Activity Trust Board Committee Accounting Headteacher Staff Comments Officer 10. Orders and Paying for Goods, Works and Services 10.1 Ensuring that all contracts and Approved by Prepared by agreements conform with finance Headteacher BM policies and procedures 10.2 Accepting quotations/tenders F&GP Exe Headteacher to BM to review Orders over 10k and authorising orders/contracts committee to authorise all all orders will need 3 quotes Headteacher for goods, works and services approve orders over £5k under Budget holders to authorise orders over and up to £10k £5k prior to can approve over £10K £50k and up prior to any any orders up to £5k and up to to £150k commitment commitment but require second £50K being given being given authorisation from and approve Headteacher/BM BM 10.3 Receipting and custody of all tenders Authorising staff to open tenders 10.4 F&GP See right Ex HT will inform Committee to which budget determine holders can open policy tenders 10.5 All cheques require 2 authorised Authorised signatories signatories are Exe Headteacher Headteacher Ass Headteacher Business Manager/Deputy Business Manager
Activity Trust Board Committee Accounting Officer Headteacher Staff Comments 10. Orders and Paying for Goods, Works and Services 10.1 Ensuring that all contracts and agreements conform with finance policies and procedures Approved by Headteacher Prepared by BM 10.2 Accepting quotations/tenders and authorising orders/contracts for goods, works and services F&GP committee to approve orders over £50k and up to £150k Exe Headteacher to authorise over £10K and up to £50K Headteacher to authorise all orders over £5k and up to £10k prior to any commitment being given BM to review all orders under £5k prior to any commitment being given and approve Orders over 10k will need 3 quotes Budget holders can approve orders up to £5k but require second authorisation from Headteacher/BM 10.3 Receipting and custody of all tenders BM 10.4 Authorising staff to open tenders F&GP Committee to determine policy See right Ex HT will inform which budget holders can open tenders 10.5 All cheques require 2 authorised signatories Authorised signatories are Exe Headteacher Headteacher Ass Headteacher Business Manager/Deputy Business Manager
Equitas-Trust-Governance-Booklet-2017-2018.docx