MVD DRIVE Steering Committee Meeting Attendees Face-to-Face Bi-weekly TRD Lead Project Recurring (PMs, TRD CIO, MVD Manager meetings are This formal meeting addresses the Director, MVD scheduled through accomplishments and results of all Deputy) Outlook MVD projects. Uses standard format TRD MVD Reengineering Status Client Project Word Document Weekly, by COB HP Project Status report Report Managers Monday Manager template Email To describe the status of the project Status Reports are to the client stored on the Project Repository DoIT MVD Reengineering DoIT Word Document Monthly TRD Lead Follows DoIT Project Status Project Standard Manager To describe the status of the project to DoIT Attendees (PMs, Group Meeting or As needed Change Meetings are TRD MVD Reengineering Change PA, Control (CCB) Meeting Requirements Leads) conference call Control Board scheduled through (Specify days and Chair Outlook as needed. Review, evaluate, approve or reject, For contract times) and prioritize change requests. changes, additionally An agenda is Group approved change requests HP Account Exec, distributed in into releases. DMV Practice Lead, advance. ITD CIO, MVD Director Meeting minutes are stored in the Project Repository Issue Tracking and Escalation Captured and stored Project Repository Whenever an issue Project External Issue in the Project arises or needs Managers Resolution and To provide a framework for E-mail, conference Repository management Escalation documenting and tracking issues to call or in person involvement for Procedure closure and escalating long-standing resolution. or critical issues for senior leadership attention.
MVD DRIVE Steering Committee This formal meeting addresses the accomplishments and results of all MVD projects. Meeting Attendees (PMs, TRD CIO, MVD Director, MVD Deputy) Face-to-Face Bi-weekly TRD Lead Project Manager Recurring meetings are scheduled through Outlook Uses standard format TRD MVD Reengineering Status Report To describe the status of the project to the client Client Project Managers Status Reports are stored on the Project Repository Word Document Email Weekly, by COB Monday HP Project Manager Status report template DoIT MVD Reengineering Project Status To describe the status of the project to DoIT DoIT Word Document Monthly TRD Lead Project Manager Follows DoIT Standard TRD MVD Reengineering Change Control (CCB) Meeting Review, evaluate, approve or reject, and prioritize change requests. Group approved change requests into releases. Attendees (PMs, PA, Requirements Leads) For contract changes, additionally HP Account Exec, DMV Practice Lead, ITD CIO, MVD Director Meeting minutes are stored in the Project Repository Group Meeting or conference call As needed (Specify days and times) Change Control Board Chair Meetings are scheduled through Outlook as needed. An agenda is distributed in advance. Issue Tracking and Escalation To provide a framework for documenting and tracking issues to closure and escalating long-standing or critical issues for senior leadership attention. Captured and stored in the Project Repository Project Repository E-mail, conference call or in person Whenever an issue arises or needs management involvement for resolution. Project Managers External Issue Resolution and Escalation Procedure