Administrative Committee Meeting Draft Minutes April 5, 2017 Members Present: (Nina) Jeanie Davis Ryan Hausner Members Present via Phone: Sonya Warden Members Absent: Phil Scarpelli JJ Kenney Rob Wardlow Staff Present: Ingrid Ellis Desirae Rickman Sheri Ellis Sonya Bosanko Tonya Hiers Sandra Woodard Others Present: Gailen Spinka Others Present via phone: Holly Bussard Desiree Everett Call to Order, Welcome and Introductions Jeanie Davis called the meeting to order at 9:32 am. Public Input: None Approval of Agenda Ryan Hausner motioned to approve the agenda. Sonya Warden seconded the motion. Motion carried unanimously. Consent Agenda There were no consent agenda items. Treasurer’s Report Profit & Loss; Budget vs. Actual Report August 2016 Budget vs. Actual by Class Report August 2016 Mrs. Bosanko presented the Treasurer’s Report to the committee beginning on page 52 The financial reports provided are for the period of July 2016 through February 2017. The School Readiness program is at an overall spending rate of 63.53%; Non Direct Services 62.89% and Direct Services 63.77%. At this point in the year, the Coalition should be approximately 67% expended. The Voluntary Prekindergarten program is at an overall spending rate of 71.41%; Non Direct Services 71.04% and Direct Services 71.43%. At this point in the year, the Coalition should be approximately 67% expended. The spending rate for the agency is at 66.20% with Non Direct Costs at 63.40% and Direct costs at 66.79%. Mrs. Bosanko noted that Administrative costs are high, due to upfront costs related to the programs in operation, particularly with activities related to certifying eligibility for the wait list. When families do not actually enroll, these upfront costs skew the budget. Mrs. Bosanko also stated that the ELC may need to decrease Admin work for the remainder of the fiscal year, particularly tasks related to attendance monitoring. The Leadership team of the ELC will be meeting to discuss options, and will find the best solution. Other spending thresholds are not concerning at this time.
Administrative Committee Meeting Draft Minutes April 5, 2017 Members Present: (Nina) Jeanie Davis Ryan Hausner Members Present via Phone: Sonya Warden Members Absent: Phil Scarpelli JJ Kenney Rob Wardlow Staff Present: Ingrid Ellis Desirae Rickman Sheri Ellis Sonya Bosanko Tonya Hiers Sandra Woodard Others Present: Gailen Spinka Others Present via phone: Holly Bussard Desiree Everett Call to Order, Welcome and Introductions Jeanie Davis called the meeting to order at 9:32 am. Public Input: None Approval of Agenda Ryan Hausner motioned to approve the agenda. Sonya Warden seconded the motion. Motion carried unanimously. Consent Agenda There were no consent agenda items. Treasurer’s Report Profit & Loss; Budget vs. Actual Report August 2016 Budget vs. Actual by Class Report August 2016 Mrs. Bosanko presented the Treasurer’s Report to the committee beginning on page 52 The financial reports provided are for the period of July 2016 through February 2017. The School Readiness program is at an overall spending rate of 63.53%; Non Direct Services 62.89% and Direct Services 63.77%. At this point in the year, the Coalition should be approximately 67% expended. The Voluntary Prekindergarten program is at an overall spending rate of 71.41%; Non Direct Services 71.04% and Direct Services 71.43%. At this point in the year, the Coalition should be approximately 67% expended. The spending rate for the agency is at 66.20% with Non Direct Costs at 63.40% and Direct costs at 66.79%. Mrs. Bosanko noted that Administrative costs are high, due to upfront costs related to the programs in operation, particularly with activities related to certifying eligibility for the wait list. When families do not actually enroll, these upfront costs skew the budget. Mrs. Bosanko also stated that the ELC may need to decrease Admin work for the remainder of the fiscal year, particularly tasks related to attendance monitoring. The Leadership team of the ELC will be meeting to discuss options, and will find the best solution. Other spending thresholds are not concerning at this time.