Policies and Procedures Review Response Issue Type Comments Requirements Recordkeeping Policies and Procedures Do the recordkeeping policies and procedures Yes N/A describe the information that needs to be No Finding Concern collected and why? Do the recordkeeping policies and procedures Yes N/A describe when the information should be No Finding Concern collected and how often? Do the recordkeeping policies and procedures describe how the information should the Yes N/A acquired, organized (in an orderly manner that No Finding provides ease of examination by any Concern applicable parties and stored in a secure, central location)? Do the recordkeeping policies and procedures Yes N/A describe how the information should be No Finding Concern reported? Do the recordkeeping policies and procedures Yes N/A describe the required retention period for No Finding Concern records (minimum of five years)? Access to Records Do the record keeping – Yes N/A procedures provide access to records and/or No Finding personnel by authorized agencies and/or Concern citizens as required? Duplication of Benefits Description: Use this Section to determine if the Grantee/Subrecipient has a Duplication of Benefits Policy. Regulations: Robert T. Stafford Disaster Relief and Emergency Assistance Act Does the Grantee/Subrecipient have an N/A adopted Duplication of Benefits policy? Yes Finding No Note: See Exhibit 2-6 Sample Duplication of Concern Benefits Policy.
Policies and Procedures Review Requirements Response Issue Type Comments Recordkeeping Policies and Procedures Do the recordkeeping policies and procedures describe the information that needs to be collected and why? Yes No N/A Finding Concern Do the recordkeeping policies and procedures describe when the information should be collected and how often? Yes No N/A Finding Concern Do the recordkeeping policies and procedures describe how the information should the acquired, organized (in an orderly manner that provides ease of examination by any applicable parties and stored in a secure, central location)? Yes No N/A Finding Concern Do the recordkeeping policies and procedures describe how the information should be reported? Yes No N/A Finding Concern Do the recordkeeping policies and procedures describe the required retention period for records (minimum of five years)? Yes No N/A Finding Concern Access to Records – Do the record keeping procedures provide access to records and/or personnel by authorized agencies and/or citizens as required? Yes No N/A Finding Concern Duplication of Benefits Description: Use this Section to determine if the Grantee/Subrecipient has a Duplication of Benefits Policy. Regulations: Robert T. Stafford Disaster Relief and Emergency Assistance Act Does the Grantee/Subrecipient have an adopted Duplication of Benefits policy? Note: See Exhibit 2-6 Sample Duplication of Benefits Policy. Yes No N/A Finding Concern