Organisation of online annual meeting (DL 1.1.3, 2.1.3, 3.1.3, 4.1.3, 5.1.4) The contractor will organise on approximately annual basis an online meeting for the activities described in the lot. The agenda will be decided in close collaboration with ECDC and will have the main aim to present the results of the activities. 

The online annual meeting will be attended by ECDC, the contractor personnel, project study site participants and other stakeholders such as representatives from Member States, WHO, EMA and the EC. If deemed necessary, ECDC might request the contractor to collect Declaration of Interests (DoI). The working language at the meetings will be English. 

The contractor will: 

• Be responsible for the platform used for the online annual meeting. When appropriate, based on the evaluation of ECDC, these calls will have restricted attendance requiring the contractor to limit attendance (eg. by ensuring the link to the call will not be forwarded to others, and requiring registration by participants for the meeting). 

• Contact the external experts participating to the call to complete a Declaration of interests form, in case ECDC decides that the topic of the meeting warrants them. The forms shall be submitted via the ECDC Electronic Declaration of Interest Tool accessible at https://edoisubmission.ecdc.europa.eu/. The Contractor shall inform the ECDC project manager when the declarations(s) are duly completed and submitted through the tool. The ECDC project manager will confirm to the contractor that no conflict of interest has been identified and validate the proposed list of external experts. If potential conflicts of interest are identified, the contractor shall send a new list of experts. 

• Organise and facilitate an online conference call of an approximate duration of 6-8 hours (can occur on more than one day). 

• Provide ECDC with a proposed agenda at least 2 weeks before the meeting; four weeks if the meeting is foreseen by ECDC as a meeting for which Declaration of interest should be completed 

• Agree with ECDC on participants, invited speakers and observers. The participants list and draft meeting agenda should be approved by ECDC. ECDC reserves the right to suggest alternative dates and to review the number of participants than those proposed by the contractor. The invitations should be sent by the contractor on behalf of ECDC (and copying ECDC project manager) after agreeing with ECDC on the list of invited attendants and on the agenda. 

• Seek speakers’ agreement for sharing their meeting presentations, and share presentations with attendees, as appropriate. 

• Provide a meeting report. The meeting report should include: a table of contents, list of abbreviations, meeting scope, executive summary, discussion on results/lessons learned, and conclusions/next steps and action points. As part of the report, a final list of participants and agenda should be included. 

Organisation of online technical meetings (DL 1.1.4, 2.1.4, 3.1.4, 4.1.4, 5.1.5). 

The contractor will organise online technical meetings approximately every three months as needed for the activities described in the lot. The agenda will be decided in close collaboration with ECDC and the online meetings will have the main aim to discuss technical and methodological aspects in relation to the activities. 

The online technical meetings will be attended by ECDC, the contractors, project study site participants and other stakeholders such as representatives from Member States, WHO, EMA and the EC. The working language at the call is English. 

The contractor will: 

• Be responsible for the platform used for the online technical meeting. When appropriate, based on the evaluation of ECDC, these calls will have restricted attendance requiring the contractor to 

