skilled staff to handle procurement and the minimum procurement contract administration. As this is a PfoR staffing (two) in each city; DLI 4 operation, project units which facilitated The MUDHCo will maintain procurement processes under ULGDP I its project team and the may not be available thus further mobile support team similar deteriorating the capacity of cities to to ULGDP I; DLI 8 implement the program. The cities are The program will provide also experiencing high staff turnover. In intensive procurement most cities, most procurement staffs have contracts management been in position for less than 2 years. training to the staffs of the ULGs as in PAP MC/ Program The cities have agreed to Transparency and Fairness DLI 1 institute all procedures and Most cities use incomplete bidding avail legal document before documents without preset qualification PAP effectiveness MC will check and evaluation criteria and complete Annually and on this; conditions of contract for the tender continuous Familiarization training will which would impact on transparency and be conducted on the use of DLI 9 Continues fairness in bid evaluation and contract the program systems; administration. Though it is the PAP/ Annual Performance Audit requirement of the procurement and IPA will be conducted DLI 4 regulations of all regions, the contracts Program and deliver an acceptable administration and Complaints handling Annual Independent set up and mechanism, in most cities, is procurement audit report inadequate. PAP/ along with a satisfactory Management response as to DLI 2 how the audit issues have been resolved; Continues capacity building will be provided following the Program Action Plan (PAP); All regions will institute/establish complaint management Board , following the requirement of their RPP laws; Cities will: Covenant Program Competitiveness Seek guidance from the There are some government owned regional authorities. enterprises in sectors of supply of goods, Follow guidance on policies works and services and there have been on support to MSEs and the observed preference to use them or allow level of preferences that them to compete alongside private sector. would be acceptable across High margin of preference of up to 18 the board to ensure percent are applied in bids evaluation and uniformity and minimize in many regional states, there are abuse (this guidance will be mandatory provisions to support medium part of participatory and and small enterprises through performance agreement, PPA reservations or preferences. Though this and Program Operations approach has a lot of strategic benefits, it
skilled staff to handle procurement and contract administration. As this is a PfoR operation, project units which facilitated procurement processes under ULGDP I may not be available thus further deteriorating the capacity of cities to implement the program. The cities are also experiencing high staff turnover. In most cities, most procurement staffs have been in position for less than 2 years. the minimum procurement staffing (two) in each city; The MUDHCo will maintain its project team and the mobile support team similar to ULGDP I; The program will provide intensive procurement contracts management training to the staffs of the ULGs as in PAP DLI 4 DLI 8 Transparency and Fairness Most cities use incomplete bidding documents without preset qualification and evaluation criteria and complete conditions of contract for the tender which would impact on transparency and fairness in bid evaluation and contract administration. Though it is the requirement of the procurement regulations of all regions, the contracts administration and Complaints handling set up and mechanism, in most cities, is inadequate. The cities have agreed to institute all procedures and avail legal document before effectiveness MC will check on this; Familiarization training will be conducted on the use of the program systems; Annual Performance Audit and IPA will be conducted and deliver an acceptable Annual Independent procurement audit report along with a satisfactory Management response as to how the audit issues have been resolved; Continues capacity building will be provided following the Program Action Plan (PAP); All regions will institute/establish complaint management Board , following the requirement of their RPP laws; MC/ DLI 1 PAP DLI 9 PAP/ DLI 4 PAP/ DLI 2 Program Annually and continuous Continues Program Competitiveness There are some government owned enterprises in sectors of supply of goods, works and services and there have been observed preference to use them or allow them to compete alongside private sector. High margin of preference of up to 18 percent are applied in bids evaluation and in many regional states, there are mandatory provisions to support medium and small enterprises through reservations or preferences. Though this approach has a lot of strategic benefits, it Cities will: Seek guidance from the regional authorities. Follow guidance on policies on support to MSEs and the level of preferences that would be acceptable across the board to ensure uniformity and minimize abuse (this guidance will be part of participatory and performance agreement, PPA and Program Operations Covenant Program