- Discussion and approval/disapproval of less significant changes by the Business Owner and Project Managers shall be documented either in meeting minutes or via email - Changes to downstream documentation, requirements and training docs and schedule, for example, shall be made once a change is approved. 6.4 Costs estimates are the costs applied to an activity in a project by assigning resources with associated rates or fees. Resources can include equipment, material, technology, processing cycles, or people. The total cost is critical and should be consistent with the proposal; include breakdowns as needed. Match these cost estimates with the actual billed amounts. Use an appropriate format for the project size and customer requirements (e.g., by WBS, milestone, or deliverable). 6.4.1 The budget will be tracked by the Project Manager and budget tracking updates will be provided on a monthly basis utilizing excel spreadsheets and the SHARE financial system. 6.5 Communication planning involves determining the information and communication needs of the stakeholders, executive sponsors, project team and others as needed. The communication plan needs to address who needs what information, when they will need it, how it will be given to them, and by whom. The complexity of the project may require a separate communication plan; however, a high level summary of that plan will need to be included here and a reference made to the appropriate Appendix. 6.5.1 Communication Objective of Medium Frequency Audience Owner Deliverable Type Communication Phase 1 Review Review Phase 1 - Face to Face Once - Project Project - Agenda ARNOLD data and Sponsor Manager - Written report identifying supporting documents - Project Team concerns and issues with listed in Contract - Stakeholders route layer. Section 1 of Exhibit A. - Gap analysis between existing TIMS data and ESRI data Kickoff Meeting Introduce the project - Face to Face Once - Project Project - Agenda team and the project. Sponsor Manager - Meeting Minutes Review project - PMP objectives and - Review Initial database
- Discussion and approval/disapproval of less significant changes by the Business Owner and Project Managers shall be documented either in meeting minutes or via email - Changes to downstream documentation, requirements and training docs and schedule, for example, shall be made once a change is approved. 6.4 Costs estimates are the costs applied to an activity in a project by assigning resources with associated rates or fees. Resources can include equipment, material, technology, processing cycles, or people. The total cost is critical and should be consistent with the proposal; include breakdowns as needed. Match these cost estimates with the actual billed amounts. Use an appropriate format for the project size and customer requirements (e.g., by WBS, milestone, or deliverable). 6.4.1 The budget will be tracked by the Project Manager and budget tracking updates will be provided on a monthly basis utilizing excel spreadsheets and the SHARE financial system. 6.5 Communication planning involves determining the information and communication needs of the stakeholders, executive sponsors, project team and others as needed. The communication plan needs to address who needs what information, when they will need it, how it will be given to them, and by whom. The complexity of the project may require a separate communication plan; however, a high level summary of that plan will need to be included here and a reference made to the appropriate Appendix. 6.5.1 Communication Type Objective of Communication Medium Frequency Audience Owner Deliverable Phase 1 Review Review Phase 1 ARNOLD data and supporting documents listed in Contract Section 1 of Exhibit A. - Face to Face Once - Project Sponsor - Project Team - Stakeholders Project Manager - Agenda - Written report identifying concerns and issues with route layer. - Gap analysis between existing TIMS data and ESRI data Kickoff Meeting Introduce the project team and the project. Review project objectives and - Face to Face Once - Project Sponsor Project Manager - Agenda - Meeting Minutes - PMP - Review Initial database
NMDOT-Roadway%20(ARNOLDII)%20PMP%20Final.docx