PROCUREMENT & BUDGETARY CONTROL Lead on the procurement and management of facilities contracts ensuring value J for money e.g. utilities, maintenance inspections, certifications etc. Through a CAFM database, track need, cost, life, warranty and disposal plan K before costly equipment purchases are made Comply with College Financial Regulations regarding quotes and tender L thresholds. Manage and monitor financial budgets ensuring budgets are regularly reviewed and any variances controlled and exceptional only. M Prepare, manage and control budgets for all non-pay overheads eg for utilities and maintenenace. Responsible for compiling statistics and reports on campus initiatives as required N by ESFA and other sector wide bodies. PEOPLE/TEAM MANAGEMENT Manage and profile the team to operationally support and maintain both sites with O flexibility of personnel to ensure both sites are effectively staffed at all times Ensure team has annual performance targets, PDR reviews and CPD P opportunities. Manage unsatisfactory performance and high sickness/absences Ensure the team are professional, staff and student friendly and responsive to Q events and supportive of College policies - visible ID, smoking zones etc Communicate clearly to College staff at all levels through email, presentations on R matters of estates management, H&S and significant facilities projects COMMERICAL INCOMES Work with Curriculum to support ideas and targets for income generation S regarding lettings and community events (evenings/weekends). Explore opportunities for income generation at both sites through exploring lettings T opportunities in core times, particularly holiday breaks (Summers). Seek and explore ideas to commercially let buildings where Property Strategy U provides opportunities for alternative business use. HEALTH & SAFETY Be the qualified H and S representative for the Corporation and the responsible V officer for both campuses. Take the lead in ensuring the College demonstrates and is compliant in best practice for H&S matters at all times. Educate and police the College community on H&S policies, protocols and new W legislative requirements. X To be the final authoriser of all College external trips and visits.
PROCUREMENT & BUDGETARY CONTROL J Lead on the procurement and management of facilities contracts ensuring value for money e.g. utilities, maintenance inspections, certifications etc. K Through a CAFM database, track need, cost, life, warranty and disposal plan before costly equipment purchases are made L Comply with College Financial Regulations regarding quotes and tender thresholds. M Manage and monitor financial budgets ensuring budgets are regularly reviewed and any variances controlled and exceptional only. Prepare, manage and control budgets for all non-pay overheads eg for utilities and maintenenace. N Responsible for compiling statistics and reports on campus initiatives as required by ESFA and other sector wide bodies. PEOPLE/TEAM MANAGEMENT O Manage and profile the team to operationally support and maintain both sites with flexibility of personnel to ensure both sites are effectively staffed at all times P Ensure team has annual performance targets, PDR reviews and CPD opportunities. Manage unsatisfactory performance and high sickness/absences Q Ensure the team are professional, staff and student friendly and responsive to events and supportive of College policies - visible ID, smoking zones etc R Communicate clearly to College staff at all levels through email, presentations on matters of estates management, H&S and significant facilities projects COMMERICAL INCOMES S Work with Curriculum to support ideas and targets for income generation regarding lettings and community events (evenings/weekends). T Explore opportunities for income generation at both sites through exploring lettings opportunities in core times, particularly holiday breaks (Summers). U Seek and explore ideas to commercially let buildings where Property Strategy provides opportunities for alternative business use. HEALTH & SAFETY V Be the qualified H and S representative for the Corporation and the responsible officer for both campuses. Take the lead in ensuring the College demonstrates and is compliant in best practice for H&S matters at all times. W Educate and police the College community on H&S policies, protocols and new legislative requirements. X To be the final authoriser of all College external trips and visits.
Head-of-Campus-Services-JD.docx