032 Records relating to classified or controlled unclassified document containers. Temporary. Destroy 90 days Includes forms placed on safes, cabinets, or vaults that record opening, closing, and after last entry on form, but routine checking of container security, such as SF-701 and SF-702. longer retention is authorized if required for business use. Note: Forms involved in investigations are not covered by this item. They are instead retained according to the schedule item for records of the investigation. 040 Accounting for and control of access to classified and controlled unclassified records and records Temporary. Destroy or delete requested under FOIA, PA, and MDR. 5 years after date of last entry, Records documenting identity, internal routing, and final disposition of classified documents. Also, final adjudication by courts, or records documenting control points and accountability for information relating to access requests. final action by agency (such as Includes: downgrading, transfer or destruction of related classified forms, registers, ledgers, logs, and tracking systems documenting requester identity and contact documents, or release of information, request date, and nature or purpose of request information from controlled inventories of controlled records unclassified status), as may forms accompanying documents to ensure continuing control, showing names of people apply, whichever is later; but handling the documents, inter-office routing, and comparable data longer retention is authorized agent and researcher files if required for business use. 050 Privacy Act accounting of disclosure files. Temporary. Dispose of in Files maintained under the provisions of 5 U.S.C. §552a(c) for an accurate accounting of the date, accordance with the approved item 27 nature, and purpose of each disclosure of a record to any person or to another agency. Includes: disposition instructions for the related subject individual's forms with the subject individual's name records, or 5 years after the records of the requester's name and address disclosure for which the explanations of the purpose for the request accountability was made, date of disclosure whichever is later. proof of subject individual's consent
032 Records relating to classified or controlled unclassified document containers. Includes forms placed on safes, cabinets, or vaults that record opening, closing, and routine checking of container security, such as SF-701 and SF-702. Note: Forms involved in investigations are not covered by this item. They are instead retained according to the schedule item for records of the investigation. Temporary. Destroy 90 days after last entry on form, but longer retention is authorized if required for business use. 040 Accounting for and control of access to classified and controlled unclassified records and records requested under FOIA, PA, and MDR. Records documenting identity, internal routing, and final disposition of classified documents. Also, records documenting control points and accountability for information relating to access requests. Includes: forms, registers, ledgers, logs, and tracking systems documenting requester identity and contact information, request date, and nature or purpose of request inventories of controlled records forms accompanying documents to ensure continuing control, showing names of people handling the documents, inter-office routing, and comparable data agent and researcher files Temporary. Destroy or delete 5 years after date of last entry, final adjudication by courts, or final action by agency (such as downgrading, transfer or destruction of related classified documents, or release of information from controlled unclassified status), as may apply, whichever is later; but longer retention is authorized if required for business use. 050 Privacy Act accounting of disclosure files. Files maintained under the provisions of 5 U.S.C. §552a(c) for an accurate accounting of the date, nature, and purpose of each disclosure of a record to any person or to another agency. Includes: forms with the subject individual's name records of the requester's name and address explanations of the purpose for the request date of disclosure proof of subject individual's consent Temporary. Dispose of in accordance with the approved disposition instructions for the related subject individual's records, or 5 years after the disclosure for which the accountability was made, whichever is later. item 27
grs04-2.docx