Once approval is obtained from the sponsor and this is communicated to the subrecipient, the subrecipient maintains files with copies of the entire package, including: All correspondence with the ICAP Country Office regarding approvals The quotes and/or Subrecipient Single/Sole Source Procurement Form with all attachments This same process applies to purchased under a subaward. motor vehicles Subrecipients must request approval for international travel. See for more Travel: information. Third-party subawards (between the subrecipient and a new subrecipient) Subawards: require approval from ICAP and may require approval from the sponsor. ICAP approval and, if applicable, sponsor International Service Providers/Consultants: approval are required for all international consultants (i.e., a consultant who is traveling from another country to provide technical support). If the subrecipient plans to hire an international consultant, a request for approval with supporting documentation a – consultancy Scope of Work and budget and a completed Subrecipient Biodata Form – must be submitted to the ICAP Country Office prior to contracting the consultant and on an annual basis thereafter. TRAVEL International Travel All subrecipient international travel should be in compliance with guidelines and ICAP’s must be approved by the ICAP Country Director. The subrecipient should begin by submitting documentation in the form of a Scope of Work for the trip, a Subrecipient and, where required, a International Travel Authorization Form, Subrecipient Fly The ICAP Country Office will review and approve all America Exception Checklist. subrecipient international travel requests and work with ICAP-NY to obtain sponsor approval when required (e.g., for travel to international conferences). The ICAP Country Office will give guidance on the per diem rates that are applicable for the planned travel. Air Travel All airline travel supported through USG funds is subject to the America under “Fly Act,” which all flights must be booked on U.S. flag carriers or carriers to the “code share” maximum extent possible, unless specific exceptions apply. Code share arrangements allow tickets to be printed in the name of their partner carriers, even though the actual vessel might be from another airline, thus conforming to the U.S. government regulation.
Once approval is obtained from the sponsor and this is communicated to the subrecipient, the subrecipient maintains files with copies of the entire package, including: All correspondence with the ICAP Country Office regarding approvals The quotes and/or Subrecipient Single/Sole Source Procurement Form with all attachments This same process applies to motor vehicles purchased under a subaward. Travel: Subrecipients must request approval for international travel. See for more information. Subawards: Third-party subawards (between the subrecipient and a new subrecipient) require approval from ICAP and may require approval from the sponsor. International Service Providers/Consultants: ICAP approval and, if applicable, sponsor approval are required for all international consultants (i.e., a consultant who is traveling from another country to provide technical support). If the subrecipient plans to hire an international consultant, a request for approval with supporting documentation – a consultancy Scope of Work and budget and a completed Subrecipient Biodata Form – must be submitted to the ICAP Country Office prior to contracting the consultant and on an annual basis thereafter. TRAVEL International Travel All subrecipient international travel should be in compliance with ICAP’s guidelines and must be approved by the ICAP Country Director. The subrecipient should begin by submitting documentation in the form of a Scope of Work for the trip, a Subrecipient International Travel Authorization Form, and, where required, a Subrecipient Fly America Exception Checklist. The ICAP Country Office will review and approve all subrecipient international travel requests and work with ICAP-NY to obtain sponsor approval when required (e.g., for travel to international conferences). The ICAP Country Office will give guidance on the per diem rates that are applicable for the planned travel. Air Travel All airline travel supported through USG funds is subject to the “Fly America Act,” under which all flights must be booked on U.S. flag carriers or “code share” carriers to the maximum extent possible, unless specific exceptions apply. Code share arrangements allow tickets to be printed in the name of their partner carriers, even though the actual vessel might be from another airline, thus conforming to the U.S. government regulation.