Opportunity to join our international Clearlight Saunas Team!We are looking for an experienced Management Assistant/Office Manager (MA/OM) to join our small team in Hamburg, working collaboratively with our wonderful international teams across the UK and Australia. Based in our beautiful, light-filled Hamburg office (near the U-Hoheluftbrücke) on Monday, Tuesday, Wednesday and Friday (work from home on Thursday). Immediate start.The role:The MA/OM plays an integral role in supporting the EUK division of Clearlight Saunas International. You will work with the CEOs in Germany, as well as offering ad hoc support to the COO in Australia, to ensure Clearlight Europe, UK, Australia & New Zealand are aligned and compliant by providing administrative, legal and office management support. You will also work closely with the Global HR Manager to support the EUK team on the ground, recruiting and onboarding new team members, providing the equipment, systems, resources and help. You will be a Clearlight Values Ambassador, supporting the senior management team in promoting Clearlight's values through our organisation and culture. With a motivated, positive and professional customer service ‘can-do’ attitude you will liaise with staff and external third parties to ensure smooth day to day office operations, creating a productive and welcoming team environment and culture. The role requires the need to maintain diplomacy when handling sensitive information or confidential data along with strong communication skills, initiative and discretion. Other responsibilities include organisation of team activities, purchasing supplies off-site and assisting with ad hoc special projects. The role will be diverse and these duties may change from time to time to reflect the changing requirements of the role and the business. Management Assistance/EA to CEO: Diary management, coordination of meetings, processing of expenses Correspondence on CEO's behalf PA-related ad hoc tasks for the CEO’s personal household and family Preparation and formatting of confidential documents and presentations Liaison with all company stakeholders Booking travel and accommodation Project management support e.g. office upgrade Legal Administration: Corporate governance reporting for legislative and regulatory compliance Preparation of legal documents and correspondence Liaison between with external legal parties e.g. banks, lawyers, accountants Office Amenities: Ensure office and facilities are well presented, functional, comfortable and secure Project management of office upgrades e.g. security, breakout rooms, soundproofing Procurement of office equipment and IT hardware (e.g. furniture, hardware etc) Ensure compliance with health and safety regulations Provide day to day assistance to the ANZ Clearlight team as needed COO & Global HR Manager support: Administrative assistance Assistance with the recruitment and onboarding of new staff HRIS file management and accurate record keeping Oversee adherence to company policies and procedures Required knowledge, experience and criteria: Must be business fluent in German and English Minimum of 6 years EA, Management Assistant or Office Management experience Successful completion of commercial vocational training or equivalent skills and knowledge Excellent bi-lingual communication skills - both written and verbal Excellent organisation skills, ability to prioritise, multitask and meet deadlines Legal administrative experience, with meticulous attention to detail and accuracy Ability to identify, take initiative and resolve issues in a timely manner Strong IT technical competence, strong experience with Google Drive (Google Sheets, Docs, GMail), Asana, Slack Courteous and positive ‘can-do’ attitude with great customer service skills and calm under pressure Ability to establish and maintain strong internal and external stakeholder relationships Full work permit for the EU Does this sound like you? You are motivated, positive and have a professional customer service ‘can-do’ attitude! You enjoy providing high level executive support to CEOs and senior managers You are calm under pressure and enjoy identifying solutions You pride yourself on being reliable and trustworthy, with a strong work ethic You are comfortable with a high degree of autonomy and also value working as part of a close-knit team You are adaptable in a dynamic environment where you have the opportunity to contribute and take initiative You are discreet and understand the need for confidentiality with management, and sensitivity with staff and customers alike What we offer : Full-time 36-hour week, weekend starts at 4pm on Fridays Option to work from home on Thursdays (Option to work Part-Time on Monday, Tuesday, Wednesday & Friday) 31 days annual leave (pro rata for Part-Time employees), including paid leave for your Birthday Bright office space with a strong community spirit Lovely office dogs Weekly team lunch and possibly the best coffee in town :) Bike-leasing possibility through job bike Company pension scheme Discounts on our products (part of our vision is to also provide every employee with a sauna so that our philosophy can also be lived at home) Work for a market leader in its class, championing products that really help people in supporting their health and wellness goals Please apply if you have the skills, abilities and enthusiasm to take on this position!Along with your CV, please include a short cover letter highlighting why you're interested in working for our wonderful team and sharing your key skills. About us Join our international Clearlight Saunas Family! This is your opportunity to join a truly people-focused wellness organisation, operating around the globe. Clearlight are the market leaders in infrared saunas, and we are driven by innovation a
Management Assistant & Office Manager (m / f / d) (Kaufmann/-frau - Büromanagement)