Glossary: Role Assignments Role Responsibility of HR Access to: Supervisory Orgs Approval requirements Transactions Division 1. Initiating Position 1. Pre-hire Entire division Division VP, HR Partner Administrative related events 2. Create job requisition Assistant 2. Approving Position 3. Close job requisition related events 4. Create Position 3. Initiating Job related 5. Edit Position restrictions events 6. Edit Position 4. Approving Job related 7. Hire events 8. Add job 9. Add additional jobs 10. Edit job 11. Terminate 12. Review/edit/correct/ cancel transactions 13. View employee’s record 14. Employees compensation/salary Administrative 1. Initiating Position 1. Pre-hire Supervisory Org Division VP, HR Partner Assistant related events 2. Create job requisition they reside in and 2. Approving Position 3. Close job requisition any related events 4. Create Position subordinate 3. Initiating Job related 5. Edit Position restrictions supervisory orgs events 6. Edit Position 7. Hire 8. Add job 9. Add additional jobs 10. Edit job 11. Terminate 12. Review/edit/correct/ cancel transactions Timekeeper 1. Manages timekeeping 1.Enter time Supervisory org Division VP/ HR Partner function for 2. Enter time off that they reside in department 3. Correct time off 2. Assists employee with 4. View time off balance time entries 5. Adjust calculated time 3. Input faculty sick time 6. Approve time entry / time off as applicable/needed 4. Liaison with Payroll and HR for employee Manager 1. Initiating Position 1. Pre-hire Supervisory Org Division VP/ HR Partner related events 2. Create job requisition they reside in and 2. Approving Position 3. Close job requisition any other related events 4. Create Position subordinate 3. Initiating Job events 5. Edit Position restrictions supervisory orgs 4. Approving Job events 6. Edit Position 5. Assigned 7. Hire “Time Keeper” role only if 8. Add job they have a 9. Add additional jobs supervisory org 10. Edit job 5a. Approving time 11. Terminate entry 12. Review/edit/correct/ cancel transactions 5b. Approving time off 13. View employee’s record 14. Employees compensation/salary Unit Head 1. All tasks of Same as role Supervisory Org Division VP/ HR Partner “Manager” “Manager” role they reside in and 2. Second Level of any other approval subordinate supervisory orgs
Glossary: Role Assignments Role Responsibility of HR Transactions Access to: Supervisory Orgs Approval requirements Division Administrative Assistant 1. Initiating Position related events 2. Approving Position related events 3. Initiating Job related events 4. Approving Job related events 1. Pre-hire 2. Create job requisition 3. Close job requisition 4. Create Position 5. Edit Position restrictions 6. Edit Position 7. Hire 8. Add job 9. Add additional jobs 10. Edit job 11. Terminate 12. Review/edit/correct/ cancel transactions 13. View employee’s record 14. Employees compensation/salary Entire division Division VP, HR Partner Administrative Assistant 1. Initiating Position related events 2. Approving Position related events 3. Initiating Job related events 1. Pre-hire 2. Create job requisition 3. Close job requisition 4. Create Position 5. Edit Position restrictions 6. Edit Position 7. Hire 8. Add job 9. Add additional jobs 10. Edit job 11. Terminate 12. Review/edit/correct/ cancel transactions Supervisory Org they reside in and any subordinate supervisory orgs Division VP, HR Partner Timekeeper 1. Manages timekeeping function for department 2. Assists employee with time entries 3. Input faculty sick time as applicable/needed 4. Liaison with Payroll and HR for employee 1.Enter time 2. Enter time off 3. Correct time off 4. View time off balance 5. Adjust calculated time 6. Approve time entry / time off Supervisory org that they reside in Division VP/ HR Partner Manager 1. Initiating Position related events 2. Approving Position related events 3. Initiating Job events 4. Approving Job events 5. Assigned “Time Keeper” role only if they have a supervisory org 5a. Approving time entry 5b. Approving time off 1. Pre-hire 2. Create job requisition 3. Close job requisition 4. Create Position 5. Edit Position restrictions 6. Edit Position 7. Hire 8. Add job 9. Add additional jobs 10. Edit job 11. Terminate 12. Review/edit/correct/ cancel transactions 13. View employee’s record 14. Employees compensation/salary Supervisory Org they reside in and any other subordinate supervisory orgs Division VP/ HR Partner Unit Head 1. All tasks of “Manager” role 2. Second Level of approval Same as “Manager” role Supervisory Org they reside in and any other subordinate supervisory orgs Division VP/ HR Partner