ONE-ON-ONE MEETING PREPARATION SUPERVISOR EMPLOYEE Prepare Employee: Prepare Supervisor: Schedule meeting; notify employee in Request meeting (if necessary) advance: Identify topics hoped to discuss during Date, Time, Location meeting and give supervisor heads up in advance Ask employee to prepare: Employee Self Review/Goals gone well?” “What’s could have gone better?” “What Desired development opportunities Thoughts of future goals Prepare Yourself: Prepare Yourself: Review previous performance Review employee’s job description Review job description for accuracy to goals/expectations and Complete Employee Self Review/Goals professional development for the year Note achievements and successes; Review employee’s self-review project/work and beyond’ the ‘above Gather relevant documentation: established objectives Notes from previous discussions/ Identify areas for improvement compiled over review period Highlight any barriers to performance Employee’s accomplishments Indicate desired development Areas of concern or improvement opportunities/future goals Ideas for future goals/training Jot down notes and questions to cover in meeting Prepare the Environment: Prepare the Environment: Turn off cell phone Turn off cell phone Bring notepad/pen for note-taking as Close door needed Arrange seating to encourage open discussion; face to face The Meeting: The Meeting: supervisor with a smile Put employee at ease; smile Look at supervisor when speaking Help employee feel valued Engage in discussion Offer water, coffee Ask questions especially for – Ask for employees opinion/perspective clarification Listen empathetically Avoid generalizations, vague comments Give feedback thoughtfully Refer to notes; use active listening Avoid generalizations, vague comments Discuss suggestions for development Dialogue (2 way communication) Ensure you understand FY12 goals Jointly establish FY12 goals Thank supervisor for opportunity to talk Complete draft of review form and share with your next level manager employee for opportunity to talk *NOTE: BREATHE when we breathe, we oxygenate the brain, think clearer and respond – better!
ONE-ON-ONE MEETING PREPARATION SUPERVISOR EMPLOYEE Prepare Employee: Schedule meeting; notify employee in advance: Date, Time, Location Ask employee to prepare: Employee Self Review/Goals “What’s gone well?” “What could have gone better?” Desired development opportunities Thoughts of future goals Prepare Yourself: Review employee’s job description to goals/expectations and professional development for the year Review employee’s self-review Gather relevant documentation: Notes from previous discussions/ compiled over review period Employee’s accomplishments Areas of concern or improvement Ideas for future goals/training Prepare the Environment: Turn off cell phone Close door Arrange seating to encourage open discussion; face to face The Meeting: Put employee at ease; smile Help employee feel valued Offer water, coffee Ask for employees opinion/perspective Listen empathetically Give feedback thoughtfully Avoid generalizations, vague comments Dialogue (2 way communication) Jointly establish FY12 goals Complete draft of review form and share with your next level manager employee for opportunity to talk Prepare Supervisor: Request meeting (if necessary) Identify topics hoped to discuss during meeting and give supervisor heads up in advance Prepare Yourself: Review previous performance Review job description for accuracy Complete Employee Self Review/Goals Note achievements and successes; project/work ‘above and beyond’ the established objectives Identify areas for improvement Highlight any barriers to performance Indicate desired development opportunities/future goals Jot down notes and questions to cover in meeting Prepare the Environment: Turn off cell phone Bring notepad/pen for note-taking as needed The Meeting: supervisor with a smile Look at supervisor when speaking Engage in discussion Ask questions – especially for clarification Avoid generalizations, vague comments Refer to notes; use active listening Discuss suggestions for development Ensure you understand FY12 goals Thank supervisor for opportunity to talk *NOTE: BREATHE – when we breathe, we oxygenate the brain, think clearer and respond better!
one_on_one.docx