FORMAL MEETING MINUTES Call to Order A [meeting type] meeting of [team / organization name] was held on [date] at [location]. It began at [time] and was presided over by [chairman name], with [secretary name] as secretary. Attendees Voting members in attendance included [list voting members] Guests in attendance included [list guests] Members not in attendance included [list members not in attendance] Approval of Previous Minutes A motion to approve the minutes of the previous [date] meeting was made by [name] and seconded by [name]. Officers’ Reports [Name of Report] was presented by [presenter name]. [Name of Report] was presented by [presenter name]. Other Reports [Name of Report] was presented by [presenter name]. The following resolution was adopted: [resolution description] Main Motions Motion: Moved by [name] and seconded that [state motion here]. The motion [carried or failed] with [number of yeas] in favor and [number of nays] against. Motion: Moved by [name] and seconded that [state motion here]. The motion [carried or failed] with [number of yeas] in favor and [number of nays] against. Motion: Moved by [name] and seconded that [state motion here]. The motion [carried or failed] with [number of yeas] in favor and [number of nays] against. Announcements Remarks Adjournment [Name of mover] moved that the meeting be adjourned, and this was agreed upon at [time of adjournment]. SECRETARY APPROVAL: (Signature & Date) [Organization Name]
FORMAL MEETING MINUTES Call to Order A [meeting type] meeting of [team / organization name] was held on [date] at [location]. It began at [time] and was presided over by [chairman name], with [secretary name] as secretary. Attendees Voting members in attendance included [list voting members] Guests in attendance included [list guests] Members not in attendance included [list members not in attendance] Approval of Previous Minutes A motion to approve the minutes of the previous [date] meeting was made by [name] and seconded by [name]. Officers’ Reports [Name of Report] was presented by [presenter name]. [Name of Report] was presented by [presenter name]. Other Reports [Name of Report] was presented by [presenter name]. The following resolution was adopted: [resolution description] Main Motions Motion: Moved by [name] and seconded that [state motion here]. The motion [carried or failed] with [number of yeas] in favor and [number of nays] against. Motion: Moved by [name] and seconded that [state motion here]. The motion [carried or failed] with [number of yeas] in favor and [number of nays] against. Motion: Moved by [name] and seconded that [state motion here]. The motion [carried or failed] with [number of yeas] in favor and [number of nays] against. Announcements Remarks Adjournment [Name of mover] moved that the meeting be adjourned, and this was agreed upon at [time of adjournment]. SECRETARY APPROVAL: (Signature & Date) [Organization Name]
Formal%20Meeting%20Minutes%20Template.docx