SEA for the list of organizations in the state filename CHARMAORG 9 vvvvvvv Alphanumeric string designated by the SEA to 7 uniquely identify the individual submission (e.g., ver0001, v010803) .ext Extension identifying the file format: 4 .txt fixed – .csv comma delimited – .tab tab delimited – FIXED OR DELIMITED FILES This section describes the fixed file and delimited file specifications. The fixed file and delimited files contain a header record followed by data records. The file type is specified in the header record. The in the header and data records is coded as follows: “Pop” column M - Mandatory, this field must always be populated A - If one field marked with is provided, all other fields marked with must be ‘A’ ‘A’ provided O - Optional, data in this field are optional Header Record Definition The header record is required and is the first record in every file submitted to the ESS. The purpose of the header record is to provide information as to the file type, number of data records in the file, file name, file identifier, and file reporting period. Table 4.1–1: Header Record Data Element Start Permitted Values Length Type Pop Definition / Comments Name Position Abbreviations File Type 1 50 String M Identifies the type of file being submitted. CHARTER MANAGE ORG Total Records in 51 10 Number M The total number of data records contained in File the file. The header record is NOT included in this count. File Name 61 25 String M The file name including extension, the same as See section 3.0 the external file name.
SEA for the list of organizations in the state filename CHARMAORG 9 vvvvvvv Alphanumeric string designated by the SEA to uniquely identify the individual submission (e.g., ver0001, v010803) 7 .ext Extension identifying the file format: .txt – fixed .csv – comma delimited .tab – tab delimited 4 FIXED OR DELIMITED FILES This section describes the fixed file and delimited file specifications. The fixed file and delimited files contain a header record followed by data records. The file type is specified in the header record. The “Pop” column in the header and data records is coded as follows: M - Mandatory, this field must always be populated A - If one field marked with ‘A’ is provided, all other fields marked with ‘A’ must be provided O - Optional, data in this field are optional Header Record Definition The header record is required and is the first record in every file submitted to the ESS. The purpose of the header record is to provide information as to the file type, number of data records in the file, file name, file identifier, and file reporting period. Table 4.1–1: Header Record Data Element Name Start Position Length Type Pop Definition / Comments Permitted Values Abbreviations File Type 1 50 String M Identifies the type of file being submitted. CHARTER MANAGE ORG Total Records in File 51 10 Number M The total number of data records contained in the file. The header record is NOT included in this count. File Name 61 25 String M The file name including extension, the same as the external file name. See section 3.0
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