Table 5.1: Project Monitoring Plan Category of Areas Record Responsible User of the Use of information Decision information person information made Work plan Timing of the Periodically Project Project Ensure that and Reschedule the Activities activities. Coordinator coordinator contractors are activities Availability of Work schedule Project facilitator Stakeholders operating within time Resources personnel. MCED student Community frame deployment Cost and Budgeted Ledger of Project Project Ensure availability of Revising the Expenditures amount. expenditures Accountant Coordinator funds budget Balance in Receipts Community Ensure that the Determine budget by Reports to Program officer activities are carried needs for other approved cost. stakeholders out within the funds stipulated budget. Staff and Knowledge Performance Project Project Ensure that the Placement supervision attitude of review Coordinator Coordinator required knowledge Disciplinary Skills of staff Job description Project Programme and skill are present. actions Job Facilitator officer Efficiency and performance effectiveness assurance. Results Activities Field workers Project Project Ensure the objectives Revise accomplished report Facilitator Coordinator are realized strategies and MCED student Facilitator Asses the quality of approach MCED student the achievement Source: Modified from CEDPA (1994)
Table 5.1: Project Monitoring Plan Category of information Areas Record Responsible person User of the information Use of information Decision made Work plan Activities Timing of the activities. Availability of personnel. Periodically Work schedule Project Coordinator Project facilitator MCED student Project coordinator Stakeholders Community Ensure that and contractors are operating within time frame Reschedule the activities Resources deployment Cost and Expenditures Budgeted amount. Balance in budget by approved cost. Ledger of expenditures Receipts Reports to stakeholders Project Accountant Project Coordinator Community Program officer Ensure availability of funds Ensure that the activities are carried out within the stipulated budget. Revising the budget Determine needs for other funds Staff and supervision Knowledge attitude of Skills of staff Job performance Performance review Job description Project Coordinator Project Facilitator Project Coordinator Programme officer Ensure that the required knowledge and skill are present. Efficiency and effectiveness assurance. Placement Disciplinary actions Results Activities accomplished Field workers report Project Facilitator MCED student Project Coordinator Facilitator MCED student Ensure the objectives are realized Asses the quality of the achievement Revise strategies and approach Source: Modified from CEDPA (1994)
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