GS queried whether the current TOR allows the Chair to appoint committee CU Theme members on a needs basis. MC confirmed that this is commonly used in other leader to committees. arrange for MC proposed that the membership be amended as follows: TOR to be tabled at next 12. student representative (internal) appointed by the Chair academic board meeting. 13. student representative (external) appointed by the Chair MC moved that, subject to the amendment noted above, the TOR be recommended to Academic Board for approval. Motion carried. 4. Standing 4.1 Academic Consultant report 4.1.1Overview FT reported that semester 1 ran smoothly, BZ took on the role of Unit Coordinator for CUC107 at the last minute and has carried that through successfully. The CUC100 team have carried a full student load and been working with various teaching cohorts. The CUC106 team have focused on MC to raise supporting external students particularly in the group work aspect of the unit. with GB the 4.1.2 Budget/Staffing need for additional FT advised that the common units are currently underfunded and there are funds for S2 insufficient funds in the budget to last beyond semester 1. The additional and SS. funding required is for unexpected student numbers. JS advised that the figures quoted are conservative, Jean Mary Robbins came to JS to discuss these figures on a pro rata basis and the figures quoted may be insufficient for redefining the remaining semesters. budget approach for MC queried whether JS had submitted a mid-year budget review. 2014 with GB. JS advised that she had consulted with MC, GB and Scott Snyder about the budget deficit and the fact that a new funding model is needed as there are insufficient funds each year, despite these units being some of the largest in the university. MC pointed out that this matter was raised at the last meeting and it was agreed that all of the funding for the common units was to be allocated to SALL and then the teaching would be back’ depending on how it was distributed. ‘bought However, the timing of this decision, at the end of November, was after the budget process had been completed. JS stated that this year the various schools were apportioned EFTSL according to their teaching loads. 4.1.3 Induction for teaching in the common units
GS queried whether the current TOR allows the Chair to appoint committee members on a needs basis. MC confirmed that this is commonly used in other committees. MC proposed that the membership be amended as follows: 12. student representative (internal) appointed by the Chair 13. student representative (external) appointed by the Chair MC moved that, subject to the amendment noted above, the TOR be recommended to Academic Board for approval. Motion carried. CU Theme leader to arrange for TOR to be tabled at next academic board meeting. 4. Standing 4.1 Academic Consultant report 4.1.1Overview FT reported that semester 1 ran smoothly, BZ took on the role of Unit Coordinator for CUC107 at the last minute and has carried that through successfully. The CUC100 team have carried a full student load and been working with various teaching cohorts. The CUC106 team have focused on supporting external students particularly in the group work aspect of the unit. 4.1.2 Budget/Staffing FT advised that the common units are currently underfunded and there are insufficient funds in the budget to last beyond semester 1. The additional funding required is for unexpected student numbers. JS advised that the figures quoted are conservative, Jean Mary Robbins came to these figures on a pro rata basis and the figures quoted may be insufficient for the remaining semesters. MC queried whether JS had submitted a mid-year budget review. JS advised that she had consulted with MC, GB and Scott Snyder about the budget deficit and the fact that a new funding model is needed as there are insufficient funds each year, despite these units being some of the largest in the university. MC pointed out that this matter was raised at the last meeting and it was agreed that all of the funding for the common units was to be allocated to SALL and then the teaching would be ‘bought back’ depending on how it was distributed. However, the timing of this decision, at the end of November, was after the budget process had been completed. JS stated that this year the various schools were apportioned EFTSL according to their teaching loads. 4.1.3 Induction for teaching in the common units MC to raise with GB the need for additional funds for S2 and SS. JS to discuss redefining budget approach for 2014 with GB.
MinutesforCUCMeeting2013_2106.docx