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• For fixed price assignments : interim payments of 30% are allowed for order forms/specific contracts equal or longer than six months or higher than 50.000 euros; otherwise there will be balance payments. Interim and balance payments must be linked to contract deliverables. 

• For time and means assignments : Quarterly or balance payments are foreseen. and will be defined in the specific contracts/ order forms. Quarterly or balance payments are paid based on the days/hours actually performed (registered in timesheets approved by EFSA). 

## Ordering process 

The ordering process is defined as follows: 

EFSA places the request for offer indicating the following items: 

## For fixed price specific contract/order form: 

• the start date; 

the end date; 

• clear and detailed description of the deliverables; 

the expected quality, where possible indicating KPI / quality indicators; 

• the meetings ’  plan; 

key milestones and the final deadline for the assignment; 

• the security requirements if applicable. 

## For time and means specific contract/order form: 

• the start date; 

the end date; 

• the number of intramuros and extramuros days; 

a clear and detailed description of the profiles requested according to Annex 4; 

• the service area for which the services are required according to Annex 3; 

• the amount of working days requested for each profile. 

The contractor must present an offer, meeting the requirements described for each request of offer, within a maximum of 5 working days or as specified in KPI SLR-1 and in addition: 

## For fixed price specific contract/order form: 

• The contractor’s offer must include: 

o a work organisation plan, 

o the proposed team: proposed profiles including the project manager, names and CVs and Declarations of Interest (if not already provided at FWC signature), including task distribution among the team. 

▪ All people who are proposed through CVs must be available, only upon EFSA’s request, for interviews. The objective of these interviews will be to assess the technical competences of the expert according to the requirements of EFSA’s request. 

• In its offer for a fixed price contract, the contractor should indicate if any subcontracting is foreseen. 

• The contractor’s financial offer must be based on the unit prices per profile agreed in the framework contract. 

