Sealed proposals must be received at the Library at the address below by February 6, 2015. Late proposals will be returned to the vendor unopened. The library will also accept proposals via email with the understanding that certain proprietary information is protected under North Dakota open records law, but that destruction of the proposals may be impossible. The proposals should be clearly marked with the vendor's name, address, and the words "RFP for Integrated Library System". Fargo Public Library Attn: Benjamin Daeuber 102 3rd Street North Fargo, ND 58102 Or Contact for Further Information Any questions related to the RFP can be forwarded to the same contact. All questions and all answers will be forwarded to all vendors by January 30, but the source of questions will not be included. Evaluation Vendors will evaluated by a committee consisting of the Library Director, Deputy Director, Branch Manager, Circulation Manager, Collection Development and Technical Services Manager, Systems Librarian, Electronic Resources Librarian, and Children’s Librarian, as well as full and part time staff from all departments who will evaluate functionality specific to their job duties. Vendors will be evaluated on the following criteria Ability to meet functional requirements outlines in RFP – 45% Functional Requirements Matrix Ability to implement proposed system in timely manner Expected lifespan of proposed system Future roadmap of proposed system References detailing past performance and reliability of product and reliability of vendor – 25% Marketplace reputation and surveys – 20% Total cost including acquisition and ongoing maintenance – 10% Current Library Volume Bibliographic Records – 200,000 Holding Records – 250,000 Items (total copies) – 300,000 Authority Records – Unknown (currently using shared authority file)
Sealed proposals must be received at the Library at the address below by February 6, 2015. Late proposals will be returned to the vendor unopened. The library will also accept proposals via email with the understanding that certain proprietary information is protected under North Dakota open records law, but that destruction of the proposals may be impossible. The proposals should be clearly marked with the vendor's name, address, and the words "RFP for Integrated Library System". Fargo Public Library Attn: Benjamin Daeuber 102 3rd Street North Fargo, ND 58102 Or Contact for Further Information Any questions related to the RFP can be forwarded to the same contact. All questions and all answers will be forwarded to all vendors by January 30, but the source of questions will not be included. Evaluation Vendors will evaluated by a committee consisting of the Library Director, Deputy Director, Branch Manager, Circulation Manager, Collection Development and Technical Services Manager, Systems Librarian, Electronic Resources Librarian, and Children’s Librarian, as well as full and part time staff from all departments who will evaluate functionality specific to their job duties. Vendors will be evaluated on the following criteria Ability to meet functional requirements outlines in RFP – 45% Functional Requirements Matrix Ability to implement proposed system in timely manner Expected lifespan of proposed system Future roadmap of proposed system References detailing past performance and reliability of product and reliability of vendor – 25% Marketplace reputation and surveys – 20% Total cost including acquisition and ongoing maintenance – 10% Current Library Volume Bibliographic Records – 200,000 Holding Records – 250,000 Items (total copies) – 300,000 Authority Records – Unknown (currently using shared authority file)
FPL_ILS_RFP_Final.docx