Communications Matrix Type of Key audiences to Primary means of Secondary or emergency (by reach immediately communication follow-up means impact) of communication Low Impact Moderate Fire Immediately Alarm system in Email, depending affected students, building on nature and faculty, staff Email and/or text extent of disruption alert Homicide Email Campus community notification to (students, faculty, all-student and all- staff) employee lists Text alert Email Moderate Immediately Hazardous Material affected students, Exposure faculty, notification Moderate Utility Campus community Email notification Outage (students, faculty, Dial-in phone staff) system in the event email or web unavailable Moderate Impact Communicable All students, faculty Email notification to Email notification Disease Exposure and staff all-student and all- Web updates and/or Outbreak employee lists Social media Major Hazardous Immediately Text alert notification Material Exposure affected students, Web updates faculty, staff Social media Ice/Snowstorm All students, faculty Text or email alert, notification and staff depending on Web updates immediacy, nature Dial-in phone and extent of system disruption Social media Hostage Situation All students, faculty Text/email/voice and staff alerts alerts Web updates Social media Structural Failure All students, faculty Email notification Text/email/voice and and/or alerts text/email/voice Web updates alerts, depending on Social media extent Terrorism All students, faculty Email notification Email notification as and staff and/or needed text/email/voice alerts, depending on immediacy, extent or nature of the threat
Communications Matrix Type of emergency (by impact) Key audiences to reach immediately Primary means of communication Secondary or follow-up means of communication Low Impact Moderate Fire Immediately affected students, faculty, staff Alarm system in building Email and/or text alert Email, depending on nature and extent of disruption Homicide Campus community (students, faculty, staff) notification to all-student and all- employee lists Email Moderate Hazardous Material Exposure Immediately affected students, faculty, Text alert Email Moderate Utility Outage Campus community (students, faculty, staff) Email notification Dial-in phone system in the event email or web unavailable notification Moderate Impact Communicable Disease Exposure and/or Outbreak All students, faculty and staff Email notification to all-student and all- employee lists Email notification Web updates Social media Major Hazardous Material Exposure Immediately affected students, faculty, staff Text alert notification Web updates Social media Ice/Snowstorm All students, faculty and staff Text or email alert, depending on immediacy, nature and extent of disruption notification Web updates Dial-in phone system Social media Hostage Situation All students, faculty and staff alerts Text/email/voice alerts Web updates Social media Structural Failure All students, faculty and Email notification and/or text/email/voice alerts, depending on extent Text/email/voice alerts Web updates Social media Terrorism All students, faculty and staff Email notification and/or text/email/voice alerts, depending on immediacy, extent or nature of the threat Email notification as needed