content_image/460060.jpg content_image/460064.jpg
<img src='content_image/460060.jpg'>

## 3.3.3. Records and Documents 

Strategic documents: 

• Single Programming Document (ECHA public web site) 

• IT Master Plan (ECHA DMS, under activity 15) 

• IT Enterprise Architecture (ECHA DMS, under activity 15) 

Records on strategic management of services and of the service portfolio: 

• Records of IT DPB Meetings including proposed IT Investment Visions and meeting minutes with decisions taken (DMS, under activity 15.01.01). 

o Meeting minutes are approved by default unless an objection, stating clearly that the meeting minutes should not be approved in current form, is emailed to the IT DPB Secretariat or voiced by the end of the next IT DPB meeting. 

• Service Portfolio (ECHA Intranet, under ICT pages). See below for the Service Portfolio structure. 

• Service Catalogue (ECHA Intranet, under ICT pages) 

• Withdrawn services (DMS, Folder 02_Decommissioned_services under activity 15.01.03) 

o The service folders (collecting all key information and documents concerning a service) for withdrawn services are in format x.y.z.k <service_name>_<wdate>_WITHDRAWN , where 

▪ x.y.z.k  is the activity code under which the service was operational 

▪ <service name> is the name of the service 

▪ <wdate>  is the end of the retention period. After this date the folder will be removed. 

Related governing documents: 

• PRO-0013 Integrated Planning, Monitoring and Reporting (IMS) 

Service Portfolio  contains the following information from each Service: 

• Service name 

• Status, one of the following: 

<img src='content_image/460064.jpg'>

