## EUOSHA/2021/OP/F/SE/0142 

• Appropriate amount of invitations should be distributed to guarantee the participation of journalists to the round table. 

• Invitation distribution - at least 2/3 weeks prior to the event; 

• The Contractor’s national partner is responsible for phone follow-ups to ensure maximum attendance; 

• EU-OSHA’s national partner must be regularly informed by Contractor’s national partner on progress; 

• Follow-up via phone – to continue up until the event. 

• Contractor’s national partner could do a pre-collection of questions from the journalists that can be provided to the EU-OSHA’s national partner and experts in advance and for preparation. 

• The briefing could include the provision of media questions that the Contractor’s national partner has collected from the registered journalists; 

## Management of practicalities e.g. arrangement of venue, etc. liaison with suppliers and partners as well as financial management (for onsite) 

• The Contractor’s national partner to prepare the round-table and liaise with service providers (always in close consultation with the EU-OSHA’s national partner where needed or requested); 

• The Contractor’s national partner has to offer the EU-OSHA’s national partner a proposal on venue and coffee break, EU-OSHA’s national partner has to give his/her agreement. 

## Liability insurance (for onsite) 

• The insurance will be arranged via a framework contract with an insurance company through the Contractor. 

## On-site support by 1 PR consultant 

• Contractor’s national partner to be onsite to facilitate the smooth implementation of the activity 

## On-demand interview requests 

• Contractor’s national partner to coordinate media and speakers to ensure interviews are available; 

• Experts, as well as the EU-OSHA’s national partner should be available to the journalists for interviews; 

