Please ensure that the file is in text format. The file can be a zipped text. Scan the file for viruses before submitting it to OTC. We encourage you to file combined reports to avoid creating a separate file for each employer. We prefer files with record delimiters (CR – Carriage Return followed by LF – Line Feed). Please follow these guidelines for including carriage return/line feeds at the end of each record: Each record delimiter must consist of a carriage-return/line feed (CR/LF) and placed immediately following position 512. Typically, this is accomplished by pressing the “Enter” key at the end of each record (i.e., after position 512). The ASCII-1 hexadecimal value for the carriage return character is 0D (zero and letter D); the ASCII-1 hexadecimal value for the line feed is 0A (zero and letter A). The ASCII-1 decimal values for the two characters are 13 and 10, respectively. Each record should be followed immediately by a single record delimiter. Do not place a record delimiter before the first record of the file. Do not place record delimiters after a field within a record. The file should contain only one submission, beginning with an RA record and ending with an RF Record. The record length must be exactly 512 bytes. May I compress the file? Yes. We recommend this. It will reduce your transmission time. Do not compress more than one data file together. What compression software may I use? You may use any compression software that will compress your files in .ZIP format. When may I upload my files using OKOKTAP or Manual Input? You may submit files all year. However, initial files received after February 28, 2017 will be considered “late” by OTC. Who should I contact if I have questions about EDT? 5.0 RS and RV record layouts
Please ensure that the file is in text format. The file can be a zipped text. Scan the file for viruses before submitting it to OTC. We encourage you to file combined reports to avoid creating a separate file for each employer. We prefer files with record delimiters (CR – Carriage Return followed by LF – Line Feed). Please follow these guidelines for including carriage return/line feeds at the end of each record: Each record delimiter must consist of a carriage-return/line feed (CR/LF) and placed immediately following position 512. Typically, this is accomplished by pressing the “Enter” key at the end of each record (i.e., after position 512). The ASCII-1 hexadecimal value for the carriage return character is 0D (zero and letter D); the ASCII-1 hexadecimal value for the line feed is 0A (zero and letter A). The ASCII-1 decimal values for the two characters are 13 and 10, respectively. Each record should be followed immediately by a single record delimiter. Do not place a record delimiter before the first record of the file. Do not place record delimiters after a field within a record. The file should contain only one submission, beginning with an RA record and ending with an RF Record. The record length must be exactly 512 bytes. May I compress the file? Yes. We recommend this. It will reduce your transmission time. Do not compress more than one data file together. What compression software may I use? You may use any compression software that will compress your files in .ZIP format. When may I upload my files using OKOKTAP or Manual Input? You may submit files all year. However, initial files received after February 28, 2017 will be considered “late” by OTC. Who should I contact if I have questions about EDT? 5.0 RS and RV record layouts
FAQ's%20for%20Filing%20W2%20%20W3%20with%20OTC_October%202016%20v8.docx