In Somaliland the EAFS will perform the financial management functions. TA Procurement specialist will be injected into the Procurement Unit of the Ministry of Finance and operate in collaboration with the PFM Reform Coordinator Unit. Procurement Officers will be seconded or posted to the Procurement Unit to work alongside the TA Procurement Specialist to facilitate skills transfer. As the result of the overall operational challenge and weak institutional capacity, the project procurement risk is rated as high. The major challenges related to the overall procurement environment and institutional capacity aspects and possible risk mitigation measures have been identified as below: Table 6: Action Plan, Procurement Risks and Mitigation Measures Sr. Issue Risk mitigation action plan Responsibility and time No. frame to implement the actions 1 Lack of public procurement The procurement in FRS will be guided EAFS/Immediately and institutional by the manual developed by EAFS in framework (including MOF. The Bank will review the updated procurement regulations, Procurement Manual for use in the Procurement manual etc.) project. The deviations in these Manuals in all the areas in the procedure to meet the requirement of the World Bank would be stipulated in the PIM. 2 Experience and skills IN FGS, the EAFS Unit will be MoF/ADB/ May 2015 limitations within the supported by TA Procurement Specialist EAFS Unit in Mogadishu, and two (02) procurement officers locally Garowe and Hargeisa recruited. In addition to processing the project procurement, the TA consultant will train the staff of EAFS to enable them gradually take over the procurement activity of the project; In Puntland and Somaliland, qualified and experienced procurement officers will be hired. 3 Lack of procurement The EAFS Unit will have a management EAFS/immediately regulation, oversight and structure to supervise and monitor and monitoring arrangement for approve the implementation of the the project procurement planned procurement activities and will work with EAFS for procurement monitoring and reporting. 4 Absence of defined As the Procurement Law is not in place, EAFS/immediately after procurement complaints’ any procurement complaint by receipt of the complaint handling mechanism dissatisfied bidders or stakeholders may be lodged to the Accounting Officer through the Head of the EAFS and the Coordinator has to respond to complaints within a reasonable time. 5 Due to the security All bidding opportunities will be EAFS/ regularly challenges and weak public advertised on the available website and sector functionality, the posted on widely circulated national
In Somaliland the EAFS will perform the financial management functions. TA Procurement specialist will be injected into the Procurement Unit of the Ministry of Finance and operate in collaboration with the PFM Reform Coordinator Unit. Procurement Officers will be seconded or posted to the Procurement Unit to work alongside the TA Procurement Specialist to facilitate skills transfer. As the result of the overall operational challenge and weak institutional capacity, the project procurement risk is rated as high. The major challenges related to the overall procurement environment and institutional capacity aspects and possible risk mitigation measures have been identified as below: Table 6: Action Plan, Procurement Risks and Mitigation Measures Sr. No. Issue Risk mitigation action plan Responsibility and time frame to implement the actions 1 Lack of public procurement and institutional framework (including procurement regulations, Procurement manual etc.) in all the areas The procurement in FRS will be guided by the manual developed by EAFS in MOF. The Bank will review the updated Procurement Manual for use in the project. The deviations in these Manuals in the procedure to meet the requirement of the World Bank would be stipulated in the PIM. EAFS/Immediately 2 Experience and skills limitations within the EAFS Unit in Mogadishu, Garowe and Hargeisa IN FGS, the EAFS Unit will be supported by TA Procurement Specialist and two (02) procurement officers locally recruited. In addition to processing the project procurement, the TA consultant will train the staff of EAFS to enable them gradually take over the procurement activity of the project; In Puntland and Somaliland, qualified and experienced procurement officers will be hired. MoF/ADB/ May 2015 3 Lack of procurement regulation, oversight and monitoring arrangement for the project procurement The EAFS Unit will have a management structure to supervise and monitor and approve the implementation of the planned procurement activities and will work with EAFS for procurement monitoring and reporting. EAFS/immediately 4 Absence of defined procurement complaints’ handling mechanism As the Procurement Law is not in place, any procurement complaint by dissatisfied bidders or stakeholders may be lodged to the Accounting Officer through the Head of the EAFS and the Coordinator has to respond to complaints within a reasonable time. EAFS/immediately after receipt of the complaint 5 Due to the security challenges and weak public sector functionality, the All bidding opportunities will be advertised on the available website and posted on widely circulated national EAFS/ regularly