EQUIPMENT AND STORES The function of acquiring, supplying, maintaining, repairing and disposing of equipment and stores stocked and used by the University. Items of equipment include instruments, implements, tools, machines, computers, plant, furniture, furnishings, fixtures and fittings. Stores include chemicals, hardware items, kitchen/cleaning items, medical supplies and stationery. Acquisition The process of gaining ownership or use of equipment and stores. Activity Description & Examples Retention Action Required by Staff (for hardcopy records) Did Not Proceed Research into acquisitions of equipment and stores not Temporary Retain records in proceeded with. department/school until Destroy when administrative use has administrative use has concluded. concluded. Prior to destroying Disposal Authority Reference: records, a Records 4.1.2 (0701) Disposal Authorisation form must be completed and submitted to the Records Management Unit to gain the required approval. Only upon destruction approval being granted should records be placed in
EQUIPMENT AND STORES The function of acquiring, supplying, maintaining, repairing and disposing of equipment and stores stocked and used by the University. Items of equipment include instruments, implements, tools, machines, computers, plant, furniture, furnishings, fixtures and fittings. Stores include chemicals, hardware items, kitchen/cleaning items, medical supplies and stationery. Acquisition The process of gaining ownership or use of equipment and stores. Activity Description & Examples Retention Action Required by Staff (for hardcopy records) Did Not Proceed Research into acquisitions of equipment and stores not proceeded with. Temporary Destroy when administrative use has concluded. Disposal Authority Reference: 4.1.2 (0701) Retain records in department/school until administrative use has concluded. Prior to destroying records, a Records Disposal Authorisation form must be completed and submitted to the Records Management Unit to gain the required approval. Only upon destruction approval being granted should records be placed in
Federation-University---Records-Retention-and-Disposal-Requirements.docx