5.6.5 Recommended Retention Periods IMTKS1 Governors Information Asset Register Information Information Risk Register Information Basic file Statutory Retention Information Principal Principal Business Protective Information description Provisions Period Asset Copy Record Critical Marking Risk Owner Keeper Category IMTKS1.1 Minutes - Permanent YES OFFICIAL Principal set (signed) IMTKS1.2 Minutes - Date of NO NOT Inspection meeting + PROTECTIVELY copies 3 years MARKED IMTKS1.3 Agendas Permanent YES NOT – Principal PROTECTIVELY copy MARKED IMTKS1.4 Agendas Date of NO NOT – Additional meeting PROTECTIVELY Copies MARKED IMTKS1.5 Reports Date of YES OFFICIAL report + 6 years IMTKS1.6 Annual Date of YES NOT Parents’ meeting + PROTECTIVELY meeting 6 years MARKED papers IMTKS1.7 Instruments Permanent YES NOT of PROTECTIVELY Government MARKED IMTKS1.8 Trusts and Permanent YES NOT Endowments PROTECTIVELY MARKED IMTKS1.9 Action Date of YES NOT action plan PROTECTIVELY + 3 MARKED
5.6.5 Recommended Retention Periods IMTKS1 Governors Information Asset Register Information Information Risk Register Information Basic file description Statutory Provisions Retention Period Information Asset Owner Principal Copy Principal Record Keeper Business Critical Protective Marking Information Risk Category IMTKS1.1 Minutes - Principal set (signed) Permanent YES OFFICIAL IMTKS1.2 Minutes - Inspection copies Date of meeting + 3 years NO NOT PROTECTIVELY MARKED IMTKS1.3 Agendas – Principal copy Permanent YES NOT PROTECTIVELY MARKED IMTKS1.4 Agendas – Additional Copies Date of meeting NO NOT PROTECTIVELY MARKED IMTKS1.5 Reports Date of report + 6 years YES OFFICIAL IMTKS1.6 Annual Parents’ meeting papers Date of meeting + 6 years YES NOT PROTECTIVELY MARKED IMTKS1.7 Instruments of Government Permanent YES NOT PROTECTIVELY MARKED IMTKS1.8 Trusts and Endowments Permanent YES NOT PROTECTIVELY MARKED IMTKS1.9 Action Date of action plan + 3 YES NOT PROTECTIVELY MARKED
InformationManagementToolkitforSchoolsv4-EDITED.docx