Administrative Annual Monitoring Note: 200.213 Suspension and Debarment Monitoring annually: Controls/ Review Non-federal entities are subject to the non-procurement Verify that every subrecipient is Monitoring debarment and suspension regulations implementing monitored as required by Subpart F – Executive Orders 12549 and 12689, 2 CFR part 180. These Audit Requirements 20 CFR 200.331 Requirements regulations restrict awards, subawards, and contracts with Verify that monitoring reports have for pass through certain parties that are debarred, suspended, or otherwise been developed that meet federal entities excluded from or ineligible for participation in Federal requirements and have been shared ESD Policy 5250 assistance programs or activities. with subrecipients. ESD Policy 5255 Does the monitoring report include: 200.328 Monitoring and reporting program Follow up on issues out of – performance compliance The non-Federal entity must monitor its activities under Required corrective action plan if Federal awards to assure compliance with applicable necessary Federal requirements and performance expectations are Does the LWDB have a copy of being achieved. Monitoring by the non-Federal entity monitoring tool for Career Connect must cover each program, function or activity. See also § Washington 200.331 Requirements for pass-through entities. Personnel - Time Annual Monitoring Personnel salaries and related costs are supported by Monitoring annually: and Effort Review adequate time and effort records for employees who work Look at individuals paid out of multiple on federal programs. ESD Policy 5413 cost objectives to see how their costs are 20 CFR allocated 200.430 services Look at the LWDB’s process to ensure 20 CFR 200.430 (c) (g) payroll charged to federal programs is Nonprofit supported by proper time and effort organizations 20 CFR 200.430 (C) documentation. Include names/positions The non-Federal of key staff and how the LWDB: entity's system of Budgets payroll for employees. internal controls includes processes to Randomly select timesheets and payroll review after-the-fact (Onsite) interim charges made Determines required time and effort to a Federal awards based on budget for each employee. estimates. All Ensures time and effort is received necessary adjustment timely from employees. must be made such
Administrative Controls/ Monitoring 20 CFR 200.331 Requirements for pass through entities ESD Policy 5250 ESD Policy 5255 Annual Monitoring Review Note: 200.213 Suspension and Debarment Non-federal entities are subject to the non-procurement debarment and suspension regulations implementing Executive Orders 12549 and 12689, 2 CFR part 180. These regulations restrict awards, subawards, and contracts with certain parties that are debarred, suspended, or otherwise excluded from or ineligible for participation in Federal assistance programs or activities. 200.328 – Monitoring and reporting program performance The non-Federal entity must monitor its activities under Federal awards to assure compliance with applicable Federal requirements and performance expectations are being achieved. Monitoring by the non-Federal entity must cover each program, function or activity. See also § 200.331 Requirements for pass-through entities. Monitoring annually: Verify that every subrecipient is monitored as required by Subpart F – Audit Requirements Verify that monitoring reports have been developed that meet federal requirements and have been shared with subrecipients. Does the monitoring report include: Follow up on issues out of compliance Required corrective action plan if necessary Does the LWDB have a copy of monitoring tool for Career Connect Washington Personnel - Time and Effort ESD Policy 5413 20 CFR 200.430 services 20 CFR 200.430 (c) (g) Nonprofit organizations 20 CFR 200.430 (C) The non-Federal entity's system of internal controls includes processes to review after-the-fact interim charges made to a Federal awards based on budget estimates. All necessary adjustment must be made such Annual Monitoring Review Personnel salaries and related costs are supported by adequate time and effort records for employees who work on federal programs. Monitoring annually: Look at individuals paid out of multiple cost objectives to see how their costs are allocated Look at the LWDB’s process to ensure payroll charged to federal programs is supported by proper time and effort documentation. Include names/positions of key staff and how the LWDB: Budgets payroll for employees. Randomly select timesheets and payroll (Onsite) Determines required time and effort for each employee. Ensures time and effort is received timely from employees.