on the Land Activity/Action combination, specific components are pre-populated. E.g., for an assignment the land description and active collateral assignments might be prepopulated. For a renewal, lessee, land description, and active collateral assignments might be populated. The user then edits and enters data as appropriate. Edit Land Activity When a Land Activity is in the feasibility stage, most data can be edited. Once a Land – Activity is approved, only a limited number of attributes are allowed to be modified. However, new items such as miscellaneous items, collateral assignments and minor changes to lessees are permitted. Major changes to the Land Activity are implemented by adding a new Land Action. Carrying Capacity Shown as it relates to the Trust land, and currently overwritten when it is changed. – The history of different carrying capacities could be retained if required. EVI Rate Manages/displays one value per year for Grazing Rental Amount (GRA). EVI rate is used to – calculate the GRA which in turn is used to calculate the rent. Land Activity Identifiers All Land Activities and Actions shall be created with an internal surrogate primary key automatically generated by the system. The Agency business units utilize Lease Prefix, Sequence and Assignment Number to identify the Land Activity. Different business units have embedded information into parts of the existing identifier. E.g. the Agriculture and Grazing division uses the prefixes GM, GO, GR, GS or GT to identify the year within the five year cycle when the lease will expire. The division wishes to maintain this convention which has been used for 100 years to avoid any disruption for lessees. Lease prefixes also identify the Activity Type; there exists and one-to-many relationship between the Activity Type (Source Code) and Lease Prefix. Currently Grazing uses assignment numbers for subleases, reuses the existing lease identifier for full assignments and creates a new lease identifier for partial assignments. Renewals use the same identifier as the previous lease except where the expiration dates change. The business unit may want to continue the use of these conventions. In those instances where the same external identifier is used for multiple land activities, the user will be able to distinguish occurrences based on Activity ID and effective date or expiration date.
on the Land Activity/Action combination, specific components are pre-populated. E.g., for an assignment the land description and active collateral assignments might be prepopulated. For a renewal, lessee, land description, and active collateral assignments might be populated. The user then edits and enters data as appropriate. Edit Land Activity – When a Land Activity is in the feasibility stage, most data can be edited. Once a Land Activity is approved, only a limited number of attributes are allowed to be modified. However, new items such as miscellaneous items, collateral assignments and minor changes to lessees are permitted. Major changes to the Land Activity are implemented by adding a new Land Action. Carrying Capacity – Shown as it relates to the Trust land, and currently overwritten when it is changed. The history of different carrying capacities could be retained if required. EVI Rate – Manages/displays one value per year for Grazing Rental Amount (GRA). EVI rate is used to calculate the GRA which in turn is used to calculate the rent. Land Activity Identifiers All Land Activities and Actions shall be created with an internal surrogate primary key automatically generated by the system. The Agency business units utilize Lease Prefix, Sequence and Assignment Number to identify the Land Activity. Different business units have embedded information into parts of the existing identifier. E.g. the Agriculture and Grazing division uses the prefixes GM, GO, GR, GS or GT to identify the year within the five year cycle when the lease will expire. The division wishes to maintain this convention which has been used for 100 years to avoid any disruption for lessees. Lease prefixes also identify the Activity Type; there exists and one-to-many relationship between the Activity Type (Source Code) and Lease Prefix. Currently Grazing uses assignment numbers for subleases, reuses the existing lease identifier for full assignments and creates a new lease identifier for partial assignments. Renewals use the same identifier as the previous lease except where the expiration dates change. The business unit may want to continue the use of these conventions. In those instances where the same external identifier is used for multiple land activities, the user will be able to distinguish occurrences based on Activity ID and effective date or expiration date.