Records of original entry or routine accounting transactions, such as journals, registers, and ledgers, and funds deposited outside the state treasury Disposition: Temporary Record. Retain 1 year audit. Records documenting requests for authorization from supervisors to travel on officials business either within or outside the state, and other related materials, such as travel reimbursement forms and itineraries Disposition: Temporary Record. Retain 1 year audit. Records documenting contracts for services or personal property Disposition: Temporary Record. Retain 6 years after expiration of the contract. Records documenting the bid process, including requests for proposals and unsuccessful responses Disposition: Temporary Record. Retain 7 years after the end of the fiscal year in which the bids were opened. Audit Reports Disposition: Temporary Record. Retain 6 years after the end of the fiscal year in which the records were created. Administering Internal Operations: Managing Human Resources Position Classification Files Disposition: Temporary Record. Retain 1 year. Application Materials Disposition: Temporary Record. Retain 2 years. Records documenting payroll Disposition: Temporary Record. Retain 1 year after audit. Records documenting payroll deduction authorizations Disposition: Temporary Record. Retain 5 after separation of employee from the agency. Records documenting payroll deductions for tax purposes (including Form 941) Disposition: Temporary Record. Retain 1 year audit. Records documenting an employee’s work history, generally maintained as a case file Disposition: Temporary Record. Retain 6 years after separation of employee from the agency. Records documenting employees’ daily and weekly work schedules Disposition: Temporary Record. Retain 1 year after audit.
Records of original entry or routine accounting transactions, such as journals, registers, and ledgers, and funds deposited outside the state treasury Disposition: Temporary Record. Retain 1 year audit. Records documenting requests for authorization from supervisors to travel on officials business either within or outside the state, and other related materials, such as travel reimbursement forms and itineraries Disposition: Temporary Record. Retain 1 year audit. Records documenting contracts for services or personal property Disposition: Temporary Record. Retain 6 years after expiration of the contract. Records documenting the bid process, including requests for proposals and unsuccessful responses Disposition: Temporary Record. Retain 7 years after the end of the fiscal year in which the bids were opened. Audit Reports Disposition: Temporary Record. Retain 6 years after the end of the fiscal year in which the records were created. Administering Internal Operations: Managing Human Resources Position Classification Files Disposition: Temporary Record. Retain 1 year. Application Materials Disposition: Temporary Record. Retain 2 years. Records documenting payroll Disposition: Temporary Record. Retain 1 year after audit. Records documenting payroll deduction authorizations Disposition: Temporary Record. Retain 5 after separation of employee from the agency. Records documenting payroll deductions for tax purposes (including Form 941) Disposition: Temporary Record. Retain 1 year audit. Records documenting an employee’s work history, generally maintained as a case file Disposition: Temporary Record. Retain 6 years after separation of employee from the agency. Records documenting employees’ daily and weekly work schedules Disposition: Temporary Record. Retain 1 year after audit.