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Document retention: The OSHA Log, the annual summary, and the OSHA Incident Report forms must be retained by employers for 5 years following the end of the calendar year that these records cover. The OSHA Log must be maintained on an âestablishment basisâ based on NAICS codes.
Content remains current as of July 2013. Employers should know how long to keep or destroy employee files and documents. Each state and federal agency has a different set of requirements, often covering the same documents so it's challenging for you to know what to keep and for how long. Keep for at least three years after the employee leaves the organization. 2  Workers compensation is generally kept on file for the life of the employee or former employee. 3  I-9 forms-Keep I-9 forms separate and in a locked file area.