QAPP Worksheet #6: Communication Pathways and Procedures (UFP-QAPP Manual Section 2.4.2) (EPA Guidance QA/G-5, Section 2.1.4) This worksheet documents specific issues (communication drivers) that will trigger the need for formal (documented) communication with other project personnel or stakeholders. Its purpose is to ensure there are procedures in place for providing notifications, obtaining approvals, and generating the appropriate documentation when handling important communications, including those involving regulatory interfaces, approvals to proceed from one Definable Feature of Work (DFW) to the next, field changes, emergencies, non-conformances, and stop-work orders. Communication pathways and procedures should be agreed upon by the project team during project planning. Examples are provided below; additional communication drivers and procedures should be added as needed. Initiator Recipient Procedure Communication Driver (name, project (name, project title (timing, pathway, documentation) title Regulatory agency interface Name, DoD RPM Name, Regulatory DoD RPM provides weekly project update memorandum to Organization Regulator via email Stop work due to safety Name, Contractor Name, Contractor As soon as possible following discovery, the SUXOS informs issues SUXOS PM Contractor PM by phone of critical safety issues and generates follow-up Stop Work Memorandum Minor QAPP changes during Name, QC Name, Corporate QC Minor QAPP changes will be noted on the Daily QC reports and project execution Geophysicist Manager and Name, forwarded to the Project Geophysicist and the Corporate QC Project Geophysicist Manager at the end of each day Major QAPP changes during Name, Contractor Name, DoD RPM Within 24 hours, Contractor PM submits field change request form project execution PM Name, Contractor QA to Corporate QA Manager and DoD RPM for approval. Following manager approval, DoD RPM informs regulator via email. Mobilization and surface Name, Contractor Name, Contractor Upon completion of surface clearance activities, the SUXOS informs clearance activities are SUXOS PM the Contractor PM via Surface Clearance Memorandum. complete
QAPP Worksheet #6: Communication Pathways and Procedures (UFP-QAPP Manual Section 2.4.2) (EPA Guidance QA/G-5, Section 2.1.4) This worksheet documents specific issues (communication drivers) that will trigger the need for formal (documented) communication with other project personnel or stakeholders. Its purpose is to ensure there are procedures in place for providing notifications, obtaining approvals, and generating the appropriate documentation when handling important communications, including those involving regulatory interfaces, approvals to proceed from one Definable Feature of Work (DFW) to the next, field changes, emergencies, non-conformances, and stop-work orders. Communication pathways and procedures should be agreed upon by the project team during project planning. Examples are provided below; additional communication drivers and procedures should be added as needed. Communication Driver Initiator (name, project title Recipient (name, project title Procedure (timing, pathway, documentation) Regulatory agency interface Name, DoD RPM Name, Regulatory Organization DoD RPM provides weekly project update memorandum to Regulator via email Stop work due to safety issues Name, Contractor SUXOS Name, Contractor PM As soon as possible following discovery, the SUXOS informs Contractor PM by phone of critical safety issues and generates follow-up Stop Work Memorandum Minor QAPP changes during project execution Name, QC Geophysicist Name, Corporate QC Manager and Name, Project Geophysicist Minor QAPP changes will be noted on the Daily QC reports and forwarded to the Project Geophysicist and the Corporate QC Manager at the end of each day Major QAPP changes during project execution Name, Contractor PM Name, DoD RPM Name, Contractor QA manager Within 24 hours, Contractor PM submits field change request form to Corporate QA Manager and DoD RPM for approval. Following approval, DoD RPM informs regulator via email. Mobilization and surface clearance activities are complete Name, Contractor SUXOS Name, Contractor PM Upon completion of surface clearance activities, the SUXOS informs the Contractor PM via Surface Clearance Memorandum.
final_draft_gcmr-qapp_121515_worksheets.docx