Contractor sill be notified. The notification will include what change is needed before the deliverable can be accepted. When a deliverable is acceptable, the project team will prepare a notice of acceptance to be delivered to the Contractor. The project team will prepare prepare a Used Acceptance Test Plan that will include test scenarios and test cases that will be executed to ensure that the configured OregonBuys solution meets the project requirements. Exceptions will be reported to the Contractor for resolution, and retested when the resolution is delivered. When all test cases in the User Acceptance Test Plan are executed successfully, the project team will prepare a notice of final acceptance to be delivered to the Contractor. This will be the notice that the project team is ready to move the solution to the production environment and prepare to go live. Change Leadership ODF does not have experience with implementing software solutions that impact most staff in the agency. Therefore, ODF will engaged an independent contractor with experience in organizational change leadership to ensure a smooth transition from current process to the new automated process in the OregonBuys solution. ODF will assign an agency employee as the ForestryBuys Change Leadership Coordinator, who will oversee the communication regarding changes to staff business practices and the software solution to accomplish their work.The contractor will: Assess agency readiness Interview stakeholders to determine level of readiness and prepare a Readiness Dashboard depicting stakeholder group ready, willing, able stagus for change. Communication Strategy Review project communication plan and compare with results of readiness assessments. Recommend enhancements to plan to improve communication and engagement for the life of the project. Monitor Employee Engagement Provide information by stakeholder group that includes current understanding of the project and recommendations for modification to the communication plan to improve employee engagement. Organizational Change Impact and Strategy for Go-Live Assessment of type and severity of go-live impact for stakeholders and mitigation strategy. Go-Live Readiness Assessment Prepare, deliver, and document a series of workshops, one for each stakeholder group to determine stakeholder readiness for go-live. Communication
Contractor sill be notified. The notification will include what change is needed before the deliverable can be accepted. When a deliverable is acceptable, the project team will prepare a notice of acceptance to be delivered to the Contractor. The project team will prepare prepare a Used Acceptance Test Plan that will include test scenarios and test cases that will be executed to ensure that the configured OregonBuys solution meets the project requirements. Exceptions will be reported to the Contractor for resolution, and retested when the resolution is delivered. When all test cases in the User Acceptance Test Plan are executed successfully, the project team will prepare a notice of final acceptance to be delivered to the Contractor. This will be the notice that the project team is ready to move the solution to the production environment and prepare to go live. Change Leadership ODF does not have experience with implementing software solutions that impact most staff in the agency. Therefore, ODF will engaged an independent contractor with experience in organizational change leadership to ensure a smooth transition from current process to the new automated process in the OregonBuys solution. ODF will assign an agency employee as the ForestryBuys Change Leadership Coordinator, who will oversee the communication regarding changes to staff business practices and the software solution to accomplish their work.The contractor will: Assess agency readiness Interview stakeholders to determine level of readiness and prepare a Readiness Dashboard depicting stakeholder group ready, willing, able stagus for change. Communication Strategy Review project communication plan and compare with results of readiness assessments. Recommend enhancements to plan to improve communication and engagement for the life of the project. Monitor Employee Engagement Provide information by stakeholder group that includes current understanding of the project and recommendations for modification to the communication plan to improve employee engagement. Organizational Change Impact and Strategy for Go-Live Assessment of type and severity of go-live impact for stakeholders and mitigation strategy. Go-Live Readiness Assessment Prepare, deliver, and document a series of workshops, one for each stakeholder group to determine stakeholder readiness for go-live. Communication
ForestryBuysProjectManagementPlan.docx