ZINWA/C002 Consultancy for the design and 300,000.00 QCBS Prior 10 March 7 February setting up of a commercial 2016 2017 services department including customer care and organizational culture Consultancy for baseline survey 150,000.00 CQS Prior 29 19 in water access 2016 December 2018 ZINWA/C004 Procurement 80,000.00 ICS Prior 19 30 July Consultant/Specialist November 2017 2015 (actual) ZINWA/C005 Contract Management 90,000.00 ICS Prior 14 April 13 April Consultant/Specialist 2016 2018 CQS = Consultant’s Qualifications Note: Procurement and Mitigation Measures. An assessment of the procurement capacity of the MoFED was conducted in June 2015. The assessment reviewed the legal framework, the institutional arrangements, the staffing for procurement, the quality of record keeping, and the actual procurement practice. The risk to procurement was rated as High. Table 3.5 shows the key risks and mitigation measures: Table 3.5. Key Risks and Mitigation Measures Risk Remedial Action Timeframe Responsibility Conflict of Interest caused by the Use Bank guidelines for Throughout ZINWA involvement of State procurement of goods and works. implementation Procurement Board in the Procurement Committee to be procurement process. responsible for award of contract without reverting to SPB Disincentive to competition due Project implementation to provide Prior to ZINWA to lack of system to quickly for complaints handling system effectiveness resolve complaints as the system with first recourse to ZINWA and relies on Administrative Courts then SPB making the process lengthy Insufficient bidder response due Use Bank standard bidding Throughout ZINWA to incomplete bidding document document for procurement of implementation arising from Lack of standard goods and works. bidding documents Institutional arrangements Strengthened institutional First year of ZINWA inadequate in ensuring good arrangements to be used for the implementation procurement outcomes project and documented in the PIM including (a) role of procurement committee in approving contracts and (b) establishment of ad hoc evaluation committees Poor quality procurement and Hire or designate procurement Before effectiveness ZINWA outcomes due to limited staff within ZINWA with procurement and contract appropriate qualifications and administration capacity of experience agency Establish procurements at an appropriate seniority within the organization structure
ZINWA/C002 Consultancy for the design and setting up of a commercial services department including customer care and organizational culture 300,000.00 QCBS Prior 10 March 2016 7 February 2017 Consultancy for baseline survey in water access 150,000.00 CQS Prior 29 2016 19 December 2018 ZINWA/C004 Procurement Consultant/Specialist 80,000.00 ICS Prior 19 November 2015 (actual) 30 July 2017 ZINWA/C005 Contract Management Consultant/Specialist 90,000.00 ICS Prior 14 April 2016 13 April 2018 Note: CQS = Consultant’s Qualifications Procurement and Mitigation Measures. An assessment of the procurement capacity of the MoFED was conducted in June 2015. The assessment reviewed the legal framework, the institutional arrangements, the staffing for procurement, the quality of record keeping, and the actual procurement practice. The risk to procurement was rated as High. Table 3.5 shows the key risks and mitigation measures: Table 3.5. Key Risks and Mitigation Measures Risk Remedial Action Timeframe Responsibility Conflict of Interest caused by the involvement of State Procurement Board in the procurement process. Use Bank guidelines for procurement of goods and works. Procurement Committee to be responsible for award of contract without reverting to SPB Throughout implementation ZINWA Disincentive to competition due to lack of system to quickly resolve complaints as the system relies on Administrative Courts making the process lengthy Project implementation to provide for complaints handling system with first recourse to ZINWA and then SPB Prior to effectiveness ZINWA Insufficient bidder response due to incomplete bidding document arising from Lack of standard bidding documents Use Bank standard bidding document for procurement of goods and works. Throughout implementation ZINWA Institutional arrangements inadequate in ensuring good procurement outcomes Strengthened institutional arrangements to be used for the project and documented in the PIM including (a) role of procurement committee in approving contracts and (b) establishment of ad hoc evaluation committees First year of implementation ZINWA Poor quality procurement and outcomes due to limited procurement and contract administration capacity of agency Hire or designate procurement staff within ZINWA with appropriate qualifications and experience Establish procurements at an appropriate seniority within the organization structure Before effectiveness ZINWA