Public bodies not mandated by VGPB policy cannot use the VGPB as part of their complaints management process unless agreed by the VGPB. Public bodies should identify, through mutual agreement, an independent third party. This third party may be identified through an constituting legislation or the public sector framework within which it operates. organisation’s Public bodies are linked to their portfolio department through , FMA and Standing Directions (e.g. reporting on compliance) and have obligations to attest annually to meeting the requirements of Standing Direction 4.2.1 in the acquisition of assets, good and services. Based on this, consideration should be given to using the portfolio department CPO or IPU as an escalation point in their complaints management process. Ongoing review Alignment with the procurement framework will mean that your organisation will be continually monitoring the progress and performance of your procurement function. This will include organisation’s monitoring performance and compliance against the governance framework. It may organisation’s include internal audit, implementing a quality assurance program, supplier engagement initiatives, monitoring of complaints. Who is the VGPB? The review framework will be dependent on the organisation’s The VGPB is an independent body established structure, the procurement activity undertaken by the under the Financial Management Act 1994 (Vic) organisation and the risks the procurement function poses to to develop and implement a policy framework, the organisation meeting its core business objectives. The monitor compliance and build capability in VGPB Governance policy stipulates the following review goods and services procurement. The VGPB is supported by the VGPB Secretariat located periods. within Department of Treasury and Finance. Additional reviews should be undertaken when the governance arrangements or organisations procurement profile has changed. Refer to the Procurement performance management tool. Review Review period Responsibility Procurement strategy Annually but the VGPB can request a review of the AO procurement strategy and component parts at any time. Procurement activity plan Annually AO procurement capability Annually IPU Organisation’s Report to the AO on the organisations Annually IPU procurement activity Adding more to your procurement framework Establishing one governance framework for all procurement Procurement by the Victorian Government is regulated by separate legislative frameworks for goods and services versus public construction. Effective business planning would be improved by establishing a single business planning process and a single governance framework for all procurement within an organisation. This will streamline processes, ensure effective use of resources, reduce administrative burden and help to deliver quality services to the community whilst making effective use of public funds.
Public bodies not mandated by VGPB policy cannot use the VGPB as part of their complaints management process unless agreed by the VGPB. Public bodies should identify, through mutual agreement, an independent third party. This third party may be identified through an organisation’s constituting legislation or the public sector framework within which it operates. Public bodies are linked to their portfolio department through , FMA and Standing Directions (e.g. reporting on compliance) and have obligations to attest annually to meeting the requirements of Standing Direction 4.2.1 in the acquisition of assets, good and services. Based on this, consideration should be given to using the portfolio department CPO or IPU as an escalation point in their complaints management process. Ongoing review Alignment with the procurement framework will mean that your organisation will be continually monitoring the progress and performance of your organisation’s procurement function. This will include monitoring performance and compliance against the organisation’s governance framework. It may include internal audit, implementing a quality assurance program, supplier engagement initiatives, monitoring of complaints. The review framework will be dependent on the organisation’s structure, the procurement activity undertaken by the organisation and the risks the procurement function poses to the organisation meeting its core business objectives. The VGPB Governance policy stipulates the following review periods. Additional reviews should be undertaken when the governance arrangements or organisations procurement profile has changed. Refer to the Procurement performance management tool. Review Review period Responsibility Procurement strategy Annually but the VGPB can request a review of the procurement strategy and component parts at any time. AO Procurement activity plan Annually AO Organisation’s procurement capability Annually IPU Report to the AO on the organisations procurement activity Annually IPU Adding more to your procurement framework Establishing one governance framework for all procurement Who is the VGPB? The VGPB is an independent body established under the Financial Management Act 1994 (Vic) to develop and implement a policy framework, monitor compliance and build capability in goods and services procurement. The VGPB is supported by the VGPB Secretariat located within Department of Treasury and Finance. Procurement by the Victorian Government is regulated by separate legislative frameworks for goods and services versus public construction. Effective business planning would be improved by establishing a single business planning process and a single governance framework for all procurement within an organisation. This will streamline processes, ensure effective use of resources, reduce administrative burden and help to deliver quality services to the community whilst making effective use of public funds.
Guide-to-aligning-with-the-VGPB-procurement-framework.docx