Monitoring sheets In order to report on Recorded on SIMS and Paper records retained Paper records securely pupil admissions and /or CPOMS and which in file. Electronic shredded. numbers is shared with database kept for 7 Electronic data For safeguarding, attendance officer. years in line with permanently deleted ensuring pupils are not Recorded on an attendance registers. at the end of the missing after discharge anonymised pupil period of retention. and/or reintegration. database electronically Lesson planning In order to inform the Maybe shared with 1 academic year Stored in individual content of lesson pupil’s home school pupil files in filing delivery where appropriate cabinet, on password protected laptops which has been provided by Shepwell School or on encrypted hard drive or secure shared area. Secure shredding for disposal or permanent deletion at the end of the period of retention. Individual pupil To ensure continuity of Maybe shared with 1 year for short Stored in individual planning files education for pupils home school if term/single stay pupil files in filing with chronic conditions appropriate. hospital pupils. cabinet, on password who have repeated Used for reference on Until the end of formal protected laptops admissions to the a repeat admission schooling for pupils which has been hospital or Shepwell with chronic health provided by Shepwell School. conditions. School or on encrypted hard drive or secure shared area. Secure shredding for disposal or permanent deletion
Monitoring sheets In order to report on pupil admissions and numbers For safeguarding, ensuring pupils are not missing after discharge and/or reintegration. Recorded on SIMS and /or CPOMS and which is shared with attendance officer. Recorded on an anonymised pupil database electronically Paper records retained in file. Electronic database kept for 7 years in line with attendance registers. Paper records securely shredded. Electronic data permanently deleted at the end of the period of retention. Lesson planning In order to inform the content of lesson delivery Maybe shared with pupil’s home school where appropriate 1 academic year Stored in individual pupil files in filing cabinet, on password protected laptops which has been provided by Shepwell School or on encrypted hard drive or secure shared area. Secure shredding for disposal or permanent deletion at the end of the period of retention. Individual pupil planning files To ensure continuity of education for pupils with chronic conditions who have repeated admissions to the hospital or Shepwell School. Maybe shared with home school if appropriate. Used for reference on a repeat admission 1 year for short term/single stay hospital pupils. Until the end of formal schooling for pupils with chronic health conditions. Stored in individual pupil files in filing cabinet, on password protected laptops which has been provided by Shepwell School or on encrypted hard drive or secure shared area. Secure shredding for disposal or permanent deletion