3.3.2 Nominations for External Awards & Honours Letters of recommendation 10 years from last Transfer to GDA1 9.3 • Records covering agency’s nomination of staff for major Signed nomination forms information entry Archives New honours, awards, etc. (e.g. New Zealand’s honours Letters of recognition for awards date Zealand awards) 3.3.3 Award and Suggestion Schemes' Mandates & Decisions Terms of reference 10 years from last Transfer to GDA4 15.5 • Documentation on the purpose and the scope of Minutes of meetings information entry Archives New schemes, as well as decisions made. date Zealand 3.3.4 Award and Suggestion Schemes' Administration Submissions When Destroy GDA4 15.6 • Records that cover the administration of the schemes Award evaluation administratively no Suggestions longer required 3.4.0 Salaries & Staff 3.4.1 Leave and Attendance Records Leave cards 7 years from last Destroy GDA1 4.1 & 4.2 • Documentation relating to the administration of staff Leave balances information entry leave and attendance. Leave applications date Leave approvals/confirmations Timesheets Holidays Act 2003, • Attendance registers s.81 Time-use recording Employers to keep Training/conference attendance holiday and leave returns record Minimum Wage • Act 1983, s.8A Wages & time records Employment • Relations Act 2000, s.130 Wages & time records
3.3.2 Nominations for External Awards & Honours Records covering agency’s nomination of staff for major honours, awards, etc. (e.g. New Zealand’s honours awards) Letters of recommendation Signed nomination forms Letters of recognition for awards 10 years from last information entry date Transfer to Archives New Zealand • GDA1 9.3 3.3.3 Award and Suggestion Schemes' Mandates & Decisions Documentation on the purpose and the scope of schemes, as well as decisions made. Terms of reference Minutes of meetings 10 years from last information entry date Transfer to Archives New Zealand • GDA4 15.5 3.3.4 Award and Suggestion Schemes' Administration Records that cover the administration of the schemes Submissions Award evaluation Suggestions When administratively no longer required Destroy • GDA4 15.6 3.4.0 Salaries & Staff 3.4.1 Leave and Attendance Records Documentation relating to the administration of staff leave and attendance. Leave cards Leave balances Leave applications Leave approvals/confirmations Timesheets Attendance registers Time-use recording Training/conference attendance returns 7 years from last information entry date • Holidays Act 2003, s.81 Employers to keep holiday and leave record • Minimum Wage Act 1983, s.8A Wages & time records • Employment Relations Act 2000, s.130 Wages & time records Destroy • GDA1 4.1 & 4.2
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