submit a tender by sending an email to eib-cpcm-procurement@eib.org , with copy to m.haulon@eib.org . The subject line of the email must be labelled as follows: 

AA-000799-002 – TENDER - <name of the tenderer> 

Tenderers must request a delivery receipt and a read receipt of their message and keep the latter as a proof. 

Passing the deadline to express intention to submit a tender, the tenderers will receive a link to upload their proposal on the EIB’s secured “smartshare” platform. 

The full proposal (technical and financial offers) must then be uploaded before the deadline mentioned in section 3. 

Reminder : the technical proposal must be structured in 5 separate files (see section 7 above) 

Financial proposal : the electronic version of the financial proposal must be submitted in PDF format and must be protected by a password . The Contracting authority will request the password to open the file only after completion of the evaluation of the technical proposals, and only to those tenderers whose technical proposal achieved a score of 80 or more (see section 15.2 below). It is the responsibility of the tenderer to ensure that the file is duly protected and that the password is valid. In case the file cannot be open, the tenderers will not be able to resubmit a new file. 

The administrative documents (forms and declarations) may be signed electronically. An original copy of the documents will be requested to the awarded tenderer prior to the contract signature. 

## Tenders submitted by any other means will not be considered. 

## 12. Amending or withdrawing tenders 

Tenderers may amend or withdraw their tenders by written notification prior to the deadline for submitting tenders. Tenders may not be amended after this deadline. 

Any such notification of amendment or withdrawal must be prepared and submitted in accordance with item 11. The outer envelope (and the relevant inner envelope) must be marked ‘Amendment’ or ‘Withdrawal’ as appropriate. 

## 13. Costs for preparing tenders 

No costs incurred by the tenderer in preparing and submitting the tender are reimbursable. All such costs must be borne by the tenderer, including the cost of interviewing proposed experts. 

## 14. Ownership of tenders 

The Contracting Authority retains ownership of all tenders received under this tendering procedure. Consequently, tenderers do not have the right to have their tenders returned to them. 

## 15. Evaluation of tenders 

## 15.1. Compliance with the selection criteria 

The compliance of the tenderers with the requirements of the selection criteria (see item 5 of these Instructions to tenderers) will be analysed at the beginning of the evaluation process. Non- compliance will lead to the rejection of the tender. 

## 15.2. Evaluation of technical offers 

For the offers submitted by tenderers fulfilling the selection criteria, the quality of each technical offer will be evaluated in accordance with the award criteria and the associated weighting as detailed in the evaluation grid included in Part C of this tender dossier. No other award criteria will be used. The award criteria will be examined in accordance with the requirements as indicated in the Terms of reference (Part B of this tender dossier). 

Note for the evaluation of key experts : Key Experts will be scored against the requirements stated in the Terms of Reference. For the evaluation of the key experts, the 80% will serve as a 

