Homelessness Unified Contract Overview Office oversees procurement process for 4 grants with the 27 Continuum of Care Lead Agencies statewide: Emergency Solutions Grant (HUD funding); TANF Homelessness Prevention; Challenge Grant (Housing Trust Funds); Staffing Grants (GR) Historically each grant has been: Four separate procurements with contracts managed regionally; Program Office has no regional staff. Each procurement was annually solicited with annual contracts At issue – a large contract profile; with limited program staff; protracted and lengthy solicitation to execution process; burden on regional contract staff; burden on provider [reference Causes and Solutions document] Key Solution: Unified Contracts Statewide Shift from annual to multi-year (3 year) contracts with lead agencies; Shift from separate contracts for each (4) funding sources with the (27) lead agencies to a standard unified contract for (27) Lead Agencies (with Incorporated Documents for separate funding sources) Key Results: Reduction in overall number of contracts (27 with Lead Agencies) Unified and standard contract templates Efficiency in getting funds on the street; increase time in provision of services Reduction in contract execution work load (efficiency in timeliness of execution) Reduction of burden on providers in solicitation applications; streamline application process Process: Restatement Amendment for Challenge, ESG, and TANF funds under Unified Staffing Contract From January 2017 to June 15, 2017: February/March: vet template through HQ and regional contract teams; February: CoC/Stakeholder meetings regionally with Program Office Staff June 15: execution of Unified Contract (restatement amendment)
Homelessness Unified Contract Overview Office oversees procurement process for 4 grants with the 27 Continuum of Care Lead Agencies statewide: Emergency Solutions Grant (HUD funding); TANF Homelessness Prevention; Challenge Grant (Housing Trust Funds); Staffing Grants (GR) Historically each grant has been: Four separate procurements with contracts managed regionally; Program Office has no regional staff. Each procurement was annually solicited with annual contracts At issue – a large contract profile; with limited program staff; protracted and lengthy solicitation to execution process; burden on regional contract staff; burden on provider [reference Causes and Solutions document] Key Solution: Unified Contracts Statewide Shift from annual to multi-year (3 year) contracts with lead agencies; Shift from separate contracts for each (4) funding sources with the (27) lead agencies to a standard unified contract for (27) Lead Agencies (with Incorporated Documents for separate funding sources) Key Results: Reduction in overall number of contracts (27 with Lead Agencies) Unified and standard contract templates Efficiency in getting funds on the street; increase time in provision of services Reduction in contract execution work load (efficiency in timeliness of execution) Reduction of burden on providers in solicitation applications; streamline application process Process: Restatement Amendment for Challenge, ESG, and TANF funds under Unified Staffing Contract From January 2017 to June 15, 2017: February/March: vet template through HQ and regional contract teams; February: CoC/Stakeholder meetings regionally with Program Office Staff June 15: execution of Unified Contract (restatement amendment)
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