important to ensure compliance with the Archives and Recordkeeping Act, 2006, S.O. 2006, chapter 34, Schedule A. Accordingly, it is critical to ensure that: complete and comprehensive access to ministry records is maintained during the period when the transferred records are separated from those remaining in your ministry; originals can be readily returned to their original locations within the various ministries once no longer needed. The following three steps will help to meet the needs of investigators, while also ensuring that the ministry’s longer-term needs for its information are protected. Develop a search strategy for locating responsive records. Remove and document responsive records. Refile original records when they are returned to the ministry. The following "How-To Guide" provides advice in how to carry out these three steps. Who can I contact if I have any questions? If you have any questions or need more information contact the Archives of Ontario Recordkeeping Support Unit at (416) 327-1600 or . Archives of Ontario Ministry of Government Services Updated January 2008 A How-To Guide for Locating and Documenting Responsive Records for Commissions of Inquiry and Police Investigations These steps indicate minimum requirements only. Ministries may need to develop specific procedures to supplement these general recommendations. Ministry procedures should be carefully followed when locating, removing, documenting, and transferring records.
important to ensure compliance with the Archives and Recordkeeping Act, 2006, S.O. 2006, chapter 34, Schedule A. Accordingly, it is critical to ensure that: complete and comprehensive access to ministry records is maintained during the period when the transferred records are separated from those remaining in your ministry; originals can be readily returned to their original locations within the various ministries once no longer needed. The following three steps will help to meet the needs of investigators, while also ensuring that the ministry’s longer-term needs for its information are protected. Develop a search strategy for locating responsive records. Remove and document responsive records. Refile original records when they are returned to the ministry. The following "How-To Guide" provides advice in how to carry out these three steps. Who can I contact if I have any questions? If you have any questions or need more information contact the Archives of Ontario Recordkeeping Support Unit at (416) 327-1600 or . Archives of Ontario Ministry of Government Services Updated January 2008 A How-To Guide for Locating and Documenting Responsive Records for Commissions of Inquiry and Police Investigations These steps indicate minimum requirements only. Ministries may need to develop specific procedures to supplement these general recommendations. Ministry procedures should be carefully followed when locating, removing, documenting, and transferring records.