SECTION : MEMBERS SERVICES/ SUPPORT Sub-work Area Example of records Statutory Retention Period Action at end of provisions/Authority administrative life of record Mayoral Support, Members contact details/bank None Applicable Until member Destroy Members Services and account details etc retires/not re-elected Civic Events None Applicable 2 years Destroy Mayor’s Diary Members weekly schedule of None Applicable 6 years Destroy meetings Attendance Register None Applicable 6 years Destroy Attendance at Conferences None Applicable 6 years Destroy and Courses by Members General correspondence None Applicable 6 years Destroy regarding Mayor/Members support. Civic Gifts Stock record and None Applicable 3 years Destroy associated correspodence
SECTION : MEMBERS SERVICES/ SUPPORT Sub-work Area Example of records Statutory provisions/Authority Retention Period Action at end of administrative life of record Mayoral Support, Members Services and Civic Events Members contact details/bank account details etc None Applicable Until member retires/not re-elected Destroy Mayor’s Diary None Applicable 2 years Destroy Members weekly schedule of meetings None Applicable 6 years Destroy Attendance Register None Applicable 6 years Destroy Attendance at Conferences and Courses by Members None Applicable 6 years Destroy General correspondence regarding Mayor/Members support. None Applicable 6 years Destroy Civic Gifts Stock record and associated correspodence None Applicable 3 years Destroy