administrative use by the These records must not date of appointment; University has concluded. be destroyed. date of separation from the University; rates of salary and allowances; Disposal Authority Reference: 12.5.1 (0701) position titles; and the dates positions were held. Note: If the University does not maintain a summary record then the consolidated employment histories are considered the summary record and must be retained. Volunteer and Work Records documenting the engagement of volunteers Temporary Retain records in Experience and students undertaking work experience placements. department/school until Destroy 7 years after administrative use has Includes: placement has ended concluded. providing the individual personal details; has by then reached the Lodge records into the and agreed undertakings relating to conditions age of 25 years and if the Federation University of engagement and details of work performed. individual was not Archives on an annual Note: If a volunteer or student has been exposed to exposed to hazardous basis using established hazardous substances, including asbestos, or were materials. procedures. located at places identified as containing hazardous Disposal Authority Reference: substances, use HUMAN RESOURCES Employee – 12.5.5 (0701) Conditions - Other History [Exposure to hazardous Note: For patients under substances] [Employees] the age of 25 at the time of last attendance or access, the 7 year retention period will be determined from that person’s 25th birthday.
date of appointment; date of separation from the University; rates of salary and allowances; position titles; and the dates positions were held. Note: If the University does not maintain a summary record then the consolidated employment histories are considered the summary record and must be retained. administrative use by the University has concluded. Disposal Authority Reference: 12.5.1 (0701) These records must not be destroyed. Volunteer and Work Experience Records documenting the engagement of volunteers and students undertaking work experience placements. Includes: personal details; and agreed undertakings relating to conditions of engagement and details of work performed. Note: If a volunteer or student has been exposed to hazardous substances, including asbestos, or were located at places identified as containing hazardous substances, use HUMAN RESOURCES – Employee Conditions - Other History [Exposure to hazardous substances] [Employees] Temporary Destroy 7 years after placement has ended providing the individual has by then reached the age of 25 years and if the individual was not exposed to hazardous materials. Disposal Authority Reference: 12.5.5 (0701) Note: For patients under the age of 25 at the time of last attendance or access, the 7 year retention period will be determined from that person’s 25th birthday. Retain records in department/school until administrative use has concluded. Lodge records into the Federation University Archives on an annual basis using established procedures.
Federation-University---Records-Retention-and-Disposal-Requirements.docx