Job description Department: Maintenance Job code: MD-CIPBA-17 College Infrastructure Projects Job title: Date: April 2017 and Buildings Administrator Organisation chart: Domus Bursar Clerk of Works COLLEGE INFRASTRUCTURE PROJECTS AND BUILDINGS ADMINISTRATOR Purpose of To provide comprehensive secretarial support to the Domus Bursar and the Clerk of job: Works in the delivery of College infrastructure projects, as well as the coordination and delivery of efficiencies in support of the College’s Energy Saving Opportunity Scheme (ESOS). Responsible Clerk of Works Head of Department Grade: to: Responsible N/a Grade: N/a for: Qualifications: Qualification to GCSE or equivalent preferred Skills: Office skills, including computer keyboard and use of word processing, Excel and the internet. Minute taking skills. Ability to process, file and create reports from existing data Ability to be patient, tactful and diplomatic Ability to make decisions on own initiative and to work with minimal supervision Ability to cope with a varied and demanding workload Work At least two years’ experience as a Secretary or PA (essential) experience: Experience of management using Outlook (essential) Have experience of a College environment (desirable) Memberships N/A of Professional Bodies Duties and responsibilities: Time and frequency: 1 Administration of all College buildings projects to involve arranging As required meetings, attending meetings and keeping minutes, and following up on actions required. Support the Secretary to the Buildings Committee (Domus Bursar) to As required involve arranging meetings and preparing papers, attending meetings to 2 act as minute taker and following up on actions required.
Job description Department: Maintenance Job code: MD-CIPBA-17 Job title: College Infrastructure Projects and Buildings Administrator Date: April 2017 Organisation chart: Domus Bursar Clerk of Works COLLEGE INFRASTRUCTURE PROJECTS AND BUILDINGS ADMINISTRATOR Purpose of job: To provide comprehensive secretarial support to the Domus Bursar and the Clerk of Works in the delivery of College infrastructure projects, as well as the coordination and delivery of efficiencies in support of the College’s Energy Saving Opportunity Scheme (ESOS). Responsible to: Clerk of Works Grade: Head of Department Responsible for: N/a Grade: N/a Qualifications: Qualification to GCSE or equivalent preferred Skills: Office skills, including computer keyboard and use of word processing, Excel and the internet. Minute taking skills. Ability to process, file and create reports from existing data Ability to be patient, tactful and diplomatic Ability to make decisions on own initiative and to work with minimal supervision Ability to cope with a varied and demanding workload Work experience: At least two years’ experience as a Secretary or PA (essential) Experience of management using Outlook (essential) Have experience of a College environment (desirable) Memberships of Professional Bodies N/A Duties and responsibilities: Time and frequency: 1 Administration of all College buildings projects to involve arranging meetings, attending meetings and keeping minutes, and following up on actions required. As required 2 Support the Secretary to the Buildings Committee (Domus Bursar) to involve arranging meetings and preparing papers, attending meetings to act as minute taker and following up on actions required. As required