SOAR will email the Trainee and the Ed Sup, informing them the declarations have been unlocked, along with the message you entered in the previous prompt. Delete Declarations As TR Admin, you also have the function to delete any declarations as required. However, you can only delete declarations that have not been submitted yet. Typically, you would use this to delete any duplicate declarations created (perhaps you double-clicked instead of single-clicked when creating the declarations). If you need to delete a set of declarations that have been submitted or signed off, then you will need to unlock them To delete any declarations, follow steps 1 -3 above, then: From the listed results, check against the Declarations Date column and click on the corresponding Delete button on the right. If the Delete button is greyed out, then the interview will have been either submitted or signed off. If you are sure that this set of declarations need to be deleted, then proceed to unlock them first, then repeat the steps above to delete. If you are unsure or uncomfortable with this, please contact the SOAR helpdesk for further assistance. Examples of complex situations Scenario: on Trainee declarations “Issues” Description: Trainee completed and submitted declarations, but incorrectly answered a question which gets flagged up as to the Ed Sup. “issues” Quite commonly, the Trainees will not read the questions properly. In the Health Statement, one question asks you considered the GMC advice on “Have immunisation?” Because they had been ticking for other questions, they’ll “no” simply tick here as well, which triggers to the Ed Sup. “no” “issues” The Ed Sup has the function to mark the as to get rid of the flag, but “resolved” often they are not aware of this and simply type in the comments box issues” “no – which is fine, but it does not remove the flag/alert. Solution: If declarations have not been signed off: Unlock the declarations and have the Trainee re-do the correctly and resubmit to Ed Sup. If declarations have been signed off: With the Ed Sup’s permission, contact the SOAR Helpdesk and we can overwrite the to or “issues” “resolved”;
SOAR will email the Trainee and the Ed Sup, informing them the declarations have been unlocked, along with the message you entered in the previous prompt. Delete Declarations As TR Admin, you also have the function to delete any declarations as required. However, you can only delete declarations that have not been submitted yet. Typically, you would use this to delete any duplicate declarations created (perhaps you double-clicked instead of single-clicked when creating the declarations). If you need to delete a set of declarations that have been submitted or signed off, then you will need to unlock them To delete any declarations, follow steps 1 -3 above, then: From the listed results, check against the Declarations Date column and click on the corresponding Delete button on the right. If the Delete button is greyed out, then the interview will have been either submitted or signed off. If you are sure that this set of declarations need to be deleted, then proceed to unlock them first, then repeat the steps above to delete. If you are unsure or uncomfortable with this, please contact the SOAR helpdesk for further assistance. Examples of complex situations Scenario: “Issues” on Trainee declarations Description: Trainee completed and submitted declarations, but incorrectly answered a question which gets flagged up as “issues” to the Ed Sup. Quite commonly, the Trainees will not read the questions properly. In the Health Statement, one question asks “Have you considered the GMC advice on immunisation?” Because they had been ticking “no” for other questions, they’ll simply tick “no” here as well, which triggers “issues” to the Ed Sup. The Ed Sup has the function to mark the as “resolved” to get rid of the flag, but often they are not aware of this and simply type in the comments box “no issues” – which is fine, but it does not remove the flag/alert. Solution: If declarations have not been signed off: Unlock the declarations and have the Trainee re-do the correctly and resubmit to Ed Sup. If declarations have been signed off: With the Ed Sup’s permission, contact the SOAR Helpdesk and we can overwrite the “issues” to “resolved”; or