During NEO, ED reviews and copies the two forms of ID, verifies that the employee properly completed Section 1, and completes Section 2 of the Form I-9 (for verifying Section 1 and completing Section 2, see Sections III and IV below). Paper Form I-9 (only used when the electronic system is unavailable) If the electronic system is unavailable, the supervisor or employee contacts ED for assistance with a paper Form I-9. Do this on or before the first day of employment, the day the employee leaves the field office to drive to College Station. ED provides the supervisor or employee with detailed instructions on completing Section 1 of the Form I-9. COMPLETE SECTION 1 ON OR BEFORE DAY ONE TO MEET FEDERAL REQUIREMENTS. With the welcome letter, ED instructs the employee to bring the Form I-9 with two forms of ID to the NEO. See the of Acceptable letter’s enclosure “List Documents.” During NEO, the ED reviews and copies the two forms of ID provided by the employee, verifies that the employee properly completed Section 1, and completes Section 2 of the Form I-9 (for verifying Section 1 and completing Section 2, see Sections III and IV below). If the employee starts a paper Form I-9, complete the entire paper Form I-9. Do not complete the form later on the electronic system. When the electronic system is available, ED scans and uploads a copy of the completed paper Form I-9 into the system. Seasonal Employees Seasonal employees are in-processed at their respective field offices and are not required to attend NEO in College Station because much of the NEO information pertains to budgeted employees only. As part of the in-processing, the supervisor (or designee) is responsible for assisting with completion of the Form I-9 for seasonal employees by performing the following steps: Have the employee complete Section 1. Electronic Form I-9 If needed, the supervisor or new employee can call ED for assistance in filling out the Form I-9 on or before the first day of employment. The electronic Form I-9 link
During NEO, ED reviews and copies the two forms of ID, verifies that the employee properly completed Section 1, and completes Section 2 of the Form I-9 (for verifying Section 1 and completing Section 2, see Sections III and IV below). Paper Form I-9 (only used when the electronic system is unavailable) If the electronic system is unavailable, the supervisor or employee contacts ED for assistance with a paper Form I-9. Do this on or before the first day of employment, the day the employee leaves the field office to drive to College Station. ED provides the supervisor or employee with detailed instructions on completing Section 1 of the Form I-9. COMPLETE SECTION 1 ON OR BEFORE DAY ONE TO MEET FEDERAL REQUIREMENTS. With the welcome letter, ED instructs the employee to bring the Form I-9 with two forms of ID to the NEO. See the letter’s enclosure “List of Acceptable Documents.” During NEO, the ED reviews and copies the two forms of ID provided by the employee, verifies that the employee properly completed Section 1, and completes Section 2 of the Form I-9 (for verifying Section 1 and completing Section 2, see Sections III and IV below). If the employee starts a paper Form I-9, complete the entire paper Form I-9. Do not complete the form later on the electronic system. When the electronic system is available, ED scans and uploads a copy of the completed paper Form I-9 into the system. Seasonal Employees Seasonal employees are in-processed at their respective field offices and are not required to attend NEO in College Station because much of the NEO information pertains to budgeted employees only. As part of the in-processing, the supervisor (or designee) is responsible for assisting with completion of the Form I-9 for seasonal employees by performing the following steps: Have the employee complete Section 1. Electronic Form I-9 If needed, the supervisor or new employee can call ED for assistance in filling out the Form I-9 on or before the first day of employment. The electronic Form I-9 link
Guidelines%20for%20Completing%20Form%20I-9.docx