should avoid double counting, and this can be achieved, for example by breaking down the indicator into two activities, to rather report on those opened and closed separately. 2 Predetermined The strategic Management The strategic plan Our mitigating N/A Keketso Obtained the Incomplete Objectives plan does not should include the was tabled in strategy was to Maema: APP, it was noted include an risks associated to parliament in 2013 include the Chief that the strategic analysis of the each objective and it did not analysis of risk Executive risk analysis was risks including how the include strategic on the APP. As Officer and included for the risks will be risk. Thus, the we are sitting on Joan de year under audit managed to organization our last year of Klerk: HOD even though the achieve the set decided on our 5 years’ Public Commission will strategic including the strategic plan. Education not be able to edit objectives in the strategic risk on the and the long term strategic plan. APP. Information strategic plan. This finding can only be rectified on the new strategic plan. 3 Predetermined Quarterly Quarterly reports Shifting of plenary Management has 30-Sep-17 Keketso Obtained a yearly Complete Objectives performance must be produced dates because of developed and Maema: plan with Plenary reports not and submitted parliamentary implemented a Chief dates, that has procedures within 30 days invitations, yearly plan with Executive deadlines for within 30 days after the end of instructing the plenary dates Officer and quarterly reports, of the end of the quarter. Commission to and will attempt Joan de we obtained an the quarter Tabling of appear before the to abide by the Klerk: HOD audit trail of quarterly report portfolio schedule of dates Public quarterly reports must be prioritised committees Education that were and controls and submitted to
should avoid double counting, and this can be achieved, for example by breaking down the indicator into two activities, to rather report on those opened and closed separately. 2 Predetermined Objectives The strategic plan does not include an analysis of the risks Management should include the risks associated to each objective including how the risks will be managed to achieve the set strategic objectives in the strategic plan. The strategic plan was tabled in parliament in 2013 and it did not include strategic risk. Thus, the organization decided on including the strategic risk on the APP. Our mitigating strategy was to include the analysis of risk on the APP. As we are sitting on our last year of our 5 years’ strategic plan. N/A Keketso Maema: Chief Executive Officer and Joan de Klerk: HOD Public Education and Information Obtained the APP, it was noted that the strategic risk analysis was included for the year under audit even though the Commission will not be able to edit the long term strategic plan. This finding can only be rectified on the new strategic plan. Incomplete 3 Predetermined Objectives Quarterly performance reports not procedures within 30 days of the end of the quarter Quarterly reports must be produced and submitted within 30 days after the end of the quarter. Tabling of quarterly report must be prioritised and controls Shifting of plenary dates because of parliamentary invitations, instructing the Commission to appear before the portfolio committees Management has developed and implemented a yearly plan with plenary dates and will attempt to abide by the schedule of dates 30-Sep-17 Keketso Maema: Chief Executive Officer and Joan de Klerk: HOD Public Education and Obtained a yearly plan with Plenary dates, that has deadlines for quarterly reports, we obtained an audit trail of quarterly reports that were submitted to Complete
180313status.docx