15 Governance Stuffiest Plenary should Roles and Commissioners' 31-Dec-17 Chairperson In progress - the In progress policies, ensure that they responsibilities handbook to be of the Good Commission is procedures have detailed relating to fraud reviewed to Governance currently in the and guidelines formal policies, prevention were not include the roles and Ethics process of on reaction to procedures and clearly defined and Committee reviewing the fraud guidelines in place responsibilities which by Commissioners allegations to assist them in relating to fraud default is the Handbook. handling a variety prevention Chairperson Cannot be of significant of the CGE. tested the issues facing the implementation organization within date has not yet a specified passed timeframe and manner. 16 Information ITC Policy not The terms of Lack of To reviewed in 31-Oct-17 Chief In progress - the In progress Technology reviewed reference should management the ICT Financial ITC policy has annually be reviewed oversight/ Committee for Officer been circulated to annually and management relevance and officials for inputs. changes made structures or completeness Cannot be where necessary, systems against best tested the in accordance to practices and implementation the policy. changes in the date has not yet operating passed environment 17 Expenditure Irregular The accounting 1. Lack of Monthly review of 30-Sep-17 Chief Obtained monthly Complete Management Expenditure officer should management incurred and Financial incurred and not reported to ensure that the oversight recorded Officer recorded National requirements of 2. No monthly Expenditure and expenditure Treasury Section 38 (1) (g) reviews of incurred provision of a report, which are adhered to by and recorded report by 10th of were monthly disclosing the expenditure by a each month reviewed by the above on a timely senior official CFO. Complete basis. The accounting officer must report the 2016/17 irregular expenditure
15 Governance Stuffiest policies, procedures and guidelines on reaction to fraud allegations Plenary should ensure that they have detailed formal policies, procedures and guidelines in place to assist them in handling a variety of significant issues facing the organization within a specified timeframe and manner. Roles and responsibilities relating to fraud prevention were not clearly defined Commissioners' handbook to be reviewed to include the roles and responsibilities relating to fraud prevention 31-Dec-17 Chairperson of the Good Governance and Ethics Committee which by default is the Chairperson of the CGE. In progress - the Commission is currently in the process of reviewing the Commissioners Handbook. Cannot be tested the implementation date has not yet passed In progress 16 Information Technology ITC Policy not reviewed annually The terms of reference should be reviewed annually and changes made where necessary, in accordance to the policy. Lack of management oversight/ management structures or systems To reviewed in the ICT Committee for relevance and completeness against best practices and changes in the operating environment 31-Oct-17 Chief Financial Officer In progress - the ITC policy has been circulated to officials for inputs. Cannot be tested the implementation date has not yet passed In progress 17 Expenditure Management Irregular Expenditure not reported to National Treasury The accounting officer should ensure that the requirements of Section 38 (1) (g) are adhered to by disclosing the above on a timely basis. The accounting officer must report the 2016/17 irregular expenditure 1. Lack of management oversight 2. No monthly reviews of incurred and recorded expenditure by a senior official Monthly review of incurred and recorded Expenditure and provision of a report by 10th of each month 30-Sep-17 Chief Financial Officer Obtained monthly incurred and recorded expenditure report, which were monthly reviewed by the CFO. Complete Complete
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