University ***Office (please attach a copy of your guest list) Invited Guest Count: and of Expected Guest Count: University Donor How will you communicate with your guests? (please check all that apply) Guests Event Print/Email Invitation (please attach invitation) Events Coordinator: Invitation Letter (please attach generic copy of letter) use only: Other (please explain and attach an example) or No Invitation Needed (explain below) __ Yes Will your event require catering: No (please skip to the next section of the form) Catering Aramark Catering Invoice # (please attach a copy of the invoice) N/A (if so, please complete the following list): Name of Caterer/ Catering Business: Invoice #: Executive Vendor Registration # (Banner ID): Director:_____________________________ Yes Will your event require staffing: Mrs. No (please attach a list of these persons) Have you identified persons to staff your event? Yes Kimberly Staff No Briefly describe your staffing needs: Fair-Reese Have you included the following? 25Live Confirmation Cost Summary Detailed Set-Up Guest List Catering Invoice Staff Listing N/A N/A N/A N/A N/A N/A Are you requesting a Run-of-Show from the Office of University Events Yes No (if not, please include a copy of the Run-of-Show)
***Office of University Events use only: University and Donor Event Coordinator: __ Guests Invited Guest Count: (please attach a copy of your guest list) Expected Guest Count: How will you communicate with your guests? (please check all that apply) Print/Email Invitation (please attach invitation) Invitation Letter (please attach generic copy of letter) Other (please explain and attach an example) or No Invitation Needed (explain below) Catering Will your event require catering: Yes No (please skip to the next section of the form) Aramark Catering Invoice # (please attach a copy of the invoice) N/A (if so, please complete the following list): Name of Caterer/ Catering Business: Invoice #: Executive Director:_____________________________ Mrs. Kimberly Fair-Reese Vendor Registration # (Banner ID): Staff Will your event require staffing: Yes No Have you identified persons to staff your event? Yes (please attach a list of these persons) No Briefly describe your staffing needs: Have you included the following? 25Live Confirmation Cost Summary Detailed Set-Up Guest List Catering Invoice Staff Listing N/A N/A N/A N/A N/A N/A Are you requesting a Run-of-Show from the Office of University Events Yes No (if not, please include a copy of the Run-of-Show)
event-management-worksheet.docx