work is provided for Entered anonymously Hospital liaison sheets education. onto monitoring disposed of 6 weekly. To ensure that pupils database Secure are entered for shredding/permanent examinations at deletion at the end of appropriate times the retention period. For liaison with schools Monitoring records Monitoring sheets kept anonymously (no pupil identifiers) on a password protected document on a central server. Hospital paper monitoring records shredded 6 weekly. Hospital liaison records kept for the current academic year. Education pupil records Information Reason for Processing Retention period Storage/disposal Notes information Liaison with schools Details of contacts with Tracking of pupil One academic year. Stored in secure filing SEND records retention records pupil’s home school progress - both For pupils with SEND, cabinet in secure office have statutory period following referral. pastoral and academic. DOB + 25 years, in line Annually transferred to For safeguarding with SEND and EHCP secure store. purposes requirements Securely disposed by shredding at the end of the period of retention
work is provided for education. To ensure that pupils are entered for examinations at appropriate times For liaison with schools Monitoring sheets Entered anonymously onto monitoring database Hospital liaison sheets disposed of 6 weekly. Secure shredding/permanent deletion at the end of the retention period. Monitoring records kept anonymously (no pupil identifiers) on a password protected document on a central server. Hospital paper monitoring records shredded 6 weekly. Hospital liaison records kept for the current academic year. Education pupil records Information Reason for information Processing Retention period Storage/disposal Notes Liaison with schools records Details of contacts with pupil’s home school following referral. Tracking of pupil progress - both pastoral and academic. For safeguarding purposes One academic year. For pupils with SEND, DOB + 25 years, in line with SEND and EHCP requirements Stored in secure filing cabinet in secure office Annually transferred to secure store. Securely disposed by shredding at the end of the period of retention SEND records retention have statutory period