DATA This is not an exhaustive list. Medical and safeguardiong records are kept for a variety of health and safety reasons, and will their own retention times. The final disposition of paper records (P) is by secure shredding and deletion of electronic records (E). Type of data Retention Periods Format Reason Student Application Records Records of applicants Up to a year after the intended who did not complete year of entry. To facilitate analysis of E the application process application number trends to stage. Student Records At least 6 years from the date the student leaves Nescot. Student records, At least 10 years or until 2030 including academic Limitation Act 1980, ESFA for those records where funding P/E achievements, and contract from the European Social Fund conduct. (ESF) has been received by the College or the Education & Skills Funding Agency (ESFA). the child reaches the age Working Together to 26 years Safeguard Children (2015) Safeguarding/child P/E protection records Keeping Children Safe in Education (2018) Student Counselling Current year + 2 years P/E Standard practice Service records Results of student Completion of analysis of survey surveys: individual P/E Standard practice results responses Nursery Client Records 3 years after the child has left Registration information P/E Standard practice the provision. Registers and Until the next Ofsted Inspection P/E Requirement by Ofsted. medication details (3 years) Until the child reaches the age Accident records P/E RIDDOR 1985 21 years and 4 months protection records Until the child reaches the age Working Together to 26 years Safeguard Children (2015) P/E Keeping Children Safe in Education (2018) Until the child reaches the age Reportable death, 21 years and 4 months injury, disease or P/E RIDDOR 1985 dangerous occurrence Allegations For 10 years P/E Limitation Act 1980 Centre Client Records
DATA This is not an exhaustive list. Medical and safeguardiong records are kept for a variety of health and safety reasons, and will their own retention times. The final disposition of paper records (P) is by secure shredding and deletion of electronic records (E). Type of data Retention Periods Format Reason Student Application Records Records of applicants who did not complete the application process to stage. Up to a year after the intended year of entry. E To facilitate analysis of application number trends Student Records Student records, including academic achievements, and conduct. At least 6 years from the date the student leaves Nescot. At least 10 years or until 2030 for those records where funding from the European Social Fund (ESF) has been received by the College or the Education & Skills Funding Agency (ESFA). P/E Limitation Act 1980, ESFA contract Safeguarding/child protection records the child reaches the age 26 years P/E Working Together to Safeguard Children (2015) Keeping Children Safe in Education (2018) Student Counselling Service records Current year + 2 years P/E Standard practice Results of student surveys: individual responses Completion of analysis of survey results P/E Standard practice Nursery Client Records Registration information 3 years after the child has left the provision. P/E Standard practice Registers and medication details Until the next Ofsted Inspection (3 years) P/E Requirement by Ofsted. Accident records Until the child reaches the age 21 years and 4 months P/E RIDDOR 1985 protection records Until the child reaches the age 26 years P/E Working Together to Safeguard Children (2015) Keeping Children Safe in Education (2018) Reportable death, injury, disease or dangerous occurrence Until the child reaches the age 21 years and 4 months P/E RIDDOR 1985 Allegations For 10 years P/E Limitation Act 1980 Centre Client Records