Limiting collection: the collection of personal information shall be limited to that which is necessary for the purposes identified by {company name}. Information shall be collected in a fair and lawful manner; Limited use, disclosure, and retention: personal information shall not be used or disclosed for purposes other than those for which it was collected, except with the consent of the individual or as required by law. Personal information shall be retained only as long as necessary for the fulfillment of those purposes; Accuracy: personal information shall be as accurate, complete, and up-to-date as is necessary for the purposes for which it is to be used; Safeguards: personal information shall be protected by security safeguards appropriate to the sensitivity of the information; Openness: {company name} shall make readily available to individuals specific information about its policies and practices relating to the management of personal information; Individual access: upon request, an individual shall be informed of the existence, use and disclosure of his or her personal information and shall be given access to that information. An individual shall be able to challenge the accuracy and completeness of the information; Challenging compliance: an individual shall be able to address and challenge concerns related to compliance with the above principles with {Insert title of senior HR staff if this position exists} or {President/company owner}. The Protection of Personal Information Policy referenced the following legislation: The Personal Information Protection and Electronic Act (PIPEDA) PROCEDURES All employee files are kept in a secure location and are not shared with anyone except authorized individuals and the employee; Information which is contained in an personnel file includes the following: resume, letter employee’s of offer, performance reviews, job description and amendments, disciplinary notices, tax forms, payroll records, copies of enrolment for benefits, approved leave request, and any commendations; Employee will have the opportunity, in the presence of an authorized individual, to examine his/her individual personnel file. A copy of the information contained in the file will be provided upon the request of an employee; If the employee believes the information on file is inaccurate, he or she may add a statement to the file to document that opinion; Employee personnel files will be destroyed 7 years after the conclusion of employment; Resumes of an individual not hired for a position will be held for 1 year and then destroyed unless directed otherwise by the applicant.
Limiting collection: the collection of personal information shall be limited to that which is necessary for the purposes identified by {company name}. Information shall be collected in a fair and lawful manner; Limited use, disclosure, and retention: personal information shall not be used or disclosed for purposes other than those for which it was collected, except with the consent of the individual or as required by law. Personal information shall be retained only as long as necessary for the fulfillment of those purposes; Accuracy: personal information shall be as accurate, complete, and up-to-date as is necessary for the purposes for which it is to be used; Safeguards: personal information shall be protected by security safeguards appropriate to the sensitivity of the information; Openness: {company name} shall make readily available to individuals specific information about its policies and practices relating to the management of personal information; Individual access: upon request, an individual shall be informed of the existence, use and disclosure of his or her personal information and shall be given access to that information. An individual shall be able to challenge the accuracy and completeness of the information; Challenging compliance: an individual shall be able to address and challenge concerns related to compliance with the above principles with {Insert title of senior HR staff if this position exists} or {President/company owner}. The Protection of Personal Information Policy referenced the following legislation: The Personal Information Protection and Electronic Act (PIPEDA) PROCEDURES All employee files are kept in a secure location and are not shared with anyone except authorized individuals and the employee; Information which is contained in an employee’s personnel file includes the following: resume, letter of offer, performance reviews, job description and amendments, disciplinary notices, tax forms, payroll records, copies of enrolment for benefits, approved leave request, and any commendations; Employee will have the opportunity, in the presence of an authorized individual, to examine his/her individual personnel file. A copy of the information contained in the file will be provided upon the request of an employee; If the employee believes the information on file is inaccurate, he or she may add a statement to the file to document that opinion; Employee personnel files will be destroyed 7 years after the conclusion of employment; Resumes of an individual not hired for a position will be held for 1 year and then destroyed unless directed otherwise by the applicant.