As the recipient of Federal and State contract funds, the provider agency is responsible for the selection and performance of services subcontracted to vendors. The contract renewal package must identify each subcontract, the value of the agreement and include a copy of the agreement. In the contract narrative, please describe the program monitoring process for all subcontracts. Submit a copy of the monitoring tool including approximate timelines for monitoring as part of this contract. At a minimum, monitoring must, at a minimum, include the following: comparison of actual services provided with Annex A description of projected services to be provided, and documentation of the review, approval and payment process. DFD program staff will perform on-site monitoring of your contract including detailed review of the client eligibility, services provided, and subcontract services. Subcontract Requirements: Counties are required to follow the local public contract law. Signed subcontracts must be sent to DFD per the contract regulations within 30 days of the start of the contract. At a minimum, subcontracts should contain the following sections: General Terms and Conditions Program Description of Services to be Provided Level of Service Budget The subcontract must be written so that it does not contradict or compromise any of the language of this Contract or the DHS/DFD Standard Language Document (SLD). These terms and conditions must also incorporate all SLD terms and conditions. Administrative Costs CAP If administrative costs are being charged to this contract, the entire amount of the administrative costs, both contracted and subcontracted, should not exceed 12% of the contract ceiling. Administrative costs must be allocated by Budget Category (i.e. Personnel, Consultants in the G&A column) and by program component (i.e. Transportation). Administrative costs are all costs incurred by or allocated to the Agency except:
As the recipient of Federal and State contract funds, the provider agency is responsible for the selection and performance of services subcontracted to vendors. The contract renewal package must identify each subcontract, the value of the agreement and include a copy of the agreement. In the contract narrative, please describe the program monitoring process for all subcontracts. Submit a copy of the monitoring tool including approximate timelines for monitoring as part of this contract. At a minimum, monitoring must, at a minimum, include the following: comparison of actual services provided with Annex A description of projected services to be provided, and documentation of the review, approval and payment process. DFD program staff will perform on-site monitoring of your contract including detailed review of the client eligibility, services provided, and subcontract services. Subcontract Requirements: Counties are required to follow the local public contract law. Signed subcontracts must be sent to DFD per the contract regulations within 30 days of the start of the contract. At a minimum, subcontracts should contain the following sections: General Terms and Conditions Program Description of Services to be Provided Level of Service Budget The subcontract must be written so that it does not contradict or compromise any of the language of this Contract or the DHS/DFD Standard Language Document (SLD). These terms and conditions must also incorporate all SLD terms and conditions. Administrative Costs CAP If administrative costs are being charged to this contract, the entire amount of the administrative costs, both contracted and subcontracted, should not exceed 12% of the contract ceiling. Administrative costs must be allocated by Budget Category (i.e. Personnel, Consultants in the G&A column) and by program component (i.e. Transportation). Administrative costs are all costs incurred by or allocated to the Agency except:
fy16_ts_annxa.docx