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# ANNEX 6 - Deliverable acceptance criteria for EFSA 

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This Annex defines the acceptance criteria for each deliverable type and will be taken into consideration when reviewing, validating and checking deliverables before acceptance. 

## Quality Criteria for Meetings 

A meetings deliverable must satisfy the following criteria: 

- The working language for contract implementation including execution of tasks and meetings shall be English. 

- Meetings are held according to the plan and scheduled at least 7 working days in advance, or as otherwise agreed, ensuring that all relevant persons participate 

- Materials, including the agenda, are provided to all participants at least 7 working days in advance of the meeting, or as otherwise agreed 

- Issues and other discussion points for the meeting are highlighted to EFSA as soon as possible, at least 5 working days in advance of the meeting 

- Meeting minutes are provided to EFSA at the latest 5 working days after the meeting 

- Virtual meetings are held using MS Teams (or exceptionally other pre-agreed tool) 

## Quality Criteria for Documents 

A document deliverable must satisfy the following criteria: 

- Any written deliverables must be to a high standard of English which does not require proof reading. 

- The document can be in the form of MS Word, PowerPoint, Visio, Project or Excel, as appropriate and agreed, 

- The document contains a Table of Contents, unless inappropriate 

- The purpose of the document is clear and complete 

- All known audiences/customers/users are described thoroughly and accurately 

- The scope of the document is accurate and covers all functions implemented 

- The document stays focused on its objective and target audience 

- The language used is suitable to target audience, avoiding technical jargon, when appropriate 

- The document flow and structure are logical for the audience to follow 

- Communication effectiveness is maximised by using images, bulleted lists, recaps 

- The document text is concise, clear and of high editorial quality (including high English level) 

- The document must use the appropriate template, if provided by EFSA. 

