CFO ASSISTANT/EXECUTIVE ADMINISTRATOR/HR MANAGER/CS Professional Summary To apply new challenging position progressive organization long-term employment. Organized, deadline-oriented, great attention detail work well pressure. I ability multi-task, work fast-paced environment whatever takes get job done maintaining high level professionalism. Having served point person executive teams, senior management sales teams make asset company. Core Qualifications MS Outlook, Word, Excel, PowerPoint, QuickBooks Pro, Mas90, Sage200 AS400 ADP Payroll Software PC Charge Software, Postal Equipment, EarthLink Hosting, 401K A. Funds Program Skilled Adobe Acrobat, Adobe Illustrator, Photoshop Knowledgeable database programs ACT, Access, Crystal Reports (MAS90) Extensive professional experience client relations Experience CFO Assistant/Executive Administrator/HR Manager/CS June 2007 Current Company Name － City State Assisted CFO quarterly, year-end financial reports, Profits Loss projects, A/P A/R, Credit Collections, Invoicing Billing RLE NEI, Sales reports, Bank R, Cash Receipts, Credit Card, checks Supported RLE C- Level NEI Industries, Inc., Superintendent Maintain insurance requirements including, certificate insurances, auto, property coverage, worker’s compensation, bonds. Handled DMV documentation company vehicles, EZ-Pass, Tickets, violations, claims Establish Maintain HR related employee functions including payroll process (70 employees, subcontractors 1099), recruiting, benefits, employees files, E-verify I-9, salary increases, deduction, garnishments, payroll exception new hire orientation, W-2 withholdings, exercising high level confidentiality. In charge issue Prevailing wage certified payroll reports, 1099 forms 401K Third Party Administrator, (Reconciliation participant account plan conversion, participant distribution withholding verification, compliance testing, form 5500 preparation) IT Administrator, set emails Outlook EarthLink accounts, set GoToMyPC accounts, Install Scanners assist PC troubleshooting General Administrative support, phones, file, fax, mail Provide Internal sales support customer service outside reps Assist entering customer’s proposals Distribute confirm monthly commission statements. Controller/Administrative Assistant May 2005 June 2007 Company Name － City State Sales orders processing, invoicing, shipments, collections Account Receivable, bank deposits, adjustments, posting checks Account Payable, D B listing, cash disbursement In charge petty cash in-outgoing mail Update inventory purchases, add customers new vendors Receptionist duties, data entry administrative functions. Office Assistant April 2006 August 2007 Company Name － City State Assisted Lawyers, Paralegals paperwork Answer phone calls, receptionist duties administrative functions Updating customer’s list Department Labor Billing collecting payment clients Preparation files sent USCIS. Accounting/Administrative Assistant January 2005 May 2005 Company Name － City State Sales orders processing, Check customer’s credit history. Prepare customers’ invoices, purchases orders, cash daily receipts. Prepare checks, accounts receivables, payables, monthly reports. n charge in-outgoing mail petty cash. Customer Billing Representative June 2004 April 2006 Company Name － City State Follow patients insurance payments occur. Set payment arrangements; monitoring payments, insurance verification. Charge patient credit card, sent itemized bill hospital. Credit Representative October 2004 December 2004 Company Name － City State Processed new accounts’ applications sales approvals. Researched customers’ account credit history. Administrative Assistant/Production Supervisor August 1993 January 2000 Company Name － City State Accounts Receivables Payables, data entry production reports. Assisted Bookkeeper; prepared time sheets prepared checks employees. Answered phones, prepared invoices, responsible outgoing mail. Education Associate Applied Science Applied Science A.A.S Accounting Berkeley College － City State Accounting Certification Computerized Accounting Dover Business College, Paramus NJ Certification Human Resources ADP Training City State Certification Excel II, Essex County College, Newark NJ Certification Customer Service Problem Solving Essex County College － City State Certification Computerized Executive Secretary IDAT Institute, Lima, Peru Accomplishments Composed employee handbook assisted standard operating procedures manual Composed Payroll Master Worksheet 401K Contribution Deduction Spreadsheet Leader process improvement initiatives Conducted new hired employee administration trainings Conducted employee training upgraded accounting software (Sage200). Interests Notary Public Passaic County since 2007 *Member Volunteer Girls Scout Northern NJ since 2009 Languages Fluent English Spanish Skills Computerized Accounting, Accounts Receivables, administrative functions, Administrative support, Adobe Acrobat, Adobe Illustrator, Photoshop, ADP, ADP Payroll, A/P, AS400, benefits, Billing, bonds, Bookkeeper, C, Cash Receipts, conversion, Credit, Crystal Reports, clients, client relations, Customer Service, data entry, database, documentation, Fluent English, fax, financial reports, forms, Funds, Human Resources, HR, insurance, inventory, Invoicing, MAS90, Access, Excel, Excel II, mail, MS Outlook, Outlook, PowerPoint, Word, Payables, payroll, PC troubleshooting, Problem Solving, proposals, QuickBooks Pro, Receptionist, recruiting, Sage, Sales, Sales reports, sales support, Scanners, Spanish, phones, phone, year-end Additional Information NJ Notary Public Passaic County since 2007 *Member Volunteer Girls Scout Northern NJ since 2009