Records documenting the Retain from issue of Do not transfer development and establishment of strategy, policy and the institution's alumni relations procedure + 1 year strategy, policies and procedures: working papers. Master copies of procedures Retain until superseded + Do not transfer relating to alumni relations. 3 years Records containing personal data Retain while current (or Do not transfer on individual alumni. likely to be current) Summary (anonymised) statistical Retain for current calendar Transfer to records of alumni year + 10 years Archive when no longer required in department or faculty Records documenting the design, Retain from issue of Do not transfer planning and production of official communication + 1 year alumni communications. Alumni communications Retain from + 1 year Do not transfer Records documenting enquiries Retain until last action on Do not transfer from alumni and the responses enquiry + 1 year provided. Records documenting unsolicited Retain until last action on Do not transfer feedback from alumni, the internal feedback + 1 year handling of this feedback and the responses provided. Records documenting the design Retain from completion of Do not transfer and conduct of alumni surveys. survey + 3 years Results of alumni surveys: summaries and analyses of responses Results of alumni surveys: Retain until completion of Do not transfer individual responses analysis of survey responses Records documenting the handling Retain until last action on Do not transfer of complaints from alumni. complaint + 3 years Records documenting the planning Retain from completion of Do not transfer and impact/results of institutional event + 3 years events for alumni. Records documenting the Retain until completion of Do not transfer organisation and administration of event + 1 year institutional events for alumni. Records documenting the Retain for current financial Do not transfer administration of financial and other year + 1 year support given to individual alumni organisations.
Records documenting the development and establishment of the institution's alumni relations strategy, policies and procedures: working papers. Retain from issue of strategy, policy and procedure + 1 year Do not transfer Master copies of procedures relating to alumni relations. Retain until superseded + 3 years Do not transfer Records containing personal data on individual alumni. Retain while current (or likely to be current) Do not transfer Summary (anonymised) statistical records of alumni Retain for current calendar year + 10 years Transfer to Archive when no longer required in department or faculty Records documenting the design, planning and production of official alumni communications. Retain from issue of communication + 1 year Do not transfer Alumni communications Retain from + 1 year Do not transfer Records documenting enquiries from alumni and the responses provided. Retain until last action on enquiry + 1 year Do not transfer Records documenting unsolicited feedback from alumni, the internal handling of this feedback and the responses provided. Retain until last action on feedback + 1 year Do not transfer Records documenting the design and conduct of alumni surveys. Results of alumni surveys: summaries and analyses of responses Retain from completion of survey + 3 years Do not transfer Results of alumni surveys: individual responses Retain until completion of analysis of survey responses Do not transfer Records documenting the handling of complaints from alumni. Retain until last action on complaint + 3 years Do not transfer Records documenting the planning and impact/results of institutional events for alumni. Retain from completion of event + 3 years Do not transfer Records documenting the organisation and administration of institutional events for alumni. Retain until completion of event + 1 year Do not transfer Records documenting the administration of financial and other support given to individual alumni organisations. Retain for current financial year + 1 year Do not transfer