MINIMUM RETENTION PERIOD DERIVATION FINAL ACTION TYPE/SUBTYPE OF RECORD Accident forms (see also Litigation dossiers) 10 years Destroy under confidential conditions 10 years Accident register (Reporting of Injuries, Reporting of Injuries, Diseases Destroy under Diseases and Dangerous Occurrences register) and Dangerous Occurrences confidential conditions see also Incident forms Regulations (reg. 7); Social – Security (Claims and Payments) Regulations (reg. 25) Adoption records (i.e. administrative 75th anniversary of the date of birth Children and Young Persons Destroy under records relating the adoption process) of the child to whom it relates or, if Arrangements for Placement confidential conditions the child dies before attaining the of Children (General) age of 18,15 years beginning with (Regulations 1991,SI 1991, the date of the 18th birthday No. 890 regs. 8, 9, 10 – records) Adoption children’s Regulations 2004(reg. 34) Advance letters (eg DH guidance) 6 years Destroy 30 years See note 1 Agendas of board meetings, committees, sub-committees (master copies, including associated papers) Agendas (other) 2 years Destroy under confidential conditions Agreements (see Contracts)
TYPE/SUBTYPE OF RECORD MINIMUM RETENTION PERIOD DERIVATION FINAL ACTION Accident forms (see also Litigation dossiers) 10 years Destroy under confidential conditions Accident register (Reporting of Injuries, Diseases and Dangerous Occurrences register) – see also Incident forms 10 years Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (reg. 7); Social Security (Claims and Payments) Regulations (reg. 25) Destroy under confidential conditions Adoption records (i.e. administrative records relating the adoption process) 75th anniversary of the date of birth of the child to whom it relates or, if the child dies before attaining the age of 18,15 years beginning with the date of the 18th birthday Children and Young Persons Arrangements for Placement of Children (General) (Regulations 1991,SI 1991, No. 890 regs. 8, 9, 10 – children’s records) Adoption Regulations 2004(reg. 34) Destroy under confidential conditions Advance letters (eg DH guidance) 6 years Destroy Agendas of board meetings, committees, sub-committees (master copies, including associated papers) 30 years See note 1 Agendas (other) 2 years Destroy under confidential conditions Agreements (see Contracts)