Best value Accountability Work awarded L Normal Parish Council practice would be to seek, if Existing procedure adequate. incorrectly possible, more than one quotation for any substantial work Include when reviewing required to be undertaken or goods. For major contract Financial Regulations. Overspend on services M services, formal competitive tenders would be sought. If a problem is encountered with a contract the Clerk would investigate the situation, check the quotation/tender, research the problem and report to Council. Salaries and associated Salary paid incorrectly L The Parish Council authorises the appointment of all Existing appointment and costs Wrong hours paid L employees through it Overview Committee. Salary rates payment system is adequate. Wrong rate paid L are assessed annually by the same Committee and applied False employee L on 1 April each year. Salary analysis and slips are Wrong deductions of NI L produced by the Clerk monthly together with a schedule of or Tax payments to the Inland Revenue (for Tax and NI). These Unpaid Tax & NI L are inspected at the Council meetings and signed off. The contributions to the Tax and NI is worked out using an Inland Revenue Inland Revenue computer programme updated annually. All Tax and NI payments are submitted in the Inland Revenue Annual Return. The Park Keeper submits a monthly time sheet containing hours & tasks. These are checked and initialled by the Clerk and submitted into the records. Each has a contract of employment and job description. The does not keep a time sheet and has a contract of employment and job description. Employees Loss of key personnel L Reference to the Continuity Plan should be made in case of Existing procedure adequate. loss of key personnel. Fraud by staff L The requirements of the Fidelity Guarantee insurance to be adhered to with regards to Fraud. Actions undertaken by L The should be provided with relevant training, Purchase revised books. staff reference books, access to assistance and legal advice Membership of the required to undertake the role. SLCC/Norfolk ALC. Health & Safety L The Park Keeper should be provided with adequate Monitor working conditions, direction and safety equipment needed to undertake the safety requirements and roles, ie. protective clothing and training. insurance regularly. Councillor allowances Councillors over-paid L No allowances are allocated to Parish Councillors No procedure required Income tax deduction Election Risk of an election cost L/M Risk is higher in an election year. When an election is due Existing procedure adequate the Clerk will obtain an estimate of costs from the District Council for a full election and an uncontested election. There are no measures which can be adopted to minimise
Best value Accountability Work awarded incorrectly Overspend on services L M Normal Parish Council practice would be to seek, if possible, more than one quotation for any substantial work required to be undertaken or goods. For major contract services, formal competitive tenders would be sought. If a problem is encountered with a contract the Clerk would investigate the situation, check the quotation/tender, research the problem and report to Council. Existing procedure adequate. Include when reviewing Financial Regulations. Salaries and associated costs Salary paid incorrectly Wrong hours paid Wrong rate paid False employee Wrong deductions of NI or Tax Unpaid Tax & NI contributions to the Inland Revenue L L L L L L The Parish Council authorises the appointment of all employees through it Overview Committee. Salary rates are assessed annually by the same Committee and applied on 1 April each year. Salary analysis and slips are produced by the Clerk monthly together with a schedule of payments to the Inland Revenue (for Tax and NI). These are inspected at the Council meetings and signed off. The Tax and NI is worked out using an Inland Revenue computer programme updated annually. All Tax and NI payments are submitted in the Inland Revenue Annual Return. The Park Keeper submits a monthly time sheet containing hours & tasks. These are checked and initialled by the Clerk and submitted into the records. Each has a contract of employment and job description. The does not keep a time sheet and has a contract of employment and job description. Existing appointment and payment system is adequate. Employees Loss of key personnel Fraud by staff Actions undertaken by staff Health & Safety L L L L Reference to the Continuity Plan should be made in case of loss of key personnel. The requirements of the Fidelity Guarantee insurance to be adhered to with regards to Fraud. The should be provided with relevant training, reference books, access to assistance and legal advice required to undertake the role. The Park Keeper should be provided with adequate direction and safety equipment needed to undertake the roles, ie. protective clothing and training. Existing procedure adequate. Purchase revised books. Membership of the SLCC/Norfolk ALC. Monitor working conditions, safety requirements and insurance regularly. Councillor allowances Councillors over-paid Income tax deduction L No allowances are allocated to Parish Councillors No procedure required Election Risk of an election cost L/M Risk is higher in an election year. When an election is due the Clerk will obtain an estimate of costs from the District Council for a full election and an uncontested election. There are no measures which can be adopted to minimise Existing procedure adequate