Records Retention Disposal Period Recommendation Ballots 3 months Dispose (142 LGEA) Disclosure of Holdings Term of office Dispose Includes public disclosure statements (4 years) 3 months Dispose Declaration of Agent/Friend Declaration of Polls 3 months Dispose (142 LGEA) Deputy Returning Officer Statement of Permanent Permanent Results Nominations and Receipts Term of office Dispose (4 years) Term of Office Dispose Oaths of Office Returning of Results Permanent or Permanent or Officer’s Summary contact contact Archives Archives 3 months Dispose Poll Books (142 LGEA) Contact Contact Archives Voters’ Lists Archives Dispose only upon the archives recommendation 3 months Dispose Registration Forms Voters’ (142 LGEA) Ballot Box Contents 3 months Dispose (142 LGEA) Includes ballots, registration forms, etc. List of Assessed Owners Until replaced Dispose (40 LGEA) – Records Retention Disposal Period Recommendation 10 years after Dispose Employee Records Includes time cards, pay records, etc. termination of employment 7 years Dispose Income Tax Includes T4s, TD1s, etc. Records Retention Disposal Period Recommendation
Records Retention Period Disposal Recommendation Ballots 3 months (142 LGEA) Dispose Disclosure of Holdings Includes public disclosure statements Term of office (4 years) Dispose Declaration of Agent/Friend 3 months Dispose Declaration of Polls 3 months (142 LGEA) Dispose Deputy Returning Officer Statement of Results Permanent Permanent Nominations and Receipts Term of office (4 years) Dispose Oaths of Office Term of Office Dispose Returning Officer’s Summary of Results Permanent or contact Archives Permanent or contact Archives Poll Books 3 months (142 LGEA) Dispose Voters’ Lists Contact Archives Contact Archives Dispose only upon the archives recommendation Voters’ Registration Forms 3 months (142 LGEA) Dispose Ballot Box Contents Includes ballots, registration forms, etc. 3 months (142 LGEA) Dispose List of Assessed Owners Until replaced (40 LGEA) Dispose – Records Retention Period Disposal Recommendation Employee Records Includes time cards, pay records, etc. 10 years after termination of employment Dispose Income Tax Includes T4s, TD1s, etc. 7 years Dispose Records Retention Period Disposal Recommendation