Team was somewhat unclear in the initial stage. Community In this scenario, teams Encourage teams to Team Leads February Preparedness; would be reporting to identify procedure for for 2014 Mass Care; staging areas for team members to enter Responder response. Onsite site (example: badging) need; Safety and reporting procedure is and supplies (example: Health; Volunteer inadequate in some reference, clerical, Management areas. For example, signage) needed in initial would members be team response. Leadership allowed access to the site without badges? for How will entry point badging officials know LAP AID staff should be allowed in the site? Community In some cases, the Encourage teams to Team Leads February Preparedness; activation test was review activation 2014 Information forward only and protocols and determine Sharing; Mass information back was method for Care; not verified. It was communication back to Responder Safety and unclear who received the team lead so he/she is Health; the initial EMA call. aware of activation status. Volunteer Leadership Team had Consideration should be Management to call around to given to an initial determine who would conference call to assign be able to work on the activation and response activation process. tasks. Additionally, team members assigned to A future LAP AID drill Juett March 2014 contact others were out will involve the ability to /Stephens of the office. The establish a conference call contacting occurred with team members. outside the drill deadline. A brief drill response Juett March 2014 educational session will /Stephens be added to a future LAP AID large group meeting. Community The information Pre-response, a template Stephens August 2013 Preparedness; template utilized to should be created and Information activate and update available to the executive Sharing; Mass teams was created team for actual response. Care; specifically for this Responder Safety and drill. Team leads Health; indicated it was Volunteer helpful. Management Communication was
Team was somewhat unclear in the initial stage. Community Preparedness; Mass Care; Responder Safety and Health; Volunteer Management In this scenario, teams would be reporting to staging areas for response. Onsite reporting procedure is inadequate in some areas. For example, would members be allowed access to the site without badges? How will entry point officials know LAP AID staff should be allowed in the site? Encourage teams to identify procedure for team members to enter site (example: badging) and supplies (example: reference, clerical, signage) needed in initial team response. Team Leads for need; Leadership for badging February 2014 Community Preparedness; Information Sharing; Mass Care; Responder Safety and Health; Volunteer Management In some cases, the activation test was forward only and information back was not verified. It was unclear who received the initial EMA call. Leadership Team had to call around to determine who would be able to work on the activation process. Additionally, team members assigned to contact others were out of the office. The contacting occurred outside the drill deadline. Encourage teams to review activation protocols and determine method for communication back to the team lead so he/she is aware of activation status. Consideration should be given to an initial conference call to assign activation and response tasks. A future LAP AID drill will involve the ability to establish a conference call with team members. A brief drill response educational session will be added to a future LAP AID large group meeting. Team Leads Juett /Stephens Juett /Stephens February 2014 March 2014 March 2014 Community Preparedness; Information Sharing; Mass Care; Responder Safety and Health; Volunteer Management The information template utilized to activate and update teams was created specifically for this drill. Team leads indicated it was helpful. Communication was Pre-response, a template should be created and available to the executive team for actual response. Stephens August 2013