IMTKS5D.2 Loans and grants HMRC - Compliance Date of last Yes No NOT Handbook Manual payment on PROTECTIVELY CH15400 loan + 12 MARKED years then review to see whether a further retention period is required IMTKS5D.3 Inventories of Current year + No No equipment and 6 years furniture IMTKS5D.4 Annual Budget and Current year + Yes No background papers 6 IMTKS5D.5 Budget reports, Current year + Yes No budget monitoring 3 etc IMTKS5D.6 Contracts - under Limitation Act 1980 Contract Yes No seal (Section 12) completion date + 12 years IMTKS5D.7 Contracts - under Limitation Act 1980 Contract Yes No signature (Section 2) completion date + 6 years IMTKS5D.8 Contracts - Current year + Yes No monitoring records 2 years IMTKS5D.9 Order books and Current year + Yes No requisitions 6 IMTKS5D.10 Copy orders Current year + No No 2 years IMTKS5D.11 Delivery Current year + Yes No Documentation 6 years IMTKS5D.12 Invoice, receipts HMRC - Compliance Current year + Yes No and other records Handbook Manual 6 years covered by the CH15400 HMRC - Compliance Handbook Manual CH15400 IMTKS5D.13 Petty cash books HMRC - Compliance Current Yes No Handbook Manual financial year CH15400 + 6 years IMTKS5D.14 Debtors’ Records HMRC - Compliance Current year + Yes Yes Handbook Manual 6 years CH15400 IMTKS5D.15 Applications for free Whilst is No Yes OFFICIAL school travel, at school uniforms etc IMTKS5D.16 Student grant Current year + Yes Yes OFFICIAL applications 3 years
IMTKS5D.2 Loans and grants HMRC - Compliance Handbook Manual CH15400 Date of last payment on loan + 12 years then review to see whether a further retention period is required Yes No NOT PROTECTIVELY MARKED IMTKS5D.3 Inventories of equipment and furniture Current year + 6 years No No IMTKS5D.4 Annual Budget and background papers Current year + 6 Yes No IMTKS5D.5 Budget reports, budget monitoring etc Current year + 3 Yes No IMTKS5D.6 Contracts - under seal Limitation Act 1980 (Section 12) Contract completion date + 12 years Yes No IMTKS5D.7 Contracts - under signature Limitation Act 1980 (Section 2) Contract completion date + 6 years Yes No IMTKS5D.8 Contracts - monitoring records Current year + 2 years Yes No IMTKS5D.9 Order books and requisitions Current year + 6 Yes No IMTKS5D.10 Copy orders Current year + 2 years No No IMTKS5D.11 Delivery Documentation Current year + 6 years Yes No IMTKS5D.12 Invoice, receipts and other records covered by the HMRC - Compliance Handbook Manual CH15400 HMRC - Compliance Handbook Manual CH15400 Current year + 6 years Yes No IMTKS5D.13 Petty cash books HMRC - Compliance Handbook Manual CH15400 Current financial year + 6 years Yes No IMTKS5D.14 Debtors’ Records HMRC - Compliance Handbook Manual CH15400 Current year + 6 years Yes Yes IMTKS5D.15 Applications for free school travel, uniforms etc Whilst is at school No Yes OFFICIAL IMTKS5D.16 Student grant applications Current year + 3 years Yes Yes OFFICIAL
Information-Management-Toolkit-for-Schools.docx