Sub-work Area Example of Records Statutory provisions/Authority Retention Period Action at end of administrative – Basic Work life of record Activities Asset Register Register Permanent Permanent Retention by Council Asset contracts 5 after contract completion Destroy Asset purchase invoices Current year + 6 years Destroy Asset payments Current year + 6 Destroy Construction Industry 7 years following Destroy Scheme registration details Construction Industry Current year+6 years Destroy Scheme records Loans Register Permanent Permanent Retention by Council Loans schedules 7 years after loan has been Destroy – Government repaid Loans Schedules 7 years after loan has been Destroy – Temporary repaid Lease Register Permanent Permanent Retention by Council SECTION 8.1: FINANCE ACCOUNTS – Accounts Published and signed Final Permanent Permanent Retention by Council Annual Accounts Management Accounts Current year + 1 year Destroy Minuted monthly and Held within Council minutes Permanent Retention by Council quarterly reports Monthly and quarterly Destroy when administrative Destroy statements including working use concluded and as per papers for reports policy Accrual statements Current year + 6 years Destroy Cashflow statements Current year + 6 years Destroy Journal Vouchers Current year + 6 years Destroy VAT Registration details 7 following de-registration Destroy VAT Returns & Working Current year + 6 years Destroy Papers Election Expenditure Claims Current year + 6 years Destroy
Sub-work Area – Basic Work Activities Example of Records Statutory provisions/Authority Retention Period Action at end of administrative life of record Asset Register Register Permanent Permanent Retention by Council Asset contracts 5 after contract completion Destroy Asset purchase invoices Current year + 6 years Destroy Asset payments Current year + 6 Destroy Construction Industry Scheme registration details 7 years following Destroy Construction Industry Scheme records Current year+6 years Destroy Loans Register Permanent Permanent Retention by Council Loans schedules – Government 7 years after loan has been repaid Destroy Loans Schedules – Temporary 7 years after loan has been repaid Destroy Lease Register Permanent Permanent Retention by Council SECTION 8.1: FINANCE – ACCOUNTS Accounts Published and signed Final Annual Accounts Permanent Permanent Retention by Council Management Accounts Current year + 1 year Destroy Minuted monthly and quarterly reports Held within Council minutes Permanent Retention by Council Monthly and quarterly statements including working papers for reports Destroy when administrative use concluded and as per policy Destroy Accrual statements Current year + 6 years Destroy Cashflow statements Current year + 6 years Destroy Journal Vouchers Current year + 6 years Destroy VAT Registration details 7 following de-registration Destroy VAT Returns & Working Papers Current year + 6 years Destroy Election Expenditure Claims Current year + 6 years Destroy