retention under Capstone. This documentation will need to be retained and updated all through the creation, maintenance and use of the records and not only at the time of transfer. Initiating Event An electronic message has been created or received. ERM.010 - Electronic Message Capture Typical Flow of Events ERM Input(s) Output(s) / Outcome(s) ERM.010.L1.01. Determine whether the electronic message meets the criteria for a record 1 Determine the subject of the electronic message based on the content. Electronic message content Subject of electronic message (ERM.010.020 Records Validation) Electronic message header – Criteria for a record 2 Determine if the subject of the electronic message supports any of the Subject of electronic message Subject of electronic message is business functions of the department or agency. List of business functions validated (ERM.010.020 Records Validation) – Ensure the electronic message metadata is complete (author, date User computer Electronic message metadata is 3 created, date last edited). Computer software complete (ERM.010.020 Records Validation) Electronic message metadata – 4 Verify the electronic message as a record. Validated content of Electronic message verified as a (ERM.010.020 Records Validation) electronic message record –
retention under Capstone. This documentation will need to be retained and updated all through the creation, maintenance and use of the records and not only at the time of transfer. Initiating Event An electronic message has been created or received. ERM.010 - Electronic Message Capture Typical Flow of Events ERM Input(s) Output(s) / Outcome(s) ERM.010.L1.01. Determine whether the electronic message meets the criteria for a record 1 Determine the subject of the electronic message based on the content. (ERM.010.020 – Records Validation) Electronic message content Electronic message header Criteria for a record Subject of electronic message 2 Determine if the subject of the electronic message supports any of the business functions of the department or agency. (ERM.010.020 – Records Validation) Subject of electronic message List of business functions Subject of electronic message is validated 3 Ensure the electronic message metadata is complete (author, date created, date last edited). (ERM.010.020 – Records Validation) User computer Computer software Electronic message metadata Electronic message metadata is complete 4 Verify the electronic message as a record. (ERM.010.020 – Records Validation) Validated content of electronic message Electronic message verified as a record
nara-fermi-electronic-messages-use-cases-1-25-2018.docx