Note: For records relating to the management of other contracts, see CONTRACTING-OUT. Activity Description & Examples Retention Action Required by Staff (for hardcopy records) Ventures and Final signed version of joint venture agreements or Permanent (State Lodge records into the Memorandums of Memorandums of Understanding of major significance Federation University Archive) Understanding [Major] to the State such as large-scale government Archives on an annual Retain as a state archive. infrastructure projects and public private partnerships basis using established These records will be (PPPs). procedure. transferred to PROV when Includes: These records must not administrative use by the be destroyed. University has concluded. records documenting the development of agreements. Disposal Authority Reference: 7.6.1 (0701) Ventures and Final versions of joint venture agreements or Temporary Retain records in Memorandums of Memorandums of Understanding of small-scale department/school until Destroy 7 years after Understanding [Minor] significance to the State. administrative use has administrative use has concluded. Includes: concluded. Lodge records into the records documenting the development of Disposal Authority Reference: Federation University 7.6.2 (0701) agreements. Archives on an annual basis using established procedures. Legislation The process of making laws. Includes Acts, Bills and subsections to Acts, and amendments to each.
Note: For records relating to the management of other contracts, see CONTRACTING-OUT. Activity Description & Examples Retention Action Required by Staff (for hardcopy records) Ventures and Memorandums of Understanding [Major] Final signed version of joint venture agreements or Memorandums of Understanding of major significance to the State such as large-scale government infrastructure projects and public private partnerships (PPPs). Includes: records documenting the development of agreements. Permanent (State Archive) Retain as a state archive. These records will be transferred to PROV when administrative use by the University has concluded. Disposal Authority Reference: 7.6.1 (0701) Lodge records into the Federation University Archives on an annual basis using established procedure. These records must not be destroyed. Ventures and Memorandums of Understanding [Minor] Final versions of joint venture agreements or Memorandums of Understanding of small-scale significance to the State. Includes: records documenting the development of agreements. Temporary Destroy 7 years after administrative use has concluded. Disposal Authority Reference: 7.6.2 (0701) Retain records in department/school until administrative use has concluded. Lodge records into the Federation University Archives on an annual basis using established procedures. Legislation The process of making laws. Includes Acts, Bills and subsections to Acts, and amendments to each.
Federation-University---Records-Retention-and-Disposal-Requirements.docx