Requirements - Do the Procurement policies and procedures include a requirement to eliminate unfair competitive advantages in Yes N/A No Finding procurements? Concern [24 CFR 85.36(c);24 CFR 84.84(d); 24CFR84.43] Contract Administration Policies and Procedures Description: Use this Section to determine if the Subrecipient has developed a contract administration system which ensures that contractors perform in accordance with the terms, conditions, and specifications of their contracts or purchase orders. This section provides best practices that may be utilized in an adequate contract administration system. Regulation: 24 CFR 85.36(b)(2), 24 CFR 84.47, 24 CFR 84.84(h) Does the Subrecipient have contract administration policies and procedures in N/A place? Yes Finding No If no, the remaining questions within this Concern Section are not applicable. Technical Assistance should be provided. Has the Grantee/ Recipient/ Subrecipient’s N/A contract administration policies and Yes Finding procedures been reviewed during a previous No Concern monitoring review? Have any issues been discovered based on prior reviews of the contract administration policies and procedures or Yes N/A have any revisions been made since the No Finding previous review? N/A Concern If No, mark the remaining questions in this Section as “N/A”. Yes N/A Are the policies and procedures documented? No Finding Concern Does the Subrecipient have a process in place Yes N/A for communicating policies and procedures No Finding Concern (including updates) to staff?
Requirements - Do the Procurement policies and procedures include a requirement to eliminate unfair competitive advantages in procurements? [24 CFR 85.36(c);24 CFR 84.84(d); 24CFR84.43] Yes No N/A Finding Concern Contract Administration Policies and Procedures Description: Use this Section to determine if the Subrecipient has developed a contract administration system which ensures that contractors perform in accordance with the terms, conditions, and specifications of their contracts or purchase orders. This section provides best practices that may be utilized in an adequate contract administration system. Regulation: 24 CFR 85.36(b)(2), 24 CFR 84.47, 24 CFR 84.84(h) Does the Subrecipient have contract administration policies and procedures in place? If no, the remaining questions within this Section are not applicable. Technical Assistance should be provided. Yes No N/A Finding Concern Has the Grantee/ Recipient/ Subrecipient’s contract administration policies and procedures been reviewed during a previous monitoring review? Yes No N/A Finding Concern Have any issues been discovered based on prior reviews of the contract administration policies and procedures or have any revisions been made since the previous review? If No, mark the remaining questions in this Section as “N/A”. Yes No N/A N/A Finding Concern Are the policies and procedures documented? Yes No N/A Finding Concern Does the Subrecipient have a process in place for communicating policies and procedures (including updates) to staff? Yes No N/A Finding Concern
Exhibit12-3_Core_Checklist_v3.6.docx