Communication Matrix Description Target Audience Delivery Method Frequency Responsible Standard Party TRD CIO Face-to-Face Weekly TRD Lead Recurring TRD MVD Reengineering Project Status Meeting Project meetings are Manager scheduled through To discuss project status with the Outlook TRD CIO Uses standard format Face-to-Face Weekly HP Project Recurring TRD MVD Reengineering Project Meeting attendees Management Status Meeting (PMs, PA, Manager meetings are (Specify days and Requirements Leads) (plans and scheduled through Regularly scheduled meetings: times) publishes Outlook Meeting minutes are To discuss project activities, agenda) stored in the Project Uses standard progress, issues and results of Repository TRD Project format measurement and analysis Managers activities. An agenda is (owns meeting distributed in Event driven: notice; advance. contributes When new requirements are added, agenda topics) existing requirements are changed, etc HP Project Analyst (scribe) TRD MVD Reengineering Meeting Attendees Conference call or Once monthly, Project Recurring Steering Committee (PMs, Account Exec, in person beginning in June Managers meetings are DMV Delivery 2010 scheduled through This formal meeting addresses the Outlook Executive, TRD CIO, accomplishments and results of the MVD Director, Project project with the client. These Uses standard Analyst) meetings address commitments, format plans, risks, status of activities and Meeting minutes are An agenda is significant issues for the project, as stored in the Project distributed in well as how the project fits into the Repository advance. current business environment and the communication of the results of measurement and analysis activities.
Communication Matrix Description Target Audience Delivery Method Frequency Responsible Party Standard TRD MVD Reengineering Project Status Meeting To discuss project status with the TRD CIO TRD CIO Face-to-Face Weekly TRD Lead Project Manager Recurring meetings are scheduled through Outlook Uses standard format TRD MVD Reengineering Project Management Status Meeting Regularly scheduled meetings: To discuss project activities, progress, issues and results of measurement and analysis activities. Event driven: When new requirements are added, existing requirements are changed, etc Meeting attendees (PMs, PA, Requirements Leads) Meeting minutes are stored in the Project Repository Face-to-Face Weekly (Specify days and times) HP Project Manager (plans and publishes agenda) TRD Project Managers (owns meeting notice; contributes agenda topics) HP Project Analyst (scribe) Recurring meetings are scheduled through Outlook Uses standard format An agenda is distributed in advance. TRD MVD Reengineering Steering Committee This formal meeting addresses the accomplishments and results of the project with the client. These meetings address commitments, plans, risks, status of activities and significant issues for the project, as well as how the project fits into the current business environment and the communication of the results of measurement and analysis activities. Meeting Attendees (PMs, Account Exec, DMV Delivery Executive, TRD CIO, MVD Director, Project Analyst) Meeting minutes are stored in the Project Repository Conference call or in person Once monthly, beginning in June 2010 Project Managers Recurring meetings are scheduled through Outlook Uses standard format An agenda is distributed in advance.
NM%20MVD%20Project%20Management%20Plan-V4.0%20Final.docx