Recap to ensure common understanding of what has been covered and what needs to be done next In this criterion the learner is required to provide evidence that he or she has facilitated meetings so that everyone is involved and the optimum possible consensus is achieved 2.3 Manage the agenda within the It can be helpful to add an indication of time available on the agenda timescale of the meeting items listed with the most import items to be discussed at the start of the meeting. It could also be assumed that any reports circulated beforehand do not need to be read out and should be very briefly summarised. Start and end on time and expect apologies for unavoidable lateness from latecomers. Gain consensus that everyone arrives at the beginning of each meeting distractions of non- agenda items ask people to be brief and focus on the key messages. Note actions that require further discussion on time and end on time (meetings timed to end at lunchtime or at the end of the day are less likely to run over time!) In this criterion the learner is required to provide evidence that he or she has: Managed a meeting with at least four people in attendance, including the chairperson, with a defined start and end time, ensuring that all agenda items have been covered including planned action points and named responsibilities. 2.4 Summarise the agreed It is helpful to summarise the key outcomes from discussion topics in order that actions, allocated each member understands what has been agreed, who is responsible and the responsibilities, timescales resources/ timescales. More specifically what process will need to be instigated and any future arrangements or individual tasks undertaken, together with a clear appreciation of the actual evidence required that the work has been commenced or completed (depending on the nature of the task). Named responsibilities are important in order to gain ownership of outcomes. In this criterion the learner is required to provide evidence that he or she has accurately summarised the agreed actions, allocated responsibilities, timescales and any future responsibilities at the end of a meeting 3. Be able to deal with 3.1 Take action It is to seen ensure as good that practice to produce and circulate meeting notes/or minutes as post-meeting matters accurate records soon of as a possible meeting after are the meeting to enable the attendees to have as much time as possible to undertake the agreed actions. These should be brief, accurate
Recap to ensure common understanding of what has been covered and what needs to be done next In this criterion the learner is required to provide evidence that he or she has facilitated meetings so that everyone is involved and the optimum possible consensus is achieved 2.3 Manage the agenda within the timescale of the meeting It can be helpful to add an indication of time available on the agenda items listed with the most import items to be discussed at the start of the meeting. It could also be assumed that any reports circulated beforehand do not need to be read out and should be very briefly summarised. Start and end on time and expect apologies for unavoidable lateness from latecomers. Gain consensus that everyone arrives at the beginning of each meeting distractions of non- agenda items ask people to be brief and focus on the key messages. Note actions that require further discussion on time and end on time (meetings timed to end at lunchtime or at the end of the day are less likely to run over time!) In this criterion the learner is required to provide evidence that he or she has: Managed a meeting with at least four people in attendance, including the chairperson, with a defined start and end time, ensuring that all agenda items have been covered including planned action points and named responsibilities. 2.4 Summarise the agreed actions, allocated responsibilities, timescales and any future arrangements It is helpful to summarise the key outcomes from discussion topics in order that each member understands what has been agreed, who is responsible and the resources/ timescales. More specifically what process will need to be instigated or individual tasks undertaken, together with a clear appreciation of the actual evidence required that the work has been commenced or completed (depending on the nature of the task). Named responsibilities are important in order to gain ownership of outcomes. In this criterion the learner is required to provide evidence that he or she has accurately summarised the agreed actions, allocated responsibilities, timescales and any future responsibilities at the end of a meeting 3. Be able to deal with post-meeting matters 3.1 Take action to ensure that accurate records of a meeting are It is seen as good practice to produce and circulate meeting notes/or minutes as soon as possible after the meeting to enable the attendees to have as much time as possible to undertake the agreed actions. These should be brief, accurate
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