the system with all applicable State and Federal regulations, policies and business rules RA: Ensure that staff are adequately trained and coached Yes No N/A to ensure that all staff fully and consistently utilize the electronic system features RA: feasible, encourage subrecipients being funded Yes No N/A for multiple activities to complete one grant agreement provided all Federal funding sources are appropriately identified and able to be separately tracked by the SHSO RA: Where feasible, consider allowing a subrecipient to Yes No N/A enter into a multi-year agreement and if so, provide for annual review and authorization RA: Ensure that the grant objectives and deliverables are Yes No N/A identified by Federal fiscal year in the grant agreements and contracts RA: If a subrecipient is unable to purchase equipment Yes No N/A valued at $5,000 or more in the first year, ensure that the SHSO repeats their request for prior approval by NHTSA for purchase of the equipment in the second year of multi-year agreement II F: Monitoring/Subrecipient Risk Evaluation FY16 & beyond: – MR Element (F) Required Action (RA) Recommended Action Criteria Met? SHSO Response and Timeline Resources/Commendations 1. Evidence of SHSO evaluation F: Ensure that the SHSO has established a procedure and Yes No of subrecipient risk of documents in writing the annual evaluation of every noncompliance subrecipient risk of noncompliance for the purpose of ‘s determining the appropriate monitoring Resources:
the system with all applicable State and Federal regulations, policies and business rules RA: Ensure that staff are adequately trained and coached to ensure that all staff fully and consistently utilize the electronic system features Yes No N/A RA: feasible, encourage subrecipients being funded for multiple activities to complete one grant agreement provided all Federal funding sources are appropriately identified and able to be separately tracked by the SHSO Yes No N/A RA: Where feasible, consider allowing a subrecipient to enter into a multi-year agreement and if so, provide for annual review and authorization Yes No N/A RA: Ensure that the grant objectives and deliverables are identified by Federal fiscal year in the grant agreements and contracts Yes No N/A RA: If a subrecipient is unable to purchase equipment valued at $5,000 or more in the first year, ensure that the SHSO repeats their request for prior approval by NHTSA for purchase of the equipment in the second year of multi-year agreement Yes No N/A II – F: Monitoring/Subrecipient Risk Evaluation FY16 & beyond: MR Element (F) Required Action (RA) Recommended Action Resources/Commendations Criteria Met? SHSO Response and Timeline 1. Evidence of SHSO evaluation of subrecipient risk of noncompliance F: Ensure that the SHSO has established a procedure and documents in writing the annual evaluation of every subrecipient ‘s risk of noncompliance for the purpose of determining the appropriate monitoring Resources: Yes No
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