Figure 21: HUB Bid Details entry page Special/Priority Purchase Types. The Sole Source, Proprietary and Emergency flags will be identified and included in the LBB Interface file. To identify a contract as Interagency or Interlocal, select the category and enter the appropriate no-bid type in the comment “Other” field. Remember, when these types are flagged, the Comments text box must contain justification for these items in order for the record to be saved. Figure 22: Special/Priority Purchase Types On the TEXAS Data tab: Figure 23: TEXAS Data tab on the Procurement Contract record Contract Category The Contract Category is used for general reporting purposes but is not used for the LBB Interface file. The selections for this field are: CCG, Consultant, Emergency, Grant, Subrecipient, Interagency, Interlocal, Managed, Open Market, Other-2227 (Goods or Services), Professional Services, Term, Travel or TXMAS. LBB Contract Reporting hyperlink This link provides the specific LBB Reporting Categories that are associated to the contract. Figure 24: LBB Contract Reporting selection page The None checkbox is the standard default for all contract records. If the Procurement Contract does meet the LBB reporting criteria, the appropriate reporting code(s) need to be selected. Multiple selections are acceptable. The LBB Interface file will contain all contract records containing these specific LBB Reporting Codes that meet the reporting minimum in the Maximum Amount field on the contract header. Associate Contract to Requisition Once the Procurement Contract record is marked as Approved, the originating requisition needs to be edited to include the Contract ID.
Figure 21: HUB Bid Details entry page Special/Priority Purchase Types. The Sole Source, Proprietary and Emergency flags will be identified and included in the LBB Interface file. To identify a contract as Interagency or Interlocal, select the “Other” category and enter the appropriate no-bid type in the comment field. Remember, when these types are flagged, the Comments text box must contain justification for these items in order for the record to be saved. Figure 22: Special/Priority Purchase Types On the TEXAS Data tab: Figure 23: TEXAS Data tab on the Procurement Contract record Contract Category The Contract Category is used for general reporting purposes but is not used for the LBB Interface file. The selections for this field are: CCG, Consultant, Emergency, Grant, Interagency, Interlocal, Managed, Open Market, Other-2227 (Goods or Services), Professional Services, Subrecipient, Term, Travel or TXMAS. LBB Contract Reporting hyperlink This link provides the specific LBB Reporting Categories that are associated to the contract. Figure 24: LBB Contract Reporting selection page The None checkbox is the standard default for all contract records. If the Procurement Contract does meet the LBB reporting criteria, the appropriate reporting code(s) need to be selected. Multiple selections are acceptable. The LBB Interface file will contain all contract records containing these specific LBB Reporting Codes that meet the reporting minimum in the Maximum Amount field on the contract header. Associate Contract to Requisition Once the Procurement Contract record is marked as Approved, the originating requisition needs to be edited to include the Contract ID.