trace the data back to source documents. SWOP will provide the required standardized forms for Organizations to use. Community Organizations will also be required to distribute, collect, and submit to SWOP evaluation surveys at the beginning and end of every year. The following data will be collected: Number of participating schools, parent mentors, teachers, and students Attendance and total service hours provided by parent mentors Number of additional school parents through the PMP (“parent volunteers”) engaged Social and economic demographic data for parent mentors School and community activity engagement levels for parent mentors Parent pre- and post- surveys tracking growth in their school engagement over the year, based on the three phases of the of parent “ecology engagement”: induction, integration, and investment Teacher pre- and post-surveys assessing parent mentor impact Principal survey Community Organization survey School test scores measuring student growth in targeted grades (potentially) Parent placement success/challenges Parent training topics and attendance Evaluation tools for trainings/meetings In addition to monthly reporting, the Parent Engagement Institute will regularly train, mentor, and support the work of Parent Mentors and Community Organizations. This and other relevant data will be collected in template reporting documents. Sub-grantees must submit reports electronically through the standardized process of reporting. Participation in Statewide Parent Mentor Initiative Network In addition to the activities enumerated above, all Community Organizations are expected, at a minimum, to do the following: Attend all Parent Mentor Partner Monthly Meetings; Attend all Parent Mentor outreach and training sessions; Participate in the planning of Statewide Parent Mentor Initiative events and activities, such as the annual convention and graduation; Report numbers on a monthly basis (see next section); Financial Reports Requests for reimbursement will be submitted on a monthly basis through the form provided by SWOP. Appropriate supporting documentation, which may include (but is not limited to): employee timesheets, payroll records, receipts, utility/telephone bills, and staff travel documentation must be available for SWOP review. Claims will be made in accordance with contractual line-item budgets. Claims must be submitted to SWOP within 10 days after the end of each month for services provided during that month. Grantees will be reimbursed quarterly,
trace the data back to source documents. SWOP will provide the required standardized forms for Organizations to use. Community Organizations will also be required to distribute, collect, and submit to SWOP evaluation surveys at the beginning and end of every year. The following data will be collected: Number of participating schools, parent mentors, teachers, and students Attendance and total service hours provided by parent mentors Number of additional school parents (“parent volunteers”) engaged through the PMP Social and economic demographic data for parent mentors School and community activity engagement levels for parent mentors Parent pre- and post- surveys tracking growth in their school engagement over the year, based on the three phases of the “ecology of parent engagement”: induction, integration, and investment Teacher pre- and post-surveys assessing parent mentor impact Principal survey Community Organization survey School test scores measuring student growth in targeted grades (potentially) Parent placement success/challenges Parent training topics and attendance Evaluation tools for trainings/meetings In addition to monthly reporting, the Parent Engagement Institute will regularly train, mentor, and support the work of Parent Mentors and Community Organizations. This and other relevant data will be collected in template reporting documents. Sub-grantees must submit reports electronically through the standardized process of reporting. Participation in Statewide Parent Mentor Initiative Network In addition to the activities enumerated above, all Community Organizations are expected, at a minimum, to do the following: Attend all Parent Mentor Partner Monthly Meetings; Attend all Parent Mentor outreach and training sessions; Participate in the planning of Statewide Parent Mentor Initiative events and activities, such as the annual convention and graduation; Report numbers on a monthly basis (see next section); Financial Reports Requests for reimbursement will be submitted on a monthly basis through the form provided by SWOP. Appropriate supporting documentation, which may include (but is not limited to): employee timesheets, payroll records, receipts, utility/telephone bills, and staff travel documentation must be available for SWOP review. Claims will be made in accordance with contractual line-item budgets. Claims must be submitted to SWOP within 10 days after the end of each month for services provided during that month. Grantees will be reimbursed quarterly,
FY18-Parent-Mentor-Start-Up-Partner-RFP-11.20.2017.docx