Grad2.2 Contract Glasgow Royal Concert Issued by GRCH Original Signed by 7 years Not held by Hall Academic Finance Registrar and sent to GRCH. Master copy held in Graduation Office for 7 years Grad2.3. Tenders Photographic Tender, After Department has Master held by n/a Master held by Venue hire agreed Procurement. Not Procurement held locally Grad2.4 Payments Payment and e-mails for Payment received Hold in electronic n/a 1 year Payment also replacement parchments folder for 1 year held in Online and Confirmation of then delete store Awards Grad3 Graduation Booklet Grad3.1 Graduation Booklet Press copy (copy of text of After award ceremony Completion of n/a 1 year email to Herald and Award Ceremony Scotsman) + 1 year in Department then delete Grad3.2 Graduation Booklet Graduation Booklet (Final After award ceremony Scanned by n/a Hard copy version) Registry and held lodged in for life of institution Archives in Network Drive. Hard Copy sent to Archives Grad4 Graduation and award ceremonies Grad4.1 Graduation and Graduation Registration After award Completion of n/a 1 year Covers all award Ceremonies Webforms Completed and Ceremony Award Ceremony ceremonies in submitted by student. + 1 year then UK and Copies of signed notice delete or shred overseas eg
Grad2.2 Contract Glasgow Royal Concert Hall Issued by GRCH Original Signed by Academic Registrar and sent to GRCH. Master copy held in Graduation Office for 7 years 7 years Not held by Finance Grad2.3. Tenders Photographic Tender, Venue hire After Department has agreed Master held by Procurement. Not held locally n/a Master held by Procurement Grad2.4 Payments Payment and e-mails for replacement parchments and Confirmation of Awards Payment received Hold in electronic folder for 1 year then delete n/a 1 year Payment also held in Online store Grad3 Graduation Booklet Grad3.1 Graduation Booklet Press copy (copy of text of email to Herald and Scotsman) After award ceremony Completion of Award Ceremony + 1 year in Department then delete n/a 1 year Grad3.2 Graduation Booklet Graduation Booklet (Final version) After award ceremony Scanned by Registry and held for life of institution in Network Drive. Hard Copy sent to Archives n/a Hard copy lodged in Archives Grad4 Graduation and award ceremonies Grad4.1 Graduation and award Ceremonies Graduation Registration Webforms Completed and submitted by student. Copies of signed notice After award Ceremony Completion of Award Ceremony + 1 year then delete or shred n/a 1 year Covers all ceremonies in UK and overseas eg
Graduation%20Version%202.5.docx