Deadline Task By 29 May Confirm audit process and timeframes with VAGO representative. Note that 2015 VAGO is required to audit all controlled entities under the Audit Act 1994. By 10 June Submit LSL leave return to reporting@dhhs.vic.gov.au 2015 Indicative Submit AFR schedules and templates via the Portfolio Financial Reporting date: 20 July System (Refer to separate PFRS user guide). 2015 By 20 July Submit June F1 form via AIMS. 2015 By 24 July Provide VAGO representative with complete final draft financial statements 2015 that have passed internal quality assurance scrutiny and AFR schedules by (larger – 7 no later than this date (and in accordance with the timetable agreed with agencies) August 2015 your VAGO representative). (smaller agencies) By 17 August Sign audited financial statements (subject to audit clearance). The Audit 2015 Committee and Governing Board should have already adopted the audited (larger – financial statements for signing by this date. agencies) 4 September 2015 (smaller agencies) Annual Reports Annual reports for 2014-15 will be tabled in Parliament from 2 September 2015. Health Services are requested to implement a plan to ensure the process of completing for tabling by that date. The key dates for preparation of the annual report are as follows: Deadline Task From start of Start to prepare annual report (excluding financial statements – refer May separate timing above for availability). Prior to printing, health services must provide their relevant health department service lead a soft copy of the annual report for review. By 17 July 2015 Finalise printing of the report of operations component of the annual report (excluding financial statements). Refer to related guidance on pages 12-13. Commence preparing the 5-Year Financial Summary, finalising up to the 4-year stage and discuss with audit service provider when finalising financial statements. Liaise with VAGO to produce agreed-upon final statements. By 24 July 2015 The final draft version of the 30 June financial statements submitted to – VAGO (larger agencies) 7 August 2015 (smaller agencies)
Deadline Task By 29 May 2015 Confirm audit process and timeframes with VAGO representative. Note that VAGO is required to audit all controlled entities under the Audit Act 1994. By 10 June 2015 Submit LSL leave return to reporting@dhhs.vic.gov.au Indicative date: 20 July 2015 Submit AFR schedules and templates via the Portfolio Financial Reporting System (Refer to separate PFRS user guide). By 20 July 2015 Submit June F1 form via AIMS. By 24 July 2015 (larger agencies) – 7 August 2015 (smaller agencies) Provide VAGO representative with complete final draft financial statements that have passed internal quality assurance scrutiny and AFR schedules by no later than this date (and in accordance with the timetable agreed with your VAGO representative). By 17 August 2015 (larger agencies) – 4 September 2015 (smaller agencies) Sign audited financial statements (subject to audit clearance). The Audit Committee and Governing Board should have already adopted the audited financial statements for signing by this date. Annual Reports Annual reports for 2014-15 will be tabled in Parliament from 2 September 2015. Health Services are requested to implement a plan to ensure the process of completing for tabling by that date. The key dates for preparation of the annual report are as follows: Deadline Task From start of May Start to prepare annual report (excluding financial statements – refer separate timing above for availability). Prior to printing, health services must provide their relevant health department service lead a soft copy of the annual report for review. By 17 July 2015 Finalise printing of the report of operations component of the annual report (excluding financial statements). Refer to related guidance on pages 12-13. Commence preparing the 5-Year Financial Summary, finalising up to the 4-year stage and discuss with audit service provider when finalising financial statements. Liaise with VAGO to produce agreed-upon final statements. By 24 July 2015 (larger agencies) – 7 August 2015 (smaller agencies) The final draft version of the 30 June financial statements submitted to VAGO