Exclusion 3: Records that vehicle management offices maintain about vehicle and vessel accidents—land, water, and air. GRS 5.4, Facility, Equipment, Vehicle, Property, and Supply Records, item 140, covers these records. 110 Visitor processing records. Areas requiring highest level security Temporary. Destroy when 5 Registers or logs recording names of outside awareness. years old, but longer retention is contractors, service personnel, foreign national and Includes areas designated by the authorized if required for other visitors, employees admitted to areas, and Interagency Security Committee as business use. reports on vehicles and passengers. Facility Security Level V. 111 All other facility security areas. Temporary. Destroy when 2 Note: GRS 4.2, Information Access and Protection Includes areas designated by the years old, but longer retention is Records, item 030, covers requests and authorizations Interagency Security Committee as authorized if required for for individuals to have access to classified files. Facility Security Levels I through IV. business use. 120 Personal identification credentials and cards. Application and activation records. Temporary. Destroy mandatory Records about credential badges (such as Applications and supporting documentation, and optional data elements smart cards) that are (1) based on the such as chain-of-trust records, for housed in the agency identity 12 standards for identification cards issued to identification credentials. Includes: management system and printed Federal employees, contractors, and on the identification card 6 years application for identification card affiliates, and (2) used to verify the identity of after terminating an employee or a log of activities that documents who individuals seeking physical access to contractor’s employment, but took the action, what action was taken, Federally controlled Government facilities, longer retention is authorized if when and where the action took place, and logical access to Government information required for business use. and what data was collected systems. Also referred to as Common Access lost or stolen credential documentation Cards (CAC) cards, Personal Identity or police report Verification (PIV) cards, and Homeland Security Presidential Directive (HSPD-12) Note: GRS 3.2, Information Systems Security credentials. Records, covers applications for access to information systems. Exclusion: Records of certain classes of 121 Cards. Temporary. Destroy after Government employee identification cards, expiration, confiscation, or such as those covered under special-risk return. security provisions or 44 U.S.C. Section 3542, are covered by agency-specific schedules.
Exclusion 3: Records that vehicle management offices maintain about vehicle and vessel accidents—land, water, and air. GRS 5.4, Facility, Equipment, Vehicle, Property, and Supply Records, item 140, covers these records. 110 Visitor processing records. Registers or logs recording names of outside contractors, service personnel, foreign national and other visitors, employees admitted to areas, and reports on vehicles and passengers. Note: GRS 4.2, Information Access and Protection Records, item 030, covers requests and authorizations for individuals to have access to classified files. Areas requiring highest level security awareness. Includes areas designated by the Interagency Security Committee as Facility Security Level V. Temporary. Destroy when 5 years old, but longer retention is authorized if required for business use. 111 All other facility security areas. Includes areas designated by the Interagency Security Committee as Facility Security Levels I through IV. Temporary. Destroy when 2 years old, but longer retention is authorized if required for business use. 120 Personal identification credentials and cards. Records about credential badges (such as smart cards) that are (1) based on the standards for identification cards issued to Federal employees, contractors, and affiliates, and (2) used to verify the identity of individuals seeking physical access to Federally controlled Government facilities, and logical access to Government information systems. Also referred to as Common Access Cards (CAC) cards, Personal Identity Verification (PIV) cards, and Homeland Security Presidential Directive 12 (HSPD-12) credentials. Exclusion: Records of certain classes of Government employee identification cards, such as those covered under special-risk security provisions or 44 U.S.C. Section 3542, are covered by agency-specific schedules. Application and activation records. Applications and supporting documentation, such as chain-of-trust records, for identification credentials. Includes: application for identification card a log of activities that documents who took the action, what action was taken, when and where the action took place, and what data was collected lost or stolen credential documentation or police report Note: GRS 3.2, Information Systems Security Records, covers applications for access to information systems. Temporary. Destroy mandatory and optional data elements housed in the agency identity management system and printed on the identification card 6 years after terminating an employee or contractor’s employment, but longer retention is authorized if required for business use. 121 Cards. Temporary. Destroy after expiration, confiscation, or return.
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