5.1.13 Stores, Supplies, Fixtures, Fittings & Plant/Equipment Freight consignments & delivery 7 years a from last Destroy GDA2 13.0 • Records dockets date of entry GDA4 15.2 • Records documenting the procurement, installation, Equipment maintenance maintenance, storage, issue Equipment/plant history records and Services • & disposal of stores, supplies and equipment. Also, records & inventories Tax Act records relating to procurement, issue, maintenance & Tender documentations 1985, s.75 Keeping of repairs of fixtures. Sales brochures & information records Order/purchase documentation Fixture & fittings registers/lists Service contracts & requisition orders Financial authority forms Stationery acquisition and distribution 5.1.14 Vehicle Records Acquisition documentation 7 from last Destroy GDA2 14.0 • Records/information relating to the purchase, hire, Damage reports information entry maintenance, service, operation & disposal of agency Fleet/vehicle maintenance date vehicles [Excludes operational military vehicles] Fleet card records Vehicle running sheets Class Minimum retention Class Description Examples Disposal Action Previous GDA Ref Number period by agencies 6.0.0 COMMUNICATIONS & EVENTS MANAGEMENT 6.1.0 Communications/Public Relations
5.1.13 Stores, Supplies, Fixtures, Fittings & Plant/Equipment Records Records documenting the procurement, installation, maintenance, storage, issue & disposal of stores, supplies and equipment. Also, records relating to procurement, issue, maintenance & repairs of fixtures. Freight consignments & delivery dockets Equipment maintenance Equipment/plant history records records & inventories Tender documentations Sales brochures & information Order/purchase documentation Fixture & fittings registers/lists Service contracts & requisition orders Financial authority forms Stationery acquisition and distribution 7 years a from last date of entry • and Services Tax Act 1985, s.75 Keeping of records Destroy • GDA2 13.0 • GDA4 15.2 5.1.14 Vehicle Records Records/information relating to the purchase, hire, maintenance, service, operation & disposal of agency vehicles [Excludes operational military vehicles] Acquisition documentation Damage reports Fleet/vehicle maintenance Fleet card records Vehicle running sheets 7 from last information entry date Destroy • GDA2 14.0 Class Number Class Description Examples Minimum retention period by agencies Disposal Action Previous GDA Ref 6.0.0 COMMUNICATIONS & EVENTS MANAGEMENT 6.1.0 Communications/Public Relations
16-Sp5-GDA6.docx