Note: For FOI requests that lead to litigation use LEGAL SERVICES - Litigation. Activity Description & Examples Retention Action Required by Staff (for hardcopy records) Requests [Detailed] Records documenting FOI requests that require a Temporary Retain records in detailed response from the University. department/school until Destroy 5 years after last action has concluded. action concluded. Lodge records into the Disposal Authority Reference: Federation University 9.7.2 (0701) Archives on an annual basis using established procedures. Requests [Routine] Records documenting FOI requests which are routine Temporary Retain records in or which are not proceeded with (e.g. where requests department/school for 2 Destroy 2 years after are withdrawn, lapse because of non-payment of years after last action has action completed. application fees or are referred to another agency). been completed. Disposal Authority Reference: Prior to destroying 9.7.3 (0701) records, a Records Disposal Authorisation form must be completed and submitted to the Records Management Unit to gain the required approval. Only upon destruction approval being granted should records be placed
Note: For FOI requests that lead to litigation use LEGAL SERVICES - Litigation. Activity Description & Examples Retention Action Required by Staff (for hardcopy records) Requests [Detailed] Records documenting FOI requests that require a detailed response from the University. Temporary Destroy 5 years after action concluded. Disposal Authority Reference: 9.7.2 (0701) Retain records in department/school until last action has concluded. Lodge records into the Federation University Archives on an annual basis using established procedures. Requests [Routine] Records documenting FOI requests which are routine or which are not proceeded with (e.g. where requests are withdrawn, lapse because of non-payment of application fees or are referred to another agency). Temporary Destroy 2 years after action completed. Disposal Authority Reference: 9.7.3 (0701) Retain records in department/school for 2 years after last action has been completed. Prior to destroying records, a Records Disposal Authorisation form must be completed and submitted to the Records Management Unit to gain the required approval. Only upon destruction approval being granted should records be placed
Federation-University---Records-Retention-and-Disposal-Requirements.docx