3.2 Information and records Appropriate use of metadata must be reliable and Use metadata appropriately to ensure an organisation’s information trustworthy. and records are reliable and trustworthy. 3.3 Information and records Appropriate use of metadata must be identifiable, Use metadata appropriately to guarantee that authorised people can retrievable, accessible and identify, access and use the information and records for as long as usable for as long as they required. are required. What is included in metadata Metadata for information and records: consists of data describing the context, content and structure of information and records, and their management through time identifies, authenticates and contextualises information and records, and the people, processes and systems that create, manage, maintain and use them focuses on transactions and activities (how records and information are created, received, exchanged, managed, used and reused). Metadata for information and records can include information about: business context dependencies and relationships information and records systems relationships to legal and societal contexts relationships to individuals, workgroups or organisations that create, manage and use information and records. The different types of metadata Metadata for information and records includes point of capture metadata and process metadata. Point of capture metadata Point of capture metadata documents the content, appearance, structure and technical attributes of information and records, as well as how they are created. Point of capture metadata is acquired or assigned when the information or record is created or captured. This metadata does not change. Additional point of capture metadata is captured if the information or record is repurposed in a new system. Process metadata Process metadata documents the processes performed on information and records. Such processes include registering into a system, applying or changing security and access rules, transferring control, and destroying or migrating.
3.2 Information and records must be reliable and trustworthy. Appropriate use of metadata Use metadata appropriately to ensure an organisation’s information and records are reliable and trustworthy. 3.3 Information and records must be identifiable, retrievable, accessible and usable for as long as they are required. Appropriate use of metadata Use metadata appropriately to guarantee that authorised people can identify, access and use the information and records for as long as required. What is included in metadata Metadata for information and records: consists of data describing the context, content and structure of information and records, and their management through time identifies, authenticates and contextualises information and records, and the people, processes and systems that create, manage, maintain and use them focuses on transactions and activities (how records and information are created, received, exchanged, managed, used and reused). Metadata for information and records can include information about: business context dependencies and relationships information and records systems relationships to legal and societal contexts relationships to individuals, workgroups or organisations that create, manage and use information and records. The different types of metadata Metadata for information and records includes point of capture metadata and process metadata. Point of capture metadata Point of capture metadata documents the content, appearance, structure and technical attributes of information and records, as well as how they are created. Point of capture metadata is acquired or assigned when the information or record is created or captured. This metadata does not change. Additional point of capture metadata is captured if the information or record is repurposed in a new system. Process metadata Process metadata documents the processes performed on information and records. Such processes include registering into a system, applying or changing security and access rules, transferring control, and destroying or migrating.