Timing for digitizing records based on prioritization levels in Contractor Section 3. Recommended scanning resolution for document digitization. Contractor Estimates on productivity in terms of increasing number of Contractor patients seen, decreasing patient wait time with fully digitized UMG records. Cost of system, both one-time and recurring charges, including Contractor reps/warranties, maintenance charges. Training plan for Contractor Transition plan for document management/shredding activities Contractor currently being provided by Iron Mountain. UMG Iron Mountain Coordination of workflow/best practices with University Hospital Contractor for document scanning and upload. UMG University Hospital Project Status Updates UMG Contractor Project Management Contractor UMG 5.2 Exclusions This project is strictly limited to document management, and does not include replacement of any of the functionality that currently exists in the Epic EMR system (ex: CPOE, ePrescribe, etc). Document storage, either prior to or post- scanning, is not a contractor responsibility. 5.3 Deliverables Key Deliverable Responsibility Acceptance Approval Criteria Required Statement of Work Project Team Use UMG SOW Steering template Committee Business IT Application Leader Use UMG BRD CMIO, Business Requirements IT Infrastructure Leader template Owner, Project Document Team Design Specifications IT Application Leader Use UMG DS Project Team IT Infrastructure Leader template Document Imaging Contractor Project Team Samples provided Project Team Plan from UMG; contractor to scan at several resolutions.
Timing for digitizing records based on prioritization levels in Section 3. Contractor Recommended scanning resolution for document digitization. Contractor Estimates on productivity in terms of increasing number of patients seen, decreasing patient wait time with fully digitized records. Contractor UMG Cost of system, both one-time and recurring charges, including reps/warranties, maintenance charges. Contractor Training plan for Contractor Transition plan for document management/shredding activities currently being provided by Iron Mountain. Contractor UMG Iron Mountain Coordination of workflow/best practices with University Hospital for document scanning and upload. Contractor UMG University Hospital Project Status Updates UMG Contractor Project Management Contractor UMG 5.2 Exclusions This project is strictly limited to document management, and does not include replacement of any of the functionality that currently exists in the Epic EMR system (ex: CPOE, ePrescribe, etc). Document storage, either prior to or post- scanning, is not a contractor responsibility. 5.3 Deliverables Key Deliverable Responsibility Acceptance Criteria Approval Required Statement of Work Project Team Use UMG SOW template Steering Committee Business Requirements Document IT Application Leader IT Infrastructure Leader Use UMG BRD template CMIO, Business Owner, Project Team Design Specifications IT Application Leader IT Infrastructure Leader Use UMG DS template Project Team Document Imaging Plan Contractor Project Team Samples provided from UMG; contractor to scan at several resolutions. Project Team