Payments to 5 Dishonest claims Formal process of Consequence: by third party reviewing the cost and Likelihood: are approved prior to deliverables against Risk Rating: completion of work or contracts prior to work is not performed authorisation of to required standard. payment. Invoices submitted are Appropriate delegation inflated by the levels assigned to contractor or supplier approve payments. and do not agree with the original contract. Lack of oversight by 6 Personal All credit card Consequence: supervisors of staff expenditure transactions greater Likelihood: members making charged to the than the allowed Risk Rating: claims for private or ANU Purchase threshold to be inappropriate Card not repaid supported by receipts. expenditure, either A monthly review of through the credit card statements reimbursement to supporting process or on the documentation to University purchase ensure purchases are card. appropriate and follow Staff members submit up unsupported or a claim through the inappropriate reimbursement transactions with process after charging relevant staff and take the expense to the appropriate action. purchase card. (duplicate claim)
5 Dishonest claims by third party Payments to are approved prior to completion of work or work is not performed to required standard. Invoices submitted are inflated by the contractor or supplier and do not agree with the original contract. Formal process of reviewing the cost and deliverables against contracts prior to authorisation of payment. Appropriate delegation levels assigned to approve payments. Consequence: Likelihood: Risk Rating: 6 Personal expenditure charged to the ANU Purchase Card not repaid Lack of oversight by supervisors of staff members making claims for private or inappropriate expenditure, either through the reimbursement process or on the University purchase card. Staff members submit a claim through the reimbursement process after charging the expense to the purchase card. (duplicate claim) All credit card transactions greater than the allowed threshold to be supported by receipts. A monthly review of credit card statements to supporting documentation to ensure purchases are appropriate and follow up unsupported or inappropriate transactions with relevant staff and take appropriate action. Consequence: Likelihood: Risk Rating: