KEY REQUIREMENTS: 1. Clarity and Comprehensiveness of Documentation Documentation seeking process approval should be structured to ensure reporting consistency against all relevant factors. Where appropriate, documentation should adopt the standard form template developed for cross jurisdictional use (Procurement Process Report) or develop an appropriate form for single entity or project specific use. Attachments should be included if using a standard form template or tool where the addition of such information would assist in the understanding of factors relevant to the proposed procurement. 2. Approval of Process Matrix Process Approval Process Approval Process Approval Party Category Thresholds One off Supply Estimated value less than Process approval by financial delegate. purchase (excluding $100,000 SPCs and SEPCs, or Financial approval to be provided by an purchase from an officer with the appropriate financial existing standing offer delegation using an agreed form of agreement) contract (or relevant instrument). One off Supply Estimated value more Process approval by APU if estimated purchase (excluding than $100,000 value within department accreditation SPCs and SEPCs, or level. from an existing standing offer Process approval by VGPB if estimated agreement) value outside department accreditation level after consideration and endorsement by APU. Outcome of the market engagement phase is to be disclosed on the Contracts Publishing System within 60 days after award of contract. Financial approval to be provided by an officer with the appropriate financial delegation using an agreed form of contract (or relevant instrument)1. SPP establishment SPP process applies to SPP establishment as above including – procurement with an additional step: estimated value more than $10 million or considered Outcome of the market engagement a high risk or complex phase to be reported to the VGPB prior project of lesser value. to engaging supplier(s). SPC mandated Any value. Minister for Finance and the VGPB are – services Mandated entities are responsible for formally approving the
KEY REQUIREMENTS: 1. Clarity and Comprehensiveness of Documentation Documentation seeking process approval should be structured to ensure reporting consistency against all relevant factors. Where appropriate, documentation should adopt the standard form template developed for cross jurisdictional use (Procurement Process Report) or develop an appropriate form for single entity or project specific use. Attachments should be included if using a standard form template or tool where the addition of such information would assist in the understanding of factors relevant to the proposed procurement. 2. Approval of Process Matrix Process Approval Category Process Approval Thresholds Process Approval Party One off Supply purchase (excluding SPCs and SEPCs, or purchase from an existing standing offer agreement) Estimated value less than $100,000 Process approval by financial delegate. Financial approval to be provided by an officer with the appropriate financial delegation using an agreed form of contract (or relevant instrument). One off Supply purchase (excluding SPCs and SEPCs, or from an existing standing offer agreement) Estimated value more than $100,000 Process approval by APU if estimated value within department accreditation level. Process approval by VGPB if estimated value outside department accreditation level after consideration and endorsement by APU. Outcome of the market engagement phase is to be disclosed on the Contracts Publishing System within 60 days after award of contract. Financial approval to be provided by an officer with the appropriate financial delegation using an agreed form of contract (or relevant instrument)1. SPP establishment SPP process applies to procurement with an estimated value more than $10 million or considered a high risk or complex project of lesser value. SPP establishment – as above including additional step: Outcome of the market engagement phase to be reported to the VGPB prior to engaging supplier(s). SPC – mandated services Any value. Mandated entities are Minister for Finance and the VGPB are responsible for formally approving the
Former-VGPB-POLICY-MANUAL-Jan-2015.docx