Individuals staying at a Conference Designated Hotel may be reimbursed actual lodging costs, or utilize District Procurement Card (Pending), provided a brochure of the conference noting said hotel accompanies the lodging receipt. This is required regardless of how payment is made (i.e. District Procurement Card, out-of-pocket expense or purchase order). F Promotions / Incentives Benefits from any lodging promotion or incentive, such as free lodging, are the property of Flagstaff Unified School District, No. 1 and must be turned in to District Business Office. Preparation of Employee Leave Request An Employee Leave Request form can be obtained from Accounts Payable and/or Administrative Support. Prepare according to the following instructions: Substitute On-Line Confirmation #) Enter the confirmation number issued by – Substitute On-Line at: Person Name of Traveler – Position & Site in the District and work location. – Traveler’s position Destination City and State traveling to. You may also indicate the name of the – conference, meeting or purpose of the trip. Please state reason for leave if two or more consecutive days are being requested at District expense Provide a brief overview of the purpose of the trip. – Professional Leave Check this box when requesting travel. Applies to both – state and out-of-state requests. NOTE: Out-of-state travel requires District Governing Board or Board delegated representative approval prior to the event. Please submit out-of-state Leave Request to the Board at least one month in advance. Signature of Applicant / Date of Request Leave request requires signature of the – traveler and the date signed. Is professional leave submitted 10 days in advance according to Policy GCBD/GDBD (4)? Yes, No, N/A Indicate whether or not the request was – submitted to the Business office within the required timeframe. NOTE: Out-of-state travel must be submitted at least one month prior to the event! Food / Amount Requested Indicate the total amount of eligible food expenses for – the entire travel period.
Individuals staying at a Conference Designated Hotel may be reimbursed actual lodging costs, or utilize District Procurement Card (Pending), provided a brochure of the conference noting said hotel accompanies the lodging receipt. This is required regardless of how payment is made (i.e. District Procurement Card, out-of-pocket expense or purchase order). F Promotions / Incentives Benefits from any lodging promotion or incentive, such as free lodging, are the property of Flagstaff Unified School District, No. 1 and must be turned in to District Business Office. Preparation of Employee Leave Request An Employee Leave Request form can be obtained from Accounts Payable and/or Administrative Support. Prepare according to the following instructions: Substitute On-Line Confirmation #) – Enter the confirmation number issued by Substitute On-Line at: Person – Name of Traveler Position & Site – Traveler’s position in the District and work location. Destination – City and State traveling to. You may also indicate the name of the conference, meeting or purpose of the trip. Please state reason for leave if two or more consecutive days are being requested at District expense – Provide a brief overview of the purpose of the trip. Professional Leave – Check this box when requesting travel. Applies to both and out-of-state requests. NOTE: Out-of-state travel requires District Governing Board or Board delegated representative approval prior to the event. Please submit out-of-state Leave Request to the Board at least one month in advance. Signature of Applicant / Date of Request – Leave request requires signature of the traveler and the date signed. Is professional leave submitted 10 days in advance according to Policy GCBD/GDBD (4)? Yes, No, N/A – Indicate whether or not the request was submitted to the Business office within the required timeframe. NOTE: Out-of-state travel must be submitted at least one month prior to the event! Food / Amount Requested – Indicate the total amount of eligible food expenses for the entire travel period. state
FUSD_Travel_Manual_r081810.docx