University of Bolton Key Policy for Bolton Central 2017 Introduction This policy relates specifically to BEST keys. The University uses a BEST key system to manage a range of keys that permit access to University property; these are buildings containing property of high value and requiring effective management in order to prevent theft, unauthorised access or damage. At times staff are in a privileged position whereby they have keys to areas of a sensitive or secure nature that require a higher level of control. It is vital therefore to set some guidelines for the management of these keys in order to reduce risk to the University, staff and students. It is also important that members of the Facilities department are seen to be managing keys responsibly and set an example of good practice for others to follow. It is acknowledged that staff have, over time, gained their own sets of keys, which aid them in their operational efficiency. However, the security of University buildings and property must remain a high priority for all University staff. The likelihood of a breach of security is increased with the number of keys in circulation unless robust control measures are in place and fully complied with. Reducing Circulation The maintenance of lock suiting of blocks/areas/floors within buildings should continue to reduce the number of keys in circulation. To assist in the improvement of building security there are a number of actions that members of staff should take to reduce the potential for unlawful/unauthorised access to University buildings. School/Department staff are to ensure that their areas of responsibility are regularly checked for keys that: Are no longer required Their use cannot be identified Belong to departing members of staff Any such keys should be returned to the Facilities department for re-issue or destruction.
University of Bolton Key Policy for Bolton Central 2017 Introduction This policy relates specifically to BEST keys. The University uses a BEST key system to manage a range of keys that permit access to University property; these are buildings containing property of high value and requiring effective management in order to prevent theft, unauthorised access or damage. At times staff are in a privileged position whereby they have keys to areas of a sensitive or secure nature that require a higher level of control. It is vital therefore to set some guidelines for the management of these keys in order to reduce risk to the University, staff and students. It is also important that members of the Facilities department are seen to be managing keys responsibly and set an example of good practice for others to follow. It is acknowledged that staff have, over time, gained their own sets of keys, which aid them in their operational efficiency. However, the security of University buildings and property must remain a high priority for all University staff. The likelihood of a breach of security is increased with the number of keys in circulation unless robust control measures are in place and fully complied with. Reducing Circulation The maintenance of lock suiting of blocks/areas/floors within buildings should continue to reduce the number of keys in circulation. To assist in the improvement of building security there are a number of actions that members of staff should take to reduce the potential for unlawful/unauthorised access to University buildings. School/Department staff are to ensure that their areas of responsibility are regularly checked for keys that: Are no longer required Their use cannot be identified Belong to departing members of staff Any such keys should be returned to the Facilities department for re-issue or destruction.