SDOT Uploads Page 4 Type of – Upload Upload Description I11 I27 Activity Activity Key Journal Billing Create Status Assign Vouchers Utility Cut Utility cut restoration work is charged to customers based on Yes Paving & a schedule of rates based on cut size and type of restoration. Restoration Each month the rate-based charges that are not auto-billed Billing are uploaded to the SUMMIT Billing module for invoicing by (Hansen 8) csv file upload. Equipment Costs for Equipment (including lease charges from FAS and Yes Cost direct purchases) are accumulated in the Equipment Cost Recovery Center. As vehicles are used, the usage is recorded in the Equipment Cost Recovery System (ECRS) and may also be recorded in WM (Hansen 8). On a bi-weekly basis the equipment charges recorded in ECRS are allocated to the specified Activity IDs by a download from ECRS creating a data file which is uploaded to SUMMIT. Rubble Rubble is purchased in bulk and used for many projects. Yes Allocation Each month, the usage for rubble are uploaded to SUMMIT by I03 and then Project Cost Accountant uses SUMMIT Allocation process to create the expenditure transactions and recorded them to the specific projects/activities. SBA Billing Charges to external customers are accumulated in Yes (SUMMIT designated "billable" Activity IDs in SUMMIT. To generate Billable invoice to customer, expenses in activities in the PC module Activities) are exported to an A/R Staging Application (ARSA) by csv file to upload to the SUMMIT A/R Billing module.
SDOT Uploads – Page 4 Type of Upload Upload Description I11 Journal I27 Billing Activity Create Activity Status Key Assign Vouchers Utility Cut Paving & Restoration Billing (Hansen 8) Utility cut restoration work is charged to customers based on a schedule of rates based on cut size and type of restoration. Each month the rate-based charges that are not auto-billed are uploaded to the SUMMIT Billing module for invoicing by csv file upload. Yes Equipment Cost Recovery Costs for Equipment (including lease charges from FAS and direct purchases) are accumulated in the Equipment Cost Center. As vehicles are used, the usage is recorded in the Equipment Cost Recovery System (ECRS) and may also be recorded in WM (Hansen 8). On a bi-weekly basis the equipment charges recorded in ECRS are allocated to the specified Activity IDs by a download from ECRS creating a data file which is uploaded to SUMMIT. Yes Rubble Allocation Rubble is purchased in bulk and used for many projects. Each month, the usage for rubble are uploaded to SUMMIT by I03 and then Project Cost Accountant uses SUMMIT Allocation process to create the expenditure transactions and recorded them to the specific projects/activities. Yes SBA Billing (SUMMIT Billable Activities) Charges to external customers are accumulated in designated "billable" Activity IDs in SUMMIT. To generate invoice to customer, expenses in activities in the PC module are exported to an A/R Staging Application (ARSA) by csv file to upload to the SUMMIT A/R Billing module. Yes