Lodge records into the Federation University Archives using established procedures. Employment Conditions The activities associated with managing the general conditions of employment for personnel. Note: For records of pecuniary interests, use FINANCIAL MANAGEMENT Pecuniary Interests. – Activity Description & Examples Retention Action Required by Staff (for hardcopy records) Consolidated Employment Records documenting the consolidated employment Temporary Retain records in History [Employees] history of all ongoing and non-ongoing employees from department/school until Destroy 50 (fifty) years initial appointment to subsequent promotions and employee separates from after date of separation details of higher duties undertaken. (Includes heads of the University. from the University if a agencies and executives). summary record is Lodge records into the Note: If an employee has been exposed to hazardous maintained and if the Federation University substances, including asbestos, or if an employee was employee was not Archives on an annual located at places identified as containing hazardous exposed to hazardous basis using established substances use class HUMAN RESOURCES materials. procedures. – Employee Conditions Consolidated Employment – Disposal Authority Reference: History [Exposure to hazardous waste] [Employees]. 12.5.2 (0701) Note: If no summary record exists, these records are to be retained. Note: For records relating to disciplinary action, use HUMAN RESOURCES Misconduct [Discipline]. –
Lodge records into the Federation University Archives using established procedures. Employment Conditions The activities associated with managing the general conditions of employment for personnel. Note: For records of pecuniary interests, use FINANCIAL MANAGEMENT – Pecuniary Interests. Activity Description & Examples Retention Action Required by Staff (for hardcopy records) Consolidated Employment History [Employees] Records documenting the consolidated employment history of all ongoing and non-ongoing employees from initial appointment to subsequent promotions and details of higher duties undertaken. (Includes heads of agencies and executives). Note: If an employee has been exposed to hazardous substances, including asbestos, or if an employee was located at places identified as containing hazardous substances use class HUMAN RESOURCES – Employee Conditions – Consolidated Employment History [Exposure to hazardous waste] [Employees]. Note: If no summary record exists, these records are to be retained. Note: For records relating to disciplinary action, use HUMAN RESOURCES – Misconduct [Discipline]. Temporary Destroy 50 (fifty) years after date of separation from the University if a summary record is maintained and if the employee was not exposed to hazardous materials. Disposal Authority Reference: 12.5.2 (0701) Retain records in department/school until employee separates from the University. Lodge records into the Federation University Archives on an annual basis using established procedures.
Federation-University---Records-Retention-and-Disposal-Requirements.docx