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Video: Mail merge. To show how mail merge works, let's start with an email message. You start with a main document, attach a list of recipient information, and add mail merge fields. Then Word automatically fills in the fields with recipient information and generates all the individual documents.o show how mail merge works, let's start with an email message. You start with a main document, attach a list of recipient information, and add mail merge fields. Then Word automatically fills in the fields with recipient information and generates all the individual documents.
To use the Mail Merge Wizard: 1  In a blank Microsoft Word document, click on the Mailings tab and in the Start Mail Merge group, click Start Mail Merge. 2  Click Step by Step Mail Merge Wizard. 3  In step 1 of the Mail Merge Wizard, select your document type. In this demo we will select Letters.  In step 2, select the starting document.