key event management contacts listed above. Organisational structure Create a simple organisational structure below. The organisational structure will help everyone involved with your event to understand who is responsible for what. It is also an essential part of your emergency response planning. If there is an incident, your staff and the emergency services will need to know who is in charge. The example below is a very simple structure. Make sure your organisational structure shows the levels of command and how things will be communicated up and down these levels. Emergency services – Police, Fire, Ambulance, Coastguard Event manager Security Safety manager Production Artist Volunteer manager manager manager manager Security staff Production staff Stage Volunteers manager Stewards Crew Stage crew Programme Schedule Complete the event schedules below. You should list everything that needs to be done before, during and after your event. This will help ensure you complete tasks on time and that things aren’t forgotten. The schedules below each show an example of a typical task. Schedule XXXXXX event – prior to event day Date Task Start Finish Resources/ Notes In Hand Complete who Pick-up 10am 12 noon Van + Bill Take X Van event and Ben cheque for booked signage payment from sign writer Schedule XXXXXX event – event day
key event management contacts listed above. Organisational structure Create a simple organisational structure below. The organisational structure will help everyone involved with your event to understand who is responsible for what. It is also an essential part of your emergency response planning. If there is an incident, your staff and the emergency services will need to know who is in charge. The example below is a very simple structure. Make sure your organisational structure shows the levels of command and how things will be communicated up and down these levels. Emergency services – Police, Fire, Ambulance, Coastguard Event manager Security manager Safety manager Production manager Artist manager Volunteer manager Security staff Production staff Stage manager Volunteers Stewards Crew Stage crew Programme Schedule Complete the event schedules below. You should list everything that needs to be done before, during and after your event. This will help ensure you complete tasks on time and that things aren’t forgotten. The schedules below each show an example of a typical task. Schedule XXXXXX event – prior to event day Date Task Start Finish Resources/ who Notes In Hand Complete Pick-up event signage from sign writer 10am 12 noon Van + Bill and Ben Take cheque for payment X Van booked Schedule XXXXXX event – event day