6.1.1 External Communications Produced by Agency Agency news releases 10 years from last Transfer to GDA4 5.1 • Records of the information communicated externally to Articles written by agency staff information entry Archives New clients, stakeholders, interested parties &/or the general Major agency speeches & addresses date Zealand public Publications issued/sponsored by agency (e.g. newsletters, circulars, (Note: Destroy (Note: This does not apply to: pamphlets, brochures) duplicate Website related documentation which is covered by News briefings copies except • 8.1.7 Scripts of films, videos or DVDs where these Publications lodged under Legal Deposit (includes produced or commissioned by have been • external website) agency extensively Publicity campaigns annotated by Education resource kits agency staff) Posters Brochures New agency launches 6.1.2 External Communications Received by Agency Copies of Cabinet & Parliamentary When Destroy GDA4 3.4, 4.7 & • Public relations & information records received/sourced Papers administratively no 5.2 externally by agency Copies of Court documents longer required GDA1 9.2 & 9.6 • News clippings External publications External advertisements & brochures Reference & information-only material External invitations to functions 6.1.3 Internal Communications CEO newsletter 10 years from last Transfer one GDA4 5.3 • Publications produced or commissioned by the agency Internal presentation programme information entry copy to for internal use date Archives New Zealand (Note: this class excludes any publication lodged under (Note: Destroy Legal Deposit, agencies' Intranet and social media) duplicate
6.1.1 External Communications Produced by Agency Records of the information communicated externally to clients, stakeholders, interested parties &/or the general public (Note: This does not apply to: • Website related documentation which is covered by 8.1.7 • Publications lodged under Legal Deposit (includes external website) Agency news releases Articles written by agency staff Major agency speeches & addresses Publications issued/sponsored by agency (e.g. newsletters, circulars, pamphlets, brochures) News briefings Scripts of films, videos or DVDs produced or commissioned by agency Publicity campaigns Education resource kits Posters Brochures New agency launches 10 years from last information entry date Transfer to Archives New Zealand (Note: Destroy duplicate copies except where these have been extensively annotated by agency staff) • GDA4 5.1 6.1.2 External Communications Received by Agency Public relations & information records received/sourced externally by agency Copies of Cabinet & Parliamentary Papers Copies of Court documents News clippings External publications External advertisements & brochures Reference & information-only material External invitations to functions When administratively no longer required Destroy • GDA4 3.4, 4.7 & 5.2 • GDA1 9.2 & 9.6 6.1.3 Internal Communications Publications produced or commissioned by the agency for internal use (Note: this class excludes any publication lodged under Legal Deposit, agencies' Intranet and social media) CEO newsletter Internal presentation programme 10 years from last information entry date Transfer one copy to Archives New Zealand (Note: Destroy duplicate • GDA4 5.3
16-Sp5-GDA6.docx