of allocation amounts Evaluation of Coordinator Per 1) Complete with 1) Keep evaluation on If serves 1 school: n/a district principal file Principal: Complete policy, but 2) Ensure completion 2) Evaluate support with District Contact every 2 staff, if applicable input. years at If serves > 1 school: minimum District Contact completes with principal input District/Center Changes Per District Contact Coordinator maintains *Must be kept up to date in order to receive timely communication *Required when: change on maintains “District “Center Information” from the Division -New coordinator is hired Information on Green System page” -New Supt. is hired Green System -Center info -Change in District Contact or -Superintendent info -Coordinator info Finance Officer -District Contact info -Staff info -Center has new name, phone, -Finance Officer info -AC Chair info or address -School info -Coordinator has new name *School names -Coordinator has new email *Principal info address *Enrollment # -New AC Chair Free/Reduced # (Dec. 1) Request form As Signs after AC Prepares; signs, Advisory Council Coordinator: Scan signature *Required to accompany: needed approval (if is presents to advisory Signs page and upload to Data Chair: -Revisions: Budget, center Designee) council for approval System with any accompanying operations, action components Superintendent: Signs document -Purchases: Single item (unless has Designee) ≥ $500; Goods ≥$1,000; Subcontracts $1,000. ≥ Advisory Council Listing As Prepares upon change Coordinator uploads within 2 Revision Note: Request form needed in membership weeks of change not needed Advisory Council As Signs after hiring new Hiring committee District Contact: Scan with New Coordinator Hiring needed coordinator Chair: Signs signatures and upload to Confirmation Superintendent: Signs Center page within 1 week of hiring Reconfiguration Request Letter Dec. 21 1) Consult with RPM Advisory Council: District Contact: Submits the first Recommends request to the RPM via e-mail 2) Write request letter Superintendent: Signs Waiver Request form Contact 1) Consult with RPM Superintendent: Signs District Contact: Submits the *of full-time coordinator RPM 2) Prepare request letter on district request to the RPM via e-mail. letter head
of allocation amounts Evaluation of Coordinator Per district policy, but every 2 years at minimum 1) Complete with principal 2) Ensure completion 1) Keep evaluation on file 2) Evaluate support staff, if applicable If serves 1 school: Principal: Complete with District Contact input. If serves > 1 school: District Contact completes with principal input n/a District/Center Changes *Required when: -New coordinator is hired -New Supt. is hired -Change in District Contact or Finance Officer -Center has new name, phone, or address -Coordinator has new name -Coordinator has new email address -New AC Chair Per change District Contact maintains “District Information page” on Green System -Superintendent info -District Contact info -Finance Officer info Coordinator maintains “Center Information” on Green System -Center info -Coordinator info -Staff info -AC Chair info -School info *School names *Principal info *Enrollment # Free/Reduced # (Dec. 1) *Must be kept up to date in order to receive timely communication from the Division Request form *Required to accompany: -Revisions: Budget, center operations, action components -Purchases: Single item ≥ $500; Goods ≥$1,000; Subcontracts ≥ $1,000. As needed Signs after AC approval (if is Designee) Prepares; signs, presents to advisory council for approval Advisory Council Chair: Signs Superintendent: Signs (unless has Designee) Coordinator: Scan signature page and upload to Data System with any accompanying document Advisory Council Listing Revision Note: Request form not needed As needed Prepares upon change in membership Coordinator uploads within 2 weeks of change Advisory Council New Coordinator Hiring Confirmation As needed Signs after hiring new coordinator Hiring committee Chair: Signs Superintendent: Signs District Contact: Scan with signatures and upload to Center page within 1 week of hiring Reconfiguration Request Letter Dec. 21 1) Consult with RPM first 2) Write request letter Advisory Council: Recommends Superintendent: Signs District Contact: Submits the request to the RPM via e-mail Waiver Request form *of full-time coordinator Contact RPM 1) Consult with RPM 2) Prepare Superintendent: Signs request letter on district letter head District Contact: Submits the request to the RPM via e-mail.
FRYSCFormsandReportsDueDatesandSubmissionGuidelines.docx