Administration The MOUG Distinguished Service Award shall be administered by the Executive Board. Primary responsibilities are below (with instructions afterward): MOUG Vice-Chair/Chair-Elect/Past Chair solicits and receives nominations, and forwards them to the Board for discussion at its summer meeting. MOUG Chair notifies recipient after the summer meeting and invites him or her to the annual business meeting for the award presentation. Treasurer updates database to ensure gratis registration and memberships. Vice Chair/Chair-Elect/Past Chair has a plaque made for the MOUG business meeting. Chair writes the award letter and distributes copies as detailed in F.4 below. The content of the award letter may be taken bodily from the nomination, or, if the nomination itself is insufficient, it may be based also on feedback from other MOUG members who can speak to the qualifications and achievements of the awardee. Care should be taken to limit the number of non-Board members who are made aware of the awardee’s identity before the business meeting. Chair puts award in the business meeting agenda and presents the award. [Optional: someone helps recipient ship the awards home as needed.] Vice Chair/Chair-Elect/Past Chair writes and distributes press releases after the presentation, and has the web editor update the web site’s list of recipients. The MOUG also communicates with the Vice Chair/Chair Elect, Past Chair and the Treasurer to ensure that all tasks relating to the award are carried out in a timely manner. reminders relating to each year’s award (announcements, press releases, preparing the plaque and letter of citation, etc.) are also outlined under Officers and Appointees ( and ). Nominations The MOUG Vice-Chair/Chair-Elect/Past Chair shall be responsible for soliciting and receiving nominations. Each year, put out a call for nominations for the MOUG Distinguished Service Award (DSA) at least two months prior to a May 15th nomination deadline (or later if approved by the Board—the deadline for receipt of nominations Typically should be at least a month before the summer Board meeting),
Administration The MOUG Distinguished Service Award shall be administered by the Executive Board. Primary responsibilities are below (with instructions afterward): MOUG Vice-Chair/Chair-Elect/Past Chair solicits and receives nominations, and forwards them to the Board for discussion at its summer meeting. MOUG Chair notifies recipient after the summer meeting and invites him or her to the annual business meeting for the award presentation. Treasurer updates database to ensure gratis registration and memberships. Vice Chair/Chair-Elect/Past Chair has a plaque made for the MOUG business meeting. Chair writes the award letter and distributes copies as detailed in F.4 below. The content of the award letter may be taken bodily from the nomination, or, if the nomination itself is insufficient, it may be based also on feedback from other MOUG members who can speak to the qualifications and achievements of the awardee. Care should be taken to limit the number of non-Board members who are made aware of the awardee’s identity before the business meeting. Chair puts award in the business meeting agenda and presents the award. [Optional: someone helps recipient ship the awards home as needed.] Vice Chair/Chair-Elect/Past Chair writes and distributes press releases after the presentation, and has the web editor update the web site’s list of recipients. The MOUG also communicates with the Vice Chair/Chair Elect, Past Chair and the Treasurer to ensure that all tasks relating to the award are carried out in a timely manner. reminders relating to each year’s award (announcements, press releases, preparing the plaque and letter of citation, etc.) are also outlined under Officers and Appointees ( and ). Nominations The MOUG Vice-Chair/Chair-Elect/Past Chair shall be responsible for soliciting and receiving nominations. Each year, put out a call for nominations for the MOUG Distinguished Service Award (DSA) at least two months prior to a May 15th nomination deadline (or later if approved by the Board—the deadline for receipt of nominations should be at least a month before the summer Board meeting), Typically
MOUG_Officer_Handbook_2018.docx