## 1.8 Identification of the tenderer 

The tender must include a cover letter  signed by an authorised representative presenting the name of the tenderer (including all entities in case of joint tender) and identified subcontractors if applicable, and the name of the single contact point (leader) in relation to this procedure. 

In case of joint tender, the cover letter must be signed either by an authorised representative for each member, or by the leader authorised by the other members with powers of attorney. The signed powers of attorney must be included in the tender as well. Subcontractors that are identified in the tender must provide a letter of intent signed by an authorised representative stating their willingness to provide the services presented in the tender and in line with the present tender specifications. 

All tenderers (including all members of the group in case of joint tender) must provide a signed Legal Entity Form with its supporting evidence. The form is available on: 

http://ec.europa.eu/budget/contracts_grants/info_contracts/legal_entities/legal_entities_en.cfm 

Tenderers that are already registered in ECDC’s accounting system (i.e. they have already been direct contractors) must provide the form but are not obliged to provide the supporting evidence. 

The tenderer (or the leader in case of joint tender) must provide a Financial Identification Form with its supporting documents. Only one form per tender should be submitted. No form is needed for subcontractors and other members of the group in case of joint tender. The form is available on: http://ec.europa.eu/budget/contracts_grants/info_contracts/index_en.cfm 

The tenderer (and each member of the group in case of joint tender) must declare whether it is a Small or Medium Size Enterprise in accordance with Commission Recommendation 2003/361/EC. This information is used for statistical purposes only. 

## 1.9 Language 

Tenders must be submitted in one of the official languages of the European Union. ECDC prefers, however, to receive documentation in English. Nonetheless, the choice of language will be not play any role in the consideration of the tender. 

## 1.10 Additional information 

By virtue of Point 11.1(e) of Annex 1 FR (Financial Regulation 2018/1046), ECDC reserves the option to launch further negotiated procedure, with the contractor chosen as a result of the present call for tender, for new services consisting in the repetition of similar services during the three years following the signature of the original contract, for a maximum value of 50% of the initial contractual amount. 

## 1.11 Use of Electronic Procurement Tools (e-Procurement) 

The successful tenderer(s) shall take the appropriate measures to be compliant with e-invoicing and submit invoices through the system. The successful tenderer(s), whose tender was submitted as a joint tender, may be required to acquire a Global Location Number (GLN), at no additional cost for ECDC. 

For additional information on ECDC’s e-procurement tools, please refer to: https://ecdc.europa.eu/en/about-us/procurement-and-grants. 

