Title: Program Coordinator II Duration: 9 Months Location: Menlo Park, CA
Summary This position is responsible for managing administrative aspects of the State & Local Policy Team. This includes, but is not limited to, supporting various events, programs and initiatives at headquarters (Menlo Park) and helping our national team with budget and overall logistical coordination as needed.
Responsiblities Supports events & community engagement efforts: - Helps with event management and community initiatives as needed. - Manage planning, logistics and tracking for activities, including but not limited to our community tabling, tours, career panels, and overall community engagements. - Help with any assets associated with engagements, that may include visuals, sponsorship ads, and engagement recap emails. Leads Meta Summer Academy programming: - Serve as main liaison with our nonprofit partner for the Meta Summer Academy (MSA), a six week career exploration program for our local high school students. - Ability to support the preparation for MSA and be able to focus on the programming throughout the summer as it will be the main responsibility from June through August.
Manages team budget: - Work closely with finance and legal teams to support contract renewal, compliance process, onboarding, POs/invoices and overall support the process. - Partner with our Regional Leads across the US to ensure we are supporting with their budget requests and finance follow ups. - Helps manage and track the budget to reflect most updated sponsorships/donations/etc.
Provides administrative support: - Supports social media account support and tracking internal progress. - Draft and submit ad credits requests for our key partners. - Creates daily and weekly update reports for the team as needed. - Upon completion of events and/or projects, responsible for close out activities to include documentation of processes and archival of materials (briefs, documentation, creatives, etc.) - Assist with day to day operations and tasks to ensure we are providing the necessary assistance to the team.
Qualification - Collaborate with cross-functional teams - Strong event coordination and project management experience - Self-motivated and able to navigate a fast pace environment - Ability to juggle multiple tasks and competing priorities at a timely manner - Organizational skills and proven ability to work with minimal supervision - Detail-oriented with a professional demeanor and strong written and verbal skills - Proficient computer skills to include Microsoft Office, Google suite, Adobe Creative Suite/Design - Spanish proficiency would be a great asset but not required
Education/Experience Bachelor's degree or equivalent practical experience.
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About Us: Established in 2004, SPECTRAFORCE® is one of the largest and fastest-growing diversity-owned staffing firms in the US. The growth of our company is a direct result of our global client service delivery model that is powered by our state-of-the-art A.I. proprietary talent acquisition platform, robust ISO 9001:2015/ISO 27001 certified processes, and strong and passionate client engaged teams. We have built our business by providing talent and project-based solutions, including Contingent, Permanent, and Statement of Work (SOW) services to over 140 clients in the US, Canada, Puerto Rico, Costa Rica, and India. Key industries that we service include Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities and Transportation. SPECTRAFORCE is built on a concept of “human connection,” defined by our branding attitude of NEWJOBPHORIA®, which is the excitement of bringing joy and freedom to the work lifestyle so our people and clients can reach their highest potential. Learn more at: http://www.spectraforce.com
Benefits: SPECTRAFORCE offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program. SPECTRAFORCE provides unpaid leave as well as paid sick leave when required by law.
Equal Opportunity Employer: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at firstname.lastname@example.org if you require reasonable accommodation. At SPECTRAFORCE, we are committed to maintaining a workplace that ensures fair compensation and wage transparency in adherence with all applicable state and local laws. This position’s starting pay is: $32.63/hr.