S2 Board Documentation and publications – Overarching Outcome: To ensure that the Board has up to date and accurate documentation in relation to Board activities. Issues:- That there is a standardisation of all Board documents, ie format, style, document control and that tc the storage of documents is up to date and accessible That all documentation is available in different formats as necessary (easy read etc) That there is a formal recognised process for submitting papers for Board, and that this is published. agenda’s, minutes etc That all publications are up to date and available on the Board and if necessary in paper copies That there is an effective and safe way to deliver papers to Board members. Ref Desired Outcome Lead Timeframe Success Progress Measures S2.1 Board material is easily NB April 2017 That Board Standardised identifiable by board members recognise documentation is members, staff and the board materials and now in place and all public that they are easily documents are up identified and to date and on the accessible by the website. public. That documentation is NB/SUCO December 2017 So that everyone Some information is S2.2 available in different formats can access the available in Easy so that accessible to basic information Read but need to everyone. on safeguarding look at languages and how to report etc. abuse etc. S2.3 That there are standards NB June 2017 To provide Completed and a process in place for consistency in the submitting papers etc to the workings of the Board and for return of Board.
S2 – Board Documentation and publications Overarching Outcome: To ensure that the Board has up to date and accurate documentation in relation to Board activities. Issues:- That there is a standardisation of all Board documents, ie format, style, document control and that tc the storage of documents is up to date and accessible That all documentation is available in different formats as necessary (easy read etc) That there is a formal recognised process for submitting papers for Board, agenda’s, minutes etc and that this is published. That all publications are up to date and available on the Board and if necessary in paper copies That there is an effective and safe way to deliver papers to Board members. Ref Desired Outcome Lead Timeframe Success Measures Progress S2.1 Board material is easily identifiable by board members, staff and the public NB April 2017 That Board members recognise board materials and that they are easily identified and accessible by the public. Standardised documentation is now in place and all documents are up to date and on the website. S2.2 That documentation is available in different formats so that accessible to everyone. NB/SUCO December 2017 So that everyone can access the basic information on safeguarding and how to report abuse etc. Some information is available in Easy Read but need to look at languages etc. S2.3 That there are standards and a process in place for submitting papers etc to the Board and for return of NB June 2017 To provide consistency in the workings of the Board. Completed