Private & Confidential Colleague Name Colleague Address Dear Colleague name, Re: Long Term Absence Stage 3 meeting – As you are from your Stage 2 meeting held on insert date of Stage 2 meeting you were advised at the time that we would continue to monitor your absence and if no return to work was planned within 5 months of the start of your absence that this may lead to progression to Stage 3 of the Supporting Attendance Policy. Your absence during the monitoring period has met the trigger levels for Stage 3 and I am writing to request you attend a meeting with me on date at time. The meeting will take place at insert venue. If you are not well enough to attend at this venue and would prefer the meeting to take place at another venue closer to your home, or at your home please let me know. The purpose of this meeting will be to discuss your continued absence and to discuss any supportive measures the Trust can put in place to assist your recovery and return to work. You are entitled to be accompanied to the meeting by a Union representative or workplace colleague. You should make the necessary arrangements should you wish to be accompanied. However, if you require a postponement of this meeting due to difficulties in organising representation, you and/or your representative are required to suggest an alternative time/date within 5 working days of the proposed meeting date above. Please can you confirm your attendance at the meeting to me/my secretary/other person. A copy of the Trust’s Policy for the Supporting Attendance can be found on the Trust’s Website, Policies & Procedures HR07. The Staff Support Service is available should you wish to discuss any matters in confidence. They can be contacted on 0151 330 8103. Yours sincerely Manager Name Manager Job Title cc: Divisional HR Officer Appendix 22 Stage 3 Long Term Absence Colleague: Date:
Private & Confidential Colleague Name Colleague Address Dear Colleague name, Re: Long Term Absence – Stage 3 meeting As you are from your Stage 2 meeting held on insert date of Stage 2 meeting you were advised at the time that we would continue to monitor your absence and if no return to work was planned within 5 months of the start of your absence that this may lead to progression to Stage 3 of the Supporting Attendance Policy. Your absence during the monitoring period has met the trigger levels for Stage 3 and I am writing to request you attend a meeting with me on date at time. The meeting will take place at insert venue. If you are not well enough to attend at this venue and would prefer the meeting to take place at another venue closer to your home, or at your home please let me know. The purpose of this meeting will be to discuss your continued absence and to discuss any supportive measures the Trust can put in place to assist your recovery and return to work. You are entitled to be accompanied to the meeting by a Union representative or workplace colleague. You should make the necessary arrangements should you wish to be accompanied. However, if you require a postponement of this meeting due to difficulties in organising representation, you and/or your representative are required to suggest an alternative time/date within 5 working days of the proposed meeting date above. Please can you confirm your attendance at the meeting to me/my secretary/other person. A copy of the Trust’s Policy for the Supporting Attendance can be found on the Trust’s Website, Policies & Procedures HR07. The Staff Support Service is available should you wish to discuss any matters in confidence. They can be contacted on 0151 330 8103. Yours sincerely Manager Name Manager Job Title cc: Divisional HR Officer Appendix 22 Stage 3 Long Term Absence Colleague: Date:
hr07-2017-10-18-toolkit-for-managers.docx