translation services Quit date* Required to assist verification of contact Quit outcome* Required to assist verification of contact CO-validation status* Required to assist verification of contact NCSCT Stop Smoking Referral System data Information Reason for collection Is the data shared? Is the data Security measures How long is Frequency collected If so, to whom? transferred the data kept of data *= mandatory overseas? review Client name To contact the client Monthly and No This data is held on a secure Identifiable Annually as (forename and following referral quarterly reports are server that is maintained in line data is held for a minimum surname)* produced using the with ISO270001 standards. six months. anonymised data Date of birth* To match clients at the and shared with the The referral management Anonymised follow-up stage hospital Trust and system sits on, and is only data (source where applicable, accessible via, the NHS N3 of the referral Contact telephone To contact the client the local authority network. and numbers (home and following referral destination) is mobile)* Only anonymised data is sent to kept the NCSCT. indefinitely for Home address and Referrals are processed to reporting postcode* the most relevant stop requirements
Quit date* Quit outcome* CO-validation status* translation services Required to assist verification of contact Required to assist verification of contact Required to assist verification of contact NCSCT Stop Smoking Referral System data Information collected *= mandatory Reason for collection Is the data shared? If so, to whom? Is the data transferred overseas? Security measures How long is the data kept Frequency of data review Client name (forename and surname)* Date of birth* Contact telephone numbers (home and mobile)* Home address and postcode* To contact the client following referral To match clients at the follow-up stage To contact the client following referral Referrals are processed to the most relevant stop Monthly and quarterly reports are produced using the anonymised data and shared with the hospital Trust and where applicable, the local authority No This data is held on a secure server that is maintained in line with ISO270001 standards. The referral management system sits on, and is only accessible via, the NHS N3 network. Only anonymised data is sent to the NCSCT. Identifiable data is held for six months. Anonymised data (source of the referral and destination) is kept indefinitely for reporting requirements Annually as a minimum