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1. Create a cover page. The cover page that lets a prospective client know who you are and what the purpose of your proposal is. Include your name, company name and logo, contact information and a title for the proposal.The title may be simple and refer directly to the proposal request, or it may reveal more about your company's plan in respect to meeting the proposal's goal. Ad. 2. Provide an introduction for your formal proposal.. Create a cover page. The cover page that lets a prospective client know who you are and what the purpose of your proposal is. Include your name, company name and logo, contact information and a title for the proposal.
Step 1. Write a rough draft of a rejection letter. Your rejection letter should be addressed to the specific parties making the proposal. In the introduction of your letter, restate the basic substance or title of the proposal and indicate your desire to decline the proposal. If you were considering multiple proposals, simply indicate your intention to accept another proposal. In the second paragraph of your letter, provide a detailed explanation of your rejection so that you leave no reason for guesswork by the person or group that made the proposal. Step 2. Seek legal counsel to ensure that your letter does not violate any established legal codes.