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# Paperless Prescriptions & Rx Order Faxing
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Paperless Prescriptions & Rx Order Faxing
Despite the sophistication and ubiquity of EMR systems, a staggering **81%**\* of hospitals still rely on paper for prescription order delivery, according to a recent ASG-HIMSS study. For many pharmacies and physicians, this amazingly inefficient status quo is simply the way things are done. In some cases, budgets are too tight to purchase an e-prescription system or additional EMR module for the sole purpose of reducing paper. In other cases, paperless prescriptions seem like a pipe dream, since administrators suspect that their environment is just too complex.
The good news? Many hospitals and other care providers have begun using a fax server to eliminate paper while retaining all the legal advantages of faxing. Furthermore, after initial success with prescription orders, customers often achieve an unexpectedly rapid ROI by integrating the same fax server with other software and devices throughout the network.
Fax server integration with DocuTrack and similar tools can streamline paper-centric workflows from start to finish. This powerful combination helps pharmacies get even more from their investment in cutting-edge software as well as legacy apps and devices. Better yet, it provides organization-wide faxing capabilities that *no* other faxing platform can match.
## Why Make Paperless Rx a Reality?
If the benefits of paperless prescription order delivery seem less than obvious, then consider the hidden costs of fax machines, vacuum tube delivery, and other old-fashioned delivery methods. To begin with, the cost of consumables (paper and toner) can be staggering in high-volume environments. The labor costs are often equally enormous, since many organizations find an average fax transmission takes upwards of 10 minutes end-to-end! Furthermore, there may be no way to track documents and confirm sending/receipt. Even in the best of circumstances, paper-based workflows are prone to severe backlogs, with equally severe consequences for patient wellness. And what’s more, the compliance risks posed by untraceable and unmanageable papers have the potential to turn into enormous legal costs in their own right.
Of course, these don’t even include the problems or costs unique to specific environments/workflows. Consider just what your hospital or pharmacy stands to gain from a *truly* paperless prescription environment:
* Reduced expenses as paper, toner, and redundant fax machines and phone lines are eliminated
* Valuable employee time conserved by turning Rx faxing into just a few clicks from desktops and/or mobile devices
* Even greater utility and ROI thanks to integration with virtually *every application* in use
* Easier compliance thanks to extensive audit trails and privacy controls
* Maintenance of all security advantages of fax transmissions—without the paper!
### Paperless Rx Faxing for More Paperless Healthcare
Paperless healthcare was once a myth, but has become a distinct possibility with the advent of EMR applications and electronic fax servers. Unfortunately, many providers and pharmacies are still stuck with paper-based prescription faxing workflows, and have yet to capture the benefits these technologies facilitate. And just as electronic fax software removes paper from Rx orders, so can OCR solutions remove manual input through  and broad  capabilities.
Our consultants and engineers have helped many hospitals achieve extraordinary results using robust and reliable paperless fax applications. If you are ready to learn more about paperless Rx faxing, DocuTrack fax server options, and others way to maximize service while admin minimizing costs, then simply  to arrange a private consultation or demo, and take the first step toward more efficient and cost-effective care.
*\* 2013 HIMSS Analytics Report: Barriers, Challenges and Opportunities with Information Sharing in HIEs: Output/Print Environments, sponsored by ASG.*
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## Paperless Productivity®
Learn how to leverage and benefit from paperless workflow solutions, gain access to live and recorded informative webinars.
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Paperless Productivity® specializes in providing paperless solutions for healthcare, finance, and high-tech/low-tech manufacturing and distribution processes.
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# Business Continuity & Document Disaster Recovery
Business Continuity & Document Disaster Recovery
The emphasis in Disaster Recovery and Business Continuity (DRBC) plans is placed on protecting data, but maintaining and managing document-based communication should also be key considerations. The costs and risks associated with communications disruptions can be just as harmful to your business as an outright data loss. According to the Gartner Group, *fifty percent* of small and medium businesses will go out of business within three years if lost data cannot be recovered within just 24 hours. Fortunately, Paperless Productivity® offers electronic document management solutions to assist with fax backup, document disaster recovery, and business continuity planning. Disaster Recovery considerations are critical when evaluating and deploying paperless document management solutions. Some key considerations:
* Paperless documents, unlike physical ones stored in basements and filing cabinets, are not susceptible to water, fire, smoke, or other damage.
* Likewise, paperless document storage in not location-centric. 'Redundant' storage of paper documents in logistically challenging, costly, and impractical given the low cost of redundant electronic fax backup and data storage.
* Documents are often stored at each individual step of the document workflow, creating 5, 10, 15 or more copies of different portions of the complete document. The complete document is often copied multiple times.
* A data disaster recovery strategy should include an electronic document management solution encompassing backups and redundancy for faxes, scans, emails, PDF's, physical electronic signatures, digital eSignatures, and electronic forms.
For nine months following 9/11, the phone lines of a large bank were down, cutting off critical communication channels. The organization expedited its recovery and quickly returned to the business of processing trades within hours due--in large part--to a disaster recovery plan that includes automated electronic document distributions capabilities through . Whether the cause is a national tragedy or merely a local outage, data loss can strike at any time. Fax backup and document disaster recovery solutions provide the redundant, accessible, and cost-effective safeguards your organization needs to weather any storms that may come. To find out how modern document DRBC plans use **RightFax** to deliver unmatched security, please  today and arrange a complimentary workflow analysis.
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# Print Suppression Strategies
Print Suppression Strategies
Print suppression strategies from Paperless Productivity® allow for enhanced security, increased efficiency, and greater ability to track and archive documents. Such benefits are achieved because vital business information such as purchase orders, invoices, and statements can be electronically exchanged via fax, email, certified email, encrypted PDF and SMS.
## Print Suppression Benefits
Print suppression strategies aim to eliminate an organization's need to print documents and to eliminate an organization's commitment to paper-based processes. The elimination of paper use through electronic exchange offers organizations a host of benefits including:
### Increased Responsiveness to Customers
As soon as a purchase order is received, it can be digitally scanned and indexed based on customer defined values, such as customer name, customer number, purchase order, and date. Rather than being printed, the purchase order can automatically be sent for processing, improving an enterprise’s responsiveness to customers. Printed incoming faxes no longer have to wait in piles, waiting to be couriered manually to the proper place. Instead, they can stay paperless and trigger a string of automated business processes, immediately reaching the necessary recipient for faster processing.
### Adherence to Regulatory Mandates
With heightened regulatory mandates to retain and manage information for  and risk-reduction purposes, organizations are under more pressure than ever to provide long-term, secure storage of fax messages. Once a document is printed, many of its security properties are lost. Support an organization’s record-keeping and compliance goals with automatic archiving and by adding user permissions and policies to sensitive documents. Whether your organization is subject to , , , or other mandates, print suppression can maximize the efficiency and cost-effectiveness of compliance efforts.
### Making a Direct Impact to Your Bottom Line
By allowing multiple users to send, receive, and access documents and manuals in electronic form, the need for printing is significantly reduced, potentially saving thousands of dollars. Avoid costs associated with storage, lost documents, postage, waste, transportation, and labor inefficiency. Save time with shortened month-end closing processes, enjoy automated electronic invoice processing, online check proofing, automatic audit and trail of invoices, immediate online invoice access, and receipts via fax, mail, or image.
### Improvement of Cash Flows through Automated Invoice Processing
Suppressing the printing of faxes will reduce the need for manual processing of invoices, expediting the , , and  workflow processes. These paperless invoices will speed up the accounts receivable workflow, giving the organization healthier cash flows. Electronic invoices that were suppressed in the print process will be electronically distributed to the proper recipients, and can trigger workflow automation processes to avoid manual processing of redundant tasks. Automated proof of delivery gives customer service representatives and collections personnel all the information needed to quickly resolve payment disputes while freeing up personnel for more mission-critical processes. Once accessed, documents can be printed, faxed, or e-mailed to requesters, speeding payment of invoices that have been “lost”. This process provides proof of receipt to those customers who respond to collection calls with, “I never received the goods”.
### Easier Tracking and Archiving
Rather than being printed, incoming faxes can automatically be archived in an electronic database. This makes way for easier tracking and archiving of paperless invoices, along with any other incoming fax message. Easily search for a specific fax, or search for specific text within faxes, then print only the needed pages and easily forward and send faxes right from a desktop. All inbound and outbound faxes can be audited to ensure accountability.
# Microsoft Hyper-V Storage & QoS with HyperGrid
Microsoft Hyper-V Storage & QoS with HyperGrid
      !Windows Server and Hyper-V are the backbone of untold thousands of data centers around the world. But despite everything that this setup does well out of the box, one of its major shortcomings is quality of service for Hyper-V storage. The ability to set minimum and maximum IOPS at the disk level is helpful—and certainly better than nothing—but as data and headcount and workloads all expand, more sophisticated QoS controls become increasingly necessary. Like so many other phenomena, Hyper-V storage workloads tend to follow an 80/20 rule, wherein about 20% of them account for 80% of the business or operational urgency. If basic Microsoft QoS doesn’t let you adequately prioritize those 20%, is your data center *truly* supporting your business requirements?
## Hyper-V Storage with HyperGrid
Hyper-V storage solutions from HyperGrid cut the imprecision out of QoS management, while conferring the many other benefits of a  solution. Unlike the simplistic controls in Microsoft QoS for Hyper-V, HyperGrid lets customers:
1. 1. * Define custom VM priority classes
      * Set and enforce both min and max IOPS *per VM*
      * Manage both of the above concurrently
HyperGrid QoS is built around two components: vControllers to issue I/O requests, and rControllers to receive and deal with the requests. Much like the way market equilibrium happens when supply matches demand, the vController/rController architecture ensures Hyper-V storage I/O equilibrium.The result? Consistently optimal performance, with simple yet granular QoS management through a single interface.
### Deploying a Smarter Hyper-V Storage Solution
Few solutions, in any niche, offer such impressive gains in ease of management and cost-effective performance at the same time. That’s what makes HyperGrid the preferred solution of a wide range of companies facing Hyper-V storage challenges and high VM performance demands. Our virtualization architects have deep experience in designing and deploying enterprise-class storage solutions with HyperGrid. From providing initial Windows Server licenses through supporting complex VM environments, we look forward to giving you trustworthy advice, attentive service, and a valuable partnership. For further information on HyperGrid products and services from Paperless Productivity®, please  today.