text: Hi, I worked with a service company for ten years and placed numerous bid. Three things count in a bid:\n\n1-   Scope of your services\n2-   Price\n3-   Terms of payment\n\nScope of services would include exact description of your services including future maintenance etc. Price would include quotation for your services and cost of any part replaced including any out of pocket expenses. Out of pocket expenses generally include expenses like travelling, communication etc. Terms of payment would include whether you would like to receive some payment in advance or full in advance etc.\n\nThe format of quotation would follow the one already being followed by your company. However, the contents are more or less the same as mentioned above.\n\nRegards,\n\nSaad