FORM L: COOP Plan Maintenance (1 of 2) Activity Tasks Frequency Date Date required Completed 1. Review entire plan Plan Update and 2. Incorporate lesson learned Certification and changes in policy 3. Manage distribution of plan updates 1. Obtain names of current Maintain and incumbents and designated As needed update Orders of successors Succession 2. Update Delegations of Authority Checklists 1. Update and revise As needed checklists Annually 2. Ensure annual update Update rosters Confirm/update information of all positions on roster members of COOP Quarterly Team 1. Qualifications determined Appoint new by COOP leaders As needed members of 2. Issue appointment letter COOP Team and schedule orientation 1. all systems Maintain 2. Verify access and alternate work systems Quarterly site readiness 3. supplies and equipment as needed Review and 1. Review for currency and update new Annually supporting 2. Obtain signatures renewing MOU/MOA agreement or confirming validity Monitor and 1. Train users and provide maintain technical assistance equipment at 2. Monitor volume/age of Ongoing alternate site(s) materials and assist users with cycling/removing files Train new 1. Provide orientation and Within 30 members training class days of 2. Schedule participation in all appointment training and exercise events FORM L: COOP Plan Maintenance (2 of 2)
FORM L: COOP Plan Maintenance (1 of 2) Activity Tasks Frequency Date required Date Completed Plan Update and Certification 1. Review entire plan 2. Incorporate lesson learned and changes in policy 3. Manage distribution of plan updates Maintain and update Orders of Succession 1. Obtain names of current incumbents and designated successors 2. Update Delegations of Authority As needed Checklists 1. Update and revise checklists 2. Ensure annual update As needed Annually Update rosters of all positions Confirm/update information on roster members of COOP Team Quarterly Appoint new members of COOP Team 1. Qualifications determined by COOP leaders 2. Issue appointment letter and schedule orientation As needed Maintain alternate work site readiness 1. all systems 2. Verify access and systems 3. supplies and equipment as needed Quarterly Review and update supporting MOU/MOA 1. Review for currency and new 2. Obtain signatures renewing agreement or confirming validity Annually Monitor and maintain equipment at alternate site(s) 1. Train users and provide technical assistance 2. Monitor volume/age of materials and assist users with cycling/removing files Ongoing Train new members 1. Provide orientation and training class 2. Schedule participation in all training and exercise events Within 30 days of appointment FORM L: COOP Plan Maintenance (2 of 2)