Schedule Minimum Class/sub Examples may include but are not limited retention Disposal class Description Excludes to period by Action Number agencies 1.0 Facilitative, transitory, and/or short-term value records 1.1 Appointment diaries and calendar entries Expired diaries and calendar entries Official diaries and Retain until Destroy records that document the process of Completed appointment logs appointment books of material is not scheduling meetings and other activities, Duty rosters Ministers required, or is organising and planning work during a given Diaries or log books required no longer period. for evidence of a particular actively used function e.g. police notebooks and referred to Diaries or rosters required as evidence of attendance 1.2 Solicited and unsolicited information received Externally sourced material from a Material created internally in Retain until Destroy or downloaded by the individual employee or bulletin listserv, website or social which case a master copy material is not their agency for information or reference media should be retained in line with required, or is purposes only; or received from businesses or Information received due to internal recordkeeping no longer individuals acting in a business or professional membership in a discussion group or requirements actively used capacity advertising or promoting their forum Material created by the public and referred to products or services Media reports and press cuttings office itself in which case a Information downloaded from master copy should be libraries and databases retained in line with internal External publications, newsletters etc. recordkeeping requirements Company profiles or product bulletins Course and seminar announcements Catalogues or price lists Free products Direct marketing mail/email notices i.e. junk mail or spam
Schedule Class/sub class Number Description Examples may include but are not limited to Excludes Minimum retention period by agencies Disposal Action 1.0 Facilitative, transitory, and/or short-term value records 1.1 Appointment diaries and calendar entries records that document the process of scheduling meetings and other activities, organising and planning work during a given period. Expired diaries and calendar entries Completed appointment logs Duty rosters Official diaries and appointment books of Ministers Diaries or log books required for evidence of a particular function e.g. police notebooks Diaries or rosters required as evidence of attendance Retain until material is not required, or is no longer actively used and referred to Destroy 1.2 Solicited and unsolicited information received or downloaded by the individual employee or their agency for information or reference purposes only; or received from businesses or individuals acting in a business or professional capacity advertising or promoting their products or services Externally sourced material from a bulletin listserv, website or social media Information received due to membership in a discussion group or forum Media reports and press cuttings Information downloaded from libraries and databases External publications, newsletters etc. Company profiles or product bulletins Course and seminar announcements Catalogues or price lists Free products Direct marketing mail/email notices i.e. junk mail or spam Material created internally in which case a master copy should be retained in line with internal recordkeeping requirements Material created by the public office itself in which case a master copy should be retained in line with internal recordkeeping requirements Retain until material is not required, or is no longer actively used and referred to Destroy
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