JOB AID: MANAGEMENT AND REPORTING The supervision and management of employees and key data is critical to the overall positive outcome of the sheltering event. The Logistics Section will maintain inventory, communications reports, and other critical data for the shelter that must be accurate and timely reported to continue smooth operation of the shelter. Although data collection and reporting will occur through the EWA Phoenix System, procedures need to be developed also in the case that the electronic system (EWA) is not working. The following table indicates the basic information that will be required from the Section. Type of Information Information Format for Time Information Information Source Recipient Providing Needed Information Unit Log Logistics Section, Units to Logistics Unit Log At the end of each All Units and Section Chief; All shift. Chief then to Planning Section Meal Count Logistics Section, Planning Section EWA Phoenix or 1 hour post-meal Delivered Food Services Unit Food Services and Daily Report summary Snack and Logistics Section, Planning Section EWA Phoenix or Daily Beverage Count Food Services Unit Food Services Delivered Report Meal Count Logistics Section, Planning Section; EWA Phoenix or Daily Estimate Food Services Unit Contract Food Food Services Services Vendor Report Special Dietary Special Medical Logistics Section, Daily Needs Needs Services Food Services Unit Snack and Logistics Section, Finance and EWA Phoenix or Daily Beverage Count Food Services Unit Administration Food Services Needs Section, Report Procurement Unit Supply Inventory Logistics Section, Planning Section, EWA Phoenix or Daily Supply Unit Resources Unit Inventory Report Supply Needs Logistics Section, Logistics Section Inventory Report Daily Forecast Supply Unit Chief
JOB AID: MANAGEMENT AND REPORTING The supervision and management of employees and key data is critical to the overall positive outcome of the sheltering event. The Logistics Section will maintain inventory, communications reports, and other critical data for the shelter that must be accurate and timely reported to continue smooth operation of the shelter. Although data collection and reporting will occur through the EWA Phoenix System, procedures need to be developed also in the case that the electronic system (EWA) is not working. The following table indicates the basic information that will be required from the Section. Type of Information Information Source Information Recipient Format for Providing Information Time Information Needed Unit Log Logistics Section, All Units and Chief Units to Logistics Section Chief; All then to Planning Section Unit Log At the end of each shift. Meal Count Delivered Logistics Section, Food Services Unit Planning Section EWA Phoenix or Food Services Report 1 hour post-meal and Daily summary Snack and Beverage Count Delivered Logistics Section, Food Services Unit Planning Section EWA Phoenix or Food Services Report Daily Meal Count Estimate Logistics Section, Food Services Unit Planning Section; Contract Food Services Vendor EWA Phoenix or Food Services Report Daily Special Dietary Needs Special Medical Needs Services Logistics Section, Food Services Unit Daily Snack and Beverage Count Needs Logistics Section, Food Services Unit Finance and Administration Section, Procurement Unit EWA Phoenix or Food Services Report Daily Supply Inventory Logistics Section, Supply Unit Planning Section, Resources Unit EWA Phoenix or Inventory Report Daily Supply Needs Forecast Logistics Section, Supply Unit Logistics Section Chief Inventory Report Daily