Archives using established procedures. Patient Management Records relating to individual patients. Temporary Retain records in department/school until last Includes: Destroy 7 years following attendance or the last date last attendance, or access patient and client files; of access. on behalf of the patient, medical records; and provided the patient has Lodge records into the dental records. reached 25 years of age. Federation University Archives on an annual Disposal Authority Reference: basis using established 18.1.0 (0201) procedures. Note: For patients under the age of 25 at the time of last attendance or access, the 7 year retention period will be determined from that person’s 25th birthday. Prescription and Drug Records relating to the management of the prescription Retain records in Temporary Management and administration of medicines. department/school for 3 Destroy 3 years following years after date of last date of last entry. entry. Includes: Disposal Authority Reference: Prior to destroying 18.2.0 (0201) drug registers; records, a Records Disposal Authorisation form prescription file copies; must be completed and medicine/drug orders and deliveries; submitted to the Records and drug administration registers and records. Management Unit to gain the required approval. Only upon destruction
Archives using established procedures. Patient Management Records relating to individual patients. Includes: patient and client files; medical records; and dental records. Temporary Destroy 7 years following last attendance, or access on behalf of the patient, provided the patient has reached 25 years of age. Disposal Authority Reference: 18.1.0 (0201) Note: For patients under the age of 25 at the time of last attendance or access, the 7 year retention period will be determined from that person’s 25th birthday. Retain records in department/school until last attendance or the last date of access. Lodge records into the Federation University Archives on an annual basis using established procedures. Prescription and Drug Management Records relating to the management of the prescription and administration of medicines. Includes: drug registers; prescription file copies; medicine/drug orders and deliveries; and drug administration registers and records. Temporary Destroy 3 years following date of last entry. Disposal Authority Reference: 18.2.0 (0201) Retain records in department/school for 3 years after date of last entry. Prior to destroying records, a Records Disposal Authorisation form must be completed and submitted to the Records Management Unit to gain the required approval. Only upon destruction
Federation-University---Records-Retention-and-Disposal-Requirements.docx