Transition Plan Details of the Transition Plan to be managed through the Whole System Transition Management Group are detailed in Table 2 below TABLE 2 Transition Plan – Phase 1 - July to Sept’12 Phase 2- Oct to Mar’13 Phase 3 Arp to Mar – ‘14 Key Select interim shared services staff communications Sign off end state plan (2014 Decisions transition lead strategy onwards) Agree scope of shared services Communicate transition plan cost efficiency project to staff and stakeholders Agree interim working Agree shared services location arrangements with the and infrastructure Deanery & NHS London Sign off Annual Business Plan Select the shared services LETB (2013-14) host Sign off cost efficiency & design proposals Organisation, As-is Interim structures & working TUPE transfer of staff People & Deanery to remain in current arrangements (TBD) (where appropriate); all staff Structures form employed by HEE NHS London to remain in move as required to current form new location completed Management As-is Interim arrangements Organisation formally As above hosted by one LETB Governance Shared services to be Shared service governance Final state governance governed through NHS London group formed in shadow form arrangements in place for structures and through to the Shared services governance 2014 onwards single LETC group to be accountable to Shared services governance the three LETBs in shadow and once authorised Key Activities Produce detailed transition Convene first shared services Year one/BAU activities plan governance group and agree operational Appoint interim shared LETB chair Performance management services transition leader Implement design (to deliver procedures operational for Define scope of shared services shared services as agreed in shared service (including & interfaces with local LETBs 1) resolution procedures for Complete LETB shared service Assure continuity of service performance management host selection (BAU) issues which cannot be Produce detailed operating Plan TUPE process (as resolved locally by each design of shared services for appropriate) LETB) through Shared transition (including job Prepare staff communications Services Governance Group descriptions) and key messaging Develop end state plan Define interim structures and Commence staff selection & (2014 onwards) working arrangements for recruitment process 2 Determine staff location for Assure continuity of service new organisation (BAU) Support LETB authorisation Commence development of Develop infrastructure Annual Business Plan (2013-14) arrangements for new organisation (e.g. IT and locations) Develop shared services business plan (including SLAs, KPIs , reporting & budget) Commence development of end plan (2014 onwards)
Transition Plan Details of the Transition Plan to be managed through the Whole System Transition Management Group are detailed in Table 2 below TABLE 2 – Transition Plan Phase 1 - July to Sept’12 Phase 2- Oct to Mar’13 Phase 3 – Arp to Mar ‘14 Key Decisions Select interim shared services transition lead Agree scope of shared services cost efficiency project Agree interim working arrangements with the Deanery & NHS London Select the shared services LETB host Sign off cost efficiency & design proposals staff communications strategy Communicate transition plan to staff and stakeholders Agree shared services location and infrastructure Sign off Annual Business Plan (2013-14) Sign off end state plan (2014 onwards) Organisation, People & Structures As-is Deanery to remain in current form NHS London to remain in current form Interim structures & working arrangements (TBD) TUPE transfer of staff (where appropriate); all staff employed by HEE move as required to new location completed Management As-is As above Interim arrangements Organisation formally hosted by one LETB Governance Shared services to be governed through NHS London structures and through to the single LETC Shared service governance group formed in shadow form Shared services governance group to be accountable to the three LETBs in shadow and once authorised Final state governance arrangements in place for 2014 onwards Shared services governance Key Activities Produce detailed transition plan Appoint interim shared services transition leader Define scope of shared services & interfaces with local LETBs Complete LETB shared service host selection Produce detailed operating design of shared services for transition (including job descriptions) Define interim structures and working arrangements for 2 Assure continuity of service (BAU) Commence development of Annual Business Plan (2013-14) Convene first shared services governance group and agree LETB chair Implement design (to deliver shared services as agreed in 1) Assure continuity of service (BAU) Plan TUPE process (as appropriate) Prepare staff communications and key messaging Commence staff selection & recruitment process Determine staff location for new organisation Support LETB authorisation Develop infrastructure arrangements for new organisation (e.g. IT and locations) Develop shared services business plan (including SLAs, KPIs , reporting & budget) Commence development of end plan (2014 onwards) Year one/BAU activities operational Performance management procedures operational for shared service (including resolution procedures for performance management issues which cannot be resolved locally by each LETB) through Shared Services Governance Group Develop end state plan (2014 onwards)