MINIMUM RETENTION TYPE/SUBTYPE OF RECORD DERIVATION FINAL ACTION PERIOD property books/registers (property 6 years after the end of the Destroy under confidential Patients’ handed in for safekeeping) financial year in which the conditions property was disposed of or 6 years after the register was closed Patient Surveys (re access to services etc) 2 years Destroy under confidential conditions Phone Message Books 2 years NB Any clinical Destroy under confidential information should be transferred conditions to the patient health record Police Statements (made in the context of 10 years (congruent retention Destroy under confidential Accident and Emergency episodes. Statements period as Incident Forms) conditions are requested by the Police to the A&E staff in relation to alleged injuries of or by patients coming through A&E) Press cuttings 1 year Destroy (where bound volumes exist, see note 1) Press Releases 7 years see note 1 Project files (over £100,000) on termination, 6 years See note 1 including abandoned or deferred projects Project files (less than £100,000) on termination 2 years Destroy under confidential conditions
TYPE/SUBTYPE OF RECORD MINIMUM RETENTION PERIOD DERIVATION FINAL ACTION Patients’ property books/registers (property handed in for safekeeping) 6 years after the end of the financial year in which the property was disposed of or 6 years after the register was closed Destroy under confidential conditions Patient Surveys (re access to services etc) 2 years Destroy under confidential conditions Phone Message Books 2 years NB Any clinical information should be transferred to the patient health record Destroy under confidential conditions Police Statements (made in the context of Accident and Emergency episodes. Statements are requested by the Police to the A&E staff in relation to alleged injuries of or by patients coming through A&E) 10 years (congruent retention period as Incident Forms) Destroy under confidential conditions Press cuttings 1 year Destroy (where bound volumes exist, see note 1) Press Releases 7 years see note 1 Project files (over £100,000) on termination, including abandoned or deferred projects 6 years See note 1 Project files (less than £100,000) on termination 2 years Destroy under confidential conditions