All computer hardware used for data backup must be located in a different location from that containing the original working data, and in an environment that ensures they remain in good condition. When hardware or software-changes take place, special care is to be taken to ensure that all necessary data continues to be accessible throughout at least the full period specified in the relevant implementing rule(s). In the absence of such indication, all records should be kept for a minimum period of 5 years. Compliance Monitoring Training The Company shall ensure that all personnel engaged in managing the compliance monitoring function understand the objectives as laid down in the company management system documentation. The company shall ensure that those personnel responsible for managing the compliance monitoring function, i.e. the Compliance Monitoring Manager and his/her team, receive appropriate training for this task. This training shall cover the requirements of compliance monitoring, manuals and procedures related to the task, audit techniques, reporting and recording. Individual training may be conducted through self-study and will be signed by the department members. Documentation Control Procedure General The documentation control procedure is described below. The relevant manager in charge ensures that: Revisions are communicated to all concerned and modifications are identified; Related internal documents and procedures are updated accordingly; Obsolete or invalidated versions are clearly marked accordingly; Modified versions are clearly marked, changes are identified and a current version number is incorporated; Document changes are recorded and kept for traceability purposes; Obsolete or invalidated versions, which could create safety risks, cease to be used; Proposed amendments are risk assessed, and the likely effect on safety established, before a revision being introduced. Revision and configuration management are part of the change management process. Refer to the Section Management of Change’ of this manual. ‘The Control and revision of the Safety Management Manual The revision of the Safety Management Manual will go through the following steps: Step Consists of Person(s) in charge Submitting a request for a Identify need to change the SMM All change Submit a change request to the Safety Manager Assess, validate or reject Check relevance Safety Manager the request for change Evaluate related risks Verify the requested change against: Applicable regulations, standards and norms Other Company documents Validate or reject the change
All computer hardware used for data backup must be located in a different location from that containing the original working data, and in an environment that ensures they remain in good condition. When hardware or software-changes take place, special care is to be taken to ensure that all necessary data continues to be accessible throughout at least the full period specified in the relevant implementing rule(s). In the absence of such indication, all records should be kept for a minimum period of 5 years. Compliance Monitoring Training The Company shall ensure that all personnel engaged in managing the compliance monitoring function understand the objectives as laid down in the company management system documentation. The company shall ensure that those personnel responsible for managing the compliance monitoring function, i.e. the Compliance Monitoring Manager and his/her team, receive appropriate training for this task. This training shall cover the requirements of compliance monitoring, manuals and procedures related to the task, audit techniques, reporting and recording. Individual training may be conducted through self-study and will be signed by the department members. Documentation Control Procedure General The documentation control procedure is described below. The relevant manager in charge ensures that: Revisions are communicated to all concerned and modifications are identified; Related internal documents and procedures are updated accordingly; Obsolete or invalidated versions are clearly marked accordingly; Modified versions are clearly marked, changes are identified and a current version number is incorporated; Document changes are recorded and kept for traceability purposes; Obsolete or invalidated versions, which could create safety risks, cease to be used; Proposed amendments are risk assessed, and the likely effect on safety established, before a revision being introduced. Revision and configuration management are part of the change management process. Refer to the Section ‘The Management of Change’ of this manual. Control and revision of the Safety Management Manual The revision of the Safety Management Manual will go through the following steps: Step Consists of Person(s) in charge Submitting a request for a change Identify need to change the SMM Submit a change request to the Safety Manager All Assess, validate or reject the request for change Check relevance Evaluate related risks Verify the requested change against: Applicable regulations, standards and norms Other Company documents Validate or reject the change Safety Manager