Student Life Office Programming and Event Checklist Title of Event: Sponsoring Organization: Contact Person: Phone #: Date of Event: Time of Event: Location: Performer(s): Phone #: Was an Event Planning Form Yes No Date: Completed and signed by Student Life & your Advisor Did the Agency or Performer make a commitment Yes No Date: Did you receive a contract from the performer? Yes No Date: Did you receive a signed W-9 from the performer? Yes No Date: Did you receive an invoice for services from the performer? Yes No Date: Did you have The Student Life Office review and process the Yes No Date: contract? Yes No Date: Did you return a copy of the signed contract to the performer? Yes No Date: Did you confirm with the performer? Yes No Date: Was a Space Request Form completed, e-mailed, and confirmed? Yes No Date: Was a Facility Reservation Form completed and e-mailed? Yes No Date: Does the event require transportation? Yes No Date: Is a larger bus required for the event? Yes No Date: If Yes: Bus Company Name and Phone Number _________________________________ Did The Student Life Office review and process the contract? Yes No Date: Does the event require catering? Yes No Date: Has your request been made to Johnny? Have you received a Yes No Date: quote? Yes No Date: If using another caterer, have you received a quote? Yes No Date: If using another caterer, have you completed a contract? Yes No Date: If using another caterer, has the contract been reviewed and Yes No Date: processed by The Student Life Office? Yes No Date: Was the time, date, and order confirmed with the caterer? Yes No Date: Have you competed the Event Profit and Loss Summary Yes No Date: Be sure to include club minutes that show the club’s vote to spend money this event!
Student Life Office Programming and Event Checklist Title of Event: Sponsoring Organization: Contact Person: Phone #: Date of Event: Time of Event: Location: Performer(s): Phone #: Was an Event Planning Form Completed and signed by Student Life & your Advisor Yes No Date: Did the Agency or Performer make a commitment Did you receive a contract from the performer? Did you receive a signed W-9 from the performer? Did you receive an invoice for services from the performer? Did you have The Student Life Office review and process the contract? Did you return a copy of the signed contract to the performer? Did you confirm with the performer? Yes No Date: Yes No Date: Yes No Date: Yes No Date: Yes No Date: Yes No Date: Yes No Date: Yes No Date: Was a Space Request Form completed, e-mailed, and confirmed? Yes No Date: Was a Facility Reservation Form completed and e-mailed? Yes No Date: Does the event require transportation? Is a larger bus required for the event? If Yes: Bus Company Name and Phone Number _________________________________ Did The Student Life Office review and process the contract? Yes No Date: Yes No Date: Yes No Date: Does the event require catering? Has your request been made to Johnny? Have you received a quote? If using another caterer, have you received a quote? If using another caterer, have you completed a contract? If using another caterer, has the contract been reviewed and processed by The Student Life Office? Was the time, date, and order confirmed with the caterer? Yes No Date: Yes No Date: Yes No Date: Yes No Date: Yes No Date: Yes No Date: Yes No Date: Yes No Date: Have you competed the Event Profit and Loss Summary Yes No Date: Be sure to include club minutes that show the club’s vote to spend money this event!
HCC%20Club%20Event%20Packet.docx