Donnybrook District High School Board Meeting Minutes – Thursday 9th August 2018 Senior Campus Meeting Room 4:30pm SHARP Item # Agenda Item Responsibility 1.0 Welcome and apologies Meeting Opened 1630 – 1.1 Opening and welcome David Present: David Watson (Chair), James Milne, Jodi Thomas (Record Keeper), 1.2 Rebecca Welsh, Mike Armstrong, Leanne Wringe, Kirrylie Bacci, Gwendoline Nidd, Sarah Ryan, Sarah Bible Apologies: Jonelle McLoughlin, Jayde Wright 1.3 Confirmation of agenda David 2.0 Disclosure of interests NIL declared – 2.1 Identify real, perceived or potential conflicts of interest 3.0 Minutes of previous meeting and ENDORSE 3.1 All Review & endorsement of previous meeting minutes Moved: James Milne Seconded: David Watson 3.2 Outstanding Items from previous meeting NIL – 4.0 Reports 4.1 Finance Report Sarah Bible Cash report shows 100% revenue in from the Department of Education (DOE). This funding is received in two payments (gateways) received – at the end of March & mid July and these have both been received All funding is received as and the school determines which “Salaries” portion of this is distributed to other expenses Following up Voluntary Contributions with parents. Statements are going out again this week encouraging parents to make payments revenue comes in monthly, together with any P&C funds Fees from facilities hire (eg Treehouse OSH) is received on a regular basis Sponsorship for Gilliana comes in Term 4 Other revenue is a fluctuating account that moves up and down throughout the year based on items such as Insurance claims etc and is often offset to expense accounts Sarah explained the different expenses categories Spending ceases in learning areas at the beginning of term 3 except for Home Economics, Science, Gardening & Cleaning Expenditure at 57% of budget is a good reflection of how far through the year we are and it balances itself out well over the year It is expected that at the end of the term, we will be sitting at about spending which is ideal Next meeting would be a good opportunity to review Reserve Accounts
Donnybrook District High School – Board Meeting Minutes Thursday 9th August 2018 Senior Campus Meeting Room 4:30pm SHARP Item # Agenda Item Responsibility 1.0 Welcome and apologies – Meeting Opened 1630 1.1 Opening and welcome David 1.2 Present: David Watson (Chair), James Milne, Jodi Thomas (Record Keeper), Rebecca Welsh, Mike Armstrong, Leanne Wringe, Kirrylie Bacci, Gwendoline Nidd, Sarah Ryan, Sarah Bible Apologies: Jonelle McLoughlin, Jayde Wright 1.3 Confirmation of agenda David 2.0 Disclosure of interests – NIL declared 2.1 Identify real, perceived or potential conflicts of interest 3.0 Minutes of previous meeting and ENDORSE 3.1 Review & endorsement of previous meeting minutes Moved: James Milne Seconded: David Watson All 3.2 Outstanding Items from previous meeting – NIL 4.0 Reports 4.1 Finance Report Cash report shows 100% revenue in from the Department of Education (DOE). This funding is received in two payments (gateways) – received at the end of March & mid July and these have both been received All funding is received as “Salaries” and the school determines which portion of this is distributed to other expenses Following up Voluntary Contributions with parents. Statements are going out again this week encouraging parents to make payments revenue comes in monthly, together with any P&C funds Fees from facilities hire (eg Treehouse OSH) is received on a regular basis Sponsorship for Gilliana comes in Term 4 Other revenue is a fluctuating account that moves up and down throughout the year based on items such as Insurance claims etc and is often offset to expense accounts Sarah explained the different expenses categories Spending ceases in learning areas at the beginning of term 3 except for Home Economics, Science, Gardening & Cleaning Expenditure at 57% of budget is a good reflection of how far through the year we are and it balances itself out well over the year It is expected that at the end of the term, we will be sitting at about spending which is ideal Next meeting would be a good opportunity to review Reserve Accounts Sarah Bible