III.D.2 To assure the financial integrity of the institution and responsible use of financial resources, the internal control structure has appropriate control mechanisms and widely disseminates dependable and timely information for sound financial decision making. III.D.2.aFinancial documents, including the budget and independent audit, have a high degree of credibility and accuracy, and reflect appropriate allocation and use of financial resources to support student learning programs and services. Probing Questions Answer/Discussion Evidence (previous 5 Gap (yes/no; if a gap exist-explain) years, qualitative/quantitative, and reliable) Are funds allocated, Yes, student Student survey, Programs Student success and equity funding remains a as shown in the achievement/needs Plan reviews, SLO's gap. budget, in a manner assessed in SLO's and that will realistically Student survey as well achieve the as reviewed within institution's stated programs goals for student learning? What do the audit Audits are clean maybe Audit statements No statements say about a few financial recommendations. management? Had one finding but was minor Does the institution Had one Audit finding Audit statements No provide timely but was minor corrections to audit (material exceptions and error management advice? and had been addressed) Is the institutional Constituents are made Town Hall summaries, fall Communication: State changes in funding affect budget an accurate aware of budget and Fling notes, Standing adopted budget. Executive changes in response reflection of spending allocations via Committee minutes, are not always well distributed to all affected institutional spending Town Halls, Fall Flings, DCAS.doc parties. and does it have Standing Committees. Budgets posted on district credibility with web sites. Budget reviewed constituents? twice a year. District Issue Needs to be addressed at Needs to be addressed at District level Are audit findings District level communicated to appropriate institutional
III.D.2 To assure the financial integrity of the institution and responsible use of financial resources, the internal control structure has appropriate control mechanisms and widely disseminates dependable and timely information for sound financial decision making. III.D.2.aFinancial documents, including the budget and independent audit, have a high degree of credibility and accuracy, and reflect appropriate allocation and use of financial resources to support student learning programs and services. Probing Questions Answer/Discussion Evidence (previous 5 years, qualitative/quantitative, and reliable) Gap (yes/no; if a gap exist-explain) Are funds allocated, as shown in the budget, in a manner that will realistically achieve the institution's stated goals for student learning? Yes, student achievement/needs assessed in SLO's and Student survey as well as reviewed within programs Student survey, Programs Plan reviews, SLO's Student success and equity funding remains a gap. What do the audit statements say about financial management? Audits are clean maybe a few recommendations. Had one finding but was minor Audit statements No Does the institution provide timely corrections to audit exceptions and management advice? Had one Audit finding but was minor (material error and had been addressed) Audit statements No Is the institutional budget an accurate reflection of institutional spending and does it have credibility with constituents? Constituents are made aware of budget and spending allocations via Town Halls, Fall Flings, Standing Committees. Town Hall summaries, fall Fling notes, Standing Committee minutes, DCAS.doc Budgets posted on district web sites. Budget reviewed twice a year. Communication: State changes in funding affect adopted budget. Executive changes in response are not always well distributed to all affected parties. Are audit findings communicated to appropriate institutional District Issue Needs to be addressed at District level Needs to be addressed at District level
Gap_Analysis_All_Standards.docx