At the European Patent Office (EPO), we are in the midst of a major transformation, building a DevOps practice and making the agile principles a reality. It's like nothing we've ever done before! Our mission is to support innovation, competitiveness and economic growth across Europe. We pride ourselves on taking innovation seriously and, in line with our Strategic Plan 2023, are fully committed to digital transformation within the EPO. As one of the EPO's business IT units, Directorate IT Co-operation's primary focus is on co‑operation with national patent offices (NPOs) and international IP organisations, including the EUIPO and WIPO. It delivers software tools that enable NPOs to have privileged access to EPO data. The IT Co-operation team is also involved in joint projects and is responsible for initiating and co‑ordinating the development of an IT network between the EPO and NPOs. Through its work, the team strengthens the European patent network, helping the EPO to maintain its position as the world's leading IP office and foster European and international co‑operation. The IT Co-operation team is a small, energetic group of people who act together as a hub for a much larger cohort of experts from across the EPO and the national offices and the external contractors that make up the majority of our workforce. This requires proactive collaboration involving budget follow‑up, networking, stakeholder management and diplomacy. We are looking for an enthusiastic, open‑minded and energetic individual with project experience to drive IT Co-operation's project work and oversee budget monitoring and reporting. With us you will: - work on IT projects delivering state-of-the‑art IP tools for NPOs and international IP organisations in the IT co‑operation framework - act as an IT co‑operation partner and trusted advisor for external and internal stakeholders - be responsible for budget co‑ordination, including the co‑operation, travel und training budget - co‑ordinate the directorate's procurement‑related activities, including alignment with the relevant departments (e.g. Procurement and Vendor Management, Finance) - respond to audit requirements regarding budget - improve financial planning and ensure sound financial execution - monitor and report on project budget consumption (by country and by EPO/NPO contribution per project) - produce consolidated budget reports for management - present findings to management - optimise work streams Apply if you have: - a bachelor's degree in information technology and experience in IT budgeting - experience in finance, controlling and/or procurement - experience in and enthusiasm for driving IT projects in a challenging intergovernmental environment - knowledge of or interest in co‑operation with international partners such as NPOs and other stakeholders - the drive to communicate and network with external companies and providers - eagerness to co‑ordinate, organise work streams and solve related problems - good organisational skills Minimum Requirements: - Diploma of completed studies at bachelor's level or equivalent or – in exceptional cases – equivalent professional experience. - Generally, an excellent knowledge (at least C1) of one official language (English, French and German) and ability to understand the other two. In exceptional cases, excellent knowledge (at least C1) of one official language and working knowledge (at least B2) of another. In such cases, the willingness to learn the third language and to reach Level B2 within a set time frame would be required. - Citizenship of one of the member states of the European Patent Organisation Process: The successful candidate will be selected on the basis of qualifications and relevant experience, supplemented as appropriate by interviews, tests and/or a personality questionnaire. Key information Job group: 5 Grade: G7 to G9 (net basic) monthly salary\ for this vacancy: EUR 6 459,95 to 8 345,55, depending on experience and location) Duration of appointment: Five years Career path: Technical Location: The Hague/ Munich Application deadline: 30 June 2023 Interviews planned: the week commencing 10 July or 17 July \ after deduction of EPO-internal tax and before deduction of staff contributions to the social security and pension schemes
IT cooperation expert (m/w/d) (IT-Projektkoordinator/in)