Does each school have an ASB safe? Yes No Names of individuals who know the combination to the ASB safe: Are there any unapproved copies of the ASB accounting software? (There should be only one working copy of the software) Is the ASB accounting software backed up daily and the backup kept in a separate and secure location? Financial Statements for each approved club Submitted monthly to the district office? Reviewed, signed and by the district office? Provided monthly to each club/trust? All transactions, including transfers and journal entries, properly approved? Bank Statements and Bank Reconciliations Reconciled monthly within two weeks of receipt of bank statements? Reviewed and approved by the principal/ASB advisor and district office? Reconciling journal and transfer entries authorized? Signed and dated by the individual performing the bank reconciliation? Signed and dated by the individual reviewing/approving bank reconciliation? Annual Budget Prepared? Approved? Budget vs. actual results compared/reviewed regularly? Budget adjusted when actual amounts vary significantly? Carryover limited so it is not excessive? Minutes
Does each school have an ASB safe? Yes No Names of individuals who know the combination to the ASB safe: Are there any unapproved copies of the ASB accounting software? (There should be only one working copy of the software) Is the ASB accounting software backed up daily and the backup kept in a separate and secure location? Financial Statements for each approved club Submitted monthly to the district office? Reviewed, signed and by the district office? Provided monthly to each club/trust? All transactions, including transfers and journal entries, properly approved? Bank Statements and Bank Reconciliations Reconciled monthly within two weeks of receipt of bank statements? Reviewed and approved by the principal/ASB advisor and district office? Reconciling journal and transfer entries authorized? Signed and dated by the individual performing the bank reconciliation? Signed and dated by the individual reviewing/approving bank reconciliation? Annual Budget Prepared? Approved? Budget vs. actual results compared/reviewed regularly? Budget adjusted when actual amounts vary significantly? Carryover limited so it is not excessive? Minutes