4.1.1 CONTRACT SPECIFICATION REVIEW The MBTA’s Contract Administration Department provides review of all construction contract specifications prior to and during the advertisement and bidding period. This review is to ensure that the proper format is followed and that the specifications are consistent with the Authority’s policies. This review is performed at the 60%, 90% and 100% design levels for all construction contracts. Please refer to the MBTA Project Manager’s Manual for additional guidance. MBTA Project Manger transmits the construction specification at the 60%, 90% & 100% design levels to Contract Administration for review of conformance with MBTA policy, Construction Specification Institute (CSI) format and State & Federal regulatory requirements. (Exhibit 4.1) The four major sections of the specification (bid form, contract forms, supplementary conditions and technical specifications) are reviewed to ensure that each section is consistent with the MBTA’s requirements. The MBTA provides a boilerplate contract specification guideline on the web site for the consultants to download and use as a starting point. These specification guidelines are then modified and tailored to each particular contract. At the 100% design level, the consultant provides a final construction cost estimate which corresponds to the MBTA standard line item numbers and unit of measure so that the final bid form can be generated for insertion into the bid section of the specification. This estimate is also used as the base line for the comparison of all the bid proposals received on the bid opening day. Also at that level, the MBTA requests the most recent wage rates from State and Federal agencies which are also inserted into the supplementary conditions section of the specification. (federal rates are not required for bond funded contracts.) Upon approval of the specification, an electronic copy is provided to Contract Administration. As part of the 100% design review the assigned Project Manager should have completed the Prebid Review Control Sheets (PRCS) and all associated memos. The PRCS is required to be signed off by the Project Manager, Area Director and the Director of Environmental Affairs. In addition, the PRCS is accompanied with the following memos: Independent Cost Estimate (Engineer’s Estimate) Budget approval DBE participation (for Federally funded projects only) QA/QC approval for paint systems Liquidated damages calculation Allowance items approval Real estate approval
4.1.1 CONTRACT SPECIFICATION REVIEW The MBTA’s Contract Administration Department provides review of all construction contract specifications prior to and during the advertisement and bidding period. This review is to ensure that the proper format is followed and that the specifications are consistent with the Authority’s policies. This review is performed at the 60%, 90% and 100% design levels for all construction contracts. Please refer to the MBTA Project Manager’s Manual for additional guidance. MBTA Project Manger transmits the construction specification at the 60%, 90% & 100% design levels to Contract Administration for review of conformance with MBTA policy, Construction Specification Institute (CSI) format and State & Federal regulatory requirements. (Exhibit 4.1) The four major sections of the specification (bid form, contract forms, supplementary conditions and technical specifications) are reviewed to ensure that each section is consistent with the MBTA’s requirements. The MBTA provides a boilerplate contract specification guideline on the web site for the consultants to download and use as a starting point. These specification guidelines are then modified and tailored to each particular contract. At the 100% design level, the consultant provides a final construction cost estimate which corresponds to the MBTA standard line item numbers and unit of measure so that the final bid form can be generated for insertion into the bid section of the specification. This estimate is also used as the base line for the comparison of all the bid proposals received on the bid opening day. Also at that level, the MBTA requests the most recent wage rates from State and Federal agencies which are also inserted into the supplementary conditions section of the specification. (federal rates are not required for bond funded contracts.) Upon approval of the specification, an electronic copy is provided to Contract Administration. As part of the 100% design review the assigned Project Manager should have completed the Prebid Review Control Sheets (PRCS) and all associated memos. The PRCS is required to be signed off by the Project Manager, Area Director and the Director of Environmental Affairs. In addition, the PRCS is accompanied with the following memos: Independent Cost Estimate (Engineer’s Estimate) Budget approval DBE participation (for Federally funded projects only) QA/QC approval for paint systems Liquidated damages calculation Allowance items approval Real estate approval