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• Organisation of communication/promotion workshops : to mark the beginning of each campaign, EU-OSHA always organises a kick-off meeting bringing together (usually in Bilbao or online) all focal points, Management Board members, national networks of the lot 1 contractor and other stakeholders. The kick-off meeting is always divided into plenary sessions and parallel workshops (each 1.5 hours long), and one of the workshops is always devoted to communication and the promotion of the campaign. 

The contractor will be expected to attend the whole kick-off meeting and be responsible for the full implementation of the communication workshop, including content development, agenda, presentations, delivery, taking minutes and reporting. Very often, the same workshop has to be delivered to up to three groups of a small number of participants (around 25 attendees per session) to facilitate interaction and practical learning. 

Practicalities (including registration and travel management, if applicable) for participants of the kick-off meeting would be the responsibility of the lot 3 contractor. 

• Reporting : 

- The contractor will monitor the engagement and interaction of partners in all the activities described above and prepare a final report  making recommendations on how to further improve effective cooperation. This final report is always expected at the end of the implementation period of every specific contract, which normally covers several months. The work effort and budget of such a report should never exceed 10 % of the overall work effort and budget of the specific contract. 

- The contractor will also have to prepare an  annual report  (up to 50 pages) describing the national activities organised by the focal points to promote EU-OSHA’s projects/activities (including FAST activities, as per lot 1). The contractor will have to collect individual reports from the focal points (in reporting tables provided by the lot 1 contractor of this tender) and produce one consolidated report (using a template agreed with EU-OSHA) presenting all results by country and summarising overall conclusions. 

- The contractor will have to provide one final overview report  (up to 30 pages) at the end of the campaign — written in a journalistic style — providing an appealing summary of the results of the activities implemented for all the different projects under the HWC. 

## 2.2.4 Minimum Requirements for the support to communication, and media and stakeholders relations 

The tenderer must meet the following minimum requirements covering all services described above (in previous subchapters): 

• Provide a coherent and comprehensive communication plan to support the promotion of the Healthy Workplaces Campaign (HWC) thorough its implementation; 

• Provide high quality communication and promotion deliverables for publication on EU-OSHA websites and social media channels; 

