Request for Quotation Invitation for Bid Invitation for Bid Invitation for Bid Request for Proposal Element $100,000 and (RFQ) (IFB) (IFB) (IFB) (RFP) Over $1,000,000 Over $1,000,000 $100,000.01-$1,000,000.00 $100,000 and Under $100,000.01-$1,000,000 The IFB solicitation format is not to be used at these dollar thresholds. Use only the RFQ solicitation format. Advertising in Required Required Required Not required but CSCR recommended for appropriate transactions. Solicitation Verbal–documented phone Must be written with sealed Must be written with sealed Must be written with method script required. bids required to be bids required to be sealed bids required to be Or submitted. submitted. submitted. Written, fax & electronic Multi-step Not required Not required Not required but Required procurement recommended for high risk procedure may transactions. include: Conceptual Not applicable, if straight ƒ proposal forward bid using the Detailed ƒ Bidder Instructions in lieu technical report of Section II or if using the Revised ƒ IFB for IT Goods Only detailed template and the proposal evaluation and selection is Bid phase ƒ based on lowest net cost Draft bid (no ƒ cost data) meeting all other bid bid specification. Refer to ƒ SCM 3, Chapter 4 Quote, Bid or Verbal-upon oral Specific time and place as Specific time and place as Specific time and place as ƒ Proposal due contact or shortly specified in the written specified in the written specified in the written solicitation. solicitation. solicitation. date thereafter and documented in phone Bids received after the bid Bids received after the bid Bids received the bid script required. submission date and time submission date and time submission date and time Written-as specified in ƒ may not be considered (non- may not be considered may not be considered the written solicitation. responsive). (non-responsive). (non-responsive).
Element $100,000 and Request for Quotation (RFQ) $100,000.01-$1,000,000.00 Invitation for Bid (IFB) $100,000 and Under Invitation for Bid (IFB) $100,000.01-$1,000,000 Invitation for Bid (IFB) Over $1,000,000 Request for Proposal (RFP) Over $1,000,000 The IFB solicitation format is not to be used at these dollar thresholds. Use only the RFQ solicitation format. Advertising in CSCR Not required but recommended for appropriate transactions. Required Required Required Solicitation method Verbal–documented phone script required. Or Written, fax & electronic Must be written with sealed bids required to be submitted. Must be written with sealed bids required to be submitted. Must be written with sealed bids required to be submitted. Multi-step procurement procedure may include: ƒ Conceptual proposal ƒ Detailed technical report ƒ Revised detailed proposal ƒ Bid phase ƒ Draft bid (no cost data) ƒ bid Not required Not required Not required but recommended for high risk transactions. Not applicable, if straight forward bid using the Bidder Instructions in lieu of Section II or if using the IFB for IT Goods Only template and the evaluation and selection is based on lowest net cost meeting all other bid specification. Refer to SCM 3, Chapter 4 Required Quote, Bid or Proposal due date ƒ Verbal-upon oral contact or shortly thereafter and documented in phone script required. ƒ Written-as specified in the written solicitation. Specific time and place as specified in the written solicitation. Bids received after the bid submission date and time may not be considered (non- responsive). Specific time and place as specified in the written solicitation. Bids received after the bid submission date and time may not be considered (non-responsive). Specific time and place as specified in the written solicitation. Bids received the bid submission date and time may not be considered (non-responsive).
ITGoodsCompSolicitElements1013_12track.docx