evaluate its monitoring and responsiveness to evaluation plan, feedback is (January and enables them to keep track of project effectiveness. unforeseen challenges. then to recorded 2018) progress and achievements with respect to Attendance subsequently from project targets. lists. External evaluator to Project team, other partners and assess project to activities and First Year develop an evaluation HLF, evaluate what aspects of the determine collated for Review plan, organise four project should be replicated successes and Project Evaluation Clear, succinct, evaluation documents that evaluation workshops, elsewhere, and what other projects shortcomings. Evaluator Workshop summarise the project’s outcomes and the and review feedback can learn from it. (January lessons learned. from schools, workshop Public 2019) participants, community Benefits to People: Engagement groups and local archives Officer to Second about project Periodic evaluation will ensure that ensure that Year effectiveness and to people’s comments are noted and records are Evaluation compare this to project acted upon, thereby improving the kept from Workshop aims. user experience of interacting with school (January the project. activities and 2020) G.2 Project Manager to other key write a lessons learned The work of individual contributors engagement Final document, and to will be recognised, thereby groups. Evaluation incorporate this into HLF creating a feeling of pride among Workshop final report. the key content contributors. LMA (June 2020) Outreach and Benefits to Communities: Volunteer Manager to Periodic project evaluation will provide data enable the project team to reflect on LMA on the contributions made by based ac community groups and, if necessary, to adjust the project’s External community engagement offer to Evaluator better serve community needs. time Formal recognition of community contributions will give communities the incentive to sustain the project beyond the funding period. Benefits to Heritage: Other heritage collections and projects will benefit from our experience, as we have benefited from Know Your Place, The Welsh Tithe Maps Project and EPE. Annual Project Evaluation will maximise the
evaluate its effectiveness. External evaluator to develop an evaluation plan, organise four evaluation workshops, and review feedback from schools, workshop participants, community groups and local archives about project effectiveness and to compare this to project aims. G.2 Project Manager to write a lessons learned document, and to incorporate this into HLF final report. monitoring and responsiveness to unforeseen challenges. Project team, other partners and HLF, evaluate what aspects of the project should be replicated elsewhere, and what other projects can learn from it. Benefits to People: Periodic evaluation will ensure that people’s comments are noted and acted upon, thereby improving the user experience of interacting with the project. The work of individual contributors will be recognised, thereby creating a feeling of pride among the key content contributors. Benefits to Communities: Periodic project evaluation will enable the project team to reflect on the contributions made by community groups and, if necessary, to adjust the project’s community engagement offer to better serve community needs. Formal recognition of community contributions will give communities the incentive to sustain the project beyond the funding period. Benefits to Heritage: Other heritage collections and projects will benefit from our experience, as we have benefited from Know Your Place, The Welsh Tithe Maps Project and EPE. Annual Project Evaluation will maximise the evaluation plan, then to subsequently assess project to determine successes and shortcomings. feedback is recorded from project activities and collated for Project Evaluator Public Engagement Officer to ensure that records are kept from school activities and other key engagement groups. LMA Outreach and Volunteer Manager to provide data on LMA based ac External Evaluator time (January 2018) First Year Review Evaluation Workshop (January 2019) Second Year Evaluation Workshop (January 2020) Final Evaluation Workshop (June 2020) and enables them to keep track of project progress and achievements with respect to targets. Clear, succinct, evaluation documents that summarise the project’s outcomes and the lessons learned. Attendance lists.