Medical condition To ascertain whether a Stored securely in SIMS As long as pupil is dual Medical details are . pupil meets admission and/or encrypted hard registered with stored only whilst a criteria. drive, and CPOMS Shepwell. pupil is dual registered Monitoring and with Shepwell. reporting Types of medical Destroyed securely In hospital setting, to condition are coded in when pupil transitions ascertain if pupil will secure email to all to another setting/back be a re-occurring staff. to school. admission and need Hospital monitoring regular teaching sheets disposed of using secure shredding at the end of the retention period. Safeguarding To keep pupils safe so Entered onto CPOMS. Shredded confidentially information staff are aware and can May be put onto cause if not required to be contribute to a multi for concern forms. kept under statutory agency approach to May be shared with legislation. safeguarding other professionals Similarly for electronic including MASH team records, deleted permanently. Full address and Required for None after entering 7 years (for registers) Registers kept for 7 Statutory requirement postcode completion of into the registers or years. Annually, they attendance and secured in the cloud. are transferred to safe admission registers, store. distributing Secure information to shredding/permanent parents/carers deletion at the end of the retention period. Gender Required for None after entering 7 years for registers Registers kept for 7 Statutory requirement completion of into the registers and years. Annually, they attendance and entries are transferred to the admission registers, safe store.
Medical condition To ascertain whether a pupil meets admission criteria. Monitoring and reporting In hospital setting, to ascertain if pupil will be a re-occurring admission and need regular teaching Stored securely in SIMS and/or encrypted hard drive, and CPOMS Types of medical condition are coded in secure email to all staff. As long as pupil is dual registered with Shepwell. Medical details are stored only whilst a pupil is dual registered with Shepwell. Destroyed securely when pupil transitions to another setting/back to school. Hospital monitoring sheets disposed of using secure shredding at the end of the retention period. . Safeguarding information To keep pupils safe so staff are aware and can contribute to a multi agency approach to safeguarding Entered onto CPOMS. May be put onto cause for concern forms. May be shared with other professionals including MASH team Shredded confidentially if not required to be kept under statutory legislation. Similarly for electronic records, deleted permanently. Full address and postcode Required for completion of attendance and admission registers, distributing information to parents/carers None after entering into the registers or secured in the cloud. 7 years (for registers) Registers kept for 7 years. Annually, they are transferred to safe store. Secure shredding/permanent deletion at the end of the retention period. Statutory requirement Gender Required for completion of attendance and admission registers, None after entering into the registers and entries 7 years for registers Registers kept for 7 years. Annually, they are transferred to the safe store. Statutory requirement