Note: For refurbishments of properties which do not affect its overall structure, use PROPERTY MANAGEMENT Fit-outs. – Note: For renovations of properties identified as having local heritage significance see FACILITIES MANAGEMENT Conservation - – Preservation, Protection, Restoration and Enhancement [Local heritage] Activity Description & Examples Retention Action Required by Staff (for hardcopy records) Properties [Government Records documenting construction and renovation Permanent (State Lodge records into the owned] activities carried out on government owned properties. Archive) Federation University Archives on an annual Includes: Retain as a state archive. basis using established These records will be construction plans. ‘as built’ procedure. transferred to PROV when These records must not administrative use by the be destroyed. University has concluded. Disposal Authority Reference: 14.4.1 (0701) Properties [Not government Records documenting construction and renovation Retain records in Temporary (Long-term) owned] activities carried out on non-government owned department/school until Destroy 15 years after properties. property is no longer property is no longer occupied. Includes: occupied. Lodge records into the construction plans. Disposal Authority Reference: ‘as built’ Federation University 14.4.2 (0701) Archives on an annual basis using established procedures. Not Proceeded Records documenting construction and renovation Retain records in Temporary activities for properties which are not proceeded with. department/school until a Destroy 7 years after
Note: For refurbishments of properties which do not affect its overall structure, use PROPERTY MANAGEMENT – Fit-outs. Note: For renovations of properties identified as having local heritage significance see FACILITIES MANAGEMENT – Conservation - Preservation, Protection, Restoration and Enhancement [Local heritage] Activity Description & Examples Retention Action Required by Staff (for hardcopy records) Properties [Government owned] Records documenting construction and renovation activities carried out on government owned properties. Includes: ‘as built’ construction plans. Permanent (State Archive) Retain as a state archive. These records will be transferred to PROV when administrative use by the University has concluded. Disposal Authority Reference: 14.4.1 (0701) Lodge records into the Federation University Archives on an annual basis using established procedure. These records must not be destroyed. Properties [Not government owned] Records documenting construction and renovation activities carried out on non-government owned properties. Includes: ‘as built’ construction plans. Temporary (Long-term) Destroy 15 years after property is no longer occupied. Disposal Authority Reference: 14.4.2 (0701) Retain records in department/school until property is no longer occupied. Lodge records into the Federation University Archives on an annual basis using established procedures. Not Proceeded Records documenting construction and renovation activities for properties which are not proceeded with. Temporary Destroy 7 years after Retain records in department/school until a
Federation-University---Records-Retention-and-Disposal-Requirements.docx