The Board should create a 3) No Bylaws Review UNRESOLVED: (carryover from 2015 committee to review all committee has been created report): The bylaws are bylaws and propose updates to comprehensively review over-specific in some areas as needed. the bylaws. (such as setting member Bylaws should be amended 11 & 12)RESOLVED: Bylaws dues) and vague in others to set a deadline for receipt amendments addressing (such as defining the role of of bylaw amendment these issues were approved the Audit committee). petitions to be included on the 2015 Annual annual meeting agenda. membership meeting Bylaws should be amended to clarify whether someone who does not pay annual retains the privileges of membership Staff & Human Resources Observation Recommendations May 2016 Status General Manager The Board should reevaluate & 14) IN PROGRESS: The (carryover from the staffing structure. Board has made significant Dismissal 2015 report): The prior progress toward updating The Board should review and year’s dispute has the employee manual, and clarify the process for hiring continued into discussion Café operations under the and terminating employees. of whether or not the current staffing structure Board followed proper are effective, functional, and procedures in both the stable. hiring and the dismissal of the GM. A new employee Employee Dispute Consider implementing a handbook was approved by Resolution Process resolution process that the board of directors. (carryover from 2015 involves the HR committee report): The employee prior to escalation to the handbook lays out options Board. to deal with employee issues, but makes it clear that ultimately decisions are at the Board’s discretion.
Bylaws Review (carryover from 2015 report): The bylaws are over-specific in some areas (such as setting member dues) and vague in others (such as defining the role of the Audit committee). The Board should create a committee to review all bylaws and propose updates as needed. Bylaws should be amended to set a deadline for receipt of bylaw amendment petitions to be included on annual meeting agenda. Bylaws should be amended to clarify whether someone who does not pay annual retains the privileges of membership 3) UNRESOLVED: No committee has been created to comprehensively review the bylaws. 11 & 12)RESOLVED: Bylaws amendments addressing these issues were approved the 2015 Annual membership meeting Staff & Human Resources Observation Recommendations May 2016 Status General Manager Dismissal (carryover from 2015 report): The prior year’s dispute has continued into discussion of whether or not the Board followed proper procedures in both the hiring and the dismissal of the GM. The Board should reevaluate the staffing structure. The Board should review and clarify the process for hiring and terminating employees. & 14) IN PROGRESS: The Board has made significant progress toward updating the employee manual, and Café operations under the current staffing structure are effective, functional, and stable. Employee Dispute Resolution Process (carryover from 2015 report): The employee handbook lays out options to deal with employee issues, but makes it clear that ultimately decisions are at the Board’s discretion. Consider implementing a resolution process that involves the HR committee prior to escalation to the Board. A new employee handbook was approved by the board of directors.