SECTION : WASTE MANAGEMENT Sub-work Area Example of records Statutory Retention Period Action at end of provisions/Authority administrative life of record Waste Disposal Contracts, Tenders and None Applicable See Legal Matters See Legal Matters and Contracts Quotations and Procurement Procurement Waste Management Reports to validate contract None Applicable Minimum 2 years Destroy Group Reports e.g. Arc details, it is best practice to then review 21, SWAMP etc keep for external audit. Docket from waste depositor Waste & 2 years Destroy Waste Transfer Notes/ Dockets showing amount of waste, Contaminated Land category of waste, (NI) Order 1997 Environment Agency Licence (Article 5) (Waste number etc. Management- The Duty of Care Code of Practice) Consignment Notes for Docket from waste depositor Hazardous Waste 3 years Destroy Hazardous Waste showing same as above plus Regulations (NI) 2005 hazardous waste rating e.g. if material is flammable, carcinogenic etc Waste Management Each license provides terms None Applicable Licence lasts in Permanent Preservation and conditions of waste perpetuity unless by the Council Licenses management. Copies of revoked, suspended licenses should be displayed or surrendered. at each facility with the originals held centrally. Trade and Commercial Records of any waste None Applicable Keep until business Destroy Waste Customer collect at a closes Council’s Agreements etc business’/ self trader’s request. Includes type of materials involved and also weight of waste collected.
SECTION : WASTE MANAGEMENT Sub-work Area Example of records Statutory provisions/Authority Retention Period Action at end of administrative life of record Waste Disposal Contracts Contracts, Tenders and Quotations None Applicable See Legal Matters and Procurement See Legal Matters and Procurement Waste Management Group Reports e.g. Arc 21, SWAMP etc Reports to validate contract details, it is best practice to keep for external audit. None Applicable Minimum 2 years then review Destroy Waste Transfer Notes/ Dockets Docket from waste depositor showing amount of waste, category of waste, Environment Agency Licence number etc. Waste & Contaminated Land (NI) Order 1997 (Article 5) (Waste Management- The Duty of Care Code of Practice) 2 years Destroy Consignment Notes for Hazardous Waste Docket from waste depositor showing same as above plus hazardous waste rating e.g. if material is flammable, carcinogenic etc Hazardous Waste Regulations (NI) 2005 3 years Destroy Waste Management Licenses Each license provides terms and conditions of waste management. Copies of licenses should be displayed at each facility with the originals held centrally. None Applicable Licence lasts in perpetuity unless revoked, suspended or surrendered. Permanent Preservation by the Council Trade and Commercial Waste Customer Agreements Records of any waste Council’s collect at a business’/ self trader’s etc request. Includes type of materials involved and also weight of waste collected. None Applicable Keep until business closes Destroy