Date of eligibility determination Benefit Issuance Supporting Documentation Send the following supporting documentation used to establish eligibility in Excel format: Direct certification lists Migrant lists from liaison Homeless/Runaway lists from liaison Foster lists from liaison or DC list Head Start enrollment lists (if claiming meals) Items available day of the review Certification and Benefit Issuance You will receive a list of selected sample students before the onsite review. You will need to provide Eligibility documentation for each student on the list. Residential Child Care Institutions [RCCI] only: Children’s Income Policy Statement and roster on file for residential students. Roster needs to include Name, Date of Birth, Entrance and Exit date. Documentation of the extension of DC benefits to other students in the household Confidential family applications for free and reduced meals Documentation for categorically eligible children (homeless, migrant, runaway, Head Start, Foster) Denied confidential family applications for free and reduced meals Samples of all Eligibility letters to households (approval, denial, change of benefits, etc.) Verification report supporting documentation: Verification notification letter(s): Selected for verification Results letter Documentation used to verify the household eligibility (income information or Direct Verification-Medicaid data) Documentation for foster students Tracking system used for Verifications, follow-up contacts Documentation of Confirmation review of selected applications OR approved Verification exception Meal Counting and Claiming Supporting documentation of claim by site for review month Monthly Edit Check report for month of review Monthly Edit Check report for day of review Total daily meal counts (Provision 2, Community Eligibility Provision [CEP] sites only) for month of review Meal Components and Quantities Provide crediting information for week of review: Child Nutrition (CN) label, Manufacturers Product Formulation Statement (MPFS), Recipe Analysis Worksheet, standardized recipe and/or other crediting documentation, nutrition facts label to document meal pattern contribution ☐ Medical Statement(s) for Participants with Disabilities ☐ Milk Substitute Request Form(s) Civil Rights Procedure for receiving and processing complaints alleging discrimination within FNS School Meals Program (see offsite question #803) – Documentation of civil rights training for all staff who interact with program applicants or participants to include who attended these trainings and what topics were covered (see offsite question #806)
Date of eligibility determination Benefit Issuance Supporting Documentation Send the following supporting documentation used to establish eligibility in Excel format: Direct certification lists Migrant lists from liaison Homeless/Runaway lists from liaison Foster lists from liaison or DC list Head Start enrollment lists (if claiming meals) Items available day of the review Certification and Benefit Issuance You will receive a list of selected sample students before the onsite review. You will need to provide Eligibility documentation for each student on the list. Residential Child Care Institutions [RCCI] only: Children’s Income Policy Statement and roster on file for residential students. Roster needs to include Name, Date of Birth, Entrance and Exit date. Documentation of the extension of DC benefits to other students in the household Confidential family applications for free and reduced meals Documentation for categorically eligible children (homeless, migrant, runaway, Head Start, Foster) Denied confidential family applications for free and reduced meals Samples of all Eligibility letters to households (approval, denial, change of benefits, etc.) Verification report supporting documentation: Verification notification letter(s): Selected for verification Results letter Documentation used to verify the household eligibility (income information or Direct Verification-Medicaid data) Documentation for foster students Tracking system used for Verifications, follow-up contacts Documentation of Confirmation review of selected applications OR approved Verification exception Meal Counting and Claiming Supporting documentation of claim by site for review month Monthly Edit Check report for month of review Monthly Edit Check report for day of review Total daily meal counts (Provision 2, Community Eligibility Provision [CEP] sites only) for month of review Meal Components and Quantities Provide crediting information for week of review: Child Nutrition (CN) label, Manufacturers Product Formulation Statement (MPFS), Recipe Analysis Worksheet, standardized recipe and/or other crediting documentation, nutrition facts label to document meal pattern contribution ☐ Medical Statement(s) for Participants with Disabilities ☐ Milk Substitute Request Form(s) Civil Rights Procedure for receiving and processing complaints alleging discrimination within FNS School Meals Program (see offsite question #803) – Documentation of civil rights training for all staff who interact with program applicants or participants to include who attended these trainings and what topics were covered (see offsite question #806)