Security Checks and Registers The activities associated with measures taken to protect people, premises, equipment or information from accidental or intentional damage or from unauthorised access. Includes the security classification of personnel and criminal record checks. Activity Description & Examples Retention Action Required by Staff (for hardcopy records) Checks Records documenting security checks (vetting) carried Retain records in Temporary out as part of pre-engagement, pre-employment and department/school for 6 Destroy 6 months after pre-appointment checks, or periodic reviews. months after last action is action is completed. complete. Includes: Disposal Authority Reference: Prior to destroying 12.16.2 (0701) checks carried out by Victoria Police or police records, a Records authorities in other jurisdictions. Disposal Authorisation form must be completed and submitted to the Records Management Unit to gain the required approval. Only upon destruction approval being granted
Security Checks and Registers The activities associated with measures taken to protect people, premises, equipment or information from accidental or intentional damage or from unauthorised access. Includes the security classification of personnel and criminal record checks. Activity Description & Examples Retention Action Required by Staff (for hardcopy records) Checks Records documenting security checks (vetting) carried out as part of pre-engagement, pre-employment and pre-appointment checks, or periodic reviews. Includes: checks carried out by Victoria Police or police authorities in other jurisdictions. Temporary Destroy 6 months after action is completed. Disposal Authority Reference: 12.16.2 (0701) Retain records in department/school for 6 months after last action is complete. Prior to destroying records, a Records Disposal Authorisation form must be completed and submitted to the Records Management Unit to gain the required approval. Only upon destruction approval being granted
Federation-University---Records-Retention-and-Disposal-Requirements.docx