(ii) Current information RA: Develop a system which is documented in a policy to Yes No N/A periodically review, update and track changes to the P&P Manual to ensure that is it up to date Resources: 1. Specific and detailed RA: Ensure that the policies provide clear guidance and Yes No N/A contain sufficient details to clarify the various issues related to managing the program RA: Includes within the P&P Manual any applicable forms Yes No N/A or electronic links to the forms to help staff become familiar with their contents 2. Improvement of processes RA: Conduct periodic reviews of the policies and Yes No N/A incorporate necessary modifications to continuously improve the processes 3. Staff aware of P&P RA: Post the P&P Manual electronically on the intranet Yes No N/A (internet) for easy access, notify staff where it is located and periodically remind staff to use the P&P Manual 4. Staff using P&P RA: Periodically examine files and review key Yes No N/A procedures to determine that all staff is consistently following the current policies in the P&P Manual RA: Provide regular training on sections of the P&P Yes No N/A Manual to all staff through staff meetings, electronic updates and/or periodic reminders 5. SHSO resources RA: Identify and ensure utilize available resources in Yes No N/A the development of the policies Resources: , GHSA Policies and Procedures Manual, NHTSA State Traffic Safety Information website 6. Procedures on F: Ensure that the SHSO P&P Manual includes written Yes No N/A allowability and terms and procedures to determine the allowability of costs per the conditions Uniform Guidance and the terms and conditions of the Federal award
(ii) Current information RA: Develop a system which is documented in a policy to periodically review, update and track changes to the P&P Manual to ensure that is it up to date Resources: Yes No N/A 1. Specific and detailed RA: Ensure that the policies provide clear guidance and contain sufficient details to clarify the various issues related to managing the program Yes No N/A RA: Includes within the P&P Manual any applicable forms or electronic links to the forms to help staff become familiar with their contents Yes No N/A 2. Improvement of processes RA: Conduct periodic reviews of the policies and incorporate necessary modifications to continuously improve the processes Yes No N/A 3. Staff aware of P&P RA: Post the P&P Manual electronically on the intranet (internet) for easy access, notify staff where it is located and periodically remind staff to use the P&P Manual Yes No N/A 4. Staff using P&P RA: Periodically examine files and review key procedures to determine that all staff is consistently following the current policies in the P&P Manual Yes No N/A RA: Provide regular training on sections of the P&P Manual to all staff through staff meetings, electronic updates and/or periodic reminders Yes No N/A 5. SHSO resources RA: Identify and ensure utilize available resources in the development of the policies Resources: , GHSA Policies and Procedures Manual, NHTSA State Traffic Safety Information website Yes No N/A 6. Procedures on allowability and terms and conditions F: Ensure that the SHSO P&P Manual includes written procedures to determine the allowability of costs per the Uniform Guidance and the terms and conditions of the Federal award Yes No N/A
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