The Police where there is a criminal concern The social worker of an adult with care and support needs Services if children are involved Children’s Other case specific e.g. University representative if a student 9.3 PiPoT planning discussion / meetings 9.3.1 The relevant PiPoT Lead or Managing Officer will need to decide on the grounds of urgency and risk the best way to share information, risk assess and plan the lines of enquiry. The options would be a discussion, conference calls or a formal meeting. More complex cases and / or those with many stakeholders are likely to require a meeting. Appropriate records should be kept, and Appendices 4-7 give agenda and minute templates. 9.3.2 The planning discussion / meeting should cover the following areas and be clearly recorded: Confidentiality agreement Sharing the PiPoT concern and purpose of the meeting Information from data controller and attendees Risk assessment Whether a crime has been committed Agree lines of enquiry (who is doing what and by when) Identify actions to be taken in respect of adults with care and support needs Identify who will support the PiPoT Timescales for actions and feedback Agree next step and actions. 9.4 Progress monitoring and timescales 9.4.1 It is important that PiPoT concerns are managed in a timely way. This is the role of the appropriate PiPoT Lead overseeing the PiPoT enquiry. Timescales should be identified at the planning stage. Regular monitoring is essential to ensure procedures are kept on track and risks are managed. Additional meetings can take place at any time as deemed necessary. 9.5 Evaluation and conclusion 9.5.1 It is important these cases have a robust evaluation and conclusion. This should include the following areas: Share the results of enquiries (e.g. results of disciplinary processes) and assess if they are adequate or if further work is required. Risk assess, including transferable risk (e.g. child protection risk
The Police where there is a criminal concern The social worker of an adult with care and support needs Children’s Services if children are involved Other case specific e.g. University representative if a student 9.3 PiPoT planning discussion / meetings 9.3.1 The relevant PiPoT Lead or Managing Officer will need to decide on the grounds of urgency and risk the best way to share information, risk assess and plan the lines of enquiry. The options would be a discussion, conference calls or a formal meeting. More complex cases and / or those with many stakeholders are likely to require a meeting. Appropriate records should be kept, and Appendices 4-7 give agenda and minute templates. 9.3.2 The planning discussion / meeting should cover the following areas and be clearly recorded: Confidentiality agreement Sharing the PiPoT concern and purpose of the meeting Information from data controller and attendees Risk assessment Whether a crime has been committed Agree lines of enquiry (who is doing what and by when) Identify actions to be taken in respect of adults with care and support needs Identify who will support the PiPoT Timescales for actions and feedback Agree next step and actions. 9.4 Progress monitoring and timescales 9.4.1 It is important that PiPoT concerns are managed in a timely way. This is the role of the appropriate PiPoT Lead overseeing the PiPoT enquiry. Timescales should be identified at the planning stage. Regular monitoring is essential to ensure procedures are kept on track and risks are managed. Additional meetings can take place at any time as deemed necessary. 9.5 Evaluation and conclusion 9.5.1 It is important these cases have a robust evaluation and conclusion. This should include the following areas: Share the results of enquiries (e.g. results of disciplinary processes) and assess if they are adequate or if further work is required. Risk assess, including transferable risk (e.g. child protection risk