Provides office support by answering phones, taking messages, filing, copying, ordering and providing general information to staff, students and the public; schedules and coordinates meetings, tours or training events and makes appointments for staff and students; types, processes and files various forms (e.g. purchase, print and intercampus orders); enters data into computer files; keeps inventory of forms, supplies, furniture and equipment; does a variety of word-processing tasks for departmental staff; determines proper format and types letters, labels, lists, forms, memos, instructional materials and reports using typewriter or microcomputer; proofreads documents for spelling and typing errors.
Assists in the monitoring and maintenance of budgets and grants for the department; prepares basic financial reports such as a balance sheet or income statement; reviews budgets expenditure reports and brings major variances to the attention of the department head or supervisor; uses a microcomputer or manual methods to post expenditures to spreadsheets or journals to track department costs.