8.3.4 The grantee must ensure Evidence that this requirement has been met includes: that services provided Delegate contracts clearly indicate the schedule of 1. Delegate contracts through a contract or other rates and payment procedures for services. similar arrangement are paid Delegate can substantiate that the rates are for under agreements that reasonable and necessary. This includes include a schedule of rates demonstrating the process and/or rationale used to 2. Process for determining rates and payment procedures determine payments, examples of financial maintained by the grantee. records, applicable internal controls. The grantee must be prepared to substantiate that these rates are reasonable and necessary (42 CFR 59.5(b)(9)). 8.3.5 Sub-recipient agencies must Evidence that this requirement has been met includes: 1. Delegate Policies be given an opportunity to Delegate policies identify the mechanism(s) used participate in the to be involved and involve sub-vendor agencies establishment of ongoing in the development of policies and guidelines. grantee policies and Documentation exists and may include meeting 2. Documentation guidelines (42 CFR 59.5 minutes, conference calls, and webinars that (a)(10)). demonstrates that delegates and sub-vendors participate in this process as indicated in the delegate policy.
8.3.4 The grantee must ensure that services provided through a contract or other similar arrangement are paid for under agreements that include a schedule of rates and payment procedures maintained by the grantee. The grantee must be prepared to substantiate that these rates are reasonable and necessary (42 CFR 59.5(b)(9)). Evidence that this requirement has been met includes: Delegate contracts clearly indicate the schedule of rates and payment procedures for services. Delegate can substantiate that the rates are reasonable and necessary. This includes demonstrating the process and/or rationale used to determine payments, examples of financial records, applicable internal controls. 1. Delegate contracts 2. Process for determining rates 8.3.5 Sub-recipient agencies must be given an opportunity to participate in the establishment of ongoing grantee policies and guidelines (42 CFR 59.5 (a)(10)). Evidence that this requirement has been met includes: Delegate policies identify the mechanism(s) used to be involved and involve sub-vendor agencies in the development of policies and guidelines. Documentation exists and may include meeting minutes, conference calls, and webinars that demonstrates that delegates and sub-vendors participate in this process as indicated in the delegate policy. 1. Delegate Policies 2. Documentation