A good filing system is comprised exclusively of records.
Although almost every bit of information we create or receive as
University employees, regardless of its paper or electronic
format, is considered a record there are some records which
should not be filed. We call these records "Material That May Be
Disposed of Without A Specific Retention Period." We define
Material That May Be Disposed Of Without A Specific Retention
Period as having been created or kept for convenience or
reference. It can be destroyed at any time. Common examples of
Material That May Be Disposed Of Without A Specific Retention
Period include drafts, worksheets, routine replies,
extra/duplicate copies of documents, and hardcopy printouts from
a database. Eliminating Material That May Be Disposed Of Without
A Specific Retention Period from filing systems results in
faster retrieval of information, faster filing, and increased
ease of disposal. Eliminating Material That May Be Disposed Of
Without A Specific Retention Period reduces th