Before grievances are aired before the council, an application form specifying the names of the persons involved, an outline of the disputed matters, and acceptable mediation conditions must be filled out. A secretary is available to take down dictation from those who cannot write.
市民向調解委員會提出聲請時，要先填寫一份「聲請調解書」，說明雙方當事人姓名、爭端事件的概要經過和願意接受的調解條件，如果不會填寫，也可以口述，由秘書作成筆錄。