Note: If a formal case is filed, all records in the prior informal case are covered by Item 032. EEO official discrimination complaint case files – Formal 032 Temporary. Destroy 7 process. years after resolution of Originating agency's file containing complaints with related correspondence, reports, case, but longer retention exhibits, withdrawal notices, copies of decisions, records of hearings and meetings, and is authorized if required other official complaint case file records. Includes cases resolved within the agency, by the for business use. Equal Employment Opportunity Commission, or by a U.S. Court. Note: This item includes all records gathered in the informal process which become the formal process case file once a formal complaint is filed. EEO case files that did not result in an EEO complaint. 033 Temporary. Destroy 2 Includes cases that did not result in an official formal or years after final resolution informal EEO complaint. of case, but longer retention is authorized if required for business use. EEO compliance review files. 034 Temporary. Destroy Reviews, background documents, and correspondence relating to when 7 years old, but contractor employment practices. longer retention is authorized if required for business use. EEO reports and employment statistics files. 035 Temporary. Destroy Includes the annual report to the EEOC, the annual report to when 5 years old, but Congress on the No FEAR Act, quarterly/monthly reports to longer retention is senior leadership, and other related reports required by authorized if required for EEOC’s MD 715 (such as the Analysis and Action Plans) or business use. succeeding guidance as well as employment statistics files which support reporting requirements to Congress, the EEOC and other oversight entities.
Note: If a formal case is filed, all records in the prior informal case are covered by Item 032. 032 EEO official discrimination complaint case files – Formal process. Originating agency's file containing complaints with related correspondence, reports, exhibits, withdrawal notices, copies of decisions, records of hearings and meetings, and other official complaint case file records. Includes cases resolved within the agency, by the Equal Employment Opportunity Commission, or by a U.S. Court. Note: This item includes all records gathered in the informal process which become the formal process case file once a formal complaint is filed. Temporary. Destroy 7 years after resolution of case, but longer retention is authorized if required for business use. 033 EEO case files that did not result in an EEO complaint. Includes cases that did not result in an official formal or informal EEO complaint. Temporary. Destroy 2 years after final resolution of case, but longer retention is authorized if required for business use. 034 EEO compliance review files. Reviews, background documents, and correspondence relating to contractor employment practices. Temporary. Destroy when 7 years old, but longer retention is authorized if required for business use. 035 EEO reports and employment statistics files. Includes the annual report to the EEOC, the annual report to Congress on the No FEAR Act, quarterly/monthly reports to senior leadership, and other related reports required by EEOC’s MD 715 (such as the Analysis and Action Plans) or succeeding guidance as well as employment statistics files which support reporting requirements to Congress, the EEOC and other oversight entities. Temporary. Destroy when 5 years old, but longer retention is authorized if required for business use.