Internet are not available. Staff and volunteer notification systems should be tested and contact information updated quarterly. Staff Registration, Rosters, Credentialing, Assignments & Confirmation Planning and Logistics should establish a process for registering staff and volunteers for shifts and determine the minimum information to be collected, including: Licensure, credentials, and skills (e.g. Are they authorized to dispense?) Agency or organization affiliation Preferred site (if multiple EDS are activated) Shift availability (including multiple shifts) Email, address, and cell phone Potential role or interest Languages spoken Allergies (food, etc.) Emergency contact Access and functional needs Planning then uses staff and volunteer registrations to develop a staff roster for each shift. The Resources Unit, within Planning should verify staff and volunteer credentials by requesting a copy of their license or certification prior to assigning them to specific EDS roles. Once assignments are finalized, confirmation should be sent to the registered staff and volunteers with any further reporting instructions and their assignment. Pre-Event Planning Local health should promote volunteer registration with existing MRC units and CERT through MA Responds to ensure advanced verification of credentials. Additional Staff Requests If local staffing is insufficient, the EDS Manager should request additional staff and volunteers through the ESF-8 desk at the SEOC (if activated) or the MDPH Duty Officer. Requests for additional staff and volunteers, including requests for additional volunteers through MA Responds and federal response teams, should be entered and tracked in the MDPH WebEOC. When requesting additional staff, the EDS Manager should provide information on the number of staff needed, licensure or skills required, and the shifts needed. Resources Staff Assembly & Identification Staff and volunteers will either assemble at an offsite staging area or at an intake area within the EDS. A staff staging area can be used in situations where parking at the site is limited or to enhance security. If a staff staging area is needed, the Logistics section should announce the location when sending confirmation to registered staff and volunteers and arrange for transportation and security escort (if needed) to the EDS. Otherwise, a staff intake area is used to receive and process registered staff and volunteers who are deployed to the EDS. To assemble staff and volunteers, the following should occur:
Internet are not available. Staff and volunteer notification systems should be tested and contact information updated quarterly. Staff Registration, Rosters, Credentialing, Assignments & Confirmation Planning and Logistics should establish a process for registering staff and volunteers for shifts and determine the minimum information to be collected, including: Licensure, credentials, and skills (e.g. Are they authorized to dispense?) Agency or organization affiliation Preferred site (if multiple EDS are activated) Shift availability (including multiple shifts) Email, address, and cell phone Potential role or interest Languages spoken Allergies (food, etc.) Emergency contact Access and functional needs Planning then uses staff and volunteer registrations to develop a staff roster for each shift. The Resources Unit, within Planning should verify staff and volunteer credentials by requesting a copy of their license or certification prior to assigning them to specific EDS roles. Once assignments are finalized, confirmation should be sent to the registered staff and volunteers with any further reporting instructions and their assignment. Pre-Event Planning Local health should promote volunteer registration with existing MRC units and CERT through MA Responds to ensure advanced verification of credentials. Additional Staff Requests If local staffing is insufficient, the EDS Manager should request additional staff and volunteers through the ESF-8 desk at the SEOC (if activated) or the MDPH Duty Officer. Requests for additional staff and volunteers, including requests for additional volunteers through MA Responds and federal response teams, should be entered and tracked in the MDPH WebEOC. When requesting additional staff, the EDS Manager should provide information on the number of staff needed, licensure or skills required, and the shifts needed. Resources Staff Assembly & Identification Staff and volunteers will either assemble at an offsite staging area or at an intake area within the EDS. A staff staging area can be used in situations where parking at the site is limited or to enhance security. If a staff staging area is needed, the Logistics section should announce the location when sending confirmation to registered staff and volunteers and arrange for transportation and security escort (if needed) to the EDS. Otherwise, a staff intake area is used to receive and process registered staff and volunteers who are deployed to the EDS. To assemble staff and volunteers, the following should occur: