Appendix G Emergency Incident Suite Checklist – ACTIVITY CONSIDERATIONS INITIAL Appoint senior member of staff to run the Appoint governor to assist. Provide Emergency Incident Suite name badges SECURITY OF THE SITE Ensure all gates are closed and, where Consider asking the Police for help if possible, position member of staff/governor at media become a problem each one SECURITY OF THE BUILDING Secure all entrances Maintain fire Place signs directing persons to the main entrance Set up logging-in procedure at main entrance Consider whether additional entrance required Nominate member of staff/governor to attend and set up logging-in procedure COMMUNICATIONS Install answer phone onto main phone line and record initial outgoing information Secure telephone in staff room so that it cannot be used Disconnect fax and install telephone for Ensure those who need to know are outgoing informed to use fax line number Assess numbers of mobile phones available, Provide telephone list for office and all and ensure they are fully charged members of staff and governors Ensure all caller IDs are off Test all communications Provide message form for all persons likely to All messages to go to the Incident Suite take phone or verbal messages to be logged and passed to Office Manager for processing. (See example message form Appendix J). FAMILY and FRIEND’S RECEPTION CENTRE Appoint senior member of staff or governor to Ensure is enough help so that be responsible for Family and Friends parents are not left on their own Reception Area Lay out area with tables and chairs in informal Ensure the regular provision of updated groups information Ensure provision of light refreshments as required Continued
Appendix G Emergency Incident Suite – Checklist ACTIVITY CONSIDERATIONS INITIAL Appoint senior member of staff to run the Emergency Incident Suite Appoint governor to assist. Provide name badges SECURITY OF THE SITE Ensure all gates are closed and, where possible, position member of staff/governor at each one Consider asking the Police for help if media become a problem SECURITY OF THE BUILDING Secure all entrances Maintain fire Place signs directing persons to the main entrance Set up logging-in procedure at main entrance Consider whether additional entrance required Nominate member of staff/governor to attend and set up logging-in procedure COMMUNICATIONS Install answer phone onto main phone line and record initial outgoing information Secure telephone in staff room so that it cannot be used Disconnect fax and install telephone for outgoing Ensure those who need to know are informed to use fax line number Assess numbers of mobile phones available, and ensure they are fully charged Provide telephone list for office and all members of staff and governors Ensure all caller IDs are off Test all communications Provide message form for all persons likely to take phone or verbal messages All messages to go to the Incident Suite to be logged and passed to Office Manager for processing. (See example message form Appendix J). FAMILY and FRIEND’S RECEPTION CENTRE Appoint senior member of staff or governor to be responsible for Family and Friends Reception Area Ensure is enough help so that parents are not left on their own Lay out area with tables and chairs in informal groups Ensure the regular provision of updated information Ensure provision of light refreshments as required Continued