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The services that will be needed most frequently are (non-exhaustive list): 

• conference assistant services; 

• cleaning services; 

• waste removal services; 

• logistical support services for set-up and dismantling; 

• security services; 

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• paramedics/first-aid/stand-by ambulance services for before, during and after event. 

## 2.3.6 Local transport 

At the request of EU-OSHA and in the absence of a similar service provided by the place of accommodation, the contractor must organise economical shuttle services for the transfer of participants between the airport, hotel, conference venue and other relevant locations. 

In addition, the contractor may be required to organise a VIP transport service. 

## 2.3.7 Catering and meals 

The contractor is required to provide high-quality food and beverages, as well as any staff materials or services needed, depending on the size and relevance of the event. Single-use items (plastic bottles, plastic cutlery, plastic or paper plates) are not permitted, unless in duly justified cases accepted in writing by EU-OSHA. The contractor will have to take into account the various dietary requirements arising from participant and EU-OSHA staff preferences due to cultural, religious or personal reasons, and ensure the supply of appropriate meals and beverages. 

Any catering offer shall include an explanation of what actions the contractor will take to avoid food waste. For any unavoidable leftover foods or materials, the contractor will be required to come up with solutions for disposing of them in a sustainable way, for example donating to charity if possible or composting/recycling. 

The contractor is required to offer plant-based options as part of any menu and possibly avoid red meat. Preference should be given to local, seasonal and organic food. Water should be served from drinking water fountains and in glasses rather than disposable cups or plastic bottles wherever possible. Other beverages should be fair trade and/or organic if possible, unless explicitly agreed otherwise by the contractor and EU-OSHA. 

Serving staff must comply with the requirements for onsite staff. The services required under this section include but are not limited to organising: 

• welcome coffee (hot drinks, fruit juice, fresh fruit and possibly pastries) during meetings (excluding lunch) and refreshments during the morning and afternoon coffee break (hot drinks, fruit juice, fresh fruit and possibly pastries), if the venue establishment cannot do so; 

• catering for participants during the meeting with, for example, lunch/hot and cold buffet and drinks, lunch/sandwich buffet and drinks, or a three-course lunch with water, fruit juices, soft drinks, coffee or tea, if the venue establishment cannot do so; 

