The Supplemental Guidance should be used in conjunction with the primary guidance to meet the specific needs of the assets within the project. Within the SHOPP program supplemental guidance, information regarding report level determination, estimate contingency, required reviews and required attachments may be found. For projects with multiple assets, one asset will be the anchor asset and the other ones will be the satellite assets. Each asset will have a set of program requirements that must be identified and their impacts, either incorporated in the cost and schedule, or discussed in the Risk Register. For the multi-asset projects, if there is a conflict between supplemental program guidance, the PDT should work with Program Managers to resolve the conflict. The initiation report should be prepared using PIR’s Guidance, the SHOPP program-specific Supplemental Guidance and Template. They can be found at: The PIR Template must be used for all SHOPP projects. All the sections of Guidance are reflected in the body of the Template. Following the Template for the conveyance of all the findings, reduces oversight of issues and permits. And it provides the users of the report the consistency needed to effortlessly obtain information. It must be followed. For more information on the needs of the SHOPP programs, consult with the district program advisor and the Headquarter SHOPP program managers. Updating Report When, within the initiation phase (K-Phase), a report needs to be updated due to programming delay or changed project conditions, a supplemental report must be prepared. The supplemental report must have a new cover sheet and only needs to contain the updated information with the previously approved report included as an attachment. Use of Template The individual preparing the report should begin with the report template provided and copy and paste the appropriate information from the SHOPP program supplemental guidance. If a section is not applicable to a specific project, fill in section as applicable” and provide a brief description why the section does “Not not apply to the project. Modify the format to include information that is pertinent to the scope, cost and schedule of the project. See template section on page 19. Level Determination The procedure for determining the report documentation level is intended to maintain simplicity in the documentation process while properly defining the scope, cost and schedule of the project.
The Supplemental Guidance should be used in conjunction with the primary guidance to meet the specific needs of the assets within the project. Within the SHOPP program supplemental guidance, information regarding report level determination, estimate contingency, required reviews and required attachments may be found. For projects with multiple assets, one asset will be the anchor asset and the other ones will be the satellite assets. Each asset will have a set of program requirements that must be identified and their impacts, either incorporated in the cost and schedule, or discussed in the Risk Register. For the multi-asset projects, if there is a conflict between supplemental program guidance, the PDT should work with Program Managers to resolve the conflict. The initiation report should be prepared using PIR’s Guidance, the SHOPP program-specific Supplemental Guidance and Template. They can be found at: The PIR Template must be used for all SHOPP projects. All the sections of Guidance are reflected in the body of the Template. Following the Template for the conveyance of all the findings, reduces oversight of issues and permits. And it provides the users of the report the consistency needed to effortlessly obtain information. It must be followed. For more information on the needs of the SHOPP programs, consult with the district program advisor and the Headquarter SHOPP program managers. Updating Report When, within the initiation phase (K-Phase), a report needs to be updated due to programming delay or changed project conditions, a supplemental report must be prepared. The supplemental report must have a new cover sheet and only needs to contain the updated information with the previously approved report included as an attachment. Use of Template The individual preparing the report should begin with the report template provided and copy and paste the appropriate information from the SHOPP program supplemental guidance. If a section is not applicable to a specific project, fill in section as “Not applicable” and provide a brief description why the section does not apply to the project. Modify the format to include information that is pertinent to the scope, cost and schedule of the project. See template section on page 19. Level Determination The procedure for determining the report documentation level is intended to maintain simplicity in the documentation process while properly defining the scope, cost and schedule of the project.