GDPR Retention Periods and Data Audit Who is Form Retention How we use responsible Information Where kept? Does it Measures to How is the Period the data for collecting shared leave safeguard data (years) this outside the the Information destroyed? setting site? 1-2-1 forms 2 Record M With Locked cabinet Y Kept in a house and Shredded performance Managerial returned daily team Application forms - Children Until To contact A No Locked cabinet Y Kept in a house and Shredded Child before start returned daily starts date Application forms – Parents Until child To contact A No Locked cabinet Y Kept in a house and Shredded starts/no before start returned daily longer date needs a place Accident form 25 Record A If required by Locked cabinet N Shredded accidents law, with consent Child protection form 20+ Record and M With other Locked cabinet N Shredded share CP professionals issues Expense forms 7 M SL Additions SL Additions Y Kept in a house and Shredded returned daily EYFS monitoring sheet Until child Record areas A With other With Dev Y Kept in a house and Shredded leaves observations professionals matters docs returned daily with consent EYPP tracker Until child A No Locked cabinet N Shredded leaves Financial forms 7 Purchases, M SL Additions Locked cabinet N Shredded payments & forecasting Funding forms PCC 3 With PCC M & DM Locked cabinet Y Kept in a house and Shredded returned daily Health and allergy info - snack Until child Identify HS No Locked cabinet Y Kept in a house and Shredded leaves individual returned daily when needs required
GDPR Retention Periods and Data Audit Form Retention Period (years) How we use the data Who is responsible for collecting this Information shared outside the setting Where kept? Does it leave the site? Measures to safeguard Information How is the data destroyed? 1-2-1 forms 2 Record performance M With Managerial team Locked cabinet Y Kept in a house and returned daily Shredded Application forms - Children Until Child starts To contact before start date A No Locked cabinet Y Kept in a house and returned daily Shredded Application forms – Parents Until child starts/no longer needs a place To contact before start date A No Locked cabinet Y Kept in a house and returned daily Shredded Accident form 25 Record accidents A If required by law, with consent Locked cabinet N Shredded Child protection form 20+ Record and share CP issues M With other professionals Locked cabinet N Shredded Expense forms 7 M SL Additions SL Additions Y Kept in a house and returned daily Shredded EYFS monitoring sheet Until child leaves Record areas observations A With other professionals with consent With Dev matters docs Y Kept in a house and returned daily Shredded EYPP tracker Until child leaves A No Locked cabinet N Shredded Financial forms 7 Purchases, payments & forecasting M SL Additions Locked cabinet N Shredded Funding forms PCC 3 With PCC M & DM Locked cabinet Y Kept in a house and returned daily Shredded Health and allergy info - snack Until child leaves Identify individual needs HS No Locked cabinet Y Kept in a house and returned daily when required Shredded
GDPR-Retention-Periods-form.docx