5.1.3 Routine & Standard Construction, Works & Engineering Drawings/plans 7 years from last Destroy GDA4 13.5 • Records relating to minor construction, works & Records of methods & designs used information entry engineering projects, e.g. Project progress & inspection date Standard everyday construction work or alterations summary reports • (e.g. fit-outs, landscaping, gardening, fencing, Approval certificates maintenance) Routine maintenance & upkeep (e.g. office • refurbishment, redecorating) Construction of a standard- type design, but not a • first time construction 5.1.4 Site Plans & Building Details of Agency-Owned Property Final building specifications 10 years after date of Transfer to GDA4 13.6 • Original or master copies of site plans & building details Final plans (e.g. floor plans) last addition Archives New of agency-owned property Final drawings (e.g. site elevations) Zealand Plan/map registers and indexes 5.1.5 Site Plans & Building Details of Property not owned by Building specifications 7 years after Destroy GDA4 13.8 • the Agency Plans (e.g. floor plans) termination of lease Site plans & building details of property not owned by Drawings (e.g. site elevations) and rental the agency (e.g. rented or leased) agreements 5.1.6 Fixed-Term Property Access & Concession Rights Legal agreements, & associated When all conditions Destroy GDA4 13.9 • Agreements granted by or to the agency that give documents (e.g. plans, diagrams) have been met & property access & concession rights (e.g. right of administratively no way, easements, concessions, land encroachments, longer required irrigation agreements, etc.)
5.1.3 Routine & Standard Construction, Works & Engineering Records relating to minor construction, works & engineering projects, e.g. • Standard everyday construction work or alterations (e.g. fit-outs, landscaping, gardening, fencing, maintenance) • Routine maintenance & upkeep (e.g. office refurbishment, redecorating) • Construction of a standard- type design, but not a first time construction Drawings/plans Records of methods & designs used Project progress & inspection summary reports Approval certificates 7 years from last information entry date Destroy • GDA4 13.5 5.1.4 Site Plans & Building Details of Agency-Owned Property Original or master copies of site plans & building details of agency-owned property Final building specifications Final plans (e.g. floor plans) Final drawings (e.g. site elevations) Plan/map registers and indexes 10 years after date of last addition Transfer to Archives New Zealand • GDA4 13.6 5.1.5 Site Plans & Building Details of Property not owned by the Agency Site plans & building details of property not owned by the agency (e.g. rented or leased) Building specifications Plans (e.g. floor plans) Drawings (e.g. site elevations) 7 years after termination of lease and rental agreements Destroy • GDA4 13.8 5.1.6 Fixed-Term Property Access & Concession Rights Agreements granted by or to the agency that give property access & concession rights (e.g. right of way, easements, concessions, land encroachments, irrigation agreements, etc.) Legal agreements, & associated documents (e.g. plans, diagrams) When all conditions have been met & administratively no longer required Destroy • GDA4 13.9
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