Appendix: Dates and Glossary of Terms FY17 Update Office of the Controller Anticipated Activity Anticipated Due Date Description Start Date Interim Reporting Q4/YE: 8/1/16 The quarterly process during which Schools/Units analyze material Q4 / YE: 8/8/16 variances in their interim operating results; they compare: 1) their (Year End Budgeting/forecasting Q1: 10/18/16 current performance vs. prior narratives due 8/19/16) performance and 2) their projection for the current financial year vs. the Q2: 1/18/17 budget / most recent quarter. Schools also comment on Q1: 11/3/16 variances in balance sheet items. Q1, Q2 and Q3 quarterly through 11/30/16) Q3: 4/17/17 submissions include the reporting template and checklist. Q2: 2/1/17 *Note through 2/28/17) - The follow up period for Q4/YE extends to FY16 report release date Q3: 4/26/17-4/28/17 - The follow up period for Q1 extends from time tubs submit fluxes to end of November through 5/31/17) - The follow up period for Q2 extends from time tubs submit fluxes to end of February -The follow up period for Q3 extends from time tubs submit fluxes to end of May. The annual process during which Senior Management from each 9/21/2016 Management Representation Letter 7/15/16 School/Unit declares in writing (to FAD and ultimately to the external through 10/27/2016) auditor), to the best of their knowledge, that the financial statements *Note: follow Up Period Extends until FY16 and other presentations are sufficient and appropriate and without report release date omission of material facts to the financial statements. In addition, senior management completes and submits an annual certification of internal controls over financial reporting.
Office of the Controller Activity Anticipated Start Date Anticipated Due Date Description Interim Reporting Q4/YE: 8/1/16 Q1: 10/18/16 Q2: 1/18/17 Q3: 4/17/17 Q4 / YE: 8/8/16 (Year End Budgeting/forecasting narratives due 8/19/16) Q1: 11/3/16 through 11/30/16) Q2: 2/1/17 through 2/28/17) Q3: 4/26/17-4/28/17 through 5/31/17) The quarterly process during which Schools/Units analyze material variances in their interim operating results; they compare: 1) their current performance vs. prior performance and 2) their projection for the current financial year vs. the budget / most recent quarter. Schools also comment on variances in balance sheet items. Q1, Q2 and Q3 quarterly submissions include the reporting template and checklist. *Note - The follow up period for Q4/YE extends to FY16 report release date - The follow up period for Q1 extends from time tubs submit fluxes to end of November - The follow up period for Q2 extends from time tubs submit fluxes to end of February -The follow up period for Q3 extends from time tubs submit fluxes to end of May. Management Representation Letter 7/15/16 9/21/2016 through 10/27/2016) *Note: follow Up Period Extends until FY16 report release date The annual process during which Senior Management from each School/Unit declares in writing (to FAD and ultimately to the external auditor), to the best of their knowledge, that the financial statements and other presentations are sufficient and appropriate and without omission of material facts to the financial statements. In addition, senior management completes and submits an annual certification of internal controls over financial reporting. Appendix: Dates and Glossary of Terms FY17 Update
fy17calendar_fadprocessdeliverables_final.docx