General Refund Policy
Students who withdraw, take a leave of absence, or are approved for part-time status during the semester may be eligible for refunds, depending upon the time of the withdrawal. Students must give written notification to the registrar of their decision to withdraw or take a general leave of absence and complete the withdrawal procedures in order to be eligible for any refunds. Please note that refunds may impact your financial aid package, and it is recommended to contact the Office of Financial Aid for more detail.
For medical leaves of absence, students must consult the Dean of Students, please see https://www.cmc.edu/dean-of-students/medical-leave-of-absence for more information.
For more information on Leave of Absence, Withdrawal, and Re-Enrollment policies please click here.
Room and Board Refunds
Refunds for the residence hall will generally not be prorated unless a new student occupant is immediately available. Refunds for board charges will be calculated on a prorated basis.
Tuition & Required Fees Refunds
Tuition and required fees will be prorated based on the number of days a student is in attendance at CMC, up to the 60 percent point of the semester. After the 60 percent point, a student is no longer eligible for a refund. Any adjustments before the last day to add classes will not be prorated (tuition & fees charged or credited at 100%). Students suspended or dismissed from the College for disciplinary reasons during the semester are not eligible to receive refunds. Students who received federal financial aid are subject to a pro-rata return of federal funds.
Claremont McKenna College reserves the right to withdraw students from the College for non-attendance. Students are responsible for confirming their enrollment at CMC or one of its approved off-campus study programs each semester by attending all registered courses, activating student ID cards (or equivalent), and communicating with College officials. Students who fail to satisfy any of these responsibilities may be withdrawn from the College for non-attendance as of the tenth day of the semester.
Credit Balances & Requesting a Refund
A credit balance results when the payments and/or financial aid disbursements exceed the student account charges. Anticipated financial aid must be posted to the student's account for a credit to exist and for a refund to be processed.
CMC will automatically issue refunds for eligible credit balances related to Title IV Federal Student Aid funds. Refunds of credit balances related to other types of funds must be requested by the student directly by completing the Refund Request Form.
Refunds can be issued via direct deposit through eRefunds on Transact or paper check. Only the student can sign up for eRefunds on Transact. eRefund enrollment information can be found here.
Veteran Affairs Compliance Policy
In accordance with Title 38 US Code 3679 subsection (e), this school adopts the following additional provisions for any students receiving benefits from U.S. Department of Veterans Affairs (VA) Post 9/11 G.I. Bill® (Ch. 33) or Vocational Rehabilitation & Employment (Ch. 31). To qualify for this provision, such students are required to produce the VA Certificate of Eligibility (COE) by the first day of class.
If the student’s financial obligations are covered 100% by VA funding, while payment to the institution is pending from the VA, Claremont McKenna College (CMC) agrees to the following:
- CMC will not prevent the student’s enrollment.
- CMC will not assess a late fee to the student.
- CMC will not require the student to secure alternative or additional funding.
- CMC will not deny the student access to any resources (classes, libraries, or other institutional facilities) available to other students who have satisfied their financial obligations to the institution.