EVALUATION PROCEDURES The RFP coordinator and members of the project team will evaluate proposals. The evaluators will consider how well the vendor's proposed methodology and deliverables meet the needs of the City and its partners as described in the vendor's response to each requirement and form. It is important that the responses be clear and complete so that the evaluators can adequately understand all aspects of the proposal. The evaluation process is not designed to simply award the contract to the lowest cost vendor. Rather, it is intended to help the City and its partners select the vendor with the best combination of attributes, including price, based on the evaluation factors. Vendors should be prepared to make an oral presentation as part of the evaluation process. The City anticipates that will require a subset of finalist vendors make a presentation to a selection team, although the City reserves the to award without presentations. The City reserves the right to reject any or all proposals. The City reserves the right to request more information for clarification. Chapter II: Required Proposal Response Forms The proposal must provide a summary of the firm’s qualifications to perform the duties outlined in the requested services section. This chapter contains forms vendors must complete to submit their proposals. Vendors must complete all the forms in this chapter as well as other requests for information contained herein. The following forms are included: Cover Letter Proposal Summary Acceptance of Terms and Conditions General Supplier Information of Services Proposal Customer Reference Key Project Background Information
EVALUATION PROCEDURES The RFP coordinator and members of the project team will evaluate proposals. The evaluators will consider how well the vendor's proposed methodology and deliverables meet the needs of the City and its partners as described in the vendor's response to each requirement and form. It is important that the responses be clear and complete so that the evaluators can adequately understand all aspects of the proposal. The evaluation process is not designed to simply award the contract to the lowest cost vendor. Rather, it is intended to help the City and its partners select the vendor with the best combination of attributes, including price, based on the evaluation factors. Vendors should be prepared to make an oral presentation as part of the evaluation process. The City anticipates that will require a subset of finalist vendors make a presentation to a selection team, although the City reserves the to award without presentations. The City reserves the right to reject any or all proposals. The City reserves the right to request more information for clarification. Chapter II: Required Proposal Response Forms The proposal must provide a summary of the firm’s qualifications to perform the duties outlined in the requested services section. This chapter contains forms vendors must complete to submit their proposals. Vendors must complete all the forms in this chapter as well as other requests for information contained herein. The following forms are included: Cover Letter Proposal Summary Acceptance of Terms and Conditions General Supplier Information of Services Proposal Customer Reference Key Project Background Information