officer or coordination manager on behalf of DELWP, not management, in the exercise of their financial the VCC/RCB. delegation not approving payments if there is an actual or The effectiveness of this arrangement relies on the perceived conflict of interest. VCC/RCB sharing responsibility for ensuring that their activities are carried out within the resource base (Please note that this is not an exhaustive list and there provided by DELWP. may be other factors that need to be considered.) The VCC/RCB (not the chairperson alone) is able to make 6. Related Model Policies decisions relating to the use of the financial resources it has access to. The VCC/RCB is collectively accountable to the Minister for its decisions, which must be in line with: Meetings and Decision-making the VCC’s/RCB’s statutory functions under the Code of Conduct Coastal Management Act Gifts, Benefits and Hospitality. the VCC’s/RCB’s strategic or business plan or work 7. Further information program the annual approved budget from DELWP Model policies and guidance notes can be downloaded on Government policy DELWP’s governance website, On Board (). In particular, any directions, guidelines and/or statements of see the support module, in which this guidance note is obligation of expectation issued by the Minister located. the VCC’s/RCB’s Meetings and Decisions Policy, The Appointment and Remuneration Guidelines can be including ensuring that the decision is in the public downloaded from the Department of Premier and interest and that it is valid Cabinet’s website the duties of members under the PAA and related (). Director's Code of Conduct. In making its decision, the VCC/RCB must also ensure that it: acts in accordance with DELWP's financial policies is respectful of the responsibilities that the executive officer/coordination manager holds as DELWP’s financial delegate. These responsibilities include: only approving expenditure: up to their delegated limit within their functional area of responsibility where there is clear purchase documentation and standard purchasing process has been followed including contract/tender requirements. exercising their financial delegation in accordance with DELWP policy, including the Financial Code of Conduct Policy not being coerced by others, including
officer or coordination manager on behalf of DELWP, not the VCC/RCB. The effectiveness of this arrangement relies on the VCC/RCB sharing responsibility for ensuring that their activities are carried out within the resource base provided by DELWP. The VCC/RCB (not the chairperson alone) is able to make decisions relating to the use of the financial resources it has access to. The VCC/RCB is collectively accountable to the Minister for its decisions, which must be in line with: the VCC’s/RCB’s statutory functions under the Coastal Management Act the VCC’s/RCB’s strategic or business plan or work program the annual approved budget from DELWP Government policy any directions, guidelines and/or statements of obligation of expectation issued by the Minister the VCC’s/RCB’s Meetings and Decisions Policy, including ensuring that the decision is in the public interest and that it is valid the duties of members under the PAA and related Director's Code of Conduct. In making its decision, the VCC/RCB must also ensure that it: acts in accordance with DELWP's financial policies is respectful of the responsibilities that the executive officer/coordination manager holds as DELWP’s financial delegate. These responsibilities include: only approving expenditure: up to their delegated limit within their functional area of responsibility where there is clear purchase documentation and standard purchasing process has been followed including contract/tender requirements. exercising their financial delegation in accordance with DELWP policy, including the Financial Code of Conduct Policy not being coerced by others, including management, in the exercise of their financial delegation not approving payments if there is an actual or perceived conflict of interest. (Please note that this is not an exhaustive list and there may be other factors that need to be considered.) 6. Related Model Policies Meetings and Decision-making Code of Conduct Gifts, Benefits and Hospitality. 7. Further information Model policies and guidance notes can be downloaded on DELWP’s governance website, On Board (). In particular, see the support module, in which this guidance note is located. The Appointment and Remuneration Guidelines can be downloaded from the Department of Premier and Cabinet’s website ().