The notice and agenda for this meeting Note: The Annual General Meeting should go out at least one month before the actual date of the meeting or at a period of notice laid down in the constitution. This meeting must be held year in the life of a Club. Many Clubs arrange a social Suggested Agenda attraction along with their General Meeting ORGANISING A Name of Club, date, time and venue to be and find this guarantees a good attendance. given FLOWER CLUB Suggestions for a notice and an agenda are 1 Apologies for absence set out below: 2 Confirmation of the minutes of the Annual General Meeting held on …… A Suggested Notice The Inaugural Meeting This item will not, of course, appear on (Heading and date of issue) the first AGM agenda 3 Matters arising 1 Notice is hereby given that the Annual 4 Chairman’s report The First Committee General Meeting of the Flower …. 5 Secretary’s report Club be held at (venue) on ….. Meeting 6 Treasurer’s report and presentation and at (time) to elect the …(date) …. adoption of audited accounts Officers and Committee and to pass the 7 Appointment of Auditor accounts. The Annual General 8 Programme Secretary’s report 9 Resignations Meeting 2 Elections insert here the details – 10 Election of: conforming with the Club’s Officers Constitution. Nominations for …… Main committee giving names and addresses, should be in writing and sent to the Secretary not Show committee later than 11 Constitution - ratification of any …… amendment The consent of the nominees must be 12 Any other business obtained before submitting their names 2 of 3 3 Any Committee member wishing to The Inaugural Meeting resign, or not seeking re-election, NAFAS should inform the Secretary in writing. Osborne House The following steps should be taken: 12 Devonshire Square 4 If a Club member wishes to raise any London EC2M 4TE Before the Meeting matter, other than the business of the Tel: 020 7247 5567 meeting, due notice must be given in Fax: 020 7247 7232 1 Book a hall and ascertain whether there writing to the Secretary. Email: are any regulations governing its hire, Website: www.nafas.org.uk in particular Health & Safety.
The Annual General Meeting This meeting must be held year in the life of a Club. Many Clubs arrange a social attraction along with their General Meeting and find this guarantees a good attendance. Suggestions for a notice and an agenda are set out below: A Suggested Notice (Heading and date of issue) 1 Notice is hereby given that the Annual General Meeting of the …. Flower Club be held at ….. (venue) on …(date) at …. (time) to elect the Officers and Committee and to pass the accounts. 2 Elections – insert here the details conforming with the Club’s Constitution. Nominations for …… giving names and addresses, should be in writing and sent to the Secretary not later than …… The consent of the nominees must be obtained before submitting their names 3 Any Committee member wishing to resign, or not seeking re-election, should inform the Secretary in writing. 4 If a Club member wishes to raise any matter, other than the business of the meeting, due notice must be given in writing to the Secretary. Note: The notice and agenda for this meeting should go out at least one month before the actual date of the meeting or at a period of notice laid down in the constitution. Suggested Agenda Name of Club, date, time and venue to be given 1 Apologies for absence 2 Confirmation of the minutes of the Annual General Meeting held on …… This item will not, of course, appear on the first AGM agenda 3 Matters arising 4 Chairman’s report 5 Secretary’s report 6 Treasurer’s report and presentation and adoption of audited accounts 7 Appointment of Auditor 8 Programme Secretary’s report 9 Resignations 10 Election of: Officers Main committee Show committee 11 Constitution - ratification of any amendment 12 Any other business NAFAS Osborne House 12 Devonshire Square London EC2M 4TE Tel: 020 7247 5567 Fax: 020 7247 7232 Email: Website: www.nafas.org.uk ORGANISING A FLOWER CLUB The Inaugural Meeting The First Committee Meeting The Annual General Meeting 2 of 3 The Inaugural Meeting The following steps should be taken: Before the Meeting 1 Book a hall and ascertain whether there are any regulations governing its hire, in particular Health & Safety.
Organising-a-Flower-Club-Part-2.docx