TIMELINESS OF DATA ENTRY Procedures Employer Service Division Central office (ESDC) receives job postings requests via the following: Email from Phone Fax Staff that are designated on the Business Services team will enter job postings in WorkInTexas within the time constraints outlined below: Job posting requests received before 4:00 p.m., Monday through Friday must be entered in WIT by the next business day. Job posting requests received after 4:00 p.m. must be entered by 10:00 a.m. the following business day. Team Leader/Supervisor will distribute job-posting requests received via email or fax to any available staff member on the Order Writing Team. The Team Leader/Supervisor will email job-posting requests received electronically to the staff to enter. Faxed requests are dated and time stamped and placed in the responsible to staff’s in-box enter. The Team Leader/Supervisor will keep track of job postings distributed to staff on the Job Posting Tracking Log. Staff should enter phone requests or at request send a job posting “live” employers’ request form to complete and return. Book Assignments - those employers that list 10 or more new jobs periodically, do not wish to be contacted and generally will not give hire information, e.g. BAE (formally Stewart & Stevenson), City of Houston, and UTHSC. As new listings are submitted, previous job postings entered that are not on the new listing are closed. Staff will keep job postings from Book assignments open for no more than 30 days, unless otherwise noted by employer, and document in notes, received from “information vacancy log”. Other ESD staff should immediately complete the job posting request form to send to ESDC. Staff should not withhold posting requests in order to stack numbers for a later date. Once the job posting request has been entered into WorkInTexas, the Business Services Representative (BSR) will print out a copy of the completed job posting along with the job posting request form and place it in the 30-day file under his/her name. Employer Service Division Uniform Policies and Procedures Manual 2-26-09 Request for Service Page 5-4
TIMELINESS OF DATA ENTRY Procedures Employer Service Division Central office (ESDC) receives job postings requests via the following: Email from Phone Fax Staff that are designated on the Business Services team will enter job postings in WorkInTexas within the time constraints outlined below: Job posting requests received before 4:00 p.m., Monday through Friday must be entered in WIT by the next business day. Job posting requests received after 4:00 p.m. must be entered by 10:00 a.m. the following business day. Team Leader/Supervisor will distribute job-posting requests received via email or fax to any available staff member on the Order Writing Team. The Team Leader/Supervisor will email job-posting requests received electronically to the staff to enter. Faxed requests are dated and time stamped and placed in the responsible staff’s in-box to enter. The Team Leader/Supervisor will keep track of job postings distributed to staff on the Job Posting Tracking Log. Staff should enter phone requests “live” or at employers’ request send a job posting request form to complete and return. Book Assignments - those employers that list 10 or more new jobs periodically, do not wish to be contacted and generally will not give hire information, e.g. BAE (formally Stewart & Stevenson), City of Houston, and UTHSC. As new listings are submitted, previous job postings entered that are not on the new listing are closed. Staff will keep job postings from Book assignments open for no more than 30 days, unless otherwise noted by employer, and document in notes, “information received from vacancy log”. Other ESD staff should immediately complete the job posting request form to send to ESDC. Staff should not withhold posting requests in order to stack numbers for a later date. Once the job posting request has been entered into WorkInTexas, the Business Services Representative (BSR) will print out a copy of the completed job posting along with the job posting request form and place it in the 30-day file under his/her name. Employer Service Division Uniform Policies and Procedures Manual 2-26-09 Request for Service Page 5-4
ESD%20Uniformed%20Office%20Polices%20%20Procedures%20Manual%20rev111709.docx