Yes Since the last review, if the state has contract goals, did it award a contract to a firm that did not meet the specified DBE contract goal? How did the state determine if The subrecipient must provide all “good faith were sufficient? documentation of good faith efforts such as efforts” sufficient advertising and promotion of DBE program. That DBE goals are published/advertised. That all DBE requirements are included in the bid documents. Did the state approve of the good faith Yes efforts? ODOT reviews and concurs on subrecipient What process does the state contracts with contractor(s). TARs and site use to monitor contactors and visits. Review of DBE goal reports subrecipients to ensure that DBE obligations are fulfilled? Does this monitoring include Yes. monitoring for adherence to prompt payment and return of retainage requirements?
Since the last review, if the state has contract goals, did it award a contract to a firm that did not meet the specified DBE contract goal? Yes How did the state determine if “good faith efforts” were sufficient? The subrecipient must provide all documentation of good faith efforts such as sufficient advertising and promotion of DBE program. That DBE goals are published/advertised. That all DBE requirements are included in the bid documents. Did the state approve of the good faith efforts? Yes What process does the state use to monitor contactors and subrecipients to ensure that DBE obligations are fulfilled? ODOT reviews and concurs on subrecipient contracts with contractor(s). TARs and site visits. Review of DBE goal reports Does this monitoring include monitoring for adherence to prompt payment and return of retainage requirements? Yes.
FY12ODOT%20SMR%20Review%20Questions%20ODOT%20Response-Final-wODOTresponse.docx