List of any medication/allergies statements and concerns EHIC European Health Insurance Record any complaints or accidents on Card (replacement for E111) form relevant documentation completed (EU visits) Provide the children, parents and host with Be respected by the children in an itinerary of events preparation for and during the trip Have clear arrangements for collecting To have any personal of and transporting children during the trip “out pocket” expenses reimbursed Ensure that if a young person has to share To be able to apply sanctions in line a room that it is with someone of the same with the governing body guidelines and sex and that they are aware of who this is discussed prior to the trip in advance To have time off i.e. that another adult Check adequate insurance cover is is the point of contact for an arranged emergency rather than one individual Ensure they have received the relevant all the time documentation from the child’s parents/guardians To inform parents and children of standards of behaviour required and possible sanctions To ensure that there is an appropriate adult/child ratio To submit a report to club or governing body after the trip Make parents and children aware of photographic policy and obtain parent’s signature (or include on permission form) PARENTS/GUARDIANS Right To: Responsibility To be aware of the Code of Conduct for Know their child is safe children, coaches and hosts Be informed of any problems or concerns relating to their children To agree sanctions with the coach and child prior to the trip Be informed if their child is injured Ensure the child has appropriate Have their consent sought prior to the trip spending money Contribute to the decisions in planning To pay for relevant costs prior to their the trip (when appropriate) child going on the trip Have knowledge of where their young Provide the coach with all relevant person is staying and with whom documents and emergency contact number Have a contact number for their child’s hosts and trip organiser Ensure the young person has a passport (if required) prior to the trip Have a detailed itinerary of events that their young person will be taking part in Provide appropriate clothing to meet the needs of the child while away from home Drop off and collect their child at agreed
List of any medication/allergies EHIC European Health Insurance Card (replacement for E111) form completed (EU visits) Be respected by the children in preparation for and during the trip To have any personal “out of pocket” expenses reimbursed To be able to apply sanctions in line with the governing body guidelines and discussed prior to the trip To have time off i.e. that another adult is the point of contact for an emergency rather than one individual all the time statements and concerns Record any complaints or accidents on relevant documentation Provide the children, parents and host with an itinerary of events Have clear arrangements for collecting and transporting children during the trip Ensure that if a young person has to share a room that it is with someone of the same sex and that they are aware of who this is in advance Check adequate insurance cover is arranged Ensure they have received the relevant documentation from the child’s parents/guardians To inform parents and children of standards of behaviour required and possible sanctions To ensure that there is an appropriate adult/child ratio To submit a report to club or governing body after the trip Make parents and children aware of photographic policy and obtain parent’s signature (or include on permission form) PARENTS/GUARDIANS Right To: Responsibility Know their child is safe Be informed of any problems or concerns relating to their children Be informed if their child is injured Have their consent sought prior to the trip Contribute to the decisions in planning the trip (when appropriate) Have knowledge of where their young person is staying and with whom Have a contact number for their child’s hosts and trip organiser Have a detailed itinerary of events that their young person will be taking part in To be aware of the Code of Conduct for children, coaches and hosts To agree sanctions with the coach and child prior to the trip Ensure the child has appropriate spending money To pay for relevant costs prior to their child going on the trip Provide the coach with all relevant documents and emergency contact number Ensure the young person has a passport (if required) prior to the trip Provide appropriate clothing to meet the needs of the child while away from home Drop off and collect their child at agreed
13-Safeguarding-Template-Appendix.docx