1.7 Internal routine material usually not All-staff emails Retain until Destroy Material created by an individually addressed to the recipient and Intranet material material is not internal business unit should published or circulated for information or Internal newsletters required, or is be retained by the unit as the general instruction only Instructions and notifications no longer official record in line with actively used internal recordkeeping and referred to requirements 1.8 Casual or instantaneous communications that Seasonal greetings Transmittal documents Retain until Destroy contain information of an ephemeral, Invitations required as evidence of material is not nature Transmittal documents which do not receipt or an action required, or is contain substantive information e.g. no longer compliment slips; listserv messages; actively used arrangements for meetings; sms and referred to messages (short message service) 1.9 Non user generated files (system generated Microsoft XP/Windows 7 operating Does not to the metadata Retain until Destroy files), these are files not purposefully created system files associated with the files material is not by a person but are generated by an operating Microsoft Office files Files still in use by the system required, or is system Microsoft Windows thumbnail cache e.g. current operating system no longer files (Thumbs.db files) files actively used Microsoft Windows shortcut files (Ink and referred to files) Executable software files System configuration or initialisation files 1.10 Zero byte files and empty folders No content files and folders Files and folders providing Retain until Destroy Zero byte file context as part of an initial material is not folder structure that may still be required, or is required e.g. populated in the no longer near future
1.7 Internal routine material usually not individually addressed to the recipient and published or circulated for information or general instruction only All-staff emails Intranet material Internal newsletters Instructions and notifications Material created by an internal business unit should be retained by the unit as the official record in line with internal recordkeeping requirements Retain until material is not required, or is no longer actively used and referred to Destroy 1.8 Casual or instantaneous communications that contain information of an ephemeral, nature Seasonal greetings Invitations Transmittal documents which do not contain substantive information e.g. compliment slips; listserv messages; arrangements for meetings; sms messages (short message service) Transmittal documents required as evidence of receipt or an action Retain until material is not required, or is no longer actively used and referred to Destroy 1.9 Non user generated files (system generated files), these are files not purposefully created by a person but are generated by an operating system Microsoft XP/Windows 7 operating system files Microsoft Office files Microsoft Windows thumbnail cache files (Thumbs.db files) Microsoft Windows shortcut files (Ink files) Executable software files System configuration or initialisation files Does not to the metadata associated with the files Files still in use by the system e.g. current operating system files Retain until material is not required, or is no longer actively used and referred to Destroy 1.10 Zero byte files and empty folders No content files and folders Zero byte file folder Files and folders providing context as part of an initial structure that may still be required e.g. populated in the near future Retain until material is not required, or is no longer Destroy
16-Sp6-GDA7.docx