Table : Contractor Management Detailed Results Kentucky MITA Action to Meet MITA To Be Business Process Condition/Standard Capability Gap and 7C&S CO01 Produce Administrative Contract data are Industry Standard Condition Centralized contract data should or Health Services RFP centralized and utilize automation where maintained possible. MITA standards need electronically. There is to be integrated into the RFP coordination between process. Improve coordination agencies. between agencies to eliminate Requirements tracking duplication of contracted and maintenance are services. centralized. CO01 Produce Administrative Completed RFPs are Reporting Condition Publish completed RFPs in or Health Services RFP available for response various formats by potential vendors CO01 Produce Administrative Manual means are Leverage Condition Complete RFPs utilizing current or Health Services RFP primarily used to MITA standards that serve as create RFPs models for additional RFPs CO02 Award Administrative The process complies Business Results Condition Utilize defined data and content or Health Services with state and federal standards; centralization reduces Contract regulations however; process costs and allows staff to manual processes shift some attention to cost adversely affect cost management and ongoing quality effectiveness. improvement. CO02 Award Administrative Proposal information Reporting Condition Results of the proposal process or Health Services is received and should be published and Contract verified in various available for inquiry methods CO03 Manage Administrative Monitoring tools are Modularity Standard Use of a separate rules engine or Health Services used to track would facilitate contract Contract adherence to contract monitoring (especially requirements administrative)
Table : Contractor Management Detailed Results Business Process Kentucky MITA Capability Gap Condition/Standard Action to Meet MITA To Be and 7C&S CO01 Produce Administrative or Health Services RFP Contract data are centralized and maintained electronically. There is coordination between agencies. Requirements tracking and maintenance are centralized. Industry Standard Condition Centralized contract data should utilize automation where possible. MITA standards need to be integrated into the RFP process. Improve coordination between agencies to eliminate duplication of contracted services. CO01 Produce Administrative or Health Services RFP Completed RFPs are available for response by potential vendors Reporting Condition Publish completed RFPs in various formats CO01 Produce Administrative or Health Services RFP Manual means are primarily used to create RFPs Leverage Condition Complete RFPs utilizing current MITA standards that serve as models for additional RFPs CO02 Award Administrative or Health Services Contract The process complies with state and federal regulations however; manual processes adversely affect cost effectiveness. Business Results Condition Utilize defined data and content standards; centralization reduces process costs and allows staff to shift some attention to cost management and ongoing quality improvement. CO02 Award Administrative or Health Services Contract Proposal information is received and verified in various methods Reporting Condition Results of the proposal process should be published and available for inquiry CO03 Manage Administrative or Health Services Contract Monitoring tools are used to track adherence to contract requirements Modularity Standard Use of a separate rules engine would facilitate contract monitoring (especially administrative)