## Overall management of press conference incl. identification and invitation of media 

Kick-off meeting for defining topic and overall concept of the press conference (for both onsite and online press conferences) 

• Kick-off meeting between the EU-OSHA’s national partner and the Contractor’s national partner should determine the overall approach and concept of the press conference (including its focus, topic and key messages); 

• Elaboration of a concept including a structure and agenda of the press conference with suggestions of spokespersons and experts; 

• Set provisional date and location: date of event should not clash with competing events or take place after EU-OSHA end of year deadlines; 

• Planning grid, to do list template and other resources should be provided by the Contractor headquarters. Media relations’ activities need to be agreed and included in the project’s timetable. 

## On-site support and assistance 

• On-site attendance by Contractor’s national partner is obligatory; 

• Early decision-making on agenda and distribution of roles for all parties, including any necessary briefings; 

• Contractor’s national partner is the main contact person for all practicalities, speakers and journalists. For comprehensive reporting, attendance and registration list needs to be taken care of (set up of registration area). 

Management of all services regarding the press conference (partners, suppliers, etc.)  (for both onsite and online press conferences) 

• Contractor’s national partner to prepare the event and liaise with service providers (always in close consultation with the EU-OSHA’s national partner, where needed or requested). 

## Liability Insurance 

• The insurance will be arranged via a framework contract with an insurance company through the Contractor. 

