Sub-work Area Example of Records Statutory Retention Period Action at end of administrative life of – Basic Work provisions/Authority record Activities Information Access Records associated with the Destroy 3 years after closure Destroy Requests - FOI, EIR receipt of and response to unless subject to a complaint requests FOI and EIR Disclosure Log 3 years Destroy Data Protection Act Data Protection Act subject Data Protection Act 1998 3 years Destroy – access requests Complaints Complaints / Appeals / 3 years after file closed Destroy Investigations under FOI, EIR and Data Protection Retention and Correspondence and papers National Archives Destroy Disposal Schedule relating to complication of R&D Retention Scheduling (9) schedules Copies of catalogues / lists of Permanent Permanent Retention by Council records transferred to PRONI Destruction certificates / Permanent Permanent Retention by Council registers Record Management Security of records National Archives Five years Destroy Retention Scheduling (9) Records of tracking and location National Archives When system is superceded Destroy systems Retention Scheduling (9) General Guides, manuals, instructions National Archives Destroy when new issue(s) Destroy Management on Info and training on the Retention Scheduling (9) agreed and circulated Governance management of records Information Audits Information Surveys, Audits and National Archives Two years Destroy registry inspections Retention Scheduling (9) Training Course Training course material, Two years Destroy Material on including audio-visual material Information Governance SECTION 12.2: INFORMATION MANAGEMENT - GUIDANCE ON RECORDS
Sub-work Area – Basic Work Activities Example of Records Statutory provisions/Authority Retention Period Action at end of administrative life of record Information Access Requests - FOI, EIR Records associated with the receipt of and response to requests FOI and EIR Destroy 3 years after closure unless subject to a complaint Destroy Disclosure Log 3 years Destroy Data Protection Act Data Protection Act – subject access requests Data Protection Act 1998 3 years Destroy Complaints Complaints / Appeals / Investigations under FOI, EIR and Data Protection 3 years after file closed Destroy Retention and Disposal Schedule Correspondence and papers relating to complication of R&D schedules National Archives Retention Scheduling (9) Destroy Copies of catalogues / lists of records transferred to PRONI Permanent Permanent Retention by Council Destruction certificates / registers Permanent Permanent Retention by Council Record Management Security of records National Archives Retention Scheduling (9) Five years Destroy Records of tracking and location systems National Archives Retention Scheduling (9) When system is superceded Destroy General Management on Info Governance Guides, manuals, instructions and training on the management of records National Archives Retention Scheduling (9) Destroy when new issue(s) agreed and circulated Destroy Information Audits Information Surveys, Audits and registry inspections National Archives Retention Scheduling (9) Two years Destroy Training Course Material on Information Governance Training course material, including audio-visual material Two years Destroy SECTION 12.2: INFORMATION MANAGEMENT - GUIDANCE ON RECORDS