The Program may elect to limit the size of the Steering Committee. Volunteers may participate on subcommittees. Section 3: Regular Meetings. The steering committee shall meet regularly as determined by the steering committee, but not less than monthly. Section 4: Special Meetings. Special meetings may be called by the Program Chairperson. Notice of all meetings must be given in writing or orally at least forty-eight (48) hours before the time set for the meeting. Attendance by a Program Board member shall constitute a waiver of notice. Section 5: Actions. Decisions of the Steering Committee shall be made by a majority of Steering Committee members at which a quorum is present. For purposes of these bylaws, a quorum shall mean a majority of the number of total members of the Steering Committee then serving. ARTICLE 4. RESPONSIBILITIES The Octoberfest Program shall be charged with the following responsibilities: Develop and recommend to the Chamber Board of Directors (a) annual goals and objectives for the Octoberfest ; (b) an annual budget; and (c) an annual work plan for achievement; Present the budget to the Chamber Board of Directors and obtain approval of the same for the budget; Upon approval of the budget, implement the goals and work plan pursuant to budget; Provide progress reports to the Chamber Board of Directors as requested; Assure coordination of planning and execution of activities and projects necessary to undertake a successful Octoberfest event; Appoint subcommittees and task forces as needed; Attract appropriate level of involvement by Program Members and volunteers in order to implement work plan; and
The Program may elect to limit the size of the Steering Committee. Volunteers may participate on subcommittees. Section 3: Regular Meetings. The steering committee shall meet regularly as determined by the steering committee, but not less than monthly. Section 4: Special Meetings. Special meetings may be called by the Program Chairperson. Notice of all meetings must be given in writing or orally at least forty-eight (48) hours before the time set for the meeting. Attendance by a Program Board member shall constitute a waiver of notice. Section 5: Actions. Decisions of the Steering Committee shall be made by a majority of Steering Committee members at which a quorum is present. For purposes of these bylaws, a quorum shall mean a majority of the number of total members of the Steering Committee then serving. ARTICLE 4. RESPONSIBILITIES The Octoberfest Program shall be charged with the following responsibilities: Develop and recommend to the Chamber Board of Directors (a) annual goals and objectives for the Octoberfest ; (b) an annual budget; and (c) an annual work plan for achievement; Present the budget to the Chamber Board of Directors and obtain approval of the same for the budget; Upon approval of the budget, implement the goals and work plan pursuant to budget; Provide progress reports to the Chamber Board of Directors as requested; Assure coordination of planning and execution of activities and projects necessary to undertake a successful Octoberfest event; Appoint subcommittees and task forces as needed; Attract appropriate level of involvement by Program Members and volunteers in order to implement work plan; and
Fox-Cities-Event-Practices-and-Procedures.docx