gain on a purchase transaction. Potential conflicts of interest must be disclosed by the cardholder. Any Purchase from a Company Owned by a University Employee Any – purchase from any company owned by any University employee must be bid. University Departments and/or Auxiliaries The campus vendor invoice (CVI) – system is to be used for the purchase of goods or services from University sources. Gasoline Gasoline should be purchased from Transportation Services or with the – gasoline credit card provided with each University vehicle. Mail, Postage All U.S. mail, including parcel post, certified, and registered mail, – should be sent through University Mailing. Weapons and/or Ammunition A requisition must be completed for the purchase – of weapons and/or ammunition. Moving Expenses A requisition must be completed for moving expenses for – University employees. Service and/or Incentive Awards (or Any Items Purchased for an Employee) – Service and/or incentive awards (or any items purchased for an employee) must be processed on a requisition. Late Fees Insurance Insurance must be processed on a requisition through Risk and – Property Management. A tax exempt University pcard may not Purchases for Student Organizations – be used to make purchases for student organizations. A fiduciary fund pcard assigned to a student organization must be used. Alcohol Decorations Personal/Individual Memberships Payment of personal memberships and dues – are a violation of State statutes. Prepayments or Deposits Prepayments and deposits are a violation of State – statutes. For determination of when subscriptions or registration fees (approved exceptions) may be paid in advance, see the Restricted Purchases section below. Salary / and/or Benefits
gain on a purchase transaction. Potential conflicts of interest must be disclosed by the cardholder. Any Purchase from a Company Owned by a University Employee – Any purchase from any company owned by any University employee must be bid. University Departments and/or Auxiliaries – The campus vendor invoice (CVI) system is to be used for the purchase of goods or services from University sources. Gasoline – Gasoline should be purchased from Transportation Services or with the gasoline credit card provided with each University vehicle. Mail, Postage – All U.S. mail, including parcel post, certified, and registered mail, should be sent through University Mailing. Weapons and/or Ammunition – A requisition must be completed for the purchase of weapons and/or ammunition. Moving Expenses – A requisition must be completed for moving expenses for University employees. Service and/or Incentive Awards (or Any Items Purchased for an Employee) – Service and/or incentive awards (or any items purchased for an employee) must be processed on a requisition. Late Fees Insurance – Insurance must be processed on a requisition through Risk and Property Management. Purchases for Student Organizations – A tax exempt University pcard may not be used to make purchases for student organizations. A fiduciary fund pcard assigned to a student organization must be used. Alcohol Decorations Personal/Individual Memberships – Payment of personal memberships and dues are a violation of State statutes. Prepayments or Deposits – Prepayments and deposits are a violation of State statutes. For determination of when subscriptions or registration fees (approved exceptions) may be paid in advance, see the Restricted Purchases section below. Salary / and/or Benefits
Pcard%20Guidelines%20October%202017.docx