2 Mark the employee paper and attach check with stub check(s) “VOID” and/or any third party checks, i.e., child support, garnishments, tax levies, etc. to completed form(s) and forward to DOA. Do not mark any third party check “VOID.” 3 Ensure that the employee remains in an active status and in a frequency that will be included in a certification until the void is reflected on the Report 10. If no further payments will be made to this individual, change the time card status on H0BID to of zero) until “NON AUTO” (a value the void is reflected on the Report 10 generated from the pay and then terminate the record. Things to Remember Notify DOA as soon as possible to ensure: Notify DOA Sufficient time to retrieve payments made by direct deposit. Extract tapes to third party benefit providers do not include a deduction to which the employee is not entitled (i.e. deferred comp, CVC, etc). Note: For direct deposit voids, telephone DOA immediately to see if funds can be retrieved. Follow-up with a PR-1 form. For checks, complete the PR-2 form as indicated and return it to DOA accordingly. If the void has… Then contact… direct deposit DOA Payroll Production Unit. deferred compensation, CVC, an optional DOA Benefits Accounting Unit. retirement plan, etc. If you fail to inform DOA of the void in a timely manner, the employee may access and remove his/her net pay and/or other deductions before they can be retrieved, resulting in an agency collection problem. State Payroll Operations will distribute a Calendar Year End Payroll Bulletin near Processing Void Checks External the end of each calendar year. This bulletin provides a cutoff date for receipt of to CIPPS at void checks and procedures that will ensure proper processing. CYE
2 Mark the employee paper check(s) “VOID” and attach check with stub and/or any third party checks, i.e., child support, garnishments, tax levies, etc. to completed form(s) and forward to DOA. Do not mark any third party check “VOID.” 3 Ensure that the employee remains in an active status and in a frequency that will be included in a certification until the void is reflected on the Report 10. If no further payments will be made to this individual, change the time card status on H0BID to “NON AUTO” (a value of zero) until the void is reflected on the Report 10 generated from the pay and then terminate the record. Things to Remember Notify DOA Notify DOA as soon as possible to ensure: Sufficient time to retrieve payments made by direct deposit. Extract tapes to third party benefit providers do not include a deduction to which the employee is not entitled (i.e. deferred comp, CVC, etc). Note: For direct deposit voids, telephone DOA immediately to see if funds can be retrieved. Follow-up with a PR-1 form. For checks, complete the PR-2 form as indicated and return it to DOA accordingly. If the void has… Then contact… direct deposit DOA Payroll Production Unit. deferred compensation, CVC, an optional retirement plan, etc. DOA Benefits Accounting Unit. If you fail to inform DOA of the void in a timely manner, the employee may access and remove his/her net pay and/or other deductions before they can be retrieved, resulting in an agency collection problem. Processing Void Checks External to CIPPS at CYE State Payroll Operations will distribute a Calendar Year End Payroll Bulletin near the end of each calendar year. This bulletin provides a cutoff date for receipt of void checks and procedures that will ensure proper processing.