Control The activities associated with creating, maintaining and evaluating control mechanisms. Activity Description & Examples Retention Action Required by Staff (for hardcopy records) Control Mechanisms Records documenting the development of control Temporary Retain records in mechanisms (e.g. authenticity and version control). department/school until Destroy 5 years after control mechanism has mechanism is superseded. been superseded. Disposal Authority Reference: Lodge records into the 19.5.1 (0701) Federation University Archives on an annual basis using established procedures. Email Addresses Records documenting the maintenance of email Temporary Retain records in address lists (internal and external) and/or telephone department/school until Destroy when reference lists. reference has ceased. ceases. Prior to destroying Disposal Authority Reference: a records, Records 19.5.5 (0701) Disposal Authorisation
Control The activities associated with creating, maintaining and evaluating control mechanisms. Activity Description & Examples Retention Action Required by Staff (for hardcopy records) Control Mechanisms Records documenting the development of control mechanisms (e.g. authenticity and version control). Temporary Destroy 5 years after mechanism is superseded. Disposal Authority Reference: 19.5.1 (0701) Retain records in department/school until control mechanism has been superseded. Lodge records into the Federation University Archives on an annual basis using established procedures. Email Addresses Records documenting the maintenance of email address lists (internal and external) and/or telephone lists. Temporary Destroy when reference ceases. Disposal Authority Reference: 19.5.5 (0701) Retain records in department/school until reference has ceased. Prior to destroying records, a Records Disposal Authorisation
Federation-University---Records-Retention-and-Disposal-Requirements.docx