Commissioning decisions Appeal documentation– 6 years from date of appeal Destroy under confidential – Decision documentation decision6 years from date of conditions – decision – Complaints (See also litigation 8 years from completion of Destroy under confidential dossiers)Correspondence, investigation and action– Files closed annually and conditions – outcomes Returns made to DH kept for 6 years following – – closure NB: Current policy on the handling of complaints is under review and further guidance will be issued in due course Copyright declaration forms (Library Service) 6 years Copyright, Designs and Patents Destroy under confidential Act 1988 conditions Data Input Forms (where the data/information has 2 years Destroy under confidential been input to a computer system) conditions Diaries (office) 1 year after the end of the Destroy under confidential calendar year to which they refer conditions Exposure monitoring records 5 years from the date the record Control of Substances Hazardous Destroy under confidential was made to Health Regulations 2002 (reg. conditions 10(5)) records (kept by Destroy under confidential ’Find-a-Doc’ PCT’s)contact sheets and letters– assignment cases/letters– conditions 6 months2 years2 years records of negotiations with GMS contract – managers re: patient registration with a GP Flexi working hours (personal record of hours 6 months Destroy under confidential actually worked) conditions
Commissioning decisions Appeal documentation– Decision documentation – 6 years from date of appeal – decision6 years from date of decision – Destroy under confidential conditions Complaints (See also litigation dossiers)Correspondence, investigation and – outcomes Returns made to DH – 8 years from completion of action– Files closed annually and kept for – 6 years following closure NB: Current policy on the handling of complaints is under review and further guidance will be issued in due course Destroy under confidential conditions Copyright declaration forms (Library Service) 6 years Copyright, Designs and Patents Act 1988 Destroy under confidential conditions Data Input Forms (where the data/information has been input to a computer system) 2 years Destroy under confidential conditions Diaries (office) 1 year after the end of the calendar year to which they refer Destroy under confidential conditions Exposure monitoring records 5 years from the date the record was made Control of Substances Hazardous to Health Regulations 2002 (reg. 10(5)) Destroy under confidential conditions ’Find-a-Doc’ records (kept by PCT’s)contact sheets and letters– assignment cases/letters– records of negotiations with GMS contract – managers re: patient registration with a GP 6 months2 years2 years Destroy under confidential conditions Flexi working hours (personal record of hours actually worked) 6 months Destroy under confidential conditions