Example Reflection – Visualization

Challenge  I was part of the Organizer team of my college's International techno-management fest under  Serum Institute of India patronage. This was a great pride and responsibility for any students of our college.  It was the initial stage, that is the planning stage for the perfect execution of the fest, we have  to build necessary strategies to achieve our goals, ideas and the requirements of the fest. Here  comes the first meeting, the agenda of the meeting was to increase the footfall for the fest. As  the discussion went on, people were moving to the conclusion of increasing the reach to new  places for marketing the fest. This means allocating more resources to the marketing team, so  they are the one who was eagerly waiting for this decision to get finalize. But the problem is  we are already running tight on the resource of workforce and funds for the existing  operations. It was a deadly move to agree to this decision. To overcome this, me and my  subordinates strategize a completely new idea to operate with the slightly increased resource.  As I am a new addition to the team, I was criticized for standing against, and the people were  not ready to listen to our ideas as marketing team was considered to be in a higher power than  other teams informally. Moreover, I was too nervous about pitching our solution when most  of the members were against us.    Selection  The tool I chose here to overcome the obstacles was visualisation. I chose this tool because it  helps you to express your thoughts and ideas in a structured manner when you're nervous in  front of the unfamiliar crowd. Not only that, as people were already kind of hesitant to our  pitch, I thought they would remain unfocused during our pitch. As adding a crown to our  problem, everyone would be eagerly waiting for the perfect opportunity for me to make any  mistake. So using this tool would definitely put me in a better position.    Application  So how I applied this tool. Before pitching our strategy, we clearly discussed every nook and  corner of the pitch within our team, including all kind of possible questions that might pop  up. Even we did a cost-benefit analysis of our model to support our idea. So we divided our  whole idea into different blocks as a small module in a sequential structure, mainly we used  boxes to depict the flow of our thoughts, kind of flow chart. We made sure that it was too  easy to follow and understand via the drawings. In this way, we eliminated the unnecessary  repetitive silly questions that might have arrived due to our voice against the big player. Our  financial cost analysis numbers came to a great support. Based on this, it was too obvious that  our model of implicating high focus on the existing area is much beneficial and sustainable in  all manner when compared to increase the reach to the new players.    Insight   This tool of visualizing was suggested by one of our teammates before the main pitch.  Anyways this was my first interaction with this tool which came as handy to overcome our  obstacle. Not only that but also it reduces the effort and time to a greater extent making it  very easy for the audience to capture every nuance of what we are trying to say, which is the  key goal of any communication. It also helps to identify our own mistakes before the big day,  such as weak areas that needed improvement.    Approach  The things I learnt from using this tool is, it makes our effort easier in explaining our  thoughts and ideas clearly without any struggle. My new addition for the next time would be  to include storytelling with the visualization. I believe it would be a deadly combo because

storytelling keeps the audience more engaging with the twist of fun and humour to set the  positive mindset, which has the potential to capture the crowd and make them agree to our  terms. Winning the hearts of the audience would be the ultimate goal of any presenter.


Example Reflection – Visualization Challenge I was part of the Organizer team of my college 's International techno - management fest under Serum Institute of India patronage . This was a great pride and responsibility for any students of our college . It was the initial stage , that is the planning stage for the perfect execution of the fest , we have to build necessary strategies to achieve our goals , ideas and the requirements of the fest . Here comes the first meeting , the agenda of the meeting was to increase the footfall for the fest . As the discussion went on , people were moving to the conclusion of increasing the reach to new places for marketing the fest . This means allocating more resources to the marketing team , so they are the one who was eagerly waiting for this decision to get finalize . But the problem is we are already running tight on the resource of workforce and funds for the existing operations . It was a deadly move to agree to this decision . To overcome this , me and my subordinates strategize a completely new idea to operate with the slightly increased resource . As I am a new addition to the team , I was criticized for standing against , and the people were not ready to listen to our ideas as marketing team was considered to be in a higher power than other teams informally . Moreover , I was too nervous about pitching our solution when most of the members were against us . Selection The tool I chose here to overcome the obstacles was visualisation . I chose this tool because it helps you to express your thoughts and ideas in a structured manner when you 're nervous in front of the unfamiliar crowd . Not only that , as people were already kind of hesitant to our pitch , I thought they would remain unfocused during our pitch . As adding a crown to our problem , everyone would be eagerly waiting for the perfect opportunity for me to make any mistake . So using this tool would definitely put me in a better position . Application So how I applied this tool . Before pitching our strategy , we clearly discussed every nook and corner of the pitch within our team , including all kind of possible questions that might pop up . Even we did a cost - benefit analysis of our model to support our idea . So we divided our whole idea into different blocks as a small module in a sequential structure , mainly we used boxes to depict the flow of our thoughts , kind of flow chart . We made sure that it was too easy to follow and understand via the drawings . In this way , we eliminated the unnecessary repetitive silly questions that might have arrived due to our voice against the big player . Our financial cost analysis numbers came to a great support . Based on this , it was too obvious that our model of implicating high focus on the existing area is much beneficial and sustainable in all manner when compared to increase the reach to the new players . Insight This tool of visualizing was suggested by one of our teammates before the main pitch . Anyways this was my first interaction with this tool which came as handy to overcome our obstacle . Not only that but also it reduces the effort and time to a greater extent making it very easy for the audience to capture every nuance of what we are trying to say , which is the key goal of any communication . It also helps to identify our own mistakes before the big day , such as weak areas that needed improvement . Approach The things I learnt from using this tool is , it makes our effort easier in explaining our thoughts and ideas clearly without any struggle . My new addition for the next time would be to include storytelling with the visualization . I believe it would be a deadly combo because storytelling keeps the audience more engaging with the twist of fun and humour to set the positive mindset , which has the potential to capture the crowd and make them agree to our terms . Winning the hearts of the audience would be the ultimate goal of any presenter .