SECTION : INFORMATION MANAGEMENT Sub-work Area Example of records Statutory Retention Periods Action at end of provisions/Authority administrative life of record Freedom of Requests received and FOI Act 2000 6 years (unless Destroy Information responses provided subject to a complaint) Complaints / Appeals/ FOI Act 2000 6 years Destroy investigations under the Freedom of Information Act Freedom of Information FOI Act 2000 6 year Destroy Publication Scheme Freedom of Information FOI Act 2000 6 years Destroy Disclosure Log Data Protection Subject Access Requests Data Protection Act 6 years (unless Destroy received under the Data 1998 subject to a Protection Act complaint) Data Protection Act Data Protection Act 6 years Destroy – Complaints/ Breaches/ ICO 1998 Investigations Environmental Requests received and Environmental 6 years (unless Destroy Information responses provided Information subject to a Regulations 2004 complaint) Regulations Complaints/Breaches/ Environmental 6 years (unless Destroy Investigations Information subject to a Regulations 2004 complaint) Records Management Information Retention & Public Records Act Permanent Permanent Preservation Disposal Policy and Schedule (NI) 1923 by the Council Destruction Certificates Public Records Act Permanent Permanent Preservation (NI) 1923 by the Council Information Audits None Applicable 2 years Destroy
SECTION : INFORMATION MANAGEMENT Sub-work Area Example of records Statutory provisions/Authority Retention Periods Action at end of administrative life of record Freedom of Information Requests received and responses provided FOI Act 2000 6 years (unless subject to a complaint) Destroy Complaints / Appeals/ investigations under the Freedom of Information Act FOI Act 2000 6 years Destroy Freedom of Information Publication Scheme FOI Act 2000 6 year Destroy Freedom of Information Disclosure Log FOI Act 2000 6 years Destroy Data Protection Subject Access Requests received under the Data Protection Act Data Protection Act 1998 6 years (unless subject to a complaint) Destroy Data Protection Act – Complaints/ Breaches/ ICO Investigations Data Protection Act 1998 6 years Destroy Environmental Information Regulations Requests received and responses provided Environmental Information Regulations 2004 6 years (unless subject to a complaint) Destroy Complaints/Breaches/ Investigations Environmental Information Regulations 2004 6 years (unless subject to a complaint) Destroy Records Management Information Retention & Disposal Policy and Schedule Public Records Act (NI) 1923 Permanent Permanent Preservation by the Council Destruction Certificates Public Records Act (NI) 1923 Permanent Permanent Preservation by the Council Information Audits None Applicable 2 years Destroy