March 5, 2018 Board Meeting Minutes Attendee: Brenda Ray – Ginger Yore – Katie Davis – Jonni Smith – Macy Hack – Angie Layne – Donna Fowler – Michaelann Seiders 5:38 PM Acting President Katie Davis called meeting order Review of February Meeting Minutes by Katie Davis Motion to approve meeting minutes Brenda Ray Second Macy Hack Voted to approve Treasure Report – Ginger Yore Discussed pending arena contracts: Badiola’s April 22nd & June 24th Nyssa Reviewed financials (see hand out) Motion to approve Treasure Report Macy Hack 2nd Donna Fowler Voted to approve ** Treasure asked that for arena directors to please get her your timers/secretary, judges, and announcers name so that she can cut the checks ahead of time ** ** To be reimbursed for purchases a receipt must be present ** Old Business Rodeo Arenas – Katie Davis Stated there was a conflict with the two purposed arenas Nyssa cost $250 plus $60 tractor – Macy Hack had already discussed with them and had them send a contract over without knowledge of Katie speaking with the Eagle Rodeo Board as they didn’t return Macy’s request via email which was what the Eagle Rodeo Boards secretary asked to do. Katie was able to get with Eagle President that they would like to have the rodeo there for no charge if they could run a concession and beer stand. They do not have a tractor on site but assured Katie there would be one there as they have it sponsored but it is also going to Meridian Lions that weekend. Katie said she would handle getting another tractor there. Ginger Yore Motion to go to Eagle Rodeo Grounds on June 24th 2nd by Angie Layne 6 yes 1 no – Approved Macy Hack talked about Crouch Arena for July 29th rodeo, they do have a tractor and implement now and the cost for Saturday & Sunday would be $500.00, suggested that we could have a fund raiser on that Saturday to cover cost. Brenda Ray brought up concerned for water truck – there is none on site. Also, to have the boxes worked up. Katie Davis said she would contact Sami Morledge as he parents have a construction business there to see what cost would be. Brenda Reay Motion to go to Crouch rodeo arena on July 29th 2nd by Donna Fowler Approved
March 5, 2018 Board Meeting Minutes Attendee: Brenda Ray – Ginger Yore – Katie Davis – Jonni Smith – Macy Hack – Angie Layne – Donna Fowler – Michaelann Seiders 5:38 PM Acting President Katie Davis called meeting order Review of February Meeting Minutes by Katie Davis Motion to approve meeting minutes Brenda Ray Second Macy Hack Voted to approve Treasure Report – Ginger Yore Discussed pending arena contracts: Badiola’s April 22nd & June 24th Nyssa Reviewed financials (see hand out) Motion to approve Treasure Report Macy Hack 2nd Donna Fowler Voted to approve ** Treasure asked that for arena directors to please get her your timers/secretary, judges, and announcers name so that she can cut the checks ahead of time ** ** To be reimbursed for purchases a receipt must be present ** Old Business Rodeo Arenas – Katie Davis Stated there was a conflict with the two purposed arenas Nyssa cost $250 plus $60 tractor – Macy Hack had already discussed with them and had them send a contract over without knowledge of Katie speaking with the Eagle Rodeo Board as they didn’t return Macy’s request via email which was what the Eagle Rodeo Boards secretary asked to do. Katie was able to get with Eagle President that they would like to have the rodeo there for no charge if they could run a concession and beer stand. They do not have a tractor on site but assured Katie there would be one there as they have it sponsored but it is also going to Meridian Lions that weekend. Katie said she would handle getting another tractor there. Ginger Yore Motion to go to Eagle Rodeo Grounds on June 24th 2nd by Angie Layne 6 yes 1 no – Approved Macy Hack talked about Crouch Arena for July 29th rodeo, they do have a tractor and implement now and the cost for Saturday & Sunday would be $500.00, suggested that we could have a fund raiser on that Saturday to cover cost. Brenda Ray brought up concerned for water truck – there is none on site. Also, to have the boxes worked up. Katie Davis said she would contact Sami Morledge as he parents have a construction business there to see what cost would be. Brenda Reay Motion to go to Crouch rodeo arena on July 29th 2nd by Donna Fowler Approved