Vendors should offer their best pricing that they offer to Government customers. 2. The term of the service and maintenance contract will be for one (1) year, with additional options to renew for up to nine (9) one year (1) extensions at the Judicial Council’s discretion and review of previous years’ service. 3. A completed copy of the Pricing Matrix (see below) will be used to evaluate the pricing of each Proposal. The Judicial Council prefers a strict cost per copy billing structure. Both machines if possible should be pooled quarterly and billed in arrears. Ledger clicks once. Vendor’s quote should clearly and specifically indicate what this cost per copy rate will be. Vendor’s quote should also clearly indicate any additional charges for consumables including (if applicable) toner, staples, developer/ starter (if needed), toner waste containers, operator replaced items (such as a drum, heat roller, loop, fuser web) etc... Vendor’s quote should clearly identify any additional software or maintenance charges that may be incurred due to document management software licensing, renewals, upgrades, etc... in subsequent years. 3. Purchase shall include delivery, installation (of both printers and document management hardware/ software) and key operator/ advanced operator training. 4. All consumables including staples, all analyst and customer support services, electronic billing and other reporting, end-user training , including data security and removal, etc.. should appear on the pricing matrix if applicable. – 5. Any future cost per copy or consumable price increase must be indicated on the price matrix in Appendix B. Tab 8 Pricing Pricing tab should consist of at least two sections: Purchase of equipment quoted (including tax and delivery) and, Ongoing maintenance of equipment quoted for a twelve-month period beginning on operational date. Purchase and service pricing must appear on different pages using the following format: Indicate via a headline the purchase quote or service quote. For equipment purchase specifically identify equipment configuration for each machine. Writing – if quoting two of something is not acceptable. should be two separate machines listed “TWO” – even if identical.
Vendors should offer their best pricing that they offer to Government customers. 2. The term of the service and maintenance contract will be for one (1) year, with additional options to renew for up to nine (9) one year (1) extensions at the Judicial Council’s discretion and review of previous years’ service. 3. A completed copy of the Pricing Matrix (see below) will be used to evaluate the pricing of each Proposal. The Judicial Council prefers a strict cost per copy billing structure. Both machines if possible should be pooled quarterly and billed in arrears. Ledger clicks once. Vendor’s quote should clearly and specifically indicate what this cost per copy rate will be. Vendor’s quote should also clearly indicate any additional charges for consumables including (if applicable) toner, staples, developer/ starter (if needed), toner waste containers, operator replaced items (such as a drum, heat roller, loop, fuser web) etc... Vendor’s quote should clearly identify any additional software or maintenance charges that may be incurred due to document management software licensing, renewals, upgrades, etc... in subsequent years. 3. Purchase shall include delivery, installation (of both printers and document management hardware/ software) and key operator/ advanced operator training. 4. All consumables including staples, all analyst and customer support services, electronic billing and other reporting, end-user training , including data security and removal, etc.. should appear on the pricing matrix – if applicable. 5. Any future cost per copy or consumable price increase must be indicated on the price matrix in Appendix B. Tab 8 Pricing Pricing tab should consist of at least two sections: Purchase of equipment quoted (including tax and delivery) and, Ongoing maintenance of equipment quoted for a twelve-month period beginning on operational date. Purchase and service pricing must appear on different pages using the following format: Indicate via a headline the purchase quote or service quote. For equipment purchase – specifically identify equipment configuration for each machine. Writing “TWO” if quoting two of something is not acceptable. should be two separate machines listed – even if identical.
IFB-AS-050416-RB-Attachment-2-scope-specs-and-other-requirements.docx