OPSEU Job Description Job Title: Purchasing Officer Job Number: SO-191 NOC: 1225 Band: 9 Department: Finance Supervisor Title: Manager, Purchasing Services Last Reviewed: September 26, 2017 Job Purpose Under the direction of the Manager, Purchasing Services, acts as a Purchasing Officer for the University in accordance with Ontario’s Broader Public Sector Procurement Directive and other relevant purchasing legislation, Trent Purchasing Policy, University regulations and procedures, and taxation and excise regulations. The primary purpose of this job is to research and prepare data in support of the best price, delivery, and quality of goods and services for the University's use. In addition, the Purchasing Officer will provide decision-making support to faculty and staff by reviewing and recommending new sources and through the ongoing evaluation of current suppliers. The Purchasing Officer is responsible for: sourcing and completion of purchase contracts for various commodities; supplier management including expediting, negotiating, and problem solving; maintaining commodity files and contract files; coordinating University customs activities through Trent’s Customs Broker; day-to-day management of the Corporate Purchase Card program; providing assistance and guidance to faculty and staff in all aspects of procurement; answering inquiries and providing direction to suppliers; and special assignments as directed by the Manager, Purchasing Services. Key Activities Procurement Sourcing: Reviews purchase requisitions on commodities (including goods; services; capital equipment; purchase, rental, lease and maintenance of vehicles; facilities maintenance, repairs and utilities; telecommunications; software and hardware; and research projects), and assembles information on specifications, usage patterns, licensing requirements, risk management, and market availability. Using purchasing experience and sound judgment determines the appropriate acquisition process to ensure that the University is receiving the best combination of price, quality, service, and delivery. These procurement sourcing options include: via open or invitational competitive process, from a Government or collaborative standing offer, through single source negotiation, or through extension to an existing contract. In collaboration with academic, research, ancillary and administrative departments, prepares Request for Quotation, Request for Proposals or other tender documents, as appropriate for competitive procurements. Evaluates competitive bids, negotiates and prepares agreements with suppliers, debriefs vendors on evaluation decisions, determines the proper and Services and Provincial Tax status on purchases, and signs purchase contracts within appropriate signing delegation.
OPSEU Job Description Job Title: Purchasing Officer Job Number: SO-191 NOC: 1225 Band: 9 Department: Finance Supervisor Title: Manager, Purchasing Services Last Reviewed: September 26, 2017 Job Purpose Under the direction of the Manager, Purchasing Services, acts as a Purchasing Officer for the University in accordance with Ontario’s Broader Public Sector Procurement Directive and other relevant purchasing legislation, Trent Purchasing Policy, University regulations and procedures, and taxation and excise regulations. The primary purpose of this job is to research and prepare data in support of the best price, delivery, and quality of goods and services for the University's use. In addition, the Purchasing Officer will provide decision-making support to faculty and staff by reviewing and recommending new sources and through the ongoing evaluation of current suppliers. The Purchasing Officer is responsible for: sourcing and completion of purchase contracts for various commodities; supplier management including expediting, negotiating, and problem solving; maintaining commodity files and contract files; coordinating University customs activities through Trent’s Customs Broker; day-to-day management of the Corporate Purchase Card program; providing assistance and guidance to faculty and staff in all aspects of procurement; answering inquiries and providing direction to suppliers; and special assignments as directed by the Manager, Purchasing Services. Key Activities Procurement Sourcing: Reviews purchase requisitions on commodities (including goods; services; capital equipment; purchase, rental, lease and maintenance of vehicles; facilities maintenance, repairs and utilities; telecommunications; software and hardware; and research projects), and assembles information on specifications, usage patterns, licensing requirements, risk management, and market availability. Using purchasing experience and sound judgment determines the appropriate acquisition process to ensure that the University is receiving the best combination of price, quality, service, and delivery. These procurement sourcing options include: via open or invitational competitive process, from a Government or collaborative standing offer, through single source negotiation, or through extension to an existing contract. In collaboration with academic, research, ancillary and administrative departments, prepares Request for Quotation, Request for Proposals or other tender documents, as appropriate for competitive procurements. Evaluates competitive bids, negotiates and prepares agreements with suppliers, debriefs vendors on evaluation decisions, determines the proper and Services and Provincial Tax status on purchases, and signs purchase contracts within appropriate signing delegation.