record starage, handling of urgent data requests/needs, management of the devises, tools, appliances used to manage data. 4. Justification for Standard Operating Procedures There are several challenges that the existing PMS Policy and Framework implementation is facing; these include among others the following: Poor and incomplete recording and reporting of data needed for Performance Management Reporting; Use of non-standardized PoE templates by different municipal departments due to the lack of / or failure to adhere to existing PoE requirements for setting and implementing of portfolio of evidence; Lack of guidance on how to determine which documents to use as the source document in support of PoE for a respective performance target; and AG has raised the in respect of Performance Information (Source Documents / PoE) being inadequate. In addressing the above challenges, the recording systems should clearly define the technical standards to be met as well as the validating of reported information as part of continuous process of compiling a portfolio of evidence. 5. Anticipated benefits of having generic SOP for Performance Management, Monitoring, Evaluation and Reporting There are several benefits in having generic SOPs; these include among others the following: Harmonisation of performance management reporting procedures to ensure effective and efficient coordination in the development of PoE; Validity and credibility of reported actual on reporting templates is enhanced by signing of by the respective incumbent preparing the reported information, including the Supervisors, Managers directly accountable to MM and Municipal Manager; Ensures better alignment between reported actual and source document (i.e, POE); Improves attainment of organisational performance targets; Improves outcomes of processes as a standardized PoE template will be implemented for all user departments; Improve better alignment with legislation governing organisational performance, i.e. MFMA, MSA and Performance Management Regulations 2001 and 2006; and Effective accountability will be displayed during performance assessments as incumbents (i.e. Managers directly accountable to MM) will both be reliant on the POE during their respective performance assessments. 6. Standard Operating Procedures (SOP) per level The general standard operating procedures for managing performance information at all levels will include amongst others, the following:
record starage, handling of urgent data requests/needs, management of the devises, tools, appliances used to manage data. 4. Justification for Standard Operating Procedures There are several challenges that the existing PMS Policy and Framework implementation is facing; these include among others the following: Poor and incomplete recording and reporting of data needed for Performance Management Reporting; Use of non-standardized PoE templates by different municipal departments due to the lack of / or failure to adhere to existing PoE requirements for setting and implementing of portfolio of evidence; Lack of guidance on how to determine which documents to use as the source document in support of PoE for a respective performance target; and AG has raised the in respect of Performance Information (Source Documents / PoE) being inadequate. In addressing the above challenges, the recording systems should clearly define the technical standards to be met as well as the validating of reported information as part of continuous process of compiling a portfolio of evidence. 5. Anticipated benefits of having generic SOP for Performance Management, Monitoring, Evaluation and Reporting There are several benefits in having generic SOPs; these include among others the following: Harmonisation of performance management reporting procedures to ensure effective and efficient coordination in the development of PoE; Validity and credibility of reported actual on reporting templates is enhanced by signing of by the respective incumbent preparing the reported information, including the Supervisors, Managers directly accountable to MM and Municipal Manager; Ensures better alignment between reported actual and source document (i.e, POE); Improves attainment of organisational performance targets; Improves outcomes of processes as a standardized PoE template will be implemented for all user departments; Improve better alignment with legislation governing organisational performance, i.e. MFMA, MSA and Performance Management Regulations 2001 and 2006; and Effective accountability will be displayed during performance assessments as incumbents (i.e. Managers directly accountable to MM) will both be reliant on the POE during their respective performance assessments. 6. Standard Operating Procedures (SOP) per level The general standard operating procedures for managing performance information at all levels will include amongst others, the following: