Ward operational Council to approve a procedure to Council is yet to approve Office of the Speaker All ward operational plans are in Issues raised by ward plans and ( Individual process issues raised by Ward the Procedure manual for place but there are challenges in committees are not taken to and Community ) relation to the implementation of council and no report back is Committees the processing of issues feedback mechanism raised by Ward the plans. This include: processing done by the ward councilor implemented Committees of information to provide feedback to communities through ward committees. 1.2 Public participation Ward Committees are Office of the Speaker The Public Participation policies are Budget constraints to To have refresher workshops on plans/policies being trained on quarterly communicated to Ward Committees stretch public participation role clarification and training on Communicated with basis by NLM, EDM and programs policies and their plans Ward Committees COGTA 1.3 Establishment and An internal institutional Municipality All 33 ward committees were Staff compliments to Municipality to have composition of Ward arrangement will be done established in line with the support ward committees. constituency offices in each Committees in line guidelines. Only one official zone to have an office closer to to address the shortage of with Guidelines staff on this unit responsible for the all 33 the people which will also assist wards. to detect early warning systems for service delivery protests. Shortage of vehicles. Only one vehicle Ward committees to utilize resources available in the constituency office. Ward committee members will be able to get first-hand information regarding protests. Developed The communication Municipality Public communication strategy is We had to combine the District to assist with the public Communication strategy was developed still a draft to be approved by communication strategy communication strategy. strategy and review and awaiting Council’s council. together with the public To send the strategy to council for adoption participation strategy noting by June 2015. 1.5 Communicated Ward Budget constraints to expand A provision has been made The municipality, District, Ward committees have been The municipality, District, Committees Roles and capacitated through workshops and capacity building sessions and CoGTA (National and Provincial) for the training of Ward CoGTA (National and responsibilities and workshops Committees in the Provinciall) training. should make more funds understanding thereof 2015/2016 budget Some ward committees available for capacity building understand their roles and responsibilities and are able to function properly. WC Capacity Training has been provided to No challenges with Continuous, training , On-going EDM, COGTA , SALGA ensure ward committees are capacitating ward committees enforcement, oversight monitoring competent and know their roles and and support responsibilities.
Ward operational plans and ( Individual and Community ) feedback mechanism implemented All ward operational plans are in place but there are challenges in relation to the implementation of the plans. This include: processing of information to provide feedback to communities through ward committees. Issues raised by ward committees are not taken to council and no report back is done by the ward councilor Council to approve a procedure to process issues raised by Ward Committees Council is yet to approve the Procedure manual for the processing of issues raised by Ward Committees Office of the Speaker 1.2 Public participation plans/policies Communicated with Ward Committees The Public Participation policies are communicated to Ward Committees Budget constraints to stretch public participation programs To have refresher workshops on role clarification and training on policies and their plans Ward Committees are being trained on quarterly basis by NLM, EDM and COGTA Office of the Speaker 1.3 Establishment and composition of Ward Committees in line with Guidelines All 33 ward committees were established in line with the guidelines. Staff compliments to support ward committees. Only one official responsible for the all 33 wards. Shortage of vehicles. Only one vehicle Municipality to have constituency offices in each zone to have an office closer to the people which will also assist to detect early warning systems for service delivery protests. Ward committees to utilize resources available in the constituency office. Ward committee members will be able to get first-hand information regarding protests. An internal institutional arrangement will be done to address the shortage of staff on this unit Municipality Developed Communication strategy and review Public communication strategy is still a draft to be approved by council. We had to combine the communication strategy together with the public participation strategy District to assist with the public communication strategy. To send the strategy to council for noting by June 2015. The communication strategy was developed and awaiting Council’s adoption Municipality 1.5 Communicated Ward Committees Roles and responsibilities and understanding thereof Ward committees have been capacitated through workshops and training. Some ward committees understand their roles and responsibilities and are able to function properly. Budget constraints to expand capacity building sessions and workshops The municipality, District, CoGTA (National and Provincial) should make more funds available for capacity building A provision has been made for the training of Ward Committees in the 2015/2016 budget The municipality, District, CoGTA (National and Provinciall) WC Capacity Training has been provided to ensure ward committees are competent and know their roles and responsibilities. No challenges with capacitating ward committees Continuous, training , enforcement, oversight monitoring and support On-going EDM, COGTA , SALGA
IDP1617.docx