<list> Schedule of Communications Activities <This section provides a schedule of communications activities to be performed during the project. This schedule need only be in point form including activity name/description, responsible individual/group and the targeted completion date. The activities should be grouped by audience and describe how the communication will be done and, to some extent, what will be communicated.> <A communications matrix format has been provided as a suggested format with some content examples. Communications tools can be included with the mechanisms or a separate section can be added to the communications plan so they can be documented.> The communications matrix below identifies target stakeholders and interested parties, the messages they need to receive, the mechanisms and timings of the messages, and the responsible person/group for ensuring the communication is conveyed. TARGET MESSAGE MECHANISM TIMEFRAME RESP Sponsor Status (schedule, Status Report (HC or Weekly Proj Mgr. progress, issues). Email). Issues/Resolutions. Decision request As Required. Special Reqmnts. Email, in person As Required. Steering Content, Progress, Monthly mtgs., Monthly. Proj Mgr. Committee Invite ongoing Email bulletins. Bi-weekly. communications. Special Requirements Email, mtgs., in person As req’d. . Executive Overview, Status, Sponsor (Project provides At sponsor's Sponsor Issues supporting docs.). discretion, as req'd. Project Context, Overview Project Kickoff Meeting, At Project Proj Mgr. Team Project File. . Start Project Members Ongoing access Team Weekly, or as Members Team meetings, Status Status, Issues required Reports, Log, notes Email, mtgs., in person One-off Special Requirements ASAP. Users/ Context, Overview Project Kickoff meeting, At start of Proj. System Master Project Plan project, as Mgr., Owners available User Rep. Based on Technical Reqmts, Meetings, E-mail, project Deliverable Reviews Input and Update schedule Biweekly/ Meetings, E-mail, Project Status, Monthly, as Reviews Deliverable Status necessary ASAP, as Issues/Resolutions. necessary (In) E-mail, Mtgs., In person; (Out) E-mail, Letter
<list> Schedule of Communications Activities <This section provides a schedule of communications activities to be performed during the project. This schedule need only be in point form including activity name/description, responsible individual/group and the targeted completion date. The activities should be grouped by audience and describe how the communication will be done and, to some extent, what will be communicated.> <A communications matrix format has been provided as a suggested format with some content examples. Communications tools can be included with the mechanisms or a separate section can be added to the communications plan so they can be documented.> The communications matrix below identifies target stakeholders and interested parties, the messages they need to receive, the mechanisms and timings of the messages, and the responsible person/group for ensuring the communication is conveyed. TARGET MESSAGE MECHANISM TIMEFRAME RESP Sponsor Status (schedule, progress, issues). Issues/Resolutions. Special Reqmnts. Status Report (HC or Email). Decision request Email, in person Weekly As Required. As Required. Proj Mgr. Steering Committee Content, Progress, Invite ongoing communications. Special Requirements Monthly mtgs., Email bulletins. Email, mtgs., in person . Monthly. Bi-weekly. As req’d. Proj Mgr. Executive Overview, Status, Issues Sponsor (Project provides supporting docs.). At sponsor's discretion, as req'd. Sponsor Project Team Members Context, Overview Status, Issues Special Requirements Project Kickoff Meeting, Project File. . Team meetings, Status Reports, Log, notes Email, mtgs., in person At Project Start Ongoing access Weekly, or as required One-off ASAP. Proj Mgr. Project Team Members Users/ System Owners Context, Overview Technical Reqmts, Input and Update Project Status, Deliverable Status Issues/Resolutions. Project Kickoff meeting, Master Project Plan Meetings, E-mail, Deliverable Reviews Meetings, E-mail, Reviews (In) E-mail, Mtgs., In person; (Out) E-mail, Letter At start of project, as available Based on project schedule Biweekly/ Monthly, as necessary ASAP, as necessary Proj. Mgr., User Rep.
nrs_communicationsplan.docx