1.2.4 Delegations Written authority given to managers 7 years from last Destroy GDA1 3.5 • Written authority given to managers allowing them to allowing financial expenditure information entry GDA2 2.6 • make decisions and allocate resources. and/or the incurring of debt date. GDA4 2.2 • Written authority given to managers allowing hiring & promotion of staff, creation of new positions, transfer of staff, etc. 1.2.5 Reporting to External Organisations Monthly and other progress 7 years from last Destroy GDA2 2.9 • Reporting returns to external organisations reporting to Treasury information entry GDA1 9.1 • Labour & Statistics Departments date returns (e.g. stoppage returns to Labour Department) Class Minimum retention Class Description Examples Disposal Action Previous GDA Ref Number period by agencies 2.0.0 MINISTERIAL, PARLIAMENTARY & LEGAL RECORDS 2.1.0 Ministerial & Parliamentary Records 2.1.1 Ministerial Approvals Ministerial approval of capital or 10 years from last Transfer to GDA2 2.4 • Ministerial financial approvals operational expenditure by agency information entry Archives New date Zealand
1.2.4 Delegations Written authority given to managers allowing them to make decisions and allocate resources. Written authority given to managers allowing financial expenditure and/or the incurring of debt Written authority given to managers allowing hiring & promotion of staff, creation of new positions, transfer of staff, etc. 7 years from last information entry date. Destroy • GDA1 3.5 • GDA2 2.6 • GDA4 2.2 1.2.5 Reporting to External Organisations Reporting returns to external organisations Monthly and other progress reporting to Treasury Labour & Statistics Departments returns (e.g. stoppage returns to Labour Department) 7 years from last information entry date Destroy • GDA2 2.9 • GDA1 9.1 Class Number Class Description Examples Minimum retention period by agencies Disposal Action Previous GDA Ref 2.0.0 MINISTERIAL, PARLIAMENTARY & LEGAL RECORDS 2.1.0 Ministerial & Parliamentary Records 2.1.1 Ministerial Approvals Ministerial financial approvals Ministerial approval of capital or operational expenditure by agency 10 years from last information entry date Transfer to Archives New Zealand • GDA2 2.4
16-Sp5-GDA6.docx