Founded in 1919, the Institute of
International Education (IIE) is a private nonprofit leader in the
international exchange of people and ideas. In collaboration with governments,
foundations and other sponsors, IIE creates programs of study and training for
students, educators and professionals from all sectors. These programs include the flagship Fulbright
Program and Gilman Scholarships administered for the U.S. Department of State.
IIE also conducts policy research, provides resources on international exchange
opportunities and offers support to scholars in danger. IIE’s mission is to advance
international education and access to education worldwide.
IIE is looking for Office Administration Assistant to supports a
5-year, USAID-funded Sustainable Higher Education Research Alliances (SHERA)
Program in Indonesia. The primary objective of SHERA is to increase the
research capacity of faculty, staff, Ph.D. students and post-doctoral
researchers at selected public and private higher education institutions in
Indonesia through partnerships with U.S. universities.
The Office Administration Assistant will provide administrative
support for the SHERA project office. Under the supervision of the Finance and
Administration Manager, the assistant will support the implementation of the
project through day to day office activities
Scope of Works:
Provides clerical and administrative services to project team as
needed. Support tasks include:
Logistical support for meetings and workshops, seminars and
Managing office mailing system and carrying out courier services
as needed to pick up and deliver documents.
Monitors and tracks inventory of supplies and equipment for the
office and special events.
Provides general support for the office finance and administrative
Provides reception services to the Project Office such as:
Organizing and maintaining the reception area and the main
Answering and directing all incoming calls on a multi-phone line.
Greeting and directing guests to the appropriate parties.
Direct inquiries to the appropriate parties
Proficiency with MS Office programs, including Excel and
Ability to read and interpret documents, communicate
effectively, and follow instructions
Fluency Bahasa Indonesia and general understanding of the
English language, written and oral
Ability to manage confidential business information
Good organizational and interpersonal skills
Able to sit at a computer and operate a keyboard, for
extended periods of time
Accuracy, attention to detail
How to apply, please send your CV to [email protected] no
later than Tuesday 25 April 2017. Please indicate the position title in the
subject line. Only short-listed candidates will be notified and invited for
interviews. All incoming CV will be treated confidential