Agenda SEAS Joint Council April 20, 2011 Time 9:15am 10:30am – – Room MD 221 Present: Arlene Strevens, Katie Parodi, Kate Zirpolo, Rebecca Hegarty, Paul Millett, Jen Casasanto, Peter Berry, Ros Reid, MaryFran Mitrano, Hetchen Ehrenfeld, Steve Marley Absent: Ed Klefgen Notes March 16, 2011 Meeting The meeting notes from the February meeting were read and – – accepted. New Member Katie Parodi was welcomed as the newest member of the SEAS Joint Council. – Brown Bag Session It was decided that we would ask Harry Dumay and his three unit managers to speak about the Finance staff and what their responsibilities are in relation to staff who work in other areas such as faculty assistants. The presentation might also touch on some new changes imposed by the government, funders and Harvard. The focus will be on who in finance does what and who doesn’t do what. Rebecca took the action item to contact Harry to set this up. Committee Reports Each subcommittee reported on their activities. Communications Ros reported that the Communications committee is working on creating a – wiki which might serve as an E-suggestion box. Workflow Design Arlene and Rebecca reported that Workflow Design committee has a large – and diverse group of volunteers who will be looking at ways to improve work processes that are cumbersome or confusing. Recognition Steve reported that the Recognition committee met to discuss the Dean’s – Distinction award, and when it will be awarded. IT Hetchen reported that the IT subcommittee addresses ways to reduce everyone’s workload – around IT. The committee also discussed developing a list of FAQs related to IT. Green Team Kate reported that the Green Team had planned Earth Day on April 22, and will – be conducting a seedling swap on May 13 and have Junk Mail Stopping effort in June. Events MaryFran reported that the Events committee has not had a chance to meet in the last – month.
Agenda SEAS Joint Council April 20, 2011 Time – 9:15am – 10:30am Room MD 221 Present: Arlene Strevens, Katie Parodi, Kate Zirpolo, Rebecca Hegarty, Paul Millett, Jen Casasanto, Peter Berry, Ros Reid, MaryFran Mitrano, Hetchen Ehrenfeld, Steve Marley Absent: Ed Klefgen Notes – March 16, 2011 Meeting – The meeting notes from the February meeting were read and accepted. New Member – Katie Parodi was welcomed as the newest member of the SEAS Joint Council. Brown Bag Session It was decided that we would ask Harry Dumay and his three unit managers to speak about the Finance staff and what their responsibilities are in relation to staff who work in other areas such as faculty assistants. The presentation might also touch on some new changes imposed by the government, funders and Harvard. The focus will be on who in finance does what and who doesn’t do what. Rebecca took the action item to contact Harry to set this up. Committee Reports Each subcommittee reported on their activities. Communications – Ros reported that the Communications committee is working on creating a wiki which might serve as an E-suggestion box. Workflow Design – Arlene and Rebecca reported that Workflow Design committee has a large and diverse group of volunteers who will be looking at ways to improve work processes that are cumbersome or confusing. Recognition – Steve reported that the Recognition committee met to discuss the Dean’s Distinction award, and when it will be awarded. IT – Hetchen reported that the IT subcommittee addresses ways to reduce everyone’s workload around IT. The committee also discussed developing a list of FAQs related to IT. Green Team – Kate reported that the Green Team had planned Earth Day on April 22, and will be conducting a seedling swap on May 13 and have Junk Mail Stopping effort in June. Events – MaryFran reported that the Events committee has not had a chance to meet in the last month.
JCApril20MeetingNotes2.docx