Financial Management & Contracts Contract Folders(Professional 2 5 years Up to final 5 years Departmental Admin.: Contract Admin. Services) Policy Financial Management & Reports Weekly Reports 2 2 years, 3 3 months 2 years Departmental Admin.: Contract Admin. months Policy Financial Management & Reports Quarterly MBE Reports 2 4 years 2 years 2 years Departmental Admin.: Contract Admin. Policy Financial Management & Reports Annual Reports 2 6 years 1 year 5 years Departmental Admin.: Contract Admin. Policy Financial Management & Administration General Correspondence File 2 7 years 2 years 5 years Departmental Admin.: Contract Admin. Policy Financial Management & Contracts Contract Insurance Manual 2 Until superseded Until N/A Departmental Admin.: Contract Admin. superseded Policy Financial Management & Administration HRC M/WBE Directory 2 Until superseded Until N/A Departmental Admin.: Contract Admin. superseded Policy Financial Management & Contracts Unsuccessful Bids 2 2 Years after bid Until award 2 Years Departmental Admin.: Contract Admin. after Bid Policy Financial Management & Administration Delivery Shipping Lists 2 10 years 5 years 5 years Departmental Admin.: Contract Admin. (Included in (Included in Policy Contract Files) Contract in Files) Files)
Financial Management & Admin.: Contract Admin. Contracts Contract Folders(Professional Services) 2 5 years Up to final 5 years Departmental Policy Financial Management & Admin.: Contract Admin. Reports Weekly Reports 2 2 years, 3 months 3 months 2 years Departmental Policy Financial Management & Admin.: Contract Admin. Reports Quarterly MBE Reports 2 4 years 2 years 2 years Departmental Policy Financial Management & Admin.: Contract Admin. Reports Annual Reports 2 6 years 1 year 5 years Departmental Policy Financial Management & Admin.: Contract Admin. Administration General Correspondence File 2 7 years 2 years 5 years Departmental Policy Financial Management & Admin.: Contract Admin. Contracts Contract Insurance Manual 2 Until superseded Until superseded N/A Departmental Policy Financial Management & Admin.: Contract Admin. Administration HRC M/WBE Directory 2 Until superseded Until superseded N/A Departmental Policy Financial Management & Admin.: Contract Admin. Contracts Unsuccessful Bids 2 2 Years after bid Until award 2 Years after Bid Departmental Policy Financial Management & Admin.: Contract Admin. Administration Delivery Shipping Lists 2 10 years (Included in Contract Files) 5 years (Included in Contract Files) 5 years in Files) Departmental Policy