Post Offer Negotiations Records documenting post-offer negotiations and due Temporary Retain records in and Due Diligence diligence checks. department/school until Destroy 7 years after tender process is Includes: tender process completed. finalised/completed. Disposal Authority Reference: successful tender submission records. Lodge records into the 3.4.5 (0701) Federation University Archives on an annual basis using established procedures. Unsuccessful Tenders or Records of unsuccessful tenders or a tender process Temporary Retain records in Tender Processes where there is no suitable bidder, or where the tender department/school for 2 Destroy 2 years after process has been discontinued. years after tender process tender process completed has completed or a Includes: or decision made not to decision not continue has continue with tender. submissions; and been made. Disposal Authority Reference: notifications of outcomes. Prior to destroying 3.4.6 (0701) records, a Records form Disposal Authorisation must be completed and submitted to the Records Management Unit to gain the required approval. Only upon destruction approval being granted should records be placed in a confidential document bin for appropriate disposal.
Post Offer Negotiations and Due Diligence Records documenting post-offer negotiations and due diligence checks. Includes: successful tender submission records. Temporary Destroy 7 years after tender process completed. Disposal Authority Reference: 3.4.5 (0701) Retain records in department/school until tender process is finalised/completed. Lodge records into the Federation University Archives on an annual basis using established procedures. Unsuccessful Tenders or Tender Processes Records of unsuccessful tenders or a tender process where there is no suitable bidder, or where the tender process has been discontinued. Includes: submissions; and notifications of outcomes. Temporary Destroy 2 years after tender process completed or decision made not to continue with tender. Disposal Authority Reference: 3.4.6 (0701) Retain records in department/school for 2 years after tender process has completed or a decision not continue has been made. Prior to destroying records, a Records Disposal Authorisation form must be completed and submitted to the Records Management Unit to gain the required approval. Only upon destruction approval being granted should records be placed in a confidential document bin for appropriate disposal.