6.5.1 WHAT WHO/TARGET PURPOSE WHEN/ TYPE/ FREQUENCY METHODS Initiation All Stakeholders Gather business Prior to Meeting Meetings requirements to be Project Kickoff placed in Project Management Plan Distribute All Stakeholders Distribute Project Send via e-mail Project Management Plan as a Prior to Management review of what Project Kickoff Plan time will be spent on. Project Kickoff All Stakeholders Communicate Project Prior to Meeting Meeting Management Plan and Project Start expectations Date Status Reports All Stakeholders Keep stakeholders Bi-Weekly Send via e-mail attuned to project status. Project Team Project Team Review tasks, Weekly Meeting Meetings Members and assignments and Leads action items Executive Executive Updates to report Weekly or Meeting Sponsor and Sponsor and critical issues and dependent on Business Business Owner concerns; to gain schedules Owner approvals Meetings 6.5.2 Weekly Status Meetings with the core project team will be held to ensure adherence to timelines and deliverables. These meeting will minimally include the project manager, project director and vendor project manager and other key contractor personnel. Project Status will be the first agenda item followed by upcoming deliverables, identified issues or obstacles, mitigation plans, with flexibility to include any unforeseen inputs, or elements of particular focus coming from the Steering Committee or PED Executive officers. If needed, special meetings are called to discuss and address critical issues requiring more immediate mitigation.
6.5.1 WHAT WHO/TARGET PURPOSE WHEN/ FREQUENCY TYPE/ METHODS Initiation Meetings All Stakeholders Gather business requirements to be placed in Project Management Plan Prior to Project Kickoff Meeting Distribute Project Management Plan All Stakeholders Distribute Project Management Plan as a review of what time will be spent on. Prior to Project Kickoff Send via e-mail Project Kickoff Meeting All Stakeholders Communicate Project Management Plan and expectations Prior to Project Start Date Meeting Status Reports All Stakeholders Keep stakeholders attuned to project status. Bi-Weekly Send via e-mail Project Team Meetings Project Team Members and Leads Review tasks, assignments and action items Weekly Meeting Executive Sponsor and Business Owner Meetings Executive Sponsor and Business Owner Updates to report critical issues and concerns; to gain approvals Weekly or dependent on schedules Meeting 6.5.2 Weekly Status Meetings with the core project team will be held to ensure adherence to timelines and deliverables. These meeting will minimally include the project manager, project director and vendor project manager and other key contractor personnel. Project Status will be the first agenda item followed by upcoming deliverables, identified issues or obstacles, mitigation plans, with flexibility to include any unforeseen inputs, or elements of particular focus coming from the Steering Committee or PED Executive officers. If needed, special meetings are called to discuss and address critical issues requiring more immediate mitigation.
PED-Website%20CMS%20PMP%20Final.docx