Student Sensitive Duration Final Comments Personal Data disposition Psychological Indefinitely N/A Never destroy assessments Enrolment Forms Student Confidential 18 is age of majority plus 7 years (6 reaching 18 shredding years in which to take a claim against years + 7 the school, plus 1 year for proceedings years to be served on the school) Student Confidential Student reaching 18 years + 7 years (6 Student transfer forms (Applies reaching 18 shredding years in which to take a claim against from primary to years + 7 the school, plus 1 year for proceedings primary; from one years to be served on the school) second-level school to another) Disciplinary notes Never N/A Never destroy destroy Results of Student Confidential 18 is age of majority plus 7 years (6 tests/exams reaching 18 shredding years in which to take a claim against (i.e. end of term, years + 7 the school, plus 1 year for proceedings end of year exams, years to be served on the school). assessment results) End of term/year Student Confidential 18 is age of majority plus 7 years (6 reports reaching 18 shredding years in which to take a claim against years + 7 the school, plus 1 year for proceedings years to be served on the school) Records of school Never N/A Never destroy tours/trips, destroy including permission slips, itinerary reports Scholarship Student Confidential 18 is age of majority plus 7 years (6 applications e.g. reaching 18 shredding years in which to take a claim against Gaeltacht, book years + 7 the school, plus 1 year for proceedings rental scheme years to be served on the school) Garda vetting form Record of Confidential Record of outcome retained for 12 & outcome - outcome shredding months. School to retain the reference STUDENTS retained for number and date of disclosure on file, 12 months. which can be checked with An Garda Síochana in the future. Special Education Indefinitely N/A Never destroy Needs’ files, reviews, correspondence and Individual Education Plans Accident reports Indefinitely N/A Never destroy Child protection Indefinitely N/A Never destroy
Enrolment Forms Student reaching 18 years + 7 years Confidential shredding 18 is age of majority plus 7 years (6 years in which to take a claim against the school, plus 1 year for proceedings to be served on the school) Student transfer forms (Applies from primary to primary; from one second-level school to another) Student reaching 18 years + 7 years Confidential shredding Student reaching 18 years + 7 years (6 years in which to take a claim against the school, plus 1 year for proceedings to be served on the school) Disciplinary notes Never destroy N/A Never destroy Results of tests/exams (i.e. end of term, end of year exams, assessment results) Student reaching 18 years + 7 years Confidential shredding 18 is age of majority plus 7 years (6 years in which to take a claim against the school, plus 1 year for proceedings to be served on the school). End of term/year reports Student reaching 18 years + 7 years Confidential shredding 18 is age of majority plus 7 years (6 years in which to take a claim against the school, plus 1 year for proceedings to be served on the school) Records of school tours/trips, including permission slips, itinerary reports Never destroy N/A Never destroy Scholarship applications e.g. Gaeltacht, book rental scheme Student reaching 18 years + 7 years Confidential shredding 18 is age of majority plus 7 years (6 years in which to take a claim against the school, plus 1 year for proceedings to be served on the school) Garda vetting form & outcome - STUDENTS Record of outcome retained for 12 months. Confidential shredding Record of outcome retained for 12 months. School to retain the reference number and date of disclosure on file, which can be checked with An Garda Síochana in the future. Student Sensitive Personal Data Duration Final disposition Comments Psychological assessments Indefinitely N/A Never destroy Special Education Needs’ files, reviews, correspondence and Individual Education Plans Indefinitely N/A Never destroy Accident reports Indefinitely N/A Never destroy Child protection Indefinitely N/A Never destroy