APPENDIX E TEMPLATE DECLARATIONS OF INTEREST CHECKLIST – Under the Health and Social Care Act 2012, there is a legal obligation to manage conflicts of interest appropriately. It is essential that declarations of interest and actions arising from the declarations are recorded formally and consistently across all CCG governing body, committee and sub-committee meetings. This checklist has been developed with the intention of providing support in conflicts of interest management to the Chair of the meeting - prior to, during and following the meeting. It does not cover the requirements for declaring interests outside of the committee process. Responsibility Checklist for Chairs Timing The agenda to include a standing item Meeting Chair and In advance on declaration of interests to enable secretariat of the meeting individuals to raise any issues and/or make a declaration at the meeting. Meeting Chair and A definition of conflicts of interest secretariat should also be accompanied with each agenda to provide clarity for all recipients. Agenda to be circulated to enable Meeting Chair and attendees (including visitors) to identify secretariat any interests relating specifically to the agenda items being considered. Meeting members Members should contact the Chair as soon as an actual or potential conflict is identified. Meeting Chair Chair to review a summary report i.e., from preceding meetings working group, etc., detailing any conflicts of interest declared and how this was managed. A template for a summary report to present discussions at preceding meetings is detailed below. Meeting Chair A copy of the declared members’ interests is checked to establish any actual or potential conflicts of interest that may occur during the meeting. During the meeting Check and declare the meeting is Meeting Chair quorate and ensure that this is noted in the minutes of the meeting.
APPENDIX E – TEMPLATE DECLARATIONS OF INTEREST CHECKLIST Under the Health and Social Care Act 2012, there is a legal obligation to manage conflicts of interest appropriately. It is essential that declarations of interest and actions arising from the declarations are recorded formally and consistently across all CCG governing body, committee and sub-committee meetings. This checklist has been developed with the intention of providing support in conflicts of interest management to the Chair of the meeting - prior to, during and following the meeting. It does not cover the requirements for declaring interests outside of the committee process. Timing Checklist for Chairs Responsibility In advance of the meeting The agenda to include a standing item on declaration of interests to enable individuals to raise any issues and/or make a declaration at the meeting. A definition of conflicts of interest should also be accompanied with each agenda to provide clarity for all recipients. Agenda to be circulated to enable attendees (including visitors) to identify any interests relating specifically to the agenda items being considered. Members should contact the Chair as soon as an actual or potential conflict is identified. Chair to review a summary report from preceding meetings i.e., working group, etc., detailing any conflicts of interest declared and how this was managed. A template for a summary report to present discussions at preceding meetings is detailed below. A copy of the members’ declared interests is checked to establish any actual or potential conflicts of interest that may occur during the meeting. Meeting Chair and secretariat Meeting Chair and secretariat Meeting Chair and secretariat Meeting members Meeting Chair Meeting Chair During the meeting Check and declare the meeting is quorate and ensure that this is noted in the minutes of the meeting. Meeting Chair
gov001-conflict-of-interest-policy-nw-september-2017-final.docx