Fund Management Records relating to the allocation of discretionary funds to Temporary Retain records in research projects or programs. department/school for 2 Destroy 2 years following years after funds have Includes: allocation of funds. been allocated. Disposal Authority Reference: applications (unsuccessful and successful); Prior to destroying 24.2.0 (0201) funding/grant submissions; and records, a Records working papers for fund distribution. Disposal Authorisation form must be completed and Note: For financial records see FINANCIAL submitted to the Records MANAGEMENT. Management Unit to gain the required approval. Only upon destruction approval being granted should records be placed in a confidential document bin for appropriate disposal. OR Lodge records into the Federation University Archives using established procedures. Program Administration Records relating to the approval of research projects, and Retain records in Temporary management and interim reporting on research progress department/school until last Destroy 7 years from date including the formulation of applications for ethical entry has been made. of last entry. clearance. Lodge records into the Disposal Authority Reference: Includes: Federation University 24.3.0 (0201) Archives on an annual project approval applications; basis using established project resource allocations; procedures. correspondence with other research groups/partners/stakeholders;
Fund Management Records relating to the allocation of discretionary funds to research projects or programs. Includes: applications (unsuccessful and successful); funding/grant submissions; and working papers for fund distribution. Note: For financial records see FINANCIAL MANAGEMENT. Temporary Destroy 2 years following allocation of funds. Disposal Authority Reference: 24.2.0 (0201) Retain records in department/school for 2 years after funds have been allocated. Prior to destroying records, a Records Disposal Authorisation form must be completed and submitted to the Records Management Unit to gain the required approval. Only upon destruction approval being granted should records be placed in a confidential document bin for appropriate disposal. OR Lodge records into the Federation University Archives using established procedures. Program Administration Records relating to the approval of research projects, and management and interim reporting on research progress including the formulation of applications for ethical clearance. Includes: project approval applications; project resource allocations; correspondence with other research groups/partners/stakeholders; Temporary Destroy 7 years from date of last entry. Disposal Authority Reference: 24.3.0 (0201) Retain records in department/school until last entry has been made. Lodge records into the Federation University Archives on an annual basis using established procedures.
Federation-University---Records-Retention-and-Disposal-Requirements.docx