Is the college aware of any ongoing Details of any on-going whistleblowing whistleblowing allegations or investigations? allegations or investigations’ Safeguarding assets Financial What procedures does the college have to Details of approved terms and conditions memorandum safeguard the assets from fire and theft (for that are different to the standard terms example physical security and compliance applied to all staff. with fire regulations)? Has the college experienced any such Relevant policies and procedures. occurrences in the current year? If yes, please provide details. Evidence of physical checks. Is insurance cover regularly reviewed for adequacy in this area? Evidence of insurance cover. Can the corporation demonstrate on appointment of staff? Basic charitable Safeguarding assets Has the college entered into any subsidiary, Corporation papers and minutes of principle: consideration and approvals. joint ventures or similar arrangements? Investment in Act in good subsidiary, joint Are regular reports provided to governors faith for the ventures or similar on performance? benefit of the arrangements Has a cost/benefit analysis been prepared college and approved by the corporation (or other Essential ‘The relevant committee)? Trustee’ protocols to mitigate Public Accounts Do the financial regulations detail Financial regulations and details of any against inappropriate Committee procedures for the disposal of assets? asset disposals. disposal of assets (PAC) guidance Have there been any fixed asset disposals in (property and other) Financial the year? Memorandum Controls and monitoring PAC guidance Does the college have policies and Expense policies and procedures over expense claims procedures for personal expenses claims Example claims for senior management. (particularly senior that are regularly reviewed and include the management team authorisation process of personal expense Evidence of control and monitoring. expenses and all claims for senior management? overseas expenses) and What was the level of travel and use of college credit subsistence expenditure on overseas trips cards in the year to date? Evidence of fit with charitable objects If this is significant, does it fit with the and strategy for overseas activities. charitable objects or relate to a strategy for overseas activities approved by the Reports to corporation and minutes of corporation, and is the corporation consideration and approval. informed of this expenditure?
Is the college aware of any ongoing whistleblowing allegations or investigations? Details of any on-going whistleblowing allegations or investigations’ Safeguarding assets Financial memorandum What procedures does the college have to safeguard the assets from fire and theft (for example physical security and compliance with fire regulations)? Has the college experienced any such occurrences in the current year? If yes, please provide details. Is insurance cover regularly reviewed for adequacy in this area? Can the corporation demonstrate on appointment of staff? Details of approved terms and conditions that are different to the standard terms applied to all staff. Relevant policies and procedures. Evidence of physical checks. Evidence of insurance cover. Safeguarding assets Investment in subsidiary, joint ventures or similar arrangements Basic charitable principle: Act in good faith for the benefit of the college ‘The Essential Trustee’ Has the college entered into any subsidiary, joint ventures or similar arrangements? Are regular reports provided to governors on performance? Has a cost/benefit analysis been prepared and approved by the corporation (or other relevant committee)? Corporation papers and minutes of consideration and approvals. protocols to mitigate against inappropriate disposal of assets (property and other) Public Accounts Committee (PAC) guidance Financial Memorandum Do the financial regulations detail procedures for the disposal of assets? Have there been any fixed asset disposals in the year? Financial regulations and details of any asset disposals. Controls and monitoring over expense claims (particularly senior management team expenses and all overseas expenses) and use of college credit cards PAC guidance Does the college have policies and procedures for personal expenses claims that are regularly reviewed and include the authorisation process of personal expense claims for senior management? What was the level of travel and subsistence expenditure on overseas trips in the year to date? If this is significant, does it fit with the charitable objects or relate to a strategy for overseas activities approved by the corporation, and is the corporation informed of this expenditure? Expense policies and procedures Example claims for senior management. Evidence of control and monitoring. Evidence of fit with charitable objects and strategy for overseas activities. Reports to corporation and minutes of consideration and approval.