An LEA may design purchasing structures with requirements more restrictive than those mandated by the federal government or the state. However, locally-defined purchasing structures regarding procurement procedures, price quotes, purchase orders, emergency purchases, and blanket purchase orders must not be less restrictive. The type of procurement method required to be used by the LEA depends on the cost of the purchase. PROCUREMENT METHOD CHART Dollar Procurement Federal or Citation Requirements Description Amount Method State $3,500* or Federal 2 CFR This method is optional This procurement method is less Purchases 200.320(a); Quotes not required a subset of small purchase 2 CFR procedures and is used to Price reasonable expedite the completion of 200.67; distributed an LEA’s lowest-dollar small equitably among qualified 48 CFR purchase transactions and suppliers 2.101 minimize the associated Aggregate amount does not administrative burden and exceed the Micro-Purchase cost. Threshold* Usually used for unexpected procurements that may not have been included in the original planning and contracts $49,999 or Small Federal is 2 CFR Price or rate quotations Relatively simple and less Purchase more 200.320(b); from an adequate number informal procurement Procedures restrictive 2 CFR methods for securing of qualified sources than State 200.88; services, supplies, or other Obtain and retain written TEA FASRG property, to expedite the verification of the prices Module 3 purchase. quoted (FASRG Module 3 Purchasing Purchasing) If small purchase Exception: procedures are used, price or rate quotations must be obtained from an adequate
An LEA may design purchasing structures with requirements more restrictive than those mandated by the federal government or the state. However, locally-defined purchasing structures regarding procurement procedures, price quotes, purchase orders, emergency purchases, and blanket purchase orders must not be less restrictive. The type of procurement method required to be used by the LEA depends on the cost of the purchase. PROCUREMENT METHOD CHART Dollar Amount Procurement Method Federal or State Citation Requirements Description $3,500* or less Federal 2 CFR 200.320(a); 2 CFR 200.67; 48 CFR 2.101 This method is optional Quotes not required Price reasonable Purchases distributed equitably among qualified suppliers Aggregate amount does not exceed the Micro-Purchase Threshold* Usually used for unexpected procurements that may not have been included in the original planning and contracts This procurement method is a subset of small purchase procedures and is used to expedite the completion of an LEA’s lowest-dollar small purchase transactions and minimize the associated administrative burden and cost. $49,999 or less Small Purchase Procedures Federal is more restrictive than State 2 CFR 200.320(b); 2 CFR 200.88; TEA FASRG Module 3 Purchasing Price or rate quotations from an adequate number of qualified sources Obtain and retain written verification of the prices quoted (FASRG Module 3 Purchasing) Exception: Relatively simple and informal procurement methods for securing services, supplies, or other property, to expedite the purchase. If small purchase procedures are used, price or rate quotations must be obtained from an adequate