He shall maintain a copy of the chapter meeting minutes in a notebook & have them available at meetings or any other arranged time for review by a member. He shall maintain a notebook of all Certificates awarded to the Chapter for its various activities. He shall make copies of all chapter activities found in the California Compatriot & the SAR magazine for inclusion in the chapter albums. This should include , but not be limited to, activities of the chapter, chapter members, new members, supplementals & necrology listings. He shall maintain a book of all chapter newsletters. He make every effort to keep the books up to date. Treasurer 1. The Treasurer shall keep and maintain adequate and correct books of account showing the receipts and disbursements of the chapter, including a record of its cash and other financial assets, if any. Such books of accounting shall be open to inspection by any member of the chapter during regular business hours upon reasonable notice. The Treasurer shall deposit all monies of the chapter with such depositories as designated by the Executive Board, and shall disburse funds of the chapter as maybe ordered by the Executive Board. A minimum of two signatures shall be required on all checks in excess of $500.00 (five hundred dollars) before the checks shall be issued. The Treasurer shall prepare and provide a report on the Chapter's finances at each Regular and Executive Board Meeting. A full statement of the previous year's accounting shall be presented at the chapter meeting in January. Together with the incoming President, the Treasurer shall develop a proposed budget for the upcoming year. The Treasurer shall comply in a timely fashion with all applicable statues & regulations pertaining to nonprofit corporations, currently filing of Form 990-n with the Internal Revenue Service and form 199N with the California Franchise Tax Board and will notify the California Society Secretary of those submissions in a timely fashion. (Article V Section 5). 2. The Treasurer shall receive and deposit all annual dues monies collected and keep track of same for proper disbursement to the State and National. 3. When requested by the Corresponding Secretary, the Treasurer shall issue & send deliver to the Corresponding Secretary the checks required for State and National dues payments made by members. 4. Upon receipt of written request for reimbursement from Officers, Program or Youth Program Chairmen & approval from the Executive Board, he shall
He shall maintain a copy of the chapter meeting minutes in a notebook & have them available at meetings or any other arranged time for review by a member. He shall maintain a notebook of all Certificates awarded to the Chapter for its various activities. He shall make copies of all chapter activities found in the California Compatriot & the SAR magazine for inclusion in the chapter albums. This should include , but not be limited to, activities of the chapter, chapter members, new members, supplementals & necrology listings. He shall maintain a book of all chapter newsletters. He make every effort to keep the books up to date. Treasurer 1. The Treasurer shall keep and maintain adequate and correct books of account showing the receipts and disbursements of the chapter, including a record of its cash and other financial assets, if any. Such books of accounting shall be open to inspection by any member of the chapter during regular business hours upon reasonable notice. The Treasurer shall deposit all monies of the chapter with such depositories as designated by the Executive Board, and shall disburse funds of the chapter as maybe ordered by the Executive Board. A minimum of two signatures shall be required on all checks in excess of $500.00 (five hundred dollars) before the checks shall be issued. The Treasurer shall prepare and provide a report on the Chapter's finances at each Regular and Executive Board Meeting. A full statement of the previous year's accounting shall be presented at the chapter meeting in January. Together with the incoming President, the Treasurer shall develop a proposed budget for the upcoming year. The Treasurer shall comply in a timely fashion with all applicable statues & regulations pertaining to nonprofit corporations, currently filing of Form 990-n with the Internal Revenue Service and form 199N with the California Franchise Tax Board and will notify the California Society Secretary of those submissions in a timely fashion. (Article V Section 5). 2. The Treasurer shall receive and deposit all annual dues monies collected and keep track of same for proper disbursement to the State and National. 3. When requested by the Corresponding Secretary, the Treasurer shall issue & send deliver to the Corresponding Secretary the checks required for State and National dues payments made by members. 4. Upon receipt of written request for reimbursement from Officers, Program or Youth Program Chairmen & approval from the Executive Board, he shall
OCC_OCIG_9-8-18.docx