For stakeholders who do not have the ability to access SharePoint, a web site will also be established for the project. Access to the website will be controlled with a username and password. Any stakeholders identified who are not able to access SharePoint will be issued a unique username and password in order to access the web site. The project manager is responsible for ensuring all project communications and documentation are copied to the web site and that the content mirrors what is contained on the SharePoint platform. ABC Corp. maintains software licenses for MS Project software. All project teams are responsible for developing, maintaining, and communicating schedules using this software. PERT Charts are the preferred format for communicating schedules to stakeholders. The project schedule will be maintained on both the SharePoint platform and the project website. All project communication and documentation, in addition to being maintained on the SharePoint platform and project website, will be archived on the internal ABC Corp. shared drive which resides in the PMO program directory. Organizational naming conventions for files and folder will be applied to all archived work. Communications Matrix The following table identifies the communications requirements for this project. Objective Medium Audience Owner Format Type of Kickoff Introduce - Face Once - - Agenda - Soft Meeting the to Face Project - copy project Sponsor Meeting team and - Minutes on the Project project. Team Review - site project and project and approach. Project Review - Face Weekly - - Agenda - Soft Team status of to Face Project - copy Meetings the - Team Meeting project Minutes on with the - team. Call Project Schedule site and project Technical Discuss - Face As - - Agenda - Soft Design and to Face Needed Project - copy Meetings develop Lead Meeting technical Staff Minutes on
For stakeholders who do not have the ability to access SharePoint, a web site will also be established for the project. Access to the website will be controlled with a username and password. Any stakeholders identified who are not able to access SharePoint will be issued a unique username and password in order to access the web site. The project manager is responsible for ensuring all project communications and documentation are copied to the web site and that the content mirrors what is contained on the SharePoint platform. ABC Corp. maintains software licenses for MS Project software. All project teams are responsible for developing, maintaining, and communicating schedules using this software. PERT Charts are the preferred format for communicating schedules to stakeholders. The project schedule will be maintained on both the SharePoint platform and the project website. All project communication and documentation, in addition to being maintained on the SharePoint platform and project website, will be archived on the internal ABC Corp. shared drive which resides in the PMO program directory. Organizational naming conventions for files and folder will be applied to all archived work. Communications Matrix The following table identifies the communications requirements for this project. Type Objective of Medium Audience Owner Format Kickoff Meeting Introduce the project team and the project. Review project and approach. - Face to Face Once - Project Sponsor - Project Team - - Agenda - Meeting Minutes - Soft copy on site and project Project Team Meetings Review status of the project with the team. - Face to Face - Call Weekly - Project Team - Agenda - Meeting Minutes - Project Schedule - Soft copy on site and project Technical Design Meetings Discuss and develop technical - Face to Face As Needed - Project Staff Lead - Agenda - Meeting Minutes - Soft copy on