How to structure the day? How to match up instructors and students? We need someone to take charge and organize; Todd has called some people to see if we could organize and plan; suggests a – four person committee be formed and get a real plan together, layout, minimize instructor numbers? Student to faculty ratio is a question; Ryan: suggests that Richard Dodds be consulted HOD instructor; Todd and – Andres agreed. Note: two PDC’s this year. Second conflicts with Maryhill Hillclimb. Discussion Ended: 20:06 MSR to Axware Andres/Ryan need to plan time to practice populating entries into Axware 20:06 -super classing adds an additional layer. Ryan and Andres have the resources but need time. Discussion Ended: 20:07 Safety Jemal Mfundshi, Bill Sessions Time – New site Any time to go out and take a look at new site (Evergreen)? 20:07 -Ryan: still some time before we need to send someone to look at the site -Ryan: maybe go out a few days in advance and chalk, run, etc saves time – morning of event; Tech Forms Need to have Tech Inspection forms submitted and approved by board Jemal is going to follow up re: same; Discussion Ended: 20:10 BCA Equipment Persons who use their private vehicles to transport event equipment should 20:10 be paid the standard Government vehicle mileage reimbursement fee. In order to receive payment an expense report must be filed with our club treasurer. -approved previously. Discussion Ended: 20:11 Equipment Coordinators– Erik VanDyke, Sean Vanderheiden Time 2018 Needs Inventory and check through should happen before March (after bus is 20:10 ready) Sean cleaning and inventory pending bus repair; – Printer labels and that sort of stuff verify; – Ryan said we can use expenditure list as partial inventory; Todd reminds we absolutely need to see what we have, what’s missing, and some anticipation of needs; Roof rack and ladder for bus Ryan has; – -All is contingent on response to bus repairs; Discussion Ended 20:16 Discussion Discussion - A program for use of club equipment by members only, subject to BoD approval. How the board can address and evaluate alternate substitutions, cost benefits, and etc while still adhering to the 501.(c).4
How to structure the day? How to match up instructors and students? We need someone to take charge and organize; Todd – has called some people to see if we could organize and plan; suggests a four person committee be formed and get a real plan together, layout, minimize instructor numbers? Student to faculty ratio is a question; Ryan: suggests that Richard Dodds be consulted – HOD instructor; Todd and Andres agreed. Note: two PDC’s this year. Second conflicts with Maryhill Hillclimb. Discussion Ended: 20:06 MSR to Axware Andres/Ryan need to plan time to practice populating entries into Axware -super classing adds an additional layer. Ryan and Andres have the resources but need time. Discussion Ended: 20:07 20:06 Safety – Jemal Mfundshi, Bill Sessions Time New site Any time to go out and take a look at new site (Evergreen)? -Ryan: still some time before we need to send someone to look at the site -Ryan: maybe go out a few days in advance and chalk, run, etc – saves time morning of event; 20:07 Tech Forms Need to have Tech Inspection forms submitted and approved by board Jemal is going to follow up re: same; Discussion Ended: 20:10 BCA Equipment Persons who use their private vehicles to transport event equipment should be paid the standard Government vehicle mileage reimbursement fee. In order to receive payment an expense report must be filed with our club treasurer. -approved previously. Discussion Ended: 20:11 20:10 Equipment Coordinators– Erik VanDyke, Sean Vanderheiden Time 2018 Needs Inventory and check through should happen before March (after bus is ready) Sean – cleaning and inventory pending bus repair; Printer labels and that sort of stuff – verify; Ryan said we can use expenditure list as partial inventory; Todd reminds we absolutely need to see what we have, what’s missing, and some anticipation of needs; Roof rack and ladder for bus – Ryan has; -All is contingent on response to bus repairs; Discussion Ended 20:16 20:10 Discussion Discussion - A program for use of club equipment by members only, subject to BoD approval. How the board can address and evaluate alternate substitutions, cost benefits, and etc while still adhering to the 501.(c).4
January2018MeetingMinutes-Mina-Copy-rev-1.docx