III: Informing employees of supports Deadline: January 1, 2014 AODA Standards / Champion/ Regulation Reference o. Department DELIVERABLES ACTIVITIES Reg.191/11, s. 25 Promulgate the new Accommodations for Employees with Disabilities policy (post Tell employees of All employees are advised of internally policies supporting the Accommodations for Human Resources & employees with Employees with Disabilities and externally) Robyne Hanley disabilities. Policy Communicate with all employees about their right to support COMPLETED/ONGOING – All new employees receive Provide information to Resource & information about the policy 1) Policy presented during New Staff Orientation new employees. Robyne Hanley during orientation. COMPLETED/ONGOING – Provide updated All employees receive information on Human Resource & 1) Promulgate new policy to Trent Community – accommodations information about the policy. Robyne Hanley COMPLETED/ONGOING policies. III: Accessible Formats and Communication Supports for employees Deadline: January 1, 2014 AODA Standards / Champion/ Regulation Reference o. Department DELIVERABLES ACTIVITIES Reg.191/11, s. 26 Provide accessible Alternative formats and ) Establish a of contact for employees formats and supports are provided upon within HR (with conversion support) and inform communications request, in consultation with all employees of how to access support. supports for job or the employee; conversion 2) Encourage all areas of Trent to create workplace information. Resources & ready documents and conversion ready documents and electronic Robyne Hanley electronic communications communications as part of their general Consult with employee professional practice, to eliminate the barriers are the established standard to determine suitability caused by paper documents and for all Trent of format or support. communications - COMPLETED communications.
AODA Standards / Regulation Reference o. Reg.191/11, s. 25 III: Informing employees of supports Deadline: January 1, 2014 DELIVERABLES ACTIVITIES Champion/ Department Tell employees of policies supporting employees with disabilities. All employees are advised of the Accommodations for Employees with Disabilities Policy Promulgate the new Accommodations for Employees with Disabilities policy (post internally and externally) Communicate with all employees about their right to support – COMPLETED/ONGOING Human Resources & Robyne Hanley Provide information to new employees. All new employees receive information about the policy during orientation. 1) Policy presented during New Staff Orientation – COMPLETED/ONGOING Resource & Robyne Hanley Provide updated information on accommodations policies. All employees receive information about the policy. 1) Promulgate new policy to Trent Community – COMPLETED/ONGOING Human Resource & Robyne Hanley AODA Standards / Regulation Reference o. Reg.191/11, s. 26 III: Accessible Formats and Communication Supports for employees Deadline: January 1, 2014 DELIVERABLES ACTIVITIES Champion/ Department Provide accessible formats and communications supports for job or workplace information. Alternative formats and supports are provided upon request, in consultation with the employee; conversion ready documents and electronic communications are the established standard for all Trent communications. ) Establish a of contact for employees within HR (with conversion support) and inform all employees of how to access support. 2) Encourage all areas of Trent to create conversion ready documents and electronic communications as part of their general professional practice, to eliminate the barriers caused by paper documents and communications - COMPLETED Resources & Robyne Hanley Consult with employee to determine suitability of format or support.