Item Procurement Evaluation Summary Documentation Applicable N/A In File Note: Evaluating and documenting the procurement effort either using the recommended Bid Quote Worksheet, Procurement Summary Report, (or similar documents developed by the department) or an Evaluation and Selection Report dependent upon the purchasing activity. Evaluating the procurement effort includes validations of the socio-economic preference programs including small business calculations, documenting responsiveness and responsibility. Each response should include any completed documentation as required by the solicitation’s administrative requirements (i.e.: STD.204, SM/MB/DVBE certification, DVBE participation attachment, recycled content certification, etc.) Procurement Summary Report - using the suggested form or by 14. similar document to summarize the procurement activity leading up to the award. Bid Quote Worksheet using the recommended form or a similar 15. – document to document the results of Evaluation and Selection Report, as applicable to the risk of the 16. procurement. Evaluation Methodology: 17. Lowest net cost meeting all other bid specifications Value-effective (must provide for two envelop evaluation procedure) Item Solicitation Documentation Applicable N/A In File Solicitation Method: Oral solicitation Request for Quotation 18. Supplier Responses 19. Successful supplier response first, • Followed by supplier response as listed on bid quote • worksheet or evaluation and selection report. Each response should include any completed documentation as required by the solicitation. Bid List 20. Supplier name • Address • Phone and fax numbers • Contact person • Indicate if supplier is SB/MB/DVBE certification •
Item Procurement Evaluation Summary Documentation Applicable N/A In File Note: Evaluating and documenting the procurement effort either using the recommended Bid Quote Worksheet, Procurement Summary Report, (or similar documents developed by the department) or an Evaluation and Selection Report dependent upon the purchasing activity. Evaluating the procurement effort includes validations of the socio-economic preference programs including small business calculations, documenting responsiveness and responsibility. Each response should include any completed documentation as required by the solicitation’s administrative requirements (i.e.: STD.204, SM/MB/DVBE certification, DVBE participation attachment, recycled content certification, etc.) 14. Procurement Summary Report - using the suggested form or by similar document to summarize the procurement activity leading up to the award. 15. Bid Quote Worksheet – using the recommended form or a similar document to document the results of 16. Evaluation and Selection Report, as applicable to the risk of the procurement. 17. Evaluation Methodology: Lowest net cost meeting all other bid specifications Value-effective (must provide for two envelop evaluation procedure) Item Solicitation Documentation Applicable N/A In File 18. Solicitation Method: Oral solicitation Request for Quotation 19. Supplier Responses • Successful supplier response first, • Followed by supplier response as listed on bid quote worksheet or evaluation and selection report. Each response should include any completed documentation as required by the solicitation. 20. Bid List • Supplier name • Address • Phone and fax numbers • Contact person • Indicate if supplier is SB/MB/DVBE certification
FildocITServ13_12.docx