Project Governance Project Description/Issue Statement (may include project triggers): Role Name/Org Initial phase of project was to acquire and deploy an Project Sponsor Mike Green, VP – Finance and eProcurement system that will offer an online shopping Administration environment for OSU’s contacted goods and services. Project Manager Diana Lindsley Modules include: Supplier Information Management, Exec Steering Ron Adams, Sr Advis to President Sourcing and Cojtract Management, Marketplace and Committee Mike Green, VP – Finance and eProcurement, Accounts Payable and Spend and Administration Performance Analytics. Lois Brooks, Chief Information Officer The initial phase of the project was completed. This phase Linda Powell, Director Shared is to increase adoption and participation by departments Services and users, increase communictions and training for all Lissa Perrone, Director Business impacted users, continue deployment of the Sourcing, Affairs Contract Management and Spend analytics tool and Jan Lewis, Interim Assoc VP – Finance implement Fund/Org security. and Administration Patti Snopkowski, Chief Audit Exec (Advisory) Goals & Objectives: Core Project Team Kelly Kozisek, Chief Procurement Strategic Goal(s) Supported (Project Guidance) Officer Tamara Gash, Assist Procurement Enhanced transparency and accountability in purchases Director Compliance with regulations Project Scope: Business Objectives Scope In Out Streamline ordering and payment processess Improve OSU’s collective buying power Functional Implement eProcurment IT Objectives system Policies clarified as some products are decommissioned Organizational Enable campus departments, vendors, and suppliers improved online procurement services System Implement new eProcurment system Flexibility Matrix: Least Moderately Most Flexible Flexible Flexible Scope X Schedule X Resources X
Project Description/Issue Statement (may include project triggers): Initial phase of project was to acquire and deploy an eProcurement system that will offer an online shopping environment for OSU’s contacted goods and services. Modules include: Supplier Information Management, Sourcing and Cojtract Management, Marketplace and eProcurement, Accounts Payable and Spend and Performance Analytics. The initial phase of the project was completed. This phase is to increase adoption and participation by departments and users, increase communictions and training for all impacted users, continue deployment of the Sourcing, Contract Management and Spend analytics tool and implement Fund/Org security. Goals & Objectives: Strategic Goal(s) Supported Enhanced transparency and accountability in purchases Compliance with regulations Business Objectives Streamline ordering and payment processess Improve OSU’s collective buying power IT Objectives Project Governance Role Name/Org Project Sponsor Mike Green, VP – Finance and Administration Project Manager Diana Lindsley Exec Steering Committee Ron Adams, Sr Advis to President Mike Green, VP – Finance and Administration Lois Brooks, Chief Information Officer Linda Powell, Director Shared Services Lissa Perrone, Director Business Affairs Jan Lewis, Interim Assoc VP – Finance and Administration Patti Snopkowski, Chief Audit Exec (Advisory) Core Project Team (Project Guidance) Kelly Kozisek, Chief Procurement Officer Tamara Gash, Assist Procurement Director Project Scope: Scope In Out Functional Implement eProcurment system Policies clarified as some products are decommissioned Organizational Enable campus departments, vendors, and suppliers improved online procurement services System Implement new eProcurment system Flexibility Matrix: Least Flexible Moderately Flexible Most Flexible Scope X Schedule X Resources X
eprocurement_pds.docx