user may include properties that reveal the latest details of guarantees and awards they have won in the example scenario the static lists are maintained automatically when the user deletes one of the documents from one of the lists the document is still available in all of the other lists where it is referenced on the other hand when the user deletes one of the documents from the folder where it resides all lists referencing that document are updated to remove the reference so that the reference does not display as a dead link as a result of the foregoing the user can advantageously create an unlimited number of static lists customized for a particular audience and yet avoid the hassles of managing all of the references in those lists while the presently preferred embodiments of the invention have been illustrated and described it will be appreciated that various changes may be made therein without departing from the spirit and scope of the invention for example it should be noted that either of the above described implementations may be employed on a processing system 1102 regardless of what type of file system is employed it may be advantageous to represent a static list as an xml file 1810 even on processing systems 1102 capable of using containers 1910 where interoperability with.