Step 7: Arrange on-site accommodations: You need a place for people to go to the restroom, and darting in and out of local businesses isn’t always going to cut it. If public toilets aren’t readily available at your venue, rent both regular and handicapped accessible portable toilets. Make sure you understand when the toilets will be serviced as part of the contract. Some police departments will provide traffic direction, cones, and signs at no charge. You may, however, have to supply volunteers to act as traffic directors and crossing guards, or make your own traffic signs. Plan the setup and pickup of any sound system or structures such as seating or a stage if you are planning to have entertainment. Arrange for entertainment, be it speakers, performances, or even a flash mob. Vet the acts and comments before the demonstration. You shouldn’t leave trash behind, so you need to make sure that you have enough receptacles on site. Some city and county sanitation departments will drop off and pick up additional receptacles at no charge. Some sanitation departments will also provide and pick up recycling containers. If you’re going to have props, bring whatever posters, banners, tape, pen, markers, and other supplies you might need to the venue. Keep in mind that some permits contain regulations on sign sizes and material. Step 8: Prep your volunteers and participants. Your volunteers are your eyes, ears, and at the event, so you should make sure that they know what they’re doing. Ensure that they understand their roles and have them do a walk-through of the venue a few days before the event to familiarize themselves with the layout. On the day of the event, make sure that all key volunteers have each other’s’ cell phone numbers and that their phones are turned on during event. You may also consider having your volunteers download an app like “Signal” that allows private conversation between volunteers. For larger events, walkie-talkies can be useful. Prior to event, participants should be aware of program agenda as well as all other venue requirements. They should know whether pets are allowed and have guidelines for making and bringing their own posters and signs with the recommended target message. Practice what chants and songs you will do with your participants and make sure they know who will lead them. Ask them to wear certain colors, similar clothing or bring message props. Double-check spelling and make sure that nobody holds their sign upside down--those little errors are viral media nirvana.
Step 7: Arrange on-site accommodations: You need a place for people to go to the restroom, and darting in and out of local businesses isn’t always going to cut it. If public toilets aren’t readily available at your venue, rent both regular and handicapped accessible portable toilets. Make sure you understand when the toilets will be serviced as part of the contract. Some police departments will provide traffic direction, cones, and signs at no charge. You may, however, have to supply volunteers to act as traffic directors and crossing guards, or make your own traffic signs. Plan the setup and pickup of any sound system or structures such as seating or a stage if you are planning to have entertainment. Arrange for entertainment, be it speakers, performances, or even a flash mob. Vet the acts and comments before the demonstration. You shouldn’t leave trash behind, so you need to make sure that you have enough receptacles on site. Some city and county sanitation departments will drop off and pick up additional receptacles at no charge. Some sanitation departments will also provide and pick up recycling containers. If you’re going to have props, bring whatever posters, banners, tape, pen, markers, and other supplies you might need to the venue. Keep in mind that some permits contain regulations on sign sizes and material. Step 8: Prep your volunteers and participants. Your volunteers are your eyes, ears, and at the event, so you should make sure that they know what they’re doing. Ensure that they understand their roles and have them do a walk-through of the venue a few days before the event to familiarize themselves with the layout. On the day of the event, make sure that all key volunteers have each other’s’ cell phone numbers and that their phones are turned on during event. You may also consider having your volunteers download an app like “Signal” that allows private conversation between volunteers. For larger events, walkie-talkies can be useful. Prior to event, participants should be aware of program agenda as well as all other venue requirements. They should know whether pets are allowed and have guidelines for making and bringing their own posters and signs with the recommended target message. Practice what chants and songs you will do with your participants and make sure they know who will lead them. Ask them to wear certain colors, similar clothing or bring message props. Double-check spelling and make sure that nobody holds their sign upside down--those little errors are viral media nirvana.
MODULE-3-Marches-with-Planner-10-4-17.docx