b. PIES The table below shows the narrative and proper use for each PIES request Request Codes code that begins with “M.” Beginning With “M” Unless otherwise indicated, these codes are used when the claims folder only is a paper folder. Code Narrative When to Use M01 MEDICAL/DENTAL. FURNISH When outpatient STRs located at NPRC COMPLETE MEDICAL/DENTAL are needed. RECORD <SMRS>. M02 ENTRANCE PHYSICAL. FURNISH When STRs do not include the results of an ENTRANCE PHYSICALS CHECK entrance examination and the physical – MICROFICHE. condition upon enlistment is needed. M03 SEPARATION/RETIREMENT When STRs do not include the results of a PHYSICAL. FURNISH separation/retirement examination and the SEPARATION/RETIREMENT condition upon discharge is needed. PHYSICAL CHECK MICROFICHE. – Beginning in the mid-1970s, Note: physical examinations were not always performed at separation/retirement. M04 SERVICE MEDICAL RECORDS NOT When the location of STRs, according to LOCATED AT RMC. FURNISH M21-1, Part III, Subpart iii, 2.A.4.a, should COMPLETE MEDICAL/DENTAL be RMC, but RECORDS IF ON FILE AT YOUR LOCATION. RMC does not have the STRs, and the STRs cannot be located elsewhere. This code can be used for Important: processing claims with an eFolder until NPRC creates an alternative request code. M05, MEDICAL/DENTAL & SGOS When requesting records to supplement the M05-V FURNISH MEDICAL/DENTAL & medical records of Army and Air Force SGOS (POTENTIAL FIRE-RELATED Veterans that were destroyed in a fire at CASE). IF NO MEDICAL/DENTAL NPRC in 1973. RECORDS OR SGOS EXIST, PLEASE SEARCH SICK/MORNING REPORTS. If the claims folder is The following subgrid requires Note: a paper folder, use request code M05, or completion: an eFolder, use request code M05-V. SICK/MORNING REPORTS FOR <COMPLETE ORGANIZATIONAL Notes: ASSIGNMENT AND HOSPITAL, IF Obtain information from the claimant to APPLICABLE> FROM <MM/YYYY> complete the subgrid, if necessary, before TO MM/YYYY> FOR REMARKS submitting a request.
b. PIES Request Codes Beginning With “M” The table below shows the narrative and proper use for each PIES request code that begins with “M.” Unless otherwise indicated, these codes are used only when the claims folder is a paper folder. Code Narrative When to Use M01 MEDICAL/DENTAL. FURNISH COMPLETE MEDICAL/DENTAL RECORD <SMRS>. When outpatient STRs located at NPRC are needed. M02 ENTRANCE PHYSICAL. FURNISH ENTRANCE PHYSICALS – CHECK MICROFICHE. When STRs do not include the results of an entrance examination and the physical condition upon enlistment is needed. M03 SEPARATION/RETIREMENT PHYSICAL. FURNISH SEPARATION/RETIREMENT PHYSICAL – CHECK MICROFICHE. When STRs do not include the results of a separation/retirement examination and the condition upon discharge is needed. Note: Beginning in the mid-1970s, physical examinations were not always performed at separation/retirement. M04 SERVICE MEDICAL RECORDS NOT LOCATED AT RMC. FURNISH COMPLETE MEDICAL/DENTAL RECORDS IF ON FILE AT YOUR LOCATION. When the location of STRs, according to M21-1, Part III, Subpart iii, 2.A.4.a, should be RMC, but RMC does not have the STRs, and the STRs cannot be located elsewhere. Important: This code can be used for processing claims with an eFolder until NPRC creates an alternative request code. M05, M05-V MEDICAL/DENTAL & SGOS FURNISH MEDICAL/DENTAL & SGOS (POTENTIAL FIRE-RELATED CASE). IF NO MEDICAL/DENTAL RECORDS OR SGOS EXIST, PLEASE SEARCH SICK/MORNING REPORTS. Note: The following subgrid requires completion: SICK/MORNING REPORTS FOR <COMPLETE ORGANIZATIONAL ASSIGNMENT AND HOSPITAL, IF APPLICABLE> FROM <MM/YYYY> TO MM/YYYY> FOR REMARKS When requesting records to supplement the medical records of Army and Air Force Veterans that were destroyed in a fire at NPRC in 1973. If the claims folder is a paper folder, use request code M05, or an eFolder, use request code M05-V. Notes: Obtain information from the claimant to complete the subgrid, if necessary, before submitting a request.