*Fund Assures that dollars are used to meet specific activities in accordance with legislative intent, special regulations, restrictions and limitations. Fund examples include 1000 (General Fund; 2000 (Restricted Misc. Special Revenue); 3000 (Federal). * Fin/DeptID An 8-character alphanumeric identifier (Financial Department Identifier) represents the organizational function to which revenues and other activities must be applied. * Account The Account code classifies the nature of a transaction such as “cash” and The values in this field determine whether it is an asset, “supplies”. liability, equity, revenue or expenditure. * AppropID An appropriation ID is a 7-character alphanumeric identifier. It indicates a single appropriation account that controls the total amount of an agency’s expenditures. An appropriation is an account of any governmental agency that receives a credit for the purchase. It legally authorizes spending or the collection of receipts as specified in session laws or state statutes. Agcy Cost 1 The Agency Cost 1 and 2 are optional fields that agencies may use for reporting purposes. This ChartField is a classification used to track Agcy Cost 2 revenue or expenditures associated with a particular event or activity that is defined by the Agency. SW Cost The SW Cost (Statewide Cost) ChartField provides classification and reporting capability for activities that cross agencies. These activities are directed toward accomplishing a set of recognizable objectives such as disaster relief. It allows the state to collect all costs related to the activity and is used to request reimbursement (e.g., FIMA relief). PC Bus Unit A Business Unit (BU) in Projects identifies major subsets throughout the state such as Agency level. It enables the State to organize information to facilitate project management, analysis, reporting, and accounting. Category Category refers to the level at which the budget is controlled: Category 1 is payroll and benefits; Category 2 is all other budgeted expenditures; and Category 3 is all non-budgeted expenditures. This is not the same as Category Codes. Subcategory Subcategories are a smaller breakdown of the class of transaction. Agencies define these. It is also a project costing ChartField. Affil Not used in SWIFT. Fund Affil Not used in SWIFT. Sub Acct The Sub Account ChartField is used by agencies for a more detailed level of revenue reporting than the Account ChartField values provide.
*Fund Assures that dollars are used to meet specific activities in accordance with legislative intent, special regulations, restrictions and limitations. Fund examples include 1000 (General Fund; 2000 (Restricted Misc. Special Revenue); 3000 (Federal). * Fin/DeptID An 8-character alphanumeric identifier (Financial Department Identifier) represents the organizational function to which revenues and other activities must be applied. * Account The Account code classifies the nature of a transaction such as “cash” and “supplies”. The values in this field determine whether it is an asset, liability, equity, revenue or expenditure. * AppropID An appropriation ID is a 7-character alphanumeric identifier. It indicates a single appropriation account that controls the total amount of an agency’s expenditures. An appropriation is an account of any governmental agency that receives a credit for the purchase. It legally authorizes spending or the collection of receipts as specified in session laws or state statutes. Agcy Cost 1 Agcy Cost 2 The Agency Cost 1 and 2 are optional fields that agencies may use for reporting purposes. This ChartField is a classification used to track revenue or expenditures associated with a particular event or activity that is defined by the Agency. SW Cost The SW Cost (Statewide Cost) ChartField provides classification and reporting capability for activities that cross agencies. These activities are directed toward accomplishing a set of recognizable objectives such as disaster relief. It allows the state to collect all costs related to the activity and is used to request reimbursement (e.g., FIMA relief). PC Bus Unit A Business Unit (BU) in Projects identifies major subsets throughout the state such as Agency level. It enables the State to organize information to facilitate project management, analysis, reporting, and accounting. Category Category refers to the level at which the budget is controlled: Category 1 is payroll and benefits; Category 2 is all other budgeted expenditures; and Category 3 is all non-budgeted expenditures. This is not the same as Category Codes. Subcategory Subcategories are a smaller breakdown of the class of transaction. Agencies define these. It is also a project costing ChartField. Affil Not used in SWIFT. Fund Affil Not used in SWIFT. Sub Acct The Sub Account ChartField is used by agencies for a more detailed level of revenue reporting than the Account ChartField values provide.