improve the State's financial systems and internal control. Has the Agency/Department had any Federal Audit during the last renewal period? Did the department’s response include any corrective action including: additional internal or external training provided to procurement staff; internal directives or policy changes; and Analyst to verify audit documents, P&P, procurement files, any revisions to the Procurement Policies & Procedures OAS, etc. and verify that corrections have been made. (P&P) Manual? Were these actions specific to the audit findings were page numbers noted for any P&P revisions? The Department indicated that there has been an audit of the Department’s activities that include procurement-related findings and provided copies of the audit report from the DGS Office of Audit Services. The report included details of the Analyst to check Audit documents, P&P, procurement files, actions the Department has taken to correct those findings. OAS, etc. Did the review of the Department’s P&P and procurement files indicate that the stated corrective action has actually been implemented? ADDITIONAL REVIEW Analyst to request various types of procurements for review. Did the department submit sample procurements for review? (High dollar & low dollar solicitations, solicitation addendums, cancelled solicitations, protests, etc.) Were procurements compliant to all regulations, policies, Analyst to use Procurement File Checklist to verify etc. and contain all required documentation? information. Do the procurements contain technical specifications as Analyst to review procurement file for technical specification required? for commodities. Is the department purchasing on behalf Secondary If so, request sample procurements conducted on behalf of Department(s)? Secondary Departments.
improve the State's financial systems and internal control. Has the Agency/Department had any Federal Audit during the last renewal period? Did the department’s response include any corrective action including: additional internal or external training provided to procurement staff; internal directives or policy changes; and any revisions to the Procurement Policies & Procedures (P&P) Manual? Were these actions specific to the audit findings were page numbers noted for any P&P revisions? Analyst to verify audit documents, P&P, procurement files, OAS, etc. and verify that corrections have been made. The Department indicated that there has been an audit of the Department’s activities that include procurement-related findings and provided copies of the audit report from the DGS Office of Audit Services. The report included details of the actions the Department has taken to correct those findings. Did the review of the Department’s P&P and procurement files indicate that the stated corrective action has actually been implemented? Analyst to check Audit documents, P&P, procurement files, OAS, etc. ADDITIONAL REVIEW Did the department submit sample procurements for review? Analyst to request various types of procurements for review. (High dollar & low dollar solicitations, solicitation addendums, cancelled solicitations, protests, etc.) Were procurements compliant to all regulations, policies, etc. and contain all required documentation? Analyst to use Procurement File Checklist to verify information. Do the procurements contain technical specifications as required? Analyst to review procurement file for technical specification for commodities. Is the department purchasing on behalf Secondary Department(s)? If so, request sample procurements conducted on behalf of Secondary Departments.