Invoices Fall Set up day and time for September June 15th President Teleconference teleconference; distribute via SC listserv Update and email to all SC ASA Handbook June 30th ED ASA Handbook members Call for Award June 30th Update Call for Award Nominations Awards Chair Nominations Annual Corporate June 30th File annual corporate report ED Report Email a list of positions up for re-election to July 1st Nominations Secretary VP Update the Call for Papers with the previous Calls following information: conference site and for Papers Call for President, July 1st accommodations, meal prices, information Participation LAC, PC specific to your conference (1 page). Send to Executive Director. Update the Letter of Invitation with # of LAC, ED Program and Letter to tables we can sell, exhibit room layout, Local Exhibitors/ contact person, set-up times for exhibit hall, Arrangements July 1st breaks, and receptions; locations on campus Guide for loading, copying; shipping address for vendors to send their materials Conference Site Negotiate contract with conference host CC July 1st Contract send to Editor for spring edition of President previous issues Appalink President’s Aug. 1st Message of Appalink Appalink Conference Write a short blurb about the conference and President, CC, previous issues Aug. 1st Update sent to Editor PC of Appalink Appalink Write a short blurb about the JAS; email to Editor previous issues JAS Aug. 1st JAS Information Editor of Appalink Appalink Online Proposal Update and post the online Call for Proposal PC, ED, WM Aug. 1st Form form Email corrected Quicken report and MURC ED Aug. 15th Finances report to treasurer, president, and accountant Registration Update registration form and email to Web ED Sept. 15th Forms Manager Scholarship Develop a scholarship budget and sent to the President, CC, Sept. Budget Scholarship Chair ED Send out fundraising/ grant request letters to President, CC Appendix C in Fundraising/ Appalachian Centers, ARC, and any others ASA Handbook; Sept. Grant Letters Program and LA Guide Send 1st proof to MU Printing by 1st; Final previous issues Appalink Sept. proof should be ready by 15th; should be Editor; ED of Appalink Appalink mailed to membership by Sept. 30th Compile updated information for Preliminary President, CC, Preliminary Preliminary Program PC, LAC, ED Program Nov. 15th Program Responsibilities Appendix B-1 Review, sign, and mail IRS form 990, Treasurer, PP, Nov. 15th Taxes Schedule A & B to IRS and send copy with ED
Invoices June 15th Fall Teleconference Set up day and time for September teleconference; distribute via SC listserv President June 30th ASA Handbook Update ASA Handbook and email to all SC members ED June 30th Call for Award Nominations Update Call for Award Nominations Awards Chair June 30th Annual Corporate Report File annual corporate report ED July 1st Nominations Email a list of positions up for re-election to VP Secretary July 1st Call for Participation Update the Call for Papers with the following information: conference site and accommodations, meal prices, information specific to your conference (1 page). Send to Executive Director. President, LAC, PC previous Calls for Papers July 1st Letter to Exhibitors/ Update the Letter of Invitation with # of tables we can sell, exhibit room layout, contact person, set-up times for exhibit hall, breaks, and receptions; locations on campus for loading, copying; shipping address for vendors to send their materials LAC, ED Program and Local Arrangements Guide July 1st Conference Site Contract Negotiate contract with conference host CC Aug. 1st President’s Message send to Appalink Editor for spring edition of Appalink President previous issues of Appalink Aug. 1st Conference Update Write a short blurb about the conference and sent to Appalink Editor President, CC, PC previous issues of Appalink Aug. 1st JAS Information Write a short blurb about the JAS; email to Appalink Editor JAS Editor previous issues of Appalink Aug. 1st Online Proposal Form Update and post the online Call for Proposal form PC, ED, WM Aug. 15th Finances Email corrected Quicken report and MURC report to treasurer, president, and accountant ED Sept. 15th Registration Forms Update registration form and email to Web Manager ED Sept. Scholarship Budget Develop a scholarship budget and sent to the Scholarship Chair President, CC, ED Sept. Fundraising/ Grant Letters Send out fundraising/ grant request letters to Appalachian Centers, ARC, and any others President, CC Appendix C in ASA Handbook; Program and LA Guide Sept. Appalink Send 1st proof to MU Printing by 1st; Final proof should be ready by 15th; should be mailed to membership by Sept. 30th Appalink Editor; ED previous issues of Appalink Nov. 15th Preliminary Program Compile updated information for Preliminary Program President, CC, PC, LAC, ED Preliminary Program Responsibilities Appendix B-1 Nov. 15th Taxes Review, sign, and mail IRS form 990, Schedule A & B to IRS and send copy with Treasurer, PP, ED
handbook2015.docx