Service Area Purpose / Use Retention Action Statutory Non-Statutory Example of Records / Format Electronic data The registration of including DIP to be - Notices, documents from individuals income retained subject to Common outside agencies, applications, related benefits archiving in line practice correspondence, personal details including applications with software income & capital restrictions Fraud Investigations The process of prosecution or sanction of an individual or Destroy 7 years Common Prosecution - Prosecution/sanction files organisation for failing from last action Practice to comply with their legal responsibilities Health & Safety Health & Health surveillance Safety at Records of injuries, records destroyed Work etc. Act accidents and exposure after 40 years 1974 and Health and Safety - Accident records to harmful substances Accident records associated such as asbestos destroyed after 3 legislation years made under the Act
Service Area Purpose / Use Retention Action Statutory Non-Statutory Example of Records / Format The registration of individuals income related benefits applications Electronic data including DIP to be retained subject to archiving in line with software restrictions Common practice - Notices, documents from outside agencies, applications, correspondence, personal details including income & capital Fraud Investigations Prosecution The process of prosecution or sanction of an individual or organisation for failing to comply with their legal responsibilities Destroy 7 years from last action Common Practice - Prosecution/sanction files Health & Safety Health and Safety Records of injuries, accidents and exposure to harmful substances such as asbestos Health surveillance records destroyed after 40 years Accident records destroyed after 3 years Health & Safety at Work etc. Act 1974 and associated legislation made under the Act - Accident records