On arrival please report to <location> and ask for <name>. If you require any support or assistance to enable you to attend the meeting, please notify me in advance. You have the right to be accompanied at the meeting by your Staff Association, Federation, Unison representative, Police Friend or a Hampshire Constabulary work colleague. Please would you advise me of the representative who will be attending. If you or your representative/ companion is not available at the date and/ or time specified you may propose an alternative date and/ or time provided that the alternative time is reasonable and falls within a period of 5 working days beginning with the first working day after that specified in this letter. The meeting will be postponed to that time. I will chair the meeting <and will be supported by <name>, <job title>.* For a Formal Stage 2 Meeting only - Your line manager may also attend the meeting. For Formal Stage 1 and 2 Meetings - A Human Resources professional or Police Officer (who should have experience of the policy and be independent from the management chain) may attend to advise on points of procedure. Also present will be <name> as a note taker. <delete as appropriate> Subject to your agreement, any other person specified in this letter may attend the meeting. Enclosed with this letter are the management documents which will be referred to during the meeting: State what the documents are (this should include the Record of Informal Discussion form and any action plan(s). In addition I have enclosed a copy of the Managing Performance Policy. If you wish to submit any documentation please can you send it to me to arrive at least 2 working days before the meeting. At the meeting, you will have the opportunity to make representations prior to a decision being taken. The potential outcomes of this meeting include: The case is mitigated and there is no further action No formal action is required the required improvement and/ or – alternative action is stated An improvement notice is issued [insert as appropriate from the list below and delete the options which are not relevant]
On arrival please report to <location> and ask for <name>. If you require any support or assistance to enable you to attend the meeting, please notify me in advance. You have the right to be accompanied at the meeting by your Staff Association, Federation, Unison representative, Police Friend or a Hampshire Constabulary work colleague. Please would you advise me of the representative who will be attending. If you or your representative/ companion is not available at the date and/ or time specified you may propose an alternative date and/ or time provided that the alternative time is reasonable and falls within a period of 5 working days beginning with the first working day after that specified in this letter. The meeting will be postponed to that time. I will chair the meeting <and will be supported by <name>, <job title>.* For a Formal Stage 2 Meeting only - Your line manager may also attend the meeting. For Formal Stage 1 and 2 Meetings - A Human Resources professional or Police Officer (who should have experience of the policy and be independent from the management chain) may attend to advise on points of procedure. Also present will be <name> as a note taker. <delete as appropriate> Subject to your agreement, any other person specified in this letter may attend the meeting. Enclosed with this letter are the management documents which will be referred to during the meeting: State what the documents are (this should include the Record of Informal Discussion form and any action plan(s). In addition I have enclosed a copy of the Managing Performance Policy. If you wish to submit any documentation please can you send it to me to arrive at least 2 working days before the meeting. At the meeting, you will have the opportunity to make representations prior to a decision being taken. The potential outcomes of this meeting include: The case is mitigated and there is no further action No formal action is required – the required improvement and/ or alternative action is stated An improvement notice is issued [insert as appropriate from the list below and delete the options which are not relevant]
HC-ManagingPerformancePolicy-templateletter-invitetoaFormalStage1or2Meetingv2.docx