Agencies can only load Parental Leave on screen HMSUA. Using HMSUA, load the Parental Leave using the leave code as shown in the examples below. “BE” How to Load Reminder: If you key BE, CE or RE on screen the system will accept the batch. Parental However, on the next business day Report U011 will show the error Hrs “Breakdown Leave in Exceeded” and the hours will not be added to the employee record. CIPPS Leave The Eligibility Date” described in the previous section should be used on each “Adjusted BE transaction. Initially, agencies will have to key 4 separate transactions to load the leave as shown in Example A. Eventually, agencies will be able to load the entire 320 hours in one transaction as shown in Example B. State Payroll Operations will send a message to CIPPS Leave agencies when that functionality becomes available. Example A: Agency authorizes 320 of Parental Leave effective 6/25/2018. Parental Leave is loaded to the employee record as shown below on screen HMSUA: Example B: Agency authorizes 320 of Parental Leave effective 8/7/2018. Parental Leave is loaded to the employee record as shown below on screen HMSUA (Note: After the online edit is removed agencies will be able to load the Parental Leave in one transaction as shown.) Continued on the next page New Parental Leave Codes (CIPPS Leave Agencies), continued
How to Load Parental Leave in CIPPS Leave Agencies can only load Parental Leave on screen HMSUA. Using HMSUA, load the Parental Leave using the leave code “BE” as shown in the examples below. Reminder: If you key BE, CE or RE on screen the system will accept the batch. However, on the next business day Report U011 will show the error “Breakdown Hrs Exceeded” and the hours will not be added to the employee record. The “Adjusted Eligibility Date” described in the previous section should be used on each BE transaction. Initially, agencies will have to key 4 separate transactions to load the leave as shown in Example A. Eventually, agencies will be able to load the entire 320 hours in one transaction as shown in Example B. State Payroll Operations will send a message to CIPPS Leave agencies when that functionality becomes available. Example A: Agency authorizes 320 of Parental Leave effective 6/25/2018. Parental Leave is loaded to the employee record as shown below on screen HMSUA: Example B: Agency authorizes 320 of Parental Leave effective 8/7/2018. Parental Leave is loaded to the employee record as shown below on screen HMSUA (Note: After the online edit is removed agencies will be able to load the Parental Leave in one transaction as shown.) Continued on the next page New Parental Leave Codes (CIPPS Leave Agencies), continued