the Agency/Department had any Federal Audit during the last renewal period? Did the department’s response include any corrective action taken, including: additional internal or external training provided to procurement staff; internal directives or policy Analyst to verify audit documents, P&P, OAS, etc. and verify changes; and any revisions to the Procurement Policies & that corrections have been made. Procedures (P&P) Manual? Were these actions specific to the audit findings were page numbers noted for any P&P revisions? The Department indicated that there has been an audit of the Department’s activities that include procurement-related findings and provided copies of the audit report from the DGS Office of Audit Services. The report included details of the Analyst to check Audit documents, P&P, OAS, etc. actions the Department has taken to correct those findings. Did the review of the Department’s P&P indicate that the stated corrective action has actually been implemented? REPORTING REQUIREMENTS Did the department meet SB goals last fiscal year? Analyst to verify by reviewing data supplied by OSDS Did the department meet DVBE goals last fiscal year? Analyst to verify by reviewing data supplied by OSDS Did the department comply with data entry requirement by Analyst to verify by reviewing to see if transactions have been entering transactions as required? entered in FI$Cal. Did the department comply with the Std 810 reporting Analyst to verify by reviewing data supplied by OSDS requirement by submitting the report to OSDS timely? Did the department comply with the Late Payment Penalty Analyst to verify by reviewing data supplied by OSDS Reporting Requirement? Did the Agency/Department comply with the State Agency Buy Recycled Campaign (SABRC) reporting requirements by Analyst to verify by reviewing the SABRC compliance report reporting purchases annually to the Department of Resources provided by CalRecycle to the PAMS mailbox Recycling and Recovery (CalRecycle). Analyst to verify by reviewing the SABRC compliance report Did the department meet their SABRC goals? provided by CalRecycle to the PAMS mailbox ADDITIONAL REVIEW Analyst to request various types of procurements for review. Did the department submit sample procurements for review? (High dollar & low dollar solicitations, solicitation addendums, cancelled solicitations, protests, etc.) Were procurements compliant to all rules, regulations, policies, Analyst to verify with checklist (Brad and William are creating a etc.? checklist)
the Agency/Department had any Federal Audit during the last renewal period? Did the department’s response include any corrective action taken, including: additional internal or external training provided to procurement staff; internal directives or policy changes; and any revisions to the Procurement Policies & Procedures (P&P) Manual? Were these actions specific to the audit findings were page numbers noted for any P&P revisions? Analyst to verify audit documents, P&P, OAS, etc. and verify that corrections have been made. The Department indicated that there has been an audit of the Department’s activities that include procurement-related findings and provided copies of the audit report from the DGS Office of Audit Services. The report included details of the actions the Department has taken to correct those findings. Did the review of the Department’s P&P indicate that the stated corrective action has actually been implemented? Analyst to check Audit documents, P&P, OAS, etc. REPORTING REQUIREMENTS Did the department meet SB goals last fiscal year? Analyst to verify by reviewing data supplied by OSDS Did the department meet DVBE goals last fiscal year? Analyst to verify by reviewing data supplied by OSDS Did the department comply with data entry requirement by entering transactions as required? Analyst to verify by reviewing to see if transactions have been entered in FI$Cal. Did the department comply with the Std 810 reporting requirement by submitting the report to OSDS timely? Analyst to verify by reviewing data supplied by OSDS Did the department comply with the Late Payment Penalty Reporting Requirement? Analyst to verify by reviewing data supplied by OSDS Did the Agency/Department comply with the State Agency Buy Recycled Campaign (SABRC) reporting requirements by reporting purchases annually to the Department of Resources Recycling and Recovery (CalRecycle). Analyst to verify by reviewing the SABRC compliance report provided by CalRecycle to the PAMS mailbox Did the department meet their SABRC goals? Analyst to verify by reviewing the SABRC compliance report provided by CalRecycle to the PAMS mailbox ADDITIONAL REVIEW Did the department submit sample procurements for review? Analyst to request various types of procurements for review. (High dollar & low dollar solicitations, solicitation addendums, cancelled solicitations, protests, etc.) Were procurements compliant to all rules, regulations, policies, etc.? Analyst to verify with checklist (Brad and William are creating a checklist)
PA%20ANNUAL%20REVIEW%20CHECKLIST.docx