This element is only reported during the Final Collection Update the Level Assigned” element for new employees in the “Grade following positions: Paraprofessionals hired under DPIA funding Principals Assistant Principals Supplemental Service Teachers (position code = 212) Position Status should reflect the status of the individual in a particular position during the school year. Status of is only used in specific ‘U’ circumstances during the first collection and would also be reported again in the final collection for the reporting year. Update the Separation Date” and Separation “Position “Position for individuals who are in the position during the current Reason” school year, but left that position during the school year. Update for individuals if there have been changes. FTE” “Position Date: _______9. Generate all EMIS reports to verify your data is correct and error free. Remember these reports may be generated anytime and as often as you choose during the school year. DATA SUBMISSION FOR ODE Date: _______10. Run EMIS Data Export to create the submission file(s) once the data has been reviewed. Run this program if you have CC (Contract Only) and CJ (Contractor Staff) records to report. If you are not sure it hurt doesn’t anything to run with this criteria. Date: _______11. Notify your EMIS Coordinator that you have created this file to be uploaded to the Data Collector or if you have uploaded to the Data Collector they just have to select the file when submitting Staff Data to ODE. IMPORTANT PLEASE NOTE: We how communication can’t stress enough will be the key between the departments.
This element is only reported during the Final Collection Update the “Grade Level Assigned” element for new employees in the following positions: Paraprofessionals hired under DPIA funding Principals Assistant Principals Supplemental Service Teachers (position code = 212) Position Status should reflect the status of the individual in a particular position during the school year. Status of ‘U’ is only used in specific circumstances during the first collection and would also be reported again in the final collection for the reporting year. Update the “Position Separation Date” and “Position Separation Reason” for individuals who are in the position during the current school year, but left that position during the school year. Update “Position FTE” for individuals if there have been changes. Date: _______9. Generate all EMIS reports to verify your data is correct and error free. Remember these reports may be generated anytime and as often as you choose during the school year. DATA SUBMISSION FOR ODE Date: _______10. Run EMIS Data Export to create the submission file(s) once the data has been reviewed. Run this program if you have CC (Contract Only) and CJ (Contractor Staff) records to report. If you are not sure it doesn’t hurt anything to run with this criteria. Date: _______11. Notify your EMIS Coordinator that you have created this file to be uploaded to the Data Collector or if you have uploaded to the Data Collector they just have to select the file when submitting Staff Data to ODE. IMPORTANT PLEASE NOTE: We can’t stress enough how communication will be the key between the departments.
FY18-EMIS-Staff-Reporting-Final-Collection-Complete-Instructions.docx