L13 Other records Retain whilst Deletion of In the absence of formal Yes Notifications of issued under the current and then electronic record guidance a retention period gaming machines Gambling Act for 2 years after, and any of 2 years provides a history Gaming permits 2005 surrendered, accompanying of any previous issues, Small society lottery lapsed, expired, electronic complaints or other matters registrations revoked, refused, documents. which may be relevant when Occasional and or not pursued determining suitability should temporary use (Any hard copies are a new application be made notices securely disposed of by the same applicant or for once the application the same location. has been processed.) The lower retention period compared to Gambling Act licenses is because there is a low risk of harm to the public from gaming machine notifications,permits and small society lotteries. LI4 Taxi and Private Driver, vehicle and Retain whilst Deletion of In the absence of formal Yes Hire Licences operator licences current and then electronic record guidance a retention period for 7 years after and any of 7 years provides a history surrendered, accompanying of any previous offences, expired, electronic breaches, complaints or other suspended, documents. matters which may be revoked, refused or relevant when determining not pursued (Any hard copies are suitability should a new securely disposed of application be made by the once the application same applicant. has been processed.) The Institute of Licensing’s
L13 Other records issued under the Gambling Act 2005 Notifications of gaming machines Gaming permits Small society lottery registrations Occasional and temporary use notices Retain whilst current and then for 2 years after, surrendered, lapsed, expired, revoked, refused, or not pursued Deletion of electronic record and any accompanying electronic documents. (Any hard copies are securely disposed of once the application has been processed.) In the absence of formal guidance a retention period of 2 years provides a history of any previous issues, complaints or other matters which may be relevant when determining suitability should a new application be made by the same applicant or for the same location. The lower retention period compared to Gambling Act licenses is because there is a low risk of harm to the public from gaming machine notifications,permits and small society lotteries. Yes LI4 Taxi and Private Hire Licences Driver, vehicle and operator licences Retain whilst current and then for 7 years after surrendered, expired, suspended, revoked, refused or not pursued Deletion of electronic record and any accompanying electronic documents. (Any hard copies are securely disposed of once the application has been processed.) In the absence of formal guidance a retention period of 7 years provides a history of any previous offences, breaches, complaints or other matters which may be relevant when determining suitability should a new application be made by the same applicant. The Institute of Licensing’s Yes