Are the contract administration Subrecipient’s policies and procedures adequate? Contract Administration best practices include: Utilizing Contract Templates for developing contract; Yes N/A Identifying a contract administrator for each No Finding contract executed; Concern Implementing a process to ensure contractor abides by the terms of the contract procedures; Implementing a deliverable review/approval process; and, Implementing a process for managing issues that may arise with the contractor. Isaac Only Grantees implementing projects utilizing funding from the Hurricane Isaac allocation are required to meet these guidelines. Does the Subrecipient maintain a record of achieving certification of a comprehensive N/A green building program or completion of the Yes No Finding HUD CPD Green Building Retrofit Checklist, Concern as appropriate? If yes, proceed to question 2. N/A If no, is the Subrecipient exempt from Yes No Finding meeting the green building standard? Concern Did the Subrecipient require procured N/A contracts to contain (1) performance measures Yes No Finding and associated penalties and (2) a period of Concern performance or the date of completion? If an Action Plan Amendment is submitted after 11/18/2013, did the subrecipient describe its process for the selection and design of N/A Yes No green infrastructure projects or activities, Finding Concern and/or how selected projects or activities will incorporate green infrastructure components? (Per Fed. Reg. 78 No. 222) Financial Management Policies and Procedures Description: Use this Section to determine if the Grantee financial management policies Recipient/Subrecipient’s and procedures meet the requisite standards. Regulations: 24 CFR 84.21, 24 CFR 85.20, 24 CFR 570.502
Are the Subrecipient’s contract administration policies and procedures adequate? Contract Administration best practices include: Utilizing Contract Templates for developing contract; Identifying a contract administrator for each contract executed; Implementing a process to ensure contractor abides by the terms of the contract procedures; Implementing a deliverable review/approval process; and, Implementing a process for managing issues that may arise with the contractor. Yes No N/A Finding Concern Isaac Only Grantees implementing projects utilizing funding from the Hurricane Isaac allocation are required to meet these guidelines. Does the Subrecipient maintain a record of achieving certification of a comprehensive green building program or completion of the HUD CPD Green Building Retrofit Checklist, as appropriate? Yes No N/A Finding Concern If yes, proceed to question 2. If no, is the Subrecipient exempt from meeting the green building standard? Yes No N/A Finding Concern Did the Subrecipient require procured contracts to contain (1) performance measures and associated penalties and (2) a period of performance or the date of completion? Yes No N/A Finding Concern If an Action Plan Amendment is submitted after 11/18/2013, did the subrecipient describe its process for the selection and design of green infrastructure projects or activities, and/or how selected projects or activities will incorporate green infrastructure components? (Per Fed. Reg. 78 No. 222) Yes No N/A Finding Concern Financial Management Policies and Procedures Description: Use this Section to determine if the Grantee Recipient/Subrecipient’s financial management policies and procedures meet the requisite standards. Regulations: 24 CFR 84.21, 24 CFR 85.20, 24 CFR 570.502
Exhibit12-3_Core_Checklist_v3.6.docx