Seamless Summer Option Site Eligibility SFAs must maintain documentation to determine a sites’ eligibility to operate as an open, closed enrolled or camp site in the SSO. Records Retention/Submission Frequency Due Date/s October Qualifying Per onsite record Annually Annually data retention policy Census Data Documents used to certify children’s eligibility status eligible and camps) Media Release SFAs must notify households of the availability of meals. Information concerning the dates, location, meals and times should be included. Records Retention/Submission Frequency Due Date/s Copy of information Per onsite record Annually Annually provided to media retention policy outlets List of media outlets the information was provided to. Procurement Documentation SFAs must maintain procurement related documentation for the food and supplies used in providing meals through the SSO. Records Retention/Submission Frequency Due Date/s As outlined in Per onsite record Ongoing Ongoing approved retention policy procurement plan
Seamless Summer Option Site Eligibility SFAs must maintain documentation to determine a sites’ eligibility to operate as an open, closed enrolled or camp site in the SSO. Records October Qualifying data Census Data Documents used to certify children’s eligibility status eligible and camps) Retention/Submission Per onsite record retention policy Frequency Annually Due Date/s Annually Media Release SFAs must notify households of the availability of meals. Information concerning the dates, location, meals and times should be included. Records Copy of information provided to media outlets List of media outlets the information was provided to. Retention/Submission Per onsite record retention policy Frequency Annually Due Date/s Annually Procurement Documentation SFAs must maintain procurement related documentation for the food and supplies used in providing meals through the SSO. Records As outlined in approved procurement plan Retention/Submission Per onsite record retention policy Frequency Ongoing Due Date/s Ongoing