DOCUMENT RETENTION SCHEDULE: HUMAN RESOURCES REF DESCRIPTION RECORD TYPE RETENTION ACTION AT RETENTION CONTAINS NO PERIOD END OF JUSTIFICATION PERSONAL RETENTION INFORMATION PERIOD RECRUITMENT HR1 Authorisation to recruit for Recruitment For audit and Yes Secure Request To Fill (RTF) form a position finalised + 3 statistical disposal years purposes HR2 The job description and Document Secure For historical No Job descriptions person specifications for superseded + disposal reference Person specifications current posts 6 years HR3 The selection of an Recruitment information for all Conclusion of Secure Yes individual for a position roles to be retained, eg process + 6 disposal In case of any employed directly by the months discrimination Advertisements Council. challenge Interview questions Unsuccessful applications HR4a The appointment of End of the Secure Yes Personal details form interim agency financial year disposal IR35 outcome workers/contractors to which they – Exemption forms IR35 applies relate + 6 (procurement) years Contracts HR4b The appointment of Secure Yes Personal details form interim agency disposal IR35 outcome workers/contractors End of – Exemption forms IR35 does not apply contract (procurement) Contracts
DOCUMENT RETENTION SCHEDULE: HUMAN RESOURCES REF NO DESCRIPTION RECORD TYPE RETENTION PERIOD ACTION AT END OF RETENTION PERIOD RETENTION JUSTIFICATION CONTAINS PERSONAL INFORMATION RECRUITMENT HR1 Authorisation to recruit for a position Request To Fill (RTF) form Recruitment finalised + 3 years Secure disposal For audit and statistical purposes Yes HR2 The job description and person specifications for current posts Job descriptions Person specifications Document superseded + 6 years Secure disposal For historical reference No HR3 The selection of an individual for a position employed directly by the Council. Recruitment information for all roles to be retained, eg Advertisements Interview questions Unsuccessful applications Conclusion of process + 6 months Secure disposal In case of any discrimination challenge Yes HR4a HR4b The appointment of interim agency workers/contractors – IR35 applies The appointment of interim agency workers/contractors – IR35 does not apply Personal details form IR35 outcome Exemption forms (procurement) Contracts Personal details form IR35 outcome Exemption forms (procurement) Contracts End of the financial year to which they relate + 6 years End of contract Secure disposal Secure disposal Yes Yes