define contract document components (clauses, • sections) use the document configurator • create contract agreements and process batch • workflow notifications search for contracts and documents using full text and • attributes maintain MMD contract release number prompt table • Users with this role have Inquiry/Display only access to: AP/Voucher information • PO information • receipt information • ePro information • preview Asset Management AP/PO send information • Purchasing information • sourcing event details and history • review additional supplier contract pages • Users with this role can run reports: purchasing reports • receiving reports • requisition reports • ePro reports • sourcing reports • Users with this role can run queries using Supplier Contract data. Document Creator: Users assigned this role are responsible for creating PO-Order Contract Encumbrance encumbering documents from an approved contract. M_FS_PO_CONTRACT_ENCUMB Users can create purchase orders for other buyers, but cannot be listed as the buyer on the PO. Users can update purchase orders. Users with this role cannot enter receipts against purchase orders. Users with this role have access to: Procurement create, analyze, dispatch internally, unapprove, • cancel, close, preview POs Note: cannot create a PO and be listed as the buyer process change orders • review POs and determine if outstanding PO lines • should be set to close short reopen POs • print POs via the PO Dispatch/Print report • view and modify PO data in staging tables, and update • sourcing selections Requisitions
• define contract document components (clauses, sections) • use the document configurator • create contract agreements and process batch workflow notifications • search for contracts and documents using full text and attributes • maintain MMD contract release number prompt table Users with this role have Inquiry/Display only access to: • AP/Voucher information • PO information • receipt information • ePro information • preview Asset Management AP/PO send information • Purchasing information • review sourcing event details and history • additional supplier contract pages Users with this role can run reports: • purchasing reports • receiving reports • requisition reports • ePro reports • sourcing reports Users with this role can run queries using Supplier Contract data. Document Creator: PO-Order Contract Encumbrance M_FS_PO_CONTRACT_ENCUMB Users assigned this role are responsible for creating encumbering documents from an approved contract. Users can create purchase orders for other buyers, but cannot be listed as the buyer on the PO. Users can update purchase orders. Users with this role cannot enter receipts against purchase orders. Users with this role have access to: Procurement • create, analyze, dispatch internally, unapprove, cancel, close, preview POs Note: cannot create a PO and be listed as the buyer • process change orders • review POs and determine if outstanding PO lines should be set to close short • reopen POs • print POs via the PO Dispatch/Print report • view and modify PO data in staging tables, and update sourcing selections Requisitions