MINUTES OF THE MEETING OF THE ……………………………………………………….COMMITTEE held in the on ……………………………………………………, commencing at …………………………………….. ………….. 1. WELCOME Chairperson, welcomed everyone to the meeting. …………………….., 2. PRESENT A.Citizen, B. Resident and C. Volunteer 3. APOLOGIES D.Ratepayer 4. GUESTS E. Speaker from X Ltd. 5. CONFIRMATION OF MINUTES FROM PREVIOUS MEETING MOVED A. Citizen [not AC or Amy] that the Minutes of the meeting held on ……………… as circulated, be confirmed as a true and correct record of the proceedings of that meeting. Seconded CARRIED ……………………………. 6. MATTERS ARISING FROM PREVIOUS MINUTES 1. 2. etc [for each decision/action] MOVED XXXXXXX …………………………….that Seconded CARRIED ……………………………. 7. WORK HEALTH AND SAFETY REPORTING 1. Hazards [identification of potential problems] – 2. Incidents [near miss, injury, property damage, environment] – MOVED that the information items contained in the XX Report be …………………………… received and that any recommendations contained within it be adopted. Seconded CARRIED ……………………………. 8. CORRESPONDENCE 1. 2. etc [for each decision/action] MOVED that XXXXXXX ……………………………. Seconded CARRIED ……………………………. 9. REPORTS Finance: - [list of invoices paid since last meeting see attached as supplied by Finance – Team - and list of purchases not yet paid but authorised through a Purchase Order] [for each decision/action] MOVED that the information items contained in the XX Report be …………………………… received and that any recommendations contained within it be adopted. Seconded CARRIED ……………………………. 2. Etc…
MINUTES OF THE MEETING OF THE ……………………………………………………….COMMITTEE held in the ……………………………………………………, on …………………………………….. commencing at ………….. 1. WELCOME …………………….., Chairperson, welcomed everyone to the meeting. 2. PRESENT A.Citizen, B. Resident and C. Volunteer 3. APOLOGIES D.Ratepayer 4. GUESTS E. Speaker from X Ltd. 5. CONFIRMATION OF MINUTES FROM PREVIOUS MEETING MOVED A. Citizen [not AC or Amy] that the Minutes of the meeting held on ……………… as circulated, be confirmed as a true and correct record of the proceedings of that meeting. Seconded ……………………………. CARRIED 6. MATTERS ARISING FROM PREVIOUS MINUTES 1. 2. etc [for each decision/action] MOVED …………………………….that XXXXXXX Seconded ……………………………. CARRIED 7. WORK HEALTH AND SAFETY REPORTING 1. Hazards – [identification of potential problems] 2. Incidents – [near miss, injury, property damage, environment] MOVED …………………………… that the information items contained in the XX Report be received and that any recommendations contained within it be adopted. Seconded ……………………………. CARRIED 8. CORRESPONDENCE 1. 2. etc [for each decision/action] MOVED ……………………………. that XXXXXXX Seconded ……………………………. CARRIED 9. REPORTS Finance: - [list of invoices paid since last meeting – see attached as supplied by Finance Team - and list of purchases not yet paid but authorised through a Purchase Order] [for each decision/action] MOVED …………………………… that the information items contained in the XX Report be received and that any recommendations contained within it be adopted. Seconded ……………………………. CARRIED 2. Etc…
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