Request for Quotation Invitation for Bid Invitation for Bid Invitation for Bid Request for Proposal Element $100,000 and Under (RFQ) (IFB) (IFB) (IFB) (RFP) Over $1,000,000 Over $1,000,000 $100,000.01-$1,000,000 $100,000.and Under $100,000.01-$1,000,000 Addenda Verbal must be Verbal not applicable Verbal-not applicable Verbal-not applicable – – addressed in phone script and documented. Written Must be written: Must be written: Must be written: – Required to effect Required to effect change Required to effect change Required to effect ƒ ƒ ƒ ƒ change to solicitation. to solicitation. to solicitation. change to solicitation. Modified prior to the Modified prior to the date Modified prior to the date Modified prior to the ƒ ƒ ƒ ƒ date fixed for fixed for submission of fixed for submission of date fixed for submission of final bids final bids final bids submission of final Will be numbered Will be numbered Will be numbered bids ƒ ƒ ƒ consecutively consecutively consecutively Will be numbered ƒ Identify where and what Identify where and what Identify and what consecutively ƒ ƒ ƒ changed. changed. changed. Identify where and ƒ what changed. Two sealed Lowest net cost, not Lowest net cost, not Lowest net cost, not Lowest net cost, not envelope applicable applicable applicable applicable evaluation procedure Value effective, required effective, required Value effective, required Value effective, required Required Responsive quotes from at Responsive quotes from at One, with verification in One, with verification in number of bids least two responsible least two responsible accordance with the accordance with the that must be suppliers, unless suppliers, unless advertised. requirements and requirements and received. advertised. recommended practices in recommended practices SCM, Vol. 3 in SCM, Vol. 3 If advertised: One, with verification in accordance with the requirements and recommended practices in SCM, Vol. 3, Chapter 4. Public bid Lowest net cost, not Lowest net cost, not required Lowest net cost, required. Lowest net cost, not opening required. but recommended. applicable effective, not Value effective, not Value effective, not Value effective, not applicable applicable applicable applicable Public cost Lowest net cost, not Lowest net cost, not Lowest net cost, not Lowest net cost, not opening applicable applicable applicable applicable Value effective, required effective, required effective, required effective, required
Element $100,000 and Under Request for Quotation (RFQ) $100,000.01-$1,000,000 Invitation for Bid (IFB) $100,000.and Under Invitation for Bid (IFB) $100,000.01-$1,000,000 Invitation for Bid (IFB) Over $1,000,000 Request for Proposal (RFP) Over $1,000,000 Addenda Verbal – must be addressed in phone script and documented. Written – ƒ Required to effect change to solicitation. ƒ Modified prior to the date fixed for submission of final bids ƒ Will be numbered consecutively ƒ Identify where and what changed. Verbal – not applicable Must be written: ƒ Required to effect change to solicitation. ƒ Modified prior to the date fixed for submission of final bids ƒ Will be numbered consecutively ƒ Identify where and what changed. Verbal-not applicable Must be written: ƒ Required to effect change to solicitation. ƒ Modified prior to the date fixed for submission of final bids ƒ Will be numbered consecutively ƒ Identify and what changed. Verbal-not applicable Must be written: ƒ Required to effect change to solicitation. ƒ Modified prior to the date fixed for submission of final bids ƒ Will be numbered consecutively ƒ Identify where and what changed. Two sealed envelope evaluation procedure Lowest net cost, not applicable Value effective, required Lowest net cost, not applicable effective, required Lowest net cost, not applicable Value effective, required Lowest net cost, not applicable Value effective, required Required number of bids that must be received. Responsive quotes from at least two responsible suppliers, unless advertised. Responsive quotes from at least two responsible suppliers, unless advertised. If advertised: One, with verification in accordance with the requirements and recommended practices in SCM, Vol. 3, Chapter 4. One, with verification in accordance with the requirements and recommended practices in SCM, Vol. 3 One, with verification in accordance with the requirements and recommended practices in SCM, Vol. 3 Public bid opening Lowest net cost, not required. effective, not applicable Lowest net cost, not required but recommended. Value effective, not applicable Lowest net cost, required. Value effective, not applicable Lowest net cost, not applicable Value effective, not applicable Public cost opening Lowest net cost, not applicable Value effective, required Lowest net cost, not applicable effective, required Lowest net cost, not applicable effective, required Lowest net cost, not applicable effective, required
ITGoodsCompSolicitElements1013_12track.docx