JOB AID: TACTICS MEETING Participate in the Operations Section moderated Tactics Meeting to assist in the allocation and demobilization of resources and use this information to determine unmet needs within the shelter for potential requests for assistance through the VEOC. The Resources and Demobilization Unit Leader will: Attend the Tactics Meeting at the schedule time. Bring a current inventory of shelter assets and equipment and/or have access to a computer with internet/EWA access for rapid inventory determination as needed. Bring several blank printed copies of ICS 215 Form Modified (Attachment 8, – Tab 1 or enclosed Excel file) or have the form ready for data entry on a computer. Prior to the meeting, complete the generic information such as Incident Name, Time and Date Prepared, and Operational Period. During the Tactics Meeting, the Operations Section Chief will make resource assignments based on work tasks within the shelter. These resource assignments will consist of kind, type and number of resources needed to complete the task. For a specific task, enter the task into the line along with ‘Work Assignment’ the Divison/Branch/Unit that is responsible for this work task. Also indicate location and time these assets would be needed in the ‘Reporting Location’ and Arrival section for that line. ‘Requested Time’ For this Division/Branch/Unit list the resources needed in the boxes. (i.e. staff, equipment, supplies, commodities) For each resource listed, list the type of resource needed. (i.e. for supplies cots, blankets, pillows) – For each type, list the number stated as a need in the line. ‘REQ’ Research available resources either on the current printed inventory or via EWA Phoenix to enter in the current number available in the line. Note location of current assets for the Operations ‘HAVE’ Section Chief to determine reporting requirements. Subtract the from to determine if there is an unmet ‘HAVE’ ‘REQ’ need or within the shelter. ‘NEED’ If there remains a immediately report to the Operations ‘NEED’ Branch Chief such that if changes in assignments need to be made or additional resources need to be acquired, the appropriate Branch can be tasked.
JOB AID: TACTICS MEETING Participate in the Operations Section moderated Tactics Meeting to assist in the allocation and demobilization of resources and use this information to determine unmet needs within the shelter for potential requests for assistance through the VEOC. The Resources and Demobilization Unit Leader will: Attend the Tactics Meeting at the schedule time. Bring a current inventory of shelter assets and equipment and/or have access to a computer with internet/EWA access for rapid inventory determination as needed. Bring several blank printed copies of ICS 215 Form – Modified (Attachment 8, Tab 1 or enclosed Excel file) or have the form ready for data entry on a computer. Prior to the meeting, complete the generic information such as Incident Name, Time and Date Prepared, and Operational Period. During the Tactics Meeting, the Operations Section Chief will make resource assignments based on work tasks within the shelter. These resource assignments will consist of kind, type and number of resources needed to complete the task. For a specific task, enter the task into the ‘Work Assignment’ line along with the Divison/Branch/Unit that is responsible for this work task. Also indicate location and time these assets would be needed in the ‘Reporting Location’ and ‘Requested Arrival Time’ section for that line. For this Division/Branch/Unit list the resources needed in the boxes. (i.e. staff, equipment, supplies, commodities) For each resource listed, list the type of resource needed. (i.e. for supplies – cots, blankets, pillows) For each type, list the number stated as a need in the ‘REQ’ line. Research available resources either on the current printed inventory or via EWA Phoenix to enter in the current number available in the ‘HAVE’ line. Note location of current assets for the Operations Section Chief to determine reporting requirements. Subtract the ‘HAVE’ from ‘REQ’ to determine if there is an unmet need or ‘NEED’ within the shelter. If there remains a ‘NEED’ immediately report to the Operations Branch Chief such that if changes in assignments need to be made or additional resources need to be acquired, the appropriate Branch can be tasked.
Planning_SOP.docx