The initial trip (employee’s move to new residence), after employment to the new duty station; and, The trip to bring the family to the new residence (temporary or permanent). Travel reimbursement may include automobile rental under certain circumstances. Mileage Reimbursement for mileage may not exceed the mileage rate established by the IRS in effect at the time of travel. All mileage reimbursements over the amount allowed by IRS as a deduction are taxable. Employee’s If the employee's spouse is a State employee and otherwise eligible for Spouse Is State moving and relocation expenses, reimbursement of any such expenses will be Employee paid to only one employee within the limits prescribed and only to move the primary household to the new location. Funding Disbursements for reimbursable moving and relocation expenses and related taxes, if any, must be funded from monies within the employing University's budget. Expenditures for travel, testing, interviewing, and related activities incurred by or for a prospective employee before the applicant has accepted the Expenses employment offer are termed and are not pre-employment expenses considered moving and relocation expenses. Travel expenses of prospective employees, incidental to an employment interview, may be reimbursed by the University. Such pre-employment expenses will be reimbursed pursuant to the University policies. House-Hunting Expenses House-Hunting House hunting expenses include the following for employee and spouse while Expenses traveling: Cost of transportation (including automobile rental) Meals Lodging Travel expenses for house-hunting purposes are eligible for reimbursement in accordance with the University’s travel regulations.
The initial trip (employee’s move to new residence), after employment to the new duty station; and, The trip to bring the family to the new residence (temporary or permanent). Travel reimbursement may include automobile rental under certain circumstances. Mileage Reimbursement for mileage may not exceed the mileage rate established by the IRS in effect at the time of travel. All mileage reimbursements over the amount allowed by IRS as a deduction are taxable. Employee’s Spouse Is State Employee If the employee's spouse is a State employee and otherwise eligible for moving and relocation expenses, reimbursement of any such expenses will be paid to only one employee within the limits prescribed and only to move the primary household to the new location. Funding Disbursements for reimbursable moving and relocation expenses and related taxes, if any, must be funded from monies within the employing University's budget. Expenses Expenditures for travel, testing, interviewing, and related activities incurred by or for a prospective employee before the applicant has accepted the employment offer are termed pre-employment expenses and are not considered moving and relocation expenses. Travel expenses of prospective employees, incidental to an employment interview, may be reimbursed by the University. Such pre-employment expenses will be reimbursed pursuant to the University policies. House-Hunting Expenses House-Hunting Expenses House hunting expenses include the following for employee and spouse while traveling: Cost of transportation (including automobile rental) Meals Lodging Travel expenses for house-hunting purposes are eligible for reimbursement in accordance with the University’s travel regulations.
MovingandRelocationPolicy.docx