Set Up Student Groups How your group is created depends on what the group will be used for. If the group is associated with tuition and/or fee calculations contact Student Business Services. For groups related to enrollment requirements, contact RegTech and . For groups not related to tuition, fees, or enrollment contact the University Registrar Office at . Naming Standards ASU naming standards are used when setting up student groups. naming standards make it easier to sort and identify student groups in lists. The student code is a 4-character code that will indicate which Oasis functional unit initially established the code. The codes in use at this point are: AD Admissions – FA Financial Aid – SR - Student Records, general use CM - Cohort Management SO Student Orientation – More 2-digit codes will be developed as needed. Short Name 2 characters of the short name should be the college code of the college requesting the new student group. This allows a search list to quickly identify all of the Student Groups that belong to a college. The next 8 characters can be anything needed to make the short name as descriptive and meaningful and possible to those using it. Student Groups created during the SIS conversion from Professional Program codes use the original PP code as the short name. Long Name This is a 30-character name to describe the student This name will be visible in the student services center, but will not be visible to students. Effective Dating and Student Groups Because the effective date for each entry for a student in a single student group must be unique, there can only be one entry per calendar day per student per group. A student cannot be made active in a student group and then inactivated the same day (or vise versa). To activate or inactivate a student in a student group where there is already an effective-dated row for the current date, you can add another effective-dated row for the next day to change the student’s status. For example, if a student is active on 8/1/10, but for some reason you determine the student should not be active in the fall semester, add an inactive row effective 8/2/10.
Set Up Student Groups How your group is created depends on what the group will be used for. If the group is associated with tuition and/or fee calculations contact Student Business Services. For groups related to enrollment requirements, contact RegTech and . For groups not related to tuition, fees, or enrollment contact the University Registrar Office at . Naming Standards ASU naming standards are used when setting up student groups. naming standards make it easier to sort and identify student groups in lists. The student code is a 4-character code that will indicate which Oasis functional unit initially established the code. The codes in use at this point are: AD – Admissions FA – Financial Aid SR - Student Records, general use CM - Cohort Management SO – Student Orientation More 2-digit codes will be developed as needed. Short Name 2 characters of the short name should be the college code of the college requesting the new student group. This allows a search list to quickly identify all of the Student Groups that belong to a college. The next 8 characters can be anything needed to make the short name as descriptive and meaningful and possible to those using it. Student Groups created during the SIS conversion from Professional Program codes use the original PP code as the short name. Long Name This is a 30-character name to describe the student This name will be visible in the student services center, but will not be visible to students. Effective Dating and Student Groups Because the effective date for each entry for a student in a single student group must be unique, there can only be one entry per calendar day per student per group. A student cannot be made active in a student group and then inactivated the same day (or vise versa). To activate or inactivate a student in a student group where there is already an effective-dated row for the current date, you can add another effective-dated row for the next day to change the student’s status. For example, if a student is active on 8/1/10, but for some reason you determine the student should not be active in the fall semester, add an inactive row effective 8/2/10.