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## 3.10. ICT Governance Roles and Responsibilities 

## 3.10.1. Roles and Responsibilities –  IT DPB 

Secretariat of IT DPB (SID) 

Document code: Security level: Effective date: ICT Governance 

PRO-0027.06 Internal 15/01/2019 

The Secretariat of IT DPB manages the preparation, running and post activities related to IT DPB meetings. 

The head of the Information Systems Directorate is in charge of allocating the IT DPB Secretariat. Often this role is allocated to the Process Improvement function. 

The tasks of the IT DPB Secretariat include 

• preparation of meetings, including 

o maintaining information about schedule of IT DPB meetings and deadlines for delivery of preparatory documents for secretariat, 

• initiating and following up written procedures, 

• keeping minutes of the IT DPB meetings, 

• maintaining the IT DPB action list, and 

o the circulation of agendas, 

o gathering the preparatory documents for the meeting, and 

o distributing the preparatory documents. 

• taking care that the IT DPB receives relevant and updated information about ongoing IT work, including exceptions. 

## 3.10.2. Roles and Responsibilities - Programme Management 

Programme Manager (PgM) 

The Programme Manager is in charge of overall management of the work of the Programme, including 

• coordinating, synchronising and sequencing the work of his Programme, 

• proposing resource planning and allocation regarding the work of his Programme, 

• proposing budget regarding the work of his Programme, 

• driving the creation of the Programme Plan, 

o in co-operation with the related Service Managers and Product Managers, and 

• driving the execution of the approved Programme Plan, 

o in line with the prevailing strategic documents and guidance. 

