Key risks/mitigation strategy Due to the scope of Exercise Tangaroa, risks to the exercise control function and to the evaluation process and completion of an evaluation report have been registered and mitigation strategies sought. Risks to the exercise control function and the evaluation process have been set out below: Key Risks Mitigation Strategy Likelihood and impact after Mitigation Scenario does not contain Attempt to provide a scenario with Likelihood: Unlikely for all CDEM appropriate injects that will enough ‘action’ Impact: Minor group areas challenge all participants. Low Lack of clarity over roles and Provide role definitions to all Likelihood: Unlikely responsibilities exercise control and evaluation Impact: Minor team members. Low Injects to be inputted Make sure there is a hard copy Likelihood: Possible electronically not getting through printout backup of all injects Impact: Minor to appropriate person/group available so they can be inputted Medium manually if there are any technical issues. Evaluators do not understand Provide full instructions in the Likelihood: Unlikely the evaluation process Evaluation manual and hold Impact: Moderate briefings to allow for questions. Medium Ensure a criterion is set to ensure evaluators are well versed in best practice procedures. Evaluation data is not received Set clear deadlines in initial Unlikely Likelihood: by the required deadline evaluation documentation and Impact: Minor provide reminders to evaluators Low throughout the process. Proceed and accept some of the risk. The evaluation forms submitted Follow up with evaluator and ask Likelihood: Unlikely are incomplete/incorrect for clarification or resubmission. Impact: Minor Provide a hard copy to submit on Low their behalf Evaluators do not attend the Agencies are advised to prepare for Likelihood: Possible Exercise the this situation and make contingency ‘on day’ Impact: Moderate plans. High Real event occurs at the same Accept that some people/groups Likelihood: Unlikely time that may affect some or all may drop out. Use criteria for Impact: Major of the country not able to delay judging when to abandon the – Medium the exercise for part of the response (i.e. any kind of exercise. response) with the final decision made by MCDEM and Director. The design of the evaluation Make efforts to reduce the Likelihood: Unlikely form hinders and/or reduces complexity of the online form. Have Minor Impact: responses. an experienced exercise writer Low create the evaluation form.
Key risks/mitigation strategy Due to the scope of Exercise Tangaroa, risks to the exercise control function and to the evaluation process and completion of an evaluation report have been registered and mitigation strategies sought. Risks to the exercise control function and the evaluation process have been set out below: Key Risks Mitigation Strategy Likelihood and impact after Mitigation Scenario does not contain enough ‘action’ for all CDEM group areas Attempt to provide a scenario with appropriate injects that will challenge all participants. Likelihood: Unlikely Impact: Minor Low Lack of clarity over roles and responsibilities Provide role definitions to all exercise control and evaluation team members. Likelihood: Unlikely Impact: Minor Low Injects to be inputted electronically not getting through to appropriate person/group Make sure there is a hard copy printout backup of all injects available so they can be inputted manually if there are any technical issues. Likelihood: Possible Impact: Minor Medium Evaluators do not understand the evaluation process Provide full instructions in the Evaluation manual and hold briefings to allow for questions. Ensure a criterion is set to ensure evaluators are well versed in best practice procedures. Likelihood: Unlikely Impact: Moderate Medium Evaluation data is not received by the required deadline Set clear deadlines in initial evaluation documentation and provide reminders to evaluators throughout the process. Proceed and accept some of the risk. Likelihood: Unlikely Impact: Minor Low The evaluation forms submitted are incomplete/incorrect Follow up with evaluator and ask for clarification or resubmission. Provide a hard copy to submit on their behalf Likelihood: Unlikely Impact: Minor Low Evaluators do not attend the Exercise ‘on the day’ Agencies are advised to prepare for this situation and make contingency plans. Likelihood: Possible Impact: Moderate High Real event occurs at the same time that may affect some or all of the country – not able to delay the exercise for part of the exercise. Accept that some people/groups may drop out. Use criteria for judging when to abandon the response (i.e. any kind of response) with the final decision made by MCDEM and Director. Likelihood: Unlikely Impact: Major Medium The design of the evaluation form hinders and/or reduces responses. Make efforts to reduce the complexity of the online form. Have an experienced exercise writer create the evaluation form. Likelihood: Unlikely Impact: Minor Low
Exercise-Tangaroa-Exercise-Control-and-Evaluation-Rules-of-Play.docx