Event Checklist Task Who When Status Administration Determine type of Event Coordinator Start of project Develop communication plan for event Event Coordinator of project Establish Budget Event Coordinator Start of project Develop an event brief / plan / schedule Event Coordinator of project Contact list listing all relevant – Event Coordinator Start of project stakeholders, and contact details Checklist ensure this checklist is up to – Event Coordinator Start of project date and includes appropriate timelines. Arrange schedule for regular team Event Coordinator Start of project meetings with relevant stakeholders Organise agenda’s and a minute taker Event Coordinator Start of project Community Engagement Contact local businesses and community Event Coordinator 12 weeks out groups to become involved in the event Advise local businesses and residents of Event Coordinator 6 weeks out the event, any road closures Reports Provide status reports to stakeholders Event Coordinator Ongoing regularly Final event report Event Coordinator Post - Event Procurement and Finance From your event plan source and secure Event Coordinator 11-12 weeks out the external services you require Organise purchase orders (in advance) Event Coordinator Ongoing Start budget spreadsheet and update Event Coordinator Ongoing throughout event Run Sheet
Event Checklist Task Who When Status Administration Determine type of Event Coordinator Start of project Develop communication plan for event Event Coordinator of project Establish Budget Event Coordinator Start of project Develop an event brief / plan / schedule Event Coordinator of project Contact list – listing all relevant stakeholders, and contact details Event Coordinator Start of project Checklist – ensure this checklist is up to date and includes appropriate timelines. Event Coordinator Start of project Arrange schedule for regular team meetings with relevant stakeholders Event Coordinator Start of project Organise agenda’s and a minute taker Event Coordinator Start of project Community Engagement Contact local businesses and community groups to become involved in the event Event Coordinator 12 weeks out Advise local businesses and residents of the event, any road closures Event Coordinator 6 weeks out Reports Provide status reports to stakeholders regularly Event Coordinator Ongoing Final event report Event Coordinator Post - Event Procurement and Finance From your event plan source and secure the external services you require Event Coordinator 11-12 weeks out Organise purchase orders (in advance) Event Coordinator Ongoing Start budget spreadsheet and update throughout event Event Coordinator Ongoing Run Sheet
Noosa%20event_checklist_template.docx