VIEW DETAILS Create OVR Plan Details Summary of Case/Plan/Goal/Service Details Enter Signatures Wet Signature Digital Signature The digital signature component of CWDS allows to create an electronic case file by allowing staff and customers to sign OVR internal forms* digitally using their Keystone ID and Password. The digital signature using the customer’s Keystone ID and Password legally replaces the customer’s written wet signature for OVR internal forms only. *OVR Internal Form A form used only by OVR and OVR – When utilizing the digital signature staff must inform their customer that: The digital signature legally replaces their written wet signature for OVR purposes. By signing a form digitally their Keystone ID and Password, the customer is legally signing a document as if they completed a written wet signature. If a customer does not understand, is unsure of the digital signature concept, or does not have a Keystone ID and Password, a written wet signature should be obtained to avoid any confusion or problems. For internal OVR use only, forms, i.e. IPE, Receipt and Agreement, Training Information, etc., a digital signature legally replaces a wet signature. The Keystone ID and Password are unique to each individual customer (similar to a signature). A wet signature is required for all documents that are sent to third parties because the third party does not have access to CWDS and the Keystone ID and Password validation, i.e. OVR 132 Release of Information, OVR 169, etc. To be able to utilize this function, a customer must be 18 years of age and must have a valid Keystone ID and Password. Staff must have the Case Manager or a higher role. NOTE: Case Manager in Training/Intern is not able to utilize this function. Staff will have the option to create a form using a digital signature or obtaining the traditional wet signature. Staff must only use one type of signature per form. Staff may utilize both digital and wet signatures throughout the case, i.e. one form may have a digital signature while another form uses the traditional wet signature. Staff is
VIEW DETAILS Create OVR Plan Details Summary of Case/Plan/Goal/Service Details Enter Signatures Wet Signature Digital Signature The digital signature component of CWDS allows to create an electronic case file by allowing staff and customers to sign OVR internal forms* digitally using their Keystone ID and Password. The digital signature using the customer’s Keystone ID and Password legally replaces the customer’s written wet signature for OVR internal forms only. *OVR Internal Form – A form used only by OVR and OVR When utilizing the digital signature staff must inform their customer that: The digital signature legally replaces their written wet signature for OVR purposes. By signing a form digitally their Keystone ID and Password, the customer is legally signing a document as if they completed a written wet signature. If a customer does not understand, is unsure of the digital signature concept, or does not have a Keystone ID and Password, a written wet signature should be obtained to avoid any confusion or problems. For internal OVR use only, forms, i.e. IPE, Receipt and Agreement, Training Information, etc., a digital signature legally replaces a wet signature. The Keystone ID and Password are unique to each individual customer (similar to a signature). A wet signature is required for all documents that are sent to third parties because the third party does not have access to CWDS and the Keystone ID and Password validation, i.e. OVR 132 Release of Information, OVR 169, etc. To be able to utilize this function, a customer must be 18 years of age and must have a valid Keystone ID and Password. Staff must have the Case Manager or a higher role. NOTE: Case Manager in Training/Intern is not able to utilize this function. Staff will have the option to create a form using a digital signature or obtaining the traditional wet signature. Staff must only use one type of signature per form. Staff may utilize both digital and wet signatures throughout the case, i.e. one form may have a digital signature while another form uses the traditional wet signature. Staff is
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