NI Squirrel Association The purpose of this form is to capture the data processes Young Person Journey for Young People that exist within the NI Squirrel Association for visual presentation This is the collection of personal data from Personal Data Young Person (Squirrel & helpers under 18 years) parents/carers for Young People, usually when Prospective Squirrels on waiting list they first join the Squirrel Drey, annual updates or events during their time in NI Squirrel Association How is the data on the Young Person collected Collection Method Joining Paper form What is this info being collected for, where will it be passed on to, how will it be stored? Event permission forms Do we need additional information? Do we need permission? Photos/images/videos Email/phone call from prospective parents/carers Once collected where is this data long term stored Data Storage Paper forms for further use what info is used from this form? who has knowledge of info on this form? does it need to be stored or destroyed? where will it be stored securely? Attendance roll what info needs to be on this roll for safety purposes/etc. name, contact numbers, allergies?? Laptop of Squirrel Leader what records/information is stored? is it encrypted/password protected? stored on cloud based storage services? For any outbound communications you make that Onward Communications to Email contains the Young Person data, what transfer parents/carers Post methods do you use? Phone Text Onward Communications to Email/paper transfer list – ensure consent of parent/carer Beaver Scout Leader has been given for relevant info. to be passed on
NI Squirrel Association The purpose of this form is to capture the data processes for Young People that exist within the NI Squirrel Association for visual presentation Young Person Journey This is the collection of personal data from parents/carers for Young People, usually when they first join the Squirrel Drey, annual updates or events during their time in NI Squirrel Association Personal Data Young Person (Squirrel & helpers under 18 years) Prospective Squirrels on waiting list How is the data on the Young Person collected Collection Method Joining Paper form What is this info being collected for, where will it be passed on to, how will it be stored? Event permission forms Do we need additional information? Do we need permission? Photos/images/videos Email/phone call from prospective parents/carers Once collected where is this data long term stored for further use Data Storage Paper forms what info is used from this form? who has knowledge of info on this form? does it need to be stored or destroyed? where will it be stored securely? Attendance roll what info needs to be on this roll for safety purposes/etc. name, contact numbers, allergies?? Laptop of Squirrel Leader what records/information is stored? is it encrypted/password protected? stored on cloud based storage services? For any outbound communications you make that contains the Young Person data, what transfer methods do you use? Onward Communications to parents/carers Onward Communications to Beaver Scout Leader Email Post Phone Text Email/paper transfer list – ensure consent of parent/carer has been given for relevant info. to be passed on
GDPR-Journey-template.docx