Briefing ESR1 Changes January 2014 Summary: This upgrade introduces the PD02 Appointment Form on to the ESR1 system, removing the need for a separate paper form; and Implements functionality on the Risk Assessment tab so that OH, H&S and Transport Office are notified appropriately. More details: Introduction of additional status to enable easier tracking of ESR1s through the process: Under Edit In approval Approved Recruiting Processing Complete New Appointment Details tab to replace the paper PD02 Appointment Form. Tab shows both the approved details from the ESR1 and enables changes to be detailed together with confirmation of authorisation gained. Automatic alerts to Research Accounting/HRBP if start date of appointee is outside of research grant start/end dates thus enabling prompt resolution. Provides list of registered Induction Facilitators within College/Service and alerts Induction Facilitator of start date etc. appointee’s name, job title, Functionality on Risk Assessment tab now set up so that risks identified are automatically alerted to Occupational Health, Health and Safety or the Transport Office as appropriate with details of start appointee’s name, job title, date etc. Automatic alert to Recruiting Manager of start date etc. appointee’s name, job title, Automatic archiving of ESR1s after the approved action (ie recruitment/changes) has been completed. Workflow: Key: Action by ESR1 system Action by HRBP (& Res A/c in places) Action by HR Admin/HR Recruitment Action by Chairman of interview panel
Briefing ESR1 Changes January 2014 Summary: This upgrade introduces the PD02 Appointment Form on to the ESR1 system, removing the need for a separate paper form; and Implements functionality on the Risk Assessment tab so that OH, H&S and Transport Office are notified appropriately. More details: Introduction of additional status to enable easier tracking of ESR1s through the process: Under Edit In approval Approved Recruiting Processing Complete New Appointment Details tab to replace the paper PD02 Appointment Form. Tab shows both the approved details from the ESR1 and enables changes to be detailed together with confirmation of authorisation gained. Automatic alerts to Research Accounting/HRBP if start date of appointee is outside of research grant start/end dates thus enabling prompt resolution. Provides list of registered Induction Facilitators within College/Service and alerts Induction Facilitator of appointee’s name, job title, start date etc. Functionality on Risk Assessment tab now set up so that risks identified are automatically alerted to Occupational Health, Health and Safety or the Transport Office as appropriate with details of appointee’s name, job title, start date etc. Automatic alert to Recruiting Manager of appointee’s name, job title, start date etc. Automatic archiving of ESR1s after the approved action (ie recruitment/changes) has been completed. Action by ESR1 system Action by HRBP (& Res A/c in places) Action by HR Admin/HR Recruitment Action by Chairman of interview panel Workflow: Key:
ESR1_Update_Jan_14.docx