An attendee roster of all foreign person participants has been generated. The 4 roster should include, at minimum: name, nationality(s), and affiliation—all attendees must be accounted for. A full list of foreign national attendees has been provided to the IVC, and 5 approved through IdMAX for both on-site and off-site meetings with foreign persons at least two weeks in advance per NAII 1600.4, sections 2.5 and 3.6. All U.S. participants have been provided a list of all foreign persons and their 6 organizations at least two weeks in advance so they can also evaluate their export authorizations. All required export authorization(s) are evaluated against the list of foreign 7 persons to determine what information can be provided to each individual or organization. Advance notification has been provided to foreign persons if they are not 8 authorized to attend a particular session or an entire meeting; this is for planning purposes and to properly set expectations. All materials for presentations and discussions have been reviewed, approved, and appropriately marked for each of the following types of materials: Export-controlled materials (reviewed and authorized by the ECS) 9 STI materials (per the NPR 2200.2C; contact Center STI Manager for guidance) Non-STI materials (e.g., using NASA Form 1676; contact ECS for guidance) 10 Someone has been designated to make a record of the meeting. For meetings with foreign persons conducted via teleconference or video 11 teleconference using platforms such as WebEx, ViTS, Skype, etc. This meeting is not a teleconference or video teleconference. Go to Item 12. to the meeting, the host ensures that: There is a trusted agent at each location who will call in and be responsible for identifying and vetting attendees against the requirement(s) and authorization(s). The name and number of each trusted agent has been received by the host. The trusted agents are provided with written instructions to prevent the unauthorized release of export-controlled information. Available technology is used to the names and phone numbers of participants calling in to prevent rogue call-ins.
4 An attendee roster of all foreign person participants has been generated. The roster should include, at minimum: name, nationality(s), and affiliation—all attendees must be accounted for. 5 A full list of foreign national attendees has been provided to the IVC, and approved through IdMAX for both on-site and off-site meetings with foreign persons at least two weeks in advance per NAII 1600.4, sections 2.5 and 3.6. 6 All U.S. participants have been provided a list of all foreign persons and their organizations at least two weeks in advance so they can also evaluate their export authorizations. 7 All required export authorization(s) are evaluated against the list of foreign persons to determine what information can be provided to each individual or organization. 8 Advance notification has been provided to foreign persons if they are not authorized to attend a particular session or an entire meeting; this is for planning purposes and to properly set expectations. 9 All materials for presentations and discussions have been reviewed, approved, and appropriately marked for each of the following types of materials: Export-controlled materials (reviewed and authorized by the ECS) STI materials (per the NPR 2200.2C; contact Center STI Manager for guidance) Non-STI materials (e.g., using NASA Form 1676; contact ECS for guidance) 10 Someone has been designated to make a record of the meeting. 11 For meetings with foreign persons conducted via teleconference or video teleconference using platforms such as WebEx, ViTS, Skype, etc. This meeting is not a teleconference or video teleconference. Go to Item 12. to the meeting, the host ensures that: There is a trusted agent at each location who will call in and be responsible for identifying and vetting attendees against the requirement(s) and authorization(s). The name and number of each trusted agent has been received by the host. The trusted agents are provided with written instructions to prevent the unauthorized release of export-controlled information. Available technology is used to the names and phone numbers of participants calling in to prevent rogue call-ins.
N_AII_2190_001C_.docx