Problem” information sheet which has been circulated and which is also on the PC website – members of the community reporting problems as soon as they see them is often a quicker and more effective method of getting problems dealt with than going through a third party (who has little local knowledge). Cllr Foulger asked serious pothole problems to be reported direct to him. There was discussion about extending existing speed limits in the village, but this is a costly (around £6000 per change) and complex business which is unlikely to get support at County Council level. 9 New Data Protection Regulations The clerk attended a training session on the new regulations last week. All councils and other organisations will have to comply. For the next meeting the clerk will draft the new policy and procedure documents the PC will require. In brief, the PC will need an inventory of all personal data it holds or have access to, and will have to set out how long data is held for, how it is held and kept secure, and the purposes it will be used for. It will need a data protection/privacy policy and will have to ensure that members of the public are aware of their rights in relation to data. One area that still needs to be resolved is the appointment of a Data Protection Officer – currently NALC and SLCC are in dispute over this point. A dedicated email address will be necessary under these regulations, and GRJ will approach Adrian Miller with a view to setting up an account via the website. 10 Correspondence: no relevant correspondence circulated except as noted above 11 AOB/Items for the next agenda: The 4 grit bins are empty – the clerk will follow up. Items for the next agenda as indicated in these minutes. 12 Date of Next Meeting: Monday 14 May 2018 at 8.00pm
Problem” information sheet which has been circulated and which is also on the PC website – members of the community reporting problems as soon as they see them is often a quicker and more effective method of getting problems dealt with than going through a third party (who has little local knowledge). Cllr Foulger asked serious pothole problems to be reported direct to him. There was discussion about extending existing speed limits in the village, but this is a costly (around £6000 per change) and complex business which is unlikely to get support at County Council level. 9 New Data Protection Regulations The clerk attended a training session on the new regulations last week. All councils and other organisations will have to comply. For the next meeting the clerk will draft the new policy and procedure documents the PC will require. In brief, the PC will need an inventory of all personal data it holds or have access to, and will have to set out how long data is held for, how it is held and kept secure, and the purposes it will be used for. It will need a data protection/privacy policy and will have to ensure that members of the public are aware of their rights in relation to data. One area that still needs to be resolved is the appointment of a Data Protection Officer – currently NALC and SLCC are in dispute over this point. A dedicated email address will be necessary under these regulations, and GRJ will approach Adrian Miller with a view to setting up an account via the website. 10 Correspondence: no relevant correspondence circulated except as noted above 11 AOB/Items for the next agenda: The 4 grit bins are empty – the clerk will follow up. Items for the next agenda as indicated in these minutes. 12 Date of Next Meeting: Monday 14 May 2018 at 8.00pm
FPC_Draft_Minutes_March_2018.docx