COORDINATING MANAGER Summary Administrative Operations: Special events, meeting, travel logistics; correspondence, file, records, database management; project administration executive-level management *Sales Support: Client service, accounts management, problem trouble-shooting resolution; contract administration, order review, shipping management; sales tracking reporting *Communications: Business writer, proofreader, editor; knowledgeable medical terminology, policies standards HIPAA *Financial/Budget Administration: Budget oversight, invoice verification, requisitions, expense tracking; purchasing, supply, inventory management. Skills MS Windows, Word, Excel, PowerPoint, Outlook MAC, Lexis Nexis, Soarian MediNotes EMR Experience Coordinating Manager 09/2013 Current Company Name City State Manage annual updates procurement policies, standards procedures guidelines reflect changes operations including regulations, risks best practices. Provide Executive level support Executive Director Deputy Executive Director. Liaise departments residents ensure proper communication reporting practices complaints. Manage contracts facility dialysis centers. Assist managing Quality Assurance Risk Management Department Board Reports quarterly Performance Improvement reports. Manage Department Health (DOH) Joint Commission (JCAHO) annual survey files well upload Plan Corrections (POC) Health Commerce System (HCS). Oversee Corporate Compliance updates department ensure annual staff training. Provide technical/administrative support department heads regarding data management system. Serve head Requisitioner various departments provide technical support staff coordinators Procurement Suites System. Serve member Culture Change Committee. Create manage excel data base Risk Management incidents fall analysis. Manage process agency staff invoices Pharmacy Rehabilitation department. Assist managing Human Resource annual evaluation audits. Executive Assistant 09/2010 06/2011 Company Name City State Provided administrative services Executive Director. Managed calendar events; schedule meetings, made travel arrangements prepared itineraries. Acted go-between departments ensure proper communication reporting practice. Maintained updated Polices Procedure documents various departments. Conserved general filing system filed correspondence. Program Associate 12/2005 07/2009 Company Name City State Housing Community Development. Managed, grantee level, Housing Urban Development (HUD) comprehensive housing counseling program, including annual grant proposal, affiliate contractual process, data collection entry. Reviewed grant applications conducted conference calls potential sub-grantees. Analyzed budgets sub-grantees communicated results program directors CEOs. Provided technical support 35 Program Directors data collection system program assistance. Developed standardized work procedures improve work flow, including E file database. Wrote prepared annual, quarterly, special reports contributed department preparation request proposal correspondence. Supervised administrative staff achieving departmental goals ensured staff compliance deadlines. Scheduled organized internal external meetings, conferences, luncheons events. Updated maintained calendar; acted "right arm" "gatekeeper" Senior VP Housing. Processed monthly expense reports utilizing spreadsheets. Heavy calendar management; meeting conference call coordination logistics pertaining meetings conference calls; travel arrangements (domestic international) travel logistics air, ground, lodging. Completed on-boarding process new hires; entered requisitions help-desk tickets systems access requests. Developed progress tracking tools assist affiliate evolvement gain-loss analysis funding. Established maintained files in-house offsite adhering records retention policy procedures. Conducted field audits ensure compliance federal grant requirements. Sales Executive 03/1997 12/2005 Company Name City State Maintained relationships existing customers regular review visits. Visited potential customers demonstrate products gain new markets. Contacted clients phone negotiate terms agreement conclude sales gathering. Negotiated variations price, delivery specifications buyers. Researched, analyzed reported future buying trends back employer. Handled travel arrangements including domestic international, hotel accommodations car services trade shows. Education Training Bachelor Arts Communications 2004 The College Of New Rochelle City State Communications 8/08-11/08 Dale Carnegie Course Public Speaking, Effective Communication Human Relation May 2004 Activities Honors NYS Notary Public, American Heart Association, Basic Life Support, PROFESSIONAL MEMBERSHIPS: Urban League Young Professionals Skills administrative, administrative support, agency, budgets, conferences, contracts, counseling, clients, data collection, data management, data base, database, delivery, Department Health, DOH, dialysis, staff training, expense reports, filing, grant applications, grant proposal, graphs, help-desk, Human Resource, Lexis Nexis, logistics, MAC, Director, managing, meetings, access, Excel, Outlook, PowerPoint, MS Windows, Word, policies, presentations, Procurement, progress, proposal, Public Speaking, Quality Assurance, Rehabilitation, reporting, Risk Management, sales, spreadsheets, technical support, phone, trade shows, travel arrangements