4.2.1 Cost Recovery Agreements Agreements for the contracting out When all conditions Transfer to GDA2 6.3 • Financial and funding arrangements & agreements with of services have been met & Archives New other public offices & external organisations under Agreements for cost recovery for administratively no Zealand which the agency recovers cost for services it has services provided by agency longer required provided, and the recovered funds form a large proportion of the agencies budget 4.2.2 Original purchase contract for major When all conditions Transfer to GDA2 10.3 Contracts and Agreements that change the way the • business operates capital assets have been met & Archives New Contracts and agreements for purchases of assets or the Agreements that commit the administratively no Zealand provision of services, where the item or service alters expenditure of a significant longer required operations in the organisation. proportion of the agency’s funding 4.2.3 Purchase of stationery and supplies When all conditions Destroy GDA2 10.4 On-going Contracts and Agreements • Contracts and legal agreements for the on-going supply Maintenance agreements have been met & GDA4 4.6 • of services or the purchase of consumable items. Telephone and equipment rentals administratively no Cleaning contracts longer required Leases (e.g. accommodation, plant and equipment) 4.2.4 Tender Documentation Tender records of successful and 7 from last Destroy GDA2 10.5 • Records of tenders submitted by the agency, or by unsuccessful bidders information entry suppliers to the agency Tender request documents date 4.2.5 Lease Agreements Lease agreements 7 years after Destroy GDA2 10.6 • Leasing agreements and contracts on capital e.g. termination of lease buildings, land, major plant, etc. agreements
4.2.1 Cost Recovery Agreements Financial and funding arrangements & agreements with other public offices & external organisations under which the agency recovers cost for services it has provided, and the recovered funds form a large proportion of the agencies budget Agreements for the contracting out of services Agreements for cost recovery for services provided by agency When all conditions have been met & administratively no longer required Transfer to Archives New Zealand • GDA2 6.3 4.2.2 Contracts and Agreements that change the way the business operates Contracts and agreements for purchases of assets or the provision of services, where the item or service alters operations in the organisation. Original purchase contract for major capital assets Agreements that commit the expenditure of a significant proportion of the agency’s funding When all conditions have been met & administratively no longer required Transfer to Archives New Zealand • GDA2 10.3 4.2.3 On-going Contracts and Agreements Contracts and legal agreements for the on-going supply of services or the purchase of consumable items. Purchase of stationery and supplies Maintenance agreements Telephone and equipment rentals Cleaning contracts Leases (e.g. accommodation, plant and equipment) When all conditions have been met & administratively no longer required Destroy • GDA2 10.4 • GDA4 4.6 4.2.4 Tender Documentation Records of tenders submitted by the agency, or by suppliers to the agency Tender records of successful and unsuccessful bidders Tender request documents 7 from last information entry date Destroy • GDA2 10.5 4.2.5 Lease Agreements Leasing agreements and contracts on capital e.g. buildings, land, major plant, etc. Lease agreements 7 years after termination of lease agreements Destroy • GDA2 10.6
16-Sp5-GDA6.docx