ADMINISTRATIVE ASSOCIATE II, CONSTRUCTION MANAGEMENT DEPARTMENT Professional Overview Committed motivated Administrative Assistant exceptional customer service decision making skills. Strong work ethic, professional demeanor great initiative. Summary Skills Professional verbal written communication Type 80+ wpm Strong analytical organizational skills Excellent interpersonal skills Professional phone manner office etiquette Schedule management Self-starter Employee training development Microsoft Office proficiency Meticulous attention detail Results-oriented Self-directed Spreadsheet development Deadline-oriented Staff motivation Time management Professional mature Strong problem solver Resourceful Strong interpersonal skills Understands grammar Proofreading Mail management Meeting planning Legal administrative support Detailed meeting minutes Work Experience Administrative Associate II, Construction Management Department 09/2015 Current Company Name City State •Provide administrative secretarial support Department Chair, students, faculty, industry advisory board members, public. •Supervision Student Assistants adviser grad students assistants. •Maintain documentations necessary Construction Management Department. •Manage calls main departmental phone number. •Maintain excellent customer service within office students parents. •Establish rapport business professionals, representing department KSU professional manner. •Email, phone, staff/faculty departmental communications, well contact local public school educators administration. •Generate purchases payments. •Set-up courses prerequisites Banner, help students time registration. •Assist project staff/faculty preparation institutes workshops •Manage supply inventory. •Manage departmental records. •Assist technology. •Assist organizing special events needed throughout year, including annual fundraiser department. •Manage Department Chair's calendar. •Order catering needed departmental events meetings. •Create minutes agendas meetings. •Utilize programs Works, Owl Express, Owl Pay, SAS procurement needs department. •Organizes submit payment requests SPSU Foundation via KSU. •Maintain ongoing list door passes new KSU door swipe process department. •Provide information Construction Management program prospective students parents. •Handle correspondence department chair. •Assist faculty, students, industry advisory board members arrange internships job placement. •Budgeting, supply purchasing, meeting minutes, researching reporting directed department chair. •Travel arrangements students, faculty staff competitions held throughout year. •Appointment setting academic advising faculty students. •Manage department chair's calendar. •Coordinate fund-raising events, including invitations, locations, menus, prizes, audio visual needs, thank notes, details. •Arrange work requests Information Technology needs facility repairs. •Provide typing secretarial support department chair faculty. •Maintain filing system. •Work departments cooperative manner. •Hire processes paperwork student assistants. •Coordinate departmental meetings; attend prepare minutes distribution. •Maintain departmental files documents including databases, part-time faculty, staff, administrative reports departmental publications. •Assist faculty job searches including making travel arrangements applicants. Design electronic file systems maintained electronic paper files. Serve central point contact outside vendors needing gain access building. Plan meetings prepared conference rooms. Write reports correspondence dictation handwritten notes. Disperse incoming mail correct recipients throughout department. Facilitate working relationships co-tenants building management. Organize files, develop spreadsheets, fax reports scan documents. Manage day-to-day calendar Department Chair. Properly route agreements, contracts invoices signature process. Receive distribute faxes mail timely manner. Receive screen high volume internal external communications, including email mail. Create maintain spreadsheets using advanced Excel functions calculations develop reports lists. Draft meeting agendas, supply advance materials execute follow-up meetings team conferences. •Assist Dean's secretary collecting documents signature re-appointments, pre post tenure, tenure promotion reviews. Office Manager 08/2014 04/2015 Company Name City State Generating updated property information utilizing documentation field representatives. Data Entry using AssessPro Software. Discerning sketches data Data Collectors determining accurate data property cards various townships cities New England. Managing shipment period mail-outs tax payers assuring on-time shipments documents. Scheduling appointments tax payers Revaluation appointments home well informal hearings various municipalities Rhode Island. Assuring office kept professional manner organizing phone lists, supply requests receiving shipments necessary. Receiving calls assisting callers questions directing appropriate party. Managed receptionist area, including greeting visitors responding telephone in-person requests information. Designed electronic file systems maintained electronic paper files. Made copies, sent faxes handled incoming outgoing correspondence. Received screened high volume internal external communications, including email mail. Managed daily office operations maintenance equipment. Receptionist, Client Services, Tax/Lien Researcher 12/2012 08/2014 Company Name City State Facilitated working relationships co-tenants building management. Supplied key cards building access employees visitors. Planned meetings prepared conference rooms. Maintained front desk reception area neat organized fashion. Managed receptionist area, including greeting visitors responding telephone in-person requests information. Shipping Coordinator 07/2010 08/2012 Company Name City State Processed Internet based orders customers United States utilize Endicia shipment. processing. Prepared shipped large orders stores US Canada. Kept shipping area organized for. efficiency. Ordered printing supplies needed. Solely responsible daily outgoing shipments Internet. based orders privately owned company. Website Social Media Manger 12/2009 07/2012 Company Name City State Manage website Song Atlanta Show chorus well Facebook, MySpace, YouTube &. LinkedIn social media sites. Receptionist 10/2008 10/2009 Company Name City State Managed receptionist area, including greeting visitors responding telephone in-person requests information. Designed electronic file systems maintained electronic paper files. Maintained front desk reception area neat organized fashion. Dispersed incoming mail correct recipients throughout office. Made copies, sent faxes handled incoming outgoing correspondence. Facilitated working relationships co-tenants building management. Organized files, developed spreadsheets, faxed reports scanned documents. Received distributed faxes mail timely manner. Administrative Assistant/Receptionist Morris/Hardwick/Schneider Post Closer 10/2005 10/2007 Company Name City State Began professional receptionist promoted Disburser/Post Closer. As Receptionist, duties included receiving incoming calls transferring appropriately, receiving guests clients. Maintaining lobby area kept conference rooms order. As Disburser, disbursed real estate closing files closed office include sending checks, entering appropriate information database, scanning files, putting files appropriate record keeping order, using Softpro track documents, taking care post-closing requests. I also responsible ordering supplies organizing conference rooms closings, notarizing documents, working Managing attorney special office projects needed. Ascertained legal documents properly signed dated, scanned documents, shipped packets appropriate parties, filed maintained paperwork, work clients retrieve important documents, admin duties needed. For detailed information additional work history including endorsements recommendations, please visit Professional LinkedIn Page: www.linkedin.com/in/tammyammy. Education GED Adult High School Diploma 1983 Dekalb Community College City State USA Skills Executive Management Support Microsoft Outlook Multi-Task Management Organizational Skills Telephone Skills Time Management