Yes/No Follow up action/further information Does the main pupil record have a child’s clear marker on it to indicate that a concern file is also held? (We recommend that a clear red C is written on the top right hand corner of the main file. This alerts any member of staff to the existence of a separate concern file.) Was all confidential information transferred from the main pupil file to the concern file when it was opened? (Check there are no confidential documents still sitting in the main file.) Does the concern file have an up-to-date and accurate giving basic ‘Front Sheet’ factual information about the child and family? Does the file have a brief running chronology of events/concerns? This chronology would normally be begun in the main pupil file and then transferred child’s when the threshold for concern is reached and a is opened. ‘concern file’ Is every entry in the file timed, dated and have the name and signature of the person who wrote the entry? Have staff made use of the a ‘logging template or a similar academy concern’ template to help them record issues? Where applicable, have any original contemporaneous notes been kept, in addition to later more formal records. Have telephone calls and discussions with other agencies (police, health, social care) been recorded and is it clear from these notes what action is to be taken and by whom? Is there evidence that the Senior academy’s Designated Person has reviewed the file and discussed the child with relevant staff? Is there evidence that academy staff have weighed up the information they have about a child of concern, discussed it appropriately with others and then taken appropriate action such as sharing information with another agency, completing
Yes/No Follow up action/further information Does the child’s main pupil record have a clear marker on it to indicate that a concern file is also held? (We recommend that a clear red C is written on the top right hand corner of the main file. This alerts any member of staff to the existence of a separate concern file.) Was all confidential information transferred from the main pupil file to the concern file when it was opened? (Check there are no confidential documents still sitting in the main file.) Does the concern file have an up-to-date and accurate ‘Front Sheet’ giving basic factual information about the child and family? Does the file have a brief running chronology of events/concerns? This chronology would normally be begun in the child’s main pupil file and then transferred when the threshold for concern is reached and a ‘concern file’ is opened. Is every entry in the file timed, dated and have the name and signature of the person who wrote the entry? Have staff made use of the ‘logging a concern’ template or a similar academy template to help them record issues? Where applicable, have any original contemporaneous notes been kept, in addition to later more formal records. Have telephone calls and discussions with other agencies (police, health, social care) been recorded and is it clear from these notes what action is to be taken and by whom? Is there evidence that the academy’s Senior Designated Person has reviewed the file and discussed the child with relevant staff? Is there evidence that academy staff have weighed up the information they have about a child of concern, discussed it appropriately with others and then taken appropriate action such as sharing information with another agency, completing