Reimbursement of travel costs to and from school
<p>School transport in Bavaria is regulated by law.</p>
<p>The entitlement to free travel to school begins at the time of application, but no earlier than the start of the school year. If the application is approved, pupils receive a free 365-euro ticket. As a rule, transport is provided by public transport (MVV).</p>
<p>Have you lost your ticket? Please contact the school office for a replacement as soon as possible.</p>
Placement Primary Pupils Replacement School transport Special Species Travel entitlement lease pupil

# Reimbursement of travel costs to and from school

## Summary

Munich schoolchildren can apply for a cost exemption or reimbursement of travel costs for their journey to school by public transport.
## Description

School transport in Bavaria is regulated by law.

The entitlement to free travel to school begins at the time of application, but no earlier than the start of the school year. If the application is approved, pupils receive a free 365-euro ticket. As a rule, transport is provided by public transport (MVV).

Have you lost your ticket? Please contact the school office for a replacement as soon as possible.

## Responsible Department

RBS
## Prerequisites

Pupils with their usual place of residence in Munich can apply for a free MVV season ticket under the following conditions:

* **Grades 1 - 4:** The pupils have a journey to school of **more than two kilometres** and attend their local school.
* **Years 5 - 10:** Pupils have a journey to school of **more than three kilometres** and attend their nearest school.
* **From year 11:** From year 11 onwards, free travel to school is subject to the so-called social clause. Pupils can only claim free travel to school on the basis of economic and social necessity. Corresponding proof (see under "Questions and answers") must be submitted with the application.

## Fee Range

free of charge

## Processing Time

It may take longer to process applications at the beginning of the school year, as many applications are submitted at this time.

## Legal Basis

* [Law on free school transport (SchKfrG)](https://www.gesetze-bayern.de/Content/Document/BaySchulKostG/true)
* [Ordinance on School Transport (SchBefV)](https://www.gesetze-bayern.de/Content/Document/BaySchBefV/true)

## Questions and Answers

 
### When can I expect a decision?

 

We receive a large number of applications, especially at the beginning of the school year. We ask for your understanding that processing may take some time for this reason.

   
### Who can I contact with questions?

 

If you have any further questions, please send us an [e-mail](/schuelerbefoerderung.rbs@muenchen.de).  


Please always include your child's first name, surname, date of birth and the school attended in your e-mail.

   
### What documents do I need to submit?

 

For **grades 1 to 10** , if the above-mentioned requirements are met, no documents are required for the application.

From **year 11** onwards, pupils are still entitled to free travel to school within the meaning of the law if, in addition to the general requirements for travelling to school, **one** of the following documents is submitted with the application:

* Proof of receipt of child benefit in accordance with the Federal Child Benefit Act (BKKG) for three or more children (as of August before the start of school)
* Proof of receipt of benefits according to the German Social Code (SGB II, XII or BuT), as of August before the start of school
* Proof of receipt of benefits in accordance with the Asylum Act

Regardless of the distance to school, pupils may be entitled to free transport to school if they can provide **one** of the following proofs

* Need for transport due to a recognised disability
* Proof of non-admission or confirmation of overcrowding
* Assignment by the ministerial representative

All required proof can be submitted via the upload when submitting the application.

   
### Can I buy a ticket privately and be reimbursed?

 

In principle, you will only be reimbursed for the travel costs incurred if you are authorised to travel to school free of charge. The pro rata costs of the 365-euro ticket (36.50 euros per month of entitlement) will be reimbursed - from the start of entitlement until the start of validity of the free ticket.

If you have purchased a ticket or season ticket privately in advance, you can usually cancel it with a special right of cancellation vis-à-vis MVG with **reference to the approval of the free travel to school**.

**Please note:** If the application is rejected, the costs will not be reimbursed and there is no special right of cancellation for privately purchased tickets.

**Note:** It may be advisable to buy a 49-euro ticket in order to benefit from cancellation conditions - regardless of whether the free travel to school is approved.

Reimbursement of travel costs for the **previous school year** is only possible **from year 11 onwards**. The deadline for this ends in October of the following school year.

   
### Do I have to submit privately purchased tickets?

 

No. You do not have to submit any tickets, as the travel costs incurred will be reimbursed as a lump sum if your application is approved.

**Please note:** If the application is rejected, the costs will not be reimbursed and there is no special right of cancellation for privately purchased tickets.

   
### How do I receive the notification?

 

You will receive the notification by post. If you have agreed in the application that the notification may be sent electronically, you will receive the letter of authorisation by email if the free travel to school is approved.

   
### How/where do I get the ticket?

 

The ticket can be collected by your child from the school office and is ready for collection  at the latest on the last day of school before the ticket becomes valid.

   
### What do I need to bear in mind regarding the family charge?

 

Since the 2023/2024 school year, the family contribution limit has been 320 euros per pupil or 490 euros per family and school year. Reimbursement is made for the total costs of transport incurred and to be recognised in a school year that exceed these amounts. The prerequisite is that the nearest public and state-recognised school is attended and the shortest possible route to school is longer than 3 kilometres.  


Please submit an **[application for reimbursement](https://stadt.muenchen.de/service/info/gast-und-vertragsschulwesen-kostenfreiheit-des-schulweges/1078362/)** and upload the **supporting documents****.**  This can be submitted **by 31 October at the latest** for the previous school year.   


   
## Further Links

* [General Data Protection Regulation](https://stadt.muenchen.de/infos/dsgvo-datenschutzgrundverordnung.html)
* [Refund request](https://stadt.muenchen.de/service/info/gast-und-vertragsschulwesen-kostenfreiheit-des-schulweges/1078362/)
* [Apply online](https://service.muenchen.de/intelliform/forms/01/05/05/kostenfreiheit/index)

## Keywords

* Placement
* Primary
* Pupils
* Replacement
* School transport
* Special
* Species
* Travel
* entitlement
* lease
* pupil
