One-time purchase of roadshow supplies in a quarter

Tool:  Story Telling

Challenge    I am leading a team that composes of Provincial Officer who regularly purchases office supplies  and exhibit materials which consumes a lot of time for them.

Selection

I choose the Story Telling tool as I know that it can easily answers all the question and come up  with a best solution possible.

Since we are challenge with time consuming in purchasing of supplies every time we have  roadshows with an average 3 to 4 activities of per area, we need to find ways to lessen the time  incurred in preparing PRF (purchase requisition form), RFP (request for payment), and liquidation  for supplies needed during roadshow. This will benefit the extension officer to allocate their time  and effort in other tasks and responsibilities. Likewise, it will help finance department to reduce  their time in processing cash advance and checking of liquidation.

Application

With the idea generated, I started to look for other options on how to enhance the current  process by implementing this new mechanics:

➢ Provincial officer must forecast the supplies needed for all roadshow activities

scheduled in one (1) quarter.

➢ Provincial officer must seek prior approval for all the forecasted supplies through

sharepoint(system) forms.

➢ Purchase Requisition Form – must indicate the specific supplies needed (e.g. Duct tape,

masking tape, electrical tape, cleaning materials, shrink wrap, bond paper, photo paper,  etc.) for 1 quarter (e.g., October to December 2020).

➢ Expense Report – liquidation for credit card must be based on the cut-off set by finance.

And for cash advance liquidation, cash advance policy will be applied.

During the application stage, I find out that Storytelling really fits the tool in answering the  question and to have the answers in the right places.

Insight

With this new process, we can ensure that that supplies needed are readily available before the  schedule roadshow/event and can be included in the items for pick up by courier services to be  sent to where the activity be held for faster operation.

Approach and Conclusion

In my opinion, Storytelling gives me the opportunity to be more effective in designing a program  for innovations as it focuses on the real discussion from identification the challenges, selection  the best possible solution, execution and review and possible recommendation.


One - time purchase of roadshow supplies in a quarter Tool : Story Telling Challenge I am leading a team that composes of Provincial Officer who regularly purchases office supplies and exhibit materials which consumes a lot of time for them . Selection I choose the Story Telling tool as I know that it can easily answers all the question and come up with a best solution possible . Since we are challenge with time consuming in purchasing of supplies every time we have roadshows with an average 3 to 4 activities of per area , we need to find ways to lessen the time incurred in preparing PRF ( purchase requisition form ) , RFP ( request for payment ) , and liquidation for supplies needed during roadshow . This will benefit the extension officer to allocate their time and effort in other tasks and responsibilities . Likewise , it will help finance department to reduce their time in processing cash advance and checking of liquidation . Application With the idea generated , I started to look for other options on how to enhance the current process by implementing this new mechanics : ➢ Provincial officer must forecast the supplies needed for all roadshow activities scheduled in one ( 1 ) quarter . ➢ Provincial officer must seek prior approval for all the forecasted supplies through sharepoint(system ) forms . ➢ Purchase Requisition Form – must indicate the specific supplies needed ( e.g. Duct tape , masking tape , electrical tape , cleaning materials , shrink wrap , bond paper , photo paper , etc . ) for 1 quarter ( e.g. , October to December 2020 ) . ➢ Expense Report – liquidation for credit card must be based on the cut - off set by finance . And for cash advance liquidation , cash advance policy will be applied . During the application stage , I find out that Storytelling really fits the tool in answering the question and to have the answers in the right places . Insight With this new process , we can ensure that that supplies needed are readily available before the schedule roadshow / event and can be included in the items for pick up by courier services to be sent to where the activity be held for faster operation . Approach and Conclusion In my opinion , Storytelling gives me the opportunity to be more effective in designing a program for innovations as it focuses on the real discussion from identification the challenges , selection the best possible solution , execution and review and possible recommendation .