The field staff generally assist with collection of quotations from Somalia-based vendors (after the process is launched from Nairobi). They also assist with verification of delivery of items by vendor. ICRC Somalia also has two aircrafts which are used for distribution. Record keeping was assessed and found to be very satisfactory. However, files for completed contracts are then transferred to Manila. A list of all such contracts to be submitted for reimbursement shall be submitted to the WB in advance indicating for each contract: (a) Contract description; (b) Date of start of procurement process; (c) Date of contract award; (d) Supplier/contractor/consultant awarded (with registration country); (e) contract amount; (f) expected contract completion date, and; (g) location of the complete procurement file (city and country). A procurement post review shall be carried out by the WB on a sample basis. The sample size shall be at least 10 percent of the contracts in number and total value. overall project Procurement Risk: The procurement risk was assessed to be moderate. The mitigation measures agreed with the supported agencies are summarized in Table 17 below. Table 17: Procurement Risks and Mitigation measures Risk Mitigation Measure Timeframe Responsibility Likelihood of inadequate Assign more staff from other FAO FAO Within three number of FAO units months of project procurement staff to handle effectiveness project activities Inadequate advertising for Publication of the GPN and FAO / World Immediately after new vendors to participate Procurement Plan on UNDB and Bank successful in procurement processes WB’s external website to allow negotiations registration of more vendors Lack of adherence to the Bidders, proposers and FAO WB Anti-Corruption consultants submitting Guidelines by bidders / bids/proposals should be required proposers / consultants to accept application of, and agree During to comply with the WB’s ACGs, Implementation through signing “Letters of Acceptance”, included in solicitation documents FAO/ICRC to allow the WB to FAO / ICRC conduct investigations on During bidders/proposers/consultants, implementation when necessary Delayed access of ICRC Procurement files for contracts ICRC shall procurement records for financed under the Project post procurement reviews be maintained in such a way During that they can easily be implementation by the WB identifiable and reviewed at the location where they are
The field staff generally assist with collection of quotations from Somalia-based vendors (after the process is launched from Nairobi). They also assist with verification of delivery of items by vendor. ICRC Somalia also has two aircrafts which are used for distribution. Record keeping was assessed and found to be very satisfactory. However, files for completed contracts are then transferred to Manila. A list of all such contracts to be submitted for reimbursement shall be submitted to the WB in advance indicating for each contract: (a) Contract description; (b) Date of start of procurement process; (c) Date of contract award; (d) Supplier/contractor/consultant awarded (with registration country); (e) contract amount; (f) expected contract completion date, and; (g) location of the complete procurement file (city and country). A procurement post review shall be carried out by the WB on a sample basis. The sample size shall be at least 10 percent of the contracts in number and total value. Procurement Risk: The overall project procurement risk was assessed to be moderate. The mitigation measures agreed with the supported agencies are summarized in Table 17 below. Table 17: Procurement Risks and Mitigation measures Risk Mitigation Measure Timeframe Responsibility Likelihood of inadequate number of FAO procurement staff to handle project activities Assign more staff from other FAO units Within three months of project effectiveness FAO Inadequate advertising for new vendors to participate in procurement processes Publication of the GPN and Procurement Plan on UNDB and WB’s external website to allow registration of more vendors Immediately after successful negotiations FAO / World Bank Lack of adherence to the WB Anti-Corruption Guidelines by bidders / proposers / consultants Bidders, proposers and consultants submitting bids/proposals should be required to accept application of, and agree to comply with the WB’s ACGs, through signing “Letters of Acceptance”, included in solicitation documents During Implementation FAO FAO/ICRC to allow the WB to conduct investigations on bidders/proposers/consultants, when necessary During implementation FAO / ICRC Delayed access of ICRC procurement records for post procurement reviews by the WB Procurement files for contracts financed under the Project shall be maintained in such a way that they can easily be identifiable and reviewed at the location where they are During implementation ICRC