PENN STATE IDENTITY SERVICES PROCEDURE DOCUMENT Date: 5/15/2015 Title: Person Biographical Record data element procedure document: Name Author: Person Bio Record Working Group Procedure Statement This Procedure Document outlines the procedural requirements to create and change the Name data element in the Penn State Person Biographical Record (Person Bio Record). Background In order to simplify compliance with policies and procedures related to the management of person identity information under Penn State Administrative Policy AD80 (), Penn State Identity Services (IdS) and the Enterprise Project Management Office (EPMO) have established the Person Biographical Record (Person Bio Record). The Person Bio Record is the shared set of data elements containing authoritative information related to Person Identity, stored in data fields whose definitions are collectively understood and adhered to, created and maintained under shared policies and procedures, resulting in a high degree of consistency, confidence in fidelity of values, and data integrity, for identity information managed across Penn State information systems. The Person Bio Record Working Group established a standard format for the Person Bio Record and developed operational policy for creating, updating, and managing the Person Bio Record. The Person Bio Record Working Group also established the set of core data elements for a Person Bio Record. Principle The following language was developed by the Person Bio Record working group under the authority of IAM governance: The policies and procedures that govern the establishment or updating of person identity information stored as values within the data elements comprising the Penn State Person Bio Record shall be standardized and uniform across Penn State systems, regardless of the person’s affiliations to the university or which Identity Authority is performing the transaction. A university entity, in accordance with the rules of IdS access policy, may pull information stored as data values from the Person Bio Record for use in a local system; however, only an Identity Authority may write data values to the Person Bio Record. Any Identity Authority serving as the source for data values written to the Person Bio Record shall do so in conformance to the standards of format, policies, and procedures governing the establishment and updating of person identity information in the Person Bio Record.
PENN STATE IDENTITY SERVICES PROCEDURE DOCUMENT Date: 5/15/2015 Title: Person Biographical Record data element procedure document: Name Author: Person Bio Record Working Group Procedure Statement This Procedure Document outlines the procedural requirements to create and change the Name data element in the Penn State Person Biographical Record (Person Bio Record). Background In order to simplify compliance with policies and procedures related to the management of person identity information under Penn State Administrative Policy AD80 (), Penn State Identity Services (IdS) and the Enterprise Project Management Office (EPMO) have established the Person Biographical Record (Person Bio Record). The Person Bio Record is the shared set of data elements containing authoritative information related to Person Identity, stored in data fields whose definitions are collectively understood and adhered to, created and maintained under shared policies and procedures, resulting in a high degree of consistency, confidence in fidelity of values, and data integrity, for identity information managed across Penn State information systems. The Person Bio Record Working Group established a standard format for the Person Bio Record and developed operational policy for creating, updating, and managing the Person Bio Record. The Person Bio Record Working Group also established the set of core data elements for a Person Bio Record. Principle The following language was developed by the Person Bio Record working group under the authority of IAM governance: The policies and procedures that govern the establishment or updating of person identity information stored as values within the data elements comprising the Penn State Person Bio Record shall be standardized and uniform across Penn State systems, regardless of the person’s affiliations to the university or which Identity Authority is performing the transaction. A university entity, in accordance with the rules of IdS access policy, may pull information stored as data values from the Person Bio Record for use in a local system; however, only an Identity Authority may write data values to the Person Bio Record. Any Identity Authority serving as the source for data values written to the Person Bio Record shall do so in conformance to the standards of format, policies, and procedures governing the establishment and updating of person identity information in the Person Bio Record.
Name-Procedure.docx