Operations Maps Determine all site / venue availability Coordinator 8 out including site sizes and power Prepare overall site map and finalise locations i.e. licensed and Designated Event Coordinator 6-8 weeks out Outdoor Smoking Area - DOSA Prepare other required maps i.e. road Event Coordinator 4 weeks out closures, parades etc Permit for Public Open Space activity Book venue and fill out appropriate application / paperwork ensuring you get quotes and book any external service providers: Catering - QUOTES Amenities/Toilets - QUOTES Coordinator 12 weeks out Rubbish disposal - QUOTES Temp structures - QUOTES Electricity/Generators - QUOTES Fireworks - QUOTES Security - QUOTES For assistance in filling out applications Conduct site and identify Prior to 12 weeks infrastructure, power and lighting Event Coordinator out requirements Book any services required in accordance with the event application Event Coordinator 9-11 weeks above i.e. toilets, generators, bins Arrange for collection of keys / swipe Event Coordinator 2 cards and after hours access if required Conduct site visit Event Coordinator 1 week VIP Area
Operations Maps Determine all site / venue availability including site sizes and power Coordinator 8 out Prepare overall site map and finalise locations i.e. licensed and Designated Outdoor Smoking Area - DOSA Event Coordinator 6-8 weeks out Prepare other required maps i.e. road closures, parades etc Event Coordinator 4 weeks out Permit for Public Open Space activity Book venue and fill out appropriate application / paperwork ensuring you get quotes and book any external service providers: Catering - QUOTES Amenities/Toilets - QUOTES Rubbish disposal - QUOTES Temp structures - QUOTES Electricity/Generators - QUOTES Fireworks - QUOTES Security - QUOTES For assistance in filling out applications Coordinator 12 weeks out Conduct site and identify infrastructure, power and lighting requirements Event Coordinator Prior to 12 weeks out Book any services required in accordance with the event application above i.e. toilets, generators, bins Event Coordinator 9-11 weeks Arrange for collection of keys / swipe cards and after hours access if required Event Coordinator 2 Conduct site visit Event Coordinator 1 week VIP Area
Noosa%20event_checklist_template.docx