Universal Data Elements HUD Data Element Program Subjects When Collected # Applicability Record Project Update Exit Creation Entry 3.1 Name All Programs All Persons in the Household X 3.2 Social Security All Programs All Persons in the Household X Number 3.3 Date of Birth All Programs All Persons in the Household X 3.4 Race All Programs All Persons in the Household X 3.5 Ethnicity All Programs All Persons in the Household X 3.6 Gender All Programs All Persons in the Household X 3.7 Veteran Status All Programs All Adults in Household X 3.8 Disabling Condition All Programs All Adults in Household X 3.9 Residence Prior to All Programs Head of Household and X Program Entry Adults 3.10 Project Entry Date All Programs All Persons in the Household X 3.11 Project Exit Date All Programs All Persons in the Household X 3.12 Destination All Programs Head of Household and X Adults 3.13 Personal ID All Programs All Persons in the Household X – System Generated 3.14 Household ID All Programs All Persons in the Household X – System Generated 3.15 Relationship to All Programs All Persons in the Household X Head of Household 3.16 Client Location All Programs Head of Household X X 3.17 Length of Time on All Programs Head of Household and X Street, in an Adults Emergency Shelter or Safe Haven Program Specific Data Elements (does not include extra RHY program specific data elements) HUD Data Element Program Subjects When Collected Applicability # At Annual Update Project Every Assessment Project Exit Contact (as Entry applicable) 4.1 Housing Status HOPWA, Head of X PATH Household and Adults 4.2 Income and CoC, RHY, Head of X X X X Sources ESG, HOPWA, Household and SSVF Adults 4.3 Non-Cash CoC, RHY, Head of X X X X Benefits ESG, HOPWA, Household SSVF 4.4 Health CoC, RHY, All Persons in X X X X Insurance ESG, HOPWA, the Household SSVF 4.5 Physical CoC, PATH, All Persons in X X X Disability RHY, ESG, the Household HOPWA
Universal Data Elements HUD # Data Element Program Applicability Subjects When Collected Record Creation Project Entry Update Exit 3.1 Name All Programs All Persons in the Household X 3.2 Social Security Number All Programs All Persons in the Household X 3.3 Date of Birth All Programs All Persons in the Household X 3.4 Race All Programs All Persons in the Household X 3.5 Ethnicity All Programs All Persons in the Household X 3.6 Gender All Programs All Persons in the Household X 3.7 Veteran Status All Programs All Adults in Household X 3.8 Disabling Condition All Programs All Adults in Household X 3.9 Residence Prior to Program Entry All Programs Head of Household and Adults X 3.10 Project Entry Date All Programs All Persons in the Household X 3.11 Project Exit Date All Programs All Persons in the Household X 3.12 Destination All Programs Head of Household and Adults X 3.13 Personal ID All Programs All Persons in the Household – System Generated X 3.14 Household ID All Programs All Persons in the Household – System Generated X 3.15 Relationship to Head of Household All Programs All Persons in the Household X 3.16 Client Location All Programs Head of Household X X 3.17 Length of Time on Street, in an Emergency Shelter or Safe Haven All Programs Head of Household and Adults X Program Specific Data Elements (does not include extra RHY program specific data elements) HUD # Data Element Program Applicability Subjects When Collected At Project Entry Annual Assessment Update Project Exit Every Contact (as applicable) 4.1 Housing Status HOPWA, PATH Head of Household and Adults X 4.2 Income and Sources CoC, RHY, ESG, HOPWA, SSVF Head of Household and Adults X X X X 4.3 Non-Cash Benefits CoC, RHY, ESG, HOPWA, SSVF Head of Household X X X X 4.4 Health Insurance CoC, RHY, ESG, HOPWA, SSVF All Persons in the Household X X X X 4.5 Physical Disability CoC, PATH, RHY, ESG, HOPWA All Persons in the Household X X X