GENERAL RECORDS SCHEDULE 2.3: Employee Relations Records This schedule covers records documenting activities related to managing relationships between the agency, its employees, and its unions and bargaining units. The records are those maintained by agency offices that deal with employee relations functions, regardless of office placement in organizational structure. Copies held by supervisors/management in program offices are not covered by this schedule (as such copies may be part of supervisory files covered under GRS 2.2, Employee Management Records). Activities include: negotiating and administering labor contracts and collective bargaining agreements, managing grievances and other conflicts such as by providing alternative dispute resolution processes, Equal Employment Opportunity (EEO) activities, managing programs promoting work-life balance such as telework, providing employee reasonable accommodations and providing displaced employee programs. The scope of this schedule does not extend to programs that are considered employee benefits such as providing health care and retirement pensions. Item Records Description Disposition Instruction Disposition Authority 010 Alternative Dispute ADR program files. Temporary. Destroy Resolution (ADR) This item refers to the program management and routine activities of when 3 years old, but records. offices running ADR processes. Includes: longer retention is ADR is any dispute authorized if required for program-related correspondence (excludes case-related resolution process business use. correspondence) conducted by a copies of statutes, regulations neutral third party, or meeting minutes third parties, which is final reports provided to senior management, oversight agencies, and used to resolve issues related records and data created, received, and maintained for in controversy, purposes of tracking agency compliance with relevant Executive including, but not Order(s), as amended limited to, copies of records of financial payments and authorizations to mediators conciliation, and/or facilitators (excludes copies held by financial offices) facilitation, evaluation records of the ADR program mediation, fact other records relating to the agency’s overall administration of its ADR finding, mini-trials, program arbitration and use of 011 ADR case files - Informal process. Temporary. Destroy 3 ombuds. The records This item includes records that are not associated with another employee years after case is closed, covered by this dispute, complaint or grievance process. Includes: but longer disposition is schedule relate to agreements to use ADR
GENERAL RECORDS SCHEDULE 2.3: Employee Relations Records This schedule covers records documenting activities related to managing relationships between the agency, its employees, and its unions and bargaining units. The records are those maintained by agency offices that deal with employee relations functions, regardless of office placement in organizational structure. Copies held by supervisors/management in program offices are not covered by this schedule (as such copies may be part of supervisory files covered under GRS 2.2, Employee Management Records). Activities include: negotiating and administering labor contracts and collective bargaining agreements, managing grievances and other conflicts such as by providing alternative dispute resolution processes, Equal Employment Opportunity (EEO) activities, managing programs promoting work-life balance such as telework, providing employee reasonable accommodations and providing displaced employee programs. The scope of this schedule does not extend to programs that are considered employee benefits such as providing health care and retirement pensions. Item Records Description Disposition Instruction Disposition Authority 010 Alternative Dispute Resolution (ADR) records. ADR is any dispute resolution process conducted by a neutral third party, or third parties, which is used to resolve issues in controversy, including, but not limited to, conciliation, facilitation, mediation, fact finding, mini-trials, arbitration and use of ombuds. The records covered by this schedule relate to ADR program files. This item refers to the program management and routine activities of offices running ADR processes. Includes: program-related correspondence (excludes case-related correspondence) copies of statutes, regulations meeting minutes final reports provided to senior management, oversight agencies, and related records and data created, received, and maintained for purposes of tracking agency compliance with relevant Executive Order(s), as amended copies of records of financial payments and authorizations to mediators and/or facilitators (excludes copies held by financial offices) evaluation records of the ADR program other records relating to the agency’s overall administration of its ADR program Temporary. Destroy when 3 years old, but longer retention is authorized if required for business use. 011 ADR case files - Informal process. This item includes records that are not associated with another employee dispute, complaint or grievance process. Includes: agreements to use ADR Temporary. Destroy 3 years after case is closed, but longer disposition is
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