Stock Number - the identification number from the ID band that you assigned to the item when organizing your assets. Description - detailed (i.e. not just puzzle, but puzzle, wooden 10-piece) Reorder Threshold - To have the system alert the Logistics Section when an item is low in the inventory, set the Reorder Threshold to 25% of the original counted number of the item. Unit what the normal unit is (i.e. 1 box of crayons, not 1 crayon) – item’s Count: Max No. of Units per Person per Period and Period: One Unit Lasts (in days) If you feel the need to limit the ability of a person to receive more – than a set number of an item within a set period, set the number of units that a person can get to what you feel is acceptable and then set the period. For example, a person is only allowed one box of crayons, 24-count per day. Organization For all Activity items, the organization should be – Children’s set at Virginia Department of Social Services. Events the event you are signed in under should automatically be selected, – but if it is not, be certain that the event you are working is checked. When the information is complete, hit the button at the bottom left of the “Add” screen. The Items screen will reappear. The next step is to input the number of items within the for the “lot”. First, search item you just input by choosing in the item Type drop-down “Children’s Activities” menu and click the Search button. The item you entered, should be returned to you in a listing under the area in “Items” the center of the screen. To add in the number of the item in the inventory, click the button. “Manage Lots” From the Lots screen, you will need to click the button at the bottom left “Add New” of the screen. Enter the information about the lot: Lot Number First indicate the location (i.e. VT Cassell), then enter the – number sequentially of the shipment of item. If this is the original stock for the shelter, it should be set to VT Cassell - 1. If this is the third re-order of the item, it should be set to VT Cassell - 4.
Stock Number - the identification number from the ID band that you assigned to the item when organizing your assets. Description - detailed (i.e. not just puzzle, but puzzle, wooden 10-piece) Reorder Threshold - To have the system alert the Logistics Section when an item is low in the inventory, set the Reorder Threshold to 25% of the original counted number of the item. Unit – what the normal item’s unit is (i.e. 1 box of crayons, not 1 crayon) Count: Max No. of Units per Person per Period and Period: One Unit Lasts (in days) – If you feel the need to limit the ability of a person to receive more than a set number of an item within a set period, set the number of units that a person can get to what you feel is acceptable and then set the period. For example, a person is only allowed one box of crayons, 24-count per day. Organization – For all Children’s Activity items, the organization should be set at Virginia Department of Social Services. Events – the event you are signed in under should automatically be selected, but if it is not, be certain that the event you are working is checked. When the information is complete, hit the “Add” button at the bottom left of the screen. The Items screen will reappear. The next step is to input the number of items within the “lot”. First, search for the item you just input by choosing “Children’s Activities” in the item Type drop-down menu and click the Search button. The item you entered, should be returned to you in a listing under the “Items” area in the center of the screen. To add in the number of the item in the inventory, click the “Manage Lots” button. From the Lots screen, you will need to click the “Add New” button at the bottom left of the screen. Enter the information about the lot: Lot Number – First indicate the location (i.e. VT Cassell), then enter the number sequentially of the shipment of item. If this is the original stock for the shelter, it should be set to VT Cassell - 1. If this is the third re-order of the item, it should be set to VT Cassell - 4.
Human_Shelter_Services_SOP.docx