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• Invitation template to be available on EU-OSHA’s online collaborative tool for EU-OSHA’s national partner and to be provided to network by Contractor headquarters. Final invitations should be provided to Contractor headquarters, who will upload them to EU-OSHA’s online collaborative tool (as pre-reporting information) 

• Invitation to respect EU-OSHA's campaign/project design and includes the national logo of EU- OSHA, any other relevant logo and EU-OSHA’s national partner’s institution. 

## Distribution of electronic invitation 

• Invitations to be sent out via e-mail by the Contractor’s national partner. 

• Appropriate number of invitations to be distributed to guarantee maximum number of participants. 

• Invitation distribution - at least 2-3 weeks prior to the event. 

## Follow-up via e-mail and phone 

• The Contractor’s national partner is responsible follow-up on registration to ensure maximum attendance. 

• The EU-OSHA's national partner must be regularly informed by the Contractor’s national partner on progress. 

• Contractor´s national partner follows up on invitations via e-mail (including minimum one reminder if a certain number of registrations has not been reached) – to continue up until the event. 

## Coffee break / refreshments 

## Organisation of coffee break (for onsite activities) 

• Facilities with in-house service (at the discretion  of the visited SME/MSE); 

• The Contractor’s national partner could check (in case of doubts) whether refreshments such as coffee/water will be provided to participants as a welcome gesture from the visited company. 

