The Trust notes that the above does not include attendance allowances or reimbursement for any loss of earnings. 3) BASIS AND RATES OF PAYMENT 3.1 For any meetings that come within the provisions of paragraph 2, the Trust has agreed to adopt the following scheme of payments: travel by rail 2nd class fare; – travel by bus the fare actually paid; – travel by the private motor vehicle where its use member’s own results in a substantial saving of time or is in the governors’ interest of the Trust / Governing Body or is otherwise reasonable. Rates payable and expenses incurred through the use of private cars and motor cycles shall be at a rate not exceeding Her & Customs Approved Mileage Rates which are Majesty’s Revenue published on the following website www.hmrc.gov.uk/rates/travel.htm; subsistence Re-imbursement for food and drink items bought on – the day claimed; other eligible expenses agreed. As there are no national or local rates set for these expenses the Trust will determine rates of payment based on provision of a receipt. 3.2 All expense claims should be made in the same financial year as the expenses have been incurred. 4) METHOD OF PAYMENT Reimbursement Car and Motor Cycle Mileage (including parking fees) These are made via the finance system. school’s b) Reimbursement of Actual Costs for Bus, Rail Fares, Subsistence and Other Expenses etc. Reimbursement of actual costs incurred for expenses, including parking fees that are not incorporated within a claim for car or motorcycle mileage, may be made out of petty cash, as there is no profit element. Appropriate receipts, including those for VAT, must be provided. 5) CLAIM FORMS 5.1 Claims that relate to car and motorcycle mileage should be submitted on the standard form (appendix A of this policy) that is certified by the Chair of the Governing Body, Headteacher or Chair of the Trust. Completed
The Trust notes that the above does not include attendance allowances or reimbursement for any loss of earnings. 3) BASIS AND RATES OF PAYMENT 3.1 For any meetings that come within the provisions of paragraph 2, the Trust has agreed to adopt the following scheme of payments: travel by rail – 2nd class fare; travel by bus – the fare actually paid; travel by the member’s own private motor vehicle where its use results in a substantial saving of governors’ time or is in the interest of the Trust / Governing Body or is otherwise reasonable. Rates payable and expenses incurred through the use of private cars and motor cycles shall be at a rate not exceeding Her Majesty’s Revenue & Customs Approved Mileage Rates which are published on the following website www.hmrc.gov.uk/rates/travel.htm; subsistence – Re-imbursement for food and drink items bought on the day claimed; other eligible expenses agreed. As there are no national or local rates set for these expenses the Trust will determine rates of payment based on provision of a receipt. 3.2 All expense claims should be made in the same financial year as the expenses have been incurred. 4) METHOD OF PAYMENT Reimbursement Car and Motor Cycle Mileage (including parking fees) These are made via the school’s finance system. b) Reimbursement of Actual Costs for Bus, Rail Fares, Subsistence and Other Expenses etc. Reimbursement of actual costs incurred for expenses, including parking fees that are not incorporated within a claim for car or motorcycle mileage, may be made out of petty cash, as there is no profit element. Appropriate receipts, including those for VAT, must be provided. 5) CLAIM FORMS 5.1 Claims that relate to car and motorcycle mileage should be submitted on the standard form (appendix A of this policy) that is certified by the Chair of the Governing Body, Headteacher or Chair of the Trust. Completed
governance-structure-and-scheme-of-delegation-2017--final-10.2018.docx