HR-P-019 Social Media Procedure 1. PURPOSE To set out requirements for appropriate use of social networking platforms by MacKillop Family Service (MacKillop) employees. 2. All MacKillop employees and contractors who use social networking platforms (such as Facebook, Twitter and LinkedIn) during work or to publish content regarding MacKillop and any people or organisations associated with it whether within or outside of the workplace or hours of work. This procedure equally applies to discussion boards/online forums and any personal blogs you may operate. 3. DEFINITIONS Definition Social networking Facebook, Twitter, LinkedIn, Pinterest, MySpace, Google Plus+, YouTube, instagram etc. PROCEDURE 4.1 General requirements MacKillop understands that many employees use social networking sites as a medium for your personal communication and self-expression. However, in using social networking sites MacKillop requires all employees and contractors to ensure that if you are accessing these sites during work time that the time spent is reasonable and in accordance with procedure BF-P-006 ICT User Management. Additionally employees and contractors are required to ensure that whenever and wherever these sites are accessed that the interests of co-workers and the reputation and business of MacKillop are protected. 4.2 Important points about information you post online Information and material posted online, including on social media platforms such as Facebook, is not like having a verbal conversation with a person or group of people. This equally applies to LinkedIn and any posts you make regarding your work. or online are in electronic form and have potentially wider circulation than a ‘Conversations’ personal discussion. The nature of social media platforms means that comments and material might easily be forwarded on to others, widening the audience for their publication. Even if the privacy settings on your social media platform are limited to or these may include people ‘friends’ ‘contacts’, associated with MacKillop. Staff are expected to maintain up to date knowledge in relation to online safety and privacy. Further, social media platforms leave an often-permanent written record of statements and comments made by people. These can be read at any time in the future until they are taken down and, because of the nature of the Internet, it can be difficult (if not impossible) to remove information. You should therefore exercise considerable care in social networking sites and understand that making comments or conducting conversations or posting material which relate to employees, clients
HR-P-019 Social Media Procedure 1. PURPOSE To set out requirements for appropriate use of social networking platforms by MacKillop Family Service (MacKillop) employees. 2. All MacKillop employees and contractors who use social networking platforms (such as Facebook, Twitter and LinkedIn) during work or to publish content regarding MacKillop and any people or organisations associated with it whether within or outside of the workplace or hours of work. This procedure equally applies to discussion boards/online forums and any personal blogs you may operate. 3. DEFINITIONS Definition Social networking Facebook, Twitter, LinkedIn, Pinterest, MySpace, Google Plus+, YouTube, instagram etc. PROCEDURE 4.1 General requirements MacKillop understands that many employees use social networking sites as a medium for your personal communication and self-expression. However, in using social networking sites MacKillop requires all employees and contractors to ensure that if you are accessing these sites during work time that the time spent is reasonable and in accordance with procedure BF-P-006 ICT User Management. Additionally employees and contractors are required to ensure that whenever and wherever these sites are accessed that the interests of co-workers and the reputation and business of MacKillop are protected. 4.2 Important points about information you post online Information and material posted online, including on social media platforms such as Facebook, is not like having a verbal conversation with a person or group of people. This equally applies to LinkedIn and any posts you make regarding your work. ‘Conversations’ or online are in electronic form and have potentially wider circulation than a personal discussion. The nature of social media platforms means that comments and material might easily be forwarded on to others, widening the audience for their publication. Even if the privacy settings on your social media platform are limited to ‘friends’ or ‘contacts’, these may include people associated with MacKillop. Staff are expected to maintain up to date knowledge in relation to online safety and privacy. Further, social media platforms leave an often-permanent written record of statements and comments made by people. These can be read at any time in the future until they are taken down and, because of the nature of the Internet, it can be difficult (if not impossible) to remove information. You should therefore exercise considerable care in social networking sites and understand that making comments or conducting conversations or posting material which relate to employees, clients
hr-p-019_social_media_procedure.docx