Pulse Boditrax health Permanent unless Secure Customers are informed Yes Electronic a – 21 assessments. client requests disposal of the process when separate system Records health removal. signing up to go on the operated by details on the client system. Boditrax. and sends the This action is results electronically completed by to them boditrax. Records are kept permanently unless removal is requested. Pulse Refund Forms Current financial Secure Internal audit require Yes Manual forms 22 year +2 years removal documentation to be kept signed by in case of audit review. customers who request a refund Pulse Banking Records Current financial Secure Internal audit require Yes Electronic financial 23 year +6 years removal documentation to be kept information on for this period. cashing up Manual bank – paying in books. Pulse Vouchers can be One month Secure Vouchers are kept and No Manual voucher – – 24 purchased or removal disposed of one month book given as a prize. after use in case of discrepancy with banking.
Pulse 21 Boditrax health assessments. Records health details on the client and sends the results electronically to them Permanent unless client requests removal. This action is completed by boditrax. Records are kept permanently unless removal is requested. Secure disposal Customers are informed of the process when signing up to go on the system. Electronic – a separate system operated by Boditrax. Yes Pulse 22 Refund Forms Current financial year +2 years Secure removal Internal audit require documentation to be kept in case of audit review. Manual forms signed by customers who request a refund Yes Pulse 23 Banking Records Current financial year +6 years Secure removal Internal audit require documentation to be kept for this period. Electronic financial information on cashing up Manual – bank paying in books. Yes Pulse 24 Vouchers – can be purchased or given as a prize. One month Secure removal Vouchers are kept and disposed of one month after use in case of discrepancy with banking. Manual – voucher book No