Conduct of Board Meeting Protocol The following Conduct of Board Meeting Protocol is a learning document to assist KAFP leadership in fulfilling it’s vision of increasing participation of members through committee doing the tactical work in order to allow the KAFP Board to focus attention on strategic issues. This protocol is designed to serve as a reminder of the procedure within AIP Standard Code (formerly known as Sturgis) that is our procedural guide in facilitating discussion and debate at KAFP Board meeting. The principle behind following AIP Standard Code is to give all members the opportunity for their voice to be heard. The authority to use AIP rules can be found in KAFP Bylaws under Chapter XIII Section 4. Rules of Order states, “ AIP Standard Code, except when the same are in conflict with the Bylaws of the Academy, shall control all parliamentary procedure of the meetings of the All-Member Business Meeting, Board of Directors, and all committees.” The Chair of the Board will call the meeting to order and, after a roll call to confirm a quorum is present, the Chair will proceed to read the following, “In your policy manual and below is a algorithm explaining the concept that we desire to follow on issues brought to the board. In reviewing the algorithm you will note that new issues that are not urgent will be sent to committee to be researched, discussed and debated at the Committee level. Once the committee has done the tactical work on the issue the Chair of the Committee will bring the issue back to the board in the form of a committee recommendation. The Chair of the Board will manage the meeting. For efficient use of our time together, the Chair propose that we limit debate on all issues being brought to the board to X minutes per member for the first round until each member has an opportunity to speak. The Chair proposes that on the second round we limit debate to X minutes. After the second round, the Chair will call for a vote to end debate, which will require a 2/3rd majority. If the motion fails then we will continue with another round of debate. Once debate ends the Chair will request of the board for a motion on the issue. Once the motion is made and properly seconded then I will call for a vote. (On reverse side is a summary of AIP Standard Code Parliamentary Procedure.) X to be determined by Board Chair based on the agenda items to be discussed. AIP’s Standard Code of Parliamentary Procedure Summary: Basic Rules of Precedence:
Conduct of Board Meeting Protocol The following Conduct of Board Meeting Protocol is a learning document to assist KAFP leadership in fulfilling it’s vision of increasing participation of members through committee doing the tactical work in order to allow the KAFP Board to focus attention on strategic issues. This protocol is designed to serve as a reminder of the procedure within AIP Standard Code (formerly known as Sturgis) that is our procedural guide in facilitating discussion and debate at KAFP Board meeting. The principle behind following AIP Standard Code is to give all members the opportunity for their voice to be heard. The authority to use AIP rules can be found in KAFP Bylaws under Chapter XIII Section 4. Rules of Order states, “ AIP Standard Code, except when the same are in conflict with the Bylaws of the Academy, shall control all parliamentary procedure of the meetings of the All-Member Business Meeting, Board of Directors, and all committees.” The Chair of the Board will call the meeting to order and, after a roll call to confirm a quorum is present, the Chair will proceed to read the following, “In your policy manual and below is a algorithm explaining the concept that we desire to follow on issues brought to the board. In reviewing the algorithm you will note that new issues that are not urgent will be sent to committee to be researched, discussed and debated at the Committee level. Once the committee has done the tactical work on the issue the Chair of the Committee will bring the issue back to the board in the form of a committee recommendation. The Chair of the Board will manage the meeting. For efficient use of our time together, the Chair propose that we limit debate on all issues being brought to the board to X minutes per member for the first round until each member has an opportunity to speak. The Chair proposes that on the second round we limit debate to X minutes. After the second round, the Chair will call for a vote to end debate, which will require a 2/3rd majority. If the motion fails then we will continue with another round of debate. Once debate ends the Chair will request of the board for a motion on the issue. Once the motion is made and properly seconded then I will call for a vote. (On reverse side is a summary of AIP Standard Code Parliamentary Procedure.) X to be determined by Board Chair based on the agenda items to be discussed. AIP’s Standard Code of Parliamentary Procedure Summary: Basic Rules of Precedence: