Figure 33 'Student Import' initial screen select Student Enrolment Data file – To select the prepared import file, key in the name of the file or use the button to locate and ‘Browse’ select the file. Click the button to import the file. ‘Import’ on the Progress’ button to see the results. ‘Check The results screen (Fig 3-4) will appear SCAS processes each student’s record in the import file: Figure 34 'Student Import' - processing screen with 'Check Progress' button SCAS will process the import file until the Status:’ is however conveyance allowance ‘Import ‘Complete’ payments cannot be made unless all errors are corrected. Click on the in the import history’. The records in your import will each have ‘date’ ‘student ‘complete’ icons as displayed in the table below. The following indicates which students / records in your file need corrective actions. Refer to Table 1 below (Tab 3-1): Actions to be Taken - Icon Comments Student Enrolment ‘Import Reported Data’ process NO Error SCAS has updated the – None student’s enrolment Error - SCAS has updated the Correct your import file and student’s enrolment Import your file again Error SCAS has NOT updated Correct your import file and – (rejected) the student’s enrolment Import your file 31 'Student Import' reported – ‘Icon’ Notes on Student Enrolment Data’ processing: ‘Import SCAS will report on any student imported with a bad address as is Invalid’ ‘Address Use the description to assist the trouble shooting process / correction of errors ‘Message’ You may elect to use the Import History’ process to check if errors exist on any previous ‘Student import attempts. The and indicate an error, refer to Figure 3-5 'Student Import' messages’ ‘Icon’s – ‘Informational Figure 35 'Student Import' messages’ – ‘Informational Student Import History To track the status of the import process, choose Import History’ on the SCAS Panel’ see ‘Student ‘Control Fig 3-6 below. Figure 36 'Student Import History' screen
Figure 33 'Student Import' initial screen – select Student Enrolment Data file To select the prepared import file, key in the name of the file or use the ‘Browse’ button to locate and select the file. Click the ‘Import’ button to import the file. on the ‘Check Progress’ button to see the results. The results screen (Fig 3-4) will appear SCAS processes each student’s record in the import file: Figure 34 'Student Import' - processing screen with 'Check Progress' button SCAS will process the import file until the ‘Import Status:’ is ‘Complete’ however conveyance allowance payments cannot be made unless all errors are corrected. Click on the ‘date’ in the ‘student import history’. The records in your ‘complete’ import will each have icons as displayed in the table below. The following indicates which students / records in your file need corrective actions. Refer to Table 1 below (Tab 3-1): Icon Reported Comments Actions to be Taken - ‘Import Student Enrolment Data’ process NO Error – SCAS has updated the student’s enrolment None Error - SCAS has updated the student’s enrolment Correct your import file and Import your file again Error – SCAS has NOT updated (rejected) the student’s enrolment Correct your import file and Import your file 31 'Student Import' – ‘Icon’ reported Notes on ‘Import Student Enrolment Data’ processing: SCAS will report on any student imported with a bad address as ‘Address is Invalid’ Use the ‘Message’ description to assist the trouble shooting process / correction of errors You may elect to use the ‘Student Import History’ process to check if errors exist on any previous import attempts. The and ‘Icon’s indicate an error, refer to Figure 3-5 'Student Import' – ‘Informational messages’ Figure 35 'Student Import' – ‘Informational messages’ Student Import History To track the status of the import process, choose ‘Student Import History’ on the SCAS ‘Control Panel’ see Fig 3-6 below. Figure 36 'Student Import History' screen