Engage NSWH for early Provide NSWH EDI Provide information and introductory discussions Invoice guide support Liaise with Pacific 1. Engagement Commerce regarding messaging requirements Confirm the transition to the Provide NSWH Record the start of the Data Exchange Hub has Billing EDI GLN to transition to Data Exchange started Supplier Hub as the one submission method Provide file notification address Coordinate the creation of 2. Confirmation one pay site and bank Provide key IT contact name details for the supplier & details Coordinate delivery of If required, provide details Invoice EDI Location Code for one pay site and bank with Pacific Commerce account Engage with Pacific Confirm supplier Provide support if needed Commerce to show the messaging Internal configuration of ability to exchange EDI capabilities XML Gateway invoice messaging including 3. Set up Mapping of EDI provision of supplier EDI Location Code Trading GLN Map EDI Location Codes Provide test files in line with Review test files, Provide required test case the requirements of NSWH’s ensure NSWH invoice data test cases requirements are Test files and provide results met, provide Review results from NSWH, feedback to both if required re-do test files 4. Testing parties until successful Successful files transmitted to NSWH test environment Agree on a start date Initiate translation Agree on a start date object for production Disable all unnecessary Advise supplier of system for new methods of invoice unnecessary submission supplier 5. Implementation submission as required by methods to be disabled NSWH Record the go-live of the Apply changes in production Data Exchange Hub as the to initiate EDI Invoice one submission method Review NSWH feedback Monitor invoice Monitor the account and and where possible make transmission data for the first two weeks the recommended changes for improvement Provide automated opportunities, provide Monitor the NSWH Supplier email to the supplier feedback if needed Portal for invoice and when an EDI invoice account updates has failed requesting Monitor the account to 6. Monitoring the invoice to be ensure no other method of Review and sign off on corrected and resent submission is utilised Readiness Checklist Finish Readiness Checklist Provide Readiness Checklist to supplier Timeframe to On-Board to Data Exchange (Hub) Interface
1. Engagement Engage NSWH for early introductory discussions Liaise with Pacific Commerce regarding messaging requirements Provide NSWH EDI Invoice guide Provide information and support 2. Confirmation Confirm the transition to the Data Exchange Hub has started Provide file notification address Provide key IT contact name & details If required, provide details for one pay site and bank account Provide NSWH Billing EDI GLN to Supplier Record the start of the transition to Data Exchange Hub as the one submission method Coordinate the creation of one pay site and bank details for the supplier Coordinate delivery of Invoice EDI Location Code with Pacific Commerce 3. Set up Engage with Pacific Commerce to show the ability to exchange EDI invoice messaging including provision of supplier EDI Trading GLN Map EDI Location Codes Confirm supplier messaging capabilities Mapping of EDI Location Code Provide support if needed Internal configuration of XML Gateway 4. Testing Provide test files in line with the requirements of NSWH’s test cases Review results from NSWH, if required re-do test files until successful Review test files, ensure NSWH requirements are met, provide feedback to both parties Successful files transmitted to NSWH test environment Provide required test case invoice data Test files and provide results 5. Implementation Agree on a start date Disable all unnecessary methods of invoice submission as required by NSWH Apply changes in production to initiate EDI Invoice Initiate translation object for production system for new supplier Agree on a start date Advise supplier of unnecessary submission methods to be disabled Record the go-live of the Data Exchange Hub as the one submission method 6. Monitoring Review NSWH feedback and where possible make the recommended changes Monitor the NSWH Supplier Portal for invoice and account updates Review and sign off on Readiness Checklist Monitor invoice transmission Provide automated email to the supplier when an EDI invoice has failed requesting the invoice to be corrected and resent Monitor the account and data for the first two weeks for improvement opportunities, provide feedback if needed Monitor the account to ensure no other method of submission is utilised Finish Readiness Checklist Provide Readiness Checklist to supplier Timeframe to On-Board to Data Exchange (Hub) Interface
NSWH-Exchange-Hub-Provider-On-Boarding-Guide.docx