Click The Information” tab will appear. Enter the following information “Next”. “Invoice into the appropriate fields: NYC Department of Education Attn: NPS Payables (Group 55) 65 Court Street, Room 1001 Brooklyn, NY 11201 (718) 935-3250 o Click The Information” tab will appear. Provide/update information “Next”. “Delivery as necessary including any special delivery instructions (e.g., requested delivery dates, etc.). Click The Spending Account Line” box will appear. Enter the following: “Next”. “Add Quick Code: 012129 Object Code: 0338 Activity Code: (your school’s unique four-character code) Start Date End Date Click Balance”. Your available balance to spend on library materials “Retrieve will appear in the field. Enter the maximum dollar amount you “Balance” would like to apply to library expenses. Note: It is recommended that librarians create a list that exceeds the amount of money they wish to spend by 10% to 20%. This will take into account for items that become unavailable or on back order. For example, your purchase order may reflect $2,000 worth of books; however, you may wish to only spend $1,500. The purchase order should be created for a not exceed” “do limit of $1,500. The vendor will fill your order with available titles. If a title is unavailable, the vendor will choose another title on your list until the entire $1,500 is used. Vendors do allow librarians to prioritize items to be filled first. Click Accounting Line” and then click The Detail Information” “Add “Close”. “Account tab will appear for you to review. Click The Details” tab will appear. Library orders are usually “Next”. “Items accompanied by a separate printed list of library books and reference materials created by the school librarian. The quantity reflected should be reasonable to accommodate your student population’s library needs and not reflect classroom quantities. To order with a list prepared in advance (preferred for more than 5 titles), please enter the following: Item #: N/A Description: See attached list Quantity: 1 Net Price: The maximum you would like to spend with this vendor Check the box: I have a printed list of Items Enter any additional information, if applicable (e.g., your Quote ID, Customer Number and List Number from your printed list created online). To order individual titles:
Click “Next”. The “Invoice Information” tab will appear. Enter the following information into the appropriate fields: NYC Department of Education Attn: NPS Payables (Group 55) 65 Court Street, Room 1001 Brooklyn, NY 11201 o (718) 935-3250 Click “Next”. The “Delivery Information” tab will appear. Provide/update information as necessary including any special delivery instructions (e.g., requested delivery dates, etc.). Click “Next”. The “Add Spending Account Line” box will appear. Enter the following: Quick Code: 012129 Object Code: 0338 Activity Code: (your school’s unique four-character code) Start Date End Date Click “Retrieve Balance”. Your available balance to spend on library materials will appear in the “Balance” field. Enter the maximum dollar amount you would like to apply to library expenses. Note: It is recommended that librarians create a list that exceeds the amount of money they wish to spend by 10% to 20%. This will take into account for items that become unavailable or on back order. For example, your purchase order may reflect $2,000 worth of books; however, you may wish to only spend $1,500. The purchase order should be created for a “do not exceed” limit of $1,500. The vendor will fill your order with available titles. If a title is unavailable, the vendor will choose another title on your list until the entire $1,500 is used. Vendors do allow librarians to prioritize items to be filled first. Click “Add Accounting Line” and then click “Close”. The “Account Detail Information” tab will appear for you to review. Click “Next”. The “Items Details” tab will appear. Library orders are usually accompanied by a separate printed list of library books and reference materials created by the school librarian. The quantity reflected should be reasonable to accommodate your student population’s library needs and not reflect classroom quantities. To order with a list prepared in advance (preferred for more than 5 titles), please enter the following: Item #: N/A Description: See attached list Quantity: 1 Net Price: The maximum you would like to spend with this vendor Check the box: I have a printed list of Items Enter any additional information, if applicable (e.g., your Quote ID, Customer Number and List Number from your printed list created online). To order individual titles:
nps_nyslib_guidelines_04-20-18-1.docx