CHALLENGE AND SELECTION:

The challenge that I have selected is the planning done in a company  before conducting or hosting an event. The tool that I have selected  for this purpose is Mind Mapping. I had done my internship during  my 2nd year as a BBA student in an event management company. So  now I’m a bit familiar to what is done in a company before organizing  an event.  I have adopted the mind mapping as a tool as it helps in  resolving the issues relating to the planning process for event hosting  by shortening the list and details. Instead of the whole thing, we can  write important key points which will refer to the particular object we  are focussing on. Mind mapping helps in expediating the process as  we already know what we need/ have to do, we now just have to do it.

APPLICATION:

Before planning an event, there are several mind maps that have to be  drawn. All of these maps are related to different categories or  different parts which are essential for the event. Mind mapping helps  us to divide the whole event into different parts and categories and it  helps us to identify the parts/categories which are more important and  focus more on them. Mind mapping gives us various alternatives  within which we can choose the best suitable option. Based on the  nature of the event, the maps will be drawn accordingly. Let’s assume  the case of event management related to the education sector.

The first thing that can be mapped are the resources that are required,  based on the size, nature, and type of the event. Also, the location is  an important factor which helps to add/eliminate the resources which  may or may not be appropriate or useful. Accordingly several other  requirements can be mapped like what activities will be performed  during the event, time management for activities or preparation,  management of the registrations/queries desk, resources for the  delegate kits like brochures of partnering companies’ products,  magazines, etc (if any), manpower management, which schools are to

be invited, who should be the special guests, which companies are to  be partnered with, what will be the food facilities for the participants,  how many people (related to education sector particularly) like  educators, teachers, principals, etc are to be invited, etc.  Choosing an  appropriate location according to the type and nature of the event is  also very important. If the location is like hotel, then the company  will only have to pay for the services of the hotel staff and the kitchen  members. They would not have to pay for the raw materials needed  for food preparation or hire any other third party for food facilities.

INSIGHTS AND APPROACH:

What I have learnt is that mind mapping helps a company to identify  the different kinds of resources that may be important or not  important for a particular event and eliminate any extra resource  which might not be useful for the company for at least that particular  event. Mind mapping divides a task into several small parts and these  maps will have only important keywords, which are enough for the  team/company to understand what is on the task.

Instead of preparing long and detailed lists which may take a lot of  time, companies often use mind mapping technique to prepare the  same list of important resources which will have all the things listed  but will be less detailed. Mind maps are also prepared more easily as  compared to the detailed lists.


CHALLENGE AND SELECTION : The challenge that I have selected is the planning done in a company before conducting or hosting an event . The tool that I have selected for this purpose is Mind Mapping . I had done my internship during my 2nd year as a BBA student in an event management company . So now I ’m a bit familiar to what is done in a company before organizing an event . I have adopted the mind mapping as a tool as it helps in resolving the issues relating to the planning process for event hosting by shortening the list and details . Instead of the whole thing , we can write important key points which will refer to the particular object we are focussing on . Mind mapping helps in expediating the process as we already know what we need/ have to do , we now just have to do it . APPLICATION : Before planning an event , there are several mind maps that have to be drawn . All of these maps are related to different categories or different parts which are essential for the event . Mind mapping helps us to divide the whole event into different parts and categories and it helps us to identify the parts / categories which are more important and focus more on them . Mind mapping gives us various alternatives within which we can choose the best suitable option . Based on the nature of the event , the maps will be drawn accordingly . Let ’s assume the case of event management related to the education sector . The first thing that can be mapped are the resources that are required , based on the size , nature , and type of the event . Also , the location is an important factor which helps to add / eliminate the resources which may or may not be appropriate or useful . Accordingly several other requirements can be mapped like what activities will be performed during the event , time management for activities or preparation , management of the registrations / queries desk , resources for the delegate kits like brochures of partnering companies ’ products , magazines , etc ( if any ) , manpower management , which schools are to be invited , who should be the special guests , which companies are to be partnered with , what will be the food facilities for the participants , how many people ( related to education sector particularly ) like educators , teachers , principals , etc are to be invited , etc . Choosing an appropriate location according to the type and nature of the event is also very important . If the location is like hotel , then the company will only have to pay for the services of the hotel staff and the kitchen members . They would not have to pay for the raw materials needed for food preparation or hire any other third party for food facilities . INSIGHTS AND APPROACH : What I have learnt is that mind mapping helps a company to identify the different kinds of resources that may be important or not important for a particular event and eliminate any extra resource which might not be useful for the company for at least that particular event . Mind mapping divides a task into several small parts and these maps will have only important keywords , which are enough for the team / company to understand what is on the task . Instead of preparing long and detailed lists which may take a lot of time , companies often use mind mapping technique to prepare the same list of important resources which will have all the things listed but will be less detailed . Mind maps are also prepared more easily as compared to the detailed lists .