Handout 4: Sample Progress-Monitoring Meeting Agenda (15–30 minutes) Note: This is a sample protocol. Teams should modify the agenda as needed to fit their schedule, team structure, and so on. Roles Recommended Team Members Explains the purpose of the Referring staff member Facilitator: meeting and keeps the participants on task. Intervention provider Content specialist Intervention Provider: Discusses Coach implementation and student progress in the Administrator intervention. Classroom teacher Scribe: Takes informal notes and tracks School psychologist brainstorming ideas in a visible space. Social worker Special educator Timekeeper: Times each section of the Parent (as available and appropriate) meeting and helps the team adhere to the allotted time. Note-Taker: Takes formal notes for documentation using a template. Step Who Time Compile and bring graphed progress-monitoring data, sample Intervention Before progress-monitoring probes, relevant work samples, and diagnostic provider meeting data (if needed). Summarize the student plan and discuss Facilitator 2 min. implementation of the plan Review progress-monitoring data and additional data Intervention 3–7 min. provider Group questioning and hypothesis Team 3–5 min. Problem-solve, prioritize, and plan Team 5–10 min. Wrap-up and next steps Facilitator 2 min.
Handout 4: Sample Progress-Monitoring Meeting Agenda (15–30 minutes) Note: This is a sample protocol. Teams should modify the agenda as needed to fit their schedule, team structure, and so on. Roles Recommended Team Members Facilitator: Explains the purpose of the meeting and keeps the participants on task. Intervention Provider: Discusses implementation and student progress in the intervention. Scribe: Takes informal notes and tracks brainstorming ideas in a visible space. Timekeeper: Times each section of the meeting and helps the team adhere to the allotted time. Note-Taker: Takes formal notes for documentation using a template. Referring staff member Intervention provider Content specialist Coach Administrator Classroom teacher School psychologist Social worker Special educator Parent (as available and appropriate) Step Who Time Compile and bring graphed progress-monitoring data, sample progress-monitoring probes, relevant work samples, and diagnostic data (if needed). Intervention provider Before meeting Summarize the student plan and discuss implementation of the plan Facilitator 2 min. Review progress-monitoring data and additional data Intervention provider 3–7 min. Group questioning and hypothesis Team 3–5 min. Problem-solve, prioritize, and plan Team 5–10 min. Wrap-up and next steps Facilitator 2 min.
Handout4-Sample_Progress_Monitoring_Meeting_Agenda_508.docx