Is my contract an Interagency Agreement? Is your contract with another state agency? If yes, this is the process you would follow. Is the contracting entity the University of Minnesota, the Metropolitan Council or a local unit of government? If yes, then you must process a Joint Powers Agreement NOT an Interagency Agreement. on File scan Scanned for CS # will Document(s) Contract CS Copy Documents E-mail E-mail Step Process needed Instructions 1 To obtain a MnDOT Contract Number visit: . The following information will be requested: Contract Number Once you hit submit, CAATS will generate a pop-up box that will identify your assigned contract number. CAATS will also follow up with an email to the Requestor. 2 Complete the Contract Process Start Form (CPS). CPS Form X Obtain the signature of Consultant Coordinator or person in charge of CPS the funds. Scan the signed document. Send the completed CPS form to Consultant Services, Mail Stop 680 for Contract initiation. 3 Work with the MnDOT Project Manager to develop a draft scope of work. Draft Scope The scope of work should include the tasks, schedule, deliverables/due of Work dates, and key personnel. 4 Contact the selected state agency to see if they are available and interested in performing the services. Agency Selection 5 Request a cost proposal from the state agency. Conduct negotiations with the state agency. Budget If utilizing a Lump Sum format, make sure to determine how that Details / Lump Sum(s) will be paid (amount per deliverable, paid at Negotiations completion of all work, etc.). If utilizing a Unit Rate format, make sure to provide a complete breakdown for labor (i.e. personnel/hours/rates, per task), expenses (units/rate, and be sure to follow current travel regulations for travel expenses) and subcontractor costs, (with labor and expenses broken down similarly to the State agency’s). 6 If you do not already have a Project ID (job number) to use, complete Project X the Project Authorization Form TC08 and it to appropriate Authorization e-mail – Project District PPMS Coordinator for issuance of a Project ID. Form TC08 – Number Forward the email received from the PPMS Coordinator to Dalia Jorge to save to the Contract File. Write or type the Project ID on the Encumbrance Form.
Is my contract an Interagency Agreement? Is your contract with another state agency? If yes, this is the process you would follow. Is the contracting entity the University of Minnesota, the Metropolitan Council or a local unit of government? If yes, then you must process a Joint Powers Agreement NOT an Interagency Agreement. Step # Process Instructions Document(s) needed for Contract File CS will scan Copy CS on E-mail E-mail Scanned Documents 1 Contract Number To obtain a MnDOT Contract Number visit: . The following information will be requested: Once you hit submit, CAATS will generate a pop-up box that will identify your assigned contract number. CAATS will also follow up with an email to the Requestor. 2 CPS Complete the Contract Process Start Form (CPS). Obtain the signature of Consultant Coordinator or person in charge of the funds. Scan the signed document. Send the completed CPS form to Consultant Services, Mail Stop 680 for Contract initiation. CPS Form X 3 Draft Scope of Work Work with the MnDOT Project Manager to develop a draft scope of work. The scope of work should include the tasks, schedule, deliverables/due dates, and key personnel. 4 Agency Selection Contact the selected state agency to see if they are available and interested in performing the services. 5 Budget Details / Negotiations Request a cost proposal from the state agency. Conduct negotiations with the state agency. If utilizing a Lump Sum format, make sure to determine how that Lump Sum(s) will be paid (amount per deliverable, paid at completion of all work, etc.). If utilizing a Unit Rate format, make sure to provide a complete breakdown for labor (i.e. personnel/hours/rates, per task), expenses (units/rate, and be sure to follow current travel regulations for travel expenses) and subcontractor costs, (with labor and expenses broken down similarly to the State agency’s). 6 Project Number If you do not already have a Project ID (job number) to use, complete the Project Authorization Form – TC08 and e-mail it to appropriate District PPMS Coordinator for issuance of a Project ID. Forward the email received from the PPMS Coordinator to Dalia Jorge to save to the Contract File. Write or type the Project ID on the Encumbrance Form. Project Authorization Form – TC08 X
pi-interagency.docx