Receiving e-Mails Check your e-mail regularly Use the within your e-mail software so that your e-mail can ‘Delegation’ facility be handled by someone else while you are not at work (if available within your software) Never open attachments from an untrusted source; Consult your network manager first. Do not use the e-mail systems to store attachments. Detach and save business related work to the appropriate shared drive/folder The automatic forwarding and deletion of e-mails is not allowed e-mailing Personal, Sensitive, Confidential or Classified Information Assess whether the information can be transmitted by other secure means before using e-mail - e-mailing confidential data is not recommended and should be avoided where possible The use of Hotmail, BTInternet, AOL or any other Internet based webmail service for sending e-mail containing sensitive information is not permitted Where your conclusion is that e-mail must be used to transmit such data: Obtain express consent from your manager to provide the information by e-mail Exercise caution when sending the e-mail and always follow these checks before releasing the e-mail: Verify the details, including accurate e-mail address, of any intended recipient of the information Verify (by phoning) the details of a requestor before responding to requests for information Do not copy or forward the e-mail to any more recipients than is absolutely necessary Do not send the information to any body/person whose details you have been unable to separately verify (usually by phone) Send the information as an encrypted document attached to an e-mail Provide the encryption key or password by a separate contact with the recipient(s) Do not identify such information in the subject line of any e-mail
Receiving e-Mails Check your e-mail regularly Use the ‘Delegation’ facility within your e-mail software so that your e-mail can be handled by someone else while you are not at work (if available within your software) Never open attachments from an untrusted source; Consult your network manager first. Do not use the e-mail systems to store attachments. Detach and save business related work to the appropriate shared drive/folder The automatic forwarding and deletion of e-mails is not allowed e-mailing Personal, Sensitive, Confidential or Classified Information Assess whether the information can be transmitted by other secure means before using e-mail - e-mailing confidential data is not recommended and should be avoided where possible The use of Hotmail, BTInternet, AOL or any other Internet based webmail service for sending e-mail containing sensitive information is not permitted Where your conclusion is that e-mail must be used to transmit such data: Obtain express consent from your manager to provide the information by e-mail Exercise caution when sending the e-mail and always follow these checks before releasing the e-mail: Verify the details, including accurate e-mail address, of any intended recipient of the information Verify (by phoning) the details of a requestor before responding to requests for information Do not copy or forward the e-mail to any more recipients than is absolutely necessary Do not send the information to any body/person whose details you have been unable to separately verify (usually by phone) Send the information as an encrypted document attached to an e-mail Provide the encryption key or password by a separate contact with the recipient(s) Do not identify such information in the subject line of any e-mail
esafety-2015.docx