The policy number would begin with the N 1300 - 1399 department abbreviation (see above table). O 1400 - 1499 Then the sub department abbreviation if applicable i.e. Facilities/Maintenance – P 1500 - 1599 Rental Homes. Q 1600 - 1699 You would then assign each letter of the alphabet a range as noted in the following R 1700 - 1799 chart: S 1800 1899 – Letter of the Alphabet T 1900 - 1999 Number Range A to M U 2000 - 2099 A 0 - 99 V 2100 - 2199 B 100 - 199 W 2200 2299 – C 200 - 299 X 2300 2399 – D 300 399 – Y 2400 2499 – E 400 499 – Z 2500 - 2599 F 500 - 599 G 600 699 – H 700 799 – I 800 899 – J 900 - 999 K 1000 - 1099 L 1100 - 1199 M 1200 - 1299 If you think there may be more polices for each of the letter ranges you could easily expand the range to 1000 instead of 100. The spread between the ranges through should be made prior to organizing your policies so you do not have to renumber the policies in the future. An example of numbering a policy in the Education would be Department titled “Busing” numbered EDU-100 where EDU represents the Education Department and 100 indicates the policy starts with a B. If a policy is deleted, the number should not be reissued as to avoid confusion to any references there may be in other documents. Once a policy is deleted it should be marked with
N 1300 - 1399 O 1400 - 1499 P 1500 - 1599 Q 1600 - 1699 R 1700 - 1799 S 1800 – 1899 T 1900 - 1999 U 2000 - 2099 V 2100 - 2199 W 2200 – 2299 X 2300 – 2399 Y 2400 – 2499 Z 2500 - 2599 The policy number would begin with the department abbreviation (see above table). Then the sub department abbreviation if applicable i.e. Facilities/Maintenance – Rental Homes. You would then assign each letter of the alphabet a range as noted in the following chart: Letter of the Alphabet A to M Number Range A 0 - 99 B 100 - 199 C 200 - 299 D 300 – 399 E 400 – 499 F 500 - 599 G 600 – 699 H 700 – 799 I 800 – 899 J 900 - 999 K 1000 - 1099 L 1100 - 1199 M 1200 - 1299 If you think there may be more polices for each of the letter ranges you could easily expand the range to 1000 instead of 100. The spread between the ranges through should be made prior to organizing your policies so you do not have to renumber the policies in the future. An example of numbering a policy in the Education Department titled “Busing” would be numbered EDU-100 where EDU represents the Education Department and 100 indicates the policy starts with a B. If a policy is deleted, the number should not be reissued as to avoid confusion to any references there may be in other documents. Once a policy is deleted it should be marked with