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contractor is not responsible for the expert content or the identification or briefing of expert speakers. 

## Deliverables 

1. Location 

Sub-scenario 1: the event should be organised in a centrally located conference/events centre in Bilbao, Spain. This includes the rental of rooms for the conference (one plenary room, three workshop rooms, one organiser room, one press room and one registration/networking area). 

Sub-scenario 2: this should include the rental of a room plus the use of an online platform. In addition, a reception/networking area for the participants will be needed. 

Sub-scenario 3: online platform. 

2. Technical equipment and support 

Sub-scenarios 1 and 2: technical equipment and support for all rooms and the reception/networking area (including rehearsal). 

Sub-scenario 3: only technical support, including for rehearsals, will be needed. 

3. Invitation management 

Sub-scenarios 1, 2 and 3: invitation and registration management should take place via an online registration tool, providing all necessary information on the summit and allowing the online registration of all speakers and participants. This includes the creation, hosting, regular updating and maintenance of the online event landing page and registration form. 

4. Travel arrangements 

Sub-scenario 1: accommodation and travel are to be organised for 100 funded participants, including return travel and accommodation costs (1 night) inside the European Union. 

Sub-scenario 2: accommodation and travel are to be organised for 30 funded participants, including return travel and accommodation costs (1 night) inside the European Union. 

Sub-scenario 3: not applicable. 

5. Catering 

Sub-scenarios 1 and 2: the catering should include coffee/refreshment breaks and lunch for all attendees. 

