1. Data retention schedule Retention periods for Personal Data Action to be Reason for retention Type of data Retention period taken following period retention period hard copy Limitation period for Recruitment information 1 year from interview files, delete data litigation files Provision of references Shred hard copy 10 after the end of Personnel files and limitation period files, delete data employment for litigation files 6 years after the end of Shred hard copy Income Tax Correspondence with HMRC the financial year to files, delete data Regulations which the records relate files 6 years after the end of Shred hard copy Taxes Management Wages and salary records the financial year to files, delete data Act which the records relate files Records of accidents 3 years after the entry RIDDOR 1985 Barings Indefinitely Enforcement Membership information (e.g. Membership information, including Shred hard copy Community/Opportunities/ During membership only Service provision files, delete data volunteers registration forms files for GIAG, Sport England, S&R Centre, Water sports, Intramural, BUCS) Feedback and participation Data can be kept forms for membership During membership only Benchmarking in an anonymised services format hard copy Transport (e.g. driver Service provision and During membership only files, delete data registration forms) files Advice casework 7 Years Service Provision and Shred hard copy Litigation files, delete data files
1. Data retention schedule Retention periods for Personal Data Type of data Retention period Reason for retention period Action to be taken following retention period Recruitment information 1 year from interview Limitation period for litigation hard copy files, delete data files Personnel files 10 after the end of employment Provision of references and limitation period for litigation Shred hard copy files, delete data files Correspondence with HMRC 6 years after the end of the financial year to which the records relate Income Tax Regulations Shred hard copy files, delete data files Wages and salary records 6 years after the end of the financial year to which the records relate Taxes Management Act Shred hard copy files, delete data files Records of accidents 3 years after the entry RIDDOR 1985 Barings Indefinitely Enforcement Membership information (e.g. Membership information, including Community/Opportunities/ volunteers registration forms for GIAG, Sport England, S&R Centre, Water sports, Intramural, BUCS) During membership only Service provision Shred hard copy files, delete data files Feedback and participation forms for membership services During membership only Benchmarking Data can be kept in an anonymised format Transport (e.g. driver registration forms) During membership only Service provision and hard copy files, delete data files Advice casework 7 Years Service Provision and Litigation Shred hard copy files, delete data files