Activity Description & Examples Retention Action Required by Staff (for hardcopy records) Detailed Records documenting detailed research carried out to Temporary Retain records in support the legal services function. department/school until Destroy 5 years after administrative use has Includes: administrative use has concluded. concluded. research of legislation and regulations. Lodge records into the Disposal Authority Reference: Note: For advice from a legal service provider, use Federation University 10.5.1 (0701) LEGAL SERVICES Advice. Archives on an annual – basis using established procedures. Routine Records documenting routine research carried out to Temporary Retain records in support the legal services section department/school until Destroy when reference reference has ceased. ceases. Prior to destroying Disposal Authority reference: records, a Records 10.5.2 (0701) Disposal Authorisation form must be completed and submitted to the Records Management Unit to gain the required approval. Only upon destruction approval being granted should records be placed in confidential document bin for appropriate
Activity Description & Examples Retention Action Required by Staff (for hardcopy records) Detailed Records documenting detailed research carried out to support the legal services function. Includes: research of legislation and regulations. Note: For advice from a legal service provider, use LEGAL SERVICES – Advice. Temporary Destroy 5 years after administrative use has concluded. Disposal Authority Reference: 10.5.1 (0701) Retain records in department/school until administrative use has concluded. Lodge records into the Federation University Archives on an annual basis using established procedures. Routine Records documenting routine research carried out to support the legal services section Temporary Destroy when reference ceases. Disposal Authority reference: 10.5.2 (0701) Retain records in department/school until reference has ceased. Prior to destroying records, a Records Disposal Authorisation form must be completed and submitted to the Records Management Unit to gain the required approval. Only upon destruction approval being granted should records be placed in confidential document bin for appropriate
Federation-University---Records-Retention-and-Disposal-Requirements.docx