The registration fees should be set at a level to ensure that all meeting expenses are covered (including expenses incurred by the International Biometric Office). Meeting expenses excludes (a) the short course programme and (b) the IBS Governance meeting expenses. Students and participants from developing countries should pay a reduced registration fee in each category. The IBS officers shall submit the registration fees for approval by the Executive Board: see Annex A timeline. All participants, from the Organizing President down, regardless of their role in the conference, must pay their registration fee. All contracts associated with the IBC must be reviewed by the officers and authorized by the Organizing President. They should be signed by the Organizing President or the Executive Director. Final balance Where the IBO collects all registration fees, and takes full financial responsibility, (a) forty percent (40%) of any surplus will be transferred to the host region or shared if more than one region hosts and (b) any loss is born entirely by the International Society. Where the host region collects the registration fees, (a) forty percent (40%) of any surplus is retained by the host region and the remainder transferred to the IBS (b) thirty percent (30%) of any loss is met by the host region. Where there is a shared responsibility for collecting registration fees… After the conference An electronic evaluation should be conducted with assistance from the IBO. Accounts should be settled within sixty days and a full financial report presented to the Executive Board within three months. Preparing a successful bid The Conference Advisory Committee is responsible for setting the procedure for inviting bids to organize the IBC, soliciting bids, and making a recommendation to the Executive Board.
The registration fees should be set at a level to ensure that all meeting expenses are covered (including expenses incurred by the International Biometric Office). Meeting expenses excludes (a) the short course programme and (b) the IBS Governance meeting expenses. Students and participants from developing countries should pay a reduced registration fee in each category. The IBS officers shall submit the registration fees for approval by the Executive Board: see Annex A timeline. All participants, from the Organizing President down, regardless of their role in the conference, must pay their registration fee. All contracts associated with the IBC must be reviewed by the officers and authorized by the Organizing President. They should be signed by the Organizing President or the Executive Director. Final balance Where the IBO collects all registration fees, and takes full financial responsibility, (a) forty percent (40%) of any surplus will be transferred to the host region or shared if more than one region hosts and (b) any loss is born entirely by the International Society. Where the host region collects the registration fees, (a) forty percent (40%) of any surplus is retained by the host region and the remainder transferred to the IBS (b) thirty percent (30%) of any loss is met by the host region. Where there is a shared responsibility for collecting registration fees… After the conference An electronic evaluation should be conducted with assistance from the IBO. Accounts should be settled within sixty days and a full financial report presented to the Executive Board within three months. Preparing a successful bid The Conference Advisory Committee is responsible for setting the procedure for inviting bids to organize the IBC, soliciting bids, and making a recommendation to the Executive Board.
IBC_Conference_Manual_20144.docx