Will vendors need to develop a migration process? Are any AOC 79 No, all applications will be retrofitted. applications looking for information in JIS? Persons are not going to get purged because they are shared by multiple courts. Person 1 in EDR database Regarding dealing with cases that will have a JIS key. When KCDC are a statewide resource, such as migrates, taking a copy of Person 1, 80 Person. Say Person 1 is on Case A and loading records to EDR, both that was purged. Person 1 is also Case A and Person 1 will be stored associated with Spokane cases. in their database. EDR will map to both. Source system keys will talk to EDR. All cases and persons but not all associated data. The data that will What is the scope of the initial load? be loaded is defined in JIS standards 81 The entire JIS database to EDR? - refer to EXHIBIT L. Just that subset of data that needs to be shared. Not all data will be replicated. There will be no purging of JIS data What will be the scope of the COTS when loaded to EDR. That will be a data? Will Purging be part of the one-time seeding. Purging will only 82 initial load or only at the time of be involved when slices of the EDR updates? database are migrated to another system. This will not be an on-demand Will be communication related to 83 process. will be “conversion the purge? weekends” bulk updates.
79 Will vendors need to develop a migration process? Are any AOC applications looking for information in JIS? No, all applications will be retrofitted. 80 Regarding dealing with cases that are a statewide resource, such as Person. Say Person 1 is on Case A that was purged. Person 1 is also associated with Spokane cases. Persons are not going to get purged because they are shared by multiple courts. Person 1 in EDR database will have a JIS key. When KCDC migrates, taking a copy of Person 1, and loading records to EDR, both Case A and Person 1 will be stored in their database. EDR will map to both. Source system keys will talk to EDR. 81 What is the scope of the initial load? The entire JIS database to EDR? All cases and persons but not all associated data. The data that will be loaded is defined in JIS standards - refer to EXHIBIT L. Just that subset of data that needs to be shared. Not all data will be replicated. 82 What will be the scope of the COTS data? Will Purging be part of the initial load or only at the time of updates? There will be no purging of JIS data when loaded to EDR. That will be a one-time seeding. Purging will only be involved when slices of the EDR database are migrated to another system. 83 Will be communication related to the purge? This will not be an on-demand process. will be “conversion weekends” bulk updates.