Overspending on contract 237 000 This amount is divided The matters were Continues training on SCM amount without a variation between various contracts that investigated and disciplinary procedures and contract order. were exceeded due to the action taken. management. failure to obtain approval via variation orders. Preference point system 315 000 The tender evaluation for the The matter was investigated Bid Committees training was not used on evaluation of appointment of the Midvaal and disciplinary action was arranged. The training targeted quotations Company was not done taken. the Bid Adjudication and Bid correctly. The evaluation Specification committees as well criteria applied to evaluate as project managers who are bids, differed from those often appointed on the Bid provided in the original request Evaluation Committee. SCM for quotation or documentation. officials from regional offices also 90//10 appeared on request for attended. quotations and the 80/10 was used to evaluate the Enforcement of compliance by bid quotations (NW) committees and officials. SCM will constantly update all officials on new SCM processes through circulars and workshops. Disciplinary action will be taken on officials who violate SCM processes. Procurement of goods 27 000 An employee failed to obtain This was to attend the Continues training on SCM and services without an the required permission to annual WISA Conference in procedures. order. deviate from the normal Durban. The employee was procurement procedures and disciplined.(KZN) to use only 1 quotation. SCM processes were not 30 000 An employee failed to get Hydrology unit sent to SCM Continues training on SCM followed. approval to deviate from the request memo to source procedures. normal SCM processes and to quotations for repairs to the proceed with 1 quotation to TLB truck. Only one have a TLB repaired. quotation was received with the letter stating that the
Overspending on contract amount without a variation order. 237 000 This amount is divided between various contracts that were exceeded due to the failure to obtain approval via variation orders. The matters were investigated and disciplinary action taken. Continues training on SCM procedures and contract management. Preference point system not used on evaluation of quotations 315 000 The tender evaluation for the appointment of the Midvaal Company was not done correctly. The evaluation criteria applied to evaluate bids, differed from those provided in the original request for quotation or documentation. 90//10 appeared on request for quotations and the 80/10 was used to evaluate the quotations (NW) The matter was investigated and disciplinary action was taken. Bid Committees training was arranged. The training targeted the Bid Adjudication and Bid Specification committees as well as project managers who are often appointed on the Bid Evaluation Committee. SCM officials from regional offices also attended. Enforcement of compliance by bid committees and officials. SCM will constantly update all officials on new SCM processes through circulars and workshops. Disciplinary action will be taken on officials who violate SCM processes. Procurement of goods and services without an order. 27 000 An employee failed to obtain the required permission to deviate from the normal procurement procedures and to use only 1 quotation. This was to attend the annual WISA Conference in Durban. The employee was disciplined.(KZN) Continues training on SCM procedures. SCM processes were not followed. 30 000 An employee failed to get approval to deviate from normal SCM processes and to proceed with 1 quotation to have a TLB repaired. Hydrology unit sent to SCM the request memo to source quotations for repairs to the TLB truck. Only one quotation was received with the letter stating that the Continues training on SCM procedures.
170822_DWS_REPORT.docx