(Preparation of purchase requisition) can be avoided The activity PU-3-10 (Preparing cover letter) can be avoided The activity (Inward PU-3-12 Entry) can be avoided The activity (Make PU-5-2 outward entry of bill details in delivery book and take acknowledgement ) can be avoided The activity (Affix a PU-5-5 seal and enter the Inward number in the bill ) can be avoided The activity (Inward PU-5-7 entry in the delivery book and take acknowledgement) can be avoided Approval of the bill PU-5-9 can be taken by Accounts Department Section 5: Central Stores Gaps Suggestions Reference - Inherent Risk Risk Rating Activity Code 1 2 3 4 5 Material reconciliation A system of periodic Pilferage of is not done for reconciliation and materials cricketing material reporting needs to issued on returnable be established basis No GRN (Goods GRN required CS-1-6 Receipt Note) is generated for material receipts The bin cards are not The best practice is CS-1-10 Tracking of updated for material to update bin cards materials movement during movement of materials Sometime the Inventory CS-2-3, Pilferage of materials like mats are management system CS-2-4, materials issued directly to the needs to be CS-2-7
(Preparation of purchase requisition) can be avoided The activity (Preparing cover letter) can be avoided PU-3-10 The activity (Inward Entry) can be avoided PU-3-12 The activity (Make outward entry of bill details in delivery book and take acknowledgement ) can be avoided PU-5-2 The activity (Affix a seal and enter the Inward number in the bill ) can be avoided PU-5-5 The activity (Inward entry in the delivery book and take acknowledgement) can be avoided PU-5-7 Approval of the bill can be taken by Accounts Department PU-5-9 Section 5: Central Stores Gaps Suggestions Reference - Activity Code Inherent Risk Risk Rating 1 2 3 4 5 Material reconciliation is not done for cricketing material issued on returnable basis A system of periodic reconciliation and reporting needs to be established Pilferage of materials No GRN (Goods Receipt Note) is generated for material receipts GRN required CS-1-6 The bin cards are not updated for material movement The best practice is to update bin cards during movement of materials CS-1-10 Tracking of materials Sometime the materials like mats are issued directly to the Inventory management system needs to be CS-2-3, CS-2-4, CS-2-7 Pilferage of materials
final-report-volume-2.docx