for ratification during the General Assembly two years prior to the event. In special or urgent circumstances, the decision may instead be made by the Board of Directors and members advised. Relocation policy For each Annual Conference, AIPC will identify an alternative host facility to facilitate relocation of the conference in the event that the designated host is unable to accommodate the event as of 12 months from the Conference date due to unanticipated circumstances such as the existence and / or probability of national travel advisories regarding the primary destination that would prevent a significant number of members from attending. However, the alternative destination would only be utilized in extreme circumstances and should not be seen as an location for the Conference. “optional” 9. Miscellaneous All communications materials, including printed documents, associated with the Annual Conference must follow AIPC graphic standards and design specifications and require final approval of the AIPC Board or designate(s) prior to production. The host will propose an individual to provide photo coverage of the event and assume financial responsibility for photography; however, responsibility for the photo direction is with AIPC. The Conference Host will appoint a senior event manager single point of contact for all arrangements – - to liaise with AIPC staff. This person will attend the Annual Conference of the 2 years prior to the event.
for ratification during the General Assembly two years prior to the event. In special or urgent circumstances, the decision may instead be made by the Board of Directors and members advised. Relocation policy For each Annual Conference, AIPC will identify an alternative host facility to facilitate relocation of the conference in the event that the designated host is unable to accommodate the event as of 12 months from the Conference date due to unanticipated circumstances such as the existence and / or probability of national travel advisories regarding the primary destination that would prevent a significant number of members from attending. However, the alternative destination would only be utilized in extreme circumstances and should not be seen as an “optional” location for the Conference. 9. Miscellaneous All communications materials, including printed documents, associated with the Annual Conference must follow AIPC graphic standards and design specifications and require final approval of the AIPC Board or designate(s) prior to production. The host will propose an individual to provide photo coverage of the event and assume financial responsibility for photography; however, responsibility for the photo direction is with AIPC. The Conference Host will appoint a senior event manager – single point of contact for all arrangements - to liaise with AIPC staff. This person will attend the Annual Conference of the 2 years prior to the event.