and approval process, by available to the clients that receive services an Advisory Committee, of within the project. If a delegate sub-contracts all informational and for services, the delegate must ensure that educational materials have a process in place that meets this 2. Documentation developed or made requirement. available under the project Committee meeting minutes (delegate or prior to their distribution as applicable) demonstrate the process (Section 1006 (d)(2), PHS used to review and approve materials. Act; 42 CFR 59.6(a)). 12.2 The committee must Evidence that this requirement has been met includes: include individuals broadly The delegate has established a project advisory 1. Advisory Board representative (in terms of board that is comprised of members who are demographic factors such broadly representative of the population served. as race, color, national If a delegate sub-contracts for services, the origin, handicapped delegate must ensure that sub-vendors have a 2. Delegate Oversight condition, sex and age) of process in place that meets this requirement. the population or Delegate (and/or sub-vendors) documentation community for which the (meeting minutes, of board members, etc.) materials are intended (42 demonstrates this requirement has been met. CFR 59.6 (b)(2). 3. Documentation 12.3 Each Title X grantee must Evidence that this requirement has been met includes: have an Advisory Delegate has policies and procedures addressing 1. Delegate Policies and Committee of five to nine this element. Procedures members, except that the Delegate maintains and updates Lists/Rosters of size provision may be Advisory Committee members. waived by the Secretary for Delegate maintains Advisory Committee written good cause shown (42 CFR meeting minutes. 2. 59.6 (b)(1)). The Advisory Advisory committee minutes indicate that the Committee must review committee is active.
and approval process, by an Advisory Committee, of all informational and educational materials developed or made available under the project prior to their distribution (Section 1006 (d)(2), PHS Act; 42 CFR 59.6(a)). available to the clients that receive services within the project. If a delegate sub-contracts for services, the delegate must ensure that have a process in place that meets this requirement. Committee meeting minutes (delegate or as applicable) demonstrate the process used to review and approve materials. 2. Documentation 12.2 The committee must include individuals broadly representative (in terms of demographic factors such as race, color, national origin, handicapped condition, sex and age) of the population or community for which the materials are intended (42 CFR 59.6 (b)(2). Evidence that this requirement has been met includes: The delegate has established a project advisory board that is comprised of members who are broadly representative of the population served. If a delegate sub-contracts for services, the delegate must ensure that sub-vendors have a process in place that meets this requirement. Delegate (and/or sub-vendors) documentation (meeting minutes, of board members, etc.) demonstrates this requirement has been met. 1. Advisory Board 2. Delegate Oversight 3. Documentation 12.3 Each Title X grantee must have an Advisory Committee of five to nine members, except that the size provision may be waived by the Secretary for good cause shown (42 CFR 59.6 (b)(1)). The Advisory Committee must review Evidence that this requirement has been met includes: Delegate has policies and procedures addressing this element. Delegate maintains and updates Lists/Rosters of Advisory Committee members. Delegate maintains Advisory Committee written meeting minutes. Advisory committee minutes indicate that the committee is active. 1. Delegate Policies and Procedures 2.