M.14.j Inmate Case Files Inmate Photographs Retain – most recent photo only Photographs taken at required points of incarceration. Not Confidential 5 years or M.14.k Inmate Case Files Judgments and Other Records Used – for Risk Classification most recent incarceration Those records that must be used to judge the level of risk Not posed by the prisoner. Confidential M.14.l Inmate Case Files Money Records * – Case file copy of records documenting personal Not prisoner’s funds. Confidential M.14.m Inmate Case Files Printouts From Jail Database 2 years – All printouts from the jail database concerning this inmate, Not including booking printouts. Confidential Series Series Title / Description and Confidentiality Status Retention M.14.n Inmate Case Files Property Records * – Personal property of inmate and prison property issued to Not inmate. Confidential 6 years M.14.o Inmate Case Files Request/Grievance Forms – Used by inmate to make requests or file grievances. Not Confidential M.14.p Inmate Case Files Request for Visitors * – request to be visited by specific persons. Not Inmate’s Confidential M.14.q Inmate Case Files State Police Bureau of Identification No – Printouts retention Printouts concerning history obtained from SBI. Not prisoner’s Confidential M.14.r Inmate Case Files Trustee/Work Release Records 6 years – record of service as a trustee, or of being granted Not Inmate’s work release. Confidential M.15. Inmate Cards Destroy when case file is destroyed Index to case files. Not Confidential M.16. Intake Logs 10 years
M.14.j Inmate Case Files – Inmate Photographs Retain most recent photo only Photographs taken at required points of incarceration. Not Confidential M.14.k Inmate Case Files – Judgments and Other Records Used for Risk Classification 5 years or most recent incarceration Those records that must be used to judge the level of risk posed by the prisoner. Not Confidential M.14.l Inmate Case Files – Money Records * Case file copy of records documenting prisoner’s personal funds. Not Confidential M.14.m Inmate Case Files – Printouts From Jail Database 2 years All printouts from the jail database concerning this inmate, including booking printouts. Not Confidential Series Series Title / Description and Confidentiality Status Retention M.14.n Inmate Case Files – Property Records * Personal property of inmate and prison property issued to inmate. Not Confidential M.14.o Inmate Case Files – Request/Grievance Forms 6 years Used by inmate to make requests or file grievances. Not Confidential M.14.p Inmate Case Files – Request for Visitors * Inmate’s request to be visited by specific persons. Not Confidential M.14.q Inmate Case Files – State Police Bureau of Identification Printouts No retention Printouts concerning prisoner’s history obtained from SBI. Not Confidential M.14.r Inmate Case Files – Trustee/Work Release Records 6 years Inmate’s record of service as a trustee, or of being granted work release. Not Confidential M.15. Inmate Cards Destroy when case file is destroyed Index to case files. Not Confidential M.16. Intake Logs 10 years