(Loc - 10031-884600- X0000A Payment Processing: At the Business Office all the necessary documents will be batched for payment. These documents will include the vendor’s invoice, a copy of the purchase order stamped and approved by the Agriculture Department, and a copy of the freight bill if “received” any. When all the documents are complete for a purchase, A shall be issued from the Farm bank account to pay for the purchase. After the check is issued, the invoice shall be stamped “paid”. The check should then be recorded in the check book. A copy of the check is sent to the District accounting office for posting to SAP. The voucher together with the invoice and all the supporting documents will be filed in the Business Office. The check posting will appear in SAP as follows: DR. Supplies Account (10031-452100-X----B) xxx CR. CNB-Farm (Loc. 1-912004) xxx APPENDIX “C” JOURNALISM ACCOUNT Accounts Receivable Request billing from Ad Manager: For each ad sold, the billing sheet should include: Name and address of clients to be billed Name and address of clients who paid in advance, including payment and receipt. Post in red on billing sheet for cash received. “PAID” “Prepaid” cash received with billing sheet. Balance with receipts. Run tape and attach tape to receipts. Post total received for advertising and prepaid ads onto Ad Manager Ledger sheet as Ads” “Classified
(Loc - 10031-884600- X0000A Payment Processing: At the Business Office all the necessary documents will be batched for payment. These documents will include the vendor’s invoice, a copy of the purchase order stamped “received” and approved by the Agriculture Department, and a copy of the freight bill if any. When all the documents are complete for a purchase, A shall be issued from the Farm bank account to pay for the purchase. After the check is issued, the invoice shall be stamped “paid”. The check should then be recorded in the check book. A copy of the check is sent to the District accounting office for posting to SAP. The voucher together with the invoice and all the supporting documents will be filed in the Business Office. The check posting will appear in SAP as follows: DR. Supplies Account (10031-452100-X----B) xxx CR. CNB-Farm (Loc. 1-912004) xxx APPENDIX “C” JOURNALISM ACCOUNT Accounts Receivable Request billing from Ad Manager: For each ad sold, the billing sheet should include: Name and address of clients to be billed Name and address of clients who paid in advance, including payment and receipt. Post “PAID” in red on billing sheet for “Prepaid” cash received. cash received with billing sheet. Balance with receipts. Run tape and attach tape to receipts. Post total received for advertising and prepaid ads onto Ad Manager Ledger sheet as “Classified Ads”