SECTION : INSURANCE Sub-work Area Example of records Statutory Retention Period Action at end of provisions/Authority administrative life of record Additions and Routine correspondence held None Applicable Destroy 6 years after Destroy Amendments to in central insurance file file has been closed. – Policies endorsements, where applicable, should be placed with original insurance policy documentation which is retained in a secure location. Incident/Accident Incident/Accident reports None Applicable 6 years from the date Destroy Reports, Risk together with any investigation of file closure based Assessments and reports. on the following: other associated documentation that Minor has 3 years to may be required to claim from reaching support or defend a the age of 18 claim Employee has 3 years to claim from date of accident Claim Files Employers and Public Liability None Applicable 6 years from the date Destroy of file closure, except Correspondence and related in cases involving a papers between Council, minor where the file Solicitors, Insurer, Specialist is retained for 6 Advisors, Medical profession years after he/she etc regarding the settlement of becomes 18 years of a claim. age. Claims are sometimes made and not always followed through by claimant. Insurers may decide to close files without payment or in many
SECTION : INSURANCE Sub-work Area Example of records Statutory provisions/Authority Retention Period Action at end of administrative life of record Additions and Amendments to Policies Routine correspondence held in central insurance file – endorsements, where applicable, should be placed with original insurance policy documentation which is retained in a secure location. None Applicable Destroy 6 years after file has been closed. Destroy Incident/Accident Reports, Risk Assessments and other associated documentation that may be required to support or defend a claim Incident/Accident reports together with any investigation reports. None Applicable 6 years from the date of file closure based on the following: Minor has 3 years to claim from reaching the age of 18 Employee has 3 years to claim from date of accident Destroy Claim Files Employers and Public Liability Correspondence and related papers between Council, Solicitors, Insurer, Specialist Advisors, Medical profession etc regarding the settlement of a claim. Claims are sometimes made and not always followed through by claimant. Insurers may decide to close files without payment or in many None Applicable 6 years from the date of file closure, except in cases involving a minor where the file is retained for 6 years after he/she becomes 18 years of age. Destroy