that the team is travelling to. Protocols for Emergencies Sample a summary of the safety plan from the HASP document described in the section of this “EWB-USA Reporting Process” manual. Table 2. Description of sections required in the Master Travel Document Schedule Review Meeting The project leader must organize and run a schedule review meeting prior to travel. All travel team members and the chapter faculty adviser must be present at this meeting. During the meeting, the project leader will present a schedule of activities for each day of the upcoming trip. Tasks in the trip should be allocated to specific team members. Note that two or three tasks can be listed in parallel if the team is split up appropriately. After receiving feedback on the presented schedule, the project leader will revise the schedule and pack a printed copy with travel supplies. Finances and Travel Approval There are two possible methods for financing trip expenses directly related to the project (i.e. not including lodging and food expenses for team members). The first method, which is often used for less expensive assessment trips, is to pay for travel expenses out of pocket and get a reimbursement after travel. This reimbursement comes from chapter funds and is accessible through the Civil Engineering Office. Stephanie Peters, a business manager in that office, is the primary contact for working out these reimbursements (see Appendix 1 for contact info). The second method for financing is to obtain a working fund for the project. This method is generally used for implementation trips, which are more costly. Ms. Peters is also the main contact for this financing method. Note that the process for obtaining a working fund is far from immediate, and so a project leader should begin working on this financing method as soon as possible after travel has been approved by EWB-USA.
that the team is travelling to. Protocols for Emergencies Sample a summary of the safety plan from the HASP document described in the “EWB-USA Reporting Process” section of this manual. Table 2. Description of sections required in the Master Travel Document Schedule Review Meeting The project leader must organize and run a schedule review meeting prior to travel. All travel team members and the chapter faculty adviser must be present at this meeting. During the meeting, the project leader will present a schedule of activities for each day of the upcoming trip. Tasks in the trip should be allocated to specific team members. Note that two or three tasks can be listed in parallel if the team is split up appropriately. After receiving feedback on the presented schedule, the project leader will revise the schedule and pack a printed copy with travel supplies. Finances and Travel Approval There are two possible methods for financing trip expenses directly related to the project (i.e. not including lodging and food expenses for team members). The first method, which is often used for less expensive assessment trips, is to pay for travel expenses out of pocket and get a reimbursement after travel. This reimbursement comes from chapter funds and is accessible through the Civil Engineering Office. Stephanie Peters, a business manager in that office, is the primary contact for working out these reimbursements (see Appendix 1 for contact info). The second method for financing is to obtain a working fund for the project. This method is generally used for implementation trips, which are more costly. Ms. Peters is also the main contact for this financing method. Note that the process for obtaining a working fund is far from immediate, and so a project leader should begin working on this financing method as soon as possible after travel has been approved by EWB-USA.
ENGL_393_Major_Project.docx