Activity Description & Examples Retention Action Required by Staff (for hardcopy records) Donations [By University] Records documenting donations of money, items and Temporary Retain records in services by the University to public organisations and department/school until Destroy 7 years after groups, including charities. decision is made. donation was made. Lodge records into the Disposal Authority Reference: Federation University 2.6.4 (0701) Archives on an annual basis using established procedures. Non-significant Items Records documenting the receipt, management and Temporary Retain records in disposal of donations of money, items, artefacts or department/school until last Destroy 7 years after action objects which do not have value that impacts on the action has been completed. completed. whole of government or the broader community. Lodge records into the Disposal Authority Reference: Includes: Federation University 2.6.2 (0701) Archives on an annual approaches for donations; and basis using established acknowledgements. procedures. Refusal [By University] Records documenting the refusal of donations. Temporary Retain records in department/school until last Includes: Destroy 7 years after action action has been completed. completed. return of items not accepted by the University. Lodge records into the Disposal Authority Reference: Federation University 2.6.3 (0701) Archives on annual basis using established
Activity Description & Examples Retention Action Required by Staff (for hardcopy records) Donations [By University] Records documenting donations of money, items and services by the University to public organisations and groups, including charities. Temporary Destroy 7 years after donation was made. Disposal Authority Reference: 2.6.4 (0701) Retain records in department/school until decision is made. Lodge records into the Federation University Archives on an annual basis using established procedures. Non-significant Items Records documenting the receipt, management and disposal of donations of money, items, artefacts or objects which do not have value that impacts on the whole of government or the broader community. Includes: approaches for donations; and acknowledgements. Temporary Destroy 7 years after action completed. Disposal Authority Reference: 2.6.2 (0701) Retain records in department/school until last action has been completed. Lodge records into the Federation University Archives on an annual basis using established procedures. Refusal [By University] Records documenting the refusal of donations. Includes: return of items not accepted by the University. Temporary Destroy 7 years after action completed. Disposal Authority Reference: 2.6.3 (0701) Retain records in department/school until last action has been completed. Lodge records into the Federation University Archives on annual basis using established
Federation-University---Records-Retention-and-Disposal-Requirements.docx