at the top of the screen by clicking it. ‘Taxable Payment’ Enter and the month that transactions relate to in number ‘Petty Cash’ ‘cheque box’. Put the to the last day of the month the transactions relate to. ‘transaction date’ The should be the same as the number ‘2nd Reference’ ‘cheque box’. Enter and the period to be covered in the ‘Petty Cash’ ‘narrative’. Enter the cost centre, nominal codes and department from your petty cash summary sheet. The narrative for each line should be updated to read staff initials of Petty Cash Officer/item purchased/date of transaction. Ensure all the dates in the date column match to the last day of the month the transactions relate to. Enter the gross amount. Ensure the VAT amount matches the amount shown on the receipt. Ensure that the appropriate VAT code is used i.e. 10 for non business, 0 for exempt and 1 for standard VAT. Before saving, check that the and totals match the total of ‘Tax Value’ ‘Goods Value’ your summary sheet if all ok then save. – After saving, refresh the Cash Book page and check that the balance showing in your petty cash account matches the total of cash in hand on your reconciliation sheet. Appendix 3 - How to Reimburse the Petty Cash Account To enter a cheque onto the Petty cash for funds added to the petty cash tin. Go to Cash Book/Other Transactions (in the drop down menu)/Inter Account Transfer. The following screen will appear. Select Payment Account- Lloyds Current Account Select Receipt Account - Petty Cash Account Enter the Description Type reason for the transfer ie. Petty Cash Fund increase – – to reinstate float Reference if a cheque is being used type in the cheque no. here for reference –
Appendix 2 – Petty Cash Input Procedure On SAGE 200 select ‘Cash Book’. Select ‘Petty Cash’ from the Cash Book List by highlighting it. Select ‘Taxable Payment’ at the top of the screen by clicking it. Enter ‘Petty Cash’ and the month that transactions relate to in ‘cheque number box’. Put the ‘transaction date’ to the last day of the month the transactions relate to. The ‘2nd Reference’ should be the same as the ‘cheque number box’. Enter ‘Petty Cash’ and the period to be covered in the ‘narrative’. Enter the cost centre, nominal codes and department from your petty cash summary sheet. The narrative for each line should be updated to read staff initials of Petty Cash Officer/item purchased/date of transaction. Ensure all the dates in the date column match to the last day of the month the transactions relate to. Enter the gross amount. Ensure the VAT amount matches the amount shown on the receipt. Ensure that the appropriate VAT code is used i.e. 10 for non business, 0 for exempt and 1 for standard VAT. Before saving, check that the ‘Tax Value’ and ‘Goods Value’ totals match the total of your summary sheet – if all ok then save. After saving, refresh the Cash Book page and check that the balance showing in your petty cash account matches the total of cash in hand on your reconciliation sheet. Appendix 3 - How to Reimburse the Petty Cash Account To enter a cheque onto the Petty cash for funds added to the petty cash tin. Go to Cash Book/Other Transactions (in the drop down menu)/Inter Account Transfer. The following screen will appear. Select Payment Account- Lloyds Current Account Select Receipt Account - Petty Cash Account Enter the Description – Type reason for the transfer ie. Petty Cash Fund increase – to reinstate float Reference – if a cheque is being used type in the cheque no. here for reference
Petty%20Cash%20Policy.docx