Office or another entity certified by the Attorney General provided the training to the elected official, or his/her designee. Attendees who successfully complete the training will receive a certificate to serve as proof of training. Refer to AOS Bulletin 2007-014 for additional information pertaining to Public Records Law. Sample Questions and Procedures: You can limit steps 1 3 to every other audit, unless the prior audit found noncompliance or – unless you have other reasons to suspect this may be a compliance issue. The working papers should document whether we tested this in the prior audit. Ascertain if responsible personnel are aware of the above requirements and have implemented local policies and procedures regarding: 1. What records are made available. 2. when records may be reviewed. 3. Costs for copies to be made. Obtain the entity’s Public Records Policy and scan it to be sure that the policy does not limit the number of responses that will be made to a particular person, or limit the number of responses during a specified period of time, or establish a fixed period of time before it will respond unless that period is less than eight hours. for conformity with the model policy the OAG issued. Ascertain whether the entity’s policy was distributed to all employees, included in policy manuals, and displayed conspicuously in a poster format in all branches of the public office. As part of this process, determine whether written evidence exists that the Public Records Policy was provided to the records custodian/manager. Ascertain whether the entity’s policy for records retention (note: this is not the same policy as the public records policy) includes provisions for the application or schedule for destruction of public records, including transmission to the Ohio Historical Society and approval by the Auditor of State’s Office. Determine whether each elected official, or his/her designee, has successfully attended a certified three-hour Public Records Training for each term of office. Obtain copies of their certificates of completion and place them in the permanent file for future reference. If a designee attended the course, determine whether the designee was an employee of the public office and obtained evidence of the designation. Ascertain whether the entity has a records retention policy readily available to the public. Government Personnel Interviewed and Dates:
Office or another entity certified by the Attorney General provided the training to the elected official, or his/her designee. Attendees who successfully complete the training will receive a certificate to serve as proof of training. Refer to AOS Bulletin 2007-014 for additional information pertaining to Public Records Law. Sample Questions and Procedures: You can limit steps 1 – 3 to every other audit, unless the prior audit found noncompliance or unless you have other reasons to suspect this may be a compliance issue. The working papers should document whether we tested this in the prior audit. Ascertain if responsible personnel are aware of the above requirements and have implemented local policies and procedures regarding: 1. What records are made available. 2. when records may be reviewed. 3. Costs for copies to be made. Obtain the entity’s Public Records Policy and scan it to be sure that the policy does not limit the number of responses that will be made to a particular person, or limit the number of responses during a specified period of time, or establish a fixed period of time before it will respond unless that period is less than eight hours. for conformity with the model policy the OAG issued. Ascertain whether the entity’s policy was distributed to all employees, included in policy manuals, and displayed conspicuously in a poster format in all branches of the public office. As part of this process, determine whether written evidence exists that the Public Records Policy was provided to the records custodian/manager. Ascertain whether the entity’s policy for records retention (note: this is not the same policy as the public records policy) includes provisions for the application or schedule for destruction of public records, including transmission to the Ohio Historical Society and approval by the Auditor of State’s Office. Determine whether each elected official, or his/her designee, has successfully attended a certified three-hour Public Records Training for each term of office. Obtain copies of their certificates of completion and place them in the permanent file for future reference. If a designee attended the course, determine whether the designee was an employee of the public office and obtained evidence of the designation. Ascertain whether the entity has a records retention policy readily available to the public. Government Personnel Interviewed and Dates:
OCSChapter7-checklist.docx