APPENDIX F.1: IMPLEMENTING AGENCY MONITORING COMPLIANCE TEMPLATE EPWP Compliance Checklist Checklist 1: to be filled in by Implementing Agency (I.A.) Name of Implementing Agency: ………………………………………………………… FY:………………… Institutional Procedure Compliance requirement Reference: EPWP and/or Activity Guidelines, DORA ? Process Frameworks & Business Yes/No Process EPWP Clause Page Project Policy Statement on Construction Method 2.1 2 Planning for applicable IDP Projects Institutional Political & Administrative Structure in Place EPWP Policy Capacity Structure Guideline EPWP Champion Appointed EPWP made part of Key Performance Areas(KPAs) of Senior Management Qualification of I.A. Staff meet qualification requirements Annex C. Table C.1 25 Staff SCM & Qualification of Service Providers database : Qualification Annex C.Table C.2 13 Business Service Requirements for Consultants Process & Providers EPWP-Compliant Standard documents for 3.2; Annex C, Table 4-5; Procedures Appointment of Consultants C.2 26 EPWP Reporting requirements for 3.2 26 Consultants & Contractors Service Providers database : Qualification Annex C, Table C.3 26 Requirements for Contractors Streamlined Payment Procedures 3.3 6-19 Standard EPWP-Compliant Standard Procurement Procurement Documents used Documents EPWP Project Document- Branding NDPW Branding Prioritization of Project Budget from Conditional Grants DORA Conditional Grant Frameworks EPWP Projects sufficient to meet EPWP Projects Project Employment targets estimated per project Business Plan List/Annual Annex 1. Business Plan Annual Aligned to EPWP Conditional Grant DORA Conditional Procurement Framework Timelines Grant Frameworks Plan Project Business Plan Monitoring Plan/Templates in place Business Plan management Monitoring Procedure for Registration of Projects on IRS Procedure IRS Project Bill Boards have EPWP Branding Timely payments for work done Payments Payment Certificates include EPWP Report Project Compliance Checklist *EPWP Guidelines Name………………………………..Title……………………………..Signature……………………………Date……………
APPENDIX F.1: IMPLEMENTING AGENCY MONITORING COMPLIANCE TEMPLATE EPWP Compliance Checklist Checklist 1: to be filled in by Implementing Agency (I.A.) Name of Implementing Agency: ………………………………………………………… FY:………………… Process Procedure and/or Activity Compliance requirement Reference: EPWP Guidelines, DORA Frameworks & Business Process ? Yes/No EPWP Clause Page Planning Project Policy Statement on Construction Method for applicable IDP Projects 2.1 2 Institutional Capacity Institutional Structure Political & Administrative Structure in Place EPWP Policy Guideline EPWP Champion Appointed EPWP made part of Key Performance Areas(KPAs) of Senior Management Qualification of Staff I.A. Staff meet qualification requirements Annex C. Table C.1 25 SCM & Business Process & Procedures Qualification of Service Providers Service Providers database : Qualification Requirements for Consultants Annex C.Table C.2 13 EPWP-Compliant Standard documents for Appointment of Consultants 3.2; Annex C, Table C.2 4-5; 26 EPWP Reporting requirements for Consultants & Contractors 3.2 26 Service Providers database : Qualification Requirements for Contractors Annex C, Table C.3 26 Streamlined Payment Procedures Standard Procurement Documents EPWP-Compliant Standard Procurement Documents used 3.3 6-19 EPWP Project Document- Branding NDPW Branding Prioritization of EPWP Projects Project Budget from Conditional Grants sufficient to meet EPWP Projects DORA Conditional Grant Frameworks Project List/Annual Business Plan Employment targets estimated per project Business Plan Annex 1. Annual Procurement Plan Aligned to EPWP Conditional Grant Framework Timelines DORA Conditional Grant Frameworks Project management Business Plan Monitoring Monitoring Plan/Templates in place Business Plan Procedure for Registration of Projects on IRS IRS Procedure Project Bill Boards have EPWP Branding Payments Timely payments for work done Payment Certificates include EPWP Report Project Compliance Checklist *EPWP Guidelines Name………………………………..Title……………………………..Signature……………………………Date……………
EPWP_Guidelines_Version_4_U.docx