Date Revised: 2/5/2010 PURPOSE: To provide reimbursement guidelines for Leadership for expenses incurred while traveling on behalf of CAMSS for both business and educational requirements. This policy applies to travel outside the state of Colorado or for distances traveled within the state more than 50 miles one direction. POLICY: Members of the Association who have been approved by the Board of Directors to attend a business meeting, board meeting, conference, or workshop shall be entitled to reimbursement as outlined in this policy. Any exception to this policy needs to be approved by the Board prior to expenditure. It should be noted that the member is expected to fully participate in each activity and appropriately represent the Association. Travel that has already been approved by the Board is as follows: NAMSS Conference President or designee – Leadership Council Meeting President–Elect or designee – Mileage over 50 miles one direction to Board meeting Eligible Board members – Waive conference fee for members actively participating in the planning, and implementation of the Fall and Spring Conferences. Items under this policy shall include: Vendor registration Sign-in table Packet preparation After conference clean-up Other functions as determined or approved by the Board Member At-large/Outreach Coordinator related to outreach functions Reimbursement Guidelines Registration Fees: Paid. (NAMSS annual conference will not include fees for any bonus day sessions). Hotel: Paid. Nights of the conference will be covered at a single-standard room rate. Hotel reservations shall accommodate the need for a possible travel day. If flights are available, it is the expectation that the board member fly out the last day of the conference. Mileage: Mileage will be reimbursed at the federal rate. Additional Expenses: Paid. A per diem of $50 for each day of travel will be allocated. The per diem is intended to cover such expenses as meals, phone calls, car rental, gratuities, tokens of appreciation for outreach functions, etc. With appropriate documentation, the traveler may request advance payment for Advances: airline tickets, hotel room charges and the daily per diems. In order to receive reimbursement for expenses incurred, a written request must be submitted to the Treasurer within 14 days. The member shall receive reimbursement within 14 days of the request being received . POLICY/PROCEDURE
Date Revised: 2/5/2010 PURPOSE: To provide reimbursement guidelines for Leadership for expenses incurred while traveling on behalf of CAMSS for both business and educational requirements. This policy applies to travel outside the state of Colorado or for distances traveled within the state more than 50 miles one direction. POLICY: Members of the Association who have been approved by the Board of Directors to attend a business meeting, board meeting, conference, or workshop shall be entitled to reimbursement as outlined in this policy. Any exception to this policy needs to be approved by the Board prior to expenditure. It should be noted that the member is expected to fully participate in each activity and appropriately represent the Association. Travel that has already been approved by the Board is as follows: NAMSS Conference – President or designee Leadership Council Meeting – President–Elect or designee Mileage over 50 miles one direction to Board meeting – Eligible Board members Waive conference fee for members actively participating in the planning, and implementation of the Fall and Spring Conferences. Items under this policy shall include: Vendor registration Sign-in table Packet preparation After conference clean-up Other functions as determined or approved by the Board Member At-large/Outreach Coordinator related to outreach functions Reimbursement Guidelines Registration Fees: Paid. (NAMSS annual conference will not include fees for any bonus day sessions). Hotel: Paid. Nights of the conference will be covered at a single-standard room rate. Hotel reservations shall accommodate the need for a possible travel day. If flights are available, it is the expectation that the board member fly out the last day of the conference. Mileage: Mileage will be reimbursed at the federal rate. Additional Expenses: Paid. A per diem of $50 for each day of travel will be allocated. The per diem is intended to cover such expenses as meals, phone calls, car rental, gratuities, tokens of appreciation for outreach functions, etc. Advances: With appropriate documentation, the traveler may request advance payment for airline tickets, hotel room charges and the daily per diems. In order to receive reimbursement for expenses incurred, a written request must be submitted to the Treasurer within 14 days. The member shall receive reimbursement within 14 days of the request being received . POLICY/PROCEDURE
Final%20CAMSS%20Bylaws-%20Policy%20%20Procedures%20Manual%203.12.16.docx