Mail distribution - including frequency, tracking mechanisms and security measures. File creation and closure including assigned responsibility – and procedures for both physical and automated file creation. Access to corporate records procedures for access to and – security of corporate records. Authorised disposal of temporary records and transfer of State archives (whether hard copy or electronic) to the State Records Office (SRO) any assigned responsibilities. – Electronic records management including the organization’s – approach and methodology for the capture and management of its electronic records (e.g. and file, identification of the official record, use of EDRMS, hybrid system etc). Email management including the capture, retention and – authorised disposal of email messages to ensure accountability Should indicate whether the organization is utilising a document management system or hard copy records system (e.g. print and file, identification of the official record, use of EDRMS, hybrid system etc). Including the purpose of the site (e.g. Website management – whether informational/transactional), capture of all information published to the website within the corporate system and mechanisms for recording website amendments. Metadata management including requirements for capture of – metadata in information systems, whether automatic or manual. including any delegations of authority System/s management – for the control and security of systems utilised by the organization (e.g. provision of access to systems through individual logins and passwords, protection of servers etc). Migration strategy strategies planned or in place for migrating – electronic information and records over time (e.g. through upgrades in hardware and software applications, and any assigned responsibilities) for long-term retention and access. See SRC Standard 8: Managing Digital Information. Certification of Policies and Procedures
Mail distribution - including frequency, tracking mechanisms and security measures. File creation and closure – including assigned responsibility and procedures for both physical and automated file creation. Access to corporate records – procedures for access to and security of corporate records. Authorised disposal of temporary records and transfer of State archives (whether hard copy or electronic) to the State Records Office (SRO) – any assigned responsibilities. Electronic records management – including the organization’s approach and methodology for the capture and management of its electronic records (e.g. and file, identification of the official record, use of EDRMS, hybrid system etc). Email management – including the capture, retention and authorised disposal of email messages to ensure accountability Should indicate whether the organization is utilising a document management system or hard copy records system (e.g. print and file, identification of the official record, use of EDRMS, hybrid system etc). Website management – Including the purpose of the site (e.g. whether informational/transactional), capture of all information published to the website within the corporate system and mechanisms for recording website amendments. Metadata management – including requirements for capture of metadata in information systems, whether automatic or manual. System/s management – including any delegations of authority for the control and security of systems utilised by the organization (e.g. provision of access to systems through individual logins and passwords, protection of servers etc). Migration strategy – strategies planned or in place for migrating electronic information and records over time (e.g. through upgrades in hardware and software applications, and any assigned responsibilities) for long-term retention and access. See SRC Standard 8: Managing Digital Information. Certification of Policies and Procedures