The example below is a very simple structure. Make sure your organisational structure shows the levels of command and how things will be communicated up and down these levels. Emergency services – Police, Fire, Ambulance, Coastguard Event manager Security Safety manager Production manager Artist manager Volunteer manager manager Security staff Production staff Stage manager Volunteers Stewards Crew Stage crew Programme Schedule Complete the event schedules below. You should list everything that needs to be done before, during and after your event. This will help ensure you complete tasks on time and that things aren’t forgotten. The schedules below each show an example of a typical task. Schedule XXXXXX event – prior to event day Date Task Start Finish Resources/ Notes In Hand Complete who Pick-up 10am 12 noon Van + Bill and Take cheque X Van event Ben for payment booked signage from sign writer Schedule XXXXXX event – event day Task Start Finish Resources/ Notes In Hand Complete who Stall holders arrive on 7am 9am Stalls All vehicles X stalls site coordinator - off site by coordinator Sam 9.30 and no briefed further vehicle movements Schedule XXXXXX event – post event Date Task Start Finish Resources/ Notes In Hand Complete
The example below is a very simple structure. Make sure your organisational structure shows the levels of command and how things will be communicated up and down these levels. Emergency services – Police, Fire, Ambulance, Coastguard Event manager Security manager Safety manager Production manager Artist manager Volunteer manager Security staff Production staff Stage manager Volunteers Stewards Crew Stage crew Programme Schedule Complete the event schedules below. You should list everything that needs to be done before, during and after your event. This will help ensure you complete tasks on time and that things aren’t forgotten. The schedules below each show an example of a typical task. Schedule XXXXXX event – prior to event day Date Task Start Finish Resources/ who Notes In Hand Complete Pick-up event signage from sign writer 10am 12 noon Van + Bill and Ben Take cheque for payment X Van booked Schedule XXXXXX event – event day Task Start Finish Resources/ who Notes In Hand Complete Stall holders arrive on site 7am 9am Stalls coordinator - Sam All vehicles off site by 9.30 and no further vehicle movements X stalls coordinator briefed Schedule XXXXXX event – post event Date Task Start Finish Resources/ Notes In Hand Complete
event_management_plan_hdc_v1docx.docx