Cut-off: End of FY in which closure order (see note); Note: Retention period begins when closure 10 years (see rescinded. N1-95-10-8, order rescinded. note); Retention/Disposition: Temporary, dispose of item 1 N1-95-10-8, closed records 10 years after cut-off. item 1 Law Violation Includes correspondence and records related to law Temporary, General Includes correspondence and records related to law Temporary, N1-95-88-2 (5330, Program violations; including, but not limited to Violation 10 (FY): violations; including, but not limited to Violation 10 years (FY); 5330-1, 5330-2, Administration Notices, Warning Notices, and Incident N1-95-10-9, Notices, Warning Notices, and Incident N1-95-10-9, 5330-3, 5330-4, Reports. Information regarding violations shall also item 7 Reports. Information regarding violations also item 7 5330-5, 5330-6) be entered and retained in the LEIMARS database. be entered and retained in the LEIMARS database. Note 1: Retain video recordings of confirmed Note 1: Close file at end of fiscal year and apply violations under applicable category, such as 5340 retention period. – Law Enforcement Reports Case Reports. Retain video recordings of confirmed Note 2: – Note 2: Previous subheading violations under applicable category, such as “General” Cut-off: End of FY. 5340 Reports Case Reports. – – Retention/Disposition: Temporary, dispose of closed records 10 years after cut-off. 5000-15. File Code - Heading: 5340 Law Enforcement Reports – Previously Reports” “5340 – Superseded Electronic Records Retention Schedules Hardcopy Records Retention Schedules Records Retention Sub-Heading Schedules Description Retention Sub-Heading Description Retention (5340) (Reference Only) Law Includes case files containing data (including video Temporary, Case Reports Includes case files containing data (including video Temporary, N1-95-88-2 Enforcement documentation) that enables reviewing officials and 10 years documentation) that enables reviewing officials and 10 years (FY); Case Reports attorneys to access the prospective merits of a case to Attorneys to access the prospective merits of a case N1-95-10-9, present in court. to present in court. item 8
Cut-off: End of FY in which closure order rescinded. Retention/Disposition: Temporary, dispose of closed records 10 years after cut-off. (see note); N1-95-10-8, item 1 Note: Retention period begins when closure order rescinded. 10 years (see note); N1-95-10-8, item 1 Law Violation Program Administration Includes correspondence and records related to law violations; including, but not limited to Violation Notices, Warning Notices, and Incident Reports. Information regarding violations shall also be entered and retained in the LEIMARS database. Note 1: Retain video recordings of confirmed violations under applicable category, such as 5340 – Law Enforcement Reports – Case Reports. Note 2: Previous subheading “General” Cut-off: End of FY. Retention/Disposition: Temporary, dispose of closed records 10 years after cut-off. Temporary, 10 (FY): N1-95-10-9, item 7 General Includes correspondence and records related to law violations; including, but not limited to Violation Notices, Warning Notices, and Incident Reports. Information regarding violations also be entered and retained in the LEIMARS database. Note 1: Close file at end of fiscal year and apply retention period. Note 2: Retain video recordings of confirmed violations under applicable category, such as 5340 – Reports – Case Reports. Temporary, 10 years (FY); N1-95-10-9, item 7 N1-95-88-2 (5330, 5330-1, 5330-2, 5330-3, 5330-4, 5330-5, 5330-6) 5000-15. File Code - Heading: 5340 – Law Enforcement Reports Previously “5340 – Reports” Electronic Records Retention Schedules Hardcopy Records Retention Schedules Superseded Records Retention Schedules (Reference Only) Sub-Heading (5340) Description Retention Sub-Heading Description Retention Law Enforcement Case Reports Includes case files containing data (including video documentation) that enables reviewing officials and attorneys to access the prospective merits of a case to present in court. Temporary, 10 years Case Reports Includes case files containing data (including video documentation) that enables reviewing officials and Attorneys to access the prospective merits of a case to present in court. Temporary, 10 years (FY); N1-95-10-9, item 8 N1-95-88-2