The relevant manager in charge ensures that: Revisions are communicated to all staff concerned and modifications are identified; Related internal documents and procedures are updated accordingly; Obsolete or invalidated versions are clearly marked accordingly; Modified versions are clearly marked, changes are identified and a current version number is incorporated; Document changes are recorded and kept for traceability purposes; Obsolete or invalidated versions, which could create safety risks, cease to be used; Proposed amendments are risk assessed, and the likely effect on safety established, before a revision being introduced. Revision and configuration management are part of the change management process. Refer to the Section Management of of this manual. ‘The Change’ Control and revision of the Safety Management Manual The revision of the Safety Management Manual will go through the following steps: Step Consists of Person(s) in charge Submitting a request for a Identify need to change the SMM All staff change Submit a change request to the Safety Manager Assess, validate or reject Check relevance Safety Manager the request for change Evaluate related risks Verify the requested change against: Applicable regulations, standards and norms Other Company documents Validate or reject the change Amend the SMM Make the relevant changes in the SMM Safety Manager Trace the modifications Update the version number, date of issue and list of effective pages Record and distribute the Record/archive the new version Safety Manager revision Distribute and publicize the new version, and Recall the former version Record keeping Records are to be kept in a paper format or in electronic format or in a combination of both and are retained for a minimum period, as specified below: Recording/ Archiving Record keeping Records Person(s) in charge means period Company IT System Minutes of Safety Reviews Safety Manager 5 years (must include backup) Event Reports Safety Manager Paper and/or IT Permanent
The relevant manager in charge ensures that: Revisions are communicated to all staff concerned and modifications are identified; Related internal documents and procedures are updated accordingly; Obsolete or invalidated versions are clearly marked accordingly; Modified versions are clearly marked, changes are identified and a current version number is incorporated; Document changes are recorded and kept for traceability purposes; Obsolete or invalidated versions, which could create safety risks, cease to be used; Proposed amendments are risk assessed, and the likely effect on safety established, before a revision being introduced. Revision and configuration management are part of the change management process. Refer to the Section ‘The Management of Change’ of this manual. Control and revision of the Safety Management Manual The revision of the Safety Management Manual will go through the following steps: Step Consists of Person(s) in charge Submitting a request for a change Identify need to change the SMM Submit a change request to the Safety Manager All staff Assess, validate or reject the request for change Check relevance Evaluate related risks Verify the requested change against: Applicable regulations, standards and norms Other Company documents Validate or reject the change Safety Manager Amend the SMM Make the relevant changes in the SMM Trace the modifications Update the version number, date of issue and list of effective pages Safety Manager Record and distribute the revision Record/archive the new version Distribute and publicize the new version, and Recall the former version Safety Manager Record keeping Records are to be kept in a paper format or in electronic format or in a combination of both and are retained for a minimum period, as specified below: Records Person(s) in charge Recording/ Archiving means Record keeping period Minutes of Safety Reviews Safety Manager Company IT System (must include backup) 5 years Event Reports Safety Manager Paper and/or IT Permanent