Facilitator/Evaluator/OR Controller All materials completed no than 5 briefing: days before event; Develop F/E or C/E handbook, Ensure all facilitators are trained for presentation and sign-in sheets proper evaluation write up based on HSEEP standards in time” prior – “just to event Exercise: All materials ready for publication 15 Assist the locality/governmental entity days before exercise as outlined in previous planning meetings to include tracking participation, preparing documents as required by HSEEP (Situation Manual or Exercise Plan); F/E or C/E Handbook; MSEL list; Player packet; Participant feedback forms; Participate and document Hot Wash, appropriate PowerPoint presentations with audio/video enhancements. Post Exercise: Exercise summary, participant list, Hot Draft Quick Look (exercise summary); Wash summary due 2 days after submit participant list, summarize Hot Exercise Wash. Assist with AAM (to be held within 25 After Action Meeting (AAM): Develop read-ahead materials, track days after exercise) attendance, take and produce meeting Materials due 10 days before the AAM minutes. Submit meeting minutes 5 days after AAM. Improvement Plan Matrix Meeting If not part of the AAM, assist with this meeting held within 20 days after (IPMM): (may be part of AAM above) AAM; Draft improvement plan. Materials due 10 days before AAM Final After Action Report (AAR): Electronic version of all materials due Draft After Action Report (to include within 15 days of IPMM Improvement Plan) and to include the participant feedback report. Within 90 days of the end of the exercise, the vendor shall provide an electronic copy of the After Action Report to the VDEM Office of Training and Exercises. Contract Management: Monthly; as needed Address staffing, billing, and overall contract issues Contract Management: Project Upon request Procure talent (controllers, facilitators, Management etc) to augment the exercise support for a specific exercise. Exercise Type Baseline included in Base RFP Price Operations Based Exercise (Eight Hour Minimum) 5 Exercise Venues, 1 controller per venue Drill 5 Exercise Venues, 1 Registration Staff per venue • Functional 1 Lead Controller • 1 Safety Controller
Facilitator/Evaluator/OR Controller briefing: Develop F/E or C/E handbook, presentation and sign-in sheets All materials completed no than 5 days before event; Ensure all facilitators are trained for proper evaluation write up based on HSEEP standards – “just in time” prior to event Exercise: Assist the locality/governmental entity as outlined in previous planning meetings to include tracking participation, preparing documents as required by HSEEP (Situation Manual or Exercise Plan); F/E or C/E Handbook; MSEL list; Player packet; Participant feedback forms; Participate and document Hot Wash, appropriate PowerPoint presentations with audio/video enhancements. All materials ready for publication 15 days before exercise Post Exercise: Draft Quick Look (exercise summary); submit participant list, summarize Hot Wash. Exercise summary, participant list, Hot Wash summary due 2 days after Exercise After Action Meeting (AAM): Develop read-ahead materials, track attendance, take and produce meeting minutes. Assist with AAM (to be held within 25 days after exercise) Materials due 10 days before the AAM Submit meeting minutes 5 days after AAM. Improvement Plan Matrix Meeting (IPMM): (may be part of AAM above) Draft improvement plan. If not part of the AAM, assist with this meeting held within 20 days after AAM; Materials due 10 days before AAM Final After Action Report (AAR): Draft After Action Report (to include Improvement Plan) and to include the participant feedback report. Within 90 days of the end of the exercise, the vendor shall provide an electronic copy of the After Action Report to the VDEM Office of Training and Exercises. Electronic version of all materials due within 15 days of IPMM Contract Management: Address staffing, billing, and overall contract issues Monthly; as needed Contract Management: Procure talent (controllers, facilitators, etc) to augment the exercise support for a specific exercise. Project Management Upon request Exercise Type Baseline included in Base RFP Price Operations Based Exercise (Eight Hour Minimum) • Drill • Functional 5 Exercise Venues, 1 controller per venue 5 Exercise Venues, 1 Registration Staff per venue 1 Lead Controller 1 Safety Controller