Did the agency purchase property with grant or match funds 5. over $1,000 or low-cost/high-risk items. Does the project have written procurement procedures? 6 If yes, provide name/number of procedure If no, explain How and by whom are purchases made? Name and title of 7 authorized purchaser? Are the individuals making purchases aware of procurement 8 procedures? How are they notified? Are controls in place for high dollar and sole source purchases? 9 If yes, what is the procedure? If no, explain Are the custody, use, and of the property dedicated to 10 the project? If no, explain. Have losses, damage or theft of property occurred? 11 If yes, when and how Has any related property been disposed of? 12 If so, request a copy of OCJA approving document. (email, letter, memo, etc.) Were proceeds or credits received (if any) returned to the 13 project? Has the subrecipient conducted an inventory within the last 13 months? 14 If Yes, approximate date name and title of person – responsible for inventory. If NO, explain Reports PMT & Quarterly Were Progress Reports submitted as required? 1 If not, explain 2. Did the reports contain the required information?
5. Did the agency purchase property with grant or match funds over $1,000 or low-cost/high-risk items. 6 Does the project have written procurement procedures? If yes, provide name/number of procedure If no, explain 7 How and by whom are purchases made? Name and title of authorized purchaser? 8 Are the individuals making purchases aware of procurement procedures? How are they notified? 9 Are controls in place for high dollar and sole source purchases? If yes, what is the procedure? If no, explain 10 Are the custody, use, and of the property dedicated to the project? If no, explain. 11 Have losses, damage or theft of property occurred? If yes, when and how 12 Has any related property been disposed of? If so, request a copy of OCJA approving document. (email, letter, memo, etc.) 13 Were proceeds or credits received (if any) returned to the project? 14 Has the subrecipient conducted an inventory within the last 13 months? If Yes, approximate date – name and title of person responsible for inventory. If NO, explain Reports PMT & Quarterly 1 Were Progress Reports submitted as required? If not, explain 2. Did the reports contain the required information?
OCJA-Administrative-Manual.docx