External External correspondence correspondence Manager Updated Updated PI 058 registration - 1 registration - 1 Fully Effective Secretariat Register Register updated register updated register Services per quarter per quarter Administrative calendar for committee and Not applicable. Not applicable. Manager council meetings PI 060 N/A To be evaluated Not Applicable To be evaluated Secretariat compiled. in Q4 in Q4 Services approved and distributed by 30 June 2015 Committee and Committee and council council resolution resolution monitoring - 95 100% 100% Manager monitoring - 95 PI 061 Percent of distributed for Fully Effective distributed for Secretariat Percent of resolutions quarter quarter Services resolutions distributed per distributed per quarter quarter Render support service to Council. Executive 21 meetings per Manager Committee and 24 Meetings for 24 Meetings for PI 062 quarter - 14 signed Secretariat Portfolio quarter Expectations quarter minutes Services Committees - 77 minutes of meetings ( 49 signed) per Documentation Documentation of of alienation/ alienation/ leasing leasing of of Council property Council property in register -90 11 of 11 tabled 11 of 11 tabled Manager in register -90 PI 063 Percent of within the Fully Effective within the Secretariat Percent of applications in timeframe timeframe Services applications in register tabled to register tabled to council within 60 council within days 60 days Keeping of hall Keeping of hall rental registers - rental registers - 100 Percent 100 Percent 100% Evidence 100% Evidence Manager evidence in PI 064 evidence in terms in terms of Effective in of Secretariat terms of of bookings / bookings bookings Services bookings / requests for use per requests for use quarter per quarter Monthly Three planned meetings should Manager staff interactions Monthly meetings No meetings No meetings for be scheduled PI 065 Unacceptable Secretariat by the end of (3 / quarter) for quarter quarter and minutes Services each quarter provided as evidence Quarterly Quarterly Evaluations Evaluations Manager evaluations of all evaluations of all PI 066 completed and Effective completed and Secretariat Section 66 Section 66 submitted submitted Services employees employees Updated register Senior Admin Updating of and publishing of Updated Updated PI 100 Fully Effective Officer: Legal Municipal Code all policies on data Registers Registers Advice Services storage device
PI 058 External correspondence registration - 1 updated register per quarter External correspondence registration - 1 updated register per quarter Updated Register Fully Effective Updated Register Manager Secretariat Services PI 060 Administrative calendar for committee and council meetings compiled. approved and distributed by 30 June 2015 N/A Not applicable. To be evaluated in Q4 Not Applicable Not applicable. To be evaluated in Q4 Manager Secretariat Services PI 061 Committee and council resolution monitoring - 95 Percent of resolutions distributed per quarter Committee and council resolution monitoring - 95 Percent of resolutions distributed per quarter 100% distributed for quarter Fully Effective 100% distributed for quarter Manager Secretariat Services PI 062 Render support service to Council. Executive Committee and Portfolio Committees - 77 minutes of meetings ( 49 signed) per 21 meetings per quarter - 14 signed minutes 24 Meetings for quarter Expectations 24 Meetings for quarter Manager Secretariat Services PI 063 Documentation of alienation/ leasing of Council property in register -90 Percent of applications in register tabled to council within 60 days Documentation of alienation/ leasing of Council property in register -90 Percent of applications in register tabled to council within 60 days 11 of 11 tabled within the timeframe Fully Effective 11 of 11 tabled within the timeframe Manager Secretariat Services PI 064 Keeping of hall rental registers - 100 Percent evidence in terms of bookings / requests for use per quarter Keeping of hall rental registers - 100 Percent evidence in terms of bookings / requests for use per quarter 100% Evidence in terms of bookings Effective 100% Evidence in of bookings Manager Secretariat Services PI 065 Three planned staff interactions by the end of each quarter Monthly meetings (3 / quarter) No meetings for quarter Unacceptable No meetings for quarter Monthly meetings should be scheduled and minutes provided as evidence Manager Secretariat Services PI 066 Quarterly evaluations of all Section 66 employees Quarterly evaluations of all Section 66 employees Evaluations completed and submitted Effective Evaluations completed and submitted Manager Secretariat Services PI 100 Updating of Municipal Code Updated register and publishing of all policies on data storage device Updated Registers Fully Effective Updated Registers Senior Admin Officer: Legal Advice Services
Performance-Evaluations-Portfolio-Q1-2014.20151.docx