Project coordination 30% Timely, effectively, efficiently, accurately, Effectively coordinate, manage and track Able to communicate with and management on professionally progress on projects/ assignments to HoDivs and Committee Chairs behalf of the HOD ensure deadlines are met Facilitate team work Long and short term planning Coordinate requests from faculty/ Coordinate special projects skills University/ other stakeholders that require Liaise with HoDivs/ Committee Chairs to respond Interpersonal skills a consolidated DHRS response to requests based on their respective positions Communication skills Manages/ Monitors and track events within a Problem solving skills larger project to ensure successful delivery Able to work under pressure Organize and manage Departmental /completion of project Able to prioritize 2 functions Time management Prepare agendas, distribute notices, source Project management venues, make catering arrangements, organize Ability to track projects Ensures HOD briefed about status of for tidy up Teamwork projects Logical thinking Brief HOD daily and accurately about status of all Rational thinking pending projects/ tasks Monitoring and review skills Read and acknowledge all emails from HOD requesting execution of tasks Academic 10% Timely, effectively, efficiently, accurately, Provide effective and efficient administrative Administrative skills, administrative professionally support Word, support Assist in communications with students Provide Undergraduate and Postgraduate Excel, academic and course administrative support Update Vula website for academic courses Electronic and verbal Liaise with markers/ tutors of courses communication Oversee payment/ HR arrangements for markers/ Interpersonal skills tutors Time management 3 Create/Load tests/ assessments on Vula Upload course evaluations on Vula Liaise with UG administrator re marks (on Gradebook) for the courses Manage bulk copying requests accurately and ensure timely delivery Facilitate meetings with students General / 10% Website management Update DHRS website with Communique / Minute taking – Communication recent events, notices, etc. Writing and presentation skills Source newsworthy information on DHRS Establishes good communication networks IT skills staff, students, achievements, compile Develops, facilitates & maintains good Organizational skills articles and publish Departmental newsletter stakeholder relationships Administrative skills on a (bi-)monthly basis Effective communication 6 Liaises with, and receives all DHRS invited Communicate effectively, politely, respectfully and guests, site visitors, auditors, etc. - makes professionally with all stakeholders all necessary arrangements including travel, parking, accommodation, venue, notices, stakeholder attendance, catering, etc.
2 Project coordination and management on behalf of the HOD 30% Effectively coordinate, manage and track progress on projects/ assignments to ensure deadlines are met Coordinate requests from faculty/ University/ other stakeholders that require a consolidated DHRS response Organize and manage Departmental functions Ensures HOD briefed about status of projects Timely, effectively, efficiently, accurately, professionally Facilitate team work Coordinate special projects Liaise with HoDivs/ Committee Chairs to respond to requests based on their respective positions Manages/ Monitors and track events within a larger project to ensure successful delivery /completion of project Prepare agendas, distribute notices, source venues, make catering arrangements, organize for tidy up Brief HOD daily and accurately about status of all pending projects/ tasks Read and acknowledge all emails from HOD requesting execution of tasks Able to communicate with HoDivs and Committee Chairs Long and short term planning skills Interpersonal skills Communication skills Problem solving skills Able to work under pressure Able to prioritize Time management Project management Ability to track projects Teamwork Logical thinking Rational thinking Monitoring and review skills 3 Academic administrative support 10% Provide effective and efficient administrative support Provide Undergraduate and Postgraduate academic and course administrative support Timely, effectively, efficiently, accurately, professionally Assist in communications with students Update Vula website for academic courses Liaise with markers/ tutors of courses Oversee payment/ HR arrangements for markers/ tutors Create/Load tests/ assessments on Vula Upload course evaluations on Vula Liaise with UG administrator re marks (on Gradebook) for the courses Manage bulk copying requests accurately and ensure timely delivery Facilitate meetings with students Administrative skills, Word, Excel, Electronic and verbal communication Interpersonal skills Time management 6 General / Communication 10% Website management Source newsworthy information on DHRS staff, students, achievements, compile articles and publish Departmental newsletter on a (bi-)monthly basis Liaises with, and receives all DHRS invited guests, site visitors, auditors, etc. - makes all necessary arrangements including travel, parking, accommodation, venue, notices, stakeholder attendance, catering, etc. Update DHRS website – with Communique / recent events, notices, etc. Establishes good communication networks Develops, facilitates & maintains good stakeholder relationships Communicate effectively, politely, respectfully and professionally with all stakeholders Minute taking Writing and presentation skills IT skills Organizational skills Administrative skills Effective communication
FHS_H&R_AA_JD_July14.docx