Grantee/ Recipient/ Subrecipient : Monitor: Date Completed: File Review ONSITE ONLY – Issue Type Response Comments Requirements Use this Section to indicate the completeness of the files reviewed during the onsite review. Refer to Instructions: Section 4 of the OCD Disaster Recovery CDBG Grantee Administrative Manual for a list of documents that should be kept in each file. Additionally, if a Project Review has recently occurred (or is underway), the Monitor may use the results of the Project Review to draw conclusions regarding the sufficiency of the files. Are the General files Subrecipient’s Yes Finding adequate? No Concern Review the Citizen Subrecipient’s Yes Finding Participation Files. Are the files No Concern adequate? Pull a sample of the Subrecipient’s Yes Finding Procurement and Contracting files. Are No Concern the files adequate? Pull a sample of the Subrecipient’s Yes Finding Management/Personnel files. Are the No Concern files adequate? Pull a sample of the Subrecipient’s Yes Finding monitoring files. Are the files adequate? No Concern Pull a sample of the Subrecipient’s Yes Finding Acquisition files. Are the files adequate? No Concern Pull a sample of the Subrecipient’s Yes Finding Relocation files. Are the files adequate? No Concern Pull a sample of the Subrecipient’s Yes Finding Section 504 files. Are the files adequate? No Concern Pull a sample of the Equal Subrecipient’s Yes Finding Opportunity files. Are the files adequate? No Concern Pull a sample of the Labor Subrecipient’s Yes Finding files. Are the files adequate? No Concern Pull a sample of the audit Subrecipient’s Yes Finding files. Are the files adequate? No Concern Pull a sample of the Subrecipient’s Yes Finding Environmental Review files. Are the No Concern files adequate? Yes Pull a sample of the Subrecipient’s Finding No Close-Out files. Are the files adequate? Concern N/A Pull a sample of the Subrecipient’s Yes Finding National Objective / Eligible Activities No Concern files. Are the files adequate?
Grantee/ Recipient/ Subrecipient : Monitor: Date Completed: File Review – ONSITE ONLY Requirements Response Issue Type Comments Instructions: Use this Section to indicate the completeness of the files reviewed during the onsite review. Refer to Section 4 of the OCD Disaster Recovery CDBG Grantee Administrative Manual for a list of documents that should be kept in each file. Additionally, if a Project Review has recently occurred (or is underway), the Monitor may use the results of the Project Review to draw conclusions regarding the sufficiency of the files. Are the Subrecipient’s General files adequate? Yes No Finding Concern Review the Subrecipient’s Citizen Participation Files. Are the files adequate? Yes No Finding Concern Pull a sample of the Subrecipient’s Procurement and Contracting files. Are the files adequate? Yes No Finding Concern Pull a sample of the Subrecipient’s Management/Personnel files. Are the files adequate? Yes No Finding Concern Pull a sample of the Subrecipient’s monitoring files. Are the files adequate? Yes No Finding Concern Pull a sample of the Subrecipient’s Acquisition files. Are the files adequate? Yes No Finding Concern Pull a sample of the Subrecipient’s Relocation files. Are the files adequate? Yes No Finding Concern Pull a sample of the Subrecipient’s Section 504 files. Are the files adequate? Yes No Finding Concern Pull a sample of the Subrecipient’s Equal Opportunity files. Are the files adequate? Yes No Finding Concern Pull a sample of the Subrecipient’s Labor files. Are the files adequate? Yes No Finding Concern Pull a sample of the Subrecipient’s audit files. Are the files adequate? Yes No Finding Concern Pull a sample of the Subrecipient’s Environmental Review files. Are the files adequate? Yes No Finding Concern Pull a sample of the Subrecipient’s Close-Out files. Are the files adequate? Yes No N/A Finding Concern Pull a sample of the Subrecipient’s National Objective / Eligible Activities files. Are the files adequate? Yes No Finding Concern
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