III.D.2.a Actionable Improvement Plan None III.D.2.b Institutional responses to external audit findings are comprehensive, timely, and communicated appropriately. III.D.2.b Descriptive Summary Based on the external auditors’ annual audit, Golden West has had no material findings for the last six years. The District, in working with the colleges selects an external audit firm. This process is done in conjunction with the Audit and Budget Committee that has representatives from the Board of Trustees, District and the campuses. The District’s Internal Audit department coordinates the external audit effort and schedules accordingly with the campus. The audit process includes all general fund, Foundation, Enterprise and Auxiliary Accounts. III.D.2.b Self Evaluation GWC meets the standard. All correspondence with the auditors and responses to all questions and/or findings are compre- hensive, timely and communicated clearly and thoroughly. (: External Audit reports for the last six years) III.D.2.b Actionable Improvement Plan None III.D.2.c Appropriate financial information is provided throughout the institution. III.D.2.c Descriptive Summary The College community may review financial information at any time through the District financial management system, Banner. In addition, those individuals who require access to the auxiliary financial information have access to Dynamics, the auxiliary accounting software, to request up- to-date reports. Those individuals without access to the District system or Dynamics can request a report through the College Fiscal Services Office at any time and receive up-to-date reports and financial statements. In addition to financial information being available through the financial management system, regular updates are provided to constituent groups through P&B, Academic Senate, ERC Planning Team, and Student Life and Administrative Services Planning Team. If there is a specific item that groups are interested in, then a more detailed presentation will be made in an effort to keep everyone informed. Budget development sheets are distributed to department/division heads in spring, which also
III.D.2.a Actionable Improvement Plan None III.D.2.b Institutional responses to external audit findings are comprehensive, timely, and communicated appropriately. III.D.2.b Descriptive Summary Based on the external auditors’ annual audit, Golden West has had no material findings for the last six years. The District, in working with the colleges selects an external audit firm. This process is done in conjunction with the Audit and Budget Committee that has representatives from the Board of Trustees, District and the campuses. The District’s Internal Audit department coordinates the external audit effort and schedules accordingly with the campus. The audit process includes all general fund, Foundation, Enterprise and Auxiliary Accounts. III.D.2.b Self Evaluation GWC meets the standard. All correspondence with the auditors and responses to all questions and/or findings are compre- hensive, timely and communicated clearly and thoroughly. (: External Audit reports for the last six years) III.D.2.b Actionable Improvement Plan None III.D.2.c Appropriate financial information is provided throughout the institution. III.D.2.c Descriptive Summary The College community may review financial information at any time through the District financial management system, Banner. In addition, those individuals who require access to the auxiliary financial information have access to Dynamics, the auxiliary accounting software, to request up- to-date reports. Those individuals without access to the District system or Dynamics can request a report through the College Fiscal Services Office at any time and receive up-to-date reports and financial statements. In addition to financial information being available through the financial management system, regular updates are provided to constituent groups through P&B, Academic Senate, ERC Planning Team, and Student Life and Administrative Services Planning Team. If there is a specific item that groups are interested in, then a more detailed presentation will be made in an effort to keep everyone informed. Budget development sheets are distributed to department/division heads in spring, which also
GWC_Self-Study_2011-12.docx