###Human: " PAYMENTS
Payment shall be paid within 60 days of taking over of the works by the Assistant
Engineer in charge duly certifying the system to be free of defects on final measurement of
quantity. Security deposit will be released only after expiring the warranty period.
No Payments will be paid unless it is fully in accordance with the specifications and
satisfaction of Engineer-in-charge. If by inadvertence, any bad work, incomplete work or
unsatisfactory work happened to be passed and paid for, the Engineer-in-charge shall have
the right to recover the amounts so made at any time.
Recoveries of Income Tax, Construction Workers Welfare Fund and any other taxes
payable by the Contractor will be made from the bills due to him and will be regularized on
receipt of advice from the assessing authorities and as per rules in force from time to time.
All taxes and levies recoverable under the statutes in force from time to time shall be
recovered from the Contractor.
l % of bill amount will be deducted towards Construction Workers Welfare Fund and credited
to the Funds account as directed by the Government.
Income tax as stipulated by the Government from time to time will be deducted from each
bill and will not be reimbursed.The onus of preparing the bills in acceptable Performa
rests with the contractor. However payment will be made only after the department
checking the measurement and satisfying itself about the accuracy of the measurement
and the bill.The amount of individual item duly measured in the contract systems shall
be arrived at on the basis of agreed rates in the accepted price schedule forming part of
the agreement and shall be carried out as below.
 Preparation and payment of bills.
 The contractor shall submit his final bill in the prescribed form in triplicate within one
month of the completion of the entire work. Final payments shall be made only when the
Engineer-in-charge has given a certificate of completion of work .Final measurements
will be made on the completion of the work and payment will be given to the contractor
on the basis of final measurements so taken, after adjustment of all outstanding
recoveries and all amounts due to the Board as per the terms of the agreement.
Payment of final bill will not be considered as a conclusive evidence for the sufficiency
of any work or material or correctness of measurements to which it relates and it shall
not relieve the contractor from his liabilities arising from any defects.
 The Engineer-in-charge shall have the right to take over the works once it has been
tested, commissioned and made operational .At the time of taking over, if any, minor
works are seen left undone, such works can be got done by the Engineer-in-charge, for
which twice the amount admissible for such items as per the contract can be retained
from the final bill and settled.
 Measurements
The price schedule specifies only the estimated quantities and the agreed unit rates.
The estimated quantities given in the price schedule are not to be taken as the actual and
correct quantities of the individual items to be executed by the contractor for the fulfillment
of his obligations under the contract. The Engineer-in-charge shall ascertain and determine
the quantity of each individual item by taking measurement of each item as specified else
where in this contract and as per the I.S.S and as per Public Works Account Code and
Department Code and the value of works in accordance with the contract. The contractor
shall be paid that value in accordance with the above clause. The contractor or the person
authorized by the contractor for the purpose shall affix his dated signature in token of
acceptance in the Boards documents.
When required, the Engineer-in-charge will give notice to the contractor or the
person authorized by the contractor for the purpose, to measure any part of the work and he
shall attend forthwith to assist the Engineer-in-charge for making such measurement and
make available all necessary labour and other facilities at the cost of the Contractor. He
shall also supply all particulars required by the Engineer-in-charge. If the contractor or the
person authorized by him does not attend or neglect to do so, then the measurement made by
the Engineer-in-charge shall be taken as the correct measurement for such part of work and
the value of work shall be deduced accordingly.
 Due date of payment
The agreement authority shall make earnest effort to make payments within 60 days
from the date of submission of the bill in full particulars in the prescribed form/format, by
the contractor. Any delay in making payment due to any reasons shall not be a cause to the
contractor for raising any claims for interest or other claims and shall not affect the works in
anyway.Delayed payment due to dispute
No claim for interest or damages will be entertained by the Board with respect to
any money or balance which may be lying with the Board owing to any dispute, difference
or misunderstandings between the Engineer-in-charge on the one hand and the contractor on
the other hand or with respect to any delay on the part of the Engineerin-charge in making
periodic or final payment of any respect whatsoever, and the Board shall not be liable to pay
any interest or damages or loss to the contractor.
 The GST Registered persons only shall be eligible to participate in the Tenders with
PAC more than `20 lakhs. The Price quoted by the Bidder, with GST registration, shall
be inclusive of all statutory duties (including excise or custom), taxes and other levies
payables such as insurance, freight charges etc. GST invoice should be prepared in
favour of Kerala state Electricity Board Limited and the GSTIN 32AAECK2277NBZ1
 with address to Executive Engineer, Electrical Division Mananthavady, KSEBLtd.
Mananthavady, Mananthavady P O-670645 as per GST Section 171/08 CGST Act 2017
and letter no. A/Tax cell/Undertaking-ITC/2017-18,input tax credit should be passed on
the KSEB Ltd and a declaration in the prescribed format shall be submitted by the
contractor.
i) The Price quoted by the bidder, without GST registration, shall be quoted the price
excluding GST, and considering all other taxes, if any, applicable. The price has to be
quoted, after considering the current market rate and after passing on the benefit of
Input Tax credit, as per section 171 of the CGST Act 2017.
The contractor shall also specify their registration status (Un-registred/
compounding/ Registered), GSTIN, if any and applicable GST (both Rate and Amount)
separately in bid/quotation submitted. While quoting GST Rate in their bids the bidder shall
quote single GST rate for the work.
g) Quoted tax and duties will be released only on producing an undertaking in
Kerala Government stamp paper worth Rs 200/- that if any dispute in payment of taxes
and duties from concerned tax authorities occurs in future the contractor shall
indemnify the Board from such liabilities and the contractor will be liable for the
additions, loss or cost on account of such discrepancies /dispute. However in the case of
quantum of taxes and duties below Rs -10000/- the above under taking in the letter head
of the contractor will be accepted.
h) As regards Income Tax, Surcharge on Income Tax and any other Corporate
Tax, the KSEB shall not bear any tax liability whatsoever irrespective of the mode of the
contract. The bidder shall be liable and responsible for payment of such taxes attracted
under the provisions of law. Tax will be deducted at source wherever required. The
contractor should produce the required certificates from the Sales Tax Department
specifying the rates for such deductions.
 Tender Evaluation (Determining L1)
a) If all the bidders for a Tender are registered under GST, and uniform GST rate
is applicable, Tenders shall be evaluated based on the amount exclusive of taxes.
b) Additional claim of GST by a contractor/supplier successful bidder, on account of change 
in the registration status after the award of work, will not be allowed.
All tendering authorities shall follow the above instructions in evaluating the Tenders.
21. BID VALIDITY
Bid shall remain valid for a period of 90 days from the date of opening of price bid,
Sd/-
Assistant Engineer
Electrical Section Pulpally" What is the evaluation method ###Assistant: The evaluation method is Tender Evaluation (Determining L1)
a) If all the bidders for a Tender are registered under GST, and uniform GST rate
is applicable, Tenders shall be evaluated based on the amount exclusive of taxes.
b) Additional claim of GST by a contractor/supplier successful bidder, on account of change 
in the registration status after the award of work, will not be allowed.
All tendering authorities shall follow the above instructions in evaluating the Tenders.
