Encourage open and constructive committee meetings 2.2 communication board meetings 2.3 Reach agreement with meeting staff meetings participants on meeting goals and conduct client meetings. 2.4 Present information and ideas clearly and Style of the meeting may be: concisely formal 2.5 Give all participants the opportunity to contribute informal. 2.6 Manage meetings to maintain focus on Arrangements for the meeting may include organizing: agreed goals the 2.7 Conduct meetings within agreed times, or food and beverage adjust times with the agreement of participants travel arrangements for participants 2.8 Record the minutes of meetings audio-visual hire accurately, where appropriate supporting information and agenda items to be discussed such as letters, submissions and Element 3: Debrief and follow up meetings reports. 3.1 Process and distribute documentation from Meeting papers may relate to: meetings agendas 3.2 Inform colleagues regarding the outcomes minutes of meetings written submissions 3.3 Incorporate work resulting from meetings into the current work schedule with tasks documents relating to the purpose of the meeting. and actions prioritized, as appropriate Assessment Guide The following skills and knowledge must be assessed as part of this unit: knowledge of the different types and formats of meetings, including general awareness of procedures for formal meetings knowledge of group dynamics
2.2 Encourage open and constructive communication 2.3 Reach agreement with meeting participants on meeting goals and conduct 2.4 Present information and ideas clearly and concisely 2.5 Give all participants the opportunity to contribute 2.6 Manage meetings to maintain focus on agreed goals 2.7 Conduct meetings within agreed times, or adjust times with the agreement of participants 2.8 Record the minutes of meetings accurately, where appropriate Element 3: Debrief and follow up meetings 3.1 Process and distribute documentation from meetings 3.2 Inform colleagues regarding the outcomes of meetings 3.3 Incorporate work resulting from meetings into the current work schedule with tasks and actions prioritized, as appropriate committee meetings board meetings staff meetings client meetings. Style of the meeting may be: formal informal. Arrangements for the meeting may include organizing: the food and beverage travel arrangements for participants audio-visual hire supporting information and agenda items to be discussed such as letters, submissions and reports. Meeting papers may relate to: agendas minutes written submissions documents relating to the purpose of the meeting. Assessment Guide The following skills and knowledge must be assessed as part of this unit: knowledge of the different types and formats of meetings, including general awareness of procedures for formal meetings knowledge of group dynamics