Any costs incurred during approved business trips such as travel costs and subsistence allowances for overnight stays will be reimbursed based on the per diem  rates published by the European Commission for the actual dates of the trip. Per diems  cover accommodation, meals, local travel at the place of the meeting and sundry expenses. Please, refer to the following link for actual rates of reimbursement: 

http://ec.europa.eu/europeaid/work/procedures/implementation/per_diems/index_en.htm 

Any other costs which may be necessarily incurred will be reimbursed as appropriate, following prior agreement between both ENISA and the contractor, in accordance with the special provisions which will be defined in each Specific Contract. 

## 8. TENDER RESULT AND ESTIMATED CONTRACT VALUES (LOT 2) 

The estimated overall maximum contract value without this being binding for ENISA is six hundred thousand Euros (€ 600,000.00)  over a maximum possible period of 3 years. 

It is important to note that the amount stated above applies to all  framework contracts signed under the ‘multiple framework contracts’ system in total and not for each framework contract. There will be a minimum of three framework contracts awarded , providing there is a sufficient number of admissible tenderers that meet the minimum award criteria threshold, following the evaluation of offers. 

Please note that in the case where unforeseen circumstances result in this contract being consumed faster than originally planned, the Agency reserves the right to consider conducting a ‘Negotiated procedure without prior publication of a contract notice’ with the existing contractor in order to increase the maximum amount stated above by up to 50%. This procedure being fully in accordance with Article 164(4) and Annex I - point 11.1(e) of the EU Financial Regulation (FR). 

## 9. DATA PROTECTION AND TRANSPARENCY 

While personal data mainly includes professional contact data, specific conditions may apply depending on the context and the type of personal data collected. 

Regarding personal data, the EU data protection applicable on the Agency and its Contractors includes the following instruments: 

• Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data, and repealing Regulation (EC) No 45/2001. 

Particular attention needs to be paid to transparency conditions that are applicable to the Agency, as they emanate from the following instrument: 

• Article 15 of the Treaty of the Functioning of the European Union (TFEU). 

• Regulation (EC) No. 1049/2001 of the European Parliament and of the Council of 30 May 2001 regarding public access to European Parliament, Council and Commission documents. 

