Committee papers must be transferred to a Research Ethics Review and consider place of deposit as a public record: Clinical Trials & Year to which Before 20 Committee’s minutes and transfer to a Place of Research they relate years papers Deposit Before 20 years but as Corporate Transfer to a Place of Board Meetings Creation soon as Governance Deposit practically possible Although they may contain confidential or sensitive material they are still a public record Corporate Board Meetings (Closed May retain for Transfer to a of Creation and must be transferred at 20 years with any Governance Boards) 20 years Deposit FOI exemptions noted or duty of confidence indicated. This may include emails and correspondence Corporate May retain for Transfer to a Place of where they are not already included in the Executive records Creation Governance 20 Deposit board papers and they are considered to be of archival interest. Committees Listed in the Before 20 Corporate Scheme of Delegation or but as soon as Transfer to a of Creation Governance that report into the Board practically Deposit and major projects possible Committees/ Groups / Corporate Review and if no longer Includes minor meetings/projects and not listed in the Creation 6 Years Governance needed destroy departmental business meetings scheme of delegation
Clinical Trials & Research Research Ethics Committee’s minutes and papers Year to which they relate Before 20 years Review and consider transfer to a Place of Deposit Committee papers must be transferred to a place of deposit as a public record: Corporate Governance Board Meetings Creation Before 20 years but as soon as practically possible Transfer to a Place of Deposit Corporate Governance Board Meetings (Closed Boards) Creation May retain for 20 years Transfer to a of Deposit Although they may contain confidential or sensitive material they are still a public record and must be transferred at 20 years with any FOI exemptions noted or duty of confidence indicated. Corporate Governance Executive records Creation May retain for 20 Transfer to a Place of Deposit This may include emails and correspondence where they are not already included in the board papers and they are considered to be of archival interest. Corporate Governance Committees Listed in the Scheme of Delegation or that report into the Board and major projects Creation Before 20 but as soon as practically possible Transfer to a of Deposit Corporate Governance Committees/ Groups / not listed in the scheme of delegation Creation 6 Years Review and if no longer needed destroy Includes minor meetings/projects and departmental business meetings
org106informationretentionversion1.docx