(file type: pptx) (file type: ppt) Route 3 - Contract & Supplier Management - Admin & Tools Contract Administration Checklist What you need to do Points to consider Administration of the contract is The elements that need managing are important likely to include: Contract administration is concerned with the Contract maintenance and mechanics of the relationship between the change control customer and provider. Notice periods, contract closure or termination Its importance should not be underestimated. Charges and cost monitoring Clear administrative procedures ensure that Ordering procedures all parties to the contract understand who Payment procedures does what, when and how. Budget procedures Resource management and planning Management reporting Asset management Maintain the contract documentation Establish procedures to keep contract documentation up to The contract will have to evolve to date and ensure that all documents relating to the reflect changes in arrangements. contract are consistent and that all parties have the correct Contract maintenance means keeping version. the documentation up to date and relevant to what is happening on the ground. Maintaining contract documentation is an important activity Changes must be controlled Appropriate structures need to be in place with representatives of Changes to services, procedures or both customer and supplier management for reviewing and contracts may have an effect on service delivery, performance, costs authorising change requests and on whether the contract represents value for money. The specification and Be careful that changes do not administration of change control is an fall outside the scope of the important area of contract original OJEU advertisement and administration. conflict with procurement
(file type: pptx) (file type: ppt) Route 3 - Contract & Supplier Management - Admin & Tools Contract Administration Checklist What you need to do Points to consider Administration of the contract is important Contract administration is concerned with the mechanics of the relationship between the customer and provider. Its importance should not be underestimated. Clear administrative procedures ensure that all parties to the contract understand who does what, when and how. The elements that need managing are likely to include: Contract maintenance and change control Notice periods, contract closure or termination Charges and cost monitoring Ordering procedures Payment procedures Budget procedures Resource management and planning Management reporting Asset management Maintain the contract documentation The contract will have to evolve to reflect changes in arrangements. Contract maintenance means keeping the documentation up to date and relevant to what is happening on the ground. Maintaining contract documentation is an important activity Establish procedures to keep contract documentation up to date and ensure that all documents relating to the contract are consistent and that all parties have the correct version. Changes must be controlled Changes to services, procedures or contracts may have an effect on service delivery, performance, costs and on whether the contract represents value for money. The specification and administration of change control is an important area of contract administration. Appropriate structures need to be in place with representatives of both customer and supplier management for reviewing and authorising change requests Be careful that changes do not fall outside the scope of the original OJEU advertisement and conflict with procurement
PJ%20Route%203%20Live%20back%20up_0.docx