AusAID and SetNeg stakeholders will be invited to participate in these workshops, in order to develop common understandings of the data. Jointly making sense of program data, and discussing its implications for program management and implementation, will enhance data analysis and also build a deeper collective engagement in the program. Reporting Requirements The reporting cycle for the program is built on the MEL system, with the system underpinning all aspects of reporting. The MEL system will be designed to ensure that all reporting obligations can be met, and that reports are prepared on the basis of a sound evidence base. It will thus require a utilisation focus and a practical approach. In addition to the individual reports from specific research or evaluation activities, the following routine reports will be required during program implementation: Table 3: Reporting Requirements Report/ Output Comments Estimated Timing Quality and Within one month Operations of mobilisation Manual MEL Plan Comprehensive description of the MEL system Within three including processes for Program Review and months of Reflection Workshops, data collection and commencement analysis, and report preparation. Reporting against the previous Annual Plan and End of October Annual Report and any subsequently agreed changes in each year (before Workplan implementation and with close reference planning, including to MEL Plan (i.e. utilising the outputs of all promotion and detailed aspects of the MEL system). targeting for the workplan and next AAS round Includes summary reporting of annual quality Promotions commences) systems audit report. Plan for Utilising the annual reporting, then presenting a forthcoming forward workplan (annual plan) for the coming selection year. Shortlisting Includes recommended applicants, At completion of Report disaggregated by key variables (including shortlisting process provinces, gender and disability) Final Includes recommended candidates to be Following the Selection offered an Australia Award Scholarship moderation session Report (disaggregated data) from the JST. The contractor will provide AusAID with End of each month Monthly monthly financial updates to enable ongoing, Financial Update up-to-date management of expenditure and forward commitments Exception To advise AusAID of occurring or emerging As required Reports issues of high priority
AusAID and SetNeg stakeholders will be invited to participate in these workshops, in order to develop common understandings of the data. Jointly making sense of program data, and discussing its implications for program management and implementation, will enhance data analysis and also build a deeper collective engagement in the program. Reporting Requirements The reporting cycle for the program is built on the MEL system, with the system underpinning all aspects of reporting. The MEL system will be designed to ensure that all reporting obligations can be met, and that reports are prepared on the basis of a sound evidence base. It will thus require a utilisation focus and a practical approach. In addition to the individual reports from specific research or evaluation activities, the following routine reports will be required during program implementation: Table 3: Reporting Requirements Report/ Output Comments Estimated Timing Quality and Operations Manual Within one month of mobilisation MEL Plan Comprehensive description of the MEL system including processes for Program Review and Reflection Workshops, data collection and analysis, and report preparation. Within three months of commencement Annual Report and Workplan including detailed workplan and Promotions Plan for forthcoming selection Reporting against the previous Annual Plan and any subsequently agreed changes in implementation and with close reference to MEL Plan (i.e. utilising the outputs of all aspects of the MEL system). Includes summary reporting of annual quality systems audit report. Utilising the annual reporting, then presenting a forward workplan (annual plan) for the coming year. End of October each year (before planning, promotion and targeting for the next AAS round commences) Shortlisting Report Includes recommended applicants, disaggregated by key variables (including provinces, gender and disability) At completion of shortlisting process Final Selection Report Includes recommended candidates to be offered an Australia Award Scholarship (disaggregated data) from the JST. Following the moderation session Monthly Financial Update The contractor will provide AusAID with monthly financial updates to enable ongoing, up-to-date management of expenditure and forward commitments End of each month Exception Reports To advise AusAID of occurring or emerging issues of high priority As required