Procurement 04/21/2017 04/21/2017 Key Notes: – – 14 Plan Q&A period Coordinator 05/05/2017 05/05/2017 Obtain solicitation reviews and revise Procurement 04/21/2017 04/21/2017 Stakeholders: Steve Jenkins 15* accordingly Coordinator Keith Farley Supervisor: Cynthia Shaw Legal (if Medium or High Risk): Procurement 04/21/2017 04/21/2017 Solicitation Availability: Open 16* Post solicitation to WEBS Coordinator Commodity Codes: Procurement 04/21/2017 04/21/2017 Significant Items to Note: 17* Host pre-bid conference Coordinator # of Companies: 1 # of Stakeholders: 2 Procurement 05/04/2017 05/04/2017 18* Post Q&A Document to WEBS Coordinator Procurement Complaints: Yes No X ☐ 19 Respond to complaints Coordinator If yes, how many: Complaint Details: Procurement Solicitation Amendment Template 04/21/2017 04/21/2017 # of Amendments: 3 – – 20* solicitation amendment(s) (if applicable) Coordinator 05/05/2017 05/05/2017 Summarize Purpose of Amendments: 01917sa01 Post WSDOT fuel sites – 01917sa02 Update Pre-bid information – 01917sa03 Update Price Sheet (Exhibit E) with new – price sheet (Exhibit E1) Procurement 05/05/2017 05/05/2017 Date Solicitation Closed: 05/05/2017 21* Receive bids Coordinator Format Bids Received: Electronic Hard Copy ☐ ☐ # of Bids Received: Procurement 05/08/2017 05/08/2017 # of Bids Responsive: 1 22 Perform responsiveness check (Admin check) Coordinator Any Clarifications/Discussions: Procurement 05/08/2017 05/08/2017 # of Bids Responsible: 1 23 Evaluate bids Coordinator Bid Evaluations Guidelines Any Discrepancies: # of Rejected Bidders: 0 24 Notify Rejected Bidders Procurement Negotiation Topics: 25 Contract negotiation Coordinator
14 Plan Q&A period Procurement Coordinator 04/21/2017 – 05/05/2017 04/21/2017 – 05/05/2017 Key Notes: 15* Obtain solicitation reviews and revise accordingly Procurement Coordinator 04/21/2017 04/21/2017 Stakeholders: Steve Jenkins Keith Farley Supervisor: Cynthia Shaw Legal (if Medium or High Risk): 16* Post solicitation to WEBS Procurement Coordinator 04/21/2017 04/21/2017 Solicitation Availability: Open Commodity Codes: 17* Host pre-bid conference Procurement Coordinator 04/21/2017 04/21/2017 Significant Items to Note: # of Companies: 1 # of Stakeholders: 2 18* Post Q&A Document to WEBS Procurement Coordinator 05/04/2017 05/04/2017 19 Respond to complaints Procurement Coordinator Complaints: Yes ☐ No X If yes, how many: Complaint Details: 20* solicitation amendment(s) (if applicable) Procurement Coordinator Solicitation Amendment Template 04/21/2017 – 05/05/2017 04/21/2017 – 05/05/2017 # of Amendments: 3 Summarize Purpose of Amendments: 01917sa01 – Post WSDOT fuel sites 01917sa02 – Update Pre-bid information 01917sa03 – Update Price Sheet (Exhibit E) with new price sheet (Exhibit E1) 21* Receive bids Procurement Coordinator 05/05/2017 05/05/2017 Date Solicitation Closed: 05/05/2017 Format Bids Received: Electronic ☐ Hard Copy ☐ # of Bids Received: 22 Perform responsiveness check (Admin check) Procurement Coordinator 05/08/2017 05/08/2017 # of Bids Responsive: 1 Any Clarifications/Discussions: 23 Evaluate bids Procurement Coordinator Bid Evaluations Guidelines 05/08/2017 05/08/2017 # of Bids Responsible: 1 Any Discrepancies: 24 Notify Rejected Bidders # of Rejected Bidders: 0 25 Contract negotiation Procurement Coordinator Negotiation Topics: