DOCUMENT RETENTION SCHEDULE: COUNCIL RECEPTION SERVICES ACTION AT CONTAINS REF DESCRIPTION RECORD TYPE RETENTION END OF RETENTION PERSONAL NO. PERIOD RETENTION JUSTIFICATION INFORMATION PERIOD CS1 Cashiers Bank statements Paper current Securely Financial transactions Yes – Remittances +1 year destroyed in are subject to 6 year Yes G4S delivery confidential query time therefore we No Daily cash reconciliation waste hold the data for this No sheets timeframe. Suspense sheet Electronic (IDOX) Records Limitations act S.5 No Paying in books - 6 years deleted after No Rejects sheet 6 years No Journal No CS2 Reception CSI Visit logger (electronic) 12 months Auto deletion To enable queries Yes within a reasonable Yes period regarding the No same to be resolved. No Visitor sign in book (paper) 12 months Secure Documents on deposit disposal (paper) Slides on reception TV Destroyed on Secure (electronic) data listed on disposal documents Updated when Updated required when required
DOCUMENT RETENTION SCHEDULE: COUNCIL RECEPTION SERVICES REF NO. DESCRIPTION RECORD TYPE RETENTION PERIOD ACTION AT END OF RETENTION PERIOD RETENTION JUSTIFICATION CONTAINS PERSONAL INFORMATION CS1 Cashiers Bank statements Remittances G4S delivery Daily cash reconciliation sheets Suspense sheet Paying in books Rejects sheet Journal Paper – current +1 year Electronic (IDOX) - 6 years Securely destroyed in confidential waste Records deleted after 6 years Financial transactions are subject to 6 year query time therefore we hold the data for this timeframe. Limitations act S.5 Yes Yes No No No No No No CS2 Reception CSI Visit logger (electronic) Visitor sign in book (paper) Documents on deposit (paper) Slides on reception TV (electronic) 12 months 12 months Destroyed on data listed on documents Updated when required Auto deletion Secure disposal Secure disposal Updated when required To enable queries within a reasonable period regarding the same to be resolved. Yes Yes No No
134-retention-policy-for-section-133-service.docx