## Identification of journalists 

• Contractor’s national partner to identify key media and journalists from general and specialised media (national and regional); 

• Final list of suggested media/journalists to be approved by the EU-OSHA’s national partner; 

• National and regional media should be approached to ensure broad and sufficient media coverage. EU-OSHA’s national partner to advise if specific media is desired. 

## Invitation management & distribution 

## Elaboration o f  invitation  (for both onsite and online press conferences) 

• Contractor’s national partner is responsible for the layout, design and text of the invitation; 

• Invitations should include main information on subject of the press conference, including attending spokespersons, agenda, address of venue / E-platform, contact details etc.; 

• EU-OSHA’s national partner to approve the draft invitations in a timely manner. 

• Invitation template to be available on EU-OSHA’s online collaborative tool for EU-OSHA’s national partners and to be provided to Contractor’s national partner by the Contractor. Final invitations should be provided to Contractor headquarters, who will upload them to EU-OSHA’s online collaborative tool; 

• Invitation to respect EU-OSHA's project design and includes the national logo of EU-OSHA, any other relevant logo and the EU-OSHA’s national partner's institution. 

• Invitations to be sent out via e-mail or uploaded to a professional media platform by the Contractor’s national partner; 

• Appropriate amount of invitations to be distributed to guarantee maximum number of journalists (please see below the number media channels to be invited). 

• Invitation distribution at least 4 weeks prior to the event; 

• Follow-up via phone up to 30 journalists until the press conference. 

