budget % spent on each of the CGS expenditure categories: (meetings (both participant reimbursements and local organiser support grants), STSMs, Training Schools, Dissemination and FSAC and this information will be used by the DC and the COST Office in assessing the efficiency and strategic orientation of the financial management for the purposes of determining the Action’s performance-related adjustment to the Action budget. 5.7 Ending the Action The MC was informed that ending Actions must: Complete the Action section of the Final Evaluation Report (> 1 month before end of Action/ Final Conference) Write an Action for COST Annual Report “ended summary” (500 words) Organise a “final conference” (see below) Update the Action brochure (focusing on outcomes and impacts and using the past tense) Ending Actions may also produce a final publication (eg book) funded by COST (outside Action budget). In particular the MC was informed that the purpose of the is to Action’s “Final Conference” disseminate outcomes and impacts and facilitate evaluation of the Action. Therefore Action’s the final conference is not a standard with a programme of Action’s “scientific conference” speakers from outside the Action. The MC was reminded that the requirements “invited expert” of ending Actions may change over the life of the Action and revisions will be communicated as the Action approaches its end. 6. Agreement on the internal rules of procedure for the Management Committee of the COST Action. The MC adopted as its rules of procedure the Rules of Procedure for Management Committee (COST 4159/10 Annex II) which appear as Annex 5a. 7. Election of the Chair and Vice-Chair The MC elected the following MC Members as Chair and Vice Chair of the Action: Chair Cristian Marchioli (IT) , – Vice Chair Fredrik Lundell (SE) . – 8. Selection of the Grant Holder and Financial Rapporteur(s) The MC appointed the International Centre for Mechanical Sciences (CISM) (IT) as the Grant Holder for the Action, represented in the Management Committee by the Scientific institution’s Representative (Cristian Marchioli () subject to CISM confirming in writing to the COST Office by the end of May 2011 that: one of the MC Members of FP1005 will be Holder Scientific CISM’s “Grant (in order that CISM can be considered the of a MC Representative” “institution Member” of FP1005 as required under the COST rules),
budget % spent on each of the CGS expenditure categories: (meetings (both participant reimbursements and local organiser support grants), STSMs, Training Schools, Dissemination and FSAC and this information will be used by the DC and the COST Office in assessing the efficiency and strategic orientation of the Action’s financial management for the purposes of determining the performance-related adjustment to the Action budget. 5.7 Ending the Action The MC was informed that ending Actions must: Complete the Action section of the Final Evaluation Report (> 1 month before end of Action/ Final Conference) Write an “ended Action summary” (500 words) for COST Annual Report Organise a “final conference” (see below) Update the Action brochure (focusing on outcomes and impacts and using the past tense) Ending Actions may also produce a final publication (eg book) funded by COST (outside Action budget). In particular the MC was informed that the purpose of the Action’s “Final Conference” is to disseminate Action’s outcomes and impacts and facilitate evaluation of the Action. Therefore the Action’s final conference is not a standard “scientific conference” with a programme of “invited expert” speakers from outside the Action. The MC was reminded that the requirements of ending Actions may change over the life of the Action and revisions will be communicated as the Action approaches its end. 6. Agreement on the internal rules of procedure for the Management Committee of the COST Action. The MC adopted as its rules of procedure the Rules of Procedure for Management Committee (COST 4159/10 Annex II) which appear as Annex 5a. 7. Election of the Chair and Vice-Chair The MC elected the following MC Members as Chair and Vice Chair of the Action: Chair – Cristian Marchioli (IT) , Vice Chair – Fredrik Lundell (SE) . 8. Selection of the Grant Holder and Financial Rapporteur(s) The MC appointed the International Centre for Mechanical Sciences (CISM) (IT) as the Grant Holder for the Action, represented in the Management Committee by the institution’s Scientific Representative (Cristian Marchioli () subject to CISM confirming in writing to the COST Office by the end of May 2011 that: one of the MC Members of FP1005 will be CISM’s “Grant Holder Scientific Representative” (in order that CISM can be considered the “institution of a MC Member” of FP1005 as required under the COST rules),
FP1005_MC1_2011_05_11_Minutes.docx