trained operators can be expected vendor absorbs of technology upgrades, failure or downtime involves physical transportation and handling protocols and processes for despatch of records to the vendor the agency needs to maintain quality controls and assurance processes independent of vendor quality processes complex contractual arrangements are needed to specify standards, security controls, quality requirements, communications, variations and how to resolve problems project brief and specifications need to be clearly articulated. Intellectual property rights The rights to intellectual property are generally the same for digitised records as for source records and no additional consideration is necessary. However, intellectual property rights may need to be considered if the digitisation of the records has increased use, particularly when records are made publicly available. In some cases agencies may be dealing with records created by other bodies gained through machinery of government (MoG) changes or administrative re-arrangements. It may be necessary to clarify who has control of the records before any digitisation project starts. SOME DECISIONS ABOUT THE RECORDS Status of the records The intended use of the digitised records will affect: the disposal status of the source records the quality and standards that should be applied in the digitisation the methods that should be employed for managing the source records digitisation. For more information see the section on managing source records after digitisation. If the digitisation is mainly to create a reference copy for ease of access, the source records are unlikely to be destroyed and will exist as the authoritative version. In this case, a lower-quality process may be acceptable. However, if the source records are likely to be destroyed the digitised records will be the only official record. You will therefore need to apply more stringent format standards and
trained operators can be expected vendor absorbs of technology upgrades, failure or downtime involves physical transportation and handling protocols and processes for despatch of records to the vendor the agency needs to maintain quality controls and assurance processes independent of vendor quality processes complex contractual arrangements are needed to specify standards, security controls, quality requirements, communications, variations and how to resolve problems project brief and specifications need to be clearly articulated. Intellectual property rights The rights to intellectual property are generally the same for digitised records as for source records and no additional consideration is necessary. However, intellectual property rights may need to be considered if the digitisation of the records has increased use, particularly when records are made publicly available. In some cases agencies may be dealing with records created by other bodies gained through machinery of government (MoG) changes or administrative re-arrangements. It may be necessary to clarify who has control of the records before any digitisation project starts. SOME DECISIONS ABOUT THE RECORDS Status of the records The intended use of the digitised records will affect: the disposal status of the source records the quality and standards that should be applied in the digitisation the methods that should be employed for managing the source records digitisation. For more information see the section on managing source records after digitisation. If the digitisation is mainly to create a reference copy for ease of access, the source records are unlikely to be destroyed and will exist as the authoritative version. In this case, a lower-quality process may be acceptable. However, if the source records are likely to be destroyed the digitised records will be the only official record. You will therefore need to apply more stringent format standards and