Service Area Purpose / Use Retention Action Statutory Non-Statutory Example of Records / Format Process of reporting Destroy 2 years after Any reports and Common Practice Routine returns and reviewing assets administrative use is decisions will be and reports on status concluded published and retained status for 6 years with Inventories background material Stocktaking being available for 4 Surveys of usage years, with the Service Acquisition and holding information for disposal reports 3 years only and proposals Asset Acquisition & Disposal Management of the If £50,000 Statutory Legal documents acquisition (by financial Destroy 6 years relating to the lease or purchase) and If over £50,000 purchase/sale disposal (by sale or Destroy 12 years Particulars of sale write off) process for all documents assets obligations/entitlements of survey are concluded Leases Applications for leases, licences and rental revision Tender documents Conditions and contracts Certificates of approval Service Area Purpose / Use Retention Action Statutory Non-Statutory Example of Records / Format Leasing & Occupancy
Service Area Purpose / Use Retention Action Statutory Non-Statutory Example of Records / Format Process of reporting and reviewing assets status Destroy 2 years after administrative use is concluded Any reports and decisions will be published and retained for 6 years with background material being available for 4 years, with the Service holding information for 3 years only Common Practice Routine returns and reports on status Inventories Stocktaking Surveys of usage Acquisition and disposal reports and proposals Asset Acquisition & Disposal Management of the acquisition (by financial lease or purchase) and disposal (by sale or write off) process for assets If £50,000 Destroy 6 years If over £50,000 Destroy 12 years all obligations/entitlements are concluded Statutory Legal documents relating to the purchase/sale Particulars of sale documents of survey Leases Applications for leases, licences and rental revision Tender documents Conditions and contracts Certificates of approval Service Area Purpose / Use Retention Action Statutory Non-Statutory Example of Records / Format Leasing & Occupancy