vii. A proposal cover sheet, to be completed and signed by the offeror and submitted in original form; viii. Description of a formal question and answer process; ix. The relative weight to be given to the selection criteria and/or qualifications in the evaluation of the responses; x. The date, time and location where responses will be reviewed; xi. Notice of all applicable statutes, rules and policies; and xii. Any other information the Investment Director or the Office of General Counsel believes will be useful in procuring the services sought to be procured. may be modified or amended prior to the recommendation for contract award for the RFP’s limited purposes of: i. clarifying or correcting errors or defects; or ii. modifying the schedule for the submission of responses and the deadline for receipt of responses; The requirement for notice of amendment of an RFP shall: i. be the same as for the initial RFP if it occurs before the deadline for receipt of responses; and ii. be achieved by written notice to all offerors if it occurs after the deadline for receipt of responses. b. Request for Information with Negotiated Price (“RFI”) All RFIs shall be issued by the Investment Director, or in the case of investment-related legal services for alternative investments, by the Office of General Counsel, upon approval by the PERA Board. i. The Investment Director may identify independent firms having experience, knowledge with regard to specific services or list of service providers, best suited to accomplish the PERA objective; Board’s ii. Analytical software and comprehensive databases will be used in an unbiased and fair manner to research, evaluate and compare potential service providers; iii. Identified offers may reply to the RFI by submitting information about the services they can supply and the price at which those services would be provided;
vii. A proposal cover sheet, to be completed and signed by the offeror and submitted in original form; viii. Description of a formal question and answer process; ix. The relative weight to be given to the selection criteria and/or qualifications in the evaluation of the responses; x. The date, time and location where responses will be reviewed; xi. Notice of all applicable statutes, rules and policies; and xii. Any other information the Investment Director or the Office of General Counsel believes will be useful in procuring the services sought to be procured. RFP’s may be modified or amended prior to the recommendation for contract award for the limited purposes of: i. clarifying or correcting errors or defects; or ii. modifying the schedule for the submission of responses and the deadline for receipt of responses; The requirement for notice of amendment of an RFP shall: i. be the same as for the initial RFP if it occurs before the deadline for receipt of responses; and ii. be achieved by written notice to all offerors if it occurs after the deadline for receipt of responses. b. Request for Information (“RFI”) with Negotiated Price All RFIs shall be issued by the Investment Director, or in the case of investment-related legal services for alternative investments, by the Office of General Counsel, upon approval by the PERA Board. i. The Investment Director may identify independent firms having experience, knowledge with regard to specific services or list of service providers, best suited to accomplish the PERA Board’s objective; ii. Analytical software and comprehensive databases will be used in an unbiased and fair manner to research, evaluate and compare potential service providers; iii. Identified offers may reply to the RFI by submitting information about the services they can supply and the price at which those services would be provided;