(for hardcopy records) University owned property Records relating to the leasing-out of premises belonging Temporary Retain records in [Negotiations and to the University. department/school until Destroy 7 years after expiry Agreements] lease has expired. Includes: of lease. Lodge records into the Disposal Authority Reference: Negotiations; and Federation University 14.10.1 (0701) signed leases. Archives on an annual basis using established procedures. University owned property Records documenting ongoing administrative matters Temporary Retain records in [Administration] regarding the leasing arrangements for a property. department/school for 2 Destroy 2 years after action years after last action has completed. been completed. Disposal Authority Reference: Prior to destroying 14.10.2 (0701) records, a Records Disposal Authorisation form must be completed and submitted to the Records Management Unit to gain the required approval. Only upon destruction approval being granted should records be placed in a confidential document bin for appropriate disposal. OR
(for hardcopy records) University owned property [Negotiations and Agreements] Records relating to the leasing-out of premises belonging to the University. Includes: Negotiations; and signed leases. Temporary Destroy 7 years after expiry of lease. Disposal Authority Reference: 14.10.1 (0701) Retain records in department/school until lease has expired. Lodge records into the Federation University Archives on an annual basis using established procedures. University owned property [Administration] Records documenting ongoing administrative matters regarding the leasing arrangements for a property. Temporary Destroy 2 years after action completed. Disposal Authority Reference: 14.10.2 (0701) Retain records in department/school for 2 years after last action has been completed. Prior to destroying records, a Records Disposal Authorisation form must be completed and submitted to the Records Management Unit to gain the required approval. Only upon destruction approval being granted should records be placed in a confidential document bin for appropriate disposal. OR
Federation-University---Records-Retention-and-Disposal-Requirements.docx