Ensure you list phone contact details and radio channel details if radios are being used in the section. Ensure that everyone working on your event is aware of your and knows who to contact if they need to report an incident or pass on information. Ensure your communications plan ties up with your emergency response plan. Please document your plans for your event day communication for event staff and emergency services, both on site and off site, here. Event day communications – audience This could include flyers, site plans, signage, public address system, stage schedules, MCs and information points. Please document your plans for communication with your audience on the day here. Lost children You must have a lost children policy and all event staff and volunteers must be familiar with it. Include arrangements for the safe care of children until such time that they can be reunited with their parent or guardian Provide a clearly advertised point for information on lost children Always ensure there are at least two adults that have the appropriate & Barring Service in place looking after any lost children. Children should not be left with just one adult. All incidents need be logged and all details are recorded. Parents and guardians should provide ID and a description of the lost child before they are allowed to collect the child. Contact the police if the child is reluctant to go with the parent or guardian. Please document your lost children policy and procedures here. Licensing Temporary Events Notice (TEN) If you are planning an event where there will be entertainment, alcohol for sale, or hot food or drink for sale after 11pm, you probably need to submit a Temporary Event Notice (TEN).
Ensure you list phone contact details and radio channel details if radios are being used in the section. Ensure that everyone working on your event is aware of your and knows who to contact if they need to report an incident or pass on information. Ensure your communications plan ties up with your emergency response plan. Please document your plans for your event day communication for event staff and emergency services, both on site and off site, here. Event day communications – audience This could include flyers, site plans, signage, public address system, stage schedules, MCs and information points. Please document your plans for communication with your audience on the day here. Lost children You must have a lost children policy and all event staff and volunteers must be familiar with it. Include arrangements for the safe care of children until such time that they can be reunited with their parent or guardian Provide a clearly advertised point for information on lost children Always ensure there are at least two adults that have the appropriate & Barring Service in place looking after any lost children. Children should not be left with just one adult. All incidents need be logged and all details are recorded. Parents and guardians should provide ID and a description of the lost child before they are allowed to collect the child. Contact the police if the child is reluctant to go with the parent or guardian. Please document your lost children policy and procedures here. Licensing Temporary Events Notice (TEN) If you are planning an event where there will be entertainment, alcohol for sale, or hot food or drink for sale after 11pm, you probably need to submit a Temporary Event Notice (TEN).
event_management_plan_hdc_v1docx.docx