Solutions against coronavirus using Mind

Mapping

1. Challenge & Selection

During the last few weeks, I participated in the local coronavirus taskforce witch has a preventive and a curative

mission as the virus is spreading very fast word wide.

A lot of stakeholders are concerned by this mission, doctors, government, volunteers, media and more; and the

first priority was to develop a better understanding of the current reality. That is the reason why I suggested the

mind mapping tool as we need to maximize the communication quality of all kinds of data and insights and make

them as easier as possible to communicate between all the stakeholders

And as we know, the mind mapping tool is the best alternative to develop a common mind regarding the current  reality of the situation we are dealing with.

2. Application

Given the current context and to guarantee the safety of participants, we used online tools to collect ideas, gather  data and feedbacks and event to discuss and collaborate.

To do that, we used:

● Google Drive for document and forms

● MindMeister to create collaborative Mind Maps

● Zoom for videoconference

As a start, we created a Google form document with a full description of the problem, we asked few questions to  know the person who is answering our questions: name, phone number, gender, age, email address, questions to  measure the level of understanding of the actual problem and finally their suggestions or ideas to solve the  problem.

After 24 hours, we used to answers we collected to:

1. Define the directions we should take by defining the branches of the mindmap that represent the most  important areas about our central topic.

Branches of the​ Solutions gainst Coronavirus​ mind map

2. Define the workgroups of more or less 20 participants based on the contributor’s profiles. For that, we  made sure to represent all types of profiles in groups based on the area of interest, age, gender, etc.

An example of a Zoom call for a groupwork

We assigned a facilitator for every workgroup witch the mission was basically to fluid the communication between  the team.

We assigned a branch for each team with a mission to expand it to subbranches and then to elaborate and grow  the sub-branches during 5 meetings, 40 minutes each.

We set some small rules:

● Use single keywords rather than long text to help focus on one single idea per branch or sub-branch and  simplify the topic as much as possible.

● Use legible and clear words in order to make it easier for the other participants or the teams to read it.

● Use visual elements such as colors, shapes and icons to represent ideas

Elaborating a sub-branch

3. Insight & Approach

What I have learned from conducting this exercise with several groups is that mind mapping is one of the most

efficient methods that help to ​organize ideas for ​more understanding of the situations through breaking things

down into smaller parts; ​divide and conquer, as they say​.

The mind map graphic gives the different teams a better understanding of the central topic witch help them to

share their perspectives and develop common solution or suggestion built on the base of the sum of the

intelligence of the workgroup.

Conducting this exercise helped me develop my understand of the use of the mind map tool. It also gave me the

idea that it can be used in collaboration with other design thinking tools and methods.


Solutions against coronavirus using Mind Mapping 1 . Challenge & Selection During the last few weeks , I participated in the local coronavirus taskforce witch has a preventive and a curative mission as the virus is spreading very fast word wide . A lot of stakeholders are concerned by this mission , doctors , government , volunteers , media and more ; and the first priority was to develop a better understanding of the current reality . That is the reason why I suggested the mind mapping tool as we need to maximize the communication quality of all kinds of data and insights and make them as easier as possible to communicate between all the stakeholders And as we know , the mind mapping tool is the best alternative to develop a common mind regarding the current reality of the situation we are dealing with . 2 . Application Given the current context and to guarantee the safety of participants , we used online tools to collect ideas , gather data and feedbacks and event to discuss and collaborate . To do that , we used : ● Google Drive for document and forms ● MindMeister to create collaborative Mind Maps ● Zoom for videoconference As a start , we created a Google form document with a full description of the problem , we asked few questions to know the person who is answering our questions : name , phone number , gender , age , email address , questions to measure the level of understanding of the actual problem and finally their suggestions or ideas to solve the problem . After 24 hours , we used to answers we collected to : 1 . Define the directions we should take by defining the branches of the mindmap that represent the most important areas about our central topic . Branches of the​ Solutions gainst Coronavirus​ mind map 2 . Define the workgroups of more or less 20 participants based on the contributor ’s profiles . For that , we made sure to represent all types of profiles in groups based on the area of interest , age , gender , etc . An example of a Zoom call for a groupwork We assigned a facilitator for every workgroup witch the mission was basically to fluid the communication between the team . We assigned a branch for each team with a mission to expand it to subbranches and then to elaborate and grow the sub - branches during 5 meetings , 40 minutes each . We set some small rules : ● Use single keywords rather than long text to help focus on one single idea per branch or sub - branch and simplify the topic as much as possible . ● Use legible and clear words in order to make it easier for the other participants or the teams to read it . ● Use visual elements such as colors , shapes and icons to represent ideas Elaborating a sub - branch 3 . Insight & Approach What I have learned from conducting this exercise with several groups is that mind mapping is one of the most efficient methods that help to ​organize ideas for ​more understanding of the situations through breaking things down into smaller parts ; ​divide and conquer , as they say​. The mind map graphic gives the different teams a better understanding of the central topic witch help them to share their perspectives and develop common solution or suggestion built on the base of the sum of the intelligence of the workgroup . Conducting this exercise helped me develop my understand of the use of the mind map tool . It also gave me the idea that it can be used in collaboration with other design thinking tools and methods .