Appendix PP Shared Service for Communication and Collaboration SharePoint Product Requirements SharePoint provides collaborative workspaces used to efficiently centralize and manage information and communication. It provides workflow management through process automation, document management, and enhanced reporting aimed at maximizing business efficiency. Currently, the Department of Labor & Industry (L&I), Office of Information Technology (OIT), utilizes multiple shared drive locations for document storage; manual processes for workflow management; and the collaboration component available within Oracle WebCenter Interaction (OWI) for communication and collaboration on projects. The OWI collaboration component is currently maintained by the Office of Administration (OA) as part of the Enterprise portal installation at the Enterprise Data Center. It provides the end user with a calendar, discussion board, task lists and the ability to upload documents. Since OA announced its SharePoint service offering in early 2012, they have actively been pursuing SharePoint as a replacement for the OWI collaboration component. L&I has adopted SharePoint as the standard communication and collaboration tool. At the time of the L&I SharePoint implementation process, OA began offering SharePoint services to all agencies. Because L&I was already in the process of setting up an instance of SharePoint, it was decided that the scope of L&I’s implementation would be limited to internal L&I OIT use only. All other SharePoint needs within L&I will need to make use of the OA SharePoint offering. All requests for SharePoint sites for the Department will be filtered through L&I OIT SharePoint administrative staff. This group will analyze the requirements of the request and determine which SharePoint implementation will be used and to formalize the request to OA as needed. Currently, there are several projects utilizing the L&I OIT SharePoint instance. These projects include Workers’ Compensation Automation Integration System (WCAIS) and CWDS as well as the Project Management and Network Support Services divisions within L&I OIT. The Procurement Division utilizes SharePoint workflow to streamline the procurement approval process. All of L&I SharePoint environments are shared and maintained by the L&I SharePoint Administrative Team. Each large project will be provided a site collection and separate content database for document storage. Further site capabilities and permissions will be based on L&I standards as well as the site requirements to be determined during the site request process.
Appendix PP Shared Service for Communication and Collaboration SharePoint Product Requirements SharePoint provides collaborative workspaces used to efficiently centralize and manage information and communication. It provides workflow management through process automation, document management, and enhanced reporting aimed at maximizing business efficiency. Currently, the Department of Labor & Industry (L&I), Office of Information Technology (OIT), utilizes multiple shared drive locations for document storage; manual processes for workflow management; and the collaboration component available within Oracle WebCenter Interaction (OWI) for communication and collaboration on projects. The OWI collaboration component is currently maintained by the Office of Administration (OA) as part of the Enterprise portal installation at the Enterprise Data Center. It provides the end user with a calendar, discussion board, task lists and the ability to upload documents. Since OA announced its SharePoint service offering in early 2012, they have actively been pursuing SharePoint as a replacement for the OWI collaboration component. L&I has adopted SharePoint as the standard communication and collaboration tool. At the time of the L&I SharePoint implementation process, OA began offering SharePoint services to all agencies. Because L&I was already in the process of setting up an instance of SharePoint, it was decided that the scope of L&I’s implementation would be limited to internal L&I OIT use only. All other SharePoint needs within L&I will need to make use of the OA SharePoint offering. All requests for SharePoint sites for the Department will be filtered through L&I OIT SharePoint administrative staff. This group will analyze the requirements of the request and determine which SharePoint implementation will be used and to formalize the request to OA as needed. Currently, there are several projects utilizing the L&I OIT SharePoint instance. These projects include Workers’ Compensation Automation Integration System (WCAIS) and CWDS as well as the Project Management and Network Support Services divisions within L&I OIT. The Procurement Division utilizes SharePoint workflow to streamline the procurement approval process. All of L&I SharePoint environments are shared and maintained by the L&I SharePoint Administrative Team. Each large project will be provided a site collection and separate content database for document storage. Further site capabilities and permissions will be based on L&I standards as well as the site requirements to be determined during the site request process.