Finance, Revenues & Benefits Service Area Purpose / Use Retention Action Statutory Non-Statutory Example of Records / Format Including the following functions: Budget Management / Accountancy Final financial position Common Statement of Accounts Permanent - Statement of Accounts for the year practice Destroy when Interim/periodic Monthly/quarterly Common administrative - based reports reporting reporting/monitoring practice use is concluded Council approved Common Annual Budget Permanent - budget report annual budget practice Supports budget 6 years plus Administrative - Estimate working papers, Budget support papers preparation, financial current year use government notifications etc. modelling etc. Payroll, Payments and Income Annual accounting Limitation Act Supports all financial Destroy 6 - Financial transactions, working records and transactions 1980 and processes including the years plus current papers and reports to support the including VAT and HMRC statement of accounts year accounts process Treasury records Guidance Procurement Destroy 7 Statutory as - Purchase orders/approvals, Purchasing processes and Purchase of and years plus current set out in goods receipt records and records relating approval services year RGLA to the linking up to public sector contracts
Finance, Revenues & Benefits Service Area Purpose / Use Retention Action Statutory Non-Statutory Example of Records / Format Including the following functions: Budget Management / Accountancy Statement of Accounts Final financial position for the year Permanent Common practice - Statement of Accounts Interim/periodic reporting Monthly/quarterly reporting/monitoring Destroy when administrative use is concluded Common practice - based reports Annual Budget Council approved annual budget Permanent Common practice - budget report Budget support papers Supports budget preparation, financial modelling etc. 6 years plus current year Administrative use - Estimate working papers, government notifications etc. Payroll, Payments and Income Annual accounting records and transactions including VAT and Treasury records Supports all financial processes including the statement of accounts Destroy 6 years plus current year Limitation Act 1980 and HMRC Guidance - Financial transactions, working papers and reports to support the accounts process Procurement Purchasing processes and approval Purchase of and services Destroy 7 years plus current year Statutory as set out in RGLA - Purchase orders/approvals, goods receipt records and records relating to the linking up to public sector contracts