Agenda Meeting of the Finance, Personnel and Premise will be held in the Training Room Wednesday 1st February 2017 at 4.30pm Agenda item Lead Preparation/ approval Supporting document 1 Apologies Chair 2 Items for decision Attendance record signed Attendance record signed Declaration of business interest Agreed minutes signed by Chair Crib sheet Attendance record Confirmation of minutes of previous meeting 3 Chair Review actions from previous meeting Action log attached to agenda Actions from previous meeting 4 Audit KW/CH School audit is scheduled for the 21st and 22nd February. These 4.1 Finance Report (Audit) – Finance Audit for approval documents require government approval prior to the audit. 4.2 Self assessment – Self assessment 4.3 - SFVS – School Financial Values Standard (SFVS) 5 Budget Monitor KW Review budget monitor for Spring Term. 5.1 Budget Monitor – Budget Monitor Supporting evidence of recovery plan following deficit and recovery of 5.2 DCC Letter (FIPs) – FIPs (Financial Intervention Panel) the school budget. 5.3 Recovery Budget – Financial Benchmarking Governors to review financial benchmarking, and consider questions 5.4 Benchmark – SIP regarding spend in comparison to other schools. 5.5 - SIP Premises Action Plan 6 CH Premises reports will be available at the meeting. 6.1 Premises Action Plan – Governor Signing off dates Implementation of Governor sign off dates. 6.2 Sign off dates for log – 6.3 Premises Reports Premises Reports – 7 Items for financial approval KW/CH Governors to review for approval of spend 7.1 Field Drainage – Drainage of field 7.2 Increase in maintenance costs – 7.3 30 Hours Provision Increase in maintenance costs – 7.4 - Government 30 Hours Provision 7.5 Solar Panels Solar panels – Asbestos 8 CH Letter confirming an area previously identified as Asbestos is in fact 8.1 Letter regarding asbestos – plywood NPS - Staff Room Remodel 9 CH Handover report from the staff room remodelling 9.1 NPS Handover minutes – Hearing Support Centre (HSC) 10 CH Concerns over reduced funding for HSC and how that affects future 10.1 Letter from DCC – support. 10.2 Email response Letter from DCC – Email response 11 Admissions AB/CH Documents regarding the future expectations for pupil intake in the 11.1 Letter about PAN 75 – Letter school. Including an outlook of pupil numbers up to 2020. 11.2 Admissions team pupil roll – 11.3 Outlook of pupil numbers to 2020 Admissions team breakdown of pupil –
Agenda Meeting of the Finance, Personnel and Premise will be held in the Training Room Wednesday 1st February 2017 at 4.30pm Agenda item Lead Preparation/ approval Supporting document 1 Apologies Chair 2 Items for decision Declaration of business interest Attendance record Confirmation of minutes of previous meeting Attendance record signed Agreed minutes signed by Chair Attendance record signed Crib sheet 3 Actions from previous meeting Chair Review actions from previous meeting Action log attached to agenda 4 Audit Finance Audit for approval Self – assessment School Financial Values Standard (SFVS) KW/CH School audit is scheduled for the 21st and 22nd February. These documents require government approval prior to the audit. 4.1 – Finance Report (Audit) 4.2 – Self assessment 4.3 - SFVS 5 Budget Monitor Budget Monitor FIPs (Financial Intervention Panel) Financial Benchmarking SIP KW Review budget monitor for Spring Term. Supporting evidence of recovery plan following deficit and recovery of the school budget. Governors to review financial benchmarking, and consider questions regarding spend in comparison to other schools. 5.1 – Budget Monitor 5.2 – DCC Letter (FIPs) 5.3 – Recovery Budget 5.4 – Benchmark 5.5 - SIP 6 Premises Action Plan Governor Signing off dates Premises Reports CH Premises reports will be available at the meeting. Implementation of Governor sign off dates. 6.1 – Premises Action Plan 6.2 – Sign off dates for log 6.3 – Premises Reports 7 Items for financial approval Drainage of field Increase in maintenance costs 30 Hours Provision Solar panels KW/CH Governors to review for approval of spend 7.1 – Field Drainage 7.2 – Increase in maintenance costs 7.3 – 30 Hours Provision 7.4 - Government 7.5 – Solar Panels 8 Asbestos CH Letter confirming an area previously identified as Asbestos is in fact plywood 8.1 – Letter regarding asbestos 9 NPS - Staff Room Remodel CH Handover report from the staff room remodelling 9.1 – NPS Handover minutes 10 Hearing Support Centre (HSC) Letter from DCC Email response CH Concerns over reduced funding for HSC and how that affects future support. 10.1 – Letter from DCC 10.2 – Email response 11 Admissions Letter Admissions team breakdown of pupil AB/CH Documents regarding the future expectations for pupil intake in the school. Including an outlook of pupil numbers up to 2020. 11.1 – Letter about PAN 75 11.2 – Admissions team pupil roll 11.3 – Outlook of pupil numbers to 2020