Maintain meeting room diaries, taking bookings and advising on the availability of rooms. Set up meeting room with appropriate equipment. as a point of contact for all general administrative tasks. with enquiries by members of the public / other organisations either by telephone or in person. duties including typing letters, reports, minutes; photocopying; keeping files; organising meetings; dealing with telephone enquiries; visitors and arranging venues. lists such as Job Title List, Staff List, Telephone Extension list, etc. visitor register. the switchboard index by informing the Telephone Operations Controller at Raigmore Hospital of any changes. stock of general stationery sundries for use by Lochalsh Health Care Centre staff. of paper and other consumables for office photocopies and report any machine faults to the service engineer as necessary. both room booking diary and communication diary up to date at all times. in patients on PMS clinics. up to date diary of Crown Car users for South Skye and Lochalsh. heating oil stock and reorder when required. dependant, open or secure building as required. 7. EQUIPMENT AND MACHINERY USED Computer Printer Fax Photocopier Telephone System Shredder Video/Telephone Conferencing Equipment Security Camera System Sound System for Waiting Room 8. SYSTEMS Incident Recording & Information System Outlook for emails and electronic diary intranet and internet. – Recording of maintenance and repairs activity in line with statutory requirements (Worksheets, checklists, Risk Assessments and performance checks) Office Filing System. PMS AWT
Maintain meeting room diaries, taking bookings and advising on the availability of rooms. Set up meeting room with appropriate equipment. as a point of contact for all general administrative tasks. with enquiries by members of the public / other organisations either by telephone or in person. duties including typing letters, reports, minutes; photocopying; keeping files; organising meetings; dealing with telephone enquiries; visitors and arranging venues. lists such as Job Title List, Staff List, Telephone Extension list, etc. visitor register. the switchboard index by informing the Telephone Operations Controller at Raigmore Hospital of any changes. stock of general stationery sundries for use by Lochalsh Health Care Centre staff. of paper and other consumables for office photocopies and report any machine faults to the service engineer as necessary. both room booking diary and communication diary up to date at all times. in patients on PMS clinics. up to date diary of Crown Car users for South Skye and Lochalsh. heating oil stock and reorder when required. dependant, open or secure building as required. 7. EQUIPMENT AND MACHINERY USED Computer Printer Fax Photocopier Telephone System Shredder Video/Telephone Conferencing Equipment Security Camera System Sound System for Waiting Room 8. SYSTEMS Incident Recording & Information System Outlook for emails and electronic diary – intranet and internet. Recording of maintenance and repairs activity in line with statutory requirements (Worksheets, checklists, Risk Assessments and performance checks) Office Filing System. PMS AWT
Job%20Description%20-%20Admin%20Assistant%20Kyle.docx