Manage the in-house Careerforce Level Positive feedback from trainers and 2 and 3 programmes, including trainees arranging sessions, liaising with trainers and assessors, providing training materials, recording achievements through the Careerforce ‘portal’, entering results into database, notifying manager of successful completions. Produce training materials and signing sheets, and any other administrative support for trainers. Keep records of employment relations Tracker is accurate and kept up to matters (disciplinary, performance date improvement, employment disputes All information filed and stored etc); track progress, file paperwork. confidentially Ensure exit Interview questionnaire and Questionnaire sent to every leaver invitation is sent to each leaver on Responses summarised in required receipt of resignation; carry out exit format interviews; record and summarise responses to questionnaires and provide summary reports as required. Payroll Key Accountabilities Key Performance Indicators Pay processing: Payroll processing and Assist, support and provide back-up for the checking is carried out Pay Clerk with the management and accurately and to agreed processing of Hohepa’s fortnightly payroll, to timetables ensure that staff and volunteers are paid Database records are accurately, in accordance with accurate agreements; the payroll database is Pay queries are responded to maintained and updated; payroll promptly; enquirers are treated information is provided for managers; pay courteously; positive feedback queries are responded to. received electronic timesheet system: Advice provided is relevant, “TimeFiler” Responsible with the Pay Clerk for constructive and timely maintaining the TimeFiler system; this TimeFiler is maintained includes setting up rosters and accurately ‘role for individuals; providing training and Users are given support advice for individual users and managers; Assistance is made available producing reports; responding to queries; and issues are resolved resolving issues.
Manage the in-house Careerforce Level 2 and 3 programmes, including arranging sessions, liaising with trainers and assessors, providing training materials, recording achievements through the Careerforce ‘portal’, entering results into database, notifying manager of successful completions. Produce training materials and signing sheets, and any other administrative support for trainers. Keep records of employment relations matters (disciplinary, performance improvement, employment disputes etc); track progress, file paperwork. Ensure exit Interview questionnaire and invitation is sent to each leaver on receipt of resignation; carry out exit interviews; record and summarise responses to questionnaires and provide summary reports as required. Positive feedback from trainers and trainees Tracker is accurate and kept up to date All information filed and stored confidentially Questionnaire sent to every leaver Responses summarised in required format Payroll Key Accountabilities Key Performance Indicators Pay processing: Assist, support and provide back-up for the Pay Clerk with the management and processing of Hohepa’s fortnightly payroll, to ensure that staff and volunteers are paid accurately, in accordance with agreements; the payroll database is maintained and updated; payroll information is provided for managers; pay queries are responded to. “TimeFiler” electronic timesheet system: Responsible with the Pay Clerk for maintaining the TimeFiler system; this includes setting up rosters and ‘role for individuals; providing training and advice for individual users and managers; producing reports; responding to queries; resolving issues. Payroll processing and checking is carried out accurately and to agreed timetables Database records are accurate Pay queries are responded to promptly; enquirers are treated courteously; positive feedback received Advice provided is relevant, constructive and timely TimeFiler is maintained accurately Users are given support Assistance is made available and issues are resolved
HR-Administrator-2018.docx