Buildings Design & Administration Policies & Procedures 2 Destroy after 1 Until 1 year Departmental Construction Division year after superseded after Policy (BDC) superseded Buildings Design & Administration General Bureau 2 Destroy after 7 2 years 5 years Departmental Construction Division Correspondence years Policy (BDC) Buildings Design & Administration Architectural Product Literature 2 Until superseded Until N/A Individual project Construction Division superseded files are to contain (BDC) the relevant product literature for the project for archive purposes Buildings Design & Administration Build Codes and Regulations 2 Verify BBI retains Until 10 years Departmental Construction Division a copy before superseded after Policy (BDC) destroying. 1 copy Construction Contracts As-Built Plans and Warranties 2 Permanent 1 year after Departmental Management (BDC/IDC) Record project Policy close-out Record Construction Contracts Change Orders, Addenda, etc. 2 Destroy after 1 year after 10 years Departmental Management 10th year project Policy close-out (BDC/IDC)
Buildings Design & Construction Division (BDC) Administration Policies & Procedures 2 Destroy after 1 year after superseded Until superseded 1 year after Departmental Policy Buildings Design & Construction Division (BDC) Administration General Bureau Correspondence 2 Destroy after 7 years 2 years 5 years Departmental Policy Buildings Design & Construction Division (BDC) Administration Architectural Product Literature 2 Until superseded Until superseded N/A Individual project files are to contain the relevant product literature for the project for archive purposes Buildings Design & Construction Division (BDC) Administration Build Codes and Regulations 2 Verify BBI retains a copy before destroying. Until superseded 10 years after 1 copy Departmental Policy Construction Management (BDC/IDC) Contracts As-Built Plans and Warranties 2 Permanent Record 1 year after project close-out Record Departmental Policy Construction Management (BDC/IDC) Contracts Change Orders, Addenda, etc. 2 Destroy after 10th year 1 year after project close-out 10 years Departmental Policy