During the course of the life of the project, the PMO will be expected to respond to requests for reports or information required by various federal or related entities. The PMO is expected to be responsive and cooperative and shall complete these requests for information in a timely and through manner ensuring data reliability for federal and state reporting throughout the project. Project Change Management All project changes in scope, cost or time shall be tracked by the PMO utilizing an agreed upon change management/configuration management defined process. All project documentation must be modified or updated appropriately to reflect the agreed upon change. These changes must be approved through a change management process governed by the HSD executive sponsors. The PMO and Department will agree upon a communication process to confirm that any changes in requirements or design documents or other project documentation are approved and communicated appropriately to stakeholders and partners. Financial Management The Department is interested in reducing the burden of tracking the financial issues related to the replacement projects over the life of the two replacement projects. It also expects that various inquiries related to cost will be received from federal, state, and legislative sources. The PMO will be expected to create a mechanism to perform these functions to enable both the PMO and Department to maintain oversight over all project financial transactions. The PMO will oversee and manage financial accounting and management of both projects and all subprojects. The Department expects the PMO to organize and manage a complete accounting of all uses of funds to enable the Department to evaluate performance, meet federal or state audit requirements, and enable appropriate planning for the period of the project. The PMO will manage all financial & budget tracking for funds, encumbrances and payments for the project according to New Mexico and Federal requirements and regulations. The PMO will be expected to perform financial accounting activities to enable the Department to produce and deliver various federal financial reports related to cost allocations, earned value analysis, or other periodically requested reports to be submitted to federal or other state agencies. Tasks may include reporting on the financial status of the project and reporting to various audiences depending on the request types. All accounting activities will be reviewed and audited by the Department to ensure compliance with state, federal and accepted accounting practices. The PMO will establish and maintain appropriate inventory controls of various IT assets such as software, hardware, or assets in order to produce monthly inventory reports, enable transition of assets to the Department, and assure proper ownership transfers related to licenses. HSD will define the fixed asset requirements. The PMO will also establish an
During the course of the life of the project, the PMO will be expected to respond to requests for reports or information required by various federal or related entities. The PMO is expected to be responsive and cooperative and shall complete these requests for information in a timely and through manner ensuring data reliability for federal and state reporting throughout the project. Project Change Management All project changes in scope, cost or time shall be tracked by the PMO utilizing an agreed upon change management/configuration management defined process. All project documentation must be modified or updated appropriately to reflect the agreed upon change. These changes must be approved through a change management process governed by the HSD executive sponsors. The PMO and Department will agree upon a communication process to confirm that any changes in requirements or design documents or other project documentation are approved and communicated appropriately to stakeholders and partners. Financial Management The Department is interested in reducing the burden of tracking the financial issues related to the replacement projects over the life of the two replacement projects. It also expects that various inquiries related to cost will be received from federal, state, and legislative sources. The PMO will be expected to create a mechanism to perform these functions to enable both the PMO and Department to maintain oversight over all project financial transactions. The PMO will oversee and manage financial accounting and management of both projects and all subprojects. The Department expects the PMO to organize and manage a complete accounting of all uses of funds to enable the Department to evaluate performance, meet federal or state audit requirements, and enable appropriate planning for the period of the project. The PMO will manage all financial & budget tracking for funds, encumbrances and payments for the project according to New Mexico and Federal requirements and regulations. The PMO will be expected to perform financial accounting activities to enable the Department to produce and deliver various federal financial reports related to cost allocations, earned value analysis, or other periodically requested reports to be submitted to federal or other state agencies. Tasks may include reporting on the financial status of the project and reporting to various audiences depending on the request types. All accounting activities will be reviewed and audited by the Department to ensure compliance with state, federal and accepted accounting practices. The PMO will establish and maintain appropriate inventory controls of various IT assets such as software, hardware, or assets in order to produce monthly inventory reports, enable transition of assets to the Department, and assure proper ownership transfers related to licenses. HSD will define the fixed asset requirements. The PMO will also establish an