a. Determine if the transaction is an acceptable use of the card, within the cardholder's spending limit and within the available budget of the appropriate program account. b. Identify the vendor, and verify that vendor is not on warrant hold with the State by visiting . Purchases may not be made from Comptroller’s Office vendors on warrant hold. c. Utilize HUB vendors whenever possible. d. Confirm pricing (remember the total price includes freight/shipping, installation and any other applicable cost). e. Request that a hard copy of the pricing and freight be provided to the cardholder and/or included in the shipment of goods. f. If a vendor requests a purchase order number, use a combination of initials and FAMIS account number (e.g., FAMIS account 121977 might be purchase order number TFS-121977). 5.5 Specific Purchase Guidelines The following table provides a partial listing of allowable and unallowable purchases for the procurement card. Cardholders not sure if a purchase is allowable should contact the Credit Card Coordinator for guidance. Allowable Purchases Unallowable Purchases Tools/hardware Items for personal use, alcoholic beverages, social club dues, etc. Supplies firefighter, safety, Utilities – janitorial, forestry, office, shop, lab, etc. Postage stamps Animals Subscriptions, videos, and books Travel transportation, fuel, meals, etc. – Business meals, whether in a Cash advances or cash instruments (e.g., restaurant or catered travelers checks, money orders, gift cards) Registration fees for training Computer hardware and software courses, conferences and seminars Capital and controlled equipment, Controlled/hazardous/radioactive excluding firearms and cash materials registers
a. Determine if the transaction is an acceptable use of the card, within the cardholder's spending limit and within the available budget of the appropriate program account. b. Identify the vendor, and verify that vendor is not on warrant hold with the State Comptroller’s Office by visiting . Purchases may not be made from vendors on warrant hold. c. Utilize HUB vendors whenever possible. d. Confirm pricing (remember the total price includes freight/shipping, installation and any other applicable cost). e. Request that a hard copy of the pricing and freight be provided to the cardholder and/or included in the shipment of goods. f. If a vendor requests a purchase order number, use a combination of initials and FAMIS account number (e.g., FAMIS account 121977 might be purchase order number TFS-121977). 5.5 Specific Purchase Guidelines The following table provides a partial listing of allowable and unallowable purchases for the procurement card. Cardholders not sure if a purchase is allowable should contact the Credit Card Coordinator for guidance. Allowable Purchases Unallowable Purchases Tools/hardware Items for personal use, alcoholic beverages, social club dues, etc. Supplies – firefighter, safety, janitorial, forestry, office, shop, lab, etc. Utilities Postage stamps Animals Subscriptions, videos, and books Travel – transportation, fuel, meals, etc. Business meals, whether in a restaurant or catered Cash advances or cash instruments (e.g., travelers checks, money orders, gift cards) Registration fees for training courses, conferences and seminars Computer hardware and software Capital and controlled equipment, excluding firearms and cash registers Controlled/hazardous/radioactive materials