Ambulance services Information on your Multidisciplinary Committee and Peer Review (who is on each, how often each committee meets, attendance requirements, etc.) PI process how events are identified, how they are reviewed, how loop – closure is achieved Re-designation visit How opportunities identified at last visit have been – addressed. TMD must be familiar with all charts and associated PI, block calendar as needed One week prior to the visit Assure all charts have been pulled and in Review each case. You will want to be familiar with them. Assure one person who is experienced in navigating the EMR is available for each site reviewer the day of the review. Assure no last minute meetings have been put on the TMD’s or administrator’s calendars. Schedule something special just for you. Schedule an after site visit for your trauma team. (Restaurant, party, etc.) “debriefing” TMD must be flexible and available to address any last minute concerns Day of visit Greet site reviewers and state hospital designation coordinator at a mutually agreed upon location. SHOW OFF YOUR PROGRAM! You have just spent a year preparing for this day. Show off what you have done! The site reviewers will offer advice based on their experience as trauma providers. Listen to them. They are really there to help. The tour of the hospital will follow the path of the patient. The reviewers will look at the ambulance bay, ED trauma bay, lab, radiology, OR, ICU, helipad. On the Minnesota Trauma System website look under site reviewers resources, then Tour checklist. Here you will see everything the reviewers need to find during the hospital tour. Much of this is equipment in the ED. (Refer to Chapter 11, Equipment) Expect at least two hours for chart review. You will be asked questions about the patients and/or PI. Having the PI sheets with the records will make everyone’s job easier. The hospital designation coordinator will go over your PI process. Be prepared to speak to how you review cases and bring things to loop closure. The site reviewers will take about 30 minutes after chart reviews to summarize their findings. You will be given a time for the exit interview. During the exit interview expect to hear strengths of your program and opportunities for improvement. Having administration present to hear about these opportunities directly from the site reviewers is powerful. Get them there! Visit is over
Ambulance services Information on your Multidisciplinary Committee and Peer Review (who is on each, how often each committee meets, attendance requirements, etc.) PI process – how events are identified, how they are reviewed, how loop closure is achieved Re-designation visit – How opportunities identified at last visit have been addressed. TMD must be familiar with all charts and associated PI, block calendar as needed One week prior to the visit Assure all charts have been pulled and in Review each case. You will want to be familiar with them. Assure one person who is experienced in navigating the EMR is available for each site reviewer the day of the review. Assure no last minute meetings have been put on the TMD’s or administrator’s calendars. Schedule something special just for you. Schedule an after site visit “debriefing” for your trauma team. (Restaurant, party, etc.) TMD must be flexible and available to address any last minute concerns Day of visit Greet site reviewers and state hospital designation coordinator at a mutually agreed upon location. SHOW OFF YOUR PROGRAM! You have just spent a year preparing for this day. Show off what you have done! The site reviewers will offer advice based on their experience as trauma providers. Listen to them. They are really there to help. The tour of the hospital will follow the path of the patient. The reviewers will look at the ambulance bay, ED trauma bay, lab, radiology, OR, ICU, helipad. On the Minnesota Trauma System website look under site reviewers resources, then Tour checklist. Here you will see everything the reviewers need to find during the hospital tour. Much of this is equipment in the ED. (Refer to Chapter 11, Equipment) Expect at least two hours for chart review. You will be asked questions about the patients and/or PI. Having the PI sheets with the records will make everyone’s job easier. The hospital designation coordinator will go over your PI process. Be prepared to speak to how you review cases and bring things to loop closure. The site reviewers will take about 30 minutes after chart reviews to summarize their findings. You will be given a time for the exit interview. During the exit interview expect to hear strengths of your program and opportunities for improvement. Having administration present to hear about these opportunities directly from the site reviewers is powerful. Get them there! Visit is over
Minnesota_TPM_Manual_draft_06-01-15.docx