The backed up data base is encrypted and stored in an approved media. The approved media is stored in a secure location. Inputs to the UIA system include the following: Abridged Payment/Adjustment File: This file is a NMTOP output file. This is an input file to the UIA system. The Abridged Payment file includes the Claimant ID, amount and date of payment of the claimant whose tax refund has been offset by marked as electronic check. ACH Transfer: This file is sent directly to the Agency’s bank. A manual reconciliation process balances the total payments by date to the funds received. The UIA system will match the amount and date of the ACH Transfer, entered by Finance staff, to the amount and date of the abridged payment/update file and will process the file if matched. If there is not a match a manual reconciliation will be done between the 2 files. Abridged Payment/Adjustment File 312: Process the Abridged Payment/Adjustment File The Abridged Payment/Adjustment file is produced by the NMTOP application. This is an input file to UIA systems. The Abridged Payments file that is received from NMTOP application is validated for the right format, length and other basic edits. The records in the file are processed based on the type (i.e., offsets or reversals). This entire process is automated and does not require a manual user application of offset payments and reversals. The automatic processing of offset payments and reversals enables the payment type and source to be Check” and “Cashier’s no user can differentiate if the payment came from TOP. This process ensures that no FTI data is transmitted to the system. If the record type is an then the payment amount is applied to the claimant based on business rules. ‘offset’, If the record type is a the adjustment process is performed on the claimant’s over payment(s) and ‘reversal’, claim balances. Report(s) are created for payments and adjustments that are performed on claims. Bank ACH Transfer 313: Reconcile Bank ACH Transfer with Payments This file is sent directly to the Agency’s bank. A reconciliation process balances the payments to the funds received.
The backed up data base is encrypted and stored in an approved media. The approved media is stored in a secure location. Inputs to the UIA system include the following: Abridged Payment/Adjustment File: This file is a NMTOP output file. This is an input file to the UIA system. The Abridged Payment file includes the Claimant ID, amount and date of payment of the claimant whose tax refund has been offset by marked as electronic check. ACH Transfer: This file is sent directly to the Agency’s bank. A manual reconciliation process balances the total payments by date to the funds received. The UIA system will match the amount and date of the ACH Transfer, entered by Finance staff, to the amount and date of the abridged payment/update file and will process the file if matched. If there is not a match a manual reconciliation will be done between the 2 files. Abridged Payment/Adjustment File 312: Process the Abridged Payment/Adjustment File The Abridged Payment/Adjustment file is produced by the NMTOP application. This is an input file to UIA systems. The Abridged Payments file that is received from NMTOP application is validated for the right format, length and other basic edits. The records in the file are processed based on the type (i.e., offsets or reversals). This entire process is automated and does not require a manual user application of offset payments and reversals. The automatic processing of offset payments and reversals enables the payment type and source to be “Cashier’s Check” and no user can differentiate if the payment came from TOP. This process ensures that no FTI data is transmitted to the system. If the record type is an ‘offset’, then the payment amount is applied to the claimant based on business rules. If the record type is a ‘reversal’, the adjustment process is performed on the claimant’s over payment(s) and claim balances. Report(s) are created for payments and adjustments that are performed on claims. Bank ACH Transfer 313: Reconcile Bank ACH Transfer with Payments This file is sent directly to the Agency’s bank. A reconciliation process balances the payments to the funds received.
NMTOP%20High%20Level%20View%20v1_3%20FINAL%202013-10-21.docx