all appropriate personnel when non-compliances highlight the need for training to be part of the corrective action. Induction of Relief Drivers All relief drivers engaged and involved with the Dimension and Loading management, Maintenance Management, Mass Management and Fatigue Management systems must be provided with appropriate training to ensure their competency in operating the Dimension and Loading Management, Maintenance Management, Mass Management and Fatigue Management systems, prior to them taking up their duties. Internal Review An Internal Review to verify that all results and activities comply with the system’s policies, procedures and instructions must be conducted annually in accordance with the Internal Review Plan. The Internal Review will, if possible, be conducted by a person who is independent of the procedures being reviewed (a relative or trade colleague). The Internal Reviewer must review all processes to ensure they are being conducted in accordance with the written procedures. Where the written procedures are not being followed the Internal Reviewer is to issue a Non-Compliance Request on the appropriate form. The overall outcome of the Internal Review must be recorded on the Internal Review Matrix. Compliance Audits Compliance audits undertaken by external auditors must be arranged by the owner/driver so that they can be conducted prior to the current accreditation expiring. All appropriate records must be made available to the external auditor to enable the audit to be conducted. Non-Compliance All non-compliances and improvements must be recorded on the Non-Compliance Form. Non-compliances and improvements may be identified by the external compliance auditor, the internal reviewer, the owner/driver or any temporary personnel. The owner/driver must identify the appropriate corrective action required to address the non-compliance or improvement and set a date for the implementation of the corrective action. Depending upon the seriousness of the non-compliance the corrective action must be implemented within one month of the non-compliance being identified or at such time as agreed between the owner/driver and the auditor. System improvements may be allocated a longer timeframe. The owner/driver must identify and set a date for implementation of any action to prevent recurrence of the non-compliance. The external auditor or the internal reviewer will identify any appropriate follow up and close out the corrective action. Non-Compliance Register All non-compliances identified must be recorded on the Compliance Register and the corrective action, action to prevent recurrence, follow up and close out must be tracked and recorded. (Monthly) The Non-Compliance Register must be reviewed on a monthly to ensure that implementation of corrective actions are on schedule.
all appropriate personnel when non-compliances highlight the need for training to be part of the corrective action. Induction of Relief Drivers All relief drivers engaged and involved with the Dimension and Loading management, Maintenance Management, Mass Management and Fatigue Management systems must be provided with appropriate training to ensure their competency in operating the Dimension and Loading Management, Maintenance Management, Mass Management and Fatigue Management systems, prior to them taking up their duties. Internal Review An Internal Review to verify that all results and activities comply with the system’s policies, procedures and instructions must be conducted annually in accordance with the Internal Review Plan. The Internal Review will, if possible, be conducted by a person who is independent of the procedures being reviewed (a relative or trade colleague). The Internal Reviewer must review all processes to ensure they are being conducted in accordance with the written procedures. Where the written procedures are not being followed the Internal Reviewer is to issue a Non-Compliance Request on the appropriate form. The overall outcome of the Internal Review must be recorded on the Internal Review Matrix. Compliance Audits Compliance audits undertaken by external auditors must be arranged by the owner/driver so that they can be conducted prior to the current accreditation expiring. All appropriate records must be made available to the external auditor to enable the audit to be conducted. Non-Compliance All non-compliances and improvements must be recorded on the Non-Compliance Form. Non-compliances and improvements may be identified by the external compliance auditor, the internal reviewer, the owner/driver or any temporary personnel. The owner/driver must identify the appropriate corrective action required to address the non-compliance or improvement and set a date for the implementation of the corrective action. Depending upon the seriousness of the non-compliance the corrective action must be implemented within one month of the non-compliance being identified or at such time as agreed between the owner/driver and the auditor. System improvements may be allocated a longer timeframe. The owner/driver must identify and set a date for implementation of any action to prevent recurrence of the non-compliance. The external auditor or the internal reviewer will identify any appropriate follow up and close out the corrective action. Non-Compliance Register All non-compliances identified must be recorded on the Register and the corrective action, action to prevent recurrence, follow up and close out must be tracked and recorded. (Monthly) The Non-Compliance Register must be reviewed on a monthly to ensure that implementation of corrective actions are on schedule. Compliance
Operator%20Guide%20-%20How%20to%20become%20and%20Stay%20Accredited%20and%20Sample%20Forms%20(July%202016).RCN-D15^23742890.DOCX