Note: For reports that refer to financial expenditure of public funds, see REPORTING. Activity Description & Examples Retention Action Required by Staff (for hardcopy records) Annual Annual financial statements and associated background Permanent (State Lodge records into the documentation. Federation University Archive) Archives on an annual Includes: Retain as a state archive. basis using established These records will be balance sheets; procedure. transferred to PROV when operating statements; These records must not administrative use by the cash flow statements; and be destroyed. University has concluded. accompanying notes. Disposal Authority Reference: 5.6.1 (0701) Interim Interim financial statements including balance sheets and Temporary Retain records in operating statements. department/school until the Destroy 7 years after completion of the relevant Includes: completion of the financial financial years. year in which the record mid-year and quarterly financial reporting was created. Lodge records into the statements. Federation University Disposal Authority Reference: Archives on an annual 5.6.2 (0701) basis using established procedures. Working papers and Working papers and calculations relating to the Retain records in Temporary calculations preparation of all financial statements. department/school until last Destroy 5 years after action action has been completed.
Note: For reports that refer to financial expenditure of public funds, see REPORTING. Activity Description & Examples Retention Action Required by Staff (for hardcopy records) Annual Annual financial statements and associated background documentation. Includes: balance sheets; operating statements; cash flow statements; and accompanying notes. Permanent (State Archive) Retain as a state archive. These records will be transferred to PROV when administrative use by the University has concluded. Disposal Authority Reference: 5.6.1 (0701) Lodge records into the Federation University Archives on an annual basis using established procedure. These records must not be destroyed. Interim Interim financial statements including balance sheets and operating statements. Includes: mid-year and quarterly financial reporting statements. Temporary Destroy 7 years after completion of the financial year in which the record was created. Disposal Authority Reference: 5.6.2 (0701) Retain records in department/school until the completion of the relevant financial years. Lodge records into the Federation University Archives on an annual basis using established procedures. Working papers and calculations Working papers and calculations relating to the preparation of all financial statements. Temporary Destroy 5 years after action Retain records in department/school until last action has been completed.
Federation-University---Records-Retention-and-Disposal-Requirements.docx