TRAVEL PROCEDURES and School-wide Plan Title I Budget Title I funded travel starts with each school’s workbook. Provisions for all Title I funded travel will need to be projected and included in the approved Title I budget at the start of the school year. Travel requests for un-budgeted travel during the school year should be declined by the Center Manager or Principal. Schools are encouraged to use the school’s Budget ‘per Title I funded travel expenditures. diem’ meal allowance links when planning Travel Pre-Authorization APS employees seeking to participate in an approved Title I funded travel event will need to fill out the standard school travel authorization form (Travel district’s Authorization Activation form) and all other supporting documentation at least 60 days BEFORE the first day of travel. The APS employee is required to complete the Activation form and Travel Authorization attach the following supporting documentation: Flight itinerary with pricing information or, if traveling by car, a copy of the MapQuest routes showing mileage distance from: a) home residence to travel destination; and, b) from your school to the travel destination. The distance may not exceed 300 miles. If your home residence is closer in proximity to the travel destination, then only the additional miles will be reimbursable. Please use the Title I Mileage Calculator spreadsheet to determine an estimate of reimbursement. Conference agenda with session description(s) are only necessary if the conference selected is NOT one of the options from the approved list on the Title I website. Lodging information with room rate. Registration information. All Travel Authorization Activation forms for Title I funded travel must have the following approvals for authorization: APS and date indicating that all the information is accurate employee’s signature and complete and required documentation has been attached. discretionary approval (signature and date) Principal/supervisor’s Associate superintendent approval is required on ALL Title I travel requests (Please note: this requirement is not just for travel expected to exceed $1,000) Title I approval is required for all Title I department Federal Grants Specialist’ travel requests (signature and date) The Title I budget approval (signature and date) center manager’s approval (signature and date) for ALL out-of-state travel requests. Division chief’s
TRAVEL PROCEDURES Title I funded travel starts with each school’s School-wide Plan and Title I Budget workbook. Provisions for all Title I funded travel will need to be projected and included in the approved Title I budget at the start of the school year. Travel requests for un-budgeted travel during the school year should be declined by the school’s Budget Center Manager or Principal. Schools are encouraged to use the ‘per diem’ meal allowance links when planning Title I funded travel expenditures. Travel Pre-Authorization APS employees seeking to participate in an approved Title I funded travel event will need to fill out the standard school district’s travel authorization form (Travel Authorization Activation form) and all other supporting documentation at least 60 days BEFORE the first day of travel. The APS employee is required to complete the Travel Authorization Activation form and attach the following supporting documentation: Flight itinerary with pricing information or, if traveling by car, a copy of the MapQuest routes showing mileage distance from: a) home residence to travel destination; and, b) from your school to the travel destination. The distance may not exceed 300 miles. If your home residence is closer in proximity to the travel destination, then only the additional miles will be reimbursable. Please use the Title I Mileage Calculator spreadsheet to determine an estimate of reimbursement. Conference agenda with session description(s) are only necessary if the conference selected is NOT one of the options from the approved list on the Title I website. Lodging information with room rate. Registration information. All Travel Authorization Activation forms for Title I funded travel must have the following approvals for authorization: APS employee’s signature and date indicating that all the information is accurate and complete and required documentation has been attached. Principal/supervisor’s discretionary approval (signature and date) Associate superintendent approval is required on ALL Title I travel requests (Please note: this requirement is not just for travel expected to exceed $1,000) Title I department Federal Grants Specialist’ approval is required for all Title I travel requests (signature and date) The Title I budget center manager’s approval (signature and date) Division chief’s approval (signature and date) for ALL out-of-state travel requests.
Grant%20Funded%20Travel%20Procedures.docx