Request for Quotation Invitation for Bid Invitation for Bid Invitation for Bid Request for Proposal (RFQ) (IFB) (IFB) (IFB) (RFP) Element $100,000 and Under Over $1,000,000 Over $1,000,000 $100,000.01-$1,000,000.00 $100,000.and Under $100,000.01-$500,000.00 Addenda Verbal Less than $5,000 Verbal not applicable Verbal-not applicable Verbal-not applicable – – must be addressed in phone script and documented. Must be written: Must be written: Must be written: Written Required to effect change Required to effect change Required to effect – Required to effect to solicitation. to solicitation. change to solicitation. change to solicitation. Modified prior to the date Modified prior to the date Modified prior to the Modified prior to the fixed for submission of fixed for submission of date fixed for date fixed for final bids final submission of final submission of final bids Will be numbered bids bids Will be numbered consecutively Will be numbered Will be numbered consecutively Identify where and what consecutively consecutively Identify where and what changed. Identify and what Identify where and changed. what changed. changed. Two sealed Lowest net cost, not Lowest net cost, not Lowest net cost, not Lowest net cost, not envelope applicable applicable applicable applicable evaluation procedure Value effective, required Value effective, required Value effective, required Value effective, required Required Responsive quotes from at Responsive quotes from at One, with verification in One, with verification in number of bids least two responsible least two responsible accordance with the accordance with the that must be suppliers, unless suppliers, unless advertised. requirements and requirements and received. advertised. recommended practices in recommended practices SCM 2, Chapter 4 in SCM 2, Chapter 4 If advertised: One, with verification in accordance with the requirements and recommended practices in SCM, Vol. 3, Chapter 4. Public bid Lowest net cost, not Lowest net cost, not Lowest net cost, required. Lowest net cost not opening required. required. applicable. Value effective, not Value effective, not effective, not Value effective, not applicable applicable applicable applicable Public cost Lowest net cost, not Lowest net cost, not Lowest net cost, not Lowest net cost, not opening applicable applicable applicable applicable Value effective, required Value effective, required Value effective, required Value effective, required
Element $100,000 and Under Request for Quotation (RFQ) $100,000.01-$1,000,000.00 Invitation for Bid (IFB) $100,000.and Under Invitation for Bid (IFB) $100,000.01-$500,000.00 Invitation for Bid (IFB) Over $1,000,000 Request for Proposal (RFP) Over $1,000,000 Addenda Verbal – Less than $5,000 must be addressed in phone script and documented. Written – Required to effect change to solicitation. Modified prior to the date fixed for submission of final bids Will be numbered consecutively Identify where and what changed. Verbal – not applicable Must be written: Required to effect change to solicitation. Modified prior to the date fixed for submission of final bids Will be numbered consecutively Identify where and what changed. Verbal-not applicable Must be written: Required to effect change to solicitation. Modified prior to the date fixed for submission of final bids Will be numbered consecutively Identify and what changed. Verbal-not applicable Must be written: Required to effect change to solicitation. Modified prior to the date fixed for submission of final bids Will be numbered consecutively Identify where and what changed. Two sealed envelope evaluation procedure Lowest net cost, not applicable Value effective, required Lowest net cost, not applicable Value effective, required Lowest net cost, not applicable Value effective, required Lowest net cost, not applicable Value effective, required Required number of bids that must be received. Responsive quotes from at least two responsible suppliers, unless advertised. Responsive quotes from at least two responsible suppliers, unless advertised. If advertised: One, with verification in accordance with the requirements and recommended practices in SCM, Vol. 3, Chapter 4. One, with verification in accordance with the requirements and recommended practices in SCM 2, Chapter 4 One, with verification in accordance with the requirements and recommended practices in SCM 2, Chapter 4 Public bid opening Lowest net cost, not required. Value effective, not applicable Lowest net cost, not required. Value effective, not applicable Lowest net cost, required. effective, not applicable Lowest net cost not applicable. Value effective, not applicable Public cost opening Lowest net cost, not applicable Value effective, required Lowest net cost, not applicable Value effective, required Lowest net cost, not applicable Value effective, required Lowest net cost, not applicable Value effective, required
ITServCompSolicitElements113_1210.docx