Evaluate: the teaching and activities; the team itself (how it operated and how this could be improved); the enjoyment of the children, young people or vulnerable adults; the venue; organisational issues; and finally your objectives. Here are some tips to help: Have a feedback sheet at the end of the event. You can make this anonymous and you can make them fun (such as using smiley faces). Integrate them into the last day as part of the reflective time. Meet together as an adult team on a regular basis during the event and afterwards to reflect on how the programme is working and any changes that need to be made. Ask the team beforehand to imagine a really successful event. Afterwards when you meet to evaluate, discuss whether or not people actually saw these things take place – changed lives, good conversations, people becoming Christians etc. Feed back to the church/supporting agency on your return and tell them how the event went. Encourage them to continue to pray for the children, young people or vulnerable adults. Write to any funders stating what was achieved with their money. Insurance Make sure that the insurance is adequate for the activities planned, especially any hazardous activities. PCC Support - Permission for the event A detailed description of the event should be presented to the PCC so that permission may be given and the event covered by the parish insurance. If there are to be any potentially hazardous activities undertaken this description must include an assessment of the risks involved. Premises You need to check with the person responsible for the premises you are using that they have adequate insurance cover for Public Liability as well as any for specific activities being undertaken. Also check about availability of a First Aid kit and fire precautions. Carry out a Health and Safety checklist. Accommodation Depending on the type of residential, sleeping arrangements can be a challenge, e.g. on a canal boat or camping. Most residential centres now provide accommodation that meets good practice guidelines which should allow you to: have boys and girls in separate sleeping areas and washing facilities which are private to them. Adults should have separate accommodation but in close proximity. As with any other activity for children, young people and vulnerable adults, mixed groups must have adults of both sexes involved. Any other arrangements should be carefully explained to parents/carers beforehand and their consent obtained in writing for the arrangements.
Evaluate: the teaching and activities; the team itself (how it operated and how this could be improved); the enjoyment of the children, young people or vulnerable adults; the venue; organisational issues; and finally your objectives. Here are some tips to help: Have a feedback sheet at the end of the event. You can make this anonymous and you can make them fun (such as using smiley faces). Integrate them into the last day as part of the reflective time. Meet together as an adult team on a regular basis during the event and afterwards to reflect on how the programme is working and any changes that need to be made. Ask the team beforehand to imagine a really successful event. Afterwards when you meet to evaluate, discuss whether or not people actually saw these things take place – changed lives, good conversations, people becoming Christians etc. Feed back to the church/supporting agency on your return and tell them how the event went. Encourage them to continue to pray for the children, young people or vulnerable adults. Write to any funders stating what was achieved with their money. Insurance Make sure that the insurance is adequate for the activities planned, especially any hazardous activities. PCC Support - Permission for the event A detailed description of the event should be presented to the PCC so that permission may be given and the event covered by the parish insurance. If there are to be any potentially hazardous activities undertaken this description must include an assessment of the risks involved. Premises You need to check with the person responsible for the premises you are using that they have adequate insurance cover for Public Liability as well as any for specific activities being undertaken. Also check about availability of a First Aid kit and fire precautions. Carry out a Health and Safety checklist. Accommodation Depending on the type of residential, sleeping arrangements can be a challenge, e.g. on a canal boat or camping. Most residential centres now provide accommodation that meets good practice guidelines which should allow you to: have boys and girls in separate sleeping areas and washing facilities which are private to them. Adults should have separate accommodation but in close proximity. As with any other activity for children, young people and vulnerable adults, mixed groups must have adults of both sexes involved. Any other arrangements should be carefully explained to parents/carers beforehand and their consent obtained in writing for the arrangements.