Reflection - Visualization

Challenge & Selection:

Visualization is the tool which is the first one i use to get the insights and thoughts from my

stakeholders and cross functional team for any new document. I use this technique of using a

draft document before finalizing the document. The draft document is shared to different CFT

to get the all the comments, corrections and betterments if any in that particular document.

Application:

I start the drafting a new document by covering all the contents required to develop any system.

I ensure that all the sections required as the standard requirements like Purpose, Scope,

Responsibility, Procedure, Attachments and Reference, etc. I go through the related existing

procedures, guidance documents and guidelines which can help me to derive the good

procedure for any new system implementation. Also go for personal interview and discussion

to get the insights and requirements of the persons who are really involved in the execution of

the system.

While preparing the document i will use standard template to cover all the section which are

required for system development. I will use flow charts to give clear understanding on the new

procedure. It will give clear visual identification on the procedure and easily understand able

to the followers.

Before finalizing the procedure, i give questions such as: 1) what key elements are missing in

the document? 2) What would you change in the document to make it accurate as per the

system? I will give sufficient time to the CFT to review and give the details inputs related to

the system procedure. I will collect the all the comments and betterment recommendations from

all CFT and compile the same on single paper & correct all the comments in the document to

get the final document.

Insights & Approach:

From the above exercise what I learnt is that interacting with different CFT for preparing the

document for system development given me a clear understanding on what are the key points

need to be covered in the document and how to prepare the better procedural document.

As i understood that the most useful tool for shared success is Design thinking. Henceforth I

will use this tool- Visualization as a basic tool before writing any document.


Reflection - Visualization Challenge & Selection : Visualization is the tool which is the first one i use to get the insights and thoughts from my stakeholders and cross functional team for any new document . I use this technique of using a draft document before finalizing the document . The draft document is shared to different CFT to get the all the comments , corrections and betterments if any in that particular document . Application : I start the drafting a new document by covering all the contents required to develop any system . I ensure that all the sections required as the standard requirements like Purpose , Scope , Responsibility , Procedure , Attachments and Reference , etc . I go through the related existing procedures , guidance documents and guidelines which can help me to derive the good procedure for any new system implementation . Also go for personal interview and discussion to get the insights and requirements of the persons who are really involved in the execution of the system . While preparing the document i will use standard template to cover all the section which are required for system development . I will use flow charts to give clear understanding on the new procedure . It will give clear visual identification on the procedure and easily understand able to the followers . Before finalizing the procedure , i give questions such as : 1 ) what key elements are missing in the document ? 2 ) What would you change in the document to make it accurate as per the system ? I will give sufficient time to the CFT to review and give the details inputs related to the system procedure . I will collect the all the comments and betterment recommendations from all CFT and compile the same on single paper & correct all the comments in the document to get the final document . Insights & Approach : From the above exercise what I learnt is that interacting with different CFT for preparing the document for system development given me a clear understanding on what are the key points need to be covered in the document and how to prepare the better procedural document . As i understood that the most useful tool for shared success is Design thinking . Henceforth I will use this tool- Visualization as a basic tool before writing any document .