Procurement - - Negotiation Topics: 25 Contract negotiation Coordinator Supervisor Supervisor Approval: 26* Send (MTF to date/bid tab) to Supervisor for review/approval to award Signature Approval: 27* Send (MTF to date and drafted contract with Authority bid tab) to Signature Authority for review/approval to Procurement # of Successful Bidders: 28* Announce Apparent Successful Bidder(s) Coordinator # of Unsuccessful Bidders: Procurement 3/16/17 Yes No Debriefs: – 29* Conduct debriefs (if requested) Coordinator 3/21/17 If yes, how many: Requestor Name and Date Held: Procurement Protest Process Yes No Protests: 30* Forward Protests (if received) Coordinator If yes, how many: Requestor Name and Date Forwarded to Protest Manager : 32* Obtain Signature (Vendor first) Procurement Include Awarded Vendors: 33* Send contract and award letter to awarded Coordinator vendors Procurement - Notes: 31* Make announcement of award through WEBS Coordinator Procurement 34 Populate remainder of PCMS Coordinator Procurement 35 Prepare and post all documents to portal page Coordinator Procurement Tools Used: Broadcast Email WACS Group 36 Make announcement of award through: Coordinator PCMS Remarks Contract Users Other Purchasing Bi-Weekly Bulletin; WACS mailing list, PCMS remark ‘web’ Email top contract users
25 Contract negotiation Procurement Coordinator - - Negotiation Topics: 26* Send (MTF to date/bid tab) to Supervisor for review/approval to award Supervisor Supervisor Approval: 27* Send (MTF to date and drafted contract with bid tab) to Signature Authority for review/approval to Signature Authority Approval: 28* Announce Apparent Successful Bidder(s) Procurement Coordinator # of Successful Bidders: # of Unsuccessful Bidders: 29* Conduct debriefs (if requested) Procurement Coordinator 3/16/17 – 3/21/17 Debriefs: Yes No If yes, how many: Requestor Name and Date Held: 30* Forward Protests (if received) Procurement Coordinator Protest Process Protests: Yes No If yes, how many: Requestor Name and Date Forwarded to Protest Manager : 32* Obtain Signature (Vendor first) 33* Send contract and award letter to awarded vendors Procurement Coordinator Include Awarded Vendors: 31* Make announcement of award through WEBS Procurement Coordinator - Notes: 34 Populate remainder of PCMS Procurement Coordinator 35 Prepare and post all documents to portal page Procurement Coordinator 36 Make announcement of award through: Purchasing Bi-Weekly Bulletin; WACS mailing list, PCMS ‘web’ remark Email top contract users Procurement Coordinator Tools Used: Broadcast Email WACS Group PCMS Remarks Contract Users Other