The Project Steering Committee  will meet in Brussels for the Kick-off Meeting , no later than 15 days after the starting date of the contract. The meeting will ensure that the Contractor  has a clear understanding of the objectives and obligations in the contract. 

After the kick-off, the Project Steering Committee  will meet for a Progress Meeting  every four months. 

The Contractor must send the minutes of the Kick-off and all Progress Meetings to INEA within one week; INEA should approve or reply with a request for clarifications within two weeks. 

## Progress and final reporting 

The Contractor  shall submit to INEA an Inception Report  no later than two months after the starting date of the contract. 

It will contain the detailed management plan and work plan, the communication and dissemination plan, and the proposed structure for the Interim Progress and Final reports. It must be based on these tender specifications but will account for any changes agreed during the kick-off meeting. It must define measurable performance indicators and targets agreed upon at the kick-off meeting to allow assessing the work done under the contract. 

The Contractor  shall submit to INEA two Progress Reports . Progress Report 1 will cover months 1 to 12 and will be due by the end of month 13. Progress Report 2 will cover months 1 to 24 and will be due by the end of month 25. 

The Progress Reports will present a full overview of progress. They must give a complete overview of the implementation of the contract and cover any deviations and corrective actions taken. They must include achievements and impacts, feedback from stakeholders as well as any problems encountered. Finally, they must include an updated plan of further activities. In addition, they must include an annex providing a detailed description of the financial resources used under this contract. 

The Contractor  shall submit to INEA a draft Final Report  by the end of month 34 after the starting date. INEA will give its feedback within 30 days after submission of this draft. The Contractor  shall submit the Final Report by the end of month 36. The Final Report follows the same structure as the Interim Final Reports. It covers the entire duration of the Technical and Support Office . 

The Inception Report, Progress Reports and Final Report must be submitted to the INEA in unsecured PDF format. 

The deadlines for submission of the deliverables and the progress reports are listed in Table 1. The Contractor  is deemed solely responsible for delays occasioned by subcontractors or other third parties (except for cases of force majeure). 

