Table 3: SACC functionality and funded organisations actions and responsibilities SACC functionality Department actions and responsibilities Confirm SACC due date Departmental staff access SAMS2 to assess which organisations are required to submit The system confirms the default due date for the SACC forms and the due dates. SACC against an organisation, which is approximately 90 days after the end date of the Through SAMS2, departmental staff should annual reporting period. review the Risk Attestation Exempt flag, the FAR Exempt flag, the Certification Only flag Departmental users can view and change the and the SACC Optional flag. SACC due date and AGM date. Departmental users to modify due dates when Departmental users can change the requested by organisations. exempt status in SAMS2. organisation’s Email notifications Departmental users need to respond to email alerts when organisations attach information Email notifications will be sent to the monitoring within the Compliance tab. coordinator and the desktop review lead division/region/group. The monitoring coordinator is notified when the organisation has an overdue SACC form. This occurs seven days after the SACC due date and a reminder three months later if the SACC form is still ‘Open’. The monitoring coordinator is notified when the SACC form is submitted and after FAR analysis is approved and completed. The monitoring coordinator is notified if a draft Live Monitoring issue has been automatically created by SAMS2, due to an incomplete SACC form being submitted by the organisation. Departmental financial staff receive a notification email when a SACC form has been submitted. Submitting the SACC form View when the SACC form has been submitted. SAMS has a that will field titled ‘submitted by’ contain the name of the organisation contact who Enter and submit SACC form on behalf of submitted the SACC form. organisation (if requested by an organisation that does not have access to information technology). The access required is ‘Business System or Administrator’ ‘Manual Organisation Compliance Responsibility’.
Table 3: SACC functionality and funded organisations actions and responsibilities SACC functionality Department actions and responsibilities Confirm SACC due date The system confirms the default due date for the SACC against an organisation, which is approximately 90 days after the end date of the annual reporting period. Departmental users can view and change the SACC due date and AGM date. Departmental users can change the organisation’s exempt status in SAMS2. Departmental staff access SAMS2 to assess which organisations are required to submit SACC forms and the due dates. Through SAMS2, departmental staff should review the Risk Attestation Exempt flag, the FAR Exempt flag, the Certification Only flag and the SACC Optional flag. Departmental users to modify due dates when requested by organisations. Email notifications Email notifications will be sent to the monitoring coordinator and the desktop review lead division/region/group. The monitoring coordinator is notified when the organisation has an overdue SACC form. This occurs seven days after the SACC due date and a reminder three months later if the SACC form is still ‘Open’. The monitoring coordinator is notified when the SACC form is submitted and after FAR analysis is approved and completed. The monitoring coordinator is notified if a draft Live Monitoring issue has been automatically created by SAMS2, due to an incomplete SACC form being submitted by the organisation. Departmental financial staff receive a notification email when a SACC form has been submitted. Departmental users need to respond to email alerts when organisations attach information within the Compliance tab. Submitting the SACC form SAMS has a field titled ‘submitted by’ that will contain the name of the organisation contact who submitted the SACC form. View when the SACC form has been submitted. Enter and submit SACC form on behalf of organisation (if requested by an organisation that does not have access to information technology). The access required is ‘Business System Administrator’ or ‘Manual Organisation Compliance Responsibility’.
Guidelines%20for%20the%20Service%20Agreement%20Compliance%20Certification_FINAL.docx