Commitment from Members To provide consistent representation. To attend meetings as required. To carry out specified tasks as designated. 4. Delegated Authority and Decision Making The Committee acts in an advisory capacity only and has no delegated authority to make decisions on behalf of Council. The Knox Active Ageing Advisory Committee is to provide advice to Council and staff to assist them in their decision-making. 5. Meeting Procedures The Knox Active Ageing Advisory Committee will meet once every two months and an annual schedule of meetings will be agreed upon at the first meeting of the Committee. Industry members unable to attend a committee meeting are able to nominate a proxy, from the organisation that they represent, to attend on their behalf. Any proxy attendance should be notified to nominated officer at least 24 hours prior to the meeting. It is Council’s expected that the appointed industry member provide an appropriate introduction and overview of the committee purpose and objectives to any nominated proxy prior to attendance of any meeting to enable active participation and contribution. The Committee is not required to give public notice of its meetings and its meetings are not open to the public. Meetings will follow Knox Council meeting procedures, which are in summary: Commence on time and conclude by the stated completion time; Be scheduled and confirmed in advance with all relevant papers distributed (as appropriate) to each member; Encourage fair and reasonable discussion and respect of each other’s views; Focus on the relevant issues at hand; and Provide advice to Council as far as possible on a consensus basis. 6. Chair The position of Chairperson shall be agreed by the Councillor representative(s) on the Knox Active Ageing Advisory Committee. The position of Chairperson will be reviewed immediately following Councillor appointments to Committees annually. If the Chairperson is not present at a meeting, any other Councillor representative shall be appointed as Chairperson. In the absence of any other Councillor representative(s), the committee members shall appoint a Chairperson for the purpose of conducting the meeting. 7. Agendas and Minutes Agendas and minutes will be prepared for each meeting. The agenda will be provided to the committee not less than seven (7) days before the time fixed for the next meeting. The minutes will:
Commitment from Members To provide consistent representation. To attend meetings as required. To carry out specified tasks as designated. 4. Delegated Authority and Decision Making The Committee acts in an advisory capacity only and has no delegated authority to make decisions on behalf of Council. The Knox Active Ageing Advisory Committee is to provide advice to Council and staff to assist them in their decision-making. 5. Meeting Procedures The Knox Active Ageing Advisory Committee will meet once every two months and an annual schedule of meetings will be agreed upon at the first meeting of the Committee. Industry members unable to attend a committee meeting are able to nominate a proxy, from the organisation that they represent, to attend on their behalf. Any proxy attendance should be notified to Council’s nominated officer at least 24 hours prior to the meeting. It is expected that the appointed industry member provide an appropriate introduction and overview of the committee purpose and objectives to any nominated proxy prior to attendance of any meeting to enable active participation and contribution. The Committee is not required to give public notice of its meetings and its meetings are not open to the public. Meetings will follow Knox Council meeting procedures, which are in summary: Commence on time and conclude by the stated completion time; Be scheduled and confirmed in advance with all relevant papers distributed (as appropriate) to each member; Encourage fair and reasonable discussion and respect of each other’s views; Focus on the relevant issues at hand; and Provide advice to Council as far as possible on a consensus basis. 6. Chair The position of Chairperson shall be agreed by the Councillor representative(s) on the Knox Active Ageing Advisory Committee. The position of Chairperson will be reviewed immediately following Councillor appointments to Committees annually. If the Chairperson is not present at a meeting, any other Councillor representative shall be appointed as Chairperson. In the absence of any other Councillor representative(s), the committee members shall appoint a Chairperson for the purpose of conducting the meeting. 7. Agendas and Minutes Agendas and minutes will be prepared for each meeting. The agenda will be provided to the committee not less than seven (7) days before the time fixed for the next meeting. The minutes will: