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## For time and means specific contract/order form: 

• The contractor’s offer must include: 

o the proposed persons: proposed profiles including the project manager, names and CVs and Declaration of Interest (if not already provided at FWC signature): 

▪ All people who are proposed through CVs must be available, only upon EFSA’s request, for interviews. The objective of these interviews will be to assess the technical competences of the expert according to the requirements of EFSA’s request. 

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The request for offer and the offer will be annexed to the specific contract/order form which will enter into force upon its countersignature by the contractor. 

## Specific contract/ order form 

## Fixed prices specific contract/ order forms 

Fixed price specific contract/order form will cover deliverables clearly defined by EFSA within a fixed duration and with a fixed price. 

The euro amount of the fixed price is based on an expert judgement of the effort necessary to complete the deliverables and takes into account the price per person per day from the financial offer. 

Fixed priced specific contracts /order forms will be used when EFSA can clearly define the exact deliverables and the delivery date in the specific contracts /order forms. 

## Time and means specific contracts/ order forms 

Time and means specific contract/ order forms cover a specific number of person-days and the specific profiles. 

The euro amount will be based on the price per person-day as provided in the Financial Offer A person-day is considered to be 8 hours work. 

Time and means specific contract/order form will be used when due to the nature of the working activity, it is not possible to accurately estimate the efforts necessary to achieve the results, but it is possible to define a number of person-days (or hours) and the specific profiles. 

To track the activities EFSA will request timesheets, which will be submitted regularly using the EFSA template (to be provided by EFSA to the Contractor); timesheets must specify the number of days/ hours and activities worked on, and be approved by EFSA. 

Approval of the timesheet by EFSA will be deemed to be given via email from the responsible Project Officer confirming the days/ hours recorded in the timesheet have been checked and performed. EFSA does not counter-sign the timesheets. 

If the number of days/ hours ordered have not been carried out, EFSA shall not be obliged to use or pay for the remaining days and the Contractor shall not be entitled to claim associated damages. 

For most services, orders will be placed for person days or half days and the time-sheet applied will track effort in terms of days and half days. However, for some activities, e.g. on-line training courses, hourly orders may apply, in which case the hourly rate will be calculated based on the daily rates in the financial offer (8 hours/day). 

