exception it will – account for all Invoices for a given PO. 340 LTD vchr The total voucher Contact the vendor and validate If the PO needs to be amt greater quantity (including the Invoice Amount. If the updated, create a change than PO amt previously matched Invoice is incorrect, the vendor order to match the quantities) exceeds the should send a new Invoice. If voucher quantity. If the Amount on the PO. This the Invoice is correct, contact receipt is associated, the includes the configured the buyer to create a change receipt must also be price tolerance ($50.00 order. updated. at the State of MN). This is a life-to-date exception meaning - it will account for all Invoices for a given PO. 350 LTD vchr The total voucher Contact the vendor and validate If the PO needs to be amt greater quantity (including the Invoice Amount. If the updated, create a change than PO amt previously matched Invoice is incorrect, the vendor order to match the quantities) exceeds the should send a new Invoice. If voucher quantity. If the amount on the PO. This the Invoice is correct, contact receipt is associated, the includes the configured the buyer to create a change receipt must also be price % tolerance (10% order. updated. at the State of MN). This is a life-to-date exception - it will account for all Invoices for a given PO. 580 Line qty not The voucher quantity Contact the vendor and validate Validate the PO quantity. = recv qty exceeds the quantity on the Invoice quantity. If the If correct, update the with PO the receipt. The receipt Invoice is incorrect, the vendor receipt quantity. received % quantity includes the should send a new Invoice. If tol allowed over-receiving the Invoice is correct, contact quantity (0% at the State the buyer to create a change of MN). order. 700 Freight not PO freight terms = Paid Contact the buyer. If the freight charge is allowed. by the seller but the valid, update the PO voucher contains freight Freight Terms. costs. 710 There may be issues Contact the Vendor Vendor’s Financial with the vendor. Maintenance Group to
exception – it will account for all Invoices for a given PO. 340 LTD vchr amt greater than PO amt The total voucher quantity (including previously matched quantities) exceeds the Amount on the PO. This includes the configured price tolerance ($50.00 at the State of MN). This is a life-to-date exception meaning - it will account for all Invoices for a given PO. Contact the vendor and validate the Invoice Amount. If the Invoice is incorrect, the vendor should send a new Invoice. If the Invoice is correct, contact the buyer to create a change order. If the PO needs to be updated, create a change order to match the voucher quantity. If the receipt is associated, the receipt must also be updated. 350 LTD vchr amt greater than PO amt The total voucher quantity (including previously matched quantities) exceeds the amount on the PO. This includes the configured price % tolerance (10% at the State of MN). This is a life-to-date exception - it will account for all Invoices for a given PO. Contact the vendor and validate the Invoice Amount. If the Invoice is incorrect, the vendor should send a new Invoice. If the Invoice is correct, contact the buyer to create a change order. If the PO needs to be updated, create a change order to match the voucher quantity. If the receipt is associated, the receipt must also be updated. 580 Line qty not = recv qty with PO received % tol The voucher quantity exceeds the quantity on the receipt. The receipt quantity includes the allowed over-receiving quantity (0% at the State of MN). Contact the vendor and validate the Invoice quantity. If the Invoice is incorrect, the vendor should send a new Invoice. If the Invoice is correct, contact the buyer to create a change order. Validate the PO quantity. If correct, update the receipt quantity. 700 Freight not allowed. PO freight terms = Paid by the seller but the voucher contains freight costs. Contact the buyer. If the freight charge is valid, update the PO Freight Terms. 710 Vendor’s Financial There may be issues with the vendor. Contact the Vendor Maintenance Group to