that may be reimbursed without deduction of tax are the lesser of those incurred on the Journey between: home and the temporary work location; or (b) the normal place of work and the temporary work location 10.1.2 Mileage expenses will only be processed if staff and tutors have submitted to the Accounts Assistant a letter from their insurance company indemnifying Athletics Ireland in the event of an accident. Checks for a valid driving license should be made on an annual basis. 10.1.3 The use of Athletics Ireland vehicles is only permitted in emergencies or for early morning meetings. These vehicles are not fitted with safety equipment for children and children should not be carried in these vehicles. 10.2 A clear policy for claiming expenses is communicated to staff 10.2.1 A clear policy for claiming travel expenses is specified in detail in the staff handbook and includes guidelines on: General Procedures Hotels and accommodation Travel Expenses (mileage rates, taxis etc.) Travelling overseas 10.2.2 The Association maintains a policy on cash advances including: Cash advances are processed on an exceptional basis e.g. imprest for foreign travel Approval requirements (signed by CEO) Disbursement and reimbursement procedures (Imprest are paid by bank transfer, petty cash or part of salaries and recouped through salaries) 10.2.3 All expense claims that are not covered by the Travel policy must be approved by their respective manager/CEO (where appropriate) and are termed miscellaneous expenses.
that may be reimbursed without deduction of tax are the lesser of those incurred on the Journey between: home and the temporary work location; or (b) the normal place of work and the temporary work location 10.1.2 Mileage expenses will only be processed if staff and tutors have submitted to the Accounts Assistant a letter from their insurance company indemnifying Athletics Ireland in the event of an accident. Checks for a valid driving license should be made on an annual basis. 10.1.3 The use of Athletics Ireland vehicles is only permitted in emergencies or for early morning meetings. These vehicles are not fitted with safety equipment for children and children should not be carried in these vehicles. 10.2 A clear policy for claiming expenses is communicated to staff 10.2.1 A clear policy for claiming travel expenses is specified in detail in the staff handbook and includes guidelines on: General Procedures Hotels and accommodation Travel Expenses (mileage rates, taxis etc.) Travelling overseas 10.2.2 The Association maintains a policy on cash advances including: Cash advances are processed on an exceptional basis e.g. imprest for foreign travel Approval requirements (signed by CEO) Disbursement and reimbursement procedures (Imprest are paid by bank transfer, petty cash or part of salaries and recouped through salaries) 10.2.3 All expense claims that are not covered by the Travel policy must be approved by their respective manager/CEO (where appropriate) and are termed miscellaneous expenses.
Financial_Procedures_Athletics_Board_Approved_23_July_2018.docx