20 Create description for records group which Record type Records description includes record type, purpose, function, and Purpose retention period. Business function (ERM.020.020 Records Retention) Retention period – 21 Add description of records to the agency Records description Agency records control schedule records control schedule. (ERM.020.020 Records Retention) – 22 Submit agency records control schedule to Agency records control schedule Agency records control schedule NARA for approval. submitted to NARA for approval (ERM.020.020 Records Retention) – Receive approval from NARA to assign Communication from NARA Records retention period is 23 retention period for group of records. approved (ERM.020.020 Records Retention) – Electronic Message Maintenance & Use Typical Flow of Events ERM Event Input(s) Output(s) / Outcome(s) ERM.020.L1.06. hold on electronic message records 24 Validate search terms and parameters for Litigation hold scope (dates, Identified search terms and parameters identifying electronic message records to place on custodians, and subject/keywords) hold. (ERM.020.030 Litigation Hold) – Search for electronic message records in agency Search terms and parameters List of electronic records from executed 25 systems responsive to the litigation hold. Agency systems search (ERM.020.030 Litigation Hold) – 26 Identify electronic message records that meet scope Search and parameters Electronic message records are identified to of litigation hold. Agency systems put on hold (ERM.020.030 Litigation Hold) – 27 Place identified electronic message records on hold Identified electronic message Identified electronic message records are in agency systems. records placed on hold (ERM.020.030 Litigation Hold) Agency systems –
20 Create description for records group which includes record type, purpose, function, and retention period. (ERM.020.020 – Records Retention) Record type Purpose Business function Retention period Records description 21 Add description of records to the agency records control schedule. (ERM.020.020 – Records Retention) Records description Agency records control schedule 22 Submit agency records control schedule to NARA for approval. (ERM.020.020 – Records Retention) Agency records control schedule Agency records control schedule submitted to NARA for approval 23 Receive approval from NARA to assign retention period for group of records. (ERM.020.020 – Records Retention) Communication from NARA Records retention period is approved Electronic Message Maintenance & Use Typical Flow of Events ERM Event Input(s) Output(s) / Outcome(s) ERM.020.L1.06. hold on electronic message records 24 Validate search terms and parameters for identifying electronic message records to place on hold. (ERM.020.030 – Litigation Hold) Litigation hold scope (dates, custodians, and subject/keywords) Identified search terms and parameters 25 Search for electronic message records in agency systems responsive to the litigation hold. (ERM.020.030 – Litigation Hold) Search terms and parameters Agency systems List of electronic records from executed search 26 Identify electronic message records that meet scope of litigation hold. (ERM.020.030 – Litigation Hold) Search and parameters Agency systems Electronic message records are identified to put on hold 27 Place identified electronic message records on hold in agency systems. (ERM.020.030 – Litigation Hold) Identified electronic message records Agency systems Identified electronic message records are placed on hold
nara-fermi-electronic-messages-use-cases-1-25-2018.docx