This form is intended to be used annually February 1; recommended every other month. as an onsite monitoring instrument to ensure that CEs are correctly operating Required Use this form or a similar Form Format reporting instrument. their counting and claiming systems. Completed forms kept onsite and made available on CEs must complete this form at least once request. annually before February 1. However, staff may find conducting an onsite monitoring Public and charter schools are required to keep review more frequently will support documentation related to preparation for an onsite review and Record school nutrition programs for promote effective management. Retention 5 years. Private schools, other The monitoring reviews should be nonprofit organizations, and conducted by the School Nutrition Program residential child care (SNP) director or designee. institutions (RCCIs) are required to keep documentation for 3 years. For additional guidance for the issues included in this form, see Administrator's Reference Manual, Section 7, Counting and Claiming. Directions for Completing This Form General Information Contracting Entity (CE) Name: Record the name of the CE in the designated space. CE ID Number: Record the ID number of the CE in the designated space. Site/School Name: Record the site or school location name in the designated space. Date of Review: Record the date the review was completed. Attendance Factor: Record the site’s attendance factor in the designated space. [NOTE: This number is also reported on the Daily Record/Accuclaim Form. That form includes a worksheet that auto-populates the attendance factor when the daily record section is completed.] To calculate the Attendance Factor for reimbursable meals, Calculate the Average Daily Attendance (ADA) for the month by summing the site’s daily attendance for the claim month and dividing that sum by the number of operating days for the claim month/period. Divide the ADA by the highest daily total enrollment for the month. The highest daily enrollment is the highest number of students enrolled on any day of the month at the site. [NOTE: Sites located in schools may find that the attendance clerk is able to provide the information needed to identify this number.]
February 1; recommended every other month. Required Form Format Use this form or a similar reporting instrument. Record Retention Completed forms kept onsite and made available on request. Public and charter schools are required to keep documentation related to school nutrition programs for 5 years. Private schools, other nonprofit organizations, and residential child care institutions (RCCIs) are required to keep documentation for 3 years. This form is intended to be used annually as an onsite monitoring instrument to ensure that CEs are correctly operating their counting and claiming systems. CEs must complete this form at least once annually before February 1. However, staff may find conducting an onsite monitoring review more frequently will support preparation for an onsite review and promote effective management. The monitoring reviews should be conducted by the School Nutrition Program (SNP) director or designee. For additional guidance for the issues included in this form, see Administrator's Reference Manual, Section 7, Counting and Claiming. Directions for Completing This Form General Information Contracting Entity (CE) Name: Record the name of the CE in the designated space. CE ID Number: Record the ID number of the CE in the designated space. Site/School Name: Record the site or school location name in the designated space. Date of Review: Record the date the review was completed. Attendance Factor: Record the site’s attendance factor in the designated space. [NOTE: This number is also reported on the Daily Record/Accuclaim Form. That form includes a worksheet that auto-populates the attendance factor when the daily record section is completed.] To calculate the Attendance Factor for reimbursable meals, Calculate the Average Daily Attendance (ADA) for the month by summing the site’s daily attendance for the claim month and dividing that sum by the number of operating days for the claim month/period. Divide the ADA by the highest daily total enrollment for the month. The highest daily enrollment is the highest number of students enrolled on any day of the month at the site. [NOTE: Sites located in schools may find that the attendance clerk is able to provide the information needed to identify this number.]