Data Catalogue Title & Purpose & legal Access (Past & Location Source Recipients Risks/Impact Risk Management Retention basis of processing Present) HR Records Digital on From To provide HR services Company, Business owner, Personal and some Located on a secure During HR system data to DBS managers, HR staff sensitive network employment HR Records subjects information may be and 6 years relating to Paper DBS checks Filing cabinet is locked with lost in a data afterwards individual records in limited access to keys Performance of the 1 breach staff filing employment contract Data processing information members cabinets in Awareness of staff and legitimate interest is included in staff office regarding how their handbook/other data is handled documentation Payroll Company, 2 Records HMRC 3 CCTV 4 Photographs 5 Client details Daily records To make records of Personal and some daily routines sensitive Performance of information may be contract lost in a data 6 breach Awareness of staff regarding how their data is handled
Data Catalogue Title & Location Source Purpose & legal basis of processing Recipients Access (Past & Present) Risks/Impact Risk Management Retention 1 HR Records HR Records relating to individual staff members Digital on HR system Paper records in filing cabinets in office From data subjects To provide HR services to DBS checks Performance of the employment contract and legitimate interest Company, DBS Business owner, managers, HR staff Personal and some sensitive information may be lost in a data breach Awareness of staff regarding how their data is handled Located on a secure network Filing cabinet is locked with limited access to keys Data processing information is included in staff handbook/other documentation During employment and 6 years afterwards 2 Payroll Records Company, HMRC 3 CCTV 4 Photographs 5 Client details 6 Daily records To make records of daily routines Performance of contract Personal and some sensitive information may be lost in a data breach Awareness of staff regarding how their data is handled