Be aware that those seeking information sometimes use deception in order to gain access to it. Categories of information During the course of your employment you may be required to process personal data which falls into different categories, general personal data and special categories of personal data. All data should be processed in accordance with the privacy notice and at all times in a confidential manner. However, where that data is classed as a special category extra care should be taken to ensure the privacy and security of that data. This means that you should maintain a high level of security and you should only share this data with those who are also authorised to process that data. In the context of employee relations the scenarios when you may be required to process special categories information may arise for one or more of the following reasons: In order to comply with employment and other laws when processing and managing situations connected with absences arising in relation to sickness or family/ dependant related leave. To ensure health and safety obligations and other employment related obligations are met you may be required to process information about the physical or mental health or disability status of an employee in order to assess their capability to perform a role. You may also be required to monitor and manage sickness absence, recommend appropriate workplace adjustments and administer health related benefits. Where it is needed in the public interest, for example for equal opportunity monitoring and reporting. And any other reasons which we advise you of under a separate policy or notice. We may also require you to process special categories of information in connection with customers and other third parties. There may also be circumstances where we ask you to process this type of information in relation to assisting the Company with legal claims or to protect a data subjects interests (or someone else’s). You may be asked to process information in relation to criminal convictions. This should be processed with the highest degree of confidentiality and in accordance with any data protection legislation and privacy notices that are in force in our business. If you are unsure about how you should process general personal data or special categories of personal data, you must contact the Data Representatives Sam Murray or Zak Aravantinos. When will you need to seek consent? In limited circumstances during your work you may need consent from a data subject
Be aware that those seeking information sometimes use deception in order to gain access to it. Categories of information During the course of your employment you may be required to process personal data which falls into different categories, general personal data and special categories of personal data. All data should be processed in accordance with the privacy notice and at all times in a confidential manner. However, where that data is classed as a special category extra care should be taken to ensure the privacy and security of that data. This means that you should maintain a high level of security and you should only share this data with those who are also authorised to process that data. In the context of employee relations the scenarios when you may be required to process special categories information may arise for one or more of the following reasons: In order to comply with employment and other laws when processing and managing situations connected with absences arising in relation to sickness or family/ dependant related leave. To ensure health and safety obligations and other employment related obligations are met you may be required to process information about the physical or mental health or disability status of an employee in order to assess their capability to perform a role. You may also be required to monitor and manage sickness absence, recommend appropriate workplace adjustments and administer health related benefits. Where it is needed in the public interest, for example for equal opportunity monitoring and reporting. And any other reasons which we advise you of under a separate policy or notice. We may also require you to process special categories of information in connection with customers and other third parties. There may also be circumstances where we ask you to process this type of information in relation to assisting the Company with legal claims or to protect a data subjects interests (or someone else’s). You may be asked to process information in relation to criminal convictions. This should be processed with the highest degree of confidentiality and in accordance with any data protection legislation and privacy notices that are in force in our business. If you are unsure about how you should process general personal data or special categories of personal data, you must contact the Data Representatives Sam Murray or Zak Aravantinos. When will you need to seek consent? In limited circumstances during your work you may need consent from a data subject