INTRODUCTION TO DEPARTMENT Building including such items as access times, common spaces and meeting rooms, Orientation to: restrooms, and emergency exits. in the department including roles and responsibilities. Surrounding area including eateries, supplies, and local idiosyncrasies. Office/desk/work station Handling confidential information Review general information as Keys (if applicable) Important telephone numbers, applicable to the department or the including new faculty member’s individual Building access/security Mail (incoming and outgoing) ID card Expense reports Conference/meeting rooms scheduling Purchase requests/P-Card Copying and printing Shipping (FedEx, DHL, and UPS) Office supplies Kronos, if supervising non-exempt UPDATE PERSONAL INFORMATION Refer the faculty member to - Go to and select Workday. Workday to review and update his or - Select the Personal Information worklet, verify the information, and make updates if her information.: needed. COMPUTERS AND TELEPHONE Hardware and software reviews, E-mail or Outlook Shared server, if applicable including: Calendar software How to setup voicemail Ensure computer has 3-lock stamp applied if How to use telephone system using ePHI Ensure smartphone is secured POLICIES Office of the Provost, Provide links to: ITS secure computing policies, If applicable, HIPAA policies and guidelines, CHECK-IN AFTER 30 DAYS Email new faculty member Review observations, issues and priorities at the end of first 30 days Ensure mandatory training has been completed, such as the HIPAA Privacy & HIPAA security to: training or lab safety training. Ensure the HIPAA Attestation has been completed Resources for Managers 432‐5552 432‐0165 432‐9790 432‐9000 Staff Directory
INTRODUCTION TO DEPARTMENT Orientation to: Building including such items as access times, common spaces and meeting rooms, restrooms, and emergency exits. in the department including roles and responsibilities. Surrounding area including eateries, supplies, and local idiosyncrasies. Review general information as applicable to the department or the individual Office/desk/work station Keys (if applicable) Building access/security ID card Conference/meeting rooms scheduling Copying and printing Office supplies Handling confidential information Important telephone numbers, including new faculty member’s Mail (incoming and outgoing) Expense reports Purchase requests/P-Card Shipping (FedEx, DHL, and UPS) Kronos, if supervising non-exempt UPDATE PERSONAL INFORMATION Refer the faculty member to Workday to review and update his or her information.: - Go to and select Workday. - Select the Personal Information worklet, verify the information, and make updates if needed. COMPUTERS AND TELEPHONE Hardware and software reviews, including: E-mail or Outlook Calendar software Ensure computer has 3-lock stamp applied if using ePHI Shared server, if applicable How to setup voicemail How to use telephone system Ensure smartphone is secured POLICIES Provide links to: Office of the Provost, ITS secure computing policies, If applicable, HIPAA policies and guidelines, CHECK-IN AFTER 30 DAYS Email new faculty member at the end of first 30 days to: Review observations, issues and priorities Ensure mandatory training has been completed, such as the HIPAA Privacy & HIPAA security training or lab safety training. Ensure the HIPAA Attestation has been completed Resources for Managers 432‐5552 432‐0165 432‐9790 432‐9000 Staff Directory
new_faculty_checklist.docx