First fix the grammar mistake (&quot;insure&quot;). Then put the Bottom Line Up Front. Bold it if possible.<p>Cut out the fluff like &#x27;this letter is written&#x27; and &#x27;a jump ball as to the success or failure.&#x27;<p>Rewrite the second paragraph with some verbs and a proper subject.<p>Not that any of this really matters in the end. The final decision was fully in the hands of management and NASA during a teleconference, during which argument was made.