PROCUREMENT FILE CHECKLIST UPP SOLICITATION FOR STATEWIDE – MASTER CONTRACT Contractor Name: Solicitation Title: Solicitation / IPB #: Contract Number: Agency Identifier: IL Procurement Code (30 ILCS 500/20-155(b) A procurement file shall be maintained for all contracts, regardless of the method of procurement. The procurement file shall contain the basis on which the award is made, all submitted bids and proposals, all evaluation materials, score sheets and all other documentation related to or prepared in conjunction with evaluation, negotiation, and the award process. The procurement file shall contain a written determination, signed by the chief procurement officer or State purchasing officer, setting forth the reasoning for the contract award decision. The procurement file shall not include trade secrets or other competitively sensitive, confidential, or proprietary information. The procurement file shall be open to public inspection within 7 business days following award of the contract. SOLICITATION* YES N/A Small Business Waiver Illinois Correctional Industries Waiver Solicitation document (RFP, IFB), including Addendum(s) document Screen print of solicitation overview published on the Illinois Procurement Bulletin (IPB) Screen print of addendum(s) published on the IPB Pre-Bid/Pre-Offer Conference attendance sheet and other documents If canceled, screen print of cancellation of solicitation notice Other: EVALUATION* YES N/A Blank evaluation form or matrix if agencies assign evaluators an identifier Evaluator’s names
PROCUREMENT FILE CHECKLIST – UPP SOLICITATION FOR STATEWIDE MASTER CONTRACT Contractor Name: Solicitation Title: Solicitation / IPB #: Contract Number: Agency Identifier: IL Procurement Code (30 ILCS 500/20-155(b) A procurement file shall be maintained for all contracts, regardless of the method of procurement. The procurement file shall contain the basis on which the award is made, all submitted bids and proposals, all evaluation materials, score sheets and all other documentation related to or prepared in conjunction with evaluation, negotiation, and the award process. The procurement file shall contain a written determination, signed by the chief procurement officer or State purchasing officer, setting forth the reasoning for the contract award decision. The procurement file shall not include trade secrets or other competitively sensitive, confidential, or proprietary information. The procurement file shall be open to public inspection within 7 business days following award of the contract. SOLICITATION* YES N/A Small Business Waiver Illinois Correctional Industries Waiver Solicitation document (RFP, IFB), including Addendum(s) document Screen print of solicitation overview published on the Illinois Procurement Bulletin (IPB) Screen print of addendum(s) published on the IPB Pre-Bid/Pre-Offer Conference attendance sheet and other documents If canceled, screen print of cancellation of solicitation notice Other: EVALUATION* YES N/A Blank evaluation form Evaluator’s names or matrix if agencies assign evaluators an identifier