Instructor These forms are used to gather information to use in the analysis and Interview/Survey discussion of the program’s performance. Stakeholder These forms are used to gather information to use in the analysis and Interview/Survey discussion of the program’s performance. FOUR WEEKS BEFORE MONITORING: SCHEDULE PROGRAM REVIEW ACTIVITIES Approximately one month before the monitoring process, programs will be contacted by phone by the department’s lead consultant to coordinate a detailed schedule for the onsite or desktop monitoring. The purpose of this call is to discuss logistical details of the monitoring and to address any concerns with the pre-monitoring documentation review. The following activities will be scheduled to occur when the department’s team visits your program: ON-SITE MONITORING ACTIVITIES ACTIVITY GUIDING DOCUMENTS LOCAL PARTICIPANTS Entrance Conference On-site Monitoring Schedule Program Coordinator Interviews Monitoring Tool: Program Coordinator Program Design and Leadership Community Interaction and Outreach Curriculum, Instruction and Professional Development Technical Assistance Worksheet will be completed as needed. Interviews Monitoring Tool: Program Coordinator Accountability - Data Entry and Data Specialist Management Interviews Monitoring Tool: Program Coordinator Accountability - Fiscal Management Fiscal Officer Interviews Monitoring Tool: WIOA Core Partners One-Stop System Integration WIOA – Class Site Visits Monitoring Tool: Instructors Instructor Interviews Learner Progress Curriculum, Instruction and Professional Development Classroom Review Form Participant Interviews Participant Interview Form AEL Participants Team Meeting Monitoring Tool: all sections Exit Conference, Part 1 Monitoring Tool: Program Coordinator all sections Exit Conference, Part 2 Monitoring Tool: Program Coordinator all sections Administrative Supervisor
Instructor Interview/Survey These forms are used to gather information to use in the analysis and discussion of the program’s performance. Stakeholder Interview/Survey These forms are used to gather information to use in the analysis and discussion of the program’s performance. FOUR WEEKS BEFORE MONITORING: SCHEDULE PROGRAM REVIEW ACTIVITIES Approximately one month before the monitoring process, programs will be contacted by phone by the department’s lead consultant to coordinate a detailed schedule for the onsite or desktop monitoring. The purpose of this call is to discuss logistical details of the monitoring and to address any concerns with the pre-monitoring documentation review. The following activities will be scheduled to occur when the department’s team visits your program: ON-SITE MONITORING ACTIVITIES ACTIVITY GUIDING DOCUMENTS LOCAL PARTICIPANTS Entrance Conference On-site Monitoring Schedule Program Coordinator Interviews Monitoring Tool: Program Design and Leadership Community Interaction and Outreach Curriculum, Instruction and Professional Development Technical Assistance Worksheet will be completed as needed. Program Coordinator Interviews Monitoring Tool: Accountability - Data Entry and Management Program Coordinator Data Specialist Interviews Monitoring Tool: Accountability - Fiscal Management Program Coordinator Fiscal Officer Interviews Monitoring Tool: One-Stop System Integration – WIOA WIOA Core Partners Class Site Visits Instructor Interviews Monitoring Tool: Learner Progress Curriculum, Instruction and Professional Development Classroom Review Form Instructors Participant Interviews Participant Interview Form AEL Participants Team Meeting Monitoring Tool: all sections Exit Conference, Part 1 Monitoring Tool: all sections Program Coordinator Exit Conference, Part 2 Monitoring Tool: all sections Program Coordinator Administrative Supervisor
Monitoring%20Process%20Timeline.docx