What procedures does the state use The subrecipients indirect cost plan is Based on response, does ODOT provide to review these indirect cost rates or provided to ODOT and reviewed by the Office written approval to the subrecipient to to ensure that cost allocation plans of Audits for reasonableness and for charge indirect costs to Federal grant have been submitted to a cognizant compliance with A-87. Written approval must funds in addition to that approval given agency? be obtained prior to these expenses being by a cognizant agency? eligible for reimbursement. Are there other subrecipients charging indirect cost rates, and if yes, are their cost allocation plans approved and available for reviewer? What procedures does the state use Budget reviewed during application process What about payments/reimbursements? to monitor that the correct rate is and during audits. charged by subrecipients for reimbursements? Part C: Funds Management The Office of Transit reconciles TEAM grant What are the state’s balances at least quarterly by comparing procedures for ensuring that TEAM reports with ECHO transaction logs. and state grant balances agree? Are there any discrepancies between No. How is this verified? TEAM-Web and state grant This is verified through a separate balances? If yes, please identify. tracking matrix, which shows all open FTA grants and each ECHO transaction. A report is also run from TEAM to verify disbursement information for each open grant by FPC.
What procedures does the state use to review these indirect cost rates or to ensure that cost allocation plans have been submitted to a cognizant agency? The subrecipients indirect cost plan is provided to ODOT and reviewed by the Office of Audits for reasonableness and for compliance with A-87. Written approval must be obtained prior to these expenses being eligible for reimbursement. Based on response, does ODOT provide written approval to the subrecipient to charge indirect costs to Federal grant funds in addition to that approval given by a cognizant agency? Are there other subrecipients charging indirect cost rates, and if yes, are their cost allocation plans approved and available for reviewer? What procedures does the state use to monitor that the correct rate is charged by subrecipients for reimbursements? Budget reviewed during application process and during audits. What about payments/reimbursements? Part C: Funds Management What are the state’s procedures for ensuring that and state grant balances agree? The Office of Transit reconciles TEAM grant balances at least quarterly by comparing TEAM reports with ECHO transaction logs. Are there any discrepancies between TEAM-Web and state grant balances? If yes, please identify. No. How is this verified? This is verified through a separate tracking matrix, which shows all open FTA grants and each ECHO transaction. A report is also run from TEAM to verify disbursement information for each open grant by FPC.
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