Change accounting codes (index/account numbers) Complete the required fields (bold), add the form to an empty cart, and take the shopping cart through the check-out process similar to a normal purchase. Upon electronic receipt of this request, a Procurement Officer will make the necessary changes to the purchase order. eProcure will generate a new requisition number for this shopping cart, but a new purchase order number will not be created. Requested changes will be made to the purchase order. These changes can be found under the revisions tab in the original purchase order. Example of how the form looks. Expenditure Authorization Request This is the electronic version of the form located on the Controller’s website. Complete all required fields and attach all required documents to this form. This may include, IRS Form W-9, New Supplier Request/Change Form, signed registration form, etc. When all fields are completed, add this form to an empty shopping cart. Take the shopping cart through the check-out process and place the order. After the necessary approvals have been secured (electronically), the requisition will be sent to the Controller’s Office for final processing. Helpful Tips and Tricks Links Many helpful links and announcements are listed on the home/shop page. These are updated several times throughout the year. Copying Orders It is possible to duplicate a previously placed order. This can be a real time saver! First find the requisition. Click on the Orders & Documents menu in the navigation bar and select Search Documents from the list. Enter the requisition number in the search field and click Go. If the requisition number is unavailable, search for the purchase order and open it. The requisition number is hyper-linked on the first tab of the purchase order. From the Requisition tab within the requisition is an “Available Actions” drop-down menu (right side of the screen).
Change accounting codes (index/account numbers) Complete the required fields (bold), add the form to an empty cart, and take the shopping cart through the check-out process similar to a normal purchase. Upon electronic receipt of this request, a Procurement Officer will make the necessary changes to the purchase order. eProcure will generate a new requisition number for this shopping cart, but a new purchase order number will not be created. Requested changes will be made to the purchase order. These changes can be found under the revisions tab in the original purchase order. Example of how the form looks. Expenditure Authorization Request This is the electronic version of the form located on the Controller’s website. Complete all required fields and attach all required documents to this form. This may include, IRS Form W-9, New Supplier Request/Change Form, signed registration form, etc. When all fields are completed, add this form to an empty shopping cart. Take the shopping cart through the check-out process and place the order. After the necessary approvals have been secured (electronically), the requisition will be sent to the Controller’s Office for final processing. Helpful Tips and Tricks Links Many helpful links and announcements are listed on the home/shop page. These are updated several times throughout the year. Copying Orders It is possible to duplicate a previously placed order. This can be a real time saver! First find the requisition. Click on the Orders & Documents menu in the navigation bar and select Search Documents from the list. Enter the requisition number in the search field and click Go. If the requisition number is unavailable, search for the purchase order and open it. The requisition number is hyper-linked on the first tab of the purchase order. From the Requisition tab within the requisition is an “Available Actions” drop-down menu (right side of the screen).
eProcure%20Manual%20Sept%202016.docx