Introduction The aim of the Fiscal Officer is to ensure the correctness and completeness of financial and administrative transactions as well as the structural maintenance of the Chart of Accounts. Each account on KFS requires a Fiscal Officer. Most transactional documents route to the Fiscal Officer for approval. The Fiscal Officer can change the accounting lines on an e-doc. The Fiscal officer can assign a delegate(s) the delegation can be set by account, and further be defined by – transaction type and/or amount. Responsibilities of the Fiscal Officer The Fiscal Officer will be responsible for the following: Core Responsibilities To ensure and enforce compliance to the financial policy, procedures, guidelines and business rules. To ensure the correctness of the transaction in terms of the account, object and approved budget. (not applicable at this stage). To optimize the flow of the e-doc transactions by ensuring that all the routing nodes are adhered to. To advise and assist initiators of financial transactions regarding rules and regulations as well as system requirements. To oversee the correctness of requests associated with structural (CoA) maintenance. To oversee the correctness of financial e-docs (including journals, asset transactions, purchase requisitions, disbursements etc). To advise Campus and IO Management on good financial management and administrative practises. (Not applicable at this stage) To delegate responsibility where applicable. To approve the Rand-value of financial transactions when a mandate is assigned (Not applicable at this stage). To ensure that supporting documents, such as VAT Invoices, are valid in terms of legal requirements. To create new accounts. To register new KFS users.
Introduction The aim of the Fiscal Officer is to ensure the correctness and completeness of financial and administrative transactions as well as the structural maintenance of the Chart of Accounts. Each account on KFS requires a Fiscal Officer. Most transactional documents route to the Fiscal Officer for approval. The Fiscal Officer can change the accounting lines on an e-doc. The Fiscal officer can assign a delegate(s) – the delegation can be set by account, and further be defined by transaction type and/or amount. Responsibilities of the Fiscal Officer The Fiscal Officer will be responsible for the following: Core Responsibilities To ensure and enforce compliance to the financial policy, procedures, guidelines and business rules. To ensure the correctness of the transaction in terms of the account, object and approved budget. (not applicable at this stage). To optimize the flow of the e-doc transactions by ensuring that all the routing nodes are adhered to. To advise and assist initiators of financial transactions regarding rules and regulations as well as system requirements. To oversee the correctness of requests associated with structural (CoA) maintenance. To oversee the correctness of financial e-docs (including journals, asset transactions, purchase requisitions, disbursements etc). To advise Campus and IO Management on good financial management and administrative practises. (Not applicable at this stage) To delegate responsibility where applicable. To approve the Rand-value of financial transactions when a mandate is assigned (Not applicable at this stage). To ensure that supporting documents, such as VAT Invoices, are valid in terms of legal requirements. To create new accounts. To register new KFS users.
Fiscal%20Officer%20%2814.06.18%29.docx