No. Data field Field Explanation of required response Purpose restriction Provider information Provider ID or Please enter your provider number. Use the number shown in your agreements/contracts. Mandatory 1 Free text Number Note: the portal requires your provider number to login and this number must match. Required for verification Provider Legal Please enter your legal entity name. Use the legal entity name as shown in your Mandatory 1a Free text Name agreements/contracts. This may be different to your trading name. Required for verification Mandatory 1b Contact Name Free text Enter the name of the person who is completing the tool Required for verification Mandatory 1c Email Free text Enter the email of the person who is completing the tool Required for verification Mandatory 1d Phone Free text Enter the phone number of the person who is completing the tool Required for verification No input Used as a line reference 2 Record ID This field is used for a line reference number. It is automatically populated. required only Role details Please enter the unique identifier or staff ID used in your payroll system to identify this employee. If you use employees’ full names as the Staff ID in your payroll system, please anonymise this for the purposes of the data collection tool e.g. use initials. Staff ID in Payroll Mandatory 3 Free text System To ensure these initials are unique please follow the initials with a number eg. MD01, MD02. Required for verification Note: If you make In-Between Travel claims it is important you use the same Staff ID used in the IBT portal. Select either “Non Casual” or “Casual.” Use the drop down box available to select your choice or type in “Non Casual” or “Casual” While ‘casual employee’ is not defined in employment legislation, the term is usually used to “Casual” or refer to a situation where the employee has no guaranteed hours of work, no regular pattern Employment Mandatory 4 “Non Casual” of work, and no ongoing expectation of employment. Status Required for verification only This means casual employees are not regarded as having continuous employment for the purposes of any settlement agreement, and minimum hourly wage pay rates will be calculated on the basis of qualification alone. Position Title (one Enter the employee’s job title. Mandatory 5 Free text line title of role) Required for verification If an employee holds multiple positions, enter each role on a new line.
No. Data field Field restriction Explanation of required response Purpose Provider information 1 Provider ID or Number Free text Please enter your provider number. Use the number shown in your agreements/contracts. Note: the portal requires your provider number to login and this number must match. Mandatory Required for verification 1a Provider Legal Name Free text Please enter your legal entity name. Use the legal entity name as shown in your agreements/contracts. This may be different to your trading name. Mandatory Required for verification 1b Contact Name Free text Enter the name of the person who is completing the tool Mandatory Required for verification 1c Email Free text Enter the email of the person who is completing the tool Mandatory Required for verification 1d Phone Free text Enter the phone number of the person who is completing the tool Mandatory Required for verification 2 Record ID No input required This field is used for a line reference number. It is automatically populated. Used as a line reference only Role details 3 Staff ID in Payroll System Free text Please enter the unique identifier or staff ID used in your payroll system to identify this employee. If you use employees’ full names as the Staff ID in your payroll system, please anonymise this for the purposes of the data collection tool e.g. use initials. To ensure these initials are unique please follow the initials with a number eg. MD01, MD02. Note: If you make In-Between Travel claims it is important you use the same Staff ID used in the IBT portal. Mandatory Required for verification 4 Employment Status “Casual” or “Non Casual” only Select either “Non Casual” or “Casual.” Use the drop down box available to select your choice or type in “Non Casual” or “Casual” While ‘casual employee’ is not defined in employment legislation, the term is usually used to refer to a situation where the employee has no guaranteed hours of work, no regular pattern of work, and no ongoing expectation of employment. This means casual employees are not regarded as having continuous employment for the purposes of any settlement agreement, and minimum hourly wage pay rates will be calculated on the basis of qualification alone. Mandatory Required for verification 5 Position Title (one line title of role) Free text Enter the employee’s job title. If an employee holds multiple positions, enter each role on a new line. Mandatory Required for verification
guidance-mental-health-addiction-data-collection-tool-26apr18.docx