Total 51 10 Number M The total number of Data Records contained in the file. Records In The header record is NOT included in this count. File File Name 61 25 String M File Name and extension are provided by the SEA. The file name should be the same as the external file name. (Please see File Naming Convention in Section 3.0 of this document.) File Identifier 86 32 String M Any combination of standard characters to further identify the file as specified by the SEA, e.g., a date, person’s name, and version number. File 118 9 String M Enter the Academic School Year associated, for 2015-2016 Reporting purposes of this data collection, with the fiscal year for Period which data are being reported. The required format for OR entering the File Reporting Period is "CCYY–CCYY" or "CCYY CCYY", where either a hyphen or a space must 2015 2016 separate the beginning and ending years, e.g., 2014-15 or 2014 2015 for Fiscal Year 2014. Filler 127 177 String M Leave filler field blank. Carriage 304 1 M Return / Line Feed (CRLF) Below is an example of a header record. Table 4.1–2: Header Record Example Format File Type,Total Records in File,File Name,File Identifier,File Reporting Period,Filler,Carriage Return/Line Feed Example LEA FEDERAL PROGRAMS,15,EUSEAMEMBERSHPver0007.CSV,Euphoria LEA Version Data Record Definition Data records are required and immediately follow the header record in every file submitted to the ESS. Data records provide counts for the specified category sets, subtotals and education unit totals. Table 4.2–1: Data Records Data Permitted Start Element Length Type Pop Definition / Comments Values Position Name Abbreviations File Record 1 10 Number M A sequential number assigned by the State that is unique Number to each record entry within the file.
Total Records In File 51 10 Number M The total number of Data Records contained in the file. The header record is NOT included in this count. File Name 61 25 String M File Name and extension are provided by the SEA. The file name should be the same as the external file name. (Please see File Naming Convention in Section 3.0 of this document.) File Identifier 86 32 String M Any combination of standard characters to further identify the file as specified by the SEA, e.g., a date, person’s name, and version number. File Reporting Period 118 9 String M Enter the Academic School Year associated, for purposes of this data collection, with the fiscal year for which data are being reported. The required format for entering the File Reporting Period is "CCYY–CCYY" or "CCYY CCYY", where either a hyphen or a space must separate the beginning and ending years, e.g., 2014-15 or 2014 2015 for Fiscal Year 2014. 2015-2016 OR 2015 2016 Filler 127 177 String M Leave filler field blank. Carriage Return / Line Feed (CRLF) 304 1 M Below is an example of a header record. Table 4.1–2: Header Record Example Format File Type,Total Records in File,File Name,File Identifier,File Reporting Period,Filler,Carriage Return/Line Feed Example LEA FEDERAL PROGRAMS,15,EUSEAMEMBERSHPver0007.CSV,Euphoria LEA Version Data Record Definition Data records are required and immediately follow the header record in every file submitted to the ESS. Data records provide counts for the specified category sets, subtotals and education unit totals. Table 4.2–1: Data Records Data Element Name Start Position Length Type Pop Definition / Comments Permitted Values Abbreviations File Record Number 1 10 Number M A sequential number assigned by the State that is unique to each record entry within the file.
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