the 'Search' button (Fig 5.2). Once the class record appears in the list, the information may be edited by clicking the Edit link Deleted by clicking the Delete link. Clicking OR on Delete will give a pop-up message: you sure you want to delete this “Are record?”. (Fig 5.2). A Class may only be deleted IF there are no students assigned to it Fig 5.2 The Class Search page 5.3 Rollover Classes Like Staff Rollover, the Class Rollover feature in GALIS provides the user the ability to effectively copy class information from one fiscal year into a new fiscal year. Classes may also be rolled over within the Fiscal Year. The user may edit the data that same has been rolled (copied) to the new or current fiscal year without changing the data for the initial class. IMPORTANT: Note the Fiscal Year and Local Program in Red above the tabs. The user must be working in the Fiscal Year that the site information will be copied TO (Fig 5.3). A search must be performed to list classes available to be rolled. Class data may be rolled over and appear in the search results. more than once will Once the search results are returned, the instructor, site, room, start/end dates, and may be edited BEFORE rolling the class over. This affect the title WILL NOT actual class, only the copy of the class. The start/end years are changed to reflect dates in the Fiscal Year being copied TO. Select the classes to be rolled by clicking in the box. Once all desired classes Rollover are selected, click Rollover Selected Classes. As a reminder, click Clear Selections to remove any checkmarks in the Rollover box. Clicking Select All will select every class listed. Once all desired classes are selected, click Rollover Selected Classes (Fig 5.3). Fig 5.3 Rolling a class from 2009 to 2009. A green Success message will appear next to class data that is successfully rolled (Fig 5.4). A successful rollover means that data for the selected classes will appear in both the fiscal year that the data was pulled AND the fiscal year the data was rolled from The new classes may then be viewed or edited under the Class Search tab for the to. fiscal year. new
the 'Search' button (Fig 5.2). Once the class record appears in the list, the information may be edited by clicking the Edit link OR Deleted by clicking the Delete link. Clicking on Delete will give a pop-up message: “Are you sure you want to delete this record?”. A Class may only be deleted IF there are no students assigned to it (Fig 5.2). Fig 5.2 The Class Search page 5.3 Rollover Classes Like Staff Rollover, the Class Rollover feature in GALIS provides the user the ability to effectively copy class information from one fiscal year into a new fiscal year. Classes may also be rolled over within the same Fiscal Year. The user may edit the data that has been rolled (copied) to the new or current fiscal year without changing the data for the initial class. IMPORTANT: Note the Fiscal Year and Local Program in Red above the tabs. The user must be working in the Fiscal Year that the site information will be copied TO (Fig 5.3). A search must be performed to list classes available to be rolled. Class data may be rolled over more than once and will appear in the search results. Once the search results are returned, the instructor, site, room, start/end dates, and title may be edited BEFORE rolling the class over. This WILL NOT affect the actual class, only the copy of the class. The start/end years are changed to reflect dates in the Fiscal Year being copied TO. Select the classes to be rolled by clicking in the Rollover box. Once all desired classes are selected, click Rollover Selected Classes. As a reminder, click Clear Selections to remove any checkmarks in the Rollover box. Clicking Select All will select every class listed. Once all desired classes are selected, click Rollover Selected Classes (Fig 5.3). Fig 5.3 Rolling a class from 2009 to 2009. A green Success message will appear next to class data that is successfully rolled (Fig 5.4). A successful rollover means that data for the selected classes will appear in both the fiscal year that the data was pulled from AND the fiscal year the data was rolled to. The new classes may then be viewed or edited under the Class Search tab for the new fiscal year.
GALISUserManualVersion5.0%208-31-2012%20Revised.docx