4.2.6 Disposal of Capital Assets Sale agreements and contracts 10 years from last Transfer to GDA2 10.7 • Records detailing sale, transfer, disposal and write-offs Asset transfer agreements information entry Archives New of high value capital assets date Zealand 4.2.7 Insurance Copies of policies When all conditions Destroy GDA2 12.0 • Insurance policies & claim documentation Documentation of claims made have been met & administratively no longer required for reference purposes 4.2.8 Accident Agreements & Contracts Agreements/contracts with Accident When all conditions Destroy GDA1 8.3 • Agreements/contracts with Accident Compensation Compensation Corporation &/or have been met & Corporation (ACC) &/or other accident insurers other accident insurers administratively no longer required 4.3.0 Financial Transactions 4.3.1 General Ledger and Subsidiary Ledgers General ledgers General Ledger 7 years from last Destroy GDA2 8.1 • & subsidiary ledgers recording financial transactions Cash book & equivalents information entry (including journals & cash book) Creditors ledger date Debtors ledger Contract ledger Companies Act • Purchase ledger 1993, s.194 Sales ledger Accounting records to Asset Register (excluding be kept consolidated major capital asset Tax Administration • register see Corporate Planning & Act 1994, s.22 – Reporting) Keeping of business Stock records records
4.2.6 Disposal of Capital Assets Records detailing sale, transfer, disposal and write-offs of high value capital assets Sale agreements and contracts Asset transfer agreements 10 years from last information entry date Transfer to Archives New Zealand • GDA2 10.7 4.2.7 Insurance Insurance policies & claim documentation Copies of policies Documentation of claims made When all conditions have been met & administratively no longer required for reference purposes Destroy • GDA2 12.0 4.2.8 Accident Agreements & Contracts Agreements/contracts with Accident Compensation Corporation (ACC) &/or other accident insurers Agreements/contracts with Accident Compensation Corporation &/or other accident insurers When all conditions have been met & administratively no longer required Destroy • GDA1 8.3 4.3.0 Financial Transactions 4.3.1 General Ledger and Subsidiary Ledgers General ledgers & subsidiary ledgers recording financial transactions (including journals & cash book) General Ledger Cash book & equivalents Creditors ledger Debtors ledger Contract ledger Purchase ledger Sales ledger Asset Register (excluding consolidated major capital asset register – see Corporate Planning & Reporting) Stock records 7 years from last information entry date • Companies Act 1993, s.194 Accounting records to be kept • Tax Administration Act 1994, s.22 Keeping of business records Destroy • GDA2 8.1
16-Sp5-GDA6.docx