Sample Substance Abuse Council Corrective Action Plan Year Ended June 30, 2018 Contact Person, Anticipated Comment Title, Date of Number Comment Title Corrective Action Plan Phone Number Completion II-A-18 Segregation of We have reviewed procedures and Julie Ledger, November 2, 2018 Duties plan to make the necessary Treasurer, changes to improve internal (515) YYY-XXXX control. II-B-18 Financial We will revise our current Tom Claim, November 2, 2018 Reporting procedures to ensure the proper Administrator, amounts are recorded in the (515) YYY-XXXX financial statements in the future. 2018-001 Unsupported We will revise our procedures so Tom Claim, Documentation to support Expenditures documentation (e.g. invoices and Administrator, expenditures will be time cards) is maintained to (515) YYY-XXXX maintained effective support federal expenditures. We immediately. The questioned returned the $25,589 of questioned costs were returned to the Iowa costs to the Iowa Economic Economic Development Development Authority on Authority on October 3, 2018. October 3, 2018 2018-002 Segregation of We have reviewed procedures and Julie Ledger, November 2, 2018 Duties over plan to make the necessary Treasurer, Federal changes to improve internal (515) YYY-XXXX Revenues control. Specifically, to custody, record-keeping and reconciling functions currently performed by the Deputy Treasurer will be separated and spread among the Treasurer, Deputy Treasurer and Clerk. 2018-003 Financial We have implemented an Joe Smith, Review procedures have been Reporting independent review process which Program Director, implemented. requires review by the Program (515) YYY-XXXX Timely report filing will begin Director, effective immediately. In with the quarter ending addition, beginning with the December 2018. December 2018 quarterly report, we will submit federal financial reports within the required time frame. In accordance with Uniform Guidance Section 200.511(a), the Corrective Action Plan must include findings relating to the financial statements which are required to be reported in accordance with Government Auditing Standards.
Sample Substance Abuse Council Corrective Action Plan Year Ended June 30, 2018 Comment Number Comment Title Corrective Action Plan Contact Person, Title, Phone Number Anticipated Date of Completion II-A-18 Segregation of Duties We have reviewed procedures and plan to make the necessary changes to improve internal control. Julie Ledger, Treasurer, (515) YYY-XXXX November 2, 2018 II-B-18 Financial Reporting We will revise our current procedures to ensure the proper amounts are recorded in the financial statements in the future. Tom Claim, Administrator, (515) YYY-XXXX November 2, 2018 2018-001 Unsupported Expenditures We will revise our procedures so documentation (e.g. invoices and time cards) is maintained to support federal expenditures. We returned the $25,589 of questioned costs to the Iowa Economic Development Authority on October 3, 2018 Tom Claim, Administrator, (515) YYY-XXXX Documentation to support expenditures will be maintained effective immediately. The questioned costs were returned to the Iowa Economic Development Authority on October 3, 2018. 2018-002 Segregation of Duties over Federal Revenues We have reviewed procedures and plan to make the necessary changes to improve internal control. Specifically, to custody, record-keeping and reconciling functions currently performed by the Deputy Treasurer will be separated and spread among the Treasurer, Deputy Treasurer and Clerk. Julie Ledger, Treasurer, (515) YYY-XXXX November 2, 2018 2018-003 Financial Reporting We have implemented an independent review process which requires review by the Program Director, effective immediately. In addition, beginning with the December 2018 quarterly report, we will submit federal financial reports within the required time frame. Joe Smith, Program Director, (515) YYY-XXXX Review procedures have been implemented. Timely report filing will begin with the quarter ending December 2018. In accordance with Uniform Guidance Section 200.511(a), the Corrective Action Plan must include findings relating to the financial statements which are required to be reported in accordance with Government Auditing Standards.