GENERAL CONTROL MEASURES A. For organizations with long/complex supply chains For organizations which have long/complex supply chains, the following measures could be used, either alone, or in combination with other measures, to collect information, as well as to conform the effectiveness of the control measures. The measures in themselves may not mitigate risk, but would provide information on mitigation need as well as effectiveness. Measures Description Follow actions –up Review of It is expected that practices that have a publically significant impact on forest resources are available reported in the press (in countries with a free information, press and with a high level of public interest). Slovakia is considered to have a free press including media, social media and and a high level of public awareness in scientific environmental issues. Public information The collected information is literature from independent sources regarding their reviewed and analyzed using supply areas can be collected and analyzed remote (desk based) or on- by the organization. site evaluation to authenticate the information. Complaints / The organization establishes a Based on review of Dispute complaints/dispute resolution mechanism to information and the settlement receive information from third parties related evaluation, the organization to the or practices. It “unacceptable sources” develops a of ‘negative list’ is assumed that in Slovakia, there are a areas / suppliers with number of agencies which are directly or unacceptable practices. indirectly monitoring forest management practices, including state Suppliers/areas with administrators/authorities, NGOs etc., who practices ‘unacceptable’ would be willing to provide information shall not be used for regarding such practices. procurement until measures are established to prove conformance with the Stakeholders A proactive approach to periodically collect consultation information from relevant, affected and applicable requirements of the standard. interested stakeholders. Information from The organization establishes a permanent third parties mechanism by which it proactively collects information about unacceptable practices from a relevant parties, e.g. a state administration body. On-site The organization performs on-site, verification verifications to verify practices in “risk areas”. The activities result in The sampling intensity for on-site verification exclusion from the supply is based on the size and scope of operations chain of those and the intensity of the risk. suppliers/supplies that are engaged in “unacceptable” Evidence The organization collects and evaluates practices or which are provided by that suppliers’ documentation/information sourcing from specified risk suppliers provides evidence that (a) the material does areas with no effective control not originate in the areas with unacceptable measures in place. practices or that the (b) practices are “acceptable”.
GENERAL CONTROL MEASURES A. For organizations with long/complex supply chains For organizations which have long/complex supply chains, the following measures could be used, either alone, or in combination with other measures, to collect information, as well as to conform the effectiveness of the control measures. The measures in themselves may not mitigate risk, but would provide information on mitigation need as well as effectiveness. Measures Description Follow –up actions Review of publically available information, including media, social media and scientific literature It is expected that practices that have a significant impact on forest resources are reported in the press (in countries with a free press and with a high level of public interest). Slovakia is considered to have a free press and a high level of public awareness in environmental issues. Public information from independent sources regarding their supply areas can be collected and analyzed by the organization. The collected information is reviewed and analyzed using remote (desk based) or evaluation to authenticate the information. Based on review of information and the on- site evaluation, the organization develops a ‘negative list’ of areas / suppliers with unacceptable practices. Suppliers/areas with ‘unacceptable’ practices shall not be used for procurement until measures are established to prove conformance with the applicable requirements of the standard. Complaints / Dispute settlement The organization establishes a complaints/dispute resolution mechanism to receive information from third parties related to the “unacceptable sources” or practices. It is assumed that in Slovakia, there are a number of agencies which are directly or indirectly monitoring forest management practices, including state administrators/authorities, NGOs etc., who would be willing to provide information regarding such practices. Stakeholders consultation A proactive approach to periodically collect information from relevant, affected and interested stakeholders. Information from third parties The organization establishes a permanent mechanism by which it proactively collects information about unacceptable practices from a relevant parties, e.g. a state administration body. On-site verification The organization performs on-site, verifications to verify practices in “risk areas”. The sampling intensity for on-site verification is based on the size and scope of operations and the intensity of the risk. The activities result in exclusion from the supply chain of those suppliers/supplies that are engaged in “unacceptable” practices or which are sourcing from specified risk areas with no effective control measures in place. Evidence provided by suppliers The organization collects and evaluates suppliers’ documentation/information that provides evidence that (a) the material does not originate in the areas with unacceptable practices or that the (b) practices are “acceptable”.