Comment on the following statement… are a total waste of time. Everybody talks but nothing seems to happen. We still have the “Meetings same problems and issues weeks later.” Do you agree or disagree with this statement? What should be done to ensure that meetings are effective? Feedback Did you say something like this? An important communication activity of any leader is organising and conducting meetings. Meetings can be an efficient and effective way of distributing, collecting and sharing information if they are conducted well. This requires that every party take their responsibilities seriously. There are three main areas of responsibility that must be met if a meeting is to be successful. These are: The company must provide the policies and procedures necessary to run the meeting in addition to operating the business The chairperson has a responsibility to organise and run the meeting in the most productive manner possible All participants have a responsibility to actively participate and contribute to the meeting When all of these responsibilities are met, each participant has the opportunity to contribute new ideas, develop actions and solve existing problems in a constructive manner. All meetings should have a purpose. It’s a good idea to prepare an agenda before the meeting and circulate it to all participants beforehand so they have time to adequately prepare for the meeting or add items to the agenda. While there are specific formal meeting conventions that are applied in official meetings (i.e. Annual General Meetings), it is unlikely that a small team meeting should be run with such formality. The general rule of thumb is for each person to show courtesy to other participants and for the chair to keep the meeting on track. Informal Meetings These are less structured meetings usually run in a more relaxed atmosphere than formal meetings. They are an ideal forum to: Share ideas or new information Discuss existing problems or performance gaps Generate new ideas or build on existing ones Set team and individual goals Provide feedback on performance, sales Informal meetings provide the opportunity for members to use their expertise and contribute in a constructive way. However, these type of meetings need to be organised so they don’t degenerate into a fest’ with no real ‘talk outcomes or actions at the end. The following information will assist in running a meeting effectively. to run an effective meeting’. ‘How
Comment on the following statement… “Meetings are a total waste of time. Everybody talks but nothing seems to happen. We still have the same problems and issues weeks later.” Do you agree or disagree with this statement? What should be done to ensure that meetings are effective? Feedback Did you say something like this? An important communication activity of any leader is organising and conducting meetings. Meetings can be an efficient and effective way of distributing, collecting and sharing information if they are conducted well. This requires that every party take their responsibilities seriously. There are three main areas of responsibility that must be met if a meeting is to be successful. These are: The company must provide the policies and procedures necessary to run the meeting in addition to operating the business The chairperson has a responsibility to organise and run the meeting in the most productive manner possible All participants have a responsibility to actively participate and contribute to the meeting When all of these responsibilities are met, each participant has the opportunity to contribute new ideas, develop actions and solve existing problems in a constructive manner. All meetings should have a purpose. It’s a good idea to prepare an agenda before the meeting and circulate it to all participants beforehand so they have time to adequately prepare for the meeting or add items to the agenda. While there are specific formal meeting conventions that are applied in official meetings (i.e. Annual General Meetings), it is unlikely that a small team meeting should be run with such formality. The general rule of thumb is for each person to show courtesy to other participants and for the chair to keep the meeting on track. Informal Meetings These are less structured meetings usually run in a more relaxed atmosphere than formal meetings. They are an ideal forum to: Share ideas or new information Discuss existing problems or performance gaps Generate new ideas or build on existing ones Set team and individual goals Provide feedback on performance, sales Informal meetings provide the opportunity for members to use their expertise and contribute in a constructive way. However, these type of meetings need to be organised so they don’t degenerate into a ‘talk fest’ with no real outcomes or actions at the end. The following information will assist in running a meeting effectively. ‘How to run an effective meeting’.