SECTION : FLEET MANAGEMENT Sub-work Area Example of records Statutory Retention Period Action at end of provisions/Authority administrative life of record Vehicle Maintenance details, servicing history Goods Vehicles Keep for 15 months Destroy Records (Licensing of following repairs Operators) Act 1995- Currently under review so may change Evidence of all Council None applicable Keep for maximum 2 Destroy Driver Licence drivers’ Declaration Forms and legal ability to drive and carry years, minimum 1 Checks out their functions year Log Books for Council Records vehicles ownership, Requirement of the Indefinitely. If vehicle Transferred to new owner vehicles servicing history, manual Driver and Vehicle is sold to new owner of vehicle. Licensing Agency logbook must go with the vehicle. Driver Training Evidence of training None Applicable Keep for as long as Destroy driver’s Records and ability to carry out his driver is employed by duties Council
SECTION : FLEET MANAGEMENT Sub-work Area Example of records Statutory provisions/Authority Retention Period Action at end of administrative life of record Vehicle Maintenance Records details, servicing history Goods Vehicles (Licensing of Operators) Act 1995- Currently under review so may change Keep for 15 months following repairs Destroy Driver Licence Declaration Forms and Checks Evidence of all Council drivers’ legal ability to drive and carry out their functions None applicable Keep for maximum 2 years, minimum 1 year Destroy Log Books for Council vehicles Records vehicles ownership, servicing history, manual Requirement of the Driver and Vehicle Licensing Agency Indefinitely. If vehicle is sold to new owner logbook must go with the vehicle. Transferred to new owner of vehicle. Driver Training Records Evidence of driver’s training and ability to carry out his duties None Applicable Keep for as long as driver is employed by Council Destroy