Request for Quotation Invitation for Bid Invitation for Bid Invitation for Bid Request for Proposal Element $100,000 and Under (RFQ) (IFB) (IFB) (IFB) (RFP) $100,000.01-$1,000,000 $100,000.and Under $100,000.01-$1,000,000 Over $1,000,000 Over $1,000,000 Evaluation Methodology Lowest net Preferred solicitation format Preferred solicitation format Not applicable Not applicable cost meeting for this evaluation criteria for this evaluation criteria all other bid specifications Must be a sealed bid. Value-effective Acceptable solicitation Acceptable solicitation Required solicitation format Required solicitation format for this evaluation format for this evaluation for this evaluation format for this evaluation methodology and methodology and methodology and methodology and Must provide for a two Must provide for a two Must provide for a two Must provide for a two envelope evaluation envelope evaluation envelope evaluation envelope evaluation procedure procedure procedure procedure. Evaluation Phase Confidentiality Not required, but Not required, but Required. Required. statement recommended whenever a recommended whenever a (team/need-to- team approach to team approach to know developing solicitation developing solicitation participants) requirements and/or requirements and/or evaluation is used. evaluation is used. Confidentiality Held in confidence the Confidential until the notice Confidential until the notice of Confidential until the of bids purchase document is of intent to award is posted. intent to award is posted. notice of intent to award executed. is posted. Cost proposal Lowest net cost, not Lowest net cost, not Lowest net cost, not Lowest net cost, not certification applicable applicable applicable. applicable. Value effective, required. Value effective, required. effective, Required. Value effective, required Combined The total of all preferences The total of all preferences The of all preferences The of all preferences combined may not exceed combined may not exceed combined may not exceed preferences combined threshold 15% or $100,000 15% or $100,000 whichever 15% or $100,000 whichever is may not exceed 15% or whichever is lower. is lower. $100,000 whichever is Public Required Required Required Required inspection of quotes /or bids Posting of the Not required. Must be posted for 5 working Must be posted for 5 working Must be posted for 5 notice of intent days prior to award. days prior to award. working days prior to to award award.
Element $100,000 and Under Request for Quotation (RFQ) $100,000.01-$1,000,000 Invitation for Bid (IFB) $100,000.and Under Invitation for Bid (IFB) $100,000.01-$1,000,000 Invitation for Bid (IFB) Over $1,000,000 Request for Proposal (RFP) Over $1,000,000 Evaluation Methodology Lowest net cost meeting all other bid specifications Preferred solicitation format for this evaluation criteria Preferred solicitation format for this evaluation criteria Must be a sealed bid. Not applicable Not applicable Value-effective Acceptable solicitation format for this evaluation methodology and Must provide for a two envelope evaluation procedure Acceptable solicitation format for this evaluation methodology and Must provide for a two envelope evaluation procedure Required solicitation format for this evaluation methodology and Must provide for a two envelope evaluation procedure Required solicitation format for this evaluation methodology and Must provide for a two envelope evaluation procedure. Evaluation Phase Confidentiality statement (team/need-to- know participants) Not required, but recommended whenever a team approach to developing solicitation requirements and/or evaluation is used. Not required, but recommended whenever a team approach to developing solicitation requirements and/or evaluation is used. Required. Required. Confidentiality of bids Held in confidence the purchase document is executed. Confidential until the notice of intent to award is posted. Confidential until the notice of intent to award is posted. Confidential until the notice of intent to award is posted. Cost proposal certification Lowest net cost, not applicable Value effective, required. Lowest net cost, not applicable Value effective, required. Lowest net cost, not applicable. effective, Required. Lowest net cost, not applicable. Value effective, required Combined preferences threshold The total of all preferences combined may not exceed 15% or $100,000 whichever is lower. The total of all preferences combined may not exceed 15% or $100,000 whichever is The of all preferences combined may not exceed 15% or $100,000 whichever is lower. The of all preferences combined may not exceed 15% or $100,000 whichever is Public inspection of quotes /or bids Required Required Required Required Posting of the notice of intent to award Not required. Must be posted for 5 working days prior to award. Must be posted for 5 working days prior to award. Must be posted for 5 working days prior to award.