The Research & Innovation Office (RIO) is seeking applicants
for the role of RIO Executive Assistant. This position provides
essential administrative support to the Associate Vice Chancellor
for Innovation and Partnerships and the Associate Vice Chancellor
for Research Development and Strategic Initiatives.
Key responsibilities include:
- Managing travel arrangements, schedules, meetings, and
logistics to ensure smooth operations.
- Coordinating calendars and schedules with a high level of
reliability, communication skills, confidentiality, discretion, and
- Assisting with room scheduling and other administrative
- Collaborating closely with other Executive and Administrative
Assistants across campus to coordinate routine and urgent
This role requires a strong understanding of university policies
and procedures and the ability to work effectively with RIO units,
campus partners, and external collaborators.
The University of Colorado Boulder is committed to building a
culturally diverse community of faculty, staff, and students
dedicated to contributing to an inclusive campus environment. We
are an Equal Opportunity employer, including veterans and
individuals with disabilities.
Who We Are
RIO is the central point for support and advocacy for CU Boulder’s
world-class scholarship, creative work, and growing research
enterprise. RIO is focused on creating global impact by cultivating
and supporting collaboration, transformation and leadership. At the
heart of this focus are the diverse contributions of a wide range
of world-class experts, working together to accelerate ideas
throughout the entire innovation lifecycle. RIO endeavors to embody
CU Boulder's dedication to exemplifying excellence through
diversity by creating a welcoming and inclusive environment,
enhancing the success and inclusion of all students, staff and
faculty, and deepening our ability to share and engage with diverse
What Your Key Responsibilities Will Be
Meeting, Calendar Management, and Communication Support for
- Coordinates and maintains both AVCs' calendars, being able to
prioritize competing requests. This includes managing meeting
invitations, Zoom or Teams reservations, room reservations,
logistics, and catering, ensuring that all materials needed for
appointments/meetings are ready and available in a timely
- Proactively keeps track of and advises AVCs of meeting
attendees, commitments and changes to schedule.
- Ensures meetings and events involving the AVCs are implemented
at the highest level. Anticipates needs and prepares materials well
in advance. Coordinates certain agendas for meetings, with
assistance from the others on the team.
- Meets with the AVCs directly on initiatives, provides feedback
and works with other RIO staff members to implement.
- Takes initiative to identify effective solutions and fully
completes resolutions to the highest standards to ensure the AVCs
are well-informed and prepared for meetings.
- Manages a system of follow-up with individuals and groups to
ensure appropriate resolution of issues.
Administrative Support and Planning
- Coordinates and organizes retreats, large and small-scale
internal and external meetings, recurring meetings, conferences,
advisory committees and other program meetings and events.
- Financial oversight and monthly reconciliation of the AVCs
expenses (Pcard and travel).
- Coordinates travel arrangements in consultation with VCAA
Business Services and finance/budget contacts and prepares
- Prepares follow-up correspondences for internal and external
- Maintains a list of regularly scheduled activities and
timelines and proactively works to make the AVCs successful in
meeting the needs of those activities.
- Maintains rosters for various unit teams and groups; reviews
membership and criteria with direction from AVCs and other RIO
- Completes oﬃce policies and procedures.
- Encourages a welcoming environment with a focus on service at
the RIO office.
- Assists AVCs' staff with special initiatives and projects,
conferences and events, compiling data to meet campus or CU System
requests, organizational restructures, consultants, and related
- Supports projects or initiatives that may arise to meet new and
emerging unit needs.
What You Should Know
- This position offers a hybrid work modality with at least two
days per week on campus. May be required to be on campus
occasionally in the evenings for certain events. Some weekend and
after-hours work may be required to ensure to support the AVCs in
routine and urgent needs that may arise.
What We Can Offer
The annual hiring range for this position is $65,000-$85,000.
The University of Colorado offers excellent
benefits , including medical, dental,
retirement, paid time off, tuition benefit and ECO Pass. The
University of Colorado Boulder is one of the largest employers in
Boulder County and offers an inspiring higher education
environment. Learn more about the
University of Colorado Boulder .
Be ambitious. Be groundbreaking. Be Boulder.
What We Require
- Bachelor's degree and 3+ years of experience providing
administrative support or operational management.
- An equivalent combination of education and experience may
What You Will Need
- Effective problem-solving skills, initiative and ability to
anticipate executive needs for information and administrative
- Ability to anticipate, interpret and respond to a variety of
constituents and issues with minimum direction and the highest
level of discretion and judgment. Ability to handle confidential
matters with extreme discretion.
- Exceptional attention to detail.
- Demonstrated ability to effectively communicate verbally and in
- Ability to work independently and take initiative to anticipate
and address potential problems.
- Ability to handle complex, multiple, and concurrent tasks.
- Ability to provide and promote effective communication between
the Research & Innovation Office, campus units, and external
- Proficiency in Microsoft Office 365 (Word, Excel, Teams,
PowerPoint, Outlook), and DocuSign.
- Record of providing the highest level of customer service.
What We Would Like You to Have
- Experience supporting senior-level executives and managing
complex and critical issues.
- Experience that lends itself to a comprehensive knowledge of
higher education organizational culture, policies, and processes or
working in large, complex organizations.
- 4+ years of experience in administrative or operational
- Event planning experience.
To apply, please submit the following materials:
- A current resume.
- A cover letter that specifically addresses how your background
and experience align with the requirements, qualifications and
responsibilities of the position.
You will not be asked to upload references at this time.
Please apply by
1/12/25 for consideration.
Note: Application materials will not be accepted via email. For
consideration, applications must be submitted through
CU Boulder Jobs .
In compliance with the Colorado Job Application Fairness Act, in
any materials you submit, you may redact or remove age-identifying
information such as age, date of birth, or dates of school
attendance or graduation. You will not be penalized for redacting
or removing this information.
Posting Contact Information
Posting Contact Name: Boulder Campus Human Resources
Posting Contact Email: email@example.com