8.2. Step 2 - Completion of the Quarterly SDBIP Assessment Template Each Section 56 Manager must ensure that: The actual achievements are aligned to the target and recorded correctly in the relevant quarterly Actual column by firstly indicating whether the relevant target has been met (achieved) or not met (not achieved). Followed by reasons for deviation and corrective action where applicable. Sample templates for completion of quarterly performance information are illustreated below. Sample Template 1 OFFICE OF THE MUNICIPAL MANAGER 2017/2018 QUARTER 1 PERFORMANCE INDICATORS ASSESSMENT – 2017/2018 Quarter 1 Project / Output Key Unit of SDBIP Strategic Reporting Institutional / Programme Performance Performance Reasons for No. Objective Period Ward Projected Actual Met / Not Met Corrective Action Name Indicators Measurement Deviation KPA 1: Municipal Transformation and Institutional Development (Weighting = 15%) Outcome 9 Indicator : Output6 - Improving Municipal Financial and Administrative Capacity & Output 1: Implement a differentiated approach to municipal financing, planning and support Number of Management 2 ManCo Aug Conduct 3 OMM committee meetings meeting not To develop a To keep Number Quarterly Institutional ManCo Not Met 1.1 meetings held in July held due to schedule of meeting the Effective Meetings conducted per and Sept Municipal management ……… Workforce of Municipal quarter well Workforce Number of Staff Quarter 1 staff informed OMM Meetings Conduct 1 Number Quarterly Institutional meeting Met - - 1.2 conducted per Meeting conducted quarter Sign-off as correct by the Head of Department (Section 56 Manager): Date: Accepted by the IDP/PMS Manager: Date:
8.2. Step 2 - Completion of the Quarterly SDBIP Assessment Template Each Section 56 Manager must ensure that: The actual achievements are aligned to the target and recorded correctly in the relevant quarterly Actual column by firstly indicating whether the relevant target has been met (achieved) or not met (not achieved). Followed by reasons for deviation and corrective action where applicable. Sample templates for completion of quarterly performance information are illustreated below. Sample Template 1 OFFICE OF THE MUNICIPAL MANAGER – 2017/2018 QUARTER 1 PERFORMANCE INDICATORS ASSESSMENT SDBIP No. Strategic Objective Project / Programme Name Output Key Performance Indicators Unit of Performance Measurement Reporting Period Institutional / Ward 2017/2018 Quarter 1 Projected Actual Met / Not Met Reasons for Deviation Corrective Action KPA 1: Municipal Transformation and Institutional Development (Weighting = 15%) Outcome 9 Indicator : Output6 - Improving Municipal Financial and Administrative Capacity & Output 1: Implement a differentiated approach to municipal financing, planning and support OMM 1.1 To keep the Municipal Workforce well informed Effective management of Municipal Workforce Number of Management committee meetings conducted per quarter Number Quarterly Institutional Conduct 3 ManCo Meetings 2 ManCo meetings held in July and Sept Not Met Aug meeting not held due to ……… To develop a schedule of meeting OMM 1.2 Number of Staff Meetings conducted per quarter Number Quarterly Institutional Conduct 1 Meeting Quarter 1 staff meeting conducted Met - - Sign-off as correct by the Head of Department (Section 56 Manager): Date: Accepted by the IDP/PMS Manager: Date:
ndh_SOP_20Jul2017.docx