minutes). Penalty or Disciplinary Records related to a grievance case were penalty or Temporary Retain records in Action [Not incurred] disciplinary action has not incurred. department/school until Destroy 7 years following date of decision. Includes: the date of decision. Lodge records into the complaint forms; Disposal Authority Reference: Federation University 9.2.0 (0201) records of interviews; Archives on an annual correspondence; and basis using established reports/summaries presented to the committee procedures. (where they do not form part of the committee minutes). Not Proven Records related to an incident leading to Temporary Retain records in counselling/discipline which are found to be false or not department/school until Destroy if Grievance proven. Grievance Register Register determines that determines that the matter Includes: the record should be should be erased. erased. This does not complaint forms; cover the records of the Prior to destroying records of interviews; Grievance Registrar. records, a Records correspondence; Disposal Authorisation form Disposal Authority Reference: reports/summaries presented to the committee must be completed and 9.3.0 (0201) (where they do not form part of the committee submitted to the Records minutes). Management Unit to gain the required approval. Only upon destruction approval being granted should records be placed in confidential document bin for appropriate disposal. Scholarships and Prizes
minutes). Penalty or Disciplinary Action [Not incurred] Records related to a grievance case were penalty or disciplinary action has not incurred. Includes: complaint forms; records of interviews; correspondence; and reports/summaries presented to the committee (where they do not form part of the committee minutes). Temporary Destroy 7 years following the date of decision. Disposal Authority Reference: 9.2.0 (0201) Retain records in department/school until date of decision. Lodge records into the Federation University Archives on an annual basis using established procedures. Not Proven Records related to an incident leading to counselling/discipline which are found to be false or not proven. Includes: complaint forms; records of interviews; correspondence; reports/summaries presented to the committee (where they do not form part of the committee minutes). Temporary Destroy if Grievance Register determines that the record should be erased. This does not cover the records of the Grievance Registrar. Disposal Authority Reference: 9.3.0 (0201) Retain records in department/school until Grievance Register determines that the matter should be erased. Prior to destroying records, a Records Disposal Authorisation form must be completed and submitted to the Records Management Unit to gain the required approval. Only upon destruction approval being granted should records be placed in confidential document bin for appropriate disposal. Scholarships and Prizes
Federation-University---Records-Retention-and-Disposal-Requirements.docx