Learning and Sharing Plan It is important to take time out to plan the way that you will learn from your evaluation, and how you will share that learning with others. The best way to do this is to think about why the information is needed, what that information looks like, who needs to know it, and when and how they need to know it. You should do this when you start to think about your evaluation because it will influence the approach you take, but you should keep your plan at the front of your mind so that it can evolve over time. Use this template to work through the key stakeholders for your evaluation, whether they are internal or external – and their needs. Name of programme being evaluated: What is the information? When is the information How should the Action: who will be Why is the information needed? needed? information be supplied? responsible for What will it be used for? In what format? delivering this? Who needs to know? Example: Example: Example: Example: Example: Example: Trustees To inform decisions about Outcomes measurement 18th November Presentation to Trustees Name of person Senior Managers running the xxx programme in showing impact on young 15th January Presentation to SMT Team future people Annually thereafter Example: Example: Example: Example: Example: Example: Policy manager To feed into grant application for Outcomes measurement 28th February Year 1 evaluation report Name of person writing grant the xxx fund showing impact on young application people Key findings document Evidence to show that the xxx programme is effective at engaging young people Example: Example: Example: Example: Example: Example: Programme To better understand the needs Findings from case study work Regular updates: at Case study report Name of person development team of people engaged by the xxx with young people to quarterly development programme, so we can refine the understand their motivations meetings (January, April, Key findings document activities we deliver and needs July, October)
Learning and Sharing Plan It is important to take time out to plan the way that you will learn from your evaluation, and how you will share that learning with others. The best way to do this is to think about why the information is needed, what that information looks like, who needs to know it, and when and how they need to know it. You should do this when you start to think about your evaluation because it will influence the approach you take, but you should keep your plan at the front of your mind so that it can evolve over time. Use this template to work through the key stakeholders for your evaluation, whether they are internal or external – and their needs. Name of programme being evaluated: Who needs to know? Why is the information needed? What will it be used for? What is the information? When is the information needed? How should the information be supplied? In what format? Action: who will be responsible for delivering this? Example: Trustees Senior Managers Team Example: To inform decisions about running the xxx programme in future Example: Outcomes measurement showing impact on young people Example: 18th November 15th January Annually thereafter Example: Presentation to Trustees Presentation to SMT Example: Name of person Example: Policy manager writing grant application Example: To feed into grant application for the xxx fund Example: Outcomes measurement showing impact on young people Evidence to show that the xxx programme is effective at engaging young people Example: 28th February Example: Year 1 evaluation report Key findings document Example: Name of person Example: Programme development team Example: To better understand the needs of people engaged by the xxx programme, so we can refine the activities we deliver Example: Findings from case study work with young people to understand their motivations and needs Example: Regular updates: at quarterly development meetings (January, April, July, October) Example: Case study report Key findings document Example: Name of person
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