*GR1075-19 SERVICE Requests or work for repairs or 2 Retention Note: If work orders as REQUESTS/WORK maintenance to facilities, vehicles, or the only form of record documenting equipment. repairs to vehicles or equipment [see item ORDERS number GR1075-18(a)] they must be retained for the life of the vehicle or equipment. Reports of usage of facilities, vehicles, and GR1075-20 REPORTS equipment. *GR1075-20a USAGE REPORTS Any type of usage report (e.g., mileage, fuel FE + 5 for school consumption, copies run) if such reports are districts; FE + 3 years the basis for allocating costs, for for other governments. determining payment under rental or lease agreements, etc. *GR1075-20b USAGE REPORTS Reservation logs or similar records relating 2 years. to the use of facilities such as meeting rooms, auditoriums, etc. by the public or other governmental agencies. *GR1075-20c REPORTS Usage reports compiled for purposes other 1 year. than those noted in (a) or (b). GR1075-21 VEHICLE OR Assignment logs, authorizations, and similar After return or EQUIPMENT records relating to the assignment and use reassignment + 2 years. ASSIGNMENT RECORDS of vehicles or equipment by employees. GR1075-22 VISITOR CONTROL Logs, registers, or similar records 3 years. Retention Note: If the visitor control REGISTERS documenting visitors to limited access or register is needed as part of an restricted areas. investigation it should be retained with the investigation case file PS4125-05. *GR1075-23 VEHICLE AND Warranties for vehicles and equipment. Expiration of warranty EQUIPMENT + 1 year. WARRANTIES GR1075-24 VEHICLE TITLES AND Vehicle titles and registrations of LA. REGISTRATIONS government- owned vehicles. Video surveillance for, but not limited to, AV. If the surveillance video GR1075-25 SURVEILLANCE VIDEOS Retention Note: security of property and persons. is needed as part of an investigation it should be retained with the investigation case file PS4125-05.
*GR1075-19 SERVICE REQUESTS/WORK ORDERS Requests or work for repairs or maintenance to facilities, vehicles, or equipment. 2 Retention Note: If work orders as the only form of record documenting repairs to vehicles or equipment [see item number GR1075-18(a)] they must be retained for the life of the vehicle or equipment. GR1075-20 REPORTS Reports of usage of facilities, vehicles, and equipment. *GR1075-20a USAGE REPORTS Any type of usage report (e.g., mileage, fuel consumption, copies run) if such reports are the basis for allocating costs, for determining payment under rental or lease agreements, etc. FE + 5 for school districts; FE + 3 years for other governments. *GR1075-20b USAGE REPORTS Reservation logs or similar records relating to the use of facilities such as meeting rooms, auditoriums, etc. by the public or other governmental agencies. 2 years. *GR1075-20c REPORTS Usage reports compiled for purposes other than those noted in (a) or (b). 1 year. GR1075-21 VEHICLE OR EQUIPMENT ASSIGNMENT RECORDS Assignment logs, authorizations, and similar records relating to the assignment and use of vehicles or equipment by employees. After return or reassignment + 2 years. GR1075-22 VISITOR CONTROL REGISTERS Logs, registers, or similar records documenting visitors to limited access or restricted areas. 3 years. Retention Note: If the visitor control register is needed as part of an investigation it should be retained with the investigation case file PS4125-05. *GR1075-23 VEHICLE AND EQUIPMENT WARRANTIES Warranties for vehicles and equipment. Expiration of warranty + 1 year. GR1075-24 VEHICLE TITLES AND REGISTRATIONS Vehicle titles and registrations of government- owned vehicles. LA. GR1075-25 SURVEILLANCE VIDEOS Video surveillance for, but not limited to, security of property and persons. AV. Retention Note: If the surveillance video is needed as part of an investigation it should be retained with the investigation case file PS4125-05.