Job Identification: 17174
Locations: Kathmandu, Nepal
Apply Before: 04/06/2024, 11:59 PM
Job Schedule: Full time
Vacancy Type: Fixed Term
Practice Area: Management
Bureau: Regional Bureau for Asia and the Pacific
Contract Duration: 1 Year with Possibility for extension
Education & Work Experience: High School certificate – 2 year(s) experience
Required Languages: English and Nepali
Vacancy Timeline: 2 Weeks
Mobility required/no mobility: no mobility required
Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
Background and Organizational Context
Under its new Country Programme (2023-2027), UNDP’s work in Nepal focuses on developing the capacity of government agencies (federal, provincial, and municipal level), civil society and community groups to jointly pursue development activities to foster sustainable and inclusive economic transformation, enhance people’s participation and inclusion in governance in the context of federalism, and protect and promote biodiversity with nature based solutions, energy transitions, environmental sustainability and resilience to climate change and natural hazards. During the past programme cycle, Nepal has undergone profound changes on account not only of the transition from a unitary to federal systems but also of the Covid Pandemic, which has impacted lives, livelihoods, health systems, and has at times slowed down or reversed hard gained development progress. At the same time, the overall trend of Nepal’s GNI has been one of growth, with graduation from LDC status planned for 2026.
Against this backdrop, the new Country Programme 2023-2027 is a strategic opportunity for UNDP Nepal to be accountable and to strategically reposition its contributions in support of the Sustainable Development Goals – with a focus on integrated solutions- and expand its collaboration with national and international development partners including the UN system. Delivering UNDP’s country programme, in line with the signature solutions and enablers identified in UNDP’s global Strategic Plan 2022-2025, the UN Sustainable Development Cooperation Framework and the Agenda 2030 will involve and require significant investment in analytical capacities, in possessing quality data and adhering to the highest programming quality standards, in an increasingly competitive development financing environment.
Under the guidance and supervision of the Operations Manager, Administrative Analyst and direct supervision of Admin / Travel Assistant, the Driver provides reliable and safe driving services ensuring high accuracy of work. The Driver demonstrates a client-oriented approach, high sense of responsibility, courtesy, tact and the ability to work with people of different national and cultural backgrounds.
The Driver provides driving services to Country Office management, operations and programme staff, consultants and experts, and UN staff on mission.
UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore, UNDP personnel are expected to work across units, functions, teams, and projects in multidisciplinary teams in order to enhance and enable horizontal collaboration.
Duties and Responsibilities
1.Provide reliable and secure driving services using office vehicle for Country Office to programmes and operations staff, experts and consultants, and UN officials and visitors.
- Transport authorized personnel;
- Deliver and collect mail and documents; and perform other messenger responsibilities;
- Meet official personnel and visitors at the airport and assist with visa and customs formalities arrangement when required.
2.Ensure cost-saving through proper use and day-to-day maintenance of the assigned office vehicle.
- Maintain accurate daily vehicle logs;
- Provide inputs to preparation of the vehicle maintenance plans and reports;
- Make timely minor repairs and/or arrange for major repairs;
- Ensure timely changes of oil, check of tires, brakes, car washing, etc.
3.Ensure availability in the assigned vehicle of all the required documents, supplies and necessary spare parts.
- Keep current in vehicle documents such as vehicle insurance, vehicle logs, office directory, and map of the city/country;
- Ensure vehicle first aid kit is adequately stocked with standard medical supplies.
4.Take all immediate actions required by rules, regulations, and laws in case of involvement in accidents.
5.Ensures sensitivity towards Gender and Social Inclusion issues.
- Be mindful of the gender and social inclusion sensitivity and demonstrate highest level of sensitivity and awareness towards the issue;
- Create a safe working environment by developing respectful and safe organizational culture and supporting practices.
6.Perform other duties within incumbent’s functional profile as assigned and deemed necessary for the efficient functioning of the office and Organization.
- Additional duties may include assisting with pouch, procurement, workshops, and other administrative tasks.
Supervisory/Managerial Responsibilities – None
LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility:
LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
Act with Determination:
LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner:
LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion:
LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination
Cross-Functional & Technical competencies
Administration & Operations
- Vehicle management- Knowledge of policy & procedures on fleet management
- Registry & correspondence management- Ability to collect, register, maintain and deliver mail and UNDP pouch; ability to manage archives
- UN Policy Ethics- Knowledge and understanding of the UN Staff Regulations and Rules and other policies relating to ethics and integrity.
- Communication- Ability to communicate in a clear, concise, and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience
- Customer Satisfaction/Client Management –
– Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers’ needs.
– Provide inputs to the development of customer service strategy.
-Look for ways to add value beyond clients’ immediate requests.
– Ability to anticipate client’s upcoming needs and concerns.
2030 Agenda People
- Gender- Gender Mainstreaming
2030 Agenda Peace
- Governance – Participation and Inclusion
Required Skills and Experience
- Secondary Education with a valid driver’s license.
- Minimum of 2 years (with high school diploma) of relevant work experience as a driver with a safe driving record is required.
- Knowledge of driving regulations, rules and laws as well as skills in minor vehicle repair and maintenance will an assest.
- Work experience in the United Nations, international NGOs or diplomatic missions is preferred.
- Experience in the basic use of computers and relevant office software packages (MS Word, Excel, etc.) and ability to use web-based management and electronic log, file and/or scheduling systems is desired.
- Fluency in the UN language of the duty station is required.
- Fluency in the national language of the duty station is required for local staff.
Please note that continuance of appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
UNDP is committed to achieve work force diversity and has a policy to have gender balance among staffs at all levels. Work experience and/or academic knowledge in relation to gender and social inclusion will be an added advantage. Qualified Women, Dalits, Janajatis, Madhesis, Persons with Disabilities, gender and sexual minorities and other minorities are specially encouraged to apply.
United Nations has a zero-tolerance against Sexual exploitation and Abuse (SEA) and Sexual Harassment (SH). Everyone is responsible for Preventing Sexual Exploitation and Abuse and Sexual Harassment (PSEA and SH), and all UN personnel must adhere to the standards of conduct that preserves PSEA principles (both during work hours and outside work hours). All selected candidates will, therefore, go through a safe hiring process.
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