Research (R) Accounts Research Grant has been Only for activity agreed in the awarded and completed terms of the award. paperwork has been received Account is unique to a project. from Research, Innovation Services & Enterprise. GCUC (K) Accounts Project of a commercial nature Only for activity associated with is to be undertaken and the terms of the contract. completed paperwork has been Account is unique to a project. received from Research, Innovation Services & Enterprise. GCU Academy (D) Where there is provision of a Only for activity associated with Accounts ‘closed’ course that lead to a the terms of the contract. university qualification. Account is unique to a project. GCU NYC In. (N) Where there is provision of a Only for activity relating to the Accounts CPD course or town hall event. individual course. Account is unique to a project. For further assistance in terms of project codes, Management Accounts can be contacted directly. 12.6 Finance Reports & Financial Discoverer Reports showing transactions through accounts are available to Account Holders and specifically authorised personnel through the online reporting systems – Financial Discoverer. Access to accounts through Financial Discoverer will be granted to account holders & other personnel specified within the Scheme of Delegation during the set up of a new account. Access can be granted to additional users by completing a Financial Discoverer Access . Users can access account information at any time of the month. Information retrieved for a current month can change before the end of the month. Finance will communicate via e-mail when processing for a period is complete so that account holders are aware of when figures retrieved through Financial Discoverer to that period will not change. The Executive Board will receive monthly summary reports provided by the CFO. Where a standard Financial Discoverer report does not provide the required information, Management Accounting should be contacted directly. 12.7 Transfers & Coding Corrections 12.7.1 Budget Transfers (Virements) Virement is the ability to transfer budget amounts between or within Cost Centres. Virements can only be exercised under the following circumstances: Payroll
Research (R) Accounts Research Grant has been awarded and completed paperwork has been received from Research, Innovation Services & Enterprise. Only for activity agreed in the terms of the award. Account is unique to a project. GCUC (K) Accounts Project of a commercial nature is to be undertaken and completed paperwork has been received from Research, Innovation Services & Enterprise. Only for activity associated with the terms of the contract. Account is unique to a project. GCU Academy (D) Accounts Where there is provision of a ‘closed’ course that lead to a university qualification. Only for activity associated with the terms of the contract. Account is unique to a project. GCU NYC In. (N) Accounts Where there is provision of a CPD course or town hall event. Only for activity relating to the individual course. Account is unique to a project. For further assistance in terms of project codes, Management Accounts can be contacted directly. 12.6 Finance Reports & Financial Discoverer Reports showing transactions through accounts are available to Account Holders and specifically authorised personnel through the online reporting systems – Financial Discoverer. Access to accounts through Financial Discoverer will be granted to account holders & other personnel specified within the Scheme of Delegation during the set up of a new account. Access can be granted to additional users by completing a Financial Discoverer Access . Users can access account information at any time of the month. Information retrieved for a current month can change before the end of the month. Finance will communicate via e-mail when processing for a period is complete so that account holders are aware of when figures retrieved through Financial Discoverer to that period will not change. The Executive Board will receive monthly summary reports provided by the CFO. Where a standard Financial Discoverer report does not provide the required information, Management Accounting should be contacted directly. 12.7 Transfers & Coding Corrections 12.7.1 Budget Transfers (Virements) Virement is the ability to transfer budget amounts between or within Cost Centres. Virements can only be exercised under the following circumstances: Payroll
GCU_Financial_Procedures_April_2015.docx