the head start policy council makes up part of the head start governing body. policy council must be composed of two types of representatives: parents of currently enrolled children and community representatives. at least 51% of the members of this group must be the parents of currently enrolled children (see 45 cfr 1306.3(h) for a definition of a head start parent). all parent members of the policy council stand for election or re-election annually through individual parent groups. grantees/delegates are required to provide proportionate representation to parents in all program options and settings. if agencies operate programs serving different geographical regions or ethnic groups, they must ensure that all groups being served will have an equal opportunity to serve on the policy council. the policy council is required to meet once each month. the term follows the federal government fiscal year, running november–november. service on the policy council board is limited to three consecutive years per lifetime. the meetings are conducted in accordance with robert's rules. the meeting day and time is agreed upon during the first meeting of the term year and may be adjusted as needed.