Stores records major (eg stores ledgers) 6 years Destroy under confidential – conditions Stores records minor (eg requisitions, issue 18 months Destroy under confidential – notes, transfer vouchers, goods received conditions books) TYPE/SUBTYPE OF RECORD MINIMUM RETENTION PERIOD DERIVATION FINAL ACTION Supplies records minor (eg invitations to 18 months Destroy under confidential – tender and inadmissible tenders, routine conditions papers relating to catering and demands for furniture, equipment, stationery and other supplies) Tenders (successful) Tender period plus 6 year limitation Limitation Act 1980 Destroy under confidential period conditions Tenders (unsuccessful) 6 years Limitation Act 1980 Destroy under confidential conditions
Stores records – major (eg stores ledgers) 6 years Destroy under confidential conditions Stores records – minor (eg requisitions, issue notes, transfer vouchers, goods received books) 18 months Destroy under confidential conditions TYPE/SUBTYPE OF RECORD MINIMUM RETENTION PERIOD DERIVATION FINAL ACTION Supplies records – minor (eg invitations to tender and inadmissible tenders, routine papers relating to catering and demands for furniture, equipment, stationery and other supplies) 18 months Destroy under confidential conditions Tenders (successful) Tender period plus 6 year limitation period Limitation Act 1980 Destroy under confidential conditions Tenders (unsuccessful) 6 years Limitation Act 1980 Destroy under confidential conditions