Bath Beppu Friendship Association Annual General Meeting Notes 26th April 2018 18:00 Mayor’s Parlour, Guildhall, Bath Attendees Paul Crossley (PC) Jane Hands (JH) Michiyo Leather (ML) Kaoru Jacques (KJ) Caroline Buxton (CB) Mieko Zuckerman (MZ) Yukie Scott (YS) Alfred La Vardera (ALV) Tania Reynolds (TR) Akiyama (HA) Mari Nakayama Lauren Hudson Kazuhiro Takeuchi (KT) Ester Carrara Kazuyuki Yamamoto Sachiko (SB) Susan Gaulter Andrew Gaulter Apologies Barry Macrae David James Malone Yumiko Jones Akiko Wakefield Meeting Minutes Note Action Date 1 Welcome by the Chair and attendee introductions PC 2 Minutes of Last Meeting JH/PC 3 Chairman’s Report/Review of 2017/2018 See Report attached. Busy, successful year. The highlight, according to PC, was the Bath-Beppu Rugby event a real – experience for all involved. The only negative was the lack of Bath media coverage compared to the national coverage received in Japan. 4 Secretary’s Report See Report attached. It was noted that TR has kindly set up a Twitter account (@BathBeppuFA) for us and is considering a YouTube channel. Membership has grown in the past year. The suggestion was made to build on student membership next year. CB/JH PC reminded us of the need to abide by the new Data protection laws. E-mails to be sent out to the membership to get Yes/No reply about contacting them. 1st July is membership renewal. CB Maybe change the form to include a tick box? 5 Accounting Report ALV reported a year end surplus largely due to the Sake event tho the Japan Festival also successful. Much of profits were donated to chosen charity causes. ALV is retiring from the Treasurer role with YS and SB taking over. Unanimously, the Accounts were formally accepted by the Committee. 6 Elections for next year’s Committee The following individuals were unanimously voted in to their respective Committee positions by the membership: Paul Crossley as Chairman Kaoru Jacques as Vice-Chair Yukie Scott as Treasurer (to be assisted by SB)
Bath Beppu Friendship Association Annual General Meeting Notes 26th April 2018 18:00 Mayor’s Parlour, Guildhall, Bath Attendees Paul Crossley (PC) Kaoru Jacques (KJ) Yukie Scott (YS) Akiyama (HA) Kazuhiro Takeuchi (KT) Sachiko (SB) Jane Hands (JH) Caroline Buxton (CB) Alfred La Vardera (ALV) Mari Nakayama Ester Carrara Susan Gaulter Andrew Gaulter Michiyo Leather (ML) Mieko Zuckerman (MZ) Tania Reynolds (TR) Lauren Hudson Kazuyuki Yamamoto Apologies Barry Macrae Yumiko Jones David James Akiko Wakefield Malone Meeting Minutes Note Action Date 1 Welcome by the Chair and attendee introductions PC 2 Minutes of Last Meeting JH/PC 3 Chairman’s Report/Review of 2017/2018 See Report attached. Busy, successful year. The highlight, according to PC, was the Bath-Beppu Rugby event – a real experience for all involved. The only negative was the lack of Bath media coverage compared to the national coverage received in Japan. 4 Secretary’s Report See Report attached. It was noted that TR has kindly set up a Twitter account (@BathBeppuFA) for us and is considering a YouTube channel. Membership has grown in the past year. The suggestion was made to build on student membership next year. PC reminded us of the need to abide by the new Data protection laws. E-mails to be sent out to the membership to get Yes/No reply about contacting them. 1st July is membership renewal. Maybe change the form to include a tick box? CB/JH CB 5 Accounting Report ALV reported a year end surplus largely due to the Sake event tho the Japan Festival also successful. Much of profits were donated to chosen charity causes. ALV is retiring from the Treasurer role with YS and SB taking over. Unanimously, the Accounts were formally accepted by the Committee. 6 Elections for next year’s Committee The following individuals were unanimously voted in to their respective Committee positions by the membership: Paul Crossley as Chairman Kaoru Jacques as Vice-Chair Yukie Scott as Treasurer (to be assisted by SB)