DEFINITIONS Administration: Overall management and implementation of the approved project to ensure compliance with all applicable state and federal regulations as explained and described in the Sponsor’s Guide; required for project costs to be eligible for Federal reimbursement. The Sponsor is 100% responsible for all costs associated with administration; some activities may be performed by a consultant. Oversight: The act of ensuring that the construction project is delivered consistent with federal and State Laws, Regulations and Policies. Oversight activities include review and approval actions pertaining to design, plans, specifications, estimates, right of way certification statements, contract awards, inspections and final acceptance. Engineering/Inspection: All efforts/activities required to complete the four project phases: Design, Real Estate Acquisition, Letting and Construction Responsible Charge – Assignment and Duties: Each Sponsor of a federally funded project must designate one or more individuals who are public employees, who are accountable for the project, and therefore who are tasked with being “in responsible charge" of the project. The individual in Responsible Charge is not required to be an engineer, and the duties may be assigned to more than one individual. Per the FHWA August 4, 2011 Memorandum on this subject the individual(s) in Responsible Charge should be expected to be able to perform the following duties and functions: Administer inherently governmental project activities, including those dealing with cost, time, adherence to contract requirements, construction quality and scope of Federal-aid projects; Maintain familiarity of day to day project operations, including project safety issues; Make or participate in decisions about changed conditions or scope changes that require change orders or supplemental agreements; Visit and review the project on a frequency that is commensurate with the magnitude and complexity of the project; Review financial processes, transactions and documentation to ensure that safeguards are in place to minimize fraud, waste, and abuse; Direct project staff, agency or consultant, to carry out project administration and contract oversight, including proper documentation; and Stay aware of the qualifications, assignments and on-the-job performance of the agency and consultant staff at all stages of the project.
DEFINITIONS Administration: Overall management and implementation of the approved project to ensure compliance with all applicable state and federal regulations as explained and described in the Sponsor’s Guide; required for project costs to be eligible for Federal reimbursement. The Sponsor is 100% responsible for all costs associated with administration; some activities may be performed by a consultant. Oversight: The act of ensuring that the construction project is delivered consistent with federal and State Laws, Regulations and Policies. Oversight activities include review and approval actions pertaining to design, plans, specifications, estimates, right of way certification statements, contract awards, inspections and final acceptance. Engineering/Inspection: All efforts/activities required to complete the four project phases: Design, Real Estate Acquisition, Letting and Construction Responsible Charge – Assignment and Duties: Each Sponsor of a federally funded project must designate one or more individuals who are public employees, who are accountable for the project, and therefore who are tasked with being “in responsible charge" of the project. The individual in Responsible Charge is not required to be an engineer, and the duties may be assigned to more than one individual. Per the FHWA August 4, 2011 Memorandum on this subject the individual(s) in Responsible Charge should be expected to be able to perform the following duties and functions: Administer inherently governmental project activities, including those dealing with cost, time, adherence to contract requirements, construction quality and scope of Federal-aid projects; Maintain familiarity of day to day project operations, including project safety issues; Make or participate in decisions about changed conditions or scope changes that require change orders or supplemental agreements; Visit and review the project on a frequency that is commensurate with the magnitude and complexity of the project; Review financial processes, transactions and documentation to ensure that safeguards are in place to minimize fraud, waste, and abuse; Direct project staff, agency or consultant, to carry out project administration and contract oversight, including proper documentation; and Stay aware of the qualifications, assignments and on-the-job performance of the agency and consultant staff at all stages of the project.