Tracking Data Field Audits Use the Fields Being Audited option to list the audited fields from a file or a specified range of files. After selecting the Fields Being Audited option, give a file (or a range) at the WITH WHAT “START FILE:” and TO WHAT prompts. You receive a report with the file number, field number, field “GO FILE:” name, type of field being audited, and the type of audit being performed. The listing below shows all fields flagged for auditing in a file range: Figure 220: Auditing—Sample listing showing fields flagged for auditing AUDITED FIELDS JAN 20, 1989 10:10 PAGE 1 FILE NUMBER LABEL TYPE AUDIT --------------------------------------------------------------------- 16 2 DOB DATE/TIME YES, ALWAYS 40.5 10 LOCATION POINTER EDITED OR DELETED 1036 1 SEX SET EDITED OR DELETED 1036 7 SSN FREE TEXT YES, ALWAYS Purging a Data Field Audit Trail Use the Purge Data Audits option to purge the audit trail. It purges the records used for auditing data fields for a specified file. Purging audit trails is an automatic feature; it be done manually. not must You should do either of the following: Turn auditing off on the files you are purging while you are doing the purge. Or Leave auditing on but purge the file when many users are on the system. not If you purge when auditing is on and people are using the file in question, it is possible that you might end up with incomplete audit records on the audited file. CAUTION: Purged audit records cannot be recovered! Figure 221 illustrates purging records from the audit trail: selected Figure 221: Auditing—Choosing to purge only selected data audit records Select OPTION: OTHER <Enter> OPTION Select OTHER OPTION: AUDITING Select AUDIT OPTION: PURGE DATA AUDITS AUDIT FROM WHAT FILE: PATIENT DO YOU WANT TO PURGE ALL DATA AUDIT RECORDS? NO// <Enter> Answering NO to the YOU WANT TO PURGE ALL DATA AUDIT RECORDS? prompt “DO NO//” allows you to specify which entries to purge.
Tracking Data Field Audits Use the Fields Being Audited option to list the audited fields from a file or a specified range of files. After selecting the Fields Being Audited option, give a file (or a range) at the “START WITH WHAT FILE:” and “GO TO WHAT FILE:” prompts. You receive a report with the file number, field number, field name, type of field being audited, and the type of audit being performed. The listing below shows all fields flagged for auditing in a file range: Figure 220: Auditing—Sample listing showing fields flagged for auditing AUDITED FIELDS JAN 20, 1989 10:10 PAGE 1 FILE NUMBER LABEL TYPE AUDIT --------------------------------------------------------------------- 16 2 DOB DATE/TIME YES, ALWAYS 40.5 10 LOCATION POINTER EDITED OR DELETED 1036 1 SEX SET EDITED OR DELETED 1036 7 SSN FREE TEXT YES, ALWAYS Purging a Data Field Audit Trail Use the Purge Data Audits option to purge the audit trail. It purges the records used for auditing data fields for a specified file. Purging audit trails is not an automatic feature; it must be done manually. You should do either of the following: Turn auditing off on the files you are purging while you are doing the purge. Or Leave auditing on but purge the file when not many users are on the system. If you purge when auditing is on and people are using the file in question, it is possible that you might end up with incomplete audit records on the audited file. CAUTION: Purged audit records cannot be recovered! Figure 221 illustrates purging selected records from the audit trail: Figure 221: Auditing—Choosing to purge only selected data audit records Select OPTION: OTHER <Enter> OPTION Select OTHER OPTION: AUDITING Select AUDIT OPTION: PURGE DATA AUDITS AUDIT FROM WHAT FILE: PATIENT DO YOU WANT TO PURGE ALL DATA AUDIT RECORDS? NO// <Enter> Answering NO to the “DO YOU WANT TO PURGE ALL DATA AUDIT RECORDS? NO//” prompt allows you to specify which entries to purge.
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