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Small Businesses Should Have a Disaster Recovery Plan [Free Downloadable Template]

January 3, 2018  |  Ellen Raineri , PhD No small business owner wants to think about a disaster coming along and wiping out everything they've worked so hard for. But the tragic truth is this: Up to 60% of small businesses never reopen their doors following a disaster, according to the Federal Emergency Management Agency.

Have you thought about what would happen if a flood, hurricane, or cyberattack hit your business? Do you have the proper mechanisms in place to recover from such a disaster? If disaster recovery was not part of your business plan, now is the time to develop your strategies.

Download Our Free Disaster Recovery Plan Template

About 75% of small businesses do not have a disaster recovery plan in place, according to Nationwide. If you're a small business owner who doesn't have the money to hire an external firm to create a plan, you can create your own. Begin by analyzing the following:

This initial analysis will help determine your budget for disaster recovery. To assist you with this process, you can download a free disaster recovery plan template.

What should be included in a disaster recovery plan?

First, list the following:

Then, give step-by-step instructions for what to do in the event of a disaster. Include:

Last, you may wish to include an appendix of supplemental information such as floor plans, insurance policies, and technology service level agreements (SLAs). Secure Offsite Storage Now

Identify critical hard copy or electronic data for financials, customers, insurances, vendors, and employees. On a continuous basis, make copies of (or mirror) your data and store it in an easily accessible location that would not be affected by the same disaster.

Small businesses can easily scan their data and store in a cloud environment such as Google Drive or Amazon, which can be inexpensive and easily accessed. Alternately, small businesses can store hard copy reports, magnetic tapes, DVDs, or flash drives off site.

Pay Attention to Security

If your small business stores physical information at a secondary site and/or backup information in the cloud or on an external device, you must consider security. Consider:

Plan Maintenance and Awareness

Once you develop a disaster recovery plan, you must maintain it. To do this, establish a cross-functional team that drives maintenance and awareness initiatives. The team can host brown bag lunches to initially discuss the concept of disaster recovery plans, as well as trends. When there are changes in applicable regulations (e.g., HIPAA), purchases of new equipment, or changes in company direction, the team should evaluate the content of the plan.

Next, the team can invite risk assessments of the plan. If the cost of an external firm to conduct the risk assessment is a barrier, the team can invite employees to critique the plan or even another trusted organization to critique the plan. Last, disaster recovery training of personnel should be done initially and throughout the year. Hot, Cold, Warm Choices

As part of your disaster recovery plan, you may wish to explore alternative sites to run your business if a disaster displaces you. Explore hot, cold, and warm choices:

Organizations need to consider costs as well as the acceptable delayed operational time.

If cost is a major concern, a cold site may be your only option. If so, contact a leasing firm for pricing. You could also explore other creative avenues that mirror a formal cold site—for example, perhaps you could strike an agreement with a trusted small business peer who would provide access to their conference room or vacant office available if a disaster occurred.

Most small business owners don’t think they will be the victim of a cyberattack or natural disaster—until one strikes. A disaster recovery plan is vital to making sure you can get up and running as soon as possible afterward.

Are you a business owner who wants to complete your degree?

Purdue Global offers online business degrees, some with with accelerated tracks for working professionals. Earn your management degree or learn more about the ExcelTrack™ bachelor’s degree or MBA—and get closer to achieving your goals.

Ellen Raineri, PhD, is a former faculty member at Purdue Global. The views expressed in this article are solely those of the author and do not represent the view of Purdue Global.

Filed in: Business



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