Note 1: If any maintenance activities have a major impact on a system or lead to a significant change, those records should be maintained as part of the Configuration and Change Management Records. Note 2: Records needed to support contracts should be in procurement files, which are scheduled under the GRS for General Financial Management Records. 030 Configuration and Change Management Records. Temporary. Records created and retained for asset management, performance and capacity management, system Destroy 5 years management, configuration and change management, and planning, follow-up, and impact assessment of after system is operational networks and systems. Includes records such as: superseded by a new iteration, or data and detailed reports on implementation of systems, applications and modifications is terminated, application sizing, resource and demand management records defunded, or no documents identifying, requesting, and analyzing possible changes, authorizing changes, and documenting longer needed implementation of changes for agency/IT documentation of software distribution (including COTS software license management files) and release or administrative version management purposes, but longer retention Note 1: If any maintenance activities have a major impact on a system or lead to a significant change, those is authorized if records should be maintained as part of the Configuration and Change Management Records. required for business use. Note 2: Per NARA practice, documentation for permanent electronic records should be transferred with the related records using the disposition authority for the related electronic records rather than the GRS disposition authority. Note 3: Agencies may retain a copy of documentation related to permanent electronic records. This copy may be destroyed at any time after the transfer request has been signed by the National Archives. 040 Information technology oversight and compliance records. Temporary. Information Technology (IT) Oversight and Compliance records relate to compliance with IT policies, directives, Destroy 5 years and plans. Records are typically found in offices with agency-wide or bureau-wide responsibility for managing IT after the operations. Includes records such as: project/activity/
Note 1: If any maintenance activities have a major impact on a system or lead to a significant change, those records should be maintained as part of the Configuration and Change Management Records. Note 2: Records needed to support contracts should be in procurement files, which are scheduled under the GRS for General Financial Management Records. 030 Configuration and Change Management Records. Records created and retained for asset management, performance and capacity management, system management, configuration and change management, and planning, follow-up, and impact assessment of operational networks and systems. Includes records such as: data and detailed reports on implementation of systems, applications and modifications application sizing, resource and demand management records documents identifying, requesting, and analyzing possible changes, authorizing changes, and documenting implementation of changes documentation of software distribution (including COTS software license management files) and release or version management Note 1: If any maintenance activities have a major impact on a system or lead to a significant change, those records should be maintained as part of the Configuration and Change Management Records. Note 2: Per NARA practice, documentation for permanent electronic records should be transferred with the related records using the disposition authority for the related electronic records rather than the GRS disposition authority. Note 3: Agencies may retain a copy of documentation related to permanent electronic records. This copy may be destroyed at any time after the transfer request has been signed by the National Archives. Temporary. Destroy 5 years after system is superseded by a new iteration, or is terminated, defunded, or no longer needed for agency/IT administrative purposes, but longer retention is authorized if required for business use. 040 Information technology oversight and compliance records. Information Technology (IT) Oversight and Compliance records relate to compliance with IT policies, directives, and plans. Records are typically found in offices with agency-wide or bureau-wide responsibility for managing IT operations. Includes records such as: Temporary. Destroy 5 years after the project/activity/
grs03-1.docx