Request for Quotation Invitation for Bid Invitation for Bid Invitation for Bid Request for Proposal Element $100,000 and (RFQ) (IFB) (IFB) (IFB) (RFP) Over $1,000,000 Over $1,000,000 $100,000.01-$1,000,000.00 $100,000 and Under $100,000.01-$500,000.00 The IFB solicitation format is not to be used at these dollar thresholds. Use only the RFQ solicitation format. Advertising in Required Required Required Required on transactions CSCR exceeding $4,999.99 Solicitation Verbal– less than Must be written with sealed Must be written with sealed Must be written with method $5,000.00 documented bids required to be bids required to be sealed bids required to be phone script required. submitted. submitted. submitted. Written exceeding – $4,999.99 and may be distributed by fax, mail or electronic Multi-step Not required Not required Not required but Required procurement recommended for high risk procedure may transaction. include: Conceptual proposal Detailed technical report Revised detailed proposal Bid phase Draft bid (no cost data) Final bid Quote, Bid or Verbal-upon oral Specific time and place as Specific time and as Specific time and place as Proposal due contact or shortly specified in the written specified in the written specified in the written date thereafter and solicitation. solicitation. solicitation. documented in phone script required. Bids received after the bid Bids received after the bid Bids received after the bid submission date and time submission date and time submission date and time Written-as specified in may not be considered (non- may not be considered (non- may not be considered the written solicitation. responsive). responsive). (non-responsive).
Element $100,000 and Request for Quotation (RFQ) $100,000.01-$1,000,000.00 Invitation for Bid (IFB) $100,000 and Under Invitation for Bid (IFB) $100,000.01-$500,000.00 Invitation for Bid (IFB) Over $1,000,000 Request for Proposal (RFP) Over $1,000,000 The IFB solicitation format is not to be used at these dollar thresholds. Use only the RFQ solicitation format. Advertising in CSCR Required on transactions exceeding $4,999.99 Required Required Required Solicitation method Verbal– less than $5,000.00 documented phone script required. Written – exceeding $4,999.99 and may be distributed by fax, mail or electronic Must be written with sealed bids required to be submitted. Must be written with sealed bids required to be submitted. Must be written with sealed bids required to be submitted. Multi-step procurement procedure may include: Conceptual proposal Detailed technical report Revised detailed proposal Bid phase Draft bid (no cost data) Final bid Not required Not required Not required but recommended for high risk transaction. Required Quote, Bid or Proposal due date Verbal-upon oral contact or shortly thereafter and documented in phone script required. Written-as specified in the written solicitation. Specific time and place as specified in the written solicitation. Bids received after the bid submission date and time may not be considered (non- responsive). Specific time and as specified in the written solicitation. Bids received after the bid submission date and time may not be considered (non- responsive). Specific time and place as specified in the written solicitation. Bids received after the bid submission date and time may not be considered (non-responsive).
ITServCompSolicitElements113_1210.docx