ADMINISTRATIVE ASSISTANT Professional Summary Highly motivated enthusiastic individual multiple years experience fast-paced office settings on-site construction settings. Resourceful, professional, hardworking team player offering expertise various fields customer service, sales, clerical support, office management, data entry, project management, inventory allocation, general construction labor, painting, residential cleaning, general landscaping, customer relations, communications, technical support. Self-motivated work ethic ability perform effectively independent team environments. Responsible, punctual, productive professional high attention detail strong organizational skills. Ability handle multiple projects simultaneously high degree accuracy well anticipate professional needs proactively identify resolve problems boosting operational efficiency. Attentive personable worker eager learn take new challenges maintaining efficient accurate operations. Skills Spreadsheet Management Program Files Maintenance Advanced MS Office Suite Knowledge Customer Client Relations Multi-line Telephone Systems Office Team Management AVImark Veterinary Software Knowledge AutoCAD Software Knowledge FoxitPDF Software Knowledge Sales Marketing File Conversion Sharing Expense Reporting Invoice Processing Transcription Dictation 90 WPM Typing Speed Residential Painting Preparation Heavy Equipment Operations Flooring Removal Installation Data Entry Telemarketing Billing Collections Cloud Database Management Cash Register Operations Inventory Management Support Contract Negotiations Project Management Business Correspondence Contract Preparation Recordkeeping Purchase Order Preparation Conference Planning Work History Administrative Assistant 04/2019 11/2020 Company Name – City State Supported efficient Zoom conference call meetings organizing materials, documenting discussions distributing meeting notes. Developed updated spreadsheets databases track, analyze, report performance, sales, project data using MS Excel. Managed company Cloud Zoho databases international domestic office locations, converting complex data easy-to-interpret data. Sorted distributed office mail recorded incoming shipments corporate records. Processed invoices expenses using MS Excel FoxitPDF software facilitate on-time payment. Developed updated record filing system office servers improve document organization management. Performed general office duties, including limited handling inter-office customer emails, sending receiving faxes, answering multi-line phone system routing calls, delivering messages staff, maintaining office petty cash recording transactions, managing payments orders office bills supplies, creating updating physical records digital files office servers. Maintained staff customer directories company policy handbook human resources department using MS Publisher, MS Word. Prepared edited bid requests, proposals, purchase orders, project specs, transmittals, RFI's, extra work orders, new work orders organizational clerical support using MS Office programs. Composed internal memos external correspondence senior management reviewed documentation eliminate errors. Successfully orchestrated coordinated annual NISD conference meetings, including responsibilities booking conference location facilities, arranging travel hotel accommodations speakers attendees, assisting development production conference agenda, schedule, presentations, itinerary, ID badges, conference welcome packages attendants. Responded emails correspondence, acting liaison overseas offices subcontractors facilitate communication enhance business processes. Downloaded distributed project bid project files via FTP Sites BOX file sharing. Assisted prospecting securing new customers projects. Assisted managing accounts payable receivable well creating detailed expense reports accounting department. Cashier 12/2017 08/2018 Company Name – City State Processed POS transactions, including checks, cash, EBT cards, credit purchases refunds. Received, processed, accurately prepared food orders placed customers. Operated cash register cash, check credit card transactions 99% accuracy. Counted, balanced, accurately reported cash electronic transactions, accounting errors resolving discrepancies beginning end shift. Replenished sales floor merchandise organized shelves, racks bins optimal appearance. Checked identification proof-of-age refusing alcohol tobacco sales underage customers. Served needs sometimes one dozen customers busy fast-paced environment Promoted customer loyalty consistent sales delivering friendly service knowledgeable assistance. Checked bills counterfeit pens examined coins spot refuse foreign currency. Assisted customers store phone answering questions fulfilling requests. Processed packing slips evaluated product inventory check quality quantity issues, returning unacceptable materials vendors. Maintained well-organized restocking areas, removing empty pallets, boxes, debris avoid blocking aisles creating safety hazards. Unloaded arriving stock prepared merchandise transfer shelves removing packing materials applying identifying codes, price inventory control numbers. Helped customers locate desired items transfer oversized items vehicles. Performed inventory control, counting stocking merchandise behind counter, coolers, sales floor. Worked additional shifts night shifts multiple store locations support team members inventory fulfillment goals. Maintained clean work environment kitchen area sweeping, mopping, wiping counters, washing used cookware, emptying trash receptacles, sweeping parking lot end shift. Maintained knowledge base company pricing, special promotional discounts, products, services. Used downtimes prepare ingredients, workstations, restock supplies expected busy periods. Manager/General Construction Laborer 01/2015 01/2018 Company Name – City State Worked contractors property owners understand needs provide excellent service. Assisted site inspections homeowner orientations new projects well evaluation calculations project bids. Assisted procurement project materials following contractor's specifications provided punch lists. Efficiently prepared job sites removing debris setting materials tools. Prepared cleaned surfaces rebuilding purposes removing damaged tiles, bricks mortar. Interpreted job site supervisor's orders technical documentation complete accurate work. Used required tools complete jobs, including limited hammers, saws, drills, grinders, squares, levels, screwdrivers, sanders. Gained knowledge experience function operation light heavy machinery limited Bobcats, air compressors, generators, floor sanders, table saws, jackhammers safely move debris materials efficiently complete projects. Responsible prepping, sanding, priming, painting cabinets, molding, trim, railings, doors, interior walls, ceilings project following requirements guidelines provided contractor. Assisted installation new appliances, flooring, cabinetry, hardware, faucets, fixtures instructed contractor. Worked speed accuracy consistently meet production standards. Worked independently fast-paced environment meeting productivity quality expectations. Worked closely project supervisor maintain optimum levels communication effectively efficiently complete projects. Assisted crew members complex tasks requiring close teamwork coordination meet quality specifications. Closely followed instructions contractors throughout duration project, maintaining safety high standards home remodeling work. Assisted company exposure advertising creating maintaining social media accounts along design distribution company's business cards. Owner/Operator 01/2014 01/2016 Company Name – City State Founded managed cleaning business applying marketing strategies build company exposure, creating company portfolio building clientele, meeting customer needs expectations providing exemplary services offering competitive pricing. Managed day-to-day business operations, including finances budgeting, advertising public relations, prospecting new clients, project assessments bids, maintaining supply levels, addressing customer questions needs, project labor completion. Boosted company exposure sales use social media platforms job search engines. Scheduled appointments consultations new existing clients. Met potential customers, provided walk-thru evaluations, project quotes. Created applied contract templates new project proposals agreements cater customer's individual unique needs. Provided additional "deep cleaning" services steam cleaning, laundry services, pressure washing needed upon customer's requests. Maintained date records customer contact information contracts improve operations maintain efficiency. Implemented strong time-efficient work ethic, providing dependable reputable services customers. Education Liberal Arts And Sciences Jefferson State Community College City State Completed one year studies maintaining 3.7 GPA, obtain degree. Standard Diploma General Studies 05/2004 Springville High School City State