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# APPENDIX I – e-Submission Guidelines 

You must submit your tender electronically via e-Submission available from the e-Tendering website before the time limit for receipt of tenders. 

The e-Submission application allows economic operators to respond to calls for tenders by preparing their tenders electronically in a structured and secured way, and submitting their tenders electronically. The TED e- Tendering is the starting point for launching the e-Submission application. 

Make sure you submit your tender on time: you are advised to start completing your tender early. To avoid any complications with regard to late receipt/non receipt of tenders within the deadline, please ensure that you submit your tender several hours before the deadline. A tender received after the deadline indicated in the procurement documents will be rejected. 

## 1. How to Submit your Tender in e-Submission 

You can access e-Submission via the corresponding call for tender in TED e-Tendering, as specified in Section 12 of the Tender Specifications. 

In order to have access to e-Submission, you will need to "Subscribe to call for tenders" on TED e-Tendering first. To subscribe, you will need to login with your an EU Login$^{1}$. In case you don't have an EU Login, you can create an account at any moment. For more information see the EU login help. After logging in with your EU Login password, the e-Tendering will then display a button ‘Submit your tender’ and you will be able to access the e-Submission. 

In order to submit a tender using e-Submission, tenderers (each member of the group in the case of a joint tender) will need to register in the European Commission's Participant Register - an online register of organisations participating in EU calls for tenders or proposals. On registering each organisation obtains a Participant Identification Code (PIC, 9-digit number) which acts as its unique identifier in the above register. Instructions on how to create a PIC can be found in the PIC-management Quick Guide for Economic Operators. Tenderers already registered in the Participant Register shall reuse their existing PICs when preparing tenders in e-Submission. 

## 2. Information to be filled in 

In e-Submission fill in and upload all necessary fields and documents as appropriate. All tenders must be clear, complete and consistent with all the requirements laid down in the Tender Specifications, including: 

■ Signed Declaration of Honour  (DoH): All members of a joint tender, including subcontractors (if applicable) must upload the signed and dated DoH(s) available at https://emsa.europa.eu/work/procurement/calls.html, 

