FRYSC Forms and Reports (draft rev. 8/16/18) REQUIRED Due Date District Contact Coordinator Other Personnel How to Submit: Form, Report or Action Responsibilities Responsibilities Responsibilities *Notify RPM when upload is made Funding Request /Invoice Letter Superintendent: Signs District Contact: email to (submitted to request July 15 1)District Contact Regional Program Manager funding/initiate payment for the Prepares Invoice for upcoming fiscal year) superintendent signature August 15 Finance Officer: Follow End of Year MUNIS reports Ensure completion Finance Officer: submission instructions from (for previous fiscal year*) Prepares and submits Division office *Funds electronically must be encumbered by June 30 and spent by July 25 Update on FRYSC Update on FRYSC Counts Other Information Fields August 15 Counts center page center page and SAVE at the bottom of the screen Enter all training Coordinator PD Tracking Form August 15 District Contact: information in FRYSC Review coordinators Counts! training on FRYSC Counts! End of Year Program Reports 1.Prepares Report and Advisory Council Submit action for Impact Report Implementation Section Sept. 30 presents to advisory reviews and is noted in is located directly on the of the CPP council; (no signature meeting Minutes electronic survey Impact Report (via page) Survey) 2.Completes and submits Impact survey Free Lunch, Enrollment and 1.) Follow 1)Follow FRAM coordinators and As of Dec. 1, 2017, these Center Information (Dec. 1 Dec. 1 instructions from instructions from Food Services numbers will be received from count) (pulled DFRYSC concerning DFRYSC concerning Directors: Maintain up the Kentucky Department of from verification of data verification of data pull, to date direct Education. KDE) pull, review process, review process, and certification imports, and reporting of reporting of preschool federal forms in POS preschool numbers/special system, and HIFs. numbers/Special circumstances circumstances Upon Finance Officer: Finance Officer: Follow Mid-Year MUNIS Report Request Ensure completion Prepares and submits submission instructions from only electronically RPM Continuation Program Plan March 1 1) Review and Prepares new budget Advisory Council: Coordinator uploads items (even numbered years only) maintain copy for files and program plan; Reviews and approves required presents to advisory next budget and year’s Yearly, council and SBDM program plan Budget and Narrative following
FRYSC Forms and Reports (draft rev. 8/16/18) REQUIRED Form, Report or Action Due Date District Contact Responsibilities Coordinator Responsibilities Other Personnel Responsibilities How to Submit: *Notify RPM when upload is made Funding Request /Invoice Letter (submitted to request funding/initiate payment for the upcoming fiscal year) July 15 1)District Contact Prepares Invoice for superintendent signature Superintendent: Signs District Contact: email to Regional Program Manager End of Year MUNIS reports (for previous fiscal year*) *Funds must be encumbered by June 30 and spent by July 25 August 15 Ensure completion Finance Officer: Prepares and submits electronically Finance Officer: Follow submission instructions from Division office Other Information Fields August 15 Update on FRYSC Counts center page Update on FRYSC Counts center page and SAVE at the bottom of the screen Coordinator PD Tracking Form August 15 District Contact: Review coordinators training on FRYSC Counts! Enter all training information in FRYSC Counts! End of Year Program Reports Implementation Section of the CPP Impact Report (via Survey) Sept. 30 1.Prepares Report and presents to advisory council; (no signature page) 2.Completes and submits Impact survey Advisory Council reviews and is noted in meeting Minutes Submit action for Impact Report is located directly on the electronic survey Free Lunch, Enrollment and Center Information (Dec. 1 count) Dec. 1 (pulled from KDE) 1.) Follow instructions from DFRYSC concerning verification of data pull, review process, and reporting of preschool numbers/Special circumstances 1)Follow instructions from DFRYSC concerning verification of data pull, review process, and reporting of preschool numbers/special circumstances FRAM coordinators and Food Services Directors: Maintain up to date direct certification imports, federal forms in POS system, and HIFs. As of Dec. 1, 2017, these numbers will be received from the Kentucky Department of Education. Mid-Year MUNIS Report Upon Request only Ensure completion Finance Officer: Prepares and submits electronically Finance Officer: Follow submission instructions from RPM Continuation Program Plan (even numbered years only) March 1 1) Review and maintain copy for files Prepares new budget and program plan; presents to advisory council and SBDM Advisory Council: Reviews and approves next year’s budget and program plan Coordinator uploads items required Budget and Narrative Yearly, following
FRYSCFormsandReportsDueDatesandSubmissionGuidelines.docx