Sample Policy Emergency Executive Director Succession Executive Director or Operational Policy Given the importance to clients and staff of continuity of operations of the organization, the Executive Director will have the following measures in place in the event that an emergency, such as illness, injury or death, unexpectedly makes it impossible for her to effectively provide executive leadership for a period of 5 or more working days. An up-to-date file whose location is known to and immediately accessible by a designated staff person, containing passwords and other security codes required for the Executive Director’s computer files. This should include e-mail, telephone message systems, and social media accounts. Copies of any keys to desks, cabinets and work-related security storage will also be included in the file. A list of critical functions that rely on the Executive Director including those that could affect client safety, payment of staff salaries, submission of payroll and other government remittances, and other time sensitive and critical tasks on which the organization’s functioning depends. The items on the list shall be in order of importance and shall be reviewed annually with the board. The designation and cross-training of one person who will can and will serve as “Acting Executive Director” for a period of at least 10 as many as 20 working days (1 month) who is able to take over, or direct the accomplishment of, the critical functions. In consultation with this person an outline of the critical functions will be reviewed. Board will know the designated person’s name and if this person leaves the organization, the Executive Director is responsible for finding and training a replacement within 20 working days. A set of protocols or with respect to whom, including board members, needs to and will have access to confidential employee and client records in place of the current Executive Director. There will be a written plan to affect the immediate transfer of signing authority for financial operations where the Executive Director’s signature is required. A calendar (electronic or otherwise) of Executive Director appointments, funding deadlines and other current work related plans should be maintained at all times and is accessible. An approved 3-month Executive Director work plan or an annual operational plan.
Sample Policy Emergency Executive Director Succession Executive Director or Operational Policy Given the importance to clients and staff of continuity of operations of the organization, the Executive Director will have the following measures in place in the event that an emergency, such as illness, injury or death, unexpectedly makes it impossible for her to effectively provide executive leadership for a period of 5 or more working days. An up-to-date file whose location is known to and immediately accessible by a designated staff person, containing passwords and other security codes required for the Executive Director’s computer files. This should include e-mail, telephone message systems, and social media accounts. Copies of any keys to desks, cabinets and work-related security storage will also be included in the file. A list of critical functions that rely on the Executive Director including those that could affect client safety, payment of staff salaries, submission of payroll and other government remittances, and other time sensitive and critical tasks on which the organization’s functioning depends. The items on the list shall be in order of importance and shall be reviewed annually with the board. The designation and cross-training of one person who will can and will serve as “Acting Executive Director” for a period of at least 10 as many as 20 working days (1 month) who is able to take over, or direct the accomplishment of, the critical functions. In consultation with this person an outline of the critical functions will be reviewed. Board will know the designated person’s name and if this person leaves the organization, the Executive Director is responsible for finding and training a replacement within 20 working days. A set of protocols or with respect to whom, including board members, needs to and will have access to confidential employee and client records in place of the current Executive Director. There will be a written plan to affect the immediate transfer of signing authority for financial operations where the Executive Director’s signature is required. A calendar (electronic or otherwise) of Executive Director appointments, funding deadlines and other current work related plans should be maintained at all times and is accessible. An approved 3-month Executive Director work plan or an annual operational plan.