FY 16 SSI Renewal Instructions and Deadlines Important Deadlines and Reminders: The renewal package must be submitted to the DFD Contract Administrator before June 1, 2015. Any renewal contract package not received by June 1 will risk forfeiture of the contract award. DFD will not authorize any service without the timely receipt of a contract renewal package. Until final DFD approval of the scope of work detailed in the Annex A, DFD assumes no liability for the services rendered and the costs incurred. Any contract not submitted in accordance with the instructions and within the timeframe required or failure to respond to all requests for additional documentation that prevents the execution of the contract before September 30, 2015 will result in rescission of the contract award. The renewal package submitted must be the FY 16 package and forms. New for FY 16 The Annex B must include a written, detailed budget narrative explaining the proposed costs included in the budget. The narrative should explain all proposed staff and costs in the budget and how the costs were estimated. Specific comments regarding proposed program staff, subcontractors, vendors, and consultants, indirect cost rates (including fringe benefits and General and Administrative (G&A) must be included in the narrative. The narrative should explain the source(s) of funding when the DFD contract is not the sole source of funding for the program. The Annex B and narrative should include details of all fringe benefits, indirect cost pool, indirect cost base, and allocation methodology for the allocation of the indirect costs. DFD must easily understand the total proposed budget and identify what services are being provided and at what cost both direct and indirect. The budget should be – very detailed and include specific proposed costs for all expenditures (office supplies, travel, provider training, staff development training, postage, printing, meeting expense, conference, mileage, etc.). The budget narrative should then explain the purpose of each expense included in the proposed budget, how the cost was estimated (i.e. number of trips/mileage to be reimbursed at $.xx per
FY 16 SSI Renewal Instructions and Deadlines Important Deadlines and Reminders: The renewal package must be submitted to the DFD Contract Administrator before June 1, 2015. Any renewal contract package not received by June 1 will risk forfeiture of the contract award. DFD will not authorize any service without the timely receipt of a contract renewal package. Until final DFD approval of the scope of work detailed in the Annex A, DFD assumes no liability for the services rendered and the costs incurred. Any contract not submitted in accordance with the instructions and within the timeframe required or failure to respond to all requests for additional documentation that prevents the execution of the contract before September 30, 2015 will result in rescission of the contract award. The renewal package submitted must be the FY 16 package and forms. New for FY 16 The Annex B must include a written, detailed budget narrative explaining the proposed costs included in the budget. The narrative should explain all proposed staff and costs in the budget and how the costs were estimated. Specific comments regarding proposed program staff, subcontractors, vendors, and consultants, indirect cost rates (including fringe benefits and General and Administrative (G&A) must be included in the narrative. The narrative should explain the source(s) of funding when the DFD contract is not the sole source of funding for the program. The Annex B and narrative should include details of all fringe benefits, indirect cost pool, indirect cost base, and allocation methodology for the allocation of the indirect costs. DFD must easily understand the total proposed budget and identify what services are being provided and at what cost – both direct and indirect. The budget should be very detailed and include specific proposed costs for all expenditures (office supplies, travel, provider training, staff development training, postage, printing, meeting expense, conference, mileage, etc.). The budget narrative should then explain the purpose of each expense included in the proposed budget, how the cost was estimated (i.e. number of trips/mileage to be reimbursed at $.xx per
fy16_ssi_annxa.docx