Quotation Summary Form (£10,000 - £24,999) Instructions: Exception(s) to the Procurement Rules: This form is to be completed so as to demonstrate that three quotes have Where there is any departure from the University’s Procurement been sought in the process of awarding a contract with a total value of Rules a Contract Award Approval Form (rather than this form) between £10k and £24,999. MUST be completed and submitted to the Procurement Team. The completed form should be kept on file within the respective department Examples of departures from the Procurement Regulations for six years from the expiry of the contract. include: Not seeking three written quotes (the Rules require that three written quotes are sought, but not necessarily obtained) Not using a Mandatory Contract, where there is one PART A : Procurer Name: School/ Date: Department: PART B : Contract / Details Description of / Services / Works: Contract : Total Value of Contract/Order: Start Date End Date Extension option (incl. any extension options) Ex. VAT Incl. VAT £ £ PART C : Any Saving / Efficiency Description of Saving/Efficiency: Value: £ PART D : Procurement Process: Organisation from which quote sought Quote Received? Rank (Minimum THREE) (Yes / No) (1 = Successful Bidder) 1: 2: 3: 4: PART E : Successful Bidder Organisation: Tel: Address: Contact: Email: Was the contract awarded to the bidder on what basis was …If ‘No’, YES / NO that submitted the lowest the contract awarded? PART F : Conflict of Interest Declaration: Staff involved in making the contract award decision Interest If please state nature of interest ‘YES’ 1: YES / NO 2: YES / NO 3: YES / NO Note: The fully completed and Quotation Summary Form should be appended to all related requisitions/orders within Agresso.
Quotation Summary Form (£10,000 - £24,999) Instructions: This form is to be completed so as to demonstrate that three quotes have been sought in the process of awarding a contract with a total value of between £10k and £24,999. The completed form should be kept on file within the respective department for six years from the expiry of the contract. Exception(s) to the Procurement Rules: Where there is any departure from the University’s Procurement Rules a Contract Award Approval Form (rather than this form) MUST be completed and submitted to the Procurement Team. Examples of departures from the Procurement Regulations include: Not seeking three written quotes (the Rules require that three written quotes are sought, but not necessarily obtained) Not using a Mandatory Contract, where there is one PART A : Procurer Name: School/ Department: Date: PART B : Contract / Details Description of / Services / Works: Contract : Total Value of Contract/Order: Start Date End Date Extension option (incl. any extension options) Ex. VAT Incl. VAT £ £ PART C : Any Saving / Efficiency Description of Saving/Efficiency: Value: £ PART D : Procurement Process: Organisation from which quote sought (Minimum THREE) Quote Received? (Yes / No) Rank (1 = Successful Bidder) 1: 2: 3: 4: PART E : Successful Bidder Organisation: Tel: Address: Contact: Email: Was the contract awarded to the bidder that submitted the lowest YES / NO …If ‘No’, on what basis was the contract awarded? PART F : Conflict of Interest Declaration: Staff involved in making the contract award decision Interest If ‘YES’ please state nature of interest 1: YES / NO 2: YES / NO 3: YES / NO Note: The fully completed and Quotation Summary Form should be appended to all related requisitions/orders within Agresso.