Anti-harassment Anti-harassment program files. 040 Temporary. Destroy 3 records. Includes: years after being Records related program administration superseded or obsolete, to harassment correspondence but longer retention is outside of the program implementation records authorized if required for EEO process reports and responses to oversight agencies and business use. based on race, senior level management color, religion, sex Exclusion: This item does not apply to (including program oversight records created and received pregnancy and by OPM and EEOC. gender identity), Anti-harassment complaint case files. Temporary. 041 genetic Includes: Destroy when 7 information, but years old, correspondence sexual longer retention notes orientation, is authorized if relevant forms national required for supporting material origin, age (40 business use. documents background information documentation or older), relating to the agency investigation disability (mental or statements of witnesses physical), documents relating to management’s determination as to whether marital status, harassment occurred political documentation of preventive or corrective measures taken by the affiliation, agency status as a documents of interim or intermediate measures taken by the agency parent, other related records retaliation, or any other Exclusion: Anti-harassment records that relate to reason. actions such as EEO complaints, alternative dispute resolution processes, various grievance processes Note: Includes (including union grievance procedures), and records
040 Anti-harassment records. Records related to harassment outside of the EEO process based on race, color, religion, sex (including pregnancy and gender identity), genetic information, sexual orientation, national origin, age (40 or older), disability (mental or physical), marital status, political affiliation, status as a parent, retaliation, or any other reason. Note: Includes records Anti-harassment program files. Includes: program administration correspondence program implementation records reports and responses to oversight agencies and senior level management Exclusion: This item does not apply to program oversight records created and received by OPM and EEOC. Temporary. Destroy 3 years after being superseded or obsolete, but longer retention is authorized if required for business use. 041 Anti-harassment complaint case files. Includes: correspondence notes relevant forms supporting material background information documentation documents relating to the agency investigation statements of witnesses documents relating to management’s determination as to whether harassment occurred documentation of preventive or corrective measures taken by the agency documents of interim or intermediate measures taken by the agency other related records Exclusion: Anti-harassment records that relate to actions such as EEO complaints, alternative dispute resolution processes, various grievance processes (including union grievance procedures), and Temporary. Destroy when 7 years old, but longer retention is authorized if required for business use.
grs02-3.docx