The completed original Form I-9 form and a photocopy of all forms of identification must be within 24 hours of the first day of employment sent by overnight mail to ED along with the complete hiring packet. Driver License and Social Security Card Copies of the Driver License and Social Security Card are required to establish an employee in the payroll system. The Driver License and Social Security Card must be faxed to ED at (979) 458-6699 on the first day of employment to assign the new employee a UIN for access to online training. Employee ID Picture Take picture of employee and send via email to ED. ED will generate ID badge and mail to ♦ the employee. Employee Personal Data Form Complete front; sign and date back. Remind new employees to update information as changes occur. W-4 Withholding Allowance Certificate Employee’s Employee should complete the bottom section of the form. Make sure sections 3 and 5 are filled in along with employee signature and date. Deduction changes can be made any time throughout the year. Direct Deposit Authorization Form Must submit voided check with this form. Verification of Prior State Employment The employee is responsible for completing this form by providing the agency address and information, if applicable. Return form to ED. Not applicable to student employees. Statement of Selective Service Registration Status Male employees 18-25 years of age must complete. The online verification form should be attached behind form. Payroll Biweekly Payroll Schedule Provide copy to employee. Required New Employee Notices Notice to Employees of Worker’s Compensation Insurance Employee must sign. Notice of Privacy Practices (HIPAA) Provide copy to employee.
The completed original Form I-9 form and a photocopy of all forms of identification must be sent by overnight mail to ED within 24 hours of the first day of employment along with the complete hiring packet. Driver License and Social Security Card Copies of the Driver License and Social Security Card are required to establish an employee in the payroll system. The Driver License and Social Security Card must be faxed to ED at (979) 458-6699 on the first day of employment to assign the new employee a UIN for access to online training. Employee ID Picture ♦ Take picture of employee and send via email to ED. ED will generate ID badge and mail to the employee. Employee Personal Data Form Complete front; sign and date back. Remind new employees to update information as changes occur. W-4 Employee’s Withholding Allowance Certificate Employee should complete the bottom section of the form. Make sure sections 3 and 5 are filled in along with employee signature and date. Deduction changes can be made any time throughout the year. Direct Deposit Authorization Form Must submit voided check with this form. Verification of Prior State Employment The employee is responsible for completing this form by providing the agency address and information, if applicable. Return form to ED. Not applicable to student employees. Statement of Selective Service Registration Status Male employees 18-25 years of age must complete. The online verification form should be attached behind form. Payroll Biweekly Payroll Schedule Provide copy to employee. Required New Employee Notices Notice to Employees of Worker’s Compensation Insurance Employee must sign. Notice of Privacy Practices (HIPAA) Provide copy to employee.
Hiring%20Checklist-Seasonal%20Employee.docx