CAN to SL. future payment course – Continued cancellation / re- from instatement flows previous SL books page course, not paying any money to provider but using CAN as sSR issue proof of LP amend invoice as Refer back to LP appropriate explaining reason for query Query Reject No Invoice OK for Invoice OK for authorisation? authorisation? Refer back to LP ELCAS output explaining reason consolidation report for reject (quarterly) confirming ELCAS output payment file splitting reclaim requirements payments by service. Payment files sent to (based on residency appropriate budget office. Pay file detail to and FE / HE data) to include claimant country of residence and budget office and whether course FE / HE to allow budget office to correctly identify reclaim source OGD/DA End of Process quarterly to each Invoice OK for OGD through DGFM FM authorisation? SSC Query Refer to working ELCAS 005/0 Payment Queries invoice England FE England HE Scotland FE Scotland HE DGFM FM SSC pays Wales FE LP Wales HE Ireland FE Ireland HE for via Management Glossary Shared Service OGD = Other Government Centre SL = Departments Service Leaver ELCAS = Enhanced Learning Credits Administration Service DGFM send reclaim FE = Further Education update to sS Budget HE = Higher Education Office LP = LP WD = Working Days DGFM send monthly sSR = Single Service Representative spend return to sS CAN = Claims Authorisation Note Budget Office DGFM FM SSC = Director General Financial Management Financial Complete
Continued from previous page sSR issue CAN to SL. SL books course, not paying any money to provider but using CAN as proof of future payment course – cancellation / re- instatement flows LP amend invoice as appropriate Refer back to LP explaining reason for query Query No Invoice OK for authorisation? Invoice OK for authorisation? Reject ELCAS output Refer back to LP explaining reason for reject consolidation report ELCAS output payment file splitting payments by service. Payment files sent to appropriate budget office. Pay file detail to (quarterly) confirming reclaim requirements (based on residency include claimant country of residence and whether course FE / HE to allow budget and FE / HE data) to budget office and office to correctly identify reclaim source OGD/DA End of Process Invoice OK for authorisation? Query Refer to working ELCAS 005/0 Payment Queries quarterly to each OGD through DGFM FM SSC DGFM FM SSC pays LP for via invoice England FE England HE Scotland FE Scotland HE Wales FE Wales HE Ireland FE Ireland HE Glossary OGD = Other Government Departments ELCAS = Enhanced Learning Credits Administration Service FE = Further Education HE = Higher Education LP = LP WD = Working Days sSR = Single Service Representative CAN = Claims Authorisation Note DGFM FM SSC = Director General Financial Management Financial Management Shared Service Centre SL = Service Leaver DGFM send monthly spend return to sS Budget Office Complete DGFM send reclaim update to sS Budget Office