Data Record Definition Data records are required and immediately follow the header record in every file submitted to the ESS. Data records provide counts for the specified category sets, subtotals and education unit totals. Table 4.2–1: Data Records Start Permitted Values Data Element Name Length Type Pop Definition / Comments Position Abbreviations File Record Number 1 10 Number M A sequential number assigned by the State that is unique to each row entry within the file. DG559 11 2 String M The two-digit American National For a list of valid State State Code Standards Institute (ANSI) code for Codes, refer to the EDFacts the state, District of Columbia, and Workbook. the outlying areas and freely associated areas of the United States. DG570 13 2 String M A number used to uniquely identify 01 – State Education Agency State Agency Number state agencies. This ID cannot be updated through this file. DG4 15 14 String M The identifier assigned to a local SEA level – Blank LEA Identifier (State) education agency (LEA) by the state education agency (SEA). Also known as State LEA Identification Number (ID). This data element cannot be updated through this file. Filler 29 20 String M Leave filler field blank. Table Name 49 20 String M See section 1.0 CWDTOTDISREM Sex (Membership) 69 15 String A The concept describing the F – Female biological traits that distinguish the M – Male males and females of a species. MISSING Racial Ethnic 84 15 String A The general racial category that AM7 – American Indian or most clearly reflects individuals' Native recognition of their community or AS7 – Asian with which the individuals most BL7 – Black or African identify. American HI7 – Hispanic/Latino PI7 – Native Hawaiian or Other Pacific Islander WH7 – White MU7 – Two or more races MISSING English Learner 99 15 String A An indication of whether students LEP – English learner Status (Both) met the definition of limited English NLEP – Non–English learner Revised! proficient students. MISSING Revised! Revised! Disability Category 114 15 String A The primary disability as identified in AUT – Autism (IDEA) the Individualized Education DB – Deaf–blindness
Data Record Definition Data records are required and immediately follow the header record in every file submitted to the ESS. Data records provide counts for the specified category sets, subtotals and education unit totals. Table 4.2–1: Data Records Data Element Name Start Position Length Type Pop Definition / Comments Permitted Values Abbreviations File Record Number 1 10 Number M A sequential number assigned by the State that is unique to each row entry within the file. DG559 State Code 11 2 String M The two-digit American National Standards Institute (ANSI) code for the state, District of Columbia, and the outlying areas and freely associated areas of the United States. For a list of valid State Codes, refer to the EDFacts Workbook. DG570 State Agency Number 13 2 String M A number used to uniquely identify state agencies. This ID cannot be updated through this file. 01 – State Education Agency DG4 LEA Identifier (State) 15 14 String M The identifier assigned to a local education agency (LEA) by the state education agency (SEA). Also known as State LEA Identification Number (ID). This data element cannot be updated through this file. SEA level – Blank Filler 29 20 String M Leave filler field blank. Table Name 49 20 String M See section 1.0 CWDTOTDISREM Sex (Membership) 69 15 String A The concept describing the biological traits that distinguish the males and females of a species. F – Female M – Male MISSING Racial Ethnic 84 15 String A The general racial category that most clearly reflects individuals' recognition of their community or with which the individuals most identify. AM7 – American Indian or Native AS7 – Asian BL7 – Black or African American HI7 – Hispanic/Latino PI7 – Native Hawaiian or Other Pacific Islander WH7 – White MU7 – Two or more races MISSING English Learner Status (Both) Revised! 99 15 String A An indication of whether students met the definition of limited English proficient students. Revised! LEP – English learner NLEP – Non–English learner MISSING Revised! Disability Category (IDEA) 114 15 String A The primary disability as identified in the Individualized Education AUT – Autism DB – Deaf–blindness