Section 56 Managers are responsible for the confirmation of all relevant PoE’s prior to submission thereof to MM and any required forum / committee and for validation thereof by the Internal Auditors. The submission of PoE’s therefore rests with the Section 56 Managers. PoE files must be prepared, finalized, signed-off and available for submission to Internal Audit on request by the 20th of the first month after each quarter end, i.e. Quarter 1 finalized by 20th October, Quarter 2 finalized by 20th January, etc. Non-compliance will be reported to the MM. Section 56 Managers are to use the template developed by the IDP/PMS Manager within the Office of the Municipal Manager (OMM) for creating PoE’s in a standardized format. The relevant departmental units heads (Line Managers) will be responsible and be key in preparing the PoEs and having satisfied themselves with the contents of the PoE files in respect of source documents and will sign-off the PoE prior to submission to the relevant Section 56 Manager. Quarterly departmental reports must cross-reference to the PoE files to ensure that the reported performance is adequately supported. Section 56 Managers must verify if all PoEs have been submitted and placed on file before signing-off on the departmental PoE files. The PoE files will be audited by the Internal Auditors and be presented by the Section 56 Managers to the MM for quarterly performance assessments and for relevant Performance Evaluation Panel to conduct annual individual performance assessments. Administering and Preparing of Performance Information 8.1. Step 1 - Departmental administrative staff (i.e. Line Managers and/or Supervisors) responsible for administering and preparing of performance information and reports must collate, record, verify and forward performance achievements in terms of the SDBIP performance information to the respective departmetal unit heads within 10 days after each quarter end, alternatively on a monthly basis as determined by the respective Section 56 Manager. Trained departmental performance champions must develop PoE files where performance information can be accurately and sequancially filed.
Section 56 Managers are responsible for the confirmation of all relevant PoE’s prior to submission thereof to MM and any required forum / committee and for validation thereof by the Internal Auditors. The submission of PoE’s therefore rests with the Section 56 Managers. PoE files must be prepared, finalized, signed-off and available for submission to Internal Audit on request by the 20th of the first month after each quarter end, i.e. Quarter 1 finalized by 20th October, Quarter 2 finalized by 20th January, etc. Non-compliance will be reported to the MM. Section 56 Managers are to use the template developed by the IDP/PMS Manager within the Office of the Municipal Manager (OMM) for creating PoE’s in a standardized format. The relevant departmental units heads (Line Managers) will be responsible and be key in preparing the PoEs and having satisfied themselves with the contents of the PoE files in respect of source documents and will sign-off the PoE prior to submission to the relevant Section 56 Manager. Quarterly departmental reports must cross-reference to the PoE files to ensure that the reported performance is adequately supported. Section 56 Managers must verify if all PoEs have been submitted and placed on file before signing-off on the departmental PoE files. The PoE files will be audited by the Internal Auditors and be presented by the Section 56 Managers to the MM for quarterly performance assessments and for relevant Performance Evaluation Panel to conduct annual individual performance assessments. 8.1. Step 1 - Administering and Preparing of Performance Information Departmental administrative staff (i.e. Line Managers and/or Supervisors) responsible for administering and preparing of performance information and reports must collate, record, verify and forward performance achievements in terms of the SDBIP performance information to the respective departmetal unit heads within 10 days after each quarter end, alternatively on a monthly basis as determined by the respective Section 56 Manager. Trained departmental performance champions must develop PoE files where performance information can be accurately and sequancially filed.