pupil at our school. For the same reasons, we get information about you from some other places too – like other schools, the local council and the government. This information includes: Personal information (such as name and address) Your contact details Your National Insurance Number and date of birth for free school meal eligibility Why we use this data We use this data to help run the school, including to: Get in touch with you when we need to Check if your child is eligible for free school meals Provide appropriate pastoral care for your child Protect pupil welfare Our legal basis for using this data We will only collect and use your information when the law allows us to. Most often, we will use your information where: We need to comply with the law We need to use it to carry out a task in the public interest (in order to provide your child with an education) You have given us permission to use it in a certain way We need to protect your interests (or someone else’s interest) Where we have got permission to use your data, you may withdraw this at any time. We will make this clear when we ask for permission, and explain how to go about withdrawing consent. Collecting this information While in most cases you must provide the personal information we need to collect, there are some occasions when you can choose whether or not to provide the data. We will always tell you if it’s optional. If you must provide the data, we will explain what might happen if you don’t. How we store this data We will keep personal information about you while your child is a pupil at our school. We may also keep it after your child has left the school, where we are required to by law. We will only retain the data we collect for as long as is necessary to satisfy the purpose for which it has been collected in accordance with our Record Management Policy. We are compliant with the Information Management Toolkit for Schools v5 published by IRMS (Information and Records Management Society). Data sharing We do not share personal information about you with anyone outside the school without permission from you, unless the law and our policies allow us to do so. Where it is legally required, or necessary for another reason allowed under data protection law, we may share personal information about you with: Slough Borough Council to meet our legal duties to share certain information with it, such as concerns about pupils’ safety and exclusions Your home local authority (if different) Other schools – where your child has come from and where they will attend after leaving us
pupil at our school. For the same reasons, we get information about you from some other places too – like other schools, the local council and the government. This information includes: Personal information (such as name and address) Your contact details Your National Insurance Number and date of birth for free school meal eligibility Why we use this data We use this data to help run the school, including to: Get in touch with you when we need to Check if your child is eligible for free school meals Provide appropriate pastoral care for your child Protect pupil welfare Our legal basis for using this data We will only collect and use your information when the law allows us to. Most often, we will use your information where: We need to comply with the law We need to use it to carry out a task in the public interest (in order to provide your child with an education) You have given us permission to use it in a certain way We need to protect your interests (or someone else’s interest) Where we have got permission to use your data, you may withdraw this at any time. We will make this clear when we ask for permission, and explain how to go about withdrawing consent. Collecting this information While in most cases you must provide the personal information we need to collect, there are some occasions when you can choose whether or not to provide the data. We will always tell you if it’s optional. If you must provide the data, we will explain what might happen if you don’t. How we store this data We will keep personal information about you while your child is a pupil at our school. We may also keep it after your child has left the school, where we are required to by law. We will only retain the data we collect for as long as is necessary to satisfy the purpose for which it has been collected in accordance with our Record Management Policy. We are compliant with the Information Management Toolkit for Schools v5 published by IRMS (Information and Records Management Society). Data sharing We do not share personal information about you with anyone outside the school without permission from you, unless the law and our policies allow us to do so. Where it is legally required, or necessary for another reason allowed under data protection law, we may share personal information about you with: Slough Borough Council to meet our legal duties to share certain information with it, such as concerns about pupils’ safety and exclusions Your home local authority (if different) Other schools – where your child has come from and where they will attend after leaving us
HCT%20Privacy%20Notice%20for%20Parents%20and%20Carers%20-%20V1%20May2018.docx