should be provided to Contractor headquarters, who will upload them to EU-OSHA’s online collaborative tool; 

• Invitation to respect EU-OSHA's campaign/project design and includes the national logo of EU- OSHA, any other relevant logo and the EU-OSHA’s national partner's institution. 

## Distribution of electronic invitation to media database  (for both onsite and online) 

• Invitations to be sent out via e-mail by the Contractor’s national partner; 

• Appropriate amount of invitations to be distributed to guarantee maximum number of participants; 

• Invitation distribution - at least 2/3 weeks prior to the event. 

## Follow-up calls 

## Telephone follow-up of journalists (for both onsite and online) 

• The Contractor’s national partner is responsible for phone follow-ups to ensure maximum attendance; 

• The EU-OSHA’s national partner has to be regularly informed by the Contractor’s national partner on progress; 

• Follow-up via phone – to continue up until the event. 

## Packing and handing out of press kits for the visit 

## Press kits prepared with all relevant press information for dissemination. 

• The Contractor’s national partner to prepare press kits. Content to be decided in liaison with EU- OSHA’s national partner; 

• All relevant documents e.g. information on the company, information on the company's OSH measures, information on EU-OSHA and the overall campaign/project including key messages, potential press releases and speeches; 

• All documents could also be provided in electronic format; 

• EU-OSHA’s national partner to provide approval of press kit - at least 1 week in advance of the visit. 

