050 Notifications of personnel actions. Temporary. Destroy when Copies of Standard Form 50, documenting all individual personnel actions such as hiring, business use ceases. promotions, transfers, and separation. Includes chronological files, fact sheets, general correspondence, and forms about pending personnel actions maintained by agency Human Resources offices. Exclusion: SF-50s filed in the OPF. Items 040 and 041 of this schedule cover these records. 060 Employment eligibility verification records. Temporary. Destroy 3 years Employment Eligibility Verification form I-9 and any supporting after employee separates documentation. from service or transfers to another agency. 070 Employee performance Acceptable performance appraisals of non-senior executive service Temporary. Destroy no file system records. employees. sooner than 4 years after date Employee Performance records for employees as defined in 5 U.S.C. 4301(2)). of appraisal, but longer performance records retention is authorized if are ratings of record, Exclusion: Performance records superseded through an administrative, required for business use. the performance plans judicial, or quasi-judicial procedure are covered by item 073 of this on which ratings are schedule. based, supporting documentation for Legal citation: 5 CFR Part 293.404 those ratings, and any 071 Unacceptable performance appraisals of non-senior executive service Temporary. Destroy after other employees. employee completes 1 year of related material Appraisals of unacceptable performance for non-senior executive acceptable performance from required by an service employees (as defined in 5 U.S.C. 4301(2)), where a notice of the date of written advance agency’s performance proposed demotion or removal is issued but not effected, and all notice of proposed removal or appraisal system. related documents. reduction-in-grade notice. This disposition instruction is Exclusion: Legal citations: 5 U.S.C. section 4303(d) and 5 CFR Part 293.404 mandatory; deviations are not Performance records allowed.
050 Notifications of personnel actions. Copies of Standard Form 50, documenting all individual personnel actions such as hiring, promotions, transfers, and separation. Includes chronological files, fact sheets, general correspondence, and forms about pending personnel actions maintained by agency Human Resources offices. Exclusion: SF-50s filed in the OPF. Items 040 and 041 of this schedule cover these records. Temporary. Destroy when business use ceases. 060 Employment eligibility verification records. Employment Eligibility Verification form I-9 and any supporting documentation. Temporary. Destroy 3 years after employee separates from service or transfers to another agency. 070 Employee performance file system records. Employee performance records are ratings of record, the performance plans on which ratings are based, supporting documentation for those ratings, and any other material required by an agency’s performance appraisal system. Exclusion: Performance records Acceptable performance appraisals of non-senior executive service employees. Performance records for employees as defined in 5 U.S.C. 4301(2)). Exclusion: Performance records superseded through an administrative, judicial, or quasi-judicial procedure are covered by item 073 of this schedule. Legal citation: 5 CFR Part 293.404 Temporary. Destroy no sooner than 4 years after date of appraisal, but longer retention is authorized if required for business use. 071 Unacceptable performance appraisals of non-senior executive service employees. Appraisals of unacceptable performance for non-senior executive service employees (as defined in 5 U.S.C. 4301(2)), where a notice of proposed demotion or removal is issued but not effected, and all related documents. Legal citations: 5 U.S.C. section 4303(d) and 5 CFR Part 293.404 Temporary. Destroy after employee completes 1 year of acceptable performance from the date of written advance notice of proposed removal or reduction-in-grade notice. This disposition instruction is mandatory; deviations are not allowed. related