DI GEC TF RJV PE Distribution of Income and General Error Correction Transfer of Funds Journal Voucher Pre-Encumbrance Expense (Restricted) From / To Sections From / To Sections From / To Sections Debit / Credit Encumbrance / Characteristics Disencumbrance No backdating No backdating No backdating Allow backdating No backdating No Reversal Date No Reversal Date No Reversal Date No Reversal Date Reversal Date Automatically generates Automatically generates Automatically generates Automatically generates Automatically generates Cash Available object code Cash Available object Cash Available object Cash Available object Pre-encumbrance Reserve (7991) offset entries code (7991) offset entries code (7991) offset entries code (7991) offset entries object code (8857) offset entries Year-end Year End Distribution of Year End General Error Year End Transfer of No year-end version No year-end version Income and Expense (YEDI) Correction (YEGEC) Funds (YETF) version Business Rules Object types in the From Object types in the From The total in the From Debits must equal credits At least one accounting and To section must and To section must section must equal the must balance. line in the document – – balance balance total in the To section. either Encumbrance or Disencumbrance The same object type in the The same object type in You may only use At least one debit and one Only object codes with an “Internal From section must be used the From section must be objects divided credit line should be object type code of EE or Transfer” – in the To section. used in the To section. into 4 groups: Operating entered. An accounting EX (expenses) costs, Salaries, Bursaries line may contain only a and Capital. debit or a credit, not both. Always use the Different object types can Negative amounts are not corresponding expense be used in the Debit and allowed and income objects in the Credit lines. From and To sections Zero amount and/or Only active/open Encumbrances must be negative amount Accounting Periods can be reversed before or on 31 accounting lines are not used December of a financial allowed. year. You can only post Actual Balance Type transactions
DI Distribution of Income and Expense GEC General Error Correction TF Transfer of Funds RJV Journal Voucher (Restricted) PE Pre-Encumbrance Characteristics From / To Sections From / To Sections From / To Sections Debit / Credit Encumbrance / Disencumbrance No backdating No backdating No backdating Allow backdating No backdating No Reversal Date No Reversal Date No Reversal Date No Reversal Date Reversal Date Automatically generates Cash Available object code (7991) offset entries Automatically generates Cash Available object code (7991) offset entries Automatically generates Cash Available object code (7991) offset entries Automatically generates Cash Available object code (7991) offset entries Automatically generates Pre-encumbrance Reserve object code (8857) offset entries Year-end version Year End Distribution of Income and Expense (YEDI) Year End General Error Correction (YEGEC) Year End Transfer of Funds (YETF) No year-end version No year-end version Business Rules Object types in the From and To section must balance Object types in the From and To section must balance The total in the From section must equal the total in the To section. Debits must equal credits – must balance. At least one accounting line in the document – either Encumbrance or Disencumbrance The same object type in the From section must be used in the To section. The same object type in the From section must be used in the To section. You may only use “Internal Transfer” objects – divided into 4 groups: Operating costs, Salaries, Bursaries and Capital. At least one debit and one credit line should be entered. An accounting line may contain only a debit or a credit, not both. Only object codes with an object type code of EE or EX (expenses) Always use the corresponding expense and income objects in the From and To sections Different object types can be used in the Debit and Credit lines. Negative amounts are not allowed Zero amount and/or negative amount accounting lines are not allowed. Only active/open Accounting Periods can be used Encumbrances must be reversed before or on 31 December of a financial year. You can only post Actual Balance Type transactions
General%20Ledger%20%28GL%29%20-%20General%20manual%20%282014-12-08%29%201.docx