Visitor Evaluation: Met Not Met 5.3.1 - Financial Status Reports The agency shall periodically, monthly at a minimum, provide financial status reports. Standard: Each appropriation and expenditure shall be classified according to function, organizational component, activity, object, and program. Provide financial status reports for the previous three months. Suggested Evidence of Compliance: Financial status reports shall include, at a minimum: Initial appropriation for each account (or program); Balances at the commencement of the regularly defined period; Expenditures and encumbrances made during the period; Unencumbered balances; and Revenue status. Agency Evidence of Compliance: The JD Edwards-Enterprise One Financial System can create monthly status reports. Data in the Enterprise One Financial System can be manipulated easily through date and code changes by the user to reach the desired information. The Enterprise One Financial Budget Reports are very comprehensive and detail revenue and expenditure information including but not limited to, original and current budget, monthly amounts, year to date amounts, encumbrances and balance remaining by individual object codes. Digital Evidence: Agency Self Review: Met Not Met Visitor Comments: Visitor Evaluation: Met Not Met 5.3.2 - Position Authorization Procedures The agency shall have established procedures for maintaining control over the number Standard: and type of authorized filled and vacant positions to ensure that persons on the payroll are legally employed and that positions are in accordance with budget authorizations. Provide the position authorization procedures and budgeted Suggested Evidence of Compliance: positions. Agency Evidence of Compliance:
Visitor Evaluation: Met Not Met 5.3.1 - Financial Status Reports Standard: The agency shall periodically, monthly at a minimum, provide financial status reports. Each appropriation and expenditure shall be classified according to function, organizational component, activity, object, and program. Suggested Evidence of Compliance: Provide financial status reports for the previous three months. Financial status reports shall include, at a minimum: Initial appropriation for each account (or program); Balances at the commencement of the regularly defined period; Expenditures and encumbrances made during the period; Unencumbered balances; and Revenue status. Agency Evidence of Compliance: The JD Edwards-Enterprise One Financial System can create monthly status reports. Data in the Enterprise One Financial System can be manipulated easily through date and code changes by the user to reach the desired information. The Enterprise One Financial Budget Reports are very comprehensive and detail revenue and expenditure information including but not limited to, original and current budget, monthly amounts, year to date amounts, encumbrances and balance remaining by individual object codes. Digital Evidence: Agency Self Review: Met Not Met Visitor Comments: Visitor Evaluation: Met Not Met 5.3.2 - Position Authorization Procedures Standard: The agency shall have established procedures for maintaining control over the number and type of authorized filled and vacant positions to ensure that persons on the payroll are legally employed and that positions are in accordance with budget authorizations. Suggested Evidence of Compliance: Provide the position authorization procedures and budgeted positions. Agency Evidence of Compliance: