Events will include, but are not limited to: reunions, international receptions, donor and campaign events, cultivation events, faculty anniversaries and jubilee celebrations, professional networking, socials, sports and society events, public lectures and distinguished lectures as well as staff engagement events. To review procedures and processes, ensuring they are fit for purpose and maximise 10% efficiency, making recommendations for improvements where identified and implementing agreed change. To deputise for the Events Manager or Senior Events Officer when necessary. 5% Any other duties as allocated by the line manager following consultation with the post 5% holder. Internal and external relationships Senior Management, Faculties and Professional Services staff at all levels Alumni Branches UK and international – Individual alumni and supporter community as a Donors Current students Southampton University Students’ Union Temp Bank Internal suppliers, eg: Conference and Hospitality Office, Security, etc. External suppliers, eg: caterers, venues, production, etc. PERSON SPECIFICATION How to be Criteria Essential Desirable assessed Qualifications, Skill level equivalent to achievement of Relevant degree (or equivalent Application knowledge and HNC, A-Level, NVQ3 with proven work qualification or experience) form, experience experience acquired in relevant roles interview and Financial administration/budget and job-related training written test monitoring experience Able to apply a detailed understanding Experience of working with of relevant University systems and fundraising databases eg: Raisers procedures and procedures, and an Edge awareness of activities in the broader Project management experience work area Good understanding of the role and Experience of working with contact impact of alumni relations and databases development activity within a Higher Event management experience Education environment including event planning, delivery, communication and review Planning and Able to plan and prioritise a range of Experience of managing projects or Application organising one’s own, and the team’s, standard events from start to finish and form, and non-standard work activities evaluating their success interview and written test Self-motivated Excellent at working to tight deadlines Able to operate independently when required Accuracy and attention to detail
Events will include, but are not limited to: reunions, international receptions, donor and campaign events, cultivation events, faculty anniversaries and jubilee celebrations, professional networking, socials, sports and society events, public lectures and distinguished lectures as well as staff engagement events. To review procedures and processes, ensuring they are fit for purpose and maximise efficiency, making recommendations for improvements where identified and implementing agreed change. 10% To deputise for the Events Manager or Senior Events Officer when necessary. 5% Any other duties as allocated by the line manager following consultation with the post holder. 5% Internal and external relationships Senior Management, Faculties and Professional Services staff at all levels Alumni Branches – UK and international Individual alumni and supporter community as a Donors Current students Southampton University Students’ Union Temp Bank Internal suppliers, eg: Conference and Hospitality Office, Security, etc. External suppliers, eg: caterers, venues, production, etc. PERSON SPECIFICATION Criteria Essential Desirable How to be assessed Qualifications, knowledge and experience Skill level equivalent to achievement of HNC, A-Level, NVQ3 with proven work experience acquired in relevant roles and job-related training Able to apply a detailed understanding of relevant University systems and procedures and procedures, and an awareness of activities in the broader work area Experience of working with contact databases Event management experience including event planning, delivery, communication and review Relevant degree (or equivalent qualification or experience) Financial administration/budget monitoring experience Experience of working with fundraising databases eg: Raisers Edge Project management experience Good understanding of the role and impact of alumni relations and development activity within a Higher Education environment Application form, interview and written test Planning and organising Able to plan and prioritise a range of one’s own, and the team’s, standard and non-standard work activities Self-motivated Excellent at working to tight deadlines Able to operate independently when required Accuracy and attention to detail Experience of managing projects or events from start to finish and evaluating their success Application form, interview and written test