2.6.7 Expired or closed Accounts Figure 17 Figure 18 An Account can have an Expiration Date but not been closed yet. Figure 19 When the expiration date is defined, the Continuation Chart code and Continuation Account Number are required. This Continuation Account is the Account where any new/outstanding transactions for the expired account should be posted to. Figure 20 When an Account with an expiration date is used in the Accounting Lines Tab, after the expiration date, the following error message will be displayed: Figure 21 The accounting line will give a warning with the options to Choose to Override (to use the expired Account anyway) or Use the recommended continuation account or Use a different account. The Continuation Account or different Account need to be entered manually. If the transaction is on the day of expiration, the system will accept the account number (e.g., if the expiration date is 01/04/2014 and you are entering the accounting line on 01/04/2014, you will not be warned). When the account closed flag is selected, transactions may no longer post against the account. An error message will be displayed. The account may not be closed if there any balances or pending transactions against it. Only a system supervisor user can reopen a closed account. Figure 22
2.6.7 Expired or closed Accounts Figure 17 Figure 18 An Account can have an Expiration Date but not been closed yet. Figure 19 When the expiration date is defined, the Continuation Chart code and Continuation Account Number are required. This Continuation Account is the Account where any new/outstanding transactions for the expired account should be posted to. Figure 20 When an Account with an expiration date is used in the Accounting Lines Tab, after the expiration date, the following error message will be displayed: Figure 21 The accounting line will give a warning with the options to Choose to Override (to use the expired Account anyway) or Use the recommended continuation account or Use a different account. The Continuation Account or different Account need to be entered manually. If the transaction is on the day of expiration, the system will accept the account number (e.g., if the expiration date is 01/04/2014 and you are entering the accounting line on 01/04/2014, you will not be warned). When the account closed flag is selected, transactions may no longer post against the account. An error message will be displayed. The account may not be closed if there any balances or pending transactions against it. Only a system supervisor user can reopen a closed account. Figure 22
General%20Ledger%20%28GL%29%20-%20General%20manual%20%282014-12-08%29%201.docx