treat potential and existing suppliers with equality and fairness; not seek or receive personal gain; maintain confidentiality of Commercial-in-Confidence information such as contract prices and other sensitive information; present the highest standards of professionalism and probity; deal with suppliers in an honest and impartial manner that does not allow conflicts of interest; provide all suppliers and tenderers with the same information and equal opportunity; and be able to account for all decisions and provide feedback on them. 3.5 Conflict of Interest MAV staff shall at all times avoid situations in which private or might interest’s conflict, reasonably be thought to conflict, or have the potential to conflict, with their MAV duties. MAV staff involved in the procurement process, in particular preparing tender documentation, including writing tender specifications, tender opening, and tender evaluation panels, must declare that there is no conflict of interest or notify the appropriate MAV officer upon indentation that a conflict or potential conflict exists. Where conflicts arise, MAV Procurement staff must make their manager, or the chairperson of the relevant tender evaluation panel or board aware and allow them to decide whether the officer should continue to be involved in the specific procurement exercise. All MAV staff must comply with the MAV Staff Code of Conduct. 3.6 Gifts and Hospitality MAV staff must at all times ensure compliance with the MAV Gifts and Benefits Policy. 3.7 Internal Controls MAV Procurement will install and maintain a framework of internal controls over procurement processes that will ensure: more than one person is involved in and responsible for a transaction end to end; transparency in the procurement process; a clearly documented audit trail exists for procurement activities; appropriate authorisations are obtained and documented; systems are in place for appropriate monitoring and performance measurement; and Procurement activities shall be performed with integrity and in a manner able to withstand the closest possible audit scrutiny. 4. Procurement Process
treat potential and existing suppliers with equality and fairness; not seek or receive personal gain; maintain confidentiality of Commercial-in-Confidence information such as contract prices and other sensitive information; present the highest standards of professionalism and probity; deal with suppliers in an honest and impartial manner that does not allow conflicts of interest; provide all suppliers and tenderers with the same information and equal opportunity; and be able to account for all decisions and provide feedback on them. 3.5 Conflict of Interest MAV staff shall at all times avoid situations in which private interest’s conflict, or might reasonably be thought to conflict, or have the potential to conflict, with their MAV duties. MAV staff involved in the procurement process, in particular preparing tender documentation, including writing tender specifications, tender opening, and tender evaluation panels, must declare that there is no conflict of interest or notify the appropriate MAV officer upon indentation that a conflict or potential conflict exists. Where conflicts arise, MAV Procurement staff must make their manager, or the chairperson of the relevant tender evaluation panel or board aware and allow them to decide whether the officer should continue to be involved in the specific procurement exercise. All MAV staff must comply with the MAV Staff Code of Conduct. 3.6 Gifts and Hospitality MAV staff must at all times ensure compliance with the MAV Gifts and Benefits Policy. 3.7 Internal Controls MAV Procurement will install and maintain a framework of internal controls over procurement processes that will ensure: more than one person is involved in and responsible for a transaction end to end; transparency in the procurement process; a clearly documented audit trail exists for procurement activities; appropriate authorisations are obtained and documented; systems are in place for appropriate monitoring and performance measurement; and Procurement activities shall be performed with integrity and in a manner able to withstand the closest possible audit scrutiny. 4. Procurement Process