text: DOD and DA Civilians and Contractors Authorized to Accompany the Force (CAAF) Support
  6-47. In addition to the basic OCS requirements development and post-contract award actions described
  above, there are many specific OCS planning and management tasks that HR leaders and staff officers should
  be familiar with when contemplating requesting contract support. The following should be considered when
  planning to contract out HR or postal operations:
  * Establish specific OCS coordination personnel or teams to serve as the nexus for the planning and
  integration effort. For example, establish an OCS postal support team for planning and integrating
  contracted postal functions. These teams manage the COR program and consolidate Performance
  Evaluation Board reports. The OCS postal support team may also need to prepare monthly roll-up
  briefings to the supporting contracting support brigade contracting officer and for the Award Fee
  Evaluation Board.
  * Human resource OCS teams should have the capability and ability to work with supporting
  contracting officers, contract managers, and logistics support officers regarding requirements
  letters, administrative change letters, and other contract management tools.
  * Routinely meet with the supporting contracting support brigade contracting officer to discuss
  contractor tasks issues. Conduct meetings at least bi-weekly.
  * Plan OCS carefully. It is imperative to identify how to align property or equipment early in the
  process to ensure it is operational and meets the standard before a transfer of authority. Ensure
  contracts specify what government furnished equipment is provided. Define the exact equipment,
  by locations, to provide the contractor during the transfer of authority process.
  * Understand the differences between government furnished equipment, theater provided equipment
  and installation provided equipment.
  * Include the G-1/AG and assistant chief of staff, finance and comptroller throughout the contracting
  process.
  * Schedule COR training as necessary.
  * Specify the exact period of the contract need, what the deliverable items are, if needed, and the
  desired degree of performance flexibility.
  * Describe the desired deliverables rather than how the work is accomplished or the number of hours
  provided.
  * Determine the availability of government support (includes security support) provided to
  contractors, and any conditions or limitations upon the availability or use of such services. This
  must be clearly set forth in the terms of the contract.
  * Identify potential degradation of contractor effectiveness during situations of tension or increased
  hostility.
  6-48. It is also crucial to understand the terms and conditions of the contract to establish the relationship
  between the military (U.S. Government) and the contractor. This relationship does not extend through the
  contractor supervisor to his or her employees. Only the contractor can directly supervise its employees. The
  military chain of command exercises management control through the contract.