THE ENGAGEMENT PLAN The following table outlines the engagement plan for the project. Phase 1,2 and 3 have been completed. Phase 4 and 5 will occur in early 2018. Table : The Engagement Plan ENGAGEMENT OBJECTIVES KEY STAKEHOLDERS ACTIVITIES Communications activities Engagement activities (Council) (Ethos Urban) Phase 1: Inception Phase Review background Council staff Online Interview/informal information and engage conversations with key Councillors Postcards to promote with key stakeholder to stakeholder groups events/online Steering Group prepare and finalise the including KTSRG, KTH, engagement strategy Councillor Briefing 27 Cobaw, CRAFT, Windarring Local MP Sept Mobilised groups in the Steering Group community Meetings Media release Phase 2: Preliminary Consultation and Engagement (October 2017) Targeted To launch and promote Council staff Online-broader conversations Cobaw, the project community online Councillors Windarring, KTSRG, engagement including To promote the Local MP some targeted online KTH, and CRAFT negotiable and engagement with school (completed) Steering Group for the students Workshop/ interviews project State Government with key Council staff, Online blog Departments To build and strengthen Councillors and school relationships with Social media General community and Principal existing groups already key interest groups Media Release inviting mobilized about the Online survey participation in (launched 18th project. events/online options October) To present and gain Letters to surrounding Kyneton Community feedback on key issues residents and traders Park community To present and gain inviting participation in Saturday 28 October feedback on emerging the survey Kyneton Primary ideas. Phone calls then follow School To identify potential up emails to trader Saturday 11 November partnership associations Kyneton Show opportunities with encouraging Saturday 18 November service organizations participation in online survey Councillor Briefing 18 Oct Internal staff workshop/phone calls etc
THE ENGAGEMENT PLAN The following table outlines the engagement plan for the project. Phase 1,2 and 3 have been completed. Phase 4 and 5 will occur in early 2018. Table : The Engagement Plan ENGAGEMENT OBJECTIVES KEY STAKEHOLDERS ACTIVITIES Communications activities (Council) Engagement activities (Ethos Urban) Phase 1: Inception Phase Review background information and engage with key stakeholder to prepare and finalise the engagement strategy Council staff Councillors Steering Group Local MP Mobilised groups in the community Online Postcards to promote events/online Councillor Briefing 27 Sept Steering Group Meetings Media release Interview/informal conversations with key stakeholder groups including KTSRG, KTH, Cobaw, CRAFT, Windarring Phase 2: Preliminary Consultation and Engagement (October 2017) To launch and promote the project To promote the negotiable and for the project To build and strengthen relationships with existing groups already mobilized about the project. To present and gain feedback on key issues To present and gain feedback on emerging ideas. To identify potential partnership opportunities with service organizations Council staff Councillors Local MP Steering Group State Government Departments General community and key interest groups Online-broader community online engagement including some targeted online engagement with school students Online blog Social media Media Release inviting participation in events/online options Letters to surrounding residents and traders inviting participation in the survey Phone calls then follow up emails to trader associations encouraging participation in online survey Councillor Briefing 18 Oct Internal staff workshop/phone calls etc Targeted conversations Cobaw, Windarring, KTSRG, KTH, and CRAFT (completed) Workshop/ interviews with key Council staff, Councillors and school Principal Online survey (launched 18th October) Kyneton Community Park community Saturday 28 October Kyneton Primary School Saturday 11 November Kyneton Show Saturday 18 November