Learning Launch

Challenge

As an employee under the Financial Planning Control Department, the challenge is to have a ready report of the  appropriation of budget in each project especially those that are completed already every time the group head ask for it.  When I say project, these are the renovation/relocation and construction of new branches or corporate offices. Each  project has an approved/allotted budget for all the expenses to be incurred like the general construction, data  communication, professional fees and FFE and a 5% contingency.

Selection

Our team has already gone through several design thinking activities/tools, so we are ready to try the learning launch tool.  Broadly speaking, the learning launch is an experiment meant to quickly test an idea and prototype

Application

For our first learning launch, we have asked our project managers/architects on the percentage of completion of all the  branches/corporate site that is subject for renovation/construction or relocation. We also asked for the list of all Purchase  Orders release to various vendors in connection with these projects from our PO issuance team. We wanted to see if the  percentage of completion is somewhat close to the percentage of appropriation/PO issuances. This tested our  assumptions that there is no ready reference for each report. Our team went through a weekly meeting and brainstorming  on how we can address and solve this challenge. We went through workshops and trainings to structure a monitoring  where every Project Manager can easily generate their report in a more agile way.

For our second learning launch, we focus on gaining clarity about our task. These tested our assumptions that the absence  of project monitoring as a foundation for the report to be presented to the group head is the main cause of our challenge.

Insights

The learning launch tool is what our team use to construct launches to test these assumptions. Additionally, we thought  through anticipated results, expecting to find that a more agile approach would improve our workflow. Our actual result  is in line with what we expected, we need to have a proper monitoring that is easy to use and should always be updated.  Coordination also with the various teams involve is a must. Our team will continue to evaluate this information and  implement it into a new concept in the future.

Approach

As cited, our team will continue to evaluate the information and implement it into a new concept in the future. Future  launch design should reflect insights gained , the progress made to achieve its full implementation.


Learning Launch Challenge As an employee under the Financial Planning Control Department , the challenge is to have a ready report of the appropriation of budget in each project especially those that are completed already every time the group head ask for it . When I say project , these are the renovation / relocation and construction of new branches or corporate offices . Each project has an approved / allotted budget for all the expenses to be incurred like the general construction , data communication , professional fees and FFE and a 5 % contingency . Selection Our team has already gone through several design thinking activities / tools , so we are ready to try the learning launch tool . Broadly speaking , the learning launch is an experiment meant to quickly test an idea and prototype Application For our first learning launch , we have asked our project managers / architects on the percentage of completion of all the branches / corporate site that is subject for renovation / construction or relocation . We also asked for the list of all Purchase Orders release to various vendors in connection with these projects from our PO issuance team . We wanted to see if the percentage of completion is somewhat close to the percentage of appropriation / PO issuances . This tested our assumptions that there is no ready reference for each report . Our team went through a weekly meeting and brainstorming on how we can address and solve this challenge . We went through workshops and trainings to structure a monitoring where every Project Manager can easily generate their report in a more agile way . For our second learning launch , we focus on gaining clarity about our task . These tested our assumptions that the absence of project monitoring as a foundation for the report to be presented to the group head is the main cause of our challenge . Insights The learning launch tool is what our team use to construct launches to test these assumptions . Additionally , we thought through anticipated results , expecting to find that a more agile approach would improve our workflow . Our actual result is in line with what we expected , we need to have a proper monitoring that is easy to use and should always be updated . Coordination also with the various teams involve is a must . Our team will continue to evaluate this information and implement it into a new concept in the future . Approach As cited , our team will continue to evaluate the information and implement it into a new concept in the future . Future launch design should reflect insights gained , the progress made to achieve its full implementation .