(VSC) mailbox, including a(n) subject line reading and Request for Document Deletion, attached copy of the . Follow the steps in the table shown below when submitting a document i. Submitting a Document deletion request to the front office Management Analysts (MA). Deletion Request to the NSD Step Action 1 The MA opens the email sent by Request for Document Deletion the approving official. 2 The MA verifies the document has been signed by the approving official. 3 The MA forwards the encrypted email to the VBMS NSD at . j. Establishing Each RO must have a centralized mailbox for VBMS end users to submit a a Local to the designated Adobe PDF Editor Key Users. Document Error Report Mailbox for Follow the steps in the table below when establishing a local mailbox for Document submissions. Document Error Report Error Report Submissions Step Action 1 Send an e-mail to RO Information Technology (IT) staff and include the request for the establishment of a corporate mailbox. The corporate mailbox should be the same format for Important: each RO (i.e. DocErrCorr.VBAXXX@va.gov (VAVBAXXX/RO/DOCERRCORR) where XXX is the three letter code for the RO (e.g. ALB, BUF, BOS, DET, etc.)). 2 Complete a Local Area Network (LAN) form for each designated Adobe PDF Editor Key User. 3 Send the RO IT Staff an updated LAN form for each person who requires access to the corporate mailbox. 4 Notify the local Information Security Officer (ISO) of the mailbox email address and request Public Key Infrastructure (PKI) encryption. 5 Designated Adobe PDF Editor Key Users must add the corporate mailbox and install PKI certificates. Adobe PDF Editor Key Users must be assigned a terminal digit (TD) Note: range to receive and complete the requests to amend documents in the VBMS eFolder (e.g. User 1 TD 00-19, User 2 TD 20-39). – –
(VSC) mailbox, including a(n) subject line reading Request for Document Deletion, and attached copy of the . i. Submitting a Document Deletion Request to the NSD Follow the steps in the table shown below when submitting a document deletion request to the front office Management Analysts (MA). Step Action 1 The MA opens the Request for Document Deletion email sent by the approving official. 2 The MA verifies the document has been signed by the approving official. 3 The MA forwards the encrypted email to the VBMS NSD at . j. Establishing a Local Mailbox for Document Error Report Submissions Each RO must have a centralized mailbox for VBMS end users to submit a Document Error Report to the designated Adobe PDF Editor Key Users. Follow the steps in the table below when establishing a local mailbox for Document Error Report submissions. Step Action 1 Send an e-mail to RO Information Technology (IT) staff and include the request for the establishment of a corporate mailbox. Important: The corporate mailbox should be the same format for each RO (i.e. DocErrCorr.VBAXXX@va.gov (VAVBAXXX/RO/DOCERRCORR) where XXX is the three letter code for the RO (e.g. ALB, BUF, BOS, DET, etc.)). 2 Complete a Local Area Network (LAN) form for each designated Adobe PDF Editor Key User. 3 Send the RO IT Staff an updated LAN form for each person who requires access to the corporate mailbox. 4 Notify the local Information Security Officer (ISO) of the mailbox email address and request Public Key Infrastructure (PKI) encryption. 5 Designated Adobe PDF Editor Key Users must add the corporate mailbox and install PKI certificates. Note: Adobe PDF Editor Key Users must be assigned a terminal digit (TD) range to receive and complete the requests to amend documents in the VBMS eFolder (e.g. User 1 – TD 00-19, User 2 – TD 20-39).