Workplace policies and procedures surrounding the payroll function will clearly stipulate the timelines that govern the processing of payroll. Details such as the following will be addressed: Pay period for wages and salaries - weekly, fortnightly, monthly The days of the week the pay period starts and the pay period finishes The day of the week wages or salaries will be paid into an employee’s nominated bank account, cheques will be available to collect or cheques posted to the employee’s preferred address The details recorded on pay and the manner in which payslips are distributed by – post, internal mail or collected in person by employees. An example of the timeline and responsibilities that an establishment might use are outlined in the following table. Documentation Payroll activity time line Authorising person Timesheets are to be received by the payroll processor by 9.00am the day after the end Authorised signatories of the pay period for approving timesheets Timesheets such as supervisor Information is entered into the payroll system on a daily basis as timesheets are Payroll processor received during the pay period Managers or personnel Any changes to employee pay deductions, responsible for authorising Employee details allowances or leave claims must be received the changes to employee day before the end of the pay period conditions
Workplace policies and procedures surrounding the payroll function will clearly stipulate the timelines that govern the processing of payroll. Details such as the following will be addressed: Pay period for wages and salaries - weekly, fortnightly, monthly The days of the week the pay period starts and the pay period finishes The day of the week wages or salaries will be paid into an employee’s nominated bank account, cheques will be available to collect or cheques posted to the employee’s preferred address The details recorded on pay and the manner in which payslips are distributed – by post, internal mail or collected in person by employees. An example of the timeline and responsibilities that an establishment might use are outlined in the following table. Documentation Payroll activity time line Authorising person Timesheets Timesheets are to be received by the payroll processor by 9.00am the day after the end of the pay period Information is entered into the payroll system on a daily basis as timesheets are received during the pay period Authorised signatories for approving timesheets such as supervisor Payroll processor Employee details Any changes to employee pay deductions, allowances or leave claims must be received the day before the end of the pay period Managers or personnel responsible for authorising changes to employee conditions