Write down only the main points and the decisions taken. It is impossible to write down everything that is being said. Always try to identify the main points What is the main aim of the discussion? What information is important? Use your own words. If you do this you will find that your minutes are more accurate and complete than if you try to jot down everything a speaker says. Pay special attention to decisions. If necessary, ask for the decisions to be repeated. Ask for clarification. Do not hesitate to stop the meeting if you are not clear about any decisions or issues being discussed. Writing the minutes The following information should be included: Nature of meeting, date, time, venue Names of those present Names of visitors Apologies Summaries of decisions and discussions This includes work to be followed up and who have taken responsibility for certain tasks. The minutes should be written neatly in a special minute book or file; avoid jotting down minutes on scraps of paper. The book or file should be kept safely and always available for consultation at any time. Module 9 : DECISION MAKING AND PROBLEM SOLVING Learning outcomes
Write down only the main points and the decisions taken. It is impossible to write down everything that is being said. Always try to identify the main points What is the main aim of the discussion? What information is important? Use your own words. If you do this you will find that your minutes are more accurate and complete than if you try to jot down everything a speaker says. Pay special attention to decisions. If necessary, ask for the decisions to be repeated. Ask for clarification. Do not hesitate to stop the meeting if you are not clear about any decisions or issues being discussed. Writing the minutes The following information should be included: Nature of meeting, date, time, venue Names of those present Names of visitors Apologies Summaries of decisions and discussions This includes work to be followed up and who have taken responsibility for certain tasks. The minutes should be written neatly in a special minute book or file; avoid jotting down minutes on scraps of paper. The book or file should be kept safely and always available for consultation at any time. Module 9 : DECISION MAKING AND PROBLEM SOLVING Learning outcomes
Grain%20Handling%20Controller%20KM%2001_ver1.docx