techniques and authorized if required for documentation of the settlement or discontinuance of the ADR case processes used in an business use. parties’ written evaluations of the process and/or the neutral third party agency’s ADR mediator program in resolving correspondence related to intake, process, settlement, and disputes with or evaluations (excluding evaluations of ADR program) between its own 012 ADR case files - Formal process. Temporary. Destroy 7 employees, or This item includes originals and copies of records generated in response to years after case is closed, between the agency a referral from another dispute, grievance or complaint process (like EEO but longer retention is and the union(s). complaints or grievances). Includes: authorized if required for business use. agreements to use ADR documentation of the settlement or discontinuance of the ADR case parties’ written evaluations of the process and/or the neutral third party mediator correspondence related to intake, process, settlement, and evaluations (excluding evaluation records of ADR programs) 020 Reasonable Reasonable accommodation program files. Temporary. Destroy 3 accommodation Administrative records not linked to a case file. Includes: years after being records. superseded, but longer instructions Includes retention is authorized if directives Information required for business use. notices created and timetables and guidelines for requesting, processing and approving requests maintained and for appealing decisions for reasonable accommodation while reports provided annually to oversight agencies such as the Equal Employment receiving, Opportunity Commission (EEOC), related records, and data created, received, coordinating, and maintained for purposes of tracking agency compliance with relevant reviewing, Executive Order(s), as amended, and EEOC guidance processing, notification records to internal and external stakeholders such as the EEOC, approving, and collective bargaining representative(s), and agency EEO offices
techniques and processes used in an agency’s ADR program in resolving disputes with or between its own employees, or between the agency and the union(s). documentation of the settlement or discontinuance of the ADR case parties’ written evaluations of the process and/or the neutral third party mediator correspondence related to intake, process, settlement, and evaluations (excluding evaluations of ADR program) authorized if required for business use. 012 ADR case files - Formal process. This item includes originals and copies of records generated in response to a referral from another dispute, grievance or complaint process (like EEO complaints or grievances). Includes: agreements to use ADR documentation of the settlement or discontinuance of the ADR case parties’ written evaluations of the process and/or the neutral third party mediator correspondence related to intake, process, settlement, and evaluations (excluding evaluation records of ADR programs) Temporary. Destroy 7 years after case is closed, but longer retention is authorized if required for business use. 020 Reasonable accommodation records. Includes Information created and maintained while receiving, coordinating, reviewing, processing, approving, and Reasonable accommodation program files. Administrative records not linked to a case file. Includes: instructions directives notices timetables and guidelines for requesting, processing and approving requests and for appealing decisions for reasonable accommodation reports provided annually to oversight agencies such as the Equal Employment Opportunity Commission (EEOC), related records, and data created, received, and maintained for purposes of tracking agency compliance with relevant Executive Order(s), as amended, and EEOC guidance notification records to internal and external stakeholders such as the EEOC, collective bargaining representative(s), and agency EEO offices Temporary. Destroy 3 years after being superseded, but longer retention is authorized if required for business use.