Tier 1 department ($1 million) where the APU has decided that variations with a cumulative value in excess of $200,000 exclusive of the initial contract value will require APU process approval Variation (exclusive of the initial Cumulative Approval Approval Approval contract value) value financial delegate APU VGPB Case 1 $180 000 √ $80 000 $260 000 N/A √ √ $50 000 $310 000 N/A √ √ Case 2 $250 000 √ √ $350 000 $600 000 √ √ $500 000 $1 100 000 (endorsement) √ √ √ Example 2. Context: Tier 2 department ($10 million) where the APU has decided that variations with a cumulative value in excess of $1 000 000 exclusive of the initial contract value will require APU process approval Variation (exclusive of the Cumulative Approval Approval Approval initial contract value) value financial delegate APU VGPB Case 1 $750 000 √ $200 000 $950 000 √ $150 000 $1 100 000 N/A √ √ Case 2 $8 500 000 N/A √ √ $3 500 000 $12 000 000 (endorsement) √ √ √ 1. Variations Disclosure Notification Protocol for the Contracts Publishing System (CPS) requires the disclosure of any contract in excess of $100 000 and the disclosure of any subsequent variation to a contract sum listed on the CPS system. 2. State Contract Variations Approval Process The variation approval process for State Purchase Contracts and Sole Entity Purchase Contracts is detailed in the State Purchase Contracts Policy and the Sole Entity Purchase Contracts Policy VICTORIAN GOVERNMENT PURCHASING BOARD (VGPB) POLICY FOR CONDUCT OF COMMERCIAL ENGAGEMENTS POLICY CONTEXT:
Tier 1 department ($1 million) where the APU has decided that variations with a cumulative value in excess of $200,000 exclusive of the initial contract value will require APU process approval Variation (exclusive of the initial contract value) Cumulative value Approval financial delegate Approval APU Approval VGPB Case 1 $180 000 √ $80 000 $260 000 √ √ N/A $50 000 $310 000 √ √ N/A Case 2 $250 000 √ √ $350 000 $600 000 √ √ $500 000 $1 100 000 √ √ (endorsement) √ Example 2. Context: Tier 2 department ($10 million) where the APU has decided that variations with a cumulative value in excess of $1 000 000 exclusive of the initial contract value will require APU process approval Variation (exclusive of the initial contract value) Cumulative value Approval financial delegate Approval APU Approval VGPB Case 1 $750 000 √ $200 000 $950 000 √ $150 000 $1 100 000 √ √ N/A Case 2 $8 500 000 √ √ N/A $3 500 000 $12 000 000 √ √ (endorsement) √ 1. Variations Disclosure Notification Protocol for the Contracts Publishing System (CPS) requires the disclosure of any contract in excess of $100 000 and the disclosure of any subsequent variation to a contract sum listed on the CPS system. 2. State Contract Variations Approval Process The variation approval process for State Purchase Contracts and Sole Entity Purchase Contracts is detailed in the State Purchase Contracts Policy and the Sole Entity Purchase Contracts Policy VICTORIAN GOVERNMENT PURCHASING BOARD (VGPB) POLICY FOR CONDUCT OF COMMERCIAL ENGAGEMENTS POLICY CONTEXT:
Former-VGPB-POLICY-MANUAL-Jan-2015.docx