operation and maintenance expense) through 2018. Socialize the design and obtain buy-in Assist with the coordination of the Design IT Business from key stakeholders. socialization effort. Assist with Process Summary information or feedback request to obtain feedback within timeframe described or to engage escalation procedures. Conduct an activity closeout for quality Participate in the closeout and provide Closeout checklist & signoff reviews and signoff. Assumptions Assumptions listed here are specific to this activity. The City shall provide subject matter experts to describe the current IT Governance models in use within the City and provide feedback to the PwC resources. Cost models will not be updated for non NGDC services by the project team. The detailed decision making framework related to the design of the NGDC IT Governance model, IT Services and cost model is not detailed at this Stage. The assignment of the NGDC governance framework roles will be the responsibility of the Executive Steering Committee. Where appropriate, PwC resources will be embedded with the departments to gather requirements and collaborate on the design of the Next Generation Data Center. The City will make accurate data available that is required to build a current state cost model. The current state cost model will be as accurate as the data provided. The processes defined as part of this design exercise will include the process and criteria for handoff to operations. Deliverables Deliverables listed here are specific to this activity. The acceptance plan further define the deliverable acceptance criteria and process was identified during the Initial Acceptance Duration period and this time will not find addition rework items. Deliverable Type Purpose Acceptance Content Requirements Excel, SharePoint Report summarizing the key Updated Requirements Register Summary requirements for the design Word document summarizing: of the NGDC IT Governance The summary of the major requirements Model, Services and Cost related to this workstream for the model. Requirements shall departments in scope. also reflect disaster Mapping of the requirements needs / recovery considerations and wants dimension. the impact on the Major themes summary (what works, what does not work) Governance or services This work document is to be accompanied models captured. by the listing of the requirements collected in excel. Summary with list of requirements by department and by topic (Governance,
operation and maintenance expense) through 2018. Socialize the design and obtain buy-in from key stakeholders. Assist with the coordination of the socialization effort. Assist with information or feedback request to obtain feedback within timeframe described or to engage escalation procedures. Design IT Business Process Summary Conduct an activity closeout for quality Participate in the closeout and provide reviews and signoff. Closeout checklist & signoff Assumptions Assumptions listed here are specific to this activity. The City shall provide subject matter experts to describe the current IT Governance models in use within the City and provide feedback to the PwC resources. Cost models will not be updated for non NGDC services by the project team. The detailed decision making framework related to the design of the NGDC IT Governance model, IT Services and cost model is not detailed at this Stage. The assignment of the NGDC governance framework roles will be the responsibility of the Executive Steering Committee. Where appropriate, PwC resources will be embedded with the departments to gather requirements and collaborate on the design of the Next Generation Data Center. The City will make accurate data available that is required to build a current state cost model. The current state cost model will be as accurate as the data provided. The processes defined as part of this design exercise will include the process and criteria for handoff to operations. Deliverables Deliverables listed here are specific to this activity. The acceptance plan further define the deliverable acceptance criteria and process was identified during the Initial Acceptance Duration period and this time will not find addition rework items. Deliverable Type Purpose Acceptance Content Requirements Summary Excel, SharePoint Report summarizing the key requirements for the design of the NGDC IT Governance Model, Services and Cost model. Requirements shall also reflect disaster recovery considerations and the impact on the Governance or services models captured. Updated Requirements Register Word document summarizing: The summary of the major requirements related to this workstream for the departments in scope. Mapping of the requirements needs / wants dimension. Major themes summary (what works, what does not work) This work document is to be accompanied by the listing of the requirements collected in excel. Summary with list of requirements by department and by topic (Governance,
NGDC2QAAttachmentA.docx