Work telephone number Communication is sent via email and Job role therefore email address is an Lead area or area of essential data interest requirement. Telephone numbers are used to update records when email backs’ ‘bounce are received Service provider review data Information Reason for Is the data shared? If Is the data Process and security measures How long is the Frequency of collected collection so, with whom? transferred data kept data review *= mandatory overseas? Name* Required in order Yes - Client calls No Data is either encrypted prior to All data is kept Not required as to contact client conducted as part of sharing or shared over a secure for the the data is only the review process are nhs.net email account. minimum stored for the Contact number(s)* Required in order undertaken by amount of time minimum to contact client approved contractors. Identifiable data is only kept on which should amount of time Therefore, in order for one computer per contractor not exceed Gender* Required in order the calls to be made, it (n=2) which are encrypted and three months to help identify is necessary to share password protected. the client this data with them Ethnicity* Required to indicate potential need for
Work telephone number Job role Lead area or area of interest Communication is sent via email and therefore email address is an essential data requirement. Telephone numbers are used to update records when email ‘bounce backs’ are received Service provider review data Information collected *= mandatory Reason for collection Is the data shared? If so, with whom? Is the data transferred overseas? Process and security measures How long is the data kept Frequency of data review Name* Contact number(s)* Gender* Ethnicity* Required in order to contact client Required in order to contact client Required in order to help identify the client Required to indicate potential need for Yes - Client calls conducted as part of the review process are undertaken by approved contractors. Therefore, in order for the calls to be made, it is necessary to share this data with them No Data is either encrypted prior to sharing or shared over a secure nhs.net email account. Identifiable data is only kept on one computer per contractor (n=2) which are encrypted and password protected. All data is kept for the minimum amount of time which should not exceed three months Not required as the data is only stored for the minimum amount of time