emergency evacuation arrangements assembly – location, register etc security of venue suitability of activity for age/experience group response to demands of activity changing environmental conditions staff deployment supervision of groups pupil welfare medical conditions etc – standards of other staff e.g. event staff, officials – behaviour on-going risk assessment programme/schedule communication between staff/ with event staff/ with group etc Seasonal considerations: weather forecasts clothing shelter duration of event any need to amend staffing c. Contingency Establish: planning group details left at school/taken with staff guaranteed availability of emergency contact person at school emergency cascade communication system arrangements for dealing with major incidents involving other agencies Alternative plan in of unforeseen circumstances: transport breakdown delay illness injury and availability of first aid – poor weather conditions changes in activities next of kin unavailable during or the event – Incident management: minor (dealt with within group/event): dealing with the incident managing the whole group assessing the situation continuing the event or returning to school major (involving other agencies): immediate action at the scene implement procedures for contact with:
emergency evacuation arrangements – assembly location, register etc security of venue suitability of activity for age/experience group response to demands of activity changing environmental conditions staff deployment supervision of groups pupil welfare – medical conditions etc standards of other staff – e.g. event staff, officials behaviour on-going risk assessment programme/schedule communication between staff/ with event staff/ with group etc Seasonal considerations: weather forecasts clothing shelter duration of event any need to amend staffing c. Contingency planning Establish: group details left at school/taken with staff guaranteed availability of emergency contact person at school emergency cascade communication system arrangements for dealing with major incidents involving other agencies Alternative plan in of unforeseen circumstances: transport breakdown delay illness injury – and availability of first aid poor weather conditions changes in activities next of kin unavailable – during or the event Incident management: minor (dealt with within group/event): dealing with the incident managing the whole group assessing the situation continuing the event or returning to school major (involving other agencies): immediate action at the scene implement procedures for contact with: