Distribution of invitations by e-mail 

• Invitations to be sent out via e-mail by the Contractor’s national partner to the addresses provided by / agreed with the EU-OSHA's national partner; 

• Appropriate amount of invitations to be distributed to guarantee maximum number of participants (please see below the number of invitations to be sent depending on the size of the event); 

• Invitation distribution at least 4 weeks prior to the event; 

• Minimum number of invitations to be sent: 

## E-mail reminder following invitation 

- for 15 pax: 60 invitations 

- for 30 pax: 120 invitations 

- for 50 pax: 200 invitations 

- for 75 pax: 300 invitations 

- for 100 pax: 400 invitations 

- for 150 pax: 600 invitations 

- for 200 pax: 800 invitations 

- for 250 pax: 1000 invitations 

- for 300 pax: 1200 invitations 

• Close liaison and cooperation between the Contractor’s national partner and EU-OSHA's national partner to allow further action to increase number of attendees in case too few participants are registered. EU-OSHA must be informed of the situation; 

• The Contractor’s national partner should send an e-mail reminder at least 1 week prior to the event. 

## Handling of registration process 

• The EU-OSHA's national partner has to be provided with the registration list on a weekly basis; 

• If registration numbers are low, EU-OSHA’s national partner and Contractor partner are to take emergency actions e.g. inviting additional people from the EU-OSHA's national partner’s database, etc.; 

• Registration and participant lists should be compliant with GDPR Regulation (Regulation (EU) 2018/1725 of 23 October 2018). 

