PS4200-03a JAIL INSPECTION AND Daily and weekly reports. 2 years. OPERATION REPORTS AND LOGS PS4200-03b JAIL INSPECTION AND Monthly or other periodic reports compiled on a 3 years. sub-annual basis not included in (a). OPERATION REPORTS AND LOGS PS4200-03c JAIL INSPECTION AND Annual reports. PERMANENT. OPERATION REPORTS AND LOGS PS4200-04 JAIL OPERATIONAL Written plans required of sheriffs by the rules of US + 5 years. the Texas Commission on Jail Standards relating to the operations of a county jail on life safety, prisoner classification, the provision of medical services, staffing, sanitation, prisoner discipline, prisoner grievance procedures, prisoner education and rehabilitation, prisoner privileges, the processing of female prisoners, and such other plans as the commission may require. *PS4200-05 JAIL POPULATION REPORTS Monthly county jail population reports 2 years. Retention Note: Prior to disposal, jail submitted to a district or county attorney, population reports shall be appraised by the pursuant to Code of Criminal Procedure §2.19, records management officer for historical and to the Texas Commission on Jail Standards, value, and those determined by the records pursuant to Government Code §511.0101. management officer to merit retention for historical reasons must be retained PERMANENTLY. PS4200-06 JAIL REGISTER A summary record, in some form, of each person committed to a jail, showing at a minimum the name and gender of the person, intake number, the reason for their commitment or confinement, and the date of their release or transfer. PS4200-06a JAIL REGISTER County jail registers. PERMANENT. PS4200-06b JAIL REGISTER Registers for all other local jails. 2 Records relating to the conduct of or disciplinary Release or transfer PS4200-07 PRISONER CONDUCT AND DISCIPLINARY RECORDS action taken with regard to each prisoner, of prisoner + 2 including records of good-time credit earned and years. notices and reports issued by a disciplinary hearing panel. PS4200-08 PRISONER COUNSELING Records relating to the counseling of prisoners. RECORDS PS4200-08a PRISONER COUNSELING Records of psychological or psychiatric testing Release or transfer By law 22 TAC §465.22 and 22 – and counseling, alcohol or substance abuse of prisoner + 7 TAC §165.1. RECORDS counseling, or any counseling concerning years. medical matters.
PS4200-03a JAIL INSPECTION AND OPERATION REPORTS AND LOGS Daily and weekly reports. 2 years. PS4200-03b JAIL INSPECTION AND OPERATION REPORTS AND LOGS Monthly or other periodic reports compiled on a sub-annual basis not included in (a). 3 years. PS4200-03c JAIL INSPECTION AND OPERATION REPORTS AND LOGS Annual reports. PERMANENT. PS4200-04 JAIL OPERATIONAL Written plans required of sheriffs by the rules of the Texas Commission on Jail Standards relating to the operations of a county jail on life safety, prisoner classification, the provision of medical services, staffing, sanitation, prisoner discipline, prisoner grievance procedures, prisoner education and rehabilitation, prisoner privileges, the processing of female prisoners, and such other plans as the commission may require. US + 5 years. *PS4200-05 JAIL POPULATION REPORTS Monthly county jail population reports submitted to a district or county attorney, pursuant to Code of Criminal Procedure §2.19, and to the Texas Commission on Jail Standards, pursuant to Government Code §511.0101. 2 years. Retention Note: Prior to disposal, jail population reports shall be appraised by the records management officer for historical value, and those determined by the records management officer to merit retention for historical reasons must be retained PERMANENTLY. PS4200-06 JAIL REGISTER A summary record, in some form, of each person committed to a jail, showing at a minimum the name and gender of the person, intake number, the reason for their commitment or confinement, and the date of their release or transfer. PS4200-06a JAIL REGISTER County jail registers. PERMANENT. PS4200-06b JAIL REGISTER Registers for all other local jails. 2 PS4200-07 PRISONER CONDUCT AND DISCIPLINARY RECORDS Records relating to the conduct of or disciplinary action taken with regard to each prisoner, including records of good-time credit earned and notices and reports issued by a disciplinary hearing panel. Release or transfer of prisoner + 2 years. PS4200-08 PRISONER COUNSELING RECORDS Records relating to the counseling of prisoners. PS4200-08a PRISONER COUNSELING RECORDS Records of psychological or psychiatric testing and counseling, alcohol or substance abuse counseling, or any counseling concerning medical matters. Release or transfer of prisoner + 7 years. By law – 22 TAC §465.22 and 22 TAC §165.1.