A short-form job description providing the basic duties required by the – position. This should reflect what was discussed at the interview. A brief description of the main duties involved A date indicating when the offer is valid to and therefore when it expires, and – when the offer will lapse Action the applicant to take in order to accept the offer. Class Activity Handout – Trainer obtains sample Letter of Appointment or draft work contract and: Distributes to trainees Discusses the contents of the document Explains why each statement is provided. Slide Slide No Trainer Notes Trainer adds other important points for trainees to note when notifying successful applicants: Only authorised personnel can make job offers official approval from – management may be required before making an offer Management should read and approve Letters of Appointment before they are distributed to ensure they are correct and to make sure they agree with what – is contained in them A copy of the Letter of Appointment should be included in the relevant file for the applicant with dates identifying when the Letter was given and when the – offer expires. Slide Slide No Trainer Notes Trainer continues advising trainees about additional points to note when notifying successful applicants: Details of the selection process must be kept private only actually – involved in the selection process should know how the choice of the successful applicant occurred Some organisations will allow the Letter of Appointment to be taken away from the workplace If the Letter of Offer is emailed or posted to the applicant it is a good idea to contact them to ensure they have received it this is also an opportunity to – respond to any queries the candidate may have. Class Activity Guest Speaker –
A short-form job description – providing the basic duties required by the position. This should reflect what was discussed at the interview. A brief description of the main duties involved A date indicating when the offer is valid to – and therefore when it expires, and when the offer will lapse Action the applicant to take in order to accept the offer. Class Activity – Handout Trainer obtains sample Letter of Appointment or draft work contract and: Distributes to trainees Discusses the contents of the document Explains why each statement is provided. Slide Slide No Trainer Notes Trainer adds other important points for trainees to note when notifying successful applicants: Only authorised personnel can make job offers – official approval from management may be required before making an offer Management should read and approve Letters of Appointment before they are distributed – to ensure they are correct and to make sure they agree with what is contained in them A copy of the Letter of Appointment should be included in the relevant file for the applicant – with dates identifying when the Letter was given and when the offer expires. Slide Slide No Trainer Notes Trainer continues advising trainees about additional points to note when notifying successful applicants: Details of the selection process must be kept private – only actually involved in the selection process should know how the choice of the successful applicant occurred Some organisations will allow the Letter of Appointment to be taken away from the workplace If the Letter of Offer is emailed or posted to the applicant it is a good idea to contact them to ensure they have received it – this is also an opportunity to respond to any queries the candidate may have. Class Activity – Guest Speaker