## Organization of an international scientific advisory group teleconference (DL 5.1.6) 

The contractor shall convene teleconferences for an international scientific advisory group (expected number of participants is approximately 10, most from non-EU countries), in conjunction with the annual meetings or in conjunction to influenza-related scientific conferences or organized not in conjunction. 

The contractor will: 

• Be responsible for the platform used for the online technical meeting. When appropriate, based on the evaluation of ECDC, these calls will have restricted attendance requiring the contractor to limit attendance (eg. by ensuring the link to the call cannot be forwarded to others, and requiring registration by participants for the meeting). 

• Organise and facilitate an online conference/video call of an approximate duration of 2-3 hours. 

• Contact the external experts participating to the meeting to complete a Declaration of interests 

form, in case ECDC decides that the topic of the meeting warrants them. The forms shall be submitted via the ECDC Electronic Declaration of Interest Tool accessible at https://edoisubmission.ecdc.europa.eu/. The Contractor shall inform the ECDC project manager when the declarations(s) are duly completed and submitted through the tool. The ECDC project manager will confirm to the contractor that no conflict of interest has been identified and validate the proposed list of external experts. If potential conflicts of interest are identified, the contractor shall send a new list of experts. 

• Provide ECDC with a proposed agenda at least 1 week before the meeting, four weeks if the meeting is foreseen by ECDC as a meeting for which Declaration of interest should be completed. 

• Agree with ECDC on participants, invited speakers and observers. The participants list and draft meeting agenda should be approved by ECDC. The invitations should be sent by the contractor on behalf of ECDC (and copying ECDC project manager) after agreeing with ECDC on the list of invited attendants and on the agenda. 

• Seek speakers’ agreement for sharing their meeting presentations, and share presentations with attendees, as appropriate. 

• Provide detailed minutes. The minutes should include: scope of the call, short summary of presentations, discussion on results/lessons learned, and conclusions/next steps and action points. As part of the meeting minutes, a final list of participants and agenda should be included. 

## 2.6.2 Place of performance and number of meetings of LOT 5 

All tasks are expected to be performed at the contractor’s premises and on the study sites. It is estimated that only two meetings (see table with deliverables) could be held either at ECDC or in a location in EU/EEA. 

## 2.6.3 Summary table of tasks, deliverables, quality requirements and timelines in LOT 5 

See the Table Lot 5 / Technical annex E summarising the type of tasks and the related deliverables envisaged under the lot during the duration of the framework contract including estimated timelines and quality requirements. 

## 2.7 Intellectual property rights 

In accordance with Article II.13.1 of the contract (section 4. Annexes) whereby ECDC acquires ownership of the results as defined in the tender specifications, these results may be used for any purpose. In particular, as owner of the results, ECDC has the right to publish and distribute the results in any medium, altering, adapting or modifying the results, reproducing in an unlimited amount of copies and of further transferring of the rights acquired. 

