ERM.010 - Electronic Message Capture Typical Flow of Events ERM Event Input(s) Output(s) / Outcome(s) ERM.010.L1.02. Determine if the electronic message can be placed under records management control 5 Determine if the format of the electronic message Format of electronic message Electronic message format matches the approved formats in use at the agency. Agency approved formats matches the approved formats (ERM.010.020 Records Validation) Agency records management controls – 6 Ensure the electronic message metadata is complete User computer/device Electronic message metadata is (author, date created, date last edited). Computer software complete (ERM.010.020 Records Validation) Electronic message metadata – 7 Verify records management controls can be applied to Electronic message format is Electronic message can be placed the electronic message approved under records management (ERM.010.020 Records Validation) Electronic message metadata is control – complete Agency records management controls ERM.010 - Electronic Message Capture Typical Flow of Events ERM Input(s) Output(s) / Outcome(s) ERM.010.L1.03. Verify the electronic message possesses the characteristics of a record: reliability, authenticity, integrity, and usability Ensure records Electronic Records 8 management message management controls are Electronic controls applied to the message author applied to electronic Agency system electronic message. message (ERM.010.020 Records – Validation)
ERM.010 - Electronic Message Capture Typical Flow of Events ERM Event Input(s) Output(s) / Outcome(s) ERM.010.L1.02. Determine if the electronic message can be placed under records management control 5 Determine if the format of the electronic message matches the approved formats in use at the agency. (ERM.010.020 – Records Validation) Format of electronic message Agency approved formats Agency records management controls Electronic message format matches the approved formats 6 Ensure the electronic message metadata is complete (author, date created, date last edited). (ERM.010.020 – Records Validation) User computer/device Computer software Electronic message metadata Electronic message metadata is complete 7 Verify records management controls can be applied to the electronic message (ERM.010.020 – Records Validation) Electronic message format is approved Electronic message metadata is complete Agency records management controls Electronic message can be placed under records management control ERM.010 - Electronic Message Capture Typical Flow of Events ERM Input(s) Output(s) / Outcome(s) ERM.010.L1.03. Verify the electronic message possesses the characteristics of a record: reliability, authenticity, integrity, and usability 8 Ensure records management controls are applied to the electronic message. (ERM.010.020 – Records Validation) Electronic message Electronic message author Agency system Records management controls applied to electronic message
nara-fermi-electronic-messages-use-cases-1-25-2018.docx