Secondary - Campus Facilities offices 4 Schedule webinars to share Primary - SUNY $0 Determine potential Fall 2014 Successful various programs that Office for Capital programs and begin development of campuses are using to find Facilities development shared services potential for sharing services such as Cortland Construction Manager and Brockport Project Manager integration to Building Condition 5 Review existing Primary - SUNY $0 Review APPA and Fall 2014 Summarize benchmarking data from Office for Capital other higher related data other higher education Facilities institution Data for systems Facilities Management 6 Benchmark current conditions Primary - SUNY $0 Develop Survey to Late 2014 Report that all through a survey of campuses Office for Capital collect data and share campuses have for the following items: Facilities, results for the 10/11, provided data CMMS, BMS, staff 11/12 and 12/13 and for the four Secondary - Campus levels, OTPS levels, 13/14 FYs years budget and facilities budget, etc. offices 7 Help campuses with Primary - SUNY $0 Set meeting with State 2015 Financing establishing financing Office for Capital University methods being opportunities including NYPA Facilities Construction Fund, used financing and NYSERDA grants NYPA and DOB to for energy savings projects coordinate financing that will reduce energy use 8 Work with campus budget Primary - SUNY $0 Develop a Spring 2015 Having reached officers to better understand Office for Capital presentation and have all campus the relationship between Facilities Webinars with budget business and facilities budgets and utilities officers; provide budget officers budgets written materials to with training campus business officers 9 Develop ideal standards for Primary - SUNY $0 Use campus survey Summer Standards SUNY facilities staffing and Office for Capital benchmarking data 2015 developed budgets Facilities, and established national standards to Secondary - Campus develop ideal budget offices, standards for SUNY Campus Facilities offices 10 Upgrade BCI PSI Database to Primary - SUNY $750,000 Establish a work group Summer A new, make it useful for integrating Office for Capital initial cost to investigate options 2015 operational with other facilities space Facilities, $100,000 and process BCI/PSI based systems annual cost implementation database Secondary - Campus Facilities offices
Secondary - Campus Facilities offices 4 Schedule webinars to share various programs that campuses are using to find potential for sharing services such as Cortland Construction Manager and Brockport Project Manager integration to Building Condition Primary - SUNY Office for Capital Facilities $0 Determine potential programs and begin development Fall 2014 Successful development of shared services 5 Review existing benchmarking data from other higher education systems Primary - SUNY Office for Capital Facilities $0 Review APPA and other higher institution Data for Facilities Management Fall 2014 Summarize related data 6 Benchmark current conditions through a survey of campuses for the following items: CMMS, BMS, staff levels, OTPS levels, budget, etc. Primary - SUNY Office for Capital Facilities, Secondary - Campus budget and facilities offices $0 Develop Survey to collect data and share results for the 10/11, 11/12 and 12/13 and 13/14 FYs Late 2014 Report that all campuses have provided data for the four years 7 Help campuses with establishing financing opportunities including NYPA financing and NYSERDA grants for energy savings projects that will reduce energy use Primary - SUNY Office for Capital Facilities $0 Set meeting with State University Construction Fund, NYPA and DOB to coordinate financing 2015 Financing methods being used 8 Work with campus budget officers to better understand the relationship between facilities budgets and utilities budgets Primary - SUNY Office for Capital Facilities $0 Develop a presentation and have Webinars with budget officers; provide written materials to campus business officers Spring 2015 Having reached all campus business and budget officers with training 9 Develop ideal standards for SUNY facilities staffing and budgets Primary - SUNY Office for Capital Facilities, Secondary - Campus budget offices, Campus Facilities offices $0 Use campus survey benchmarking data and established national standards to develop ideal standards for SUNY Summer 2015 Standards developed 10 Upgrade BCI PSI Database to make it useful for integrating with other facilities space based systems Primary - SUNY Office for Capital Facilities, Secondary - Campus Facilities offices $750,000 initial cost $100,000 annual cost Establish a work group to investigate options and process implementation Summer 2015 A new, operational BCI/PSI database
EO-88-Operations-and-Maintenance.docx