Job description College School/ Department Finance Location Moulsecoomb Job title Procurement Administrator Short Post number FI5063 Full post number (P00) Grade 4 Responsible to Head of Procurement and Insurance Services Responsible for n/a Background The post supports the Head of Procurement & Insurance Services with providing advice, guidance and support on the procurement function to the University. The post holder is expected to have a detailed understanding of routine procurement practices, including purchase order processing, tendering procedures and obtaining quotations. The post holder is required to have a basic understanding of contract law and procurement legislation. Principal % Accountabilities 1. To ensure that all budget holders receive relevant, clear 5 and up-to-date procurement information. 2. To maintain the including 10 University’s supplier database, keeping up to date a database of new supplier requests 3. To provide advice to assist budget holders in obtaining 5 quotations from suppliers and to assist with the resolution of minor disputes between suppliers and the University. 4. To assist the Procurement Officer with the preparation, 5 return and evaluation of tenders. To maintain a register of contracts awarded through tender on behalf of the university and its subsidiaries. To inform relevant managers when periodic contracts fall due for re-tender. 5. To maintain procurement databases and make 5 available current information relating to procurement contracts held by the University.
Job description College School/ Department Finance Location Moulsecoomb Job title Procurement Administrator Short Post number FI5063 Full post number (P00) Grade 4 Responsible to Head of Procurement and Insurance Services Responsible for n/a Background The post supports the Head of Procurement & Insurance Services with providing advice, guidance and support on the procurement function to the University. The post holder is expected to have a detailed understanding of routine procurement practices, including purchase order processing, tendering procedures and obtaining quotations. The post holder is required to have a basic understanding of contract law and procurement legislation. Principal Accountabilities % 1. To ensure that all budget holders receive relevant, clear and up-to-date procurement information. 5 2. To maintain the University’s supplier database, including keeping up to date a database of new supplier requests 10 3. To provide advice to assist budget holders in obtaining quotations from suppliers and to assist with the resolution of minor disputes between suppliers and the University. 5 4. To assist the Procurement Officer with the preparation, return and evaluation of tenders. To maintain a register of contracts awarded through tender on behalf of the university and its subsidiaries. To inform relevant managers when periodic contracts fall due for re-tender. 5 5. To maintain procurement databases and make available current information relating to procurement contracts held by the University. 5
FI5063%20Procurement%20Administrator%20JD.docx