SECTION II – PURCHASING LEVELS < $100.00 $100.01 - $2,500 - $10,000 - $25,000 - $50,000 & > $2,499.99 $9,999.99 $24,999.99 $49,999.99 all purchases Bid/ No prior Purchase Order Contract as Written Bid Competitive Competitive Proposals & Purchase appropriate Process with Bid Process Bid Process Forms Order is Purchase a minimum of Contract Contract necessary; Order three (3) approved by approved by the bring Check written City Manager City Council receipt bids/quotes/ Purchase Purchase after proposals Order Order purchase See Contract as Check Request Check Request with Section appropriate City Manager Purchase III Purchase notifies City Order Order Council of Check Request expenditure See Section III approval. City Council approval required if project not in the annual budget. Approvals Department Department Director, Director Director Director & Director, Director, City Clerk, City City Clerk City Clerk, City Clerk, Manager & & City Manager & City Manager City Council Amendments & Increases greater than 5% or $2,500 (excluding any contingency) require Change Orders additional approval All bids/quotes/proposals are public information and can subject to the provisions of the Georgia Open Records Act. Retain all bids/quotes/proposals for a minimum of three years as required by retention schedule. One original signed contract must be submitted to The City Clerk with the completed project file. Projects and purchases shall not be divided in order to avoid higher approval level.
SECTION II – PURCHASING LEVELS < $100.00 $100.01 - $2,499.99 $2,500 - $9,999.99 $10,000 - $24,999.99 $25,000 - $49,999.99 $50,000 & > all purchases Bid/ Proposals & Forms No prior Purchase Order is necessary; bring receipt after purchase with Purchase Order Purchase Order Contract as appropriate Purchase Order Check See Section III Written Bid Process with a minimum of three (3) written bids/quotes/ proposals Contract as appropriate Purchase Order Check Request See Section III Competitive Bid Process Contract approved by City Manager Purchase Order Check Request City Manager notifies City Council of expenditure approval. Competitive Bid Process Contract approved by the City Council Purchase Order Check Request City Council approval required if project not in the annual budget. Approvals Department Director Director Director & City Clerk Director, City Clerk, & City Manager Director, City Clerk, & City Manager Department Director, City Clerk, City Manager & City Council Amendments & Change Orders Increases greater than 5% or $2,500 (excluding any contingency) require additional approval All bids/quotes/proposals are public information and can subject to the provisions of the Georgia Open Records Act. Retain all bids/quotes/proposals for a minimum of three years as required by retention schedule. One original signed contract must be submitted to The City Clerk with the completed project file. Projects and purchases shall not be divided in order to avoid higher approval level.