Below is an example of a header record. Table 4.1–2: Header Record Example Format File Type,Total Records in File,File Name,File Identifier,File Reporting Period,Filler,Carriage Return / Line Feed (CRLF) Example LEA LEP FORMER STUDENTS,8,eulealepforstuVER0007.csv,Characters to identify file,2017-2018,¶ Data Record Definition Data records are required and immediately follow the header record in every file submitted to the ESS. Data records provide counts for the specified category sets, subtotals and education unit totals. Table 4.2–1: Data Records Start Permitted Values Data Element Name Length Type Pop Definition / Comments Position Abbreviations File Record Number 1 10 Number M A sequential number assigned by the State that is unique to each row entry within the file. DG559 11 2 String M The two-digit American National For a list of valid State State Code Standards Institute (ANSI) code for Codes, refer to the EDFacts the state, District of Columbia, and Workbook. the outlying areas and freely associated areas of the United States. DG570 13 2 String M A number used to uniquely identify 01 – State Education Agency State Agency Number state agencies. This ID cannot be updated through this file. DG4 15 14 String M The identifier assigned to a local SEA level – Blank LEA Identifier (State) education agency (LEA) by the state education agency (SEA). Also known as State LEA Identification Number (ID). This data element cannot be updated through this file. Filler 29 20 String M Leave filler field blank. Table Name 49 20 String M See section 1.0 LEPFORSTU Disability Status 69 15 String A An indication that children (students) WDIS – Children with one or (Only) are children with disabilities (IDEA). more disabilities (IDEA) Revised! Revised! MISSING Revised! Former English 84 15 String A An indication of which of the four 1YEAR – First year Learner Year years an English learner is in after 2YEAR – Second year Revised! no longer receiving services under 3YEAR – Third year Title III of ESEA, as amended. 4YEAR – Fourth year Revised! MISSING Revised! Academic Subject 99 15 String A The description of the content or RLA – Reading/Language (Assessment) subject area of an assessment. Arts
Below is an example of a header record. Table 4.1–2: Header Record Example Format File Type,Total Records in File,File Name,File Identifier,File Reporting Period,Filler,Carriage Return / Line Feed (CRLF) Example LEA LEP FORMER STUDENTS,8,eulealepforstuVER0007.csv,Characters to identify file,2017-2018,¶ Data Record Definition Data records are required and immediately follow the header record in every file submitted to the ESS. Data records provide counts for the specified category sets, subtotals and education unit totals. Table 4.2–1: Data Records Data Element Name Start Position Length Type Pop Definition / Comments Permitted Values Abbreviations File Record Number 1 10 Number M A sequential number assigned by the State that is unique to each row entry within the file. DG559 State Code 11 2 String M The two-digit American National Standards Institute (ANSI) code for the state, District of Columbia, and the outlying areas and freely associated areas of the United States. For a list of valid State Codes, refer to the EDFacts Workbook. DG570 State Agency Number 13 2 String M A number used to uniquely identify state agencies. This ID cannot be updated through this file. 01 – State Education Agency DG4 LEA Identifier (State) 15 14 String M The identifier assigned to a local education agency (LEA) by the state education agency (SEA). Also known as State LEA Identification Number (ID). This data element cannot be updated through this file. SEA level – Blank Filler 29 20 String M Leave filler field blank. Table Name 49 20 String M See section 1.0 LEPFORSTU Disability Status (Only) Revised! 69 15 String A An indication that children (students) are children with disabilities (IDEA). Revised! WDIS – Children with one or more disabilities (IDEA) MISSING Revised! Former English Learner Year Revised! 84 15 String A An indication of which of the four years an English learner is in after no longer receiving services under Title III of ESEA, as amended. Revised! 1YEAR – First year 2YEAR – Second year 3YEAR – Third year 4YEAR – Fourth year MISSING Revised! Academic Subject (Assessment) 99 15 String A The description of the content or subject area of an assessment. RLA – Reading/Language Arts