Office of the Chief Information Officer, Washington State Procedure No. 121: IT Investment Approval and Oversight Appendix F: Oversight Requirements (Note: Underlined Level 3 requirements indicate differences from Level 2 requirements.) Level 1 Level 2 Level 3 Oversight Agency discretion Level of OCIO staff OCIO (may recommend involvement dependent TSB oversight) on project and consultation with agency Feasibility Study Agency discretion Agency discretion Required (must be submitted for review and comment prior to the agency requesting approval of an investment plan) Approval Level Agency internal OCIO (may recommend OCIO (may recommend TSB approval) TSB approval) Investment Plan Agency discretion Required Required Quality Assurance Agency discretion Required (qualified External required internal or external at agency discretion) In Portfolio Agency discretion Required Required Project Status Agency discretion Agency provides written Agency provides written Reporting status reports to OCIO status reports to OCIO staff staff, monthly at a minimum. Agency sponsor and staff may be required to provide periodic status reports to state CIO and/or to the TSB upon request. OCIO Staff Agency discretion OCIO staff invited to OCIO staff participates Participation in Key steering committee and in steering committee Meetings project status meetings and project status meetings Key Project Agency discretion Required (the specific Required (the specific Documents/Artifacts artifacts will be artifacts will be determined through determined through (Examples include, but consultation with the consultation with the are not limited to OCIO) OCIO) charter, WBS, vendor contracts, status reports, project logs, etc.) Post Implementation Agency discretion Required Required Review
Office of the Chief Information Officer, Washington State Procedure No. 121: IT Investment Approval and Oversight Appendix F: Oversight Requirements (Note: Underlined Level 3 requirements indicate differences from Level 2 requirements.) Level 1 Level 2 Level 3 Oversight Agency discretion Level of OCIO staff involvement dependent on project and consultation with agency OCIO (may recommend TSB oversight) Feasibility Study Agency discretion Agency discretion Required (must be submitted for review and comment prior to the agency requesting approval of an investment plan) Approval Level Agency internal OCIO (may recommend TSB approval) OCIO (may recommend TSB approval) Investment Plan Agency discretion Required Required Quality Assurance Agency discretion Required (qualified internal or external at agency discretion) External required In Portfolio Agency discretion Required Required Project Status Reporting Agency discretion Agency provides written status reports to OCIO staff Agency provides written status reports to OCIO staff, monthly at a minimum. Agency sponsor and staff may be required to provide periodic status reports to state CIO and/or to the TSB upon request. OCIO Staff Participation in Key Meetings Agency discretion OCIO staff invited to steering committee and project status meetings OCIO staff participates in steering committee and project status meetings Key Project Documents/Artifacts (Examples include, but are not limited to charter, WBS, vendor contracts, status reports, project logs, etc.) Agency discretion Required (the specific artifacts will be determined through consultation with the OCIO) Required (the specific artifacts will be determined through consultation with the OCIO) Post Implementation Review Agency discretion Required Required
121%20App%20F%20-%20Oversight%20Requirements.docx