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# Subject: EUOSHA/2021/OP/F/SE/0142 Provision of communication and event services in 3 lots 

Dear Madam/Sir, 

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The European Agency for Safety and Health at Work (EU-OSHA) (referred to below as the contracting authority ) is planning to award the contracts resulting from the above procurement procedure. The procurement documents consist of the contract notice, this invitation letter, the draft contract and tender specifications with their respective annexes. All documents are available at the following TED eTendering website 1 : 

https://etendering.ted.europa.eu/cft/cft-display.html?cftId=8274 

Economic operators interested in this contract are invited to submit a tender in one of the official languages of the European Union. 

## 1 Submission of tenders 

Tenders must be submitted exclusively via the electronic submission system (eSubmission) available from the above website 2  and accessible on the Funding and Tenders Opportunities portal (F&T portal) 3 . Tenders submitted in any other way (e.g. e-mail or by letter) will be disregarded. 

In order to submit a tender using eSubmission, economic operators (each member of the group in the case of a joint tender) will need to register in the European Commission's Participant Register - an online register of organisations participating in EU calls for tenders or proposals. On registering each organisation obtains a Participant Identification Code (PIC, 9-digit number) which acts as its unique identifier in the above register. Instructions on how to create a PIC can be found on this page. Economic operators already registered in the Participant Register shall reuse their existing PICs when preparing tenders in eSubmission. 

The time-limit for receipt of tenders is indicated under Heading IV.2.2 of the contract notice where local time shall be understood as local time at the contracting authority's location (the location indicated under Heading I.1 of the contract notice). 

A tender received after the time-limit for receipt of tenders will be rejected. The submission receipt provided by eSubmission with the official date and time of receipt of the submission (timestamp) constitutes proof of compliance with the time-limit for receipt of tenders $^{4}$. 

Tenderers must ensure that their submitted tenders contain all the information and documents required by the contracting authority at the time of submission as set out in the procurement documents. 

