FORMULAS TO BE USED WHEN DRAFTING AND TYPING OFFICIAL CORRESPONDENCE Type of letter Address Salutation Closing Minister (formal) His [Her] Excellency Sir [Madam], Accept, Sir [Madam], the assurances of my highest consideration, Mr [Ms] ………… Minister of ………. Minister (informal) His [Her] Excellency Dear Minister, I remain, dear Minister, Yours sincerely, Mr [Ms] ………… or simply Minister of ………. Yours sincerely, Ambassador (formal) His [Her] Excellency Sir [Madam], Accept, Sir [Madam], the assurances of my highest consideration, Mr [Ms] ………….. Ambassador ………………. Ambassador (informal) His [Her] Excellency Dear Mr [Ms] Ambassador, I remain, dear Mr [Ms] Ambassador, Yours sincerely, Mr [Ms] …………. or or simply Ambassador Dear Ambassador, Yours sincerely, …………………. Secretary-General of the United The Honourable K. Annan Dear Mr Secretary-General, Yours faithfully, Nations Secretary-General United Nations Head of specialized agency Mr [Ms] Dear Mr [Ms] Director-General Yours faithfully, ………………. (formal) Director-General [Secretary-General], [Secretary-General] or Dear Sir [Madam], Head of specialized agency Mr [Ms] Dear Mr [Ms], Yours sincerely, …………….. (informal) Director-General Director-General of an The Director-General Dear Sir [Madam], Yours faithfully, administration ………………… Others (formal) Dear Sir [Madam], Yours faithfully, Others (informal) Dear Mr [Ms], Yours sincerely,
FORMULAS TO BE USED WHEN DRAFTING AND TYPING OFFICIAL CORRESPONDENCE Type of letter Address Salutation Closing Minister (formal) His [Her] Excellency Mr [Ms] ………… Minister of ………. Sir [Madam], Accept, Sir [Madam], the assurances of my highest consideration, Minister (informal) His [Her] Excellency Mr [Ms] ………… Minister of ………. Dear Minister, I remain, dear Minister, Yours sincerely, or simply Yours sincerely, Ambassador (formal) His [Her] Excellency Mr [Ms] ………….. Ambassador ………………. Sir [Madam], Accept, Sir [Madam], the assurances of my highest consideration, Ambassador (informal) His [Her] Excellency Mr [Ms] …………. Ambassador …………………. Dear Mr [Ms] Ambassador, or Dear Ambassador, I remain, dear Mr [Ms] Ambassador, Yours sincerely, or simply Yours sincerely, Secretary-General of the United Nations The Honourable K. Annan Secretary-General United Nations Dear Mr Secretary-General, Yours faithfully, Head of specialized agency (formal) Mr [Ms] ………………. Director-General [Secretary-General] Dear Mr [Ms] Director-General [Secretary-General], or Dear Sir [Madam], Yours faithfully, Head of specialized agency (informal) Mr [Ms] …………….. Director-General Dear Mr [Ms], Yours sincerely, Director-General of an administration The Director-General ………………… Dear Sir [Madam], Yours faithfully, Others (formal) Dear Sir [Madam], Yours faithfully, Others (informal) Dear Mr [Ms], Yours sincerely,