campus address whenever possible. If the Facilities Management Warehouse must be used as the delivery point, please use the following address: Facilities Management Warehouse You must notify the Facilities Management Warehouse at 227-7298 before having a delivery made to this address. PHONE: a. When you call, that you are calling from and that you will be making your purchase on a Visa purchasing (credit) card. Be sure to tell vendor we are tax exempt!!! Give the supplier your name, delivery address, phone number, and complete delivery instructions. Make sure you give the BILL TO address: 301 H.F. Robinson Building Cullowhee, NC 28723 Request that an itemized receipt and/or packing slip that shows DOLLAR AMOUNTS be sent with the purchase. FAX: Follow any applicable steps from the above instructions. Retain a copy of the fax, and also the fax confirmation, for your records. Do not mail a copy of the order to the vendor because this increases the chance that the order will be duplicated. If the company requires the original be sure too clearly mark it "CONFIRMATION OF FAX ORDER, DO NOT DUPLICATE". MAIL: Follow any applicable from the above instructions. Retain a copy of the order for your records, and request that an itemized, priced receipt be sent to you for your records. 4.4 forms to complete When using the P-Card there is usually no need to submit any additional paperwork to a vendor. If, however, a duplicate shipment is mistakenly made, it is the responsibility of the cardholder to resolve the issue with the vendor. 4.5 Returns, damaged goods, credits Items purchased with the P-Card will periodically need to be returned for one reason or another. A few tips to make the process easier:
campus address whenever possible. If the Facilities Management Warehouse must be used as the delivery point, please use the following address: Facilities Management Warehouse You must notify the Facilities Management Warehouse at 227-7298 before having a delivery made to this address. PHONE: a. When you call, that you are calling from and that you will be making your purchase on a Visa purchasing (credit) card. Be sure to tell vendor we are tax exempt!!! Give the supplier your name, delivery address, phone number, and complete delivery instructions. Make sure you give the BILL TO address: 301 H.F. Robinson Building Cullowhee, NC 28723 Request that an itemized receipt and/or packing slip that shows DOLLAR AMOUNTS be sent with the purchase. FAX: Follow any applicable steps from the above instructions. Retain a copy of the fax, and also the fax confirmation, for your records. Do not mail a copy of the order to the vendor because this increases the chance that the order will be duplicated. If the company requires the original be sure too clearly mark it "CONFIRMATION OF FAX ORDER, DO NOT DUPLICATE". MAIL: Follow any applicable from the above instructions. Retain a copy of the order for your records, and request that an itemized, priced receipt be sent to you for your records. 4.4 forms to complete When using the P-Card there is usually no need to submit any additional paperwork to a vendor. If, however, a duplicate shipment is mistakenly made, it is the responsibility of the cardholder to resolve the issue with the vendor. 4.5 Returns, damaged goods, credits Items purchased with the P-Card will periodically need to be returned for one reason or another. A few tips to make the process easier:
PCardPolicyandProceduresManual.docx