Payment of meeting fees and Conflicts of interest travel costs 40 Members of the National Maternity Monitoring Group should document 36 A fee of $325.00 (exclusive of GST) will their conflicts of interests and identify be paid for attendance at face-to-face any conflict of interest prior to a meetings and is based upon a full day discussion of a particular issue. The meeting including travel time. Other National Maternity Monitoring Group work carried out as part of the National will then decide what part the member Maternity Monitoring Group will be may take in any relevant discussion, reimbursed on a pro rata basis at the and will identify whether the conflict rate of $325.00 per day (exclusive of needs to be escalated to the Ministry GST). of Health for consideration. Guidance can be found in the document 37 Public servant/state servants/ ‘Conflict of Interest Protocol for Ministry of employees of Crown bodies are not Health Advisory Committees’. paid for meetings of the National Maternity Monitoring Group. A public servant/state servant/employee of a Confidentiality Crown body should not retain both the fee and their ordinary pay where the 41 The National Maternity Monitoring duties of the outside organisation are Group will maintain other matters undertaken during ordinary forwarded to them unless otherwise department or Crown body hours. specified. 38 Payment of meeting and fees will 42 Members of the National Maternity be in accordance with the latest Monitoring Group are not to represent Cabinet circular on fees and guidelines themselves as agents of the Ministry of for appointments for statutory bodies, Health, and by reason of their which can be found at: membership of the National Maternity all/files/circulars/coc-12-06.pdf Monitoring Group, are not permitted to speak on behalf of the National 39 Travel to meetings and, if necessary, Maternity Monitoring Group or the flights and accommodation will be Ministry of Health. arranged. Meal expenses (without alcohol) will also be paid, but other 43 If a member receives a media request hotel charges including phone calls and or enquiry relating to the work of the items from the bar’ will not be ‘mini National Maternity Monitoring Group, paid. Any additional travel expenses they must inform the Ministry of incurred will be reimbursed, including Health including the Ministry’s Health taxis, mileage (at the rate of 0.62c per Communications Manager. Any media km, GST not applicable) and parking. A communication will be via the Ministry valid receipt must accompany claims of Health. for expenses.
Payment of meeting fees and travel costs 36 A fee of $325.00 (exclusive of GST) will be paid for attendance at face-to-face meetings and is based upon a full day meeting including travel time. Other work carried out as part of the National Maternity Monitoring Group will be reimbursed on a pro rata basis at the rate of $325.00 per day (exclusive of GST). 37 Public servant/state servants/ employees of Crown bodies are not paid for meetings of the National Maternity Monitoring Group. A public servant/state servant/employee of a Crown body should not retain both the fee and their ordinary pay where the duties of the outside organisation are undertaken during ordinary department or Crown body hours. 38 Payment of meeting and fees will be in accordance with the latest Cabinet circular on fees and guidelines for appointments for statutory bodies, which can be found at: all/files/circulars/coc-12-06.pdf 39 Travel to meetings and, if necessary, flights and accommodation will be arranged. Meal expenses (without alcohol) will also be paid, but other hotel charges including phone calls and items from the ‘mini bar’ will not be paid. Any additional travel expenses incurred will be reimbursed, including taxis, mileage (at the rate of 0.62c per km, GST not applicable) and parking. A valid receipt must accompany claims for expenses. Conflicts of interest 40 Members of the National Maternity Monitoring Group should document their conflicts of interests and identify any conflict of interest prior to a discussion of a particular issue. The National Maternity Monitoring Group will then decide what part the member may take in any relevant discussion, and will identify whether the conflict needs to be escalated to the Ministry of Health for consideration. Guidance can be found in the document ‘Conflict of Interest Protocol for Ministry of Health Advisory Committees’. Confidentiality 41 The National Maternity Monitoring Group will maintain other matters forwarded to them unless otherwise specified. 42 Members of the National Maternity Monitoring Group are not to represent themselves as agents of the Ministry of Health, and by reason of their membership of the National Maternity Monitoring Group, are not permitted to speak on behalf of the National Maternity Monitoring Group or the Ministry of Health. 43 If a member receives a media request or enquiry relating to the work of the National Maternity Monitoring Group, they must inform the Ministry of Health including the Ministry’s Health Communications Manager. Any media communication will be via the Ministry of Health.
national-maternity-monitoring-group-annual-report-nov2014-v2.docx