Assignment Reflection – VISUALISATION

DESIGN THINKING - VISUALIZATION

Challenge

The transfer of production facility for the aerospace product is highly complicated project  management activities, especially to the new supplier in the aerospace global business supply  chain.  The deliverables are not only to manages the product’s quality and specification but also  to meet the local government and international regulations.  The development of project  management plan for transfer programme deliverables shall be considering the differences  such as geographic location, time zone, working culture, communication language, technical  specification and quality management system requirements.

The customer is provided with the comprehensive of information and requirements including  the legal business contract and General Terms and Agreement.  The supplier shall ensure the  quality management system and airworthiness requirement are accredited by appropriate the  certification body.

All related information will be collated using the suitable programme management tools and  visualise in the least waste way to ensure the tasks deployed and monitor at the smooth flow  implementation adherence to stakeholders.  The accuracy of the information is depending on  the stakeholder's knowledge and experience of subject matters.

The effective objectives and goal definition are crucial to ensure the end customer expectation  on quality, cost and on-time delivery for the product and component delivered are strict to be  met.

Selection

The visualization is selected because it is a significant tool or methodology to support the  complex and comprehensive deliverables and tasks define during the development of project  transfer programme planning.

Visualization tools used to establish the least waste way programme plan (LWWPP) which all  documentation (such as contracts, specification, customer requirements, etc), problem, issues,  risks and opportunities have been visualizing highlighted for sharing ideas, issues and concern  to all stakeholders as earlier as project business case study.

The following is the logical flow embedded in the visualisation process,

1. Preliminary business case assessment.  2. Pre-project development event breakdown.  3. Project development design thinking event

4. Post-project development event scrutiny.  5. Policy deployment of project planning  6. Periodically project planning Review.

The tool is using to deep dive for understanding the fidelity of the problem, issues and  opportunities. The visualization tools will assist in managing deliverables and tasks progress  tracking of transfer programme critical path step by step manner.  Without proper visual  management, there are very tough to manage the programme deliverables.

All deliverables to be displayed by visual management linkage and flow to the “Least Waste  Way Programme Plan” (LWWPP) to ensure the work breakdown structure are monitor and  action smoothly by responsibility stakeholders.

Application

By using the tool, there is a plan for the brainstorming session with the correct background  stakeholders who are involving or any interests in the project.

It will be started by organising a sequence of project development event by preparing the Event  Scope Sheets embedded by defines the objective and goal.

Each stakeholder and the representatives from the multi-ranks personnel in the organization  shall share their concerned on the project during the brainstorming session.  This session is to  captures each individual concerned in every area of the organisation.  There is not a one-time  session or event to be held but, follow by a few sessions to clearly defines objectives and goal.   The event is recorded and reported in the Lean Event Scope Sheet and Improvement To do list  for treatment.

Progress status for deliverables, tasks and risks shall be monitored based on visual Key  Performance Indicator identify for each segmentation or stages.  The KPI results will be  periodically review and deep-dive.

Finally, any conclusion of a success story to be reported in the visual management lesson learnt.

Insight

The visual management for the status of deliverables projects planning given the stakeholder  easily to understand the identified issues and potential risks. The visualization tool provides  details and a depth understanding of the problem.  It is assisting the stakeholder to provide the  right solution for the problem and then understanding the tasks to be implemented to resolve  the issues.

The challenges about design thinking broadly,

1. Involve all level in the organization from bottom to top. The right person with the right

skill at the right time.

2. Time-consuming to scrutiny the problem, issues, opportunity or concerned.  Lengthy

discussion and explanation for clarification before the decision is made.

3. Where the practices of management cultural are based on status quo, one-way top-

down instruction. It is difficult to adopt the design thinking concept in the organization  because leaders are reluctant to commit a two-way interactive communication during  deep-dive scrutiny.

Approach

To ensure successfully achieving a goal and objective, the project development event is  organising based on the team-building concept (workshop or laboratory) rather than an official  company meeting.

The participants were provided with the ethical guidelines for the mission to be accomplished  on the goal and objectives.  The objectives and goal will be disseminated company-wide as  programme management policy deployment.  The programme management policy to be  reviewed by at least once a year to ensure it is alignment with the current market demand.

With the current digitalisation, the electronic display can be used to simulate the processes.   There is a lot of software available in the market such as iObeya, iKanban, etc.

By implementation of the digitisation in the process, there will be easier and effective in sharing  the information widely and more stakeholders can participate remotely.

This will benefit the organization to work closely with its employees and customer efficient  manner toward gathering accurate information for the least waste way of decision making.

Shareef Ahmed.


Assignment Reflection – VISUALISATION DESIGN THINKING - VISUALIZATION Challenge The transfer of production facility for the aerospace product is highly complicated project management activities , especially to the new supplier in the aerospace global business supply chain . The deliverables are not only to manages the product ’s quality and specification but also to meet the local government and international regulations . The development of project management plan for transfer programme deliverables shall be considering the differences such as geographic location , time zone , working culture , communication language , technical specification and quality management system requirements . The customer is provided with the comprehensive of information and requirements including the legal business contract and General Terms and Agreement . The supplier shall ensure the quality management system and airworthiness requirement are accredited by appropriate the certification body . All related information will be collated using the suitable programme management tools and visualise in the least waste way to ensure the tasks deployed and monitor at the smooth flow implementation adherence to stakeholders . The accuracy of the information is depending on the stakeholder 's knowledge and experience of subject matters . The effective objectives and goal definition are crucial to ensure the end customer expectation on quality , cost and on - time delivery for the product and component delivered are strict to be met . Selection The visualization is selected because it is a significant tool or methodology to support the complex and comprehensive deliverables and tasks define during the development of project transfer programme planning . Visualization tools used to establish the least waste way programme plan ( LWWPP ) which all documentation ( such as contracts , specification , customer requirements , etc ) , problem , issues , risks and opportunities have been visualizing highlighted for sharing ideas , issues and concern to all stakeholders as earlier as project business case study . The following is the logical flow embedded in the visualisation process , 1 . Preliminary business case assessment . 2 . Pre - project development event breakdown . 3 . Project development design thinking event 4 . Post - project development event scrutiny . 5 . Policy deployment of project planning 6 . Periodically project planning Review . The tool is using to deep dive for understanding the fidelity of the problem , issues and opportunities . The visualization tools will assist in managing deliverables and tasks progress tracking of transfer programme critical path step by step manner . Without proper visual management , there are very tough to manage the programme deliverables . All deliverables to be displayed by visual management linkage and flow to the “ Least Waste Way Programme Plan ” ( LWWPP ) to ensure the work breakdown structure are monitor and action smoothly by responsibility stakeholders . Application By using the tool , there is a plan for the brainstorming session with the correct background stakeholders who are involving or any interests in the project . It will be started by organising a sequence of project development event by preparing the Event Scope Sheets embedded by defines the objective and goal . Each stakeholder and the representatives from the multi - ranks personnel in the organization shall share their concerned on the project during the brainstorming session . This session is to captures each individual concerned in every area of the organisation . There is not a one - time session or event to be held but , follow by a few sessions to clearly defines objectives and goal . The event is recorded and reported in the Lean Event Scope Sheet and Improvement To do list for treatment . Progress status for deliverables , tasks and risks shall be monitored based on visual Key Performance Indicator identify for each segmentation or stages . The KPI results will be periodically review and deep - dive . Finally , any conclusion of a success story to be reported in the visual management lesson learnt . Insight The visual management for the status of deliverables projects planning given the stakeholder easily to understand the identified issues and potential risks . The visualization tool provides details and a depth understanding of the problem . It is assisting the stakeholder to provide the right solution for the problem and then understanding the tasks to be implemented to resolve the issues . The challenges about design thinking broadly , 1 . Involve all level in the organization from bottom to top . The right person with the right skill at the right time . 2 . Time - consuming to scrutiny the problem , issues , opportunity or concerned . Lengthy discussion and explanation for clarification before the decision is made . 3 . Where the practices of management cultural are based on status quo , one - way top- down instruction . It is difficult to adopt the design thinking concept in the organization because leaders are reluctant to commit a two - way interactive communication during deep - dive scrutiny . Approach To ensure successfully achieving a goal and objective , the project development event is organising based on the team - building concept ( workshop or laboratory ) rather than an official company meeting . The participants were provided with the ethical guidelines for the mission to be accomplished on the goal and objectives . The objectives and goal will be disseminated company - wide as programme management policy deployment . The programme management policy to be reviewed by at least once a year to ensure it is alignment with the current market demand . With the current digitalisation , the electronic display can be used to simulate the processes . There is a lot of software available in the market such as iObeya , iKanban , etc . By implementation of the digitisation in the process , there will be easier and effective in sharing the information widely and more stakeholders can participate remotely . This will benefit the organization to work closely with its employees and customer efficient manner toward gathering accurate information for the least waste way of decision making . Shareef Ahmed .