a) Confirm that leaving date agrees with correspondence, i.e. resignation letter/termination notice b) Confirm that the leavers sampled are no longer being paid. 3.3.1 Pay Policy and procedures are appropriate The Governing Body should establish procedures Check with the Headteacher whether there is a School for the administration of personnel activities Pay Policy and whether it has been annually approved including appointments, terminations and by the Governing Body. Obtain a copy of the promotions. document and review the Governing Body minutes to identify and document the date of approval. School pay policy must be annually approved by the Governing Body. 3.3.2 Personnel records are held securely The Head Teacher should ensure that only Establish whether personnel records are held securely authorised staff have access to personnel files. and that only authorised officers have access to those files. Comment on whether officers are aware of the need for confidentiality. 3.3.3 A central DBS register is maintained by the Academy. A centralised record DBS checks for all staff 1) Establish whether the School maintains a central employed at the School should be maintained. DBS register. This should detail: 2) Examine the document and identify whether: - All staff employed a) DBS checks are up to date (renewed in the past three - Governors years) - When DBS checks were undertaken c) Governors have been DBS registered. - renewal dates - List 99 checks (Note: Obtain a copy of the DBS register without personal data.) The School should also consider the use of agency/temporary School Period 2016/17 Auditor Date Type: Schools Reviewed by Date Procurement [4] Subject Area: Ref Control Process Testing Procedure Completed by Date Result Key
a) Confirm that leaving date agrees with correspondence, i.e. resignation letter/termination notice b) Confirm that the leavers sampled are no longer being paid. 3.3.1 Pay Policy and procedures are appropriate The Governing Body should establish procedures for the administration of personnel activities including appointments, terminations and promotions. School pay policy must be annually approved by the Governing Body. Check with the Headteacher whether there is a School Pay Policy and whether it has been annually approved by the Governing Body. Obtain a copy of the document and review the Governing Body minutes to identify and document the date of approval. 3.3.2 Personnel records are held securely The Head Teacher should ensure that only authorised staff have access to personnel files. Establish whether personnel records are held securely and that only authorised officers have access to those files. Comment on whether officers are aware of the need for confidentiality. 3.3.3 A central DBS register is maintained by the Academy. A centralised record DBS checks for all staff employed at the School should be maintained. This should detail: - All staff employed - Governors - When DBS checks were undertaken - renewal dates - List 99 checks The School should also consider the use of agency/temporary 1) Establish whether the School maintains a central DBS register. 2) Examine the document and identify whether: a) DBS checks are up to date (renewed in the past three years) c) Governors have been DBS registered. (Note: Obtain a copy of the DBS register without personal data.) School Period 2016/17 Auditor Date Type: Schools Reviewed by Date Subject Area: Procurement [4] Ref Key Control Process Testing Procedure Completed by Date Result