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The contractor shall meet all general requirements of the technical standards and regulations for the equipment provided, as well as the security and health regulations for public events. 

## 2.3.10 Post-event assessment 

If indicated in the request for services: 

• The contractor shall be responsible for the management of participants’ evaluation of the event. Subject to evaluation shall be the organisation of the event (e.g. venue, technical facilities, registration, prior information, programme), the information materials, the presentations of the speakers (both content and oral presentation) and the need for follow-up activities; there should also be an overall evaluation of the event. 

• The questionnaire will be provided by EU-OSHA. 

• This evaluation based on an anonymous questionnaire could be done in paper form at the end of the event, using an online form (online questionnaire) after the event or by means of another suitable method depending on the event and after approval by EU-OSHA. 

• Full evaluation and summary of the results shall be made available 2 weeks after the event. 

## 2.3.11 Third-party suppliers 

Based on the request for services, and depending on the location, type, specific features and estimated value of the event, the contractor’s financial bid concerning the cost of supplies and services from third-party suppliers must be the most advantageous solution in economic and qualitative terms for EU-OSHA. 

The contractor must establish the financial bid on the basis of at least three estimates from various third-party suppliers, for each of the goods and services in question, except for events with an estimated value of less than EUR 15,000, for which a single offer may be sufficient, if not requested otherwise by EU-OSHA. 

Where the contractor is unable to provide three offers from third-party suppliers for requested goods or services, it must indicate the reasons for this to EU-OSHA. 

Following the request for services, the costs from third-party suppliers must be specified and detailed in the specific financial offer, separately from the contractor’s fee. 

On the request of EU-OSHA, offers from third-party suppliers must be annexed to the contractor’s specific offer. All the costs from third-party suppliers must be based on market prices for the goods and services concerned. Reductions or any discounts from third-party suppliers must benefit only EU-OSHA and by no means the contractor. The contractor cannot benefit from any additional commercial margin other than its fees. 

The invoice must be drafted to include, on the one hand, the fees and management costs of the contractor and, on the other hand, the cost of supplies and services for the event. The contractor’s invoice must be accompanied by a copy of detailed invoices and/or any other supporting documents (e.g. invoices for room rental, interpreters, catering) from third-party suppliers. 

