Table 3: Communication Plan AUDIENCE INFORMATION/DISCUSSION METHOD TIMING Response to ministerial questions. As required Professional advice on plantation Minister and Meetings and field days when forestry management. Government Staff requested Annual report Annually Performance against wood supply All staff team days Monthly agreements and budget PCS Director and Senior managers meeting Environmental non-conformance Senior Staff Staffing matters and resources Change in land management intent Gross area stored in ACTmapi Bi-Annual Gross area map – single point of truth meeting Change in land management intent PCS Area Managers Operational Maps Environmental non-conformance Agenda driven meetings Annual work schedules area stored in ACTmapi Ongoing access Gross area map – PCS Rangers/ single point of truth to ACT and PCS Annual work schedules Technical Officers Operational Maps databases Agenda driven meetings Annual review Annual work schedules Contractors Operational Maps Quarterly Performance against wood supply – Marketing, Contract management plan meeting agreements and budget Harvesting and Ongoing Performance against agreed quality Haulage standards Environmental non-conformance Agenda driven meetings Annually Annual work schedules Contractors - Operational Maps Ongoing Performance against agreed quality Silviculture standards Environmental non-conformance Agenda driven meetings Annually Annual work schedules PCS Fire Operational Maps FFR Monthly Management Officer meeting Agenda driven meetings Annually Annual work schedules PCS Road Operational Maps FFR Monthly Management Officer meeting Agenda driven meetings Annually Annual work schedules PCS Rural Staff Operational Maps Ongoing Weed priority areas Operational Maps Annually PCS Healthy Country Annual work schedules Recreation user meetings Annually, user PCS Community and Annual work schedules Operational Maps meetings Visitor Programs Approvals/Permits issued Annually, user Tactical harvesting schedule (3-5 Recreation User Recreation user meetings group meetings years) Groups Operational Maps Annual work schedules Annual Report Annually EMP updates Gross area map Regulator - EPA Environmental non-conformance Third party complaints Agenda driven meetings after Annually Annual work schedules Icon operations commence in LCC Environmental non-conformance Operational Maps Phone, email, face to face Ongoing Work Plan maps by request Neighbours meetings PCS Forestry Management Ongoing Availability of recreation areas and Brochure Brochure to be facilities Community Canberra Times public notice displayed at each Herbicide application, exclusion (Herbicide application) depot. General plantation management ACTmapi plantation data layers information
Table 3: Communication Plan AUDIENCE INFORMATION/DISCUSSION METHOD TIMING Minister and Government Staff Professional advice on plantation forestry management. Response to ministerial questions. Meetings and field days when requested As required PCS Director and Senior Staff Performance against wood supply agreements and budget Environmental non-conformance Staffing matters and resources Change in land management intent Annual report All staff team days Senior managers meeting Annually Monthly PCS Area Managers Gross area map Change in land management intent Environmental non-conformance Annual work schedules Gross area stored in ACTmapi – single point of truth Operational Maps Agenda driven meetings Bi-Annual meeting PCS Rangers/ Technical Officers Gross area map Annual work schedules area stored in ACTmapi – single point of truth Operational Maps Ongoing access to ACT and PCS databases Contractors – Marketing, Harvesting and Haulage Annual work schedules Performance against wood supply agreements and budget Performance against agreed quality standards Environmental non-conformance Agenda driven meetings Operational Maps Contract management plan Annual review Quarterly meeting Ongoing Contractors - Silviculture Annual work schedules Performance against agreed quality standards Environmental non-conformance Agenda driven meetings Operational Maps Annually Ongoing PCS Fire Management Officer Annual work schedules Agenda driven meetings Operational Maps Annually FFR Monthly meeting PCS Road Management Officer Annual work schedules Agenda driven meetings Operational Maps Annually FFR Monthly meeting PCS Rural Staff Annual work schedules Weed priority areas Agenda driven meetings Operational Maps Annually Ongoing PCS Healthy Country Annual work schedules Operational Maps Annually PCS Community and Visitor Programs Annual work schedules Recreation user meetings Operational Maps Annually, user meetings Recreation User Groups Tactical harvesting schedule (3-5 years) Annual work schedules Approvals/Permits issued Recreation user meetings Operational Maps Annually, user group meetings Regulator - EPA EMP updates Gross area map Environmental non-conformance Third party complaints Annual Report Annually Icon Annual work schedules Environmental non-conformance Agenda driven meetings after operations commence in LCC Operational Maps Annually Neighbours Work Plan maps by request Phone, email, face to face meetings Ongoing Community Availability of recreation areas and facilities Herbicide application, exclusion General plantation management information PCS Forestry Management Brochure Canberra Times public notice (Herbicide application) ACTmapi plantation data layers Ongoing Brochure to be displayed at each depot.
PCS-Strategic-Plantation-Management-Plan-V1.docx