To assist agencies in providing this information, the Justice Center has created a secure web application, the Administrative Actions Reporting Mechanism (AARM). This application can only be accessed by designated as the provider agency’s Authorized Person(s). Authorized Persons are the persons at the agency who have been identified to conduct the Staff Exclusion List (SEL) checks. The AARM will provide a simple interface to relay the administrative actions to the Justice Center. Included with this ADM is a Quick Reference Guide explaining how the new web application will work. More detailed information and training will be made available on the Justice Center’s website at . When a determination is made to substantiate an allegation of abuse or neglect against a subject, the agency’s Authorized Person(s) will receive an email informing them that they must go to the AARM web application to enter information about any administrative actions that were taken against that subject. OCFS recognizes that the information being collected is highly confidential, and it will be kept securely in the Justice Center’s database. Only a limited number of people will be able to view this highly sensitive information after it is uploaded into the VPCR through the web application, and information will not be made publicly available. Systems Implications When the Authorized Person(s) receives an email notifying them of the need to update the AARM, the email will contain confidential information and must be treated securely. The email will contain the substantiated subject’s name, the investigation serial number, and will confirm that a substantiated determination has been issued. As such, the agency’s Authorized Person(s) must treat the content of these emails in an appropriate manner. The Authorized Person(s) will use the same password information to access the AARM web application as they use to access the SEL check system; the screens will look similar. The Authorized Person(s) will then use the AARM reference number provided in the email notification to select the correct record and will enter the appropriate information relating to the subject listed on the AARM record. Each substantiated individual will have a separate record for each investigation in which they are named as a substantiated subject. Once a record has been submitted to AARM, it is not possible to update that record. Attachments AARM Quick Reference Guide Contacts Justice Center VPCR Resource 518-549-0240 Or Supervising Attorney Emily Reeb Bray
To assist agencies in providing this information, the Justice Center has created a secure web application, the Administrative Actions Reporting Mechanism (AARM). This application can only be accessed by designated as the provider agency’s Authorized Person(s). Authorized Persons are the persons at the agency who have been identified to conduct the Staff Exclusion List (SEL) checks. The AARM will provide a simple interface to relay the administrative actions to the Justice Center. Included with this ADM is a Quick Reference Guide explaining how the new web application will work. More detailed information and training will be made available on the Justice Center’s website at . When a determination is made to substantiate an allegation of abuse or neglect against a subject, the agency’s Authorized Person(s) will receive an email informing them that they must go to the AARM web application to enter information about any administrative actions that were taken against that subject. OCFS recognizes that the information being collected is highly confidential, and it will be kept securely in the Justice Center’s database. Only a limited number of people will be able to view this highly sensitive information after it is uploaded into the VPCR through the web application, and information will not be made publicly available. Systems Implications When the Authorized Person(s) receives an email notifying them of the need to update the AARM, the email will contain confidential information and must be treated securely. The email will contain the substantiated subject’s name, the investigation serial number, and will confirm that a substantiated determination has been issued. As such, the agency’s Authorized Person(s) must treat the content of these emails in an appropriate manner. The Authorized Person(s) will use the same password information to access the AARM web application as they use to access the SEL check system; the screens will look similar. The Authorized Person(s) will then use the AARM reference number provided in the email notification to select the correct record and will enter the appropriate information relating to the subject listed on the AARM record. Each substantiated individual will have a separate record for each investigation in which they are named as a substantiated subject. Once a record has been submitted to AARM, it is not possible to update that record. Attachments AARM Quick Reference Guide Contacts Justice Center VPCR Resource 518-549-0240 Or Supervising Attorney Emily Reeb Bray
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