It is the longstanding policy of the Grand Council and the Order to restrict the dissemination of names and addresses of members of the Order to individuals or organizations outside the Autonomous Grand Priory of the Kingdom of Sweden. This protects the privacy of members’ information and personal safety in an increasingly turbulent world. O.S.M.T.H.-Sweden member information may NOT be used for any commercial or non-Sovereign Military Order of the Temple of Jerusalem purpose. Members who violate this provision may be referred to a Court of Honor. E. Information Security The Order is moving from a paper based operation to an electronic based operation that employs technologies of this century. The benefits of this technology are enormous. However, the ability to spread information rapidly does create certain risks. The Order’s information must be protected from unauthorized use and/or manipulation and the security of our members’ personal information. The following administrative actions are required: 1. Personal Information (database, social rosters, list of members) - At the top of each page "Private Data - not to be copied or distributed" - At the bottom of each page "Confidential Information - for official internal use of O.S.M.T.H.-Sweden only". 2. Website and all electronic publications. - At the bottom of web pages: "© (year) SMOTJ". - Include Metatags - Everything published, ink on paper or electronically, are to be copyrighted. - Metatags must conform to W3C standards and reflect proper SMOTJ-USA protocols which can be obtained from the Grand Webmaster. - Each page will have its own key words to match the words on the page plus the overall site words. - Each page will have its own description starting with the main theme then the description of what's on this page. - Never use a personal email address in the Metatags. - Never use an URL link in the Metatags. - Web Server will retain a record of the Web access log and produce a simple monthly report. 3. - No personal e-mail address will be on any publicly accessible page. - On official sensitive email consider using this "CONFIDENTIAL statement: CONFIDENTIALITY NOTE
It is the longstanding policy of the Grand Council and the Order to restrict the dissemination of names and addresses of members of the Order to individuals or organizations outside the Autonomous Grand Priory of the Kingdom of Sweden. This protects the privacy of members’ information and personal safety in an increasingly turbulent world. O.S.M.T.H.-Sweden member information may NOT be used for any commercial or non-Sovereign Military Order of the Temple of Jerusalem purpose. Members who violate this provision may be referred to a Court of Honor. E. Information Security The Order is moving from a paper based operation to an electronic based operation that employs technologies of this century. The benefits of this technology are enormous. However, the ability to spread information rapidly does create certain risks. The Order’s information must be protected from unauthorized use and/or manipulation and the security of our members’ personal information. The following administrative actions are required: 1. Personal Information (database, social rosters, list of members) - At the top of each page "Private Data - not to be copied or distributed" - At the bottom of each page "Confidential Information - for official internal use of O.S.M.T.H.-Sweden only". 2. Website and all electronic publications. - At the bottom of web pages: "© (year) SMOTJ". - Include Metatags - Everything published, ink on paper or electronically, are to be copyrighted. - Metatags must conform to W3C standards and reflect proper SMOTJ-USA protocols which can be obtained from the Grand Webmaster. - Each page will have its own key words to match the words on the page plus the overall site words. - Each page will have its own description starting with the main theme then the description of what's on this page. - Never use a personal email address in the Metatags. - Never use an URL link in the Metatags. - Web Server will retain a record of the Web access log and produce a simple monthly report. 3. - No personal e-mail address will be on any publicly accessible page. - On official sensitive email consider using this "CONFIDENTIAL statement: CONFIDENTIALITY NOTE
ORDER-MANUAL-SWEDEN.docx