Record objects selected for export Identify export location of electronic message records. Legacy system Export location identified 34 (ERM.020.040 - Information Request) Possible export locations 35 Export executed. Legacy system Record objects export (ERM.020.040 - Information Request) Selected export format complete Identified export location Electronic Message Maintenance & Use Typical Flow of Events ERM Event Input(s) Output(s) / Outcome(s) ERM.020.L2.01. Migrate records into acceptable formats to protect from technological obsolescence Assess the formats of electronic message Legacy system; approved records Identified records needed for continued 1 records for risks of technological obsolescence. retention schedule business (ERM.020.040 - Information Request) 2 Migrate electronic records into acceptable Identified updates needed to Record objects migrated or converted formats until their authorized disposition date. hardware or software to acceptable NARA format (ERM.020.040 - Information Request) 3 Perform technical analysis to ensure all Migrated or converted records Audit report of technical analysis information, including associated metadata, and the associated metadata was migrated or converted correctly. (ERM.020.040 - Information Request) 4 Ensure that migration strategies address Legacy system; non-active Identified process for ensuring off-line electronic message records that are electronic records electronic records are usable stored off-line. throughout retention period (ERM.020.040 - Information Request) ERM.030. Use Case for Electronic Message Disposal – Enabling Function: Records Disposal Business Scenario(s) Covered ERM.030.L1.01. Notify business owners of eligible records for disposal ERM.030.L1.02. Dispose of approved records from agency systems
Record objects selected for export 34 Identify export location of electronic message records. (ERM.020.040 - Information Request) Legacy system Possible export locations Export location identified 35 Export executed. (ERM.020.040 - Information Request) Legacy system Selected export format Identified export location Record objects export complete Electronic Message Maintenance & Use Typical Flow of Events ERM Event Input(s) Output(s) / Outcome(s) ERM.020.L2.01. Migrate records into acceptable formats to protect from technological obsolescence 1 Assess the formats of electronic message records for risks of technological obsolescence. (ERM.020.040 - Information Request) Legacy system; approved records retention schedule Identified records needed for continued business 2 Migrate electronic records into acceptable formats until their authorized disposition date. (ERM.020.040 - Information Request) Identified updates needed to hardware or software Record objects migrated or converted to acceptable NARA format 3 Perform technical analysis to ensure all information, including associated metadata, was migrated or converted correctly. (ERM.020.040 - Information Request) Migrated or converted records and the associated metadata Audit report of technical analysis 4 Ensure that migration strategies address electronic message records that are stored off-line. (ERM.020.040 - Information Request) Legacy system; non-active electronic records Identified process for ensuring off-line electronic records are usable throughout retention period ERM.030. – Use Case for Electronic Message Disposal Enabling Function: Records Disposal Business Scenario(s) Covered ERM.030.L1.01. Notify business owners of eligible records for disposal ERM.030.L1.02. Dispose of approved records from agency systems
nara-fermi-electronic-messages-use-cases-1-25-2018.docx