Annex -1 Guidelines for stakeholder consultation To understand what is expected during the local stakeholder consultation process, go through all the steps outlined below and consider how they fit into your entire programme cycle. Organise the stakeholder consultation meeting at a stage when you have formulated your programme/project idea and laid out the first design, but are still genuinely open for comments that may require changes. A programme is more likely to be accepted and therefore successful if you involve the people that are most affected by it from the start. Preparation and announcement The first step is to prepare a concept note on the programme design and its impacts on the environment and local communities. The following questions may be used for gathering and disseminating relevant information, but the answers must be carefully framed if they are to prove both technically accurate and easily understandable for the local people. i. What is the overall objective of the proposed programme/project? ii. What mitigation actions are being proposed? iii. Ideally, who will be involved at planning and execution level(s)? iv. How will the programme affect the city? What are the outcomes? Table: Stakeholder consultations and requirements Consultation Activity Requirement Citywide Preparation and announcement Programme concept note, sustainable development Stakeholder assessment invitation sent to relevant stakeholders Consultation (1st) via email or through other media sources for person and/or online consultation. Identification of stakeholders List of stakeholders Organizing consultation Consultation overview including purpose, structure and mechanism, programme summary note, feedback assessment form. Outcome - Consultation report (1st) Local Stakeholder Preparation and announcement Project/programme document, detailed sustainable Consultation development assessment, invitation sent to relevant (2nd) stakeholders and an announcement in a local newspaper or through other media sources for in meeting. Identification of stakeholders List of stakeholders Organizing consultation Consultation overview including purpose, structure and mechanism, programme and activity summary note, feedback assessment form. Outcome - Consultation report (2nd) The programme concept note is the initial document, which shall provide information on the identified issue(s), proposed initiatives, its impact and how new and existing institutional players of the city can play a role in the design and implementation of the programme. At this stage, this document(s) shall be conceptually consistent, factually correct and easily understandable by the participants. At various stages, it may be appropriate to provide the programme details to a particular group or groups. For example, elected officials, city administrative staff, nongovernment organisations, the private sector, the
Annex -1 Guidelines for stakeholder consultation To understand what is expected during the local stakeholder consultation process, go through all the steps outlined below and consider how they fit into your entire programme cycle. Organise the stakeholder consultation meeting at a stage when you have formulated your programme/project idea and laid out the first design, but are still genuinely open for comments that may require changes. A programme is more likely to be accepted and therefore successful if you involve the people that are most affected by it from the start. Preparation and announcement The first step is to prepare a concept note on the programme design and its impacts on the environment and local communities. The following questions may be used for gathering and disseminating relevant information, but the answers must be carefully framed if they are to prove both technically accurate and easily understandable for the local people. i. What is the overall objective of the proposed programme/project? ii. What mitigation actions are being proposed? iii. Ideally, who will be involved at planning and execution level(s)? iv. How will the programme affect the city? What are the outcomes? Table: Stakeholder consultations and requirements Consultation Activity Requirement Citywide Stakeholder Consultation (1st) Preparation and announcement Programme concept note, sustainable development assessment invitation sent to relevant stakeholders via email or through other media sources for and/or online consultation. Identification of stakeholders List of stakeholders Organizing consultation Consultation overview including purpose, structure and mechanism, programme summary note, feedback assessment form. Outcome - Consultation report (1st) Local Stakeholder Consultation (2nd) Preparation and announcement Project/programme document, detailed sustainable development assessment, invitation sent to relevant stakeholders and an announcement in a local newspaper or through other media sources for in person meeting. Identification of stakeholders List of stakeholders Organizing consultation Consultation overview including purpose, structure and mechanism, programme and activity summary note, feedback assessment form. Outcome - Consultation report (2nd) The programme concept note is the initial document, which shall provide information on the identified issue(s), proposed initiatives, its impact and how new and existing institutional players of the city can play a role in the design and implementation of the programme. At this stage, this document(s) shall be conceptually consistent, factually correct and easily understandable by the participants. At various stages, it may be appropriate to provide the programme details to a particular group or groups. For example, elected officials, city administrative staff, nongovernment organisations, the private sector, the