3) Staggered Two-Year Terms. Committee members shall serve staggered two-year terms by academic year. 4) Replacement of Committee Member Who Cannot Second Year. a) If a committee member is unable to complete a full two-year term, s/he shall notify the School Director as soon as practicable of his/her inability to continue serving due to sabbatical, leave of absence (with or without pay), retirement, extended illness, resignation from the University, or other reason. b) Upon receipt of such notice, the School Director shall add the election of an alternate committee member to the agenda of the next faculty meeting to fill the vacancy noticed. c) An alternate be nominated and duly voted on for each committee vacancy as noticed in accordance with the provisions of this Bylaw. d) A Faculty member elected as an alternate to replace a member of a Standing Committee serve for the period of the replacement only and shall not serve beyond the remaining term of office of the person being replaced unless subsequently elected during the next regular election cycle. C. Conveners and Committee Chairs. 1) Conveners. The School Director shall appoint a Convener for each Standing Committee at the Faculty meeting during which Standing Committees were formed. The Convener shall schedule the first meeting of a Standing Committee within two (2) weeks of his/her appointment so that a Committee Chair may be promptly elected at that first meeting. 2) Electing Committee Chairs. At the Standing Committee meeting of the academic year called by the Convener, the Committee members shall select a Committee Chair. 3) Duties of Committee Chairs. The duties of the Committee Chair shall include at least the following: a) In consultation with the members of the Standing Committee, determine meeting dates and arrange for a facility in which to meet. b) At least two days prior to any meeting of the Standing Committee, develop the agenda and distribute the agenda to the committee members. The Committee, by majority vote, may agree to waive the two-day requirement for agendas. c) Preside over all meetings of the Standing Committee to which they were elected as chairperson.
3) Staggered Two-Year Terms. Committee members shall serve staggered two-year terms by academic year. 4) Replacement of Committee Member Who Cannot Second Year. a) If a committee member is unable to complete a full two-year term, s/he shall notify the School Director as soon as practicable of his/her inability to continue serving due to sabbatical, leave of absence (with or without pay), retirement, extended illness, resignation from the University, or other reason. b) Upon receipt of such notice, the School Director shall add the election of an alternate committee member to the agenda of the next faculty meeting to fill the vacancy noticed. c) An alternate be nominated and duly voted on for each committee vacancy as noticed in accordance with the provisions of this Bylaw. d) A Faculty member elected as an alternate to replace a member of a Standing Committee serve for the period of the replacement only and shall not serve beyond the remaining term of office of the person being replaced unless subsequently elected during the next regular election cycle. C. Conveners and Committee Chairs. 1) Conveners. The School Director shall appoint a Convener for each Standing Committee at the Faculty meeting during which Standing Committees were formed. The Convener shall schedule the first meeting of a Standing Committee within two (2) weeks of his/her appointment so that a Committee Chair may be promptly elected at that first meeting. 2) Electing Committee Chairs. At the Standing Committee meeting of the academic year called by the Convener, the Committee members shall select a Committee Chair. 3) Duties of Committee Chairs. The duties of the Committee Chair shall include at least the following: a) In consultation with the members of the Standing Committee, determine meeting dates and arrange for a facility in which to meet. b) At least two days prior to any meeting of the Standing Committee, develop the agenda and distribute the agenda to the committee members. The Committee, by majority vote, may agree to waive the two-day requirement for agendas. c) Preside over all meetings of the Standing Committee to which they were elected as chairperson.