EXECUTIVE ASSISTANT HR Summary Skillful dedicated Executive Assistant extensive experience coordination, planning support daily operational administrative functions highly confidential environment. Focused, results-driven professional looking obtain career oriented administrative position Newark CEDC. Office Management Calendar Management Policies Procedures Manuals Report Document Preparation Spreadsheet Database Creation Bookkeeping Payroll Records Management Meeting Event Planning Facility Management Highlights Word, Excel, Access, PowerPoint, SAP, Lotus Notes, Oracle Experience Executive Assistant HR 01/2014 Current Company Name City State Providing administrative support President home-care service provider Developmentally Disable population. Maintain calendar, process requisitions, organize company meetings. Administer pre-employment training testing. Mange bi-weekly payroll 100 employees Maintain schedules calendar management President. Maintain organization charts, staffing/workforce plans, HR audit files confidential materials. Coordinate Recruiting Staffing process new hires. Handle administrative support responsibilities related HR. Biller 12/1999 05/2004 Company Name City State Processed incoming outgoing shipments. Analyzed customer billing issues corrective actions. Provided assistance dock personnel suppliers shortages overages. Assisted special projects needed. Administrative Assistant 10/1997 08/2013 Company Name City State Responsible assisting Director Engineering, VP Construction, HS&E Director Human Resource Business Partner. Maintain documentation control construction projects, new hire safety training, purchasing activities, ensuring payment site utilities, support accountant account payable issues. Specific accomplishments included: Engineering Organized travel senior management domestic international. Organized travel, lodging meal international employees. Prepared monthly reports capital projects, process change, utility usage, overtime expenditures. Coordinated meeting, luncheons, corporate functions internal training seminars. Assisted implementation electronic system. Assisted revise hazops, batch sheets, SOP's. Monitored purchase office, facility, PPE lab supplies. Assisted engineering department staff (10) expense reports, subscriptions licenses. Safety Training Prepared issue maintain contractor approval applications insurance certifications. Maintained training logs plant personnel assist coordination plant safety training. Provided PPE employees, contractors, subcontractors visitors. Assisted safety walks, audits incident investigations. Lead initiatives green projects utilizing Six Sigma Lean process. Construction Liaison city official construction department obtaining tax abatement utilizing affirmation action program. Liaison VP Construction architecture firms, subcontractors union officials. Maintained travel, lodging, transportation VP Construction staff. Developed implement report systems Project Engineer Construction Management. Assisted managing capital project budget 33M-research building. Assisted managing capital project budget 30M flavors building. Assisted Drafting department copying, scanning shipping PID's architectural designs. Created, maintained, submitted requisitions, contracts, addendum contracts, contractor approval forms. Setup maintain project field offices. Assisted organizing bid packages onsite offsite construction projects. Maintained certified payroll documentation subcontractors. Human Resources Provided assistants HR Business Partner new employee background checks physicals. Conducted new employee benefits orientation. Prepared brochures job fair maintain biweekly payroll engineering department. Prepared agenda managers meet newly hired employees. Senior Assistant Underwriter 03/1994 07/1996 Company Name City State Reviewed applications, letters, close outs, cancellation policies. Advised clients policy documentation, correspondence, cancellations, deletions, additions. Prepared, review, rate, issue renewals new business policies. Maintained developed quality control procedures finance contracts Developed implemented automated monitoring systems. Education Master Business Administration 2011 Centenary College City State Bachelor Science Business Administration 2009 Business Administration Skills accountant, administrative support, benefits, billing, brochures, budget, bi, charts, contracts, copying, clients, documentation, Drafting, Engineer, senior management, finance, forms, Human Resource, Human Resources, HR, insurance, letters, Lotus Notes, Director, managing, materials, meetings, Access, Excel, office, PowerPoint, Word, Oracle, organizing, payroll, personnel, policies, purchasing, quality control, Recruiting, research, Safety, SAP, scanning, seminars, shipping, Six Sigma, SOP, Staffing, tax, transportation, utilities