Risk 1 Low : High could cause Impact Probability: – Description - missed deadlines Loss\Illness of core Mitigation Strategy: Determine "key" personnel and develop up plans if that person left. Keep detailed requirements project team members documents so new staff can step in more readily. Monitor workload and personnel Contingency Plan: assignments closely. Risk 2 Probability : High : high - Impact Ability to complete Description - work by deadline; increase Mitigation Strategy: Closely monitor contract resources and Reliance on contracted associated costs. resources to accomplish Contingency Plan: Make sure internal staff is trained and capable project goals of completing long term support and administration. Risk 3 Probability : : High Impact High increased and – Description - reliance on outside contract staff Mitigation Strategy: Higher reliance on contract staff to complete Current vacancies in IT certain tasks by deadline. Internal project staff must commit to Division are impacting working extra hours. Attempt to fill vacancies as soon as possible. staff availability to assist Contingency Plan: Closely monitor contract and workloads with project and ensure clear priorities are communicated. implementation Risk 4 Probability : High : high - Impact More reliance on Description - contract staff; effect on project deadlines Competing demands on Mitigation Strategy: Executive management is strongly committed staff resources - Same IT to the success of this project; resource contention is addressed staff are involved in regularly in weekly project meetings to facilitate resolving issues maintaining status quo quickly and managing expectations of stakeholders. while also working on Contingency Plan: implementation of other projects that do multiple new project not have hard deadline (ie Election Day) and dedicate additional initiatives external resources as needed to accomplish project goals. Risk 5 Probability: MEDIUM Impact: MEDIUM Description -
Risk 1 Description - Loss\Illness of core project team members Probability: Low Impact : High – could cause missed deadlines Mitigation Strategy: Determine "key" personnel and develop plans if that person left. Keep detailed requirements documents so new staff can step in more readily. Contingency Plan: Monitor workload and personnel assignments closely. Risk 2 Description - Reliance on contracted resources to accomplish project goals Probability : High Impact : high - Ability to complete work by deadline; increase Mitigation Strategy: Closely monitor contract resources and associated costs. Contingency Plan: Make sure internal staff is trained and capable of completing long term support and administration. Risk 3 Description - Current vacancies in IT Division are impacting staff availability to assist with project implementation Probability : High Impact : High – increased and reliance on outside contract staff Mitigation Strategy: Higher reliance on contract staff to complete certain tasks by deadline. Internal project staff must commit to working extra hours. Attempt to fill vacancies as soon as possible. Contingency Plan: Closely monitor contract and workloads and ensure clear priorities are communicated. Risk 4 Description - Competing demands on staff resources - Same IT staff are involved in maintaining status quo while also working on multiple new project initiatives Probability : High Impact : high - More reliance on contract staff; effect on project deadlines Mitigation Strategy: Executive management is strongly committed to the success of this project; resource contention is addressed regularly in weekly project meetings to facilitate resolving issues quickly and managing expectations of stakeholders. Contingency Plan: implementation of other projects that do not have hard deadline (ie Election Day) and dedicate additional external resources as needed to accomplish project goals. Risk 5 Description - Probability: MEDIUM Impact: MEDIUM up
NMIRIS_Project_Management_Plan%20Revision%201.2.docx