procedures. Tendering The activities involved in receiving and assessing tenders for the supply, sale or purchase of goods and services. Tendering refers to the process of inviting parties to submit an offer by advertisement, followed by evaluation of offers and selecting a successful bidder. Note: For records relating to the contracts, use CONTRACTING-OUT Contracts. – Activity Description & Examples Retention Action Required by Staff (for hardcopy records) Advertising Routine enquiries and arrangements for the advertising Retain records in Temporary of tenders. department/school for 2 Destroy 2 years after action years after last action has completed. been completed. Disposal Authority Reference: Prior to destroying 3.4.2 (0701) records, a Records Disposal Authorisation form must be completed and submitted to the Records Management Unit to gain the required approval. Only upon destruction approval being granted should records be placed in a confidential document bin for appropriate disposal.
procedures. Tendering The activities involved in receiving and assessing tenders for the supply, sale or purchase of goods and services. Tendering refers to the process of inviting parties to submit an offer by advertisement, followed by evaluation of offers and selecting a successful bidder. Note: For records relating to the contracts, use CONTRACTING-OUT – Contracts. Activity Description & Examples Retention Action Required by Staff (for hardcopy records) Advertising Routine enquiries and arrangements for the advertising of tenders. Temporary Destroy 2 years after action completed. Disposal Authority Reference: 3.4.2 (0701) Retain records in department/school for 2 years after last action has been completed. Prior to destroying records, a Records Disposal Authorisation form must be completed and submitted to the Records Management Unit to gain the required approval. Only upon destruction approval being granted should records be placed in a confidential document bin for appropriate disposal.
Federation-University---Records-Retention-and-Disposal-Requirements.docx