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# How to Choose an Enterprise Content Management Solution: 5 Steps for Selecting the Optimal System
The right enterprise content management solution can work wonders for your business. But in order to find it, you need to know what you’re looking for.
Many of today’s businesses struggle to handle the massive amount of content they create – and for good reason. Storing, organizing, and accessing content is a big job for any organization, and is often made even more complex by the need to not only manage this content but pull actionable insights out of existing data.
The good news is that ECM software can do much of the job for you, providing a  where content can be managed and put to better use. Below, we’re looking at some of the specific benefits of an ECM solution, as well as sharing our best tips for choosing a platform that makes your content operations (and your life) a whole lot easier.
#### A quick look at the benefits you get from ECM software
An ECM solution provides you with content management features that take the heavy lifting out of how your business stores and processes its ever-growing content volume. Beyond , it can markedly change the utility you get out of your proprietary data.
Some of the benefits you can get from enterprise content management tools include:
* Boosted productivity across your organization
* Streamlined search and discovery
* More efficient collaboration among and between departments
* Reduced operating costs
* Increased compliance rates
* Heightened data security
* Improved customer service
And that’s not all. Newly developed ECM capabilities rooted in artificial intelligence offer real-time tracking and content optimization, plus automated content management so you can do more while working less.
#### How to choose an enterprise content management solution in five steps
You’ve definitely got options when it comes to the ECM platform you choose. So how do you narrow it down? Start here.
#### Step 1: Define your organization’s current content challenges
In order to get the most benefits out of an ECM platform, you need to know exactly what you want to achieve. Before researching available options, go to the drawing board with key stakeholders to determine what your current content management challenges are, then look for a platform that offers ECM tools targeted toward those specific pain points.
#### Step 2: Evaluate key content management features
Speaking of the tools an ECM offers, it’s important to have a full grasp of available features right from the get-go. Even content management systems that appear similar tend to differ pretty widely in the key features they offer, and you don’t want to make the mistake of investing in and integrating an ECM platform that doesn’t go far enough for your business.
Some of the features you’ll want to consider:
* Document and records management capabilities
* Search and retrieval tools
* Automatic vs. manual inputs
* Ease of collaboration
* Data security and access safeguards
* Scalability
Consider each feature category broadly, but also look deeper to see the specific tools used in their deployment. You may be surprised to see just how much variation exists among the top ECM platforms.
#### Step 3: Check out the interface
One of the primary goals of an ECM solution is to simplify how you use and manage your content. With that in mind, you’ll want to make sure that the ECM solution you go with has a user-friendly interface that doesn’t make things more complicated than they need to be. Consider both ease of access (with proper security protocols in place, of course) and general ease of use when determining whether an interface is well-suited to your organization and its end users.
#### Step 4: Consider vendor reputation and support capabilities
The experience you have with a particular ECM solution is going to be guided in large part by the company that created it. Look for vendors with a proven reputation of success, paying close attention to things like user reviews and published case studies. In addition, be sure they offer support services and will be available on an ongoing basis to answer questions and troubleshoot any issues you might be having.
#### Step 5: Sign up for a demo to really understand ECM capabilities
You can’t *really* know how well a product works for you until you put it to the test. A demo will clue you in to everything a certain ECM platform can and can’t offer your business, and will give stakeholders across different departments a chance to put various capabilities to the test and ensure they meet the mark.
#### Systemware’s enterprise content management tools
Systemware understands the unique challenges that businesses face with their content operations. And to help you get ahead of them, we’ve designed an ECM solution that lets you tackle them from a single streamlined platform. As you go through the steps of choosing ECM software, we encourage you to take a look at what we’ve built and what it can do for your organization. Want to know more? Call or email us to learn about our  and the ways that Systemware can support your content management needs now and in the future.
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# Resources
# **Systemware ECM & Cloud Computing Resources**
Welcome to our cloud computing resources collection. At Systemware, we keep you informed on the latest trends and topics in the industry. Our articles, case studies, podcasts, and more will ensure that you’re up to date on the rapidly developing world of , AI, cloud computing, and other topics. Check back on the Systemware resources page regularly, as we will continue to post new material that you’ll want to see. The team at Systemware is here to serve as your guide to .
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# Our ECM Story
Our content management story centers around the success of our partners over the past 40 years. From supporting users to creating tailored cloud-based solutions for business, we’ve helped some of the world’s largest enterprises manage their most critical content.
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### Putting people before profit.
Our people-centric culture comes from our founder who chose to start Systemware instead of uprooting his family. Today, we consider ourselves a family and celebrate the talented individuals who make up our diverse, creative culture.
### Behind our clients. Ahead of the curve.
For the past 40 years, we have solved  problems for the world’s largest organizations. With each innovation, we recommit ourselves to helping them manage their most critical content.
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### Our Mission
At Systemware, we choose integrity over everything else. We’ve dedicated ourselves to developing the , providing customers with unsurpassed corporate content management service, and having fun along the way.
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## Their software architecture unlocks limitless possibilities to tackle virtually any business use case.
#### Customer
Financial Services
## We don't know the first-level support people on a first-name basis, and that's a good thing. I can't think of any time in the past decade where we have had to contact support for anything other than a simple question.
Banking
## We can rely on Systemware’s software to be stable and for their team to be available when we need them.
IT Services
### Learn More About Putting Content to Work for You
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### 6 Ways Systemware’s Record Management System Can Streamline Financial Services Operations
In a perfect world, any record management system your financial services operation puts into place would excel at streamlining processes and reducing inaccuracies i…
### Guide to Evaluating CA View/Deliver and Broadcom Alternatives
Looking for CA View/Deliver and Broadcom alternatives but not sure where to start? We’ve helped countless enterprise organizations migrate their content managemen…
### Modernizing Your Mainframe by Migrating to a Broadcom Alternative
With organizations continuing to embrace the 21st century’s digital transformation, many are seeking a Broadcom alternative to fully address the evolving needs of…
# Innovation After Content Management System Innovation
We’ve never rested on our laurels, and we are as excited as ever to understand our customers’ secure content management challenges and enable them to better serve their customers.
## Experts Who Deliver Results
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Our dedicated service, ability to be seamlessly adaptable, and specialized knowledge create a content management system with solutions for deployment, integration, and migration that can be tailored to help you overcome any challenge.
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We are an inspired group of smart individuals focused on helping customers transform their businesses. We take pride in powering some of the world’s largest company’s content management operations. Sound like what you’re looking for? Check out Systemware careers below.
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