collection day. The principal and district representatives then have one week to review the initial draft of the Monitoring Site Visit Report for factual correctness and to communicate with the site lead. After the report has been reviewed by the school and district, AIR submits the final version to ESE. Roles and Responsibilities To collect accurate information during the Monitoring Site Visit, it is critical that the visit is coordinated and seamless and that the site lead and team members are respectful and earnest about the pursuit of evidence on the school’s progress. To be clear about expectations for the school leader and staff members, partners, the site visit team, and ESE staff, Figures 2–5 provide an overview of the roles and responsibilities of each party during the Monitoring Site Visit process. Figure 2. School Leader Monitoring Site Visit Roles and Responsibilities School Leaders PHASE 1. MONITORING SITE VISIT PREPARATION AND PRELIMINARY DATA COLLECTION Understand the intent of the Monitoring Site Visit is to provide feedback on the school’s progress. Serve as the of contact for the Monitoring Site Visit (or appoint a designee to do so). Coordinate Monitoring Site Visit logistics with the site lead, including scheduling dates for the interviews and focus groups as well as the classroom observations in a timely fashion. Complete the school leader’s questionnaire (if new) or update last year’s questionnaire (provided by site lead). Provide the following requested documents: Master schedule Daily school schedule School map Staff list (names, roles, and e-mail addresses) Optional documents the school wishes to provide Communicate the purpose and process for the Monitoring Site Visit to the faculty and staff members and share information provided by the site lead (see Confidentiality in the next section). The summary document in Appendix I may be distributed to staff in advance of the visit. Facilitate administering the staff survey, which includes providing e-mail addresses of staff and reminding staff to complete the survey. Identify students and obtain parental permission for participation in a focus group (at the middle school and high school levels only). Encourage to participate in the survey. PHASE 2. ON-SITE DATA COLLECTION Participate in the school leader interview and end-of-visit interview. Provide and designate space for administering the stakeholder interviews and focus groups (Monitoring Site Visit Interviews and Focus Groups Day).
collection day. The principal and district representatives then have one week to review the initial draft of the Monitoring Site Visit Report for factual correctness and to communicate with the site lead. After the report has been reviewed by the school and district, AIR submits the final version to ESE. Roles and Responsibilities To collect accurate information during the Monitoring Site Visit, it is critical that the visit is coordinated and seamless and that the site lead and team members are respectful and earnest about the pursuit of evidence on the school’s progress. To be clear about expectations for the school leader and staff members, partners, the site visit team, and ESE staff, Figures 2–5 provide an overview of the roles and responsibilities of each party during the Monitoring Site Visit process. Figure 2. School Leader Monitoring Site Visit Roles and Responsibilities School Leaders PHASE 1. MONITORING SITE VISIT PREPARATION AND PRELIMINARY DATA COLLECTION Understand the intent of the Monitoring Site Visit is to provide feedback on the school’s progress. Serve as the of contact for the Monitoring Site Visit (or appoint a designee to do so). Coordinate Monitoring Site Visit logistics with the site lead, including scheduling dates for the interviews and focus groups as well as the classroom observations in a timely fashion. Complete the school leader’s questionnaire (if new) or update last year’s questionnaire (provided by site lead). Provide the following requested documents: Master schedule Daily school schedule School map Staff list (names, roles, and e-mail addresses) Optional documents the school wishes to provide Communicate the purpose and process for the Monitoring Site Visit to the faculty and staff members and share information provided by the site lead (see Confidentiality in the next section). The summary document in Appendix I may be distributed to staff in advance of the visit. Facilitate administering the staff survey, which includes providing e-mail addresses of staff and reminding staff to complete the survey. Identify students and obtain parental permission for participation in a focus group (at the middle school and high school levels only). Encourage to participate in the survey. PHASE 2. ON-SITE DATA COLLECTION Participate in the school leader interview and end-of-visit interview. Provide and designate space for administering the stakeholder interviews and focus groups (Monitoring Site Visit Interviews and Focus Groups Day).
monitor-site-visits-protocol.docx