Records Retention/Submission Frequency Due Date/s Copies of invitations SFA shall retain As needed n/a to bid and request for records for at least proposal. a period of 3 years after submission Documentation of of the final claim announcements for reimbursement for the fiscal year unless there are audit findings. If there are unresolved audit findings, the records shall be retained as required for the resolution of issues raised by the audit. See 7 CFR 210.23. Small and Micro Purchases SFAs must maintain copies of the documents utilized to procure goods and services utilizing small and micro purchase procedures to demonstrate that federal requirements were met. Records Retention/Submission Frequency Due Date/s n/a Product specifications SFA shall retain As needed used for small records for at least purchases a period of 3 years after submission Documentation of of the final claim price quotes received for reimbursement Documentation of for the fiscal year reason for award unless there are audit findings. If there are unresolved audit findings, the records shall be retained as required for the resolution of issues raised by the audit. See 7 CFR 210.23.
Records Copies of invitations to bid and request for proposal. Documentation of announcements Retention/Submission SFA shall retain records for at least a period of 3 years after submission of the final claim for reimbursement for the fiscal year unless there are audit findings. If there are unresolved audit findings, the records shall be retained as required for the resolution of issues raised by the audit. See 7 CFR 210.23. Frequency As needed Due Date/s n/a Small and Micro Purchases SFAs must maintain copies of the documents utilized to procure goods and services utilizing small and micro purchase procedures to demonstrate that federal requirements were met. Records Product specifications used for small purchases Documentation of price quotes received Documentation of reason for award Retention/Submission SFA shall retain records for at least a period of 3 years after submission of the final claim for reimbursement for the fiscal year unless there are audit findings. If there are unresolved audit findings, the records shall be retained as required for the resolution of issues raised by the audit. See 7 CFR 210.23. Frequency As needed Due Date/s n/a