Proxy vote When proxy vote When proxy vote Yes – application cancelled/expires cancelled/expires may or when elector or when elector include moves. moves. sensitive personal data Canvass staff data Application forms Application forms Yes – retained whilst retained whilst may employed employed. include Payment data sensitive retained for personal statutory data requirement of six years Document Retention Schedule for Electoral Registration Item Delete Paper Delete Electronic Comment Contains personal data Election stationery 1 year 1 year Statutory requirement Yes with personal data – Rejected postal votes, marked registers, corresponding number lists etc Candidate Home Destroy 21 days 1 year Yes Address form after return of writ unless there is an election petition, in which case retain until determined Nomination papers Destroy 1 year 1 year Yes after polling day unless there is an election petition, in which case retain until determined Election notices On expiry of Published on web Yes petition period for on expiry of – particular election petition period for particular election
Proxy vote application When proxy vote cancelled/expires or when elector moves. When proxy vote cancelled/expires or when elector moves. Yes – may include sensitive personal data Canvass staff data Application forms retained whilst employed Application forms retained whilst employed. Payment data retained for statutory requirement of six years Yes – may include sensitive personal data Document Retention Schedule for Electoral Registration Item Delete Paper Delete Electronic Comment Contains personal data Election stationery with personal data – Rejected postal votes, marked registers, corresponding number lists etc 1 year 1 year Statutory requirement Yes Candidate Home Address form Destroy 21 days after return of writ unless there is an election petition, in which case retain until determined 1 year Yes Nomination papers Destroy 1 year after polling day unless there is an election petition, in which case retain until determined 1 year Yes Election notices On expiry of petition period for particular election Published on web – on expiry of petition period for particular election Yes