Continued on next page 6. BDD Rating Activity Site (RAS) Responsibilities, Continued k. Handling When a scanning site finishes scanning and uploading documents within a Claims Folders claims folder into , it ships the claims folder to the RAS with jurisdiction over From Scanning the corresponding BDD claim. Sites The RAS is responsible for creating a special COVERS location for claims folders it receives from scanning sites. It is also responsible for comparing the claims folders in the shipment from the scanning site against the shipping manifest that accompanied them, and updating COVERS to reflect receipt of the claims folders. (This also transfers jurisdiction for the pending EP to the receiving RAS.) After an intake site sends a claims folder for scanning, the RAS with l. Document Scanning at the jurisdiction over the corresponding pre-discharge claim assumes RAS responsibility for scanning and uploading into any documents the RAS subsequently receives or creates. RASs may use high-speed scanners or desktop scanners to accomplish this task. The table below contains instructions for scanning and uploading a small number of documents into , using a desktop scanner. Step Action 1 Retrieve documents that require scanning and uploading into from the location referenced in Step 6 of . 2 Scan the document(s) and save an electronic copy on the or other location. employee’s desktop, hard drive, 3 From within Virtual VA, click on INSERT DOCUMENT. 4 Complete all required fields. 5 Click FIND. 6 Enter the claim number of the corresponding eFolder, and click SEARCH. 7 Select the appropriate claim number. 8 Click INSERT. (If successful, the system will confirm insertion of the scanned document(s).) Continued on next page
Continued on next page 6. BDD Rating Activity Site (RAS) Responsibilities, Continued k. Handling Claims Folders From Scanning Sites When a scanning site finishes scanning and uploading documents within a claims folder into , it ships the claims folder to the RAS with jurisdiction over the corresponding BDD claim. The RAS is responsible for creating a special COVERS location for claims folders it receives from scanning sites. It is also responsible for comparing the claims folders in the shipment from the scanning site against the shipping manifest that accompanied them, and updating COVERS to reflect receipt of the claims folders. (This also transfers jurisdiction for the pending EP to the receiving RAS.) l. Document Scanning at the RAS After an intake site sends a claims folder for scanning, the RAS with jurisdiction over the corresponding pre-discharge claim assumes responsibility for scanning and uploading into any documents the RAS subsequently receives or creates. RASs may use high-speed scanners or desktop scanners to accomplish this task. The table below contains instructions for scanning and uploading a small number of documents into , using a desktop scanner. Step Action 1 Retrieve documents that require scanning and uploading into from the location referenced in Step 6 of . 2 Scan the document(s) and save an electronic copy on the employee’s desktop, hard drive, or other location. 3 From within Virtual VA, click on INSERT DOCUMENT. 4 Complete all required fields. 5 Click FIND. 6 Enter the claim number of the corresponding eFolder, and click SEARCH. 7 Select the appropriate claim number. 8 Click INSERT. (If successful, the system will confirm insertion of the scanned document(s).) Continued on next page