The table below identifies the specific user roles and responsibilities for MSIX. It includes a description of the user’s MSIX job responsibilities, role functions available within the system, and the potential kinds of individuals who may perform in each role. A second table follows that provides essentially the same information but in a snapshot, abbreviated form. MSIX User Roles and Responsibilities User Role Description Functions Allowed Potential Users School and District Level Roles MSIX Primary MSIX Primary Users Search, display, and print Guidance Counselors can query student student records for students MEP Data Entry Staff records in all states. in all states Recruiters This user can also Initiate merge and split of Registrars initiate the merge and student records Teachers split process for Email notification of an arrival student records in his or departure of a student or her state. (only Data Specialists may use this feature in NY) Export Student Records to File MSIX Secondary MSIX Secondary Search, display, and print Guidance Counselors Users can query student records for students MEP Data Entry Staff student records in all in all states Recruiters states. Email notification of an arrival Registrars or departure of a student Teachers (only Data Specialists may use this feature in NY) Level Roles State Data Administrator State Data Search, display, and print MEP Administrators Administrators can student records for students MEP Data entry staff validate or reject near in all states matches, merges and Generate Reports splits of student Initiate merge and split of records. This user can student records initiate the merge and Validate or reject record near split process for matches, merges and splits student records in their Resolve data quality issues state. He or she can Respond to escalation also resolve data requests quality issues and Email notification of an arrival serve as the primary or departure of a student point of contact for Export Student Records to escalation issues. File State User Administrator State User Create User accounts Administrators Assign User Role(s) establish and manage Update User account user accounts for information users in their state. Deactivate User accounts Reset passwords State Region Administrator Region Enable and disable regional State MEP Administrators Administrator structure MEP Data entry staff establishes and Create new regions maintains the regional Associate districts to regions structure and Edit regions associated districts for states that choose to use regions. U.S. Department of Education (ED) User Roles
The table below identifies the specific user roles and responsibilities for MSIX. It includes a description of the user’s MSIX job responsibilities, role functions available within the system, and the potential kinds of individuals who may perform in each role. A second table follows that provides essentially the same information but in a snapshot, abbreviated form. MSIX User Roles and Responsibilities User Role Description Functions Allowed Potential Users School and District Level Roles MSIX Primary MSIX Primary Users can query student records in all states. This user can also initiate the merge and split process for student records in his or her state. Search, display, and print student records for students in all states Initiate merge and split of student records Email notification of an arrival or departure of a student (only Data Specialists may use this feature in NY) Export Student Records to File Guidance Counselors MEP Data Entry Staff Recruiters Registrars Teachers MSIX Secondary MSIX Secondary Users can query student records in all states. Search, display, and print student records for students in all states Email notification of an arrival or departure of a student (only Data Specialists may use this feature in NY) Guidance Counselors MEP Data Entry Staff Recruiters Registrars Teachers Level Roles State Data Administrator State Data Administrators can validate or reject near matches, merges and splits of student records. This user can initiate the merge and split process for student records in their state. He or she can also resolve data quality issues and serve as the primary point of contact for escalation issues. Search, display, and print student records for students in all states Generate Reports Initiate merge and split of student records Validate or reject record near matches, merges and splits Resolve data quality issues Respond to escalation requests Email notification of an arrival or departure of a student Export Student Records to File MEP Administrators MEP Data entry staff State User Administrator State User Administrators establish and manage user accounts for users in their state. Create User accounts Assign User Role(s) Update User account information Deactivate User accounts Reset passwords State Region Administrator Region Administrator establishes and maintains the regional structure and associated districts for states that choose to use regions. Enable and disable regional structure Create new regions Associate districts to regions Edit regions State MEP Administrators MEP Data entry staff U.S. Department of Education (ED) User Roles
New%20york%20MSIX%20Policies%20and%20Procedures%20Manual.v3%20Sep%202016.docx