090 Records to official passports. Application records. Temporary. Destroy when 3 The Department of State issues official Records related to administering the application years old or upon employee passports to people traveling abroad to or renewal of official passports and visas, separation or transfer, carry out official duties on behalf of the U.S. including: whichever is sooner; but Government. longer retention is authorized copies of passport and visa applications if required for business use. passport and visa requests Exclusion: Agency and dependent requests special invitation letters for passports maintained by the visa authorization numbers Department of State are covered under an courier receipts agency-specific schedule. copies of travel authorizations 091 Official passport registers. Temporary. Destroy when Registers and lists of agency personnel who have superseded or obsolete. official passports. 092 Official passports of transferred or separated agency Transfer to new agency or None; filing personnel. return to the Department of instruction State upon expiration or upon only. separation of the employee. 100 Volunteer service program administrative records. Temporary. Destroy when 3 Records documenting routine administration, internal procedures, and general activities, including: years old, but longer retention is authorized if required for general correspondence business use. annual reports on volunteer activities 110 Volunteer service case files. Case files on volunteers. Temporary. Destroy 4 years Records documenting service performed without after volunteer departs compensation by people not under a Federal appointment. Exclusion: Records documenting service, but longer retention is Includes both students as defined in 5 U.S.C. 3111 and service for volunteers (students) authorized if required for Records include: who receive Federal appointments business use. or for whom service is creditable volunteer agreements documenting position title, office for leave or any other employee title, duty location, days/hours on duty benefits. Items 040 and 041 of parental approval forms this schedule cover these records.
090 Records to official passports. The Department of State issues official passports to people traveling abroad to carry out official duties on behalf of the U.S. Government. Exclusion: Agency and dependent requests for passports maintained by the Department of State are covered under an agency-specific schedule. Application records. Records related to administering the application or renewal of official passports and visas, including: copies of passport and visa applications passport and visa requests special invitation letters visa authorization numbers courier receipts copies of travel authorizations Temporary. Destroy when 3 years old or upon employee separation or transfer, whichever is sooner; but longer retention is authorized if required for business use. 091 Official passport registers. Registers and lists of agency personnel who have official passports. Temporary. Destroy when superseded or obsolete. 092 Official passports of transferred or separated agency personnel. Transfer to new agency or return to the Department of State upon expiration or upon separation of the employee. None; filing instruction only. 100 Volunteer service program administrative records. Records documenting routine administration, internal procedures, and general activities, including: general correspondence annual reports on volunteer activities Temporary. Destroy when 3 years old, but longer retention is authorized if required for business use. 110 Volunteer service case files. Records documenting service performed without compensation by people not under a Federal appointment. Includes both students as defined in 5 U.S.C. 3111 and Records include: volunteer agreements documenting position title, office title, duty location, days/hours on duty parental approval forms Case files on volunteers. Exclusion: Records documenting service for volunteers (students) who receive Federal appointments or for whom service is creditable for leave or any other employee benefits. Items 040 and 041 of this schedule cover these records. Temporary. Destroy 4 years after volunteer departs service, but longer retention is authorized if required for business use.