Alternatives (add as necessary) Reasons For Not Selecting Alternative Alternative Status Quo (current manual/paper Inefficient and error prone. See system) Problem Definition. Leapfrog/CourseLeaf Would need to purchase both Catalog and Curriculum software to take advantage of system efficiencies. In addition to actual costs, this solution would require retraining of catalog manager on new system. CWU staff have attended sessions with Leapfrog at professional meetings; specific costs for CWU have not been determined mainly – because Leapfrog would require the purchasing of two systems and implementing an entirely new catalog system. If we switched to Leapfrog, we would have a 2-year process of catalog change-over before we could implement the curriculum system in Fall 2015. Timing / Schedule (add lines as necessary) A suggested timeline from Digital Architecture is and attached in Appendix E; the timeline was produced in mid-October. Dates will need adjustment based on purchase date of Curriculog and input from Digital Architecture. Digital Architecture is currently on a 4-week rolling state date and is scheduling for June and July. Depending on ET time to approval and BFA contract negotiation, Academic Planning will need to determine whether to start the project in late Summer or early Fall. Milestone Timeframe/duration Date Digital Architecture review of CWU 1 week October 2012 curriculum and processes. School approval of sole source 2-4 weeks October 2012 justification. Cost estimate from Digital Architecture 1 week October 2012 Professional Services Contracts processing school 2-4 weeks October/November – 2012 Project Funding TBD November 2012 Digital Architecture materials processing: N/A November/December Contracts, training contacts, funding, and 2012 forms.
Alternatives (add as necessary) Alternative Reasons For Not Selecting Alternative Status Quo (current manual/paper system) Inefficient and error prone. See Problem Definition. Leapfrog/CourseLeaf Would need to purchase both Catalog and Curriculum software to take advantage of system efficiencies. In addition to actual costs, this solution would require retraining of catalog manager on new system. CWU staff have attended sessions with Leapfrog at professional meetings; specific costs for CWU have not been determined – mainly because Leapfrog would require the purchasing of two systems and implementing an entirely new catalog system. If we switched to Leapfrog, we would have a 2-year process of catalog change-over before we could implement the curriculum system in Fall 2015. Timing / Schedule (add lines as necessary) A suggested timeline from Digital Architecture is and attached in Appendix E; the timeline was produced in mid-October. Dates will need adjustment based on purchase date of Curriculog and input from Digital Architecture. Digital Architecture is currently on a 4-week rolling state date and is scheduling for June and July. Depending on ET time to approval and BFA contract negotiation, Academic Planning will need to determine whether to start the project in late Summer or early Fall. Milestone Timeframe/duration Date Digital Architecture review of CWU curriculum and processes. 1 week October 2012 School approval of sole source justification. 2-4 weeks October 2012 Cost estimate from Digital Architecture Professional Services 1 week October 2012 Contracts processing – school 2-4 weeks October/November 2012 Project Funding TBD November 2012 Digital Architecture materials processing: Contracts, training contacts, funding, and forms. N/A November/December 2012