Section 8 – Table recording candidate exams-related information held For details of how to request access to information held, refer to section 7 of this policy (Access to information) For further details of how long information is held, refer to section 6 of this policy (Data retention periods) What personal/sensitive data Information description Where information is How information Retention Information type is/may be contained in the (where required) stored is protected period information Access arrangements Candidate name Access arrangements Secure user name 7 years after information online and password leaving date Candidate DOB MIS Gender Lockable metal filing Password Data protection notice (candidate cabinet protected signature) In secure area in Diagnostic testing outcome(s) SEN Specialist report(s) (may also include candidate address) Evidence of normal way of working Attendance registers Completed for each Candidate name Examination seating Locked in Exams 1 academic copies external files office year Candidate number Candidates’ work Non examined assessment Candidate name Students informed to In secure area Returned to keep securely if within departments Candidate number permitted to take work departments after post away to work on results Lockable cabinets Students may within departments collect the work after this time Secure storage in or agree for the exams on return from work to be used moderator in teaching and learning Certificates Candidate Results Candidate name Locked cabinet in Locked 5 years exams office Candidate results by AB
Section 8 – Table recording candidate exams-related information held For details of how to request access to information held, refer to section 7 of this policy (Access to information) For further details of how long information is held, refer to section 6 of this policy (Data retention periods) Information type Information description (where required) What personal/sensitive data is/may be contained in the information Where information is stored How information is protected Retention period Access arrangements information Candidate name Candidate DOB Gender Data protection notice (candidate signature) Diagnostic testing outcome(s) Specialist report(s) (may also include candidate address) Evidence of normal way of working Access arrangements online MIS Lockable metal filing cabinet Secure user name and password Password protected In secure area in SEN 7 years after leaving date Attendance registers copies Completed for each external Candidate name Candidate number Examination seating files Locked in Exams office 1 academic year Candidates’ work Non examined assessment Candidate name Candidate number Students informed to keep securely if permitted to take work away to work on Lockable cabinets within departments Secure storage in exams on return from moderator In secure area within departments Returned to departments after post results Students may collect the work after this time or agree for the work to be used in teaching and learning Certificates Candidate Results Candidate name Candidate results by AB Locked cabinet in exams office Locked 5 years
12.-Prince-Henrys-GDPR-policy-exams-2018-19.docx