Element 2: Consultation and Communication OHSMS Sections Audit Criteria Examples of Evidence Procedure Name OHS 3.5 Health and An OHS Committee Copy of OHS • Responsibilities Safety Committee meeting schedule has Committee meeting Procedure (DET been established minutes ESWB 03-3-5) (minimum quarterly) and is included in the OHS OHS Committee Activities Calendar. • Guide Minutes of the meeting are being recorded and displayed on the OHS Noticeboard. OHS 3.2.2 Health and Nominations for a Health Copy of: • Consultation and Safety and Safety Emails; or Communication Representatives Representative (HSR) Newsletters; or Procedure (DET (HSR) have been called in the nomination form; or ESWB-03-2-6) last 12 months. meeting minutes. Health and • Safety Representative Guide (DET ESWB-03-5-1) OHS 3.4 Health and The Health and Safety Training certificate • Responsibilities Safety Representative (HSR) Procedure (DET Representative has completed the ESWB 03-3-5) (HSR) required training. OHS 3.2.3 Determining Communication forums Copy of • Consultation and Appropriate where OHS is discussed Meeting minutes; or Communication Communication as a standing agenda Copy of meeting Procedure (DET Forums item have been agendas. ESWB-03-2-6) established and are held on a monthly basis (e.g. staff meetings). OHS 3.2 Implementing At least one OHS Notice Photograph of OHS • Consultation and Communication Board is established in Notice Board(s) Communication and Consultation the workplace. Procedure (DET Processes OHS Notice Boards are ESWB-03-2-6) displayed and contain the minimum 11 mandatory OHS Notice items. • Board Guide (DET ESWB 03-6-1) OHS 3.1.2 Safety signage has been Photograph of relevant • Consultation and Communication appropriately selected, safety signage Communication Requirements displayed and Procedure (DET maintained. ESWB-03-2-6)
Element 2: Consultation and Communication OHSMS Procedure Name Sections Audit Criteria Examples of Evidence • OHS Responsibilities Procedure (DET ESWB 03-3-5) • OHS Committee Guide 3.5 Health and Safety Committee An OHS Committee meeting schedule has been established (minimum quarterly) and is included in the OHS Activities Calendar. Minutes of the meeting are being recorded and displayed on the OHS Noticeboard. Copy of OHS Committee meeting minutes • OHS Consultation and Communication Procedure (DET ESWB-03-2-6) • Health and Safety Representative Guide (DET ESWB-03-5-1) 3.2.2 Health and Safety Representatives (HSR) Nominations for a Health and Safety Representative (HSR) have been called in the last 12 months. Copy of: Emails; or Newsletters; or nomination form; or meeting minutes. • OHS Responsibilities Procedure (DET ESWB 03-3-5) 3.4 Health and Safety Representative (HSR) The Health and Safety Representative (HSR) has completed the required training. Training certificate • OHS Consultation and Communication Procedure (DET ESWB-03-2-6) 3.2.3 Determining Appropriate Communication Forums Communication forums where OHS is discussed as a standing agenda item have been established and are held on a monthly basis (e.g. staff meetings). Copy of Meeting minutes; or Copy of meeting agendas. • OHS Consultation and Communication Procedure (DET ESWB-03-2-6) • OHS Notice Board Guide (DET ESWB 03-6-1) 3.2 Implementing Communication and Consultation Processes At least one OHS Notice Board is established in the workplace. Photograph of OHS Notice Board(s) OHS Notice Boards are displayed and contain the minimum 11 mandatory items. • OHS Consultation and Communication Procedure (DET ESWB-03-2-6) 3.1.2 Communication Requirements Safety signage has been appropriately selected, displayed and maintained. Photograph of relevant safety signage