5.3.1 Special Educational Yes Date of Birth of the pupil + REVIEW Needs files, reviews 25 years NOTE: This and Individual retention period is Education Plans the minimum retention period that any pupil file should be kept. Some authorities choose to keep SEN files for a longer period of time to defend themselves in a to provide a “failure sufficient education” case. There is an element of business risk analysis involved in any decision to keep the records longer than the minimum retention period and this should be documented. 5.3.2 Statement Yes Date of birth of the pupil SECURE DISPOSAL maintained under unless the document is + 25 years [This would section 234 of the subject to a legal hold normally be retained Education Act 1990 on the pupil file] and any amendments made to the statement Date of birth of the pupil SECURE DISPOSAL unless the document is + 25 years [This would subject to a legal hold normally be retained on the pupil file] Date of birth of the pupil SECURE DISPOSAL unless the document is + 25 [This would subject to a hold normally be retained on the pupil file] Curriculum Management 6.1 Statistics and Management Information Ref file Data Protection Issues Retention Period Action at the end of Annual Review description [Operational] the administrative Completed life of the record Tick (√) 6.1.1 Curriculum returns No Current year + 3 years SECURE DISPOSAL 6.1.2 Examination Results Yes Current year + 6 years SECURE DISPOSAL (Schools Copy) SATS records Yes –
5.3.1 Special Educational Needs files, reviews and Individual Education Plans Yes Date of Birth of the pupil + 25 years REVIEW NOTE: This retention period is the minimum retention period that any pupil file should be kept. Some authorities choose to keep SEN files for a longer period of time to defend themselves in a “failure to provide a sufficient education” case. There is an element of business risk analysis involved in any decision to keep the records longer than the minimum retention period and this should be documented. 5.3.2 Statement maintained under section 234 of the Education Act 1990 and any amendments made to the statement Yes Date of birth of the pupil + 25 years [This would normally be retained on the pupil file] SECURE DISPOSAL unless the document is subject to a legal hold Date of birth of the pupil + 25 years [This would normally be retained on the pupil file] SECURE DISPOSAL unless the document is subject to a legal hold Date of birth of the pupil + 25 [This would normally be retained on the pupil file] SECURE DISPOSAL unless the document is subject to a hold Curriculum Management 6.1 Statistics and Management Information Ref file description Data Protection Issues Retention Period [Operational] Action at the end of the administrative life of the record Annual Review Completed Tick (√) 6.1.1 Curriculum returns No Current year + 3 years SECURE DISPOSAL 6.1.2 Examination Results (Schools Copy) Yes Current year + 6 years SECURE DISPOSAL SATS records – Yes