Afterschool Snack Program Onsite Monitoring Form SFAs must conduct monitoring of the afterschool snack services to monitor compliance to program regulations and promote effective program management. Records Retention/Submission Frequency Due Date/s Must use the Per onsite record annually four weeks monitoring form on retention policy of operation and the SCN website. again before the program ends for the school year Menu and Production Records SFAs must document that snacks are planned to meet meal pattern requirements. Production records must identify the food item, serving size, component contribution to the meal pattern and the quantities served to support the number of snacks claimed for reimbursement. Meal Counting and Claiming Records Meal count records must be maintained for each snack service that identifies the number of reimbursable snacks served to eligible children claimed for reimbursement. Records Retention/Submission Frequency Due Date/s Rosters or tally sheets Per onsite record Per service Per Snack service retention policy Consolidation records Monthly Monthly cumulative Documentation of Area Eligibility and Program Eligibility SFAs should maintain documentation of the data used to determine area eligibility of the location of the snack service and of the program in which the snack service is utilized. Records Retention/Submission Frequency Due Date/s October Qualifying Per onsite record Ongoing annually Annually Data on SCN website retention policy Information to support eligibility of the program associated with the snack service.
Afterschool Snack Program Onsite Monitoring Form SFAs must conduct monitoring of the afterschool snack services to monitor compliance to program regulations and promote effective program management. Records Must use the monitoring form on the SCN website. Retention/Submission Per onsite record retention policy Frequency annually Due Date/s four weeks of operation and again before the program ends for the school year Menu and Production Records SFAs must document that snacks are planned to meet meal pattern requirements. Production records must identify the food item, serving size, component contribution to the meal pattern and the quantities served to support the number of snacks claimed for reimbursement. Meal Counting and Claiming Records Meal count records must be maintained for each snack service that identifies the number of reimbursable snacks served to eligible children claimed for reimbursement. Records Rosters or tally sheets Consolidation records Retention/Submission Per onsite record retention policy Frequency Per service Monthly cumulative Due Date/s Per Snack service Monthly Documentation of Area Eligibility and Program Eligibility SFAs should maintain documentation of the data used to determine area eligibility of the location of the snack service and of the program in which the snack service is utilized. Records October Qualifying Data on SCN website Information to support eligibility of the program associated with the snack service. Retention/Submission Per onsite record retention policy Frequency Ongoing annually Due Date/s Annually