Pulse Income Current financial Secure Internal audit require No Electronic 25 reconciliation year + 6 years removal documentation to be kept spreadsheets records and for this period. Manual – income checks for reconciliation the centre forms. Pulse Learn2learn to Yes Electronic 26 swim data base. Duration of Secure To keep for the purposes membership or disposal for parents to monitor Holds records of all enrolment + once the children’s progress. (suitable number purpose has children on learn to of years to fulfil been fulfilled Records of swim programme. purpose) (i.e. Child no swimming lesson longer uses history Includes swim centre) stages, progression, payment status and history of the swimmer. This is linked to the Gladstone data base. The data base allows parents to track their child’s progress, make payments and move
Pulse 25 Income reconciliation records and income checks for the centre Current financial year + 6 years Secure removal Internal audit require documentation to be kept for this period. Electronic spreadsheets Manual – reconciliation forms. No Pulse 26 Learn2learn to swim data base. Holds records of all children on learn to swim programme. Includes swim stages, progression, payment status and history of the swimmer. This is linked to the Gladstone data base. The data base allows parents to track their child’s progress, make payments and move Duration of membership or enrolment + (suitable number of years to fulfil purpose) Secure disposal once the purpose has been fulfilled (i.e. Child no longer uses centre) To keep for the purposes for parents to monitor children’s progress. Electronic Records of swimming lesson history Yes