(online registration set up, meeting space, catering, A/V costs, etc.). After the meeting has ended and everything is reconciled, MLA will send an invoice to MOUG for reimbursement. The MOUG Treasurer will handle the financial transactions involving MLA, registration, and meeting costs. It is also important to note that any increases to the meeting budget must be discussed and cleared by the MOUG Chair in consultation with the MOUG Board. Report Content Periodic reports are expected from the CEC to the MOUG Board, as part of each MOUG Newsletter, and during the MOUG Business Meeting to the entire membership. In general, they are intended to provide updates in activity since the previous report, but there are three reports in particular that should contain certain, pertinent meeting information. August Teaser: In August, the CEC should include a teaser in their report for the MOUG Newsletter about what topics to expect in the next meeting. This can be very general and purposely vague, as the exact schedule and meeting details may not be complete by that time. November Meeting Detail: In November, the CEC should include a draft of the meeting schedule as well as instructions for registering for the meeting in the report for the MOUG Newsletter. Pre-meeting Board Meeting: to the MOUG meeting, the MOUG Board meets in preparation. Part of this meeting is unofficially dedicated to conference packet stuffing, but the CEC is also expected to give an update on the status of meeting planning. This includes the final budget for meeting in conjunction with Treasurer; pre-registration numbers, broken down by type (member, non-member, gratis, first-time attendee, student, etc.); notable on-site communication with MLA Convention managers, hotel contacts, MLA Business Office, etc.; supplies that will need to be replenished for the following meeting; program or space changes/issues; catering changes/issues; registration issues; and any other unexpected problems.
(online registration set up, meeting space, catering, A/V costs, etc.). After the meeting has ended and everything is reconciled, MLA will send an invoice to MOUG for reimbursement. The MOUG Treasurer will handle the financial transactions involving MLA, registration, and meeting costs. It is also important to note that any increases to the meeting budget must be discussed and cleared by the MOUG Chair in consultation with the MOUG Board. Report Content Periodic reports are expected from the CEC to the MOUG Board, as part of each MOUG Newsletter, and during the MOUG Business Meeting to the entire membership. In general, they are intended to provide updates in activity since the previous report, but there are three reports in particular that should contain certain, pertinent meeting information. August Teaser: In August, the CEC should include a teaser in their report for the MOUG Newsletter about what topics to expect in the next meeting. This can be very general and purposely vague, as the exact schedule and meeting details may not be complete by that time. November Meeting Detail: In November, the CEC should include a draft of the meeting schedule as well as instructions for registering for the meeting in the report for the MOUG Newsletter. Pre-meeting Board Meeting: to the MOUG meeting, the MOUG Board meets in preparation. Part of this meeting is unofficially dedicated to conference packet stuffing, but the CEC is also expected to give an update on the status of meeting planning. This includes the final budget for meeting in conjunction with Treasurer; pre-registration numbers, broken down by type (member, non-member, gratis, first-time attendee, student, etc.); notable on-site communication with MLA Convention managers, hotel contacts, MLA Business Office, etc.; supplies that will need to be replenished for the following meeting; program or space changes/issues; catering changes/issues; registration issues; and any other unexpected problems.
MOUG_Officer_Handbook_2018.docx