designations containing title evidence. (See FSM (1) Title file consists of certain documents from 5590) consummated cases in 2730, 5420, 5430, 5440, Note 6: Agency Records Officer authorization via a 5450, 5460, 5480, 5510, 5570, and other file NARA approved transfer form [e.g. ERA Transfer designations containing title evidence. (See FSM Request (TR)] required prior to transferring 5590) Destroy documents that do not become part permanent records to custody and ownership of of the consummated title file. NARA. (2) Transfer original title file to NARA when 15 Note 7: If hardcopy records send closed years old. records to FRC storage at the end of the fiscal year. Note 6: Agency Records Officer authorization via Store hardcopy records at FRC until eligible for a NARA approved transfer form [for example, ERA transfer to NARA. Transfer Request (TR)] required prior to Note 8: Agency may maintain a historic reference transferring permanent records to custody and copy of the file that may also contain a summary ownership of NARA. of actions subsequent to title file creation and a copy Note 7: As electronic retention of official records of any documents related to those actions. is approved for this file code category, Note 9: Previous subheading Status of electronic records is authorized by “Land End of FY in which case file closed. Case mutual consent of both NARA and Forest Service. Cut-off: file closed when title issued. Note 8: Store closed hardcopy records at FRC Retention/Disposition: Permanent, transfer until eligible for transfer to NARA custody. original title file to NARA 15 years after cut-off. Destroy records that do not become part of the consummated title file. 5000-38. File Code - Heading: 5700 Aviation Management – Superseded Electronic Records Retention Schedules Hardcopy Records Retention Schedules Records Retention Sub-Heading Schedules Description Retention Sub-Heading Description Retention (5700) (Reference Only) General Includes general records related to general aircraft, Pending General Includes general correspondence and records related Temporary, N1-95-88-2 (5700) Aviation policy, and responsibilities, including records NARA to general aircraft, policy, and responsibilities. 10 years; Management documenting oversight and continuing evaluation of approval of Note: Close file at end of fiscal year and apply item 22 the aviation program to accomplish National, records retention period.
designations containing title evidence. (See FSM 5590) Note 6: Agency Records Officer authorization via a NARA approved transfer form [e.g. ERA Transfer Request (TR)] required prior to transferring permanent records to custody and ownership of NARA. Note 7: If hardcopy records send closed records to FRC storage at the end of the fiscal year. Store hardcopy records at FRC until eligible for transfer to NARA. Note 8: Agency may maintain a historic reference copy of the file that may also contain a summary of actions subsequent to title file creation and a copy of any documents related to those actions. Note 9: Previous subheading “Land Status Cut-off: End of FY in which case file closed. Case file closed when title issued. Retention/Disposition: Permanent, transfer original title file to NARA 15 years after cut-off. Destroy records that do not become part of the consummated title file. (1) Title file consists of certain documents from consummated cases in 2730, 5420, 5430, 5440, 5450, 5460, 5480, 5510, 5570, and other file designations containing title evidence. (See FSM 5590) Destroy documents that do not become part of the consummated title file. (2) Transfer original title file to NARA when 15 years old. Note 6: Agency Records Officer authorization via a NARA approved transfer form [for example, ERA Transfer Request (TR)] required prior to transferring permanent records to custody and ownership of NARA. Note 7: As electronic retention of official records is approved for this file code category, of electronic records is authorized by mutual consent of both NARA and Forest Service. Note 8: Store closed hardcopy records at FRC until eligible for transfer to NARA custody. 5000-38. File Code - Heading: 5700 – Aviation Management Electronic Records Retention Schedules Hardcopy Records Retention Schedules Superseded Records Retention Schedules (Reference Only) Sub-Heading (5700) Description Retention Sub-Heading Description Retention General Aviation Management Includes general records related to general aircraft, policy, and responsibilities, including records documenting oversight and continuing evaluation of the aviation program to accomplish National, Pending NARA approval of records General Includes general correspondence and records related to general aircraft, policy, and responsibilities. Note: Close file at end of fiscal year and apply retention period. Temporary, 10 years; item 22 N1-95-88-2 (5700)