DOCUMENT RETENTION SCHEDULE: HOUSING ADVICE ACTION AT CONTAINS REF DESCRIPTION RECORD TYPE RETENTION END OF RETENTION PERSONAL NO. PERIOD RETENTION JUSTIFICATION INFORMATION PERIOD HA1 Verification Identification 3 Automatic Statutory reporting Yes Documents documents following secure (Homeless Reduction Bank being deletion of Act 2017). statements rehoused. electronic Prevention and Passport records. detection of fraud (Parts details 3 years VI and VII of the Tenancy following Housing Act 1996 as agreements homeless amended. Prevention of Benefit application. Social Housing Fraud awards 6 months Act 2013). Notices following removal of application. HA2 Online Stored on Locata 3 Automatic Statutory reporting Yes applications for online housing following secure (Homeless Reduction application system being deletion of Act 2017). housing rehoused. electronic Prevention and 3 years records. detection of fraud (Parts following VI and VII of the homeless Housing Act 1996 as application. amended. Prevention of 6 months Social Housing Fraud following Act 2013).
DOCUMENT RETENTION SCHEDULE: HOUSING ADVICE REF NO. DESCRIPTION RECORD TYPE RETENTION PERIOD ACTION AT END OF RETENTION PERIOD RETENTION JUSTIFICATION CONTAINS PERSONAL INFORMATION HA1 Verification Documents Identification documents Bank statements Passport details Tenancy agreements Benefit awards Notices 3 following being rehoused. 3 years following homeless application. 6 months following removal of application. Automatic secure deletion of electronic records. Statutory reporting (Homeless Reduction Act 2017). Prevention and detection of fraud (Parts VI and VII of the Housing Act 1996 as amended. Prevention of Social Housing Fraud Act 2013). Yes HA2 Online applications for housing Stored on Locata online housing application system 3 following being rehoused. 3 years following homeless application. 6 months following Automatic secure deletion of electronic records. Statutory reporting (Homeless Reduction Act 2017). Prevention and detection of fraud (Parts VI and VII of the Housing Act 1996 as amended. Prevention of Social Housing Fraud Act 2013). Yes