... an explicit and organised action by a group or organisation to encourage people to send in submissions advocating a particular viewpoint or position. Campaign organisers usually provided content for the submissions and encouraged submitters to send that content either as complete submission or as part of their own submission. Following feedback from the public that it was difficult to find non-campaign submissions for viewing, MDBA published submissions it considered to be part of organised campaigns with the submission’ included with the submitter’s name. ‘campaign In all other ways, campaign submissions were treated in the same way as other submissions. Accessibility issues In some instances people were unable to make their submission in writing because of language or other barriers, and MDBA responded to these on a case-by-case basis. See also section 4 of this appendix. Preparing submissions for publication Database management MDBA used a custom-built database to receive, manage and publish submissions. The database allowed members of the public to lodge their submissions online. It also provided a secure administration interface for MDBA staff to manage and track submissions. Submissions lodged online were entered directly into the submissions database. Submissions made by email, fax and post were entered into the database by MDBA staff. All attached text files were converted to PDF and attached to the submission for uploading to the website. Confidentiality and other requirements Once submissions were received and entered onto the database, MDBA read them closely to determine whether they contained private, confidential, legal or other sensitive material (e.g. health or financial details, or the names and locations of family members). To protect submitters’ privacy, MDBA removed personal contact details of individuals (e.g. number, email and postal address) from submissions before publishing them online. Where a submission contained personally sensitive material, MDBA contacted the submitters to confirm that they indeed wanted this material published online. Submissions were also checked to ensure that they did not contain illegal material or defamatory content. Reviewing and summarising submissions
... an explicit and organised action by a group or organisation to encourage people to send in submissions advocating a particular viewpoint or position. Campaign organisers usually provided content for the submissions and encouraged submitters to send that content either as complete submission or as part of their own submission. Following feedback from the public that it was difficult to find non-campaign submissions for viewing, MDBA published submissions it considered to be part of organised campaigns with the ‘campaign submission’ included with the submitter’s name. In all other ways, campaign submissions were treated in the same way as other submissions. Accessibility issues In some instances people were unable to make their submission in writing because of language or other barriers, and MDBA responded to these on a case-by-case basis. See also section 4 of this appendix. Preparing submissions for publication Database management MDBA used a custom-built database to receive, manage and publish submissions. The database allowed members of the public to lodge their submissions online. It also provided a secure administration interface for MDBA staff to manage and track submissions. Submissions lodged online were entered directly into the submissions database. Submissions made by email, fax and post were entered into the database by MDBA staff. All attached text files were converted to PDF and attached to the submission for uploading to the website. Confidentiality and other requirements Once submissions were received and entered onto the database, MDBA read them closely to determine whether they contained private, confidential, legal or other sensitive material (e.g. health or financial details, or the names and locations of family members). To protect submitters’ privacy, MDBA removed personal contact details of individuals (e.g. number, email and postal address) from submissions before publishing them online. Where a submission contained personally sensitive material, MDBA contacted the submitters to confirm that they indeed wanted this material published online. Submissions were also checked to ensure that they did not contain illegal material or defamatory content. Reviewing and summarising submissions
PBP_Consultation_report.docx