In the previous topic, we learned how to create an Anticipated Budget Transfer that is used to move Budget/Encumbrance Authority from one appropriation to another. The Budget/Encumbrance Authority is decreased in the appropriation and increased in the appropriation. Anticipated Transfers are often “From” “To” done prior to the beginning of the fiscal year to allow for encumbrance of money for the next fiscal year. An Actual Transfer Referencing the Anticipated Transfer is used to move the money (Spending Authority) between the appropriations. This transaction also reverses the Anticipated Transfer transaction. Actual Budget Transfers are generally done on July 1 or after and reference the Anticipated Transfer that was previously entered. The transfer will have a minimum of two lines that must balance and will use the Journal Class is for Actual “XTA” Transfers Referencing Anticipated Transfers. The Actual Transfer (XTA) will not go through workflow but will be checked against the Anticipated Transfer (XAT) that was previously completed. The transaction will fail budget check if it does not match up to the Anticipated Transfer that was previously entered. After completing this topic, you should be able to: Create an Actual Transfer that References and Anticipated Budget Transfer Process Steps Create Actual Transfer Referencing an Anticipated Budget Transfer In this topic, you will learn how to create Actual Transfers against Anticipated Budget Transfers. Steps to complete: Step 1: Use the Enter Budget Transfer Add New Value tab to Begin Creating the Actual Transfer – Step 2: Enter Information on the Budget Header page Step 3: Enter information on the Budget Lines page Step 4: Budget Pre-Check the Journal Step 5: Submit the Journal for Approval and Monitor the Approval Process Step 6: Submit the Journal for Final Posting Step 1: Use the Enter Budget Transfer Add New Value tab to Begin Creating the Actual Transfer – Begin by navigating to the Enter Budget Transfer page. Navigation Links: Commitment Control, Budget Journals, Enter Budget Transfer. Make sure the Add New Value tab is selected.
In the previous topic, we learned how to create an Anticipated Budget Transfer that is used to move Budget/Encumbrance Authority from one appropriation to another. The Budget/Encumbrance Authority is decreased in the “From” appropriation and increased in the “To” appropriation. Anticipated Transfers are often done prior to the beginning of the fiscal year to allow for encumbrance of money for the next fiscal year. An Actual Transfer Referencing the Anticipated Transfer is used to move the money (Spending Authority) between the appropriations. This transaction also reverses the Anticipated Transfer transaction. Actual Budget Transfers are generally done on July 1 or after and reference the Anticipated Transfer that was previously entered. The transfer will have a minimum of two lines that must balance and will use the Journal Class is “XTA” for Actual Transfers Referencing Anticipated Transfers. The Actual Transfer (XTA) will not go through workflow but will be checked against the Anticipated Transfer (XAT) that was previously completed. The transaction will fail budget check if it does not match up to the Anticipated Transfer that was previously entered. After completing this topic, you should be able to: Create an Actual Transfer that References and Anticipated Budget Transfer Process Steps Create Actual Transfer Referencing an Anticipated Budget Transfer In this topic, you will learn how to create Actual Transfers against Anticipated Budget Transfers. Steps to complete: Step 1: Use the Enter Budget Transfer – Add New Value tab to Begin Creating the Actual Transfer Step 2: Enter Information on the Budget Header page Step 3: Enter information on the Budget Lines page Step 4: Budget Pre-Check the Journal Step 5: Submit the Journal for Approval and Monitor the Approval Process Step 6: Submit the Journal for Final Posting Step 1: Use the Enter Budget Transfer – Add New Value tab to Begin Creating the Actual Transfer Begin by navigating to the Enter Budget Transfer page. Navigation Links: Commitment Control, Budget Journals, Enter Budget Transfer. Make sure the Add New Value tab is selected.