How to Pay for International Activities— Payroll, Purchasing, Services and Travel (October 2013) INTERNATIONAL TRAVEL – Pay Salaries for Pay Foreign Pay FOR INDIVIDUALS UW Employees Vendor for Independent Pay for Pay for Pay for meals Who Work Goods & Contractor for international international while abroad Abroad Services for Use Services flight lodging (reimbursed Abroad Performed based on per Abroad diem rates) Bank Cards CTA card* YES NA NA NA NA NA1 YES YES YES Personal credit card NA NA NA2 ProCard YES YES NA NA NA3 NA3 UW Travel card YES YES YES NA NA NA Cash YES YES YES YES (Personal funds or cash NA NA2 (not a preferred (not a preferred (not a preferred (not a preferred converted from per diem or option) option) option) option) field advance) Direct Deposit YES NA NA NA NA NA UW Check YES YES 4 YES 4 NA NA5 NA5 Wire Transfer YES YES NA NA6 NA5 NA5 NA = not available as a payment method *Note that the CTA card can also be used to pay for bus, rail and boat tickets. It can also be used for flights and lodging for non-UW individuals traveling for business purposes, if allowed by the grant. 1There are two exceptions when the CTA card can be used to pay for international group lodging—for UW employees when 5+ rooms are booked and for student groups (undergrad and graduate) of any size. Note, however, that international hotels usually require an actual card to be presented for payment. 2 Washington State rules require that airline tickets must be purchased with either a UW travel card or a CTA card. 3 If the cardholder is hosting an event abroad, the ProCard can be used for lodging and meals (per diem applies). 4It may be problematic for a foreign vendor or independent contractor to cash a UW check. 5This method can be used if lodging or food for a group event (e.g., conference) was secured through a purchase order. 6Contact UW Payroll Office. Wire transfers are used in limited circumstances.
How to Pay for International Activities— Payroll, Purchasing, Services and Travel (October 2013) Pay Salaries for UW Employees Who Work Abroad Pay Foreign Vendor for Goods & Services for Use Abroad Pay Independent Contractor for Services Performed Abroad INTERNATIONAL TRAVEL – FOR INDIVIDUALS Pay for international flight Pay for international lodging Pay for meals while abroad (reimbursed based on per diem rates) Bank Cards CTA card* NA NA NA YES NA1 NA Personal credit card NA YES NA NA2 YES YES ProCard NA YES YES NA NA3 NA3 UW Travel card NA NA NA YES YES YES Cash (Personal funds or cash converted from per diem or field advance) NA YES (not a preferred option) YES (not a preferred option) NA2 YES (not a preferred option) YES (not a preferred option) Direct Deposit YES NA NA NA NA NA UW Check YES YES 4 YES 4 NA NA5 NA5 Wire Transfer NA6 YES YES NA NA5 NA5 NA = not available as a payment method *Note that the CTA card can also be used to pay for bus, rail and boat tickets. It can also be used for flights and lodging for non-UW individuals traveling for business purposes, if allowed by the grant. 1There are two exceptions when the CTA card can be used to pay for international group lodging—for UW employees when 5+ rooms are booked and for student groups (undergrad and graduate) of any size. Note, however, that international hotels usually require an actual card to be presented for payment. 2 Washington State rules require that airline tickets must be purchased with either a UW travel card or a CTA card. 3 If the cardholder is hosting an event abroad, the ProCard can be used for lodging and meals (per diem applies). 4It may be problematic for a foreign vendor or independent contractor to cash a UW check. 5This method can be used if lodging or food for a group event (e.g., conference) was secured through a purchase order. 6Contact UW Payroll Office. Wire transfers are used in limited circumstances.
How_to_Pay_Chart.docx