3.6.0 Employment Relations 3.6.1 Collective Agreements Collective agreements, awards & When all conditions Destroy GDA1 11.1 • Collective agreements negotiated with unions or contracts have been met & employee groups. administratively no longer required 3.6.2 Negotiations with Unions Minutes of meetings 10 years from last Transfer to GDA1 11.2 • Records covering negotiations with unions, where the Correspondence information entry Archives New outcome changes working conditions for employees or date Zealand the reason for the discussion impacts on the agency's business e.g. pay & condition negotiations, strike action, stop works, lockouts, etc . 3.6.3 State Services Commission & Employer Groups Minutes of meetings 10 years from last Transfer to GDA1 11.3 • Discussions with State Services Commission or employer Correspondence information entry Archives New groups (e.g. Employers Federation) where the result of date Zealand the meeting impacts on staff. 3.6.4 Individual Staff Grievances, Disputes & Dismissals Records documenting individual 7 years from last Destroy GDA1 11.4 • grievances, disputes, discrimination complaints, cases information entry disciplinary matters & dismissals. date (Note: Major precedent cases will be on public record in the proceedings of bodies like the Employment Tribunal, Employment Relations Authority, Employment Courts etc)
3.6.0 Employment Relations 3.6.1 Collective Agreements Collective agreements negotiated with unions or employee groups. Collective agreements, awards & contracts When all conditions have been met & administratively no longer required Destroy • GDA1 11.1 3.6.2 Negotiations with Unions Records covering negotiations with unions, where the outcome changes working conditions for employees or the reason for the discussion impacts on the agency's business e.g. pay & condition negotiations, strike action, stop works, lockouts, etc . Minutes of meetings Correspondence 10 years from last information entry date Transfer to Archives New Zealand • GDA1 11.2 3.6.3 State Services Commission & Employer Groups Discussions with State Services Commission or employer groups (e.g. Employers Federation) where the result of the meeting impacts on staff. Minutes of meetings Correspondence 10 years from last information entry date Transfer to Archives New Zealand • GDA1 11.3 3.6.4 Individual Staff Grievances, Disputes & Dismissals grievances, disputes, discrimination complaints, disciplinary matters & dismissals. (Note: Major precedent cases will be on public record in the proceedings of bodies like the Employment Tribunal, Employment Relations Authority, Employment Courts etc) Records documenting individual cases 7 years from last information entry date Destroy • GDA1 11.4
16-Sp5-GDA6.docx