APPENDIX A Equipment, Facilities and Services A prestigious venue for the Opening Ceremony, for approximately 500 people, equipped for electronic projection and audio-visual equipment. At least three meeting rooms for technical sessions with a school-room-setup capacity of approximately 100 persons in each room, equipped for electronic projection and equipment. Ample poster space to allow for 50 poster presentations per session. A hall to accommodate a commercial exhibition of about 1000 m2 in the same building or in buildings contiguous to the meeting rooms. Free of charge adequate internet access in all rooms and in all areas throughout the Geospatial Week venue. Registration and information desk. Banking facilities providing international currency exchange, on-site or within a five from the Geospatial Week center. minutes’ walk A rendezvous point. Signs for each session room listing in detail the sessions and presenting authors, and signs, with individual names for the Opening Ceremony, Workshop and Poster Session rooms, Local Organizing Committee Office. Staff The Host shall provide: A designated individual to serve as Geospatial Week Director, who will have final responsibility for all aspects of the Geospatial Week operation. The Geospatial Week Director will establish a Geospatial Week Committee which will organize the technical programme in coordination with the International Science Committee and the Workshop organisers, all financial aspects, the secretarial work, the commercial exhibition, the technical tours, the social events and attend to special tasks such as press relations, travel bureau relations, etc. Adequate English speaking staff to ensure the smooth operation of the registration and information desks on a daily basis throughout the Geospatial Week.
APPENDIX A Equipment, Facilities and Services A prestigious venue for the Opening Ceremony, for approximately 500 people, equipped for electronic projection and audio-visual equipment. At least three meeting rooms for technical sessions with a school-room-setup capacity of approximately 100 persons in each room, equipped for electronic projection and equipment. Ample poster space to allow for 50 poster presentations per session. A hall to accommodate a commercial exhibition of about 1000 m2 in the same building or in buildings contiguous to the meeting rooms. Free of charge adequate internet access in all rooms and in all areas throughout the Geospatial Week venue. Registration and information desk. Banking facilities providing international currency exchange, on-site or within a five minutes’ walk from the Geospatial Week center. A rendezvous point. Signs for each session room listing in detail the sessions and presenting authors, and signs, with individual names for the Opening Ceremony, Workshop and Poster Session rooms, Local Organizing Committee Office. Staff The Host shall provide: A designated individual to serve as Geospatial Week Director, who will have final responsibility for all aspects of the Geospatial Week operation. The Geospatial Week Director will establish a Geospatial Week Committee which will organize the technical programme in coordination with the International Science Committee and the Workshop organisers, all financial aspects, the secretarial work, the commercial exhibition, the technical tours, the social events and attend to special tasks such as press relations, travel bureau relations, etc. Adequate English speaking staff to ensure the smooth operation of the registration and information desks on a daily basis throughout the Geospatial Week.
180412-Sample_Geospatial_Week_Contract.docx