Non-personal information relating to eg union agreements, working conditions HR28 Processing of Investigation report, Verbal Secure To keep limited Yes disciplinary, capability Warning 6 disposal record of correspondence and outcome – and grievances months from employee’s past investigations where decision history, to ensure proved, including Equal fairness and Employment Written consistency of Opportunities cases warning 1 rules and to keep – year from evidence in event decision of later claim. Final written warning or other outcome 2 – years from decision. Retain in separate case file HR29 Processing of Investigation report, Closure of Secure Yes “wipe-clean” disciplinary, capability correspondence and outcome case disposal policy whereby all and grievances records of any investigations where investigation are unfounded, including removed on Equal Employment closure of case
Non-personal information relating to eg union agreements, working conditions HR28 Processing of disciplinary, capability and grievances investigations where proved, including Equal Employment Opportunities cases Investigation report, correspondence and outcome Verbal Warning – 6 months from decision Written warning – 1 year from decision Final written warning or other outcome – 2 years from decision. Retain in separate case file Secure disposal To keep limited record of employee’s past history, to ensure fairness and consistency of rules and to keep evidence in event of later claim. Yes HR29 Processing of disciplinary, capability and grievances investigations where unfounded, including Equal Employment Investigation report, correspondence and outcome Closure of case Secure disposal “wipe-clean” policy whereby all records of any investigation are removed on closure of case Yes