4.1.1.3 UAT Data and Image Cleansing Description Run new system Deliverable Acceptance Criteria Delivery of Audit and – – process changes in the UAT deletion reporting, proper system data deletion and database environment to validate fully maintenance in both the RIO and P8 SQL databases. functional data and image Standards for Content and Format All audit reports and – cleansing. deletion reports are accepted, and approved. Quality Review Member Services Management, User – Testing groups, User Administration Manager, Records Manager, Project Manager, CIO and Executive management has reviewed and approved detailed data. 4.1.1.4 Proof of Concept for Microfilm Creation Description Compilation and Deliverable Acceptance Criteria Delivery of test images to – – extraction utilizing current system vendor to have a roll of microfilm created, delivered and processes, to create a proof of approved by SRCA. concept roll of microfilm. Standards for Content and Format Microfilm falls within – the acceptable standards. Quality Review Records manager, SRCA approval. – 4.1.1.4 Transition to Production Description Deploy, test and run Deliverable Acceptance Criteria Deployment of changes to – – the new system processes in the production, and running the process. Production environment. Standards for Content and Format All approved reporting, – audit and deletion reports are produced, and all microfilm is created. Quality Review Records Manager, Member Services Staff, – and Executive Staff sign off.
4.1.1.3 UAT Data and Image Cleansing Description – Run new system process changes in the UAT environment to validate fully functional data and image cleansing. Deliverable Acceptance Criteria – Delivery of Audit and deletion reporting, proper system data deletion and database maintenance in both the RIO and P8 SQL databases. Standards for Content and Format – All audit reports and deletion reports are accepted, and approved. Quality Review – Member Services Management, User Testing groups, User Administration Manager, Records Manager, Project Manager, CIO and Executive management has reviewed and approved detailed data. 4.1.1.4 Proof of Concept for Microfilm Creation Description – Compilation and extraction utilizing current system processes, to create a proof of concept roll of microfilm. Deliverable Acceptance Criteria – Delivery of test images to vendor to have a roll of microfilm created, delivered and approved by SRCA. Standards for Content and Format – Microfilm falls within the acceptable standards. Quality Review – Records manager, SRCA approval. 4.1.1.4 Transition to Production Description – Deploy, test and run the new system processes in the Production environment. Deliverable Acceptance Criteria – Deployment of changes to production, and running the process. Standards for Content and Format – All approved reporting, audit and deletion reports are produced, and all microfilm is created. Quality Review – Records Manager, Member Services Staff, and Executive Staff sign off.