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# Virtual Transaction Coordinator Assistant
Our real estate transaction coordinators are trained to manage all the paperwork and deadlines involved in your real estate transactions – including every step of the selling process, from contract to close.
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## Maximize Productivity with a Transaction Coordinator Virtual Assistant
Our skilled assistants can handle the critical tasks that come with managing transactions, freeing up your team’s time and allowing them to focus on nurturing client relationships and closing deals.
**A real estate transaction coordinator is a real estate professional who manages all the paperwork and deadlines involved in a real estate transaction. They’re trained in every step of the selling process and tasked with monitoring progress from when the seller accepts an offer through the steps involved in the close of escrow.**
Working closely with all parties in each transaction, they work to ensure a smooth transaction by providing useful & detailed information and action plans, processing contractual documents and disclosures, watching deadlines, and ordering and coordinating inspections.
MyOutDesk virtual admin assistants are carefully vetted to ensure a seamless transition into your company – saving you up to 70% of the cost of a traditional employee.
## What a Real Estate Transaction Coordinator Can Do For You
##### Manage Transaction Documentation
##### Manage Escrow Process
##### Interview Coordination
##### Inspection & Appraisals
##### Checklist Management
##### Coordinate Closing Activities
****Manage Transaction Documentation****
* Verify of signatures, initials and addenda on contracts
* Monitor deadlines during the contingency period and provide notices
* Ensure loan underwriter has the necessary certificates and clearances
****Manage Escrow Process****
* Open escrow and review the purchase agreement and escrow instructions
* Stay on top of property inspections, financing, and closing preparations
* Coordinate buyer, seller, escrow & third-party communications
****Interview Coordination****
* Regularly update & maintain communications with all parties
* Provide weekly summaries and coordinate the final walkthrough
* Audit the file prior to closing to ensure completed paperwork
**Inspection & Appraisals**
* Schedule property inspections, coordinate appraisals, and more
* Ensure that necessary reports are obtained promptly
* Draft addendums and seller’s disclosure packets
**Checklist Management**
* Create and maintain comprehensive transaction checklists
* Ensure that every step of the process is accounted for and completed
* Input all client information into the database system
**Task Prioritization**
* Coordinate title/escrow, mortgage loan, and appraisal processes
* Coordinate inspections, assist in repair negotiations/completion
* Submit necessary documents and schedule the closing process
## Hiring a Transaction Coordinator With MyOutDesk
When it comes to transaction coordination, having a specialized virtual assistant by your side can make a world of difference. Let us take charge of your deal pipeline and handle all aspects of your transaction by ensuring escrow has all the needed items, performing lender follow-ups, gathering documentation for contingencies, calling clients, reviewing documents, and more.. Cut down your time on each transaction from 45 hours to only 15 with MyOutDesk’s  transaction coordinators!
##### Explore Popular Industries
 Real Estate
 Human Resources
 Healthcare
## Hire A Transaction Coordinator Virtual Assistant Today
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## What Our Clients Are Saying
“We have two people, we brought on within a week of each other. They’re in two different parts of our business: one is on the sales side, one is on the support side, so we got to see kind of both of those in action — they also folded in our culture so easily!”
Jeff Robbins
Managing Director
By Referral Only
“MyOutDesk has been instrumental in helping us find super talented VAs!” that fit our culture, help us grow our sales and handle our operations. They’re a wonderful company that provides great introductory training and we’re glad to be in business with them!”
Andrew & Angela Duncan
Broker/Owners
The Duncan Duo, Tampa FL
“Our VAs don’t just answer the phones and coordinate calendars—they literally create productivity and create packages, streamlining marketing messages and proposals so we can leverage it and build better relationships with our clients”
Joseph Ryan
President
GRA Galligan, Ryan & Associates
“Our Virtual Assistants are able to do the job **better than the local people, raising the bar**! They are more mature, more experienced, more grateful and more committed to what they were doing and raised the bar for all our other employees!”
Mihran Berejikian
Belami, Inc.
“Our first VA does a lot of the research we need in building our clients storybrand and sphere of connections, providing them with support; while our second VA helps our clients with their processes and inventory-related things. They both assist our copywriters in publishing, along with some website maintenance. They’re excellent in all those!”
Cliff Stoltzfoos
Owner
LifeX Marketing
“It’s been a very positive experience – easy to setup and get going. We use MyOutDesk VAs for healthcare recruiting – it gives us stability in the role and delivers a constant flow of applicants coming in. Our VA has a healthcare background, she knows the lingo, and she’s hungry to achieve! She likes the challenge. It’s a beautiful thing.”
Chris Miller
BrightStar Care, Lansing MI
“Because we’re in an investments and securities business, our client information and handling needs a US-based person with advanced biometrics access — but our VAs are excellent for tasks that revolve around supplementary data collection and entry. Our VAs take in all the data, plots them in our systems and the systems drop them into our models for underwriting”
David Dahill
CFO and Co-Founder
Realized
“The whole team at MOD has been fantastic to work with. Very professional from start to finish. We look forward to a long working relationship with them.”
Dan True
Chief Financial Officer/Partner
Legacy Property Management
“Our experience with MyOutDesk has been amazing! They have provided us with hard working and dedicated virtual assistants with the skill sets that meet our company needs. We set high standards and they have met them all. They’ve saved our company time & money.”
Mark Spain
Broker/Owner
Mark Spain Real Estate, Alpharetta GA
“I’m not going to be able to make $250,000 a year if I’m spending half my time doing $10 an hour work. That’s why we’re such big fans of virtual assistants and automation – because we need to delegate those tasks off to technology, virtual assistants, and team members so that we can get back to doing the high value work that makes us real money.”
Dale Warner
COO
Realvolve
“We have used multiple MyOutdesk Virtual Assistants for several years, primarily in our Marketing department, but also in our Transaction Management department. We consider them one of our strategic competitive advantages that we can offer agents for an unbeatable package of benefits—leveraging these outsourced professionals.”
Paul Mayer
Co-Founder & Executive Chairman
Elite Pacific Properties
“A MyOutDesk virtual assistant can help your office provide a consistently higher level of service from recognition to communication, to the calendar, to anything you can imagine. Having my virtual assistant has just been transformational for me. I really love my VA, she’s fantastic!”
Jessica Fox
Team Leader & Recruiter
KW Clearwater, FL
“MyOutDesk has allowed me to start building my real estate team, starting with what I needed help with the most – lead generation. I’d highly recommend MyOutDesk to any agent like who is looking to get to the next level and ultimately build a real estate team.”
Charlie Hutchinson
REALTOR®
Keller Williams, Whitefish Bay WI
“My experience with MyOutDesk has been great! My VA is responsive, hardworking, motivated, eager to learn & optimistic about prospecting for me. She values her job and appreciates the work. It’s a great addition to my business and I highly recommend MyOutDesk!”
Anne Adams
Anne Adams & Assoc., Chandler AZ
“Once I realized that I needed help in order for my business to grow, I contacted MyOutDesk and the whole process was very smooth. I sent them a list of duties that I needed the assistant to perform. They matched my needs with a couple of candidates. I interviewed them, and then made my decision who to work with. Now, my database is organized, we set up my campaigns, and all my online presence and data research is take care of. I am very happy with the services and the results I realized. Best investment I made this year!”
Miriam Cortazzo
Real Estate Salesperson
Keller Williams, Fort Lee NJ
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There are many ways that a company can use outsourcing to improve workflows and have a better bottom line. These outsourcing examples may give you an idea of ways you can use outside workers, such as virtual assistants and contractors to streamline operations. Let’s take a closer look at how outsourcing can work for your …
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## Frequently Asked Questions
What Types of Tasks Can I Delegate To a Virtual Transaction Coordinator?They excel in document management, ensuring all paperwork is organized and up-to-date. They track critical deadlines, coordinate inspections and appraisals, and manage communication with all parties involved. Additionally, they maintain transaction checklists to ensure no steps are missed and assist in coordinating closing activities. With a virtual transaction coordinator, you can offload administrative burdens and focus on closing deals effectively.
What Types of Skills Should a Virtual Transaction Coordinator Have?The most desired skills include excellent organizational abilities to manage and maintain documentation, strong attention to detail to ensure accuracy and completeness of paperwork, effective communication skills to interact with clients, agents, and other stakeholders, proficiency in deadline management to track and meet critical milestones, and adaptability to handle multiple transactions simultaneously. Additionally, they should have a solid understanding of the real estate industry, including transaction processes and relevant regulations.
How Much Does It Cost To Hire a Virtual Transaction Coordinator?Virtual transaction coordinators are typically hired on an hourly basis or through a monthly retainer fee. Hourly rates can range from $20 to $40 or more, depending on the complexity of the tasks involved and the skill level of the coordinator. At MyOutDesk it’s one flat monthly rate for any of our experienced full-time professionals.
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Sacramento, CA 95816
Phone:  (800) 583-9950
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