by Europol from the Dutch Tax authorities. If required, the Contractor  shall provide Europol with all necessary assistance to facilitate the procedure to reclaim VAT. 

5. E-invoicing and Timesheets : 

i. If provided for in the Special Conditions, the Contractor shall submit invoices in electronic format if the conditions regarding electronic signature specified by Directive 2006/112/EC on VAT are fulfilled. Reception of Contractor’s  invoices in standard format (pdf) or email is not accepted, unless in accordance with Article II-26 (“Means of communication”). 

ii. The Contractor acknowledges and agrees to the use of electronic Timesheets based on a software application of Europol’s’ choice. Europol shall retain administrative personal and other information related to the performance of the Framework Contract in its systems for a period as reasonably required for the purpose of contractual implementation and discharge of Europol’s obligations under its financial legal regime. 

## Article II-10 

## Reimbursements 

1. This Article shall apply whenever Europol purchases services, which are to be performed further than 100 kilometres one-way, measured from Europol’s main headquarter in The Hague and only if expressly stated in the Special Conditions. 

For avoidance of doubt, this Article may be applicable to performance of services at (a) Europol secondary site(s), if expressly specified in the Special Conditions and/or the Tender Specifications. This Article does not apply to services performed at the Contractor’s location or within 100km thereof. The sub-paragraphs of this Article below only apply where the Special Conditions indicate that reimbursements are possible and to the extent that they are expressly permitted. 

2. Subject to a minimum travelling distance condition specified at paragraph (1) above, the Contractor may make its own travel arrangements for its Personnel 

3. If Contractor’s Personnel  travel by car, Europol will reimburse the costs of travel at a rate of the price of a second class train ticket. 

4. Additional travel costs such as costs for local public transport and/or taxi will be covered by the subsistence allowance referred to in paragraph 6 (ii) below. 

5. The Contractor  is required to notify the travel plans to the Europol contract manager named in the Special Conditions at least 15 (fifteen) days in advance of the proposed days of travel. Any additional costs due to a change of these travel plans at a later stage shall be borne as follows: 

i. by Europol, if the change is justified by operational reasons signed off by the named Europol contract manager; 

ii. by the Contractor , if any other reason has led to a change of its Personnel  travel plans. The  will be obliged to sign off a form by which the change of travel plans is authorised and the Contractor  accepts to bear any additional costs resulting from this change. Europol shall have the right to off-set these costs against any existing or future invoices under the Framework Contract . 

6. Subject to the same minimum travelling distance condition, and the actual need to stay overnight for purpose of performing the services at the outside location: 

