Rec 10/2016 We share the Internal Auditor’s view and we ITU accepts this recommendation. A policy on Update as of December 2017: recommend setting up a vendor’s vendor performance management shall be In progress. performance evaluation in order to monitor included in the new Procurement Manual. its performance and measures actual contract The Procurement Manual is in progress of being achievements with regards to quality, drafted. delivery, timeliness, cost control, compliance with terms of reference (TOR) or statement of work (SOW), as well as all other performance indicators established in the contract. Rec 11/2016 We recommend that Management should ITU accepts this recommendation and will Update as of December 2017: Drafting has adopt a policy on Procurement Ethics, Fraud prepare such a policy for adoption. progressed on a policy against Fraud, Corruption and Corrupt Practices and that it should and other Proscribed Practices. This policy is provide a definition of of interest” at expected to include a definition of conflict of “conflict ITU. interest. The draft policy is undergoing internal consultations. Rec 12/2016 Through the Ethics Office, a comprehensive ITU accepts this recommendation, which is Update as of December 2017: The review of the ethics-related provisions in the consistent with the overall ethics strategy that is draft policy against Fraud, Corruption legal framework is underway. Further to this being pursued by Management and the Ethics and other Proscribed Practices is expected to review, we recommend that Management Office address some of the elements identified in this update, enhance and fully comply the legal recommendation. In addition, the Ethics Office has provisions for ethics-related matters, issued Guidance Notes to apply the existing legal particularly in key areas such as procurement framework to certain specific situations and has and HR Recruitment (see also been working with other offices to finalize a Recommendation n. 11). This should be mandatory ethics e-learning programme. Other informed by reference to best practices in the aspects of the legal framework on ethics-related UN system as appropriate to the specific issues are also being considered for enhancement, needs and circumstances of ITU particularly once the aforementioned policy has been finalized.
Rec 10/2016 We share the Internal Auditor’s view and we recommend setting up a vendor’s performance evaluation in order to monitor its performance and measures actual contract achievements with regards to quality, delivery, timeliness, cost control, compliance with terms of reference (TOR) or statement of work (SOW), as well as all other performance indicators established in the contract. ITU accepts this recommendation. A policy on vendor performance management shall be included in the new Procurement Manual. Update as of December 2017: In progress. The Procurement Manual is in progress of being drafted. Rec 11/2016 We recommend that Management should adopt a policy on Procurement Ethics, Fraud and Corrupt Practices and that it should provide a definition of “conflict of interest” at ITU. ITU accepts this recommendation and will prepare such a policy for adoption. Update as of December 2017: Drafting has progressed on a policy against Fraud, Corruption and other Proscribed Practices. This policy is expected to include a definition of conflict of interest. The draft policy is undergoing internal consultations. Rec 12/2016 Through the Ethics Office, a comprehensive review of the ethics-related provisions in the legal framework is underway. Further to this review, we recommend that Management update, enhance and fully comply the legal provisions for ethics-related matters, particularly in key areas such as procurement and HR Recruitment (see also Recommendation n. 11). This should be informed by reference to best practices in the UN system as appropriate to the specific needs and circumstances of ITU ITU accepts this recommendation, which is consistent with the overall ethics strategy that is being pursued by Management and the Ethics Office Update as of December 2017: The draft policy against Fraud, Corruption and other Proscribed Practices is expected to address some of the elements identified in this recommendation. In addition, the Ethics Office has issued Guidance Notes to apply the existing legal framework to certain specific situations and has been working with other offices to finalize a mandatory ethics e-learning programme. Other aspects of the legal framework on ethics-related issues are also being considered for enhancement, particularly once the aforementioned policy has been finalized.