3.5.0 Employee Health, Safety & Welfare 3.5.1 Occupational Health & Safety Meeting minutes 7 years after date of Destroy GDA1 8.1 • Records relating to Occupational Health & Safety Agenda last addition GDA1 8.2 • planning, hazard identification and the operation of an Working papers Occupational Health & Safety Committees. Plans Hazard identification 3.5.2 Accident & First Aid Records Accident reports 7 years from last Destroy GDA1 8.4 • Accident & first aid records, except those involving First aid records (e.g. sick room information entry fatalities or prosecution. register) date Health & Safety in Employment Act 1992, s.25 Recording & notification of accidents & serious harm 3.5.3 Accident Fatalities & Prosecution Records of accident fatalities 10 years from last Transfer to GDA1 8.5 • Accident records covering fatalities or prosecution. Documentation of prosecution information entry Archives New date Zealand 3.5.4 Superannuation and Medical Schemes Managed by All trust deeds & rules 10 years from last Transfer to GDA1 8.6 • Agency Trustee minute books information entry Archives New Documents relating to agency managed employee Fund’s annual accounts date Zealand superannuation and medical schemes. Investment policy Investment records Tax Administration • Actuarial valuation reports Act 1994, s.22 Keeping of business and other records
3.5.0 Employee Health, Safety & Welfare 3.5.1 Occupational Health & Safety Records relating to Occupational Health & Safety planning, hazard identification and the operation of an Occupational Health & Safety Committees. Meeting minutes Agenda Working papers Plans Hazard identification 7 years after date of last addition Destroy • GDA1 8.1 • GDA1 8.2 3.5.2 Accident & First Aid Records Accident & first aid records, except those involving fatalities or prosecution. Accident reports First aid records (e.g. sick room register) 7 years from last information entry date Health & Safety in Employment Act 1992, s.25 Recording & notification of accidents & serious harm Destroy • GDA1 8.4 3.5.3 Accident Fatalities & Prosecution Accident records covering fatalities or prosecution. Records of accident fatalities Documentation of prosecution 10 years from last information entry date Transfer to Archives New Zealand • GDA1 8.5 3.5.4 Superannuation and Medical Schemes Managed by Agency Documents relating to agency managed employee superannuation and medical schemes. All trust deeds & rules Trustee minute books Fund’s annual accounts Investment policy Investment records Actuarial valuation reports 10 years from last information entry date • Tax Administration Act 1994, s.22 Keeping of business and other records Transfer to Archives New Zealand • GDA1 8.6
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