Attachment D STRATEGIES FOR MANAGING OVERTIME The following are suggested ways to manage overtime to ensure eligibility for regular compensatory time off or to avoid payment of overtime. Obtaining Approval for Overtime 1. Obtain approval, to the extent feasible, on the first workday of a workweek (normally on a Monday). 2. Don’t include specific work schedules (employees identified to work, work assignments, and hours of work) in requests for approval of overtime submitted prior to the workweek for which the overtime is scheduled. Planning and Scheduling 1. Make weekly determinations of overtime needs; don’t plan specific work schedules in advance for subsequent workweeks. 2. Give only a general notice to the staff or potentially affected employees when overtime needs are identified in one week, but the overtime is expected to be performed during the following or subsequent week(s). 3. Avoid overtime work on Sundays when Sunday is the first day of the workweek, because such work will normally need to be approved and scheduled during the previous workweek. 4. Allow employees as much latitude as possible in establishing how and when the overtime will be accomplished and have them provide their plans for accomplishing it on the first workday of the workweek in which the work will be done. 5. If extra hours of work are needed, schedule them early in the workweek and attempt to balance them out by scheduling an equal amount of time off later in the week, to avoid working employees over 40 hours in any workweek. If the employee is on a 80-hour biweekly schedule, adjust the employees’ regular days off if applicable and avoid working them over 80 hours. 6. Stagger employee work schedules when an office needs coverage for more than 8 or 9 hours daily. 7. Ensure that employees who have earned compensatory time use that time within 26 pay periods to avoid payment for overtime.
Attachment D STRATEGIES FOR MANAGING OVERTIME The following are suggested ways to manage overtime to ensure eligibility for regular compensatory time off or to avoid payment of overtime. Obtaining Approval for Overtime 1. Obtain approval, to the extent feasible, on the first workday of a workweek (normally on a Monday). 2. Don’t include specific work schedules (employees identified to work, work assignments, and hours of work) in requests for approval of overtime submitted prior to the workweek for which the overtime is scheduled. Planning and Scheduling 1. Make weekly determinations of overtime needs; don’t plan specific work schedules in advance for subsequent workweeks. 2. Give only a general notice to the staff or potentially affected employees when overtime needs are identified in one week, but the overtime is expected to be performed during the following or subsequent week(s). 3. Avoid overtime work on Sundays when Sunday is the first day of the workweek, because such work will normally need to be approved and scheduled during the previous workweek. 4. Allow employees as much latitude as possible in establishing how and when the overtime will be accomplished and have them provide their plans for accomplishing it on the first workday of the workweek in which the work will be done. 5. If extra hours of work are needed, schedule them early in the workweek and attempt to balance them out by scheduling an equal amount of time off later in the week, to avoid working employees over 40 hours in any workweek. If the employee is on a 80-hour biweekly schedule, adjust the employees’ regular days off if applicable and avoid working them over 80 hours. 6. Stagger employee work schedules when an office needs coverage for more than 8 or 9 hours daily. 7. Ensure that employees who have earned compensatory time use that time within 26 pay periods to avoid payment for overtime.
Overtime_Strategies.docx