BIWEEKLY PAYROLL CHECKLIST Instructions: This checklist is to be signed off by someone with approval authority each pay period. The approver may not have entry access to the HR system. Reports should be retained and may be saved electronically. College: Pay Period: Ensure compliance Control Suggested Tool Notes / Compensating Control Investigate active employees who have not been paid in HRB350 Employees Not □ over 30 days Paid Aging Report Ensure HR job data transactions have an approved HR HRA002 Job Data □ Action request and supporting documentation as needed Comparison Report Verify all payments are accurate and appropriate Control Suggested Tool Notes / Compensating Control Ensure all time in the HR System has a matching approved HRB760 BW eTimesheet □ timesheet and investigate unconfirmed acknowledgments Reports Verify that all employees have active funding distributions HRB180 Pre-Distribution □ Ensure final approved additional pays are marked Send to HRA003 Additional Pay □ Paycheck and any discrepancies between the approved Status Report amount and service center amount are documented Ensure high exceptions (timekeeping errors) were resolved HRB750 Payable Time □ in the HR system; exceptions that are not resolved will not Status pay and will directly impact the employee’s paycheck Confirm correct amounts paid and distributed correctly by HRB185 Post-distribution □ investigating discrepancies in pay rate, non-regular pay, Report and clearing account distributions Verify leave for accuracy and compliance Control Suggested Tool Notes / Compensating Control Ensure all requests have a matching approved leave HRB755 Biweekly and □ form and investigate unconfirmed acknowledgments Monthly eLeave reports Signoff:_________________________________________________ Date:___________________________
BIWEEKLY PAYROLL CHECKLIST Instructions: This checklist is to be signed off by someone with approval authority each pay period. The approver may not have entry access to the HR system. Reports should be retained and may be saved electronically. College: Pay Period: Ensure compliance Control Suggested Tool Notes / Compensating Control □ Investigate active employees who have not been paid in over 30 days HRB350 Employees Not Paid Aging Report □ Ensure HR job data transactions have an approved HR Action request and supporting documentation as needed HRA002 Job Data Comparison Report Verify all payments are accurate and appropriate Control Suggested Tool Notes / Compensating Control □ Ensure all time in the HR System has a matching approved timesheet and investigate unconfirmed acknowledgments HRB760 BW eTimesheet Reports □ Verify that all employees have active funding distributions HRB180 Pre-Distribution □ Ensure final approved additional pays are marked Send to Paycheck and any discrepancies between the approved amount and service center amount are documented HRA003 Additional Pay Status Report □ Ensure high exceptions (timekeeping errors) were resolved in the HR system; exceptions that are not resolved will not pay and will directly impact the employee’s paycheck HRB750 Payable Time Status □ Confirm correct amounts paid and distributed correctly by investigating discrepancies in pay rate, non-regular pay, and clearing account distributions HRB185 Post-distribution Report Verify leave for accuracy and compliance Control Suggested Tool Notes / Compensating Control □ Ensure all requests have a matching approved leave form and investigate unconfirmed acknowledgments HRB755 Biweekly and Monthly eLeave reports Signoff:_________________________________________________ Date:___________________________
PAYROLL%20CHECKLISTS_Final.docx