files, and case files. Each secondary is assigned a two-digit classification number. The primary and secondary numbers together create a number that uniquely identifies the secondary. Gaps are left between each secondary to allow for expansion. At minimum, records are classified to a primary and a secondary. Secondaries are usually arranged alphabetically, except for the two reserved secondaries (see below). The secondaries that belong to each primary are listed in a table on each primary page. There are two types of secondary numbers within ORCS. They are: Reserved Secondary Numbers: Two secondary numbers have been reserved throughout ORCS. Secondary number -00 is always reserved for and “Policy Procedures” that relate to the function or subject of the primary. Secondary number -01 is always reserved for which is used to classify records “General”, that cannot be classified in one of the specific subject or case file secondaries. General files are not normally divided into tertiaries. Prescribed Subject or Case File Secondaries: Subject secondaries are used for records about specific subjects. A subject file usually brings together records and information on one topic in order to facilitate information retrieval. Case file secondaries series of related pertaining to a specific time-limited entity, such as a person, event, project, transaction, product, or organization. The component records within each file in a case file series are generally standardized. Examples of case files include client files and personnel files. Most of the records created by an organization are case files. Specific secondaries are numbered from -02 through -99. Coded Series and Tertiaries Reserved, subject, and case file secondaries may be subdivided using codes or tertiaries. Coded Case File Series: When a case file secondary is coded, the result is a coded case file series. Codes that may be used in a case file series include project numbers, employee numbers, case numbers, or some other code that is assigned to the case to distinguish it from similar records. Case file series are sometimes arranged by the full name or title of the case (e.g. person, event, project, transaction, product, or organization) but are, for the purposes of abbreviation and identification, more commonly arranged by a numeric or alphabetical codes (abbreviations) which correspond to the entities to which the files relate. Coded Subject File Series: When a subject secondary is coded, the result is a coded subject file series. Although case files are the most common example of
files, and case files. Each secondary is assigned a two-digit classification number. The primary and secondary numbers together create a number that uniquely identifies the secondary. Gaps are left between each secondary to allow for expansion. At minimum, records are classified to a primary and a secondary. Secondaries are usually arranged alphabetically, except for the two reserved secondaries (see below). The secondaries that belong to each primary are listed in a table on each primary page. There are two types of secondary numbers within ORCS. They are: Reserved Secondary Numbers: Two secondary numbers have been reserved throughout ORCS. Secondary number -00 is always reserved for “Policy and Procedures” that relate to the function or subject of the primary. Secondary number -01 is always reserved for “General”, which is used to classify records that cannot be classified in one of the specific subject or case file secondaries. General files are not normally divided into tertiaries. Prescribed Subject or Case File Secondaries: Subject secondaries are used for records about specific subjects. A subject file usually brings together records and information on one topic in order to facilitate information retrieval. Case file secondaries series of related pertaining to a specific time-limited entity, such as a person, event, project, transaction, product, or organization. The component records within each file in a case file series are generally standardized. Examples of case files include client files and personnel files. Most of the records created by an organization are case files. Specific secondaries are numbered from -02 through -99. Coded Series and Tertiaries Reserved, subject, and case file secondaries may be subdivided using codes or tertiaries. Coded Case File Series: When a case file secondary is coded, the result is a coded case file series. Codes that may be used in a case file series include project numbers, employee numbers, case numbers, or some other code that is assigned to the case to distinguish it from similar records. Case file series are sometimes arranged by the full name or title of the case (e.g. person, event, project, transaction, product, or organization) but are, for the purposes of abbreviation and identification, more commonly arranged by a numeric or alphabetical codes (abbreviations) which correspond to the entities to which the files relate. Coded Subject File Series: When a subject secondary is coded, the result is a coded subject file series. Although case files are the most common example of