INTERNAL CONTROLS NEWSLETTER DIVISION OF MILITARY Internal Control & NAVAL AFFAIRS MNAG-IC Issue 2013-1 basic management practices that cover Introduction: administrative, fiscal and program activities. For of you I have not yet met, I am the new Internal Control Officer for the Division Examples of Internal Controls: of Military and Naval Affairs. On a quarterly Security cards to allow only basis, I will be sending out a newsletter with appropriate personnel access to certain updates on both DMNA internal controls and areas pertinent information in the world of Internal CAC cards to only allow appropriate Controls. personnel access to DMNA’s What are Internal Controls? computer system Use of a password to access SFS Internal Control is the integration of activities, Review and approval of purchase plans, attitudes, policies and efforts of the orders people of an organization working together to Supervisor sign-offs as reviewer of provide assurance that the organization will timesheets achieve its objectives and missions. So what does that really mean? It means that internal controls are a set of procedures and Training: instructions that should be followed so that Starting in October, 2013, MNAG-IC and tasks can be performed efficiently and MNHS will be coordinating a required effectively. Internal Controls are also the on Internal Control through NYS-Learn steps an organization takes to safeguard their offered by the Governor’s Office of Employee assets, to ensure records are accurate and Relations. There are two separate modules, operations comply with applicable laws and one for line-staff and another for supervisors regulations. Finally, internal controls are and managers. Individuals will be informed as to which module they should be taking. This newsletter was written by Dan Colvin, DMNA’s Internal Control Officer 518.786.6042
INTERNAL CONTROLS NEWSLETTER DIVISION OF MILITARY & NAVAL AFFAIRS Internal Control MNAG-IC Issue 2013-1 Introduction: For of you I have not yet met, I am the new Internal Control Officer for the Division of Military and Naval Affairs. On a quarterly basis, I will be sending out a newsletter with updates on both DMNA internal controls and pertinent information in the world of Internal Controls. What are Internal Controls? Internal Control is the integration of activities, plans, attitudes, policies and efforts of the people of an organization working together to provide assurance that the organization will achieve its objectives and missions. So what does that really mean? It means that internal controls are a set of procedures and instructions that should be followed so that tasks can be performed efficiently and effectively. Internal Controls are also the steps an organization takes to safeguard their assets, to ensure records are accurate and operations comply with applicable laws and regulations. Finally, internal controls are basic management practices that cover administrative, fiscal and program activities. Examples of Internal Controls: Security cards to allow only appropriate personnel access to certain areas CAC cards to only allow appropriate personnel access to DMNA’s computer system Use of a password to access SFS Review and approval of purchase orders Supervisor sign-offs as reviewer of timesheets Training: Starting in October, 2013, MNAG-IC and MNHS will be coordinating a required on Internal Control through NYS-Learn offered by the Governor’s Office of Employee Relations. There are two separate modules, one for line-staff and another for supervisors and managers. Individuals will be informed as to which module they should be taking. This newsletter was written by Dan Colvin, DMNA’s Internal Control Officer 518.786.6042