9.9 A beneficiary is expected to have completed a project within six months after the approval of the project by District Economic Development Committees except for poultry abattoirs. 

9.10 If funds are not disbursed within six months following approval by the committees, they will be forfeited. 

## 10.0 Monitoring and Evaluation 

The responsibilities of district offices, extension staff and farmers (beneficiaries) are presented in the sections below. 

## 10.1 District Office 

The district office will keep a register of approved projects and provide updates on project progress on monthly basis. 

## 10.2 Extension Support 

10.2.1 Department of Agribusiness Promotions (DABP) and DAP will facilitate development of the constitution. 

10.2.2 Farmers shall be trained on smallstock and poultry management. 

10.2.3 Regular refresher courses in relevant disciplines will be organised for extension staff. 

10.2.4 Subject matter specialists from DAP will monitor projects and mentor beneficiaries. 

10.2.5 Quarterly visits shall be undertaken to monitor progress e.g., births, mortality, sales etc. Data will be recorded by the local extension agents and presented to the District offices for consideration on monthly basis. 

10.2.6 The Range Management Section (Ministry of Agriculture) in collaboration with Range Ecology Division (Ministry of Wildlife and Tourism) shall monitor the state of the range lands from each district. This information from monitoring process will indicate whether the range resources are well managed or not. The monitoring report will be presented to the District offices and Ministry of Agriculture (Headquarters) for consideration. 

10.2.7 The local extension agents should confirm through visits and written evidence that drilling has been completed. 

