Sub-work Area Example of Records Statutory Retention Period Action at end of administrative life – Basic Work Activities provisions/Authority of record External Audit, Fraud Records associated with the 6 years after closure Destroy Management, Internal evaluation and appraisal, Audit, Internal conducted by an outside Control Statement agency or organisation in relation to finances, operations and systems. Internal Audit Records associated with the The Public Sector Internal 6 years after closure Destroy evaluation and appraisal, Audit Standards conducted by internal audit in 10 years for records relation to finances, operations associated with FSA/HSE and systems. Fraud Management Records associated with fraud National Archives guidance 6 years after legal Destroy investigations conducted by proceedings have been both external and internal audit completed SECTION 15.9: MANAGEMENT PREPARING BUSINESS – Sub-work Area Example of Records Statutory Retention Period Action at end of administrative life – Basic Work Activities provisions/Authority of record Meetings Senior Management Team Permanent Permanent Retention by Council minutes, agenda and background papers Meetings Records associated with the 3 Destroy organisation of gatherings held Strategic meetings Permanent to examine and discuss issues relating to both Operational and Corporate functions. Transformational Records associated with 3 Destroy Change transformational change to include projects, programmes and structures and associated minutes of meetings and background correspondence
Sub-work Area – Basic Work Activities Example of Records Statutory provisions/Authority Retention Period Action at end of administrative life of record External Audit, Fraud Management, Internal Audit, Internal Control Statement Records associated with the evaluation and appraisal, conducted by an outside agency or organisation in relation to finances, operations and systems. 6 years after closure Destroy Internal Audit Records associated with the evaluation and appraisal, conducted by internal audit in relation to finances, operations and systems. The Public Sector Internal Audit Standards 6 years after closure Destroy 10 years for records associated with FSA/HSE Fraud Management Records associated with fraud investigations conducted by both external and internal audit National Archives guidance 6 years after legal proceedings have been completed Destroy SECTION 15.9: MANAGEMENT – PREPARING BUSINESS Sub-work Area – Basic Work Activities Example of Records Statutory provisions/Authority Retention Period Action at end of administrative life of record Meetings Senior Management Team minutes, agenda and background papers Permanent Permanent Retention by Council Meetings Records associated with the organisation of gatherings held to examine and discuss issues relating to both Operational and Corporate functions. 3 Destroy Strategic meetings Permanent Transformational Change Records associated with transformational change to include projects, programmes and structures and associated minutes of meetings and background correspondence 3 Destroy