Risk of documents stored on No documents to be stored on local drive being accessed the desktop Risk of passwords being Passwords not written down on obtained computer’s local drive Risk of online hacking to Passwords not set to machine autocomplete Ensure your wireless network is password protected Mobile Phones High risk of theft and loss Secure storage within CHARMS and Tablets High risk of hacking into phone Adequate Pin – unless securely protected with ‘Find my phone’ or equivalent software adequate Pin. (Not 1234) installed so you can remote wipe your Risk of locally saved documents phone on the device All phones have this function Risk of passwords being obtained. External hard High risk of theft or loss NOT TO BE USED AT ALL drives and USB Only transport information by logging devices into cloud system Paperwork and High risk of loss Hard Copies of reports – Only used as a reports last resort. Only single copies to be transported in secure bags. Bags should not be left unattended. Reports should be shared securely, electronically prior to meetings using policy rules and should not be shared as hard copies. Documents should use initials, not full names or other personally identifying information Once used, these should be destroyed securely and the electronic copy kept GENERAL PRINCIPLES You must use information technology and communications facilities sensibly, professionally, lawfully, consistently with your duties and in accordance with this policy and other agency rules and procedures. At all times foster carers must behave with honesty and integrity and respect the rights and privacy of others in relation to electronic communication and information. The agency reserves the right to maintain all electronic communication and files. Every Foster Carer is expected to have access to the internet securely in order to access CHARMS. The security of the computer is paramount. Computers should be password protected to restrict access without consent.
Risk of documents stored on local drive being accessed Risk of passwords being obtained Risk of online hacking to machine No documents to be stored on the desktop Passwords not written down on computer’s local drive Passwords not set to autocomplete Ensure your wireless network is password protected Mobile Phones and Tablets High risk of theft and loss High risk of hacking into phone – unless securely protected with adequate Pin. (Not 1234) Risk of locally saved documents on the device Risk of passwords being obtained. Secure storage within CHARMS Adequate Pin ‘Find my phone’ or equivalent software installed so you can remote wipe your phone All phones have this function External hard drives and USB devices High risk of theft or loss NOT TO BE USED AT ALL Only transport information by logging into cloud system Paperwork and reports High risk of loss Hard Copies of reports – Only used as a last resort. Only single copies to be transported in secure bags. Bags should not be left unattended. Reports should be shared securely, electronically prior to meetings using policy rules and should not be shared as hard copies. Documents should use initials, not full names or other personally identifying information Once used, these should be destroyed securely and the electronic copy kept GENERAL PRINCIPLES You must use information technology and communications facilities sensibly, professionally, lawfully, consistently with your duties and in accordance with this policy and other agency rules and procedures. At all times foster carers must behave with honesty and integrity and respect the rights and privacy of others in relation to electronic communication and information. The agency reserves the right to maintain all electronic communication and files. Every Foster Carer is expected to have access to the internet securely in order to access CHARMS. The security of the computer is paramount. Computers should be password protected to restrict access without consent.