Contracts financial Approval files 15 years Approved Destroy under confidential – – suppliers lists 11 years conditions – Contracts non-sealed (property) on 6 years after termination of contract Limitation Act 1980 Destroy under confidential – termination conditions Contracts non-sealed (other) on termination 6 years after termination of contract Limitation Act 1980 Destroy under confidential – conditions Contracts sealed (and associated records) Minimum of 15 years, after which they See note 1 – should be reviewed Contractual arrangements with hospitals or 6 years after end of financial year to Destroy under confidential other bodies outside the NHS, including which they relate conditions papers relating to financial settlements made under the contract (eg waiting list initiative, private finance initiative) Cost accounts 3 years after end of financial year to Destroy under confidential which they relate conditions Creditor payments 3 years after end of financial year to Destroy under confidential which they relate conditions TYPE/SUBTYPE OF RECORD MINIMUM RETENTION PERIOD DERIVATION FINAL ACTION records cleared 2 years from completion of audit Destroy under confidential Debtors’ – conditions records uncleared 6 years from completion of audit Destroy under confidential Debtors’ – conditions
Contracts – financial Approval files – 15 years Approved suppliers lists – 11 years Destroy under confidential conditions Contracts – non-sealed (property) on termination 6 years after termination of contract Limitation Act 1980 Destroy under confidential conditions Contracts – non-sealed (other) on termination 6 years after termination of contract Limitation Act 1980 Destroy under confidential conditions Contracts – sealed (and associated records) Minimum of 15 years, after which they should be reviewed See note 1 Contractual arrangements with hospitals or other bodies outside the NHS, including papers relating to financial settlements made under the contract (eg waiting list initiative, private finance initiative) 6 years after end of financial year to which they relate Destroy under confidential conditions Cost accounts 3 years after end of financial year to which they relate Destroy under confidential conditions Creditor payments 3 years after end of financial year to which they relate Destroy under confidential conditions TYPE/SUBTYPE OF RECORD MINIMUM RETENTION PERIOD DERIVATION FINAL ACTION Debtors’ records – cleared 2 years from completion of audit Destroy under confidential conditions Debtors’ records – uncleared 6 years from completion of audit Destroy under confidential conditions