allowable for federal grants. Additionally, state funded grants do not allow grant charges that occur under similar circumstances. (FTE) Programs must base calculations on the grantee agency's written definition. The is based on the college's definition of full-time employment or the may be calculated by dividing the employee’s paid hours/year by the number of annual hours that the college defines as "full time," i.e., (actual paid hours/week) x (paid weeks/year)/ college definition of full time hours/week) x (52 weeks). (PD) There are many PD resources for Transition Programs: the Massachusetts Professional Development System, , , and Ongoing PD is highly recommended for Transition Programs. Programs must send one representative from the program to the annual and AE Directors’ Meeting required Transitions meetings. Administrative Requirements and Accountability By law, adult education grants are issued on a competitive basis in the first year of a multi-year funding cycle, and on a continuation basis subject to performance and allocation of funds in subsequent years. Competitive grants are open to applicants that meet eligibility criteria listed in the Request for Proposals (RFP) and approved by the Commissioner of Education based on an assessment of their merits. Applicants propose a program design and budget based primarily on the costs of classes. Through the grant review and funding process, all, some, or none of the proposed services may be recommended for funding. Upon approval of grant recommendations, the grant award becomes the applicant's contract with the state; this contract is renewable in each year of the funding cycle. In each subsequent year during the funding cycle, grantees again submit a program design for approval. The Department supports adjustments in the program design in order to remain responsive to changes in the community and to needs. meet students’ If student needs change during the funding cycle, then the program is encouraged to adjust the previous year's program design accordingly with prior approval. Grant funds may not be used to pay for expenses that have been paid for by other local, state, Federal, or private awards. Programs must have effective accounting systems in place to track expenditures including responsibility for monitoring subcontracts and ensuring that all grant funds are expended as articulated in the Memorandum of Agreement (MOA) between partners. Grantees must maintain separate and auditable records for each project for which the grantee receives funds; time and attendance records must support payrolls; and time distribution
allowable for federal grants. Additionally, state funded grants do not allow grant charges that occur under similar circumstances. (FTE) Programs must base calculations on the grantee agency's written definition. The is based on the college's definition of full-time employment or the may be calculated by dividing the employee’s paid hours/year by the number of annual hours that the college defines as "full time," i.e., (actual paid hours/week) x (paid weeks/year)/ college definition of full time hours/week) x (52 weeks). (PD) There are many PD resources for Transition Programs: the Massachusetts Professional Development System, , , and Ongoing PD is highly recommended for Transition Programs. Programs must send one representative from the program to the annual AE Directors’ Meeting and required Transitions meetings. Administrative Requirements and Accountability By law, adult education grants are issued on a competitive basis in the first year of a multi-year funding cycle, and on a continuation basis subject to performance and allocation of funds in subsequent years. Competitive grants are open to applicants that meet eligibility criteria listed in the Request for Proposals (RFP) and approved by the Commissioner of Education based on an assessment of their merits. Applicants propose a program design and budget based primarily on the costs of classes. Through the grant review and funding process, all, some, or none of the proposed services may be recommended for funding. Upon approval of grant recommendations, the grant award becomes the applicant's contract with the state; this contract is renewable in each year of the funding cycle. In each subsequent year during the funding cycle, grantees again submit a program design for approval. The Department supports adjustments in the program design in order to remain responsive to changes in the community and to meet students’ needs. If student needs change during the funding cycle, then the program is encouraged to adjust the previous year's program design accordingly with prior approval. Grant funds may not be used to pay for expenses that have been paid for by other local, state, Federal, or private awards. Programs must have effective accounting systems in place to track expenditures including responsibility for monitoring subcontracts and ensuring that all grant funds are expended as articulated in the Memorandum of Agreement (MOA) between partners. Grantees must maintain separate and auditable records for each project for which the grantee receives funds; time and attendance records must support payrolls; and time distribution
fy2019transition.docx