5.1.7 Tenanted Agency Properties Lease & rental agreements & Lease and rental Destroy GDA4 13.10 • Records covering the leasing & rental of property owned revisions agreements 7 years GDA1 9.7 • &/or administered by the agency (including staff Correspondence with tenants after termination accommodation) of tenants date For all other records in this group retain for 7 years from last information entry date 5.1.8 Documentation on locations and 10 from last Transfer to GDA4 13.11 Hazardous Substances • Records documenting the presence, installation, use, nature of the hazardous substances information entry Archives New neutralisation &/or disposal of hazardous substances Risk evaluations date Zealand (e.g. asbestos, toxic waste, radioactive substances, etc.) Preventive & safety measures on property, premises, facilities (including ships & Disposal/neutralisation measures aircraft) & land owned, rented or leased by the agency 5.1.9 Tea Room & Cafeteria Facilities Documentation on catering When Destroy GDA4 13.12 • Records that cover staff lunch areas, cafeteria, arrangements & services administratively no tea/coffee making, kitchens, catering, etc. Records about equipment (e.g. longer required stoves, tables, chairs, trolleys, freezers) Administration (e.g. menus, prices, operating hours) 5.1.10 Childcare Facilities Crèche bookings When Destroy GDA4 13.13 • Records covering the management and administration of Installation of childcare equipment administratively no childcare areas and facilities. Documentation on catering longer required arrangements Menus Operating hours
5.1.7 Tenanted Agency Properties Records covering the leasing & rental of property owned &/or administered by the agency (including staff accommodation) Lease & rental agreements & revisions Correspondence with tenants of tenants Lease and rental agreements 7 years after termination date For all other records in this group retain for 7 years from last information entry date Destroy • GDA4 13.10 • GDA1 9.7 5.1.8 Hazardous Substances Records documenting the presence, installation, use, neutralisation &/or disposal of hazardous substances (e.g. asbestos, toxic waste, radioactive substances, etc.) on property, premises, facilities (including ships & aircraft) & land owned, rented or leased by the agency Documentation on locations and nature of the hazardous substances Risk evaluations Preventive & safety measures Disposal/neutralisation measures 10 from last information entry date Transfer to Archives New Zealand • GDA4 13.11 5.1.9 Tea Room & Cafeteria Facilities Records that cover staff lunch areas, cafeteria, tea/coffee making, kitchens, catering, etc. Documentation on catering arrangements & services Records about equipment (e.g. stoves, tables, chairs, trolleys, freezers) Administration (e.g. menus, prices, operating hours) When administratively no longer required Destroy • GDA4 13.12 5.1.10 Childcare Facilities Records covering the management and administration of childcare areas and facilities. Crèche bookings Installation of childcare equipment Documentation on catering arrangements Menus Operating hours When administratively no longer required Destroy • GDA4 13.13