The Administrative Code allows the Department to hire and compensate staff. The BOCC must approve all new position requests including changing a position from part-time to status. Either of these is done primarily through the budget process or a separate Board action is required. Occasionally, new positions or position class changes are not processed during a budget cycle. Sufficient budget must be available to cover the cost of the position or additional funds are requested at that time. Reclassifications may or may not be processed during budget preparation and do not need Board approval. However, they are processed through the Human Resources Department and approved by County County’s Administration, providing the department/division requesting the position has sufficient budget. Digital Evidence: Agency Self Review: Met Not Met Visitor Comments: Met Not Met Visitor Evaluation: 5.3.3 - Fiscal Control and Monitoring Procedures The agency shall have established procedures used for collecting, safeguarding, and Standard: disbursing funds. The procedures shall enhance security and accountability of all monies received by the agency. Provide the fiscal control and monitoring procedures. The fiscal Suggested Evidence of Compliance: control and monitoring procedures shall include: Maintenance of an allotment system, if any, or records of appropriations among organizational components; Preparation of financial statements; Conduct of internal audits; and Persons or positions authorized to accept or disburse funds. Informational reference in the (2010), 3rd Ed., Management of Park and Recreation Agencies, Chapter 20 Budgeting, pp. 572-576. – Agency Evidence of Compliance: Lee County Parks & Recreation complies with the Lee County Administrative Code, as well as refined procedures in the Operations Manual. There are several facilities Department’s that collect and secure cash for the fees and programs.
The Administrative Code allows the Department to hire and compensate staff. The BOCC must approve all new position requests including changing a position from part-time to status. Either of these is done primarily through the budget process or a separate Board action is required. Occasionally, new positions or position class changes are not processed during a budget cycle. Sufficient budget must be available to cover the cost of the position or additional funds are requested at that time. Reclassifications may or may not be processed during budget preparation and do not need Board approval. However, they are processed through the County’s Human Resources Department and approved by County Administration, providing the department/division requesting the position has sufficient budget. Digital Evidence: Agency Self Review: Met Not Met Visitor Comments: Visitor Evaluation: Met Not Met 5.3.3 - Fiscal Control and Monitoring Procedures Standard: The agency shall have established procedures used for collecting, safeguarding, and disbursing funds. The procedures shall enhance security and accountability of all monies received by the agency. Suggested Evidence of Compliance: Provide the fiscal control and monitoring procedures. The fiscal control and monitoring procedures shall include: Maintenance of an allotment system, if any, or records of appropriations among organizational components; Preparation of financial statements; Conduct of internal audits; and Persons or positions authorized to accept or disburse funds. Informational reference in the Management of Park and Recreation Agencies, (2010), 3rd Ed., Chapter 20 – Budgeting, pp. 572-576. Agency Evidence of Compliance: Lee County Parks & Recreation complies with the Lee County Administrative Code, as well as refined procedures in the Department’s Operations Manual. There are several facilities that collect and secure cash for the fees and programs.