Petty Cash and Travel Advance Accounts: check registers including payee, amount and date. Vehicle Inventory, including: original registration, original title, and purchase documentation. Vehicle File, including: credit card assignment, E-Z pass assignment, staff assignment, monthly vehicle cost reports, accident reports. Travel Reimbursement Records: non-employee (hardcopy) and employee (electronic). Contracts, including: procurement approval, vendor responsibility review documents, insurance certificates, contracts and amendments, payment and financial report forms, progress reports, audits, and correspondence. Interagency Memorandums of Understanding, including: executed agreements, journal transfers, and correspondence. Federal Grant Awards, including: grant award notifications, federal reports, state accounting system reports, status reports, audits, and correspondence. COUNSEL, GENERAL Record Location: 11th Floor, Suite 1100 One Commerce Plaza 99 Washington Avenue Albany, New York 12231 Correspondence and Legal Research Administrative [Counsel] Operations, including: instructions, policies and procedures for the conduct of unit activities including fiscal and personnel matters; and statistical and other data needed for expenditure and personnel decisions. Declaratory Rulings and Legal Opinions, including: copy of text, letter or memoranda issued by the Department, pursuant to the State Administrative Procedures Act (SAPA),] with correspondence and legal research. Litigation, including: status forms, pleadings, correspondence, reports and supporting documents relevant to all cases in which the Secretary of State or the Department is a plaintiff or defendant. Program Subject Files, including: correspondence and research materials relating to specific Department programs and issues. Administrative Adjudicatory Determinations often involving discipline of licensees, decisions to grant or deny applications, and some contract disputes. HUMAN RESOURCES MANAGEMENT, BUREAU OF Record Location: 11th Floor, Suite1150
Petty Cash and Travel Advance Accounts: check registers including payee, amount and date. Vehicle Inventory, including: original registration, original title, and purchase documentation. Vehicle File, including: credit card assignment, E-Z pass assignment, staff assignment, monthly vehicle cost reports, accident reports. Travel Reimbursement Records: non-employee (hardcopy) and employee (electronic). Contracts, including: procurement approval, vendor responsibility review documents, insurance certificates, contracts and amendments, payment and financial report forms, progress reports, audits, and correspondence. Interagency Memorandums of Understanding, including: executed agreements, journal transfers, and correspondence. Federal Grant Awards, including: grant award notifications, federal reports, state accounting system reports, status reports, audits, and correspondence. COUNSEL, GENERAL Record Location: 11th Floor, Suite 1100 One Commerce Plaza 99 Washington Avenue Albany, New York 12231 Correspondence and Legal Research Administrative [Counsel] Operations, including: instructions, policies and procedures for the conduct of unit activities including fiscal and personnel matters; and statistical and other data needed for expenditure and personnel decisions. Declaratory Rulings and Legal Opinions, including: copy of text, letter or memoranda issued by the Department, pursuant to the State Administrative Procedures Act (SAPA),] with correspondence and legal research. Litigation, including: status forms, pleadings, correspondence, reports and supporting documents relevant to all cases in which the Secretary of State or the Department is a plaintiff or defendant. Program Subject Files, including: correspondence and research materials relating to specific Department programs and issues. Administrative Adjudicatory Determinations often involving discipline of licensees, decisions to grant or deny applications, and some contract disputes. HUMAN RESOURCES MANAGEMENT, BUREAU OF Record Location: 11th Floor, Suite1150
FINAL%20Subject%20Matter%20List%20of%20Available%20Records%20as%20of%20%203-1-17%20(4).docx