16.2 Changing Document Narrative Step Responsible Role Action Determines whether the change is A Simple change (as defined by Change Management Policy). As defined in the Change Risk Classification Guidance Document, a document does not need to go through Change Management when to process and “Changes 16.2.1 policy documents that are editorial in nature and Document Owner do not materially affect work or decisions.” Change that must go through Change Management (as defined by Change Management Policy) Update document in The document repository. If change must go through Change Management, follows that process and procedures. Updates document in the document repository. Indicates in has “Notes” field exactly what changed. Post draft change in document repository for review by signatories. 16.2.2 Document Owner Achieve approval of signatories, or modify document again and restart at 16.2.1 Post approved change to controlled document. Reviews document in the document repository to ensure all needed information is present and entered correctly. 16.2.3 Document Manager Makes sure standard template is used (for future revisions). Obtains necessary approvals (signatures). 16.2.4 Document Manager
16.2 Changing Document Narrative Step Responsible Role Action 16.2.1 Document Owner Determines whether the change is A Simple change (as defined by Change Management Policy). As defined in the Change Risk Classification Guidance Document, a document does not need to go through Change Management when “Changes to process and policy documents that are editorial in nature and do not materially affect work or decisions.” Change that must go through Change Management (as defined by Change Management Policy) Update document in The document repository. If change must go through Change Management, follows that process and procedures. 16.2.2 Document Owner Updates document in the document repository. Indicates in “Notes” field exactly what has changed. Post draft change in document repository for review by signatories. Achieve approval of signatories, or modify document again and restart at 16.2.1 Post approved change to controlled document. 16.2.3 Document Manager Reviews document in the document repository to ensure all needed information is present and entered correctly. Makes sure standard template is used (for future revisions). 16.2.4 Document Manager Obtains necessary approvals (signatures).
Fermilab_Document_Management_Process_and_Procedures_2012-11-14.docx