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• providing a demonstrable secure online platform or using EU-OSHA’s own online platform to deliver webinars and other online events, which are General Data Protection Regulation (GDPR) compliant; 

• renting a studio or conference room, or using EU-OSHA facilities to organise hybrid events; 

• providing and/or managing the additional technical equipment necessary for organising a hybrid event; 

• designing and implementing a customisable event landing page with EU-OSHA branding/graphics/images through which participants and speakers can access the online/hybrid event and interact with each other; 

• developing a detailed script for the running of the virtual or hybrid event, where the roles of all actors involved (content, logistics, IT) are defined and agreed with EU-OSHA; 

• preparing technical instructions for the moderator(s), speakers and participants; 

• organising the necessary rehearsals with EU-OSHA staff, moderator(s), speakers and panellists; 

• facilitating a panel discussion format, including two rehearsals with all panellists prior to each webinar, and audio, visual and equipment checks; 

• facilitating interactive tools/audience participation such as polls, Q&A sessions, downloadable files, sharing presentation/links; 

• overseeing and filtering incoming questions in the case of Q&A sessions; 

• providing technical help desk support for both speakers and participants before and during the event; 

• detailing what back-up systems are in place for each webinar; 

• providing a waiting room/‘coffee break’ space for participants; 

• providing both video and audio recordings and video/audio snippets if needed for EU-OSHA’s social media channels; 

• ensuring that the video is synchronised with the presentation slides; 

• facilitating viewer registration if required; 

• providing advanced analytics — measured feedback, full reporting and analysis per event; 

• ensuring high-resolution images — showing any content from laptop, whiteboard, document camera, tablet, PC; 

• ensuring effortless integrations with any software — API (application programming interface) integration with third-party systems such as Office 365 is desirable; 

• recording the comments/questions in the chat function; 

• recording the full webinar/online event from beginning to end; 

