The agency is required to submit program and fiscal reports within the required timeframes. At a minimum, the following reports are required: Fiscal Reports A. Report of Expenditures (ROE) Fiscal reporting is required on a quarterly basis combining subcontracted and direct agency expenditures. Actual expenditures must be reported using the Annex B form on a cumulative basis by the 20th day of the following month after the close of each calendar quarter. The Final ROE is due 120 days after the contract period ends. The expenditure reports must contain an original signature of the CEO and fiscal officer designated by the agency for this program. An initial advance payment will be issued when the contract is fully executed. Future quarterly reimbursements will occur subsequent to receipt and review of the expenditure report for the DFD’s previous quarter and as long as all other contract deliverables are met. All reports must be sent to: DFD, Office of Contract Administration P.O. Box 716 Trenton, New Jersey 08625-0716 Attention: Contract Fiscal Unit Program Reports Program reports are to be submitted to the DFD Program Office as specified in the Annex A. Payment Terms The initial advance payment representing 25% of the contract ceiling will be issued when the contract is approved and signed. Subsequent quarterly advance payments are issued upon receipt and review of the quarterly report of expenditures (ROE) and, assuming all other contract obligations are current and there are no violations of any other contract provisions. Adjustments to a quarterly payment may be made for a variety of reasons, including provider agency spending patterns, DFD fiscal review issues, audit matters that come to our attention, or as needed to meet program delivery and DFD Budget/ Fiscal issues.
The agency is required to submit program and fiscal reports within the required timeframes. At a minimum, the following reports are required: Fiscal Reports A. Report of Expenditures (ROE) Fiscal reporting is required on a quarterly basis combining subcontracted and direct agency expenditures. Actual expenditures must be reported using the Annex B form on a cumulative basis by the 20th day of the following month after the close of each calendar quarter. The Final ROE is due 120 days after the contract period ends. The expenditure reports must contain an original signature of the CEO and fiscal officer designated by the agency for this program. An initial advance payment will be issued when the contract is fully executed. Future quarterly reimbursements will occur subsequent to DFD’s receipt and review of the expenditure report for the previous quarter and as long as all other contract deliverables are met. All reports must be sent to: DFD, Office of Contract Administration P.O. Box 716 Trenton, New Jersey 08625-0716 Attention: Contract Fiscal Unit Program Reports Program reports are to be submitted to the DFD Program Office as specified in the Annex A. Payment Terms The initial advance payment representing 25% of the contract ceiling will be issued when the contract is approved and signed. Subsequent quarterly advance payments are issued upon receipt and review of the quarterly report of expenditures (ROE) and, assuming all other contract obligations are current and there are no violations of any other contract provisions. Adjustments to a quarterly payment may be made for a variety of reasons, including provider agency spending patterns, DFD fiscal review issues, audit matters that come to our attention, or as needed to meet program delivery and DFD Budget/ Fiscal issues.
fy16_ssi_annxa.docx