Administration (NARA) per 36 CFR 1228 and 1234. NARA General Records Schedule 9 for Travel and Transportation Records and General Records Schedule 20 for Electronic Records shall apply.” . C. Attributes of the Data Question Response Yes. The individual profile data is needed to traveler’s 1. Is the use of the data both accurately reserve and ticket travel, and to have relevant and necessary to the expenses charged to the proper travel charge card purpose for which the system is account. The reservation data is needed to accomplish being designed? the required travel, and to estimate trip costs for authorization purposes. The TAVS data are required to properly record the obligation of funds, to accurately calculate and accomplish reimbursement of the traveler and/or payment to the travel card vendor and to liquidate the obligation when payment is made. 2.a. Will the system derive new No data or create previously unavailable data about an individual through aggregation from the information collected? 2.b. Will the new data be placed No in the individual's record (client or employee)? 2.c. Can the system make No. This type of analysis is not done within the system determinations about individuals that would not be possible without the new data? 2.d. How will the new data be Not Applicable. verified for relevance and accuracy? 3.a. If the data is being Some consolidation may be done. Data may be consolidated, what controls are in consolidated if there are multiple travel programs place to protect the data and existing within an agency before its migration to ETS.
Administration (NARA) per 36 CFR 1228 and 1234. NARA General Records Schedule 9 for Travel and Transportation Records and General Records Schedule 20 for Electronic Records shall apply.” . C. Attributes of the Data Question Response 1. Is the use of the data both relevant and necessary to the purpose for which the system is being designed? Yes. The individual traveler’s profile data is needed to accurately reserve and ticket travel, and to have expenses charged to the proper travel charge card account. The reservation data is needed to accomplish the required travel, and to estimate trip costs for authorization purposes. The TAVS data are required to properly record the obligation of funds, to accurately calculate and accomplish reimbursement of the traveler and/or payment to the travel card vendor and to liquidate the obligation when payment is made. 2.a. Will the system derive new data or create previously unavailable data about an individual through aggregation from the information collected? No 2.b. Will the new data be placed in the individual's record (client or employee)? No 2.c. Can the system make determinations about individuals that would not be possible without the new data? No. This type of analysis is not done within the system 2.d. How will the new data be verified for relevance and accuracy? Not Applicable. 3.a. If the data is being consolidated, what controls are in place to protect the data and Some consolidation may be done. Data may be consolidated if there are multiple travel programs existing within an agency before its migration to ETS.
ETS_E2Solutions_PIA_2012.docx