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In addition, annual review meetings (one per year) will be organised and will last 2 half-days (starting early afternoon on day 1 and finishing at midday on day 2). They will be dedicated to the revision of the current status and planning ahead, and shall be minuted. 

All persons attending these meetings must be those proposed in the tender and all expenses will be borne by the tenderer (including travel and accommodation costs, daily allowances and staff fees). 

The contractor will not be able to replace the staff described in the tender without explicit authorisation from EU-OSHA for the whole duration of the contract. EU-OSHA may reject any CV considered inadequate. 

For any additional meeting, the conditions of reimbursement will apply following the prices stated in the financial models ( Annexes X-1 , X-2  and X-3 ) and the conditions of Article I.5 of the Model of Framework Contract. 

For the entire duration of the framework contract, the contractor must provide sufficient resources to guarantee the stability of the service offered and the quality of supplies necessary for the proper performance of the contract. 

The framework contract imposes no obligation on EU-OSHA to call on the services of the contractor. Only the implementation of the framework contract through specific contracts is binding on EU-OSHA. 

## 2.9 Electronic exchange system 

For all exchanges with the contractor during the implementation of the contract, as well as for possible subsequent proceedings for the purposes of EDES (European Union’s Early Detection and Exclusion System), the contracting authority  may use an electronic exchange system meeting the requirements of Article 148 of Regulation (EU, Euratom) 2018/1046 of the European Parliament and of the Council of 18 July 2018 on the financial rules applicable to the general budget of the Union. 

At the request of the contracting authority , the use of such a system shall become mandatory for the contractor at no additional cost for the . Details on specifications, access, and terms and conditions of use will be provided in advance. 

