procedures. Contractors The activities associated with the management of the use of contractors and suppliers for services by the University. A contractor is an individual or organisation engaged: to provide goods, works or services which implement a decision; to perform all or part of a new or existing ongoing function to assist the University carry out its defined activities and operational functions; or to perform a function involving skills that would normally be expected to reside within the University but which are not currently available. Activity Description & Examples Retention Action Required by Staff (for hardcopy records) Engagement Records relating to the engagement and use of Temporary Retain records in contractors, suppliers and service providers. department/school until Destroy 7 years after term contract has expired. Includes: of contract expires. Lodge records into the registers of contractors; and Disposal Authority Reference: Federation University 3.2.1 (0701) registers of suppliers. Archives on an annual basis using established procedures. Contracts The processes associated with the establishment, maintenance, review and negotiation of agreements and contracts. Note: For records relating to tendering, use CONTRACTING–OUT Tendering. –
procedures. Contractors The activities associated with the management of the use of contractors and suppliers for services by the University. A contractor is an individual or organisation engaged: to provide goods, works or services which implement a decision; to perform all or part of a new or existing ongoing function to assist the University carry out its defined activities and operational functions; or to perform a function involving skills that would normally be expected to reside within the University but which are not currently available. Activity Description & Examples Retention Action Required by Staff (for hardcopy records) Engagement Records relating to the engagement and use of contractors, suppliers and service providers. Includes: registers of contractors; and registers of suppliers. Temporary Destroy 7 years after term of contract expires. Disposal Authority Reference: 3.2.1 (0701) Retain records in department/school until contract has expired. Lodge records into the Federation University Archives on an annual basis using established procedures. Contracts The processes associated with the establishment, maintenance, review and negotiation of agreements and contracts. Note: For records relating to tendering, use CONTRACTING–OUT – Tendering.
Federation-University---Records-Retention-and-Disposal-Requirements.docx