Appendix 3: Levels of Delegated Authority for Executive Officers First created: October 2015 executive committee meeting, approved at AGM in October 2016 Purpose of document The purpose of this document is to set out the levels of delegated authority which is conferred to individual members of the executive committee. The objective is to try and strike the best balance between individual freedoms to carry out a whilst ensuring the principles of good trustee’s duty, governance. Description The following guidance sets out under which circumstances an executive committee member may make a decision independently, and under what circumstances the decision may only be made at Executive Committee level. Executive committee members are expected to inform the rest of the members, either via email, or formally through an executive committee meeting. This ensures that all trustees are aware of what has been agreed, and the decision can be logged by the Club Secretary. Executive committee members, should they wish to seek additional guidance and counsel from their colleagues, may put an item through as an executive decision even if they may be authorised to make it themselves. However, in the interests of efficiency, this should generally be avoided. In a limited number of circumstances, additional approvals may be required. Type of What an individual executive committee member can What must be authorised through a board Additional requirements decision authorise themselves meeting Note: The guidelines for financial or commercial levels of delegated authority are supplemented by the financial controls. club’s documented Where these are contradictory, the financial controls take precedence. Any capital expenditure over the level of £500 that would not normally be made as part of the day to day running of the club Any regular payment required for the smooth running of Any contract that we sign with another the club, provided it is not being made to another organisational where there is a formal trustee or a person connected to them for goods and Financial or agreement for Leeds Rowing Club or one of its services commercial Trustees involving either services, Payments or transfers of cash required in order to enter responsibilities, or payments crews for regattas and events Any payment that is being made to a trustee or Treasurer only: Urgent amendment of any policy or a person connected to a trustee for goods and procedure as a reactive measure against any services(1) legislative changes or unforeseen issue which would Any decision that would require an amendment put the financial security of the club at risk to the constitution, the executive committee Terms of Reference, or any annex/appendix of the Leeds Rowing Club constitution
Appendix 3: Levels of Delegated Authority for Executive Officers First created: October 2015 executive committee meeting, approved at AGM in October 2016 Purpose of document The purpose of this document is to set out the levels of delegated authority which is conferred to individual members of the executive committee. The objective is to try and strike the best balance between individual freedoms to carry out a trustee’s duty, whilst ensuring the principles of good governance. Description The following guidance sets out under which circumstances an executive committee member may make a decision independently, and under what circumstances the decision may only be made at Executive Committee level. Executive committee members are expected to inform the rest of the members, either via email, or formally through an executive committee meeting. This ensures that all trustees are aware of what has been agreed, and the decision can be logged by the Club Secretary. Executive committee members, should they wish to seek additional guidance and counsel from their colleagues, may put an item through as an executive decision even if they may be authorised to make it themselves. However, in the interests of efficiency, this should generally be avoided. In a limited number of circumstances, additional approvals may be required. Type of decision What an individual executive committee member can authorise themselves What must be authorised through a board meeting Additional requirements Financial or commercial Note: The guidelines for financial or commercial levels of delegated authority are supplemented by the club’s documented financial controls. Where these are contradictory, the financial controls take precedence. Any regular payment required for the smooth running of the club, provided it is not being made to another trustee or a person connected to them for goods and services Payments or transfers of cash required in order to enter crews for regattas and events Treasurer only: Urgent amendment of any policy or procedure as a reactive measure against any legislative changes or unforeseen issue which would put the financial security of the club at risk Any capital expenditure over the level of £500 that would not normally be made as part of the day to day running of the club Any contract that we sign with another organisational where there is a formal agreement for Leeds Rowing Club or one of its Trustees involving either services, responsibilities, or payments Any payment that is being made to a trustee or a person connected to a trustee for goods and services(1) Any decision that would require an amendment to the constitution, the executive committee Terms of Reference, or any annex/appendix of the Leeds Rowing Club constitution