## Event/conference assistant (half/full day) 

## Event assistant(s) to run cloakroom, registration process on-site, handing out material (for onsite and hybrid events) 

• The Contractor’s national partner is responsible for securing event assistant(s) to assist in the field of registration, cloakroom attendance, distribution of material etc.; 

• The event assistant(s) will receive a briefing on responsibilities from the Contractor’s national partner beforehand and on-site; 

• Number of conference assistants required depending on the size of the event: 

## Photographer 

• Photographer to be available for half/full day: 

- 15 pax: no conference assistant 

- 30, 50, 75 and 100 pax event: 1 conference assistant 

- 150 pax event: 2 conference assistants 

- 200 pax event: 2 conference assistants 

- 250 pax event: 3 conference assistants 

- 300 pax: 3 conference assistants 

- Contractor or Contractor’s national partner to identify and order a professional photographer; 

- Photographer to be approached at least 3 weeks in advance; 

- The Contractor’s national partner should ensure that the photographer signs a contract clarifying the rights on the produced pictures (i.e.: confirming EU-OSHA will have the right to use the pictures for all promotional (and non-commercial) aims. 

- The photographer should also add captions to all the photos indicating, names, surnames and job titles of people. 

• Briefing the photographer: 

- Contractor or Contractor’s national partner to brief photographer including objectives of event and requested shots – at least 1 week in advance of event; 

- Briefing needs to be agreed with the EU-OSHA's national partner in advance; 

- 50 pictures and 15 high quality pictures including metadata need to be provided (size of min. 300 dpi); 

