Annex 8: Program Action Plan Action Description DLI* Covenant* Due Date Responsible Completion Party Measurement** Program management/oversight Establish Steering Committee Not later than MEHE Ministerial Decision to ensure effective Program one month after Note establishing implementation in accordance Program Steering Committee with agreed arrangements. Effectiveness. (SC) has been submitted to the Bank. SC is fully functional and having regular meeting. Adopt Program Operations By Program MEHE POM developed and Manual (POM), including the Effectiveness approved by MEHE operating manual for school Date. and distributed to all grants. entities involved in Program implementation. 3. Strengthening the existing Not later than MEHE Examination of grievance redress mechanism 12 months after random sample of hotline to make it an even more Program anonymized hotline robust grievance redress system at Effectiveness. activity logs at end of MEHE. PMU level to address first year of complaints associated with effectiveness, which issues such as demonstrate secure, discrimination, sexual harassment, confidential and and bullying in schools. Integrating accessible system. a secure, confidential and easily accessible system to report gender-based violence cases and ensure follow up. This would be carried out together with partners, to build on existing activities. Fiduciary 4. Assuring an internal audit X Not later than MEHE Consultant to carry function at MEHE. This will be done 12 months after out internal audit through the recruitment of a Program reporting to the consultant to conduct internal effectiveness. Minister at the start audit and build the capacity of of the Program, and MEHE to be able to carry out the having on board internal audit function starting the trained staff on first year of Program internal audit, with implementation. As part of its developed internal terms of reference, the firm will be audit manuals. working collaboratively with assigned MEHE staff, disseminating knowledge on internal audit methodologies, supporting MEHE team to develop manuals to ensure effectiveness of program operations and procedures using
Annex 8: Program Action Plan Action Description DLI* Covenant* Due Date Responsible Party Completion Measurement** Program management/oversight Establish Steering Committee to ensure effective Program implementation in accordance with agreed arrangements. Not later than one month after Program Effectiveness. MEHE Ministerial Decision Note establishing Steering Committee (SC) has been submitted to the Bank. SC is fully functional and having regular meeting. Adopt Program Operations Manual (POM), including the operating manual for school grants. By Program Effectiveness Date. MEHE POM developed and approved by MEHE and distributed to all entities involved in Program implementation. 3. Strengthening the existing grievance redress mechanism hotline to make it an even more robust grievance redress system at MEHE. PMU level to address complaints associated with issues such as discrimination, sexual harassment, and bullying in schools. Integrating a secure, confidential and easily accessible system to report gender-based violence cases and ensure follow up. This would be carried out together with partners, to build on existing activities. Not later than 12 months after Program Effectiveness. MEHE Examination of random sample of anonymized hotline activity logs at end of first year of effectiveness, which demonstrate secure, confidential and accessible system. Fiduciary 4. Assuring an internal audit function at MEHE. This will be done through the recruitment of a consultant to conduct internal audit and build the capacity of MEHE to be able to carry out the internal audit function starting the first year of Program implementation. As part of its terms of reference, the firm will be working collaboratively with assigned MEHE staff, disseminating knowledge on internal audit methodologies, supporting MEHE team to develop manuals to ensure effectiveness of program operations and procedures using X Not later than 12 months after Program effectiveness. MEHE Consultant to carry out internal audit reporting to the Minister at the start of the Program, and having on board trained staff on internal audit, with developed internal audit manuals.