PRE-AWARD SPONSORED PROGRAMS, GRANTS & CONTRACTS SPECIALIST (INST)
Introduction (Description of School/College/Dept/Program)
The University of Wisconsin-Milwaukee (UWM ) earned the highest rating – R1 – for a research institution from the Carnegie Classification of Institutions of Higher Education, the gold standard for assessment. The rating was given to only 115 of the 4,665 universities evaluated in 2016. The Office of Research facilitates the creation of new knowledge and the development of innovative solutions by supporting research across the sciences, arts, and humanities that enhances the mission of the University of Wisconsin-Milwaukee, and spurs economic growth.
The Office of Research, and its staff, are responsible for central research administration, oversight of research policy and compliance, and internal research development programs. The Office is part of Academic Affairs, and includes the Office of Sponsored Programs, the Office of Undergraduate Research, as well as several research centers.
Job Summary Ensures proposal and award compliance with laws, regulations, policies, and terms and conditions. Reviews, approves, and negotiates grants, subcontracts, and agreements on behalf of the institution. Campus level pre-award administration responsible for reviewing work submitted from campus partners prior to submission to sponsor for consideration.
- Review proposals and budgets for compliance with sponsor requirements, state, UW-System, and UW-Milwaukee policies, and federal guidelines
- Submit proposals to extramural sponsors
- Collect and provide post-submission materials to sponsors
- Review and negotiate grant and subcontract award documents
- Facilitate award set-up
- Work with departmental and unit-level research administrators to complete the above tasks
- Work with various campus partners to manage compliance items, information requests, and other tasks as they develop
- Work and communicate with sponsors at various stages of proposals and awards to request clarification, provide information, and request approvals
Competencies The University of Wisconsin-Milwaukee (UWM ) is seeking a full-time pre-award specialist to join the Office of Sponsored Programs. Remote and hybrid possible. Anyone selected for interview please be prepared to discuss core competencies related to experience and this position:
- Ability to think independently and make qualified judgments
- Ability to work on many projects simultaneously with attention to detail
- Ability to prioritize and perform effectively with self-direction
- Strong oral, written and interpersonal communication skills
- Ability to establish and maintain effective and collegial working relationships with university personnel, state and federal agencies, and private organizations
- Proficiency in Microsoft Office programs, Adobe Acrobat, and virtual collaboration programs (e.g., Teams, Zoom)
In your application materials, please be sure to address all minimum and preferred qualification, and competencies. In instances where the Search and Screen Committee is unable to ascertain from a candidate’s application materials whether the applicant meets any of the qualifications, the applicant will be evaluated as not meeting such qualifications.
- Bachelor’s degree in any field, or commensurate combination of directly related experience and relevant coursework
- At least 2 years’ experience in an academic, non-profit, government, or healthcare environment
- Advanced degree, including master’s, doctorate, juris doctor or other terminal degree
- 3 or more years’ experience administering sponsored projects in higher education, healthcare, government, non-profit, or industry
- Evidence of working knowledge of Uniform Guidance and history administering research funding from federal agencies including the National Science Foundation, National Institutes of Health, and Department of Energy
- Evidence of experience with contract negotiation and subcontract preparation
- Evidence of experience with operational process improvement and procedure documentation
- Evidence of experience developing and facilitating trainings on research administration topics
- Evidence of commitment to diversity, equity, and inclusiveness
This is a continuous recruitment with an initial review date of January 30, 2025. Candidates applying after the initial date of review may not be reviewed. For guaranteed consideration, please apply by January 30, 2025.
Interested applicants are required to apply online and provide:
- A cover letter addressing your education/experience as it applies to all minimum and preferred qualifications
- A resume
- A document listing the names and contact information for three professional references
In instances where the Search and Screen Committee is unable to ascertain from a candidate’s application materials whether they meet any of the qualifications, they will be evaluated as not meeting such qualifications. Apply electronically https://apptrkr.com/5928853
by the application deadline date of January 30, 2025, Questions about this position should be directed to Coua Xiong at [email protected].
For this position, applicants are required to apply online. UWM will not consider paper, emailed or faxed applications. Additionally, applicants must complete all required fields and attach any required documents. The process is complete when the message “Your application has been submitted” is displayed and you receive a confirmation number.
UWM is an AA/EO employer: All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity/expression, disability, or protected veteran status.
UWM provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact [email protected] or 414-229-4463. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.
Confidentiality of Applicant Materials
UWM is a State agency and subject to Wisconsin’s Open Records Law. UWM will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin’s Open Records law. In certain circumstances, the identities of “final candidates” and/or the identity of the appointed applicant must be revealed upon request.
CBC and Reference Check Policy
Employment will require a criminal background check. UWM takes the prevention of sexual misconduct seriously. As such, you and your references will be required to answer questions regarding any past findings of sexual violence and sexual harassment or any pending allegations of sexual violence or sexual harassment.
Annual Security and Fire Safety Report (Clery Act)
For the UWM Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see http://www.cleryact.uwm.edu/, or call UWM’s Dean of Students Office, Student Union 345 at (414) 229-4632 for a paper copy.
In compliance with federal law, all persons at the time of their start date will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.
To apply, please visit: https://apptrkr.com/5928853
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