A.03. Aerial Photographs Permanent Systematic documentation of land use; not casual photos, which Not may be destroyed when no longer useful. Confidential A.04. Agendas 6 years Meetings of official boards and committees. Not Confidential A.05. Annual Reports Created by Local Government (one copy) Permanent E.g., town reports, comprehensive reports of counties, school Not districts, etc. Confidential A.06. Applications for Employment - Not Hired 2 years Cover letters, application form, references, etc. (See A.53 for Confidential other personnel records.) MRSA 30-A § 2702 for — school personnel, MRSA 20-A § 6101(2) A.07. Appointments/Oaths 25 years Appointments to boards, commissions, or other offices with Not accompanying oaths of office, usually in a bound volume or Confidential "book." A.08. Audit Reports Permanent Report issued by auditor following each official audit. Not Confidential A.09. Audits, Internal (Working Papers) 6 years Calculations and other backup materials used by auditors to Not generate final report. Confidential A.10. Bank Reconciliations 6 years Reconciliation of bank balance with local government agency Not account(s). Confidential 10 years after A.11. Bankruptcy Notices debt dismissed Notices filed with local government official by individuals who Not have been declared bankrupt, in order to have debt(s) owed to Confidential local government agency dismissed. A.12. Bids 6 years Bids made by potential vendors to provide goods or services for Not local government agency purchase. Confidential Series Series Title / Description and Confidentiality Status Retention A.13. Bills 6 years
A.03. Aerial Photographs Permanent Systematic documentation of land use; not casual photos, which may be destroyed when no longer useful. Not Confidential A.04. Agendas 6 years Meetings of official boards and committees. Not Confidential A.05. Annual Reports Created by Local Government (one copy) Permanent E.g., town reports, comprehensive reports of counties, school districts, etc. Not Confidential A.06. Applications for Employment - Not Hired 2 years Cover letters, application form, references, etc. (See A.53 for other personnel records.) Confidential MRSA 30-A § 2702 — for school personnel, MRSA 20-A § 6101(2) A.07. Appointments/Oaths 25 years Appointments to boards, commissions, or other offices with accompanying oaths of office, usually in a bound volume or "book." Not Confidential A.08. Audit Reports Permanent Report issued by auditor following each official audit. Not Confidential A.09. Audits, Internal (Working Papers) 6 years Calculations and other backup materials used by auditors to generate final report. Not Confidential A.10. Bank Reconciliations 6 years Reconciliation of bank balance with local government agency account(s). Not Confidential A.11. Bankruptcy Notices 10 years after debt dismissed Notices filed with local government official by individuals who have been declared bankrupt, in order to have debt(s) owed to local government agency dismissed. Not Confidential A.12. Bids 6 years Bids made by potential vendors to provide goods or services for local government agency purchase. Not Confidential Series Series Title / Description and Confidentiality Status Retention A.13. Bills 6 years