Some suggested roles for the organising committee: Publicity promotion, graphic design of flyers and invitations, maintain Wiki/Website and determine – ways to get other participates (other schools) enthused prior to event Finance estimate the cost of the event or a per activity expense, fund raising activities, record – expenditure and income, investigate whether sponsorship available? Equipment and activities- list the activities and equipment to be used, update and maintain equipment, identify places to hire or borrow specific equipment, create how to use cards, make signs for each of the groups/activities. Create audit lists of equipment to assist with ease of pack up. Identify and recruit other interested students Venue organisation inspect potential event sites and determine the impact an extra large group of – visiting students might have on existing play areas and timetables. Open plan classrooms/spaces, halls or outdoor spaces are best. Participant & presenter comfort will there be water bottles and fruit supplied? monitor budget, – – sourcing, collection and construction of gift bags, create nametags for the event. Publicity promotion, graphic design of flyers and invitations, maintain Wiki/Website and determine – ways to get other participates (other schools) enthused prior to event Finance estimate the cost of the event or a per activity expense, fund raising activities, record – expenditure and income, investigate whether sponsorship available? Equipment and activities list the activities and equipment to be used, update and maintain – equipment, identify places to hire or borrow specific equipment, create how to use cards, make signs for each of the groups/activities. Create audit lists of equipment to assist with ease of pack up. Identify and recruit other interested students Running the event On the day of the event, don't forget to: Set up for each workshop power, equipment – Register attendees Welcome presenters Check in on the presenters to see if they are ok Make sure attendees don't get lost Develop and administer feedback survey Enjoy the day! Pack up Reflect and celebrate the event Running a successful event is tiring and inspiring. You will probably find that most participants will be looking forward to their next Maker Event! To reflect and celebrate: Set up a debrief and celebration for the organising group Send thank-you emails to guests and participating schools Gather and examine all feedback from participants Identify successes and areas for improvement. Consider:
Some suggested roles for the organising committee: Publicity – promotion, graphic design of flyers and invitations, maintain Wiki/Website and determine ways to get other participates (other schools) enthused prior to event Finance – estimate the cost of the event or a per activity expense, fund raising activities, record expenditure and income, investigate whether sponsorship available? Equipment and activities- list the activities and equipment to be used, update and maintain equipment, identify places to hire or borrow specific equipment, create how to use cards, make signs for each of the groups/activities. Create audit lists of equipment to assist with ease of pack up. Identify and recruit other interested students Venue organisation – inspect potential event sites and determine the impact an extra large group of visiting students might have on existing play areas and timetables. Open plan classrooms/spaces, halls or outdoor spaces are best. Participant & presenter comfort – will there be water bottles and fruit supplied? – monitor budget, sourcing, collection and construction of gift bags, create nametags for the event. Publicity – promotion, graphic design of flyers and invitations, maintain Wiki/Website and determine ways to get other participates (other schools) enthused prior to event Finance – estimate the cost of the event or a per activity expense, fund raising activities, record expenditure and income, investigate whether sponsorship available? Equipment and activities – list the activities and equipment to be used, update and maintain equipment, identify places to hire or borrow specific equipment, create how to use cards, make signs for each of the groups/activities. Create audit lists of equipment to assist with ease of pack up. Identify and recruit other interested students Running the event On the day of the event, don't forget to: Set up for each workshop – power, equipment Register attendees Welcome presenters Check in on the presenters to see if they are ok Make sure attendees don't get lost Develop and administer feedback survey Enjoy the day! Pack up Reflect and celebrate the event Running a successful event is tiring and inspiring. You will probably find that most participants will be looking forward to their next Maker Event! To reflect and celebrate: Set up a debrief and celebration for the organising group Send thank-you emails to guests and participating schools Gather and examine all feedback from participants Identify successes and areas for improvement. Consider:
Hosting%20a%20School%20Maker%20Event.docx