Month End Checklist As you create reports, save them to the Munis Saved Reports directory so they are archived for future reference. Initials Date Task Day 1 of new month Roll the Accounting Period. (This changes the – default period in General Ledger Settings.) Verify General Ledger Settings Default Period is the new period to which end users are posting transactions; this is changed by Roll the Accounting Period process. (Optional) Run the Fixed Assets Monthly Depreciation program, if applicable. Trial and post all month end journal entries. Post all open batches. This is only required for transactions within the period that is being closed and this can be viewed within the Month End Manager program. Purchase Orders (Financials > Purchasing> PO Processing > PO Entry/Proof > Find Batch) AP Invoices (Financials > Accounts Payable> Invoice Processing > Invoice Entry/Proof) General Journals (Financials > General Ledger > Journal Entry/History > General Journal Entry/Proof > Browse) Encumbrance Journals (Financials > General Ledger > Journal Entry/History > Encumbrance Journal Entry/Proof > Browse) Budget Transfers/Amendments (Financials > Budget Processing > Budget Transfers and Amendments > Browse) Fixed Asset Transactions (Financials > Fixed Assets > Fixed Assets Processing > Fixed Asset Transaction Entry/Post > Find for every type of transaction) Employee Expense Claims (Appear as encumbrances that are liquidated when converted to AP or PR) Cash Receipts (General Revenues > Payment Processing > Payments Journal) Run utilities and correct any errors found during the GLENCUTE process. To run GLENCUTE, use the System Update program: System Administration >Miscellaneous Administration >System Update. Select Define Update Options, enter the eight-character program name, and click Run System Update. GLFIXREQ (fixes errors once you print and process) GLFIXMEM (fixes errors once you print and process) GLENCUTE (may require importing and posting the glencute00x.txt file, located in the Saved Reports directory; x = a number assigned by Munis) Reconciliation Use the Full option in the General Ledger Tables Validation program to run a full validation; correct any errors. If necessary, run GLFIXCTL from the System Update program to correct revenue/expense. This does not sum control errors; these errors are
Month End Checklist As you create reports, save them to the Munis Saved Reports directory so they are archived for future reference. Initials Date Task Day 1 of new month – Roll the Accounting Period. (This changes the default period in General Ledger Settings.) Verify General Ledger Settings Default Period is the new period to which end users are posting transactions; this is changed by Roll the Accounting Period process. (Optional) Run the Fixed Assets Monthly Depreciation program, if applicable. and post all month end journal entries. Post all open batches. This is only required for transactions within the period that is being closed and this can be viewed within the Month End Manager program. Purchase Orders (Financials > Purchasing> PO Processing > PO Entry/Proof > Find Batch) AP Invoices (Financials > Accounts Payable> Invoice Processing > Invoice Entry/Proof) General Journals (Financials > General Ledger > Journal Entry/History > General Journal Entry/Proof > Browse) Encumbrance Journals (Financials > General Ledger > Journal Entry/History > Encumbrance Journal Entry/Proof > Browse) Budget Transfers/Amendments (Financials > Budget Processing > Budget Transfers and Amendments > Browse) Fixed Asset Transactions (Financials > Fixed Assets > Fixed Assets Processing > Fixed Asset Transaction Entry/Post > Find for every type of transaction) Employee Expense Claims (Appear as encumbrances that are liquidated when converted to AP or PR) Cash Receipts (General Revenues > Payment Processing > Payments Journal) Run utilities and correct any errors found during the GLENCUTE process. To run GLENCUTE, use the System Update program: System Administration >Miscellaneous Administration >System Update. Select Define Update Options, enter the eight-character program name, and click Run System Update. GLFIXREQ (fixes errors once you print and process) GLFIXMEM (fixes errors once you print and process) GLENCUTE (may require importing and posting the glencute00x.txt file, located in the Saved Reports directory; x = a number assigned by Munis) Reconciliation Use the Full option in the General Ledger Tables Validation program to run a full validation; correct any errors. If necessary, run GLFIXCTL from the System Update program to correct revenue/expense. This does not sum control errors; these errors are Trial