Section 3 Procurement Advertising – Copy of OJEU Contract Notice with its Calls for tender need to be circulated widely reference number enough to ensure real competition for OR Copy of Advert (if below OJEU) contracts. List and evidence of quotes received or Demonstrate value for money and evidence tenders issued where written quotes used < £20k Ensure sufficient level of advertising has been undertaken Section 4-Procurement Selection Stage (Restricted Procedure) List of received and PQQs issued Note all dates EOI’s PQQ Template Should include selection criteria Timetable for return List of all completed PQQs received Date/time received Copies of ALL PQQs as received PQQ Scoring Matrix Assessment Guidelines Copy of all PQQ completed score sheets, Pass/fail Elements dated and signed by two people, including Scoring elements records of any moderation process. Composition of PQQ Evaluation scoring panel Copies of feedback letters with PQQ scores Section 5 -Procurement Award Stage (Restricted/Open Procedure) List of all ITTs issued Copies of all Tender documents Timetable for return issued, including blank ITT form Should include award criteria Copies of all Tenders as received Tender receipt and opening record- indicating number of tenders, the amounts bid and
Section 3 – Procurement Advertising Copy of OJEU Contract Notice with its reference number OR Copy of Advert (if below OJEU) Calls for tender need to be circulated widely enough to ensure real competition for contracts. List and evidence of quotes received or tenders issued < £20k Demonstrate value for money and evidence where written quotes used Ensure sufficient level of advertising has been undertaken Section 4-Procurement Selection Stage (Restricted Procedure) List of EOI’s received and PQQs issued Note all dates PQQ Template Should include selection criteria Timetable for return List of all completed PQQs received Date/time received Copies of ALL PQQs as received PQQ Scoring Matrix Assessment Guidelines Copy of all PQQ completed score sheets, dated and signed by two people, including records of any moderation process. Pass/fail Elements Scoring elements Composition of PQQ Evaluation scoring panel Copies of feedback letters with PQQ scores Section 5 -Procurement Award Stage (Restricted/Open Procedure) List of all ITTs issued Copies of all Tender documents issued, including blank ITT form Timetable for return Should include award criteria Copies of all Tenders as received Tender receipt and opening record- indicating number of tenders, the amounts bid and
ERDF_Procurement_Checklist.docx