Communication Purpose Medium(s) Frequency Audience Primary Type Coordinator Project kickoff Introduce the project team Face-to-face Once, at Caltrans District 7 Caltrans Project and project; review project start of Manager meeting Caltrans Headquarters objectives and management project Metro approach. PATH Project Review status of the project Face-to-face Weekly Caltrans District 7 PATH Project management with the project Manager meetings Caltrans Headquarters meetings management team. Conference Metro calls PATH Table 73 – Communication Matrix (cont’d) Communication Purpose Medium(s) Frequency Audience Primary Type Coordinator Project progress Review and discuss project Monthly Caltrans Project Face-to-face Caltrans District 7 meetings progress with the whole Manager Caltrans Headquarters project team; provide Metro recommendations, guidance, LA County and consensus building Participating cities PATH Monthly project Monthly update on project Monthly PATH Project Printed Caltrans Headquarters report to activities and Manager document PATH sponsor accomplishments; delivery Face-to-face of well-documented and meeting annotated invoice Project Reports documenting Printed As needed Caltrans Headquarters PATH Project deliverable specific project deliverables Manager documents PATH reports Information posted on project website Technical design Discuss and develop As needed PATH Project Face-to-face Technical staff from discussions technical design solutions for meetings project participants Manager the project. Conference calls Issue resolution Determination of best As needed Caltrans Project Face-to-face Management Oversight course of action to resolve Manager Committee project management or technical issues. Connected Provision of information to Website Monthly PATH PATH Outreach & Corridors the professional and updates Communications website research communities on Coordinator the Connected Corridors program, the I-210 Pilot project, and other ICM projects in the United States and abroad. Connected Compilation of links to Bi-weekly PATH Outreach & Connected PATH Corridors Digest articles, research papers, Corridors updates Communications conference information, and Coordinator website newsletters related to ICM, the I-210 corridor, and other closely related topics. Fact Sheets One-page fliers describing Printed As needed PATH PATH Outreach & the Connected Corridors Communications documents program and activities Coordinator associated with the I-210 Pilot Newsletters Provide Connected Corridors Printed Quarterly CC stakeholders PATH Outreach & information to the project or Communications newsletter General public partners and the general Coordinator public
Communication Type Purpose Medium(s) Frequency Audience Primary Coordinator Project kickoff Introduce the project team and project; review project objectives and management approach. Face-to-face meeting Once, at start of project Caltrans District 7 Caltrans Headquarters Metro PATH Caltrans Project Manager Project management meetings Review status of the project with the project management team. Face-to-face meetings Conference calls Weekly Caltrans District 7 Caltrans Headquarters Metro PATH PATH Project Manager Table 73 – Communication Matrix (cont’d) Communication Type Purpose Medium(s) Frequency Audience Primary Coordinator Project progress meetings Review and discuss project progress with the whole project team; provide recommendations, guidance, and consensus building Face-to-face Monthly Caltrans District 7 Caltrans Headquarters Metro LA County Participating cities PATH Caltrans Project Manager Monthly project report to sponsor Monthly update on project activities and accomplishments; delivery of well-documented and annotated invoice Printed document Face-to-face meeting Monthly Caltrans Headquarters PATH PATH Project Manager Project deliverable reports Reports documenting specific project deliverables Printed documents Information posted on project website As needed Caltrans Headquarters PATH PATH Project Manager Technical design discussions Discuss and develop technical design solutions for the project. Face-to-face meetings Conference calls As needed Technical staff from project participants PATH Project Manager Issue resolution Determination of best course of action to resolve project management or technical issues. Face-to-face As needed Management Oversight Committee Caltrans Project Manager Connected Corridors website Provision of information to the professional and research communities on the Connected Corridors program, the I-210 Pilot project, and other ICM projects in the United States and abroad. Website Monthly updates PATH PATH Outreach & Communications Coordinator Connected Corridors Digest Compilation of links to articles, research papers, conference information, and newsletters related to ICM, the I-210 corridor, and other closely related topics. Connected Corridors website Bi-weekly updates PATH PATH Outreach & Communications Coordinator Fact Sheets One-page fliers describing the Connected Corridors program and activities associated with the I-210 Pilot Printed documents As needed PATH PATH Outreach & Communications Coordinator Newsletters Provide Connected Corridors information to the project partners and the general public Printed newsletter Quarterly or CC stakeholders General public PATH Outreach & Communications Coordinator