log activity for security guards. log. Records Temporary Record. 8.13 Records documenting the use of college equipment. documenting the use by students, professors, staff, or visitors of Retain 1 year any college equipment. This series may include, but is not semester in which limited to, forms signed by individuals agreeing to the equipment was proper/acceptable use of such equipment, including computers. used. 8.14 Administrative Reference Records documenting Temporary Record. materials not created by the college but received and used only Retain for useful as reference sources of information. life. Records documenting various 8.15 Survey Reports and Data. topics of college interests through the use of institutional surveys and analysis reports. FINAL SURVEY REPORTS. Records documenting the final PERMANENT summarization of the data collected through the survey. RECORD. Survey Documentation. Records documenting the questions Temporary Record. by surveys and the answers provided by individuals. Retain until completion of survey report. Records documenting statistical Temporary Record. 8.16 Periodic Activity Reports. and narrative information regarding institutional activities and Retain 1 year progress. This information is most often incorporated or audit. duplicated in the Fact Books, Integrated Postsecondary Education System Reports, Enrollment Summaries (PERS), Institutional Management Plan, Facilities Management Plan, Planning Assessment Report, Annual Budget, or Annual Financial Statement. 8.17 FACT BOOKS. Records documenting statistical data on PERMANENT student body makeup, faculty, and finances. This book is used RECORD. as a quick reference for the colleges. 8.18 Integrated Postsecondary Education System Reports Temporary Record. (IPEDS). Records documenting enrollment, financial aid funds, Retain 5 years after personnel, and college work study programs through the the end of the fiscal submission of data by each college for the U.S. Department of year in which the Education, National Center for Education Statistics. records were created.
log activity for security guards. log. 8.13 Records documenting the use of college equipment. Records documenting the use by students, professors, staff, or visitors of any college equipment. This series may include, but is not limited to, forms signed by individuals agreeing to proper/acceptable use of such equipment, including computers. Temporary Record. Retain 1 year semester in which the equipment was used. 8.14 Administrative Reference Records documenting materials not created by the college but received and used only as reference sources of information. Temporary Record. Retain for useful life. 8.15 Survey Reports and Data. Records documenting various topics of college interests through the use of institutional surveys and analysis reports. FINAL SURVEY REPORTS. Records documenting the final summarization of the data collected through the survey. PERMANENT RECORD. Survey Documentation. Records documenting the questions by surveys and the answers provided by individuals. Temporary Record. Retain until completion of survey report. 8.16 Periodic Activity Reports. Records documenting statistical and narrative information regarding institutional activities and progress. This information is most often incorporated or duplicated in the Fact Books, Integrated Postsecondary Education System Reports, Enrollment Summaries (PERS), Institutional Management Plan, Facilities Management Plan, Planning Assessment Report, Annual Budget, or Annual Financial Statement. Temporary Record. Retain 1 year audit. 8.17 FACT BOOKS. Records documenting statistical data on student body makeup, faculty, and finances. This book is used as a quick reference for the colleges. PERMANENT RECORD. 8.18 Integrated Postsecondary Education System Reports (IPEDS). Records documenting enrollment, financial aid funds, personnel, and college work study programs through the submission of data by each college for the U.S. Department of Education, National Center for Education Statistics. Temporary Record. Retain 5 years after the end of the fiscal year in which the records were created.