To work as a member of the school’s wellbeing team and provide a Chaplaincy Service which forms part of the wellbeing services available at the School To assist the School to provide for the educational, social and emotional wellbeing, and health of students To assist the School to: meet its duty of care obligations, make reasonable adjustments for students with disabilities; and comply with occupational health and safety obligations. Collection of Information Chaplains may collect student Information when providing the Chaplaincy Service. Chaplains may collect Information from a number of sources, including: Chaplaincy Referral/Intake Form directly from the student from the student’s parents/guardians/carers from school staff from other professionals or organisations who may be working with the student or family as appropriate if those organisations have obtained informed written consent to share the Information with the Chaplain. Chaplains must only collect Information that is necessary to provide the Chaplaincy Service. Chaplains will rely on the Information provided by students, their parents/guardians/carers, school staff and/or other professionals or organisations to adequately provide the Chaplaincy Service. If a Chaplain receives incomplete, inaccurate or outdated information this may adversely affect the assistance provided by Chaplains to a student. Recording of Information The Chaplaincy Provider is expected to implement and administer a record keeping system that creates and maintains full and accurate hard copy and/or electronic records of the Chaplaincy Services provided in the school. These records should include all relevant information and documentation such as: the information provided by the student and the referrer the support or advice provided to the student any referrals or reports made to other staff at the school any referrals or reports made to external agencies. Creating, maintaining and retaining accurate records is important to the Chaplaincy Provider and the School for the following reasons: It enables the parties to meet their legislative obligations under the Privacy law, Health Records law and Public Records Act It facilitates good decision making that is based on complete and accurate information It facilitates appropriate, effective, efficient and timely services to be provided to students It limits liability. The records must be easily retrievable so that the Chaplaincy Provider, the Principal and the Department can access the records as soon as is practicable upon request. The Department may require Chaplains to use a specific record keeping system if required.
To work as a member of the school’s wellbeing team and provide a Chaplaincy Service which forms part of the wellbeing services available at the School To assist the School to provide for the educational, social and emotional wellbeing, and health of students To assist the School to: meet its duty of care obligations, make reasonable adjustments for students with disabilities; and comply with occupational health and safety obligations. Collection of Information Chaplains may collect student Information when providing the Chaplaincy Service. Chaplains may collect Information from a number of sources, including: Chaplaincy Referral/Intake Form directly from the student from the student’s parents/guardians/carers from school staff from other professionals or organisations who may be working with the student or family as appropriate if those organisations have obtained informed written consent to share the Information with the Chaplain. Chaplains must only collect Information that is necessary to provide the Chaplaincy Service. Chaplains will rely on the Information provided by students, their parents/guardians/carers, school staff and/or other professionals or organisations to adequately provide the Chaplaincy Service. If a Chaplain receives incomplete, inaccurate or outdated information this may adversely affect the assistance provided by Chaplains to a student. Recording of Information The Chaplaincy Provider is expected to implement and administer a record keeping system that creates and maintains full and accurate hard copy and/or electronic records of the Chaplaincy Services provided in the school. These records should include all relevant information and documentation such as: the information provided by the student and the referrer the support or advice provided to the student any referrals or reports made to other staff at the school any referrals or reports made to external agencies. Creating, maintaining and retaining accurate records is important to the Chaplaincy Provider and the School for the following reasons: It enables the parties to meet their legislative obligations under the Privacy law, Health Records law and Public Records Act It facilitates good decision making that is based on complete and accurate information It facilitates appropriate, effective, efficient and timely services to be provided to students It limits liability. The records must be easily retrievable so that the Chaplaincy Provider, the Principal and the Department can access the records as soon as is practicable upon request. The Department may require Chaplains to use a specific record keeping system if required.
nscpinformationpolicy.docx