Data Element Start Permitted Values Length Type Pop Definition / Comments Name Position Abbreviations File Type 1 50 String M Identifies the type of file being submitted. SEA DIRECTORY INFO Total Records In 51 10 Number M The total number of data records contained in File the file. The header record is NOT included in this count. File Name 61 25 String M The file name including extension, the same as See section 3.0 the external file name. File Identifier 86 32 String M Any combination of standard characters to further identify the file as specified by the SEA (e.g., a date, person’s name, and version number). File Reporting 118 9 String M The school year for which data are being 2018-2019 Period reported. The required format is "CCYY–CCYY" or "CCYY CCYY", where either a hyphen or a OR space separates the beginning and ending years. 2018 2019 Filler 127 753 String M Leave filler field blank. Carriage Return / 880 1 M Line Feed (CRLF) Below is an example of a header record. Table D.1.2–2: SEA Header Record Example Format File Type,Total Records in File,File Name,File Identifier,File Reporting Period,Filler,Carriage Return / Line Feed (CRLF) Example SEA DIRECTORY INFO,1,EUSEADIRECTORYver0007.CSV,characters to identify file,2018-2019,¶ D.1.3 SEA Data Record Definition Data Records are required and immediately follow the header record in every file submitted to the ESS. For the Directory file at the SEA level, there is only one Data Record. Table D.1.3–1: SEA Data Record Data Element Start Permitted Values Length Type Pop Definition / Comments Name Position Abbreviations File Record 1 10 Number M A sequential number assigned by Number the State that is unique to each row entry within the file. DG559 11 2 String M See section 2.4.1.1 For a list of valid State Codes, State Code The two-digit American National refer to the EDFacts Standards Institute (ANSI) code for Workbook.
Data Element Name Start Position Length Type Pop Definition / Comments Permitted Values Abbreviations File Type 1 50 String M Identifies the type of file being submitted. SEA DIRECTORY INFO Total Records In File 51 10 Number M The total number of data records contained in the file. The header record is NOT included in this count. File Name 61 25 String M The file name including extension, the same as the external file name. See section 3.0 File Identifier 86 32 String M Any combination of standard characters to further identify the file as specified by the SEA (e.g., a date, person’s name, and version number). File Reporting Period 118 9 String M The school year for which data are being reported. The required format is "CCYY–CCYY" or "CCYY CCYY", where either a hyphen or a space separates the beginning and ending years. 2018-2019 OR 2018 2019 Filler 127 753 String M Leave filler field blank. Carriage Return / Line Feed (CRLF) 880 1 M Below is an example of a header record. Table D.1.2–2: SEA Header Record Example Format File Type,Total Records in File,File Name,File Identifier,File Reporting Period,Filler,Carriage Return / Line Feed (CRLF) Example SEA DIRECTORY INFO,1,EUSEADIRECTORYver0007.CSV,characters to identify file,2018-2019,¶ D.1.3 SEA Data Record Definition Data Records are required and immediately follow the header record in every file submitted to the ESS. For the Directory file at the SEA level, there is only one Data Record. Table D.1.3–1: SEA Data Record Data Element Name Start Position Length Type Pop Definition / Comments Permitted Values Abbreviations File Record Number 1 10 Number M A sequential number assigned by the State that is unique to each row entry within the file. DG559 State Code 11 2 String M See section 2.4.1.1 The two-digit American National Standards Institute (ANSI) code for For a list of valid State Codes, refer to the EDFacts Workbook.
fs029-15-0.docx