Finance Deadline Department Activity Instructions Date Contact Purchasing- Central June 3, Supplies Requests and Requests due to Central Billy Bowling Printing 2013 Stores by Monday, June 3, 2013. Central Stores will be x4810 Requests closed for inventory June 24 - 28, 2013. Payroll- June 8, All approved PPARs for retroactive or other pay related Cindy DeGuzman Action 2013 adjustments to be charged against FY 2013 are due to x4050 Request Payroll no later than June 7. (PPAR) Accounts Replenish Petty June 18, All petty cash accounts should be reconciled and claim Receivable- Cash 2013 for payment reimbursement requests should be turned in Virginia Casuga to Accounting no later than June 18. Petty cash checks x4081 will run as part of the last FMIS AP check run. Accounts Prepaid June 18, For payments due before July 1, 2013 for goods or Payable- Expenses 2013 services applicable to the NEW fiscal year 2014 (i.e. Denise Robles conferences, memberships, dues, insurance etc.), please x4060 submit the payment voucher and note/highlight the phrase in the description. These invoices will be – “PREPAID” paid in June 2013, but will be charged against your budget for FY 2014. Accounts Vendor July 26, AP will not process regular vendor checks during the Payable- 2013 week of June 24th due to Munis implementation. Please Denise Robles for Payment plan to submit all of outstanding invoices by June 18, x4060 2013 in order to be included in June 20 check run. The next AP check run will be on Wednesday, July 3, 2013 due to July 4 is a holiday. Final cutoff for invoices for FY 2013 is July 26. This includes all goods/supplies received or services rendered prior to June 30, 2013. Invoices received after July 26 will be charged against your FY 2014 budget regardless of date of receipt. All June accounts payable invoices should be submitted to Accounting immediately upon receipt. In order to be charged to FY 2013, invoices, expense reimbursements, mileage, etc should be submitted by the deadline. For goods and services delivered in June, please BOLDLY mark Claim Forms or 2013”. Open Orders “FY
Finance Department Contact Activity Deadline Date Instructions Purchasing- Billy Bowling x4810 Central Requests June 3, 2013 Supplies Requests and Printing Requests due to Central Stores by Monday, June 3, 2013. Central Stores will be closed for inventory June 24 - 28, 2013. Payroll- Cindy DeGuzman x4050 Action Request (PPAR) June 8, 2013 All approved PPARs for retroactive or other pay related adjustments to be charged against FY 2013 are due to Payroll no later than June 7. Accounts Receivable- Virginia Casuga x4081 Replenish Petty Cash June 18, 2013 All petty cash accounts should be reconciled and claim for payment reimbursement requests should be turned in to Accounting no later than June 18. Petty cash checks will run as part of the last FMIS AP check run. Accounts Payable- Denise Robles x4060 Prepaid Expenses June 18, 2013 For payments due before July 1, 2013 for goods or services applicable to the NEW fiscal year 2014 (i.e. conferences, memberships, dues, insurance etc.), please submit the payment voucher and note/highlight the phrase – “PREPAID” in the description. These invoices will be paid in June 2013, but will be charged against your budget for FY 2014. Accounts Payable- Denise Robles x4060 Vendor for Payment July 26, 2013 AP will not process regular vendor checks during the week of June 24th due to Munis implementation. Please plan to submit all of outstanding invoices by June 18, 2013 in order to be included in June 20 check run. The next AP check run will be on Wednesday, July 3, 2013 due to July 4 is a holiday. Final cutoff for invoices for FY 2013 is July 26. This includes all goods/supplies received or services rendered prior to June 30, 2013. Invoices received after July 26 will be charged against your FY 2014 budget regardless of date of receipt. All June accounts payable invoices should be submitted to Accounting immediately upon receipt. In order to be charged to FY 2013, invoices, expense reimbursements, mileage, etc should be submitted by the deadline. For goods and services delivered in June, please BOLDLY mark Claim Forms or Open Orders “FY 2013”.
Hayward_FY-2013-YEAR-END-CLOSING-MEMO.docx