sslevfilenamevvvvvvv.ext Table 3.0-1: File Naming Convention Where Means Limit in characters ss USPS State Abbreviation 2 lev Abbreviation for level: 3 SEA for a State Education Agency level LEA for a Local Education Agency level SCH for a school level filename DIRECTORY 9 vvvvvvv Alphanumeric string designated by the SEA to 7 uniquely identify the individual submission (e.g., ver0001, v010803) .ext Extension identifying the file format: 3 .txt fixed – .csv comma delimited – .tab tab delimited – COMMON REPORTING SITUATIONS This section explains how to report directory data for common reporting situations. Changing State Identifiers States can change State LEA Identifiers (DG4) and State school Identifiers (DG5). States change NCES Identifiers for either LEAs or schools (DG1 and DG529, cannot respectively). Changing the State LEA Identifier To change or update a State LEA Identifier, in an LEA Directory File: Enter the previous (old) State LEA Identifier in the field State LEA “DG4 Prior ID.” This field is located near the end of the LEA Agency Object. Enter the new State LEA Identifier in the field LEA Identifier This “DG4 (State).” field is located immediately after the field for State Agency “DG570 Number.” Fill in all other applicable fields The system will check that the ID entered into the field LEA in the “P ID” exists database. If the ID does not exist, a validation error will be triggered, that is the file will not process. All schools associated with the previous State LEA Identifier will be updated to the new State LEA Identifier.
sslevfilenamevvvvvvv.ext Table 3.0-1: File Naming Convention Where Means Limit in characters ss USPS State Abbreviation 2 lev Abbreviation for level: SEA for a State Education Agency level LEA for a Local Education Agency level SCH for a school level 3 filename DIRECTORY 9 vvvvvvv Alphanumeric string designated by the SEA to uniquely identify the individual submission (e.g., ver0001, v010803) 7 .ext Extension identifying the file format: .txt – fixed .csv – comma delimited .tab – tab delimited 3 COMMON REPORTING SITUATIONS This section explains how to report directory data for common reporting situations. Changing State Identifiers States can change State LEA Identifiers (DG4) and State school Identifiers (DG5). States cannot change NCES Identifiers for either LEAs or schools (DG1 and DG529, respectively). Changing the State LEA Identifier To change or update a State LEA Identifier, in an LEA Directory File: Enter the previous (old) State LEA Identifier in the field “DG4 Prior State LEA ID.” This field is located near the end of the LEA Agency Object. Enter the new State LEA Identifier in the field “DG4 LEA Identifier (State).” This field is located immediately after the field for “DG570 State Agency Number.” Fill in all other applicable fields The system will check that the ID entered into the field “P LEA ID” exists in the database. If the ID does not exist, a validation error will be triggered, that is the file will not process. All schools associated with the previous State LEA Identifier will be updated to the new State LEA Identifier.
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