Automatic Exit Schedule Automatic Exit Month of Last No Attendance in System Assigned Schedule Attendance These Months Exit Date December 1 June July – November June 30 January 15 July August – July 31 December February 15 August September – August 31 January March 15 September October – September 30 February April 15 October November – October 31 March May 15 November December – April November 30 June 15 December January – May December 31 July 15 January February – June June 30 August February 15 February March – June June 30 June 30 Data Entry September 15 March April – June June 30 To ensure ongoing and accurate data entry, programs are required to maintain a minimum of two staff proficient in using SMARTT and Cognos. Temporary unavailability of a primary data entry person due to illness or staff turnover does not excuse the requirement to keep data current. Therefore, it is in the program's best interest to ensure that both individuals trained to enter data maintain their ability by entering data regularly and/or have more than two people trained. For more information on SMARTT data entry, see . Fiscal and Data Reporting Programs must submit timely fiscal reports (e.g., Standard Application for Grants and Budget Detail Pages, Requests for Funds, annual Final Financial Report). Failure to submit timely and accurate reports may result in a suspension of further payments until receives accurate and complete reports. Data Lock-Out Programs must enter data into SMARTT at least monthly. To accommodate extenuating circumstances, the Department allows a maximum of one additional month before the SMARTT system is locked so that no additional data can be entered for that month. See the box below for the data lock-out schedule.
Automatic Exit Schedule Automatic Exit Schedule Month of Last Attendance No Attendance in These Months System Assigned Exit Date December 1 June July – November June 30 January 15 July August – December July 31 February 15 August September – January August 31 March 15 September October – February September 30 April 15 October November – March October 31 May 15 November December – April November 30 June 15 December January – May December 31 July 15 January February – June June 30 August 15 February February March – June June 30 June 30 September 15 March April – June June 30 Data Entry To ensure ongoing and accurate data entry, programs are required to maintain a minimum of two staff proficient in using SMARTT and Cognos. Temporary unavailability of a primary data entry person due to illness or staff turnover does not excuse the requirement to keep data current. Therefore, it is in the program's best interest to ensure that both individuals trained to enter data maintain their ability by entering data regularly and/or have more than two people trained. For more information on SMARTT data entry, see . Fiscal and Data Reporting Programs must submit timely fiscal reports (e.g., Standard Application for Grants and Budget Detail Pages, Requests for Funds, annual Final Financial Report). Failure to submit timely and accurate reports may result in a suspension of further payments until receives accurate and complete reports. Data Lock-Out Programs must enter data into SMARTT at least monthly. To accommodate extenuating circumstances, the Department allows a maximum of one additional month before the SMARTT system is locked so that no additional data can be entered for that month. See the box below for the data lock-out schedule.
FY2016transition.docx