3 Vehicle rental Months X 50% 3 600 900 and fuel 4 Supplies and Months x 20% 3 800 480 communication Sub-total 2,970 TOTAL OUTPUT 2 14,880 TOTAL PROGRAMME COSTS 92,230 Changes during implementation and FACE form reporting Partner are not required to submit receipts and other documentation to support expenditures at the time of submitting the FACE form. Differences between ICE and Actual Programme Expenditure The ICE is an estimate of anticipated costs for each input, it is normal and expected that there will be differences between the actual programme expenditures reported on the FACE form and the ICE. The partner can vary costs between inputs without prior UNICEF authorization if the changes are done in order to achieve efficiencies and effectiveness in performing the activities. Changes to inputs (addition or deletion of inputs) require the partner to document in writing the reasons for the change and obtain an approval from the UNICEF authorizing officer. Illustrative Example For the purpose of the illustrative examples below, assume the following itemized cost estimate was submitted with a FACE form requesting direct cash transfer: Activity Organize training of 500 health workers in community 1.1 nutrition in 10 districts Quarter 1: training of 300 health workers in community nutrition in 7 districts. Unit Item Item Unit Quantity Estimated No. Description /cost Amount Venue and 1 days 7 1,200 8,400 facilities 2 subsistence down available) 21,120 allowances Transportation for 275 3 Participants 300 10 3,000 participants – bus fare 4 Consultant fees days 21 450 9,450 Transportation 5 for consultant - ticket 7 1,000 7,000 air fare Training 7 Lump sum 1 740 740 materials 8 Communication Lump sum 1 290 290 Sub-total 50,000 Scenario I: Differences between the estimated and actual costs At the time of training, only 250 participants attended the training. This resulted in lower actual costs for DSA and transportation. Additional sound equipment was need for the training, resulting in higher facilities cost. Other smaller differences occur.
3 Vehicle rental and fuel Months X 50% 3 600 900 4 Supplies and communication Months x 20% 3 800 480 Sub-total 2,970 TOTAL OUTPUT 2 14,880 TOTAL PROGRAMME COSTS 92,230 Changes during implementation and FACE form reporting Partner are not required to submit receipts and other documentation to support expenditures at the time of submitting the FACE form. Differences between ICE and Actual Programme Expenditure The ICE is an estimate of anticipated costs for each input, it is normal and expected that there will be differences between the actual programme expenditures reported on the FACE form and the ICE. The partner can vary costs between inputs without prior UNICEF authorization if the changes are done in order to achieve efficiencies and effectiveness in performing the activities. Changes to inputs (addition or deletion of inputs) require the partner to document in writing the reasons for the change and obtain an approval from the UNICEF authorizing officer. Illustrative Example For the purpose of the illustrative examples below, assume the following itemized cost estimate was submitted with a FACE form requesting direct cash transfer: Activity 1.1 Organize training of 500 health workers in community nutrition in 10 districts Quarter 1: training of 300 health workers in community nutrition in 7 districts. Item No. Item Description Unit Quantity Unit /cost Estimated Amount 1 Venue and facilities days 7 1,200 8,400 2 subsistence allowances down available) 21,120 3 Transportation for 275 participants – bus fare Participants 300 10 3,000 4 Consultant fees days 21 450 9,450 5 Transportation for consultant - air fare ticket 7 1,000 7,000 7 Training materials Lump sum 1 740 740 8 Communication Lump sum 1 290 290 Sub-total 50,000 Scenario I: Differences between the estimated and actual costs At the time of training, only 250 participants attended the training. This resulted in lower actual costs for DSA and transportation. Additional sound equipment was need for the training, resulting in higher facilities cost. Other smaller differences occur.