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## EUROPEAN UNION 

DELEGATION OF THE EUROPEAN UNION TO BARBADOS, THE EASTERN CARIBBEAN STATES, THE OECS AND CARICOM/CARIFORUM 

Head of Delegation 

Bridgetown, Ares (2019) 

# Subject: Cleaning Services for the Delegation of the European Union to Barbados, the Eastern Caribbean States, the OECS and CARICOM/CARIFORUM EEAS-618-DELBRBB-SER–FWC https://etendering.ted.europa.eu/cft/cft-display.html?cftId=3812 

Dear Madam/Sir, 

The European Union, represented by the EU Delegation to Barbados the Eastern Caribbean States, the OECS and CARICOM/CARIFORUM (referred to below as the contracting authority) is planning to award the contract resulting from the above procurement procedure. The procurement documents consist of the contract notice, this invitation letter, the draft contract and tender specifications with their respective annexes. All documents are available at the following TED e-Tendering website$^{1}$: 

https://etendering.ted.europa.eu/cft/cft-display.html?cftId=3812 

Economic operators interested in this contract are invited to submit a tender in one of the official languages of the European Union. 

## 1. Submission of tenders. 

Tenders must be submitted exclusively via the electronic submission system (e-Submission) available from the above website$^{2}$. Tenders submitted in any other way (e.g. e-mail or by letter) will be disregarded. 

In order to submit a tender using e-Submission, tenderers (each member of the group in the case of a joint tender) will need to register in the European Commission's Participant Register - an online register of organisations participating in EU calls for tenders or proposals. On registering each organisation obtains a Participant Identification Code (PIC, 9-digit number) which acts as its unique identifier in the above register. Instructions on how to create a PIC can be found in the PIC-management Quick Guide for Economic Operators. Tenderers already registered in the Participant Register shall reuse their existing PICs when preparing tenders in e-Submission. 

The time-limit for receipt of tenders is indicated under Heading IV.2.2 of the contract notice where local time shall be understood as local time in Brussels. 

