060 Facility design, engineering, and construction operations records. Temporary. Destroy 5 Records documenting operational support of facility design, engineering, and construction projects. years after project Includes: completion or termination, but longer project requests and approvals retention is authorized if meeting agendas, minutes, and other records required for business use. budget and cost working files task, punch, and action item lists work logs progress reports and presentation materials related correspondence and notes 070 Facility, space, and equipment inspection, maintenance, and service records. Records documenting Temporary. Destroy Records documenting inspection, maintenance, service, and repair facility structure and when 3 years old, but activities relating to buildings, grounds, Federally owned and operated long-term longer retention is housing, equipment, and personal property. Includes: maintenance. authorized if required for business use. repair and maintenance work orders, requisitions, and related papers maintenance and inspection logs and reports job orders, service call records, action sheets, and repair logs work, shop, or job schedules Note: Agencies that contract out facility management may wish to retain 071 Records tracking Temporary. Destroy records longer than this item’s disposition instruction to document contract completion of when 90 days old, but performance. custodial and minor longer retention is repair work. authorized if required for Exclusion: Records agencies hold to document expenditure of business use. appropriated or non-appropriated funds (GRS 1.1, item 010 covers these). 080 Housing rental and lease records. Temporary. Destroy 3 Applications, leases, renewals, assignments, termination notices, and related documents regarding years after lease Federally owned and operated housing facilities. termination, lapse, reassignment, rejection of application, cancellation of lease, or conclusion of litigation, as applicable.
060 Facility design, engineering, and construction operations records. Records documenting operational support of facility design, engineering, and construction projects. Includes: project requests and approvals meeting agendas, minutes, and other records budget and cost working files task, punch, and action item lists work logs progress reports and presentation materials related correspondence and notes Temporary. Destroy 5 years after project completion or termination, but longer retention is authorized if required for business use. 070 Facility, space, and equipment inspection, maintenance, and service records. Records documenting inspection, maintenance, service, and repair activities relating to buildings, grounds, Federally owned and operated housing, equipment, and personal property. Includes: repair and maintenance work orders, requisitions, and related papers maintenance and inspection logs and reports job orders, service call records, action sheets, and repair logs work, shop, or job schedules Note: Agencies that contract out facility management may wish to retain records longer than this item’s disposition instruction to document contract performance. Exclusion: Records agencies hold to document expenditure of appropriated or non-appropriated funds (GRS 1.1, item 010 covers these). Records documenting facility structure and long-term maintenance. Temporary. Destroy when 3 years old, but longer retention is authorized if required for business use. 071 Records tracking completion of custodial and minor repair work. Temporary. Destroy when 90 days old, but longer retention is authorized if required for business use. 080 Housing rental and lease records. Applications, leases, renewals, assignments, termination notices, and related documents regarding Federally owned and operated housing facilities. Temporary. Destroy 3 years after lease termination, lapse, reassignment, rejection of application, cancellation of lease, or conclusion of litigation, as applicable.
grs05-4.docx