408, 416 Sub-Contracts NO NO Yes must be managed – through the Office of Sponsored Programs 412 Photographic Services Yes, if product being Yes, send agreement to Yes, if value of service under purchased. NO if services Purchasing when P.O. is $10,000. Agreement must be involved. processed. preapproved by Risk Management prior to service. 414 Printing and Copying e.g. Yes, up to $250 at UP, NO - Print Portal must be NO - Print Portal must be brochures cardholder limit for campus used used. cardholders 447 Non-Employment Advertising Yes, up to limits Yes if $10,000 or more Yes if $10,000 458 Promotional Printing including Yes, up to limits. Yes. NO Novelties (Must be PSU Licensee NOTE: If PSU logo or wording is NOTE: If PSU logo or wording if PSU logo or wording are used, then purchase may only is used, Purchasing will printed on items) be from an approved Penn assure that the vendor is an State licensee. approved Penn State licensee. All agreements must be sent through Purchasing for approval. Object Code Good or Service Purchasing Card Purchase (eBuy+) SRFC 452, 716 Software Yes, up to limits, but eBuy Yes. NO vendors, especially Software at Penn State preferred. 407 IT Services Provided by Internal Yes, if internal vendor accepts, NO - use internal billing NO - use internal billing Vendors up to limits mechanisms (IDCC) mechanisms (IDCC) 487 IT Services Provided by External Yes, up to limits Yes, if value of service is Yes, if value of service in total Vendor $10,000 or more under $10,000 481, 482, Computer Equipment Yes, up to limits, but eBuy Yes if $500 or more (See Note NO 483, 484, vendors preferred. 3 Above) 485, 486
408, 416 Sub-Contracts NO NO Yes – must be managed through the Office of Sponsored Programs 412 Photographic Services Yes, if product being purchased. NO if services involved. Yes, send agreement to Purchasing when P.O. is processed. Yes, if value of service under $10,000. Agreement must be preapproved by Risk Management prior to service. 414 Printing and Copying e.g. brochures Yes, up to $250 at UP, cardholder limit for campus cardholders NO - Print Portal must be used NO - Print Portal must be used. 447 Non-Employment Advertising Yes, up to limits Yes if $10,000 or more Yes if $10,000 458 Promotional Printing including Novelties (Must be PSU Licensee if PSU logo or wording are printed on items) Yes, up to limits. NOTE: If PSU logo or wording is used, then purchase may only be from an approved Penn State licensee. Yes. NOTE: If PSU logo or wording is used, Purchasing will assure that the vendor is an approved Penn State licensee. All agreements must be sent through Purchasing for approval. NO Object Code Good or Service Purchasing Card Purchase (eBuy+) SRFC 452, 716 Software Yes, up to limits, but eBuy vendors, especially Software at Penn State preferred. Yes. NO 407 IT Services Provided by Internal Vendors Yes, if internal vendor accepts, up to limits NO - use internal billing mechanisms (IDCC) NO - use internal billing mechanisms (IDCC) 487 IT Services Provided by External Vendor Yes, up to limits Yes, if value of service is $10,000 or more Yes, if value of service in total under $10,000 481, 482, 483, 484, 485, 486 Computer Equipment Yes, up to limits, but eBuy vendors preferred. Yes if $500 or more (See Note 3 Above) NO
payment-decision-matrix.docx