security, accessibility, The electronic system record must list the and protection against selected must ensure the specific staff, staff repudiation of the authenticity, assigned to care for electronic records, and confidentiality, integrity, children with special must be able to: security, accessibility, and needs or circumstances (a) Produce an protection against one-on-one, and authentic, verifiable repudiation of the volunteers who count in written record for each electronic records, and staff-to-child ratio. The transaction upon must be able to: attendance record must demand that complies clearly document: with all legal and other (a) Produce an authentic, (a) The name of staff, requirements regarding verifiable written record for one-on-one care staff, the record’s structure, each transaction upon or volunteer; content, and time of demand that complies with (b) The number of creation or receipt; all legal and other children in (b) Authenticate (prove requirements regarding classrooms and the identity of) the the record’s structure, staff-to-child ratio, sender of the record and content, and time of if applicable; ensure that the creation or receipt; (c) The date; and electronic record has not (b) Authenticate (prove (d) Start and end been altered; the identity of) the sender times of assigned (c) Uniquely identify of the record and ensure staff. Weight #1 each record; that the electronic record (d) Capture an electronic has not been altered; (4) If the attendance records record for each (c) Uniquely identify each are kept electronically, the transaction conducted; record; electronic system must: (e) Maintain the integrity (d) Capture an electronic (a) Record either an of electronic records as record for each transaction electronic captured or created so conducted; signature, swipe that they can be (e) Maintain the integrity card, personal accessed, displayed, and of electronic records as identification managed as a unit; captured or created so that number (PIN), (f) Retain electronic they can be accessed, biometric reader, or
security, accessibility, and protection against repudiation of the electronic records, and must be able to: (a) Produce an authentic, verifiable written record for each transaction upon demand that complies with all legal and other requirements regarding the record’s structure, content, and time of creation or receipt; (b) Authenticate (prove the identity of) the sender of the record and ensure that the electronic record has not been altered; (c) Uniquely identify each record; (d) Capture an electronic record for each transaction conducted; (e) Maintain the integrity of electronic records as captured or created so that they can be accessed, displayed, and managed as a unit; (f) Retain electronic The electronic system selected must ensure the authenticity, confidentiality, integrity, security, accessibility, and protection against repudiation of the electronic records, and must be able to: (a) Produce an authentic, verifiable written record for each transaction upon demand that complies with all legal and other requirements regarding the record’s structure, content, and time of creation or receipt; (b) Authenticate (prove the identity of) the sender of the record and ensure that the electronic record has not been altered; (c) Uniquely identify each record; (d) Capture an electronic record for each transaction conducted; (e) Maintain the integrity of electronic records as captured or created so that they can be accessed, record must list the specific staff, staff assigned to care for children with special needs or circumstances one-on-one, and volunteers who count in staff-to-child ratio. The attendance record must clearly document: (a) The name of staff, one-on-one care staff, or volunteer; (b) The number of children in classrooms and staff-to-child ratio, if applicable; (c) The date; and (d) Start and end times of assigned staff. Weight #1 (4) If the attendance records are kept electronically, the electronic system must: (a) Record either an electronic signature, swipe card, personal identification number (PIN), biometric reader, or
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