ensuring the young person consents to information being shared with organisations outside the College inviting representatives from YOS to appropriate meetings providing key YOS workers with regular updates on programme provision, particularly those relevant to the target group, and inform them of changes in local and national education legislation. Custody for post 16 planning for release – The YOT case manager/YOT TYA will inform and involve the college/College contact in the planning relevant to the release of a young person leaving the secure estate and jointly identify an appropriate offer of learning or training. 5. Data retention and deletion YOS holds data on young people until their 18th birthday (or whilst they are still active with YOS beyond this point) at which point YOS depersonalises and archives case level data. ECC requests that the data shared with providers is used within one month and is securely destroyed within 3 months of using the data. 6. Responsibility for exchanging data and ensuring data are accurate Data is shared through key contacts with responsibility for accessing and sharing information Regular monitoring ensures that client data is systematically checked to monitor duplicates, omissions, potential errors and inaccurate records Deceased clients are removed from the data base immediately. 7. Other Please refer to Section 3,4,5,9 and 10 of the overarching Education and Learning Services Information Sharing Protocol. WEISF Local Contacts Designated Person/s responsible for managing data on behalf of the WEISF Member. To be completed by the learning establishment. Name Role Contact email Contact no. Designated person responsible for working with the Youth Offending Service contact Persons/ responsible for sharing information within Essex County Council.
ensuring the young person consents to information being shared with organisations outside the College inviting representatives from YOS to appropriate meetings providing key YOS workers with regular updates on programme provision, particularly those relevant to the target group, and inform them of changes in local and national education legislation. Custody for post 16 – planning for release The YOT case manager/YOT TYA will inform and involve the college/College contact in the planning relevant to the release of a young person leaving the secure estate and jointly identify an appropriate offer of learning or training. 5. Data retention and deletion YOS holds data on young people until their 18th birthday (or whilst they are still active with YOS beyond this point) at which point YOS depersonalises and archives case level data. ECC requests that the data shared with providers is used within one month and is securely destroyed within 3 months of using the data. 6. Responsibility for exchanging data and ensuring data are accurate Data is shared through key contacts with responsibility for accessing and sharing information Regular monitoring ensures that client data is systematically checked to monitor duplicates, omissions, potential errors and inaccurate records Deceased clients are removed from the data base immediately. 7. Other Please refer to Section 3,4,5,9 and 10 of the overarching Education and Learning Services Information Sharing Protocol. WEISF Local Contacts Designated Person/s responsible for managing data on behalf of the WEISF Member. To be completed by the learning establishment. Name Role Contact email Contact no. Designated person responsible for working with the Youth Offending Service contact Persons/ responsible for sharing information within Essex County Council.