## Overall management incl. identification and invitation of journalists and experts 

## Kick-off meeting for definition of topic and key messages, elaboration of concept 

• Kick-off meeting between the EU-OSHA’s national partner and the Contractor’s national partner should determine the overall approach and concept of the round table (including its focus, topic and key messages); 

• Concept to be elaborated including a structure and agenda of the roundtable with suggestions of spokespersons /experts and journalists. 

• Planning grid, to do list template and other resources should be provided by Contractor headquarters. EU-OSHA’s national partner to provide the Contractor’s national partner with OSH related background information relevant for the main topic of the round table; 

• The insurance will be arranged via a framework contract with an insurance company through the Contractor; 

## Identification, invitation and briefing of journalists/experts 

• The Contractor’s national partner must identify key media/journalists from general and specialised media (national and regional); 

• Final list of suggested media/journalists should be approved by the EU-OSHA’s national partner; 

• The Contractor’s national partner could assist EU-OSHA's national partner in identifying the experts; 

• National and regional media should be approached to ensure broad and sufficient media coverage. EU-OSHA’s national partner should advise if any specific media is desired; 

• The Contractor’s national partner is responsible for the layout, design and text of the invitation; 

• Invitations should include main information on subject of the round table, including attending spokespersons, agenda, address of venue/e-platform, contact details etc.; 

• EU-OSHA’s national partner has to approve the draft invitations in a timely manner; 

• Invitation template has to be made available by Contractor headquarters. Final invitations should be uploaded to EU-OSHA’s online collaborative tool by Contractor headquarters. 

• Invitation’s branding should respect EU-OSHA's campaign/project design and includes the national logo of EU-OSHA, any other relevant logo and the EU-OSHA’s national partner's institution; 

• Invitations to be sent out via e-mail by the Contractor’s national partner; 

