I use evernote to take &quot;notes&quot; and WIP stuff(this makes it searchable). Then I have trello boards with higher level planning. To stay out of the weeds I roughly use GTD&#x2F;khanban&#x2F;agile that I have made work for me. It took quite a while to get my system dialed in but once it clicked I easily got 40% more productive because of the gained focus on what I &quot;SHOULD&quot; be working on.