Meeting the Charge GIS Coordination All of the NRRC agencies are using Esri-based GIS software, although not all use the same versions of that software. We can more easily talk to one another about how to perform data analysis if we’re all using a single software (e.g. ArcGIS) “toolbox” Clearinghouse The of Work for the Clearinghouse Subcommittee defined their charge: deliverable that was discussed by the Natural Resources Review Council (NRRC) “A included the development and implementation of a document review Clearinghouse. In order to better organize within the state and achieve the Governor’s expectations, there is a need to establish a mechanism that would ensure all appropriate agencies are getting information and that all agencies are able to respond to the proposed action. A clearinghouse will serve as the coordination point for the federal government to request state review and comment, which will meet their requirements for coordination with the state. An automated system would be desirable for the agencies.” The Clearinghouse Subcommittee developed a preliminary set of requirements for the proposed clearinghouse: . Ability to accept and share documents and/or internet links to documents Unlimited Agency access to documents with searchable capabilities (e.g., keyword searches, geographic search using bounding boxes, etc.) Ability to send notifications to agencies of the availability of documents based on identified criteria Ability to use a workspace format for sharing agency reviews and comments among the agencies (note: new capabilities with open source Github offer a no-cost alternative to expensive commercial software with steep learning curves) In discussion with the Council on June 25, it was learned that NRRC agencies are using a variety of document management systems, including Xerox Docushare, Microsoft Sharepoint, and CKAN, and that some agencies have no central system or common approach to document management. Discussion at the Council meeting concluded that no agency wants to change their current system, or be required to convert their documents over to another format. For agencies without a current system, they expressed concerns over costs to acquire commercial software and to digitize paper documents for entry into a management system. The availability of free, open source software was offered as a one solution to the first issue. The agencies recognized that the solution has to involve the ability to integrate documents and other digital materials from disparate and incompatible formats not only among state agencies
Meeting the Charge GIS Coordination All of the NRRC agencies are using Esri-based GIS software, although not all use the same versions of that software. We can more easily talk to one another about how to perform data analysis if we’re all using a single software “toolbox” (e.g. ArcGIS) Clearinghouse The of Work for the Clearinghouse Subcommittee defined their charge: “A deliverable that was discussed by the Natural Resources Review Council (NRRC) included the development and implementation of a document review Clearinghouse. In order to better organize within the state and achieve the Governor’s expectations, there is a need to establish a mechanism that would ensure all appropriate agencies are getting information and that all agencies are able to respond to the proposed action. A clearinghouse will serve as the coordination point for the federal government to request state review and comment, which will meet their requirements for coordination with the state. An automated system would be desirable for the agencies.” The Clearinghouse Subcommittee developed a preliminary set of requirements for the proposed clearinghouse: . Ability to accept and share documents and/or internet links to documents Unlimited Agency access to documents with searchable capabilities (e.g., keyword searches, geographic search using bounding boxes, etc.) Ability to send notifications to agencies of the availability of documents based on identified criteria Ability to use a workspace format for sharing agency reviews and comments among the agencies (note: new capabilities with open source Github offer a no-cost alternative to expensive commercial software with steep learning curves) In discussion with the Council on June 25, it was learned that NRRC agencies are using a variety of document management systems, including Xerox Docushare, Microsoft Sharepoint, and CKAN, and that some agencies have no central system or common approach to document management. Discussion at the Council meeting concluded that no agency wants to change their current system, or be required to convert their documents over to another format. For agencies without a current system, they expressed concerns over costs to acquire commercial software and to digitize paper documents for entry into a management system. The availability of free, open source software was offered as a one solution to the first issue. The agencies recognized that the solution has to involve the ability to integrate documents and other digital materials from disparate and incompatible formats not only among state agencies
NRRC%20Data%20Integration%20Plan%20report-DRAFTv1%200.docx