and for examination Secure entries shredding/secure deletion at the end of the retention period. GP details Requested for input Entered onto In hospitals, 6 weeks In hospitals, secure onto SIMS and CPOMS enrolment sheet. These are attached to shredding after 6 for emergency the daily list. weeks. information and On referral forms, consolation. deleted after period of Other data support permanently deleted. Admission date Required for Entered onto registers 7 years Registers kept for 7 Statutory requirement completion of and monitoring sheets. years. Annually, they attendance and are transferred to admission registers secure store. To complete Secure monitoring sheets in shredding/permanently hospitals. deleted at the end of To ascertain charging the retention period. dates (outreach) Monitoring records kept anonymously (no pupil identifiers) on a password protected document on a central server. Paper monitoring records shredded regularly. School year Required for admission Entered onto registers. 7 years Registers kept for 7 Statutory requirement register Entered onto pupil years. Annually, they for registers Required to ensure individual records are transferred to that correct level of Entered onto liaison secure store. records.
and for examination entries Secure shredding/secure deletion at the end of the retention period. GP details Requested for input onto SIMS and CPOMS for emergency information and consolation. Entered onto enrolment sheet. In hospitals, 6 weeks These are attached to the daily list. On referral forms, deleted after period of support In hospitals, secure shredding after 6 weeks. Other data permanently deleted. Admission date Required for completion of attendance and admission registers To complete monitoring sheets in hospitals. To ascertain charging dates (outreach) Entered onto registers and monitoring sheets. 7 years Registers kept for 7 years. Annually, they are transferred to secure store. Secure shredding/permanently deleted at the end of the retention period. Monitoring records kept anonymously (no pupil identifiers) on a password protected document on a central server. Paper monitoring records shredded regularly. Statutory requirement School year Required for admission register Required to ensure that correct level of Entered onto registers. Entered onto pupil individual records Entered onto liaison records. 7 years Registers kept for 7 years. Annually, they are transferred to secure store. Statutory requirement for registers