Click on the Route Log tab to look at the progress of the document and who is next in line to 5. take action. Figure 46 Figure 47 The document proceeds through the workflow until the last required approval was obtained (no more Pending or Future Action Requests). The routing is complete and the document status becomes FINAL When the status is the transactions are still only transactions in the General Ledger. FINAL pending – Figure 48 You will now find this pending transaction in the General Ledger Balance Inquiries (discussed in a separate manual) under the Open Encumbrance Inquiry. In the Open Encumbrance Inquiry results, the encumbrance and disencumbrance are now combined into one line indicating that the Outstanding Amount is now zero. The disencumbrance reversed the encumbrance. The balance type must be PE and choose All in the Pending Entry Approved Indicator field. The Include Zeroed Out Encumbrances can be used with regard to transactions that are not pending anymore. In other words, after the document has reached status FINAL and the nightly batch jobs were run, you can choose: Include to include Encumbrances with an Outstanding amount of – “0.00” Exclude to exclude Encumbrances with an Outstanding amount of – “0.00” By including pending entries in some of the other balance inquiries, the pending encumbrances are also displayed in these inquiries. (Please note: the General Ledger Balance inquiries are discussed in separate manuals.) For example: General Ledger Pending Entry (Please note the transaction description: “Disencumbrance”)
5. Click on the Route Log tab to look at the progress of the document and who is next in line to take action. Figure 46 Figure 47 The document proceeds through the workflow until the last required approval was obtained (no more Pending or Future Action Requests). The routing is complete and the document status becomes FINAL When the status is FINAL – the transactions are still only pending transactions in the General Ledger. Figure 48 You will now find this pending transaction in the General Ledger Balance Inquiries (discussed in a separate manual) under the Open Encumbrance Inquiry. In the Open Encumbrance Inquiry results, the encumbrance and disencumbrance are now combined into one line indicating that the Outstanding Amount is now zero. The disencumbrance reversed the encumbrance. The balance type must be PE and choose All in the Pending Entry Approved Indicator field. The Include Zeroed Out Encumbrances can be used with regard to transactions that are not pending anymore. In other words, after the document has reached status FINAL and the nightly batch jobs were run, you can choose: Include – to include Encumbrances with an Outstanding amount of “0.00” Exclude – to exclude Encumbrances with an Outstanding amount of “0.00” By including pending entries in some of the other balance inquiries, the pending encumbrances are also displayed in these inquiries. (Please note: the General Ledger Balance inquiries are discussed in separate manuals.) For example: General Ledger Pending Entry (Please note the transaction description: “Disencumbrance”)