10.2 Contingency Funds A Contractor will be reimbursed for DMH approved Contingency Fund expenditures made pursuant to Subsection 5.8.3 on a cost reimbursement basis up to the applicable Contract’s Contingency Fund Annual Maximum Obligation Amount as identified in Attachment B. The Contract’s Contingency Fund Annual Maximum Obligation Amount is the maximum amount a Contractor can bill DMH for Contingency Fund expenditures in a given Fiscal Year. It is a Contractor’s responsibility to monitor the usage of contingency funds to ensure that funding is available throughout each Fiscal Year. Through its contract monitoring activities DMH will review contingency fund expenditures and balances (Subsections 8.9 and 8.10). DMH reserves the right to change the Contingency Fund Annual Obligation Amount for a Contract due to Contract utilization and/or the availability of funds. 10.3 Housing and Services Offsets Contractors must maximize offsets (e.g., SNAP Benefits, housing subsidies, charges for Residential Services and Supports pursuant to 104 CMR 30.06). The Contractor shall offset the total DMH obligation for occupancy payments on a monthly basis by the total offsets received during the same month. 10.4 Billing Requirements DMH is planning to utilize the Virtual Gateway process for billing. However, DMH will provide a period for Contractors to transition to this process. At contract start, Contractors may use either the HIPAA Virtual Gateway process or the Enterprise Invoice Management (EIM) system. EIM is accessed through the Executive Office of Health and Human Services (EOHHS) Virtual Gateway. The following are VGBO links that may be helpful to Bidders: (to contact the VGBO) (Job Aids for EIM) Contractors are required to have in place mechanisms to gather and submit the following to DMH monthly: Payment Vouchers: All Contractors are required to Virtual Gateway process (or EIM at contract start) for billing DMH monthly for the services it provides to DMH. Contractors will need to follow the ACCS Billing Guidelines, which will be available prior to contract start.
10.2 Contingency Funds A Contractor will be reimbursed for DMH approved Contingency Fund expenditures made pursuant to Subsection 5.8.3 on a cost reimbursement basis up to the applicable Contract’s Contingency Fund Annual Maximum Obligation Amount as identified in Attachment B. The Contract’s Contingency Fund Annual Maximum Obligation Amount is the maximum amount a Contractor can bill DMH for Contingency Fund expenditures in a given Fiscal Year. It is a Contractor’s responsibility to monitor the usage of contingency funds to ensure that funding is available throughout each Fiscal Year. Through its contract monitoring activities DMH will review contingency fund expenditures and balances (Subsections 8.9 and 8.10). DMH reserves the right to change the Contingency Fund Annual Obligation Amount for a Contract due to Contract utilization and/or the availability of funds. 10.3 Housing and Services Offsets Contractors must maximize offsets (e.g., SNAP Benefits, housing subsidies, charges for Residential Services and Supports pursuant to 104 CMR 30.06). The Contractor shall offset the total DMH obligation for occupancy payments on a monthly basis by the total offsets received during the same month. 10.4 Billing Requirements DMH is planning to utilize the Virtual Gateway process for billing. However, DMH will provide a period for Contractors to transition to this process. At contract start, Contractors may use either the HIPAA Virtual Gateway process or the Enterprise Invoice Management (EIM) system. EIM is accessed through the Executive Office of Health and Human Services (EOHHS) Virtual Gateway. The following are VGBO links that may be helpful to Bidders: (to contact the VGBO) (Job Aids for EIM) Contractors are required to have in place mechanisms to gather and submit the following to DMH monthly: Payment Vouchers: All Contractors are required to Virtual Gateway process (or EIM at contract start) for billing DMH monthly for the services it provides to DMH. Contractors will need to follow the ACCS Billing Guidelines, which will be available prior to contract start.
16._ACCS_RFR_Final.docx