Annotating the information and source, as long as such such as the name of the source and the unique identifier provided for documents meet current standards and were valid at the future reference purposes. The record should include the following: time obtained Date of the review of the non-documentary source Customer verification can be performed via a public domain Description of the method used using: Results, including if no record was found. All non-documentary verification must be retained as part of the copy or hard copy customer profile within the KYC Platform for five after the record is made or longer, if required by local regulations. If documents are not in English, a certification that Note: This may include: confirms the appropriateness of the document may be relied upon. The results of any measures undertaken to verify the identity of the customer. Certain jurisdictions do not allow FIs to make a photocopy of The results of any measures undertaken to verify the identity of a customer’s identification document. additional controlling persons. A description of resolution of any substantive discrepancies that If a photocopy or image of the document is not retained, a record must be made with a description for the relevant were discovered when verifying identifying information. document. If documentary verification is used, the following needs to be retained: Description of the document that was used, noting the type of document Any identification number contained in the document Place of issuance Date of issuance Expiration date The following table describes the Documentary and Non-Documentary Methods of verification. Documentary Method Non-Documentary Method If a Business Unit seeks to verify a customer’s identity using If a Business Unit seeks to verify a customer’s identity using a Use of a documentary means that is not listed and additional CIP means that is not listed and additional CIP sources sources must be approved by the Global Chief AML Officer. must be approved by the Global Chief AML Officer. The Global Chief Verification The Global Chief AML Officer will determine if the AML Officer determines if the identification document or
Annotating the information and source, as long as such documents meet current standards and were valid at the time obtained Customer verification can be performed via a public domain using: copy or hard copy Note: If documents are not in English, a certification that confirms the appropriateness of the document may be relied upon. Certain jurisdictions do not allow FIs to make a photocopy of a customer’s identification document. If a photocopy or image of the document is not retained, a record must be made with a description for the relevant document. If documentary verification is used, the following needs to be retained: Description of the document that was used, noting the type of document Any identification number contained in the document Place of issuance Date of issuance Expiration date such as the name of the source and the unique identifier provided for future reference purposes. The record should include the following: Date of the review of the non-documentary source Description of the method used Results, including if no record was found. All non-documentary verification must be retained as part of the customer profile within the KYC Platform for five after the record is made or longer, if required by local regulations. This may include: The results of any measures undertaken to verify the identity of the customer. The results of any measures undertaken to verify the identity of additional controlling persons. A description of resolution of any substantive discrepancies that were discovered when verifying identifying information. The following table describes the Documentary and Non-Documentary Methods of verification. Documentary Method Non-Documentary Method Use of Verification If a Business Unit seeks to verify a customer’s identity using a documentary means that is not listed and additional CIP sources must be approved by the Global Chief AML Officer. The Global Chief AML Officer will determine if the If a Business Unit seeks to verify a customer’s identity using a means that is not listed and additional CIP sources must be approved by the Global Chief AML Officer. The Global Chief AML Officer determines if the identification document or