applicants) conditions CVs for non-executive directors 2 years Destroy under confidential (unsuccessful applicants) conditions Duty rosters i.e. organisation or departmental 4 years after the year to which they Destroy under confidential rosters, not the ones held on the relate individual’s conditions record. Industrial relations (not routine staff matters), 10 years Destroy under confidential including industrial tribunals conditions Job advertisements 1 year Destroy TYPE/SUBTYPE OF RECORD MINIMUM RETENTION PERIOD DERIVATION FINAL ACTION Job applications (successful) 3 years following termination of Destroy under confidential employment conditions Job applications (unsuccessful) 1 year Destroy under confidential conditions Job descriptions 3 years Destroy under confidential conditions dossiers 6 years after individual has left The 6 year retention period is Destroy under confidential Leavers’ Summary to be retained until to take into account any ET conditions See note 1 70th birthday or until 6 claims, or EL claims that may individual’s years after cessation of employment if arise after the employee aged over 70 years at the time. The leaves NHS employment, summary should contain everything requests for information from except attendance books, annual the NHS pensions agency leave records, duty rosters, clock etc. Claims of this nature can cards, timesheets, study leave include periods of up to 6
applicants) conditions CVs for non-executive directors (unsuccessful applicants) 2 years Destroy under confidential conditions Duty rosters i.e. organisation or departmental rosters, not the ones held on the individual’s record. 4 years after the year to which they relate Destroy under confidential conditions Industrial relations (not routine staff matters), including industrial tribunals 10 years Destroy under confidential conditions Job advertisements 1 year Destroy TYPE/SUBTYPE OF RECORD MINIMUM RETENTION PERIOD DERIVATION FINAL ACTION Job applications (successful) 3 years following termination of employment Destroy under confidential conditions Job applications (unsuccessful) 1 year Destroy under confidential conditions Job descriptions 3 years Destroy under confidential conditions Leavers’ dossiers 6 years after individual has left Summary to be retained until individual’s 70th birthday or until 6 years after cessation of employment if aged over 70 years at the time. The summary should contain everything except attendance books, annual leave records, duty rosters, clock cards, timesheets, study leave The 6 year retention period is to take into account any ET claims, or EL claims that may arise after the employee leaves NHS employment, requests for information from the NHS pensions agency etc. Claims of this nature can include periods of up to 6 Destroy under confidential conditions See note 1