What is Time off in Lieu? (TOIL) Lieu time is time off which staff are allowed to take in place of hours worked beyond an individual’s normal working week. It applies to additional periods of work undertaken at any time outside an individual’s normal working pattern. It does not apply to lunch periods and managers should ensure that staff have an appropriate lunch break each day. If lunchtime meetings are necessary then staff should be allowed to take a break either before or after the meeting, to ensure compliance with Working Time Regulations. When a manager is aware that a busy period or specific event is approaching he or she should plan accordingly and review available staffing. When further additional staffing hours are required, the manager should consider whether TOIL or overtime pay is the most appropriate method to use to cover this. Overtime Pay and TOIL Administration and Technical Grades 1-5 Overtime or TOIL may be offered to staff on these grades. Before offering an opportunity to work additional hours, the manager should determine the basis on which the work will be offered (i.e. as overtime pay or TOIL), taking account of budgetary and resource implications. Administration and Technical Grades 6+ TOIL may be offered to staff on these grades. In very exceptional circumstances there may be justification for overtime payments to be made; these must be agreed in advance with the relevant Link HR Manager. Overtime Pay For additional worked above the 36¼ working week, overtime pay is made on the basis of time-and-a-half for additional hours worked during the normal five day working week and double-time for additional hours worked on days off (e.g. weekends) and the public holidays recognised by the University. TOIL Accrual Time off accumulated through TOIL arrangements must be equal to time actually worked during the normal five day working week. Where additional staff hours are required on working day 6 and/or 7, time off accrued through TOIL will be equal to time-and-a-half. On the public holidays recognised by the University, time off accrued through TOIL will be equal to double-time. In very exceptional circumstances there may be justification for other TOIL accrual rates (e.g. weekend working involving specialist staff); these must be agreed in advance with the relevant Link HR Manager and regularly reviewed. Taking Authorised TOIL
What is Time off in Lieu? (TOIL) Lieu time is time off which staff are allowed to take in place of hours worked beyond an individual’s normal working week. It applies to additional periods of work undertaken at any time outside an individual’s normal working pattern. It does not apply to lunch periods and managers should ensure that staff have an appropriate lunch break each day. If lunchtime meetings are necessary then staff should be allowed to take a break either before or after the meeting, to ensure compliance with Working Time Regulations. When a manager is aware that a busy period or specific event is approaching he or she should plan accordingly and review available staffing. When further additional staffing hours are required, the manager should consider whether TOIL or overtime pay is the most appropriate method to use to cover this. Overtime Pay and TOIL Administration and Technical Grades 1-5 Overtime or TOIL may be offered to staff on these grades. Before offering an opportunity to work additional hours, the manager should determine the basis on which the work will be offered (i.e. as overtime pay or TOIL), taking account of budgetary and resource implications. Administration and Technical Grades 6+ TOIL may be offered to staff on these grades. In very exceptional circumstances there may be justification for overtime payments to be made; these must be agreed in advance with the relevant Link HR Manager. Overtime Pay For additional worked above the 36¼ working week, overtime pay is made on the basis of time-and-a-half for additional hours worked during the normal five day working week and double-time for additional hours worked on days off (e.g. weekends) and the public holidays recognised by the University. TOIL Accrual Time off accumulated through TOIL arrangements must be equal to time actually worked during the normal five day working week. Where additional staff hours are required on working day 6 and/or 7, time off accrued through TOIL will be equal to time-and-a-half. On the public holidays recognised by the University, time off accrued through TOIL will be equal to double-time. In very exceptional circumstances there may be justification for other TOIL accrual rates (e.g. weekend working involving specialist staff); these must be agreed in advance with the relevant Link HR Manager and regularly reviewed. Taking Authorised TOIL
Overtime%20and%20TOIL%20guidance%20Nov%2016.docx