comment: I don’t understand, and I’m asking this question sincerely, why this is happening? Why isn’t there some sort of “check out “ system for these docs? Especially now that we have bar-coded data systems.
  When I transferred from schools where I was working to another school, if I couldn’t find a book (or something else) I had checked out ANYTIME, literally years before, I had to pay for it. 
  WHAT IS WRONG WITH THESE PEOPLE? Why can’t they just follow the rules like everyone else?
  I know these two cases aren’t the same thing. It’s just frustrating and ridiculous.