Do the monitoring policies and procedures provide guidance on conducting, documenting, and reporting on monitoring activities and on follow up on areas of Yes N/A No Finding Concern Monitoring best practices may include: Prioritizing based on Risk Prescribing a Sampling methodology Monitoring Performance Implementing a tracking system Technical Assistance procedures Do the monitoring policies and procedures include monitoring Project/Program performance? Monitoring best practices may include monitoring based Yes N/A on: No Finding Compliance with approved application scope, Concern funding specifications, and other requirements Program guidelines Implementation schedule and milestones [24CFR84.51 and24 CFR 85.40 Record Keeping Policies and Procedures – ONSITE ONLY Use this Section to determine if the Record Keeping Policies and Procedures are Description: Subrecipient’s sufficient. Regulations: 24 CFR 85.40, 24 CFR 84.53, 24 CFR 570.506, and 24 CFR 570.490 Does the Subrecipient have Record Keeping N/A policies and procedures in place? Yes Finding No If no, mark for the remaining questions in “No” Concern this Section. Have the record keeping policies N/A Subrecipient’s Yes and procedures been reviewed during a previous Finding No Concern monitoring review? Have issues been discovered based on prior reviews of the record keeping policies and Yes N/A procedures or have any revisions been made No Finding since the previous review? N/A Concern If no, mark for the remaining questions “N/A” in this Section. N/A Yes Are the policies and procedures documented? Finding No Concern Does the Subrecipient have a process in place Yes N/A for communicating policies and procedures No Finding Concern (including updates) to staff?
Do the monitoring policies and procedures provide guidance on conducting, documenting, and reporting on monitoring activities and on follow up on areas of Monitoring best practices may include: Prioritizing based on Risk Prescribing a Sampling methodology Monitoring Performance Implementing a tracking system Technical Assistance procedures Yes No N/A Finding Concern Do the monitoring policies and procedures include monitoring Project/Program performance? Monitoring best practices may include monitoring based on: Compliance with approved application scope, funding specifications, and other requirements Program guidelines Implementation schedule and milestones [24CFR84.51 and24 CFR 85.40 Yes No N/A Finding Concern Record Keeping Policies and Procedures – ONSITE ONLY Description: Use this Section to determine if the Subrecipient’s Record Keeping Policies and Procedures are sufficient. Regulations: 24 CFR 85.40, 24 CFR 84.53, 24 CFR 570.506, and 24 CFR 570.490 Does the Subrecipient have Record Keeping policies and procedures in place? If no, mark “No” for the remaining questions in this Section. Yes No N/A Finding Concern Have the Subrecipient’s record keeping policies and procedures been reviewed during a previous monitoring review? Yes No N/A Finding Concern Have issues been discovered based on prior reviews of the record keeping policies and procedures or have any revisions been made since the previous review? If no, mark “N/A” for the remaining questions in this Section. Yes No N/A N/A Finding Concern Are the policies and procedures documented? Yes No N/A Finding Concern Does the Subrecipient have a process in place for communicating policies and procedures (including updates) to staff? Yes No N/A Finding Concern
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