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Transparency and Data protection - Utanríkisþjónusta ESB
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The protection of your privacy, including your personal data, is of great importance to the European External Action Service (EEAS).
The protection of the right to privacy and the protection of personal data – as set out in article 8 of the EU Charter on Fundamental Rights – are important concerns for the European External Action Service (EEAS) as a European public administration.
To meet its obligations to citizens, the EEAS frequently needs to collect, process and retain personal data, such as names, office addresses, phone numbers, photos or other data, including more sensitive information through procurements, calls for tenders or conference invitations.
Personal data is information relating to you only, which makes you identifiable – your name, photo, phone number, birth date, e mail address, car number plate, etc.
How does the EEAS process your personal data?
collected for limited and explicit purposes
kept for no longer than necessary
not transferred to third parties without adequate precautions
processed in accordance to your rights as a data subject.
These rules apply to all departments within the EEAS and all EU Delegations that process information identifying individuals. The EEAS Data Protection Office must be notified in advance of any operation involving such data collection, consultation, transmission or organisation. All data of a personal nature provided to the EEAS - namely data which can identify a person directly or indirectly - will be handled with the necessary care.
The EEAS respects the 7 principles for personal data processing set out in the EU Directive 95/46/EC and in the EU Regulation 45/2001:
1. Notice – people whose data is being collected, processed and kept should be informed
2. Purpose – data collected should be used only for the stated purpose(s) and for no other
3. Consent – personal data should not be disclosed or shared with third parties without the consent of the person concerned
4. Security – once collected, personal data should be kept safe and secure from potential abuse, theft, or loss
5. Disclosure – people whose personal data is being collected should be told which party or parties are doing this
6. Access – people should granted access to their personal data and allowed to correct any inaccuracies
7. Accountability – people should be able to hold personal data collectors accountable for following all these principles.
See also: EEAS Data Protection – detailed overview
The Data Protection (DP) team has a triple role:
raising awareness about data protection issues for staff and citizens
providing notifications and privacy statements
providing advice (formal advice and informal tips, recommendations on rights and obligations).
The Data Protection team comprises:
Data Protection Officer (DPO)
DP Assistant and DP Coordinator & Correspondent (DPC) Networks Coordinator
DPC Network of data protection coordinators in Headquarters with 20 coordinators at present
DPC Network of data protection correspondents in EU Delegations with pilot delegations to be further developed.
The Data Protection Office:
ensures that the principles of personal data protection are applied correctly within the EEAS
keeps a register of all personal data processing operations in the EEAS
notifies risky processing of personal data to the European Data Protection Supervisor (EDPS) and responds to requests from the EDPS
investigates matters and incidents on request or on its own initiative.
The EEAS intends to inform people whose personal data is being processed, i.e. any concerned individual whose data has been collected, processed and eventually retained by means of a Privacy Statement, so that they may exercise their rights.
The Controller, i.e. the department or delegation who is responsible for the personal data processing is obliged to notify the Data Protection Officer. In addition to the notification, a distinct Privacy Statement is elaborated to provide information among others on the purpose, the retention as well as the Controller.
See all Privacy Statements concerning the activities of the EEAS
You have the right to (at no cost to yourself):
be informed of any processing of your personal data:
who is in charge of it
what the purpose is
what types of data are being processed
who is receiving the collected data
what logic is used in any automated decision-making process concerning your data.
access and rectify your data — when inaccurate or incomplete.
have your data blocked or erased and object to the processing of personal data in certain circumstances (such as when the processing is unlawful, the data is inaccurate, etc., see articles 15, 16 and 18 of Regulation 45/2001).
be informed before your data are disclosed for the first time to third parties and to object to such disclosure.
To exercise your rights, you must contact the controller in charge of your data processing. The controller's functional mailbox address appears on the notification and on the privacy statement associated with each case of data processing, and also in the register of notifications.
If you cannot find the controller's contact details, you can email the EEAS Data Protection Office.
You may lodge a complaint at any time with the European Data Protection Supervisor (EDPS) who acts as an independent supervisory authority for all the institutions (see art. 41 to 45 of Regulation 45/2001) devoted to protecting personal data and privacy and promoting good practice in the EU institutions and bodies on the basis of EU Decision 1247/2002/EC on the regulations and general conditions governing the performance of the European Data Protection Supervisor's duties.
monitors the EU administration's processing of personal data
advises on policies and legislation that affect privacy
cooperates with similar authorities to ensure consistent data protection.
The Data Protection Register
The EEAS's Data Protection Register records all notified personal data processing operations in the EEAS. It was set up in accordance with articles 24.1 (d), 25 and 26 of Regulation 45/2001.
The Register contains basic information about each case of personal data processing, for example:
name of the controller
type of data involved
types of people concerned
how long the data will be kept
whether the data will be transferred
to whom the data is disclosed.
The Register's search function allows you to select processing operations that may concern you.
Processing operations likely to present specific risks to the rights and freedoms of individuals whose data have been collected, processed and retained (data subjects) are included in the register held by the European Data Protection Supervisor (Article 27 of Regulation 45/2001).
The purpose of the EEAS Data Protection Register and the EDPS Register is to inform the public about the existence of personal data processing operations. All persons concerned may exercise their rights as recognised by the Regulation on the basis of the information contained in the Register.
The Register is based on the notifications submitted by controllers and is therefore available only in the language of the notification, generally English or French.
EEAS Data Protection Office
General functional mailbox and for issues related to the EEAS Headquarters: DATA-PROTECTION@eeas.europa.eu
For issues related to EU Delegations: EEAS-DELEGATIONS-DATA-PROTECTION@eeas.europa.eu
European Data Protection Supervisor (EDPS)
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Delegations Afganistan Afríkusambandið (AU) Albanía Algeria Angóla Argentína Armenía Association of Southeast Asian Nations (ASEAN) Ástralía Aserbaídsjan Bangladess Barbados Hvíta-Rússland Benín  Bólivía Bosnía og Hersegóvína Botsvana Brasilía Búrkína Fasó Búrúndí Grænhöfðaeyjar Kambódía Kamerún Kanada Mið-Afríkulýðveldið Chile Kína Kólumbía Kongó (Brazzaville) Kostaríka Evrópuráðið Kúba Djíbútí Dóminíska lýðveldið Kongó (Kinshasa) Ekvador Egyptaland El Salvador Erítrea Eþíópía Fídjíeyjar Gabon Gambía Georgía Gana Gvatemala Guinea Gínea-Bissá Gvæjana Haítí Hondúras Hong Kong Ísland Indland Indónesía Íran Írak Ísrael Ivory Coast Jamaíka Japan Jórdanía Kasakstan Kenía Kósóvó Kirgisistan Lao PDR Líbanon Lesótó Liberia Líbía Madagascar Malaví Malasía Malí Máritanía Máritíus Mexíkó Moldóva Mongólía Svartfjallaland Marokkó Mósambík Mjanmar (Búrma) Namibía Nepal Nýja-Sjáland Níkaragva Níger Nígería Noregur Pakistan Palestína Panama Papúa Nýja-Gínea Paragvæ SÞ París Perú Filippseyjar Rússland Rúanda Sádi-Arabía Senegal Serbía Síerra Leóne Singapúr Salómonseyjar Sómalía Suður-Afríka Lýðveldið Kórea (Suður-Kórea) Suður-Súdan Srí Lanka Súdan Svasíland Sviss Sýrland Taívan Tadsjikistan Tansanía Tchad Taíland Lýðveldið Makedónía Tímor-Leste Tógó Trínidad og Tóbagó Túnis Tyrkland Túrkmenistan Úganda Úkraína SÞ Genf SÞ New York SÞ Róm Sameinuðu arabísku furstadæmin Bandaríki Norður-Ameríku Úrúgvæ Úsbekistan Venesúela Vienna - international organisations Víetnam Alþjóðaviðskiptastofnunin (WTO) Jemen Sambia Simbabve
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Regions and Regional policies Afríka ASÍA Evrópulönd & Mið-Asía Rómanska Ameríka og Karíbahaf Austurlönd nær og Norður-Afríka (MENA) NORÐUR-AMERÍKA KYRRAHAF Svartahafssamvirkni Samvinna í austri Norðurslóðastefna ESB Viðræður í umsjá ESB um að koma á eðlilegum samskiptum Belgrads og Pristinu Evrópska efnahagssvæðið (EES) Evrópsk nágrannastefna (ENP) Friðarferlið í Austurlöndum nær Norðurvíddin Sahel region
Viðfangsefni Svartahafssamvirkni Sameiginleg utanríkis- & öryggisstefna (CFSP) Aðgerðir til að fyrirbyggja átök, friðarefling og sáttaumleitun Barátta gegn hryðjuverkum Áfallaviðbrögð Culture Þróun og samstarf - Þróunaraðstoð Evrópu Eftirlit með afvopnun, útbreiðslu kjarnavopna og útflutningi vopna Eiturlyf Samvinna í austri Menntun Kosningaeftirlitsnefndir (EUEOM) Fjölþjóðlegt samstarf um orkumál Umhverfið og loftslagsbreytingar Norðurslóðastefna ESB Stækkunarferli ESB Viðræður í umsjá ESB um að koma á eðlilegum samskiptum Belgrads og Pristinu Alþjóðleg stefna ESB um netheima Evrópska efnahagssvæðið (EES) Evrópsk nágrannastefna (ENP) Barátta gegn sjóránum Heilbrigði Mannréttindi & lýðræði Mannúðaraðstoð og almannavarnir Fjármögnunarleið í átt að stöðugleika og friði (IcSP) Öryggi á hafi úti Friðarferlið í Austurlöndum nær Fólksflæði og hælismálefni Hernaðarleg og borgaraleg verkefni og aðgerðir Norðurvíddin Kjarnorkuöryggi Responsible sourcing of minerals Sahel region Stefna um þvingunaraðgerðir Fjölþjóðlegt samstarf um vísindi Sameiginlega öryggis- og varnarstefnan (CSDP) Fjármögnunarleið samstarfsríkja Viðskipti Fjölþjóðlegt samstarf um vatn
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