SECTION: LEISURE SERVICES Sub-work Area Example of records Statutory Retention Period Action at end of provisions/Authority administrative life of record Services and Activity Projects and initiatives: files, None Applicable 3 years after Destroy Programme reports, etc completion of the project/initiative Events and activities: files, None Applicable 3 years after the Destroy programmes, reports, etc event Booking documentation None Applicable 3 years Destroy (electronic and manual): application forms, booking sheets, booking diaries, etc Courses and classes: None Applicable 3 years Destroy attendance records, evaluations, etc Information on services None Applicable 3 years Destroy Customers Customer records, including None Applicable Membership: 1 year Destroy membership after it expires. Customer databases: review annually. Management Performance management None Applicable 6 years Destroy information, e.g. facility usage and energy consumption Finance Accounts/Budgets None Applicable 3 years Destroy Invoices, lodgements, till rolls, None Applicable 6 years Destroy transfers, bank reconciliations, invoices, grant aid/SLAs and external funding Direct debit and standing order None Applicable 3 years Destroy records
SECTION: LEISURE SERVICES Sub-work Area Example of records Statutory provisions/Authority Retention Period Action at end of administrative life of record Services and Activity Programme Projects and initiatives: files, reports, etc None Applicable 3 years after completion of the project/initiative Destroy Events and activities: files, programmes, reports, etc None Applicable 3 years after the event Destroy Booking documentation (electronic and manual): application forms, booking sheets, booking diaries, etc None Applicable 3 years Destroy Courses and classes: attendance records, evaluations, etc None Applicable 3 years Destroy Information on services None Applicable 3 years Destroy Customers Customer records, including membership None Applicable Membership: 1 year after it expires. Customer databases: review annually. Destroy Management Performance management information, e.g. facility usage and energy consumption None Applicable 6 years Destroy Finance Accounts/Budgets None Applicable 3 years Destroy Invoices, lodgements, till rolls, transfers, bank reconciliations, invoices, grant aid/SLAs and external funding None Applicable 6 years Destroy Direct debit and standing order records None Applicable 3 years Destroy