FN06 Procurement Travel and Expense Employee Roles ● Use this report to verify which tasks (by role) are ● Report displays employee’s roles within the system. being performed by employee and that they are correct. FN06 Procurement Travel and Expense Approved Expense Reports ● Use this report to monitor for proper level of ● Report displays all approved expense reports. approval. FN06 Procurement Travel and Expense PCard Transaction Personal Expense Adjustments ● Use this report to identify PCard transactions that ● Report provides detail on employee PCards were marked personal, either for meals while traveling transaction when all or part of the transaction is or improper use of the PCard. Improper use of the marked personal. PCard should be addressed. Report Available Upon Request*: Report Detail Instructions For Use Cash Advance Trends ● Report includes late reconciliation; cash advance ● Use this report to monitor for late submission, monies returned and expense types to show how cash excessive cash advance requested and proper use of advance was used. cash advance (ex: not intended for per diem advances). *Please send requests for this report to . Business Objects Access Point*: Report Detail Instructions For Use Missing Default Approver ● This report displays a list of employees who have ● Use this report to identify employees that should submitted expense reports but lack a default approver have a default approver assigned in the employee in the employee’s profile. profile. Per University Audit, it is highly recommended that employees who submit expense reports via the travel and expense system assign a default expense approver. Department Reference Report ● This report displays a list of expense lines with the ● Use this report to aggregate expense information same department reference. (between multiple employees or expense reports) pertaining to the same project. *Found in Unit Maintained under Procurement Services. The Access Point allows the user to enter the department id once for multiple reports.
FN06 Procurement Travel and Expense Employee Roles ● Report displays employee’s roles within the system. ● Use this report to verify which tasks (by role) are being performed by employee and that they are correct. FN06 Procurement Travel and Expense Approved Expense Reports ● Report displays all approved expense reports. ● Use this report to monitor for proper level of approval. FN06 Procurement Travel and Expense PCard Transaction Personal Expense Adjustments ● Report provides detail on employee PCards transaction when all or part of the transaction is marked personal. ● Use this report to identify PCard transactions that were marked personal, either for meals while traveling or improper use of the PCard. Improper use of the PCard should be addressed. Report Available Upon Request*: Report Detail Instructions For Use Cash Advance Trends ● Report includes late reconciliation; cash advance monies returned and expense types to show how cash advance was used. ● Use this report to monitor for late submission, excessive cash advance requested and proper use of cash advance (ex: not intended for per diem advances). *Please send requests for this report to . Business Objects Access Point*: Report Detail Instructions For Use Missing Default Approver ● This report displays a list of employees who have submitted expense reports but lack a default approver in the employee’s profile. ● Use this report to identify employees that should have a default approver assigned in the employee profile. Per University Audit, it is highly recommended that employees who submit expense reports via the travel and expense system assign a default expense approver. Department Reference Report ● This report displays a list of expense lines with the same department reference. ● Use this report to aggregate expense information (between multiple employees or expense reports) pertaining to the same project. *Found in Unit Maintained under Procurement Services. The Access Point allows the user to enter the department id once for multiple reports.