Action Action Action Complete Complete Complete Set Set Contact a a date date approved for for the the GPQM Practice GP Educators Panel Visit and Environments to alert them of when their approval is due (at least 3 months in advance) Arrange Assemble a a Venue team Provide Prepare Assemble GPST a a visit team Administrators programme/timetable with a list of GP Educator and Practice/Training environment re-approvals (1 year in advance) Request Request Trainee Trainee and and TPD TPD Feedback Feedback (for re-approval visits only) Email applicants requesting completed application forms and supporting documents Send Prepare all documents and send out to an the agenda panel members to panel members (2 weeks before the visit) (at least 3 months in advance) Send Book the catering completed reports and agenda notes back to the HEE (EoE) Quality Team Check the application forms and supporting documents when these have been Ensure Administrator the panel (within has access 4 weeks to of the the Primary visit) Care Web Tool received All application forms and supporting documents to be uploaded onto relevant Chase any outstanding documentation from the applicants computer desk tops before the day Send the completed application forms and supporting evidence to the GPST Send all documents to the panel members (2 weeks before the panel) Administrator (2 weeks in advance of the panel). If the application is incomplete at Record the outcome of the discussions onto the practice and trainer applications this stage, it will not be sent to the GPST Administrator and will be added for Send the completed reports and agenda notes back to the HEE (EoE) Quality Team Administrator (within 2 weeks of the panel) GPQM Panels– GPST Administrator Checklist Practice Visits – GPST Administrator Checklist GPQM Panels – Quality Administrator Checklist
GPQM Panels– GPST Administrator Checklist Action Complete Set a date for the GPQM Panel Arrange a Venue Assemble a team Request Trainee and TPD Feedback Prepare and send out an agenda to panel members Book catering Ensure the panel has access to the Primary Care Web Tool All application forms and supporting documents to be uploaded onto relevant computer desk tops before the day Send all documents to the panel members (2 weeks before the panel) Record the outcome of the discussions onto the practice and trainer applications Send the completed reports and agenda notes back to the HEE (EoE) Quality Team Administrator (within 2 weeks of the panel) Practice Visits – GPST Administrator Checklist Action Complete Set a date for the Practice Visit Assemble a team Prepare a visit programme/timetable Request Trainee and TPD Feedback (for re-approval visits only) Send all documents to the panel members (2 weeks before the visit) Send the completed reports and agenda notes back to the HEE (EoE) Quality Team Administrator (within 4 weeks of the visit) GPQM Panels – Quality Administrator Checklist Action Complete Contact approved GP Educators and Environments to alert them of when their approval is due (at least 3 months in advance) Provide GPST Administrators with a list of GP Educator and Practice/Training environment re-approvals (1 year in advance) Email applicants requesting completed application forms and supporting documents (at least 3 months in advance) Check the application forms and supporting documents when these have been received Chase any outstanding documentation from the applicants Send the completed application forms and supporting evidence to the GPST Administrator (2 weeks in advance of the panel). If the application is incomplete at this stage, it will not be sent to the GPST Administrator and will be added for
gpqm_guide_10.07.2017_updated_oct_2017_final.docx