Activity Description & Examples Retention Action Required by Staff (for hardcopy records) Major Response [To Records documenting detailed responses or Permanent (State Lodge records into the request for comments] submissions to requests for comment on legislation Archive) Federation University other than that directly relating to the University's Archives on an annual Retain as a state archive. functions. basis using established These records will be procedure. transferred to PROV when These records must not administrative use by the be destroyed. University has concluded. Disposal Authority Reference: 7.7.3 (0701) Minor Response [To Records documenting a minor response to a request Temporary Retain records in request for comments] for comment on legislation other than that directly department/school until Destroy 5 years after relating to the functions. administrative use has University’s administrative use has concluded. concluded. Lodge records into the Disposal Authority Reference: Federation University 7.7.4 (0701) Archives on an annual basis using established procedures. Nil Response [To request Records documenting a response to a request for Temporary Retain records in ‘nil’ for comments] comment on legislation other than that directly relating department/school until Destroy when reference to the University's functions. reference has ceased. ceases. Prior to destroying Disposal Authority Reference: records, a Records 7.7.5 (0701) Disposal Authorisation
Activity Description & Examples Retention Action Required by Staff (for hardcopy records) Major Response [To request for comments] Records documenting detailed responses or submissions to requests for comment on legislation other than that directly relating to the University's functions. Permanent (State Archive) Retain as a state archive. These records will be transferred to PROV when administrative use by the University has concluded. Disposal Authority Reference: 7.7.3 (0701) Lodge records into the Federation University Archives on an annual basis using established procedure. These records must not be destroyed. Minor Response [To request for comments] Records documenting a minor response to a request for comment on legislation other than that directly relating to the University’s functions. Temporary Destroy 5 years after administrative use has concluded. Disposal Authority Reference: 7.7.4 (0701) Retain records in department/school until administrative use has concluded. Lodge records into the Federation University Archives on an annual basis using established procedures. Nil Response [To request for comments] Records documenting a ‘nil’ response to a request for comment on legislation other than that directly relating to the University's functions. Temporary Destroy when reference ceases. Disposal Authority Reference: 7.7.5 (0701) Retain records in department/school until reference has ceased. Prior to destroying records, a Records Disposal Authorisation