Compliance reports such as Comparability, Maintenance of Effort, Indirect Cost, etc. – Business Office, Chief Financial Officer Highly Qualified Staff reports – Human Resources department, Human Resources Director The Grant Manager over each specific grant shall monitor the overall master list to ensure that all reporting requirements have been completed by the appropriate campus and/or department. 902.86 Grant Monitoring and Accountability The district shall ensure that all grant funds are consistently monitored throughout the grant period. The monitoring shall include, but not be limited to: Compliance with federal requirements such as cost principles, audit, reporting requirements, etc. Monitoring of grant expenditures are properly documented and meet all allowable costs Monitor grant performance such as internal controls, audit findings, over/under expenditures, etc. Implement strategies to deter, mitigate and eliminate waste and fraud in the expenditure of grant funds The Grant Manager for each federal grant shall be responsible for the programmatic and evaluation compliance and the Chief Financial Officer shall be responsible for the financial compliance. A list of the Grant Managers by federal grant is included in the Exhibit section. The use of “Grant Manager” throughout this document shall refer to the specific Grant Manager by federal grant as listed or referred to at section 902.9 of this document. The Grant Manager shall monitor the timing of grant activities throughout the grant period, especially as they relate to the desired outcomes. The Business Office shall monitor the timing of grant expenditures, especially as they relate to the period of availability of grant funds. If either the grant activities or grant expenditures reflect that the district will not accomplish the grant activities during the grant period, the Grant Managers and Business Office shall work collaboratively to develop an action plan to ensure that the federal grant goals are met. The oversight of grant activities and expenditures shall include, but not be limited to, the following: Cost overruns or high unit costs Construction projects – certification of project completeness (as evidenced by the AIA) Significant developments that may result in an inability to complete the grant activities The district shall maintain documentation to support all grant expenditures and provide the documentation upon request to the district’s external auditors, granting agency or other oversight agency, as appropriate.
Compliance reports such as Comparability, Maintenance of Effort, Indirect Cost, etc. – Business Office, Chief Financial Officer Highly Qualified Staff reports – Human Resources department, Human Resources Director The Grant Manager over each specific grant shall monitor the overall master list to ensure that all reporting requirements have been completed by the appropriate campus and/or department. 902.86 Grant Monitoring and Accountability The district shall ensure that all grant funds are consistently monitored throughout the grant period. The monitoring shall include, but not be limited to: Compliance with federal requirements such as cost principles, audit, reporting requirements, etc. Monitoring of grant expenditures are properly documented and meet all allowable costs Monitor grant performance such as internal controls, audit findings, over/under expenditures, etc. Implement strategies to deter, mitigate and eliminate waste and fraud in the expenditure of grant funds The Grant Manager for each federal grant shall be responsible for the programmatic and evaluation compliance and the Chief Financial Officer shall be responsible for the financial compliance. A list of the Grant Managers by federal grant is included in the Exhibit section. The use of “Grant Manager” throughout this document shall refer to the specific Grant Manager by federal grant as listed or referred to at section 902.9 of this document. The Grant Manager shall monitor the timing of grant activities throughout the grant period, especially as they relate to the desired outcomes. The Business Office shall monitor the timing of grant expenditures, especially as they relate to the period of availability of grant funds. If either the grant activities or grant expenditures reflect that the district will not accomplish the grant activities during the grant period, the Grant Managers and Business Office shall work collaboratively to develop an action plan to ensure that the federal grant goals are met. The oversight of grant activities and expenditures shall include, but not be limited to, the following: Cost overruns or high unit costs Construction projects – certification of project completeness (as evidenced by the AIA) Significant developments that may result in an inability to complete the grant activities The district shall maintain documentation to support all grant expenditures and provide the documentation upon request to the district’s external auditors, granting agency or other oversight agency, as appropriate.