Implementation of the locking mechanism when modifying documents, tracking all changes to a document (who, when, what); Integration with procedures within the workflow/notice registry: possibility that documents in the system can be linked to the specific workflow procedure, but also that all documents created within the workflow/electronic registry can be stored in the system. Direct recording of documents from scanners; Enrichment of contents by adding meta information (such as ID number, date and time of receipt, creation, modification, sending, archiving, headers, summary and brief descriptions, keywords, parties (the name, address, ID number, date), officers in charge, category, class, type, physical location of a document, etc.), business rules, security policies and collaboration rules; E-mail and system notifications for all standard actions and changes to documents and data. 3. Documents Capture Software Module providing for: Unambiguous labelling and digitizing of paper documents; Unique identification of the physical documents in the archives; Easy handling of documents that contains multiple pages, such as finding, replacing, collection, separation, zooming, sharing, rotation, etc.; Full text OCR and creation of searchable PDF files; Document linkage directly with the corresponding notices on the basis of the unambiguous labelling 4. Develop and deploy Notice Board providing support for creation filling of electronic forms with searchable meta data stored in RDBMS), management and online publication of all procurement notices and supporting registers across all Member States, carried out in accordance with the Protocol on Public Procurement for the Caribbean Community, the Community Public Procurement Bill and the Community Procurement Standard Operating Procedures (PSOP) with Standard
Implementation of the locking mechanism when modifying documents, tracking all changes to a document (who, when, what); Integration with procedures within the workflow/notice registry: possibility that documents in the system can be linked to the specific workflow procedure, but also that all documents created within the workflow/electronic registry can be stored in the system. Direct recording of documents from scanners; Enrichment of contents by adding meta information (such as ID number, date and time of receipt, creation, modification, sending, archiving, headers, summary and brief descriptions, keywords, parties (the name, address, ID number, date), officers in charge, category, class, type, physical location of a document, etc.), business rules, security policies and collaboration rules; E-mail and system notifications for all standard actions and changes to documents and data. 3. Documents Capture Software Module providing for: Unambiguous labelling and digitizing of paper documents; Unique identification of the physical documents in the archives; Easy handling of documents that contains multiple pages, such as finding, replacing, collection, separation, zooming, sharing, rotation, etc.; Full text OCR and creation of searchable PDF files; Document linkage directly with the corresponding notices on the basis of the unambiguous labelling 4. Develop and deploy Notice Board providing support for creation filling of electronic forms with searchable meta data stored in RDBMS), management and online publication of all procurement notices and supporting registers across all Member States, carried out in accordance with the Protocol on Public Procurement for the Caribbean Community, the Community Public Procurement Bill and the Community Procurement Standard Operating Procedures (PSOP) with Standard
14172-annex_ii_anf_iii-_technical_specifications_cppnb.docx