12.1 If a record is not found in MCIR, are efforts made Included question to LA policy/procedure Observe efforts to to link WIC/MCIR record to client? If not, suggest better correlate with link WIC/MCIR they do. MCIR records Has the agency provided feedback, training and New Policy. Included CPA generated, Verify CPA guidance to agency or sub-contractor staff expectation that evidence of training, generated, evidence 9.1a regarding these annual reviews and findings? annual reviews discussion and of training, discussion Policy 1.11 generate CPA for implementation of and implementation each site/contractor. of Plans. Has the agency completed the Comprehensive New citation, inclusion CPA and status Verify CPA generated Plan of Action from their previous WIC of Annual Review and steps completed 11.1a Management Evaluation/Annual review? (MI-WIC documented Policy 1.05, 1.11) Nutrition Education Policy 5.01-Nutrition Education New citations for Follow up of NE Observe and review One year cert changes revised policies. documented on NE NE follow up 1 contact per quarter (all statuses) popup or ICP follow documentation on NE Breastfeeding occur earlier to up screen popup or ICP follow –more meet client’s needs up screens Follow up at cert/eval of previously received nutrition education Recordkeeping and Accountability Record retention: Revised policy Observe that Stored securely obsolete records are 10/1/2010-to date destroyed. Verify NOTE - All records can be destroyed that no audits are E-Notice 2014-89 (4/18/14) outstanding. 3 months of benefits AVAILABLE Clarified not more than Benefit inquiry Review benefit Allow not more than 3 full months benefits to be 3 full months of inquiry to verify # on EBT card at a time. benefits available to months of benefits Replacement of WIC Bridge Card in clinic client at a time loaded at a time Project FRESH
12.1 If a record is not found in MCIR, are efforts made to link WIC/MCIR record to client? If not, suggest they do. Included question to better correlate with MCIR LA policy/procedure Observe efforts to link WIC/MCIR records 9.1a Has the agency provided feedback, training and guidance to agency or sub-contractor staff regarding these annual reviews and findings? Policy 1.11 New Policy. Included expectation that annual reviews generate CPA for each site/contractor. CPA generated, evidence of training, discussion and implementation of Verify CPA generated, evidence of training, discussion and implementation of Plans. 11.1a Has the agency completed the Comprehensive Plan of Action from their previous WIC Management Evaluation/Annual review? (MI-WIC Policy 1.05, 1.11) New citation, inclusion of Annual Review CPA and status Verify CPA generated and steps completed documented Nutrition Education Policy 5.01-Nutrition Education One year cert changes 1 contact per quarter (all statuses) Breastfeeding –more occur earlier to meet client’s needs Follow up at cert/eval of previously received nutrition education New citations for revised policies. Follow up of NE documented on NE popup or ICP follow up screen Observe and review NE follow up documentation on NE popup or ICP follow up screens Recordkeeping and Accountability Record retention: Stored securely 10/1/2010-to date NOTE - All records can be destroyed E-Notice 2014-89 (4/18/14) Revised policy Observe that obsolete records are destroyed. Verify that no audits are outstanding. 3 months of benefits AVAILABLE Allow not more than 3 full months benefits to be on EBT card at a time. Replacement of WIC Bridge Card in clinic Clarified not more than 3 full months of benefits available to client at a time Benefit inquiry Review benefit inquiry to verify # months of benefits loaded at a time Project FRESH