must be completed and submitted to the Records Management Unit to gain the required approval. Only upon destruction approval being granted should records be placed in a confidential document bin for appropriate disposal. OR Lodge records into the Federation University Archives using established procedures. Greetings The activities associated with preparing, sending and receiving letters/notices of appreciation or condolence. Activity Description & Examples Retention Action Required by Staff (for hardcopy records) Preparation and Records documenting the preparation, dispatch and Temporary Retain records in Management receipt of letters of introduction, appreciation, condolence department/school until Destroy when and greeting cards. administrative use has administrative use ceases. concluded. Includes: Disposal Authority Reference: Prior to destroying 2.12.1 (0701) mailing lists. records, a Records
must be completed and submitted to the Records Management Unit to gain the required approval. Only upon destruction approval being granted should records be placed in a confidential document bin for appropriate disposal. OR Lodge records into the Federation University Archives using established procedures. Greetings The activities associated with preparing, sending and receiving letters/notices of appreciation or condolence. Activity Description & Examples Retention Action Required by Staff (for hardcopy records) Preparation and Management Records documenting the preparation, dispatch and receipt of letters of introduction, appreciation, condolence and greeting cards. Includes: mailing lists. Temporary Destroy when administrative use ceases. Disposal Authority Reference: 2.12.1 (0701) Retain records in department/school until administrative use has concluded. Prior to destroying records, a Records
Federation-University---Records-Retention-and-Disposal-Requirements.docx