Run through user exercise to User stories Qtr 2, Year 1 Review of NCSS Pilot and identify key data to be shared with are developed work Informatics Director treatment providers care and data is documents – coordination enhancement identified OBJECTIVE A.2: To utilized tools statewide and conduct current state EHR capability analysis for DAs/SSAs Conduct trainings on toolkit 100% of Qtr 3, Year 1 Informatics Director/ DA/SSAs receive Quality Staff training Conduct agency specific review and > 80% complete Year 1 Review of Informatics Director/ identify gaps work Quality Staff documents Work with developmental disability Electronic Qtr 1, Year 1 Review of BHN Director/VITL agencies to identify a common EHR health record work platform to allow for efficiencies selected and documents procured Document and report to Ongoing Year 1 BHN Director/ Quality stakeholders reporting to stakeholders following plan OBJECTIVE A.3: To remediate data quality Work with each agency on # agencies able to Qtr 3, 4 Year 1 Review of Informatics Director/ improving data quality (structured, provide quality work Quality Staff complete, semantic standards data documents compliant) Develop system-wide policies and Policies and # or % policies Qtr 4, Year 1 Review of BHN Director/ Quality procedures as needed for data procedures developed and work Staff quality are consistently documents consistently applied across applied across stakeholders stakeholders Re-evaluate agency-specific data Review of Qtr 1, Year 2 Review of Informatics Director/ quality agency data work Quality Staff systems documents OBJECTIVE A.4: To inform the network providers of documentation requirements moving forward Develop communication plan Review plan Plan developed Qtr 4, Year 1 BHN Director by network members Provide DA/SSA specific education Presentation 75% satisfied Year 2 Survey Informatics around workflow redesign developed with educational Director/Quality Staff opportunity NEED: Access to a reliable data source of up-to-date and standardized data for all DAs/SSAs is essential for all network members and stakeholders (reporting, enhanced care management, inclusion in ACOs, benchmarking, quality improvement) GOAL B: Aggregate data for individual agency and network-wide analysis and reporting through adoption of a data repository STRATEGY: Develop a secure data repository populated with demographic, service and clinical data from agencies EHR systems. OBJECTIVE B.1: To conduct a needs assessment to identify characteristics of a desired solution for data repository Convene network members and Monthly % stakeholders Quarterly Review of BHN Director/NCSS other stakeholders meetings attending minutes
Run through user exercise to identify key data to be shared with treatment providers – care coordination enhancement User stories are developed and data is identified Qtr 2, Year 1 Review of work documents NCSS Pilot and Informatics Director OBJECTIVE A.2: To utilized tools statewide and conduct current state EHR capability analysis for DAs/SSAs Conduct trainings on toolkit 100% of DA/SSAs receive training Qtr 3, Year 1 Informatics Director/ Quality Staff Conduct agency specific review and identify gaps > 80% complete Year 1 Review of work documents Informatics Director/ Quality Staff Work with developmental disability agencies to identify a common EHR platform to allow for efficiencies Electronic health record selected and procured Qtr 1, Year 1 Review of work documents BHN Director/VITL Document and report to stakeholders Ongoing reporting to stakeholders following plan Year 1 BHN Director/ Quality OBJECTIVE A.3: To remediate data quality Work with each agency on improving data quality (structured, complete, semantic standards compliant) # agencies able to provide quality data Qtr 3, 4 Year 1 Review of work documents Informatics Director/ Quality Staff Develop system-wide policies and procedures as needed for data quality Policies and procedures are consistently applied across stakeholders # or % policies developed and consistently applied across stakeholders Qtr 4, Year 1 Review of work documents BHN Director/ Quality Staff Re-evaluate agency-specific data quality Review of agency data systems Qtr 1, Year 2 Review of work documents Informatics Director/ Quality Staff OBJECTIVE A.4: To inform the network providers of documentation requirements moving forward Develop communication plan Review plan by network members Plan developed Qtr 4, Year 1 BHN Director Provide DA/SSA specific education around workflow redesign Presentation developed 75% satisfied with educational opportunity Year 2 Survey Informatics Director/Quality Staff NEED: Access to a reliable data source of up-to-date and standardized data for all DAs/SSAs is essential for all network members and stakeholders (reporting, enhanced care management, inclusion in ACOs, benchmarking, quality improvement) GOAL B: Aggregate data for individual agency and network-wide analysis and reporting through adoption of a data repository STRATEGY: Develop a secure data repository populated with demographic, service and clinical data from agencies EHR systems. OBJECTIVE B.1: To conduct a needs assessment to identify characteristics of a desired solution for data repository Convene network members and other stakeholders Monthly meetings % stakeholders attending Quarterly Review of minutes BHN Director/NCSS