## Part 1 – Business data through a database 

After the signature of the service contract the contractor has to provide to the Agency data on companies coming from reliable sources worldwide. 

The Agency aims at acquiring the business data that are relevant and useful for the assessment of the SME status of the companies at the time of the submission date of their chemicals registration dossiers: the Agency is now reviewing registrations submitted in 2016-2019. 

The contractor shall supply these data by providing the Agency with unlimited on-line access to its database for one corporate user-ID (one license 1 ). 

## A. Minimum requirements: 

Tenderers not able to fulfil the minimum requirements (points 1 to 6) will be rejected as non-compliant. 

If any of the required business information (points 1 to 4) is not legally available/ not for the duration requested in a particular EU Member State or in the United Kingdom, it shall not be treated as a failure to fulfil the minimum requirement. Tenderers shall list in their technical offer such cases (if any). 

The database must contain the following data: 

## 1. General data 

This information must include the Company name, complete address, national ID number/VAT number and main sectoral activity of the company (4 digit, NACE rev.2, ISIC may be used for companies outside EU), secondary sectoral activities of the company (4 digit, NACE rev.2, ISIC may be used for companies outside EU). 

## 2. Ownership/shareholders structure (upstream) – legal persons 

This information must include the full name of the shareholders/owners (legal persons), the percentage of their shares/control and the relevant date. 

Historical data: this information must be available for the past 10 years. Would the data retention policy in any country(ies) be less, the longest duration nationally allowed shall be provided. 

## 3. Financial data 

This information must specify whether the financial accounts are consolidated or not and must include at least the annual turnover and the annual balance sheet total (including financial investments or other fixed assets). 

The financial data relate to both consolidated and unconsolidated statements of companies. For consolidated accounts, information should be provided on the consolidation method used. 

