RDP - DARD and EU. 9 after end of programme, due to complete in 2020 (to be confirmed by DARD) SECTION 18: PROCUREMENT SECTION 18.1: PROCUREMENT CONTRACTS AND TENDERING DOCUMENTATION – Sub-work Area Example of Records Statutory Retention Period Action at end of administrative – Work Activities provisions/Authority life of record Council decision to commence Preservation in accordance with Contracts and Permanent Retention by Council. Tendering tender process Council Minutes policy Documents Pre Contract Advice i.e. 1 year contract let or not Destroy Expressions of Interest proceeded Tender Specifications / Ordinary contracts 6 after Destroy – – Conditions of Contract terms of contract have expired Statutory: Statute of Contracts under seal 12 years – Limitations (NI) 1958 after terms of contract have expired Opening notices 1 year contract let or not Destroy Tender envelope proceeded Evaluation of Tender i.e. Ordinary contracts 6 years Destroy – evaluation criteria incl. post after terms of contract have award correspondence expired Statutory: Statute of Contracts under seal 12 years – Limitations (NI) 1958 after terms of contract have expired Successful tender documents Ordinary contracts 6 years – after terms of contract have expired
RDP - DARD and EU. 9 after end of programme, due to complete in 2020 (to be confirmed by DARD) SECTION 18: PROCUREMENT SECTION 18.1: PROCUREMENT – CONTRACTS AND TENDERING DOCUMENTATION Sub-work Area – Work Activities Example of Records Statutory provisions/Authority Retention Period Action at end of administrative life of record Contracts and Tendering Documents Council decision to commence tender process Preservation in accordance with Council Minutes policy Permanent Retention by Council. Pre Contract Advice i.e. Expressions of Interest 1 year contract let or not proceeded Destroy Tender – Specifications / Conditions of Contract Ordinary contracts – 6 after terms of contract have expired Destroy Statutory: Statute of Limitations (NI) 1958 Contracts under seal – 12 years after terms of contract have expired Opening notices 1 year contract let or not proceeded Destroy Tender envelope Evaluation of Tender i.e. evaluation criteria incl. post award correspondence Ordinary contracts – 6 years after terms of contract have expired Destroy Statutory: Statute of Limitations (NI) 1958 Contracts under seal – 12 years after terms of contract have expired Successful tender documents Ordinary contracts – 6 years after terms of contract have expired