The university I worked for had a very strict hiring process, and it was all recorded as well.<p>The process worked something like this:<p>1) Get approval from HR to start the hiring process. Your department needs to have the money to hire someone, and a need to fill a position. I&#x27;m not sure how either is decided.<p>2) Define the position. Several people are involved here, basically you define the role and the areas of expertise that you want and need.<p>3) Information from 2 gets sent back to all involved parties, and everyone ranks the skills by necessity and comments on things.<p>4) HR takes the information and creates job listings, and collects candidates.<p>5) Interviews take place, and you grade applications according to what you decided in 3.<p>6) Hire someone who satisfies the requirements and did well in the interviews.<p>There&#x27;s some leeway in the system because the interview and the judgment of the interviewers matters, but you can&#x27;t just accept somebody because you like them, and you can&#x27;t reject someone because you don&#x27;t.<p>As for what happens with an applicant&#x27;s information after they&#x27;re rejected... I&#x27;m not sure where it goes or whether it gets called up again if they re-apply. Our department was pretty small though, if we didn&#x27;t hire you the first time, we won&#x27;t have forgotten you by the second time around.