OVERSIGHT GOAL: ENSURE COMPLIANCE WITH FEDERAL AND STATE LIHEAP GUIDELINES Basic Enhanced Best Practice Barriers STATE GOAL: ENSURE SUBGRANTEE COMPLIANCE WITH FEDERAL, STATE GUIDELINES, POLICY/ PROCEDURES MONITORING of SUBGRANTEES Strategy Periodic data review and Ongoing data review and Ongoing monitoring process • cost desk or on-site monitoring annual risk assessment of of subgrantees with an annual • staff every three years of every every subgrantee to on-site monitoring of every • data system subgrantee and review of determine if on-site subgrantee using an • staff training annual single audits. monitoring is required. information system that • travel requirements supports the monitoring process. Initial Cost low - moderate moderate high Operational Cost moderate high low - moderate Client Burden low low low TRAINING GOAL: ENSURE ALL STAKEHOLDERS ARE AWARE OF AND UNDERSTAND POLICIES, PROCEDURES, STATUTES AND CONTRACTUAL REQUIREMENTS Strategy Written policies developed Written policies developed Written policies developed • staff and distributed annually or and distributed annually or and distributed annually or • resource allocations more often as needed. more often as needed. Notify more often as needed. Notify • expertise in policy and of program changes by of program changes by statute procedures and conducting training sessions conducting training sessions contracts such as webinars. such as webinars. Conduct • lack of stakeholder face to face and on-site visits participation or consensus annually or more frequently as needed. Initial Cost moderate - high moderate moderate - high Operational Cost low moderate high Client Burden low low low
OVERSIGHT GOAL: ENSURE COMPLIANCE WITH FEDERAL AND STATE LIHEAP GUIDELINES Basic Enhanced Best Practice Barriers STATE MONITORING of SUBGRANTEES GOAL: ENSURE SUBGRANTEE COMPLIANCE WITH FEDERAL, STATE GUIDELINES, POLICY/ PROCEDURES Strategy Periodic data review and desk or on-site monitoring every three years of every subgrantee and review of annual single audits. Ongoing data review and annual risk assessment of every subgrantee to determine if on-site monitoring is required. Ongoing monitoring process of subgrantees with an annual on-site monitoring of every subgrantee using an information system that supports the monitoring process. • cost • staff • data system • staff training • travel requirements Initial Cost low - moderate moderate high Operational Cost low - moderate moderate high Client Burden low low low TRAINING GOAL: ENSURE ALL STAKEHOLDERS ARE AWARE OF AND UNDERSTAND POLICIES, PROCEDURES, STATUTES AND CONTRACTUAL REQUIREMENTS Strategy Written policies developed and distributed annually or more often as needed. Written policies developed and distributed annually or more often as needed. Notify of program changes by conducting training sessions such as webinars. Written policies developed and distributed annually or more often as needed. Notify of program changes by conducting training sessions such as webinars. Conduct face to face and on-site visits annually or more frequently as needed. • staff • resource allocations • expertise in policy and statute procedures and contracts • lack of stakeholder participation or consensus Initial Cost moderate - high moderate moderate - high Operational Cost low moderate high Client Burden low low low