Procurement Records documenting: of supply S.I. 1991 / 2680 The Public Works the process of inviting and evaluating pre-qualification contract + 1 year Contracts Regulations 1991 submissions from prospective suppliers. S.I. 1993 / 3228 The Public Services the issue of Invitations to Tender and handling of incoming Contracts Regulations 1993 tenders. S.I. 1995 / 201 The Public Supply the evaluation of tenders, the conduct of negotiations with Contracts Regulations 1995 tenderers and the notification of the results of the tender evaluation process: rejected tenders. Records documenting internal authorisation for procurement. Current financial year + 1 year Statistical reports to HM Treasury on contracts awarded (as S.I. 1991 / 2680 Current year + 3 years required by the regulations cited). S.I. 1993 / 3228 S.I. 1995 / 201 Records documenting supplier evaluation criteria. Superseded + 5 years Purchase Orders. Goods received notes Current financial/tax c.58 Limitation Act 1980 year + 6 years HMCE 700/21 * HM Customs & Excise Notice 700/21: Keeping [VAT] records and accounts Records documenting: Termination of supply c.58 Limitation Act 1980 Invitations to Tender and tender evaluation criteria. contract awarded + 6 S.I. 1991 / 2680 The Public Works the evaluation of tenders, the conduct of negotiations with years Contracts Regulations 1991 tenderers and the notification of the results of the tender S.I. 1993 / 3228 The Public Services evaluation process: accepted tenders. Contracts Regulations 1993 variations to contracts (e.g. revisions, extensions). S.I. 1995 / 201 The Public Supply the monitoring of supplier performance and action taken Contracts Regulations 1995 regarding under-performance. Contract award report (as required by the Regulations cited).
Procurement Records documenting: the process of inviting and evaluating pre-qualification submissions from prospective suppliers. the issue of Invitations to Tender and handling of incoming tenders. the evaluation of tenders, the conduct of negotiations with tenderers and the notification of the results of the tender evaluation process: rejected tenders. of supply contract + 1 year S.I. 1991 / 2680 The Public Works Contracts Regulations 1991 S.I. 1993 / 3228 The Public Services Contracts Regulations 1993 S.I. 1995 / 201 The Public Supply Contracts Regulations 1995 Records documenting internal authorisation for procurement. Current financial year + 1 year Statistical reports to HM Treasury on contracts awarded (as required by the regulations cited). Current year + 3 years S.I. 1991 / 2680 S.I. 1993 / 3228 S.I. 1995 / 201 Records documenting supplier evaluation criteria. Superseded + 5 years Purchase Orders. Goods received notes Current financial/tax year + 6 years c.58 Limitation Act 1980 HMCE 700/21 * HM Customs & Excise Notice 700/21: Keeping [VAT] records and accounts Records documenting: Invitations to Tender and tender evaluation criteria. the evaluation of tenders, the conduct of negotiations with tenderers and the notification of the results of the tender evaluation process: accepted tenders. variations to contracts (e.g. revisions, extensions). the monitoring of supplier performance and action taken regarding under-performance. Contract award report (as required by the Regulations cited). Termination of supply contract awarded + 6 years c.58 Limitation Act 1980 S.I. 1991 / 2680 The Public Works Contracts Regulations 1991 S.I. 1993 / 3228 The Public Services Contracts Regulations 1993 S.I. 1995 / 201 The Public Supply Contracts Regulations 1995