(Appendix 3) Procurement Thresholds Orders and Orders and contracts £1000 Orders and contracts £6501 to Orders and contracts exceeding Orders and contracts contracts to £6500 £50000 £50000 exceeding EC Procurement less than Threshold* £1000 Budget As part of the As part of the I&E broad As part of the I&E broad headings. As part of the I&E broad headings. As part of the I&E broad allocation I&E broad headings Additional specific approval at Additional specific approval at headings. approval headings F&GPC meeting F&GPC meeting Additional specific approval at F&GPC meeting Order Budget Holder Budget Holder Budget Holder Budget Holder Budget Holder initiated by Order Finance Finance and Business Finance and Business Director or Finance and Business Director or Finance and Business Director authorised Manager Director or Headteacher Headteacher Headteacher or Headteacher by Best Value Benchmarking Benchmarking with approved Obtaining 3 written quotes Formal tendering process. Advertised in the Official achieved by with approved suppliers by budget holder Tenders to be opened in presence Journal of the European Union suppliers by and Accounts Office of at least one trustee/governor (OJEU) budget holder and Accounts Office Governors N/A N/A Where time permits approval should Tenders to be approved at At F&GPC meeting Finance and be sought at F&GPC meeting. F&GPC meeting. However if time General However if time does not allow, eg. does not allow, eg. between Purposes between meetings, approval of 2 meetings, approval of the majority Committee from the following:- of members to be sought via email approval and then reported to the F&GPC. Any member of the 3 Members of the Trust Chair of the F&GPC. To be sought via email, and then reported to the F&GPC. Occasions N/A N/A Where time permits approval should N/A N/A where 3 be sought at F&GPC meeting. quotes are However if time does not allow, eg. between meetings, approval of 2 not practicable from the following:- or cheapest Any member of the 3 quote is not Members of the Trust the most Chair of the F&GPC. suitable To be sought via email and then option reported to the F&GPC
(Appendix 3) Procurement Thresholds Orders and contracts less than £1000 Orders and contracts £1000 to £6500 Orders and contracts £6501 to £50000 Orders and contracts exceeding £50000 Orders and contracts exceeding EC Procurement Threshold* Budget allocation approval As part of the I&E broad headings As part of the I&E broad headings As part of the I&E broad headings. Additional specific approval at F&GPC meeting As part of the I&E broad headings. Additional specific approval at F&GPC meeting As part of the I&E broad headings. Additional specific approval at F&GPC meeting Order initiated by Budget Holder Budget Holder Budget Holder Budget Holder Budget Holder Order authorised by Finance Manager Finance and Business Director or Headteacher Finance and Business Director or Headteacher Finance and Business Director or Headteacher Finance and Business Director or Headteacher Best Value achieved by Benchmarking with approved suppliers by budget holder and Accounts Office Benchmarking with approved suppliers by budget holder and Accounts Office Obtaining 3 written quotes Formal tendering process. Tenders to be opened in presence of at least one trustee/governor Advertised in the Official Journal of the European Union (OJEU) Governors Finance and General Purposes Committee approval N/A N/A Where time permits approval should be sought at F&GPC meeting. However if time does not allow, eg. between meetings, approval of 2 from the following:- Any member of the 3 Members of the Trust Chair of the F&GPC. To be sought via email, and then reported to the F&GPC. Tenders to be approved at F&GPC meeting. However if time does not allow, eg. between meetings, approval of the majority of members to be sought via email and then reported to the F&GPC. At F&GPC meeting Occasions where 3 quotes are not practicable or cheapest quote is not the most suitable option N/A N/A Where time permits approval should be sought at F&GPC meeting. However if time does not allow, eg. between meetings, approval of 2 from the following:- Any member of the 3 Members of the Trust Chair of the F&GPC. To be sought via email and then reported to the F&GPC N/A N/A
Financial%20Procedures%20Manual%20September%202014.docx