At the Leibniz Institute of Photonics Technology (Leibniz-IPHT) we are looking for a full-time or part-time position (at least 30h/week) for a Co-worker Internationalization Unit / Welcome Centre Officer (m/f/d) with start from 1 October 2023. The position is to be filled as soon as possible and is initially limited to a period of 2 years. An extension will be sought if suitable. The Leibniz-IPHT is a university independent research institute with close connection to the Friedrich-Schiller-University Jena and member of the Leibniz association. Job description The Leibniz IPHT is an internationally active research institution with approximately 200 international employees from more than 35 countries. The Internationalization Unit supports the institute in European and international affairs. It maintains the institute&;s international relations and is "home" of foreign students, scientists and alumni. As part of the Internationalization Unit and close link to the Human Resources unit, the Welcome Centre is an important advice centre and service facility at Leibniz-IPHT. The Welcome Centre provides information, advice and individual support for new employees, especially from abroad, in preparing and carrying out their stay. International scientists and guests receive support in questions concerning work, immigration law and social issues. The Welcome Centre of the Leibniz-IPHT assists in the preparation and implementation of the entire stay. In doing so, it works closely with all the offices involved, both inside and outside the institute. Your field of activity includes: Supporting new international staff members in the "onboarding" process (e.g. accompanying and translating when dealing with authorities, support in finding accommodation and the associated registration formalities in Germany) Support and help with orientation in the institute&;s internal procedures Expansion of the services offered by the Welcome Centre Independent handling of administrative tasks related to the support and integration of international academics and guests Supporting the organisation of events ("Welcome Breakfast"), mostly with international participants Close cooperation and coordination with the administration and various departments of the Institute Supporting the development and maintenance of the (international) research alumni network Your qualification: Completed vocational training or completed university studies (Bachelor or FH degree) or comparable knowledge with several years of professional experience, preferably with international experience. Desired knowledge and skills: Professional experience in the supervision and integration of international academics Experience and knowledge in dealing with entry modalities from abroad Knowledge of residence and social security law for international researchers Experience in advising and addressing different target groups Openness and sensitivity in dealing with people from other cultural backgrounds Service orientation, independent and structured way of working, ability to work in a team, social competence Very good organizational skills and enjoyment in dealing with international scientists and scholars High level of intercultural competence, ability to work in a team, resilience and commitment Strong communication skills, ability to speak and present also in English Experience abroad and interest in international exchange Experience in event management (e.g. organization and implementation of international conferences) desirable Very good written and spoken German and English language skills Knowledge of another foreign language desirable IT affinity and experience in using common software applications (MS Office, TEAMS, Zoom or similar) We offer: An open welcoming culture and an inclusive and interdisciplinary working environment: Located on the Beutenberg campus in Jena, Leibniz-IPHT is home to more than 400 employees from around the world working at the interface of physics, biochemistry, technology, data science and medicine to develop the photonic technologies of tomorrow. World-class equipment and facilities: Leibniz-IPHT has a large number of physics, chemistry and biology laboratories at the highest level. It also has state-of-the-art fiber drawing and clean room facilities (including lithography facilities) as well as microfluidics fabrication and big data computing facilities. A family-friendly working environment with support services for balancing family and career (e.g. parent-child room, campus kindergarten places, advice on family care situations from trained care guides and much more). Flexible working time models as well as 30 days vacation/year, special annual payment and bridge days. Jena - City of Science: a young city with a vibrant local cultural agenda! Salary: Salary is in accordance with the regulations of the TV-L and your qualifications and experience. About us: We are a modern, internationally focused research institute. Work-life balance is one of our central concerns. We value diversity and therefore welcome all applications - regardless of gender, disability, nationality or ethnic and social origin. If women are underrepresented in the area of the advertised position, they will be given preferential consideration in the hiring process if they are equally qualified. Further information: If you have any questions, please contact Mrs. Gabriele Hamm . Application: Please send your application electronically as one pdf file via until 15th September, 2023 including your CV and certificates to: Leibniz-Institute of Photonic Technology Jena e. V. Human Resources Albert-Einstein-Straße 9, 07745 Jena Code: 1185 Or simply apply via our job portal ( /) by cli
Co-worker Internationalization Unit / Welcome Centre Officer (m/f/d) (Fremdsprachenkorrespondent/in)Co-worker Internationalization Unit / Welcome Centre Officer (m/f/d) (Fremdsprachenkorrespondent/in)Co-worker Internationalization Unit / Welcome Centre Officer (m/f/d) (Fremdsprachenkorrespondent/in)