AUDIT QUERY ROOT CAUSES PLANNED TARGET DATE MEANS OF RESPONSIBLE PROGRESS MANAGEMENT VERIFICATION PERSON ACTIVITY Par 3 Targets not achieved Targets set were not Management to Monthly All HOD’s On-going SMART. review progress Achieved on monthly. 31 January 2014 Develop targets which SMART Par 4 Non-compliance Minutes of SCM On-going process Singed minutes as Chairperson of On-going The BSC,BEC and BAC with SCM committees were not reviewed scm Committees chairperson will ensure regulations properly reviewed. that minutes are properly reviewed and any discrepancy identified would be corrected before minutes are signed Par 5 Non-compliance Bid documents did not On-going Bid documents Chief Financial On-going Bid documents will with SCM request bidders to supply with attached Officer include a returnable regulations the state of their municipal schedule which require municipal rates and municipal accounts in statement of rates bidders to include the taxes their respective areas. and taxes statement of their municipal rates and taxes Par 6 BSC did not compile No adequate monitoring On-going Bid Chief Financial On-going BSC will sit for all bids the bid of SCM regulation. report officer and consider the
AUDIT QUERY ROOT CAUSES PLANNED MANAGEMENT ACTIVITY TARGET DATE MEANS OF VERIFICATION RESPONSIBLE PERSON PROGRESS Par 3 Targets not achieved Targets set were not SMART. Management to review progress on monthly. Develop targets which SMART Monthly 31 January 2014 All HOD’s On-going Achieved Par 4 Non-compliance with SCM regulations Minutes of SCM committees were not properly reviewed. The BSC,BEC and BAC chairperson will ensure that minutes are properly reviewed and any discrepancy identified would be corrected before minutes are signed On-going process Singed minutes as reviewed Chairperson of scm Committees On-going Par 5 Non-compliance with SCM regulations municipal rates and taxes Bid documents did not request bidders to supply the state of their municipal accounts in their respective areas. Bid documents will include a returnable schedule which require bidders to include the statement of their municipal rates and taxes On-going Bid documents with attached municipal statement of rates and taxes Chief Financial Officer On-going Par 6 BSC did not compile the bid No adequate monitoring of SCM regulation. BSC will sit for all bids and consider the On-going Bid report Chief Financial officer On-going