Appropriate IRS statements and disclosures Appeal code -- a five-character identifier assigned to approved events that will assist with tracking and reporting your event revenue. The Development Office may be able to assist in promoting your event by creating an on-line RSVP and/or giving webpage customized for your event sending electronic communications to targeted TU alumni and donors including your event information in development-related communications and publications Mailings and Electronic Communications The Development Office maintains the official TU alumni/donor database and can provide mailing labels for your targeted groups and/or send electronic communications by request. Address and other biographical changes received by the department (by return mail or otherwise) should be reported to the Development Office for updating. Sponsorships If you are seeking corporate sponsorship, the fair market value of the sponsorship must be determined and the amount should be included on your sponsorship marketing materials. All sponsorship solicitations should be coordinated with University Marketing. Auctions If your event includes a live or silent auction, the fair market value of each donated item must be determined by the donor of the item and included on the Auction Donation Form. Your auction staff and/or volunteers should be trained in advance by the Towson University Foundation (TUF) on procedures for collecting payments at auction close out. As an alternative, TUF staff may be employed to manage sales on-site and complete corresponding documentation at a minimal cost to the department. In-kind Products/Services An Offer of Gift-in-Kind Contribution Form should be submitted to the Towson University Foundation for approval before accepting any offers of in-kind products to ensure that the provider receives gift-in-kind acknowledgement from the TUF. For example, if a local restaurant offers to donate food/beverage to be served at your event, the fair market value of the food/beverage would be considered and acknowledged as a gift-in-kind. In-kind services are not considered or acknowledged as gifts. Managing Event Revenue Outright gifts and monies received through ticket sales, sponsorships or auction sales that have a gift component should be made payable to the Towson University Foundation and are directed to and managed by the TUF. The Development Office works with the TUF to ensure proper reporting, receipting and acknowledging of all gifts in accordance with gift reporting standards and federal regulations. Other Support
Appropriate IRS statements and disclosures Appeal code -- a five-character identifier assigned to approved events that will assist with tracking and reporting your event revenue. The Development Office may be able to assist in promoting your event by creating an on-line RSVP and/or giving webpage customized for your event sending electronic communications to targeted TU alumni and donors including your event information in development-related communications and publications Mailings and Electronic Communications The Development Office maintains the official TU alumni/donor database and can provide mailing labels for your targeted groups and/or send electronic communications by request. Address and other biographical changes received by the department (by return mail or otherwise) should be reported to the Development Office for updating. Sponsorships If you are seeking corporate sponsorship, the fair market value of the sponsorship must be determined and the amount should be included on your sponsorship marketing materials. All sponsorship solicitations should be coordinated with University Marketing. Auctions If your event includes a live or silent auction, the fair market value of each donated item must be determined by the donor of the item and included on the Auction Donation Form. Your auction staff and/or volunteers should be trained in advance by the Towson University Foundation (TUF) on procedures for collecting payments at auction close out. As an alternative, TUF staff may be employed to manage sales on-site and complete corresponding documentation at a minimal cost to the department. In-kind Products/Services An Offer of Gift-in-Kind Contribution Form should be submitted to the Towson University Foundation for approval before accepting any offers of in-kind products to ensure that the provider receives gift-in-kind acknowledgement from the TUF. For example, if a local restaurant offers to donate food/beverage to be served at your event, the fair market value of the food/beverage would be considered and acknowledged as a gift-in-kind. In-kind services are not considered or acknowledged as gifts. Managing Event Revenue Outright gifts and monies received through ticket sales, sponsorships or auction sales that have a gift component should be made payable to the Towson University Foundation and are directed to and managed by the TUF. The Development Office works with the TUF to ensure proper reporting, receipting and acknowledging of all gifts in accordance with gift reporting standards and federal regulations. Other Support
Fundraising_Event_Guidelines_06_11.docx