## Annex B Protocol for discussions regarding extreme weather and the riders’ safety during events 

## Background 

A working group made up of representatives from the UCI, riders (CPA), teams (AIGCP) and organisers (AIOCC) agreed an action plan in the event of extreme weather conditions or concerns or an incident relating to rider’s safety during events. 

The group considered the health and safety of the riders to be the absolute priority. 

This document forms an integral part of the UCI Regulations and is applied in accordance with article 2.2.029 bis. 

## Convening a meeting 

The meeting is convened at the request of any of the appointed representatives (see the section on “Appointment of representatives” below) or by the UCI through the President of the Commissaires’ Panel. 

## Meeting 

The meeting shall be held in a suitable environment and in a formal manner. Participants shall take part in a constructive spirit and shall listen to the views of others while employing common sense, taking into account the interests of all stakeholders and preserving the good image of the sport of cycling. 

A concise summary of the meeting shall be drawn up by the President of the Commissaires’ Panel and sent to the UCI along with the race report. 

## Problems 

The protocol involves the compulsory convening of a meeting of stakeholders (see the section on “Appointment of representatives” below) when: 

$_{-}$ extreme weather conditions are anticipated prior to the start of a stage or race. The extreme weather conditions that could lead to such a meeting include: 

1. Freezing rain; 

2. Accumulation of snow on the road; 

3. Strong wind; 

4. Extreme temperatures; 

5. Poor visibility; 

6. Air pollution. 

$_{-}$ an issue regarding the course or the organisation of the event or stage represents a risk to the riders’ safety. The following issues may lead to the convening of a meeting: 

1. Failings relating to the safety of the course (surfaces, obstacles, protective measures and barriers, signage, lighting, descents, narrow roads, bridges, etc.); 

2. The intrusion of vehicles or individuals onto the course; 

3. Specific failings in the final kilometres of an event (road width, protective measures and barriers, final bends, positioning of photographers, etc.); 

4. Failure to control spectators (behaviour, crowd management, smoke bombs, etc.); 

5. Failings relating to the movement of vehicles in the race convoy. 

