MERO, MRM, Payroll and managers to be advised to code payroll and wages to project code managers MERO Approve staff hours during response activities MERO or MRM Approve staff hours during relief activities MRM Approve staff hours during recovery activities MERO, MRM Know your procurement policy and preferred payment method for smaller purchases MERO or MRM Raise purchase order, if requested by provider All council Understand delegation arrangements to be adhered to Confirm and approve expenditure & Relief MRM- Relief & Recovery Finance Forward cost recovery invoices to agencies Officer/ MERO requesting resources Finance Contact relevant funding body to determine Officer/MERO eligibility for reimbursement (e.g. DTF for NDRRA/NDFA funding) MRM Contact DHS to determine if financial assistance available for recovery activities MERO, MRM Collect data for insurance/reimbursement claims Finance Prepare grant/funding application/claim officer, MERO, MRM Finance Advise relevant council officers (e.g. MERO, Officer MRM) of grant/funding applications and approvals Finance Obtain CEO sign-off on all funding and grant Officer applications Finance Allocated grants and funding payments to Officer correct project when received Finance Advise MERO and MRM of receipt of revenue Officer MERO, MRM Complete funding and grant acquittals, including sign-off by CEO. Submit to funding body. Glossary
MERO, MRM, payroll and managers Payroll and managers to be advised to code wages to project code MERO Approve staff hours during response activities MERO or MRM Approve staff hours during relief activities MRM Approve staff hours during recovery activities MERO, MRM Know your procurement policy and preferred payment method for smaller purchases MERO or MRM Raise purchase order, if requested by provider All council Understand delegation arrangements to be adhered to & Relief MRM- Relief & Recovery Confirm and approve expenditure Finance Officer/ MERO Forward cost recovery invoices to agencies requesting resources Finance Officer/MERO Contact relevant funding body to determine eligibility for reimbursement (e.g. DTF for NDRRA/NDFA funding) MRM Contact DHS to determine if financial assistance available for recovery activities MERO, MRM Collect data for insurance/reimbursement claims Finance officer, MERO, MRM Prepare grant/funding application/claim Finance Officer Advise relevant council officers (e.g. MERO, MRM) of grant/funding applications and approvals Finance Officer Obtain CEO sign-off on all funding and grant applications Finance Officer Allocated grants and funding payments to correct project when received Finance Officer Advise MERO and MRM of receipt of revenue MERO, MRM Complete funding and grant acquittals, including sign-off by CEO. Submit to funding body. Glossary
Financial-management-of-emergencies-guide.docx