a) travel by air: on the basis of an economy class ticket. Exceptionally, travel by air outside the European Union territory may be allowed by Europol on the basis of a business class ticket, if expressly requested by the Contractor and agreed upon by Europol; 

b) travel by boat or rail: on the basis of a first class ticket; 

If approved by Europol in advance, the Contractor may make its own travel arrangements for its Personnel . In this case, Europol will reimburse the cost of the travel on the basis of the actual costs incurred up to the amount actually incurred in accordance with the conditions stated above. Travel of the Contractor’s Personnel  by car shall be reimbursed at the rate of one first class rail ticket for the same journey and on the same day. 

Additional travel costs such as costs for local public transport and/or taxi will be covered by the subsistence allowance referred to in paragraph (5) below. 

4. When Europol makes the travel arrangements, the particular Contractor’s Personnel  is required to notify of his travel plans to the Europol Account Manager, named at Article I-8 (“General Administrative Provisions”) at least fifteen (15) days in advance of the proposed days of travel. Any additional costs due to a change of these travel plans at a later stage shall be borne as follows: 

a) by Europol, if the change is justified by operational reasons signed off by the named Europol Account Manager; 

b) by the Contractor , if any other reason has led to a change of the Contractor’s Personnel’s  travel plans. The  will be obliged to sign off a form by which the change of travel plans is authorised and the Contractor accepts to bear any additional costs resulting from this change. Europol shall have the right to off-set these costs against any existing or future invoices arising from work completed under this Framework Contract. 

5. If the Services  are requested outside The Netherlands and the Contractor’s Personnel  needs to stay overnight for purpose of performing Services at the location(s) as indicated by Europol in the relevant Request for offer , Europol will arrange and pay for the hotel accommodation in accordance with the applicable rates and ceilings included in the Europol Mission Guide 11  for the Contractor’s Personnel . Subject to a contractual need to provide continuous Services  which are only separated by a weekend or one or more public holidays recognised as such by Europol, Contractor’s Personnel and Europol may agree that Europol arranges and pays for hotel accommodation also for such periods if the costs thereof do not exceed the travel costs which could otherwise have been necessary. 

6. If the Services are requested outside The Netherlands, Europol will provide the Contractor’s Personnel with a fixed subsistence allowance for every eight hours of completed work. This allowance would be calculated as if they applied to Europol staff in accordance with the applicable rates and ceilings included in the Europol Mission Guide. 

7. Where tickets have not been arranged and paid for directly by Europol, the related original proofs and receipts of payment, including boarding passes where the date, time and destination is indicated shall be provided to Europol as evidence for reimbursements. 

8. In no case may travel time be considered working time. Except as specified in this Article, the Contractor  is not entitled to other reimbursements and/or may not charge Europol any other costs with respect of travel, accommodation and subsistence. 

