must retain their records three years after final payment. Subgrantee must check the federally debarred/suspended vendors on SAM at prior to execution of any procurement. In compliance with the OMB Circular A–102, Common Rule for Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments, procurement requirements include: Federally funded procurements prohibit local preference policies, and require free and open competition. Records sufficient to detail the history of the procurement including: Rationale for the method of procurement Selection of contract type Method of conducting technical evaluations of the proposals received and for selecting or rejecting contractor Basis for the contract price through independent estimates or performing a cost analysis Protest procedures. Equal Employment Opportunity compliance; assurance affirmative action steps have been taken for opportunities to procure goods and services through small and minority firms, and labor surplus area firms. women’s business enterprise, Prohibition from doing business with any debarred or suspended vendor/contractor. Requires for contracts over $25,000 stating the vendor/contractor is bidder’s certification not prohibited from working on federally–assisted projects. Procurements shall comply with procurement policies and procedures, and subgrantee’s conform to applicable state and federal law and the standards identified in the Procurement Standards Sections of 44 Code of Federal Regulations (CFR) Part 13, Uniform Administrative Requirements for Grants and Cooperative Agreements with State and Local Governments. If the subgrantee has no local procurement policy or procedure or it is less restrictive than state procurement code, the following rules apply: Amount Documentation Required $0 - $3,000 Adequate competition filed in local files $3,000.01 - $25,000 Verbal quotes adequate competition – > $25,000.01 DHS&EM pre-approval required $0 - $25K Service Contracts DHS&EM pre-approval required All Sole Source DHS&EM pre-approval required All Non-Competitive DHS&EM pre-approval required * All Professional Services require written procurement quotes.
must retain their records three years after final payment. Subgrantee must check the federally debarred/suspended vendors on SAM at prior to execution of any procurement. In compliance with the OMB Circular A–102, Common Rule for Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments, procurement requirements include: Federally funded procurements prohibit local preference policies, and require free and open competition. Records sufficient to detail the history of the procurement including: Rationale for the method of procurement Selection of contract type Method of conducting technical evaluations of the proposals received and for selecting or rejecting contractor Basis for the contract price through independent estimates or performing a cost analysis Protest procedures. Equal Employment Opportunity compliance; assurance affirmative action steps have been taken for opportunities to procure goods and services through small and minority firms, women’s business enterprise, and labor surplus area firms. Prohibition from doing business with any debarred or suspended vendor/contractor. Requires bidder’s certification for contracts over $25,000 stating the vendor/contractor is not prohibited from working on federally–assisted projects. Procurements shall comply with subgrantee’s procurement policies and procedures, and conform to applicable state and federal law and the standards identified in the Procurement Standards Sections of 44 Code of Federal Regulations (CFR) Part 13, Uniform Administrative Requirements for Grants and Cooperative Agreements with State and Local Governments. If the subgrantee has no local procurement policy or procedure or it is less restrictive than state procurement code, the following rules apply: Amount Documentation Required $0 - $3,000 Adequate competition filed in local files $3,000.01 - $25,000 Verbal quotes – adequate competition > $25,000.01 DHS&EM pre-approval required $0 - $25K Service Contracts DHS&EM pre-approval required All Sole Source DHS&EM pre-approval required All Non-Competitive DHS&EM pre-approval required * All Professional Services require written procurement quotes.