Date Responsible Action No. Process Form Timeline Office/ Initial Received Completed Person If complete/clear specifications, conduct Price Monitoring to determine Agency Budget for the Contract (ABC) 6 Once ABC is determined, prepare Procurement RFQ/PQF Request For Quotation (RFQ) with Division/Unit/ Quotation Form (PQF) Focal 7 Post RFQ in the PhilGEPS, website of the Procuring Entity Procurement 3 days 9 – and at any conspicuous place in Division/Unit/ days the premises if ABC is above Focal Php50,000.00* 8 Procurement Send RFQ to at least three (3) 1 day Division/Unit/ suppliers Focal 9 Prepare Abstract of Price Procurement Quotations upon receipt of at least Division/Unit/ APQ three (3) quotations within the Focal prescribed deadline. For SVP, receipt of at least one (1) End-User quotation is sufficient to proceed with the evaluation thereof. 10 Check the completeness and validity of the documentary requirements of the supplier with 1 2 days – Procurement the Lowest Calculated and Division/Unit/ Responsive Quotation. Focal >If not complete, coordinate with the supplier the submission of the required documents 11 Prepare Purchase Order/Job PO/JO Procurement Order Division/Unit/ Focal 12 Process the Obligation Budget ORS/PO/ Request/Purchase Order/Job Accounting JO 1 - 3 days Order Approving Authority 13 Provide the winning supplier copy Procurement 1 day of the approved PO/JO for Division/Unit/ conforme Focal * Deadline for submission may be extended thrice, if none or less than the required number of quotations is received.
No. Process Form Timeline Date Responsible Office/ Person Initial Received Action Completed If complete/clear specifications, conduct Price Monitoring to determine Agency Budget for the Contract (ABC) 6 Once ABC is determined, prepare Request For Quotation (RFQ) with Quotation Form (PQF) RFQ/PQF Procurement Division/Unit/ Focal 7 Post RFQ in the PhilGEPS, website of the Procuring Entity and at any conspicuous place in the premises if ABC is above Php50,000.00* 3 days – 9 days Procurement Division/Unit/ Focal 8 Send RFQ to at least three (3) suppliers 1 day Procurement Division/Unit/ Focal 9 Prepare Abstract of Price Quotations upon receipt of at least three (3) quotations within the prescribed deadline. For SVP, receipt of at least one (1) quotation is sufficient to proceed with the evaluation thereof. APQ 1 – 2 days Procurement Division/Unit/ Focal End-User 10 Check the completeness and validity of the documentary requirements of the supplier with the Lowest Calculated and Responsive Quotation. Procurement Division/Unit/ Focal >If not complete, coordinate with the supplier the submission of the required documents 11 Prepare Purchase Order/Job Order PO/JO Procurement Division/Unit/ Focal 12 Process the Obligation Request/Purchase Order/Job Order ORS/PO/ JO 1 - 3 days Budget Accounting Approving Authority 13 Provide the winning supplier copy of the approved PO/JO for conforme 1 day Procurement Division/Unit/ Focal * Deadline for submission may be extended thrice, if none or less than the required number of quotations is received.
Monitoring%20of%20Process%20for%20Alternative%20Method%20of%20Procurement.docx