Type of ordinary personal What we use it for ground Guideline data held by us retention period Biographical details Administration of the obligation During (including name, title, contact contract, emergency Performance of the employment and details, DOB, gender, contact details so we can contract up to 6 years after emergency contacts, look after your welfare in an In our legitimate employment ends photograph) emergency, equal interest to hold Emergency opportunities monitoring, emergency contact contacts, DOB, photograph on details in order to photograph: intranet/web to help inform a person during colleagues/customers to nominated by you in an employment and identify you emergency situation. up to 6 months In our legitimate after employment interest to use ends photographs to help colleagues/customers to identify you Recruitment information Administration of the obligation During (including contract, and to and Performance of the employment and correspondence/references/ demonstrate that you have contract up to 6 months right to work checks and the legal right to work in the In our legitimate after employment related documents) UK interest to maintain ends relevant and appropriate records of (Right to work recruitment for checks - two business administration years after and administration of employment ends) your employment Employment details Administration of the Legal obligation During (including start date, contract Performance of the employment and contractual terms, location, Managing our relationship contract up to 6 years after job title, career history with with you on an ongoing In our legitimate employment ends us) basis interest to manage our Details about ongoing relationship role/experience, etc. may and to promote our be used in communications goods/services to with customers and customers and potential potential customers customers Payroll, tax/NI and bank Paying you, deducting tax Legal obligation Payroll/tax/NI: Six details and NI as appropriate, Performance of the years from the keeping appropriate records contract end of the financial year in which payments are made Bank details: During employment and up to 6 months after employment ends
Type of ordinary personal data held by us What we use it for ground Guideline retention period Biographical details (including name, title, contact details, DOB, gender, emergency contacts, photograph) Administration of the contract, emergency contact details so we can look after your welfare in an emergency, equal opportunities monitoring, DOB, photograph on intranet/web to help colleagues/customers to identify you obligation Performance of the contract In our legitimate interest to hold emergency contact details in order to inform a person nominated by you in an emergency situation. In our legitimate interest to use photographs to help colleagues/customers to identify you During employment and up to 6 years after employment ends Emergency contacts, photograph: during employment and up to 6 months after employment ends Recruitment information (including correspondence/references/ right to work checks and related documents) Administration of the contract, and to and demonstrate that you have the legal right to work in the UK obligation Performance of the contract In our legitimate interest to maintain relevant and appropriate records of recruitment for business administration and administration of your employment During employment and up to 6 months after employment ends (Right to work checks - two years after employment ends) Employment details (including start date, contractual terms, location, job title, career history with us) Administration of the contract Managing our relationship with you on an ongoing basis Details about role/experience, etc. may be used in communications with customers and potential customers Legal obligation Performance of the contract In our legitimate interest to manage our ongoing relationship and to promote our goods/services to customers and potential customers During employment and up to 6 years after employment ends Payroll, tax/NI and bank details Paying you, deducting tax and NI as appropriate, keeping appropriate records Legal obligation Performance of the contract Payroll/tax/NI: Six years from the end of the financial year in which payments are made Bank details: During employment and up to 6 months after employment ends