Establishment and Records relating to the establishment and ongoing Permanent (State Lodge records into the Appointment of Members membership of the University Council and all Archive) Federation University Archives on an annual Retain as a state archive. basis using established Includes: These records will be procedures. transferred to PROV when Council Member appointments; and These records must not administrative use by the Council Member resignation. be destroyed. University has concluded. Disposal Authority Reference: 1.2.1 (0701) Unsuccessful Nominations Records documenting unsuccessful nominations or Temporary Retain records in and Appointments applications for University Council membership. department/school for 2 Destroy 2 years after action years after last action has completed. been completed. Disposal Authority Reference: Prior to destroying 1.2.2 (0701) records, a Records Disposal Authorisation form must be completed and submitted to the Records Management Unit to gain the required approval. Only upon destruction approval being granted should records be placed in a confidential document bin for appropriate disposal. OR Lodge records into the
Establishment and Appointment of Members Records relating to the establishment and ongoing membership of the University Council and all Includes: Council Member appointments; and Council Member resignation. Permanent (State Archive) Retain as a state archive. These records will be transferred to PROV when administrative use by the University has concluded. Disposal Authority Reference: 1.2.1 (0701) Lodge records into the Federation University Archives on an annual basis using established procedures. These records must not be destroyed. Unsuccessful Nominations and Appointments Records documenting unsuccessful nominations or applications for University Council membership. Temporary Destroy 2 years after action completed. Disposal Authority Reference: 1.2.2 (0701) Retain records in department/school for 2 years after last action has been completed. Prior to destroying records, a Records Disposal Authorisation form must be completed and submitted to the Records Management Unit to gain the required approval. Only upon destruction approval being granted should records be placed in a confidential document bin for appropriate disposal. OR Lodge records into the
Federation-University---Records-Retention-and-Disposal-Requirements.docx