Insert speaker info into conference program Send speaker confirmation email and ask them to review information on website Coordinate panel questions, if any panels held and communicate final questions to the panelists Prepare (merge) session host packets Send email to remind speakers of need for PP presentations Send Outlook calendar invites to speakers Coordinate with speaker if book sales available and ensure volunteers and payment methods are addressed Prepare room survey forms (merge file) and send for printing Locate laptops and projectors for break out room use (the State Council has one projector) Load power point presentations on individual machines and TEST Them and label them for the room they will belong to Create weblink to load presentations /presentations Save PPs on jump to load to individual laptops Engage services of IMIG or similar A/V provider Confirm with speakers a week before the event and send the conference details again from the Excel merge file Prepare speaker badges
Insert speaker info into conference program Send speaker confirmation email and ask them to review information on website Coordinate panel questions, if any panels held and communicate final questions to the panelists Prepare (merge) session host packets Send email to remind speakers of need for PP presentations Send Outlook calendar invites to speakers Coordinate with speaker if book sales available and ensure volunteers and payment methods are addressed Prepare room survey forms (merge file) and send for printing Locate laptops and projectors for break out room use (the State Council has one projector) Load power point presentations on individual machines and TEST Them and label them for the room they will belong to Create weblink to load presentations /presentations Save PPs on jump to load to individual laptops Engage services of IMIG or similar A/V provider Confirm with speakers a week before the event and send the conference details again from the Excel merge file Prepare speaker badges