Glasgow Caledonian University Records Retention Schedule Graduation Approved by Shirley Leckenby Date Nov 2016 Review Date November 2018 Version V2.4 Functions: Attending/In absentia Page 1 3. Graduation Booklet Page2 Contracts/Finance Page 2 4. Graduation and Awards Page 3 Ceremonies Code Record series Examples of records Retention Trigger Department Records Retention Notes/Citation Action Centre (if Action (Total) used) Grad1 Attending\In Absentia Grad1.1 Attending\In Print out from system of After award ceremony Copy for n/a 1 year Business needs Absentia Reports students eligible to departmental use graduate at award held in department ceremony, Graduation for 1 year then report (after verification), shredded In Absentia report (annotated with date of parchment issue etc), Recorded delivery number Grad2 Contracts/Finance Grad2.1 Casual Hours Contract for Organist and Issued by Assistant Master forwarded n/a Master held by Contracts Piper Academic to People People Registrar/Graduations Services. Not held Services locally
Glasgow Caledonian University Records Retention Schedule Graduation Approved by Shirley Leckenby Date Nov 2016 Review Date November 2018 Version V2.4 Functions: Attending/In absentia Page 1 3. Graduation Booklet Page2 Contracts/Finance Page 2 4. Graduation and Awards Ceremonies Page 3 Code Record series Examples of records Retention Trigger Department Action Records Centre (if used) Retention Action (Total) Notes/Citation Grad1 Attending\In Absentia Grad1.1 Attending\In Absentia Reports Print out from system of students eligible to graduate at award ceremony, Graduation report (after verification), In Absentia report (annotated with date of parchment issue etc), Recorded delivery number After award ceremony Copy for departmental use held in department for 1 year then shredded n/a 1 year Business needs Grad2 Contracts/Finance Grad2.1 Casual Hours Contracts Contract for Organist and Piper Issued by Assistant Academic Registrar/Graduations Master forwarded to People Services. Not held locally n/a Master held by People Services