PCFD Number and Name enter the PCFD code and the United Way name – associated with the pledge forms/special event being submitted. You may use acronyms, if necessary. Account Number Utilize the PCFD Account Number listing. Go to the tab – associated with the PCFD for the you are preparing the envelope for and search for the account number which corresponding to the department the pledge forms originated from. If there is not an account number listed for the department contact UWCCR. An account number will be established. Provide the department name, agency code(s) listed on the pledge forms, and the associated PCFD in your correspondence. (Each Department has a separate account number for each PCFD. Using an incorrect account number will create errors in reporting and donor accounts.) Account Name Write full department name – Envelope Summary One Time Gift, Special Events, and Payroll Pledges – must be submitted separately. Employee Gift = One-Time Gift Donor # - Enter the number of donors. Pledge blank – Pymt/Adj Include total of all gifts received – Checks Enter the total of all checks received – Cash Enter the total of all cash received – Total Enter the total of cash and checks. This should match the – Pymt/Adj box. Carry all totals down to the Envelope Total Amount row. Payroll (enter no of forms) this section should be left blank – Notes enter any notes if desired. – Deposit # - Include Deposit number from the Bank Receipt Date the date the deposit was made at the bank. – Deposit Slip Included check this box (and include the copy of the – deposit slip/adding tape with the pledge forms) Envelope Completed By clearly write your name here – New Payroll = Include all payroll pledge forms in this envelope Donor # - Enter ONLY the number of new donors. If there are none, enter Zero Pledge enter the annualized amount of ONLY the new donors’ – pledges (box 3). Pymt/Adj this should be zero since no funds were received – Checks leave blank – Cash leave blank – Total leave blank. – all totals down to the Envelope Total Amount row.
PCFD Number and Name – enter the PCFD code and the United Way name associated with the pledge forms/special event being submitted. You may use acronyms, if necessary. Account Number – Utilize the PCFD Account Number listing. Go to the tab associated with the PCFD for the you are preparing the envelope for and search for the account number which corresponding to the department the pledge forms originated from. If there is not an account number listed for the department contact UWCCR. An account number will be established. Provide the department name, agency code(s) listed on the pledge forms, and the associated PCFD in your correspondence. (Each Department has a separate account number for each PCFD. Using an incorrect account number will create errors in reporting and donor accounts.) Account Name – Write full department name Envelope Summary – One Time Gift, Special Events, and Payroll Pledges must be submitted separately. Employee Gift = One-Time Gift Donor # - Enter the number of donors. Pledge – blank Pymt/Adj – Include total of all gifts received Checks – Enter the total of all checks received Cash – Enter the total of all cash received Total – Enter the total of cash and checks. This should match the Pymt/Adj box. Carry all totals down to the Envelope Total Amount row. Payroll (enter no of forms) – this section should be left blank Notes – enter any notes if desired. Deposit # - Include Deposit number from the Bank Receipt Date – the date the deposit was made at the bank. Deposit Slip Included – check this box (and include the copy of the deposit slip/adding tape with the pledge forms) Envelope Completed By – clearly write your name here New Payroll = Include all payroll pledge forms in this envelope Donor # - Enter ONLY the number of new donors. If there are none, enter Zero Pledge – enter the annualized amount of ONLY the new donors’ pledges (box 3). Pymt/Adj – this should be zero since no funds were received Checks – leave blank Cash – leave blank Total – leave blank. all totals down to the Envelope Total Amount row.
ooa_pcfd_2017_processing_manual.docx