APPENDIX F A Few Critical Things to Keep in Mind When Responding to an RFP for Consolidated Technology Services This document is explanatory only and has no consequence on the processes stated in any particular procurement. Please do not submit this checklist, it is merely a resource. _______ Note critical items such as: mandatory 1. Read the document. entire requirements; supplies/services required; submittal dates; number of copies required for submittal; funding amount and source; contract requirements (i.e., contract performance security, insurance requirements, performance and/or reporting requirements, etc.). 2. _______ Note the procurement officer's name, address, phone numbers and e-mail address. This is the only person you are allowed to communicate with regarding the RFP and is an excellent source of information for any questions you may have. 3. _______ Take advantage of the and period. Submit your “question answer” questions to the RFP Coordinator by the due date listed in the Schedule of Events and view the answers given in the formal issued for the RFP. “addenda” All addenda issued for an RFP are posted on the website and will State’s include all questions asked and answered concerning the RFP. 4. _______ Follow the format required in the RFP when preparing your response. Provide point-by-point responses to all sections in a clear and concise manner. Make sure to address each subpart. 5. _______ Provide complete answers/descriptions. Read and answer all questions and requirements. assume the State or evaluator/evaluation committee will Don’t know what your company capabilities are or what items/services you can provide, even if you have previously contracted with the State. The proposals are evaluated based solely on the information and materials provided in your response. 6. _______ Check the website for RFP addenda. Before submitting your State’s response, check the website at State’s http://cts.wa.gov/procurement/procurement.aspx to see whether any addenda were issued for the RFP. _______ to make sure that you have 7. Review and read the RFP document again addressed all requirements and have followed all of the instructions. Once you have done that, read the RFP document again.
APPENDIX F A Few Critical Things to Keep in Mind When Responding to an RFP for Consolidated Technology Services This document is explanatory only and has no consequence on the processes stated in any particular procurement. Please do not submit this checklist, it is merely a resource. 1. _______ Read the entire document. Note critical items such as: mandatory requirements; supplies/services required; submittal dates; number of copies required for submittal; funding amount and source; contract requirements (i.e., contract performance security, insurance requirements, performance and/or reporting requirements, etc.). 2. _______ Note the procurement officer's name, address, phone numbers and e-mail address. This is the only person you are allowed to communicate with regarding the RFP and is an excellent source of information for any questions you may have. 3. _______ Take advantage of the “question and answer” period. Submit your questions to the RFP Coordinator by the due date listed in the Schedule of Events and view the answers given in the formal “addenda” issued for the RFP. All addenda issued for an RFP are posted on the State’s website and will include all questions asked and answered concerning the RFP. 4. _______ Follow the format required in the RFP when preparing your response. Provide point-by-point responses to all sections in a clear and concise manner. Make sure to address each subpart. 5. _______ Provide complete answers/descriptions. Read and answer all questions and requirements. Don’t assume the State or evaluator/evaluation committee will know what your company capabilities are or what items/services you can provide, even if you have previously contracted with the State. The proposals are evaluated based solely on the information and materials provided in your response. 6. _______ Check the State’s website for RFP addenda. Before submitting your response, check the State’s website at http://cts.wa.gov/procurement/procurement.aspx to see whether any addenda were issued for the RFP. 7. _______ Review and read the RFP document again to make sure that you have addressed all requirements and have followed all of the instructions. Once you have done that, read the RFP document again.