Challenge

In my project there are five types of work that we do. There are five members including me, the  manager of the team. The challenge was to distribute the work in such a way that at the end of  the day all five types of work gets done irrespective of absenteeism. Some work are complex  and needs patience to execute those successfully, while others are relatively easy but comes in  with a large volume. Hence recognizing skill set was important. Also the project involves  execution of work at specific times with very short turnaround times, hence communication  and flow of information are equally important.

Selection

I selected the Visualization tool so that team members can understand at a glance their job role  during specific time of the day/s for the next three months. Since the project involves a very  short turnaround time, the visualization tool was chosen a kind of ready reckoner when faced  with any uncertainties.

Application

I found that the main contribution of the Visualization chart was to reduce confusion and  uncertainties.

The chart includes

a. Job role of each member of the group during specific time of the day/s for the next

three months

b. Names of replacement team members in case the primary member is on an unplanned

leaves. Planned leaves are taken into account when the visualization chart was  prepared. The replacement members are chosen on the basis of skill set that the  member possesses vis-à-vis the primary member.

c. Names and contact details of go-to members in case of any problems faced in the

project (specially applicable in Work from home situation)

Insight

The Visualization chart helped to reduce capacity utilization time by more than 15%. Previously  it used to take up a lot of time to communicate in case of emergencies like a sudden drop in  internet connectivity or computer malfunctioning. Not anymore. The time that got saved was  utilized to develop skill sets of members who lacked any. Hence over a period of time, the  project moved to a point where each of the five members of the team became capable of doing  all the five types of work. Then the task of job allocation became easier as skill set ceased to  become a necessary criteria to allocate work.

Approach

I would like to introduce a Learning Launch Approach in my project. That will help members to  realize

a. The latest updates about the project.  b. The quantity of work that other members are doing vis-à-vis his own performance.  c. Knowledge sharing, which will improve productivity and reduce execution time

(Example – knowing some Excel shortcuts).


Challenge In my project there are five types of work that we do . There are five members including me , the manager of the team . The challenge was to distribute the work in such a way that at the end of the day all five types of work gets done irrespective of absenteeism . Some work are complex and needs patience to execute those successfully , while others are relatively easy but comes in with a large volume . Hence recognizing skill set was important . Also the project involves execution of work at specific times with very short turnaround times , hence communication and flow of information are equally important . Selection I selected the Visualization tool so that team members can understand at a glance their job role during specific time of the day / s for the next three months . Since the project involves a very short turnaround time , the visualization tool was chosen a kind of ready reckoner when faced with any uncertainties . Application I found that the main contribution of the Visualization chart was to reduce confusion and uncertainties . The chart includes a. Job role of each member of the group during specific time of the day / s for the next three months b. Names of replacement team members in case the primary member is on an unplanned leaves . Planned leaves are taken into account when the visualization chart was prepared . The replacement members are chosen on the basis of skill set that the member possesses vis - à - vis the primary member . c. Names and contact details of go - to members in case of any problems faced in the project ( specially applicable in Work from home situation ) Insight The Visualization chart helped to reduce capacity utilization time by more than 15 % . Previously it used to take up a lot of time to communicate in case of emergencies like a sudden drop in internet connectivity or computer malfunctioning . Not anymore . The time that got saved was utilized to develop skill sets of members who lacked any . Hence over a period of time , the project moved to a point where each of the five members of the team became capable of doing all the five types of work . Then the task of job allocation became easier as skill set ceased to become a necessary criteria to allocate work . Approach I would like to introduce a Learning Launch Approach in my project . That will help members to realize a. The latest updates about the project . b. The quantity of work that other members are doing vis - à - vis his own performance . c. Knowledge sharing , which will improve productivity and reduce execution time ( Example – knowing some Excel shortcuts ) .