ITEM ISSUE ACTION / FOLLOW UP DATE Prof Sliwa welcomed everyone to the meeting. Welcome & announcements All requested to send Agenda items prior to the meeting All non- financial applications to be documented on a minor form PPC dates Dates for submission to PPC, all major applications for 2016 (submit to –April PPC for discussion), first Tuesday of June to Nigel. As above Noted Apologies Previous Minutes and Agenda Previous minutes were, approved and accepted. Minutes to be uploaded on the Noted faculty website 1. Update on previous Matters: MAJOR CAPEX APPLICATIONS and FINALISATION OF LIST: Presentation by Alan J Fischer and Request for space had been presented to PPC before, noted the need for space, located at RMH, owned by govm, first floor, need for a Children’s Institute( Kathrine Hall and Prof Lund)Space Application kitchenette/drainage or meeting space all staff cramped, no meeting room, staff share office space. Noted that application should be motivated as an occupational hazard. Short term solution efficient sharing with DCAP, long term solution, to move to Valkenberg Hospital for which CEO and HOD had supported and earmarked a building. The move to Valkenberg supported by PPC as IT Decided LvW/KS requirements and other facilities are adequate there. Concluded that a separate meeting be held with all stakeholders to discuss the move to Valkenberg, KS willing to attend. KS would provide minutes as a form of support from PPC to move forward with the provincial process and as support to pursue sharing of space at DCAP, failing which an official audit would be done. Space audit had been Lund& Hall conducted previously, LvW to send audit to KS. KS to establish where the best position is and suggested that a fundraising initiative be undertaken as a bigger plan to acquire appropriate space. Noted agreement there was a need for space. Financial support for the move to be submitted as a separate application to PPC, through a major KS/RB CAPEX form. KS KS will update minor CAPEX list with input from RB Feedback on approved items 2015 Major CAPEX rating list finalised at the meeting and KS to meet GP NH and creation of new Major CAPEX on 04/06/2015 list for 2016 budget Noted withdrawn application that had been self- funded. KS suggestion for the University to acknowledge staff who fundraise for projects, NH to raise with Sandra Klopper to raise at VC Mag
ITEM ISSUE / FOLLOW UP DATE ACTION Welcome & announcements PPC dates Prof Sliwa welcomed everyone to the meeting. All requested to send Agenda items prior to the meeting All non- financial applications to be documented on a minor form Dates for submission to PPC, all major applications for 2016 –April (submit to PPC for discussion), first Tuesday of June to Nigel. Apologies As above Noted Previous Minutes and Agenda Previous minutes were, approved and accepted. Minutes to be uploaded on the faculty website Noted 1. Update on previous Matters: MAJOR CAPEX APPLICATIONS and FINALISATION OF LIST: Presentation by Alan J Fischer and Children’s Institute( Kathrine Hall and Prof Lund)Space Application Feedback on approved items 2015 and creation of new Major CAPEX list for 2016 budget Request for space had been presented to PPC before, noted the need for space, located at RMH, owned by govm, first floor, need for a kitchenette/drainage or meeting space all staff cramped, no meeting room, staff share office space. Noted that application should be motivated as an occupational hazard. Short term solution efficient sharing with DCAP, long term solution, to move to Valkenberg Hospital for which CEO and HOD had supported and earmarked a building. The move to Valkenberg supported by PPC as IT requirements and other facilities are adequate there. Concluded that a separate meeting be held with all stakeholders to discuss the move to Valkenberg, KS willing to attend. KS would provide minutes as a form of support from PPC to move forward with the provincial process and as support to pursue sharing of space at DCAP, failing which an official audit would be done. Space audit had been conducted previously, LvW to send audit to KS. KS to establish where the best position is and suggested that a fundraising initiative be undertaken as a bigger plan to acquire appropriate space. Noted agreement there was a need for space. Financial support for the move to be submitted as a separate application to PPC, through a major CAPEX form. KS will update minor CAPEX list with input from RB Major CAPEX rating list finalised at the meeting and KS to meet GP on 04/06/2015 Noted withdrawn application that had been self- funded. KS suggestion for the University to acknowledge staff who fundraise for projects, NH to raise with Sandra Klopper to raise at VC Mag Decided LvW/KS Lund& Hall KS/RB KS NH