Frequently Questioned Purchases To comply with various policies, statutes, and regulations, departments must obtain prior approval when purchasing certain products and/or services. Appliances Appliances (including refrigerators, microwaves, coffee makers, toasters, etc.) purchased for personal use by UW faculty and staff members are not allowable on the purchasing card. All break room appliances must be purchased with personal funds. Awards Awards are something of value conveyed as a result of competition, merit, or in recognition of service to the institution on the part of the recipient. Examples include awards to recognize student achievements, service awards to recognize members of the community, and noncash awards to recognize employees for distinguished service upon retirement or career milestones. Awards to employees cannot exceed $100.00. The use of gift funds is preferred for all award purchases. GPR funds may be used only for awards such as certificates and plaques that have no intrinsic value or a minimal value if the item bears the University logo. No cash awards are allowed. Awards meeting the above definition are allowable on the purchasing card. Capital Equipment Purchases Capital Equipment and capital equipment components must be purchased using a purchase order entered into the Shared Financial System. Failure to follow the proper procedures compromises the integrity of the Capital Equipment tracking system in SFS and under-reports the University’s assets. Catering The decision to have food at a UW event, either on or off campus, presents a number of concerns including the safe and proper handling of the food, adequate insurance coverage and business procedures that meet the purchasing and accounting processing requirements. The University has established written policies that must be followed when catering food. The guidelines can be found at the following website address: Copiers The state contract for copy machines is a mandatory contract. All copying needs are to be addressed through the Purchasing Office.
Frequently Questioned Purchases To comply with various policies, statutes, and regulations, departments must obtain prior approval when purchasing certain products and/or services. Appliances Appliances (including refrigerators, microwaves, coffee makers, toasters, etc.) purchased for personal use by UW faculty and staff members are not allowable on the purchasing card. All break room appliances must be purchased with personal funds. Awards Awards are something of value conveyed as a result of competition, merit, or in recognition of service to the institution on the part of the recipient. Examples include awards to recognize student achievements, service awards to recognize members of the community, and noncash awards to recognize employees for distinguished service upon retirement or career milestones. Awards to employees cannot exceed $100.00. The use of gift funds is preferred for all award purchases. GPR funds may be used only for awards such as certificates and plaques that have no intrinsic value or a minimal value if the item bears the University logo. No cash awards are allowed. Awards meeting the above definition are allowable on the purchasing card. Capital Equipment Purchases Capital Equipment and capital equipment components must be purchased using a purchase order entered into the Shared Financial System. Failure to follow the proper procedures compromises the integrity of the Capital Equipment tracking system in SFS and under-reports the University’s assets. Catering The decision to have food at a UW event, either on or off campus, presents a number of concerns including the safe and proper handling of the food, adequate insurance coverage and business procedures that meet the purchasing and accounting processing requirements. The University has established written policies that must be followed when catering food. The guidelines can be found at the following website address: Copiers The state contract for copy machines is a mandatory contract. All copying needs are to be addressed through the Purchasing Office.