and planning tool for the OHEP program. Note any waivers requested in the designated column. Auditors require that this form be completed with signatures and dates as required. Failure to adhere to this audit requirement is counted as an audit exception for the non-complying LAA. Each LAA shall follow the instructions below for each activity required as part of the Closeout process. Please read the document completely, noting the requirements and deadlines. The instructions follow the list of tasks on the Closeout Record. April 15 All local agency supervisors need to begin a process of clearing all cases in pending or awaiting status for all programs (arrearage, bill assistance and MEAP). The Application List report provides a listing by status (In the OHEP Data System, go to Reports/Management/Application List report). Enter the date limits beginning with the start of the fiscal year through the period you need to review. Households subject to denial should be denied as soon as possible so that possible appeals or reapplication is done before May 1. April 30 LAST DAY FOR RECEIPT OF NON-UTILITY MEAP APPLICATIONS April 30th is the last day for MEAP applications where the LAAS issue payments. The heating season is over. Applications where the local agency makes a payment to non-utility suppliers are taken only through April 30th. MEAP and EUSP applications for utility customers are to be taken through May 15th. After this date, applicants may request assistance for their secondary-heating source if a utility shut-off is imminent. LAAS should track the use of a secondary source when assigning a MEAP electric grant. EUSP applications are to be certified and EDSed as quickly as possible. MEAP applications, if over-income or missing information, are to be denied. For purposes of this action, sub-metered natural gas or electric is treated the same as a utility. May 13 - 14 MEETING OF ALL LAA OHEP DIRECTORS The spring meeting of OHEP will be held at the Turf Valley in Ellicott City. Refer to the e-mail that was sent on instructions regarding registration for this meeting. May 15
and planning tool for the OHEP program. Note any waivers requested in the designated column. Auditors require that this form be completed with signatures and dates as required. Failure to adhere to this audit requirement is counted as an audit exception for the non-complying LAA. Each LAA shall follow the instructions below for each activity required as part of the Closeout process. Please read the document completely, noting the requirements and deadlines. The instructions follow the list of tasks on the Closeout Record. April 15 All local agency supervisors need to begin a process of clearing all cases in pending or awaiting status for all programs (arrearage, bill assistance and MEAP). The Application List report provides a listing by status (In the OHEP Data System, go to Reports/Management/Application List report). Enter the date limits beginning with the start of the fiscal year through the period you need to review. Households subject to denial should be denied as soon as possible so that possible appeals or reapplication is done before May 1. April 30 LAST DAY FOR RECEIPT OF NON-UTILITY MEAP APPLICATIONS April 30th is the last day for MEAP applications where the LAAS issue payments. The heating season is over. Applications where the local agency makes a payment to non-utility suppliers are taken only through April 30th. MEAP and EUSP applications for utility customers are to be taken through May 15th. After this date, applicants may request assistance for their secondary-heating source if a utility shut-off is imminent. LAAS should track the use of a secondary source when assigning a MEAP electric grant. EUSP applications are to be certified and EDSed as quickly as possible. MEAP applications, if over-income or missing information, are to be denied. For purposes of this action, sub-metered natural gas or electric is treated the same as a utility. May 13 - 14 MEETING OF ALL LAA OHEP DIRECTORS The spring meeting of OHEP will be held at the Turf Valley in Ellicott City. Refer to the e-mail that was sent on instructions regarding registration for this meeting. May 15
FINAL%20OHEP%20RFP%202014-EOI.docx