administrative use by the These records must not licenses & rental revision; University has concluded. be destroyed. tender documents; conditions of contracts; and Disposal Authority Reference: 14.2.1 (0701) certificates of approval. Note: For records relating to the leasing of property, use PROPERTY MANAGEMENT Leasing. – Negotiations [Not Records documenting the negotiations for properties Retain records in Temporary. proceeded with] where the acquisition was not proceeded with. department/school until a Destroy 7 years after decision is made not to purchase is suspended. proceed with the Disposal Authority Reference: acquisition. 14.2.3 (0701) Lodge records into the Federation University Archives on an annual basis using established procedures. Conservation The activities involved in the preservation, protection, restoration and enhancement of properties, including buildings and land. Activity Description & Examples Retention Action Required by Staff (for hardcopy records) Preservation, Protection, Records documenting the activities involved in the Temporary Retain records in Restoration and preservation, protection, restoration and enhancement of department/school until Destroy when property is
licenses & rental revision; tender documents; conditions of contracts; and certificates of approval. Note: For records relating to the leasing of property, use PROPERTY MANAGEMENT – Leasing. administrative use by the University has concluded. Disposal Authority Reference: 14.2.1 (0701) These records must not be destroyed. Negotiations [Not proceeded with] Records documenting the negotiations for properties where the acquisition was not proceeded with. Temporary. Destroy 7 years after purchase is suspended. Disposal Authority Reference: 14.2.3 (0701) Retain records in department/school until a decision is made not to proceed with the acquisition. Lodge records into the Federation University Archives on an annual basis using established procedures. Conservation The activities involved in the preservation, protection, restoration and enhancement of properties, including buildings and land. Activity Description & Examples Retention Action Required by Staff (for hardcopy records) Preservation, Protection, Restoration and Records documenting the activities involved in the preservation, protection, restoration and enhancement of Temporary Destroy when property is Retain records in department/school until
Federation-University---Records-Retention-and-Disposal-Requirements.docx