Table 5.1: Information for Monitoring Project Activities Category of What to monitor Records to be kept Who collects the Who uses the How to use the What decisions information data data information Made Work plan/activities -Commencement of -Agreed work -CED student -CED student Tracking the project Focusing at activities schedule -Group leaders leaders success/failure Rescheduling -Availability of -MEO Activities and inputs/resources deployment -Milestone of of resources. completed activities Costs and expenditure -Budget estimates -Budget -CED student -CED student -Tracking the project Authorization of -Actual expenditure -Payment vouchers leaders leaders efficiency and expenditure, -Budget balances -Financial reports -MEO effectiveness by revision of budget -Receipts costs/benefits and outsource funds. relationship Staff and supervision Knowledge, skills, Job description -CED student -CED student Motivation purpose development in educational level, leaders leaders and job enrichment terms job performance Of training and contract termination Commodities, and Feeds, drinkers, Stock record/bin -CED student -CED student -Ensure Economic Make replacement to equipment equipment, vaccines cards -Group leaders -Group leaders Order Quantities to dilapidated tools and avoid sock out and equipment Results Increased number of Records/reports kept -CED student -CED student -Ensure objectives Review project people with by the Group -Group leaders leaders are SMART objectives and increased income, Executive -Quality and Approach employment Committee appropriateness of opportunities and project outputs. improved livelihoods
Table 5.1: Information for Monitoring Project Activities Category of information What to monitor Records to be kept Who collects the data Who uses the data How to use the information What decisions Made Work plan/activities -Commencement of activities -Availability of inputs/resources -Milestone of completed activities -Agreed work schedule -CED student -Group leaders -MEO -CED student leaders Tracking the project success/failure Focusing at Rescheduling Activities and deployment of resources. Costs and expenditure -Budget estimates -Actual expenditure -Budget balances -Budget -Payment vouchers -Financial reports -Receipts -CED student leaders -MEO -CED student leaders -Tracking the project efficiency and effectiveness by costs/benefits relationship Authorization of expenditure, revision of budget and outsource funds. Staff and supervision Knowledge, skills, educational level, job performance Job description -CED student leaders -CED student leaders Motivation purpose and job enrichment development in terms Of training and contract termination Commodities, and equipment Feeds, drinkers, equipment, vaccines and Stock record/bin cards -CED student -Group leaders -CED student -Group leaders -Ensure Economic Order Quantities to avoid sock out Make replacement to dilapidated tools and equipment Results Increased number of people with increased income, employment opportunities and improved livelihoods Records/reports kept by the Group Executive Committee -CED student -Group leaders -CED student leaders -Ensure objectives are SMART -Quality and appropriateness of project outputs. Review project objectives and Approach
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