After Departmental FLAIR nightly processing on the conversion date, the conversion program will identify all accounts receivable subsidiary records for each OLO with a non-zero balance and object code marked for deletion. For each record found, a TR90 (Accounts Receivable Change) or TR91 (Memo Accounts Receivable) will be created to change the object code on the records to statewide object codes. Updates made with TR90s and TR91s will generate the following accounting entries: Automated TR90 to remove an object code marked for deletion: Object GL Description DR CR Code Code OLD 7**** Expenditures X OLD 15*** Accounts Receivables Non-Governmental or X – 16*** Due From Governmental Units X OLD CR = Credit; DR = Debit; GL = General Ledger. Automated TR90 to add a statewide object code: Object GL Description DR CR Code Code NEW 15*** Accounts Receivables Non-Governmental or X – NEW 16*** Due From Governmental Units X NEW 7**** Expenditures X CR = Credit; DR = Debit; GL = General Ledger. Automated TR91 to remove an object code marked for deletion: Object GL Description DR CR Code Code OLD 7**** Expenditures X OLD 00000 Subsidiary Record X CR = Credit; DR = Debit; GL = General Ledger. TR91 automated to add a statewide object code: Object GL Description DR CR Code Code NEW 00000 Subsidiary Record X NEW 7**** Expenditures X CR = Credit; DR = GL = General Ledger. All generated transactions will be posted to the History and GL Master Files. Agencies should review History and GL Master File entries. 312 Cash Receipts Deposits for Current Year Refunds
After Departmental FLAIR nightly processing on the conversion date, the conversion program will identify all accounts receivable subsidiary records for each OLO with a non-zero balance and object code marked for deletion. For each record found, a TR90 (Accounts Receivable Change) or TR91 (Memo Accounts Receivable) will be created to change the object code on the records to statewide object codes. Updates made with TR90s and TR91s will generate the following accounting entries: Automated TR90 to remove an object code marked for deletion: Object Code GL Code Description DR CR OLD 7**** Expenditures X OLD 15*** Accounts Receivables – Non-Governmental or X OLD 16*** Due From Governmental Units X CR = Credit; DR = Debit; GL = General Ledger. Automated TR90 to add a statewide object code: Object Code GL Code Description DR CR NEW 15*** Accounts Receivables – Non-Governmental or X NEW 16*** Due From Governmental Units X NEW 7**** Expenditures X CR = Credit; DR = Debit; GL = General Ledger. Automated TR91 to remove an object code marked for deletion: Object Code GL Code Description DR CR OLD 7**** Expenditures X OLD 00000 Subsidiary Record X CR = Credit; DR = Debit; GL = General Ledger. TR91 automated to add a statewide object code: Object Code GL Code Description DR CR NEW 00000 Subsidiary Record X NEW 7**** Expenditures X CR = Credit; DR = GL = General Ledger. All generated transactions will be posted to the History and GL Master Files. Agencies should review History and GL Master File entries. 312 Cash Receipts Deposits for Current Year Refunds
ObjectCodeConversionGuideDraftRevised5-04-15.docx