Recap of terms: Collaboration is associated to multi-person content creation within an App Workspace. Sharing is associated with the individual report and dashboard sharing feature in Power BI. Distribution is associated with the ability to publish Apps from an App Workspace or the ability to embed content in portals or collaboration applications. Sharing and Distribution with External Users Using Azure B2B It is also possible to share dashboards, reports and to distribute using Apps with users outside your organization through . When you share or distribute with an external user a guest user account is created in Azure Active Directory and this allows users to sign in to Power BI to view your content using their own email address (either a corporate email account of a consumer email account such as Outlook.com). This is useful in scenarios where you need to make content available to customers and partner organizations. At the time of writing, there are several restrictions on functionality with content that is shared to external users, notably that: External users cannot consume content through the Power BI mobile apps. External users will not see content shared from external organizations when they login to their own organization’s Power BI Service portal. External users cannot edit content shared with them. An external user who possesses a Power BI Pro license from their own organization can use the Power BI Pro license level to access content in external organizations. This ‘bring your own license approach’ decreases total cost of collaboration across organizations which all utilize Power BI Pro. If an external users does not have a Power BI Pro license, they can be granted a license by the organization which hosts the content, allowing the user to directly access content in an App workspace that is not in a Premium capacity. However, those external users still will not be able to edit content in the App workspace. To enable editing of content by external users, it is necessary to issue them login credentials to your organization and provision them with a Power BI Pro license. A Power BI administrator can turn off external sharing, or limit it to specific users or groups, in the Power BI Admin Portal. It is strongly recommended this option
Recap of terms: Collaboration is associated to multi-person content creation within an App Workspace. Sharing is associated with the individual report and dashboard sharing feature in Power BI. Distribution is associated with the ability to publish Apps from an App Workspace or the ability to embed content in portals or collaboration applications. Sharing and Distribution with External Users Using Azure B2B It is also possible to share dashboards, reports and to distribute using Apps with users outside your organization through . When you share or distribute with an external user a guest user account is created in Azure Active Directory and this allows users to sign in to Power BI to view your content using their own email address (either a corporate email account of a consumer email account such as Outlook.com). This is useful in scenarios where you need to make content available to customers and partner organizations. At the time of writing, there are several restrictions on functionality with content that is shared to external users, notably that: External users cannot consume content through the Power BI mobile apps. External users will not see content shared from external organizations when they login to their own organization’s Power BI Service portal. External users cannot edit content shared with them. An external user who possesses a Power BI Pro license from their own organization can use the Power BI Pro license level to access content in external organizations. This ‘bring your own license approach’ decreases total cost of collaboration across organizations which all utilize Power BI Pro. If an external users does not have a Power BI Pro license, they can be granted a license by the organization which hosts the content, allowing the user to directly access content in an App workspace that is not in a Premium capacity. However, those external users still will not be able to edit content in the App workspace. To enable editing of content by external users, it is necessary to issue them login credentials to your organization and provision them with a Power BI Pro license. A Power BI administrator can turn off external sharing, or limit it to specific users or groups, in the Power BI Admin Portal. It is strongly recommended this option
Planning%20a%20Power%20BI%20Enterprise%20Deployment.docx