ADMINISTRATIVE ASSISTANT Summary To acquire challenging position reputable agency allow opportunity showcase develop skills gain experience. Highlights Bilingual- Fluent English Spanish Active U.S. Security Clearance granted March 2013 JPAS access Experience living abroad Quito, Ecuador Ability plan, organize, coordinate direct Technical Proficiency Macintosh Windows Software Microsoft Office: Word, PowerPoint, Excel, Outlook Adobe Creative Suite 5: InDesign Photoshop SharePoint Social Media Experience Company Name City State Administrative Assistant 08/2013 Current I directly support Hospitality sector attend weekly conference calls I record draft meeting minutes later distribution amongst team. I create edit monthly reports current hospitality projects InDesign review proper accuracy. I receive invoices multiple projects I responsible compiling information forwarding Project Manager approval distributing invoice packages. I schedule coordinate appointments sector meetings needed. I assist office setting conference calls transferring calls appropriate person. I developed various correspondences, spreadsheets drafted RFPs, RFIs project contracts. I successfully managed coordinate direct group conferences. I send Courier/ FedEx/Mail needed Project Managers update internal vendor contact list. Company Name Consular Visa Clerk 05/2013 07/2013 (Bureau International Narcotics Law Enforcement Affairs Section, previously known NAS). I assisted INL Officer coordinating managing meetings travel arrangements. I provided travel support several agencies assisting inquiries regarding lodging meals per diem rates. I processed submitted Temporary Duty Assignment (TDY) authorizations reimbursement vouchers government groups responsible making sure participants traveling proper legal documentations travel. I directly conducted personnel inquiries obtain information number different offices, internally externally. I successfully arranged foreign travel reservations prepared official documentation pertaining governmental training. I assisted compiling personal information order prepare vetting requests forms. I supervised escorted non-cleared General Services Office maintenance warehouse personnel security controlled access areas locations within mission facilities grounds. I responsible preparing ensuring materials entering CAA secured areas inspected designated officer. I assisted Diplomatic Security office keeping detailed record non-cleared personnel 1 worked facilities. I responsible drafting, editing publishing U.S. Embassy's weekly newsletter. I able utilize knowledge graphics design layout update newsletter. I assisted CLO maintaining updating printed materials office CLO web-site. I attended community-wide events take photographs promote events Embassy community network local vendors future partnership. I successfully coordinated promoted group excursions destinations various cities Ecuador. I reviewed Non-Immigrant Visa applications ensure proper completion accuracy. I responsible overseeing verifying applicants' data I managed visa printing Consular Consolidated Database. I assisted American Citizens Service section data-entry, based documentation provided travelers. Company Name City State Catering Sales Intern 01/2012 05/2012 I involved marketing analysis event planning catered events. I assisted Catering Sales Manager client site visits distribution promotional material. I contributed design layout venues catered events, weddings corporate events, often working weekends. I able interact potential clients staff direct calls local vendors order advertise venue promote events. Education Bachelors Arts Advertising Public Relations 2012 University Tampa University Tampa 2008-2012 Bachelors Arts Advertising Public Relations High School Diploma Knowledge 2008 Antilles High School Antilles High School 2004-2008 High School Diploma Knowledge, Experience Skills Competent oral, written interpersonal communication skills Ability work independently team Capable handling multiple tasks simultaneously Certifications CAA Languages Bilingual- Fluent English Spanish Presentations successfully managed coordinate direct group conferences Skills Advertising, Public Relations, Excellent Multitasker, Simultaneously, Administrative Assistant, Contracts, Fedex, Indesign, Invoice, Invoices, Project Manager, Cyber Security, Excel, Microsoft Office, Microsoft Project, Microsoft Sharepoint, Ms Office, Outlook, Photoshop, Powerpoint, Sharepoint, Word, Documentation, Access, Maintenance, Security, Clo, Drafting, Liaison, Publishing, Clients, Event Planning, Marketing, Marketing Analysis, Promotional, Sales, Weddings, Arrangements, Nas, Network Attached Storage, Training, Travel Arrangements, Vouchers, Clerk, Database, Data-entry, Printing